Item: B-1
Minutes for: 02/07/2024
Adopted: 02/21/2024
The City of
MADERA
VALLEY CENTRAI
Minutes of a Regular Meeting of the Madera City Council February 7, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City's website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 882 3192 3941#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3 (Arrived at 6:12 p.m.) Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Absent: Councilmember Anita Evans, District 4
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Fire Battalion Chief Ralph Duran, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Public Works Director Ismael Hernandez, Wastewater Treatment Plant Manager Gabriel Bostan, Senior Planner Robert Smith, Assistant Engineer Raquel Cardenas and Police Lieutenant Alicia Videgain.
INVOCATION: Chaplain David Doughtery, Valley State Prison PLEDGE OF ALLEGIANCE: Councilmember Rodriguez
APPROVAL OF AGENDA:
ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MEJIA, THE AGENDA WAS APPROVED BY A 5/0 VOTE. AGENDA ITEMS E-3 AND THEN E-2 WILL BE HEARD AFTER THE CONSENT CALENDARE. NOES: NONE. ABSENT: COUNCILMEMBERS MONTES AND EVEANS. ABSTAIN:
NONE.
City of Madera City Council Minutes
February 7, 2024
205 W. 4th Street
Madera, CA 93637 Page 1 of 9
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
No Public Comment was presented. Public Comment was closed.
WRITTEN COMMUNICATIONS: None
PRESENTATIONS:
1. Proclamation Recognizing February as Black History Month
2. Mid Valley Disposal Recycler of the Year Award
3. Madera County Arts Authority Update - The video that Chairman of the Board Julia O'Kane brought for Council viewing kept glitching, so Ms. O'Kane said she would bring it back to Council at a later date.
INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER MONTES, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE.
ABSENT: COUNCILMEMBER EVANS. ABSTAIN: NONE.
B-1 Minutes - January 17, 2024
Recommendation: Approve the City Council Minutes of January 17, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for January 6, 2024 to January 26, 2024 (Report by Michael Lima)
B-3 Piggyback Purchase Agreements for Fleet Division-related Purchases commendation: Adopt a Resolution Approving State of California Piggyba greements for the Purchase of Six Pickup Trucks and a
Accompanying Appropriations Amendment Increasing Variou Budgets to Pay for Additional Costs Associated with these Vehicle Purchases (Report by Michael Lima)
City of Madera City Council Minutes
205W. 4th Street February 7, 2024
Madera, CA 93637 Page 2 of 9
RES 24-18 RESOLUTION APPROVING STATE OF CALIFORNIA PIGGYBACK
AGREEMENT FOR THE PURCHASE OF PICKUPS FOR THE BUILDING, PARKS,
WATER MAINTENANCE, WATER QUALITY, PUBLIC WORKS DIRECTOR,
AND CODE ENFORCEMENT DEPARTMENTS
B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Arnoldo Rodriguez)
B-5 Adoption of Updated City of Madera Full Time Salary Schedule Recommendation: Adopt a Resolution Approving the Revised City of Madera Full Time Salary Schedule Reflecting a Two Percent (2%) Cost-of-Living Adjustment effective December 30, 2023, for Certain Positions (Report by Wendy Silva)
RES 24-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULE
EFFECTIVE DECEMBER 30, 2023
B-6 Continuing Declaration Proclaiming the Existence of a Local Emergency - January 2023 Winter Storms
Recommendation: Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency - January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 (Report by Wendy Silva) RES 24-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, CONTINUING THE DECLARATION PROCLAIMING THE
EXISTENCE OF A LOCAL EMERGENCY - JANUARY 2023 WINTER STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE III, CHAPTER 2 B-7 Amendment No. 2 to an Agreement with Beyaz and Patel Inc. Regarding the Loy Cook Water Tower
