VllUY CEHTRAt
October 4, 2023
6:00 p.m.
Item:
Minutes for:
Adopted :
Minutes of a Regular Meeting of the Madera City Council B-1
10/04/2023
11/01/2023
Council Chambers
City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City's website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 837 7675 6202#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present:
Absent:
Mayor Pro Tern Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Council member Anita Evans, District 4
Council member Artemio Villegas, District 6
Mayor Santos Garcia
Others present were City Manager Arnoldo Rodriguez (Zoom), City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Justin Mccombs, Fire Battalion Chief Ralph Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Parks and Community Services Joseph Hebert, Planning Manager Gary Conte, Chief of Police Giachino Chiaramonte, Public Works Director Ismael Hernandez, Senior Civil Engineer Steve Bettencourt, Wastewater Treatment Plant Manager Gabriel Bostan, Administrative Analyst (Parks) Gabby Salazar and Communication Specialist Joseph Carrello.
INVOCATION: Councilmember Evans
PLEDGE OF ALLEGIANCE: Councilmember Rodriguez
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER GALLEGOS, THE AGENDA WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
Anthony Duran of Duane E. Furman High School invited Council to attend and support their College and Career Day. He gave City Clerk Alicia Gonzales come fliers for Council.
Rosa Hernandez a resident of Madera addressed Council in the Mixteco language. Minerva Mendoza a resident of Madera in District 2 addressed Council in Spanish and Julisa Torres then addressed Council in English. Their comment in the three different languages was all one in the same, inviting Council and the community to the Guelaguetza Celebration on October 8th at the Millview Sport Complex better known as Millview Park.
Sulman Yanez requested that Council sponsor and recognize Dia de los Muertos (Day of the Dead). They used to partner with Madera Community Hospital and she doesn't want that cultural event to fade out.
City Attorney Shannon Chaffin directed Ms. Yanez to leave her name and contact information with City Clerk Alicia Gonzales.
No further Public Comment was presented. Public Comment was closed.
WRITTEN COMMUNICATIONS: None
A.
A-1
B.
City of Madera
205 W. 4th Street
Madera, CA 93637
PRESENTATIONS:
INTRODUCTIONS:
WORKSHOP:
Measure T Update
1. Proclamation Recognizing October 9, 2023, as
Indigenous People's Day
2. Proclamation Recognizing Breast Cancer Awaren.ess
Month
3. Proclamation Recognizing Disability Awareness Month
4. Proclamation Recognizing Domestic Violence
Awareness Month
5. Children & Youth in Transition Program - Rosa M.
Galindo, MUSD Program Manager
None.
Recommendation: This workshop is submitted for informational purposes only and there is no action requested from the City Council
(Council) (Report by Kendall Flint, DKS Associates)
CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY
COUNCILMEMBER RODRIGUEZ, THE CONSENT CALENDAR WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.
City Council Minutes
October 4, 2023
8-1
8-2
8-3
8-4
8-5
8-6
8-7
City of Madera
205 W. 4th Street
Madera, CA 93637
Minutes - September 6, 2023
Recommendation: Approve the City Council Minutes of September 6, 2023 (Report by Alicia Gonzales)
Informational Report on Register of Audited Demands
Recommendation: Review Register of Audited Demands Report for August 26, 2023 to September 22, 2023 (Report by Michael Lima)
Informational Report on Contract City Attorney Services and Litigation Expenditures
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Arnoldo Rodriguez)
Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva)
Continuing Declaration Proclaiming the Existence of a Local Emergency-January 2023 Winter Storms
Recommendation: Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency - January 2023 Winter Storms in accordance with Madera Municipal Code Title 111, Chapter 2 (Report by Wendy Silva)
RES 23-158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA, CALIFORNIA, CONTINUING THE DECLARATION
PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCYJANUARY 2023 WINTER STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE Ill, CHAPTER 2
Request to Waive City Fees for Madera High School's Homecoming Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Fees and Services Relating to the Madera High School Homecoming Parade in the Amount of $2,136 (Report by Gino Chiaramonte)
RES 23-159 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA WAIVING THE FEES TO COVER THE COSTS OF
POLICE, PUBLIC WORKS, AND ENGINEERING SERVICES AND
FEES RELATING TO THE MADERA HIGH SCHOOL
HOMECOMING PARADE IN THE AMOUNT OF $2,136
Request to Waive City Fees for Madera Downtown Christmas Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Pa rks Services for the Downtown Christmas Parade in the Amount of $2,855 (Report by Gino Chiaramonte)
City Council Minutes
October 4, 2023
8-8
8-9
8-10
8-11
City of Madera
205 W. 4th Street
Madera, CA 93637
RES 23-160 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA WAIVING THE FEES TO COVER COSTS OF POLICE,
PUBLIC WORKS, AND PARK FEES FOR THE DOWNTOWN
CHRISTMAS PARADE FOR MADERA DOWNTOWN
ASSOCIATION AND MADERA EVENING LIONS IN THE
AMOUNT OF $2,855
Improvement Agreement Amendment No. 1 for the Varbella Estates II Subdivision (Tract No. 20-S-01) Allowing Reimbursement for Reconstruction of a Private Driveway
Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Improvement Agreement Authorizing Reimbursement for
Reconstruction of a Private Driveway to be Constructed by Subdivider (Report by Keith Helmuth)
RES 23-161 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO
THE IMPROVEMENT AGREEMENT AUTHORIZING
REIMBURSEMENT FOR RECONSTRUCTION OF A PRIVATE
DRIVEWAY TO BE CONSTRUCTED BY SUBDIVIDER
Groundwater Monitoring Wells at the Wastewater Treatment Plant, Project No.
