Date
PURCHASING COOPERATIVE OF AMERICA
PCA 00-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items Monthly Vendor Reporting
Vendor shall provide PCA with a detailed monthly report and pro forma showing the total dollar volume of all sales under this Contract for the previous month in Microsoft Excel, in the format and with the information specified by PCA. Reports are due on the fifteenth (15) day of the month, after the close of the previous month and shall provide information regarding Purchase Orders and Job Orders during the previous month. Vendor is responsible for collecting and compiling all sales under this Contract from all Members and submitting one (1) consolidated monthly report. The monthly report shall include, at a minimum, the date of each Purchase Order with scheduled start and completion date, Purchase Order number, Member name, city/town, and Purchase Order total dollar amount. The monthly report shall also include an overview of pending projects and purchase/job orders.
After a PCA Member signs a Purchase Order, the awarded Vendor shall submit a copy of the Purchase Order and/or supplemental agreement, if any, to PCA along with the mandatory monthly report with any change orders made prior to project completion.
Reports shall be submitted in Excel format to Purchasing Cooperative of America at P.O. Box 604, Hico, Texas 76457, or electronically to [email protected]. The Monthly Report Form is at www.pcamerica.org on the Forms Tab. Copies of signed purchase orders and supplemental contracts shall be turned into PCA along with the Monthly Report.
Administration Fee
• The PCA Administrative Fee stated in the solicitation will be based on total sales made through this Contract. • Vendor shall honor and pay the Administration Fee for any sales resulting from this Contract that occurred within thirty (30) days at the completion of on-going work.
• Vendor shall pay PCA the contracted fee for monthly progress payments and/or at project completion within thirty (30) days.
• Failure to pay the Administrative Fee in a timely manner may result in Vendor's breach of this Contract and may result in suspension or termination of this Contract.
• In the event that Vendor's contract expires or is terminated, Vendor agrees to pay the Administrative Fee for any projects extending beyond the expiration or termination date as those Purchase/ Delivery/Job Orders received prior to the expiration or termination are completed within thirty (30) days of the project or purchase order close out. • Vendor must maintain a good record for compliance under the contract, timely reporting, and prompt payment of Administrative Fees.
• Vendor shall make the check payable to "Purchasing Cooperative of America"; and send check to Purchasing Cooperative of America, P.O. Box 604, Hico, TX 76457.
• If convenient for the Vendor, the check may be mailed with the monthly report The Administrative Fee for this solicitation is two (2) percent, unless otherwise stated in Tab 6 Pricing.
Additional Fees and Reporting Information
Some states and other governmenVnon-profit agencies require an additional fee to use another state's or agency's contracts in their jurisdiction. If an additional fee is requested and Vendor agrees, Vendor shall submit copies of the purchase orders involved and pay the additional fee to PCA who will then pay the entity involved. Additional fees must be discussed with PCA prior to acceptance of additional fee charges.
Awarded Contractors may not use PCA contract to request a contract from another agency or purchasing cooperative without the written approval of PCA as a requirement under Section 791 of the Texas Government Code. To do so without PCA written approval will automatically violate the provisions of this contract resulting in its immediate cancellation. Other cooperatives desiring to utilize PCA contracts must sign an lnterlocal Agreement or contract with PCA defining the contract's use and PCA payment requirements. Some non-Texas Governmental Jurisdictions do not require an lnterlocal Governmental Contract and may join PCA without one by signing up on line.
If this contract is adopted by another cooperative or entity, the Awarded Contractor (Vendor) for this contract is still responsible for PCA fees based on the work performed for that entity, cooperative and/or that cooperative's Members. All such work shall be reported on the PCA Monthly Report and fees paid accordingly. 2 MONTHLY REPORT Please complete all fields.
])Crt Name-Awarded
Contractor: Contact Name:
p~
Contract Number: Phone Number: (3,,ot,.,.~U<•e "I ,I"""'""' Report Mo./Yr.: email:
ADMIN FEE:
CURRENT PROJECT TOTALS:
PROJECT MEMBER/ CITY •• PURCHASE. PROJECT DATES INVOICE TOTAL EST. FEE PER VENDOR CHECK TO PCA # DESCRIPTION CUSTOMER NAME STATE ORDER# P.O.AMOUNT
START END AMOUNT ADMIN FEE INVOICE DATE AMOUNT
1. 2.
3. 4.
5. 6.
7. PENDING/FUTURE PROJECTS: Would you like a confirmation of receipt of PCA fee payment? Yes No PROJECT MEMBER/ CITY ESTIMATED EST. PROJECT DATES Attach copies of POs/lnvoices of current projects & put check in mail to # PROJECT NOTES DESCRIPTION CUSTOMER NAME STATE TOTAL START END PCA PO Box Address below
1. 2.
3. 4.
** Attach copies of Purchase Order(s). Also located here: www.pcamerica.org/forms Questions? Call 844-722-6374 Please use additional pages as necessary. Send CHECKS to PCA, PO Box 604, Hico, TX 76457 Rev 12/20
INSTRUCTIONS FOR FILLING OUT PCA MONTHLY REPORTS
Fill in the CURRENT PROJECT section w ith
MONTHLY REPORT , ..... A,,1PLE REPORT 1 ... Pk:ci,~e cor1-.,..rie a .. f1ekh,. active approved P.O.s. If None, report NO 7)C;t Name-Awarded ACTIVITY.
Contractor. ABC Company Contact Name: Alpha Beta
ontract Number. PCA X-XXX-XX Phone Number. 111-222-3333 Copies of purchase orders are ~-o/A_,_I Report Mo./Yr.: December 2019 email: ARN•ABComoans ahc supplemental to your contract and may ADMIN FEE: 11 % be attached to the Monthly Report or
CURRENT PROJECT TOTALS: ~ sent to PCA separately. ALL POs / Invoices ~
PROJECT MEMBER/ CITY FEE PER VENDOR CHECK TO PCA should reference contract number. ,. PROJECT OATES P.O. INVOICE TOTAL EST. PURCHASE DESCRIPTION CUSTOMER NAME STATE INVOICE ORDER# START END AMOUNT AMOUNT ADMIN FEE DATE AMOUNT 1 Wolkway Schoo~tleme ISO Houslon, lX 60#1357 12/1/2019 11130/2019 S 100,000 S 2,000.00 For purchase orders that have
Progress payment S 50,000 S 1,000.00 12/15/2020 S 1,000.00 • for obove project , I... mobilization (project start-up) or Add4ional upgrade lo Sch~ Houston, TX B0#1357 12/18/2019 12/30/2019 S 5,000 S 5,000 S 100,00 S 100.00 COMPL.fTE S 1,100.00 1~
wafkway cilange order progress payments, list these payments f inal Payment
~ S 50,000 S 1,000.00 12/30/2020 on separate lines and pay the PCA fee as COl,IPlfTE ,/ instructed in the contract. 2 . Stodrum Lighting Different School- Oall.,s, lX ~ ) 12/1/2019 12/15/2019 S 25,000 S 25,000 S 500.00 5 500.00 12115/2020 S 500.00 Name ISO COl,IP\.._ETE
'3. JOC Rehal>-Annex l,lun,cipaity Name Hildalgo, 1X #10022 ~ 9 6130/2019 S 250,000 S 5,000.00 " Add any P.O. changes, additional work or items that qualify to be added to the 4. '- ' P.O. on additional lines. Send copy of PENDING/FUl\JRE PROJECTS: Would vou liKe a co~liDn or receipt or PCA ree payment? Yes N~ P.O. extension to PCA.
PROJECT MEMBER/ CITY ESTIMATED ,. EST. PROJECT DATES HOTES 1:···'-.~ h copies of POs/lnwices of current projects & put check in mail , PROJECT DESCRIPTION CUSTOMER NAME STATE TOTAi START END to PCh-llQ.. Box Address betow \ Include DATE of check approval. PCA ...... 1 Renovation City Hon El Paso, Cfy of El Paso, 1X understands that accounting may take s 11,000 811/2019 10/30/2019 waiting on PO -,
2. ' '-- ~ several more days to process a request
\ "' "- for payment. Add COMPLETE if project 3. or P.O. has been completed. 4 \ ~ ~
•• Attach copies of Purchase Order(s). \ Also on http://Www.pcamerica.org/lorms ~
e • ns?Call844-722-6374 ~ ...... Please use additional pages as necessar ;o ,. Send ,~ ECKS to: PCA, PO Box 604, Hico, TX 76457 Rev 12/20 All Adm in Fees shall be paid upon ' receipt of vendor payment.
Pending or possible future projects or purchase orders shall be listed here. When approved and signed P.O. is received, move to the Current Project section.
Use the notes section to convey
If purchase order is not received or project is cancelled, remove from list. There is no reason to any important or informational continue to report. items.
I The Monthly Report Form is located: htt12:LLwww.Qcamerica.org[forms for download I RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
PH: (844) 722-6374
www.pcamerica.org
PCA is issuing this RFP on behalf of PCA Awarding Agency and PCA Members Submittal Deadline and Public Opening:
THURSDAY, JANUARY 21, 2021 AT 11:00 AM CT
All proposals required to be submitted by the date and time above.
Bonfire electronic bidding software will lock down on this date/time.
Questions regarding this RFP must be submitted in Bonfire and are answered electronically. The deadline for all questions is five (5) days prior to the submittal deadline.
RFP # OD-337-21
Request for Proposal
For
FIRE, SAFETY, SECURITY, SURVEILLANCE, EQUIPMENT,
SERVICE AND RELATED ITEMS
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Table of Contents
TAB TITLE PAGE
1. Notice of Intent ............................................................................................................ 3
2. Instructions to Vendors ............................................................................................... 8 Definitions
Evaluation and Award of Contract(s)
3. Contract Terms and Conditions ................................................................................ 17
4. Signature Forms and Checklist ................................................................................. 33 A. Contract First Page for Company Legal Name
B. Contract Acceptance and Signatures –
If submitted un-signed, the response will be disqualified C. Conflict of Interest Questionnaire
D. Antitrust Certification Statement
E. Request for Taxpayer Identification Number and Certification, W-9 F. Vendor Certifications
G1. SB9 Contractor Certification: Contractor Employees
G2. SB9 Contractor Certification: Subcontractor
H. Contractor Certification-Arizona Requirements
I. Bond Letter, If Required
J. Certification Regarding Debarment, Suspension and Other Responsibility Matters
K. Addendum(s), if issued
L. Vendor Questionnaire and Company Profile
5. Scope and Specifications .......................................................................................... 58
6. Pricing ....................................................................................................................... 66
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
TAB 1 – NOTICE OF INTENT
City of O’Donnell (“Awarding Agency”), located at 615 8th Street, O’Donnell, Texas 79351, an agency of the State of Texas, is awarding this contract for use by all current and future Purchasing Cooperative of America (“PCA”) Members.
Contract(s), if any, awarded as a result of this solicitation will be available for use by PCA Members to access on an “as needed” basis from a list of contracts that have been competitively procured and awarded to Vendors by the Awarding Agency.
PCA is soliciting Vendors to provide Fire, Safety, Security, Surveillance, Equipment, Service and Related Items. The initial term of the contract is a period of one (1) year with four (4) subsequent one (1) year automatic renewals unless terminated by the parties as allowed under this contract. Companies are expected to be experienced and qualified in providing these services to PCA Members using a PCA contract that can be used either on a national, statewide, regional or local basis.
Product(s) and/or services considered for award shall equal or exceed a minimum quality level of industry standard(s) as defined within this solicitation, including the Scope Section, and shall comply with all applicable federal, state and local technical, environmental, and performance standards and specifications.
Awards will be made to the successful proposer(s) for the total line of services submitted. Awards will be based on the criteria set forth within this document.
PCA encourages all vendors (national, territorial, regional, state, local, USMCA) to respond and provide products/service to public non-profit/non-taxed entities that allow cooperative purchasing in the areas that the vendor proposes to work in.
Benefits of a PCA Contract Award
The benefits of a PCA contract award are:
Multi-year contracts,
Comprehensive contracts, and
Fair and open competition
Interlocal Contracting Authority
PCA Members may access these contracts under TEX. GOV’T. CODE, Title 7, Intergovernmental Relations, Chapter 791, Subchapter C in Texas and similar joint powers codes in other states, such as State of Arizona Statutes, Title II, Chapter 7, Intergovernmental Operations, Article 3, Joint Exercise of Powers; State of New Mexico Statutes, Chapter 11, Intergovernmental Agreements and Authorities, Article 1, Joint Powers Authority; State of Louisiana Title 39, Subtitle 111, Chapter 17, Part VII and Title 38 Public Contracts; State of Arkansas, Title 19, Chapter 11, Sub-chapter 2 – Arkansas Procurement Law; and other states; State of Oklahoma, Title 74 State Government, Chapter 31 Interlocal Cooperative Act.
Other states’ joint powers codes may be found listed on the PCA website: www.pcamerica.org Applicable Laws, Codes and Regulations
PCA procurement procedures meet the following statutes as well as the applicable Federal Acquisitions Regulations (FAR & DFAR)) by reference to meet the requirements of Federal Agencies and federally funded programs and grants.
TEX. EDUC. CODE § 44.031(a)(4) “…all school district contracts for the purchase of goods and services, except contracts for the purchase of produce or vehicle fuel, valued at $150,000 or more in the aggregate RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
for each 12-month period shall be made by the method…that provides the best value for the district [including] an interlocal contract…”
TEX. EDUC. CODE § 51.9335(a)(4) “…each institution of higher education, as that term is defined by Tex.
Educ. Code § 61.003, including each public junior college to the extent possible, “may acquire goods or services by the method that provides the best value to the institution, including…a group purchasing program.”
TEX. EDUC. CODE § 73.115(a)(4) “…University of Texas at El Paso “may acquire goods or services by the method that provides the best value to the institution, including… a group purchasing program.” TEX. EDUC. CODE § 74.008(a)(4) “…University of Texas Medical Branch at Galveston “may acquire goods or services by the method that provides the best value to the medical branch, including…a group purchasing program.” Other Texas Universities are also covered under Texas Codes with the same text.
TEX. LOCAL GOV’T. CODE Chapter § 271, Purchasing and Contracting Authority of Municipalities, Counties, and Certain Other Local Governments.
TEX. LOCAL GOV’T. CODE Chapter § 262, Purchasing and Contracting Authority of Counties.
Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act-Procurement of Recovered Materials requires: (1) procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; (2) procuring solid waste management services in a manner that maximizes energy and resource recovery; and (3) establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.
24 C.F.R. 85.36(b)(5) Administrative Requirements for Grants and Cooperative Agreements to State, Local, and Federally Recognized Indian Tribal Governments. “To foster greater economy and efficiency, grantees and sub-grantees [of federal funds/grants] are encouraged to enter into State and local intergovernmental agreements for procurement or use of common goods and services.” (In Texas, applies only to Texas Tribal Governments.)
Information regarding local, state, federal, and Indian Government agencies that can use this solicitation, once awarded as a contract, can be found on https://www.usa.gov/state-tribal-governments. All state agencies in www.usa.gov are included by references.
FEMA Requirements, If Applicable
A non-Federal entity receiving Federal funds, such as a Public Assistance award to restore a damaged building, must comply with the conditions attached to the grant. A non-Federal entity must comply with the procurement requirements imposed by Federal law, executive orders, and Federal standards and regulations, as these exceed the authority over non-Federal requirements, such as local or state procurement standards to the extent they conflict with Federal requirements. A non-Federal entity must not make any award or permit any award at any tier to parties listed on the government-wide exclusions in the System for Award Management (SAM), which can be found at www.sam.gov. In response to this requirement, PCA requests that Form J in TAB 4 be signed and dated.
Responsibility to Know and Follow State and Local Laws
It is the responsibility of the Vendor and Member to be sure all state purchasing laws/requirements are met in the jurisdiction where they are operating.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
All Local Governments, Municipalities, Counties, K-12 Schools, higher education, state and federal agencies may use this contract when awarded. Each jurisdiction is subject to its own and members’ requirements. The use of this contract by a PCA Member, along with their signed purchase order or other extension of the contract, constitutes acceptance of the contract and completes the interlocal agreement (if required by the entity) between the Awarding Agency and PCA Member.
All Vendors shall also be familiar with Arizona Statutes and shall adhere to these requirements under this contract when working in Arizona, and adhere to other state’s statutes, as appropriate.
PCA Members are responsible for ensuring that they are NOT engaged and doing business with any contractor doing business with those individuals, entities or countries sanctioned by the U.S. Government.
Effective February 1, 2017, each new PCA contract for the procurement of goods or services includes a clause that requires the contractor to certify that the contractor does not have scrutinized business operations with any countries sanctioned by the U.S. Government. Also, if the contractor subsequently does business in/with a country that is sanctioned by the U.S. Government, the contractor will immediately notify the PCA Member.
Some federal agencies require certifications from contracted primary and sub-tier vendors that conform to the Cybersecurity Maturity Model Certification (CMMC) and other requirements, as mandated by the U.S.
Department of Defense (DOD) under FAR Clause 52.204-21, NIST Special Publication 800-171 per the Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7012 (3, 4, and 5).
If successful in being awarded a contract, Vendor shall be responsible for obtaining all necessary permits, fees, and licenses as may be required by local authorities having jurisdiction. Vendor is responsible for verifying compliance with local authorities having jurisdiction prior to commencing work. All documents prepared, along with manufacturer’s data sheets and spec sheets, shall be submitted for review and approval by authorities having jurisdiction.
Specific applicable sections of federal and state statutes, procedures, or regulations, as well as local requirements, may be added as a Supplemental Contract or on the Purchase Order being issued under this contract as deemed necessary and jointly agreed to by PCA Member and Awarded Contractor.
USMCA and PCA Contracts
Known in the United States as the United States–Mexico–Canada Agreement (USMCA); in Canada, it is officially known as the Canada–United States–Mexico Agreement (CUSMA) in English and the Accord Canada–États-Unis–Mexique (ACEUM) in French; and in Mexico, it is called the Tratado entre México, Estados Unidos y Canadá (T-MEC).
USMCA allows the United States, Mexico and Canada to contract to buy and sell goods and services. The uniqueness of any contract or how it may be procured is not specified under the provisions of the treaty. It is therefore left to the laws of each of the signatories. Contracts can be accessed through PCA if the U.S., Mexican or Canadian entity involved has the statutory authority and requests its use.
Several Canadian provinces have written into their Joint Powers Statutes the ability for their agencies to exercise mutual joint powers and cooperative agreements. Similarly, the Government of Mexico, its departments and agencies, may be able to sign an intergovernmental contract with PCA for the use of PCA contracts. An intergovernmental contract is not required by PCA or State of Texas.
U.S., Canadian and Mexican entities will know their own contracting requirements and laws governing the use of PCA contracts and the purchasing and the expenditure of funds by their individual agencies.
Future trade agreements replacing, modifying, or superseding USMCA may also be used when ratified, as allowed by the signatories.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
INTRODUCTION
PCA Membership
PCA Awarding Agencies which are agencies of the state of Texas may enter into agreements with governmental entities of other U.S. States, U.S. Territories, Canada and Mexico as allowed and approved by their laws and local jurisdictions. All entities wishing to join PCA to access PCA contracts must know their federal, state and/or local requirements.
A government agency that purchases products and services under the Interlocal Cooperation Act satisfies the requirement of the local government to seek competitive quotes for the purchase of products and services.
By using PCA, eligible entities can provide the legally required competition for contracts of commonly purchased products and services, thereby saving the individual entity the time and cost of performing the procurement process. This PCA Contract will allow agencies to purchase on an “as needed” basis from a competitively awarded contract.
PCA Membership is open to public and private schools including independent school districts and charter schools, education service centers, colleges, universities, municipalities, counties, political subdivisions, federal agencies, other governmental agencies, and non-profit entities, throughout the United States and its territories that follow local governing authority allowing them to utilize contracts procured by PCA and administered by Awarding Agency, pursuant to the TEX. GOV’T. CODE §791, Interlocal Cooperation Act, and TEX. LOCAL GOV’T. CODE, Chapter 271, Subchapter F, and similar statutes in other states.
Vendors are responsible for signing up Members with PCA. Members benefit by having a multi-year contract and by saving the time and expense of developing solicitations and evaluating responses from numerous vendors.
The specific scope of work for each purchase order shall be determined in advance and in writing directly between the Member and the Vendor.
Financing of PCA
There is no PCA membership fee to join PCA. The total cost of the PCA program is funded through an administrative fee paid by Vendors based on a percentage of Vendor gross sales, less expenses for special insurance, taxes, etc. or as otherwise stated in the contract. The Vendor pays the applicable administrative fee to PCA as progress payments are received, if applicable, or upon receipt of final payment.
PCA will provide limited oversight in assisting Vendors in marketing to PCA Members, training (education), and provide, at a minimum, an annual review of each Vendor. These services will be paid for out of the administrative fee. PCA will not market or sell directly for Vendors.
Purchasing Process Using PCA Contracts (Reference “Records Retention” and “Right to Review, Audit and Inspect” in Terms and Conditions)
Contracts are awarded by PCA’s Awarding Agencies’ Board of Directors following open competition in compliance with all applicable Texas procurement rules and regulations.
PCA Members send their Purchase Orders, with the PCA Contract Number referenced, directly to the Vendor. The Vendor delivers products/services to the Member and then invoices the Member. The Vendor sends monthly reports, listing current active purchase order details; and projects/purchases under discussion but not yet approved.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
When invoiced payments are received by Vendor/Contractor, the administrative fees are paid to PCA with copies of relevant P.O.s, work orders, or other authorized documents. If monies are received for progress payments or open purchase order payments, administrative fees based on those receipts are also paid to PCA at the time of receipt. At the conclusion of purchase or service when Final payments for open purchase orders are paid, the admin fee is paid and monthly report states final payment.
PCA also requests its Members to send a completed copy and any updates, change orders, work orders, that have been issued to the contracted Vendor for PCA records. PCA does not need to approve them. All purchasing negotiations and bids are decided between the Member and the Vendor/contractor with the Contract Number noted on all approved, and signed purchase documents. Online purchases and web purchases need to be copied and forwarded to [email protected].
Copies of purchase orders and other approved work or purchase documents are part of due diligence as extensions of the awarded contract and allow the Member entity to pass audits. It is in the interest of both parties to have all purchasing documents properly issued; including the contract number noted on the documents, with proper signatures/approvals and dates. PCA is not responsible for sales or loss of monies that have not been properly allocated for purchase under State and/or Federal Laws.
Maximum Annual Aggregate of the Contract
In compliance with TEX. GOV’T. CODE §2269.403(b), PCA is establishing the maximum annual aggregate contract price for each of the contracts awarded pursuant to this solicitation for the PCA cooperative program at $30 million in aggregate per Member per year. The amount may be increased at each of the contract renewal periods or at the request of the Vendor or Member and based upon project requirements. Please contact PCA for the template and instructions for contract amendment requests.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
TAB 2 - INSTRUCTIONS TO VENDORS
To qualify for evaluation, a proposal must be submitted on time and must materially satisfy all mandatory requirements identified in this solicitation. Vendors must follow the format instructions detailed below in preparing their proposals.
Vendors shall submit proposals electronically in the Bonfire system. The Vendor is responsible for supplying the company legal name, the DBA (“Doing Business As”) if different from legal name, names of authorized representatives, and contact information in their response for the purpose of receiving notices, changes, addenda or other critical information.
Electronic Solicitation Response and Submission
PCA uses the Bonfire Interactive Ltd eProcurement system for submitting responses to solicitations. PCA will no longer accept hardcopy responses for any solicitations.
Questions regarding the Bonfire application will be answered by Bonfire support personnel. Questions regarding the solicitation will be published on Bonfire and an email will be forwarded to all potential submitters who have downloaded the solicitation. Further instructions are available on the Solicitations Tab at the PCA website www.pcamerica.org or in the Messages area in Bonfire. Questions can be submitted up to five (5) days in advance of the deadline.
Vendors are responsible for reading and understanding the entire solicitation and to fully inform themselves as to the terms, conditions, requirements and specifications of this solicitation before submitting a response.
Failure to do so will be at the respondent’s own risk. The law makes no allowance for errors of omission or commission on the part of the respondent; furthermore, the respondent cannot secure relief on the plea of error or ignorance concerning any requirement included in the solicitation.
Responses may be uploaded, replaced, corrected, etc. until the deadline indicated in this solicitation at which time the software will lock down the responses and no further changes or uploads may be made.
All signature documents are found in Tab 4. All documents must be signed by a company representative who is authorized to enter into contracts on behalf of the entity. The person signing the forms must also enter a printed, legible copy of the signature and indicate his/her title along with signature. Responses received without proper signature may not be considered. Electronic signatures will be accepted. Vendors should retain photocopies for their files. Failure to submit any document or information requested as part of the solicitation may result in the rejection of the entire response.
NOTE: Vendors are responsible for making sure, when using Electronic Signatures, that the signatures are transferring to the documents being uploaded into Bonfire. There have been problems with some Electronic Signatures not appearing on .pdf files that have been uploaded into the Bonfire eProcurement System.
Neither Purchasing Cooperative of America nor the Awarding Agency will be responsible for technical difficulties that respondent may encounter when submitting documents electronically unless the problem is with the PCA website and/or Bonfire and uploading is not possible. Respondent must inform PCA immediately of any upload problems. The problem will be researched and notice will be placed on the website of resulting advice. If the problem cannot be fixed quickly, a deadline extension (addendum to the solicitation) may be issued and posted on the website for download and inclusion in submittal.
PCA reserves the right to query respondent(s) concerning minor discrepancies within their submittal.
Exceptions to the Terms and Conditions of the contract will be discussed with the respondent and decisions to accept or reject will be considered during the review process.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
PCA and Awarding Agency assume no financial responsibility for any costs incurred by Vendors in developing and submitting a response or any amendments or addenda, participating in pre-proposal meetings, in any negotiation session or discussions, or any costs incurred by Vendors pursuant to this solicitation.
Vendors that are not awarded a contract may make a written request for a meeting to discuss their submittal.
Required Format
Vendor is responsible for ensuring that PCA has the appropriate legal company name, a DBA (“Doing Business As”) if one is used, authorized representatives, and contact information on file for the purpose of receiving notices, changes, addenda or other critical information.
Vendors shall submit responses with the RFP # and Title located in the heading on the left margin on all uploaded pages. Company Name shall be in the heading on the right margin.
Uploaded documents must be in .pdf format.
There are Six (6) tabs to be used in response to the solicitation. Respondent shall upload responses into the appropriate TAB. Responses should be direct, concise, complete, and unambiguous.
Required Tabs
A copy of the entire solicitation has been provided in Bonfire for those Vendors who wish to be able to review the whole solicitation at one time without downloading individual Tabs. However, when responding to the RFP, submit documents in the following manner.
Tabs 1, 2, and 3 have been combined in Bonfire to facilitate download and upload for Vendor response. Download and Read. After reading, upload in Bonfire submission area as one complete document under Tab 1-3. This action confirms that Vendor has read Tabs 1-3.
Tab 1-Notice of Intent
Tab 2-Instructions, Definitions and Evaluation.
Tab 3-Contract Terms and Conditions.
.
Tabs 4, 5, and 6 require Vendor response for Evaluation Committee to review. (1) Download; (2) Review, Sign and Date Forms; (3) Create response(s) to upload for each tab; (4) .pdf documents; (5) Upload required information for review under each individual tab.
Tab 4-Signature Forms and Vendor Questionnaire/Company Profile. When questions have been answered and all required signatures are in place, upload signature pages and completed Form L as one complete .pdf document. Form L and some requested informational documents may need to be uploaded separately due to size of response. Upload under Tab 4.
Tab 5-Scope and Specifications. Evaluation of submission will be based on the information submitted in answer to the scope and specifications supplied in Tab 5. Create submission that includes description of the products and/or services provided by your company and upload under Tab 5.
Tab 6-Pricing. Pricing and Discounts are required in order to be considered for award. Provide pricing for products and services as requested or stated in Tab 6. If company supplies Online or Catalog pricing, access to the catalog or online service must be provided for Evaluation Review along with any discount information. Create submission and upload under Tab 6.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Large Document Submissions
Bonfire restricts individual documents larger than 1,000MB. Documents larger than the requirement will need to be segmented into smaller sizes and uploaded as separate documents. For large catalogs, Vendor in their submission may direct the Evaluation Committee to a website where the current catalog resides. If sign-in and passwords are required, Vendor must supply this information in the submission and have it active for the evaluators to access.
Addendum(s) to this Solicitation
In the event that any changes to this solicitation occur subsequent to the issuance of the original solicitation, the changes or corrections to this solicitation will be made by addendum, and any updated information contained in any addendum will prevail over the information contained in the original solicitation or any previous addendum. Each addendum will be made available to all entities on Bonfire. PCA will attempt to notice all entities that are known to have received a copy of this solicitation. However, PCA assumes no responsibility for ensuring that all Vendors receive notification. It is the respondent’s responsibility to check the website for any possible addendums to this solicitation prior to finalizing their submission.
Purchasing Cooperative of America, acting on behalf of the PCA Awarding Agency, is the sole authority for the issuance of any addendum related to this solicitation.
Each addendum notification must be signed by Vendor’s authorized representative and be uploaded into TAB 4. If an addendum is issued, (1) read and/or download; (2) respond as necessary with proper signature(s); (3) create .pdf; (4) upload to Tab 4 in Bonfire.
DEFINITIONS
In this solicitation and in the Contract, the following terms shall have meaning as follows:
PCA Awarding Agency - an agency of the State of Texas. All Awarding Agencies are considered members of PCA and as such, are available for using PCA contracts.
Purchasing Cooperative of America (“PCA”) – a national cooperative purchasing program managing and administering innovative contracts administered by an Awarding Agency of the State of Texas.
Member(s) – including non-profit entities, public and private schools (including independent school districts and charter schools), education service centers, colleges, universities, municipalities, counties, political subdivisions, local, state, federal, and other governmental entities and agencies throughout the United States and its territories that follow local governing authority allowing them to utilize contracting vehicles procured by PCA and administered by Awarding Agency, pursuant to the TEX. GOV’T. CODE §791, Interlocal Cooperation Act, and TEX. LOCAL GOV’T. CODE, Chapter 271, Subchapter F, and similar statutes in other states.
Administrative Fee (“Admin Fee”/ “Fee”) – the fee paid by Vendors with awarded contracts to fund the total cost of the cooperative program. The Fee must be included in the Vendor’s price (as overhead, for example) and will not be issued as a separate line item in any invoice issued to Members. Vendors must pay the Fee within thirty (30) days of the completion of any Purchase Order unless the project has progress payments in which case, the Vendor is required to pay the Fee in proportion to progress payments within thirty (30) days of the monthly report.
Best Price – Vendor’s best price offered to all governmental, cooperative or retail customers.
Best Value – the method by which a contract, if any, is awarded, in accordance with applicable laws, rules, and regulations. ‘Best Value’ includes multiple parameters, including experience, references, quality of Vendor’s products/services, and price.
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Bidder, Resident and Non-resident – “Resident bidder” is a person/entity whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority owner has its principal place of business in Texas. “Non-resident bidder” is a person/entity who is not a resident of Texas.
See TEX. GOV’T. CODE §2252.001.
Bonfire – The software application of choice for PCA is Bonfire when soliciting RFPs, RFQs, etc.
Contract – the entire agreement between the parties. (See Tab 3 - Contract Terms and Conditions) Contract, Addendum – wording added to the original contract that was omitted, whether by mistake or by necessary change. For example, an addendum might be added to a contract to change a date or add detail regarding delivery of goods or pricing.
Contract, Amendment – a minor permanent change in a contract; i.e., a correction of an error, an addition to, deletion from, or correction or modification of an existing contract.
Contract, Supplemental – a separate, additional contract entered into between a Member and Vendor to further define the level of service and/or product requirements over and above the minimum defined in the Contract and the solicitation, including, without limitation, invoice requirements, ordering requirements, oncampus service, specialized delivery, discounted pricing, etc. Additional scope, specifications, and/or requirements agreed to by the Member and the Vendor, may be put in a Supplemental Contract or on a Purchase Order/Job Order.
Contractor – a seller/provider of goods/services; the entity/person responding to this solicitation and person(s) / entity(ies) to whom a contract has been awarded by an Awarding Agency; see Vendor.
Days – calendar days, unless specified as business days. The following are recognized holidays:
Presidents’ Day, Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day, and New Year’s Day. It is up to the Vendor to recognize holidays in the states and jurisdictions in which they work.
Delivery Order – document that defines the scope of services to be performed for the Purchase Order; specific to service contracts.
Hours, Premium – the hours not included in Regular Hours or Federal holidays. Premium Hours must be approved by the Member for each Delivery Order and noted in the Job Order Response as a line item during negotiations; overtime. Applies to Job Order Construction-type work.
Hours, Regular – the hours between 7 a.m. and 6 p.m. Monday thru Friday.
Disadvantaged Business Enterprise – local, state or Federal designation to businesses that have been deemed to be “historically under-utilized businesses” (HUB); including but not limited to VOSB (Veteran Owned Small Business), MWBE (Minority- and Women-Owned Business Enterprise), and SBE (Small Business Enterprise).
IDIQ – “Indefinite Delivery Indefinite Quantity” contracts that provide for an indefinite quantity of goods/services for a fixed term. Awards are usually for base years and option years.
Job Order Contracting (JOC) -
Job Order Response – a document prepared by the Vendor and sent/given to the Member that includes line item estimates for work to be performed; specific to Job Order Contracting-type projects.
Material Safety Data Sheet (MSDS) – labeling and documentation of hazardous materials.
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Procurement – buying, purchasing, renting, leasing or otherwise acquiring any materials, services or construction. Procurement also includes all functions that pertain to the obtaining of any materials, service, or construction, including description of requirements, selection and solicitation of sources, preparation and award of contract and all phases of contract administration.
Purchase Order (PO) – the Member’s written approval for the Vendor to proceed with the negotiated Delivery Order. Special terms and conditions agreed to by Vendor and Member may be added as addendums (supplemental contract) to the PO, including such items as requirements concerning certificates of insurance and small or disadvantaged business goals.
Responsive Vendor – person, company, firm, corporation, partnership or other organization who submits a response which conforms in all material respects to the solicitation document.
Scope of Work (SOW) - the specific work that has been agreed to be undertaken and accomplished by Vendor for the Member via the Purchase Order.
Solicitation – Various formats including invitation to bid (ITB), request for technical offers (RTO), request for proposals (RFP), request for qualifications (RFQ), or other invitation or request by which a Vendor is invited to participate in a procurement.
Specifications – a description of physical or functional characteristic, or of the nature of a material, service or construction of item. Specifications may include a description or any requirement for inspecting, testing or preparing a material, service or construction item for delivery.
Term – the then-current Term of the Contract, whether an initial term or a renewal term.
Value Add – other products/services provided by the Vendor that are adjunct to this solicitation that would be beneficial to Members.
Vendor – a seller/provider of goods/services; a Vendor responding to this solicitation or Vendor(s) to whom a contract has been awarded by the Awarding Agency; also, a PCA Awarded Contractor.
Vendor, Responsible – Vendor having adequate financial resources (or the ability to obtain such resources), can comply with the delivery requirements, and is a qualified and established firm regularly engaged in the type of business that provides the products/services listed herein.