Recommendation: Adopt a Resolution Approving Amendment No. 2 to the Consultant Services Agreement with Beyaz & Patel Inc. for the Preparation of Engineering Plans and Specifications for the Renovation of the Loy Cook Water Tower (Report by Keith Helmuth)
RES 24-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AMENDMENT NO. 2 TO THE CONSULTANT
SERVICES AGREEMENT WITH BEYAZ & PATEL, INC. FOR PROFESSIONAL
ENGINEERING SERVICES FOR THE PREPARATION OF ENGINEERING PLANS
AND SPECIFICATIONS FOR THE RENOVATION OF THE LOY COOK WATER TOWER
B-8 Budget Amendment to Allow Reimbursement to Origo Cold Madera Phase I, LLC for Certain Improvements Associated with Amond World
Recommendation: Adopt a Resolution Approving a Budget Amendment Increase of $536,569.30 for the Purpose of Reimbursing Origo Cold Madera Phase 1, City of Madera City Coruary 1,2024
205 W. 4th Street
Madera, CA 93637 Page 3 of 9
LLC for Certain Improvements Completed in Connection to the Reimbursement Agreement (Agreement) (Report by Keith Helmuth) RES 24-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING A BUDGET AMENDMENT TO ALLOW FOR
REIMBURSEMENT OF IMPROVEMENTS TO ORIGO COLD MADERA, PHASE 1, LLC ASSOCIATED WITH THE AMOND WORLD PROJECT
PUBLIC HEARINGS:
C-1 6:45 P.M. - Public Hearing No. 4 for Updating of City Councilmember District Boundaries for Annexed Property
Recommendation: Conduct a Public Hearing to Receive Public Input on District Boundaries to Account for Property Annexed to the City (Report by Alicia Gonzales) No Public Comment was presented. Public Comment was closed. c-2 Consideration of Rezone Application No. REZ 2022-04 for 157.53 Acres of Property Located on the Southwest Corner of the Intersection of West Pecan Avenue and Stadium Road (Ra 26½) and associated Mitigated Negative Declaration
Recommendation: The City of Madera Planning Commission recommends the City Council hold a public hearing, make the necessary findings, and take action as follows:
1. Waive Full Reading and Introduce an Ordinance of the City Council ipproving Rezone 2022-04 amending the Official Zoning Map of the City of Madera to rezone the +57.53-acre Project Site from the R- (Residential, One unit for Each 6,000 square feet of site area zone district to the PD-4500 (Planned Development, One unit for each 4,500 square feet of site area zone district (Report by Will Tackett) Mayor Pro Tem Gallegos recused herself from this item and left the room. She returned after this item was voted on.
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM C-2 WAS APPROVED BY A 5/1 VOTE. NOES: NONE. ABSENT: COUNCILMEMBER EVANS.
ABSTAIN: MAYOR PRO TEM GALLEGOS.
INTRO ORD AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING REZONE 2022-04 AND AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO REONE APPROXIMATELY 57.53 ACRES OF PROPERTY (APN[S]: 012-480-008 & 012-480-009) FROM THE R-1 (RESIDENTIAL, ONE UNIT FOR EACH 6,000 SQUARE FEET OF SITE AREA TO THE PD-4500 (PLANNED DEVELOPMENT, ONE UNIT FOR EACH 4,500
SQUARE FEET OF SITE AREA ZONE DISTRICT
PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 California Partnership for the San Joaquin Valley Nominees City of Madera City Council Minutes
205 W. 4th Street February 7, 2024
Madera, CA 93637 Page 4 of 9
Recommendation: Adopt a Minute Order nominating two Councilmembers for the selection process to fill a vacancy on the California Partnership for the San Joaquin Valley (Report by Arnoldo Rodriguez)
ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, COUNCILMEMBERS MEJIA AND MONTES WERE NOMINATED. ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBER EVANS. ABSTAIN: NONE.
D-2 Consider an Ordinance to Amend Section 8-7.08 (D) of the Madera Municipal Code Involving Delinquent Date for Payment of Municipal Utilities
Recommendation: Waive Full Reading and Introduce an Ordinance Amending Section 8-7.08 (D) of the Madera Municipal Code to Change Utility Bill Payment Dates (Report by Michael Lima)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT:
COUNCILMEMBER EVANS. ABSTAIN: NONE.