WWTP 20-01
Recommendation: Adopt a Minute Order Approving:
1. Acceptance of the Construction of Monitoring Wells at the Wastewater Treatment Plant, Project No. WWTP 20-
01; and
2. The Recording of the Notice of Completion; and
3. The Release of Retention 35 Days After Recording the Notice of Completion (Report by Keith Helmuth)
Master Agreement Between the Madera County Transportation Commission and the City for Fiscal Year 2022/2023 Allocation of the Regional Surface Transportation Program (RSTP) Exchange Funding
Recommendation: Adopt a Resolution Approving the Master Agreement between the Madera County Transportation Commission
{MCTC) and the City for the Fiscal Year {FY) 2022/2023
allocation of RSTP Exchange Funding (RSTP) Exchange
Funding (Report by Keith Helmuth)
RES 23-162 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE MASTER AGREEMENT BETWEEN THE
MADERA COUNTY TRANSPORTATION COMMISSION (MCTC)
AND THE CITY OF MADERA FOR THE FISCAL VEAR 2022/2023
ALLOCATION OF REGIONAL SURFACE TRANSPORTATION
PROGRAM (RSTP) EXCHANGE FUNDING
Change Order on Piggyback Purchase Agreement for Paint Striping Truck Recommendation: Adopt a Resolution Approving a Change Order to the Sourcewell Paint Striper Piggyback Resolution No. 23-50 City Council Minutes
October 4, 2023
B-12
B-13
B-14
C.
C-1
City of Madera
205 W. 4th Street
Madera, CA 93637
RES 23-163
Approved by Council on April 19, 2023, for Minor Changes to the Paint Gun Carriage Configuration, Additional Bead Gun, and Air Ride Seats for the Operators (Report by Mike Lima)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA, CALIFORNIA APPROVING CHANGE ORDER ON
PIGGYBACK AGREEMENT FOR PAINT STRIPING TRUCK
RESOLUTION NO. 23-50
Second Reading and Adoption of an Ordinance to Rezone 0.3 Acres at 405 Vineyard Avenue (REZ 2023-02)
ORD 1003 C.S.
Waive Full Reading and Adopt an Ordinance of the City of Madera Amending the Official City of Madera Zoning Map
Rezoning Approximately 0.3 Acres located at 405 Vineyard Avenue (APN 008-071-001) from a R2 (One unit for each
3,000 square feet of site area) Zone District to a Rl (One unit for each 6,000 square feet of site area) Zone District, by Title Only (Report by Will Tackett)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MADERA AMENDING THE OFFICIAL CITY OF MADERA
ZONING MAP TO REZONE APPROXIMATEL V 0.3 ACRES OF
PROPERTY LOCATED AT 405 VINEYARD AVENUE (APN: 008-
071-001) FROM THE R2 (ONE UNIT FOR EACH 3,000 SQUARE
FEET OF SITE AREA) TO THE Rl (ONE UNIT FOR EACH 6,000
SQUARE FEET OF SITE AREA) ZONE DISTRICT
Change Order on Consultant Services Agreement with O'Dell Engineering for Design Services for James Taubert Park
Recommendation: Adopt a Resolution approving a change order to the O'Dell Engineering Consultant Services Agreement of $9,000,
bringing the agreement to $247,013 (Report by Joseph
Hebert)
RES 23-164 A RESOLUTION APPROVING A CHANGE ORDER TO THE
O'DELL ENGINEERING CONSULTANT SERVICES AGREEMENT
OF $9,000, BRINGING THE AGREEMENT TO $247,013
Multiple Letters of Support Provided by the City of Madera Recommendation: This report is submitted for informational purposes only, and no action is requested from City Council (Council) at this time (Report by Arnoldo Rodriguez)
PUBLIC HEARINGS:
Public Hearing Regarding the Program Year 2022/23 Community Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Financial Summary
City Council Minutes
October 4, 2023
C-2
City of Madera
205 W. 4th Street
Madera, CA 93637
Recommendation: Conduct a Public Hearing, Invite Public Input, and Adopt a Resolution Approving the City's 2022/23 CAPER and
Financial Summary (Report by Mike Lima)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY
COUNCILMEMBER VILLEGAS, ITEM C-1 WAS APPROVED BY A 6/0 VOTE. NOES:
NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.