Vendor’s Key Staff Members - staff critical to the quality, implementation, and successful support and execution of the contract. Vendor’s Key Staff Members typically include the Corporate Officer in charge of the PCA Contract, Purchase/Delivery Order Manager/Business Manager, and Marketing Manager.
EVALUATION
Timetable
The timetable shown below will be followed for this solicitation. This table is only an estimate and may vary, especially in the case where an addendum is issued.
Activity Date
Advertised – 1st Time Thursday, December 18, 2020
Advertised – 2nd Time Monday, December 28, 2020
Pre-Proposal Meeting (Must RSVP) Tuesday, December 29, 2020 Final Date for Questions Monday, January 18, 2021 Noon 12:00 Proposals Due Thursday, January 21, 2021 11:00 a.m.
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PCA will hold a pre-proposal meeting for this RFP. This meeting is not mandatory. Check the schedule for date and time, then RSVP to [email protected] at least 24 hours prior to the meeting date. You have 2 options: (1) come to the PCA Houston office or (2) join the meeting via GoToMeeting or similar application. If you choose the GoToMeeting option, PCA will send you the login information.
Proposal Review and Contract Award or Non-Award notices will be issued as soon as practical or within 30 days of submittal.
Award of Contract
In accordance with applicable laws, rules, and regulations for public procurement, award(s) will be made to the responsible Vendor(s) whose proposal(s) is/are determined, per review by the Evaluation Committee, to be the best value to PCA Members. To qualify for evaluation, a proposal must have been submitted on time and must materially satisfy all mandatory requirements identified in this document.
Competitive Range, If Applicable
It may be necessary for PCA to establish a competitive range of acceptable proposals as part of the evaluation process. Proposals not in the competitive range will be deemed unacceptable and will not receive further award consideration.
Deviations and Exceptions to Requirements
Deviations to the Contract or exceptions to the Terms and Conditions stipulated in a Vendor’s response may result in disqualification. Any language to the effect that the Vendor does not consider this RFP to be part of a contractual obligation may result in the Vendor’s proposal being disqualified.
Clarification and/or Discussions
During the review process PCA may request clarification from Vendor(s) for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. Clarification does not give Vendor the opportunity to revise, change, or modify its proposal in any way except to the extent of correction of the error. Discussion between PCA and Vendor can only take place after the deadline receipt of proposals.
PCA reserves the right to conduct discussions with all, some, or none of the Vendors submitting proposals.
PCA will not assist the Vendor in the revision or modification of its proposal nor will PCA assist the Vendor in bringing its proposal to the same level of other proposals received by PCA.
No Guarantee of Quantities
Awarding Agency/ PCA makes no guarantee or commitment of any kind concerning quantities that will actually be purchased under this solicitation and the resulting contract(s), if any. Awarding Agency /PCA makes no guarantee or commitment of any kind regarding usage of any contract(s) resulting from this RFP.
Disadvantaged Business Enterprise Certification
Awarding Agency/PCA encourages the use of HUB, MWBE, VOSB, and SBE companies, both as prime and subcontractors. Subcontractors must meet the same minimum standards and requirements as the prime contractor. It will be the responsibility of the prime contractor to pre-qualify any subcontractors offered as HUB, MWBE, VOSB and SBE participants.
Some PCA Members have specific goals for HUB requirements and will require that a plan be presented by the prime contractor to meet their goals. Vendor shall indicate in their response to this solicitation whether or not they are a Historically Under-utilized Business (HUB), Minority and Women’s Business Enterprise (MWBE), Veteran Owned Small Business (VOSB), and Small Business Enterprise (SBE) Participation, etc.
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and with whom they are certified; e.g., Local, State, or Federal. Failure to submit the certificate of the awarding entity will result in the Vendor not receiving credit for the HUB, MWBE, VOSB, and SBE status during evaluation.
PCA Compliant with 2 C.F.R. § 200.321 in the Support of Small and Disadvantaged Businesses In addition to full and open competition, non-Federal entities must take all necessary affirmative step to assure that “…Disadvantaged businesses, women’s business enterprises, and labor surplus area firms…” are used when possible. Awarding Agency/PCA is familiar with and knowledgeable about 2 C.F.R. § 200.321 and can demonstrate throughout this solicitation and in due diligence documentation that PCA has taken the following “6 affirmative steps” procuring and awarding contracts. (1) PCA places Small and Disadvantaged Businesses on the solicitation lists; (2) Small and Disadvantaged Businesses are solicitated as potential contract awards; (3) using the services of the SBA and MBDA as appropriate to identify Small and Disadvantaged Businesses as potential responders of PCA solicitations; (4) Direct Vendors and Members to create delivery schedules that encourage participation by Small and Disadvantaged Businesses; (5) Where legal and practical and economically feasible, Vendors and Members may divide their total purchase and/or service requirements per 2 C.F.R. § 200.321. HUB companies earn an additional point during Evaluation Committee review of solicitation responses; and (6) requiring prime contractors using subcontractors to take the “6 affirmative steps.” See paragraph titled “Subcontractors, If applicable, in Tab 3 – Contract Terms and Conditions
Because PCA is compliant with 2 C.F.R. § 200.321, PCA Members are also in compliance. The PCA Member may require verification of the Vendor’s or their subcontractor’s HUB status. PCA allows Members to negotiate with the Vendor they are dealing with to use HUB subcontractors in order to meet their HUB goals.
Formation of Contract (Execution of Offer)
A response to this RFP is an Offer to Contract with Awarding Agency based upon the terms, conditions, scope of work, and specifications contained in this solicitation. A solicitation and the Vendor response do not become a contract unless and until a contract is awarded by the Awarding Agency’s approving Board, Council or other Authority.
Interpretation
This solicitation represents the basis for any contract award and supersedes all prior offers, negotiations, exceptions and understandings (whether orally or in writing). Proposals should be self-explanatory and should not require any clarification or additional information.
Non-Collusion Statement
Vendors are required to certify the Non-Collusion Statement in the Signature Forms Tab 4. Vendors are required to state the party submitting a response; that such proposal or bid is genuine and not collusive or sham; that Vendor has not colluded, conspired, connived or agree, directly or indirectly, with an entity or person, to submit a sham response or to refrain from responding and has not in any manner, directly or indirectly, sought by contract or collusion, communication or conference, with any person, to fix the proposed price or of any other Vendor; or to fix any overhead, profit or cost element of said proposed price, or of that of any other Vendor; or to secure any advantage against PCA/Awarding Agency or any person interested in the proposed contract; and that all statements in said response are true.
A Vendor may be disqualified before or after the proposals are opened upon evidence of collusion with the intent to defraud or evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage.
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Open Records Policy – Texas Public Information Act
Awarding Agency is an agency of the State of Texas and subject to the Texas Public Information Act.
Proposals submitted to PCA as a result of this solicitation may be subject to release as public information after contracts are executed or the procurement is terminated.
IMPORTANT: If Vendor believes that its response, or parts of its response, may be exempted from disclosure under Texas law, the Vendor must specify page-by-page and line-by-line the parts of the response which it believes are exempt. In addition, the Vendor must specify which exception(s) to the Texas Public Information Act are applicable and provide detailed reasons to substantiate the exception(s). Vague or general claims to confidentiality will not be accepted. Awarding Agency/PCA assumes no obligation or responsibility relating to the disclosure or nondisclosure of information submitted by Vendors. “Contractor [Vendor] is required to make any information created or exchanged with the State pursuant to this contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the state.” TEX. GOV’T. CODE 2252.907.
Preferences
PCA may apply applicable preferences for Texas resident Vendors in the event of a tie bid. Preferences must be explicitly claimed by Vendor and may not be applicable in procurements and/or contracts involving PCA may apply applicable preferences for Texas resident Vendors in the event of a tie bid. Preferences must be explicitly claimed by Vendor and may not be applicable in procurements and/or contracts involving federal funds. See TEX. GOV’T. CODE §2252.001-.004.
Similar Products
Whenever product(s) is(are) referred by PCA in this solicitation by describing a proprietary product or by using the name of a manufacturer or brand name, the term “or equal” if not inserted shall be implied, as applicable. The specified product(s) shall be understood as indicating type, function, minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other manufactured products or comparable quality, design and efficiency, as applicable.
Contract Award / Multiple Awards
Contract awards will be made to the successful respondent(s) for the total line of services submitted based on the criteria set forth within this document. Awarding Agency/PCA reserves the right to award multiple contracts.
Because PCA is a national cooperative, it may be in PCA Members best interests to offer multiple contract awards. Awarding Agency/PCA reserves the right to award multiple contracts for the following reasons:
1) Geographic location of offices/services;
2) Different offerings, such as product lines;
3) 'Value Add' offerings;
4) Vendor qualifications/market presence;
5) Small businesses and large companies offering quality products/services; and 6) Other reasons vendors provide value to PCA membership.
PCA Compliance With Texas DOA Administrator’s Reference Manual, Section 17, If Applicable PCA Compliance with Texas Department of Agriculture (TX DOA) Administrator’s Reference Manual (ARM), Section 17 - Compliance with Texas Department of Agriculture requirement 17.74 (dated June 25, 2015) pursuant to USDA Memo SP 12-2016 (dated November 13, 2015) requires the public advertising for RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
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an RFP to include either (1) the detailed specifications and/or technical requirements, and (2) the method and criteria for evaluation OR the location and process to access the information.
Solicitation responses are evaluated per TEC 44.031 and recommendations for contract award(s) are based on the following Evaluation Factors. The detailed specifications and technical requirements are found in the Scope and Specifications section. The location and process to access this information are also contained in the public notice as required.
Evaluation Factors Point Value
Qualifications
Products/Services 20
Qualification and Experience 20
Performance Capability 20
Reputation of Vendor (References) 15
Pricing 25
SUBTOTAL POSSIBLE 100 POINTS: 100
Additional Qualifying Points
‘Value Add’ Products and Services 7
HUB/MWBE/VOSB/SBE/ISO Certifications 3
GRAND TOTAL POSSIBLE POINTS: 110
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TAB 3 - CONTRACT TERMS AND CONDITIONS
CONTRACT BETWEEN
CITY OF O’DONNELL, TEXAS (“PCA AWARDING AGENCY”)
AND
_________________________________________________________________ (VENDOR’s full name including aka or dba if applicable) FOR
Fire, Safety, Security, Surveillance, Equipment,
Service and Related Items
This Contract is entered into between the PCA Awarding Agency and Vendor, having submitted a response to RFP # OD-337-21 issued by Purchasing Cooperative of America (“PCA”) (“Cooperative”) and whose response has been accepted and awarded by the PCA Awarding Agency. Any exceptions to the Terms and Condition must be noted on the Compliance and Exceptions Form or on pages attached to the Form.
Responses that are qualified with conditional clauses, items not called for, or other irregularities may be considered non-responsive by PCA and eliminated from further consideration.
In consideration of the mutual covenants and conditions contained in this Contract and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Awarding Agency and Vendor, intending to be legally bound and subject to the terms, conditions, and provisions of this Contract, agree as follows:
Entire Agreement
The term “Contract,” as used in this document, means the comprehensive collection of:
Contract Terms and Conditions, the solicitation and all attachments and addendums thereto; Specifications included in the solicitation;
Completed and signed forms;
Respondent’s entire response to the solicitation;
Respondent’s Notice of Award document;
Any negotiated items in writing that become amendments and/or addendums to the contract; and Additional terms, conditions, or instructions contained in each individual Purchase Order issued by any Member(s) of the Cooperative.
Collectively, these documents represent the entire agreement between the contracting parties.
The Contract, the solicitation, Vendor’s response to the solicitation, the attached and incorporated attachments, addendum, and/or exhibits, if any, and the Supplemental Contract, if any, contain the entire agreement of the parties relative to the purpose(s) of the Contract and supersede any other representations, agreements, arrangements, negotiations, or understandings, oral or written, between the parties to this Contract. In the event of a conflict between this Contract and the solicitation or Vendor’s response to the solicitation, this Contract shall control. This Contract supersedes any conflicting terms and conditions on any Purchase Order, invoices, checks, order acknowledgements, forms, purchase orders, or similar commercial documents relating hereto and which may be issued by Vendor after the Effective Date of this Contract.
Proforce Marketing, Inc. dba Proforce Law Enforcement
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In addition to this Contract, a Supplemental Contract (agreement) between Vendor and the PCA Member may be established to further detail the terms and conditions and scope and specifications of the PCA Member’s specific project. In the event of a conflict between this Contract and the Supplemental Contract, as to the Awarding Agency/PCA, this Contract shall prevail. In the event of a conflict between this Contract and the Supplemental Contract, as to the PCA Member, the Supplemental Contract shall prevail unless the Supplemental Contract states otherwise. This supplemental contract may be added to the PCA Member’s purchase order.
Exceptions from Item Specification or Contract Terms and Conditions Any and all limitations, exceptions, qualifications, special conditions, or deviations from the Contract Terms and Conditions or any of the item specifications must be clearly noted in detail by the respondent at the time of submission of the response. The absence of such limitations, exceptions, qualifications, special conditions, or deviations being submitted in writing with the respondent’s submittal will hold the respondent accountable to the Cooperative and its Members to perform in strict accordance with all the Contract Terms and Conditions and all the item specifications as written. The respondent should be aware that the submission of any such limitations, exceptions, qualifications, special conditions, or deviations with their response may place the respondent at a competitive disadvantage or otherwise prevent the Cooperative from considering the response.
If applicable, any deviation from any of the specifications, including the delivery of any product other than the specific brand and model of the product awarded, will be grounds for rejection of the product(s) when delivered, and will expose the Vendor to the remedies identified in the section of Contract Terms and Conditions entitled “Remedies for Non-Performance of Contract and Termination of Contract” and may jeopardize future business from Awarding Agency and Purchasing Cooperative of America and PCA Members.
Section Titles
The section titles in the Contract Terms and Conditions are for convenience and reference only, and in no way define, describe, extend, or limit the scope or intent of the provisions of any section of this document.
Unless otherwise stated, any listing of factors or criteria in this document does not constitute an order of preference or importance.
Use of Contract by PCA Members; Addition of New Members Vendor agrees and understands that this solicitation and Contract may be used to accomplish work for both current and future PCA Members. TEX. GOV’T. CODE §2269.407. It is the responsibility of Vendor to bring new Members wishing to utilize their products and services into the Cooperative.
Multiple Contract Awards;
In accordance with TEX. GOV’T. CODE §2269.406, PCA/Awarding Agency reserves the right to award multiple contracts under the solicitation, including multiple contracts for each product/service category.
Product/Service categories are established at the sole discretion of PCA. Because PCA is a national cooperative, it may be in PCA Members’ best interests to offer multiple contract awards. PCA reserves the right to award multiple contracts for the following reasons: 1) Geographic location of offices/services; 2) Different offerings, such as product lines; 3) ‘Value Add’ offerings; 4) Vendor qualifications/market presence; 5) Small businesses and large companies offering quality products/services; and 6) Other reasons Vendors provide value to PCA membership.
Non-Exclusivity
Nothing in this Contract may be construed to imply that Vendor has the exclusive right to provide products and/or services to PCA Members. During the Term of this Contract, PCA Members reserve the right to use RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
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all available resources to procure other products and/or services as needed and doing so will not violate any rights of Vendor.
Vendor Protest/Appeal Procedure
PCA has a written Vendor Protest/Appeal Procedure that is published on the PCA website at www.pcamerica.org/faqs . The format protest/appeal must be in writing, present a precise statement of the relevant facts, identify the specific issue(s) to be resolved, and present arguments in support of the protest.
Negotiations
PCA shall determine which responses are in the competitive range and/or are reasonably susceptible of being selected for award. Responses not in the competitive range may not be further evaluated. Responses in the competitive range shall be evaluated on the basis of price and the other evaluation criteria set forth in the solicitation. In the event that PCA decides to conduct negotiations, notice shall be provided to each Vendor whose response is being considered for award. This notification may identify, in general terms, the elements or factors upon which PCA intends to base its negotiations.
Vendors will not be assisted, in any way, to bring their responses up to the level of other responses through discussions. During the course of negotiations, no Vendor’s technical response or pricing shall be revealed to any other Vendor or to any other person who is not involved with the evaluation process. PCA will also not indicate to Vendor a cost or price that it must meet to either obtain further consideration nor will it provide any information about other Vendors’ responses or prices.
Best and Final Offer
PCA in its sole discretion, may request all responses in the competitive range to submit a Best and Final Offer. Vendors must submit their Best and Final Offers in writing. If Vendor does not respond to the request for a Best and Final Offer, then that Vendor’s most recent offer will be considered to be its Best and Final Offer.
No Agency or Endorsements
It is the intention of the parties to this Contract that Vendor is independent of the Awarding Agency, is an independent contractor, and is not an employee, agent, joint venture, or partner of any PCA Member.
Nothing in this Contract shall be interpreted or construed as creating or establishing the relationship of employer and employee, agent, joint venture or partner, between the Awarding Agency, PCA and Vendor, any PCA Member and Vendor, PCA, Awarding Agency and any of Vendor’s agents, or any PCA Member and any of Vendor’s agents. Vendor has no power or authority to assume or create any obligation or responsibility on behalf of PCA, the Awarding Agency or any PCA Member, and PCA, Awarding Agency and PCA Members have no power or authority to assume or create any obligation or responsibility on behalf of Vendor. This Contract shall not be construed to create or imply any partnership, agency, or joint venture, nor shall it be construed or deemed an endorsement of a specific company or product. Vendor agrees that Awarding Agency, PCA, its employees, agents, Board of Directors, Council, other Authority, administration, and PCA Members have no responsibility for any conduct of any of Vendor’s employees, agents, representatives, contractors, or subcontractors.
Amendment(s) To This Contract Between Awarding Agency/PCA and Vendor The terms and conditions of this Contract shall govern all procurements conducted hereunder. No prepublished terms on Vendor’s estimate or quote, acknowledgments, invoices, or other forms shall have any force or effect unless expressly agreed to by the PCA Member and Vendor.
No amendment of this Contract shall be permitted or shall have any effect unless and until a written amendment to this Contract is approved and executed by PCA.
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Term of Contract; Renewal of Contract
The initial Term of this Contract is for a period of one (1) year, with PCA having the option to renew the Contract for four (4) additional one-year terms, at Purchasing Cooperative of America’s sole discretion. See TEX. GOV’T. CODE §2269.409. Consequently, the total Term of the Contract may be for a period of five (5) years. All of the renewals take place automatically unless the awarded contractor/vendor is notified otherwise 30 days prior to the date of renewal. The phrase “Term” in this Contract shall mean the thencurrent Term of the Contract, whether an initial term or a renewal term.
PCA reserves the right to award contract(s) to a Vendor for a longer initial term period if it is determined to be in the best interest of the Awarded Agency and/or PCA Membership.
Upon mutual written agreement of both parties, this contract may be extended beyond the expiration of the contract time period.
Vendor Assignment of Contract to Others
Vendor may not assign this Contract or any of its rights, duties or obligations hereunder without the prior written approval of PCA. Any attempted assignment of this Contract by Vendor shall be null and void. Any Purchase Order or Job Order made as a result of this Contract may not be transferred, assigned, subcontracted, mortgaged, pledged, or otherwise disposed of or encumbered in any way by Vendor without the prior written approval of PCA and, if applicable, the PCA Member.
Compliance with Laws – Federal, State, Local and Other Recognized Governments Vendor shall comply with all applicable federal, state, and local laws, statutes, ordinances, standards, orders, rules, and regulations, including, as applicable:
o Federal Agencies may incorporate by reference the Federal Acquisition Regulations (FAR and DFAR) sections that are appropriate to their project requirements o All contracts made by the non-Federal entity under a Federal award must contain the appropriate provisions of 2 CFR, Part 200 – Appendix ii o Workers’ compensation laws
o Minimum and maximum salary and wage statutes and regulations, including prompt payments
o Licensing laws and regulations
o Davis-Bacon Act (40 U.S.C. § 276a / 29 CFR Part 5). When required or requested by a PCA Member, Vendor shall furnish PCA Member with satisfactory proof of Vendor’s compliance with this provision with a “certified payroll”. It is the Member’s obligation to inform the contractor of this requirement and note it in the Purchase Order. o Copeland “Anti-Kickback” Act (18 U.S.C. § 874 / 29 CFR Part 5) o Equal Opportunity Employment requirements (Executive Orders 11246 and 11375 / 41 CFR Chapter 60)
o Contract Work Hours and Safety Standards Act (40 U.S.C. § 327-330 / 29 CFR Part 5) o McNamara-O’Hara Service Contract Act (41 U.S.C. 351)
o Section 306 of the Clean Air Act (42 U.S.C. § 1857.h.) o Section 508 of the Clean Water Act (33 U.S.C. § 1368) o Executive Order 11738, Environmental Protection Agency regulations (40 CFR Part 15), o Administrative Requirements for Grants and Cooperative Contracts to state, local, and federally recognized Indian tribal governments (24 CFR Part 85) o Mandatory standards and policies contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871).
For Arizona Purchase Orders under this contract:
o AZ 34-607 as revised, will apply, and all applicable requirements and regulations, including those related to reporting, patent rights, copyrights, data rights and those mandated by federal agencies making awards of federal funds to Members RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
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o Arizona “Cancellation or Conflict of Interest” A.R.S. 38-511 o Records Retention: School Code R7-2-1083 by A.R.S. 35-214 and 35-215 o All Vendors shall comply with A.R.S. 41-4401 and 23-214(A) “Federal Immigration and Nationality Act” (FINA) as well as all federal laws when working in Arizona, while these requirements are for Vendors wishing to work with Arizona School Districts, Vendors shall also meet the jurisdictional requirements of other states as appropriate. o A.R.S 15-512(H) provides for fingerprinting for contractors and subcontractors, and Vendors to be fingerprinted where frequent or regular services are performed on school grounds (similar to Texas requirements).
All States:
o For the entire duration of this Contract, Vendor and all subcontractors shall maintain all required licenses, certifications, permits, and any other documentation necessary to perform this Contract. All permits will be acquired by Vendor and invoiced to the PCA Member at cost as part of the Purchase Order, unless the permits are provided by the PCA Member.
o Vendor must comply with all state and local building code requirements unless otherwise specifically provided in the Member’s Purchase Order or Job Order, and Vendor must pay all fees and charges for connections to outside services and for use of property outside the project site.
o The states of individual PCA Members may have regulations and laws that govern payment retention and progress payments for public projects. Vendor is responsible for being acquainted with and complying with each state’s requirements.
Additional DFAR Federal Security Requirements for PCA Members and Awarded Contractors Some federal agencies require certifications from contracted primary and sub-tier vendors that conform to the Cybersecurity Maturity Model Certification (CMMC) and other requirements, as mandated by the U.S.
Department of Defense (DOD) under FAR Clause 52.204-21, NIST Special Publication 800-171 per the Defense Federal Acquisition Regulation Supplement (DFARS) 252.204-7012 (3, 4, and 5).
PCA contracts allow federal agencies the ability to have a supplemental contract that meets their additional requirements; and these additional requirements would take precedent with total project/contract control with that agency. Sub-tier companies working on those projects have to be certified. Universities working under the above contract certifications will be required to have the appropriate certification level(s); this includes the university’s sub-tier contractors.
If Vendor has received or is seeking certification, provide a copy of the certification, showing the date awarded and the level (1 thru 5) that your firm qualified for. See Form L – VENDOR QUESTIONNAIRE, #15.
Force Majeure
The term Force Majeure shall include, but is not limited to, governmental restraints or decrees, provided they affect all companies in the Vendor’s industry equally and are not actions taken solely against the Vendor; acts of God (except natural phenomena, such as rain, wind or flood, which are normally expected in the locale in which performance is to take place); work stoppages due to labor disputes or strikes; fires; explosions; epidemics; riots; war; rebellion; or sabotage.
The parties to this contract will be required to use due caution and preventive measures to protect against the effects of Force Majeure, and the burden of proving that Force Majeure has occurred shall rest on the party seeking relief under this section. The party seeking relief due to Force Majeure will be required to promptly notify the other party in writing, citing the details of the Force Majeure event, and will be required to use due diligence to overcome obstacles to performance created by the Force Majeure event, and shall resume performance immediately after the obstacles have been removed, provided the contract has not been terminated in the interim.
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Delay or failure of performance, by either party to this contract, caused solely by a Force Majeure event shall be excused for the period of delay caused solely by the Force Majeure event, provided the affected party has promptly notified the other party in writing. Neither party shall have any claim for damages against the other resulting from delays caused solely by Force Majeure.
Neither PCA nor PCA Members will be responsible for any costs incurred by a Vendor because of the Force Majeure event unless the PCA Member has requested, in writing, that the Vendor incur such costs in connection with any delay or work stoppage caused by the Force Majeure event.
Notwithstanding any other provision of this section, in the event the Vendor’s performance of its obligations under this contract is delayed or stopped by a Force Majeure event, the Cooperative shall have the option to terminate this Contract. Furthermore, this section shall not be interpreted as to limit or otherwise modify any of the PCA Member’s rights as provided elsewhere in this contract.
Governing Law and Exclusive Venue
The laws of the State of Texas, without regard to its provisions on conflicts of laws, govern this Contract.
Any dispute under this Contract involving Awarding Agency must be brought exclusively in the state and federal courts located in County of Awarding Agency, Texas, and the parties hereby submit to the exclusive jurisdiction of said courts. Any dispute not involving Awarding Agency but involving a PCA Member and Vendor shall be governed by the laws of the state of the Member, without regard to its provisions on conflicts of laws, and exclusive jurisdiction and venue shall lie in the city, county, and state of the Member.
Indemnification
VENDOR SHALL INDEMNIFY AND HOLD HARMLESS AWARDING AGENCY, PCA, AND EACH PCA MEMBER, INCLUDING MEMBERS’ DIRECTORS, OFFICERS, ADMINISTRATORS, EMPLOYEES, AND
AGENTS, FROM ALL CLAIMS, LIABILITIES, COSTS, SUITS OF LAW OR IN EQUITY, EXPENSES, ATTORNEYS’ FEES, FINES, PENALTIES OR DAMAGES ARISING FROM ACTS OR OMISSIONS OF VENDOR, VENDOR’S EMPLOYEES, AGENTS, OR SUBCONTRACTORS, IN CONNECTION WITH THIS
CONTRACT, INCLUDING WITHOUT LIMITATION, THOSE ARISING FROM CLAIMED INFRINGEMENT
OF ANY PATENTS, TRADEMARKS, COPYRIGHT OR OTHER CORRESPONDING RIGHT(S) WHICH IS RELATED TO ANY ITEM VENDOR IS REQUIRED TO DELIVER. VENDOR’S OBLIGATIONS UNDER
THIS CLAUSE SHALL SURVIVE ACCEPTANCE AND PAYMENT BY AWARDING AGENGY, PCA OR THE MEMBER.
Non-Appropriation “Funding Out” Clause
Renewal of this Contract, if any, will be in accordance with TEX. LOCAL GOV’T. CODE §271.903 concerning non-appropriation of funds for multi-year contracts. Other states may have similar statutes.
Notwithstanding any other provision of this Contract or obligation imposed on any Member by this Contract, Members shall have the right to terminate any Supplemental Contract, Purchase/Delivery/Job Order without default or liability to Vendor resulting from such termination, effective as of the expiration of each budget period of any Member if it is determined by any Member, at their sole discretion, that there are insufficient funds to extend any Supplemental Contract, any Purchase/Delivery/Job Order. If the Member does not budget to fund the contract, the Member cannot then get the products or services elsewhere.
The parties agree that this Contract, any Supplemental Contract, any Purchase/Delivery/Job Order are commitments of the current revenue of PCA Member only.
Notice
Any notice provided under the terms of this Contract by one party to another party shall be in writing and shall sent by hand-delivery, by certified or registered mail, return receipt requested, or by email.
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Contract Notice shall be deemed effective upon receipt. Electronic signature is legal and acceptable.
Notification of Material Change in Vendor Operations
Vendor is required to notify Purchasing Cooperative of America of any material change in operations, including changes in distribution rights for awarded products, bankruptcy, material changes in financial condition, change of ownership, and the like, within three (3) business days of such change.
Change Orders, if Applicable
Pursuant to TEX. EDUC. CODE §44.0411(a), for PCA Members that are Texas school districts, if a change in plans or specifications is necessary after the performance of a Job Order has begun or if it is necessary to decrease or increase the quantity of work to be performed or of materials, equipment, or supplies to be furnished, the PCA Member may approve change orders making the changes. The total Job Order price may not be increased because of the changes unless additional money for increased costs is approved for that purpose from available money or is provided for by the authorization of the issuance of time warrants.
The PCA Member may grant general authority to an administrative official to approve the change orders.
A Job Order with an original contract price of $1 million or more may not be increased under TEX. EDUC.
CODE §44.0411(a) by more than twenty-five percent (25%). If change orders for a Job Order with an original contract price of less than $1 million increases the contract amount to $1 million or more, the total of the subsequent change orders may not increase the revised contract amount by more than twenty-five percent (25%) of the original contract price. If a Job Order requires additional fee above this percent then a new purchase order must be used specifying the “new” requirements Fees and Permits, If applicable
All fees, expenses, and permits required by any Member in the completion of contracted work or for products delivered are the sole responsibility of the Vendor. It is the responsibility of the Vendor to obtain and pay for all relevant permits required by any organization regarding any work being done or product being delivered under this Contract.
Equal Opportunity; Equal Employment Opportunity (EEO) Disclosures It is the policy of PCA/Awarding Agency not to discriminate on the basis of race, color, national origin, gender, limited English proficiency or handicapping conditions in its programs. Vendor agrees not to discriminate against any employee or applicant for employment to be employed in the performance of this Contract, with respect to hire, tenure, terms, conditions and privileges of employment, or a matter directly or indirectly related to employment, because of age (except where based on a bona fide occupational qualification), gender (except where based on a bona fide occupational qualification) or race, color, religion, national origin or ancestry, handicapping condition, marital status, political affiliation or belief, or veteran status. Vendor further agrees that every subcontract entered into for the performance of this Contract shall contain a provision requiring non-discrimination in employment herein specified, binding upon each subcontractor. Breach of this covenant may be regarded as a material breach of the Contract.
Vendor is, and during the Term will remain, in compliance with Executive Order 11246, entitled “Equal Employment Opportunity” as amended by Executive Order 11375, and as supplemented in Department of Labor Regulations (41 CFR Part 60). Applicable ONLY to federally assisted construction contracts:
Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
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A final, non-appealable judgment by a court of competent jurisdiction under which Vendor was proven to discriminate in violation of this Section will constitute Vendor’s material breach of this Contract, whereupon PCA/PCA Awarding Agency may terminate this Contract.
Workforce
Vendor shall employ only orderly and competent workers, skilled in the performance of the services, if any, which shall be performed under this Contract. Vendor, its employees, subcontractors, and subcontractor’s employees may not use or possess any weapons, alcoholic or other intoxicating beverages, illegal drugs or controlled substances while on the job or on PCA Members’ property, nor may such workers be intoxicated or under the influence of alcohol or drugs on PCA Members’ property.
Subcontractors, If Applicable
If Vendor uses subcontractors in the performance of any part of this Contract, Vendor shall be fully responsible to the PCA Member for all acts and omissions of the subcontractors.
Nothing in this Contract shall create for the benefit of any such subcontractor any contractual relationship between Awarding Agency/PCA, PCA Members and any such subcontractor, nor shall it create any obligation on the part of PCA Members to pay or to see to the payment of any monies due any such subcontractor except as may otherwise be required by law.
Vendor represents and warrants that it is willing, able, and capable of obtaining, supervising, and being responsible for any subcontractors who perform and/or provide products and services related to this Contract.
Prime contractors must be familiar with and knowledgeable about 2 C.F.R. § 200.321 and be able to demonstrate that they took the “six affirmative steps” when selecting subcontractors. See paragraph titled PCA Compliant with 2 C.F.R. § 200.321 in the Support of Small and Disadvantaged Businesses.
Insurance, If Applicable
Vendor is required to provide PCA Member with copies of certificates of insurance, naming the Member as additional insured for Texas Workers Compensation and General Liability Insurance, within 14 business days of contract award and prior to the commencement of any work under this Contract. Certificates of Insurance, name and address of Vendor, the limits of liability, the effective dates of each policy, and policy number shall be delivered to Member prior to commencement of any work under this Contract. The insurance company insuring Vendor shall be licensed in the State of Texas or the state in which Member is located and shall be acceptable to the Member. Vendor shall give Member a minimum of ten (10) days’ notice prior to any modifications or cancellation of said policies of insurance. Vendor shall require all subcontractors performing any work under or relating to this Contract to maintain coverage as specified below. Vendor shall, at all times during the Term of this Contract, maintain insurance coverage with not less than the type and requirements shown below.
If a PCA Member in a state other than Texas has higher insurance requirements than those listed below, then such may be added to the Purchase Order or Job Order. Such insurance is to be provided at the sole cost of the Vendor.
These requirements do not establish limits of Vendor’s liability.
Specialty insurance, such as “marine insurance”, if required for a Purchase Order, may be listed as a line item and passed through to the Member.
All policies of insurance shall waive all rights of subrogation against PCA Members, and Members’ officers, employees and agents.
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Upon request, certified copies of original insurance policies shall be furnished to PCA Members. The Member, if requested, shall be named as an “additional insured” on insurance policies. The PCA Member reserves the right to require additional insurance should the PCA Member deem additional insurance necessary, in their sole discretion.
Minimum insurance requirements:
Automobile Liability Coverage: Combined Single Limit, each accident/any auto $1,000,000 Commercial General Liability, each occurrence $1,000,000 Damage to Rented Premises, each occurrence $50,000
Medical Expenses, any one person $5,000
Personal and Advertising Injury $1,000,000
General Aggregate $2,000,000
Products-Comp/Op Aggregate $2,000,000
Umbrella Liability, each occurrence $1,000,000
Excess Liability, aggregate $1,000,000
Workers Compensation state’s statutory limit
Employers’ Liability, each accident $1,000,000
E.L. disease-each employee $1,000,000
E.L. disease-policy limit $1,000,000
Performance and Payment Bonds, if Applicable
Vendor agrees to provide performance bonds and/or payment bonds, as required by law, based on the amount or estimated amount of any Purchase Order or Job Order, as applicable. TEX. GOV’T. CODE §2269.411. Pursuant to TEX. GOV’T. CODE §2253.021, a performance bond is required if a Job Order is in excess of $100,000 for PCA Members that are governmental entities subject to Chapter 2253; a payment bond is required if a Job Order is in excess of $25,000 for PCA Members that are governmental entities subject to Chapter 2253 and are not municipalities or a joint board created under TEX. TRANSP. CODE, Subchapter D, Chapter 22, and a payment bond is required if a Job Order is in excess of $50,000 for PCA Members that are governmental entities subject to Chapter 2253 and are municipalities or a joint board created under TEX. TRANSP. CODE, Subchapter D, Chapter 22. Other states may have similar statutes.
Vendor shall submit a letter from a Texas registered bonding (surety) company. It is recommended that it contain the maximum capacity per project and in aggregate. Please list Bond Rate.
Expenditures for all bonds shall be a pass-thru to the Member (with no additional administrative cost) and reconciled at the end of each project.
Customer Support
Vendor shall provide timely and accurate technical advice to Awarding Agency and PCA staff and Members.
