Agenda packet — Madera City Council, October 4, 2023 (part 1 of 2)

Update 9/28/2023 at 7:45 p.m. Madera City Council Agenda Page 1 of 6 October 4, 2023

Regular Meeting of the Madera City Council
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, October 4, 2023 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 837 7675 6202#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Sam Neely, Mt. Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

WRITTEN COMMUNICATIONS: None
Update 9/28/2023 at 7:45 p.m. Madera City Council Agenda Page 2 of 6 October 4, 2023
PRESENTATIONS: 1. Proclamation Recognizing October 9, 2023, as Indigenous People’s Day

2. Proclamation Recognizing Breast Cancer Awareness Month

3. Proclamation Recognizing Disability Awareness Month

4. Proclamation Recognizing Domestic Violence Awareness Month

5. Children & Youth in Transition Program - Rosa M. Galindo, MUSD Program Manager
INTRODUCTIONS: None
A. WORKSHOP:

A-1 Measure T Update
Recommendation: This workshop is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Kendall Flint, DKS Associates)
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – September 6, 2023
Recommendation: Approve the City Council Minutes of September 6, 2023 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for August 26, 2023 to September 22, 2023 (Report by Michael Lima)
B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Arnoldo Rodriguez)
B-4 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-5 Continuing Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms
Recommendation: Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 (Report by Wendy Silva) B-6 Request to Waive City Fees for Madera High School’s Homecoming Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Fees and Services Relating to the Madera High Update 9/28/2023 at 7:45 p.m. Madera City Council Agenda Page 3 of 6 October 4, 2023
School Homecoming Parade in the Amount of $2,136 (Report by Gino Chiaramonte)
B-7 Request to Waive City Fees for Madera Downtown Christmas Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Parks Services for the Downtown Christmas Parade in the Amount of $2,855 (Report by Gino Chiaramonte)
B-8 Improvement Agreement Amendment No. 1 for the Varbella Estates II Subdivision (Tract No. 20-S-01) Allowing Reimbursement for Reconstruction of a Private Driveway Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Improvement Agreement Authorizing Reimbursement for Reconstruction of a Private Driveway to be Constructed by Subdivider (Report by Keith Helmuth) B-9 Groundwater Monitoring Wells at the Wastewater Treatment Plant, Project No. WWTP 20-01 Recommendation: Adopt a Minute Order Approving:

1. Acceptance of the Construction of Monitoring Wells at the Wastewater Treatment Plant, Project No. WWTP 20-01; and

2. The Recording of the Notice of Completion; and

3. The Release of Retention 35 Days After Recording the Notice of Completion (Report by Keith Helmuth)
B-10 Master Agreement Between the Madera County Transportation Commission and the City for Fiscal Year 2022/2023 Allocation of the Regional Surface Transportation Program (RSTP) Exchange Funding
Recommendation: Adopt a Resolution Approving the Master Agreement between the Madera County Transportation Commission (MCTC) and the City for the Fiscal Year (FY) 2022/2023 allocation of RSTP Exchange Funding (RSTP) Exchange Funding (Report by Keith Helmuth)
B-11 Change Order on Piggyback Purchase Agreement for Paint Striping Truck Recommendation: Adopt a Resolution Approving a Change Order to the Sourcewell Paint Striper Piggyback Resolution No. 23-50 Approved by Council on April 19, 2023, for Minor Changes to the Paint Gun Carriage Configuration, Additional Bead Gun, and Air Ride Seats for the Operators (Report by Mike Lima)
B-12 Second Reading and Adoption of an Ordinance to Rezone 0.3 Acres at 405 Vineyard Avenue (REZ 2023-02)
Waive Full Reading and Adopt an Ordinance of the City of Madera Amending the Official City of Madera Zoning Map Rezoning Approximately

0.3 Acres located at 405 Vineyard Avene (APN 008-071-001) from a R2 (One unit for each 3,000 square feet of site area) Zone District to a R1 (One unit for each 6,000 square feet of site area) Zone District, by Title Only (Report by Will Tackett)
B-13 Change Order on Consultant Services Agreement with O'Dell Engineering for Design Services for James Taubert Park
Update 9/28/2023 at 7:45 p.m. Madera City Council Agenda Page 4 of 6 October 4, 2023
Recommendation: Adopt a Resolution approving a change order to the O'Dell Engineering Consultant Services Agreement of $9,000, bringing the agreement to $247,013 (Report by Joseph Hebert)
B-14 Multiple Letters of Support Provided by the City of Madera Recommendation: This report is submitted for informational purposes only, and no action is requested from City Council (Council) at this time (Report by Arnoldo Rodriguez)
C. PUBLIC HEARINGS:

C-1 Public Hearing Regarding the Program Year 2022/23 Community Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Financial Summary Recommendation: Conduct a Public Hearing, Invite Public Input, and Adopt a Resolution Approving the City’s 2022/23 CAPER and Financial Summary (Report by Mike Lima)
C-2 Public Hearing Regarding Annexation No. 1 (Madera Place Apartments) into Community Facilities District No. 2013-1 Under the Mello Roos Community Facilities Act of 1982 and Related Actions
Recommendation: That Council consider the following:

1. Hold the Public Hearing; and

2. Adopt a Resolution of the City Council (Council) of the City of Madera Authorizing Annexation of Territory (Annexation No. 1) to Community Facilities District No. 2013-1 (CFD 2013-1); authorizing the Levy of Special Tax; and Submitting the Levy of Tax to the Qualified Electors; and

3. Conduct the Election of the Qualified Electors of Annexation No. 1; and

4. Adopt a Resolution of the Council of the City of Madera Making Certain Findings, Declaring and Certifying the Results of an Election, and Adding the Territory Identified as Annexation No. 1 to CFD 2013-1 (Public Services) (Report by Will Tackett)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Modifications to the City of Madera Classification Plan and Adjustment of Salary Ranges for Certain Positions
Recommendation: Adopt Resolutions:

1. Modifying the City of Madera Classification Plan by replacing the existing Park Planning Manager classification with Parks Project Manager and replacing Information Services Manager with Director of Information Technology;

2. Approving a Side Letter Agreement with the Mid Management Employee Group regarding adjustment of salary ranges for represented professional civil engineer positions; and

3. Modifying and/or setting the assigned salary ranges for the classifications of Associate Civil Engineer, Senior Civil Engineer, Update 9/28/2023 at 7:45 p.m. Madera City Council Agenda Page 5 of 6 October 4, 2023
Deputy City Engineer, City Engineer, and Director of Information Technology, and adopting the City of Madera Full Time Salary Schedule (Report by Wendy Silva)
D-2 Consideration of Adoption of a Tax Sharing Agreement between the City of Madera and the County of Madera
Recommendation: Adopt a Resolution Approving a Tax Sharing Agreement (TSA) between the City of Madera and County of Madera, Authorizing the Mayor to execute the Agreement on behalf of the City and Authorizing the City Manager to make Non-material Revisions or Refinements in the Language of the Agreement, not including the Sales Tax and Property Tax Sharing Amounts or Percentages, as may be needed to finalize the Agreement and Secure County Approval (Report by Will Tackett)
D-3 Contract Award for the Renovation of the Cook Water Tower, City Project No. W-22 and W-34 Recommendation: 1. Adopt a Resolution approving the contract award for the Renovation of the Cook Water Tower, City Project No. W-22 and W-34 in the amount of $2,920,732.00 to Unified Field Services Corporation and a contingency of 10 percent of the contract amount, and a CEQA Class 1 Categorical Exemption (Existing Facilities); and

2. Adopt a Resolution Approving Project Funding Amendments Appropriating $604,078.00 to the Fiscal Year (FY) 2023/24 Capital Projects Budgets (Report by Keith Helmuth)
E. ADMINISTRATIVE REPORTS:

E-1 Riverview Park Playground Equipment Installation
Recommendation: Receive a summary report of the neighborhood meeting and provide direction on plans to install playground equipment at Riverview Park (Report by Joseph Hebert)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION:

G-1 Conference with Legal Counsel - Existing Litigation pursuant to Government Code §54956.9(a) One Case: Madera Police Officers’ Association; Randall Williams; Thomas Burns vs.

City of Madera (MCV 088246)
ADJOURNMENT:

UPCOMING MEETING DATES:
 Wednesday, October 18, 2023
 Wednesday, November 1, 2023
Update 9/28/2023 at 7:45 p.m. Madera City Council Agenda Page 6 of 6 October 4, 2023
 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for October 4, 2023, near the front entrances of City Hall and on the City’s website www.madera.gov at 7:45 p.m. on September 28, 2023. _______________________
Alicia Gonzales, City Clerk
Madera City Council Agenda
10/04/23
Agenda Item A-1:

Measure T Update
There is no written report for this item.

Minutes of a Regular Meeting of the Madera City Council September 6, 2023 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 832 7738 4335#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:02 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Fire Battalion Chief Ralph Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Parks and Community Services Joseph Hebert, Planning Manager Gary Conte, Police Commander Giachino Chiaramonte, Police Lieutenant Josiah Arnold, Public Works Director Ismael Hernandez, Deputy City Engineer Ellen Bitter, Assistant Planner Adileni Rueda and Communication Specialist Joseph Carrello.

INVOCATION: Pastor Sammie Neely, Mount Zion Baptist Church PLEDGE OF ALLEGIANCE: Joseph Hebert, Director of Parks and Community Services APPROVAL OF AGENDA:

City Clerk Alicia Gonzales announced that the resolution for Item C-3 was revised after the agenda was published. A copy of the resolution was distributed to Council and copies available at the podium for members of the public.

City Attorney Shannon Chaffin advised Council that the ballots from the developer for Item C-2 had not been received and if ballots were not received by the time the item was heard then it may be recommended that this item be continued to the next regular Council meeting.

Item: B-1
Minutes for: 09/06/2023
Adopted: 10/04/2023
City of Madera City Council Minutes
205 W. 4th Street September 6, 2023
Madera, CA 93637 Page 2 of 8

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER GALLEGOS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN:

NONE.

PUBLIC COMMENT:

No Public Comment was presented. Public Comment was closed.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: 1. Proclamation Recognizing September 15, 2023 as the 200th Anniversary of Mexican Independence Day and Diplomatic Relations between the U.S. and Mexico

2. Proclamation Recognizing Old Timers’ Week

3. LOVE Madera (Presentation by April Molina)
City Clerk Alicia Gonzales announced that this presentation will be made at a later date as Ms. Molina was unable to attend.

INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

B-1 Minutes – August 16, 2023 and August 24, 2023
Recommendation: Approve the City Council Minutes of August 16, 2023 and August 24, 2023 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for August 5, 2023 to August 25, 2023 (Report by Michael Lima)
City of Madera City Council Minutes
205 W. 4th Street September 6, 2023
Madera, CA 93637 Page 3 of 8
B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Arnoldo Rodriguez)
B-4 2023 Old Timers Day Parade and Booths in the Park Event Entries Recommendation: Approve a Minute Order Authorizing the City Manager to Execute Documents Necessary for any City Entries in the Old Timers Day Parade and Related Booths in the Park Event Scheduled September 30, 2023 (Report by Alicia Gonzales)
B-5 Acceptance of a Grant Award from the State of California Office of Traffic Safety Selective Traffic Enforcement Program (STEP)
Recommendation: Adopt Resolutions:

1. Accepting the Grant Award in the amount of $125,000; and

2. Amending the City’s 2023/24 Budget to Reflect Revenues and Expenditures Related to the Grant (Report by Dino Lawson) RES 23-150 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING GRANT AWARD FROM THE STATE OF

CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM IN THE AMOUNT OF $125,000 AND

DESIGNATING THE CITY MANAGER AS THE AUTHORIZING OFFICIAL TO

ACCEPT THE GRANT AWARD
RES 23-151 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2023/2024 BUDGET
B-6 Budget Amendment Relating to the Third Contract Extension with O&E Transportation for Litter Abatement in the Fresno River
Recommendation: Adopt a Resolution Approving a Budget Amendment to the Fiscal Year 2023/24 Operating Budget in the amount of $100,000 for Fresno River Clean-up Efforts (Report by Dino Lawson)
RES 23-152 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROPRIATING $100,000 TO THE CITY OF MADERA FISCAL YEAR 2023-24

ADOPTED BUDGET FOR RIVER CLEAN-UP EFFORTS
B-7 Golf Course Advisory Committee Composition
Recommendation: Adopt a Resolution Establishing the Composition of the Golf Course Advisory Committee, Including Establishing Two-year Term Limits for the Service Organization Representative, Golfer/At-large Community Member and Non-Golfer/At-large Community Member (Report by Joe Hebert) RES 23-153 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ESTABLISHING THE COMPOSITION OF THE GOLF COURSE ADVISORY

COMMITTEE, INCLUDING ESTABLISHING TWO-YEAR TERM LIMITS FOR THE

SERVICE ORGANIZATION REPRESENTATIVE, GOLFER/AT-LARGE
City of Madera City Council Minutes
205 W. 4th Street September 6, 2023
Madera, CA 93637 Page 4 of 8

COMMUNITY MEMBER AND NON-GOLFER/AT-LARGE COMMUNITY
MEMBER
B-8 Groundwater Monitoring Wells at the Wastewater Treatment Plant, Project No. WWTP 20-01 Recommendation: Adopt a Resolution Approving Project Contingencies for the Groundwater Monitoring Wells - Wastewater Treatment Plant, Project No. WWTP 20-01 (Report by Keith Helmuth)
RES 23-154 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA AUTHORIZING CONSTRUCTION CONTRACT CONTINGENCIES FOR THE CONTRACT WITH MAGGIORA BROTHERS DRILLING, INC. FOR THE

INSTALLATION OF GROUNDWATER MONITORING WELLS AT THE
WASTEWATER TREATMENT PLANT – WWTP 20-01
B-9 Piggyback Purchase Agreements for Fleet Division-Related Purchases Recommendation: Adopt a Resolution Approving State of California Piggyback Agreements for the Purchase of a Chevrolet Blazer from Winner Chevrolet for an Estimated Amount of $43,000 using Contract Number 1-22-23-23D, and Five Ford Pursuit Utility vehicles from Folsom Lake Ford for an Estimated Amount of $365,000 using Contract Number 1-22-23-14C (Report by Mike Lima)
RES 23-155 RESOLUTION APPROVING STATE OF CALIFORNIA PIGGYBACK AGREEMENT

FOR I) PURCHASE FROM WINNER CHEVROLET FOR NEW BLAZER IN THE ESTIMATED AMOUNT OF $43,000; AND II) PURCHASE FROM FOLSOM LAKE

FORD OF FIVE FORD PURSUIT UTILITY VEHICLES IN THE ESTIMATED AMOUNT OF $365,000
B-10 Informational item on the Implementation Progress of the Madera Transit Plan – Fixed Route System Revision
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Mike Lima) C. PUBLIC HEARINGS:

C-1 Rezone Property Located at 405 Vineyard Avenue (Rezone 2023-02) Recommendation: The City of Madera Planning Commission recommends the City Council hold a public hearing, make the necessary findings, and take action as follow:

1. Adopt Findings of a Class 15 Categorial Exemption under California Environmental Quality Act (CEQA) Guidelines Section 15315 and Common Sense exemption set forth under CEQA Guidelines Section 15061(b)(3), and Waive Full Reading and Introduce an Ordinance of the City Council amending the official City of Madera Zoning Map Rezoning Approximately 0.3 acres at 405 Vineyard Avene (APN 008‐ 071‐001) from a R2 (One unit for each 3,000 square feet of site area) zone district to a R1 (One unit for each 6,000 square feet of site area) zone district (Report by Will Tackett)
An announcement was made that translation was available for this item and those in attendance were asked if they needed translation. No members of the public asked for translation.

City of Madera City Council Minutes
205 W. 4th Street September 6, 2023
Madera, CA 93637 Page 5 of 8

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM C-1 TO WAIVE FULL READING AND INTRODUCTION OF THE ORDINANCE WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE. ABSTAIN: NONE.

INTRO ORD AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA

AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO REZONE APPROXIMATELY 0.3 ACRES OF PROPERTY LOCATED AT 405 VINEYARD AVENUE (APN: 008-071-001) FROM THE R2 (ONE UNIT FOR EACH 3,000 SQUARE FEET OF SITE AREA) TO THE R1 (ONE UNIT FOR EACH 6,000

SQUARE FEET OF SITE AREA) ZONE DISTRICT
C-2 Public Hearing Regarding Annexation No. 1 (Madera Place Apartments) into Community Facilities District No. 2013‐1 Under the Mello Roos Community Facilities Act of 1982 and Related Actions
Recommendation: That Council consider the following:

1. Hold the Public Hearing; and

2. Adopt a resolution of the City Council (Council) of the City of Madera authorizing Annexation of Territory (Annexation No. 1) to Community Facilities District No. 2013‐1 (CFD 2013‐1); authorizing the Levy of a Special Tax; and Submitting the Levy of Tax to the Qualified Electors; and

3. Conduct the Election of the Qualified Electors of Annexation No. 1; and

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM C-2 WAS CONTINUED TO THE OCTOBER 4, 2023 COUNCIL MEETING AS NO BALLOTS WERE RECEIVED. THE MOTION WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

C-3 Public Hearing to Consider Changes to the Master Fee Schedule for Planning Fees and a Technical Adjustment to Solid Waste Fees
Recommendation: 1. Conduct a Public Hearing to hear testimony regarding the proposed fee increases; and

2. Adopt a Resolu�on Approving Proposed Increases in Planning fees and Solid Waste Fees for Mul�-Family Residen�al
The Resolution was revised after agenda distribution but prior to this meeting. The revised resolution adopts changes to the Master Fee Schedule for Solid Waste Fees (Multi-Family Residential). Proposed increases in Planning Fees are no longer addressed in the resolution.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM C-3 WITH THE REVISED RESOLUTION WAS APPROVED BY A 6/1 VOTE. NOES:

COUNCILMEMBER MONTES. ABSENT: NONE. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 6 - COUNCILMEMBER GALLEGOS
City of Madera City Council Minutes
205 W. 4th Street September 6, 2023
Madera, CA 93637 Page 6 of 8

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER EVANS

MAYOR PRO TEM MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
NO: 1 - COUNCILMEMBER MONTES
RES 23-156 RESOLUTION ADOPTING CHANGES TO THE MASTER FEE SCHEDULE FOR

SOLID WASTE FEES (MULTI-FAMILY RESIDENTIAL)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Agreement for On-Call Asphalt and Concrete Patching Services Recommendation: Adopt a Resolution Approving an Agreement with Witbro, Inc. for On-call Asphalt and Concrete Patching Services for $590,000 (Report by Ismael Hernandez)

ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT:

NONE. ABSTAIN: NONE.

RES 23-157 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AN AGREEMENT WITH WITBRO, INC. DOING

BUSINESS AS SEAL RITE PAVING AND GRADING FOR ON-CALL

ASPHALT/CONCRETE PATCHING SERVICES
E. ADMINISTRATIVE REPORTS:

E-1 Parks & Community Services Department FY 2023-24 Planned Improvement Projects Recommendation: This report is submitted to provide the City Council an informational report on the status of the Parks & Community Services Department Planned Improvement Projects (Report by Joe Hebert)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Gallegos stated she appreciates the hard work of the Parks workers who work on Saturday. She mentioned that it is Fair week and asked that people try to make it out there.

Councilmember Rodriguez stated that Congressman Duarte extended the opportunity to apply for certain grants. Councilmember Rodriguez would like funding increased for flood control so the City can utilize some of the additional funds to help clean up the river. He encouraged staff and Council to apply for those grant funds. Councilmember Rodriguez added that Congressman Duarte has stated that his office can assist the City of Madera in getting permits faster when it comes to working in the river. Councilmember Rodriguez stated that the hospital issue is being addressed at the State level. He stated that he will be in Washington D.C. next week to advocate for the valley and for their community regarding transportation needs.

City of Madera City Council Minutes
205 W. 4th Street September 6, 2023
Madera, CA 93637 Page 7 of 8
Councilmember Montes wished everyone a good and safe Labor Day. He thanked staff and asked staff to keep up the good work.

Councilmember Evans stated she sits on the San Joaquin River Conservancy board and everyone to take a look around and visit the river. She mentioned having cabins along the river and that maybe staff can plan an event out there. She thanked everyone who worked on the river cleanup and those who continue to work on it. Councilmember Evans stated that today is the 13th year anniversary of her daughter’s passing due to cancer. She encouraged everyone to get checked and to keep her family in their prayers.

Mayor Pro Tem Mejia thanked the Madera District Fair for the invitation and stated she will be attending; she is not sure which day. She mentioned the Vive La Guelaguetza event that will occur on Sunday, October 8th at the Rotary Sports Complex from 11:00 a.m. to 5:00 p.m. It is an open invitation to everyone, and she hopes to see them there. This event will showcase Oaxaca culture and traditions.

Councilmember Villegas had nothing to report.

Mayor Garcia stated he had the honor to attend the grand opening of the Madera Wrestling Club on Saturday. Many collegiate and professional wrestlers have come out of Madera. He stated that he toured the remodeled Madera County Behavioral Health building located near the Post Office/Frank Bergon Senior Center. Mayor Garcia stated that the Madera Community College has started its first sport team. It is a women’s soccer team. They have played two (2) games and won them both.

G. CLOSED SESSION: None
G-1 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez and Wendy Silva Employee Organizations: Madera Affiliated City Employees Association and Mid Management Employee Group
Unrepresented Employees: City Engineer and Information Services Manager G-2 Conference with Legal Counsel – Anticipated Litigation Deciding Whether to Initiate Litigation Pursuant to Paragraph 4 of Subdivision (d) of Government Code Section 54956.9
One Case
City Attorney Shannon Chaffin made the closed session announcement at 7:27 p.m. He and Council returned from Closed Session at 9:02 p.m. with all members of Council present. Mr.

Chaffin stated there was no reportable action.

ADJOURNMENT: Meeting was adjourned at 9:03 p.m.

UPCOMING MEETING DATES:
 Wednesday, October 4, 2023
 Wednesday, October 18, 2023
City of Madera City Council Minutes
205 W. 4th Street September 6, 2023
Madera, CA 93637 Page 8 of 8

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 4, 2023
_________________________________ Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for August 26, 2023 to September 22, 2023 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of August 26, 2023 to September 22, 2023 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 37314 – 37553 $5,731,026.25
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes Union Bank $1,376,240.09
SDI EDD $4,552.23
CalPERS Payment CalPERS $288,461.33
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2023/2024 Adopted Budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2023/2024 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37314 08/31/2023 FIRE FIRE CASCADE FIRE EQUIPMENT COMPANY MISC FIRE EQUIPMENT $ 2,153.09 37315 08/31/2023 WATER QUALITY WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 07/23 $ 30,254.56 37316 08/31/2023 FLEET FLEET ACQUISITION PIONEER FARM EQUIPMENT CO. KUBOTA M5 2WD TRACTOR $ 100,504.26 37317 08/31/2023 GRANTS PROP 1B PTMISEA RRM DESIGN GROUP PROFESSIONAL ENGINEERING DESIGN $ 12,976.46 37318 08/31/2023 PW ADMIN WWTP MARIN, RICHARD REIMBURSEMENT - CALL OUT MILEAGE $ 54.23 37319 08/31/2023 PD OPS PD OPS 5.11, INC UNIFORM ACCESSORIES $ 75.85 37320 08/31/2023 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING TINY TIKES T-SHIRTS $ 598.08 37321 08/31/2023 PD OPS PD OPS LEATHAM FAMILY, LLC BADGE ORDER $ 58.72 37322 08/31/2023 PD OPS PD OPS DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD $ 37.89 37323 08/31/2023 PD OPS PD OPS TIM J LAW EMPLOYMENT BACKGROUND $ 2,100.00 37324 08/31/2023 CITY CLERK CITY COUNCIL ANDREW J. MEDELLIN RETIREMENT PLAQUE - CHIEF LAWSON $ 96.34 37325 08/31/2023 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. 08/23 TRANSIT OPERATOR $ 87,960.79 37325 08/31/2023 GRANTS TRANS - DAR MV TRANSPORTATION, INC. 08/23 TRANSIT OPERATOR $ 59,492.19 37326 08/31/2023 HR/RISK MGT COMPUTER MAINT GOVCONNECTION, INC. BACKUP SERVER HARD DRIVES $ 3,955.33 37327 08/31/2023 PD OPS PD OPS PACIFIC STORAGE COMPANY SHREDDING SERVICES $ 736.00 37328 08/31/2023 PD OPS PD OPS TRILOGY MEDWASTE WEST LLC REUSABLE TUB - MEDICAL WASTE $ 72.45 37329 08/31/2023 FLEET MAINT FLEET MAINT O'REILLY AUTOMOTIVE STORES, INC. AC CONDENSER $ 168.22 37329 08/31/2023 FLEET MAINT FLEET MAINT O'REILLY AUTOMOTIVE STORES, INC. STOPLIGHT SW $ 17.97 37329 08/31/2023 FLEET MAINT FLEET MAINT O'REILLY AUTOMOTIVE STORES, INC. MISCELLANEOUS PARTS $ 702.36 37329 08/31/2023 FLEET MAINT FLEET MAINT O'REILLY AUTOMOTIVE STORES, INC. ANTIFREEZE $ 24.89 37330 08/31/2023 CITY CLERK PLANNING GENERAL LOGISTICS SYSTEMS US INC OVERNIGHT MAIL $ 7.63 37331 08/31/2023 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 07/16/23-07/31/23 $ 841.15 37332 08/31/2023 FLEET MAINT FLEET MAINT ALPHA EMPIRE AUTO GROUP, INC. VEHICLE INSPECTION $ 225.00 37333 08/31/2023 FLEET MAINT COMM & REC ALPHA EMPIRE AUTO GROUP, INC. VEHICLE KEY $ 52.52 37334 08/31/2023 FLEET MAINT TRANS - FIXED ALPHA EMPIRE AUTO GROUP, INC. HEAD LAMP $ 466.84 37335 08/31/2023 FACILITIES DRAINAGE CENTRAL COATING COMPANY, INC. ROOF REPAIR - PW $ 1,640.00 37335 08/31/2023 FACILITIES FACILITIES MAINT CENTRAL COATING COMPANY, INC. ROOF REPAIR - PW $ 1,640.00 37335 08/31/2023 FACILITIES STREETS CENTRAL COATING COMPANY, INC. ROOF REPAIR - PW $ 1,640.00 37336 08/31/2023 FIRE FIRE ADVANCED AUTOMOTIVE LLC VEHICLE SERVICE $ 3,243.23 37337 08/31/2023 FACILITIES STREETS CUMMINS INC CALOES GRANT-FUNDED GENERATORS $ 108,512.61 37338 08/31/2023 PD OPS CODE ENF O&E TRANSPORTATION LLC WEED ABATEMENT $ 3,400.00 37338 08/31/2023 PD OPS CODE ENF O&E TRANSPORTATION LLC RIVER CLEAN UP $ 31,050.00 37339 08/31/2023 FACILITIES CENTRAL ADMIN MESA ENERGY SYSTEMS, INC HVAC MAINTENANCE - CITY HALL $ 425.00 37340 08/31/2023 PD OPS PD OPS SILAS VARELA PER DIEM - BASIC SWAT SCHOOL WEEK 1 $ 396.75 37340 08/31/2023 PD OPS PD OPS SILAS VARELA PER DIEM - BASIC SWAT SCHOOL WEEK 2 $ 396.75 37341 08/31/2023 PD OPS SUPP LAW ENF BRENDA D LINMAN DVM VET SERVICES FOR BUBBLES $ 123.00 37342 08/31/2023 PD OPS PD OPS NATHAN MUNOZ PER DIEM - BASIC SWAT SCHOOL WEEK 1 $ 396.75 37342 08/31/2023 PD OPS PD OPS NATHAN MUNOZ PER DIEM - BASIC SWAT SCHOOL WEEK 2 $ 396.75 37343 08/31/2023 FINANCE FINANCE SAFEGUARD BUSINESS SYSTEMS, INC. ENDORSEMENT STAMP $ 161.98

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT October 4, 2023

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37343 08/31/2023 UB - WATER UB - GARBAGE SAFEGUARD BUSINESS SYSTEMS, INC. DEPOSIT TICKETS $ 52.22 37343 08/31/2023 UB - WATER UB - SEWER SAFEGUARD BUSINESS SYSTEMS, INC. DEPOSIT TICKETS $ 52.22 37343 08/31/2023 UB - WATER UB - WATER SAFEGUARD BUSINESS SYSTEMS, INC. DEPOSIT TICKETS $ 104.45 37344 08/31/2023 PD OPS MEAS K - PD ALL STAR PAINTING KD INC PAINTING OF PD FACILITY - IFB 202223-05 $ 45,729.28 37345 08/31/2023 PARKS ADMIN SPECIAL EVENTS FRUITBERGS INC MOVIES IN THE PARK EVENT $ 1,760.00 37346 08/31/2023 CITY CLERK CITY COUNCIL MADERA COUNTY SUPERINTENDENT OF SCHOOLS MADERA COMPACT LUNCHEON 2023 $ 180.00 37346 08/31/2023 CITY CLERK COMMUNITY PROMO MADERA COUNTY SUPERINTENDENT OF SCHOOLS MADERA COMPACT LUNCHEON 2023 $ 45.00 37347 08/31/2023 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING $ 528.00 37347 08/31/2023 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING $ 1,710.00 37348 08/31/2023 FINANCE COMM & REC AT&T 07/23 CALNET 3 SVS 9391026396 $ 261.48 37348 08/31/2023 FINANCE MEAS K - FIRE AT&T 08/23 CALNET 3 SVS 9391068734 $ 50.75 37348 08/31/2023 FINANCE SEWER OPS AT&T 08/23 CALNET 3 SVS 9391031570 $ 196.20 37348 08/31/2023 FINANCE SR CITIZEN COMM AT&T 07/23 CALNET 3 SVS 9391026403 $ 28.76 37348 08/31/2023 FINANCE SR CITIZEN COMM AT&T 07/23 CALNET 3 SVS 9391026398 $ 26.03 37348 08/31/2023 FINANCE PD OPS AT&T 07/23 CALNET 3 SVS 9391059143 $ 2,502.21 37348 08/31/2023 FINANCE PD OPS AT&T 07/23 CALNET 3 SVS 9391026401 $ 26.02 37348 08/31/2023 FINANCE PD OPS AT&T 08/23 CALNET 3 SVS 9391020514 $ 114.70 37348 08/31/2023 PD OPS PD OPS AT&T 07/23 CALNET 3 SVS 9391031566 $ 154.88 37348 08/31/2023 PD OPS PD OPS AT&T 07/23 CALNET 3 SVS 9391031578 $ 165.89 37349 08/31/2023 ENGINEERING ENGINEERING AKEL ENGINEERING GROUP, INC. LONG TERM WATER SUPPLY CAPACITY STUDY $ 7,496.75 37349 08/31/2023 ENGINEERING ENGINEERING AKEL ENGINEERING GROUP, INC. ON-CALL MODELING UPDATE $ 61.45 37349 08/31/2023 ENGINEERING SEWER CAPITAL OUTLAY AKEL ENGINEERING GROUP, INC. ON-CALL MODELING UPDATE $ 755.55 37350 08/31/2023 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB $ 3,897.00 37351 08/31/2023 HR/RISK MGT HR/RISK MGT CA DEPARTMENT OF JUSTICE 07/23 FINGERPRINT APPS/DOJ LIVESCAN $ 128.00 37351 08/31/2023 HR/RISK MGT MUSD AFTER SCHOOL PROG CA DEPARTMENT OF JUSTICE 07/23 FINGERPRINT APPS/DOJ LIVESCAN $ 192.00 37351 08/31/2023 PD OPS PD OPS CA DEPARTMENT OF JUSTICE 07/23 MISCELLANEOUS SERVICES $ 582.00 37352 08/31/2023 PD OPS PD OPS CALIFORNIA FORENSIC INSTITUTE PRE-EMPLOYMENT EXAM $ 2,700.00 37353 08/31/2023 PD OPS PD OPS COMCAST 08/23 SVS 8155500320092096 $ 180.61 37354 08/31/2023 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG FY 22/23 FRESNO MADERA CONTINUUM OF CARE $ 1,178.02 37355 08/31/2023 PD OPS CODE ENF CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 07/23 $ 87.50 37355 08/31/2023 PD OPS UB - GARBAGE CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 07/23 $ 21.88 37355 08/31/2023 PD OPS UB - SEWER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 07/23 $ 21.88 37355 08/31/2023 PD OPS UB - WATER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 07/23 $ 43.74 37356 08/31/2023 FLEET MAINT FLEET MAINT FUTURE FORD OF CLOVIS COMPRESSOR $ 600.56 37357 08/31/2023 FLEET MAINT FLEET MAINT FUTURE FORD OF CLOVIS SERVICE - F350 1FDRG3GT3HEC22341 $ 5,564.73 37358 08/31/2023 FACILITIES FACILITIES MAINT INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - FIRE 56 $ 1,175.94 37358 08/31/2023 FACILITIES FIRE INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - FIRE 58 $ 1,384.02 37358 08/31/2023 FACILITIES SEWER OPS INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - WTR TOWER $ 1,176.20 37358 08/31/2023 FACILITIES SEWER OPS INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - FAIRGROUNDS $ 1,176.20 37358 08/31/2023 FACILITIES SEWER OPS INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - MEADOWS LIFT $ 1,351.04 37358 08/31/2023 FACILITIES WATER OPS INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - PW $ 1,206.23 37358 08/31/2023 FACILITIES WATER OPS INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - WELL 38 $ 1,889.48