RES 23-165 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE 2022/23
COMMUNITY DEVELOPMENT BLOCK GRANT
CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION
REPORT AND FINANCIAL SUMMARY
Public Hearing Regarding Annexation No. 1 (Madera Place Apartments) into Community Facilities District No. 2013-1 Under the Mello Roos Community Facilities Act of 1982 and Related Actions
Recommendation: That Council consider the following:
1. Hold the Public Hearing; and
2. Adopt a Resolution of the City Council (Council) of the City of Madera Authorizing Annexation of Territory
(Annexation No. 1) to Community Facilities District No. 2013-1 (CFD 2013-1); authorizing the Levy of Special Tax; and Submitting the Levy ofTax to the Qualified Electors; and
3. Conduct the Election of the Qualified Electors of
Annexation No. 1; and
4. Adopt a Resolution of the Council of the City of Madera Making Certain Findings, Declaring and Certifying the
Results of an Election, and Adding the Territory
Identified as Annexation No. 1 to CFD 2013-1 (Public
Services) (Report by Will Tackett)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY
COUNCILMEMBER VILLEGAS, ITEM C-2 (2) WAS APPROVED BY A 6/0 VOTE. NOES:
NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.
RES 23-166 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA, CALIFORNIA, AUTHORIZING THE ANNEXATION OF
TERRITORY (ANNEXATION NO. 1) TO COMMUNITY
FACILITIES DISTRICT NO. 2013-1 (PUBLIC SERVICES),
AUTHORIZING THE LEVY OF A SPECIAL TAX, AND
SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS
ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY
COUNCILMEMBER RODRIGUEZ, ITEM C-2 (4) WAS APPROVED BY A 6/0 VOTE.
NOES: NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.
RES 23-167 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA, CALIFORNIA, MAKING CERTAIN FINDINGS,
City Council Minutes
October 4, 2023
D.
D-1
City of Madera
205 W. 4th Street
Madera, CA 93637
DECLARING AND CERTIFYING THE RESULTS OF A SPECIAL
ELECTION, AND ADDING THE TERRITORY IDENTIFIED AS
ANNEXATION NO. 1 TO COMMUNITY FACILITIES DISTRICT
NO. 2013-1 (PUBLIC SERVICES)
PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
Modifications to the City of Madera Classification Plan and Adjustment of Salary Ranges for Certain Positions
Recommendation: Adopt Resolutions:
1. Modifying the City of Madera Classification Plan by
replacing the existing Park Planning Manager
classification with Parks Project
replacing Information Services
Director of Information Technology;
Manager and
Manager with
2. Approving a Side Letter Agreement with the Mid
Management Employee Group regarding adjustment
of salary ranges for represented professional civil
engineer positions; and
3. Modifying and/or setting the assigned salary ranges for the classifications of Associate Civil Engineer, Senior Civil Engineer, Deputy City Engineer, City Engineer, and Director of Information Technology, and adopting the
City of Madera Full Time Salary Schedule (Report by
Wendy Silva)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY
COUNCILMEMBER EVANS, ITEM D-1 WAS APPROVED BY A 5/1 VOTE. NOES:
COUNCILMEMBER RODRIGUEZ. ABSENT: NONE. ABSTAIN: NONE.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES:5
NO: 1
RES 23-168
RES 23-169
COUNCILMEMBER GALLEGOS
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
MAYOR PRO TEM MEJIA
COUNCILMEMBER VILLEGAS
COUNCILMEMBER RODRIGUEZ
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA AMENDING THE CITY OF MADERA
CLASSIFICATION PLAN BY ADDING DIRECTOR OF
INFORMATION TECHNOLOGY AND PARKS PROJECT
MANAGER AND REMOVING INFORMATION SERVICES