Vendor shall provide reasonable training to PCA staff and PCA Members regarding products/services supplied under this contract by the Vendor, at no additional charge, upon request.
Members’ Property
In the event of loss, damage, or destruction of any property owned by or loaned by a PCA Member that is caused by Vendor or Vendor’s representative, agent, employee, or contractor, Vendor shall to the extent such loss, damage, or destruction is caused by Vendor or Vendor’s representative, agent, employee or contractor, indemnify PCA Member and pay to the PCA Member the full value of or the full cost of repair or RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
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replacement of such property, whichever is greater, within thirty (30) days of Vendor’s receipt of written notice of the PCA Member’s determination of the amount due. If Vendor fails to make timely payment, the PCA Member may obtain such money from Vendor by any means permitted by law, including, without limitation, offset or counterclaim against any money otherwise due to Vendor by the PCA Member.
Website Support
Vendor agrees to cooperate with PCA in publicizing contract information on the PCA website. Vendor also agrees to work with PCA in updating and maintaining current information on Vendor activities related to the Contract on the PCA website.
Vendor agrees to provide an electronic version of its logo for use on the PCA website upon request and provide other information as reasonably requested by PCA to help ensure that the PCA website is current and consistently updated.
Vendor agrees to promote its PCA contract by prominently displaying the PCA logo on its website with a link to the PCA website at www.pcamerica.org.
Promotion of Contract Marketing Plan
The marketing of Vendor’s company, products and/or services shall be the sole responsibility of Vendor.
PCA may supply Vendor with the PCA Members List that contain name, address, phone numbers, and/or email addresses. Members have primary responsibility for knowing the requirements for PCA Membership in the jurisdictions in which they operate. PCA will work with Vendors and Members to complete the PCA Membership process. Other items geared toward the joint-marketing of PCA and Vendor’s company and its products/services shall be at PCA’s sole discretion.
For so long as this Contract is valid and enforceable between the parties, Vendor agrees to display the PCA seal in its marketing materials, including, but not limited to, Vendor’s website and related marketing materials. Vendor shall submit all promotional materials to PCA and obtain written approval before Vendor finalizes or publishes promotional material bearing the PCA name or seal. Vendor may not release any press release or other publication regarding this Contract or PCA unless and until PCA first approves the press release or publication in writing.
PCA will work with the Vendor in presenting the Cooperative to perspective Members in support of the awarded contract.
Encouraging Members to circumvent this Contract by purchasing directly from Vendor may result in suspension or termination of Vendor’s awarded contract.
Ordering Procedures
Purchase Orders, including PCA contract number and title, are issued by the Member to the Vendor according to this Contract and any supplemental contract between the Vendor and Member. Vendors and Members must also send copies of Purchase Orders to PCA, unless otherwise stipulated by PCA. PCA may request confirmation of receipt of the Purchase Order from Vendor.
Invoicing Procedures; Payments
Packing Lists or other suitable shipping documents for products must accompany each shipment and must identify
(a) the name and address of the Vendor,
(b) the name and address or delivery location of the receiving entity, (c) the Purchase Order Number, and
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(d) detailed descriptive information identifying the item(s) delivered including quantity, item number, product code, item description, number of containers, etc., as appropriate.
Vendor shall submit invoices, in duplicate, directly to the Member at the appropriate location(s) specified by the Member. Each invoice shall include the Member’s Purchase Order Number and PCA contract number. All invoices shall be itemized to include the type of product(s) purchased and/or service(s) rendered. Vendor shall submit invoices in a timely manner during the Member’s fiscal year in which the product(s) and/or service(s) are purchased. The shipment tracking number or pertinent information for verification of the Member’s receipt shall be made available upon request by Member.
Member will make payments directly to Vendor. Member placing the Purchase Order or Job Order with Vendor shall alone be liable and/or responsible for payment for products and/or services ordered and must be invoiced directly by Vendor. In any case, payment will be made only after satisfactory delivery and acceptance of services/products in good order, including the necessary documentation indicated above, and only after receipt of an accurate Invoice from the Vendor including the necessary information indicated above.
Members will not be held responsible for any products delivered or invoiced without a valid current Purchase Order stating the PCA contract number and title.
Neither PCA, Awarding Agency nor any other Member shall be liable for the indebtedness of any other Member.
TEX. GOV’T. CODE §2251.021 shall govern when payments are due to the Vendor. Payments are due to Vendor by PCA Member whose governing body meets only once a month or less frequently, within fortyfive (45) days after the later of the following:
(1) the date Member receives the products and services under the Contract; (2) the date the performance of the service under the Contract is completed; or (3) the date Member receives an invoice for the products or service.
For Members whose governing bodies meet more often than once a month, payments are due by those Members within thirty (30) days after the later of the following:
(1) the date Member receives product(s) under the Contract; (2) the date the performance of the service under the Contract is completed; or (3) the date Member receives an invoice for products or services.
Vendor agrees to pay any subcontractors the appropriate share of the payment received from Member not later than the tenth (10th) day after the date the Vendor receives the payment from Member.
The exceptions to payments made by Member and/or Vendor listed in TEX. GOV’T. CODE §2251.002 shall apply to this Contract.
Job Order Contracting/Construction Only – New Products
New Products and pricing, or non-pre-priced, will be handled as defined in the UPB (Unit Price Book).
Sales and installation of proprietary new technology, software and equipment may be accomplished by taking the manufacturer’s published retail price on equipment and installation and applying the contractor’s bid coefficient and local cost index.
Engineering Services
Those companies submitting and doing work in Texas may NOT provide Engineering Services via this contract per TEX. GOV’T. CODE §791. In Texas, if engineering or architecture is required, the selection for such professional services shall be made by the PCA Member per Texas law. Vendors working in other states shall follow the requirements of those jurisdictions. ---
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Title and Risk of Loss, If Applicable
Whenever a PCA Member is purchasing (and not leasing) a product under this contract, title and risk of loss shall pass upon the later of Member’s acceptance of the product or payment of the applicable invoice.
Records Retention
Vendor shall maintain its records and accounts in a manner that shall assure a full accounting for all products/services provided by the Vendor to Awarding Agency and/or PCA Members under this Contract.
These records and accounts shall be retained by Vendor and made available for review by Members for a period of not less than seven (7) years (some jurisdictions require 5) from the date of completion of the service(s), receipt of product(s), the date of the receipt by the Member of Vendor’s final invoice or claim for payment in connection with this Contract, or the date Member makes final payments and closes pending matters in connection with a federal grant, whichever is later.
If an audit or contract compliance review has been announced, the Vendor shall retain its records and accounts until such audit or compliance review has been completed.
Monthly Vendor Reporting
Vendor shall provide PCA with a detailed monthly report and pro forma showing the total dollar volume of all sales under this Contract for the previous month in Microsoft Excel, in the format and with the information specified by PCA. Reports are due on the fifteenth (15) day of the month, after the close of the previous month and shall provide information regarding Purchase Orders and Job Orders during the previous month.
Vendor is responsible for collecting and compiling all sales under this Contract from all Members and submitting one (1) consolidated monthly report. The monthly report shall include, at a minimum, the date of each Purchase Order with scheduled start and completion date, Purchase Order number, Member name, city/town, and Purchase Order total dollar amount. The monthly report shall also include an overview of pending projects and purchase/job orders.
After a PCA Member signs a Purchase Order, the awarded Vendor shall submit a copy of the Purchase Order and/or supplemental agreement, if any, to PCA along with the mandatory monthly report with any change orders made prior to project completion.
Reports shall be submitted in Excel format to Purchasing Cooperative of America at P.O. Box 604, Hico, Texas 76457, or electronically to [email protected]. The Monthly Report Form is at www.pcamerica.org on the Forms Tab. Copies of signed purchase orders and supplemental contracts shall be turned into PCA along with the Monthly Report.
Administration Fee
The PCA Administrative Fee stated in the solicitation will be based on total sales made through this Contract.
Vendor shall honor and pay the Administration Fee for any sales resulting from this Contract that occurred within thirty (30) days at the completion of on-going work. Vendor shall pay PCA the contracted fee for monthly progress payments and/or at project completion within thirty (30) days.
Failure to pay the Administrative Fee in a timely manner may result in Vendor’s breach of this Contract and may result in suspension or termination of this Contract. In the event that Vendor’s contract expires or is terminated, Vendor agrees to pay the Administrative Fee for any projects extending beyond the expiration or termination date as those Purchase/ Delivery/Job Orders received prior to the expiration or termination are completed within thirty (30) days of the project or purchase order close out.
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Vendor must maintain a good record for compliance under the contract, timely reporting, and prompt payment of Administrative Fees.
Vendor shall make the check payable to “Purchasing Cooperative of America”; and send check to Purchasing Cooperative of America, P.O. Box 604, Hico, TX 76457. If convenient for the Vendor, the check may be mailed with the monthly report The Administrative Fee for this solicitation is two (2) percent, unless otherwise stated in Tab 6 Pricing.
Additional Fees and Reporting Information
Some states and other government/non-profit agencies require an additional fee to use another state’s or agency’s contracts in their jurisdiction. If an additional fee is requested and Vendor agrees, Vendor shall submit copies of the purchase orders involved and pay the additional fee to PCA who will then pay the entity involved. Additional fees must be discussed with PCA prior to acceptance of additional fee charges.
Awarded Contractors may not use PCA contract to request a contract from another agency or purchasing cooperative without the written approval of PCA as a requirement under Section 791 of the Texas Government Code. To do so without PCA written approval will automatically violate the provisions of this contract resulting in its immediate cancellation. Other cooperatives desiring to utilize PCA contracts must sign an Interlocal Agreement or contract with PCA defining the contract’s use and PCA payment requirements. Some non-Texas Governmental Jurisdictions do not require an Interlocal Governmental Contract and may join PCA without one by signing up on line.
If this contract is adopted by another cooperative or entity, the Awarded Contractor (Vendor) for this contract is still responsible for PCA fees based on the work performed for that entity, cooperative and/or that cooperative’s Members. All such work shall be reported on the PCA Monthly Report and fees paid accordingly.
Vendor Review
Awarding Agency and Purchasing Cooperative of America desire to provide quality Vendors with its Cooperative program. Vendor must maintain a good audit record for:
compliance under the contract
timely activity reporting, and
prompt payment of Administrative Fees
Right to Review, Audit and Inspect
Awarding Agency /PCA, PCA Members, any federal agency that has awarded federal funds/grant(s) to Member, and the Comptroller General of the United States, and/or any of their authorized representatives, shall, upon written notice, have the right to audit and examine all of Vendor’s records and accounts relating to this Contract and inspect any project performed by the Vendor relating to this Contract. Records shall be open to inspection and audit review and/or reproduction to the extent necessary to adequately permit evaluation and verification of:
a) Vendor’s compliance with this Contract and the requirements of the solicitation. b) Compliance with procurement laws, policies, and procedures, including, without limitation, reviewing/comparing pricing on invoices for Awarding Agency or Members. c) Compliance with provisions for computing billings to Members. d) Any other matter related to this Contract.
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Supplemental Contracts
The PCA Member and Vendor may enter into a separate, supplemental contract per purchase order. Any supplemental contract developed as a result of this Contract and/or the RFP is exclusively between the PCA Member and Vendor and shall have no effect or impact on Awarding Agency, PCA, any other PCA Member, or this Contract. Any supplemental contract between Vendor and PCA Member may be subject to immediate cancellation by the PCA Member (without penalty to the PCA Member) if, in the opinion of the PCA Member, the quality, service, specification requirements, and/or the terms and conditions are not maintained as stated in the supplemental contract. Copies of all supplemental agreements and purchase orders shall be sent to PCA by the Vendor as part of this contract. See “Compliance with Specifications and Contract” for further information in Tab 5.
Tax Exempt Status
All PCA Members that are Texas governmental entities or agencies are exempt from payment of Texas State Sales Taxes under TEX. TAX CODE §151.310 for the purchase of tangible personal property. Laws of other states govern the tax status of PCA Members in these other states. Vendor represents and warrants that it shall pay all taxes or similar amounts resulting from this Contract, including, without limitation, any federal, state, or local income, sales or excise taxes of Vendor or its employees. PCA Members shall not be liable for any taxes resulting from this Contract, except where otherwise required by law.
Tax Responsibilities of Vendor and Indemnification for Taxes Vendor is responsible for complying with all States’ tax laws of states in which they work and the federal government. Vendor and all subcontractor(s) of Vendor shall pay all federal, state, and local taxes applicable to Vendor’s operation, any persons employed by Vendor, and all subcontractors of Vendor.
Vendor shall require all subcontractors to hold Awarding Agency /PCA and the PCA Member harmless from any responsibility for taxes, damages, and interest. If applicable, contributions required under federal, state, and/or local laws and regulations and any other costs, including, but not limited to, transaction privilege taxes, unemployment compensation insurance, Social Security, and Workers Compensation, shall be the sole responsibility of Vendor.
Sales Tax-Texas Only
Upon request, each Member will provide a Tax Exemption Certificate to the Vendor. Texas government entities are public jurisdictions that are exempt from Texas sales, excise, and use taxes. Unless otherwise specified in this solicitation, Texas sales tax will not be included in any delivery order or purchase order or invoice submitted by any Vendor unless the Vendor has requested a Texas Sales Tax Exemption Certificate from the Member in writing and failed to receive the same within a reasonable period of time. The Limited Sales, Excise, and Use Tax Laws recognize the inclusion of tax exemption information as part of a purchase order document to be as binding as if it had been submitted separately, and by responding to this solicitation, the respondent agrees to accept tax exemption information in such form.
IRS Request for Taxpayer Identification Number and Certification, W-9 To receive payment under this Contract, Vendor shall have a current IRS W-9 Form on file with the Member.
Other States’ Tax Requirements
Payment of taxes by PCA Members Outside of Texas – PCA Members outside of Texas will pay only the rate and/or amount of taxes per the purchase order sent to the Vendor as appropriate to the specific PCA Member.
State and Local Transaction Privilege Taxes – The PCA Member is subject to all applicable state and local transaction privilege taxes. Transaction privilege taxes apply to the sales of products and are the sole RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
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responsibility of Vendor, as the seller, to remit. Failure to remit taxes from the PCA Member, as the buyer, does not relieve Vendor, as the seller, from its obligation to remit taxes.
Severability
In the event any one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions, and the Contract shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it.
Waiver
No claims or rights arising out of a breach of this contract can be discharged in whole or part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party.
No failure on the part of either party at any time to require the performance by the other party of any term hereof shall be taken or held to be a waiver of such term or in any way affect such party’s right to enforce such term, and no waiver on the part of either party of any term hereof shall be taken or held to be a waiver of any other term hereof or the breach thereof. No waiver, alteration, or modification of any of the provisions of this Contract shall be binding unless in writing and signed by duly authorized representatives of the parties hereto.
Participation in PCA Program
Vendor acknowledges and agrees that continued participation in the PCA Cooperative Program is subject to PCA’s sole discretion and that Vendor may be removed from the Program at any time, with or without cause, in PCA’s sole discretion. All work resulting from this Contract must cease immediately after completion of the final accepted Purchase Order.
Nothing in this Contract or in any other communication between PCA and Vendor may be construed as a guarantee that PCA Members will submit any Purchase Order to Vendor at any time.
Vendor agrees to use commercially reasonable best efforts to provide the product(s) and/or service(s) subject to this Contract. Vendor shall furnish all supervision, labor, tools, equipment, permits, licenses, transportation, insurance, material, and supplies necessary to complete any scope of work, Purchase/Job Order under this Contract. Vendor shall use skilled, trained personnel, who shall be supervised by Vendor.
Remedies for Non-Performance of Contract and Termination of Contract Should the participating PCA Member suspect or find that the Contractor or any of its subcontractors are not in compliance, PCA Member may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the contract for default, and suspension and/or debarment of the contractor. All costs necessary to verify compliance are the responsibility of the contractor.
This Contract shall remain in effect until
(1) Contract expires by its terms.
(2) For Convenience: PCA may terminate this Contract, in whole or in part, without penalty and without cause, by giving (30) days written notice of such termination to contractor. (3) For Cause: Awarding Agency may terminate this contract if Contractor fails to perform as agreed or is not performing to the standards expected by PCA Member and PCA. (4) The Contract is terminated by mutual consent of PCA and Vendor with thirty (30) days’ written notice. All active purchase orders must be completed.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Awarding Agency /PCA further reserves the right to terminate the Contract immediately in the event Vendor fails to:
(1) Meet schedules, deadlines, and/or delivery dates within the time specified in the RFP, this Contract, and/or a Purchase/Job Order;
(2) Make any payments owed; or
(3) Otherwise perform in accordance with this Contract and/or the RFP.
PCA reserves the right to terminate the Contract immediately, with written notice to Vendor, if PCA believes, in its sole discretion that it is in the best interest of Awarding Agency or PCA Members to do so.
Vendor agrees that Awarding Agency/PCA shall not be liable for damages in the event that Awarding Agency/PCA declares Vendor to be in default or breach of this Contract and/or the solicitation. In the event of a breach or default of the Contract and/or the solicitation by Vendor, Awarding Agency reserves the right to enforce the performance of the Contract in any manner prescribed by law or deemed to be in the best interest of Awarding Agency PCA Members.
New Texas Government Code for Work Done in Texas (as needed by Vendor and Member) For contracts entered into on or after January 1, 2016, Texas Government Code Chapter §2252.908 (H.B. 1295) provides that a Texas governmental entity or state agency may not enter into a contract that either (1) requires an action or vote by the governing body of the entity or agency or (2) has a value of at least $1 million, unless the business entity submits a disclosure of interested parties to the governmental entity or state agency.
The Texas Ethics Commission (Commission) has adopted a certificate of interested parties form (Form 1295) and adopted rules requiring the business entity to file Form 1295 electronically with the Commission.
Information from the Commission regarding the requirements, including rules and filing information, are available on the Commission’s website at the following links:
https://www.ethics.state.tx.us/tec/1295-Info.htm
https://www.ethics.state.tx.us/whatsnew/FAQ_Form1295.html https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm Awarding Agency /PCA is not a business entity under this law (1 Tex. Admin. Code 46.3(b)). However, PCA Vendors may be business entities and may, for certain purchases and contracts with PCA Members, be required to file disclosures under Texas Government Code Chapter 2252. It is Vendor’s responsibility to determine the applicability of, and comply with, all disclosure laws including Chapter 2252. Disclosure will not be handled by Awarding Agency administration on behalf of PCA Member.
Rev. 09/13
SUBSTANCE ABUSE POLICY
PURPOSE:
Employees are ProForce Marketing's (“ProForce”) most valuable resource, and for that reason, their safety and health are of paramount concern. ProForce maintains a strong commitment to its employees to provide a safe workplace and to establish programs promoting high standards of safety and health. Consistent with the spirit and intent of this commitment, ProForce expects employees to report to work in proper condition to perform their duties. The intent of these guidelines is to prevent the use and presence of illegal drugs and alcohol in the working environment. Use of these substances poses a serious threat to the health and safety of all employees.
Consistent with ProForce’s strong commitment to its employees, we encourage anyone with a drug or alcohol problem to come forward and seek assistance in a confidential manner.
POLICY:
All levels of employees at ProForce are covered by the terms of these guidelines. Applicants for employment are also covered by this policy. This policy in no way creates an obligation or contract of employment. The company reserves the right to alter or amend the program at any time at its sole discretion. If any part of this policy is determined to be void or unenforceable under state or federal law, the remainder shall remain in full force and effect.
DEFINITIONS
(a) Under the Influence means, for the purpose of this policy, that the employee is affected by drugs or alcohol or the combination of a drug or alcohol in any detectable manner. (b) Legal Drug includes prescribed drugs and over-the-counter drugs that have been legally obtained for the user and are being used for the purposes for which they are prescribed and manufactured. (c) Illegal Drug means any drug that (i) is not legally obtainable, or (ii) is legally obtainable, but has not been legally obtained or legally used.
(d) ProForce premises include all areas in which ProForce operates, including but not limited to, its property, company owned or leased vehicles or equipment, privately owned vehicles entering or parked on the property or in use on the property, lockers, desks, work spaces, and storage facilities, and any area where company business is conducted.
POLICIES
(a) The sale, possession, transfer, use, manufacture, or purchase of drugs or alcoholic beverages on company property or during working time is against company policy and is grounds for immediate discharge. (b) The illegal sale, purchase, transfer, use, manufacture, or possession of drugs while an employee is off duty and off company premises may be grounds for immediate discharge. (c) Employees reasonably suspected of sale, possession, transfer, use, manufacture, purchase, or being under the influence of drugs or alcohol on company premises or during working hours may be suspended without pay pending investigation of the circumstances.
(d) Employees’ personal property which is brought on company premises will be subject to search. All searches under this policy will occur with the utmost discretion and consideration for the employees involved. Employees refusing to allow a search will be discharged.
(e) It is against ProForce policy for an employee to report to work under the influence of intoxicants such as alcohol or illegal drugs, as well as prescribed drugs that induce an unsafe mental or physical state. Employees who violate this policy will be subject to disciplinary action, up to and including termination. (f) For the purpose of this policy, an employee is presumed to be under the influence of drugs or alcohol if urinalysis, blood test, or other acceptable positive quantitative proof shows drug or alcohol usage. (g) Arrest for, and/or conviction based on, drug trafficking violations are grounds for suspension or termination. [;e)!Xl@FORCE
----LAW ENFORCEMENT
Firearms and Tactical Equipment for Law Enforcement Professionals Prescott, Arizona
Corporate Office & Support Center
3009 North Highway 89 • Prescott, AZ 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law Enforcement/Fire & Military Store
655 Berry Street. Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
2 TESTING
Reasonable Cause
ProForce will conduct drug screening for reasonable cause. Reasonable cause means that ProForce believes the actions, appearance, or conduct of the employee are indicative of the employee being under the influence of an illegal drug or alcohol. ProForce will only conduct reasonable cause testing when there are objective facts and reasonable inferences can be drawn from those facts. The objective facts and inferences may be based upon, but not limited to, the following items:
(a) Observable phenomenon, such as direct observation of drug use and/or the physical symptoms or manifestations of being under the influence of a drug or alcohol;
(b) Abnormal conduct or erratic behavior while at work, absenteeism, tardiness, or deterioration in work performance; (c) A report of drug use provided by a reliable and credible source which has been independently corroborated; (d) Evidence that an individual has tampered with a drug test during their employment with ProForce; or (e) Information that an employee has caused, or contributed to, an accident at work while under the influence of drugs or alcohol.
Procedures
(a) Drug testing will be conducted in two steps:
(1) Initial drug screening will be done by methods such as the Enzyme Immunoassay Test (EMIT) or other currently acceptable methods;
(2) Confirmation of a positive screening test will be conducted by an approved method, such as the use of Gas Chromatography/Mass Spectrometry (GC/MS) equipment by a Substance Abuse and Mental Health Administration (SAMHA) or College of Pathology (CAP) approved laboratory. (b) Alcohol testing will be conducted in two steps:
(1) Testing for the presence of alcohol may be conducted by a currently approved breath testing apparatus (Breathalyzer) or other appropriate currently accepted devices; (2) Confirmation of an initial breath test showing a positive test result for alcohol will be confirmed by a currently accepted method meeting state and local regulations. (c) ProForce reserves the right to require drug and alcohol testing of all employees, including, but not limited to, the following categories or groups, at any time:
(1) Applicants - All applicants will be required to submit to drug and/or alcohol testing. Any refusal to submit to pre-employment drug and/or alcohol testing will result in the individual no longer being considered for employment;
(2) Contractual - As necessary to comply with the contractual or legal obligations of our customers, clients, the federal government, or individual state drug-testing laws. Those employees affected by these types of tests will be notified as to the specific requirements as information becomes available. (d) Refusal of an employee to submit to or cooperate with the administration of an alcohol or drug test will result in termination. Any attempt to invalidate or circumvent a drug test will also result in termination. (e) Any employee who has failed a drug test or alcohol test will be notified in writing. Such employee, upon making a written request within 5 days of notification by ProForce of the initial test result, has the right to:
(1) obtain the written test results;
(2) have the initial specimen retested at his or her expense at a SAMHA approved lab of their choice, by making a written request within 5 days of notification by ProForce of the initial test result; and (3) explain, in a confidential setting, the positive test result. (f) All test results will be kept strictly confidential, and access will be limited to:
(1) the tested employee; and
(2) individuals designated by ProForce to receive and evaluate the test results or hear the explanation of the employee.
VIOLATION OF THIS POLICY
Any violation or failure to comply with the terms of this policy will result in disciplinary action up to and including termination.
SUBSTANCE ABUSE TESTING CONSENT AND RELEASE FORM
I hereby acknowledge that I have received, and read, or been informed of the Company's Substance Abuse Program, and understand the contents of the Program. I do hereby agree to be bound by the terms of that program as a condition for employment and for purposes of applying for, accepting, or continuing employment with Davidson’s, Inc. I also hereby state that I am not a user of illegal controlled substances.
I understand and consent freely and voluntarily to the Company's request for a blood, urine, or other specimen sample testing. I hereby release and hold Davidson’s, the laboratory, its employees, agents, and other program contractors, harmless from any liability arising from this request to furnish this or any such specimen or sample, the testing of the specimen or sample, and any decisions made concerning my application for employment or my continued employment, based upon the results of any such tests. I consent to allow any Company employee, who has been authorized and designated by Davidson’s for such purposes, or any physician, laboratory, hospital, or medical professional, that has been authorized and designated by the Company for such purposes, to perform appropriate chemical tests for the presence of alcohol, drugs, or other controlled substances.
I further state that I have read the foregoing consent and release form, or had it read to me, and know the content thereof and have freely and voluntarily affixed my signature on this document.
____________________________ _________
APPLICANT/EMPLOYEE DATE
SIGNATURE
____________________________
PRINT NAME
lP!fJ.@FORCE
----LAW ENFORCEMENT
Fir,earms and Tactical Equipment for Law Enforcement Professionals Prescott, Arizona
Corporate Office & Support Center
3009 North Highway 89 • Prescott, AZ 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law Enforcement/Fire & Military Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
TAB 4 - SIGNATURE FORMS AND CHECKLIST
This checklist is provided for your convenience. Complete and submit all of the attached forms:
Form # Form Title
A. Contract First Page for entering Company Legal Name
B. Contract Acceptance and Signatures Form
Texas Law Requirement: Submitting a signed Contract Acceptance and Signatures Form is required. If this Form is NOT SIGNED, the response will be DISQUALIFIED.
B cont’d - Exceptions: This form MUST be filled out if there are ANY EXCEPTIONS to the contract to be considered by Awarding Agency/PCA.
Follow the instructions on the form, enter the legal company name, date, and obtain an authorized signature.
If there are no exceptions, this form does not need to be signed.
C. Conflict of Interest Questionnaire
D. Antitrust Certification Statement
E. W-9 Request for Taxpayer Identification Number and Certification F. Vendor Certification Forms
G1. SB 9 Contractor Certification: Contractor Employees G2. SB 9 Contractor Certification: Subcontractor
H. Contractor Certification-Arizona Requirement
I. Bond Letter, If Required
J. Certification Regarding Debarment, Suspension and Other Responsibility Matters K. Addendum(s), If Issued
L. Vendor Questionnaire and Company Profile
X
X
X
X
X
X
X
X
X
X
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RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
FORM A TAB 3 - CONTRACT TERMS AND CONDITIONS
CONTRACT BETWEEN
CITY OF O’DONNELL, TEXAS (“PCA AWARDING AGENCY”)
AND
_________________________________________________________________ (VENDOR’s full name including aka or dba if applicable) FOR
Fire, Safety, Security, Surveillance, Equipment,
Service and Related Items
This Contract is entered into between the PCA Awarding Agency and Vendor, having submitted a response to RFP # OD-327-21 issued by Purchasing Cooperative of America (“PCA”) (“Cooperative”) and whose response has been accepted and awarded by the PCA Awarding Agency. Any exceptions to the Terms and Condition must be noted on the Compliance and Exceptions Form or on pages attached to the Form.
Responses that are qualified with conditional clauses, items not called for, or other irregularities may be considered non-responsive by the Awarding Agency/PCA and eliminated from further consideration.
In consideration of the mutual covenants and conditions contained in this Contract and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Awarding Agency and Vendor, intending to be legally bound and subject to the terms, conditions, and provisions of this Contract, agree as follows:
Entire Agreement
The term “Contract,” as used in this document, means the comprehensive collection of:
Contract Terms and Conditions, the solicitation and all attachments and addendums thereto; Specifications included in the solicitation;
Completed and signed forms;
Respondent’s entire response to the solicitation;
Respondent’s Notice of Award document;
Any negotiated items in writing that become amendments and/or addendums to the contract; and Additional terms, conditions, or instructions contained in each individual Purchase Order issued by any Member(s) of the Cooperative.
Collectively, these documents represent the entire agreement between the contracting parties.
The Contract, the solicitation, Vendor’s response to the solicitation, the attached and incorporated attachments, addendum, and/or exhibits, if any, and the Supplemental Contract, if any, contain the entire agreement of the parties relative to the purpose(s) of the Contract and supersede any other representations, agreements, arrangements, negotiations, or understandings, oral or written, between the parties to this Contract. In the event of a conflict between this Contract and the solicitation or Vendor’s response to the solicitation, this Contract shall control. This Contract supersedes any conflicting terms and conditions on any Purchase Order, invoices, checks, order acknowledgements, forms, purchase orders, or similar commercial documents relating hereto and which may be issued by Vendor after the Effective Date of this Contract.
In addition to this Contract, a Supplemental Contract (agreement) between Vendor and the PCA Member Proforce Marketing, Inc. dba Proforce Law Enforcement
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Form B – Contract Acceptance and Signatures
Must be signed at Submission of Proposal
Acceptance and Exceptions
The undersigned Vendor acknowledges that he/she has examined this solicitation, the accompanying forms and contract terms and conditions, and scope and specifications associated with this solicitation.
The undersigned Vendor hereby agrees to furnish products and/or services in strict compliance with the terms, specifications, and conditions of the solicitation, the Contract, and the Vendor’s response.
The undersigned certifies that he or she is an officer of the company and has authority to negotiate and contract for the company named below and meets/agrees with all of the terms and conditions of this Contract and the solicitation.
No Exceptions. In the absence of any exception entry on this form, the Vendor assures Awarding Agency of their full compliance with the solicitation, the accompanying forms and contract terms and conditions, scope and specifications associated with this solicitation.
Exceptions as Listed on Attached Page(s). ANY AND ALL EXCEPTIONS TO THE CONTRACT
TERMS AND CONDITIONS OF THIS CONTRACT MUST BE NOTED ON THE COMPLIANCE AND EXCEPTIONS FORM AND REFERENCE THE SPECIFIC TERM/CONDITION. NO OTHER EXCEPTIONS TO THE CONTRACT TERMS AND CONDITIONS WILL BE CLAIMED.
Awarding Agency will consider any exceptions during contract award evaluation and reserves the right to accept or reject any and all responses based on any exception indicated.
Company Name:
Address:
City/State/Zip Code:
Phone: Email:
Authorized Company Signature Date
Printed Name, Title:
Acceptance by Awarding Agency
Term of Contract ____________________________ to ___________________________________ Unless otherwise stated, this Contract is for a period of one (1) year with an option to renew annually for an additional four (4) years if agreed upon by Awarding Agency and Vendor. Unless informed otherwise, the renewal shall be automatic on anniversary date. Vendor shall honor all administrative fees for any sales resulting from this Contract whether Vendor is awarded a renewal or not.
Awarding Agency Authorized Signature Date
Printed Name:
X
Proforce Marketing, Inc. dba Proforce Law Enforcement
2625 Stearman Rd., Ste. A
Prescott, AZ 86301
928-776-7192 [email protected]
1/21/2021
Karen M. Berggren, Contract Specialist
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RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Form B continued – Compliance and Exceptions Form
(fill-out only if there are exceptions)
In the absence of any exception entry on this form, the Vendor assures Awarding Agency of their full compliance with the solicitation, the accompanying forms and contract terms and conditions, scope and specifications associated with this solicitation.
Awarding Agency/PCA will consider any exceptions indicated below in its contract award decisions.
Awarding Agency /PCA reserves the right to accept or reject any and all responses based on any exception indicated on this form.
List all exceptions your company is submitting (Use additional pages, as necessary).
Signature(s) below are only required if the box is checked and there are exceptions listed above.
The undersigned Vendor hereby agrees to furnish products and/or services in strict compliance with the terms, specifications, and conditions of the solicitation, the Contract, and the Vendor’s response.
Company Name (Please Print) ________________________________________________ Authorized Signature: ________________________________________________________ Date: _____________________________________
**************************************************************************************** Exception(s) Accepted
Exception(s) Rejected – New Form B must be re-submitted; if not submitted, award will not be recommended.
Exception(s) Partially Accepted – New Form B must be re-submitted with rejected items removed; if not submitted, award will not be recommended.
PCA/Awarding Agency Authorized Signature ________________________________________________ Date: _____________________________________
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RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
FORM C – CONFLICT OF INTEREST QUESTIONNAIRE
To comply with TEX. LOCAL GOV’T. CODE, Chapter 176, Disclosure of Certain Relationships with Local Government Officers, any company that does business with Awarding Agency must fill out a Conflict of Interest Questionnaire (CIQ) whether or not a conflict of interest exists.
A conflict of interest exists in the following situations:
(1) The person has employment or other business relationship with a Member of the Awarding Agency approving Board, Council, or other approving Authority, or with a local government officer listed below or a family Member resulting in the officer or family Member receiving taxable income, and/or
(2) Your company has given one of the Awarding Agency’s local government officers or family Member(s) one or more gifts (excluding food, lodging, transportation, and entertainment) that has an aggregate value of more than $250.00 in the twelve (12)-month period preceding the date the officer becomes aware of an executed contract or consideration of the person for a contract to do business with PCA.
IF NO CONFLICT OF INTEREST EXISTS, YOU MUST FILL OUT BOX 1 AND TYPE N/A ON BOX 3 OF THE CIQ FORM, SIGN, AND DATE IT.
Going forward, a Conflict of Interest Questionnaire must be filed within seven (7) business days after the company becomes aware that a conflict of interest exists.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Proforce Marketing, Inc. dba Proforce Law Enforcement
N/A
1/21/2021
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor doing business with local governmental entity This question.naire reflects changes made to the law by H.B. 23, 84th leg., Regular Session. OFRCE USE ONLY Tl-is questionnaire is bea,g filed i'l accordance with Chapter 176, Local GovM'l"Aelll Code, by a vendor who Da.le Reo&NeCI has a busn&Ss relationship as dei ned by Section 176.001(1-a) with a local ~ernmentaJ entity and the vendor meets requirements under Section 176.00S(a).
By law lhis questiomaire must be ied with the records admnstr8rot of lhe local governmental entity nol later th;ln tlvo 7th h,1$,~ rl.:iy l'lfl"'r lhiA rb:it"' lhiA v..ntinr ho>rlnm"'tt -;:i.m nf fw:tq lh;:it M(111irA tM W l"'m"'nt In h,,i filed. See Section 176.006(&-1), l.®al Government Code.
A vendor commits an offense if thevendor knoNi,gly violates Section 176.006, local Government Code. An offense under lhis section is a misdemeanor.
!J Name of vendor who has a business relationship with local governmental entity. 1J □ Check this box ifyouara filing an update to a previously filed questionnaire. (The law reqlires thatyoufila an updated completed questionnaie with the appropria:e fifing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) lJ Name of local government officer about whom the information is being disclosed.