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37358 08/31/2023 FACILITIES WATER OPS INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - WELL 18 $ 1,734.35 37359 08/31/2023 FLEET MAINT FIXED RTE - CAPITAL OUTLAY J'S COMMUNICATIONS RADIO ACCESSORIES $ 4,661.97 37360 08/31/2023 PARKS ADMIN AQUATICS PROGRAM CHARLES LUECKER, AUTHORIZED SIGNER CHLORINE FOR POOL $ 1,334.94 37361 08/31/2023 PD OPS PD OPS LOU'S GLOVES, INC. MEDICAL GLOVES $ 572.00 37362 08/31/2023 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 9912426 $ 200.00 37362 08/31/2023 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 10000908 $ 200.00 37363 08/31/2023 CITY CLERK CITY COUNCIL MADERA CHAMBER OF COMMERCE LIFETIME ACHIEVEMENT AWARD DINNER $ 120.00 37363 08/31/2023 CITY CLERK COMMUNITY PROMO MADERA CHAMBER OF COMMERCE LIFETIME ACHIEVEMENT AWARD DINNER $ 60.00 37364 08/31/2023 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLICATION OF ORDINANCE 1002 CS $ 260.00 37365 08/31/2023 FLEET MAINT CODE ENF MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 07/23 $ 9.49 37365 08/31/2023 FLEET MAINT ENGINEERING MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 07/23 $ 34.95 37365 08/31/2023 FLEET MAINT FLEET MOTOR POOL MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 07/23 $ 4.67 37365 08/31/2023 FLEET MAINT PARKS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 07/23 $ 266.66 37365 08/31/2023 FLEET MAINT STREETS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 07/23 $ 36.83 37366 08/31/2023 PD OPS MEAS K - PD MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES $ 3,491.98 37366 08/31/2023 PD OPS PD OPS MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES $ 161.83 37367 08/31/2023 PARKS ADMIN AQUATICS PROGRM MAMMOTH OXYGEN CO2 FOR POOL $ 343.69 37368 08/31/2023 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL $ 4,090.23 37369 08/31/2023 PW ADMIN WWTP MONDRAGON, JUAN MILEAGE REIMBURSEMENT - CALL TO WWTP $ 25.15 37370 08/31/2023 PD OPS PD OPS OCCU-MED, LTD. EXAM SERVICES $ 838.00 37371 08/31/2023 GRANTS GRANT OVERSIGHT ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - GRANTS $ 72.02 37371 08/31/2023 GRANTS TRANS - FIXED ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - GRANTS $ 82.55 37371 08/31/2023 GRANTS TRANS - DAR ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - GRANTS $ 82.59 37372 08/31/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 101.00 37372 08/31/2023 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 1,814.08 37372 08/31/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 3,891.57 37372 08/31/2023 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 902.02 37372 08/31/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 08/23 SERVICE 6690755760-8 $ 89.76 37372 08/31/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 08/23 SERVICE 1619119913-8 $ 91.43 37372 08/31/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 32,365.22 37372 08/31/2023 FINANCE FIRE PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 2,213.54 37372 08/31/2023 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 1,468.38 37372 08/31/2023 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 54.94 37372 08/31/2023 FINANCE PARKS PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 5,949.13 37372 08/31/2023 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 3,079.60 37372 08/31/2023 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 276.79 37372 08/31/2023 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 158.61 37372 08/31/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 201,150.87 37372 08/31/2023 FINANCE WWTP PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 156.57 37372 08/31/2023 FINANCE ZONE 34B ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 0443905948-8 $ 22.30 37372 08/31/2023 FINANCE ZONE 24 ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 9.93 37372 08/31/2023 FINANCE ZONE 31A ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 29.69

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37372 08/31/2023 FINANCE ZONE 20B ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 21.38 37372 08/31/2023 FINANCE ZONE 27B ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 10.67 37372 08/31/2023 FINANCE ZONE 2 ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 52.24 37372 08/31/2023 FINANCE ZONE 3 ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 39.20 37372 08/31/2023 FINANCE ZONE 31B ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 29.69 37372 08/31/2023 FINANCE ZONE 4 ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 9.85 37372 08/31/2023 FINANCE ZONE 6A ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 66.64 37372 08/31/2023 FINANCE ZONE 29C ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 10.84 37372 08/31/2023 FINANCE ZONE 8 ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 68.92 37372 08/31/2023 FINANCE ZONE 16 ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 22.61 37372 08/31/2023 FINANCE ZONE 13 ACTIVITIES PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 $ 151.32 37373 08/31/2023 PD OPS CODE ENF PECK'S PRINTERY CE - RENTAL HOUSING INSPECTION $ 97.42 37373 08/31/2023 PD OPS CODE ENF PECK'S PRINTERY CE - FORMS $ 340.98 37374 08/31/2023 PW ADMIN AIRPORT OPS PITNEY BOWES, INC. POSTAGE FEES $ 0.73 37374 08/31/2023 PW ADMIN FACILITIES MAINT PITNEY BOWES, INC. POSTAGE FEES $ 0.73 37374 08/31/2023 PW ADMIN FLEET MAINT PITNEY BOWES, INC. POSTAGE FEES $ 0.73 37374 08/31/2023 PW ADMIN STREETS PITNEY BOWES, INC. POSTAGE FEES $ 0.73 37374 08/31/2023 PW ADMIN SEWER OPS PITNEY BOWES, INC. POSTAGE FEES $ 0.73 37374 08/31/2023 PW ADMIN WATER OPS PITNEY BOWES, INC. POSTAGE FEES $ 0.73 37374 08/31/2023 PW ADMIN WATER QUALITY CONTROL PITNEY BOWES, INC. POSTAGE FEES $ 0.74 37374 08/31/2023 PW ADMIN WWTP PITNEY BOWES, INC. POSTAGE FEES $ 0.73 37374 08/31/2023 PW ADMIN PURCHASING PITNEY BOWES, INC. POSTAGE FEES $ 0.73 37375 08/31/2023 WWTP WWTP POLYDYNE INC. SLUDGE DEWATERING POLYMER $ 9,610.44 37376 08/31/2023 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SERVICES $ 6,107.70 37377 08/31/2023 WWTP WWTP SYNAGRO WEST, INC. BIOSOLIDS DISPOSAL $ 11,451.24 37378 08/31/2023 GRANTS MADERA TRANSIT CENTER TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT $ 150.00 37379 08/31/2023 FINANCE COMPUTER MAINT TYLER TECHNOLOGIES INC. TYLER FORMS $ 350.00 37379 08/31/2023 FINANCE COMPUTER MAINT TYLER TECHNOLOGIES INC. PACE TRAINING $ 10,946.25 37380 08/31/2023 FINANCE BUILDING VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 103.78 37380 08/31/2023 FINANCE CITY COUNCIL VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 38.01 37380 08/31/2023 FINANCE FACILITIES MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 51.89 37380 08/31/2023 FINANCE FIRE VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 152.04 37380 08/31/2023 FINANCE FLEET MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 1.59 37380 08/31/2023 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 38.01 37380 08/31/2023 FINANCE PARKS VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 1.59 37380 08/31/2023 FINANCE PLANNING VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 51.89 37380 08/31/2023 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 14.09 37380 08/31/2023 FINANCE SEWER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 1.59 37380 08/31/2023 FINANCE STREET CLEANING VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 1.59 37380 08/31/2023 FINANCE WATER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 144.50 37380 08/31/2023 FINANCE WATER QUALITY CONTROL VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 38.01 37380 08/31/2023 FINANCE WWTP VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 75.58

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37380 08/31/2023 FINANCE PD OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 07/11/2-08/10/23 $ 494.25 37381 08/31/2023 PD OPS PD OPS WEBSTER, NICHOLAS PER DIEM - SLI SESSION #4 $ 258.75 37382 08/31/2023 ENGINEERING ENGINEERING YAMABE & HORN ENGINEERING MAP REVIEW - 23-155 $ 560.00 37382 08/31/2023 ENGINEERING WATER OPS YAMABE & HORN ENGINEERING WELL 27 REHAB $ 4,755.00 37383 08/31/2023 FINANCE PARKING DIST OPS OVERPAYMENTS REIMB DISMISSED PK 42254 $ 127.00 37384 08/31/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE $ 3,000.00 37385 08/31/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE $ 3,000.00 37386 08/31/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE $ 3,000.00 37387 08/31/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE $ 2,000.00 37388 08/31/2023 ENGINEERING SEWER SE QUAD U/A BOND ENCROACH REIMBURSEMENT - IVEYWOOD-PECAN $ 178,964.00 37388 08/31/2023 ENGINEERING SEWER SW QUAD U/A BOND ENCROACH REIMBURSEMENT - IVEYWOOD-PECAN $ 392,699.00 37389 08/31/2023 PARKS ADMIN SPORTS PROGRAMS OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND $ 60.00 37390 08/31/2023 PARKS ADMIN AQUATICS PROGRM OTP- PARKS REFUNDS ACTIVITY CANCELLATION PARTIAL REFUND $ 51.00 37391 08/31/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM MULTI-ROOM $ 100.00 37392 09/06/2023 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION TEMP SERVICES - ENGINEERING $ 1,680.00 37393 09/06/2023 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING ADULT SOFTBALL T-SHIRTS $ 167.35 37393 09/06/2023 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING ADULT SOFTBALL PRIZES $ 167.35 37394 09/06/2023 CITY ADMIN CITY ATTORNEY MONTOY LAW CORPORATION CITY ATTORNEY CONTRACTED LEGAL SERVICES $ 31,997.00 37395 09/06/2023 FACILITIES AIRPORT OPS PRESTIGE CUSTOM GLASS REPLACE BROKEN WINDOW $ 4,506.00 37396 09/06/2023 FINANCE FINANCE MV CHENG & ASSOCIATES, INC. CONSULTING SERVICES: INTERIM FINANCE DIRECTOR $ 6,156.25 37397 09/06/2023 PARKS ADMIN PARKING DIST OPS ELITE MAINT AND TREE SERVICE 08/23 DOWNTOWN MAINTENANCE GROUP 1 $ 509.60 37397 09/06/2023 PARKS ADMIN PARKS ELITE MAINT AND TREE SERVICE 08/23 NON-MEDIAN MAINTENANCE GROUP 2 $ 5,678.40 37397 09/06/2023 PARKS ADMIN MEDIAN LANDS ELITE MAINT AND TREE SERVICE 08/23 MEDIAN MAINTENANCE GROUP 3 $ 12,560.80 37398 09/06/2023 FIRE MEAS K - FIRE BAUER COMPRESSORS, INC SELF CONTAINED BREATHING APPARATUS TESTING $ 2,755.00 37399 09/06/2023 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 08/01/23-08/15/23 $ 714.09 37400 09/06/2023 HR/RISK MGT COMPUTER MAINT KNOWBE4, INC. SECURITY SOFTWARE $ 4,549.29 37401 09/06/2023 PW ADMIN AIRPORT OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE $ 213.04 37401 09/06/2023 PW ADMIN DRAINAGE LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE $ 639.13 37401 09/06/2023 PW ADMIN FLEET MAINT LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE $ 319.57 37401 09/06/2023 PW ADMIN SEWER OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE $ 319.56 37401 09/06/2023 PW ADMIN WATER OPS LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE $ 639.13 37401 09/06/2023 PW ADMIN WWTP LINDE GAS & EQUIPMENT INC CYLINDER DEMURRAGE $ 319.57 37402 09/06/2023 PW ADMIN FACILITIES MAINT MESA ENERGY SYSTEMS, INC HVAC MAINTENANCE - MPD $ 445.00 37403 09/06/2023 FLEET FLEET ACQUISITION CAPPO MANAGEMENT XXXIV, INC. NEW 2023 TOYOTA TACOMA $ 59,036.64 37404 09/06/2023 WATER CAPITAL WATER CAPITAL OUTLAY PERFORMANCE AUTOMATION COMPANY, INC. CHLORINE GENERATOR INSTALLATION, WELLS 15, 22, 30 $ 19,511.00 37405 09/06/2023 ENGINEERING ENGINEERING PLAN IT SOFTWARE LLC CIP SOFTWARE RENEWAL $ 1,072.00 37405 09/06/2023 ENGINEERING SEWER OPS PLAN IT SOFTWARE LLC CIP SOFTWARE RENEWAL $ 528.00 37406 09/06/2023 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING $ 570.00 37406 09/06/2023 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. REPEAT SAMPLING $ 30.00 37407 09/06/2023 FINANCE CENTRAL ADMIN AT&T 08/23 CALNET 3 SVS 9391026406 $ 24.58 37407 09/06/2023 FINANCE FINANCE AT&T 08/23 CALNET 3 SVS 9391026406 $ 24.58 37407 09/06/2023 FINANCE HR/RISK MGT AT&T 08/23 CALNET 3 SVS 9391026400 $ 26.12

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37407 09/06/2023 FINANCE PARKS AT&T 08/23 CALNET 3 SVS 9391026412 $ 159.97 37407 09/06/2023 FINANCE PARKS ADMIN AT&T 08/23 CALNET 3 SVS 9391031580 $ 272.27 37407 09/06/2023 FINANCE SEWER OPS AT&T 08/23 CALNET 3 SVS 9391026410 $ 50.70 37407 09/06/2023 FINANCE SR CITIZEN COMM AT&T 08/23 CALNET 3 SVS 9391026415 $ 66.33 37407 09/06/2023 FINANCE WWTP AT&T 08/23 CALNET 3 SVS 9391026405 $ 26.12 37407 09/06/2023 FINANCE WWTP AT&T 08/23 CALNET 3 SVS 9391026417 $ 38.53 37407 09/06/2023 FINANCE PD OPS AT&T 08/23 CALNET 3 SVS 9391026414 $ 371.18 37407 09/06/2023 FINANCE PD OPS AT&T 08/23 CALNET 3 SVS 9391026409 $ 26.53 37408 09/06/2023 ENGINEERING AFFORDABLE HOUSING BUSH ENGINEERING, INC. R-94 -SAFETY IMPROVEMENT $ 9,245.35 37409 09/06/2023 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 08/18/2023 PAYROLL $ 911.08 37410 09/06/2023 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 09/01/2023 PAYROLL $ 911.08 37411 09/06/2023 HR/RISK MGT HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE-EMPLOYMENT PHYSICAL $ 641.50 37411 09/06/2023 HR/RISK MGT STREETS CONCENTRA MEDICAL CENTERS PRE-EMPLOYMENT PHYSICAL $ 554.40 37411 09/06/2023 HR/RISK MGT MUSD AFTER SCHOOL PROG CONCENTRA MEDICAL CENTERS PRE-EMPLOYMENT PHYSICAL $ 1,435.00 37412 09/06/2023 UB - WATER UB - GARBAGE DATAPROSE, LLC 05/22 BILLING $ 2,492.67 37412 09/06/2023 UB - WATER UB - SEWER DATAPROSE, LLC 05/22 BILLING $ 2,492.67 37412 09/06/2023 UB - WATER UB - WATER DATAPROSE, LLC 05/22 BILLING $ 5,136.79 37413 09/06/2023 GRANTS MADERA TRANSIT CENTER DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT $ 80.00 37414 09/06/2023 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 08/01/23-08/15/23 $ 17,100.00 37415 09/06/2023 FACILITIES WATER OPS LEON ENVIRONMENTAL SERVICES ABESTOS TESTING - PW FRONT $ 770.00 37416 09/06/2023 HR/RISK MGT INS/RISK MGT LIEBERT CASSIDY WHITMORE LEGAL FEES $ 4,317.70 37417 09/06/2023 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9894890 $ 179.00 37417 09/06/2023 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9919593 $ 99.00 37417 09/06/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 08/23 UTILITY SERVICE - 3040421-500276 $ 58.52 37417 09/06/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 08/23 UTILITY SERVICE - 3040431-500276 $ 109.74 37417 09/06/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 08/23 UTILITY SERVICE - 3040441-500276 $ 132.65 37418 09/06/2023 FINANCE PAYROLL TRUST M.C.E.A. 08/23 MONTHLY DUES $ 300.00 37419 09/06/2023 CITY ADMIN COMMUNITY PROMO MADERA CHAMBER OF COMMERCE MEMBERSHIP DUES 2023 $ 660.00 37420 09/06/2023 WATER QUALITY WATER QUALITY CONTROL WATER CONNECTION INC. BACKFLOW REPLACEMENT - LTC $ 1,590.48 37420 09/06/2023 WATER QUALITY WATER QUALITY CONTROL WATER CONNECTION INC. BACKFLOW REPLACEMENT INSTALLATION - LTC $ 1,400.00 37421 09/06/2023 FINANCE PAYROLL TRUST M P O A 08/23 MONTHLY DUES $ 6,803.16 37422 09/06/2023 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT - MECHANIC $ 228.00 37423 09/06/2023 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL $ 7,994.78 37423 09/06/2023 PW ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL $ 384.60 37424 09/06/2023 FACILITIES COMM & REC MUSCO SPORTS LIGHTING, LLC REPLACE PANEL - POLE 3 $ 2,723.25 37425 09/06/2023 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SVS - SIDEWALK IMPROVEMENT $ 3,858.25 37426 09/06/2023 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SERVICES $ 2,735.10 37427 09/06/2023 WWTP WWTP SJVCATC-SAN JOAQ VALLEY CLEAN AIR AIR PERMITS FY 23/24 $ 3,522.00 37428 09/06/2023 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 08/18/23 PAYROLL $ 25.00 37429 09/06/2023 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 09/01/23 PAYROLL $ 25.00 37430 09/06/2023 FACILITIES PARKS UNITED RENTALS, INC EQUIPMENT RENTAL $ 1,314.38 37430 09/06/2023 PW ADMIN WWTP UNITED RENTALS, INC EQUIPMENT RENTAL $ 1,169.77

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37431 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926177 $ 146.60 37432 09/06/2023 FINANCE WATER FUND OTP- UB REFUNDS DEPOSIT FROM MAIS TO MUNIS $ 230.19 37433 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB OVERPAYMENT 9913960 $ 137.02 37434 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9925145 $ 255.14 37435 09/06/2023 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND 554165 $ 442.66 37436 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926301 $ 30.83 37437 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9925198 $ 177.21 37438 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9909203 $ 458.62 37439 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9919522 $ 114.42 37440 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB REFUND OVERPAYMENT 9922352 $ 137.10 37441 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9919665 $ 106.93 37442 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9906304 $ 23.98 37443 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 10000647 $ 187.39 37444 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9915481 $ 186.69 37445 09/06/2023 FINANCE WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926498-514683 $ 150.00 37446 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9924502 $ 115.06 37447 09/06/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9922283 $ 146.19 37448 09/11/2023 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 08/23 $ 30,359.23 37449 09/11/2023 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION TEMP SERVICES - ENGINEERING $ 5,600.00 37450 09/11/2023 GRANTS TRANS - FIXED TRILLIUM SOLUTIONS, INC. GTFS ANNUAL SUBSCRIPTION $ 5,000.00 37450 09/11/2023 GRANTS AFFORDABLE HOUSING TRILLIUM SOLUTIONS, INC. CONSULTING SERVICES - RFP DEV & TECH $ 5,004.00 37451 09/11/2023 GRANTS CDBG ADMIN CITY DATA SERVICES LLC CDS MONTHLY MAINTENANCE $ 1,875.00 37452 09/11/2023 PW ADMIN AIRPORT OPS BRANDLEY ENGINEERING INC PROFESSIONAL ENGINEERING SERVICES $ 14,490.00 37452 09/11/2023 PW ADMIN AIRPORT CAPITAL PROJECTS BRANDLEY ENGINEERING INC PROFESSIONAL ENGINEERING SERVICES $ 73,917.70 37453 09/11/2023 FINANCE AIRPORT OPS PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 124.12 37453 09/11/2023 FINANCE CENTRAL ADMIN PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 127.64 37453 09/11/2023 FINANCE COMM & REC PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 513.84 37453 09/11/2023 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 17.32 37453 09/11/2023 FINANCE ENGINEERING PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 93.04 37453 09/11/2023 FINANCE FACILITIES MAINT PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 432.88 37453 09/11/2023 FINANCE FLEET MAINT PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 537.52 37453 09/11/2023 FINANCE PARKS PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 1,122.03 37453 09/11/2023 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 1,176.00 37453 09/11/2023 FINANCE SEWER OPS PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 305.28 37453 09/11/2023 FINANCE UB - WATER PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 42.60 37453 09/11/2023 FINANCE WATER OPS PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 715.50 37453 09/11/2023 FINANCE WATER QUALITY CONTROL PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 190.96 37453 09/11/2023 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 653.91 37453 09/11/2023 FINANCE PD OPS PRUDENTIAL OVERALL SUPPLY 08/23 UNIFORM SERVICES $ 127.40 37454 09/11/2023 ENGINEERING SEWER CAPITAL OUTLAY BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES $ 25,964.06 37455 09/11/2023 ENGINEERING WATER CAPITAL OUTLAY CALIFORNIA DEPT OF FISH AND WILDLIFE ALTERATION AGREEMENT PERMIT - LAKE/STREAMBED $ 6,236.00 37456 09/11/2023 FLEET FLEET ACQUISITION COOK'S COMMUNICATIONS PD UP-FIT PARTS UNITS 6034, 6035, 6036 $ 58,917.65

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37457 09/11/2023 FIRE FIRE DEPARTMENT OF FORESTRY AND FIRE 4TH QTR ACTUAL BILLING FOR CITY CONTRACT FY 22/23 $ 1,043,505.08 37457 09/11/2023 FIRE MEAS K - FIRE DEPARTMENT OF FORESTRY AND FIRE 4TH QTR ACTUAL BILLING FOR CITY CONTRACT FY 22/23 $ 521,552.55 37458 09/11/2023 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FIRE 58 $ 35.00 37459 09/11/2023 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9918195 $ 195.00 37459 09/11/2023 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 9922526 $ 200.00 37459 09/11/2023 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE - 9909988 $ 200.00 37459 09/11/2023 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9926031 $ 100.00 37459 09/11/2023 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9909988 $ 200.00 37460 09/11/2023 FINANCE PD OPS MADERA COUNTY TREASURER 07/23 COUNTY'S PORTION OF PARKING PENALTIES PAID $ 856.50 37461 09/11/2023 GRANTS CDBG ADMIN MADERA TRIBUNE PUBLIC HEARING NOTICE $ 266.50 37461 09/11/2023 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT - DISPATCHER $ 79.80 37461 09/11/2023 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT - CODE ENFORCEMENT $ 95.00 37462 09/11/2023 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 9.10 37462 09/11/2023 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 52.81 37462 09/11/2023 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 3,659.48 37462 09/11/2023 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 359.15 37462 09/11/2023 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 7,322.73 37462 09/11/2023 FINANCE FIRE PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 72.36 37462 09/11/2023 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 80.45 37462 09/11/2023 FINANCE PARKS PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 136.10 37462 09/11/2023 FINANCE RECREATION PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 33.82 37462 09/11/2023 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 23.29 37462 09/11/2023 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 6.84 37462 09/11/2023 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 7.85 37462 09/11/2023 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 65,693.72 37462 09/11/2023 FINANCE ZONE 24 ACTIVITIES PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 68.12 37462 09/11/2023 FINANCE ZONE 26 ACTIVITIES PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 10.18 37462 09/11/2023 FINANCE ZONE 31A ACTIVITIES PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 20.64 37462 09/11/2023 FINANCE PD OPS PACIFIC GAS & ELECTRIC 08/23 SERVICE 9920095153-3 $ 6,713.36 37463 09/11/2023 FINANCE FINANCE PHOENIX GROUP INFO SYS 07/23 CITATIONS $ 296.07 37463 09/11/2023 FINANCE PARKING DIST OPS PHOENIX GROUP INFO SYS 07/23 CITATIONS $ 159.42 37464 09/11/2023 ENGINEERING WWTP SPARKLETTS DRINKING WATER ENGINEERING $ 96.92 37464 09/11/2023 WWTP WWTP SPARKLETTS LAB & DRINKING WATER $ 62.14 37465 09/11/2023 WWTP SEWER CAPITAL OUTLAY STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING CONSULTING SERVICES $ 1,025.00 37466 09/11/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9907614 $ 1,180.00 37467 09/11/2023 FINANCE BUILDING BL REFUNDS BUSINESS LICENSE REFUND 22490/22551 $ 2.64 37467 09/11/2023 FINANCE FINANCE BL REFUNDS BUSINESS LICENSE REFUND 22490/22551 $ 0.16 37467 09/11/2023 FINANCE GENERAL FUND BL REFUNDS BUSINESS LICENSE REFUND 22490/22551 $ 49.20 37468 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 10000578 $ 64.34 37469 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9921598 $ 148.18 37470 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 10000848 $ 153.73 37471 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9925647 $ 74.56

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37472 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9922447 $ 124.23 37473 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9919387 $ 126.87 37474 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9893524 $ 183.14 37475 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926000 $ 119.72 37476 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9917531 $ 69.84 37477 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9924047 $ 139.76 37478 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 10000802 $ 260.17 37479 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 10000777 $ 106.85 37480 09/11/2023 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9923302 $ 79.83 37481 09/18/2023 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION AC REIMBURSEMENT $ 14.00 37482 09/18/2023 PW ADMIN AIRPORT OPS SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 347.82 37482 09/18/2023 PW ADMIN CENTRAL ADMIN SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 3,683.20 37482 09/18/2023 PW ADMIN COMM & REC SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 7,099.08 37482 09/18/2023 PW ADMIN ENGINEERING SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 2,884.81 37482 09/18/2023 PW ADMIN FINANCE SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 219.87 37482 09/18/2023 PW ADMIN INTERMODAL BLDG SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 526.23 37482 09/18/2023 PW ADMIN SEWER OPS SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 679.37 37482 09/18/2023 PW ADMIN SOLID WASTE SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 679.37 37482 09/18/2023 PW ADMIN UB - GARBAGE SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 219.87 37482 09/18/2023 PW ADMIN UB - SEWER SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 219.87 37482 09/18/2023 PW ADMIN UB - WATER SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 439.76 37482 09/18/2023 PW ADMIN WATER QUALITY CONTROL SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 219.84 37482 09/18/2023 PW ADMIN WWTP SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 979.48 37482 09/18/2023 PW ADMIN MEAS K - PD SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 589.52 37482 09/18/2023 PW ADMIN MADERA TRANSIT CENTER SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 1,757.30 37482 09/18/2023 PW ADMIN PD OPS SERVICEMASTER BY J&C BROWN 09/23 JANITORIAL SERVICES $ 4,276.13 37483 09/18/2023 PW ADMIN WWTP GALLEGOS, PETER MILEAGE REIMBURSEMENT - CALL TO WWTP $ 7.86 37484 09/18/2023 CITY CLERK CITY COUNCIL GARCIA, SANTOS PER DIEM - 2023 LOCC ANNUAL CONFERENCE $ 223.50 37485 09/18/2023 PD OPS PD OPS RAUL R. HERRERA JR. POLYGRAPHS $ 1,500.00 37486 09/18/2023 PD OPS PD OPS LEATHAM FAMILY, LLC BADGE ORDER $ 560.46 37487 09/18/2023 PD OPS CODE ENF DIEBERTS CREATIVE COPY INC DOOR HANGERS - CE $ 146.19 37487 09/18/2023 PD OPS PD OPS DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD $ 151.55 37488 09/18/2023 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. 08/23 TRANSIT OPERATOR $ 97,495.66 37488 09/18/2023 GRANTS TRANS - DAR MV TRANSPORTATION, INC. 08/23 TRANSIT OPERATOR $ 67,000.99 37489 09/18/2023 PD OPS PD OPS HALL, KEN PER DIEM - FIELD TRAINING OFFICER SCHOOL $ 425.50 37490 09/18/2023 PD OPS PD OPS PACIFIC STORAGE COMPANY SHREDDING SERVICES $ 368.00 37491 09/18/2023 FACILITIES COMM & REC CAPITAL BUILDERS HARDWARE CORE ORDER - PARKS POOL COMPLEX $ 2,523.06 37492 09/18/2023 ENGINEERING WATER OPS DAVIDS ENGINEERING, INC. PROFESSIONAL SERVICES $ 560.97 37493 09/18/2023 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 91.95 37493 09/18/2023 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 343.03 37493 09/18/2023 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 344.23 37493 09/18/2023 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 224.36

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37493 09/18/2023 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 332.55 37493 09/18/2023 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 296.79 37493 09/18/2023 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 434.72 37493 09/18/2023 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 1,272.64 37493 09/18/2023 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 1,340.90 37493 09/18/2023 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 204.75 37493 09/18/2023 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 211.49 37493 09/18/2023 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 274.37 37493 09/18/2023 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 521.68 37493 09/18/2023 FINANCE FLEET MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 80.79 37493 09/18/2023 FINANCE FLEET MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 211.59 37493 09/18/2023 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 56.29 37493 09/18/2023 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 95.15 37493 09/18/2023 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 476.37 37493 09/18/2023 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 546.25 37493 09/18/2023 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 3,585.27 37493 09/18/2023 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 4,540.89 37493 09/18/2023 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 1,554.07 37493 09/18/2023 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 1,994.36 37493 09/18/2023 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 1,015.20 37493 09/18/2023 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 1,585.38 37493 09/18/2023 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 2,377.89 37493 09/18/2023 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 3,278.70 37493 09/18/2023 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 3,229.97 37493 09/18/2023 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 4,058.50 37493 09/18/2023 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 2,938.80 37493 09/18/2023 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 3,692.65 37493 09/18/2023 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 2,146.10 37493 09/18/2023 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 2,597.36 37493 09/18/2023 FINANCE WATER QUALITY CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 262.34 37493 09/18/2023 FINANCE WATER QUALITY CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 530.32 37493 09/18/2023 FINANCE WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 136.45 37493 09/18/2023 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/01/23-08/15/23 $ 8,837.86 37493 09/18/2023 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 08/16/23-08/31/23 $ 9,296.96 37493 09/18/2023 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL $ 3,272.16 37493 09/18/2023 PD OPS DUI ENF & AWARENESS VAN DE POL ENTERPRISES, INC. PROPANE - PD BBQ $ 17.63 37494 09/18/2023 CITY CLERK CITY COUNCIL EVANS, ANITA PER DIEM - 2023 LOCC ANNUAL CONFERENCE $ 421.31 37495 09/18/2023 CITY CLERK CITY COUNCIL VILLEGAS, ARTEMIO PER DIEM - 2023 LOCC ANNUAL CONFERENCE $ 223.50 37496 09/18/2023 PD OPS PD OPS LAW DOG K9 K9 VENDOR TRAINING $ 300.00 37497 09/18/2023 GRANTS CDBG PUBLIC SVC OLIVE CHARITABLE ORGANIZATION CDBG FY 23/24 - BENNET HOUSE Q1 $ 3,750.00 37498 09/18/2023 PD OPS PD OPS CINTAS CORPORATION MEDICAL SUPPLIES $ 184.20 37499 09/18/2023 CITY CLERK CITY COUNCIL MEJIA, ELSA PER DIEM - 2023 LOCC ANNUAL CONFERENCE $ 223.50