MANAGER AND PARK PLANNING MANAGER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA APPROVING SIDE LETTER AGREEMENT #3 WITH
THE MID MANAGEMENT EMPLOYEE GROUP REGARDING
City Council Minutes
October 4, 2023
D-2
D-3
City of Madera
205 W. 4th Street
Madera, CA 93637
RES 23-170
PAY RANGE ASSIGNMENTS FOR REPRESENTED CIVIL
ENGINEER POSITIONS
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA MODIFYING AND/OR SETTING THE ASSIGNED
SALARY RANGES FOR CERTAIN CLASSIFICATIONS AND
ADOPTING THE CITY OF MADERA FULL TIME SALARY
SCHEDULE EFFECTIVE OCTOBER 7, 2023
Consideration of Adoption of a Tax Sharing Agreement between the City of Madera and the County of Madera
Recommendation: Adopt a Resolution Approving a Tax Sharing Agreement (TSA) between the City of Madera and County of Madera,
Authorizing the Mayor to execute the Agreement on behalf of the City and Authorizing the City Manager to make Nonmaterial Revisions or Refinements in the Language of the Agreement, not including the Sales Tax and Property Tax Sharing Amounts or Percentages, as may be needed to
finalize the Agreement and Secure County Approval (Report by Will Tackett)
ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY
COUNCILMEMBER MONTES, ITEM D-2 WAS APPROVED BY A 6/0 VOTE. NOES:
NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.
RES 23-171 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA APPROVING A TAX SHARING AGREEMENT (TSA)
BETWEEN THE CITY OF MADERA AND COUNTY OF MADERA
Contract Award for the Renovation of the Cook Water Tower, City Project No. W22 and W-34 Recommendation: 1. Adopt a Resolution approving the contract award for the Renovation of the Cook Water Tower, City Project No.
W-22 and W-34 in the amount of $2,920,732.00 to
Unified Field Services Corporation and a contingency of 10 percent of the contract amount, and a CEQA Class 1
Categorical Exemption (Existing Facilities); and
2. Adopt a Resolution Approving Project Funding
Amendments Appropriating $604,078.00 to the Fiscal
Year (FY) 2023/24 Capital Projects Budgets (Report by
Keith Helmuth)
ON MOTION BY COUNCILMEMBER GALLEGOS AND SECONDED BY
COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED BY A 6/0 VOTE. NOES:
NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.
RES 23-172 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA, CALIFORNIA APPROVING THE CONTRACT AWARD
FOR THE RENOVATION OF THE LOY COOK WATER TOWER,
CITY PROJECT NOS. W-22 AND W-34 IN THE AMOUNT OF
$2,920,732.00 TO UNIFIED FIELD SERVICES CORPORATION
City Council Minutes
October 4, 2023
E.
E-1
F.
City of Madera
205 W. 4th Street
Madera, CA 93637
RES 23-173
AND AUTHORIZING CONSTRUCTION CONTINGENCIES
RELATING TO THE CONTRACT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERA, APPROVING FUNDING AMENDMENT
APPROPRIATING $604,078 TO THE CITY OF MADERA FISCAL
YEAR (FY) 2023/24 CAPITAL PROJECTS BUDGET FOR THE
RENOVATION OF THE LOY COOK WATER TOWER, CITY
PROJECT W-34
ADMINISTRATIVE REPORTS:
Riverview Park Playground Equipment Installation
Recommendation: Receive a summary report of the neighborhood meeting and provide direction on plans to install playground equipment at Riverview Park (Report by Joseph Hebert)
Grants Administrator Marcela Zuniga provided Spanish translation of this item to members of the public.
No further Public Comment was presented. Public Comment was closed .
Public comment for this item was reopened and took place after the Closed Session announcement.
A member of the public addressed the Council in Spanish.
Grants Administrator Marcela Zuniga summarized the Spanish public comment as follows: The idea in and of itself is not a bad idea. Her concern is that maybe the equipment is too large for that space and is hoping for something smaller.