Name of Officer
.!J Describe each employmem or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(aX2XA). Also describe any famity relationshipwith the local government officer.
Complete subpans A and B for each emplCJIJment or business relationship described. Attach iddfrional pages to this Form CIQ as necessary.
A. Is the local gotemment officer or a family member of the officer receiving or fike:Y to receive taxable income, other than investment income, from the vendor?
~ Yes No
B. Is the vend« receiving or likely to receive taxable income, other than investment in:ome, from or at the direction of the local government otfl08r or a family member of the officer AND the taxable ina:,me is not received from the local g01emma,ta1 entity?
~ Yes No
~ Describe each emplCJIJff'Kftt or business relationship that the vendor named in Section 1 maintains with a corporation or other business entitY with respect 10 which the local government officer serves as an off~:er or direct0r, or holds an ownership interest of one percent or more .
.!l
□ Check this box if the vendor has given the local government officer or a family member of !he officer one or more gifts as oescl1D8CI 1n tiacnon 176.003(a)(2)(1::1J, exCJUamg gins aescnDGa m :sea1on 176.000(a.1).
2.J
Signature of vendor «-,g business with the governmental entity Dale Form provided by Texas Etl'ics ComnisSO'l www.ethics.state.bc.us Rei,isecl 11/30/2015 RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found al hllpJ/www.s1a1u1es.legis.sta1e.1x.us/ Docs/LG/htm/LG.176.hlm. For easy reference, below are some of the sections cited on this form.
Local Go vernment Code § 176.001 (1-a): "Business relationship* means a connection between two or more parlies based on commercial aclivily of one of lhe parties. The term does not include a connection based on:
(A) a transaction that is subject 10 rate or fee regulation by a federal, stale, or local governmental entity or an agency of a federal, stale, or local governmental entity; (B) a tran saction conducted al a price and subject 10 terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a stale or federal agency and that is subject 10 regular examination by, and reporting 10, that agency.
Local Government Code§ 176.003(al{2){A) and (Bl:
(a) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
·-
(2) the vendor:
{A) has an employment or other b usiness relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the dale that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with lhe vendor;
{B) has given to the local government officer or a family member of the officer one or more gifts Iha! have an aggregate value of more 1han S 100 in the 12-month period preceding the dale 1he officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a conlracl with lhe vendor.
Local Government Code § 176.006{al and {a-1 l
(a) A vendor shall file a completed conflicl of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1 ) has an employment or other business relationship with a local government officer o f that local governmenlal enlily, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental en tity, or a family member of the officer, one or more gifts wilh the aggregate value specified by Section 176.003(a)(2){B), excluding any gift described by Section 176.003(a-1 ); or
(3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of:
(1 ) the dale that the vendor:
{A) begins discussions or negotiations to enter into a contract wilh the local governmental entity; or
{B) submits 10 the local governmental entity an application, response 10 a request for proposals or bids, correspondence, or another writing related to a potential contract wilh the local governmental entity; or
(2) the dale the vendor becomes aware:
{A) of an employment or other business relationship with a local government officer, or a family member of the o fficer, described by Subsection (a); {B) that the vendor has given one or more gifts described by Subsection {a); or {C) of a family relationship with a local government officer.
Form provided by Texas E1hics Commission www.elhics.state.tx.us Revised t 1/3012015 RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Form D – Antitrust Certification Statement
TEX. GOV’T. CODE §2155.005
I affirm under penalty of perjury of the laws of the State of Texas that:
I am duly authorized to execute this contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (“Company”) listed below; In connection with this proposal, neither I nor any representative of the Company has violated any provision of the TEX. BUSINESS & COMMERCE CODE, Chapter 15, Texas Free Enterprise and Antitrust Act;
In connection with this proposal, neither I nor any representative of the Company have violated any federal antitrust law; and
Neither I nor any representative of the Company has directly or indirectly communicated any of the contents of this proposal to a competitor of the Company or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Company.
I further affirm under penalty of perjury of the laws of the State of Texas that:
The proposal submitted by the Company is genuine and is not collusive or sham;
The Company has not colluded, conspired, connived or agreed, directly or indirectly, with an entity or person, to put in a sham proposal or to refrain from responding, and has not in any manner, directly or indirectly, sought by Contract or collusion, or communication or conference, with any person, to fix the bid price or of any other Vendor, or to fix any overhead, profit or cost element of said bid price, or of that of any other Vendor, or to secure any advantage against Awarding Agency or any person interested in the proposed contract; and
All statements in Vendor’s proposal are true.
Vendor: ________________________________
Address: _______________________________
_______________________________
_______________________________
Phone: ________________________________
Fax: ________________________________
Company Official Authorizing Response:
______________________________________
Signature
______________________________________
Printed Name
______________________________________
Title
Proforce Marketing, Inc.
2625 Stearman Rd., Ste. A
Prescott, AZ 86301
928-776-7192
928-445-3468
Karen M. Berggren
Contract Specialist
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Form E
Proforce Marketing, Inc.
Proforce Law Enforcement
X
2625 Stearman Rd., Ste. A
Prescott, AZ 86301
8 6 1 0 2 2 8 7 4
1/1/2021
'""" W-9 Request for Taxpayer Give Fonn to the
(Re'/. Octoo« 201~ Identification Number and Certification requester. Do not DepartmEwrt or trie neesi.,y send t o the IRS. rrtemal Re\'«!ueSEl'V1ce Goto www.irs.gov/FonnW9for instructions and the latest infonnation. 1 Name (as snown on '/Of.I nccme tax retufll. Name ts requIrea on tn5 Ine: oo not Ieeve tNa 1ne Olank. 2 BusW'le6S namel<lsrogaroea entity name. If arrerem rn:m 800'Ye " ~ 3 O'\EICk appropriate oox ror rnaerai tax ClaSSlbtlOn or tne persoo wnose nane ts en.ereCJ oo .-.e 1. CheCk on1y one or tne 4 EXEmpt1011$ (COOes apP'f «uy to C, ronow1ng seven 00xes. cert8l'I entttle6.. not hCIMCluais: see B. r15tructlons on page 3): C D n:IMC1uavao1e p-oprietcr or D ccorpcnuon D s corporattcn □ Partnership D Trustlesta:e 0 · f mgie-memw LLC exerrp1 payee cooe {If ~ B. 0 --- ~,, ·13 D Umrtecl 11a01ny ClClfOPMIY. Enter the tax Classmcatton (C..C corpcrabon, S..S COl'pcratton. P .. PartnefslUP) --- 0 .. Note: Cl'IE!Ck tne approp,ate 00x n tne lne at10ve ror tne tax ciass.rleatl:in or tne sIng1~memoer owner. oo not crieck ExemptlOO nan FATCA reportng -- LLC rr tne LLC • ciassmea as a singi~m«noer LLC tnat ts aisregaroea irom tne owner unl8S$ lhe owner or tne LLC 18 .• C C00efll'8ny) ct ;; anocner LLC tnat 18 not a1sregaroea rrcm tne owner ror u.s. reaerai tax pupo688. ocnerw,se, a Slng)e-memoer LLC trw "' 1s Cb'egaroeo nom tne O'Amr st10u1C1 cnecl( tne ap?"OP'late oox tcr tne tax ciassmcauon or rts owner. [ □ otner (see lnstrucUons) ► ~IO«IXU'IIS~CUtstllllhllU.&J ,,, s AOClre6S (l'Unoer. street. ano apt or ai1te no.) see Ntruct:Jons. RecJ)ester'sname ano aacrress(OptlonaJ) £ 6 aty. state. ana ZIPCOCle
7 ust account numC>eC'(S) here (optJonal)
-· ■ Taxpayer Identification Number (TIN)
En 1 SOdal secunty n1JT1Det I ter Y0U: TIN in the ap~pri~te ~ . '!"ti~ TIN provided must.match l!"e name given on line 1 to avoid backup withholding. For individuals, this 1s generally your SOCJal S8C1Jrity nunbe< (SSN}. Howeve<, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For othE!C' entities, it is you, employer identification number {EIN). If you do not have a number, see How to get a TIN, later.
[II] -[I] -I I I I I or
Note: If the account is in more than one name, see the instructions for line I Also see !I/hat Name and Number To Give the Requester for guidelines on whose number to enter.
I EmplO'J@'t Identification numbef
Certification
Under penalties of perjury, I certify that:
1. The number shown on this fonn is rrtf correct taxpayer identification number (or I am waiting for a number to be issued to me): and
2. I am not wbject to backup withholding because: (a) I am exempt from backup withholding, or {b) I have not been notified by the Internal Revenue Service ~RS) that I am subject to backup withholding as a resuli of a failLre to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup wrthhokling; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA coc:le(s) entered on this form (d any) indicating that I am exempt from FATCA reporting is oorrect.
Certification instructions. You must Cros6 out item 2 above if you haYe been notified by the IRS that you are currently subject to backup withholding because you have failed to report aD interest and dividends on your tax rettm. For real e;ta~e transacticnS-, aem 2 does not apply. For mortgage interest paid. acquisition or abandcnment of s8CU"8CI property, cancellation of debt, contribuicns to an individual retnment arrangement-ORA), end generalty, payments other than interest and dividends, you are not required to sig, the certification, but you must provide your oorrect TIN. See the instructions for Part II, later.
Sign
Here I Signature or U.S. person ►
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future d8\l'elopments. For the latest infonnation about devOOpments related to Fonn w.g and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.
Purpose of Form
An individual or entity (Fonn w.g requester) who is required to file an information retum with the IRS must obtain you, correct taltpeye< identification number (TIN) which may be Vo'-" social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer ideotification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. Examples of information returns include, but are not limaed to, the following.
• form 1099-INT (.,terest earned or paidj
cat. NO. 10231X
oa ►
• Form 1099-0IV (dividends, ind uding those from stocks or mutual funds)
• Form 1099-MISC (various types of income, prizes, aw.wds, or gross proceeds)
• Form 1099-B (stock or mutual fund sales and certain other transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and thi'd party network transactions) • Form 1098 (home mortgage interest). 1098-E (student loan interest). 1098-T (tuition)
• Form 1099-C (canceled debt)
• Fonn 1099-A (a~isition or abandonment of SE!CU"ed property) Use Form w .g only if you are a U.S. person (inc1uding a resideot alien), to provide you, correct TIN.
H you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What is backup withholding. la.ter.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Form F – Vendor Certifications Form
Vendor, by completing the signature section at the end of Form F, acknowledges that they have read and understand these provisions, laws, acts, regulations, etc., and certify compliance thereto.
STATE OF TEXAS CERTIFICATIONS
TEXAS FAMILY CODE
Section 14.52 of the TEX. FAMILY CODE, added by S.B. 84, Acts, 73rd Legislature, R.S. (1993). No sole proprietor, partner, majority shareholder of a corporation, or an Owner of 10% or more of a business entity that is 30 days or more delinquent in paying child support under a court order or a written repayment contract is eligible to respond or receive a state contract.
TEXAS FELONY CONVICTION NOTICE
TEX. EDUC. CODE §44.034, Notification of Criminal History of Contractors, provides: (a.) A person or business entity that enters into a contract with a Texas school district must give advance notice to the district if the person or an Owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony. (b.) A Texas school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a.) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract. (c.) This section does not apply to a publicly held corporation.
STATE OF TEXAS FRANCHISE TAX
Vendor certifies, by submitting a response to the solicitation, that Vendor is not currently delinquent in Vendor’s payment of any franchise taxes or other taxes owed to the State of Texas.
OSHA
Occupational Safety and Health Administration (OSHA). Vendor, its subcontractor(s), and their respective employees shall comply fully with all applicable federal, state, and local safety and health laws, ordinances, rules, and regulations in the performance of services under this contract. In case of conflict, the most stringent safety requirements shall govern. Vendor shall comply with all safety guidelines and standards as required by PCA Members. Vendor shall indemnify and hold Awarding Agency/PCA, PCA agents, and/or PCA Member(s) harmless from and against all claims, demands, suits, actions, judgments, fines, penalties, and liability of every kind arising from the breach of Vendor’s obligations under this provision.
PREVAILING WAGE RATES
Vendor and all subcontractors of Vendor shall comply with all laws regarding prevailing wage rates, including, but not limited to, TEX.
GOV’T. CODE §2258, applicable to the construction of a public work, and any related federal requirements, including the DavisBacon Act, (40 U.S.C. Section 276a et seq.), and its subsequent amendments. In the event TEX. GOV’T. CODE 2258 applies to a product or service provided by Vendor to a Member, Vendor and any subcontractor(s) shall comply with the prevailing wage rates set by the Member. Certified payroll shall apply and must comply with FEMA requirements for equipment rentals and expendables. A contractor or subcontractor does not violate this section if a public body awarding a contract does not determine the prevailing wage rates and specify the rates in the contract, per TEX. GOV’T. CODE §2258.023. Also, McNamara-O’Hara Service Contract Act (41 U.S.C. 351).
PROHIBITION ON DOING BUSINESS WITH INDIVIDUALS, ENTITIES OR COUNTRIES SANCTIONED BY TEXAS Texas Government Code (Subchapter F), Chapter 2252 prohibits Texas governments from contracting with companies that do business with Iran, Sudan or foreign terrorist organizations; other states may have similar laws.
Texas Government Code (Subchapter F), Chapter 2270, requires companies contracting with state entities to affirm they do not boycott Israel, and forbids Texas agencies from conducting business with companies that do; other states may have similar laws.
By signing this agreement, the Vendor certifies that it (1) does not boycott Israel; and (2) will not boycott Israel during the term of this contract, and (3) will not engage in business with countries or foreign terrorist organizations sanctioned by the state of Texas.
FEDERAL CERTIFICATIONS
ANTI-LOBBYING APPLICABLE TO CONTRACTS, GRANTS, OR AWARDS EXCEEDING $100,000 IN FEDERAL FUNDS Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Vendors that apply or bid for an award exceeding $100,000 in federal funds must file the required documentation certifying that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Vendors must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
The undersigned further certifies that: (1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement.(2)If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, (federal form) in accordance with its instructions.
DOMESTIC PREFERENCE FOR PROCUREMENT - BUY AMERICA PROVISIONS 2 CFR §200.322 encourages Federal award recipients, if appropriate and to the extent permitted by law, to utilize goods, products, and materials produced in the United States (uses the term “should” vs. “must”.) The non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award. “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States. “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum, plastics and polymer-based products such as polyvinyl chloride pipe, aggregates such as concrete, class, including optical fiber, and lumber.
NON-COLLUSION STATEMENT
Vendor certifies under penalty of perjury that their response is in all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation or other business or legal entity. The Vendor agrees to comply with all Federal, state, and local laws, rules, regulations and ordinances, as applicable.
FEDERAL DEBARMENT, SUSPENSION, INELIGIBILITY, AND VOLUNTARY EXCLUSION 2 CFR §180 implementing Executive Orders 12549 and 12689. For all contracts paid for with federal funds, Vendor certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency. A contract award must not be made to parties listed on the government wide Exclusions in the System for Award Management (SAM). SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
EPA REGULATIONS APPLICABLE TO GRANTS, SUBGRANTS, COOPERATIVE CONTRACTS, AND AWARDS EXCEEDING $250,000 IN FEDERAL FUNDS Clean Air Act (42 U.S.C. 7401-7671q.) and Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended. Vendor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
BAN ON FOREIGN TECHNOLOGY
2 CFR §200.216. Federal grant funds may not be used to purchase equipment, services, or systems that use “covered telecommunications” equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. “Covered telecommunications” means purchases from Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities), and video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).
FERPA CONFIDENTIALITY
Vendor agrees to cooperate with Awarding Agency/PCA/PCA Member to secure the confidentiality of all information and records in accordance with applicable federal and state laws, rules, and regulations. Vendor understands that the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. §1232(g), governs the privacy and security of educational records and information and agree to abide by FERPA rules and regulations, as applicable.
RIGHTS TO INVENTIONS MADE UNDER A FEDERAL GRANTS, CONTRACTS AND COOPERATIVE AGREEMENTS 37 CFR §401.2(a). If a Federal award meets the definition of “funding agreement” under and vendor is a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient and vendor must comply with the requirements of 37 CFR §401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
RECORDS ACCESS AND RETENTION REQUIREMENTS
When federal funds are expended by PCA Members for any contract resulting from this procurement process, Vendor certifies that it will comply with the record retention requirements detailed in 2 CFR §200.333. The Vendor further certifies that Vendor will retain all records for a period of three years after grantees or sub grantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
Per 2 CFR §200.336. Vendor agrees that the Inspector General of the District or any of their duly authorized representatives shall have access to any books, documents, papers and records of Vendor that are directly pertinent to Vendor’s discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Vendor’s personnel for the purpose of interview and discussion relating to such documents.
CONTRACT WORK HOURS AND SAFETY STANDARDS ACT, IF APPLICABLE 40 U.S.C. 3701-3708. Vendor certifies that Vendor will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award, where applicable, by a non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers. The contract must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each vendor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
TERMINATION FOR CAUSE AND CONVENIENCE IN CONTRACTS IN EXCESS OF $10,000 FEDERAL FUNDS Vendor acknowledges that the Member reserves the right to immediately terminate any agreement in excess of $10,000 in the event of a breach or default of the agreement by Vendor. Termination for cause and for convenience, including the manner by which it will be affected and the basis for settlement is spelled out in the contract between the vendor and the Member. Termination for cause may occur in the event Vendor fails to (1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract and/or the procurement solicitation. The Member also reserves the right to terminate the contract immediately, with written notice to vendor, for convenience, if the Member believes, in its sole discretion that it is in the best interest of the Member to do so. Vendor will be compensated for work performed and accepted and goods accepted by the Member as of the termination date.
Any award under this procurement process is not exclusive and the Member reserves the right to purchase goods and services from other vendors when it is in the Member’s best interest.
PROHIBITION ON DOING BUSINESS WITH INDIVIDUALS, ENTITIES OR COUNTRIES SANCTIONED BY U.S. GOVERNMENT Vendor is not engaged and doing business with individuals, entities or countries sanctioned by the U.S. Government, including, but limited to, those on the List of Specially Designated Nationals and Blocked Persons (the “SDN List”), and will not do business with such entities during the term of this contract.
CERTIFICATION OF APPLICABILITY TO SUBCONTRACTORS
Vendor agrees that any/all subcontractors it uses to fulfill the Contract shall also be bound by the foregoing certifications and provisions. Also, Vendor agrees to be responsible for their subcontractors and acknowledge that their subcontractors will be held to the same standards as Vendor.
CERTIFICATION
It is further acknowledged that Vendor certifies compliance with all provisions, laws, acts, regulations, etc. as noted above, in the solicitation, and in the Awarded Contract(s).
Awarded PCA Contract Number(s) ________________________________________________________ Vendor Name:
Printed Name of Authorized Representative:
Title: _______________________________________________________________________________ Signature of Authorized Representative: Date:
Proforce Marketing, Inc.
Karen M. Berggren
Contract Specialist
1/21/2021
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
FORM G1 – SB 9 CONTRACTOR CERTIFICATION: CONTRACTOR EMPLOYEES Background
TEX. EDUC. CODE, Chapter 22 requires entities that contract with school districts to obtain criminal history records on covered employees. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Vendors must certify to Awarding Agency that they have complied and must obtain similar certifications from their subcontractors. The law requires each contractor to obtain the criminal histories of its covered employees. For more information or to set up an account, contact the Texas Department of Public Safety’s Crime Records Service at 512.424.2474.
Definitions
Covered employees: Employees of a contractor who have or will have continuing duties related to the service to be performed at a school district and have or will have direct contact with students. Awarding Agency and/or the PCA Member issuing a Purchase Order will be the final arbiter of what constitutes continuing duties and direct contact with students.
Disqualifying criminal history:
(1) A conviction or other criminal history information designated by Awarding Agency or an PCA Member;
(2) A felony or misdemeanor offense that would prevent a person from being employed under TEX. EDUC. CODE §22.085(a), that is: if at the time of the offense, the victim was under 18 or was enrolled in a public school:
(a) A felony offense under Title 5, Texas Penal Code;
(b) An offense on conviction for which a defendant is required to register as a sex offender under Chapter 62, TEX. CR. CODE ANN.; or
(c) An offense under federal law or the laws of another state that is equivalent to (a) or (b).
On behalf of ____________________________________________________ (“Vendor”), I, the undersigned authorized signatory for Vendor, certify to Awarding Agency that [check one]:
[ ] None of Vendor’s employees are covered employees, as defined above. If this box is checked, I further certify that Vendor has taken precautions or imposed conditions to ensure that its employees will not become covered employees. Vendor will maintain these precautions or conditions throughout the time the contracted services are provided.
- Or –
[ ] Some or all of Vendor’s employees are covered employees. If this box is checked, I further certify that:
(1) Vendor has obtained all required criminal history record information regarding its covered employees.
None of the covered employees has a disqualifying criminal history. (2) If Vendor receives information that a covered employee subsequently has a reported criminal history, Vendor will immediately remove the covered employee from contract duties and notify PCA in writing within 3 business days.
(3) Upon request, Vendor will provide PCA Member with the name and any other requested information of covered employees so that PCA Member may obtain criminal history record information on the covered employees.
If PCA Member objects to the assignment of a covered employee on the basis of the covered employee’s criminal history record information, Vendor agrees to discontinue using that covered employee to provide services at PCA Member.
I also certify to Awarding Agency on behalf of Vendor that Vendor has obtained certifications from its subcontractors of compliance with TEX. EDUC. CODE, Chapter 22. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.
Signature Title Date
XX
Contract Specialist 1/21/2021
Proforce Marketing, Inc.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
FORM G2 – SB 9 CONTRACTOR CERTIFICATION: SUBCONTRACTOR
Background
TEX. EDUC. CODE, Chapter 22 requires entities that contract with school district contractors to obtain criminal history records regarding covered employees. Covered employees with disqualifying criminal histories are prohibited from serving at a school district. Subcontractors must certify to Member and to the Vendor that they have complied. The law requires each subcontractor to obtain the criminal histories of its covered employees. For more information or to set up an account, contact the Texas Department of Public Safety’s Crime Records Service at 512-424-2474.
Definitions
Covered employees: Employees of a Vendor who have or will have continuing duties related to the service to be performed at a school district and have or will have direct contact with students. Awarding Agency or other co-op Member issuing a Purchase Order will be the final arbiter of what constitutes continuing duties and direct contact with students.
Disqualifying criminal history:
(1) A conviction or other criminal history information designated by an PCA Member; (2) A felony or misdemeanor offense that would prevent a person from being employed under TEX.
EDUC. CODE §22.085(a), that is: if, at the time of the offense, the victim was under 18 or was enrolled in a public school:
(a) A felony offense under Title 5, TEXAS PENAL CODE;
(b) An offense on conviction for which a defendant is required to register as a sex offender under Chapter 62, TEX. CR. CODE ANN.; or
(c) An offense under federal law or the laws of another state that is equivalent to (a) or (b).
Subcontractor has entered into a contract with __________________________________ (“Vendor”), to provide services in connection with the contract between Awarding Agency and Vendor. I, the authorized signatory for Subcontractor, certify to Awarding Agency and Contractor that [check one]:
[ ] None of Subcontractor’s employees are covered employees, as defined above. If this box is checked, I further certify that Subcontractor has taken precautions or imposed conditions to ensure that its employees will not become covered employees. Subcontractor will maintain these precautions or conditions throughout the time the contracted services are provided.
- Or -
[ ] Some or all of Subcontractor’s employees are covered employees. If this box is checked, I further certify that:
(1) Subcontractor has obtained all required criminal history record information regarding its covered employees.
None of the covered employees has a disqualifying criminal history. (2) If Subcontractor receives information that a covered employee subsequently has a reported criminal history, Subcontractor will immediately remove the covered employee from contract duties and notify PCA in writing within three (3) business days.
(3) Upon request, Subcontractor will provide Awarding Agency with the name and any other requested information of covered employees so that Awarding Agency may obtain criminal history record information on the covered employees.
If a Member objects to the assignment of a covered employee on the basis of the covered employee’s criminal history record information, Subcontractor agrees to discontinue using that covered employee to provide services at Member.
I also certify to Awarding Agency and Vendor on behalf of Subcontractor that Subcontractor has obtained certifications from its subcontractors of compliance with TEX. EDUC. CODE, Chapter 22. Noncompliance or misrepresentation regarding this certification may be grounds for contract termination.
Signature Title Date
Proforce Marketing, Inc.
XX
Contract Specialist 1/21/2021
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
FORM H – CONTRACTOR CERTIFICATION-ARIZONA REQUIREMENT
Contractor’s Employment Eligibility
By entering into the contract, Contractor warrants compliance with the Federal Immigration and Nationality Act (FINA), and all other federal and state immigration laws and regulations. The Contractor further warrants that it is in compliance proper with the various state statutes where this contract will operate.
Participating government entities including school districts may request verification of compliance from any Contractor or subcontractor performing work under this contract. These entities reserve the right to confirm compliance in accordance with applicable laws.
Should the participating entities suspect or find that the contractor or any of its subcontractors are not in compliance, they may pursue any and all remedies allowed by law, including, but not limited to: suspension of work, termination of the contract for default, and suspension and/or debarment of the contractor. All costs necessary to verify compliance are the responsibility of the contractor.
The Vendor complies and maintains compliance with the appropriate statutes which requires compliance with federal immigration laws by State employers, State contractors and State subcontractors in accordance with the E-Verify Employee Eligibility Verification Program.
Contractor shall comply with governing board policy of the participating entities in which work is being performed.
Fingerprint & Background Checks (Arizona requirement)
If required to provide services on school district property at least five (5) times during a month, contractor shall submit a full set of fingerprints to the school district if requested of each person or employee who may provide such service. Alternately, the school district may fingerprint those persons or employees. An exception to this requirement may be made as authorized in Governing Board policy. The district shall conduct a fingerprint check in accordance with the appropriate state and federal laws of all contractors, subcontractors or Vendors and their employees for which fingerprints are submitted to the district.
Contractor, subcontractors, Vendors and their employees shall not provide services on school district properties until authorized by the District.
The Vendor shall comply with fingerprinting requirements in accordance with appropriate statutes in the state in which the work is being performed unless otherwise exempted.
Business Operations in Sudan, Iran
In accordance with Arizona Revised Statutes 35-391 and Arizona Revised Statutes 35-393, the contractor hereby certifies that the contractor does not have scrutinized business operations in Sudan and/or Iran. ___________________________
Signature of Respondent Date
1/21/2021
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
FORM I
BONDING LETTER, IF APPLICABLE
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
FORM J
INSTRUCTIONS FOR CERTIFICATION REGARDING
DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS
1. A signed certification is due upon submittal of an offer and during the annual contract renewal period.
A PCA Member may also request and receive a certification prior to purchase of goods or commencement of work.
2. The inability of Vendor to provide the certification below will not necessarily result in disqualification of the Vendor’s submittal or non-renewal of the Awarded Contractor’s (Vendor’s) contract. The Vendor/Awarded Contractor shall submit an explanation of why it cannot provide the certification. The certification or explanation will be considered in connection with Awarding Agency’s determination whether to award a contract/terminate an existing contract. However, failure of the Vendor to furnish a certification or an explanation shall disqualify such Vendor from being awarded a contract or the Awarded Contractor from renewal of an existing contract.
3. The certification is a material representation of fact upon which reliance was placed when Awarding Agency awards/renews a contract. If it is later determined that the Vendor/Awarded Contractor knowingly rendered an erroneous certification, Awarding Agency may terminate the contract for cause or default.
4. The Vendor/Awarded Contractor shall provide immediate written notice to Awarding Agency per the instructions specified in the Notice paragraph of the Contract Terms and Conditions if at any time the Vendor/Awarded Contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a Vendor/Awarded Contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. ************
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
AND OTHER RESPONSIBILITY MATTERS
1. The Vendor/Awarded Contractor certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency, or State agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this submittal/renewal had– one or more public transactions (Federal, State or local) terminated for cause or default.
2. Where the Vendor/Awarded Contractor is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. _____________________________________________ _________________________ Authorized Company Signature Date
_____________________________________________
Printed Name & Title
Karen M. Berggren, Contract Specialist
1/21/2021
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
FORM K - ADDENDUM(S) IF ISSUED
Addendums, if issued, will be noticed on Bonfire through the www.pcamerica.org website on the Solicitation Tab.
Vendor must download the addendum; have an authorized person acknowledge the addendum by signing and dating; and submit the addendum with the company’s submission or proposal.
If the company has submitted their proposal before the notice is posted, the addendum notice must be submitted by email to [email protected].
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
FORM L - VENDOR QUESTIONNAIRE AND COMPANY PROFILE
1. Certification of Residency-TEXAS
TEX. GOV’T. CODE § 2252.002, PCA “…may not award a contract to a nonresident bidder unless the nonresident underbids the lowest bid submitted by a responsible resident bidder by an amount that is not less than the amount by which a resident bidder would be required to underbid the nonresident bidder to obtain a comparable contract (1) in the state in which the nonresident's principal place of business is located; or (2) a state in which the nonresident is a resident manufacturer.” This requirement does not apply to contracts involving federal funds. TEX. GOV’T. CODE § 2252.004. “Resident bidder” is a person whose principal place of business is in Texas, including a contractor whose ultimate parent company or majority Owner has its principal place of business in Texas. “Nonresident bidder” is a person who is not a Texas resident. TEX. GOV’T. CODE § 2252.001.
City and state of Vendor’s principal place of business:
Vendor is a Texas “resident bidder” _____ OR a “non-resident bidder” _____ a) Does your “resident state” require bidders whose principal place of business is in Texas to underbid bidders whose resident state is the same as yours by a prescribed amount or percentage to receive a comparable contract? Yes No
b) What is the prescribed amount or percentage? $ OR _______%
2. Which best describes Vendor’s position in the distribution channel, if applicable:
Manufacturer direct Certified education/government reseller Authorized distributor Manufacturer marketing through reseller Value-add reseller Other: __________________________
3. Check all states and territories where Vendor intends to pursue work, even states where you are not currently licensed. Note: Licenses must be obtained before commencement of work All States Kentucky North Dakota
Arizona Louisiana Ohio
Arkansas Maine Oklahoma
Alabama Maryland Oregon
Alaska Massachusetts Pennsylvania
California Michigan Rhode Island
Colorado Minnesota South Carolina
Connecticut Mississippi South Dakota
Delaware Missouri Tennessee
District of Columbia Montana Texas - see below also
Florida Nebraska Utah
Georgia Nevada Vermont
Hawaii New Hampshire Virginia
Idaho New Jersey Washington
Illinois New Mexico West Virginia
Indiana New York Wisconsin
Iowa North Carolina Wyoming
Kansas
Prescott, Arizona
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RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
All U.S. Territories Guam Puerto Rico
American Samoa Midway Islands U.S. Virgin Islands
Fed. States of
Micronesia
Northern Mariana
Islands
USMCA
Canada Mexico
Texas Education Service Center Area (see map next page) All ESCs ESC 7 ESC 14
ESC 1 ESC 8 ESC 15
ESC 2 ESC 9 ESC 16
ESC 3 ESC 10 ESC 17
ESC 4 ESC 11 ESC 18
ESC 5 ESC 12 ESC 19
ESC 6 ESC 13 ESC 20
Texas Education Service Center Areas Reference Map
Special Noticing Requirements of Other States
Pursuant to certain state notice provisions, including but not limited to Oregon Revised Statutes Chapter 279A.220, and similar laws in other states, the following public agencies and political subdivisions of the referenced public agencies are eligible to register with PCA and access the Master Agreement contract award made pursuant to this solicitation, and hereby given notice of the foregoing request for responses for purposes of complying with the procedural requirements of said statutes. Lists of political subdivisions and local governments in the above referenced states/districts may be found at https://www.usa.gov/statetribal-governments.
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RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
4. Company Profile. Provide:
a) Official company registered name: ___________________________________________ _______________________________________________________________________ b) Company’s Dun & Bradstreet number and rating: _______________________________ c) Company’s federal tax identification number (EIN): ______________________________ d) Number of years company has been in the business described in this solicitation: ______ e) Organization chart.
f) Total number of full-time employees: _______________ g) Corporate office location: ___________________________________________________ _________________________________________________________________________ h) Location(s) of sales/service offices in the state(s) relevant to this solicitation. Include name of key contact and contact information:
_____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ ____________________________________________________________________________ . i) Description of company’s relevant market and company’s position within it. _____________________________________________________________________________ _____________________________________________________________________________ _____________________________________________________________________________ j) If you do not provide a Dun & Bradstreet rating in (b), Company agrees to provide the following financial information, if requested, at any point during the procurement process, before or after contract award:
If public, Company’s income statement, balance sheet, and cash flow statement for the latest audited year.
If private, Company’s audited financial statements for the latest fiscal year, if available. Company’s failure to provide financial information may impact a potential contract award. k) Supply your company logo a high-resolution format such as “.eps” OR “.jpg” to be used on the PCA website.
5. References – Required
Provide references from at least three (3) customers, preferably governmental entities, that Vendor has provided services to in the last three years. Vendor may supply a letter from a company on company letterhead, including contact information.
PCA reserves the right to contact the references and will not be held responsible for references that will not respond after two (2) attempts by phone or email.
Proforce Marketing, Inc. dba Proforce Law Enforcement
16-324-2196
86-1022874
20 Available upon request.
33 2625 Stearman Rd., Ste. A Prescott, AZ 86301
Retail Stores located at Prescott, AZ location and in Brea, CA.
External sales/in-person available as needed in the following States: Curtis Wheeler (AK, ID OR, MT, WA); Gregg McClung (CA); Jim Halstead (AZ, NM, NV); Michael Hagy (TX, OK) Ralph Salas (FL); Rick Plotke (CO, UT, WY)
Top industry tier for law enforcement equipment, firearms and ammunition.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
(1) Name:
Company:
Address:
Contact phone number(s):
Email:
Approximate revenue, last three (3) years:
(2) Name:
Company:
Address:
Contact phone number(s):
Email:
Approximate revenue, last three (3) years:
(3) Name:
Company:
Address:
Contact phone number(s):
Email:
Approximate revenue, last three (3) years:
(4) Name:
Company:
Address:
Contact phone number(s):
Email:
Approximate revenue, last three (3) years:
(5) Name:
Company:
Address:
Contact phone number(s):
Email:
Approximate revenue, last three (3) years:
6. Insurance - All contracts require proof of insurance; for the purposes of this solicitation, the certificate holder is Awarding Agency /Purchasing Cooperative of America. a) State Vendor’s insurance provider: __________________________________________. b) Provide appropriate documentation to demonstrate compliance with the Insurance Requirements in the Terms and Conditions.
7. Accounting
a) Define company’s standard terms of payment.
b) Discuss the invoicing options company offers and the payment terms for each.
8. Provide company drug testing policy/plan.
Arizona Department of Public Safety
Shannon Reyes
Maricopa County AZ
602-876-6687
Phoenix, AZ
[email protected]
Over $1 Million
Aaron Burt
Sacramento Police Dept.
Sacramento, CA
916-808-7574
[email protected]
Over $2 Million
Phoenix, AZ
Rick VanKeuren
928-210-9049
[email protected]
*See attached.