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37500 09/18/2023 PD OPS PD OPS SILAS VARELA PER DIEM - FIELD TRAINING OFFICER SCHOOL $ 425.50 37501 09/18/2023 FACILITIES FACILITIES MAINT FRESNO ROOFING COMPANY, INC. ROOF REPAIRS - ENG $ 9,600.00 37502 09/18/2023 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING $ 570.00 37503 09/20/2023 HR/RISK MGT HR/RISK MGT ISRAEL AMEZCUA-DURAN ONBOARDING SMOOTHIES $ 630.00 37504 09/20/2023 FINANCE AIRPORT OPS AT&T 07/23 SERVICE 831-000-6408-576 $ 565.68 37504 09/20/2023 FINANCE AIRPORT OPS AT&T 08/23 SERVICE 831-000-6408-576 $ 542.26 37504 09/20/2023 FINANCE BUILDING AT&T 07/23 SERVICE 831-000-6408-576 $ 115.11 37504 09/20/2023 FINANCE BUILDING AT&T 08/23 SERVICE 831-000-6408-576 $ 110.34 37504 09/20/2023 FINANCE CITY ATTORNEY AT&T 07/23 SERVICE 831-000-6408-576 $ 37.49 37504 09/20/2023 FINANCE CITY ATTORNEY AT&T 08/23 SERVICE 831-000-6408-576 $ 35.94 37504 09/20/2023 FINANCE CITY CLERK AT&T 07/23 SERVICE 831-000-6408-576 $ 31.57 37504 09/20/2023 FINANCE CITY CLERK AT&T 08/23 SERVICE 831-000-6408-576 $ 30.27 37504 09/20/2023 FINANCE CODE ENF AT&T 07/23 SERVICE 831-000-6408-576 $ 630.80 37504 09/20/2023 FINANCE CODE ENF AT&T 08/23 SERVICE 831-000-6408-576 $ 604.68 37504 09/20/2023 FINANCE COMM & REC AT&T 07/23 SERVICE 831-000-6408-576 $ 1,762.16 37504 09/20/2023 FINANCE COMM & REC AT&T 08/23 SERVICE 831-000-6408-576 $ 1,689.20 37504 09/20/2023 FINANCE COMPUTER MAINT AT&T 07/23 SERVICE 831-000-6408-576 $ 119.06 37504 09/20/2023 FINANCE COMPUTER MAINT AT&T 08/23 SERVICE 831-000-6408-576 $ 114.13 37504 09/20/2023 FINANCE ENGINEERING AT&T 07/23 SERVICE 831-000-6408-576 $ 264.42 37504 09/20/2023 FINANCE ENGINEERING AT&T 08/23 SERVICE 831-000-6408-576 $ 253.47 37504 09/20/2023 FINANCE FINANCE AT&T 07/23 SERVICE 831-000-6408-576 $ 90.11 37504 09/20/2023 FINANCE FINANCE AT&T 08/23 SERVICE 831-000-6408-576 $ 86.38 37504 09/20/2023 FINANCE FIRE AT&T 07/23 SERVICE 831-000-6408-576 $ 1,132.02 37504 09/20/2023 FINANCE FIRE AT&T 08/23 SERVICE 831-000-6408-576 $ 1,085.15 37504 09/20/2023 FINANCE GRANT OVERSIGHT AT&T 07/23 SERVICE 831-000-6408-576 $ 110.50 37504 09/20/2023 FINANCE GRANT OVERSIGHT AT&T 08/23 SERVICE 831-000-6408-576 $ 105.93 37504 09/20/2023 FINANCE HR/RISK MGT AT&T 07/23 SERVICE 831-000-6408-576 $ 74.99 37504 09/20/2023 FINANCE HR/RISK MGT AT&T 08/23 SERVICE 831-000-6408-576 $ 71.88 37504 09/20/2023 FINANCE PLANNING AT&T 07/23 SERVICE 831-000-6408-576 $ 96.69 37504 09/20/2023 FINANCE PLANNING AT&T 08/23 SERVICE 831-000-6408-576 $ 92.69 37504 09/20/2023 FINANCE UB - GARBAGE AT&T 07/23 SERVICE 831-000-6408-576 $ 219.69 37504 09/20/2023 FINANCE UB - GARBAGE AT&T 08/23 SERVICE 831-000-6408-576 $ 210.60 37504 09/20/2023 FINANCE UB - SEWER AT&T 07/23 SERVICE 831-000-6408-576 $ 219.69 37504 09/20/2023 FINANCE UB - SEWER AT&T 08/23 SERVICE 831-000-6408-576 $ 210.60 37504 09/20/2023 FINANCE UB - WATER AT&T 07/23 SERVICE 831-000-6408-576 $ 439.39 37504 09/20/2023 FINANCE UB - WATER AT&T 08/23 SERVICE 831-000-6408-576 $ 421.20 37504 09/20/2023 FINANCE CITY MANAGER AT&T 07/23 SERVICE 831-000-6408-576 $ 37.49 37504 09/20/2023 FINANCE CITY MANAGER AT&T 08/23 SERVICE 831-000-6408-576 $ 35.94 37504 09/20/2023 FINANCE PD OPS AT&T 07/23 SERVICE 831-000-6408-576 $ 630.80 37504 09/20/2023 FINANCE PD OPS AT&T 08/23 SERVICE 831-000-6408-576 $ 604.68 37505 09/20/2023 PD OPS PD OPS AT&T 08/23 CALNET 3 SVS 9391064552 $ 284.97 37506 09/20/2023 FINANCE BUILDING AT&T 08/23 FIRSTNET SVS 287302656036 $ 464.01

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37506 09/20/2023 FINANCE CITY CLERK AT&T 08/23 FIRSTNET SVS 287302656036 $ 89.86 37506 09/20/2023 FINANCE CITY COUNCIL AT&T 08/23 FIRSTNET SVS 287302656036 $ 281.68 37506 09/20/2023 FINANCE CODE ENF AT&T 08/23 FIRSTNET SVS 287302656036 $ 44.93 37506 09/20/2023 FINANCE COMPUTER MAINT AT&T 08/23 FIRSTNET SVS 287302656036 $ 515.37 37506 09/20/2023 FINANCE ENGINEERING AT&T 08/23 FIRSTNET SVS 287302656036 $ 285.01 37506 09/20/2023 FINANCE FACILITIES MAINT AT&T 08/23 FIRSTNET SVS 287302656036 $ 793.99 37506 09/20/2023 FINANCE FINANCE AT&T 08/23 FIRSTNET SVS 287302656036 $ 185.09 37506 09/20/2023 FINANCE FLEET MAINT AT&T 08/23 FIRSTNET SVS 287302656036 $ 44.93 37506 09/20/2023 FINANCE GRANT OVERSIGHT AT&T 08/23 FIRSTNET SVS 287302656036 $ 94.89 37506 09/20/2023 FINANCE HR/RISK MGT AT&T 08/23 FIRSTNET SVS 287302656036 $ 154.32 37506 09/20/2023 FINANCE PARKS AT&T 08/23 FIRSTNET SVS 287302656036 $ 195.06 37506 09/20/2023 FINANCE PLANNING AT&T 08/23 FIRSTNET SVS 287302656036 $ 44.93 37506 09/20/2023 FINANCE STREETS AT&T 08/23 FIRSTNET SVS 287302656036 $ 49.96 37506 09/20/2023 FINANCE UB - GARBAGE AT&T 08/23 FIRSTNET SVS 287302656036 $ 11.23 37506 09/20/2023 FINANCE UB - SEWER AT&T 08/23 FIRSTNET SVS 287302656036 $ 11.23 37506 09/20/2023 FINANCE UB - WATER AT&T 08/23 FIRSTNET SVS 287302656036 $ 22.47 37506 09/20/2023 FINANCE WWTP AT&T 08/23 FIRSTNET SVS 287302656036 $ 49.96 37506 09/20/2023 FINANCE CITY MANAGER AT&T 08/23 FIRSTNET SVS 287302656036 $ 90.20 37506 09/20/2023 FINANCE PD OPS AT&T 08/23 FIRSTNET SVS 287302965625 $ 5,603.16 37507 09/20/2023 ENGINEERING ENGINEERING AKEL ENGINEERING GROUP, INC. LONG TERM WATER SUPPLY CAPACITY STUDY $ 2,807.25 37508 09/20/2023 FACILITIES UB - WATER CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - CITY HALL $ 645.00 37508 09/20/2023 FACILITIES WWTP CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - WWTP $ 1,266.85 37508 09/20/2023 FACILITIES PD OPS CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - PD SUI $ 1,171.67 37509 09/20/2023 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 09/15/2023 PAYROLL $ 911.08 37510 09/20/2023 FINANCE BUILDING COMCAST CITY INTERNET CONNECTION 08/23 $ 63.73 37510 09/20/2023 FINANCE CITY ATTORNEY COMCAST CITY INTERNET CONNECTION 08/23 $ 18.86 37510 09/20/2023 FINANCE CITY CLERK COMCAST CITY INTERNET CONNECTION 08/23 $ 18.92 37510 09/20/2023 FINANCE CODE ENF COMCAST CITY INTERNET CONNECTION 08/23 $ 135.45 37510 09/20/2023 FINANCE COMM & REC COMCAST CITY INTERNET CONNECTION 08/23 $ 90.62 37510 09/20/2023 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 08/23 $ 36.86 37510 09/20/2023 FINANCE ENGINEERING COMCAST CITY INTERNET CONNECTION 08/23 $ 126.49 37510 09/20/2023 FINANCE FACILITIES MAINT COMCAST CITY INTERNET CONNECTION 08/23 $ 27.87 37510 09/20/2023 FINANCE FINANCE COMCAST CITY INTERNET CONNECTION 08/23 $ 99.59 37510 09/20/2023 FINANCE FLEET MAINT COMCAST CITY INTERNET CONNECTION 08/23 $ 18.92 37510 09/20/2023 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 08/23 $ 36.86 37510 09/20/2023 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 08/23 $ 36.86 37510 09/20/2023 FINANCE PARKS COMCAST CITY INTERNET CONNECTION 08/23 $ 45.79 37510 09/20/2023 FINANCE PARKS ADMIN COMCAST CITY INTERNET CONNECTION 08/23 $ 36.83 37510 09/20/2023 FINANCE PLANNING COMCAST CITY INTERNET CONNECTION 08/23 $ 45.48 37510 09/20/2023 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 08/23 $ 45.80 37510 09/20/2023 FINANCE RECREATION COMCAST CITY INTERNET CONNECTION 08/23 $ 54.77 37510 09/20/2023 FINANCE SEWER OPS COMCAST CITY INTERNET CONNECTION 08/23 $ 32.34

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37510 09/20/2023 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 08/23 $ 36.83 37510 09/20/2023 FINANCE SR CITIZEN COMM COMCAST CITY INTERNET CONNECTION 08/23 $ 36.83 37510 09/20/2023 FINANCE UB - GARBAGE COMCAST CITY INTERNET CONNECTION 08/23 $ 30.11 37510 09/20/2023 FINANCE UB - SEWER COMCAST CITY INTERNET CONNECTION 08/23 $ 30.11 37510 09/20/2023 FINANCE UB - WATER COMCAST CITY INTERNET CONNECTION 08/23 $ 59.25 37510 09/20/2023 FINANCE WATER OPS COMCAST CITY INTERNET CONNECTION 08/23 $ 41.31 37510 09/20/2023 FINANCE WATER QUALITY CONTROL COMCAST CITY INTERNET CONNECTION 08/23 $ 18.92 37510 09/20/2023 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 08/23 $ 27.87 37510 09/20/2023 FINANCE CITY MANAGER COMCAST CITY INTERNET CONNECTION 08/23 $ 18.86 37510 09/20/2023 FINANCE PURCHASING COMCAST CITY INTERNET CONNECTION 08/23 $ 27.87 37511 09/20/2023 PD OPS PD OPS COMMUNITY MEDICAL CENTER LEGAL BLOOD DRAWS - 07/23 $ 175.00 37512 09/20/2023 HR/RISK MGT HR/RISK MGT CONCENTRA MEDICAL CENTERS PRE-EMPLOYMENT PHYSICAL $ 565.50 37512 09/20/2023 HR/RISK MGT MUSD AFTER SCHOOL PROG CONCENTRA MEDICAL CENTERS PRE-EMPLOYMENT PHYSICAL $ 287.00 37513 09/20/2023 GRANTS MADERA TRANSIT CENTER DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT $ 80.00 37514 09/20/2023 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 08/16/23-08/31/23 $ 16,980.00 37515 09/20/2023 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 09/23 POWER SWEEPING $ 387.00 37515 09/20/2023 GRANTS PARKING DIST OPS GUARDIAN WESTERN SWEEPING INC. 09/23 POWER SWEEPING $ 387.00 37516 09/20/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 09/23 UTILITY SERVICE - 3040421-500276 $ 61.05 37516 09/20/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 09/23 UTILITY SERVICE - 3040431-500276 $ 79.13 37516 09/20/2023 GRANTS INTERMODAL BLDG CITY OF MADERA 09/23 UTILITY SERVICE - 3040441-500276 $ 188.85 37517 09/20/2023 FINANCE PAYROLL TRUST M.C.E.A. 09/23 MONTHLY DUES $ 290.00 37518 09/20/2023 FINANCE PAYROLL TRUST M P O A 09/23 MONTHLY DUES $ 6,703.16 37519 09/20/2023 WATER OPS WATER OPS MADERA PUMPS, INC. WELL #27 MAINTENANCE $ 2,921.25 37520 09/20/2023 FINANCE FINANCE MADERA TRIBUNE PUBLIC HEARING NOTICE $ 982.80 37520 09/20/2023 GRANTS TRANS - FIXED MADERA TRIBUNE REQUEST FOR PROPOSALS - 202223-17 $ 169.00 37520 09/20/2023 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT - ANIMAL CONTROL OFFICER $ 64.60 37520 09/20/2023 PLANNING PLANNING MADERA TRIBUNE PUBLIC HEARING NOTICE $ 1,267.50 37521 09/20/2023 GRANTS TRANS - FIXED MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE TRANSIT - 08/23 $ 1,297.68 37521 09/20/2023 GRANTS TRANS - DAR MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE TRANSIT - 08/23 $ 1,297.69 37521 09/20/2023 FLEET MAINT CODE ENF MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 08/23 $ 11.03 37521 09/20/2023 FLEET MAINT ENGINEERING MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 08/23 $ 55.81 37521 09/20/2023 FLEET MAINT FLEET MOTOR POOL MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 08/23 $ 11.62 37521 09/20/2023 FLEET MAINT PARKS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 08/23 $ 340.89 37521 09/20/2023 FLEET MAINT STREETS MADERA UNIFIED SCHOOL DISTRICT CNG FUEL USAGE PW - 08/23 $ 103.15 37522 09/20/2023 PW ADMIN PARKS MID VALLEY DISPOSAL INC. WASTE DISPOSAL $ 440.39 37522 09/20/2023 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL $ 11,780.30 37522 09/20/2023 PW ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL $ 1,183.06 37523 09/20/2023 BUILDING BUILDING ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - BUILDING $ 3,456.29 37524 09/20/2023 FINANCE WWTP PACIFIC GAS & ELECTRIC 07/23 SERVICE 3533032414-2 FY 22/23 NEM TRUE UP $ 646,651.32 37524 09/20/2023 FINANCE WWTP PACIFIC GAS & ELECTRIC 08/23 SERVICE 3533032414-2 FY 23/24 NEM TRUE UP $ 113,744.80 37525 09/20/2023 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 09/15/23 PAYROLL $ 25.00 37526 09/20/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9925231 $ 3,000.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 37527 09/20/2023 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 10000399 $ 3,000.00 37528 09/20/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 42 $ 1,700.00 37529 09/20/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 41 $ 1,700.00 37530 09/20/2023 FINANCE AIRPORT OPER FUND AR REFUNDS DEPOSIT REFUND - HANGAR 32 $ 150.00 37531 09/20/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 21 $ 1,700.00 37531 09/20/2023 FINANCE WATER UTILITY AR REFUNDS DEPOSIT REFUND - METER 21 $ (753.43) 37532 09/20/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 12 $ 1,700.00 37533 09/20/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 10 $ 1,700.00 37534 09/20/2023 FINANCE AIRPORT OPER FUND AR REFUNDS DEPOSIT REFUND - HANGAR 1 $ 160.00 37535 09/20/2023 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 14 $ 1,700.00 37535 09/20/2023 FINANCE WATER UTILITY AR REFUNDS DEPOSIT REFUND - METER 14 $ (123.54) 37536 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION $ 50.00 37537 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PICNIC AREA 2 $ 50.00 37538 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC FIELDS 4, 5, 7, 8, & 9 $ 50.00 37539 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PICNIC AREA 2 $ 50.00 37540 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION $ 50.00 37541 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION $ 50.00 37542 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PICNIC AREA 1 $ 50.00 37543 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION $ 50.00 37544 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - MCNALLY SHELTER $ 50.00 37545 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION $ 50.00 37546 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC AMPHITHEATER $ 100.00 37547 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PICNIC AREA 1 $ 50.00 37548 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION $ 50.00 37549 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION $ 50.00 37550 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PICNIC AREA 1 $ 50.00 37551 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS RENTAL CANCELLATION REFUND $ 150.00 37551 09/20/2023 PARKS ADMIN PARKS OTP- PARKS REFUNDS RENTAL CANCELLATION REFUND $ 153.00 37552 09/20/2023 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION $ 50.00 37553 09/20/2023 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND 554165 $ 37.30 325 08/29/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 08/29/2023 $ 74.79 326 08/29/2023 FINANCE AIRPORT OPS US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 616.42 326 08/29/2023 FINANCE AQUATICS PROGRM US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 6,796.25 326 08/29/2023 FINANCE CDBG ADMIN US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 34.99 326 08/29/2023 FINANCE CDBG PUBLIC SVC US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 723.27 326 08/29/2023 FINANCE CENTRAL ADMIN US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 167.24 326 08/29/2023 FINANCE CITY CLERK US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 1,217.45 326 08/29/2023 FINANCE CITY COUNCIL US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 857.53 326 08/29/2023 FINANCE CODE ENF US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 3,310.35 326 08/29/2023 FINANCE COMM & REC US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 1,116.45 326 08/29/2023 FINANCE COMPUTER MAINT US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 8,870.81 326 08/29/2023 FINANCE DRAINAGE US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 1,746.19

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 326 08/29/2023 FINANCE ENGINEERING US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 1,628.14 326 08/29/2023 FINANCE FACILITIES MAINT US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 3,081.05 326 08/29/2023 FINANCE FINANCE US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 620.74 326 08/29/2023 FINANCE FIRE US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 4,263.22 326 08/29/2023 FINANCE FLEET MAINT US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 15,118.17 326 08/29/2023 FINANCE GENERAL FUND US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 7,298.55 326 08/29/2023 FINANCE GENERAL TRUST US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 181.76 326 08/29/2023 FINANCE GRAFFITI ABATE US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 4,321.91 326 08/29/2023 FINANCE HR/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 4,680.15 326 08/29/2023 FINANCE INS/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 4,820.47 326 08/29/2023 FINANCE MEAS K - FIRE US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 5,281.21 326 08/29/2023 FINANCE PARKS US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 17,424.15 326 08/29/2023 FINANCE PARKS ADMIN US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 1,319.84 326 08/29/2023 FINANCE PLANNING US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 2,692.47 326 08/29/2023 FINANCE STREETS US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 11,104.02 326 08/29/2023 FINANCE RECREATION US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 1,196.35 326 08/29/2023 FINANCE SEWER OPS US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 176.80 326 08/29/2023 FINANCE SPORTS PROGRAMS US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 1,017.98 326 08/29/2023 FINANCE SR CITIZEN COMM US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 2,545.86 326 08/29/2023 FINANCE SUPP LAW ENF US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 2,542.11 326 08/29/2023 FINANCE TRANS - FIXED US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 7,791.57 326 08/29/2023 FINANCE TRANS - DAR US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 3,118.56 326 08/29/2023 FINANCE UB - GARBAGE US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 36.35 326 08/29/2023 FINANCE UB - SEWER US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 36.35 326 08/29/2023 FINANCE UB - WATER US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 72.74 326 08/29/2023 FINANCE WATER OPS US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 8,517.35 326 08/29/2023 FINANCE WATER QUALITY CONTROL US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 4,840.65 326 08/29/2023 FINANCE WWTP US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 11,635.17 326 08/29/2023 FINANCE MEAS K - PD US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 935.33 326 08/29/2023 FINANCE FLEET ACQUISITION US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 1,723.73 326 08/29/2023 FINANCE PROP 1B PTMISEA US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 6,018.96 326 08/29/2023 FINANCE PURCHASING US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 3,131.19 326 08/29/2023 FINANCE SPECIAL EVENTS US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 8,351.39 326 08/29/2023 FINANCE PD OPS US BANK CORPORATE PAYMENT SYSTEMS 07/23 CALCARD CHARGES $ 7,189.51 327 08/31/2023 FINANCE CFD DEBT FUND-2006 BONDS BANK OF NEW YORK MELLON CFD 2006 SPECIAL TAX REF BND SERIES 2018 $ 137,907.33 327 08/31/2023 FINANCE WATER DEBT SERV/REV BONDS BANK OF NEW YORK MELLON 2019 LEASE REVENUE BOND PAYMENT $ 320,967.39 327 08/31/2023 FINANCE WATER DEBT SERV/REV BONDS BANK OF NEW YORK MELLON 2015 WATER REV REF BOND PMT $ 27,380.00 327 08/31/2023 FINANCE WWTP BOND ADMIN BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT $ 230,305.83 328 09/05/2023 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 09/01/2023 PAYROLL $ 13,115.42 329 09/06/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 09/06/2023 $ 1,096.38 330 09/06/2023 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 08/18/23 PAYROLL $ 29,279.53 331 09/06/2023 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 09/01/23 PAYROLL $ 29,465.92

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 332 09/07/2023 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT $ 525.00 333 09/11/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PLAN YEAR FEE & PARTICIPANT FEE $ 104.00 334 09/12/2023 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 09/12/2023 $ 91.80 337 09/15/2023 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 08/04/23 PAYROLL $ 29,700.95 338 09/18/2023 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 09/15/2023 PAYROLL $ 13,320.03 339 09/18/2023 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 09/15/2023 PAYROLL $ 2,281.32 BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 5,731,026.25

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 4, 2023
_________________________________ Agenda Number: B-3
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Contract City Attorney Services and Litigation Expenditures RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council)
SUMMARY:

The purpose of this report is to provide Council an informational monthly update on expenditures for contract City Attorney services, as well as specialized legal representation in various matters of litigation.

DISCUSSION:

The following information summarizes billings paid for services formerly performed by the City’s City Attorney. This report captures July 2023 invoices received, as well as the Fiscal Year (FY) 2023/24 tracking of invoices received, through a FY 2023/24 Year-to-Date (YTD) column.

If Council desires additional information in future iterations of this report, please advise and staff will make the requested changes.

Firm: Montoy Law Corporation (City Attorney Services and Litigation) Billing Period: July 2023
Matter Charges
July 2023 FY 2023/2024 (YTD)
City Attorney Services
General Legal Review/Advice $235.00 $235.00
City Clerk $141.00 $141.00
City Council (Attendance at Council meetings
and Requests for Information/Research) $1,645.00 $1,645.00 City Manager $117.50 $117.50
Review and Advice on Agreements $2,867.00 $2,867.00
Planning (Land Use & Planning Commission) $7,919.50 $7,919.50 Finance $1,833.00 $1,833.00
Successor Agency $0 $0
Public Works/Engineering $1,974.00 $1,974.00
Police Department $0 $0
Personnel/Payroll $0 $0
Municipal Code Enforcement/Updates $94.00 $94.00
Ordinances $844.00 $844.00
Discounted Hours -$(23.50) -$(23.50)
Total City Attorney Services $17,646.50 $17,646.50
Litigation Services
Total Litigation Services $8,835.00 $8,835.00
Total City Attorney and Litigation Services $26,481.50 $26,481.50 FINANCIAL IMPACT:

For FY 2023/24 to date, expenditures for invoices related to legal fees total $26,481.50. This represents expenditures for specific City Attorney services, as well as specialized legal representation in various matters of litigation. A summary of invoices received to date are summarized per the following table.

Legal Invoices FY 2023/24 YTD
City Attorney Services
Montoy Law Corporation $26,481.50
ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: B-4
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council a monthly informational update on employment matters, including new hires, transfers, and terminations.

DISCUSSION:

The Civil Service Commission (Commission) met September 5, 2023, and approved eligibility lists for the following:
▪ Police Officer Trainee
▪ Police Officer I
The following employees began employment with the City since our last report.

Table 1: New Hires and Re-hires
Name Position Department Status* Effective
Date
Kathleen Rivera
Reyes
Neighborhood
Preservation Specialist I
Police Department
– Code Enforcement
FT 8/14/23
Madison Pierson Program Leader I – After
School Program
Parks & Community
Services
PT 8/14/23
Table 1: New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Ashley Flores Program Leader I – After
School Program
Parks & Community
Services
PT 8/14/23
Jose Evangelista Program Leader I – After
School Program
Parks & Community
Services
PT 8/14/23
Crystal Lara Program Leader I – After
School Program
Parks & Community
Services
PT 8/14/23
Millie Guzman Program Leader I – After
School Program
Parks & Community
Services
PT 8/14/23
Clara Lick Program Leader I – After
School Program
Parks & Community
Services
PT 8/14/23
Tatyanna Avila Program Leader I – After
School Program
Parks & Community
Services
PT 8/14/23
Edmond Brett
Letourneau
Animal Control Officer Police Department FT 8/28/23
Fidel Bravo Program Leader I – After
School Program
Parks & Community
Services
PT 8/28/23
Itzel Jimenez Police Officer Trainee Police Department FT 8/28/23 Oscar Velasquez Program Leader I – After
School Program
Parks & Community
Services
PT 8/28/23
Beijan James Police Officer Trainee Police Department FT 8/28/23 Xiomara Rendon Program Leader I – After
School Program
Parks & Community
Services
PT 8/28/23
Rocco Saracino Program Leader I – After
School Program
Parks & Community
Services
PT 8/29/23
Hope Cha Program Leader I – After
School Program
Parks & Community
Services
PT 8/30/23
Isabel Perez Public Safety Dispatcher Police Department FT 8/30/23 Rene Ortiz-Carrillo Park Aide Parks & Community
Services
PT 9/11/23
Table 1: New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Ariana Cosio-Soria Program Leader I – After
School Program
Parks & Community
Services
PT 9/11/23
Jerardo Mendez Public Works
Maintenance Worker II
Public Works –
Water Division
FT 9/11/23
Kimberly Cristobal Public Safety Dispatcher Police Department FT 9/11/23 Asa Lemus Program Leader I – After
School Program
Parks & Community
Services
PT 9/11/23
Liliana Ramirez Program Leader I – After
School Program
Parks & Community
Services
PT 9/11/23
Robert Ramirez, Jr. Construction Inspector I Engineering Department
FT 9/11/23
Sandra Gonzalez Accounting Technician II Finance Department – Utility Billing
FT 9/11/23
Shelby Villa Human Resources
Technician II
Human Resources FT 9/18/23
Alberto Magana
Sandoval
Program Leader I – After
School Program
Parks & Community
Services
PT 9/25/23
Cristian Candelas Program Leader I – After
School Program
Parks & Community
Services
PT 9/25/23
Monserrath
Cardenas
Program Leader I – After
School Program
Parks & Community
Services
PT 9/25/23
Jeremiah Felix Police Officer Trainee Police Department FT 9/25/23 Emma Pickett Program Leader I – After
School Program
Parks & Community
Services
PT 9/25/23
Richard Gracia Administrative Analyst I Finance Department FT 9/25/23 Marsha Villareal Program Leader I – After
School Program
Parks & Community
Services
PT 9/25/23
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following promotions, transfers, or assignment changes occurred since our last report.

Table 2: Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Linda Aguilera Purchasing Assistant Office Assistant II 7/1/23 Chris Russell Wastewater Treatment Plant
Operator I
Wastewater Treatment
Plant Mechanic 7/1/23
Daniel Marcello Wastewater Treatment Plant
Operator-in-Training
Wastewater Treatment Plan
Operator I 7/31/23
Tasiana Gonzalez Program Leader I Program Leader I – After School Program 7/31/23
Jeffrey Barker Water Quality Specialist I Water Quality Specialist II 8/1/23 Desirae Velasco Program Leader I Program Leader I – After School Program 8/14/23
Elise Zuniga Program Leader I Program Leader I – After
School Program 8/14/23
Alize Heather Program Leader I Program Leader I – After School Program 8/14/23
Asareel Martinez
Solorzano Program Leader I Program Leader I – After School Program 8/14/23 Trent Herzog
Code Enforcement
Consultant
Police Officer Trainee 8/28/23
Reuben Rodriguez Neighborhood Preservation
Specialist I Police Officer Trainee 8/28/23
Griselda Martinez Public Safety Dispatcher Part Time Public Safety Dispatcher 9/7/23
Gabriela Salazar Part Time Administrative
Analyst Administrative Analyst I 9/11/23
Giachino
Chiaramonte Police Commander Police Chief 9/23/23
The following employees separated from employment since our last report.

Table 3: Separations
Name Position Department Status* Effective
Date
Leonel
Salvatierra
Robles
Park Aide Parks & Community
Services PT 8/9/23
Dominic Kincaid Police Officer II Police Department FT 8/11/23 Aleta Allen Construction Inspector Engineering
Department
FT 8/14/23
Michael Mathies Wastewater Collection
System Supervisor
Public Works –
Sewer Division FT 8/25/23
Jose de Jesus
Hernandez Police Officer II Police Department FT 9/1/23 Brian Zamora Public Works
Maintenance Worker II
Public Works –
Streets Division FT 9/1/23
Jorge Aguilar Computer Technician Information Services FT 9/5/23 Darrell Green Network Administrator Information Services FT 9/8/23 Charlie Lawson Police Chief Police Department FT 9/22/23 *Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: B-5
Wendy Silva, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Continuing Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms
RECOMMENDATION:

Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 SUMMARY:

The City of Madera and State of California experienced significant storm events and related impacts beginning in December 2022. President Biden declared a major disaster for various counties in California, inclusive of Madera County, for severe winter storms, flooding, landslides, and mudslides. The disaster period began December 27, 2022, and concluded January 31, 2023.

The City of Madera declared a local emergency related to storm impacts incurred during the disaster period. The requested action is to continue the emergency declaration while the City works through project completion for repairs and finalizes disaster assistance through the Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (CalOES).

DISCUSSION:

California experienced severe winter storms beginning in December 2022. President Biden declared a major disaster for various counties in California, inclusive of Madera County, for severe winter storms, flooding, landslides, and mudslides. The disaster period began December 27, 2022, and concluded January 31, 2023. During the disaster period, the City of Madera experienced significant impacts, including:
▪ Debris clearing in the storm system, public right-of-way, and park spaces ▪ Emergency protective measures
▪ Catastrophic failure of the Avenue 13 sewer trunk line at Granada Drive ▪ Multiple storm drain line failures and related asphalt and/or sidewalk failures ▪ Asphalt failure
▪ Degradation of equipment at the Wastewater Treatment Plant due to additional incoming debris
▪ Administrative costs associated with the above as well as with administration of the claim for damages with FEMA and CalOES
The City Manager as the Director of Emergency Services initially declared a local disaster for the City of Madera January 27, 2023. This declaration was ratified by the City Council at its meeting February 1, 2023, and has since been extended in compliance with the City’s municipal code and FEMA and CalOES requirements. The contemplated action will continue the local emergency as staff works with FEMA and CalOES on projects to repair and mitigate local impacts related to the declared disaster.

FINANCIAL IMPACT:

The recommended action is necessary to ensure specific liability protection, emergency powers of the Emergency Services Director, and potential recovery of eligible costs, if any, from State and Federal emergency funds.

ALTERNATIVES:

Staff does not recommend consideration of other alternatives given alternatives likely would remove reimbursement to the City that may become possible as a result of this action.

ATTACHMENTS:

1. Resolution continuing the Declaration of a Local Emergency for January 2023 winter storms
RESOLUTION NO. 23-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, CONTINUING THE DECLARATION PROCLAIMING THE
EXISTENCE OF A LOCAL EMERGENCY – JANUARY 2023 WINTER STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE III, CHAPTER 2 WHEREAS, the City of Madera has already been adversely impacted by the effects of other local emergencies such as the recent unexpected closure of Madera Community Hospital and the ongoing COVID-19 pandemic; and
WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023 the Governor of the State of California issued a “Proclamation of a State of Emergency” (“Governor’s Proclamation”) relating to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding. The Governor’s Proclamation declared that conditions of extreme peril to the safety of persons and property exist due to these storms; and
WHEREAS, the Director of Emergency Services has found that conditions of extreme peril to the safety of persons and property continue to exist within the City of Madera, caused by a series of extreme winter weather events that started on or about December 27, 2022; and WHEREAS, these extreme winter storm events also referred to as “Atmospheric Rivers” produced large rainfall totals and wind, leading to localized flooding and storm surges within the City’s critical infrastructure systems; and
WHEREAS,these extreme winterstorm events haveandmay continue tocause damage to the City of Madera and other public and private facilities, including but not limited to roads, critical infrastructure, transportation corridors, and buildings, the extent of which has not been completely compiled; and WHEREAS, strict compliance with certain Madera Municipal Code (“MMC”) and other City regulations would prevent, hinder, or delay appropriate actions to prevent and mitigate the effects of the severe winter storms, which issue cannot be timely addressed absent a declaration of emergency; and WHEREAS, the mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding to the severe winter storms; and WHEREAS, local resources have been and will continue to be deployed by the City of Madera to mitigate and recover from these extreme weather events, thereby depleting strained public safety resources such as Law Enforcement, Public Works, and Engineering services; and WHEREAS, it has now been found that local resources will be unable to cope with the catastrophic effects of this emergency; and
WHEREAS, Section 3-2.04 of the Madera Municipal Code designates the City Manager as the Director of Emergency Services for the City of Madera; and WHEREAS, California Government Code Sections 8558 and 8630, et seq., and Section 3-2.04(A) of the Madera Municipal Code authorizes the Director of Emergency Services to proclaim the existence of a local emergency within the City of Madera when the City Council is not in session and the City of Madera is affected or likely to be affected by the existence or threatened existence of conditions of emergency or of extreme peril to the safety of persons and property within the territorial limits of the City of Madera; and
WHEREAS, on January 27, 2023, the City Council was not in session, and the City’s Director of Emergency Services declared a local emergency thereby activating the Emergency Operations Center; and WHEREAS, pursuant to Government Code Section 8630 and MMC Section 3-2.04(A), a local emergency declared by the Director of Emergency Services shall not remain in effect for a period in excess of seven (7) days unless it has been ratified by the City Council; and WHEREAS, the health, safety and welfare of City residents, businesses, visitors and staff are of utmost importance to the City and additional future measures may be needed to protect the community.

