Update 10/26/2023 at 8:00 p.m. Madera City Council Agenda Page 1 of 5 November 1, 2023
Regular Meeting of the Madera City Council
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, November 1, 2023 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 813 7882 4393#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Elsa Mejia, District 5
Councilmember Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Artemio Villegas, District 6
INVOCATION: Councilmember Anita Evans
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
WRITTEN COMMUNICATIONS: None
Update 10/26/2023 at 8:00 p.m. Madera City Council Agenda Page 2 of 5 November 1, 2023
PRESENTATIONS: None
INTRODUCTIONS: Giachino Chiaramonte, Chief of Police
A. WORKSHOP: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – October 4, 2023
Recommendation: Approve the City Council Minutes of October 4, 2023 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for September 23, 2023 to October 20, 2023 (Report by Michael Lima)
B-3 Piggyback Purchase Agreements for Fleet Division-Related Purchases Recommendation: Adopt a Resolution Approving Sourcewell Piggyback Agreements for the Purchase of a Flail Mower from Municipal Maintenance Equipment for $71,221.54; a Track Loader from Pape Machinery for $113,532.68; a Mulching Head from Pape Machinery for $36,649.57; a Dump Truck from PB Loader for $190,251.83; a Dump Truck from PB Loader for $222,863.73; Two Police Interceptors from National Auto Fleet Group for $111,585.54, and a $1,731.83 Change Order for a Previously Approved Purchase of a Ford F-150 Pickup (Report by Michael Lima) B-4 2023 Downtown Christmas Light Parade Entry for City Participation Recommendation: Approve a Minute Order Authorizing the City Manager to Execute Documents necessary for any City entries in the Downtown Christmas Light Parade scheduled November 30, 2023 (Report by Alicia Gonzales) B-5 Accepting the Off-Site Public Improvements for Origo Cold Madera Phase I LLC Recommendation: Adopt a Resolution:
1. Accepting the Off-site improvements as part of the construction of Origo Cold Madera Phase I, LLC; and
2. Authorize the Filing of the Notice of Acceptance for said off-site improvements (Report by Keith Helmuth)
B-6 2023 Call for Projects for the Congestion Mitigation and Air Quality (CMAQ) Program and Carbon Reduction Program (CRP)
Recommendation: Adopt a resolution approving the list of projects to be nominated for Federal Transportation Funding under the CRP and CMAQ Grant Program and Supporting Implementation of AB 1012, “Timely Use of Funding” for Federal Funding of Projects (Report by Keith Helmuth)
B-7 Accepting Remaining Off-Site Improvements for the Varbella Estates II Subdivision Recommendation: Adopt a Resolution:
Update 10/26/2023 at 8:00 p.m. Madera City Council Agenda Page 3 of 5 November 1, 2023
1. Accepting Remaining Off-site Improvements for the Varbella Estates II Subdivision; and
2. Authorize the Filing of the Notice of Acceptance for Said Off-site Improvements (Report by Keith Helmuth)
B-8 Community Correction Partnership 2023/24 Budget
Recommendation: Adopt Resolutions:
1. Accepting $185,128 from the Community Corrections Partnership to pay for a Police Officer under the Special Investigations Unit (SIU) and amending the Memorandum of Understanding between the City of Madera and County of Madera to reflect the total agreement amount of $327,428; and
2. Appropriating $185,128 in the City’s Fiscal Year 2023/24 Adopted Budget for the salary and benefits of one Police Officer in the SIU (Report by Giachino Chiaramonte)
B-9 California Department of Justice Tobacco Grant Program Recommendation: Adopt a Resolution Accepting the California Department of Justice Tobacco Grant Program in the amount of $42,227 (Report by Giachino Chiaramonte)
B-10 Donation from the United Police Canine Partnership Recommendation: Adopt a Resolution Accepting a Donation of $9,500 for the City’s Detection K-9 Labrador from the United Police Canine Partnership Nonprofit Organization (Report by Giachino Chiaramonte) C. PUBLIC HEARINGS:
C-1 Consider an Ordinance to Update Certain Fines Detailed in the Madera Municipal Code Recommendation: Waive Full Reading and Introduce an Ordinance of the City Council of the City of Madera Amending Sections 1-9.06(A) and (B), 3-2.08, 5-3.31, and 5-4.06 (I) of the Madera Municipal Code to Update Various Fines (Report by Michael Lima)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Transfer of Ownership of Real Property Located at 715 Stadium Road (APN: 012-220-051) that serves as a Temporary Ponding Basin
Recommendation: Adopt a Resolution:
1. Approving the Agreement for Transfer of Real Property located at 715 Stadium Road (APN: 012-220-051); and
2. Accepting Quitclaim Deed (Report by Keith Helmuth)
D-2 Initiating Annexation Proceedings of Properties into the City of Madera Landscape Maintenance District (LMD) Zones of Benefit 1 & 51
Recommendation: Adopt a Resolution:
1. Initiate Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for the Annexation of Property into the City’s LMD Zone of Update 10/26/2023 at 8:00 p.m. Madera City Council Agenda Page 4 of 5 November 1, 2023
Benefit 1, to Review the Assessments for Fiscal Year 2024/25, and Setting a Public Hearing; and
2. Initiate Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for the Annexation of Properties into the City’s LMD Zones of Benefit 51, to Review the Assessments for Fiscal Year 2024/25, and Setting a Public Hearing (Report by Keith Helmuth)
E. ADMINISTRATIVE REPORTS:
E-1 Discussion Regarding the Methodology Currently Utilized in the Consideration of Crosswalks Recommendation: Staff recommends that the City Council review this report and provide feedback regarding the Methodology utilized in the consideration of crosswalks (Report by Keith Helmuth)
E-2 Madera County Economic Development Commission City Council Update Recommendation: Informational Report (Report by Darren Rose, EDC Executive Director) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION:
G-1 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Clerk
ADJOURNMENT:
UPCOMING MEETING DATES:
Wednesday, November 15, 2023
Wednesday, December 6, 2023
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those Update 10/26/2023 at 8:00 p.m. Madera City Council Agenda Page 5 of 5 November 1, 2023
who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for November 1, 2023, near the front entrances of City Hall and on the City’s website www.madera.gov at 8:00 p.m. on October 26, 2023. _______________________
Alicia Gonzales, City Clerk