*Net 30 days, unless otherwise negotiated.
*See attached.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
9. Quality Assurance/Quality Control Program (QA/QC Plan) If Not Applicable, initial here ____ If QA/QC Plan is required or necessary, Vendor(s) shall submit an updated QA/QC Plan within 14 calendar days of award and prior to commencement of any work.
The Plan shall:
a) Detail the day-to-day supervision of work, provide documentation of deficiencies and corrective actions, note subcontract or compliance issues and trend analysis, and how inspectors will interface and work with both subcontractors and Member’s staff.
b) Give an overview of the company’s customer service department, including hours of operation, number of service centers, etc. Describe company’s procedures to monitor the quality of its customer service and products. c) Describe company’s support procedures. Detail the estimated timeframe from a Member’s request to when support is provided and completed.
10. Marketing Plan - All contracts require a marketing plan Vendor shall provide a marketing plan for promoting this contract. The marketing plan shall cover all applicable areas and states. Vendor shall demonstrate how this Contract will be used as a primary contract offering to customers/Members and efforts to educate potential PCA Members. The plan should explain how the marketing department will interface with Vendor’s management team and Vendor’s customers and PCA Members.
11. Corporate Resources and Commitment - Construction ONLY If Not Applicable, initial here ____ Corporate resources and commitments are important as indicators of the respondent’s commitment and ultimate success. Vendors must include the following information in their responses:
a) Has a corporate officer been assigned to the program? Yes No b) Does the corporate officer understand his role in providing the resources necessary for the program? Yes No
c) Does corporate understand the need for prompt payment of subcontractors? Yes No d) Does the company have business procedures and a business manager assigned to this program that will conform to the solicitation? Yes No e) Has corporate made a commitment to work with small and disadvantaged businesses within the local community? Yes No
f) Has the company committed the people long-term to this program for continuity? Yes No g) Does corporate acknowledge PCA’s Member’s right to proposed changes in key personnel and to reserve the right to remove Vendor personnel for any reason? Yes No
12. Warranty Information, if Applicable If Not Applicable, initial here ____ a) Length of standard warranty on parts/equipment/materials b) Length of standard warranty on installation/service __________ c) Does Vendor provide extended warranties and/or maintenance contracts at an additional cost to Members? No _____ Yes _____
X
*Marketing plan available upon request.
X
Manufacturere Warranties Included
N/A
X
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RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
If so, the extended warrantee maintenance contract must be submitted as a separate line item. d) Is warranty coverage dependent on any specific requirements? No _____ Yes _____ If yes, explain.
e) If Vendor’s product(s) is/are deemed defective, what is the replacement process and turnaround time? ____________________________________
f) Does Vendor provide a quality guarantee on its product(s)/service(s)? Yes_____ No______ If so, provide a description.
13. ISO Certification - If “Yes” Vendor must provide a copy of the ISO certification letter(s).
Vendor is ISO certified: Yes No
14. HUB, MWBE, VOSB, SBE, etc. Participation - Vendor must provide a copy of letter(s) or certificate(s) for Due Diligence requirements.
Vendor is certified: Yes No
If Yes, state the certification(s) here: _____________________________________________ Some PCA Members have specific goals for use of HUBs, etc., including subcontracting requirements, and will require that a plan be submitted to meet their goals. See TEX. GOV’T. CODE, Chapter 2161.
State percentage of Vendor’s business with HUB/WMBE/SBE subcontractors: _______%
15. CMMC If Not Applicable, initial here ____
Provide a copy of the Cybersecurity Maturity Model Certification (CMMC), if applicable.
16. Awards/Certificates/Licenses
a) List environmental, social or industry standards awards or recognition Vendor has received.
Provide documentation.
b) Provide copies of all licensing certificates, including contractor licenses and certifications, for each state in which Vendor can provide products/services. c) List company and staff certifications and licenses that may be brought to this cooperative program.
17. Company Delivery Policy. State fully your delivery terms and conditions, including:
a) Minimum order for free delivery
b) Carriers, own trucks or common carrier (FedEx, UPS, USPS, etc.) c) Delivery time and fill rate
d) Establish delivery schedule(s), where the requirement permits, which encourage participation by Small and Disadvantaged Businesses (2 C.F.R. § 200.321)
18. Freight, Deliver, Inspection & Acceptance, if applicable. If Not Applicable, initial here ____
19. Provide company safety plan, if applicable. If Not Applicable, initial here ____
20. Provide Subcontracting Plan, if applicable. If Not Applicable, initial here ____ Proforce facilitates warranty replacement
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Per manufacturers.
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N/A
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RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
21. Provide Safe and Secure Plan, if applicable. If Not Applicable, initial here ____
22. List all other cooperative contracts currently held by Vendor:
COOPERATIVE NAME – DISCOUNT OFFERED – EXPIRATION DATE Check here, if none ___________________________________________________________ _________________
23. Company Contact Information. Vendor must keep the following information up-to-date.
If awarded a contract, please supply a person to contact when answers to administrative questions are required. E-mail [email protected] with changes as they occur.
ADMINISTRATIVE SUPPORT SERVICES – Please supply the contact who will be responsible for Monthly reporting, payment of admin fees, website updates, etc.:
Contact Person: _________________________ Title: ______________________ Company: ________________________________________________________________ Address: ________________________________________________________________ City: _____________________________ State: _______________________ Zip Code: ____________ Phone: _____________________________ Cell: ____________________________ E-mail: ____________________________________________________________ SALES AND MARKETING CONTACT PERSON – Please supply a contact who can assist with sales and marketing questions, fees & monthly report questions, member lists, etc.:
Contact Person: _________________________ Title: ______________________ Company: ________________________________________________________________ Address: ________________________________________________________________ City: _____________________________ State: _______________________ Zip Code: ____________ Phone: _____________________________ Cell: ____________________________ E-mail: _______________________________________________________________
24. If awarded a contract, an award packet will be mailed to facilitate a “kick-off” orientation either by meeting at the PCA office, online meeting, or by phone conference. This contact will be responsible for receiving the award packet and if necessary, distributing the content to those who will need the information provided. The contact person will receive email information regarding setting up orientation dates and times and will make sure PCA has the names, email addresses, phone numbers for those who will attend the orientation(s). Provide contact information for the person who will receive the award packet:
Printed Name of Person to Contact: ___________________________________________________ Address: __________________________________________________________________________ __________________________________________________________________________ Phone #: ____________________________ Email: ______________________________________ X
NASPO, TX BuyBoard
Karen M. Berggren Contract Specialist
Proforce Marketing, Inc. dba Proforce Law Enforcement
2625 Stearman Rd., Ste. A
Prescott AZ 86301
928-776-7192 N/A
[email protected]
Andrew Dargue Marketin Lead
Internal
Same as above.
Mark Salazar
2625 Stearman Rd., Ste. A
Prescott, AZ 86301
928-776-7192 [email protected]
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RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Tab 5 - SCOPE AND SPECIFICATIONS
It is the intent of Awarding Agency and Purchasing Cooperative of America to establish a one-year contract with four subsequent automatic annual renewal(s) for one or more Vendors to furnish and/or deliver Fire, Safety, Security, Surveillance, Equipment, Service and Related Items on behalf of Awarding Agency and PCA Members, meeting the selection criteria for Texas and certain other states with similar laws. Proposers are requested to submit a proposal for offering total line of available products and services that are commonly purchased by public entities.
Awarding Agency/PCA is seeking to contract on a local, regional, statewide and/or national basis with one or more companies with the requisite experience and qualifications, and meeting the compliance requirements for working with public agencies including, but not limited to, local, state and federal government agencies, hospitals, law enforcement agencies and courts, educational institutions such as K12, public and junior college systems, universities, cities and counties, as well as some non-profit organizations such as charter schools and religious institutions.
Responders may offer their products and services in any one or more of the following categories:
Security Products
Security Systems
Video Surveillance Systems
Cyber Security
National Institute of Governmental Purchasing (NIGP) Codes including, but not limited to:
257 Defense System And Homeland Security Equipment, Weapons And Accessories 680 Police, Prison And Security Access Equipment And Supplies 680 02 Access Control Systems and Security Systems
680 87 Surveillance Cameras and Counter-surveillance Equipment and Supplies 990 Security, Fire, Safety, And Emergency Services (Including Disaster Document Recovery)
990 05 Alarm Services
990 22 Card Access Security Services
990 25 Crime Prevention Services
990 33 Drug Detection Services (Including Use of Drug Sniffing Dogs) 990 36 Emergency Facility Support Management
990 39 Emergency Systems Monitoring Service to include Alarms and Operational Readiness Reporting
990 42 Fire and Safety Services
990 46 Guard and Security Services
990 48 Identity Theft Protection and Data Security Services 990 49 Incident Management Response Services
990 50 Installation of Security and Alarm Equipment
990 52 Investigative Services
990 60 Monitoring Services, Disaster Debris and Recovery 990 67 Patrol Services
990 79 Sanitizing and Disinfecting Services, Security, Fire, Safety and Emergency 990 80 Surveillance Services
Ability to Provide the Required Product(s) and/or Perform the Required Service(s) Provide the following information in this Tab, under this heading:
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Detail any and all skills, knowledge, capabilities, experience, financial stability, available human and physical resources, historical background, past and present performance, and licenses to perform and do business with PCA Members.
Confirm that the proposed products/services meet or exceed the specifications detailed in the solicitation and the proposed pricing complies with state and local requirements. Briefly describe Vendor’s variety of products and services Vendor is offering to PCA Members through this solicitation including providing options and capabilities for corrective measures. Manufacturer’s Representative: Vendors must be approved by the manufacturer to sell and/or install the brand of products submitted. Vendors must be able to submit an approval letter from each manufacture with their proposal to the PCA member. Manufacturer authorization letters must include the regions the Vendor is authorized (licensed) to sell their product.
It is the responsibility of the dealers or distributors submitting a response to this RFP for products listed herein (or as a manufacturer’s representative) to include with their proposal:
(1) documented evidence from or between the Vendor and the manufacturer certifying that the dealers or distributor is a bona fide manufacturer’s agent for the specific products or services proposed;
(2) evidence that the Vendor is qualified and experienced to assess existing conditions. (3) develop and submit manufacturer acceptable solutions for the product lines offered; and
(4) evidence that the Vendor has a good track record with the product. The Vendor shall provide training on equipment operation and servicing to the PCA Member.
Product(s) and/or services considered for award shall equal or exceed a minimum quality level of industry standard(s) as defined within this solicitation, including the Scope Section, and shall comply with all applicable federal, state and local technical, environmental, and performance standards and specifications.
These contracts will enable PCA Members to purchase on an “as needed” basis from competitively awarded contracts with high performance Vendors. Responders are requested to submit a proposal offering their total line of available products and services commonly purchased by government agencies, educational institutions and non-profit organizations. Vendors are encouraged to offer any product or service that they currently perform in their normal course of business in regard to the request of this solicitation.
Responses can be made for any or all services and products listed, but not limited to, in this Scope section; and also, those applicable “Value Add” products and services which must include pricing to be considered for award.
PCA solicitations stress the importance of including ’Value Add’ items to the vendor’s offering of products/services to emphasize the concept of “best value” other than “low price”. ‘Value Add’ components may include:
(1) Providing expert advice/consultation.
(2) Bundling and packaging desirable packages, purchasing levels and a series of added benefits that are significant in value and are, themselves, a whole lot more valuable than simply the product is by itself.
(3) Service levels to differentiate yourself not only by providing a higher level of service but by adding different levels of service based upon someone's size, frequency or amount of purchase. For example, you may want to have gold or platinum or silver levels of service that people qualify for, are willing to pay for, and receive when they do business with you.
(4) Frequent buyer programs.
(5) Transition and education teams to help them to be better able to utilize the products or services that you sell them.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
(6) Recognition and reward levels to clients or customers based upon their ability to utilize your product/service, maximize its potential, buy certain levels from you, etc. (7) Training.
(8) Dedicated personnel to handle your customer's accounts personally. (9) Free or reduced-price delivery and/or set up charges. (10) Related components or parts or services.
(11) Products/services that are adjunct to the contract. (12) If applicable, installation service.
The Vendor must be willing, able and have the capacity to manufacture or obtain and deliver all supplies, materials and equipment necessary to meet the individual member’s needs. PCA is seeking Vendor(s) who can provide a range of products and services to meet the individual member’s needs. All products and services offered in response to this RFP must meet Member’s specifications and be performed in strict accordance with federal, state, local and industry standards.
In association with services, Vendor shall prepare notifications, certifications or any other documents that are required by applicable laws and shall also distribute and retain in its records copies of all such documents as required by applicable laws.
Vendor shall provide general instructional services at no added cost to PCA Members with respect to the covered services. If requested to do so, Vendor shall assist Member to select age appropriate materials and advise Member of the safe use of materials selected.
As necessary, supply MSDS information for chemicals and paint, etc.
Information within the RFP response will enable the evaluation committee to determine qualified Vendors that can provide PCA Members with best value for the requested products and services. Vendor shall, at the request of any Member institution, perform covered services under the terms of this agreement.
SPECIFICATIONS
Description of Products/Services
The Vendor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to provide Fire, Safety, Security, Surveillance, Equipment, Service and Related Items for purchase.
Provide information about all personnel, equipment, tools, materials, supervision, and other items and services necessary to meet solicitation’s scope and specifications for purchase, rental, or service.
Describe product(s) and/or service(s) Vendor is proposing to provide PCA Members. Provide a matrix that will allow PCA to readily compare the Vendor’s products and/or services offering with other Vendors’ products and services, if available.
Provide information about all personnel, equipment, tools, materials, supervision, and other items and services necessary to meet solicitation’s scope and specifications for purchase, rental, or service.
Proposers are requested to offer their line of available products and services that are commonly purchased by governmental entities and educational institutions. Proposers are encouraged to offer any product or service that they currently perform in their normal course of business.
Product Information
Provide the following information that will be used to determine if the Vendor is awarded a contract:
If your product is deemed defective, state the replacement process and turnaround time.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
State whether your company provides a quality guarantee on its products/services. If so, provide a description.
State the Vendor’s insurance provider(s) and level(s) of coverage if considered.
Proposers are to propose the broadest possible selection of Fire, Safety, Security, Surveillance, Equipment, Service and Related Items they offer. The intent of this solicitation is to provide PCA Members with a comprehensive offering of products and services to meet their various needs. Therefore, the Proposers should have demonstrated experience in providing the products and services as defined in this RFP, including but not limited to:
a) Electrical Products: A complete and comprehensive offering of electrical supplies such as conduit, wire, electrical boxes, electrical fittings, electrical fasteners and hardware, surge and power protection, enclosures, fuses, power distribution equipment, control devices and all other related electrical materials offered by Proposer.
b) Lighting Products: A complete and comprehensive offering of lighting products such as lamps, ballasts, fixtures, controls, LEDs, athletic field lighting, highway lighting and all other related lighting products offered by Proposer.
c) Data Communications, Networking and Wireless Products: A complete and comprehensive offering of data communication, networking and wireless supplies such as modems, routers, network modules, network switches, PoE, repeaters, media converters, copper/fiber cabling, connectivity and termination products, power backup and power protection products, racks, cabinets and enclosures, raceway and wire-way and all other related data communications, networking and wireless products offered by Proposer.
d) Security Products: A complete and comprehensive offering of security products such as access control products, security and CCTV cameras, sound systems, strobe and warning lights, monitoring, entrance protection, security sensors and contacts and all other related security products offered by Proposer.
e) Related Products and Services: Any related products as well as services such as assessment, repair, renovation, installation, testing, inventory, training and other related services that may be offered by Proposer.
Capacity and Scalability - The IP Security Camera solution should be capable of handling at a minimum of 20 or more cameras on each location. The solution should have the capability of adding or deleting cameras as deemed necessary by PCA Member.
A) Indoor and Outdoor Camera: All outdoor cameras should be vandal proof, weather proof and antivibration. All indoor and outdoor cameras should have the following specifications at a minimum:
o Full High Definition (FHD) 5Mp
o IP66 Rating to protect against dust and environmental elements o IK10 rating for vandal resistant housing
o Infrared Illumination for night visibility
o Defocus Detection
o View DR (120dB) for areas that have lighting differences o Capability to produce 30 FPS or more / 2048x1536 Res. o Image stabilizing to reduce blurring
o Day/Night capability
o RJ45 Connectivity (Cat 65)
o Power Over Ethernet (PoE)
o 5-megapixel resolution
o Must have tamper detection
o Must have motion detection
o Capability to record audio
o SD Card Slot Q. Simple wall penetration for installation inside/outside Video Management System - The proposed solution should describe the administration/management interface that will be used. Systems should demonstrate their ease to use, that have the option to integrate RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
with Active Directory, have an HTML client, have the ability to record on alarm, supports video aging, and have the option to search by thumbnails.
Additionally the system must be able to do the following:
1. Provide multiple levels of administrators that will have varying roles in the system.
2. Provide email notification of critical system events.
3. Has the capability to store 36TB or more.
4. Has the capability to provide video monitors.
5. Has the capability to view live video and review historical video up to 1 month.
Support and Maintenance - The vendor should provide a detailed description of standard and extended support, maintenance, and the average response time for a support request.
Provide any supplementary information or an appendix Vendor desires to use that clarifies this information.
Description of ‘Value Add’ Product(s) and/or Service(s)
Vendor should describe any items Vendor can offer of value to enhance contract opportunities. Vendor must demonstrate a successful track record in the provision of these products.
Vendor shall include with their response to this solicitation, the detailed specifications and pricing for each item and service listed as a ‘Value Add’ item.
Include any additional information Vendor believes PCA should have when making its decision concerning contract award(s), if any. Detail any ‘Value Add’ options offered by Vendor; if ‘Value Add’ options are best described in a line item format, add ‘Value Add’ items to the designated area at the end of the line item list and clearly identify “Value Add” products and services offered. Failure to include applicable specifications may result in ‘Value Add’ items not being considered for or included in an awarded contract.
Description of Experience
Vendor must show a minimum of two (2) years’ experience in the required capabilities requested under this solicitation. Vendor may subcontract with other firms to fulfill requirements for those areas being sought.
Provide the company’s capabilities (as applicable) for each of the areas being sought listing certifications where appropriate.
NOTE: Experience can include capabilities and experience of officers of corporation to satisfy the minimum.
Catalogs and Catalog Program, If Applicable
Catalogs should contain a brief description of the product, catalog number, year, edition number, unit price, packaging and manufacturer. In addition, the catalog should include all pertinent information for contact and for placing orders, i.e., phone number, fax number, e-mail, web page, etc.
The supplier shall keep PCA aware of any catalog changes that take place due to manufacturer changes (adding/subtracting items). As catalog changes and new manufacturing brands are added or deleted, they may become part of the catalog discount program. You may provide the link to your catalog, if available online, and/or attach current catalog in your submittal.
All catalog items should have a percent of discount off manufacturers suggested pricing available to the public.
Vendor shall provide a published commercially available catalog defined as a manufacturer’s suggested retail price (MSRP) list, schedule, or other form that:
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
• Is regularly maintained by a manufacturer or contractor, and • Is either published or otherwise available for inspection by customers, and/or the general public.
The published commercially available catalog shall include, at a minimum:
The contractor’s stock keeping number (SKU)
A complete and accurate description of the item
The unit of measure (UOM)
The quantity in the unit of measure (QUOM)
List Price/MSRP
Warranty/Guarantee
All products purchased under this solicitation shall be NEW and free from defects unless rehabilitation of existing product is authorized by PCA Member and is considered part of Vendor’s standard of care.
Bonding Requirements, if Applicable If Not Applicable, initial here ____ Vendor must describe its bonding capacity and Vendor’s maximum level of bonds that it may obtain at any one time. Vendor must submit a letter from a surety company that is licensed to do business in the State of Texas attesting to its willingness to bond. Companies should provide documentation (letters) for their maximum use under this contract. Vendor shall submit a letter from a Texas registered bonding (surety) company. It is recommended that it contain the maximum capacity per project and in aggregate. Vendors may need to provide additional capacity as Job Orders increase. Please list bond rate. The actual cost of the bond will be a pass-through to the PCA Member and added to the Purchase Order. All bonds must be reconciled at the end of the project.
Safety Plan, If Applicable If Not Applicable, initial here ____ Vendor must submit a safety plan, and, if required or necessary, Vendor shall submit an updated, detailed safety plan within 14 business days of award and prior to commencement of any work. The plan should specifically address how the Vendor will implement the plan with subcontractors, including OSHA compliance, environmental compliance, drug testing, trend analysis, and noncompliance corrective action; whether a safety officer will interact with the PCA Member’s staff; and the management of safety and environmental issues while working in occupied areas.
Subcontracting Plan, If Applicable If Not Applicable, initial here ____ Vendors shall submit a subcontracting plan, and, if required or necessary, Vendor(s) shall submit an updated subcontracting plan within 14 calendar days of award and prior to commencement of any work.
Vendor(s) must pre-qualify their subcontractors. The plan shall explain the subcontracting procedures, provide assurances that the subcontractors meet the high standards detailed in the RFP, include a subcontractor’s log, subcontractor qualification form, felony conviction notice, and child and sex offender notice. This plan must also address how Vendor will implement his safety plan with subcontractors. (Vendor may reference its safety plan). The subcontractors will be held to the same standards as Vendor, and Vendor shall be responsible for the supervision of all subcontractors. The plan must address attracting, utilizing, and mentoring small and disadvantaged businesses. The subcontracting plan must also address how Vendor will institute a prompt payment plan upon completion and acceptance of the work and how progress payments will be made to subcontractors on long-term Job Orders. The plan must detail how Vendor will make subcontractors aware of the requirements of the RFP, including regarding safe and secure schools, prior to starting projects.
Vendor is responsible under this contract for the actions all their subcontractors and for the quality of the work performed.
---
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Safe and Secure Schools Plan, If Applicable If Not Applicable, initial here ____ It is the policy of PCA to promote safe and secure schools. Vendors must detail how they intend to comply with the below requirements. All Vendors and subcontractors are responsible for ensuring employees on the job site are in compliance with the following:
No drugs, alcohol, or tobacco on PCA or PCA Members’ property. All Awarded Agency and most PCA Members’ property and facilities are drug-free zones. No one may use, consume, carry, transport, or exchange tobacco, cigarettes, alcohol, or illegal drugs while in or on PCA Members’ property or building. If Vendor has a drug testing policy, attach a copy of the policy. No weapons on school grounds with the exception of normal tools used in construction. Convicted child and sex offenders may not work on school grounds.
Environmental Initiatives If Not Applicable, initial here ____ Awarded Agency/PCA is committed to reducing waste and promoting energy conservation. Toward that end, Vendors responding to this solicitation are encouraged to provide their company’s environmental policy and green initiative.
Awarding Agency/PCA Reservations
PCA reserves the right to:
Cancel this solicitation in whole or in part, at the sole discretion of PCA. Accept, reject, or negotiate modifications in any terms of the Vendor’s proposal or any parts thereof.
Conduct oral interviews/discussions or presentations necessary to select the best value Vendor and/or to obtain competitive pricing.
Reject and/or disqualify any or all proposals received, to award contracts for individual products or services as may appear advantageous, and to negotiate separately in any manner necessary to serve the best interest of Awarded Agency/PCA and/or PCA Members.
Waive any formalities, technicalities, or other defects if deemed in the best interest of PCA and/or PCA Members; Request clarification and/or correction of Vendor(s) for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities. Be the sole judge of quality and equality with the Member. Award one or more contracts, in part or in whole, to a single or to multiple Vendors, in PCA sole discretion.
In auditing projects completed by the Vendor, PCA reserves the right to make all decisions regarding this RFP, including, without limitation the right to decide whether a proposal substantially complies with the requirements of this RFP. Remove, for any reason, Vendor personnel working under this contract.
Compliance with Specifications and Contract
Proposals shall be deemed responsive if they comply with all material and administrative aspects of this solicitation. Vendor is required to respond to all requests identified in this RFP and indicate acceptance or objection to the terms of the solicitation and the Contract Terms and Conditions. Any exceptions to the terms in the RFP or the Contract Terms and Conditions must be clearly indicated in Vendor’s proposal.
Deviations or exceptions stipulated in Vendor’s response may result in disqualification. Any language to the effect that Vendor does not consider this solicitation to be part of a contractual obligation may result in Vendor’s proposal being disqualified.
By submitting a proposal, Vendor represents that they have read and understands the solicitation and the Contract.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
No equipment or products shall be delivered until a written Purchase Order from PCA Member is received by the Vendor. Any work performed under a Purchase Order before Vendor’s receipt of the written Purchase Order is at the Vendor’s risk.
Vendor is required to perform all work under a Purchase Order which has been issued and received before the expiration date of this Contract. If the Purchase Order is not received by Vendor before the expiration date of this Contract, the Purchase Order will be considered cancelled. Any Purchase Order issued during the Term of the Contract and not completed before the expiration date of the Contract must be completed within the project completion time stated in the Purchase Order, and the rights and obligations of Vendor and PCA Member with respect to the Purchase Order will be the same as if the Purchase Order were completed during the Term of the Contract.
Freight, Delivery, Inspection & Acceptance
All deliveries shall be Freight Prepaid, F.O.B. Destination, Full Freight Allowed, Inside Delivery and shall be included in all pricing in Vendor’s proposal unless otherwise clearly stated in writing in Vendor’s proposal.
Deliveries shall be made during PCA Member’s Regular Hours.
After a contract has been awarded, Vendor shall deliver the conforming products or services procured under this Contract to PCA Member within ten (10) business days of Vendor’s receipt of a Purchase Order.
If delivery is not or cannot be made within this time period, Vendor must receive authorization from PCA Member for the delayed delivery.
If defective or incorrect products are delivered, the PCA Member may make the determination, at its sole discretion, to return the products to Vendor at no cost to the PCA Member. Vendor agrees to pay all shipping and handling costs for any such return shipment. Vendor also shall be responsible for arranging the return of the defective or incorrect products.
PCA Member issuing the Purchase Order may request emergency delivery. Vendor must use its best efforts to comply with rush or emergency requested. However, if Vendor is unable to fulfill the emergency delivery request, PCA Member may procure its needs from alternative sources without penalty.
Manufacturer Description States Available MIN % OFF MSRP AIMPOINT Equipment Unlimited 20.00%
AGUILA Ammunition Unlimited 20.00%AMERIGLO Equipment Unlimited 1.00% ANGEL ARMOR Equipment Unlimited 23.00%ATN Corp. Equipment Unlimited 6‐15% BERETTA (BTA) & BENELLI Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY 1.00% BIANCHI (BIA) Equipment SEE SAFARILAND 30.00%BLACKHAWK Equipment Unlimited 39.00%BURRIS Equipment Unlimited 1.00% COLT (CLT) Firearms Unlimited 14.00%CZ Firearms Unlimited 1.00% DANIEL DEFENSE Firearms Unlimited 1.00%
DEF TECH Equipment SEE SAFARILAND 10.00%EOTECH Equipment Unlimited 11.00% FN USA (FNM) Firearms Unlimited 1.00%
GLOCK Firearms AZ, CA, CO, NM, NV, UT, WY 10.00%
HECKLER & KOCH Firearms Unlimited 1.00%
HOLOSUN Equipment Unlimited 1.00%
KIMBER Firearms Unlimited; must contact for agency pricing 17.00% LEUPOLD Equipment Unlimited 23.00%MAGPUL Equipment Unlimited 20.00%MOSSBERG (MOS) Firearms Unlimited 26.00%OSS Firearms Unlimited 8.00% POF Firearms Unlimited 24.00%
RUGER Firearms
Unlimited (Discount Territories: AZ, CA, CO, HI, ID, NM, NV, MT, OR, PR, UT, WA, WY) 25.00%
SAFARILAND (all brands) Equipment AZ, AK, CA, CO, ID, MT, NM, NV, OR, OK, UT, WA, WY 10‐30% SIG SAUER (SIG) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY 11.00% SIONICS Firearms Unlimited 15.00%SMITH & WESSON (S&W) Firearms AZ, CA, CO, HI, ID, OR, NM, NV, UT, WY 25.00% Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements, effective 1/1/2021.
PROFORCE LAW ENFORCEMENT ‐ DISCOUNT PRICE LIST RFP #337‐21 (PCA) Products available include all Law Enforcement designated products, per individual manufacturer.
SPRINGFIELD (SPG) Firearms Unlimited 11.00%
STREAMLIGHT (SLI) Equipment Unlimited 35‐45%
SUREFIRE Equipment Unlimited 5‐30%
TRIJICON Equipment Unlimited 8‐26%
ULTIMATE TRAININGMUNITIONS (UTM) Ammunition Unlimited 10.00%VORTEX OPTICS Equipment Unlimited 1.00% WRAP TECHNOLOGIES Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 16‐28% Shipping Included. Manufacturer Warranties Included. Excludes Taxes, Where Applicable. [email protected].
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
TAB 6 – PRICING
The PCA Administrative Fee of two percent (2%) shall be included as part of overhead cost on Delivery/Purchase Orders and Invoices and not listed as a separate line item on the delivery/purchase order.
Present the PCA discount from your published standard Price List of products and/or services (website, etc.) along with any ‘Value Add’ items being included that are being proposed. The Vendor shall list published pricing with discount and additional volume price break ranges, if applicable. Vendors meeting the technical requirements, PCA may conduct a market basket survey of the presented items to establish a mean median average for the whole. Vendors falling within the average range may be recommended for an awarded Awarding Agency/PCA Contract.
Best Price
Provide your company’s best pricing for each category that company customarily provides. Responders may offer their products and services by category. PCA expects that Vendor’s response to this submittal will be their Best Price offered all governmental, cooperative or retail customers. Provide your plan for best pricing for PCA Members. Note that additional discounts may be negotiated between Vendor and Member as long as other member agencies who meet the same criteria are offered an equal discount. The Purchase Order should reflect the additional discounts agreed upon.
Price Lists Submittals
Price Lists shall be submitted in a format that is easily understood and includes the information requested below. Provide pricing by category. Respondents must submit products, services, warranties, etc.
Prices listed will be used to establish the extent of a manufacturer’s product lines, services, warranties, etc. that are available from a particular Vendor and the pricing per item. Price lists must contain the following (if applicable):
Manufacturer part number
Vendor part number-if different from manufacturer part number Description
Manufacturer’s suggested list price
Vendor’s discount and net price
Catalog items should have a percent discount off manufacturers suggested pricing and rentals should show a discount off the rental price if available to the public Installation, Maintenance, Service Costs
List labor rates with discount as applicable
Price lists shall be uploaded in Tab 6.
Vendor shall fully explain their pricing structure including:
Core items list, if offered
Tiered pricing based on volume, including break points, if applicable Variable discounts by category, if applicable
How services are priced: training, repairs, changes/additions, etc. Manufacturer’s certificate for your company as a Re-Seller/Installer Online Vendors
Outline ordering procedure
If Vendor has a store affiliation, provide an explanation of the online-store relationship and related pricing.
RFP OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
PURCHASING COOPERATIVE OF AMERICA
Labor, if applicable
If any installation of products is to be involved, list any installation duties and cost, either hourly labor rate or standard one-time installation cost.
Delivery
PCA promotes free delivery to its Members. However, we understand that this is not realistic in all circumstances. Please state fully your delivery terms and conditions including:
Minimum order for free delivery
Carriers, own trucks or common carrier (FedEx, UPS, USPS, Prime, etc.) Delivery time and fill rate
No PCA fee will be paid on any delivery charges. If delivery charges are involved, the actual shipping costs and associated charges will be a direct pass-thru to the member.
Purchase Order Reference
All issued and approved Purchase Orders/Work Order(s) showing PCA pricing under this contract must have, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items referenced on purchase order/work order(s) and invoices(s). This information is the PCA Member’s purchase justification, keeps them compliant with state and local purchasing policy, and assists the PCA Member with their periodic audits.
New Product and Price Adjustment Policy
NEW PRODUCTS/SERVICES can be added to the Vendor’s contract when they become available for purchase. New products/services must meet contract specification. New products/services cannot be purchased under this contract until PCA have reviewed the Vendor’s request, and approved and executed a contract amendment. A written request from a person with company signature authority to amend the contract must be submitted to PCA on company letterhead, and include:
Product/Service description
Pricing
Explanation (for example; new product/service or replacement for X product/service) Vendor contact information--in case of questions/clarification/discussion PRICE DECREASES may be accepted for existing products/services at any time during the contract term. This contract amendment must be submitted in writing on company letterhead from a person with company signature authority. PCA must be given sufficient time to review the request. Vendor will provide:
Product/Service description
Current price
Adjusted price
Explanation
Vendor contact information (in case of questions/clarification/discussion) PRICE INCREASE requests must be tied to a market indicator such as the Cost Price Index (CPI) or Consumer Cost Index (CCI) or an equivalent justification. The request to amend the contract must be submitted in writing on company letterhead, and signed by a person with company signature authority. PCA must be given sufficient time to review the request. Vendor will provide:
Product/Service description
Current price
Adjusted price
Explanation
Vendor contact information (in case of questions/clarification/discussion) February 24, 2021
Karen M. Berggren, Contract Specialist
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) 2625 Stearman Rd. , Ste. A
Prescott, AZ. 86301
Re: Purchasing Cooperative of America Contract Amendment #1 PCA OD-337-21 Fire, Safety, Security and Surveillance, Equipment, Service & Related Items
Dear M,
Your request to add additional products for the above-referenced PCA-Proforce Proforce contract has been approved. The approval date is the date of this letter. This product description plus the pricing discount fit the scope of the original solicitation. PCA Members will be better served by the addition of the product.
Note our new addresses, effective December 1, 2020:
Offices: 2001 Timberloch Place #500, The Woodlands, TX 77380 Administrative Fee Payments: PO Box 604, Hico, TX 76457 Contact us at the following numbers if we can be of service:
Elaine Nichols, Director, cell (713) 851 -1 471
Dean Zajicek, Assistant Director, cell (832) 585-6373
Yours Truly,
F~N~
Elaine Nichols, Director
Cell 713-851 -1471
[email protected]
Attachments:
• 2-23-2021 Proforce letter requesting amendment
www.pcamerica.org Toll Free 844-722-6374
~(Q)l-0~6::E
Purchasing Cooperative of America
615 8th Street
O'Donnell, TX 79351
LAW ENFORCEMENT
February 23, 2021
Re: Amendment Request, PCA OD-337-21
Dear Sir/Ma' am,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded a multi-year contract with the Purchasing Cooperative of America (PCA) to supply Agencies and other eligible PCA members with Law Enforcement firearms and equipment at discounted prices.
PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items is effective February 1, 2021 for a period of 1 year, with 4 additional 1-year renewal options.
Proforce is requesting that this contract be amended, effective immediately, to include the following additional term:
Amend Discount Price List to include:
Manufacturer Description States Available MIN % OFF MSRP I Silencer Co. Equipment
Thank you for your assistance.
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Unlimited 1%
Respectfully, Ka re n M. Digitally signed by
Karen M. Berggren
B Date: 2021.02.24
erg g re n 09:03:02 -oToo·
Karen M. Berggren
Contract Specialist
Brea, California
I
Law Enforcement/Fire & Military Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
March 4, 2021
Karen M. Berggren, Contract Specialist
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) 2625 Stearman Rd., Ste. A
Prescott, AZ 86301
Re: Purchasing Cooperative of America Contract Amendment #1 PCA OD-337-21 Fire, Safety, Security and Surveillance, Equipment, Service & Related Items
Dear Ms. Berggren,
The request per the enclosed letter to pay a 1 % PCA Administrative Fee for Proforce sales of the following certain products has been accepted. The approval date of this contract amendment #2 is the date of this letter.