INTRO ORD AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING SECTION 8-7.08 (D) OF THE MADERA MUNICIPAL CODE TO
CHANGE UTILITY BILL PAYMENT DATES
D-3 Contract Award for Engineering Services at Wastewater Treatment Facility Recommendation: Adopt a Resolution Awarding a Contract for Engineering Services at the Wastewater Treatment Facility in Response to Request for Proposal (RFP) No. 202324-19 to Stantec Consulting Services, Inc., for $582,000.00 (Report by Ismael Hernandez)
No Public Comment was presented. Public Comment was closed
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT:
COUNCILMEMBER EVANS. ABSTAIN: NONE.
RES 24-23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, AWARDING A CONTRACT FOR ENGINEERING SERVICES AT
THE WASTEWATER TREATMENT FACILITY IN RESPONSE TO REQUEST FOR PROPOSAL (RFP) NO. 202324-19 TO STANTEC CONSULTING SERVICES, INC.
D-4 Indemnification and Cost Recovery Agreements for Commercial Cannabis Business (CCB) Permits
Recommendation: Adopt a Resolution Approving the Indemnification and Cost Recovery Agreements between the City of Madera and Commercial Cannabis Business (CCB) Permit Recipients in Accordance with Section 6-5.34 of the City Municipal Code (CMC) (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.
City of Madera City Council Minutes
205 W. 4"h Street February 7, 2024
Madera, CA 93637 Page 5 of 9
ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT:
COUNCILMEMBER EVANS. ABSTAIN: NONE.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING INDEMNIFICATION AND COST RECOVERY AGREEMENTS
BETWEEN THE CITY OF MADERA AND STANDARD RETAIL OR
MICROBUSINESS AND SOCIAL EQUITY COMMERCIAL CANNABIS
BUSINESS PERMIT RECIPIENTS (APPLICANTS)
D-5 Agreement with Juarez Brothers General Engineering for McNally Park Basketball Courts Reconstruction Project
Recommendation: Adopt a Resolution Awarding a Contract under Invitation for Bids (IFB) No. 202324-24 to Juarez Brothers General Engineering for the McNally Park Basketball Courts Reconstruction for $218,353.00 (Report by Joseph Hebert)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-5 WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT:
COUNCILMEMBER EVANS. ABSTAIN: NONE.
RES 24-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING RESOLUTION AWARDING IF NO. 202324-24 TO JUAREZ BROTHERS GENERAL ENGINEERING, INC. FOR THE MCNALLY PARK BASKETBALL COURTS RECONSTRUCTION FOR $218,353
ADMINISTRATIVE REPORTS:
E-1 Select Proclamation Recipients for the Month of March 2024 Recommendation: Request for Councils selection of recipients for the Proclamation Recognizing Red Cross Month and the Proclamation Recognizing Women's History Month (Report by Alicia Gonzales)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER
RODRIGUEZ, THE RECIPIENT OF THE RED CROSS MONTH PROCLAMATION WILL BE CATRINA OR GAIL WHO ARE THE MADERA REPRESENTATIVES. ITEM WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBER EVANS. ABSTAIN: NONE.
ON MOTION BY COUNCILMEMBER MEJIA AND SECONDED BY COUNCILMEMBER MONTES, THE RECIPIENT OF THE WOMEN'S HISTORY MONTH PROCLAMATION WILL BE GAIL MINTYRE.
ITEM WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT:
COUNCILMEMBER EVANS. ABSTAIN: NONE.
E-2 Proclamation Affirming Madera's Commitment and Support for an Immediate and Permanent Ceasefire in all of Palestine
commendation: Commitment and Support oral in prod ander firin Materis all of Palestine (Report by Alicia Gonzales)
City of Madera City Council Minutes
205 W. 4'* Street February 7, 2024
Madera, CA 93637 Page 6 of 9
A member of the public spoke in favor of the proclamation.
Omair Javaid of the Madera Islamic Center thanked Council for this discussion item.
Theodore Nassar, M.D. an OB/GYN physician of 44 years in Madera spoke in favor of the proclamation.
Razan Kaileh a physician in Madera spoke in favor of the proclamation.
Mohammad Ashraf, M.D., a physician in Madera spoke in favor of the proclamation.
Lori Garcia, a retired teacher spoke in favor of the proclamation.
Lutfi Escheik (Lefty) of Madera Unified School District spoke in favor of the proclamation.
A member of the public, a civil engineer, spoke in favor of the proclamation.