The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding to the present storm-related state of emergency. The City may require additional assistance in the future, and proclamation of local emergency allows additional resources to flow to the City in a timely manner; and
WHEREAS, the Director of Emergency Services requests that the City Council continue the declaration of a state of local emergency for the City of Madera as impacts from the storm events are evaluated, repaired, and or mitigated; and
WHEREAS, after consideration of all facts reasonably available for review and all items, the City Council of the City of Madera now desires to continue the proclamation and reaffirm the existence of a state of emergency throughout the City to make additional resources available to address the disaster impacts of the above-described 2023 winter storms, ratify the proclamation of the Director of Emergency Services made on January 27, 2023, and affirm the existence of a state of local emergency for the City of Madera as of the date of January 4, 2023 when Governor Newson declared the existence of a state of emergency for the State of California.

NOW, THEREFORE, be it resolved by the City Council of the City of Madera as follows:

1. Recitals. The above recitals true and correct and incorporated herein as findings by the City Council.

2. Proclamation of Local Emergency. The actual existence of conditions of extreme peril to the safety of persons and property have arisen within the City of Madera, caused by the effects of the above-described 2023 winter storms. The City Council, based upon the foregoing, now does proclaim, declare and affirm the continuing existence of a local emergency throughout the City.

3. Ratification. The aforementioned conditions of extreme peril warranted and necessitated the extension of the proclamation of the existence of a local emergency throughout the City of Madera by the City’s Director of Emergency Services on January 27, 2023. The City Council of the City of Madera does hereby ratify and affirm the need to continue the proclamation of a local emergency throughout the City of Madera.

4. Effective Date of Local Emergency. The City Council of the City of Madera does hereby extend and reaffirm the existence of a state of local emergency for the City of Madera as of the date of January 4, 2023, when the Governor of the State of California originally declared the existence of a state of emergency for the State of California, for the reasons articulated in the Governor’s Proclamation of the existence of a state of emergency for the State of California on January 4, 2023, the reasons articulated herein, and for the reasons in the proclamation of a local emergency throughout the City of Madera by the City’s Director of Emergency Services proclaimed on January 27, 2023.

5. Authority. During the existence of said local emergency, the powers, authority, functions and duties of the Director of Emergency Services and the City’s emergency services organizations shall be those prescribed by state law, City ordinances, resolutions, and approved plans of the City in order to mitigate the effects of said local emergency. In this regard, the Council desires to make clear the powers, functions, and duties include:
a. As necessary for the public health, life, and property, entering into contracts to arrange for the procurement of materials, goods, and services needed to assist in preparing for, containing, responding to, mitigating the effects of, and recovering from the severe weather conditions. Applicable provisions of the Government Code and the Public Contract Code, including but not limited to travel, advertising, and competitive bidding requirements, as well as any City procurement or related policy, are suspended to the extent reasonably necessary to address the effects of the severe weather conditions.
b. The Emergency Services Director is expressly authorized to assist with any lawful order, including the enforcement of an order issued by Governor’s Proclamation. c. The designation and authorization of Arnoldo Rodriguez, City Manager and Emergency Services Director, or his designee, as the Local Hazard Mitigation Coordinator of the City of Madera is reaffirmed, including for the purposes of i) assessing damage within the City of Madera and consulting with federal/state survey teams about hazard mitigation actions; and ii) authorized representative for individual assistance of the City of Madera for purposes of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance

6. Duration. Per Government Code Section 8630, this ratification of the proclamation of local emergency shall expire in sixty (60) days unless extended by the City Council. At the direction of the Emergency Services Director, City Staff are directed to return this item for Council review of the need for continuing the local emergency prior to the expiration of the sixty (60) days period.

7. Notice to Agencies. In accordance to the California Disaster Assistance Act and the Stafford Act, the Emergency Services Director is authorized to send a copy of this ratification of a proclamation of local emergency be forwarded to the Director of California Governor’s Office of Emergency Services requesting that the Director find it acceptable in accordance with State law; that the Governor waive regulations that may hinder response and recovery efforts; that recovery assistance be made available under the California Disaster Assistance Act; and that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. A copy of this Resolution shall be forwarded to the Madera County Office of Emergency Services.

8. Severability. If any subsection, sentence, clause, phrase, or word of this Resolution or any application of it to any person, structure, gathering, or circumstance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction, then such decision will not affect the validity of the remaining portions or applications of this Resolution.

9. Effective Date of Resolution. This Resolution shall be effective immediately upon passage and adoption. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.

10. Publication. This Resolution and its contents will be published and promulgated in as widespread a manner as is reasonably feasible under the conditions prevailing during this local emergency.
***********

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: B-6
Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Request to Waive City Fees Relating to Madera High School’s Homecoming Parade RECOMMENDATION:

Adopt the Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Fees and Services Relating to the Madera High School Homecoming Parade in the Amount of $2,136
SUMMARY:

Madera High School (MHS) will be holding its Homecoming Parade on the morning of October 13, 2023, and have requested the City waive fees relating to the deployment of Police and Public Works services. Historically, the City Council (Council) has recognized this function as a community event and has covered such costs associated with traffic control and clean-up.

DISCUSSION:

MHS has formally requested that the City waive all fees associated with Police and Public Works services relating to the parade. Services include:
▪ Monitoring alternative traffic patterns to ensure safety ▪ Crowd control
▪ Returning the event area to appropriate standards of cleanliness The parade will be approximately one mile in length and is expected to last one hour. The parade begins on Schnoor Avenue and travels on Howard Road and Olive Avenue. The City will notify emergency responders and public utility companies as part of the street closure.

Each Department is equipped with personnel prepared to provide these services at the direction of Council.

MHS will be required to obtain the necessary encroachment permit for the use of City streets as part of the parade route. As is City policy, insurance binders (Special Events Insurance) to transfer liability and property damage claims from the City to parade sponsors are to be provided.

It is noted that MHS requested that the City also pay a third party for the road barriers. City staff notified MHS that it would not be recommending that the Council pay for said barriers.

FINANCIAL IMPACT:

The cost of providing City services is projected per the following:
▪ Police Department: traffic and crowd control is estimated at $1,378 for five officers on overtime
▪ Public Works: $657
▪ Engineering: $101
It is noted that these figures represent the utilization of Police personnel who will be brought in on overtime. The $101 Engineering fee also represents the cost of a special event permit to be waived. The total amount being petitioned for Council relief is $2,136.

ALTERNATIVES:

Council may elect to deny the request to waive fees or may request additional information.

ATTACHMENTS:

1. Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Fees and Services Relating to the Madera High School Homecoming Parade

2. Request Letter Authored by Madera High School
RESOLUTION NO. 23-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING

THE FEES TO COVER THE COSTS OF POLICE, PUBLIC WORKS, AND

ENGINEERING SERVICES AND FEES RELATING TO THE MADERA HIGH SCHOOL HOMECOMING PARADE IN THE AMOUNT OF $2,136
WHEREAS, Madera High School has planned and organized this annual community event, providing citizens of Madera and neighboring areas a place to celebrate; and WHEREAS, Madera High School submitted a letter dated August 31, 2023, requesting that the City assist in the Homecoming Parade; and
WHEREAS, the City fees for Police, Public Work, and Engineering are $2,136; and WHEREAS, on October 4, 2023, the City Council of the City of Madera considered a request by Madera High School to waive the fees to cover costs relating to the Homecoming Parade; and
WHEREAS, the City Council finds it is in the best interest of the City to approve the waiver of fees; and
WHEREAS, this request provides a public benefit to the community.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The Council finds that the waiver of fees as set forth in this resolution serves a public purpose and is in the best interest and welfare of the City and its residents.

3. The City Council does hereby waive the City fees requested by Madera High School in the amount of $2,136 associated with the Homecoming Parade.

4. This resolution is effective immediately upon adoption. * * * * * * * *
200 South “L” Street, Madera, CA 93637 • (559)675-4444 • Fax (559)675-4531 • [email protected] Robyn Cosgrove, Principal
August 31, 2023
Mayor Santos Garcia and Members of the City Council,
Please consider this letter as our formal request to be placed on the agenda for your next meeting. The item for consideration is our annual Madera High School Homecoming Parade on Friday, October 13, 2023. Our parade has been a Madera tradition for the last three decades that we wish to continue for the community.

Approximately 800 high school students and 200 elementary students will take part in the parade, which includes the band, choir, cheer, football teams, class/club floats, and alumni. Furthermore, we invite elementary and junior high feeder schools to bring students to watch the parade. Last parade we had over 1000 students in attendance from our feeder programs.

We understand that an event of this magnitude will incur many costs for all parties involved. However, we kindly ask the City of Madera for their continued support with this event by waiving the permit, police, and public works fees that are associated with the MHS Homecoming parade. As in prior practice, we will notify residents and businesses of the parade route and road closures. Subsequently, we respectfully ask to continue the agreement that was made in 2006 whereas the City of Madera help pay a sum of at least $1500 toward the cost of the rental and safety barricades unless otherwise noted, appropriated and approved by our city officials.

The Coyote family is looking forward to another spirited community event! Thank you for your consideration of this matter.

Respectfully,
Isaac A. Lopez
Director of Student Activities
675-4444 ext.1380
[email protected]

MADERA UNIFIED

SCHOOL DISTRICT

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: B-7
Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Request to Waive City Fees Relating to the Downtown Christmas Parade RECOMMENDATION:

Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Parks Services for the Downtown Christmas Parade in the Amount of $2,855 SUMMARY:

The Madera Downtown Association (MDA) and Madera Evening Lions (Lions Club) will sponsor the annual Downtown Christmas Parade on Thursday, November 30, 2023. Historically, the City Council (Council) has recognized this function as a community event and has covered the costs associated with traffic control and clean-up.

DISCUSSION:

The MDA and Lions Club have formally requested that the City waive all fees associated with Police, Public Works, and Parks & Community Services Departments relating to the parade. Services include:
▪ Monitoring alternative traffic patterns to ensure safety ▪ Crowd control
▪ Returning the event area to appropriate standards of cleanliness The Departments are equipped with personnel prepared to provide these services at the direction of Council.

The MDA and Lions Club will be required to obtain the necessary encroachment permits for the use of City streets as part of the parade routes. As is City policy, insurance binders (Special Events Insurance) to transfer liability and property damage claims from the City to parade sponsors are to be provided.

It is noted that the parade route is several blocks in length. The parade route begins on A Street and travels on Yosemite Avenue, E Street, and 6th Street. Since Yosemite Avenue is considered a State Route, parade organizers must also obtain a permit from Caltrans.

It is further noted that the City anticipates having several parade entries. This item does not include entry fees or funding for float decorations.

FINANCIAL IMPACT:

The cost of providing City services is projected per the following:
▪ Police Department: traffic and crowd control is estimated at $1,378 to cover overtime for five officers
▪ Public Works: $657
▪ Parks: $820
It is noted that these figures represent the utilization of Police personnel brought in on overtime.

The total amount being petitioned for Council relief is $2,855.

ALTERNATIVES:

Council may elect to deny the request to waive fees or may request additional information.

ATTACHMENTS:

1. Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Parks Services for the Downtown Christmas Parade

2. Request Letter Authored by the Madera Downtown Association and Madera Evening Lions.

RESOLUTION NO. 23-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING

THE FEES TO COVER COSTS OF POLICE, PUBLIC WORKS, AND PARK FEES

FOR THE DOWNTOWN CHRISTMAS PARADE FOR MADERA DOWNTOWN
ASSOCIATION AND MADERA EVENING LIONS IN THE AMOUNT OF $2,855 WHEREAS, the Downtown Christmas Parade is scheduled for the evening of November 30, 2023; and
WHEREAS, the Downtown Christmas Parade is one of the City’s longest-standing traditions; and
WHEREAS, the Madera Downtown Association and Madera Evening Lions have planned and organized this annual community event, providing citizens of Madera and neighboring areas a place to celebrate; and
WHEREAS, the City fees for Police, Public Works, and Park fees are $2,855; and WHEREAS, the City Council finds it is in the best interest of the City to approve the waiver of fees; and
WHEREAS, this request provides a public benefit to the community.

WHEREAS, on October 4, 2023, the City Council of the City of Madera considered a request by Madera Downtown Association and Madera Evening Lions to waive the fees to cover costs for the Downtown Christmas Parade; and
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The Council finds that the waiver of fees as set forth in this resolution serves a public purpose and is in the best interest and welfare of the City and its residents.

3. The City Council does hereby waive the City fees requested by Madera Downtown Association and Madera Evening Lions in the amount of $2,855 associated with the Downtown Christmas Parade.

4. This resolution is effective immediately upon adoption. * * * * * * * *
August 7, 2023
Madera Evening Lions
1625 Howard Rd. 210
Madera,CA. 93637
City of Madera
205 W. 4th St.

Madera, CA. 93637
City Clerk
On behalf of the Madera Downtown Association, the Madera Evening Lions Club is requesting council approval on the waiving of costs associated with security and public works services in conjunction with the 2023 Downtown Madera Christmas Light Parade to be held on Thursday, November 30, 2023.

Respectfully Submitted
ll~ ~
Karla Gran, Treasurer
Madera Evening Lions
559-706-0862
maderaeveni ng Ii o nsevents@gmai I .com

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: B-8
Keith Helmuth, P.E., Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Improvement Agreement Amendment No. 1 for the Varbella Estates II Subdivision (Tract No. 20- S-01) Allowing Reimbursement for Reconstruction of a Private Driveway RECOMMENDATION:

Adopt a Resolution Approving Amendment No. 1 to the Improvement Agreement Authorizing Reimbursement for Reconstruction of a Private Driveway to be Constructed by Subdivider SUMMARY:

On October 11, 2016, the City’s Planning Commission approved Tentative Subdivision Map No.

TSM 2016-01 for the Varbella Estates II Subdivision (Map). On October 21, 2020, the City Council approved Resolution 20-145, accepting the Final Map and approving the Improvement Agreement (Agreement) for the Varbella Estates II Subdivision (Tract No. 20-S-01). On November 17, 2021, the improvements within the interior of the subdivision were accepted by Council.

This amendment addresses the requirement and associated cost of reconstructing a driveway that was determined to be in excess of typical engineering standards after the driveway was completed.

DISCUSSION:

Typically, off-site improvements for subdivisions are the direct result of Conditions of Approval placed upon a subdivision as part of the entitlement process in which a tentative subdivision map is approved. Of those conditions that include improvements that are eligible for reimbursement, they are referenced directly in the Agreement. The Agreement, when approved by Council, allows for reimbursement of those improvements. In this case, the Conditions could not have anticipated the need to reconstruct a driveway that did not comply with typical engineering standards.

Because the improvement is outside the boundaries of those areas that are eligible for use of Development Impact Fees, it is necessary to use another funding source. Because the improvement is attached to the City’s Street system; specifically, Pecan Avenue, Local Transportation Funds (LTF) are eligible for such use.

FINANCIAL IMPACT:

This will not have an impact on the City’s General Fund. Proposed reimbursements will be paid using LTF (R-000031 Miscellaneous Transportation Projects).

ALTERNATIVES:

Not approve Amendment No. 1 to the Agreement or provide direction to staff.

ATTACHMENTS:

1. Project Location Map

2. Resolution
Exhibit A - Amendment No. 1 to Improvement Agreement Varbella Estates II Subdivision (TRACT NO. 20-S-01)
Attachment 1
Project Location Map
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Attachment 2
Resolution
RESOLUTION NO. 23-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO THE IMPROVEMENT

AGREEMENT AUTHORIZING REIMBURSEMENT FOR RECONSTRUCTION OF

A PRIVATE DRIVEWAY TO BE CONSTRUCTED BY SUBDIVIDER
WHEREAS, the Planning Commission on October 11, 2016, considered and approved Tentative Subdivision TSM 2016-01 (Project); and
WHEREAS, the conditions for the Varbella Estates II Subdivision as part of Tentative Subdivision TSM 2016-01 identified a requirement for off-site street improvements on Pecan Avenue; and
WHEREAS, Valley Land Development, a California Limited Liability Company and DMP Development Corp., a California Corporation (collectively “Subdivider”) of said subdivision entered into and executed an agreement between the City and Subdivider for said subdivision which is on file in the office of the City Clerk entitled, “Improvement Agreement Varbella Estates II Subdivision (Final Map. No. 20-S-01)," wherein the Subdivider, in consideration of the approval of said map by the City and the acceptance by the City of the dedication of lands for public use therein contained, agreed to construct and complete within the time specified in said Improvement Agreement (Agreement) all street and other improvements required of Subdivider under the provisions of Chapter 2 of Title 10 of the Madera Municipal Code relating to regulations and standards for the subdivision of lands in the City and the preparation of maps thereof, and such street or other improvements designated or mentioned in said Agreement and/or set forth in the plans and specifications for the improvements for the Varbella Estates II Subdivision on file in the office of the city engineer; and
WHEREAS, the Conditions of Approval call for construction of a street improvements on Pecan Avenue but the Agreement does not anticipate a need for reconstruction and reimbursement of a private driveway on the south side of Pecan Avenue, just west of Monterey Street; and
WHEREAS, the City and Subdivider wish to memorialize the requirement for Subdivider to reconstruct said private driveway and for City to reimburse Subdivider; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA hereby finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. Based on the recitals set forth hereinabove, Amendment No. 1 to the “Improvement Agreement Varbella Estates II Subdivision (Tract No. 20-S-01)” requiring construction of a private driveway and allowing for reimbursement thereof by City is approved and attached as Exhibit “A.” A copy of the Amendment shall be kept on file in the office of the City Clerk.

3. This resolution is effective immediately upon adoption. * * * * * * * * * * *
Exhibit A
Amendment No. 1
Improvement Agreement Varbella Estates II Subdivision (TRACT NO. 20-S-01) AMENDMENT NO. 1

IMPROVEMENT AGREEMENT VARBELLA ESTATES II SUBDIVISION (TRACT NO. 20-S-01)
This Amendment No. 1 to the Improvement Agreement Varbella Estates II Subdivision (Tract 20-S-01) (“Amendment No. 1”) is entered between the City of Madera, a Municipal Corporation (“City”), and Valley Land Development, a California Limited Liability Company and DMP Development Corp., a California Corporation (collectively “Subdivider”)

RECITALS
WHERAS, on October 21, 2020, City and the Subdivider entered into an agreement related to the Varbella Estates II Subdivision (“Agreement”); and
WHEREAS, while the Conditions of Approval for the Varbella Estates II Subdivision call for the construction of street improvements, it does not anticipate the need to reconstruct driveway access points to private properties that would logically be associated and attached to street improvements; and
WHEREAS, City and Subdivider wish to amend certain terms of the Agreement to address the proposed reconstruction of a private driveway that does not meet typical engineering standards; and
WHEREAS, the Agreement includes provisions that obligate the Subdivider to address all applicable provisions of street construction which include driveways as they directly connect to street improvements.

AGREEMENT
In consideration of the recitals listed above and the mutual obligations of the parties herein, City and Subdivider agree that the Agreement between the City and the Subdivider shall be amended as follows:

A. Section “II – REIMBURSEMENTS TO BE PROVIDED TO SUBDIVIDER” is amended with the following addition:

2. Reconstruction of private driveway on south side of Pecan Avenue just west of the intersection with Monterey Street. Reimbursement shall be made using Local Transportation Funds (LTF).

B. Except as amended by this Amendment No. 1, all other terms and conditions of the Agreement remain in full force and effect.

C. This Amendment No. 1 to the Agreement shall be effective upon full execution by both parties.
(SIGNATURES ON NEXT PAGE)
IN WITNESS WHEREOF, the parties duly executed this Covenant.

CITY OF MADERA:

By: ______________________
Santos Garcia, Mayor
APPROVED AS TO FORM:

By: _______________________
Shannon L. Chaffin, City Attorney
ATTEST:

By: _____________________
Alicia Gonzales, City Clerk
APPROVED:

By: _____________________
Keith B. Helmuth, P.E., City Engineer
COVENANTOR:

By: __________________________
Michael A. Pistoresi,
Managing Member

NOTARY ACKNOWLEDGEMENT

REQUIRED

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: B-9
Keith Helmuth, P.E., Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Groundwater Monitoring Wells at the Wastewater Treatment Plant, Project No. WWTP 20-01 RECOMMENDATION:

Adopt a Minute Order Approving:

1. Acceptance of the Construction of Monitoring Wells at the Wastewater Treatment Plant, Project No. WWTP 20-01

2. The Recording of the Notice of Completion

3. The Release of Retention 35 Days After Recording the Notice of Completion SUMMARY:

The City Council (Council), at the April 6, 2022 meeting, awarded a contract to Maggiora Brothers Drilling Inc. (Contractor) for the Construction of Monitoring Wells at the Wastewater Treatment Plant Project. The Contractor has substantially completed the project in accordance with the plans and specifications and as modified by approved change orders. It is recommended that Council accept the project. The total project cost was approximately $261K.

DISCUSSION:

A final project inspection was conducted by City staff. All parties agree that the project can be recommended for acceptance by Council and a Notice of Completion (NOC) be recorded. The scope of the project included:
 The destruction of six existing wells
 Installation of five groundwater monitoring wells in the vicinity of the Wastewater Treatment Plant as required by the State of California Regional Water Quality Control Board
A map of the well locations is provided in Attachment 1 along with representative photos of the installed monitoring wells in Attachment 2.

One Change Order was processed adding additional drilling and backfill materials due to the increased well depth required to reach groundwater.

The final progress payment, less the retention amount of five percent, has been processed. See Table 1 for a summary of the contract costs.

Table 1: Project Summary
Original Contract Amount Total Change Orders Total Construction Contract Cost $234,000 $27,253 $261,253
The total cost of the Change Order increased the project's cost to 11.6 percent. On September 6, 2023 the City Council approved Project Contingencies of up to 12 percent to complete the work.

The construction project was completed within the adjusted contract time and available budget.

FINANCIAL IMPACT:

Funding for the project was originally programmed in Fiscal Year 2021/22 Capital Improvement Projects Budget under WWTP 20-01 and carried forward to FY 2022/23.

ALTERNATIVES:

As an alternative, the Council may reject the Project's Notice of Completion. Rejection of the Notice of Completion will result in the staff’s inability to release retention funds and closing of the Project.

ATTACHMENTS:

1. Location Map

2. Photos of Completed Monitoring Wells

3. Notice of Completion
Attachment 1
Location Map
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Attachment 2
Photos of Completed Monitoring Wells

GROUNDWATER MONITORING WELL INSTALLATION REPORT
Groundwater Monitoring Well Installation

2.4 Figure 2: MW-5R Above Grade Completion
Figure represents the well completion at MW-5R and includes a 8-inch diameter lockable stove pipe, 4’(L) x 4’(W) x 4”(H) well pad, with concrete sloped away from the well, and cement filled bollards to protect the well. MW-5R was the only well not installed in a public right-of-way and thus the only well with an above ground completion.

Stantec

GROUNDWATER MONITORING WELL INSTALLATION REPORT
Groundwater Monitoring Well Installation

2.5 Figure 3: Representative At-Grade Completion
Figure represents the well completion at MW-4R and includes a traffic rated Christy Box and 4’(L) x 4’(W) x 4”(H) well pad, with concrete sloped away from the well. This surface completion is typical of monitoring wells MW-4R, MW-7R, MW-8R, and MW-9.

Stantec
Attachment 3
Notice of Completion

Page 1 of 2 ends

Recording Requested by:

City of Madera
And When Recorded, Mail to:

City of Madera – City Clerk
205 W. 4th Street
Madera, CA 93637
_________________________________________ Space above this line for Recorder’s Use ______________________________________ Fee Waived per Section 27383 & 27388.1(a)(2)(D) of the Government Code – No Document Tax Due $ -0-

NOTICE OF COMPLETION
_____________________________________________________________________________________________________________________ NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Madera.

3. The full address of the undersigned is 205 W. 4th Street, Madera, CA 93637.

4. The nature of the title of the undersigned is: In fee ____________________________________________ (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase” or “lessee”.)

5. The full name and full addresses of all persons, if any, who hold title with the undersigned as joint tenant or as tenants in common are:

Name Address
______________________________________ ___________________________________________

6. A work of improvement on the property hereinafter described was completed on

7. The name of the original contractor, if any, for such work of improvement was:
(If no contractor for work of improvements as a whole, insert “none”.)

8. The full name(s) and address(es) of the transferor(s) of the undersigned is(are):

Name Address
______________________________________ ___________________________________________

9. The property on which said work of improvement was completed is in the City of Madera, County of Madera, State of California, and is described as follows:

10. The street address of said property is
(If no street address has been officially assigned, insert “none”.) (Signature of Owner named in Paragraph 2)
Dated Keith Brent Helmuth, P.E.

City Engineer
________________________________________________

Page 2 of 2 ends

State of California
County of Madera
Keith Brent Helmuth, being duly sworn says: He is the City Engineer of the City of Madera, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that he makes this verification on behalf of said corporation; that he has read said notice and knows the contents thereof, and that the facts herein stated are true. (Signature of Officer)
_______________________________________________________ Keith Brent Helmuth, P.E.

City Engineer
State of California
County of Madera
Subscribed and sworn to (or affirmed) before me on the ___________ day of _____________________, 2023 by Keith Brent Helmuth, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
______________________________________________________ (Seal) Alicia Gonzales
City Clerk
The notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy or validity of that document.

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: B-10
Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

MasterAgreementBetweentheMaderaCountyTransportationCommissionand the City for Fiscal Year 2022/2023 Allocation of the Regional Surface Transportation Program (RSTP) Exchange Funding
RECOMMENDATION:

Adopt a Resolution Approving the Master Agreement between the Madera County Transportation Commission (MCTC) and the City for the Fiscal Year (FY) 2022/2023 allocation of RSTP Exchange Funding (RSTP) Exchange Funding
SUMMARY:

The MCTC, designated asthe Regional Transportation Planning Agency (RTPA), is permitted under Section 182.6 of the Streets and Highways Code (S&HC) to exchange the annual apportionment of RSTP funds for non-Federal funds. The RSTP Exchange funds for Madera County are processed through an agreement between MCTC and Caltrans, and then apportioned to the County and two cities for use on eligible transportation projects.

DISCUSSION:

The MCTC informs the County of Madera, City of Madera, and City of Chowchilla about available RSTP Exchange funds. The MCTC also provides the amount apportioned for each of the three local agencies, and the prescribed application form.

The MCTC requires the local agencies to execute a standard Master Agreement to be submitted together with the Application for Planned Expenditures Form. The City is entitled to receive $992,725 of FY 2022/23 RSTP Exchange funds, a 6.3 percent increase from the allocation that was granted in FY 2021/22.

Projects eligible to be funded with RSTP Exchange funds include construction, reconstruction, rehabilitation, resurfacing, restoration and operational improvements on the City's Collector and Arterial streets, construction and inspection of Bridges, certain transit projects and a few other projects as defined in Sections 133(b) and (c) of Title 23 of the United States Code and Article XIX of the California State Constitution.

It is recommended that the FY 2022/23 allocation of RSTP funds be programmed for the following projects consistent with the FY 2023/24 Capital Improvement Program (CIP) and the RSTP agreement as outlined in Exhibit A:
 R-10 Olive Ave Widening Project- Gateway Drive to Knox Street  R-82 Almond Avenue Extension
 TS-34 Granada Drive Pedestrian Improvements
 TS-35 Traffic Signal at Lake Street & Sherwood Way
FINANCIAL IMPACT:

There will not be an impact to the City’s General Fund to process the agreement and submit the application to MCTC. Furthermore, use of these funds does not require a match of any kind from other funding sources.

ALTERNATIVES:

1. Council may elect to not approve the Master Agreement. This would result in the City not receiving RSTP funds.

2. Council may choose to assign RSTP funds to other projects, this would result in a need to revise the CIP and budgets in MUNIS associated with the identified projects in the application and result in underfunding the projects.

ATTACHMENTS:

1. Resolution
a) Exhibit A to the Resolution – Master RSTP Agreement
i) Exhibit A to the Master RSTP Agreement- RSTP Application Attachment 1
Resolution
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

THE MASTER AGREEMENT BETWEEN THE MADERA COUNTY

TRANSPORTATION COMMISSION (MCTC) AND THE CITY OF MADERA FOR THE FISCAL YEAR 2022/2023 ALLOCATION OF REGIONAL SURFACE

TRANSPORTATION PROGRAM (RSTP) EXCHANGE FUNDING
WHEREAS, the City of Madera is entitled to receive $992,725 of RSTP Exchange funds; and
WHEREAS, the RSTP Program Exchange funds can be used for projects as defined in Sections 133(b) and (c) of Title 23 of the United States Code (USC); and WHEREAS, the MCTC also operating as the Regional Transportation Planning Agency (RTPA) requires that a Master Agreement between the City and MCTC be executed and submitted together with the application; and
WHEREAS, the MCTC has prepared a standard Master Agreement with conditions acceptable to the City of Madera, a copy of which is attached hereto as Exhibit A and referred to for full particulars.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The Master Agreement between the MCTC and the City of Madera for the Fiscal Year 2022/2023 Allocation of Regional Surface Transportation Program (RSTP) Exchange Funding (“Master Agreement”) as described above and attached hereto as Exhibit A and incorporated by reference is necessary for the City of Madera to receive RSTP Exchangefunds.

3. The Master Agreement is hereby approved.

4. The City Engineer is authorized to submit the executed Master Agreement together with the Application for Planned Expenditures toMCTC and any amendments thereto.

5. This resolution is effective immediately upon adoption. * * * * * * * *
Exhibit A
Agreement
1 RSTP Exchange Agreement

MASTER AGREEMENT BETWEEN THE

MADERA COUNTY TRANSPORTATION COMMISSION

AND THE CITY OF MADERA
FOR THE FISCAL YEAR 2022/23 ALLOCATION OF RSTP EXCHANGE FUNDING This agreement is made by and between the City of Madera, a public body, hereinafter referred to as “Recipient,” and the Madera County Transportation Commission, hereinafter referred to as “MCTC.”
WHEREAS, the MCTC is the state-designated Regional Transportation Planning Agency for Madera County; and
WHEREAS, as authorized by section 182.6(g) of the Streets and Highways Code, the MCTC has entered into a separate agreement with the State of California, through the Department of Transportation (Caltrans), to assign a defined portion of its annual Regional Surface Transportation Program (RSTP) apportionment to Caltrans in exchange for state funds for specified fiscal year(s); and
WHEREAS, the MCTC is authorized to use these exchanged funds (hereinafter RSTP Exchange Funds) to assist local agencies to promote projects which otherwise qualify for RSTP funds; and WHEREAS, it is contemplated by MCTC and the Recipient that the amount of funding and the projects designated in Exhibit A may change from time to time as set forth below; and WHEREAS, the MCTC has requested the Madera County Auditor-Controller to establish a separate fund for the Federal Apportionment Exchange Program and such a separate fund has been established.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties hereto agree as follows:

A. The MCTC agrees to allocate RSTP Exchange Funds paid by Caltrans under the Federal Apportionment Exchange Program only for projects as authorized under sections 133(b) and 133 (c) of Title 23, United States Code and Article XIX of the California State Constitution.

B. The Recipient agrees to use RSTP Exchange Funds only for the RSTP Exchange eligible project(s) described in Exhibit A.

C. The Recipient agrees to reimburse funds back to MCTC if it is determined that RSTP Exchange Funds were used for ineligible projects.
2 RSTP Exchange Agreement

1. ADMINISTRATIVE POLICIES
A. The projects described in Exhibit A, and the amounts allocated therefore, may be amended from time to time without changing the rest of this MasterAgreement.

B. The Recipient agrees to submit a RSTP Monitoring report to MCTC every 6 months describing the progress towards completion for all projects listed in ExhibitA.

C. The Recipient agrees to mention MCTC’s role in funding the project in any press releases or media events held by the Recipient to promote a funded project.

D. The MCTC agrees to reimburse the Recipient within 30 days of receipt of an accurately completed claim form from the Recipient. The Recipient shall be reimbursed for actual incurred costs that are supported with documentation.

E. The Recipient agrees to cause the completion of the project(s) within three years from the date funds were approved, as recorded in Exhibit A. Failure to complete the project(s) in a timely basis shall allow MCTC to refuse reimbursement and to reprogram such funds for other purposes.

2. COST PRINCIPLES
A. Recipient agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.

B. Recipient agrees to require its contractors and subcontractorsto:
(1) use Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., to determine the allowability of individual project cost items; and
(2) comply with Federal administrative procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.