Additional concerns are the potential amount of trash that can come into the area because of the installation of the equipment. She referenced holidays such as the 4th of July where people come into the neighborhood and she and other residents have had to clean it up. She highly encourages consideration of maintaining the wildlife in the area as well and though she's in favor of parks, thinks that the wildlife is very important. The lady referenced getting speed bumps because there is a lot of noise in that area. The idea of installing playground equipment concerns her because it will increase the noise level as they already have to deal with some of that as it is.
No further Public Comment was presented. Public Comment was closed.
COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
Councilmember Evans thanked staff for their hard work on the reports. She stated that the Old Timers' Day Parade occurred on Saturday and even though it was raining, many attended. The Fire Department showed up and the Police City Council Minutes
October 4, 2023
City of Madera
205 W. 4th Street
Madera, CA 93637
Department were out there guiding traffic, etc. It was a great activity/event.
Councilmember Evans stated that October is Breast Cancer Awareness Month and she salutes those who had it. Her daughter had it, so this is near and dear to her heart. She stated that the NAACP will be hosting a Breast Cancer Awareness event on October 17th at Burrito King and invited everyone to attend.
Councilmember Gallegos thanked staff for attending the Old Timers' Day Parade.
She recognized Nick Salinas who chaired the event as well as all the Rotarians who made it happen. Councilmember Gallegos stated that her brother was the City of Kerman Parks Director for 37 years and a park was named after him this past weekend. It is the Philip Gallegos Play Park in Kerman
Councilmember Montes thanked Parks and Community Services Director Joseph Hebert and his team for the community meeting where a couple of issues were addressed. He also thanked Jamie Hickman in the Public Works Department for taking care of some concerns with the roadways.
Councilmember Rodriguez acknowledged Breast Cancer Awareness month. He mentioned the salary adjustment item on tonight's agenda and asked for staff effort in exploring recruiting efforts to benefit employee salary. He would like staff to explore recruiting efforts where the City incentivizes by providing some benefit when it comes to housing, etc. to retain employees. He would like to offer employees a good recruiting package while still being sensitive to the City, their constituency and the community. He asked that this item be on a future agenda, maybe sometime early next year. Councilmember Rodriguez asked that Director of Public Health Department Sarah Bosse be asked to bring information at least once each quarter to give them an update on what is happening with Covid outbreaks in the community.
Councilmember Villegas thanked everyone who attended to receive the proclamations tonight. He thanked the Police Department for their assistance at the Old Timers' Day Parade. CouncilmemberVillegas stated he has a couple events coming up at some of the schools. One event is the walk to school event at Sierra Vista Elementary on October 18t h.
Mayor Pro Tern stated it has been a very busy Mexican Heritage Month for her.
She attended the annual Chilena Festival which has grown exponentially since its beginning. She attended the Mexican Consulate's annual Grito Celebration honoring this special day for the Mexican nationals living in the United States. She attended an event at Sierra Vista Elementary where there were different agencies that presented different resources for the community. She also attended the Recovery Month Celebration held by the Madera County Behavioral Health Services at Courthouse Park. Mayor Pro Tern reiterated the invitation that was made during Public Comment in three different languages. She would like to see everyone at Madera's first Guelaguetza Celebration on Sunday, October 8th .
City Attorney Shannon Chaffin mentioned that the Madera County Transportation Commission {MCTC) is going to be holding an event and meeting on October 18th City Council Minutes
October 4, 2023
G.
G-1
which is the same night as Council's regularly scheduled meeting. He stated that some of Council sits on the MCTC Board and as they can't be in two places at the same time, he wanted to do an informal poll to see if Council would have a quorum on October 18th• Only one Councilmember indicated that he would be in attendance at the Council meeting and quorum is at least four (4) people to hold a meeting.
CLOSED SESSION:
Conference with Legal Counsel - Existing Litigation pursuant to Government Code §S4956.9(a)
One Case: Madera Police Officers' Association; Randall Williams; Thomas Burns vs. City of Madera (MCV 088246)
City Attorney Shannon Chaffin made the closed session announcement at 8:43 p.m. City Attorney and Council returned from Closed Session at 9:33 p.m. with all members of Council present. Mr. Chaffin announced there was no reportable action.
ADJOURNMENT: Meeting was adjourned at 9:33 p.m.
UPCOMING MEETING DATES:
• Wednesday, October 18, 2023
• Wednesday, November 1, 2023
ALICIA GON E$,Cit1erk
ZELDA LEON, Deputy City Clerk
City of Madera
205 W. 4th Street
Madera, CA 93637
-■-
City Council Minutes
October 4, 2023