Products to include:
• Glock, Inc.
• Wrap Technologies, Inc.
• FN Herstal
• Ultimate Training Munitions (UTM)
• Defense Technology (a Safariland company)
Contact us at the following numbers if we can be of service:
Elaine Nichols, Director, cell (713) 851-1471
Dean Zajicek, Assistant Director, cell (832) 585-6373
Yours Truly,
E~N~
Elaine Nichols, Director
Cell 713-851-1471
[email protected]
Attachments:
• 3-4-2021 Proforce letter requesting amendment #2
www.pcamerica.org Toll Free 844-722-6374
[}qf]CQJI - ORCE
LAW ENFORCEMENT
March 4, 2021
Elaine Nichols, Director
Purchasing Cooperative of America (PCA)
[email protected]: [email protected] (records) Re: Amendment Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
Dear Ma'am,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with Law Enforcement firearms and equipment, effective February 1, 2021. Proforce pays a 2% administrative fee for each transaction made in accordance with this contract.
Proforce has longstanding dealer/supplier relationships will reputable manufacturers. Several of these manufacturer set Law Enforcement Agency pricing and restrict dealer margins when selling to its Agency customers. To offset Proforce's limitations on margins in these cases, it is respectfully requesting that PCA amend the subject agreement to reduce the administrative fee to 1 % for sales of products from the following manufacturers: Glock, Inc.; Wrap Technologies, Inc.; FN Herstal; Ultimate Training Munitions (UTM); and Defense Technology (a Safariland company).
The requested fee reduction will allow Proforce to offer more competitive pricing on these products and continue to offer best pricing on related products or accessories sought by the same customers. This will ultimately contribute to Proforce maintaining and expanding its customer base for sales under this contract.
We appreciate your consideration of this request. Please contact the undersigned with any questions.
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ 86301
Respectfully,
Karen M. Digitally signed by
Karen M. Berggren
Berggren Date: 2021.03.04
07:53:30 -07'00'
Karen M. Berggren
Contract Specialist
Phone (928) 776-7192 • Fax (928)
445-3468
Brea, California
Law Enforcement/Fire & MIiitary Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714} 257-9076
March 16, 2021
Karen M. Berggren, Contract Specialist
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) 2625 Stearman Rd., Ste. A
Prescott, AZ 86301
Re: Purchasing Cooperative of America Contract Amendment #3 PCA OD-337-21 Fire, Safety, Security and Surveillance, Equipment, Service & Related Items
Dear Ms. Berggren,
The request contract amendment per the enclosed letter, adding additional product lines and deleting one product line, and the PCA Member discount has been accepted; the effective date of this contract amendment is the same date of this letter. Please reference the attached Proforce Discount Price List.
Contact us at the following numbers if we can be of service:
Elaine Nichols, Director, cell (713) 851-1471
Dean Zajicek, Assistant Director, cell (832) 585-6373
Yours Truly,
Elaine Nichols, Director
Cell 713-851-1471
[email protected]
Attachments:
• 3-15-2021 Proforce letter requesting amendment #3
• PROFORCE LAW ENFORCEMENT DISCOUNT PRICE LIST PCA #OD-337-21 , EFFECTIVE 3-16-21
www.pcamerica.org Toll Free 844-722-6374
IY1f1CQJI-DR6=~
LAW ENFORCEMENT
March 15, 2021
Elaine Nichols, Director
Purchasing Cooperative of America (PCA)
[email protected]~ [email protected] (records) Re: Third Amendment Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
Dear Ma'am,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February 1, 2021.
Proforce has longstanding dealer/supplier relationships will multiple reputable manufacturers, and it establishes relationships with new partners each year. After a review of existing and new dealer agreements at the start of 2021, Proforce has updated its list of manufacturers from which it is able to offer products on PCA OD-337-21. Please see the attached document - manufacturers highlighted in green are new manufacturers for this contract, while the sole manufacturer highlighted in red will no longer be offered.
Proforce respectfully requests that PCA amend PCA OD-337-21 to include this amended list.
This amendment will enhance Proforce's and PCA's ability to serve the law enforcement community through an expanded product offering.
We appreciate your consideration of this request. Please contact the undersigned with any questions.
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, Al. 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Respectfully,
Karen M.
Berggren
Digitally signed by
Karen M. Berggren
Date: 2021.03.15
13:44:39 -07'00'
Karen M. Berggren
Contract Specialist
Brea, California
Law Enforcement/Fire & Military Store
655 Berry Street, Su ite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
PROFORCE LAW ENFORCEMENT - DISCOUNT PRICE LIST PCA #00-337-21 Effective 3-16-21
Products available include all Law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements, effective 3/1/2021.
Manufacturer Description States Available
3M/PEL TOR (3M/PLR) Equipment Unlimited
AIMPOINT (AIM) Equipment Unlimited
AGUILA (AGU) Ammunition Unlimited
AMERIGLO (AMG) Equipment unlimited
ANGEL ARMOR Equipment AGREEMENT TERMINATED
ATN Corp. (ATN) Equipment Unlimited
BAYCO/NIGHTSTICK (BCF) Equipment Unlimited
BERETTA (BTA) Firearms AZ., CA, CO, ID, MT, NM, NV, OR, UT, WA, WY BENELLI (BEN) Firearms UNLIMITED
BIANCHI (BIA) Equipment SEE SAFARILAND
BLACKHAWK (BHP) Equipment Unlimited
BLADE-TECH (BLD) Equipment Unlimited
BLUE GUN (BLG) Equipment Unlimited
BURRIS (BRS) Equipment Unlimited
COLT (CLT) Firearms Unlimited
CONDOR (CON) Equipment Unlimited
CZ(CZU) Firearms Unlimited
DANIEL DEFENSE (DDI) Firearms Unlimited
DEF TECH (DEF) Equipment SEE SAFARI LAND
EOTECH (EQT) Equipment Unlimited
FN USA(FNM) Firearms Unlimited
AZ., CA, CO, HI, ID, MT, MN, NM, NV, OK, OR, TX, UT, WA, WY, GEMTECH (GEM) Firearms WI
GLOCK (GLK) Firearms AZ., CA, CO, NM, NV, UT, WY
GLOCK ACCESSORIES (GLK) Equipment Unlimited
GOULD & GOODRICH (G&G) Equipment Unlimited
HECKLER & KOCH (H&K) Firearms Unlimited
HOLOSUN (HLS) Equipment Unlimited
INFORCE (INF) Equipment Unlimited
KIMBER (KMB) Firearms Unlimited
LEUPOLD (LEU) Equipment Unlimited
LYMAN(LYM)
(PACHMAVR, MARK 7, TACSTAR, A-ZOOM,
TRIUS, BUTCH'S, TARG-DOTS) Equipment Unlimited
MAGPUL (MPI) Equipment Unlimited
MOSSBERG (MOS) Firearms Unlimited
ass 1ossJ Firearms Unlimited
OTIS(OTI) Equipment Unlimited
Unlimited (shipping not included - must get shipping quote PELICAN (PEL) Equipment from mfg)
POF (POF) Firearms Unlimited
REMINGTON AMMO (REM) Ammunition AZ., NM
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited
RUGER (RUG) Firearms Unlimited
SAFARILAND (all brands) (SFL) Equipment AZ., AK, CA, CO, ID, MT, NM, NV, OR, OK, UT, WA, WY SIG SAUER (SIG) Firearms AZ., CA, CO, ID, MT, NM, NV, OR, UT, WA, WY SILENCERCO (SCO) Firearms Unlimited
SIONICS (SNC) Firearms Unlimited
SMITH & WESSON (S&W) Firearms AZ., CA, CO, HI, ID, OR, NM, NV, UT, WY SPETZGEAR (SPZ) Equipment Unlimited
SPRINGFIELD (SPG) Firearms Unlimited
STACCATO (STI) Firearms Unlimited
STREAM LIGHT (SU) Equipment Unlimited
STRIKE INDUSTRIES (SID) Equipment Unlimited
SUREFIRE (SUF) Equipment Unlimited
TARAN TACTICAL (TTI) Equipment Unlimited
TRIJICON (TRI) Equipment Unlimited
ULTIMATE TRAINING MUNITIONS (UTM) Ammunition Unlimited
UNDER ARMOUR (UNO) Equipment Unlimited
Unlimited (shipping not included - must get shipping quote US PEACEKEEPER (USB) Equipment from mfg)
VORTEX OPTICS (VTX) Equipment Unlimited
WRAP TECHNOLOGIES (WRP) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY Shipping Included. Manufacturer Warranties Included. Excludes Taxes, Where Applicable. [email protected]. *MSRP or similar pricing identified by manufacturer at time of order.
MIN%OFF
MSRP*
1%
20%
20%
1%
23%
6-15%
1%
1%
1%
30%
39%
1%
1%
1%
14%
1%
1%
1%
10%
11%
1%
1%
10%
10%
1%
1%
1%
1%
17%
23%
1%
20%
26%
8%
1%
1%
24%
1%
1%
25%
10-30%
11%
1%
15%
25%
1%
11%
1%
35-45%
1%
5-30%
1%
8-26%
10%
1%
1%
1%
16-28%
October 4, 2021
Mark Salazar, VP of Sales
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) 2625 Stearman Rd., Ste. A
Prescott, AZ 86301
Re: Purchasing Cooperative of America Contract Amendment #4 PCA 00-337-21 Fire, Safety, Security and Surveillance, Equipment, Service & Related Items
Dear Mr. Salazar,
The request to amend the contract referenced above, adding an additional product line with proposed PCA Member discount, has been accepted. These products fit the scope and the intent of the original solicitation and contract,
The effective date of the amendment is October 4, 2021. Please reference the attached Phokus Research Group 2021 Products and Pricing List.
Contact us at the following numbers if we can be of service:
Elaine Nichols, Director, cell (713) 851-1471
Dean Zajicek, Assistant Director, cell (832) 585-6373
Yours Truly,
E~N~
Elaine Nichols, Director
Cell 713-851-1471
[email protected]
Attachments:
• 9-29-2021 letter request for amendment #4
• Phokus Research Group 2021 Products and Pricing
www.pcamerica.org Toll Free 844-722-6374
IJEfK?.CQJI-C,~~'=
LAW ENFORCEMENT
9/29/2021
Elaine Nichols, Director
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #4 Request - PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
Dear Ms. Nichols,
Proforce Marketing, Inc. dba Pro force Law Enforcement (Pro force) was awarded the above PCA contract to supply Government Agencies and other eligible PCA Members with law enforcement firearms and equipment, effective February 1, 2021 . Proforce pays a 2% administrative fee for each transaction made in accordance with this contract.
Proforce proposes to add products from the additional manufacturer, Phokus Trauma kits. The attached spreadsheet shows these products and the MSRP and PCA Member pricing.
ProForce contact info:
Salesca! Proforceon I ine. com
(800)367-5855
We appreciate your consideration of this request. Please contact the undersigned with any questions.
Sincerely,
Mark Salazar
VP of Sales
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ 86301
Phone {928) 776-7192 • Fax (928) 445-3468
WCLB-2-BP
WC-2
WC-2-4
WCLB-2-PRO
BS-CL-16oz
BS-CL-8oz
TRAUMA KITS
FRTK-3
FRTK-3Z
LVFR-2
LVFR-2Z
SHTK-2
DTK-2
DTK-22
ETK
AVTK
SEWN POUCHES
FB-2S-B-B
FB-5L-B-B
FB-5L-C-B
HL-1
HL-2
HL-RP
SUPPLIES
QuikClot CG-LE
C-A-T
RIGID 144B
SOFTTW-B
ProForce Law Enforcement- PCA Contract# OD-337-21
October 4, 2021 - Amendment #4
Phokus Research Group 2021 Products and Pricing
(msrp pricing subject to change without notice)
Wound Club with Blood Pump System $429.00
Wound Cube™ $154.00
Wound Cube™ Training Pack 4
(Includes: 4x Wound Cubes, 4x Frog Gauze)
$632.00
Wound Club™ Pro Series
(Includes: Carrying case with lx WCLB-2-BP, 6 x WC, Bx FG-1) $1 ,813.00
Clear Blood Simulant, 16 Ounces $33.00
Clear Blood Simulant, 8 Ounces $18.00
First Responder Trauma Kit $158.00
First Responder Trauma Kit - Zippered Version $155.00
First Responder Low Visibility Trauma Kit $152.00
First Responder Low Vis Trauma Kit - Zippered Version $146.00 First Responder Shield Trauma Kit $93.00
Deployment Trauma Kit 2 $178.00
DTK 2 Split Kit $178.00
Expedition Trauma Kit $173.00
Advanced Vehicle Trauma Kit $211.00
Shield Pouch (Black) $70.00
Low Vis Pouch (Black) $80.00
Low Vis Pouch (Coyote) $80.00
Hoplite NVG Refocusing Cover
Pair of Hoplite NVG Refocusing Covers $239.00
Hoplite 7 Pieces Replacement Parts Kit $40.00
QuikClot® Combat Gauze LE $43.00
C-A-TTQ, Black $30.00
ELEVEN 10 RIGID CAT TQ Holder, Belt Mount, Black $40.00 SOF-T WIDE, Black $30.00
R1 7.7.21
$407.55
$146.30
$600.40
$1,722.35
$31.35
$17.10
$150.10
$147.25
$144.40
$138.70
$88.35
$169.10
$169.10
$164.35
$200.45
$66.50
$76.00
$76.00
$38.00
$40.85
$28.50
$38.00
$28.50
November 18, 2021
Mr. Mark Salazar, VP of Sales
Proforce Marketing, Inc. dba Proforce Law Enforcement ('Proforce') 2625 Stearman Rd., Ste. A
Prescott, AZ 86301
[email protected]
[email protected]
Re: Purchasing Cooperative of America Contract Amendment #5 PCA OD-337-21 Fire, Safety, Security and Surveillance, Equipment.
Service & Related Items
Dear Mr. Salazar,
PCA accepts the request for contract amendment per the enclosed letter, adding an additional product line, DJI Drones, with 0-10% discount off MSRP for PCA Members, and deleting one product line. The effective date of this contract amendment is November 18, 2021. Please reference the attached Proforce Discount Price List as a part of this amendment packet.
Contact us at the following numbers if we can be of service:
Yours Truly,
Elaine Nichols, Director, cell (713) 851-1471
Dean Zajicek, Assistant Director, cell (832) 585-6373
E~ N ~
Elaine Nichols, Director
Cell 713-851-1471
[email protected]
Attachments:
• Proforce letter requesting contract amendment
• 11-15-21 Proforce Law Enforcement Discount Price List PCA #OD-337•21 [JD!f1(l!)#=Cl~C"E' LAW ENFORCEMENT
DATE: 11/15/20212
Elaine Nichols, Director
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #5 Request - PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
Dear Ms. Nichols,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the above PCA contract to supply Government Agencies and other eligible PCA Members with law enforcement firearms and equipment, effective February 1, 2021. Proforce pays a 2% administrative fee for each transaction made in accordance with this contract.
Proforce proposes to add products from the additional manufacturer, DJI Drones. These products will be available on contract for 0-10% off MSRP.
Proforce contact information:
Salcs{tt!Proforceonlinc.com
(800)367-5855
We appreciate your consideration of this request. Please contact the undersigned with any questions.
Sincerely,
7,--
l-/. Mark Salazar
VP of Sales
PROFORCE LAW ENFORCEMENT - PCA #OD-337-21
DISCOUNT PRICE LIST
Products available include all Law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements, effective 3/1/2021.
Last amended 11/15/2021.
Manufacturer Description States Available MIN% OFF MSRP 3M/PEL TOR (3M/PLR) Equipment Unlimited 1.00%
AIM POINT (AIM) Equipment Unlimited 20.00%
AGUILA (AGU) Ammunition Unlimited 20.00%
AMERIGLO (AMG) Equipment Unlimited 1.00%
ANGEL ARMOR Equipment DELETED - DEALER AGREEMENT TERMINATED 23.00% ATN Corp. (ATN) Equipment Unlimited 6-15%
SAYCO/NIGHTSTICK (BCF) Equipment Unlimited 1.00%
BERETTA (BTA) Firearms Unlimited 1.00%
BENELLI (BEN) Firearms UNLIMITED 1.00%
BIANCHI (BIA} Equipment SEE SAFARILAND 30.00%
BLACKHAWK (BHP) Equipment Unlimited 39.00%
BLADE-TECH (BLD) Equipment Unlimited 1.00%
BLUE GUN (BLG) Equipment Unlimited 1.00%
BURRIS (BRS) Equipment Unlimited 1.00%
COLT (CLT) Firearms Unlimited 14.00%
CONDOR (CON) Equipment Unlimited 1.00%
CZ(CZU) Firearms Unlimited 1.00%
DANIEL DEFENSE (DD!) Firearms Unlimited 1.00%
DEF TECH (DEF) Equipment SEE SAFARILAND 10.00%
OJI DRONES (OJI) Equipment Unlimited 0-10%
EOTECH (EOT) Equipment Unlimited 11.00%
FN USA (FNM) Firearms Unlimited 1.00%
AZ, CA, CO, HI, Fl, ID, MT, MN, NM, NV, OK, OR, TX, UT, GEMTECH (GEM) Firearms WA,WY,WI 1.00%
GLOCK (GLK) Firearms AZ, CA, CO, NM, NV, UT, WY 10.00%
GLOCK ACCESSORIES (GLK) Equipment Unlimited 10.00%
GOULD & GOODRICH (G&G) Equipment Unlimited 1.00%
HECKLER & KOCH (H&K) Firearms Unlimited 1.00%
HOLOSUN (HLS) Equipment Unlimited 1.00%
INFORCE (INF) Equipment Unlimited 1.00%
KIMBER (KMB) Firearms Unlimited 17.00%
LEUPOLD (LEU) Equipment Unlimited 23.00%
LYMAN (LYM)
(PACHMAYR, MARK 7, TACSTAR,
A-ZOOM, TRIUS, BUTCH'S, TARGDOTS) Equipment Unlimited 1.00% MAGPUL (MPI) Equipment Unlimited 20.00%
MOSSBERG (MOS) Firearms Unlimited 26.00%
OSS {OSS) Firearms Unlimited 8.00%
OTIS (OTI) Equipment Unlimited 1.00%
PELICAN {PEL) Equipment Unlimited (must get mfg shipping quote) 1.00%
PHOKUS Trauma Kits Equipment Unlimited
POF (POF) Firearms Unlimited 24.00%
Protech Armor Equipment See Safariland 1.00%
REMINGTON AMMO (REM) Ammunition AZ,NM 1.00%
RUAG/ AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited 1.00%
RUGER (RUG) Firearms Unlimited 25.00%
AZ, AK, CA, CO, ID, MT, NM, NV, OR, OK, TX, UT, WA,
SAFARILAND (all brands) (SFL) Equipment WY 10-30%
SIG SAUER (SIG) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, OK, TX, UT, WA, WY 11.00% SILENCERCO {SCO) Firearms Unlimited 1.00%
SIONICS (SNC) Firearms Unlimited 15.00%
SMITH & WESSON (S&W) Firearms AZ, CA, CO, FL, HI, ID, OR, OK, NM, NV, TX, UT, WY 25.00% SPITTGEAR (SPZ) Equipment Unlimited 1.00%
SPRINGFIELD (SPG) Firearms Unlimited 11.00%
STACCATO (STI) Firearms Unlimited 1.00%
STREAM LIGHT (SU) Equipment Unlimited 35-45%
STRIKE INDUSTRIES {SID) Equipment Unlimited 1.00%
SUREFIRE (SUF) Equipment Unlimited 5-30%
TARAN TACTICAL (TTI) Equipment Unlimited 1.00%
TRIJICON (TRJ) Equipment Unlimited 8-26%
ULTIMATE TRAINING
MUNITIONS (UTM) Ammunition Unlimited 10.00%
UNDER ARMOUR (UNO) Equipment Unlimited 1.00%
US PEACEKEEPER (USB) Equipment Unlimited (must get shipping quote) 1.00% VORTEX OPTICS (VTX) Equipment Unlimited 1.00%
AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA,
WRAP TECHNOLOGIES (WRP) Equipment WY 16-28%
Shipping Included. Manufacturer Warranties Included. Excludes Taxes, Where Applicable. [email protected].
June 24, 2022
PROFORCE LAW ENFORCEMENT
Ms. Amanda Cronkhite, Contract Specialist
2625 Stearman Road, Suite A
Prescott, AZ 86301
[email protected]
Subject: PCA Contract Amendment #6
PCA OD-337-21 Fire. Safety, Security and Surveillance. Equipment. Service & Related Items
Dear Ms. Cronkhite,
PCA accepts the request to amend contract PCA OD-337-21. The accompanying price list goes into effect on June 24, 2022 for PCA Members. Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements, effective 3/1/2021.
I welcome you to contact me on my cell 713-851-1471 or by email at [email protected].
Sincerely,
ElalttetNi,cho4,
Elaine Nichols, Director
Attachments: Letter requesting contract amendment #6
6/24/22 PROFORCE Price List
Toll Free 844-722-6374 www.pcamerica.org
[Fff1CJDI--.J~C..•-
June 23rd, 2022
Purchasing Cooperative of America
615 8th Street
O'Donnell, TX 79351
Re: Amendment Request, PCA 00-337-21
To Whom It May Concern:
LAw ENFORCEMENT
Proforce Marketing, Inc. would like to add Florida as one of the available states for the manufacturer Safariland. If you have any questions please reach out to me directly.
Thank you
Amanda Cronkhite
Contract Specialist
928-776-7192
[email protected]
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law Enforcemen1/Fire & Military Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
PROFORCE Contract PCA OD-337-21 Price List Effective 6/24/22 PROFORCE LAW EN+Al:F53FORCEMENT - DISCOUNT PRICE LIST RFP #337-21 (PCA) Products available include all Law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements, effective 3J MIN%OFF
Manufacturer Description States Available MSRP*
3M/PEL TOR (3M/PLR) Equipment Unlimited 1%
AIM POINT (AIM) Equipment Unlimited 20%
AGUILA (AGU) Ammunition Unlimited 20%
AMERIGLO (AMG} Equipment Unlimited 1%
ATN Corp. (ATN) Equipment Unlimited 6-15%
SAYCO/NIGHTSTICK (BCF) Equipment Unlimited 1%
AZ, CA, CO, ID, MT, NM,
BERETTA (BTA) Firearms NV, OR, UT, WA, WY 1%
BENELLI (BEN) Firearms UNLIMITED 1%
BIANCHI (BIA) Equipment SEE SAFARILAND 30%
BLACKHAWK (BHP) Equipment Unlimited 39%
BLADE-TECH (BLD} Equipment Unlimited 1%
BLUE GUN (BLG) Equipment Unlimited 1%
BURRIS (BRS) Equipment Unlimited 1%
COLT (CLT) Firearms Unlimited 14%
CONDOR (CON) Equipment Unlimited 1%
CZ(CZU) Firearms Unlimited 1%
DANIEL DEFENSE (DDI) Firearms Unlimited 1%
DEF TECH (DEF) Equipment SEE SAFARI LAND 10%
EOTECH (EOT) Equipment Unlimited 11%
FN USA (FNM) Firearms Unlimited 1%
AZ, CA, CO, HI, ID, MT,
MN, NM, NV, OK, OR, TX,
GEMTECH (GEM) Firearms UT, WA, WY, WI 1%
AZ, CA, CO, NM, NV, UT,
GLOCK (GLK) Firearms WY 10%
GLOCK ACCESSORIES (GLK) Equipment Unlimited 10%
GOULD & GOODRICH (G&G) Equipment Unlimited 1%
HECKLER & KOCH (H&K) Firearms Unlimited 1%
HOLOSUN (HLS) Equipment Unlimited 1%
INFORCE (INF) Equipment Unlimited 1%
KIMBER (KMB) Firearms Unlimited 17%
LEUPOLD (LEU) Equipment Unlimited 23%
LYMAN (LYM)
(PACH MAYR, MARK 7, TACSTAR, A-ZOOM,
TRIUS, BUTCH'S, TARG-DOTS) Equipment Unlimited 1%
MAGPUL (MPI) Equipment Unlimited 20%
MOSSBERG (MOS) Firearms Unlimited 26%
055 (055) Firearms Unlimited
OTIS (OTI) Equipment Unlimited
Unlimited (shipping not
included - must get
PELICAN (PEL) Equipment shipping quote from mfg)
POF {POF) Firearms Unlimited
REMINGTON AMMO (REM) Ammunition AZ,NM
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited
RUGER (RUG) Firearms Unlimited
AZ, AK, CA, CO, Fl, ID, MT,
NM, NV, OR, OK, UT, WA,
SAFARILAND (all brands) (SFL) Equipment WY
AZ, CA, CO, ID, MT, NM,
SIG SAUER (SIG) Firearms NV, OR, UT, WA, WY
SILENCERCO (SCO) Firearms Unlimited
SIONICS (SNC) Firearms Unlimited
AZ, CA, CO, HI, ID, OR, NM,
SMITH & WESSON (S&W) Firearms NV, UT, WY, TX, OK
SPETZGEAR (SPZ) Equipment Unlimited
SPRINGFIELD (SPG) Firearms Unlimited
STACCATO (STI} Firearms Unlimited
STREAMLIGHT (SU) Equipment Unlimited
STRIKE INDUSTRIES (SID) Equipment Unlimited
SUREFIRE (SUF) Equipment Unlimited
TARAN TACTICAL (TTI) Equipment Unlimited
TRIJICON (TRJ) Equipment Unlimited
ULTIMATE TRAINING MUNITIONS (UTM) Ammunition Unlimited
UNDER ARMOUR (UND) Equipment Unlimited
Unlimited (shipping not
included - must get
US PEACEKEEPER (USB) Equipment shipping quote from mfg) VORTEX OPTICS (VTX} Equipment Unlimited
AZ, AK, CA, CO, Fl, ID, MT,
NM, NV, OR, OK, UT, WA,
WRAP TECHNOLOGIES (WRP) Equipment WY, TX
Shipping Included. Manufacturer Warranties Included. Excludes Taxes, W here Applicable. *MSRP or similar pricing identified by manufacturer at time of order. 8%
1%
1%
24%
1%
1%
25%
10-30%
11%
1%
15%
25%
1%
11%
1%
35-45%
1%
5-30%
1%
8-26%
10%
1%
1%
1%
16-28%
August 11 , 2022
PROFORCE LAW ENFORCEMENT
Ms. Amanda Cronkhite, Contract Specialist
2625 Stearman Road, Suite A
Prescott, AZ 86301
928-776-7192
[email protected]
Subject: PCA OD-337-21 Contract Amendment #7
Fire, Safety, Security and Surveillance, Equipment, Service & Related Items Dear Ms. Cronkhite,
PCA accepts the request to amend contract PCA OD-337-21 to add the vendor, L3 Harris (L3H) and accompanying pricing goes into effect August 11 , 2022 for PCA Members. Proforce is authorized to sell to public sector agencies only in the states listed with the manufacturer, per dealer agreements.
I welcome you to contact me on my cell 713-851-1471 or by email at [email protected].
Sincerely,
Elaine Nichols, Director
Attachments: Letter requesting contract amendment #7
8/11/22 PROFORCE Price List
Toll Free 844-722-6374 www.pcamerica.org
August 11th, 2021
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #7 Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
To Whom It May Concern,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February 1, 2021.
Proforce proposes to add products from the additional manufacturer, L3 Harris. These products will be available on contract for 1-10% offMSRP.
Respectfully,
Amanda Cronkhite
Contract Specialist
[email protected]
928-776-7192
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law Enforcemen1/Flre & Military Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
PROFORCE LAW ENFORCEMENT - DISCOUNT PRICE LIST
PCA OD-337-21 Amendment #7 Effective 8-11-22
Products available include all Law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements.
Manufacturer Description States Available
3M/PELTOR (3M/PLR} Equipment Unlimited
AIMPOINT (AIM) Equipment Unlimited
AGUILA (AGU) Ammunition Unlimited
AMERIGLO (AMG) Equipment Unlimited
BAYCO/NIGHTSTICK (BCF) Equipment Unlimited
BERETTA (BTA) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY BENELLI (BEN) Firearms UNLIMITED
BIANCHI (BIA) Equipment SEE SAFARILAND
BLACKHAWK (BHP) Equipment Unlimited
BLADE-TECH (BLD) Equipment Unlimited
BLUE GUN (BLG) Equipment Unlimited
BURRIS (BRS) Equipment Unlimited
COLT (CLT) Firearms Unlimited
CONDOR (CON) Equipment Unlimited
CZ(CZU) Firearms Unlimited
DANIEL DEFENSE (DOI) Firearms Unlimited
DEF TECH (DEF) Equipment SEE SAFARILAND
EOTECH (EOT) Equipment Unlimited
FN USA (FNM) Firearms Unlimited
GEMTECH (GEM) Firearms AZ, CA, CO, HI, ID, MT, MN, NM, NV, OK, OR, TX, U GLOCK (GLK) Firearms AZ, CA, CO, NM, NV, UT, WY
GLOCK ACCESSORIES (GLK) Equipment Unlimited
GOULD & GOODRICH (G&G) Equipment Unlimited
HECKLER & KOCH (H&K) Firearms Unlimited
HOLOSUN (HLS) Equipment Unlimited
INFORCE (INF) Equipment Unlimited
KIMBER (KMB) Firearms Unlimited
L3 Harris (L3H) Night Vision Unlimited
LEUPOLD (LEU) Equipment Unlimited
LYMAN {LYM)
(PACHMAYR, MARK 7, TACSTAR, A-ZOOM,
TRIUS, BUTCH'S, TARG-DOTS) Equipment Unlimited
MAGPUL (MPI) Equipment Unlimited
MOSSBERG {MOS) Firearms Unlimited
OSS (OSS) Firearms Unlimited
OTIS {OTI) Equipment Unlimited
Unlimited (shipping not included - must get
PELICAN {PEL) Equipment shipping quote from mfg)
POF (POF) Firearms Unlimited
REMINGTON AMMO (REM) Ammunition AZ,NM
MIN%OFF
MSRP*
1%
20%
20%
1%
1%
1%
1%
30%
39%
1%
1%
1%
14%
1%
1%
1%
10%
11%
1%
1%
10%
10%
1%
1%
1%
1%
17%
1-10%
23%
1%
20%
26%
8%
1%
1%
24%
1%
PROFORCE LAW ENFORCEMENT - DISCOUNT PRICE LIST
PCA 00-337-21 Amendment #7 Effective 8-11-22
Products available include all Law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements.
Manufacturer Description States Available
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited
RUGER (RUG) Firearms Unlimited
AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT,
SAFARILAND (all brands) (SFL) Equipment WA,WY
SIG SAUER (SIG) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY SILENCERCO (SCO) Firearms Unlimited
SIONICS (SNC) Firearms Unlimited
SMITH & WESSON (S&W) Firearms AZ, CA, CO, HI, ID, OR, NM, NV, UT, WY, TX, OK SPETZGEAR (SPZ) Equipment Unlimited
SPRINGFIELD (SPG) Firearms Unlimited
STACCATO (STI) Firearms Unlimited
STREAMLIGHT (SLI) Equipment Unlimited
STRIKE INDUSTRIES (SID) Equipment Unlimited
SUREFIRE (SUF) Equipment Unlimited
TARAN TACTICAL (TTI) Equipment Unlimited
TRIJICON (TRJ) Equipment Unlimited
ULTIMATE TRAINING MUNITIONS (UTM) Ammunition Unlimited
UNDER ARMOUR (UND) Equipment Unlimited
US PEACEKEEPER (USB) Equipment Unlimited (shipping not included - must get shipping quote from mfg)
VORTEX OPTICS (VTX) Equipment Unlimited
WRAP TECHNOLOGIES (WRP) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT,
WA, WY, TX
MIN%OFF
MSRP*
1%
25%
10-30%
11%
1%
15%
25%
1%
11%
1%
35-45%
1%
5-30%
1%
8-26%
10%
1%
1%
1%
16-28%
Shipping Included. Manufacturer Warranties Included. Excludes Taxes, Where Applicable. [email protected]. *MSRP or similar pricing identified by manufacturer at time of order.
October 26, 2022
Proforce Marketing, Inc. dba Proforce Law Enforcement
Amanda Cronkhite, Contract Specialist
2625 Stearman Rd Ste A,
Prescott, AZ 86301
[email protected]
Subject: Purchasing Cooperative of America Contract Amendment #8 PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service & Related Items Dear Ms. Cronkhite:
We accept your request to add new manufacturer, Axon, to your list of products with a 1% to 5% range on the PCA discount. This is within the scope of the original RFP.
Also included are Manufacturer Authorized Dealer letters from:
L3Harris for ROTECH products
Wrap Technologies for BolaWrap 150 products
SilencerCo products
This request is effective upon the date of this letter.
Please contact us at the following numbers if we can be of service:
Elaine Nichols, Director, Cell (713) 851-1471
Dean Zajicek, Assistant Director, Cell (832) 585-6373
Sincerely,
Dean Zajicek, Assistant Director
Purchasing Cooperative of America
Attachments:
Proforce letter requesting addendum
Proforce Price List PCA
Taser Manufacturer, Axon, contract for Pro Force which authorizes ProForce as a re-seller L3Harris, Wrap Technologies, & SilencerCo Manufacturer Authorized Dealer letters Toll Free 844-722-6374 www.pcamerica.org
~CJDl-'E,~~~ LAW ENFORCEMENT
October 26th, 2022
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #8 Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
To Whom It May Concern,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February 1, 2021.
Proforce proposes to add products from the additional manufacturer, Axon. These products will be available on contract for 1-5% offMSRP.
~v--
Respectfully,
Amanda Cronkhite
Contract Specialist
[email protected]
928-776-7192
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, Al. 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law Enforcement/Fire & MIiitary Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
PROFORCE LAW ENFORCEMENT· DISCOUNT PRICE LIST PCA 0D-337-21 Products available include all Law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements, effective 3/1/2021.