3. THIRD PARTY CONTRACTING
A. Recipientshallnot award a construction contract over $10,000orother contracts over $25,000 on the basis of a noncompetitive negotiation for work to be performed using Funds without the prior written approval of Caltrans. This provision shall not apply to professional service contracts of the type which are required to be 3 RSTP Exchange Agreement
procured in accordance with Government Code Sections 4525 (d), (e), and (f).

B. Recipient agrees that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as project costs only after those costs are incurred and paid for by the subcontractors and only if consistent with Paragraph 6, below.

C. In addition to the above, the audit requirements of third party contractor/ consultants with Recipient shall be consistent with Local Assistance Procedures Manual as published by Caltrans.

4. ACCOUNTING SYSTEM
Recipient, its contractors and subcontractors, shall establish and maintain an accounting system and records that properly accumulate and segregate expenditures by line item. The accounting system of Recipient, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment claims.

5. RIGHT TO AUDIT
For the purpose of verifying that funds paid hereunder are properly accounted for and proceeds are expended in accordance with the terms of this agreement, the Recipient, its contractors and subcontractors each agrees to grant Caltrans and/or the MCTC auditors access to the Recipient’s books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including but not limited to, the costs of administering those various contracts. All documents shall be made available for inspection by authorized Caltrans or MCTC agents at any time during project development and for a four-year period from date of completion of project or one year after the audit is completed or waived by Caltrans, whichever islater.

6. TRAVEL AND SUBSISTENCE
Payments to contractors and subcontractors for travel and subsistence expenses of Recipient forces and/or its contractors or subcontractors, claimed for reimbursement or applied as local match credit, shall not exceed rates authorized to be paid exempt non- represented State employees under current State of California Department of Human Resources (CalHR) rules. If the rates invoiced are in excess of those authorized CalHR rates, then Recipient isresponsible forthe cost difference and any overpayments shall be reimbursed to the MCTC on demand.

7. PROJECT COMPLETION
Recipient agrees to provide to the MCTC a short report summarizing total project costs and milestones, including before and after photos of the project, for each project within 4 RSTP Exchange Agreement
sixty (60) days of completion.

8. GOVERNING LAWS
This Agreement shall be construed and enforced according to the laws of the State of California, and the parties hereby agree that the County of Madera shall be the proper venue for any dispute arising hereunder.

9. CONFLICT OF INTEREST
Recipient warrants that it presently has no interest and shall not acquire any interest during the term of this Agreement, which would directly or indirectly conflict in any manner or to any degree with its full and complete performance of all services under this Agreement.

10. CONSTRUCTION OF AGREEMENT
The parties agree that each party has fully participated in the review and revision of this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any exhibit or amendment. To that end, it is understood and agreed that this Agreement has been arrived at through negotiation, and that neither party is to be deemed the party which prepared this Agreement within the meaning of Civil Code Section 1654. Section and paragraph headings appearing herein are for convenience only and shall not be used to interpret the terms of this Agreement.

11. WAIVER
Any waiver of any term or condition hereof must be in writing. No such waiver shall be construed as a waiver of any other term or condition herein.

12. SUCCESSORS AND ASSIGNS
This Agreement and all rights, privileges, duties and obligations hereunder, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the partiesand their respective successors, permitted assigns and heirs.

13. TIME IS OF THE ESSENCE
The parties mutually acknowledge and agree that time is of the essence with respect to every provision hereof in which time is an element. No extension of time for performance of any obligation or act shall be deemed an extension of time for performance of any other obligation or act, nor shall any such extension create a precedent for any further or future extension.

14. EXECUTION OF AGREEMENT
Any individual executing this Agreement on behalf of an entity represents and warrants that he or she has the requisite authority to enter into this Agreement on behalf of such 5 RSTP Exchange Agreement
entity and to bind the entity to the terms and conditions hereof. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement.

15. ENTIRE AGREEMENT
This document, including all exhibits hereto, constitutes the entire agreement between the parties, and supersedes any and all prior written or oral negotiations and representations between the parties concerning all matters relating to the subject of this Agreement.

16. TERMINATION DATE
This Agreement shall remain in effect for a period of three (3) years from the date of this Agreement.

17. AMENDMENTS
Any changes to Exhibit A of the Agreement requested by the Recipient shall be implemented by a written amendment to Agreement and approved by both parties. / / /
6 RSTP Exchange Agreement
IN WITNESS WHEREOF, MCTC and the City of Madera execute this Agreement as follows:

MADERA COUNTY TRANSPORTATION COMMISSION
Patricia Taylor Date
Executive Director

CITY OF MADERA
Santos Garcia Date
Mayor
Exhibit A
RSTP Exchange Funding Application

RSTP APPLICATION

EXHIBIT A

MADERA COUNTY TRANSPORTATION COMMISSION
Application for RSTP Exchange Funds
Fiscal Year Cycle:

Application Number:

Applicant Agency:

Project Manager:

PLANNED EXPENDITURES

PROJECT NAME PROJECT DESCRIPTION
(including streets and roads)

CATEGORY OF

ELIGIBILITY

ESTIMATED
AMOUNT
TOTAL
Submitted By:
__________________________________________________
Signature of Authorized Representative
__________________________________________________
Title and Date
Reviewed By:
__________________________________________________
Signature of MCTC Representative

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: B-11
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Change Order on Piggyback Purchase Agreement for Paint Striping Truck RECOMMENDATION:

Adopt a Resolution approving a change order to the Sourcewell paint striper piggyback Resolution No. 23-50 approved by Council on April 19, 2023, for minor changes to the paint gun carriage configuration, additional bead gun, and air ride seats for the operators SUMMARY:

At its April 19, 2023 meeting, Council approved the purchase of a new paint striper and the surplus of the City’s existing paint striper. The purchase is being made by piggybacking off Sourcewell Contract No. 080521-EZL with the vendor EZ Liner. Moreover, the sales tax totaling $21,288.22 was not included in the original purchase price presented to Council on April 19, 2023. This was inadvertently excluded as it was not included in the manufacturer's quote.

If approved, the revised cost of the paint striper is $254,408.22, which represents an increase of $25,369.22 compared to what was presented to Council on April 19, 2023.

DISCUSSION:

The City is in the process of procuring a new paint striper. The paint striper is custom-designed and built per the City’s specifications and needs. Before assembly, the manufacturer’s engineers requested a review of the specifications prior to its production. During itsreview, City staff noted the following:
 The paint gun configuration does not match the City’s standard of practice thus, minor changes are needed.
 Addition of a third bead gun to the left carriage to accommodate all striping scenarios  Air ride seats were not included and added for operator comfort. These seats are located at the rear of the medium-duty truck flatbed, where the suspension is made for heavy equipment, not operators. Operators can spend up to six hours a day riding on the back of the paint rig striping. For this reason, air-ride seats are necessary to avoid undue discomfort and strain on the body during long working hours. These seats will also improve productivity as the operators will not be as fatigued.

Combined, these modifications resulted in a change order for $4,081. The sales tax of $21,288.22 was not included in the manufacturer’s quote, nor the total price listed on Resolution No. 23-50.

The updated quote for the new paint rig with the change order, including taxes, is $254,408.22.

FINANCIAL IMPACT:

The additional funding will come from the Street Division Fiscal Year 2023/2024 Approved Budget, Account #1020 3010-6610 (Contingency).

ALTERNATIVES:

If Council does not approve the requested change order, the new striper will not be manufactured in the necessary configuration. This will result in additional time required to properly paint the streets by making multiple passes to accomplish what one pass with the updated design will achieve.

ATTACHMENTS:

1. Resolution

2. Change order quote for new gun configuration, bead gun, and air ride seats RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING CHANGE ORDER ON PIGGYBACK AGREEMENT FOR PAINT STRIPING TRUCK RESOLUTION NO. 23-50
WHEREAS, the City Council adopted Resolution No. 23-50 April 19, 2023 to purchase a new paint striper due to the age of the existing paint striper and air quality regulations which necessitate that the City purchase a new striper; and
WHEREAS, the original quote needed to be amended after review with City staff and the manufacturer’s engineers; and
WHEREAS, the paint gun configuration and an additional bead gun needed to be added to match the requirements of the City striping; and
WHEREAS, air ride seats were added to reduce strain and discomfort of the operators; and WHEREAS, taxes were not included in the price on Resolution No. 23-50; and WHEREAS, the change order amount is $4,081 plus $21,288.22 in taxes making the total price of the new paint striper $254,408.22.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The City Council authorizes the change order in the amount of $4,081 plus $21,288.22 in taxes for a total cost of $254,408.22.

3. This resolution is effective immediately upon adoption. * * * * *
:A:DIVISION OF VTS
' . • I - ~ - - - • • •
• - . ~----=::----- -- - - _- - - I
August 3, 2023
City ofMadera-(Sourcewell Member ID #27811)
Attn: Mr. Randy Collin, Fleet Operations Manager
1030 S. Gateway Drive
Madera, CA 93 63 7
- I - -
Re: Sourcewell Contract No. 080521-EZL Purchase of EZ Liner Model TS-ALISO Truck Mounted Striping Machine-Change Order Request Mr. Collin,
At the Model Review/Preconstruction Meeting on the City of Madera's new paint striping truck the following changes were requested:

1. Operator Seatsff oolboxes Design Change-Non-suspension high-back operator seats mounted on aluminum toolboxes was included in EZ Liner's proposal for the Model TS-ALI 50. The operators prefer having high-back air ride seats and separate toolboxes mounted on the rear bumper. The addition to the contract amount for providing air ride HB operator seats & Two (2) separate 18"x18"x24" aluminum toolboxes mounted on the rear bumper ILO the design proposed is .............................................................................. $1,589.00.

2. Addition of Graco Bead Gun-The City has requested that the gun configuration of the left gun carriage be changed.

FROM: Y/W Bk Y/W TO: Y/W W/Bk Y

G G G G G
To complete this gun configuration change a bead gun needs to be added. The addition to the contract amount for adding a bead gun to the left gun carriage is .................... $2,492.00.

Addition of both above listed items will increase the contract amount by ........... $4,081.00.

Respectfully submitted,
V_ogel Traffic Service~ E2 Liner
August
S1gnatur
3,
e_lJ
2023
~ ~
•
Norm Scholten
Design & Bid Project Manager I
CUSTOMER APPROVAL:

City of Madera
Signature ________ _ __ _
Date ------------ - - Printed Name - ---------- Title - ------------ - [Z Liner • PO Box 140 • Orange City, IA 51041
P: (712) 737-4016 • TF: {600) 373-4016 • e.:liner.rnm

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: B-12
Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Second reading and adoption of an Ordinance to Rezone 0.3 acres at 405 Vineyard Avenue (REZ 2023-02) RECOMMENDATION:

Waive full reading and adopt an Ordinance of the City of Madera amending the official City of Madera Zoning Map rezoning approximately 0.3 acres located at 405 Vineyard Avene (APN 008-071-001) from a R2 (One unit for each 3,000 square feet of site area) zone district to a R1 (One unit for each 6,000 square feet of site area) zone district, by title only.

SUMMARY:

An amendment of the City’s zoning regulation requires two actions by the City Council (Council) - the introduction of the Ordinance (first reading) and the adoption of the Ordinance (second reading). The Council introduced the Rezone Ordinance and waived the first reading of the Ordinance to amend the official City of Madera Official Zoning Map to rezone approximately 0.3 acres at 405 Vineyard Avenue (Assessor’s Parcel Number [APN] 008-071-001) from the R2 (One unit for each 3,000 square feet of site area) zone district to the R1 (One unit for each 6,000 square feet of site area) zone district at a public hearing held on September 6, 2023. At the same public hearing, the Council adopted the findings of a Class 15 Categorial Exemption under California Environmental Quality Act (CEQA) Guidelines Section 15315 and the Common Sense exemption set forth under CEQA Guidelines Section 15061(b)(3).

The Planning Commission (Commission) at its April 11, 2023 meeting conditionally approved a subdivision of the subject parcel into two parcels in accordance with Tentative Parcel Map No. 2021-02 (TPM 2021- 02) and approved a setback variance (VAR 2023-02) to address the present non-compliant front yard setback associated with the existing residential dwelling on the property. The Commission also adopted a resolution (Resolution 1954) finding the proposal to rezone (REZ 2023-02) the property to a R1 zone district is consistent with the property’s General Plan LD (Low Density Residential) Land Use Designation and recommending Council approval of REZ 2023-02. The Commission’s conditional approval of TPM 2021-02 and VAR 2023-02 is contingent on Council’s adoption of the Ordinance amending the official City of Madera Zoning Map to rezone the property to the R1 zone district and the adoption of findings of a Class 15 Categorial Exemption under California Environmental Quality Act (CEQA) Guidelines Section 15315.

FISCAL IMPACT:

The applicant paid Planning Department entitlement fees pursuant to the City’s adopted Master Fee Schedule to offset the costs associated with processing REZ 2023-02, VAR 2023-02 and TPM 2021-02.

Additional fees will be required in conjunction with a Parcel Map (final) any proposed or required on- or off-site improvements in association with the proposed subdivision or future development, including improvement plans and building plan check and permitting.

PUBLIC NOTICE:

Public notification was achieved by posting the agenda, with the agenda items being listed, at least 72 hours prior to the meeting. Public notification also consisted of publishing a notice in the local newspaper and notification by mail of owners and occupants within at least a 300-foot radius of the subject property.

ALTERNATIVES:

The Council could consider alternatives other than the Planning Commission and staff’s recommendation for approval of the rezone ordinance. Those include:

1. Denial of the request for rezone. Should the requests be denied, the project site would remain with the current zoning and Commission approval of VAR 2023-02 and TPM 2021-02 would be suspended.

2. Continuing the item with direction to staff to provide additional information so as to allow the Council time to digest that information in advance of a decision.

3. Provide staff with other alternative directives.

ATTACHMENTS:

1. City Council Ordinance for Rezone
Exhibit A – Existing and Proposed Zoning Districts
ATTACHMENT 1
City Council Ordinance for Rezone
(Including: Exhibit A – Existing and Proposed Zoning Districts) ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO REZONE APPROXIMATELY 0.3 ACRES OF PROPERTY LOCATED AT 405 VINEYARD AVENUE (APN: 008-071-001) FROM THE R2 (ONE UNIT FOR EACH 3,000 SQUARE FEET OF SITE AREA) TO THE R1 (ONE UNIT FOR EACH 6,000 SQUARE FEET OF SITE AREA) ZONE DISTRICT WHEREAS, Carmina Maldonado (“Owner”) owns a developed 13,175 square foot (0.3 acre) parcel located at 405 Vineyard Drive (APN: 008-071-001) in Madera, California (“site”); and WHEREAS, the site is located on the eastside of Vineyard Avenue at the southeast corner of Clinton Street and Vineyard Avenue and is inside the City limits of the City of Madera (City); and WHEREAS, Michael Sutherland, on behalf of the Owner has submitted an application to the City requesting a rezone (REZ 2023-02) and setback variance (VAR 2023-02), and approval to subdivide the site into two (2) parcels of 7,167 square feet (sf) (Parcel 1) and 6,008 sf (Parcel 2) (TPM 2021-02) (collectively the “project”); and
WHEREAS, REZ 2023-02 would rezone the site from the current R2 (One unit for each 3,000 square feet of site area) zone district to a R1 (One unit for each 6,000 square feet of site area) zone district; and WHEREAS, pursuant to Policy LU-32 of the City of Madera General Plan zoning shall be consistent with General Plan land use designations; and
WHEREAS, the site’s General Plan Land Use designation is LD – Low Density Residential; and WHEREAS, the R1 (One unit for each 6,000 square feet of site area) zone district is consistent with the LD – Low Density Residential land use designation; and WHEREAS, the rezone is compatible with the neighborhood and is not expected to be detrimental to the health, safety, peace, comfort or general welfare of the neighborhood or the City; and WHEREAS, the TPM 2021-02 has been determined to be categorically exempt under the California Environmental Quality Act (CEQA) Guidelines, Section 15315 (Minor Land Division) and REZ 2023-02 and VAR 2023-02 has been determined to be exempt under the common sense exemption under CEQA Guidelines, 15061(b)(3); and
WHEREAS, the proposed rezone will not individually or cumulatively have an adverse effect on wildlife resources, as defined in Section 711.2 of the California Department of Fish and Game Code; and WHEREAS, the Planning Commission (Commission) received and reviewed application REZ 2021- 02 at a duly noticed meeting on April 11, 2023, wherein the public was provided an opportunity to comment, and evidence, both written and oral, was considered by the Commission; and WHEREAS, after its hearing, the Commission adopted Resolution No. 1954 recommending to the City Council of the City of Madera (Council) the approval of REZ 2023-02 as conditioned; and WHEREAS, concurrently with the consideration of REZ 2021-02, the Commission approved Variance Permit 2023-02 (VAR 2023-02), and Tentative Parcel Map 2021-02 (TPM 2021-02) and submitted said approvals to Council; and
WHEREAS, conditional approval of VAR 2023-02 and TPM 2021-02 by the Commission are contingent to Council approval of REZ 2023-02; and
WHEREAS, under the City’s Municipal Code, the Council is authorized to review and approve rezones on behalf of the City; and
WHEREAS, the City provided notice of the Council hearing as required by law; and WHEREAS, the Council received and independently reviewed REZ 2023-02 at a duly notice meeting on September 6, 2023; and
WHEREAS, at the September 6, 2023 Council hearing, the public was provided an opportunity to comment, and evidence, both written and oral, received regarding the Project was considered by the Council; and
WHEREAS, after due consideration of the item before it, the Council now desires to adopt a Finding of a Class 15 Categorical Exemption for the proposed tentative parcel map (TPM 2021-02) and a Common Sense exemption set forth in CEQA Guidelines Section 15061(b)(3) for the proposed variance (VAR 2023-02) and REZON (REZ 2021-02) ordinance.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA ORDAINS AS FOLLOWS:

SECTION 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference.

SECTION 2. Public Hearing. The City Council received the submittals from the Planning Commission and held a duly noticed public hearing on September 6, 2023 on the rezoning of the Site as shown in Exhibit “A.”
SECTION 3. CEQA. The City Council finds and determines that TPM 2021-02 is exempt under Section 15315 (Minor Land Use Division) of the State CEQA Guidelines as this action is the division of property in an urbanized area zoned for residential use into two parcels which is in conformance with the City of Madera General Plan and Zoning Ordinance and REZ 2023-02 and VAR 2023-02 exempt under the Common Sense exemption set forth under Section 15061(b)(3) of the CEQA Guidelines. All services and access to the proposed parcels are available. Nor has the subject parcel been involved in the division of a larger parcel within the previous two (2) years or has an average slope greater than 20 percent.

Furthermore, none of the exceptions under Section 15300.2 of the CEQA Guidelines are applicable to this project.

SECTION 4. Findings. Based upon the record before it at the public hearing, the City Council determines the adoption of the proposed rezoning ordinance as recommended by the Planning Commission is in the best interest of the City of Madera. The City Council finds REZ 2023-02 is consistent with the City’s Zoning Ordinance to promote the growth of the City in an orderly and sustainable manner and to ensure consistency with the City General Plan. The City Council hereby makes the following findings:

1. The proposed Rezone will provide the required consistency between the General Plan and zoning in accordance with Table LU-A: General Plan/Zoning Consistency of the Madera General Plan.

2. The Rezone is not expected to be detrimental to the health, safety peach, comfort, or general welfare of the neighborhood or the City.

SECTION 5. Approval of REZ 2023-02. The City Council hereby approves REZ 2023-02 and hereby amends the City of Madera Zoning Map as provided for in Chapter 3 of Title X of the Madera Municipal Code as illustrated in the hereto attached Exhibit “A” which indicates the segment of the City of Madera Zoning Map to be amended.

SECTION 6. Posting. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council of the City of Madera and shall cause this Ordinance to be published or posted in accordance with Government Code Section 36933 as required by law.

SECTION 7. Effect Date of Ordinance. This Ordinance shall be effective and of full force and effect at 12:01 a.m. on the thirty-first day after its passage.

SECTION 8. Effective Date of Rezone. Unless the adoption of this amendment to the Zoning Map is lawfully stayed, thirty-one (31) days after adoption of this amendment, the Planning Manager and City Clerk shall cause these revisions to be made to the City of Madera Zoning Map which shall also indicate the date of adoption of this revision and be signed by the Planning Manager and City Clerk. * * * * *
Exhibit “A” – Existing and Proposed Rezone District Maps

EXHIBIT A

EXISTING ZONING DISTRICTS
Zone Districts
Residential Oistricts
Q RA- (One unit per each 12,000 square feet)
Q R1 - (One unit per each 6,000 square feet)
0 R2 - (One unit per each 3,000 square feet)
,IJ' R3 - (One unit per each 1,800 square feet)

EXHIBIT A

PROPOSED ZONING DISTRICTS
Q RA - (One unit per each 12,000 square feet)
Q R1 - (One unit per each 6,000 square feet)
Q R2 - (One unit per each 3,000 square feet)
~ R3 - (One unit per each 1,800 square feet)

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 4, 2023
Agenda Number: B-13
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Change Order on Consultant Services Agreement with O'Dell Engineering for Design Services for James Taubert Park
RECOMMENDATION:

Adopt a Resolution approving a change order to the O'Dell Engineering Consultant Services Agreement of $9,000, bringing the agreement to $247,013 SUMMARY:

During the July 20, 2022, City Council meeting, staff recommended awarding a contract under Request for Qualifications (RFQ) No. 202122-15 to O’Dell Engineering (O’Dell) for design services of James Tauber Park (JTP), formerly referenced as Olive Park, and approving a Consultant Services Agreement of $238,013. To date, O’Dell has assisted the City with the initial phases of design services, with the need to expand the project scope to ensure the inclusion of improvements on Olive Avenue and Knox and Drake Street as part of the final park site.

DISCUSSION:

The City pursued and was awarded Statewide Park Development and Community Revitalization funds by the Department of Parks and Recreation for developing JTP, a new park in a historically underserved area. JTP will be a neighborhood park of approximately one-half acre at the southwest intersection of Olive Avenue and Knox Street. The City acquired the property as part of the Olive Avenue widening project.

As part of the grant application process, the City held five community meetings to solicit feedback. After exhaustive outreach, the community requested the following amenities:
 Half-basketball court  Two play structures
 Shade structure  Table tennis
 BBQ area with picnic tables  Sensory play panels
As part of the grant submission, the environmental review, a preliminary design concept with community input, and cost estimates were completed. The grant performance period is from July 1, 2020, through June 30, 2028. Park completion must be at least three months before the end of the grant performance period.

To date, O’Dell has completed:
 Phase 1 included a project site analysis, data collection, and review.  Phase 2 conceptual design and renderings, preliminary cost estimates, and a final concept plan.

Currently, we are in Phase 3, which consists of finalizing design development plans, technical specifications, final cost estimates, and schedule updates. Phase 4 will address finalizing design construction documents and the bid package. Phase 5 includes O’Dell providing support during the bid process, pre-bid meetings, pre-construction meetings, and through project construction.

City staff recently identified the need for additional engineering services. This includes integrating plans for new plantings and irrigation along Olive Avenue and Knox Street, as well as minor sidewalk upgrades along Drake Street to ensure the park design at its completion meets standards, functionality, and accessibility.

The project is expected to begin construction in early 2024. A groundbreaking event istentatively scheduled for October 23, 2023, to commemorate the future site of the park to be constructed.

FINANCIAL IMPACT:

Adequate funds were estimated for the pre-construction costs of James Taubert Park. The total grant award is $1,990,000, of which $267,000 was estimated for the pre-construction phase, including planning, design, construction documents, and permits necessary before construction.

Preconstruction costs can be at most 25 percent of the total grant amount.

The current O’Dell Engineering Consultant Services Agreement is set at $238,013. The additional $9,000 change order request would increase the Agreement total to $247,013.

A balance of $19,987 would still be available for allowable pre-construction costs, per grant guidelines.

ALTERNATIVES:

The Council may reject approval of the change order and request staff to provide additional information.

ATTACHMENTS:

1. Resolution

2. Contract Change Order Number 1 between O’Dell Engineering and the City of Madera for James Taubert Park
RESOLUTION NO. 23- _____

A RESOLUTION APPROVING A CHANGE ORDER TO THE
O'DELL ENGINEERING CONSULTANT SERVICES AGREEMENT OF $9,000, BRINGING THE AGREEMENT TO $247,013
WHEREAS, a Consultant Services Agreement (Agreement) between O’Dell Engineering and the City was approved on July 20, 2023; and
WHEREAS, the Consultant Services Agreement is for design services for James Taubert Park; and
WHEREAS, the Agreement was approved for a total of $238,013; and WHEREAS, City staff has identified the need for additional engineering services; and WHEREAS, to include integrating plans for new plantings and irrigation along Olive Avenue and Knox Street, as well as minor sidewalk upgrades along Drake Street; and WHEREAS, O’Dell Engineering is able to include the additional design services to the Agreement at an additional cost of $9,000; and
WHEREAS, the Agreement would be increased to $247,013 to cover the additional services.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA, finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The City Council approves the additional $9,000 in design services related to the Consultant Services Agreement between O’Dell Engineering and the City of Madera for James Taubert Park, for a new total Agreement of $247,013.

3. This Resolution is effective immediately upon adoption. *************

CONTRACT CHANGE ORDER
1165 Scenic Drive, Suite A, Modesto, CA 95350 | www.odellengineering.com

CHANGE ORDER
O’Dell Engineering
p: 209.571.1765 | f: 209.571.2466
Contract Change Order Number: 1
Client: City of Madera
Gabriela Salazar | Administrative Analyst
City of Madera | Parks & Community Services
Project Number: 41330
Project Name: James Taubert Park Offsite Landscape – Madera, CA Date/Time: September 1, 2023
Description of Change:

The City of Madera asked O’Dell’s landscape architecture team on August 30th, 2023, to include the new planting and irrigation scope on Olive Ave. and Knox St. (around James Taubert Park) and some minor sidewalk upgrades along Drake St. to the project scope. This would also necessitate coordinating with the City’s internal engineering teams working on these offsite improvements.

The scope of work below is elaborated below and is shown on Exhibit A:
o Olive Ave. & Knox St. Offsite Landscape Improvements (90% and 100% PS&E)  Offsite Irrigation design plan
 Irrigation plan and layout
 Water use calculations
 Irrigation schedule
 Offsite Planting design plan
 Planting plan identifying trees, shrubs, groundcover and lawn areas  Minor sidewalk paving upgrades (Drake St. only)
 Construction details (planting and irrigation)
 Technical specifications (planting and irrigation)
 Engineer’s estimates of cost (90% and 100%) for the above offsite improvements Assumptions:

1. This scope of work does not include any ADA studies or grading, utility and site electrical and lighting plans for Olive Ave. and Knox St.

2. Topographic survey for offsite areas is to be provided by others.

IMPACT ON SCHEDULE:
 2 Weeks
IMPACT ON BUDGET:

Contract Change Order: $9,000
Additional Cost: Hourly Rates
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1165 Scenic Drive, Suite A, Modesto, CA 95350 | www.odellengineering.com

CHANGE ORDER
O’Dell Engineering
p: 209.571.1765 | f: 209.571.2466 2

EXHIBIT A
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CHANGE ORDER
O’Dell Engineering
p: 209.571.1765 | f: 209.571.2466 3

FEE SCHEDULE

PLEASANTON
October 2021
Classification: Regular Hourly Rate:

Principal $241.00
Project Manager $209.00
Senior Engineer $198.00
Engineer $171.00
Assistant Engineer $139.00
Senior Landscape Architect 2 $178.00
Senior Landscape Architect 1
Landscape Architect 2
Landscape Architect 1
$170.00
$161.00
$151.00
Landscape Designer 3 $145.00
Landscape Designer 2
Landscape Designer 1
$140.00
$127.00
Planner $177.00
Utility Engineer $171.00
CADD Operator $118.00
Senior Surveyor $203.00
Surveyor $161.00
Assistant Surveyor $128.00
Survey Crew 2-man/1-man $316/$182
Survey Crew 2-man/1-man (prevailing wage) $370/$203
Administrative $102.00
Outside Services: Actual cost plus 10%
Cost of services and expenses charged to O'DELL ENGINEERING by outside consultants, professional or technical firms engaged in connection with the project.

Reproduction: Actual cost plus 10%
Reproduction costs and services charged to O'DELL ENGINEERING by outside commercial printers engaged in connection with the project.

Travel: Actual cost plus 10%
Mileage, per diem, and subsistence are not normally charged to the client unless specific prior authorization is negotiated between client and consultant.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 4, 2023
_________________________________ Agenda Number: B-14
Arnoldo Rodriguez, City Manager
SUBJECT:

Multiple Letters of Support Provided by the City of Madera RECOMMENDATION:

This report is submitted for informational purposes only, and no action is requested from City Council (Council) at this time
SUMMARY:

Since the City’s most recent Council Meeting on September 6, 2023, staff received and complied with three requests for letters of support from the following agencies to endorse their distinct projects and grant requests:
 Camarena Health
 Madera County Department of Public Health, and
 California High-Speed Rail Authority
As the letters of support were provided to the agencies, this Staff report intends to present contextual information on each of the three agency requests.

DISCUSSION:

Camarena Health
On September 12th, Camarena Health requested a letter supporting their application to become a Program of All-Inclusive Care for the Elderly (PACE) Provider with the Department of Healthcare Services (DHCS). The PACE model of care provides a comprehensive medical/social service delivery system using an interdisciplinary team approach and coordinates all needed preventive, primary, acute, and long-term care services for individuals aged 55 and older. The PACE model allows some individuals who would otherwise reside in nursing facilities to remain independent and in their homes for as long as possible.

The PACE program is administered by the Centers for Medicare and Medicaid Services and is a capitated benefit for the elderly authorized by the Balanced Budget Act of 1997 (BBA) that features a comprehensive service delivery system and integrated Medicare and Medicaid financing. The BBA established PACE as a permanent entity within the Medicare program and enables states to provide PACE services to Medicaid beneficiaries as a state plan option.

Operationally, the PACE program is unique as a three-way partnership between the Federal government, the State, and the PACE organization. There are currently approximately 20,000 participants in the PACE program in one of 80 operational PACE organizations in 30 States.

Camarena Health has been a healthcare provider to the residents of Madera for over 40 years, since its opening in 1980, and has filled a critical healthcare gap in the City’s region since the closure of Madera Community Hospital (MCH) in December of 2022. Given the interruption of full-service medical care to community members, the availability of such PACE programs as adult day care, emergency services, home care, meals, nutritional counseling, occupational therapy, and social services to the region’s aging population may not only positively impact a vulnerable population, but also alleviate the burden on surrounding healthcare facilities that have absorbed the impact of treating Madera’s elderly patients since the closure of MCH. To support Camarena Health’s endeavor to establish itself as a PACE provider, staff provided a letter of support to Chief Strategy Officer, Nichole Mosqueda on September 18, 2023.

Madera County Department of Public Health
On September 14th, staff received a request from Madera County Public Health Director, Sara Bosse to provide a letter supporting a grant application for the Community Resilience Center Implementation Grant (CRC) to fund the expansion of their Department of Public Health Campus Hope Center. The CRC grant is administered by the Strategic Growth Council and intends to fund the planning, development, construction, and upgrades of local facilities to serve as Community Resilience Centers, providing shelter and resources during climate and other emergencies. The program will also fund ongoing year-round community services and programs that build overall community resilience. The Madera County Department of Public Health (MCDPH) submitted an application for funding to establish the Madera County Hope Center, which will house the Community Wellness Programs, Behavioral Health Administrative Staff, an outdoor garden, and a large indoor/outdoor training and public meeting space. The Hope Center aligns with the CRC grant objectives in providing year-round programming for civic and community development, climate resilience awareness, distribution of community services and resources, and programming that supports disaster preparedness. To support MCDPH’s endeavor to secure grant funding for the future Hope Center site, staff provided a letter of support to Madera County on September 18, 2023.

California High-Speed Rail Authority
On September 22, 2023, staff received a letter of support request from the San Joaquin Regional Rail Commission (SJRRC) on behalf of the California High-Speed Rail Authority (HSR or Authority) affirming the City’s support for their application for funding through the Reconnecting Communities and Neighborhoods (RCN) Program. This Program is administered by the United States Department of Transportation (DOT). The application seeks $192 million in federal funding for a total project cost of $240 million and includes state-matching high-speed rail funds of $48 million from the Authority’s Cap-and-Trade program. If awarded, grant funds will be used within the Merced to Bakersfield segment and include two new grade-separated crossings over State Route 152 and a suite of investments in Fairmead that will provide sidewalks, a multi-use trail, wastewater connections, and a community center.

The current highway infrastructure to the Chowchilla and Fairmead communities has created barriers to economic opportunities for residents. Two of the three census tracts in the project area are considered disadvantaged under the Biden Administration’s Justice40 screening tool.

Specifically, Fairmead is ranked 98th for transportation barriers; 97th for asthma rates; 82nd for low-income and 90th for linguistic isolation. These two disadvantaged areas are geographically situated at the nexus between the Central Valley and the southern San Francisco Bay Peninsula.

