Update 7/27/2023 at 7:30 p.m. Madera City Council Agenda Page 1 of 4 August 2, 2023
Regular Meeting of the Madera City Council
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, August 2, 2023 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 823 9870 1172#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
INVOCATION: Councilwoman Anita Evans
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
WRITTEN COMMUNICATIONS: None
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PRESENTATIONS: None
INTRODUCTIONS: None
A. WORKSHOP:
A-1 Continuation of Presentation of the Draft Fiscal Year (FY) 2023/24 to FY 2027/28 Capital Improvement Program (CIP) - Fire, Parks, Sewer, and Water Recommendation: Consider the Information Presented and Provide Input and Direction on the 5-year CIP for Fire, Parks, Sewer, and Water Projects (Report by Keith Helmuth)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – July 19, 2023
Recommendation: Approve the City Council Minutes of July 19, 2023 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for July 8, 2023 to July 21, 2023 (Report by Michael Lima)
B-3 Second Reading and Adoption of an Ordinance Relating to City Council and Resolutions Relating to Council Protocols Guidebook
Recommendation: Waive Full Reading and Adopt an Ordinance Adopting New Chapter 1 of Title II of the Madera Municipal Code Relating to City Council and Repeal of Current Chapter 1 of Title II (Report by Arnoldo Rodriguez) C. PUBLIC HEARINGS:
C-1 Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2023/24 Recommendation: Adopt a Resolution Approving the Measure T AEP for FY 2023/24 and Authorizing Submission of the AEP to the Madera County Transportation Authority (MCTA) for adoption (Report by Keith Helmuth) C-2 Initiation of Proceedings for the Annexation of Madera Place Apartments Project (Phase 2 of the Madera Family Apartments Project) into Community Facilities District 2013-1 Recommendation: That Council Adopt Resolutions:
1. Adopting a Boundary Map Showing the Territory Proposed for Annexation to Community Facilities District No. 2013-1; and
2. Declaring Its Intention to Annex Territory to Community Facilities District No. 2013-1 (Public Services), to Authorize the Levy of Special Taxes Therein and Setting Public Hearing (Annexation No. 1) (Report by Will Tackett)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
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D-1 Adoption of Ceremonial Documents Guidelines
Recommendation: Adopt a Resolution Approving the Protocols Guidebook Section Concerning Ceremonial Documents (Report by Arnoldo Rodriguez) D-2 Designation of a Voting Delegate and Alternates for the League of California Cities 2023 Annual Conference
Recommendation: Adopt a Resolution to Designate a Voting Delegate and up to two Alternates for the 2023 League of California Cities’ Annual Business Meeting (Report by Arnoldo Rodriguez)
D-3 Legal Services Agreement for City Attorney Services Recommendation: Adopt a Resolution Approving a Legal Services Agreement with Aleshire & Wynder, LP, to provide City Attorney Services (Report by Wendy Silva) D-4 State Route 99 Block Wall Enhancement Project Artwork Selection Recommendation: Consider the Recommendations by the Arts Selection Committee and Adopt a Resolution Approving Artwork for the State Route 99 Block Wall Enhancement Project (Report by Joseph Hebert)
E. ADMINISTRATIVE REPORTS:
E-1 Informational Report on USGA Site Visit to the Madera Municipal Golf Course Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Joseph Hebert)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
ADJOURNMENT:
UPCOMING MEETING DATES:
Wednesday, August 16, 2023
Wednesday, September 6, 2023
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient detail that the City may evaluate the nature of the Update 7/27/2023 at 7:30 p.m. Madera City Council Agenda Page 4 of 4 August 2, 2023
request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for August 2, 2023, near the front entrances of City Hall and on the City’s website www.madera.gov at 7:30 p.m. on July 27, 2023. _______________________
Alicia Gonzales, City Clerk