Manufacturer Description States Available
3M/PEL TOR (3M/PLR) Equipment Unlimited
AIMPOINT (AIM) Equipment Unlimited
AGUILA (AGU) Ammunition Unlimited
AMERIGLO (AMG) Equipment Unlimited
AK, AZ, CA, CO, ID, MT, NM , NV, OR, TX, UT, WA, WY
*Major Cities Chief, County Sheriff, and State Highway Patrol need to go direct AXON (Taser) Equipment with Axon for purchase*
SAYCO/NIGHTSTICK (BCF) Equipment Unlimited
BERETTA (BTA) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY BENELL! (BEN) Firearms UNLIMITED
BIANCHI (BIA) Equipment SEE SAFARI LAND
BLACKHAWK (BHP) Equipment Unlimited
BLADE-TECH (BLD) Equipment Unlimited
BLUE GUN (BLG) Equipment Unlimited
BURRIS (BRS) Equipment Unlimited
COLT (CLT) Firearms Unlimited
CONDOR (CON) Equipment Unlimited
CZ(CZU) Firearms Unlimited
DANIEL DEFENSE (DD!) Firearms Unlimited
DEF TECH (DEF) Equipment SEE SAFARILAND
EOTECH (EOT) Equipment Unlimited
FN USA (FNM) Firearms Unlimited
GEMTECH (GEM) Firearms AZ, CA, CO, HI, ID, MT, MN, NM, NV, OK, OR, TX, UT, WA, WY, WI GLOCK (GLK) Firearms AZ, CA, CO, NM, NV, UT, WY
GLOCK ACCESSORIES (GLK) Equipment Unlimited
GOULD & GOODRICH (G&G) Equipment Unlimited
HECKLER & KOCH (H&K) Firearms Unlimited
HOLOSUN (HLS) Equipment Unlimited
INFORCE (INF) Equipment Unlimited
KIMBER (KMB) Firearms Unlimited
L3 Harris (L3H) Night Vision Unlimited
LEUPOLD (LEU) Equipment Unlimited
LYMAN (LYM)
(PACHMAYR, MARK 7, TACSTAR, A-ZOOM, TRIUS,
BUTCH'S, TARG-DOTS) Equipment Unlimited
MAGPUL (MPI) Equipment Unlimited
MOSSBERG (MOS) Firearms Unlimited
OSS (OSS) Firearms Unlimited
OTIS (OTI) Equipment Unlimited
PELICAN (PEL) Equipment Unlimited (shipping not included • must get shipping quote from mfg) POF (POF) Firearms Unlimited
REMINGTON AMMO (REM) Ammunition AZ,NM
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited
RUGER (RUG) Firearms Unlimited
SAFARILAND (all brands) (SFL) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY SIG SAUER (SIG) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY SILENCERCO (SCO) Firearms Unlimited
SIONICS (SNC) Firearms Unlimited
SMITH & WESSON (S&W) Firearms AZ, CA, CO, HI, ID, OR, NM, NV, UT, WY, TX, OK SPETZGEAR (SPZ) Equipment Unlimited
SPRINGFIELD (SPG) Firearms Unlimited
STACCATO (STI) Firearms Unlimited
STREAMLIGHT (SU) Equipment Unlimited
STRIKE INDUSTRIES (SID) Equipment Unlimited
SUREFIRE (SUF) Equipment Unlimited
TARAN TACTICAL (TTI) Equipment Unlimited
TRIJICON (TRJ) Equipment Unlimited
ULTIMATE TRAINING MUNITIONS (UTM) Ammunition Unlimited
UNDER ARMOUR (UND) Equipment Unlimited
US PEACEKEEPER (USB) Equipment Unlimited (shipping not included · must get shipping quote from mfg) VORTEX OPTICS (VTX) Equipment Unlimited
WRAP TECHNOLOGIES (WRP) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY, TX Shipping Included. Manufacturer warranties Included. Excludes Taxes, Where Applicable. [email protected]. *MSRP or similar pricing identified by manufacturer at t ime of order.
MIN%OFF
MSRP*
1%
20%
20%
1%
1-5%
1%
1%
1%
30%
39%
1%
1%
1%
14%
1%
1%
1%
10%
11%
1%
1%
10%
10%
1%
1%
1%
1%
17%
1-10%
23%
1%
20%
26%
8%
1%
1%
24%
1%
1%
25%
10-30%
11%
1%
15%
25%
1%
11%
1%
35-45%
1%
5-30%
1%
8-26%
10%
1%
1%
1%
16-28%
DocuSign Envelope ID: 1967C208-4358-4F37-9F8B-C14FD5FBD27E J~AXON SIXTH AMENDMENT TO THE
NON-EXCLUSIVE LAW ENFORCEMENT
DISTRIBUTOR AGREEMENT FOR THE U.S.
Axon Enterprise, Inc.
Sixth Amendment to the Non-Exclusive Law Enforcement Distributor Agreement This Sixth Amendment to the Non-Exclusive Law Enforcement Distributor Agreement ("Sixth Amendment") is between Axon Enterprise, Inc. ("Axon") and ProForce Marketing, Inc. d/b/a ProForce Law Enforcement ("Distributor"). This Fifth Amendment is effective as of the last date of signature on this Fifth Amendment ("Effective Date").
Recitals
Axon and Distributor entered into a Non-Exclusive Law Enforcement Distributor Agreement, dated as of January 1, 2015 ("Distributor Agreement");
Pursuant to the First Amendment to the Non-Exclusive Law Enforcement Distributor Agreement dated September 20, 2016 ("First Amendment"), Axon and Distributor amended the Distributor Agreement to expand the Products (as defined in the First Amendment); Pursuant to the Second Amendment to the Non-Exclusive Law Enforcement Distributor Agreement dated December 21 , 2016 ("Second Amendment"), Axon and Distributor amended the Distributor Agreement to extend the term and amend the Territory;
Pursuant to the Third Amendment to Non-Exclusive Law Enforcement Distributor Agreement dated June 27, 2017 ("Third Amendment"), Axon and Distributor amended the Distributor Agreement to amend the Territory and Axon direct customers, among other items; Pursuant to the Fourth Amendment to Non-Exclusive Law Enforcement Distributor Agreement dated June 12, 2018 ("Fourth Amendment"), Axon and Distributor amended the Term, Territory, and Axon direct customers, among other items; and
Pursuant to the Fifth Amendment to Non-Exclusive Law Enforcement Distributor Agreement dated June 12, 2018 (Fifith Amendment"), Axon and Distributor amended the Term, Territory, and Axon direct customers, among other items; and
Axon and Distributor now intend to further modify and amend the Agreement to extend the term and amend the price list.
The parties therefore agree as follows:
1. This Agreement is extended for an additional one-year period, to expire 04 October 2023.
2. Exhibit D to the Agreement is hereby amended and restated in its entirety with the attached Exhibit D which is effective for the remainder of year 2022. Axon will provide an updated pricing for year 2023 at a later date.
3. Except as expressly amended in accordance with the provisions of this Sixth Amendment, all other terms and conditions set forth in the Agreement will remain in full force and effect and continue to bind the parties.
Signatures Follow on the Next Page.
DocuSign Envelope ID: 1967C206-4358-4F37-9F8B-C14FD5FBD27E ;\AXON SIXTH AMENDMENT TO THE
NON-EXCLUSIVE LAW ENFORCEMENT
DISTRIBUTOR AGREEMENT FOR THE U.S.
Each representative identified below declares that the representative is authorized to execute this Fifth Amendment as of the date of signature.
ProForce Marketing, Inc. d/b/a ProForce
Law Enforcemen
Printed Name: Dan Rooney
Title:_~~~~ ... E .... t;.,,._· _'1._.i)....,f£=~N __ '1..:........-__ _ Date: __ \.a..:6:;....-_l._-___,1.'-<J_l.:_2-_ _ _
Axon Enterprise, Inc. Q Doe11Sjgne<I by:
By: ~ •
Printed Name: Robert Driscoll
VP, Assoc. General counsel Title: ____________ _
10/4/2022 I 1:07 PM MST
Date:
~ LJHARRIS'"
To whom it may concern,
EOTech
1201 E. Ellsworth Road
Ann Arbor, Ml 48108-2420
Tel: (734) 741-8868
www.L-3com.com/eotech
This letter is to certify that ProForce Law Enforcement is a current, qualified law enforcement distributor for EOTECH products.
Please feel free to contact me if you have any questions.
Mark Cockman
Western US LE Sales Manager
COMMUNICATIONS SYSTEMS / L3HARRIS TECHNOLOGIES
EOTECH I VUDU I L3 FIELD VISION
t+l 208-264-0503 / m+l 801-833-4200
L3Harris.com / [email protected]
1201 E. Ellsworth Rd, Ann Arbor, MI 48108
www .eotechinc.com
1817 West 4th Street, Tempe, Arizona 85281 • Phone: +1.602.451.8597 • Fax: +1.775.719.5370 • Nasdaq: WRTC\ July 1st, 2022
Please accept this letter as confirmation that Wrap Technologies is the Sole Source Manufacturer of non-lethal BolaWrap 150 products and ProForce Law Enforcement is our Sole Source Distributor for the States of AK, AZ, CA, OR, WA, ID, UT, CO, NM, NV, MT, TX, WY, OK and FL.
ProForce Law Enforcement
2625 Stearman Road, Suite A
Prescott, AZ 86301
Phone: 800-367-5855
Contact: Dan Rooney
[email protected]
Wrap Technologies manufactures and sells various Wrap® brand products, including BolaWrap 150, cassettes, accessories, and other law enforcement products.
The BolaWrap 150 is a remote restraint device designed to be used by law enforcement early in an encounter of someone suffering from a mental health crisis, narcotic induced psychosis, or other uncooperative behaviors to deescalate situations rapidly so no other force is necessary. No other manufacturers make a remote restraint device comparable to this device.
All of our products are patented and manufactured in the United States.
Patents: US10,036,615
US10, 107,599
US820,940
US822,785
WO2018/009255 (and all national entries/validations based thereon) BolaWrap and Wrap Technologies are trademarks of Wrap Technologies, Inc., and BolaWrap® is a registered trademark of Wrap Technologies, Inc. registered in the U.S. and filed in certain foreign jurisdictions.
Please contact me below if you have further questions or need additional assistance with your sole source paperwork.
Sincerely,
Stacie Sundberg
Director, Sales Operations
Wrap Technologies, Inc.
1817 W 4th Street
Tempe, AZ 85281
[email protected]
Phone: 602-451-8597
©2019 Wrap Technologies, Inc. I wraptechnologies.com
STANDARD LIMITED WARRANTY
WRAP TECHNOLOGIES, INC. EXPRESS LIMITED WARRANTY AND RELEASE
FOR LAW ENFORCEMENT PRODUCTS AND ACCESSORIES
The following WRAP TECHNOLOGIES, INC. (WRAP) warranty provisions are applicable on all sales or transfers of WRAP Law Enforcement Products and Accessories.
The term "User" means any purchaser, transferee, possessor, or user of WRAP law enforcement products and accessories. BY USING THE WRAP PRODUCT, YOU ARE AGREEING TO BE BOUND BY THESE WARRANTY AND RELEASE TERMS.
Manufacturer's Limited Warranty
WRAP warrants that its Law Enforcement Products are free from defects in workmanship and materials for a period of ONE (1) YEAR from the date of receipt.
BolaWrap 150 Cassettes that are expended are deemed to have operated properly. All WRAP manufactured accessories are covered by a limited one (1) year warranty from date of delivery. Non-WRAP manufactured accessories are covered by such manufacturer's warranty.
If any country or state imposes a longer express warranty term, then the country or state's term will be effective.
This is a LIMITED WARRANTY and is the sole and exclusive warranty of this product by WRAP. This LIMITED WARRANTY applies only where the product has been properly stored and maintained, has been used in accordance with agency and WRAP instructions, and has not been subject to misuse, intentional or deliberate damage or negligence. WRAP's sole responsibility under this warranty is (at its election) to repair or replace with the same or like product or to issue a pro-rated purchase price credit for such product.
WRAP MAKES NO OTHER WARRANTIES EXPRESS, IMPLIED, OR STATUTORY, INCLUDING WITHOUT
LIMITATION ANY IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE OR
MERCHANTABILITY, ANY WARRANTY AGAINST HIDDEN OR LATENT DEFECTS AND ANY WARRANTY AGAINST PATENT INFRINGEMENT.
IN NO EVENT SHALL THE COMPANY BE LIABLE FOR ANY PUNITIVE, EXEMPLARY, OR
CONSEQUENTIAL DAMAGES, ANTICIPATED OR LOST PROFITS, INCIDENTAL DAMAGES, LOSS OF
TIME, OR OTHER INDIRECT LOSSES OR EXPENSES THAT ARISE FROM ANY CAUSE RELATING TO
THE PRODUCT, REGARDLESS OF THE FORM OF THE ACTION, WHETHER IN TORT (INCLUDING
NEGLIGENCE), CONTRACT, STRICT LIABILITY OR OTHERWISE, AND REGARDLESS OF WHETHER THE COMPANY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH CONSEQUENTIAL DAMAGES.
WRAP'S CUMULATIVE LIABILITY TO ANY PARTY FOR ANY LOSS OR DAMAGE
RESULTING FROM ANY CLAIMS, DEMANDS, OR ACTIONS ARISING OUT OF OR RELATING TO ANY WRAP PRODUCT WILL NOT EXCEED THE PURCHASE PRICE PAID TO WRAP FOR THE PRODUCT.
SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES.
These disclaimers are subject to any applicable law(s) that regulate product warranties. 2 ©2019 Wrap Technologies, Inc. I wraptechnologies.com
~ SilencerCo
DATE: October 27, 2022
Ryan Johnson
LE/MIL Sales Manager
563-271-7706
SilencerCo, LLC
5511 S. 6055 W.
West Valley City, UT 84118
To Whom It May Concern:
SILENCERCO.COM
801417.5384 OFFICE
801.417.5002 FAX
5511 SOUTH 6055 \'/EST, WEST VALLEY CITY. UT 84118
May this letter serve as notice that ProForce Law Enforcement, located in Prescott, AZ is an authorized Law Enforcement Dealer for SilencerCo.
They are authorized to sell, support, and demonstrate the capabilities of our products.
If you have any concenrs in regards to this matter please feel free to reach out to me directly.
Kind Regards,
~~ Ryan Johnson
LE/I NTL Sales Manager
SilencerCo
+1 (563) 271-7706
[email protected]
Page l of I
SilencerCo, LLC Standard Quote Form, Version 1.0, 11-9-2018 February 20, 2023
Proforce Marketing, Inc. dba Proforce Law Enforcement
Amanda Cronkhite, Contract Specialist
2625 Stearman Rd Ste A,
Prescott, AZ 86301
[email protected]
Subject: Purchasing Cooperative of America Contract Amendment #9 PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service & Related Items Dear Ms. Cronkhite:
We accept your request to add new manufacturer, Pepperball, to your list of products with a 2% to 18% range on the PCA discount. This is within the scope of the original RFP.
This request is effective upon the date of this letter.
Please contact us at the following numbers if we can be of service:
Elaine Nichols, Director, Cell (713) 851-1471
Dean Zajicek, Assistant Director, Cell (832) 585-6373
Sincere~(v :JrL
Dean Zajicek, Assistant Director
Purchasing Cooperative of America
Attachments:
Proforce letter requesting addendum
ProForce Discount Price List with the Territories they are allowed to sell in Pepperball Manufacturer Authorized Dealer letters
Toll Free 844-722-6374 www. pea me rica .o rg
February 20, 2023
Proforce Marketing, Inc. dba Proforce Law Enforcement
Amanda Cronkhite, Contract Specialist
2625 Stearman Rd Ste A,
Prescott, AZ 86301
[email protected]
Subject: Purchasing Cooperative of America Contract Amendment #9 PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service & Related Items Dear Ms. Cronkhite:
We accept your request to add new manufacturer, Pepperball, to your list of products with a 2% to 18% range on the PCA discount. This is within the scope of the original RFP.
This request is effective upon the date of this letter.
Please contact us at the following numbers if we can be of service:
Elaine Nichols, Director, Cell (713) 851-1471
Dean Zajicek, Assistant Director, Cell (832) 585-6373
Sincerely,
Dean Zajicek, Assistant Director
Purchasing Cooperative of America
Attachments:
Proforce letter requesting addendum
PeoForce PCA
Pepperball Manufacturer Authorized Dealer letters
Toll Free 844-722-6374 www.pcamerica.org
!YYfl.(Q)I - C,~~.-E
LAW ENFORCEMENT
February l 0th, 2023
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #8 Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
To Whom lt May Concern,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February 1, 2021.
Proforce proposes to add products from the additional manufacturer, Pepperball. These products will be available on contract for 2-18% off MSRP.
Respectfu II y,
Amanda Cronkhite
Contract Specialist
[email protected]
928-776-7192
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, Al. 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law Enforcement/Fire & MIiitary Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
® PepperBall"
PepperBall
28101 Ballard Drive, Suite F
Lake Forest, IL 60045
February 15, 2023
ProForce Law Enforcement
Attn: Mark Salazar
2625 Stearman Rd, St. A
Prescott, AZ. 86301
To whom it may concern,
This letter confirms that ProForce Law Enforcement of Prescott, AZ is an authorized Master Distributor in good standing with access to our entire product line in 2023.
Sincerely,
Monte Scott
----- ----------------------------------1•
28101 Ballard Drive, Suite F I Lake Forest, IL 60045 I (260) 478-2500 I pepperball.com
PROFORCE LAW ENFORCEMENT- DISCOUNT PRICE LIST
PCA OD-337-21
Fire, Safety, Security, Surveillance, Equipment, Service and Related Items Products available include all law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer per dealer agreements effective 3/1/2021 ' MIN%0FF
Manufacturer Description States Available MSRP•
3M/PELTOR (3M/PLR) Equipment Unlimited 1%
AIM POINT (AIM) Equipment Unlimited 20%
AGUILA (AGU) Ammunition Unlimited 20%
AMERIGLO (AMG) Eauicment Unlimited 1%
AK, AZ, CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY
•Major Cities Chief, County Sheriff, and State Highway Patrol need to go AXON ITaser) Equipment direct with Axon for purchase• 1-5% SAYCO/NIGHTSTICKIBCF) Equipment Unlimited 1%
BERETTA (BTA) Firearms /\I., CA, CO, ID, MT, NM, NV, OR, UT, WA, WY 1% BENELL! (SEN) Firearms UNLIMITED 1%
BIANCHI (BIA) Eauipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 30% BLACKHAWK (BHP\ Equipment Unlimited 39%
BLADE-TECH (SLD) Equipment Unlimited 1%
BLUE GUN (BLG) Equipment Unlimited 1%
BURRIS (BRS) Eauipment Unlimited 1%
COLT (CLT) Firearms Unlimited 14%
CONDOR (CON\ Eauipment Unlimited 1%
CZ(CZU) Firearms Unlimited 1%
DANIEL DEFENSE (DOil Firearms Unlimited 1%
DEF TECH (DEF) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10% DJ! DRONES Equipment Unlimited 0-10%
EOTECH (EQT) Equipment Unlimited 11%
FN USA (FNM) Firearms Unlimited 1% - GEMTECH {GEMi Firearms AZ, CA, CO, HI, ID, MT, MN, NM, NV, OK, OR, TX, UT, WA, WY, WI 1% GLOCK (GLK) Firearms AZ, CA, CO, NM, NV, UT, WY 10%
GLOCK ACCESSORIES (GLK) Equipment Unlimited 10%
GOULD & GOODRICH (G&G) Eauipment Unlimited 1%
HECKLER & KOCH IH&K) Firearms Unlimited 1%
HOLOSUN (HLS) Equipment Unlimited 1%
INFORCE !INF) Equipment Unlimited 1%
KIMBER (KMB) Firearms Unlimited 17%
L3 Harris (L3HI Night Vision Unlimited 1-10%
LEUPOLD (LEU) Equipment Unlimited 23%
LYMAN (LYM)
(PACH MAYR, MARK 7, TACSTAR, A-ZOOM,
TRIUS, BUTCH'S, TARG-DOTS) Equipment Unlimited 1%
MAGPUL IMP!\ Equipment Unlimited 20%
MOSSBERG (MOSl Firearms Unlimited 26%
ass (oss) Firearms Unlimited 8%
OTIS(OTI) Equipment Unlimited 1%
PELICAN (PEL) Equipment Unlimited (shipping not included - must get shipping quote from mfg) 1% PEPPERBALL Equipment AZ, CA, CO, ID, NM, NV, MT, OR, OK, TX, UT, WA, WY 2-18% POF (POF) Firearms Unlimited 24%
REMINGTON AMMO (REM) Ammunition /\l.,NM 1%
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited 1%
RUGER !RUG) Firearms Unlimited 25%
SAFARILAND (all brands)ISFL) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10-30% SIG SAUER (SIG\ Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY 11% SILENCERCO ISCOl Firearms Unlimited 1%
$IONICS (SNCl Firearms Unlimited 15%
SMITH & WESSON (S&W) Firearms AZ, CA, CO, HI, ID, OR, NM, NV, UT, WY, TX, OK 25% SPETZGEAR ISPZ) Eauipment Unlimited 1%
SPRINGFIELD (SPG) Firearms Unlimited 11%
STACCATO (ST!) Firearms Unlimited 1%
STREAM LIGHT (SU) Eauipment Unlimited 35-45%
STRIKE INDUSTRIESISID) Equipment Unlimited 1%
SUREFIRE (SUF) Equipment Unlimited 5-30%
TARAN TACTICAL (TT!) Equipment Unlimited 1%
TRIJICON (TRJ) Equipment Unlimited 8-26%
ULTIMATE TRAINING MUNITIONS (UTM) Ammunition Unlimited 10% UNDER ARMOUR (UND) Equipment Unlimited 1%
US PEACEKEEPER (USS) EquiPment Unlimited (shipning not included - must get shipping quote from mf•) 1% VORTEX OPTICS (VTX) Equipment Unlimited 1%
Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY, TX 16-28% WRAP TECHNOLOGIES (WRP) Shipping included, Manufacturer warranties included, Excludes taxes, where applicable. [email protected] *MSRP or similar pricing identified by manufacturer at time of order- March 22, 2023
Proforce Marketing, Inc. dba Proforce Law Enforcement
Amanda Cronkhite, Contract Specialist
2625 Stearman Rd Ste A,
Prescott, AZ 86301
[email protected]
Subject: Purchasing Cooperative of America Contract Amendment #10 PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service & Related Items Dear Ms. Cronkhite:
We accept your request to add sales to the state of Texas for Sig Sauer. This is within the scope of the original RFP.
This request is effective upon the date of this letter.
Please contact us at the following numbers if we can be of service:
Elaine Nichols, Director, Cell (713) 851-1471
Dean Zajicek, Assistant Director, Cell (832) 585-6373
Sincerely#~,< ~
Dean Zajicek, Assistant Director
Purchasing Cooperative of America
Attachments:
Proforce letter requesting addendum
ProForce Discount Price List with the Territories they are allowed to sell in Toll Free 844-722-6374 www.pcamerica.org
[JE{Y1(Q)l-~~~.-E
LAW ENFORCEMENT
March 22nd, 2023
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #10 Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
To Whom It May Concern,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February I, 2021.
Proforce proposes to add the territory of Texas for the manufacturer, Sig Sauer.
Respectfully,
Amanda Cronkhite
Contract Specialist
sales@proforceon I ine.com
928-776-7192
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, Al. 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law Enforcement/Fire & MIiitary Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
PROFORCE LAW ENFORCEMENT- DISCOUNT PRICE LIST
PCA OD-337-21
Fire, Safety, Security, Surveillance, Equipment, Service and Related Items Products available Include all Law Enforcement designated products, per individual manufacturer.
Proforce Is authorized to sell to agencies only in the states listed with the manufacturer per dealer aereements effective 3/1/2021 MIN% OFF Manufacturer Descrlntlon States Available MSRP• 3M/PEL TOR (3M/PLR) Equipment Unlimited 1% AIM POINT (AIM) Equipment Unlimited 20% AGUILA (AGU) Ammunition Unlimited 20% AMERIGLO (AMG) Equioment Unlimited 1%
AK, AZ, CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY
AXON (Taser) Equipment
* Major Cities Chief, County Sheriff, and State Highway Patrol need to go direct with Axon for purchase• 1-5% SAYCO/NIGHTSTICK (BCFl Equipment Unlimited 1% BERETTA (BTA) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY 1% BENELLI (BEN) Firearms UNLIMITED 1% BIANCHI (BIA) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 30% BLACKHAWK (BHP) Equipment Unlimited 39% BLADE-TECH (BLD) Equipment Unlimited 1% BLUE GUN (BLG) Equipment Unlimited 1%
BURRIS IBRS) Equipment Unlimited 1% COLT (CLT) Firearms Unlimited 14% CONDOR (CON) Equipment Unlimited 1% CZ(CZU) Firearms Unlimited 1% DANIEL DEFENSE (DDI) Firearms Unlimited 1% DEF TECH (DEF) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10% DJI DRONES Eauioment Unlimited 0-10%
EOTECH (EOT) Equipment Unlimited 11%
FN USA (FNM) Firearms Unlimited 1% GEMTECH (GEM) Firearms />;l., CA, CO, HI, ID, MT, MN, NM, NV, OK, OR, TX, UT, WA, WY, WI 1% GLOCK (GLK) Firearms AZ, CA, CO, NM, NV, UT, WY 10% GLOCK ACCESSORIES (GLK) Equipment Unlimited 10%
GOULD & GOODRICH (G&G) Equipment Unlimited 1%
HECKLER & KOCH (H&K) Firearms Unlimited 1%
HOLOSUN (HLS) Equipment Unlimited 1%
INFORCE (INF) Equipment Unlimited 1% KIMBER (KMB) Firearms Unlimited 17% L3 Harris (L3H) Night Vision Unlimited 1-10%
LEUPOLD (LEU) Equipment Unlimited 23%
LYMAN (LYM)
(PACH MAYR, MARK 7, TACSTAR, A-ZOOM,
TRIUS, BUTCH'S, TARG-DOTS) Equipment Unlimited 1%
MAGPUL (MPI) Equipment Unlimited 20%
MOSSBERG (MOS) Firearms Unlimited 26%
OSS (OSS) Firearms Unlimited 8% OTIS (OTI) Equipment Unlimited 1% PELICAN (PEL) Equipment Unlimited (shipping not included - must •et shipoing quote from mfg) 1% P£PPERBALL Enuipmcnt AZ, CA, CO, ID, NM, NV, MT, OR, OK, TX, UT, WA, WY 2 - 1 8% POF (POF] Firearms Unlimited 24%
REMINGTON AMMO (REM) Ammunition />;l., NM 1%
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited 1% RUGER (RUG) Firearms Unlimited 25% SAFARILAND (all brands] ISFLl Eauipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10-30% SIG SAUER (SIG) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY 11% SILENCERCO (SCO) Firearms Unlimited 1%
SIONICS (SNC) Firearms Unlimited 15%
SMITH & WESSON (S&W) Firearms AZ, CA, CO, HI, ID, OR, NM, NV, UT, WY, TX, OK 25% SPETZGEAR (SPZ) Equioment Unlimited 1%
SPRINGFIELD (SPG) Firearms Unlimited 11%
STACCATO (STI) Firearms Unlimited 1%
STREAMLIGHT (SLI) Equipment Unlimited 35-45%
STRIKE INDUSTRIES (SID) Equipment Unlimited 1%
SUREFIRE (SUF) Equioment Unlimited 5-30%
TARAN TACTICAL ITTI) Eauipment Unlimited 1%
TRIJICON (TRJ) Equicment Unlimited 8-26%
ULTIMATE TRAINING MUNITIONS (UTM) Ammunition Unlimited 10% UNDER ARMOUR (UND) Equipment Unlimited 1%
US PEACEKEEPER (USB) Equipment Unlimited (shippin2 not included - must get shioping quote from mfg) 1% VORTEX OPTICS (VTX) Equipment Unlimited 1%
WRAP TECHNOLOGIES (WRP) Eauioment Af, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY, TX 16-28% Shipping included, Manufacturer warranties included. Excludes taxes, where applicable. [email protected] *MSRP or similar pricing identified by manufacturer at time of order.
March 22, 2023
PROFORCE LAW ENFORCEMENT
Ms. Amanda Cronkhite, Contract Specialist
2625 Stearman Road, Suite A
Prescott, AZ 86301
928-776-7192
[email protected]
Subject: PCA OD-337-21 Contract Amendment #11
Fire, Safety. Security and Surveillance. Equipment. Service & Related Items Dear Ms. Cronkhite,
PCA accepts the request to amend the above contract to lower the administrative fee to PCA to allow from 2% to 1 % for the current Smith & Wesson purchase by the Albuquerque Police Department.
I welcome you to contact me on my cell 713-851-1471 or by email at [email protected].
Sincerely,
E~N~
Elaine Nichols, Director
Attachments: Letter requesting contract amendment #11
3-15-23 Quote# 642290
Toll Free 844-722-6374 www.pcamerica.org
~CJD• - ~~,:6= LAW ENFORCEMENT
March 22nd, 2023
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #11 Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
To Whom It May Concern,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February 1, 2021.
Proforce requests to lower the 2% administrative fee to PCA for Smith & Wesson purchases to 1 % to allow competitive pricing for the below Albuquerque Police Department opportunity.
Lowering the fee to 1 % for this specific order will help the agency forgo going to bid.
Albuquerque Police Department
Quantity 600 ofS&W sku 13353.
Respectfully,
Amanda Cronkhite
Contract Specialist
[email protected]
928-776-7192
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ. 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law EnforcemenVFlre & MIiitary Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
IPIY1@FDRCE LAW ENFORCEMENT
2625 Stearman Drive. Prescott AZ., 86301
Tel: 928-776-7192 Fax: 928-445-3468
email: [email protected] www.proforceonline.com
SOLD
TO
CITY OF ALBUQUERQUE
ACCOUNTS PAYABLE
PO BOX 1985
ALBUQUERQUE NM 87103
JOB# IORD. DATE!CUST.# lLOC. !SALESMAN
N/A 103/15/23 1010532 I A !JIM HALSTED
QTY . ORDER ITEM NO./DESC.
600 13353
SHIP
TO
S&W M&P9 M2.0 9MM N/S 17RD NTS
ACRO
100 NON- STOCK
EXCHANGE
QTY 100 USED SMITH AND WESSON 1.
CONDITION, 3 MAGS EACH.
-5.00 FOR ANY MISSING MAGS.
500 NON-STOCK
EXCHANGE
QTY 500 NEW IN BOX S&W 12660 9MJ 1
'
ACCESSORIES AND 3 MAGS.
- 5 . 00 FOR ANY MISSING MAGS.
1 XFET
THIS ITEM FET OUT
IMPORTANT NOTICES:
QUOTE# PAGE
0 RD ER
642290 1
SHIP DATE
Q U O T E A.S.A.P.
ALBUQUERQUE POLICE DEPARTMENT
LAW ENFORCEMENT CENTER - MAIN
400 ROMA AVE NW
ALBUQUERQUE NM 87102
SHIP VIA FRT.
F- 2D FOB ORIGIN
UOM
UNIT PRICE DISC. NET PRICE
436.50 EA 261,900.00
.00
245.00- EA 24,500.00CR
.00
660 PISTOLS 9MM, G, DOD
275.00- EA 137,500.00CR
.00
PISTOLS WI' MH ALL
.00 EA .00
.00
This quotation is based on the ssuance of , depart1ttent purchase order and F.E.T. form. I
ATF or the manufacturer may req1nire additio*al
COMMENT
TERMS
[P!f1@FDRCE 0 R D E R
QUOTE# PAGE
642290 2
---LAW ENFORCEMENT SHIP DATE
2625 Stearman Drive. Prescott AZ., 86301
Tel: 928-776-7192 Fax: 928-445-3468
Q U O T E A.S.A.P.
email: [email protected] www.proforceonline.com
SOLD
TO
CITY OF ALBUQUERQUE
ACCOUNTS PAYABLE
PO BOX 1985
ALBUQUERQUE NM 87103
SHIP
TO
ALBUQUERQUE POLICE DEPARTMENT
LAW ENFORCEMENT CENTER - MAIN
400 ROMA AVE NW
ALBUQUERQUE NM 87102
JOB# !ORD . DATEICUST.J fLOC. !SALESMAN SHIP VIA FRT.
N/A 103/15/23 1010532 I A IJIM HALSTED F- 2D FOB ORIGIN QTY . UOM
ORDER ITEM NO./DESC. UNIT PRICE DISC . NET PRICE
forms. Sample forms may be foui d at:
http://www.ProForceonl ine . com/f(~rms. html
Standard Terms are Net 30 days. If departm(Pnt pol i<0 y does not allow f or partial shipments and payments, separ,~te purchase orders for each item w 11 be neces.sary.
Standard manufacturer's warrant
This quote is valid for 45 days
pending credit approval, and is
availability and price change .
if this bid is still pending on
updated pricing.
applies to all dep,~rtment
from date o issue,
subject to manufactiurer ' s
Please call (800) 3t7-5855
the expirat on date for
ProForce Law Enforcement agrees to defend, ndemnif w and hold harmless its customers froi~ claims for persona
injury or property damages, to he extent a ising f om the negligent acts or omissions of >roForce Law Enforcenent or its employees, agents or indepe1 dent contra<0 tors.
ORDERING INSTRUCTIONS: Please rE ply to your sales rEpresen- tative in writing to process th s order or send an Email to ryan.schreiber@proforceonli ne.cnm. For orde s over' 5,000, a PO or signed quote is required o process tlne order
Returned i t ems are subject to 2 11% restockin< fee. A 1 sales are final on non- stocked/specia order items
COMMENT
TERMS
QUOTE# PAGE
{;vfX1@FORCE 0 R D E R
642290 3
LAW ENFORCEMENT SHIP DATE
2625 Stearman Drive. Prescott AZ, 86301
Tel: 928-776-7192 Fax: 928-445-3468
Q U O T E A.S.A.P.
email: [email protected] www.proforceonline.com
SOLD
TO
CITY OF ALBUQUERQUE
ACCOUNTS PAYABLE
PO BOX 1985
ALBUQUERQUE NM 87103
SHIP
TO
ALBUQUERQUE POLICE DEPARTMENT
LAW ENFORCEMENT CENTER - MAIN
400 ROMA AVE NW
ALBUQUERQUE NM 87102
JOB# !ORD. DATEICUST.J ILOC. I SALESMAN SHIP VIA FRT.
N/A 103/15/23 1010532 I A /JIM HALSTED F- 2O FOB ORIGIN QTY. UOM
ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE
This quote is valid for 45 days from date o issue,
pending credit approval, and is subject to manufact1 rer 's availability and price change. Please call (800) 3 ~7- 5855 if this bid is still pending on the expiratt on date for updated pricing. I
Standard Terms are Net 30 days. If departm1~nt poli,~y does not allow for partial shipments and payment·. , separ, te purchase orders for each item w 11 be neces:sary.
Standard manufacturer's warrantg applies to all dep, rtment ProForce Law Enforcement agrees to defend, ndemnif 1, and hold harmless its customers froin claims for persona
injury or property damages, to he extent a ising f om the negligent acts or omissions of ProForce Law Enforcei~ent or its employees, agents or indepeiRdent contra1 tors.
ORDERING INSTRUCTIONS: Please r1 eply to your sales r,presentative in writing to process th s order or ' end an 1mail to ryan [email protected]<m. For orde s over 5,000, a PO or signed quote is required o process tl~e order
Returned items are subject to 2( % restockinc~ fee. Al sales are final on non- stocked/specia order itemp
IMPORTANT: To order from this <uotation, p ease si1 n below.
COMMENT
TERMS
lP!Y1@FORCE LAW ENFORCEMENT
2625 Stearman Drive. Prescott AZ, 86301
Tel: 928-776-7192 Fax: 928-445-3468
email: [email protected] www.proforceonline.com SOLD
TO
CITY OF ALBUQUERQUE
ACCOUNTS PAYABLE
PO BOX 1985
ALBUQUERQUE NM 87103
JOB# !ORD. DATEICUST.# ILOC .JSALESMAN
N/A 103/15/23 1010532 I A JJIM HALSTED
QTY.
ORDER ITEM NO./DESC.