However, current long-distance vehicle travel has limited access between these areas. The introduction of high-speed rail and convenient connections to the Merced Station, 26 miles north, and the Madera Station, 15 miles south, are expected to bring new residential and commercial growth to these disadvantaged communities. This grant would allow the Authority, working with Madera County, the City of Chowchilla, and Fairmead, to complete transportation improvements, provide safer grade-separated access, improve multi-modal connectivity, and make other improvements to support local economic development and jobs access goals. The project intends to address the long-standing connectivity issues in the region. Given the project’s proximity, it is likely that Madera residents will also benefit from the resulting economic growth and improved access. To support the Authority’s application for federal funding from the RCN Program, the City provided a Letter of Support on September 28, 2023.

FINANCIAL IMPACT:

There is no financial impact anticipated from providing these Letters of Support.

ALTERNATIVES:

None.

ATTACHMENTS:

1. Letter of Support for Camarena Health

2. Letter of Support for Madera County Department of Public Health

3. Letter of Support for the California High-Speed Rail Authority Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
September 18, 2023
Courtney Maslyn, Division Chief
California Department of Health Care Services
Integrated Systems of Care Division
PACE Unit, Mail Station 4502
PO Box 997413
Sacramento, CA 95899-7413
Re: Letter of Support for Camarena Health in Madera County Dear Ms. Maslyn:

On behalf of the City of Madera, as the City Manager, I am writing to express support for Camarena Health's application to bring Program of All Inclusive Care for the Elderly (PACE) services to the senior community members of Madera and throughout the county.

Camarena Health has been providing high-quality, affordable healthcare services to lowincome residents in Madera County for over 40 years. Since its founding in 1980, Camarena Health has been guided by the mission to promote healthy communities by providing quality and compassionate healthcare to all. For decades, in support of this mission, Camarena Health has tailored service offerings to fill critical healthcare gaps in the region; including to ensure access and care to the region’s elderly and Medicare populations.

Currently, Madera County is facing a shortage of high-quality, affordable care options to serve the complex health needs of older adults in the region, especially after the closure of Madera Community Hospital at the beginning of January 2023. Given Madera County’s high rates of poverty and disability (coupled with a rapidly growing population of older adults), the PACE model is well-positioned to serve and positively impact many eligible area residents and their caregivers throughout my district.

Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
I strongly support a Camarena Health operated PACE program in Madera County and appreciate your consideration of this letter. If you have any questions, please feel free to contact me by email at [email protected] or by phone at 559) 661-5400.

Sincerely,
Arnoldo Rodriguez
City Manager
cc: Paulo Soares, CEO of Camarena Health
Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
September 18, 2023
California Strategic Growth Council
1400 Tenth Street
Sacramento, CA 95814
Subject: Letter of Support for Madera County Hope Center Under the CRC Implementation Grant To Whom It May Concern,
I write to expressthe City of Madera's wholehearted supportforthe Madera County Hope Center, a vital initiative spearheaded by the Madera County Department of Public Health (MCDPH) for the CRC Implementation Grant. This project is not only timely but essential for building a resilient and healthier community within Madera County and our city.

The vision of the Madera County Hope Center is closely aligned with the mission and objectives of the City of Madera. We find the focus on improving air quality, emergency preparedness, and community resilience to be particularly crucial for our citizens' well-being.

We are excited by the opportunity for collaborative efforts between the City of Madera and the Hope Center, given that the center's property is situated within our city limits. Our existing senior centers and community programs are ripe for integration into the center's emergency planning, particularly concerning the Access and Functional Needs (AFN) population.

MCDPH's track record speaks volumes of their capability and dedication to serving community needs. The fact that MCDPH is actively working with General Administration to complete this application adds another layer of confidence in the project's success.

Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
To substantiate our support, the City of Madera is pleased to offer resources for facilitating community outreach, linking city-run programs, and providing logistical support where feasible.

We eagerly anticipate the implementation of the Madera County Hope Center and are fully committed to its success.

Sincerely,
Arnoldo Rodriguez
City Manager
cc: Sara Bosse, Madera County Public Health Director
Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov

September 27, 2023
The Honorable Pete Buttigieg, Secretary
United States Department of Transportation
1200 New Jersey Avenue, SE
Washington, DC 20590
Subject: California High-Speed Rail Authority Request for Reconnecting Communities Grant Dear Secretary Buttigieg:

On behalf of the City of Madera, I am pleased to express support for the application submitted by the California High-Speed Rail Authority (Authority) for grant funding from the U.S.

Department of Transportation’s Reconnecting Communities and Neighborhoods Program. The requested federal grant is $192 million alongside proposed state matching funds from the Authority’s Cap-and-Trade program of $48 million for a total project cost of $240 million.

The Project would allow the Authority, working with Madera County, the City of Chowchilla, and Fairmead, to complete transportation and other improvements associated with high-speed rail construction in the area. These improvements will provide safer grade separated access and improved connectivity to support local economic development and job access goals.

The proposed Project would be an investment in the City of Chowchilla for two grade separations that would improve access along SR 152 by connecting rural agricultural areas in the south with commercial development areas in the north. Additionally, the Project would include multimodal transportation and infrastructure investments within Fairmead, a community impacted by past SR 99 construction. Enhancements include laying sidewalks, creating a multi-use trail, adding wastewater connections, and constructing a community center. These investments significantly improve accessibility to new residential and commercial development areas supporting growth and economic investment within this disadvantaged area.

Madera City Hall, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
Because these two disadvantaged areas are geographically situated at the nexus between the Central Valley and the southern San Francisco Bay Peninsula, long distance vehicle travel has limited growth and development to the regions. The introduction of high-speed rail and convenient connections to the Merced Station, 26 miles to the north, and Madera Station, 15 miles to the south, are expected to enhance access to this area, bringing economic and community growth.

As you review this application, please consider the significance of how this Project will address long standing connectivity issues from previous highway construction and prepare these areas for a more prosperous future.

Sincerely,
Arnoldo Rodriguez
City Manager
cc: Michael Hanebutt, Senior Planner, San Joaquin Regional Rail Commission

REPORT TO CITY COUNCIL
Approved by:
__________________________________
Council Meeting of: October 4, 2023
Agenda Number: C-1
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public hearing regarding the Program Year 2022/23 Community Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and financial summary RECOMMENDATION:

Staff recommends that Council conduct a public hearing, invite public input, and adopt a Resolution approving the City’s 2022/23 CAPER and financial summary SUMMARY:

The CAPER details the progress made using CDBG and CDBG-Cares Act Program (CV) funds during Program Year 2022/23 (July 1, 2022 to June 30, 2023) towards achieving the goals identified in the City’s 2022/23 Annual Action Plan. The City will meet Housing and Urban Development Department (HUD) requirements regarding preparation and adoption of the CAPER, including public noticing and the opportunity to receive public comment. Staff recommends approval of the CAPER to meet the City’s program obligations for continued receipt and use of CDBG funds.

DISCUSSION:

The City is a CDBG entitlement jurisdiction which receives an annual funding allocation. HUD requires CDBG entitlement communities to annually review and publicly report on the progress made in carrying out the Annual Action Plan. This public report is the CAPER.

In addition to requiring its preparation, HUD regulations require an opportunity for the public to comment on the CAPER. For the Program Year 2022/23 CAPER, the 15-day required public comment period began September 20, 2023. Staff published a public hearing notice in the Madera Tribune on September 23, 2023. The public comment notice was also shared with the Madera County Library, Housing Authority of the City of Madera, and on the City’s website.

Notices contained details about the date, time, and location for the public hearing and directions on submission of citizen comments. The public comment period ends on October 4, 2023. No comments were received as of the writing of this staff report. Additionally, this report will be presented to the CDBG Commission at their October 24th meeting.

The CAPER reflects the City’s continued progress in both expending its CDBG funds in a timely manner and meeting the program’s primary objectives. The City received $922,010 for its Program Year 2022/23 CDBG allocation. The total disbursement amount for PY 2022/23 was $350,478. While not all expenditures were drawn down during the program year, agencies continue making progress in completing projects that were funded in the 2022 Action Plan. It is expected that significant reductions in the remaining project balances will occur before June 30, 2024. Please refer to HUD report PR26 (Attachment B) for a detailed breakdown of expended funds.

The following provides a summary of activities and accomplishments of programs and projects funded during the 2022/23 program year.

Table 1: Summary of CDBG Sub-Recipient Accomplishments
Sub-Recipient Goal Outcome PY 2022/23 Accomplishments
Madera Coalition for
Community Justice
(MCCJ) – Street Art
Program
125
Clients
served
64 clients
served
MCCJ successfully served 64 students in
an arts-focused initiative. They fell short
in reaching their goal due to personnel
changes, resulting in implementation
challenges.

Madera Rescue Mission
– Homeless Program
200
clients
served
352
clients
served
Madera Rescue Mission provided a bed
to 352 clients. Other accomplishments
include providing over 42,000 meals, 9
Recovery Program graduates, and 25
clients gained employment.

O.L.I.V.E. Charitable
Organization – The
Bennet House
19 Clients
Served
27 Clients
Served
OLIVE provided services to victims of
human sex trafficking. Case-managed
care including counseling,
education/job assistance, drug
rehabilitation, and financial literacy and
training were provided.

Pequenos Empresarios –
Ninos en Acción
20 Clients
Served
200
Clients
Served
Children and parent(s) successfully
completed the program. Participants
attended workshops focused on
leadership and values, environmental
awareness, business life and finance,
manners, and nutrition.

Madera Coalition for
Community Justice –
Rental Assistance
Program
17 Clients
Assisted
10 Clients
Assisted
MRAP served 10 Madera residents with
rental assistance who faced hardships
and were in danger of eviction or utility
shutoff. A total of 309 Madera residents
were screened for services. They
received additional services such as
financial assistance, food, legal counsel,
and financial counseling.

CAPMC – Continuum of
Care
N/A N/A The CAPMC CoC program addressed
community challenges created by
homelessness, coordinated case
management, intake, and referrals with
the local and regional collaboration of
homeless service providers, input and
accessed data to the Homeless
Management Information System and
represented Madera in the
Fresno/Madera Continuum of Care.

CDBG-CV
In Program Year 2020/21, the City received $938,981 of additional CDBG funding from the CARES Act used to assist eligible residents, businesses and programs impacted by COVID-19. Below is a summary of some of the accomplishments from the CDBG-CV funded activities in 2022/23. Please refer to HUD report PR-26 (Attachment C) for a detailed expenditure report of CDBG-CV funds.

Table 2 reflects the goals and accomplishments for Program Year 2022/23.

Table 2: Summary of CDBG-CV Sub-Recipient YTD accomplishments Sub-Recipient Goal Outcome YTD Progress
Madera Coalition for
Community Justice –
Rental Assistance
Program
1050
Clients
Served
572
Clients
Served
Madera Coalition for Community Justice
provided eviction and utility shutoff
prevention assistance to 572 households
impacted by COVID-19.

CAPMC - Rental
Assistance Program
15 Clients
Served
4 Clients
Served
Madera Community Action Partnership
provided rental assistance to 4 households
impacted by COVID-19.

FINANCIAL IMPACT:

Approval of the CAPER will not have a direct financial impact on the General Fund but will satisfy HUD requirements to maintain the City’s eligibility for future CDBG funding.

ALTERNATIVES:

As an alternative, the Council may:
 Request additional information from staff prior to taking action.  Request that staff modify and/or amend the draft CAPER prior to action.  Direct staff to not submit the CAPER to HUD.

ATTACHMENTS:

1. Resolution

2. Attachment A: 2022/23 CAPER

3. Attachment B: HUD Report PR-26 CDBG Expenditure Report

4. Attachment C: HUD Report PR-26 CDBG-CV Expenditure Report RESOLUTION NO. 23-___

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE 2022/23 COMMUNITY

DEVELOPMENT BLOCK GRANT CONSOLIDATED ANNUAL

PERFORMANCE AND EVALUATION REPORT AND FINANCIAL

SUMMARY
WHEREAS, the Consolidated Annual Performance and Evaluation Report (CAPER) reflects City of Madera’s performance of its 2022-2023 CDBG Action Plan; and WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires entitlement communities receiving CDBG funds to annually review and publicly report on the progress made in carrying out its Annual Action Plan; and WHEREAS, HUD requires submission of the CAPER within 90 days after the program year end on June 30, 2022; and
WHEREAS, as required by HUD regulations, citizen participation was encouraged by publishing notice of the public comment period and hearing, inviting the public to provide input; and
WHEREAS, published notices contained details about the date, time and location for the public hearing and advised that citizens’ comments may be submitted in person or in writing until October 4, 2023; and
WHEREAS, at its regular City Council Meeting of October 4, 2023, the City Council held a public hearing to consider the CAPER; and
WHEREAS, staff recommends approval of the CAPER to ensure compliance with HUD requirements and to ensure that City’s continued receipt and use of CDBG funding is not jeopardized.

NOW THEREFORE, the City Council of the City of Madera hereby finds, orders and resolves as follows:

1. The foregoing recitals are true and correct and are incorporated herein by reference.

2. The City Council approves the 2022/23 U.S. Department of Housing and Urban Development City of Madera Consolidated Annual Performance and Evaluation Report and Financial Summary Report, a copy of which is attached as Attachment A to this resolution and incorporated by reference.

3. This resolution is effective immediately upon adoption.

City of Madera
2022/2023
Consolidated Annual
Performance and
Evaluation Report
Marcela Zuniga
Grants Administrator
[email protected]
Liliana Camacho
Program Manager – Grants
[email protected]
205 W. Fourth Street
Madera, CA 93637
www.madera.gov
Attachment A
ti)

EQUAL HOUSING OPPORTUNITY
CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.

The 2022-2023 Program Year was the third of five years within the City of Madra's current Consolidated Plan (2020-2024) and accounts for projects and activities undertaken between July 1, 2022, and June 30, 2023. The 2022 Consolidated Annual Performance and Evaluation Report (CAPER) describes the City's progress toward achieving the strategic goals identified in the Consolidated Plan and Program Year (PY) 2022 Action Plan, and present outcomes of the projects and activities undertaken with Community Development Block Grant (CDBG) and CDBG Coronavirus Aid, Relief, and Economic Security Act (CARES Act/CDBG-CV) funds available to the City of Madera.

Major initiatives and highlights proposed and executed throughout the program year are as follows:

1. Madera Coalition for Community Justice Rental Assistance Program (MRAP) – MRAP served 392 Madera residents with rental assistance who have faced hardships and were in danger of eviction or utility shutoff.

2. Madera Coalition for Community Justice Street Art Program- The Street Art program served 64 youth.

3. O.L.I.V.E. Safe House – OLIVE successfully provided individualized care to victims of human trafficking. They exceeded their goal to serve 19 individuals and served a total of 27 throughout the program year.

4. Pequenos Empresarios – The Pequenos Empresarios program exceeded their target goal of assisting 120 clients. During PY 2022-2023 a total of 200 clients were served. Both children and parent(s) successfully completed the program.

5. Madera Rescue Mission- The Madera Rescue Mission provided homeless services to 342 individuals.

6. CAPMC Continuum of Care (CoC) Program – The CAPMC CoC program addressed community challenges created by homelessness, coordinated case management, intake, and referrals with the local and regional collaboration of homeless service providers, input and accessed data to the Homeless Management Information System and represented Madera in the Fresno/Madera Continuum of Care.

CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
CDBG-CV Subrecipient Accomplishments

1. Madera Coalition for Community Justice provided eviction and utility shutoff prevention assistance to 572 households impacted by COVID-19.

2. Madera County Action Partnership provided rental to 4 households impacted by COVID-19.

Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.

Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Access to
Affordable
Housing
Affordable
Housing
CDBG:
$215,000
/ RLF:
$72,504
Public Facility or
Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
200 60 30% 0 0 0.00%
Access to
Affordable
Housing
Affordable
Housing
CDBG:
$215,000
/ RLF:
$72,504
Other Other 20 0 0.00% 0 0 0.00%
CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
Administration Administration
CDBG:
$182,206
Public Facility or
Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
0 0 0.00% 42,340 0 0.00%
Administration Administration
CDBG:
$182,206
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
0 0 0.00% 1,289 752 58.34%
Administration Administration
CDBG:
$182,206
Public service activities
for Low/Moderate
Income Housing
Benefit
Households
Assisted
20000 0 0.00% 0 0 0.00%
Administration Administration
CDBG:
$182,206
Other Other 0 0 0.00% 0 0 0.00%
Enhance
Economic
Well-Being
Non-Housing
Community
Development
CDBG:
$10,000
Public service activities
for Low/Moderate
Income Housing
Benefit
Households
Assisted
10 0 0.00% 0 0 0.00%
Enhance
Quality of
Infrastructure
Non-Housing
Community
Development
CDBG:
$377,621
Public Facility or
Infrastructure
Activities other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
0 0 0.00% 37,840 0 0.00%
Enhance
Quality of
Infrastructure
Non-Housing
Community
Development
CDBG:
$377,621
Other Other 1500 0 0.00% 0 0 0.00%
CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
Improve
Access to
Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$96,759
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
0 1,096 0.00% 639 463 72.46%
Improve
Access to
Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$96,759
Homeless Person
Overnight Shelter
Persons
Assisted
0 0 0.00% 0 0 0.00%
Improve
Access to
Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$97,759
Other Other 840 0 0.00% 0 0 0.00%
Prevent and
Reduce
Homelessness
Homeless
CDBG:
$30,000
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
0 863 0.00% 650 289 44.46%
Prevent and
Reduce
Homelessness
Homeless
CDBG:
$30,000
Homeless Person
Overnight Shelter
Persons
Assisted
0 0 0.00% 0 0 0.00%
Prevent and
Reduce
Homelessness
Homeless
CDBG:
$30,000
Overnight/Emergency
Shelter/Transitional
Housing Beds added
Beds 0 102 0.00% 102 247 242.16%
Prevent and
Reduce
Homelessness
Homeless
CDBG:
$30,000
Homelessness
Prevention
Persons
Assisted
300 312 104% 230 163 71%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.

Each of the goals listed in the above charts are indicative of the programs the City assisted to address the specific objectives identified in the 2022-2023 Annual Action Plan. In terms of the City’s use of funds towards the highest need area (housing and homelessness), the City continued diligent efforts in filling these local gaps. A portion of the City's CDBG Administration allocation funded the Community Action Partnership of Madera County (CAPMC) local and regional homeless services coordination and participation in the Fresno Madera Continuum of Care (FMCoC).

In 2023, 541 homeless persons were sheltered/unsheltered in the City limits. This represents a 180.8% increase from the 2022 count of 223 homeless individuals. The Madera Rescue Mission was able to provide homeless prevention and other services to 342 unduplicated individuals.

Additionally, during the 2022-2023 Program Year, 574 households received assistance for rental or utility expenses due to the COVID crisis.

CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic Composition of Families Assisted Describe the families assisted (including the racial and ethnic status of families assisted).

91.520(a)
CDBG
White 790
Black or African American 50
Asian 7
American Indian or American Native 0
Native Hawaiian or Other Pacific Islander 0
Total 847
Hispanic 587
Not Hispanic 260
Table 2 – Table of assistance to racial and ethnic populations by source of funds.

Narrative
Hispanics are the largest ethnicity served with CDBG funds. However, the programs also serve residents of other races and ethnicities. CDBG and all other federal and state funds committed to activities within the City of Madera include a directive to serve low- and moderate-income persons and households within the community. The City will continue to assess outreach, intake and delivery of projects/activities to reach and accommodate the targeted population. Over 10% of participants (260) report their Ethnicity as Not Hispanic/Other.

CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal $982,010 $425,183
Other public - federal $0 $0
Other public - state $0 $0
Table 2 - Resources Made Available
Narrative
CDBG funds were expended toward public service activities and administrative costs. Staff are diligently working with subrecipients of capital improvement projects to ensure timely expenditure of funds. Staff anticipates a significant portion of the remaining fund balance will be expended during PY 2023-2024.

Identify the geographic distribution and location of investments Target Area Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
City of Madera City Limits 100% 100% N/A
Table 3 – Identify the geographic distribution and location of investments Narrative
All funds were spent within CDBG eligible Census Tracts. Projects funded with previous years' allocations are underway and expected to be completed on or before June 30,2024.

CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.

The majority of the subrecipients have secondary resources to maximize their CDBG funding award. Resources made available to carry out CDBG-funded subrecipient activities include sources from the Fresno/Madera Area Agency on Aging, Local Workforce Innovation and Opportunity Act, CalWORKs, Department of Rehabilitation, Local Transportation Funds and Development Impact Fees. In addition, some subrecipients receive donations and utilize in-kind volunteers.

CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.

One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 134 10
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 134 10
Table 4 – Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance 130 10
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 2 0
Number of households supported through
Acquisition of Existing Units 2 0
Total 134 10
Table 5 – Number of Households Supported
CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.

The goals set to support affordable housing were not met. CDBG funds were used to fund a rental assistance program. However, the target goal quantity included other program goals (such as the number of clients who received resource information). After reviewing this further staff determined that only 10 clients had been directly supported through rental assistance.

The City hoped to resume the First-Time Homebuyer Assistance Program as well as the Owner-Occupied Rehabilitation Program. Unfortunately, due to staff turnover and the State’s direction regarding the unavailability of utilizing HOME funds, staff were unable to fulfill this goal. Staff remains dedicated to ensuring both programs resume during the 2023-2024 PY.

Discuss how these outcomes will impact future annual action plans.

The City recognizes the ongoing need to support affordable housing and work toward preventing/reducing homelessness. The 2023 Point-in-Time count identified 336 sheltered and 205 unsheltered homeless people within City limits. The demand in affordable housing programs continues.

Continuous changes in the housing market have resulted in the First-Time Home Buyer Assistance Program to be highly sought. The increase in home appraisals results in higher down payment costs, creating a burden for residents trying to purchase a home. The City will continue to seek partnerships with affordable housing developers to provide the affordable housing units needed.

Moving forward, the City will continue collaborating with local agencies to maintain local needs at the forefront. During the process of developing future Annual Action Plans, identified needs will be shared during the public participation process. The City will also share the identified high priority needs to the public. Further, the City will continue its efforts in obtaining additional grants that will directly support this need. During PY 2023-2024, the City will begin implementation of the Permanent Local Housing Allocation Program (PLHA). This is a five-year grant. The first year will focus directly on homeless assistance.

Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.

Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 0 0
Low-income 0 0
Moderate-income 0 0
Total 0 0
Table 6 – Number of Households Served
CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
Narrative Information
CDBG funded rental assistance programs targeting households at risk of homelessness and addressing some of the worse-case housing needs including low-income renter households paying more than half their income in rent and renters living in substandard housing. Further, the City anticipates resuming both the First-Time Homebuyer Assistance Program and the Owner-Occupied Rehabilitation Program during PY 2023-2024. The First-Time Homebuyer Assistance Program will provide move-in financial assistance to families purchasing their first home. The latter program assists homeowners in need of home improvements to ensure a decent, safe, and sanitary living environment. Both programs support the reduction or prevention of homelessness.

CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:

Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City collaborates with the Madera Homeless Coalition. This coalition consists of representatives from the Department of Social Services, local faith-based organizations, Madera Food Bank, Madera Rescue Mission, the Madera County Sherriff's Department, and the Madera Police Department. The Community Action Partnership of Madera County (CAPMC) leads the Coalition and represents the region on the Fresno Madera Continuum of Care (FMCoC). The FMCoC coordinates an active multi-disciplinary team. Efforts to meet specific objectives for reducing and ending homelessness are evaluated. The outcome of this evaluation determines the direction taken to support the homeless.

Addressing the emergency shelter and transitional housing needs of homeless persons The City collaborates with CAPMC who is an active member of the FMCoC. The FMCoC is the organization responsible for the Fresno & Madera Regional 10-Year Plan to end Homelessness. The FMCoC meets the requirements of the United States Department of Housing and Urban Development (HUD), to provide a comprehensive coordinated homeless housing and services delivery system. The FMCoC assisted homeless persons in making the critical transition from homelessness to independent or supportive permanent housing, accessing education, health and mental health services, employment training, and life skills development.

Additionally, the City works in close partnership with the Madera Rescue Mission which provides vital services to individuals and families that find themselves without a home. The Mission provides meals, lodging, 9/12 months of in-patient Recovery Program, and additional services designed to prepare individuals to re-enter the community. Also, as previously stated, the City will begin implementation of the PLHA grant which will focus on homeless assistance.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Resources were provided by the Madera County Department of Social Services through CalFresh, CalWorks, Medi-Cal, General Relief and other programs. In addition, Madera residents have access to CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
facilities in adjacent larger cities and counties that have community care facilities and supportive housing beds for people with health-related needs. Madera Coalition for Community Justice was able to assist 10 households with rental assistance, movie-in assistance, and utility assistance to prevent homelessness.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The partnerships developed between the FMCoC members and other agencies allow service providers to coordinate efforts to assist those experiencing homelessness make the transition to permanent housing and remain permanently housed as quickly as possible.

Operated by the Madera Rescue Mission, MAP (Multi-Agency Access Program) is an integrated intake process that connects individuals facing homelessness and connects them with housing. In addition, MAP connects those homeless facing challenges with behavioral health, substance abuse, physical health and/or mental health to the appropriate social services.

CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The Housing Authority of the City of Madera (HACM) receives Federal and State funding for the HACM's Section 8, Public Housing, Farm Worker Housing, and Pomona Ranch Migrant Housing Center. The HACM receives annual allocations of Federal housing funds. The annual allocations for both are insufficient to address the extent of households paying more than half of their income for rent or living in substandard housing and for providing additional public housing. A portion of the HACM's budget is allocated to maintenance thereby addressing health and safety needs of their public housing units.

Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
All Public Housing families are invited to participate in becoming a Resident Advisory Board (RAB) member. The members take on an important role in the policy, procedures, and program implementations. RAB members make recommendations regarding the development of the Agency Plan or any significant amendments or modifications to the Agency Annual or Five-Year Plans. All Public Housing participants are invited and encouraged to participate in the Family Self Sufficiency (FSS) program. This program encourages families to become homeowners.

CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
Families in the FSS and Resident Opportunities and Self-Sufficiency programs are provided information on training and employment opportunities and other community resources. At the time that a family moves into a Public Housing unit, a survey is given to them to see what kinds of supportive services would benefit them.

Actions taken to provide assistance to troubled PHAs
Not Applicable. HACM is not designated as a "troubled" agency.

CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Madera meets the California Department of Housing and Community Development objectives and strategies as follows:

Access to Opportunity
Outreach and Engagement. Engaged in campaign or other approach to combat NIMBYism--Housing Element and Zoning Ordinance support a variety of housing supply.

Ensure language access (e.g., translation and multi-lingual staff) in dominant languages in materials and at meetings. Bilingual (English and Spanish) public meeting and hearing announcements are published, posted. Availability of translation is verbally announced during the public hearings. posted. Bilingual staff is available during each public meeting.

Support strategies to facilitate leadership development (improving capacity to engage in local decisionmaking). The Citizens' Police Academy facilitates leadership development. Non-profits are awarded funds for youth and parent engagement activities. The Citizens' Leadership Academy also facilitates citizens learning and understanding of local government operations through a cohort of Department heads.

Recruit residents from neighborhoods to serve or participate in boards, committees and other local government bodies. The City Council is elected by district and the Mayor is elected at-large. The City Council approves the appointment of members from each district as recommended by the Mayor to boards, committees, and other local government bodies.

Meetings are conducted at suitable times, accessible to people with disabilities, and public transit with interpretation and translation services. Meetings are held in the evenings in locations accessible to persons with disabilities and interpretation/translation services provided.

Actively seek a variety of funding opportunities such as rehabilitation, parks, transit, and active transportation. Staff actively seeks funding sources to rehabilitate homes, develop parks, expand transit, and provide pedestrian and bicycle transportation.

Seek funding to prioritize basic infrastructure improvements while mitigating displacement and increased costs to vulnerable populations (e.g., seniors, persons with disabilities and farmworkers). Staff actively seeks funds to improve infrastructure in disadvantaged areas of the City. No displacement or increased costs are associated with these improvements.

CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
Target acquisition and rehabilitation of vacant and blighted properties. Staff actively seeks funds for infill development.

Affirmatively market or take other actions to promote use of housing choice vouchers in high opportunity areas. The HACM promotes the use of housing choice vouchers citywide.

Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) In Program Year 2022/2023, the City funded programs and activities to address underserved needs as follows:
• CAPMC coordinated local and regional efforts to address homelessness through Fresno Madera Continuum of Care.
• Pequenos Empresarios provided early childhood education in healthy eating, manners, financial literacy, and care for the planet.
• Madera Coalition for Community Justice provided rental assistance to eligible households to prevent eviction.
• Madera Coalition for Community Justice Street Art project inspired youth to transform their neighborhood in a positive way.
• Madera Rescue Mission provided emergency and transitional shelter to the homeless, single individuals, and low-income families.
• OLIVE Charitable Organization partnered with local law enforcement and other agencies to identify, rescue, and rehabilitate victims of sex trafficking. • City of Madera Public Works Department initiated sidewalk ADA improvements in several low/moderate income neighborhoods.
• City of Madera Parks Department initiated improvements at McNally Park.

Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) All City capital improvement projects follow lead-based paint safety regulations and policies.

The City and sub recipients provide lead-based paint testing as required by funding sources for residential rehabilitation and acquisition.

Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City provided assistance to at-risk youth and their families. Mentorship, social activities, leadership strategies, and multiple resources were provided to these individuals and families to help them achieve more stable and healthy lives.

Actions taken to develop institutional structure. 91.220(k); 91.320(j) CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
The City's CDBG-funded programs are administered by the City's Grants Department. This Department works collaboratively with other City Departments such as Planning, Community Development, Engineering, Finance, Building, Public Works, and Parks. During PY 2022 – 2023, the City continued experiencing high staff turnover. During the year, there were vacancies in CDBG administration positions. Therefore, participation in community committees was impacted. The demands of the administration of the CDBG program required staff to focus on recruitment and training of new staff.

However, the City understands the importance of networking within the community and remains committed to resume such practice during PY 2023-2024.

Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City met with HACM staff during PY 2022-2023 to discuss possible affordable housing projects and discuss local needs. The City will continue these efforts during PY 2023-2024 in an effort to meet the local needs of public housing residents and bridge the social service gap.

Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City has continued to comply with antidiscrimination requirements, including all applicable Federal regulations as demonstrated in the City’s application for Community Development Block Grant, HOME, and other Federal funds, implement policies and programs identified in its Housing Element and implement Zoning Ordinance amendments necessary to further fair housing and implement the recommended actions in the City of Madera ADA Self-Evaluation and Transition Plan to modify its policies, practices, and procedures to avoid discrimination against people with disabilities.

CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City of Madera staff is available to offer assistance and answer questions from sub-recipients. At minimum, City staff contacts each sub-recipient on a quarterly basis upon the submission of quarterly reports, invoices, and any related matters. Staff works with departments issuing CDBG-funded RFPs to ensure minority business and Section 3 outreach and compliance is included. City staff coordinates with the CAPMC and the HACM to comprehensively plan and prioritize specific objectives for reducing and ending homelessness.

Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.

Pursuant to HUD public noticing requirements, the CAPER was made available for public review and comment for a two-week period. Public notice of the comment period was published in the Madera Tribune, on the City Website and on social media. Notices were also provided to the HACM and the Madera County Library.

The draft CAPER was available on the City's website at www.madera.gov. Copies were also available at Madera City Hall in the Grants Division office. The public was invited to submit comments directly to staff during the comment period.

CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.

Community outreach efforts with citizens were meaningful and informed when developing the Action Plan. Community input was prioritized in the development of the Action Plan. The goal was to determine what residents considered to be the most pressing local needs and determine which needs should be supported by CDBG funds.

The most recent public participation resulted in specific change requests to the process of the review of applications. The goal of the changes is to ensure objectivity, equal participation, and meet the HUD’s submission deadline for the Annual Action Plan.

CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No
CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
PY 2022 PR-26 Adjustments
Line 01:

Adjusted the unexpended funds from PY 2021/2022 in the amount of $495,324.17. This amount was verified from the PR-26 reports submitted with the 2021 CAPER.

Line 23:

Updated the PR-26 to reflect the program years covered in certification.

Line 30:

Included an adjustment of -$55,383.58. This amount was expended in Public Services activities during the 2022/2023 PY. However, the funded activities correspond to PY 2021/2022. Therefore, this total should not be considered in the public service cap.