Jahayla (child) read a story on the conflict. She was in favor of the proclamation.
Hanan read a poem she wrote. She was in favor of the proclamation.
Siddique Qadri, M.D. spoke in favor of the proclamation.
A member of the public, owner of Service Master, spoke in favor of the proclamation.
Michelle Garcia empathizes with both sides of the conflict and feels a proclamation would not help.
No further Public Comment was presented. Public Comment was closed.
ON MOTION BY MAYOR GARCIA AND SECONDED BY COUNCILMEMBER VILLEGAS TO ADOPT ITEM E-2 AS PRESENTED FAILED BY A 2/2 VOTE. NOES: COUNCILMEMBERS RODRIGUEZ AND MONTES. ABSENT: COUNCILMEMBER EVANS. ABSTAIN: MAYOR PRO TEM GALLEGOS AND COUNCILMEMBER MEJIA.
THE MOTION FAILED WITH THE FOLLOWING ROLL CALL VOTE:
YES: 2- COUNCILMEMBER VILLEGAS
MAYOR GARCIA
NO: 2- COUNCILMEMBER RODRIGUEZ
COUNCILMEMBER MONTES
ABSTAIN: 2- MAYOR PRO TEM GALLEGOS
COUNCILMEMBER MEJIA
ABSENT: 1 - COUNCILMEMBER EVANS
ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM E-2 TO FORM A COMMITTEE COMPRISED OF MAYOR GARCIA,
COUNCILMEMBER RODRIGUEZ, CITY MANAGER OR HIS DESIGNEE AND OMAIR JAVAID
AND/OR DESIGNEE TO DISCUSS AN INCLUSIVE CEASE FIRE PROCLAMATION WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBER EVANS. ABSTAIN:
NONE.
E-3 Caltrans State Route 145 Yosemite Avenue Project Update City Council Minutes
City of Madera February 7, 2024
205 W. 4th Street Page 7 of 9
Madera, CA 93637
Recommendation: This report is submitted to the City Council (Council) to provide an update on the progress of the Caltrans State Route 145 Yosemite Avenue Project (Project) (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.
E-4 Informational Report on Madera City Fire Activities Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Justin Macomb)
No Public Comment was presented. Public Comment was closed.
E-5 Madera County Economic Development Commission 2024/25 Annual Basic Service Level Budget
Recommendation: The EDC recommends the City Council Adopt a Minute Order Approving the 2024/25 Basic Service Level Budget as Submitted (Report by Darren Rose
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEM E-5 WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT: NONE.
ABSTAIN: NONE.
COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
Mayor Pro Tem Gallegos recognized the work that the Water Division crew is doing in connection with water breaks throughout the City. She expressed her condolences to the families of Steve Copland, Steve Sagouspe and condolences to (Board of Supervisors) Chief of Staff Nick Salinas on the passing of his mother.
Councilmember Rodriguez expressed his condolences to the families of Steve Copland and Steve Sagouspe. Covid is still out there, and everyone needs to take precautions.
Councilmember Montes expressed his condolences to the families of Steve Copland, Steve Sagouspe and condolences to (Board of Supervisors) Chief of Staff Nick Salinas on the passing of his mother.
Councilmember Mejia had nothing to report.
Councilmember Villegas stated he will be attending a meeting on March 22d regarding air quality in the Yosemite Valley. He will also be attending a meeting in June on the same topic.
Mayor Garcia mentioned the Police Department awards and promotions event and congratulated the Madera County Agriland Fire Station on their opening.
G. CLOSED SESSION: None
City of Madera City Council Minutes
205 W. 4th Street February 7, 2024
Madera, CA 93637 Page 8 of 9
ADJOURNMENT: Meeting was adjourned at 9:25 p.m.
UPCOMING MEETING DATES:
Wednesday, February 21, 2024
Wednesday, March 6, 2024
Miisonzas
LICIA GONZALES, City Cle SANTOS GARCIA, Mayor
Beda fron
ZELDA LEÓN, Deputy City Clerk
ON OF MADER,
KORPORATE
* •
• March 27, 1907 **
CALIFORNIA
City Council Minutes
City of Madera
February 7, 2024
205 W. 4th Street
Madera, CA 93637