Printed Name:
Date:
Signature:
COMMENT
SHIP
TO
CTR SHR000022773 AKA PCA 00- 337- 21
MSRP $638.00 QUOTE REFLECTS
32% OFF MSRP
TERMS DUE NET 30 DAYS
QUOTE# PAGE
0 RD ER
642290 4
SHIP DATE
Q U O T E A.S.A.P.
ALBUQUERQUE POLICE DEPARTMENT
LAW ENFORCEMENT CENTER - MAIN
400 ROMA AVE NW
ALBUQUERQUE NM 87102
SHIP VIA FRT.
F-2D FOB ORIGIN
UOM
UNIT PRICE DISC. NET PRICE
P.O.: - -+---- -+----
SALES AMOUNT 99,900.00
May 17, 2023
Proforce Marketing, Inc. dba Proforce Law Enforcement
Amanda Cronkhite, Contract Specialist
2625 Stearman Rd Ste A,
Prescott, AZ 86301
[email protected]
Subject: Purchasing Cooperative of America Contract Amendment #12 PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service & Related Items Dear Ms. Cronkhite:
We accept your request to add Manufacturer Rem Arms with a 27% discount for PCA Members. We also agree to reduce the Vendor fee to PCA to 1% for the sale of Rem Arms. This is within the scope of the original RFP.
This request is effective upon the date of this letter.
Please contact us at the following numbers if we can be of service:
Elaine Nichols, Director, Cell (713) 851-1471
Dean Zajicek, Assistant Director, Cell (832) 585-6373
Dean Zajicek, Assistant Director
Purchasing Cooperative of America
Attachments:
Proforce letter requesting addendum
Pro Force discount price list with the territories they are allowed to sell in Rem Arms authorized wholesaler letter
Toll Free 844-722-6374 www.pcamerica.org
[lqf]C?DI-~~~~
LAW ENFORCEMENT
May 16th, 2023
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #12 Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
To Whom It May Concern,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February 1, 2021.
Proforce proposes to add products from the additional manufacturer, Rem Arms. These products will be available on contract for 27% offMSRP. Due to Rem Arms set Law Enforcement Agency pricing and restricted dealer margins when selling to its Agency customers we are respectfully requesting that PCA amend the subject agreement to reduce the administrative fee to 1 %.
The requested fee reduction will allow Proforce to offer more competitive pricing on these products and continue to offer best pricing on related products or accessories sought by the same customers. This will ultimately contribute to Proforce maintaining and expanding its customer base for sales under this contract.
Respectfu 11 y,
Amanda Cronkhite
Contract Specialist
[email protected]
928-776-7192
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law EnforcemenVFire & Military Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
PROFORCE LAW ENFORCEMENT - DISCOUNT PRICE LIST
PCA OD-337-21
Fire, Safety, Security, Surveillance, Equipment, Service and Related Items Products available include all Law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer per dealer agreements effective 3/1/2021 MIN%OFF
Manufacturer Description States Available MSRP•
3M/PELTOR (3M/PLR) Equipment Unlimited 1%
AIMPOINT (AIM) Equipment Unlimited 20%
AGUILA (AGU) Ammunition Unlimited 20%
AMERIGLO (AMG) Equipment Unlimited 1%
AK, AZ., CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY
*Major Cities Chief, County Sheriff, and State Highway Patrol need to go AXON (Taserl Equipment direct with Axon for purchase* 1-5% SAYCO/NIGHTSTICK (BCF) Equipment Unlimited 1%
BERETTA (BTA) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY 1% BENELLI (BEN) Firearms UNLIMITED 1%
BIANCHI (BIA) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 30% BLACKHAWK (BHP) Equipment Unlimited 39%
BLADE-TECH (BLD) Equipment Unlimited 1%
BLUE GUN (BLG) Equipment Unlimited 1%
BURRIS (BRS) Equipment Unlimited 1%
COLT (CLT) Firearms Unlimited 14%
CONDOR (CON) Equipment Unlimited 1%
CZ(CZU) Firearms Unlimited 1%
DANIEL DEFENSE (ODI) Firearms Unlimited 1%
DEF TECH (DEF) Equipment AZ., AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10% OJI DRONES Equipment Unlimited 0-10%
EOTECH (EOT) Eouioment Unlimited 11%
FN USA (FNM) Firearms Unlimited 1%
GEMTECH (GEM) Firearms t>:Z., CA, CO, HI, ID, MT, MN, NM, NV, OK, OR, TX, UT, WA, WY, WI 1% GLOCK (GLK) Firearms AZ, CA, CO, NM, NV, UT, WY 10%
GLOCK ACCESSORIES (GLK) Equipment Unlimited 10%
GOULD & GOODRICH (G&G) Equipment Unlimited 1%
HECKLER & KOCH (H&K) Firearms Unlimited 1%
HOLOSUN (HLS) Equipment Unlimited 1%
INFORCE (INF) Equipment Unlimited 1%
KIMBER (KMB) Firearms Unlimited 17%
L3 Harris (l3H) Night Vision Unlimited 1·10%
LEUPOLD (LEU) Equipment Unlimited 23%
LYMAN (LYM)
(PACHMAYR, MARK 7, TACSTAR, A-ZOOM,
TRIUS, BUTCH'S, TARG-DOTS) Equipment Unlimited 1%
MAGPUL (MPI) Equipment Unlimited 20%
MOSSBERG (MOS) Firearms Unlimited 26%
OSS (OSS) Firearms Unlimited 8%
OTIS (OTI) Equipment Unlimited 1%
PELICAN (PEL) Equipment Unlimited (shipping not included - must ~et shipping q uote from mfg) 1% PEPPERBALL Equipment t>:Z., CA, CO, ID, NM, NV, MT. OR, OK, TX. UT. WA, WY 2-18% POF (POF) Firearms Unlimited 24%
REMINGTON AMMO (REM) Ammunition AZ,NM 1%
REM ARMS (RAL) Firearms AK, t>:Z., CA, CO, HI, ID, MT, NV, NM, OK, OR, TX, UT, WA, WY 27%
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited 1%
RUGER (RUG) Firearms Unlimited 25%
SAFARILAND (all brands) (SFL) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10-30% SIG SAUER (SIG) Firearms t>:Z., CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY 11% SILENCERCO (SCO) Firearms Unlimited 1%
SIONICS ISNC) Firearms Unlimited 15%
SMITH & WESSON (S&W) Firearms AZ., CA, CO, HI, ID, OR, NM, NV, UT, WY, TX, OK 25% SPITTGEAR (SPZ) Eauipment Unlimited 1%
SPRINGFIELD (SPG) Firearms Unlimited 11%
STACCATO (STll Firearms Unlimited 1%
STREAM LIGHT (SU) Equipment Unlimited 35-45%
STRIKE INDUSTRIES (SID) Equipment Unlimited 1%
SUREFIRE (SUF) Equipment Unlimited 5-30%
TARAN TACTICAL (TTI) Equipment Unlimited 1%
TRIJICON (TRJ) Equipment Unlimited 8-26%
ULTIMATE TRAINING M UNITIONS (UTM) Ammunition Unlimited 10% UNDER ARMOUR (UNO) Equipment Unlimited 1%
US PEACEKEEPER (USS) Equipment Unlimited (shipping not included - must get shipping quote from mfg) 1% VORTEX OPTICS (VTX) Equipment Unlimited 1%
WRAP TECHNOLOGIES (WRP) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY, TX 16-28% Shipping included. Manufacturer warranties included. Excludes taxes, where applicable. Sales@proforceonhne,com *MSRP or similar pricing identified by manufacturer at time of order. -
-
-
February 23, 2023
RE: RemArms LLC Authorized LE Wholesaler
To whom it may concern:
This letter is to show that Proforce Law Enforcement, with offices in Prescott AZ, are an Authorized RemArms LLC. Law Enforcement Wholesaler.
Proforce Law Enforcement is authorized to sell firearms and do direct bids in the following states:
Thank you
Alaska (AK), Arizona (AZ.), California (CA), Colorado (CO), Hawaii (HI), Idaho (ID), Montana (MT) Nevada (NV), New Mexico (NM), Oklahoma (OK), Oregon (OR), Texas (TX), Utah (UT), Washington (WA), Wyoming (WY)
Todd McCoig
Director of Law Enforcement and Defense
RemArms LLC
RemArms LLC I 205 North Lewis Street, Suite 1 I LaGrange, GA 30240 June 6, 2023
Proforce Marketing, Inc. dba Proforce Law Enforcement
Amanda Cronkhite, Contract Specialist
2625 Stearman Rd Ste A,
Prescott, AZ 86301
[email protected]
Subject: Purchasing Cooperative of America Contract Amendment #13 PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service & Related Items Dear Ms. Cronkhite:
We accept your request to change the minimum percent off MSRP for Defense Technology (Def Tech) from 10% to 1-30% off MSRP and allow the charge of shipping on orders lower than $2,700. This is within the scope of the original RFP.
This request is effective upon the date of this letter.
Please contact us at the following numbers if we can be of service:
Elaine Nichols, Director, Cell (713) 851-1471
Dean Zajicek, Assistant Director, Cell (832) 585-6373
Sincerely, d
o~/c
Dean Zajicek, Assistant Director
Purchasing Cooperative of America
Attachments:
Proforce letter requesting addendum
ProForce discount price list with the territories they are allowed to sell in Toll Free 844-722-6374 www.pcamerica.org
ce:m@I -DRCE
LAW ENFORCEMENT
March 25th, 2023
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment#l3Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
To Whom It May Concern,
Pro force Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February 1, 2021.
Proforce proposes to change our minimum percent offMSRP for Defense Technology (Def Tech) from 10% to 1-30% offMSRP. The MSRP for the less than lethal launchers Defense Technology manufactures if very close to the cost of the item. In addition to the 1 % fee we are paying PCA, this would create a significant loss in profit.
In addition to the above changes we would like to request the ability to charge shipping on orders lower than $2,700. Defense Technology offers free shipping over that dollar amount.
The continued rise in shipping charges is also causing the same problems as stated above.
Respectfully,
Amanda Cronkhite
Contract Specialist
[email protected]
928-776-7192
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law Enforcement/Fire & Military Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
PROFORCE LAW ENFORCEMENT - DISCOUNT PRICE LIST
PCA OD-337-21
Fire, Safety, Security, Surveillance, Equipment, Service and Related Items Products available include all law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies onlv in the states listed with the manufacturer per dealer agreements effective 3/1/2021 MIN%OFF
Manufacturer Description States Available MSRP*
3M/PELTOR (3M/PLR) Equipment Unlimited 1%
AIMPOINT (AIM) Equipment Unlimited 20%
AGUILA (AGU) Ammunition Unlimited 20%
AMERIGLO (AMG) Equipment Unlimited 1%
AK, AZ., CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY
*Major Cities Chief, County Sheriff, and State Highway Patrol need to go AXON (Taser) Equipment direct with Axon for purchase* 1-5% BAYCO/NIGHTSTICK (BCF) Equipment Unlimited 1%
BERETTA (BTA) Firearms AZ., CA, CO, ID, MT, NM, NV, OR, UT, WA, WY 1% BENELL! (BEN) Firearms UNLIMITED 1%
BIANCHI (BIA) Equipment AZ, AK, CA CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 30% BLACKHAWK (BHP) Equipment Unlimited 39%
BLADE-TECH (BLD) Equipment Unlimited 1%
BLUE GUN (BLG) Equipment Unlimited 1%
BURRIS fBRS) Equioment Unlimited 1%
COLT (CLT) Firearms Unlimited 14%
CONDOR (CON) Equipment Unlimited 1%
CZ(CZU) Firearms Unlimited 1%
DANIEL DEFENSE (DDI) Firearms Unlimited 1%
AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY
DEF TECH (DEF) Equipment Free Shipping over $2,700 1-30% DJI DRONES Equipment Unlimited 0-10%
EOTECH (EOT) Equipment Unlimited 11%
FN USA (FNM) Firearms Unlimited 1%
GEMTECH (GEM) Firearms AZ, CA, CO, HI, ID, MT, MN, NM NV, OK, OR, TX, UT, WA, WY, WI 1% GLOCK (GLK) Firearms AZ., CA, CO, NM, NV, UT, WY 10%
GLOCK ACCESSORIES (GLK) Equipment Unlimited 10%
GOULD & GOODRICH (G&G) Equipment Unlimited 1%
HECKLER & KOCH (H&K) Firearms Unlimited 1%
HOLOSUN (HLS) Equipment Unlimited 1%
INFORCE (INF) Equipment Unlimited 1%
KIMBER (KMB) Firearms Unlimited 17%
L3 Harris (L3H) Night Vision Unlimited 1-10%
LEUPOLD (LEU) Equipment Unlimited 23%
LYMAN (LYM)
(PACHMAYR, MARK 7, TACSTAR, A-ZOOM,
TRIUS, BUTCH'S, TARG-DOTS) Equipment Unlimited 1%
MAGPUL (MPI) Equipment Unlimited 20%
MOSSBERG (MOS) Firearms Unlimited 26%
OSS (OSSl Firearms Unlimited 8%
OTIS (OTI) Equipment Unlimited 1%
PELICAN (PEL) Equioment Unlimited (shipping not included - must get shipping quote from mfg) 1% PEPPERBALL Equipment AZ., CA, CO, ID NM, NV, MT, OR, OK, TX UT, WA WY 2-18% POF (POF) Firearms Unlimited 24%
REMINGTON AMMO (REM) Ammunition AZ,NM 1%
REM ARMS (RAL) Firearms AK, AZ., CA, CO, HI, ID, MT, NV, NM, OK, OR, TX, UT, WA, WY 27%
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited 1%
RUGER(RUG) Firearms Unlimited 25%
SAFARI LAND fall brands) (SFL) Equipment AZ., AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10-30% SIG SAUER (SIG) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY 11% SILENCERCO {SCO) Firearms Unlimited 1%
SIONICS (SNC) Firearms Unlimited 15%
SMITH & WESSON (S&W) Firearms AZ., CA, CO, HI, ID, OR, NM, NV, UT, WY, TX, OK 25% SPETZGEAR (SPZ) Equipment Unlimited 1%
SPRINGFIELD (SPG) Firearms Unlimited 11%
STACCATO (STI) Firearms Unlimited 1%
STREAM LIGHT {SU) Equipment Unlimited 35-45%
STRIKE INDUSTRIES (SID) Equipment Unlimited 1%
SUREFIRE (SUF) Equipment Unlimited 5-30%
TARAN TACTICAL (TTI) Equipment Unlimited 1%
TRIJICON fTRJ) Equipment Unlimited 8-26%
ULTIMATE TRAINING MUNITIONS (UTM) Ammunition Unlimited 10% UNDER ARMOUR /UND) Equipment Unlimited 1%
US PEACEKEEPER (USB) Equipment Unlimited (shipping not included - must get shipping quote from mfa) 1% VORTEX OPTICS (VTX) Equipment Unlimited 1%
WRAP TECHNOLOGIES (WRP) Equipment AZ., AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY, TX 16-28% Shipping included. Manufacturer warranties included. Excludes taxes, where applicable. [email protected] *MSRP or similar pricing identified by manufacturer at time of order.
August 21, 2023
PROFORCE LAW ENFORCEMENT
Ms. Amanda Cronkhite, Contract Specialist
2625 Stearman Road, Suite A
Prescott, AZ 86301
928-776-7192
[email protected]
Subject: PCA OD-337-21 Contract Amendment #14
Fire. Safety. Security and Surveillance. Equipment. Service & Related Items Dear Ms. Cronkhite,
PCA accepts the request from Proforce Marketing, Inc. dba Proforce Law Enforcement to amend the above contract to update the PCA administrative fee for Aimpoint (AIM) products from 20% to 9-26% due to market forces and the costs of production, order processing, and shipping costs increasing.
I welcome you to contact me on my cell 713-851-1471 or [email protected] or your Contract Manager, Karen Berggren on cell 520-500-6873 or [email protected].
Sincerely,
Elaute,, N~
Elaine Nichols, Director
Attachments: Request for contract amendment
Price List, updated
Toll Free 844-722-6374 www.pcamerica.org
~CQJ• - ~~6=,E
LAW ENFORCEMENT
August 21st, 2023
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #14 Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
To Whom It May Concern,
Proforce Marketing, lnc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February 1, 2021.
Proforce proposes to change our minimum percent offMSRP for Aimpoint (AIM) from 20% to 9-26% offMSRP. The MSRP for the Aimpoint RDS and PRO optics, newly released items, are very close to the cost of the item. In addition to the 2% fee we are paying PCA, this would create a significant loss in profit.
Respectfully,
Amanda Cronkhite
Contract Specialist
[email protected]
928-776-7192
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law EnforcemenVFlre & Mllltary Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
PROFORCE LAW ENFORCEMENT - DISCOUNT PRICE LIST
PCA OD-337-21
Fire, Safety, Security, Surveillance, Equipment, Service and Related Items Products available include all Law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements, effective 3/1/2021
MIN%OFF
Manufacturer Description States Available MSRP*
3M/PELTOR (3M/PLR) Equipment Unlimited 1%
AIM POINT (AIM) Equipment Unlimited 9-26%
AGUILA (AGU) Ammunition Unlimited 20%
AMERIGLO (AMG) Equipment Unlimited 1%
AK, AZ, CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY
*Major Cities Chief, County Sheriff, and State Highway Patrol need to go AXON (Taser) Equipment direct with Axon for purchase* 1-S% BAYCO/NIGHTSTICK (BCF) Equipment Unlimited 1%
BERETTA (BTA) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY 1% BENELLI {BEN) Firearms UNLIMITED 1%
BIANCHI (BIA) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 30% BLACKHAWK (BHP) Equipment Unlimited 39%
BLADE-TECH (BLD) Equipment Unlimited 1%
BLUE GUN (BLG) Equipment Unlimited 1%
BURRIS (BRS) Equipment Unlimited 1%
COLT(CLT) Firearms Unlimited 14%
CONDOR (CON) Equipment Unlimited 1%
CZ{CZU) Firearms Unlimited 1%
DANIEL DEFENSE (DOI) Firearms Unlimited 1%
DEF TECH (DEF) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 1-30% OJI DRONES Equipment Unlimited 0-10%
EOTECH (EOT) Equipment Unlimited 11%
FN USA(FNM) Firearms Unlimited 1%
GEMTECH (GEM) Firearms AZ, CA, CO, HI, ID, MT, MN, NM, NV, OK, OR, TX, UT, WA, WY, WI 1% GLOCK (GLK) Firearms AZ, CA, CO, NM, NV, UT, WY 10%
GLOCK ACCESSORIES (GLK) Equipment Unlimited 10%
GOULD & GOODRICH (G&G) Equipment Unlimited 1%
HECKLER & KOCH (H&K) Firearms Unlimited 1%
HOLOSUN (HLS) Equipment Unlimited 1%
INFORCE (INF) Equipment Unlimited 1%
KIMBER (KMB) Firearms Unlimited 17%
L3 Harris (L3H) Night Vision Unlimited 1-10%
LEUPOLD (LEU) Equipment Unlimited 23%
LYMAN {LYM)
{PACHMAYR, MARK 7, TACSTAR, A-ZOOM,
TRIUS, BUTCH'S, TARG-DOTS) Equipment Unlimited 1%
MAGPUL (MPI) Equipment Unlimited 20%
MOSSBERG (MOS) Firearms Unlimited 26%
ass (oss) Firearms Unlimited 8%
OTIS (OTI) Equipment Unlimited 1%
PELICAN (PEL) Equipment Unlimited {shipping not included - must get shipping quote from mfg) 1% PEPPERBALL Equipment AZ, CA, CO, ID, NM, NV, MT, OR, OK, TX, UT, WA, WY 2-18% POF (POF) Firearms Unlimited 24%
REMINGTON AMMO {REM) Ammunition AZ, NM 1%
REM ARMS (RAL) Firearms AK, AZ, CA, CO, HI, ID, MT, NV, NM, OK, OR, TX, UT, WA, WY 27%
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited 1%
RUGER{RUG) Firearms Unlimited 25%
SAFARI LAND (all brands) (SFL) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10-30% SIG SAUER (SIG) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY 11% SILENCERCO (SCO) Firearms Unlimited 1%
SIONICS (SNC) Firearms Unlimited 15%
SMITH & WESSON (S&W) Firearms AZ, CA, CO, HI, ID, OR, NM, NV, UT, WY, TX, OK 25% SPETZGEAR (SPZ) Equipment Unlimited 1%
SPRINGFIELD (SPG) Firearms Unlimited 11%
STACCATO (STI) Firearms Unlimited 1%
STREAMLIGHT (SU) Equipment Unlimited 35-45%
STRIKE INDUSTRIES (SID) Equipment Unlimited 1%
SUREFIRE (SUF) Equipment Unlimited 5-30%
TARAN TACTICAL (TTI) Equipment Unlimited 1%
TRIJICON (TRJ) Equipment Unlimited 8-26%
ULTIMATE TRAINING MUNITIONS (UTM) Ammunition Unlimited 10% UNDER ARMOUR (UND) Equipment Unlimited 1%
US PEACEKEEPER (USB) Equipment Unlimited (shipping not included - must get shipping quote from mfg) 1% VORTEX OPTICS (VTX) Equipment Unlimited 1%
WRAP TECHNOLOGIES (WRP) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY, TX 16-28% Shipping included. Manufacturer warranties included. Excludes taxes, where applicable. [email protected] *MSRP or similar pricing identified by manufacturer at time of order. ~CQJI - C,~~,E
LAW ENFORCEMENT
September 28th, 2023
Purchasing Cooperative of America (PCA)
[email protected]; [email protected] (records) Re: Amendment #15 Request, PCA OD-337-21 Fire, Safety, Security, Surveillance, Equipment, Service and Related Items
To Whom It May Concern,
Proforce Marketing, Inc. dba Proforce Law Enforcement (Proforce) was awarded the subject PCA contract to supply Government Agencies and other eligible PCA members with law enforcement firearms and equipment, effective February 1, 2021.
Proforce proposes to add products from the additional manufacturer, Shadow Systems. These products will be available on contract for 25-35% offMSRP.
Respectfully,
Amanda Cronkhite
Contract Specialist
[email protected]
928-776-7192
Prescott, Arizona
Corporate Office & Support Center
2625 Stearman Road, Suite A. • Prescott, AZ 86301
Phone (928) 776-7192 • Fax (928) 445-3468
Brea, California
Law Enforcement/Fire & Military Store
655 Berry Street, Suite H • Brea, CA 92821
Phone (714) 257-9095 • Fax (714) 257-9076
September 28, 2023
PROFORCE LAW ENFORCEMENT
Ms. Amanda Cronkhite, Contract Specialist
2625 Stearman Road, Suite A
Prescott, AZ 86301
928-776-7192
[email protected]
Subject: PCA OD-337-21 Contract Amendment #15
Fire, Safety, Security and Surveillance, Equipment, Service & Related Items Dear Ms. Cronkhite,
PCA accepts the request from Proforce Marketing, Inc. dba Proforce Law Enforcement to amend the above contract to add products from Shadow Systems, with discount pricing for PCA Members at 25% to 35%. Products and pricing are commensurate with the scope and specifications of the RFP and the PROFORCE response.
I welcome you to contact me on my cell 713-851-1471 or [email protected] or your Contract Manager, Karen Berggren on cell 520-500-6873 or [email protected].
Sincerely,
E~ N~
Elaine Nichols, Director
Attachments: Request for contract amendment
Price List, updated
Toll Free 844-722-6374 pcamerica.org
PROFORCE LAW ENFORCEMENT- DISCOUNT PRICE LIST
PCA OD-337-21
Fire, Safety, Security, Surveillance, Equipment, Service and Related Items Products available include all Law Enforcement designated products, per individual manufacturer.
Proforce is authorized to sell to agencies only in the states listed with the manufacturer, per dealer agreements, effective 3/1/2021.
MIN%OFF
Manufacturer Description States Available MSRP*
3M/PEL TOR (3M/PLR) Equipment Unlimited 1%
AIMPOINT (AIM) Equipment Unlimited 9-26%
AGUILA (AGU) Ammunition Unlimited 20%
AMERIGLO (AMG) Equipment Unlimited 1%
AK, AZ, CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY
*Major Cities Chief, County Sheriff, and State Highway Patrol need to go AXON (Taser) Equipment direct with Axon for purchase• 1-5% SAYCO/NIGHTSTICK (BCF) Equipment Unlimited 1%
BERETTA (BTA) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, UT, WA, WY 1% BENELL! (BEN) Firearms UNLIMITED 1%
BIANCHI (BIA) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 30% BLACKHAWK (BHP) Equipment Unlimited 39%
BLADE-TECH (BLD) Equipment Unlimited 1%
BLUE GUN (BLG) Equipment Unlimited 1%
BURRIS (BRS) Equipment Unlimited 1%
COLT (CLT) Firearms Unlimited 14%
CONDOR (CON) Equipment Unlimited 1%
CZ(CZU) Firearms Unlimited 1%
DANIEL DEFENSE (DOI) Firearms Unlimited 1%
DEF TECH (DEF) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10% OJI DRONES Equipment Unlimited 0-10%
EOTECH (EOT) Equipment Unlimited 11%
FN USA(FNM) Firearms Unlimited 1%
GEMTECH (GEM) Firearms AZ, CA, CO, HI, ID, MT, MN, NM, NV, OK, OR, TX, UT, WA, WY, WI 1% GLOCK (GLK) Firearms AZ, CA, CO, NM, NV, UT, WY 10%
GLOCK ACCESSORIES (GLK) Eauipment Unlimited 10%
GOULD & GOODRICH (G&G) Equipment Unlimited 1%
HECKLER & KOCH (H&K) Firearms Unlimited 1%
HOLOSUN (HLS) Equipment Unlimited 1%
INFORCE (INF) Equipment Unlimited 1%
KIMBER (KMB) Firearms Unlimited 17%
L3 Harris (L3H) Night Vision Unlimited 1-10%
LEUPOLD (LEU) t quipment Unlimited 23%
LYMAN (LYM)
(PACHMAYR, MARK 7, TACSTAR, A-ZOOM,
TRIUS, BUTCH'S, TARG-DOTS) Equipment Unlimited 1%
MAGPUL (MPI) Equipment Unlimited 20%
MOSSBERG (MOS) Firearms Unlimited 26%
OSS (OSS) Firearms Unlimited 8%
OTIS(OTI) Equipment Unlimited 1%
PELICAN (PEL) Equipment Unlimited (shipping not included - must get shipping quote from mfg) 1% PEPPERBALL Equipment AZ, CA, CO, ID, NM, NV, MT, OR, OK, TX, UT, WA, WY 2-18% POF (POF) Firearms Unlimited 24%
REMINGTON AMMO (REM) Ammunition AZ,NM 1%
REM ARMS (RAL) Firearms AK, AZ, CA, CO, HI, ID, MT, NV, NM, OK, OR, TX, UT, WA, WY 27%
RUAG/AMMOTEC (RGA)
(NORMA, SWISS P, ETC) Ammunition Unlimited 1%
RUGER (RUG) Firearms Unlimited 25%
SAFARILAND (all brands) (SFL) Equipment AZ, AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY 10-30% SHADOW SYSTEMS Firearms Unlimited 25-35%
SIG SAUER (SIG) Firearms AZ, CA, CO, ID, MT, NM, NV, OR, TX, UT, WA, WY 11% SILENCERCO (SCO) Firearms Unlimited 1%
SIONICS (SNC) Firearms Unlimited 15%
SMITH & WESSON (S&W) Firearms AZ., CA, CO, HI, ID, OR, NM, NV, UT, WY, TX, OK 25% SPETZGEAR (SPZ) Equipment Unlimited 1%
SPRINGFIELD (SPG) Firearms Unlimited 11%
STACCATO /STI) Firearms Unlimited 1%
STREAMLIGHT /SLI) Equipment Unlimited 35-45%
STRIKE INDUSTRIES (SID) Equipment Unlimited 1%
SUREFIRE (SUF) Equipment Unlimited 5-30%
TARAN TACTICAL (TTI) Equipment Unlimited 1%
TRIJICON (TRJ) Equipment Unlimited 8-26%
ULTIMATE TRAINING MUNITIONS (UTM) Ammunition Unlimited 10% UNDER ARMOUR (UND) Equipment Unlimited 1%
US PEACEKEEPER (USB) Equipment Unlimited (shipoing not included - must get shipping quote from mfg) 1% VORTEX OPTICS (VTX) Equipment Unlimited 1%
WRAP TECHNOLOGIES (WRP) Equipment Al., AK, CA, CO, FL, ID, MT, NM, NV, OR, OK, UT, WA, WY, TX 16-28% Shipping included. Manufacturer warranties included. Excludes taxes, where applicable. [email protected] *MSRP or similar pricing identified by manufacturer at time of order. www.pcamerica.org
November 9, 2022
Ms. Amanda Cronkhite, Contract Specialist
Proforce Law Enforcement
2625 Stearman Rd., Ste. A
Prescott, AZ 86301
Phone: (928) 776-7192
[email protected]
Subject: PCA Contract OD-337-21 - Fire, Safety, Security, Surveillance, Equipment, Service & Related Items
Contract Dates: February 1, 2021 – January 31, 2026
Annual Renewal Statement
Dear Ms. Cronkhite:
Proforce Law Enforcement was awarded PCA Contract OD-337-21 on February 1, 2021 for a period of one (1) year with 4 one-year renewals. Per the contract, renewals are automatic unless prior notification is given.
Proforce Law Enforcement is an Awarded Contractor in good standing with PCA and has been automatically renewed each year in 2021 and 2022.
PCA looks forward to continue working with Proforce Law Enforcement through January 21, 2026 with this PCA contract.
Sincerely,
Elaine Nichols
Elaine Nichols, Director
Cell (713) 851-1471
Toll free (844) 722-6374
[email protected]
REPORT TO CITY COUNCIL
Approved by:
________________________________
Council Meeting of: February 21, 2024
Agenda Number: E-1
Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Spanish Language Interpretation at City Council Meetings RECOMMENDATION:
Deliberation and Direction from Council
SUMMARY:
The demographic landscape of Madera, as highlighted by the 2020 Census, highlights the necessity for linguistic inclusivity. With over 46 percent of residents speaking a language other than English at home, predominantly Spanish, the City Council, during the December 20, 2023 meeting, through majority vote, requested a workshop to explore the integration of two-way Spanish-English interpretation at future Council Meetings.
Existing Translation Practices
In response to translation services, the City has traditionally relied on City staff for interpretation services as needed, with public requests channeled through the City Clerk's Office. Although seventy-two (72) hours' notice is recommended, it is not mandatory, but it aids in the efficient coordination of services. It should be noted that the City conducts approximately 19 Regular City Council meetings and 5 Special City Council meetings annually, totaling over 60 hours of meeting time.
Bilingual City Staff
Qualified bilingual staff, specifically those at the top tier (Tier 3), can provide interpretation services. Notably, mid-management or management staff members, though ineligible for overtime, can volunteer without incurring additional costs. However, if overtime is applicable for Tier 3 staff, rates could range from $29 to $57 per hour. Flexible work schedules, with prior notice, may be considered, although this adjustment could impact regularly scheduled daily work assignments.
Virtual Accessibility
Recognizing the importance of virtual accessibility, City Council meetings are open to public participation via Zoom, offering simultaneous interpretation for up to 25 participants through different audio channels. This option allows virtual attendees to choose their preferred language audio channel upon joining the meeting. To ensure quality and consistency in interpretation services, the City is exploring collaboration with professional language service providers, acknowledging their expertise and cultural awareness. Research indicates estimated costs associated with these providers, reinforcing the commitment to delivering effective and reliable language interpretation services.
Key Considerations
When hiring translators or interpreters, several key considerations should be taken into account to ensure the effectiveness and reliability of language services. Here are some essential factors:
Professionalism and Expertise: Translators who are experienced and well-trained in the specific field relevant to the content. Professionalism ensures accuracy and proficiency in translating specialized terminology.
Language Proficiency: Translators should be fluent in both the source and target languages. Proficiency in cultural nuances and idioms is crucial for accurate and culturally sensitive translations.
Cost and Timeliness
In an effort to identify potential options, staff contacted firms that specialize in translating public meetings. Table 1 provides a list of those companies; however, it is noted that the table is not exhaustive, rather it is a sample.
Table 1: On-site Interpretation Services Cost Schedule
Firm Cost (2 hours
or <) 2-3 hours 3-4 Hours Headsets
Travel
Fee
(per
mile)
Annual
Costs1
Homeland
Language
Services
(Oxnard, CA)
One
Interpreter; 2
hour minimum:
$95 per hour
Two
Interpreters:
$95 per
hour/per
interpreter
Two
Interpreters:
$95 per
hour/per
interpreter
$12 per unit $0.67 $13,680
Reliable
Translations,
Inc.
(Glendale,
CA)
One
Interpreter 2-
hour minimum:
$114 per hour
Two
Interpreters:
$114 per
hour/per
interpreter
Two
Interpreters:
$95 per
Hour/per
interpreter
1 Transmitter:
$100
$7 per unit
$0.67 $16,416
BiLingual
Services
International
(Long Beach,
CA)
Half-day
session (up to 3
hours):
$595 per
interpreter
Two
Interpreters:
$595/per
interpreter
Two
Interpreters:
$595 per
interpreter.
Each
additional
hour or
fraction
thereof: $195
per
interpreter
$25 per unit $0.69.9 $85,680
1 Assumptions: 19 annual Council meetings at 3 hours each. Does not include travel time, headsets, or scheduling.
Other Cities Providing Spanish Interpretation
To get an understanding of how other cities provide interpretation services, staff contacted neighboring cities within the valley. The responses vary and are indicated below.
Table 2: Nearby Cities Providing Spanish Interpretation City Services Provided
Reedley In-person interpretation available upon request. Interpretation provided by City staff.
Advance notice required. No Zoom interpretation offered.
Firebaugh In-person interpretation available upon request. Interpretation provided by City staff.
Advance notice required. No longer offers virtual meetings.
Coalinga In-person interpretation available upon request. Interpretation provided by City staff.
Advance notice required. No Zoom interpretation offered.
Fresno Maintains five (5) contracts with DHHSC, Focus Interpreting, Hanna Interpreting Services, and Lazar Translating & Interpreting for all City Council meetings. provide translation services via Zoom and in person. Provide Hmong (1 Translator), Punjabi (1 Translator), Spanish (1 Translator), and ASL (2 translators) via Zoom. 2 Spanish translators in the live meeting.
As is the case in other cities, there is a relatively low demand for real-time service, and it is difficult to determine if the interpretation services will be utilized at all Council meetings. Public participation varies from meeting to meeting based upon the items being discussed. A good example of this in Madera was a recently held City Council meeting, whereby interpretation services were requested and retained, however the requestor of this service did not attend the meeting.
FINANCIAL IMPACT:
Upon direction from Council, staff will develop an expense table outlining potential costs. While Table 1 provides an overview, it does not capture all costs considering that the three responding firms are headquartered in Southern California. While it is possible that other nearby firms are available, staff was unable to obtain timely responses.
ALTERNATIVES:
Should the Council require further information, analysis, or research to enhance their understanding of our decision-making process regarding this matter, the option exists to direct staff accordingly. This could involve:
Tasking staff to conduct additional research or gather data to address specific queries or areas of concern.
Direct staff to select or further research other interpreting service options. Direct staff to continue using the same practice in-place for interpretation services.
ATTACHMENT:
None