A breakdown of the charges are as follows:

Voucher
Number
IDIS Activity # Program
Year
Project Name Draw Amount
6650125 312 2021 Homeless Services Program $1,646.67
6724519 312 2021 Homeless Services Program $3,795.34
6718562 305 2021 BIGS Program $3,322.02
6650087 299 2021 MMCCJ Youth Street Art $3,494.24
6650228 300 2021 OLIVE Safe House $6,041.56
6724535 300 2021 OLIVE Safe House $7,004.14
6650033 303 2021 MCCJ Rental Assistance $13,515.58
6796536 303 2021 MCCJ Rental Assistance $16,564.03
TOTAL: $55,383.58
CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
495,324.17
1,523,385.57
Office of Community Planning and Development DATE: 09-12-23 U.S. Department of Housing and Urban Development TIME: 14:16 Integrated Disbursement and Information System PAGE: 1
PR26 - CDBG Financial Summary Report
Program Year 2022

MADERA , CA
Metrics
Grantee MADERA , CA
Program Year 2,022.00
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 02 ENTITLEMENT GRANT 922,010.00
03 SURPLUS URBAN RENEWAL 0.00
04 SECTION 108 GUARANTEED LOAN FUNDS 0.00
05 CURRENT YEAR PROGRAM INCOME 106,051.40
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 0.00 06 FUNDS RETURNED TO THE LINE-OF-CREDIT 0.00
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 0.00
08 TOTAL AVAILABLE (SUM, LINES 01-07)
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 350,478.78 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 0.00 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 350,478.78 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 74,704.40 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0.00
15 TOTAL EXPENDITURES (SUM, LINES 11-14) 425,183.18
16 UNEXPENDED BALANCE (LINE 08 - LINE 15) 602,878.22
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00
18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 0.00
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 350,478.78
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 0.00
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 350,478.78
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) 100.00%

LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
Attachment B
($55,383.58)
113,967.06
922,010.00
11,149.10
933,159.10
LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION PY:2020 PY:2021 PY: 2022 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 0.00 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 0.00 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) 0.00% 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 32 ENTITLEMENT GRANT
33 PRIOR YEAR PROGRAM INCOME
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES 169,350.64
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) 12.21% PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 74,704.40 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 1,028,061.40 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 7.27% No data returned for this view. This might be because the applied filter excludes all data.

No data returned for this view. This might be because the applied filter excludes all data. 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 0.00
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 74,704.40 42 ENTITLEMENT GRANT 922,010.00
43 CURRENT YEAR PROGRAM INCOME 106,051.40
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0.00
Activity Name Drawn Amount
2021 10 304 6796539
2021 12 308 6724550
2019 5 279 6634742
2019 5 279 6707208
2019 5 279 6724522
2020 12 297 6634742
2020 12 297 6724515
2020 12 297 6724517
2021 6 312 6650125
2021 6 312 6724519
2022 7 317 6796470
2021 3 305 6718562
2021 5 299 6650087
2022 6 316 6796471
2022 9 319 6796388
2021 7 300 6650228
2021 7 300 6724535
2022 8 318 6796460
2021 9 303 6650033
2021 9 303 6796536
2022 10 320 6796585
2020 9 293 6650013
2021 14 306 6650022
Total
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number
Activity to
prevent,
prepare for
Activity Name
G
r
a
City Parks Seniors 21-22 $13,124.26
$13,124.26
Rapid Rehousing $1,181.59
$1,181.59
Sidewalk Improvement Near Madera High North, Alpha and
d l hl
$10,664.21
Sidewalk Improvement Near Madera High North, Alpha and

$16,877.02
Sidewalk Improvement Near Madera High North, Alpha and
M di El t S h l
$1,797.69
Lily and Vineyard street improvements $3,920.48
Lily and Vineyard street improvements $45,580.24
Lily and Vineyard street improvements $28,512.36
$107,352.00
Homeless Services Program $1,646.67
Homeless Services Program $3,795.34
MRM Homeless Program $32,500.00
$37,942.01
BIGS Program $3,322.02
MMCJ Youth Street Art $3,494.24
MCCJ Street Art Activity $5,000.00
Pequenos Empresarios - Ninos en Accion $9,966.50
$21,782.76
OLIVE Safe House $6,041.56
OLIVE Safe House $7,004.14
OLIVE - Bennet House $34,698.06
$47,743.76
MCCJ Rental Assistance $13,515.58
MCCJ Rental Assistance $16,564.03
MCCJ - MRAP Activity $31,802.50
$61,882.11
Home Owner Assistance Rehabilitation and Modernization $41,441.54 Habitat for Humanity Exterior Paint Program $18,028.75
$59,470.29
$350,478.78
Drawn Amount
2021 6 312 6650125 No Homeless Services Program B
2 1
$1,646.67
2021 6 312 6724519 No Homeless Services Program B
2 $3,795.34
2022 7 317 6796470 No MRM Homeless Program B
2 $32,500.00
$37,942.01
2021 3 305 6718562 No BIGS Program B
2 $3,322.02
2021 5 299 6650087 No MMCJ Youth Street Art B
2 $3,494.24
2022 6 316 6796471 No MCCJ Street Art Activity B
2 $5,000.00
2022 9 319 6796388 No Pequenos Empresarios - Ninos en Accion B 2 $9,966.50
$21,782.76
2021 7 300 6650228 No OLIVE Safe House B
2 $6,041.56
2021 7 300 6724535 No OLIVE Safe House B
2 $7,004.14
2022 8 318 6796460 No OLIVE - Bennet House B
2 $34,698.06
$47,743.76
2021 9 303 6650033 No MCCJ Rental Assistance B
2 $13,515.58
2021 9 303 6796536 No MCCJ Rental Assistance B
2 $16,564.03
2022 10 320 6796585 No MCCJ - MRAP Activity B
2 $31,802.50
$61,882.11
No Activity to prevent, prepare for, and respond $169,350.64 Total $169,350.64
Plan
Year
IDIS
Project
IDIS
Activity
Voucher
Number
2022 4 314 6802268
2022 5 315 6806397
Total
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Activity Name Drawn Amount
$74,704.40
City of Madera - CDBG Program Administration $73,526.38 CAPMC - Fresno Madera CoC Administration $1,178.02
$74,704.40
PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 1
19:25
09-21-23

MADERA , CA
Metrics
New Grantee (CV)
PART I: SUMMARY OF CDBG-CV RESOURCES
01 CDBG-CV GRANT
02 FUNDS RETURNED TO THE LINE-OF-CREDIT
03 FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
04 TOTAL CDBG-CV FUNDS AWARDED
PART II: SUMMARY OF CDBG-CV EXPENDITURES
05 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 06 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
07 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
08 TOTAL EXPENDITURES (SUM, LINES 05 - 07)
09 UNEXPENDED BALANCE (LINE 04 - LINE8 )
PART III: LOWMOD BENEFIT FOR THE CDBG-CV GRANT
10 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
11 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING
12 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
13 TOTAL LOW/MOD CREDIT (SUM, LINES 10 - 12)
14 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 05)
15 PERCENT LOW/MOD CREDIT (LINE 13/LINE 14)
PART IV: PUBLIC SERVICE (PS) CALCULATIONS
16 DISBURSED IN IDIS FOR PUBLIC SERVICES
17 CDBG-CV GRANT
18 PERCENT OF FUNDS DISBURSED FOR PS ACTIVITIES (LINE 16/LINE 17) PART V: PLANNING AND ADMINISTRATION (PA) CAP
19 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
20 CDBG-CV GRANT
21 PERCENT OF FUNDS DISBURSED FOR PA ACTIVITIES (LINE 19/LINE 20)

MADERA , CA
938,981.00

0.00 0.00
938,981.00
401,662.15
50,000.00

0.00 451,662.15
487,318.85

0.00 0.00
401,662.15
401,662.15
401,662.15
100.00%
257,571.60
938,981.00

27.43%
50,000.00
938,981.00

5.32%
Attachment C
PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:

TIME:

PAGE: 2
19:25
09-21-23

MADERA , CA
LINE 10 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 10 No data returned for this view. This might be because the applied filter excludes all data.

LINE 11 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 11 No data returned for this view. This might be because the applied filter excludes all data.

LINE 12 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 12 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020
Total
16 17
18 19
281
284
282
283
6477353
6496138
6650280
6496138
6528743
6650237
6496138
6650290
6496138
6528743
6650260
Eviction & Utility Shutoff Prevention
Eviction & Utility Shutoff Prevention
Eviction & Utility Shutoff Prevention
Micro Enterprise Grant Program
Micro Enterprise Grant Program
Micro Enterprise Grant Program
Eviction Prevention
Eviction Prevention
Micro Enterprise Grant
Micro Enterprise Grant
Micro Enterprise Grant
05Q
05Q
05Q
18C
18C
18C
05Q
05Q
18C
18C
18C
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
LMC
$49,883.72
$38,536.37
$108,812.04
$75,000.00
$20,000.00
$10,000.00
$52,274.76
$8,064.71
$29,090.55
$5,000.00
$5,000.00
$401,662.15
LINE 16 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 16 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020
Total
16 18
281
282
6477353
6496138
6650280
6496138
6650290
Eviction & Utility Shutoff Prevention
Eviction & Utility Shutoff Prevention
Eviction & Utility Shutoff Prevention
Eviction Prevention
Eviction Prevention
05Q
05Q
05Q
05Q
05Q
LMC
LMC
LMC
LMC
LMC
$49,883.72
$38,536.37
$108,812.04
$52,274.76
$8,064.71
$257,571.60
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan Year IDIS Project IDIS
Activity
Voucher
Number Activity Name MatrixCode
National
Objective Drawn Amount
2020
Total
15 285 6619760 Administration 21A $50,000.00
$50,000.00
01425.0005/919047.1

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: C-2
Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public Hearing Regarding Annexation No. 1 (Madera Place Apartments) into Community Facilities District No. 2013-1 Under the Mello Roos Community Facilities Act of 1982 and Related Actions
RECOMMENDATION:

That Council consider the following:

1. Hold the Public Hearing.

2. Adopt a resolution of the City Council (Council) of the City of Madera authorizing Annexation of Territory (Annexation No. 1) to Community Facilities District No. 2013-1 (CFD 2013-1); authorizing the Levy of a Special Tax; and Submitting the Levy of Tax to the Qualified Electors.

3. Conduct the Election of the Qualified Electors of Annexation No. 1.

4. Adopt a resolution of the Council of the City of Madera Making Certain Findings, Declaring and Certifying the Results of an Election, and Adding the Territory Identified as Annexation No. 1 to CFD 2013-1 (Public Services).

SUMMARY:

At the Council’s August 2, 2023 meeting, the Council approved a resolution adopting a boundary map depicting the territory proposed for annexation (RES 23-134) and approved a resolution declaring the City’s intention to annex the proposed territory into CFD 2013-1 (RES 23-135).

Pursuant to Section 53326 of the Mello-Roos Community Facilities Act of 1982 (the “Act”), the Election of the Qualified Electors shall be conducted by mail ballot under section 1340 of the California Elections Code. No election ballot had been received by the City Clerk from the 01425.0005/919047.1
landowner prior to 6:00 p.m. on September 6, 2023 (the previously scheduled and adopted public hearing date per Council RES 23-135). Following the recommendations of staff and the City Attorney, the Council continued the public hearing and election to the regular meeting of the Council scheduled for October 4, 2023.

After the close of the public hearing on October 4, 2023, the Council has two resolutions to consider. The first resolution sets forth the Council’s approval to annex territory to CFD 2013-1 and to levy a special tax. The first resolution also sets October 4, 2023, as the date for the annexation election, and refers to the annexation map showing the parcels to be annexed. The second resolution is for adoption by the Council after the results of the election are announced by the City Clerk. The second resolution also directs the filing of the Notice of Special Tax Lien against the annexed property to provide authority for City to collect the special tax.

DISCUSSION:

On March 20, 2013, by Resolution No. 13-41, the City Council established CFD 2013-1, a Mello Roos Community Facilities District with the intention that future development within the City would annex into this district. The special taxes collected from the property owners within the district are used for the funding of police and fire protection services, storm drain infrastructure maintenance and operations, and park maintenance. Property owner assessments are paid as a component of the property tax collection process. As was originally envisioned with the establishment of the CFD, future residential projects not included in the initial formation process are required to go through an annexation process in order to be included in CFD 2013-1. Projects may be annexed one at a time, or in a group if they are ready at the same time.

The Madera Place Apartments Project (Phase 2 of the Madera Family Apartments Project) is prepared to proceed with the annexation process into CFD 2013-1. The project includes the development of 32 affordable multi-family residential units. The boundaries of the project consist of the area within the original Assessor’s Parcel Number (APN) 012-460-004-000 as depicted on Attachment 3.

Table 1: Project Overview
Project Name Owner Units Location
Madera Place Apartments
(Phase 2 of Madera Family
Apartments Project)
Madera 2 L P 32
East side of Stadium Road
between Milano Ln &
West Pecan Avenue
The conditions of approval for the Project originally required annexation into CFD 2005-1, which was established as an annexable district to provide funding to offset the increased cost for Public Services created by new development. On February 6, 2013, the Council adopted Resolution No. 13-24 declaring its intent to establish CFD No. 2013-1, a new CFD for the Madera Family Apartments Project established in-lieu of CFD 2005-1 in order to account for special advance 01425.0005/919047.1
prepayment of the special tax and to allow the “regular” special tax to be assessed after the affordability covenant expires.

Subsequently, on March 20, 2013, the Council adopted: (1) Resolution No. 13-41 to establish CFD No. 2013-01 and to authorize the levy of special tax to finance services; (2) Resolution No. 13-42 calling a special election, submitting proposition to voters and establishing an appropriations limit; and, (3) Resolution No. 13-43 declaring the results of the special election for the Phase 1 portion of the Madera Family Apartments Project.

This, Madera Place Apartments (Phase 2 of the Madera Family Apartments Project), will comprise the 1st annexation to CFD No. 2013-01 (Attachment 4).

FINANCIAL IMPACT:

As an alternative to the annual assessment of the special tax which typically occurs, the developer has proposed to prepay the special tax for a period of 30 years.

The proposed prepayment was derived from utilizing a present value calculation to assess what the total amount of the future payments is worth today. Utilizing the same terms originally authorized by the City Council, the discount rate used to calculate present value was limited to 5% and that rate was incorporated into the calculations. Based on these calculations, the prepayment amount would be $7,040.58 per unit for the 30-year term, collected prior to the issuance of occupancy.

The estimated total revenue that will be received by the City (Fund 48040000) for the 32 units in Annexation No. 1 to CFD 2013-1 for the initial 30-year term will be $225,298.64. The maximum special tax rate includes an Annual Escalation Factor therefore, this amount will escalate over time and become due annually in the subsequent Fiscal Year following the 30-year prepayment term.

The proposed prepayment should provide a financial mechanism to cover the cost of providing services to the affordable housing project in a fashion very similar to what the annual CFD assessments would accomplish. After reviewing the request, staff believes the proposed prepayment is a reasonable accommodation for the affordable housing project.

ALTERNATIVES:

The City Council adopted Ordinance 903 C.S. on April 3, 2013, authorizing the levy of a Special Tax within CFD 2013-1 commencing in fiscal year 2013/2014 and each year thereafter. The Council could, at its discretion, consider alternative methods for funding the necessary services that are demanded by residential development and supported by CFD 2013-1. Amendment of the ordinance would be required.

ATTACHMENTS:

1. Resolution of Annexation and Calling for Election
01425.0005/919047.1
Exhibit A – Rate and Method of Apportionment
Exhibit B – Ballot

2. Resolution of Results of Election
Exhibit A – Statement of Votes Cast
Exhibit B – Annexation No. 1 Map
Exhibit C – List of Properties

3. Madera Family/Place Apartments Site Plan

4. CFD 2013-1 Map
01425.0005/919047.1
ATTACHMENT 1
Resolution of Annexation and Calling for Election
Including:

Exhibit A – Rate and Method of Apportionment
Exhibit B – Ballot
01425.0005/919047.1
RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY (ANNEXATION NO. 1) TO COMMUNITY FACILITIES DISTRICT NO. 2013-1 (PUBLIC SERVICES), AUTHORIZING

THE LEVY OF A SPECIAL TAX, AND SUBMITTING THE LEVY OF TAX TO THE

QUALIFIED ELECTORS
WHEREAS, this City Council (“Council”), on August 2, 2023, adopted Resolution No. 23- 135, (hereafter referred to as the “Resolution of Intention”) stating its intention to annex territory to City of Madera Community Facilities District No. 2013-1 (Public Services) (hereafter referred to as “CFD No. 2013-1”), pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (hereafter referred to as the “Act”); and
WHEREAS, a copy of the Resolution of Intention, which states the authorized services to be provided and financed by CFD No. 2013-1, and a description and map of the proposed boundaries of the territory to be annexed known as Madera Place Apartments being the second phase of the Madera Family Apartment Project (“Annexation No. 1”) to CFD No. 2013-1, is on file with the City Clerk and the provisions thereof are fully incorporated herein by this reference as if fully set forth herein. Annexation No. 1 will consist of 32 affordable multi-family units located on the east side of Stadium Road between Milano Lane & West Pecan Avenue; and WHEREAS, on October 4, 2023, the Council held a noticed public hearing as required by the Act and the Resolution of Intention relative to the proposed annexation of territory to CFD No. 2013-1; and
WHEREAS, at said hearing all interested persons desiring to be heard on all matters pertaining to the annexation of territory to CFD No. 2013-1 and the levy of said special taxes within the area proposed to be annexed were heard and a full and fair hearing was held; and WHEREAS, prior to the time fixed for said hearing, written protests had not been filed against the proposed annexation of territory to CFD No. 2013-1 by (i) 50% or more of the registered voters, or six registered voters, whichever is more, residing in CFD No. 2013-1, or (ii) 50% or more of the registered voters, or six registered voters, whichever is more, residing in the territory proposed to be annexed to CFD No. 2013-1, or (iii) owners of one-half or more of the area of land in the territory proposed to be annexed to CFD No. 2013-1; and WHEREAS, a boundary map for Annexation No. 1 to CFD No. 2013-1 has been filed with the County Recorder of the County of Madera, which map shows the territory to be annexed in these proceedings, and a copy thereof is on file with the City Clerk. 01425.0005/919047.1
NOW, THEREFORE, BE IT RESOLVED, determined and ordered by the City Council for the City of Madera as follows:

SECTION 1. Recitals. The above recitals are all true and correct.

SECTION 2. Prior Proceedings. All prior proceedings taken by this Council with respect to CFD No. 2013-1 and the proposed annexation of territory thereto have been duly considered and are hereby determined to be valid and in conformity with the Act.

SECTION 3. Boundaries. The description and map of the boundaries of the territory to be annexed to CFD No. 2013-1, on file with the City Clerk are hereby finally approved, are incorporated herein by reference, and shall be included within the boundaries of CFD No. 2013- 1, and said territory is hereby annexed to CFD No. 2013-1, subject to voter approval of the levy of the special taxes therein as hereinafter provided.

SECTION 4. Services. The services which CFD No. 2013-1 is authorized to finance are in addition to those provided in or required for the territory within CFD No. 2013-1 and the territory to be annexed to CFD No. 2013-1 and will not be replacing services already available. A general description of the services to be financed is as follows:

Police protection services and fire protection and suppression services, including but not limited to (i) the costs of contracting services, (ii) equipment, vehicles, ambulances and paramedics, fire apparatus, supplies, (iii) the salaries and benefits of City staff that directly provide police protection services and fire protection and suppression services and other services as defined herein, respectively, and (iv) City overhead costs associated with providing such services within the District. On each July 1 following the Base Year the increases attributed to salaries and benefits shall be calculated and limited to the increase based on the Annual Escalation Factor as provided in the Rate and Method of Apportionment of the Special Taxes. The Special Tax will finance Services that are in addition to those provided in or required for the territory within the District and will not be replacing services already available. The Special Tax provides only partial funding for police and fire services.

Park Maintenance of the City of Madera, including but not limited to, labor, material, administration, personnel, equipment, and utilities necessary to maintain park improvements within the District, including recreational facilities, trees, plant material, sod, irrigation systems, sidewalks, drainage facilities, weed control and other abatements, public restrooms, signs, monuments, and associated appurtenant facilities located within the District.
01425.0005/919047.1
Storm drainage system maintenance and operations of the City of Madera, including but not limited to, labor, material, administration, personnel, equipment, and utilities necessary to maintain and operate the storm drainage system within the District.

SECTION 5. Special Taxes. It is the intention of this legislative body that, except where funds are otherwise available, a special tax sufficient to pay for said services to be provided in CFD No. 2013-1 and the territory proposed to be annexed as part of Annexation No. 1, secured by recordation of a continuing lien against all non-exempt real property in Annexation No. 1, will be levied annually within the boundaries of Annexation No. 1 from and after the annexation of such property to CFD No. 2013-1. The special taxes shall be those as originally authorized through the formation of CFD No. 2013-1 and adopted by Ordinance of this legislative body, and no changes or modifications are proposed in the special taxes from those as originally set forth and made applicable to CFD No. 2013-1.

For particulars as to the rate and method of apportionment of the proposed special tax (the “RMA”), reference is made to the attached and incorporated Exhibit “A,” which sets forth in sufficient detail the method of apportionment to allow each landowner or resident within the Annexation No. 1 to clearly estimate the maximum annual amount that said person will have to pay on said special tax.

SECTION 6. No Majority Protest. Written protests against the annexation of the territory in Annexation No. 1 to CFD No. 2013-1 have not been received by the Council. The proposed special tax to be levied within Annexation No. 1 has not been precluded by majority protest.

SECTION 7. Election. The provisions of the Resolution of Intention of the City each as heretofore adopted by this Council are by this reference incorporated herein, as if fully set forth herein.
(a) Pursuant to the provisions of the Act, the proposition of the levy of the special tax within Annexation No. 1 shall be submitted to the voters within Annexation No. 1 at a special election called therefor as hereinafter provided. This Council hereby finds that fewer than 12 persons have been registered to vote within Annexation No. 1 for each of the 90 days preceding the close of the hearing heretofore conducted and concluded by this Council for the purposes of these annexation proceedings. Accordingly, and pursuant to Section 53326 of the Act, this Council finds that for purposes of these proceedings the qualified electors are the landowners within Annexation No. 1 and that the vote shall be by said landowners, each having one vote for each acre or portion thereof such landowner owns in Annexation No. 1.
(b) Pursuant to Section 53326 of the Act, the election shall be conducted by mail ballot under section 1340 of the California Elections Code. The Council called 01425.0005/919047.1
a special election to consider the measures described and incorporated as Exhibit “A,” which election will be conducted on October 4, 2023 (hereafter referred to as “Election Day”). The City Clerk is the election official to conduct the election and provided each landowner in the territory to be annexed to CFD No. 2013-1, a ballot in the form of Exhibit “B”, which form is hereby approved. The City Clerk has accepted the ballots of the qualified electors received prior to 6:00 p.m. on Election Day, whether received by mail or by personal delivery. (c) This Council hereby further finds that the provision of Section 53326 of the Act requiring a minimum of 90 days to elapse before said election is for the protection of voters, that the voters have waived such requirement and the date for the election hereinabove specified is established accordingly.

Section 8. Election Procedures. The procedures to be followed in conducting the election shall be as follows:
(a) Pursuant to Section 53326 of the California Government Code, ballots for the Special Election shall be distributed to the qualified electors by the City Clerk by mail or by personal service.
(b) Pursuant to applicable sections of the California Elections Code governing the conduct of mail ballot elections of cities, and in particular Division 4 (commencing with Section 4000) of that Code with respect to election conducted by mail, the City Clerk, or designated official shall mail or deliver to each qualified elector an official ballot in the appropriate form attached hereto as Exhibit “B,” and shall also mail or deliver to all such qualified electors a ballot pamphlet and instructions to voter, a return identification envelope addressed to the City Clerk for the return of voted official ballots.
(c) The official ballot to be mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the name of the landownervoter and the number of votes to be voted by the landowner-voter and shall have appended to it a certification to be signed by the person voting the official ballot which shall certify that the person signing the certification is the person who voted on the official ballot, and if the landowner-voter is other than a natural person, that he or she is an officer of or other person affiliated with the landowner-voter entitled to vote such official ballot, that he or she has been authorized to vote such official ballot on behalf of the landowner-voter, that in voting such official ballot it was his or her intent, as well as the intent of the landowner-voter, to vote all votes to which the landowner-voter is entitled based on its land ownership on the propositions set forth in the official ballot as marked thereon in the voting square opposite each such proposition, and further certifying as to the acreage of the landowner-voter’s land ownership within Annexation No. 1 to CFD No. 2013-

1. 01425.0005/919047.1
(d) The return identification envelope mailed or delivered by the City Clerk to each landowner-voter shall have printed or typed thereon the following: (i) the name of the landowner, (ii) the address of the landowner, (iii) a declaration under penalty of perjury stating that the voter is the landowner or the authorized representative of the landowner entitled to vote on the enclosed ballot and is the person whose name appears on the identification envelope, (iv) the printed name and signature of the voter, (v) the address of the voter, (vi) the date of signing and place of execution of the declaration, and (vii) a notice that the envelope contains an official ballot and is to be opened only by the City Clerk. (e) The information to voter form to be delivered by the City Clerk to the landowner-voters shall inform them that the official ballots shall be returned to the City Clerk properly voted as provided thereon and with the certification appended thereto properly completed and signed in the sealed return identification envelope with the certification thereon completed and signed and all other information to be inserted thereon properly inserted by 6:00 p.m. on the 4th day of October 2023; provided that if all qualified electors have voted, the elections shall be closed with the concurrence of the City Clerk. (f) Upon receipt of the return identification envelopes, which are returned prior to the voting deadline on the date of the elections, the City Clerk shall canvass the votes cast in the election and shall file a statement with the City Council as to the results of such canvass and the election on each proposition set forth in the official ballot.

SECTION 9. Certification. The City Clerk shall certify to the adoption of this resolution.

SECTION 10. Effective Date. This resolution is effective immediately. 01425.0005/919047.1

EXHIBIT A TO RESOLUTION OF ANNEXATION

CITY OF MADERA
COMMUNITY FACILITIES DISTRICT NO. 2013-1
ANNEXATION NO. 1

RATE AND METHOD OF APPORTIONMENT
A Special Tax of Community Facilities District No. 2013-1 of the City of Madera (the “District”) shall be levied on all Assessor's Parcels in Annexation No. 1 of the District (the “Annexation”) and collected each Fiscal Year commencing in Fiscal Year 2024-25 in an amount determined by the City through the application of the rate and method of apportionment of the Special Tax set forth below.

All of the real property in the Annexation, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.

A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended, which authorizes the establishment of the District to finance: a) police protection services, and b) fire protection and suppression services, c) park maintenance, d) storm drainage system operation and maintenance and other services as defined herein including but not limited to ambulance and paramedic services.
“Administrative Expenses” means the actual or estimated costs incurred by the City as administrator of the District to determine, levy and collect the Special Taxes, including the proportionate amount of the salaries and benefits of City employees whose duties are directly related to administration of the District and the fees of consultants, legal counsel, the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports; and any other costs required to administer the District as determined by the City. “Annexation” means Annexation No. 1 of the District.
“Annual Escalation Factor” means the greater of the increase in the annual percentage change of the All Urban Consumers Consumer Price Index (CPI) or three percent (3%). The annual CPI used shall be for the area of San Francisco-Oakland-San Jose, CA as reflected in the then-current April update. The annual CPI used shall be as determined by the United States Department of Labor, Bureau of Labor Statistics, and may be obtained through the California Division of Labor Statistics and Research (www.dir.ca.gov/dlsr). If the foregoing index is not available, the District Administrator shall select a reasonably comparable index. “Assessor's Parcel” means a lot or parcel shown in an Assessor's Parcel Map with an assigned assessor's parcel number.
“Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by assessor's parcel number.
01425.0005/919047.1
“Base Year” means Fiscal Year ending June 30, 2024.
“Building Permit” means a permit for new construction for a residential dwelling or nonresidential structure. For purposes of this definition, “Building Permit” shall not include permits for construction or installation of retaining walls, utility improvements, or other such improvements not intended for human habitation.
“Certificate of Occupancy” means a document issued by the City certifying that the building is compliant with applicable building codes and other laws and indicating it to be in a condition suitable for occupancy.
“City” means the City of Madera.
“Council” means the City Council of the City of Madera, acting as the legislative body of the District.
“County” means the County of Madera, California.
“Developed Property” means all Taxable Property, exclusive of Property Owner Association Property, Non-Residential Property, or Public Property, for which a Building Permit was issued prior to May 1st preceding the Fiscal Year in which the Special Tax is being levied. “District Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.
“District” means Community Facilities District No. 2013-1 of the City of Madera. “Entitled Property” means an Assessor’s Parcel and/or Lot in the Annexation, which has a Final Map recorded prior to January 1st preceding the Fiscal Year in which the Special Tax is being levied, but for which no Building Permit has been issued prior to the May 1st preceding the Fiscal Year in which the Special Tax is being levied. The term “Entitled Property” shall apply only to Assessors’ Parcels and/or Lots, which have been subdivided for the purpose of residential development, excluding any Assessor’s Parcel that is designated as a remainder parcel determined by final documents and/or maps available to the District Administrator. “Final Map” means an Assessor’s Parcel Map, a final subdivision map, other parcel map, other final map, other condominium plan, or functionally equivalent map that has been recorded in the Office of the County Recorder.
“Fiscal Year” means the period starting July 1 and ending on the following June 30. “Land Use Class” means any of the classes listed in Table 1. “Lot” means property within a recorded Final Map identified by a lot number for which a Building Permit has been issued or may be issued.
“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section C below that can be levied in the Annexation in any Fiscal Year on any Assessor’s Parcel.
01425.0005/919047.1
“Multi-Family Residential” means all Assessor’s Parcels of Developed Property for which a Building Permit has been issued for purposes of constructing a residential structure consisting of two or more residential units that share common walls, including, but not limited to, duplexes, triplexes, town homes, condominiums, and apartment units. “Non-Residential Property” means all Assessors’ Parcels for which a Building Permit(s) has been issued for non-residential use and does not contain any residential units as defined under Single Family Residential or Multi-Family Residential.
“Property Owner Association Property” means any property within the boundaries of the District that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub-association. “Proportionately” means in a manner such that the ratio of the actual Special Tax levy to the Maximum Special Tax is equal for all Assessor’s Parcels within each Land Use Class. “Public Property” means any property within the boundaries of the District that is, at the time of the District formation or at the time of an annexation, expected to be used for rightsof-way, parks, schools or any other public purpose and is owned by or irrevocably offered for dedication to the federal government, the State, the County, the City or any other public agency.
“Service Costs” means the estimated and reasonable costs of providing police protection services and fire protection and suppression services, including but not limited to (i) the costs of contracting services, (ii) equipment, vehicles, ambulances and paramedics, fire apparatus, supplies, (iii) the salaries and benefits of City staff that directly provide police protection services and fire protection and suppression services and other services as defined herein, respectively, (iv) City overhead costs associated with providing such services within the District, (v) park maintenance, and (vi) storm drainage system operation and maintenance. On each July 1 following the Base Year, the increases attributed to salaries and benefits shall be calculated and limited to the increase based on the Annual Escalation Factor. The Special Tax will finance Services that are in addition to those provided in or required for the territory within the District and will not be replacing Services already available. The Special Tax provides only partial funding for police services, fire suppression and protection services, park maintenance, and storm drainage system operation and maintenance. “Single-Family Residential” means all Assessor’s Parcels of Developed Property for which a Building Permit(s) has been issued for purposes of constructing one single-family residential dwelling unit.
“Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor's Parcel of Taxable Property to fund the Special Tax Requirement and shall include Special Taxes levied or to be levied under Sections C and D, below. “Special Tax Requirement” means that amount required in any Fiscal Year for the District to: (i) pay for Service Costs; (ii) pay reasonable Administrative Expenses; (iii) pay any amounts required to establish or replenish any reserve funds; and (iv) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less any surplus of funds available from the previous Fiscal Year’s Special Tax levy.
01425.0005/919047.1
“State” means the State of California.
“Taxable Property” means all of the Assessor's Parcels within the boundaries of the District and any future annexation to the District that are not exempt from the Special Tax pursuant to law or as defined herein.
“Tax-Exempt Property” means an Assessor's Parcel not subject to the Special Tax. TaxExempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Non-Residential Property, and (iv) Undeveloped Property. “Undeveloped Property” means, for each Fiscal Year, all Assessor’s Parcels of Taxable Property not classified as Developed Property or Entitled Property, including an Assessor’s Parcel that is designated as a remainder parcel and is not identified as potential Public Property by any final documents and/or maps available to the District Administrator. “Unit” means any separate residential dwelling unit in which a person or persons may live, which comprises an independent facility capable of conveyance separate from adjacent residential dwelling units and is not considered to be for commercial or industrial use.

B. ASSIGNMENT TO LAND USE CATEGORIES
Each Fiscal Year using the definitions above, all Taxable Property within the Annexation shall be classified as Developed Property, Entitled Property, or Undeveloped Property. Developed Property shall be further classified as Developed Single-Family Residence or Developed MultiFamily Residence. The tables below reflect the Special Tax for Fiscal Year ending June 30, 2024 and in each subsequent year, thereafter, the Maximum Special Tax in Tables 1 and 2 shall be increased in accordance with the Annual Escalation Factor. 01425.0005/919047.1
C. MAXIMUM SPECIAL TAX RATE

1. Developed Property
TABLE 1
Maximum Special Tax
Single-Family Residence and Multi-Family Residence
Land Use
Class Description
Maximum
Special Tax
Per Unit
1 Single-Family Residence $598.63 per Unit
2 Multi-Family Residence $548.59 per Unit
On each July 1 following the Base Year (i.e., July 1, 2024), the Maximum Special Tax Rates in Table 1 shall be increased in accordance with the Annual Escalation Factor.

2. Entitled Property
TABLE 2
Maximum Special Tax for Entitled Property
Community Facilities District No. 2013-1
Annexation No. 1
Land Use Class
Description
Maximum
Special Tax
Per Lot
4 Entitled Property $319.52 per Lot
On each July 1 following the Base Year (i.e., July 1, 2024), the Maximum Special Tax Rates in Table 2 shall be increased in accordance with the Annual Escalation Factor.

3. Tax-Exempt Property
No Special Tax shall be levied on Tax-Exempt Property.

4. Multiple Land Use Classes
In some instances an Assessor’s Parcel may contain more than one Land Use Class.

The Maximum Special Tax levied on an Assessor’s Parcel shall be the sum of the 01425.0005/919047.1
Maximum Special Tax levies that can be imposed on all Land Use Classes located on that Assessor’s Parcel.

D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX
Commencing with Fiscal Year 2024-25, and for each subsequent Fiscal Year, the District Administrator shall calculate the Special Tax Requirement based on the definitions in Section A and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement. First, the Special Tax shall be levied each Fiscal Year on each Assessor’s Parcel of Developed Property Proportionately between Developed Single-Family Residence and Developed Multi-Family Residence up to 100% of the applicable Maximum Special Tax. Second, if the Special Tax Requirement has not been satisfied by the first step, then the Special Tax shall be levied each Fiscal Year on each Assessor’s Parcel of Entitled Property up to 100% of the applicable Maximum Special Tax for Entitled Property.

E. PREPAYMENT OF THE SPECIAL TAX
The Special Tax obligation of an Assessor’s Parcel of Taxable Property classified as Entitled Property may be prepaid for a 30-year period prior to the issuance of a Certificate of Occupancy. The prepayment amount for an Assessor’s Parcel classified as Entitled Property is shown in Table 3 below.

TABLE 3
Entitled Property
30-Year Prepayment Amount
Land Use Type Special Tax
Residential
Single-Family Residence $7,682.82 per Unit
Multi-Family Residence $7,040.58 per Unit
For Assessor’s Parcels that prepay their Special Tax obligation, for the first 30 years of occupancy, no special tax shall be levied. Once an Assessor’s Parcel has been occupied for thirty (30) years, such Assessor’s Parcel shall be subject to the applicable Special Tax in the subsequent Fiscal Year following the 30th year of the issuance of the original Certificate of Occupancy.

F. APPEALS
Any taxpayer that believes that the amount of the Special Tax assigned to an Assessor’s Parcel is in error may file a written notice with the District Administrator appealing the levy of the Special Tax. This notice is required to be filed with the District Administrator during the Fiscal Year the error is believed to have occurred. The District Administrator or designee will then promptly review the appeal and, if necessary, meet with the taxpayer. If the District 01425.0005/919047.1
Administrator verifies that the tax should be changed, the Special Tax levy shall be corrected and, if applicable in any case, a refund shall be granted.

G. EXEMPTIONS
No Special Tax shall be levied on Non-Residential Property, Undeveloped Property, Property Owner Association Property or Public Property.

H. MANNER OF COLLECTION
Special Tax as levied pursuant to Section D above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the District Administrator may directly bill the Special Tax, may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the District or as otherwise determined appropriate by the District Administrator.

I. TERM OF SPECIAL TAX
After the establishment of the Annexation, the City Council may reexamine, if deemed necessary by City Council, the necessity of the continuance of the Special Tax through the preparation of a Fiscal Impact Analysis, otherwise the Special Tax shall be levied in perpetuity. 01425.0005/919047.1

EXHIBIT B TO RESOLUTION OF ANNEXATION
City of Madera
Community Facilities District No. 2013-1, Annexation No. 1

OFFICIAL BALLOT

SPECIAL TAX ANNEXATION ELECTION
This ballot is for the special landowner election. You must return this ballot in the enclosed envelope to the office of the City Clerk of the City of Madera no later than 6:00 o’clock p.m. on Wednesday, October 4, 2023 either by mail or in person. The City Clerk’s office is located at City Hall, 205 W Fourth Street, Madera, California, 93637.

To vote, mark in the voting square after the word “YES” or after the word “NO”.

For a list of acceptable marks, please refer to the back of this ballot.

If you wrongly mark, tear, or deface this ballot, return it to the City Clerk of the City of Madera and obtain another.

BALLOT MEASURE: Shall the City of Madera, by and for its Community Facilities District No. 2013-1 (the “CFD”), be authorized to levy special taxes within the territory annexed to the CFD pursuant to and as described in the Resolution of Intention of the City of Madera adopted by its Council on August 2, 2023?
YES:

NO:

By execution in the space provided below, you also confirm your waiver of the time limit pertaining to the conduct of the election and any requirement for notice of election and analysis and arguments with respect to the ballot measure, as such waivers are described and permitted by Section 53326 (a) and 53327 (b) of the California Government Code.

Acres Owned Within Territory Annexed:

Number of Votes:

Property Owner:

Property Owner/ Authorized Representative Signature: __________________________ □
□
01425.0005/919047.1
ATTACHMENT 2
Resolution of Results of Election
Including:

Exhibit A – Statement of Votes Cast
Exhibit B – Annexation No. 1 Map
Exhibit C – List of Properties
01425.0005/919047.1
RESOLUTION NO. ____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

MAKING CERTAIN FINDINGS, DECLARING AND CERTIFYING THE RESULTS OF A

SPECIAL ELECTION, AND ADDING THE TERRITORY IDENTIFIED AS ANNEXATION NO. 1 TO COMMUNITY FACILITIES DISTRICT NO. 2013-1 (PUBLIC SERVICES) WHEREAS, the City Council of the City of Madera (the "City Council"), has previously formed a Community Facilities District pursuant to the provisions of the "Mello-Roos Community Facilities Act of 1982", being Chapter 2.5, Part 1, Division 2, Title 5 of the Government Code of the State of California, said Article 3.5 thereof. The existing Community Facilities District being designated as Community Facilities District No. 2013-1 (Public Services) (hereafter referred to as “CFD No. 2013-1”); and
WHEREAS, the City Council initiated proceedings to annex certain territory known as Madera Place Apartments being the second phase of the Madera Family Apartment Project (hereafter referred to as "Annexation No. 1") to Community Facilities District No. 2013-1.

Annexation No. 1 will consist of 32 affordable multifamily residential units located on the east side of Stadium Road between Milano Lane & West Pecan Avenue; and WHEREAS, the City Council, following a public hearing on the annexation and special taxes, adopted a resolution calling an election and duly held an election in the area of Annexation No. 1 on October 4, 2023; and
WHEREAS, at this time the unanimous consent to the annexation of Annexation No. 1 has been received from the property owner or owners of such territory; and WHEREAS, twelve (12) or more registered voters have not resided within the territory of Annexation No. 1 for each of the ninety (90) days preceding October 4, 2023, therefore, pursuant to the Act the qualified electors of Annexation No. 1 shall be the "landowners" of Annexation No. 1 as such term is defined in Government Code Section 53317(f), and each such landowner who is the owner of record, or the authorized representative thereof, shall have one vote for each acre or portion of an acre of land that she or he owns within Annexation No. 1; and WHEREAS, the time limit specified by the Act for conducting an election to submit the levy of the special taxes on the property within Annexation No. 1 to the qualified electors of Annexation No. 1 and the requirements for impartial analysis and ballot arguments have been waived with the unanimous consent of the qualified electors of Annexation No. 1; and WHEREAS, the City Clerk of the City of Madera has caused ballots to be distributed to the qualified electors of Annexation No. 1, has received, and canvassed such ballots and made a 01425.0005/919047.1
report to the City Council regarding the results of such canvas, a copy of which is attached as Exhibit A hereto and incorporated herein by this reference; and WHEREAS, at this time the measure voted upon did receive the favorable two-thirds vote of the qualified electors, and the City Council desires to declare the results of the election; and
WHEREAS, a map showing the territory to be annexed and designated as Annexation No. 1 (hereafter referred to as the "Annexation Map"), a copy of which is attached as Exhibit B hereto and incorporated herein by this reference, and a list of Assessor Parcel Numbers and landowners, a copy of which is attached as Exhibit C hereto and incorporated herein by this reference, has been submitted to the City Council.

NOW, THEREFORE, BE IT RESOLVED, determined and ordered by the City Council for the City of Madera Community Facilities District No. 2013-1, Annexation No. 1 as follows:

SECTION 1. The above recitals are all true and correct and incorporated herein.

SECTION 2. This City Council does hereby determine as follows:
(a) The canvass of the votes cast in the Property to be annexed to the District at the special election held in the territory of Annexation No. 1 on October 4, 2023, as shown in the Certificate of Election Official and Statement of Votes Cast is hereby approved and confirmed.
(b) The unanimous consent to the annexation of Annexation No. 1 to CFD No. 2013-1 has been given by all of the owners within Annexation No. 1, and such consent shall be kept on file in the Office of the City Clerk. (c) Twelve (12) or more registered voters have not resided within the territory of Annexation No. 1 for each of the ninety (90) days preceding October 4, 2023, therefore, pursuant to the Act the qualified electors of Annexation No. 1 shall be the "landowners" of such Annexation No. 1 as such term is defined in Government Code Section 53317(f).
(d) The qualified electors of Annexation No. 1 have voted in favor of the levy of special taxes within Annexation No. 1 upon its annexation to CFD No. 2013-1.

SECTION 3. The boundaries and parcels of territory within Annexation No. 1 and on which special taxes will be levied in order to pay for the costs and expenses of authorized public services are shown on the Annexation Map as submitted to and hereby approved by this City Council.
01425.0005/919047.1
SECTION 4. The City Council does hereby determine and declare that Annexation No. 1 is now added to and becomes a part of CFD No. 2013-1. The City Council, acting as the legislative body of CFD No. 2013-1, is hereby empowered to levy the authorized special tax within Annexation No. 1 and hereby authorizes the levy of a Special Tax at the Rate and Method of Apportionment set forth in Exhibit A to the Resolution Authorizing Annexation, Authorizing levy of Special Tax, and Calling Special Election.

SECTION 5. Immediately upon adoption of this Resolution, notice shall be given as follows:

A. A copy of the Annexation Map as approved shall be filed in the Office of the County Recorder not later than fifteen (15) days after the date of adoption of this Resolution.

B. An Amendment No. 1 to the Amended Notice of Special Tax Lien shall be recorded in the Office of the County Recorder no later than fifteen (15) days after the date of adoption of this Resolution. For any Assessor’s Parcel that prepays it Special Tax obligation for the first 30 years from the issuance of the original Certificate of Occupancy for the property, the special tax levy shall be deemed to be paid and fully satisfied during the time covered by the prepayment and no further levy need be assessed during that period. Once the prepayment period has run, likely not earlier than Fiscal Year 2053-54, the regular payment process shall resume for the special tax levy.

SECTION 6. This resolution is effective immediately.
01425.0005/919047.1
Exhibit A
Certificate of Election Official and Statement of Votes Cast

STATE OF CALIFORNIA )
COUNTY OF MADERA ) ss.

CITY OF MADERA )
The undersigned, ELECTION OFFICIAL OF THE CITY OF MADERA, COUNTY OF MADERA, STATE OF CALIFORNIA, DOES HEREBY CERTIFY that pursuant to the provisions of Section 53326 of the Government Code and Division 12, commencing with Section 17000 of the Elections Code of the State of California, I did canvass the returns of the votes cast at the

CITY OF MADERA
COMMUNITY FACILITIES DISTRICT NO. 2013-1
ANNEXATION NO. 1

SPECIAL ELECTION
held in the City of Madera, on October 4, 2023.

I FURTHER CERTIFY that this Statement of Votes Cast shows the whole number of votes cast in the area proposed to be annexed, Annexation No. 1 to Community Facilities District No. 2013-1 of the City of Madera for or against the Measure are full, true and correct.

VOTES CASTED: YES________
NO ________
WITNESS my hand this _____ day of _______________, 2023 01425.0005/919047.1
Exhibit B
Annexation Map

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ANNEXATION MAP NO. 1
COMMUNITY FACILITIES DISTRICT NO. 2013-1

CITY OF MADERA COUNTY OF MADERA STATE OF CALIFORNIA
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REFERENCE IS lrMDE to THll ~ONtl' OF COMWNIN FACUTIES CISTRICT NO. 201M OF Tl-IE CITY OF MADERA REOOROEOWITH THE MAtlERA.eot.NTY RECORDER'S OF ACE
OH FE8RUt.RY 11, 2013. ti 800( ~ OF MAPS OF ASSEs.sMEHT ~ OCl,,ll,lMITY FACUTIESOCSTRICT OHMGE).

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01425.0005/919047.1
Exhibit C
List of Assessor Parcel Numbers and Landowners
APN Landowner
012-460-004-000 Madera 2 L P
01425.0005/919047.1
ATTACHMENT 3
Madera Family/Place Apartments Site Plan
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JOHN COTTON ARCHITECTS, INC.
3816 MAIN STREET
CULVER CITY, CALIFORNIA 90232
TELEPHONE: (310) 5511-8616
FACSIMILE: (310) 558--8676
WEB PAGE: WWW.JOHNCOTTONARCH.COM
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PROJECT INFORMATION:

PROJECT TITLE: MADERA FAMILY APARTMENTS
(2) 2-STORY APARTMENT BUILDINGS
40 TOTAL RESIDENTIAL APARTMENT UNITS
CLUBHOUSE IN BUILDING N0.1
PHASE I:

PROJECT SITE SUMMARY:

TOT AL SITE AREA:

TOTAL PARKING AREA:

TOTAL LOT AREA:

TOTAL BUILDING FOOTPRINT:

TOTALOPENAREA:

UNITS DENSITY PER ACRE
PHASE I:

BUILDING AREA SUMWRY:

BUILDING AREA PROVIDED PER FLOOR:
(3ROIJND
98,598 SF (2.26 ACRES) (100%)
54,718 SF
41,504- SF
18,580 SF (LOT AREA COVERAGE= 45%)
22,924 SF (OPEN AREA OF LOT= 55%}

17.7 UNITS PER ACRE
BUILDING AREA:

LEVEL R1XJR PLAN LEVEL FI.OOR Pl.AN
="

BUILDING AREA
BUILDING N0.1 AREA:

BUILDING N0.2 AREA:

TOTAL BUILDINGS AREA:

PHASE I:

BUILDING FOOlPRINT SUMMARY:

BUILDING N0.1 FOOTPRINT AREA:

BUILDING N0.2 FOOTPRINT AREA:

TOTAL BUILDINGS FOOTPRINT AREA;
PHASE I:

RESIDENTIAL UNIT SUMMARY:
10,169 SF
7,548SF
10,009 SF
7,971 SF
18,580 SF
7,995 SF
7,548 SF
18,164SF
15,09BSF
33,260SF
1 BEDROOM APARTMENT UNIT@: 572 SF 16 APARTMENT UNITS
2 BEDROOM APARTMENT UNIT@: 793 SF 12APARTMENT UNITS
3 BEDROOM APARTMENT UNIT@: 1,027 SF 12APARTMENT UNITS
TOTAL RESIDENTIAL APARTMENT UNITS: 40 APARTMENT UNITS
PARKING SUMWRY:

NOTE:

PARKING SUMWRY IS FOR PHASE I AND PHASE II
STANDARD PARKING SPACES:

SUB-TOTAL:

COVERED PARKING SPACES:

SUB-TOTAL:

GRAND TOTAL:
93 STANDARD PARKING SPACES
8 ACCESSIBLE PARKING SPACE
1 ACCESSIBLE Vt,J,J PARKING SPACE
102 STANDARD PARKING SPACES PROVIDED
4-0 COVERED PARKING SPACES PROVIDED
1 ACCESSIBLE PARKING SPACE
41 COVERED PARKING SPACES PROVIDED
143 ACCESSIBLE VAN PARKING SPACE

INDICATES CARPORT
PHASE II:

PROJECT INFORMATION:

PROJECT TrTlE:
(2) 2-STORY APARTMENT BUILDINGS
36 TOTAL RESIDENTIAL APARTMENT UNITS
PHASE II:

PROJECT SITE SUMMARY:

TOT AL SITE AREA:

TOTAL PARKING AREA:

TOTAL LOT AREA:
39,273 SF (0.90 ACRES) (100%)
(NOTED UNDER PHASE I)
28,733 SF
TOTAL BUILDING FOOTPRINT:

TOTAL OPENAREA:

UNITS DENSITY PER ACRE
15,340 SF (LOT AREA COVERAGE= 53%)
13,393 SF (OPEN AREA OF LOT= 47%}
40 UNITS PER ACRE
PHASE II:

BUILDING AREA SUMWRY:

BUILDING AREA PROVIDED PER FLOOR:
(3ROIJND
BUILDING AREA:

LEVEL FI.OOR PLAN LEVEL FI.OOR Pl.AN
BUILDING N0.1 AREA:

BUILDING N0.2 AREA:

TOTAL BUILDINGS AREA:

PHASE I:

BUILDING FOOlPRINT SUMMARY:

BUILDING N0.1 FOOTPRINT AREA:

BUILDING N0.2 FOOTPRINT AREA:

TOTAL BUILDINGS FOOTPRINT AREA:

PHASE II:

RESIDENTIAL UNIT SUMMARY:
7,312SF
7,312SF
7,670 SF
7,670 SF
15,340 SF
7,312SF
7,312SF
2 BEDROOM APAR'TMENT UNIT@: 793 SF 16 APAR'TMENT UNITS
3 BEDROOM APARlMENT UNIT@: 1,027 SF 16 APAR'TMENT UNITS TOTAL RESIDENTIAL APARTMENT UNITS: 32APAR'TMENT UNITS

INDICATES
="

BUILDING AREA
14,624 SF
14,824 SF
29,248 SF

PHASE II AREA OF WORK
The above drawirgs, specificaUons, ideas, designs and arralljernents represented thereby are end shall remain property of the Architect (John Cotton Architects, Inc.), and no part thereof shall be ro!Med, disclosed to others or used in ronneciion with any other projec:t other than the specific projec:t forv.tiich they have been prepared end developed, without the written consen1 of the Architect (John Cotton Architects, Inc.). Visual ca,tact with these drawings or specifications shall constitute conclusive evidence of acceptance of these resbictions. Written dimensions on these drav.ings shall have precedence over scaled dimensions. Contractors shall verify and be respcr.slble for all dimensions and conditions on the job, and this office must be notified of any variations fran the dimensions and conditions shown by these drawings. Shep details must be rubmitted to this office !or approval before procecing with fabrcation.
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DEVELOPED BY: CORPORATION FOR BETTER HOUSING
Date: 3f7/12
15303 VENTURA BOULEVARD, SUITE 1110
SHERMAN OAKS, CALIFORNIA 91403
TELEPHONE: (818) 905-2430
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ATTACHMENT 4
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MAP OF PROPOSED BOUNDARIES OF CITY OF MADERA
COMMUNITY FACILITIES DISTRICT NO. 2013-1
(PUBLIC SERVICES)
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STATE OF CHE0RNIA
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REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 4, 2023
Agenda Number: D-1
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Modifications to the City of Madera Classification Plan and adjustment of salary ranges for certain positions
RECOMMENDATION:

Adopt resolutions:

2. Approving a Side Letter Agreement with the Mid Management Employee Group regarding adjustment of salary ranges for represented professional civil engineer positions; and

3. Modifying and/or setting the assigned salary ranges for the classifications of Associate Civil Engineer, Senior Civil Engineer, Deputy City Engineer, City Engineer, and Director of Information Technology, and adopting the City of Madera Full Time Salary Schedule.

SUMMARY:

The City has experienced, and continues to experience, difficulties in recruiting professional civil engineers and retaining civil engineers once they gain work experience. The City reviewed employee compensation for the classifications of Assistant Engineer, Associate Civil Engineer, Senior Civil Engineer, Deputy City Engineer, and City Engineer in 2021, and found the City to be below market median for all of the studied classifications. Adjustments were made at that time, however, even after the adjustments were made, the City has been unsuccessful in recruiting licensed civil engineers. Staff has reviewed current compensation compared to the local public sector job market and is recommending further adjustments to the salary ranges to represent current market conditions.

Similarly, the City has a vacant Information Services Manager position., This position reports to the City Manager and leads the City’s Information Technology Department. After the results of a recent recruitment, staff evaluated current market compensation for similar public sector positions as well as job duties. Staff is recommending the position be re-titled to Director of Information Technology with a revised job description and the assigned salary range be adjusted to match current market conditions.

Lastly, as part of the budget adoption, staff recommended and City Council approved conceptually modifying the Park Planning Manager position to Parks Project Manager. Staff has revised the existing job description for Council’s consideration. This is a change to the job title and job description only with no recommended change to compensation for the position.

DISCUSSION:

Civil Engineer Positions
The City employs professional civil engineers in its Engineering Department to work on private development projects, capital improvement projects, and construction management. The classifications in the City’s civil engineer class series can be summarized as follows.

Table 1: Professional Engineer Classification Series
Classification Title Brief Description
Assistant Engineer Some college coursework or a degree in Civil Engineering; Engineer-in-Training certificate from the State of California Associate Civil Engineer Individual has passed Seismic Principles exam and Engineering Surveying exam with the State of California and is a Registered Civil Engineer
Senior Civil Engineer Registered Civil Engineer with at least 4 years of work experience, including project management; acts as lead for subordinate staff Deputy City Engineer Registered Civil Engineer; acts as supervisor for subordinate staff; acts on behalf of City Engineer in his/her absence; manages a division of the Engineering Department
City Engineer Registered Civil Engineer; takes full responsibility for Engineering Department – professional services and administration of department
Due to ongoing struggles to recruit and retain qualified civil engineers, the City looked at employee compensation for professional engineer classifications at surrounding public entities.

For purposes of the study, compensation data was measured by evaluating the following:
▪ Base Pay
▪ Minus employee out-of-pocket for retirement
▪ Plus employer contributions to any supplemental retirement plans) ▪ Minus employee out-of-pocket for the lowest cost health plan offered The data collected showed that the City was below market median for all classifications in the professional engineer class series at the City that require Registration as a Civil Engineer with the State of California. Table 2 summarizes the study results, using market median as the basis for comparison. Market median is the middle of the market. Utilizing a specific example from the table, Associate Civil Engineer, Total Compensation is at market median out of nine (9) agencies surveyed, so it is in the middle of the data with four (4) agencies compensating higher and four (4) agencies compensating lower than the City of Madera position.

Table 2: Compensation Survey Results – Deviation from Market Median Salary Only Total Compensation Rank in Market
Assistant Engineer +4.7% +13.9% 1 of 9
Associate Civil Engineer -5.13% 0.0% 5 of 9
Senior Civil Engineer -10.0% 0.0% 4 of 7
Deputy City Engineer -7.4% -3.3% 5 of 6
City Engineer -1.67% -2.7% 7 of 9
The market rank for these positions is graphically represented in Chart 1.

Chart 1: Compensation Survey Results – Market Rank
Staff is recommending modification of assigned salary ranges on City of Madera Salary Schedule M for the positions of Associate Civil Engineer, Senior Civil Engineer, Deputy City Engineer, and City Engineer. The recommended adjustments take into account the referenced market compensation survey as well as internal relationships between the specific positions in the class series as well as between these positions and related positions in the City. Table 3 provides a summary of the recommended changes to base pay to improve the City’s position in the civil engineer labor market.

Madera
Market
0 2
4 6
8 10
City Engineer Deputy City
Engineer
Senior Civil
Engineer
Associate
Engineer
Assistant
Engineer
Table 3: Proposed Changes to Base Pay
Classification
Current
Pay
Range
Current Base Pay
Proposed
Pay
Range
Proposed Base Pay
Assistant Engineer 392 66,611 – 85,024
Associate Civil Engineer 420 76,604 – 97,758 445 86,767 – 110,746 Senior Civil Engineer 439 84,208 – 107,471 475 100,780 – 128,611 Deputy City Engineer 467 96,831 – 123,579 495 111,350 – 142,105 City Engineer 512 118,827 – 151,651 525 126,778 – 161,807 Based on current market, the above recommended modifications are anticipated to adjust the City’s market standing as shown in Table 4.

Table 4: Anticipated Market Position after Adjustments
Classification
Current Total
Compensation
at Top Step
Revised Total
Compensation
at Top Step
Current
Market
Placement
Revised
Market
Placement
Associate Civil Engineer 95,788 108,315 5 of 9 4 of 9
Senior Civil Engineer 105,156 125,545 4 of 7 3 of 7
Deputy City Engineer 120,692 138,559 5 of 6 2 of 6
City Engineer 137,797 150,767 7 of 9 5 of 9
All positions being considered for adjustment other than the City Engineer are represented by the Mid Management Employee group. The proposed modifications to base pay were provided to Mid Management representatives; they did not have any concerns with the City proceeding with the adjustments. The modified pay ranges are proposed to be effective the pay period beginning October 7, 2023, with pay date October 27, 2023. Additionally, if adopted, the City will re-launch recruitments for current vacancies, specifically one (1) Deputy City Engineer and two (2) Senior Civil Engineer positions.

The requested action will approve the proposed salary range modifications as well as a Side Letter Agreement with the Mid Management Employee Group recognizing their consent to the changes for represented positions.

Information Technology (IT)
The City’s IT Department centrally manages the City's information and technology assets, planning, support, and alignment of the City’s technology infrastructure with departmental business needs and requirements. This includes all hardware, software, and support infrastructure such as fiber and cabling to ensure the City’s employees are able to provide effective and efficient services to citizens. The department is currently led by the Information Services Manager position, a direct report of the City Manager. As the Information Services Manager position is vacant, the City recently conducted a recruitment to fill this position. While applications were received, none met the City’s needs in both skill and fit for the position. Staff reviewed similar positions in surrounding public sector jurisdictions before re-launching the recruitment. Based on this review, staff is recommending both an adjustment to the base pay as well as a revision to the job description prior to re-launching the recruitment.

Staff used the same criteria for compensation comparison as detailed above in the professional engineer study. This compensation comparison indicates the City is currently below market median, or compensating less than the mid-point of market. Table 5 summarizes the compensation study findings.

Table 5: Compensation Survey Results – Deviation from Market Median Salary Only Total Compensation Rank in Market
Information Services Manager -9.8% -6.24% 5 of 8
Staff is recommending the position be re-titled to similar positions in the market, with the new title being Director of Information Technology. Within the City’s classification plan, all positions directly reporting to the City Manager for the City of Madera have “Director” in the title. This modification of title will recognize the position’s reporting relationship within the City’s structure as well as modify the job description to current responsibilities.

A salary adjustment is recommended to position the City better in the market. Table 6 summarizes the proposed adjustment and Table 7 shows market position after adjustment. The proposed adjustment will place the position just above the middle of the market, if approved.

Table 6: Proposed Change to Base Pay
Current
Pay Range Current Base Pay ProposedPay Range Proposed Base Pay 474 98,308 – 125,469 500 111,923 – 142,846
Table 7: Anticipated Market Position after Adjustment
Current Total
Compensation at
Top Step
Revised Total
Compensation
at Top Step
Current
Market
Placement
Revised
Market
Placement
114,265 129,883 5 of 8 4 of 8
The requested action will adopt the revised job description with the new title at the recommended new pay range.

Parks Project Manager
The City’s adopted Fiscal Year (FY) 2022-23 budget included the addition of the mid-management level Parks Manager position. The position was not filled due to candidates not meeting the department’s needs, and after further review and discussion of anticipated job duties, the position was recommended for reclassification in the adopted FY 2023-24 budget. The proposed position is Parks Project Manager, a slightly modified version of the existing Park Planning Manager job description. The existing job description for Park Planning Manager was reviewed by departmental staff and modified to reflect a focus on Parks & Community Services Department capital projects as opposed to park planning. The requested action will adopt the revisions to the job description; there are no proposed changes to pay for this position. Additionally, the proposed modifications to the job description were provided to the Mid Management Employee Group for review; no concerns were noted.

FINANCIAL IMPACT:

The proposed changes to professional engineer pay ranges are estimated to cost $107,824 over budgeted salaries and benefits based on current staffing assumptions in the FY 2023-24 adopted budget. This assumes that vacant positions are filled as anticipated in the adopted FY 2023-24 budget. The Engineering Department is considered a General Fund department, however staff costs are charged to individual projects, which have various funding sources. Looking out to future years, costs will be driven by multiple factors when estimating total City potential cost for total compensation packages. These factors may include the number of budgeted positions in any given year, the specific classification within the Engineer series as an individual progresses in their career, award of merit increases, increases to the City’s pension plan and/or health plan contributions, and any negotiated benefits that may have a monetary cost. Table 8 summarizes the annual increased cost to compensation inclusive of currently negotiated salary increases over the term of current labor agreements that sunset June 30, 2025. The FY 2024-25 estimate also includes an assumption that moving forward, all positions are filled and therefore budgeted at 100 percent, while current FY budget includes reduced full-time equivalent (FTE) assumptions based on vacancies and assumed hire dates.

Table 8: Increased Cost due to Engineer Pay Adjustments Fiscal Year FTE Increase
2023-24 increase from adopted budget 4.46 $107,824
2024-25 additional increase from prior FY 6.46 $278,744 The proposed changes to the pay range for Director of Information Technology represent an estimated $20,535 over budgeted salary and benefits in the FY 2023-24 adopted budget, assuming staffing meets budget assumptions, and an additional $15,566 in FY 2024-25. The IT Department is an Internal Service Fund, with expenses spread across all funds by users and equipment value.

Any necessary adjustments to the adopted budget to account for this increase will be captured in the mid-year budget adjustments. Additionally, in future years, budgets will be proposed based on staffing and compensation at that time.

ALTERNATIVES:

Council could direct staff to engage in further negotiations with the bargaining unit and provide revised pay range assignments.

ATTACHMENTS:

1. Resolution modifying the City of Madera Classification Plan a. Exhibit 1: Director of Information Technology job description b. Exhibit 2: Parks Project Manager job description

2. Resolution approving a Side Letter Agreement with the Mid Management Employee Group regarding adjustment of salary ranges for represented professional civil engineer positions
a. Exhibit 1: Side Letter Agreement #3 with Mid Management Employee Group

3. Resolution modifying the assigned salary ranges for the classifications of Associate Civil Engineer, Senior Civil Engineer, Deputy City Engineer, and City Engineer, and setting the assigned salary range for Director of Information Technology, and adopting the City of Madera Full Time Salary Schedule
a. Exhibit 1: City of Madera Full Time Salary Scheduled effective October 7, 2023 Resolution No.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING

THE CITY OF MADERA CLASSIFICATION PLAN BY ADDING DIRECTOR OF

INFORMATION TECHNOLOGY AND PARKS PROJECT MANAGER AND

REMOVING INFORMATION SERVICES MANAGER AND PARK PLANNING

MANAGER
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

SECTION 1. The Employee Classification Plan adopted by Resolution No. 00-13 is hereby amended effective October 7, 2023, by the addition of the Director of Information Technology and Parks Project Manager classifications. The job descriptions are attached hereto as Exhibit 1 and Exhibit 2, respectively.

SECTION 2. The Employee Classification Plan is further amended by the deletion of Information Services Manager and Park Planning Manager.

SECTION 3. This resolution is effective immediately upon adoption.

Exhibit 1

CITY OF MADERA

DIRECTOR OF INFORMATION TECHNOLOGY

DEFINITION
Under administrative direction, plans, manages, oversees and directs the Information Technology department of the City; provides leadership and management to ensure effective utilization of automated systems in support of improving and maximizing services and operations through the City; coordinates activities with other City officials, departments, outside agencies and organizations; provides responsible and complex staff support to the City Council and City Manager; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS
The Director of Information Technology is a department head level class responsible for the overall administration and operation of the Information Technology Department. The incumbent is responsible for the administration of information systems for the City and coordinating information technology projects and initiatives with other divisions, departments, and outside agencies. Additionally, the incumbent is responsible for ensuring cohesive technology integration across City systems to the extent possible.

SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager. Exercises direct supervision of professional, technical, and contracted and/or consulting services.

ESSENTIAL FUNCTIONS (include but are not limited to the following) ▪ Accepts full responsibility for all Information Technology Department activities and services including activities associated with city-wide information services and all systems relating to computers and telecommunication, including design, selection, and/or implementation. Works collaboratively with all City departments to provide necessary Information Technology services in support of customer service. ▪ Develops, implements and maintains departmental goals, objectives, policies, and priorities for appropriate service areas; ensures that established goals and priorities are achieved. Ensures department processes, procedures, and policies are documented. ▪ Establishes and maintains City telecommunications and radio infrastructure, including space management on City-owned towers. Negotiates, oversees, and maintains site lease agreements for antenna space on City infrastructure.

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DIRECTOR OF INFORMATION TECHNOLOGY

Page 2 of 4 ends

Madera City CouncilOctober 4, 2023

Madera City Council
October 4, 2023