Agenda packet, regular meeting — Madera City Council, April 3, 2024 (part 1 of 3)

Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 1 of 5 April 3, 2024

REGULAR MEETING OF THE MADERA CITY COUNCIL

AND SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE

GROUNDWATER SUSTAINABILITY AGENCY
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, April 3, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 871 0554 9385#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION:

PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 2 of 5 April 3, 2024
discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS:

1. Proclamation Supporting the Recognition of Vaisakhi as National Sikh Day

2. Proclamation Recognizing April as Sexual Assault Awareness Month INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – March 20, 2024 and March 27, 2024
Recommendation: Approve the City Council Minutes of March 20, 2024 and March 27, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for March 9, 2024 to March 22, 2024 (Report by Michael Lima)
B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Arnoldo Rodriguez)
B-4 2018/19 through 2022/23 Five-Year AB 1600 Compliance Report Recommendation: Approve Resolution Adopting the 2018/19 through 2022/23 Five-Year AB 1600 Compliance Report per the requirements of the Mitigation Fee Act, Government Code Section 66001 and Make Findings Regarding the Continued Need for Certain Development Impact Fees (Report by Keith Helmuth)
B-5 Insurance Claim for Water-Damaged Police Patrol Unit 6012 Recommendation: Adopt a Minute Order accepting $73,745.68 in insurance proceeds for patrol unit 6012, deemed a total loss due to water damage (Report by Wendy Silva)
B-6 Continuing Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms
Recommendation: Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 (Report by Wendy Silva)
Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 3 of 5 April 3, 2024
B-7 Second Reading and Adoption of an Ordinance to Rezone Property Located on 119 South I Street (REZ 2023-03)
Recommendation: Waive Full Reading and Adopt an Ordinance Amending the Official City of Madera Zoning Map to rezone ±0.23 Acres of Property Located at 119 South I Street (APN: 010-131-002) from the R3 (Residential, one unit per 1,800 square feet of site area) Zone District to the C1 (Light Commercial) Zone District, including CEQA Class 3 and 32 Categorical Exemptions (Report by Will Tackett)
B-8 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2023/24 Grant Award Acceptance
Recommendation: Adopt Resolutions:

1. Accepting the grant award in the amount of $25,548; and

2. Amending the Police Grant Fund’s 2023/24 Budget in the amount of $31,798 to appropriate previously unspent JAG grants (Report by Giachino Chiarmonte)
B-9 Request to Waive City Fees Relating to Madera High School’s “Every 15 Minutes” Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Services for Madera High School’s Educational Program in the Amount of $1,009 (Report by Giachino Chiaramonte) B-10 Sunrise Rotary Sports Complex Rental for the Guelaguetza Event Fee Waiver Request Recommendation: Adopt a Resolution Waiving the Rental Fees of Sunrise Rotary Sports Complex related to the Guelaguetza hosted by the Comité Guelaguetza Madera on October 13, 2024, at an anticipated fee rental of $1,780 (Report by Joseph Hebert)
C. PUBLIC HEARINGS:

C-1 Public Hearing on the Community Development Block Grant (CDBG) 2024/2025 Annual Action Plan Funding Allocations
Recommendation: Conduct the public hearing and, by motion, approve the proposed allocations for the CDBG 2024/25 Annual Action Plan in the estimated amount of $981,730 (Report by Michael Lima)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Permanent Local Housing Allocation 2019 and Agreement with the Madera Rescue Mission for Homeless Emergency Shelter Services
Recommendation: Adopt a Resolution:

1. Approving the Permanent Local Housing Allocation (PLHA) Program 2019 allocation in the amount of $422,319.00; and

2. Approving an Agreement with the Madera Rescue Mission for the operational costs of the homeless emergency shelter in the amount of $401,202.05 (Report by Michael Lima)
D-2 Acceptance of Playground Area at Riverview Park & Exercise Equipment Along Vernon McCullough River Trail
Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 4 of 5 April 3, 2024
Recommendation: Approve a Minute Order Approving:

1. Acceptance of the Playground Installation at Riverview Park, located at 1401 Riverview Drive, Madera, CA 93637; and

2. Approve Additional Change Order of $7,730; and

3. Acceptance of the Exercise Equipment along the Vernon McCullough River Trail, specifically in the Westberry Boulevard to Caitlan Drive area; and

4. The Recording of Notice of Completion (Report by Joseph Hebert) D-3 Sunrise Rotary Sports Complex Rental for Cinco de PRM: Cars & Comida 3K Run Event Fee Waiver
Recommendation: Adopt a Resolution waiving the rental fees of Sunrise Rotary Sports Complex related to the Cinco de PRM: Cars & Comida 3K Run hosted by the Project Run Madera on May 4, 2024, at an anticipated fee rental of $525 (Report by Joseph Hebert)
D-4 Procure server and storage area network (SAN) hardware under a State of California government contract with Dell Marketing L.P.

Recommendation: Adopt a Resolution approving the City of Madera’s purchase of Information Technology equipment under a contract between the State of California and Dell Marketing L.P. in the amount of $329,011.41 plus shipping costs (Report by Gary Price)
D-5 Amendment No. 4 to Professional Services Agreement with Provost and Pritchard Consulting Group
Recommendation: Adopt a Resolution Approving Amendment No. 4 to Agreement for Professional Planning Services with Provost & Pritchard Consulting Group (Report by Will Tackett)
E. ADMINISTRATIVE REPORTS:

E-1 City’s Annual ACFR FY 2022-23
Recommendation: File and Receive of the Audited Financial Statements for the Fiscal Year ended June 30, 2023 (Report by Michael Lima)
E-2 Madera Subbasin Joint Groundwater Sustainability Plan (GSP) – Council Update and Consideration of Five-Year Evaluation and Update of the GSP Recommendation: Receive update and provide direction regarding information provided as part of this update to City Council (Report by Keith Helmuth) E-3 Madera Municipal Golf Course Update 2024
Recommendation: City Council to receive an information report on the status of the Madera Municipal Golf Course and provide direction as appropriate (Report by Joseph Hebert)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 5 of 5 April 3, 2024
this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION: None
ADJOURNMENT:

UPCOMING MEETING DATES:
 Wednesday, May 1, 2024
 Wednesday, May 15, 2024

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for April 3, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 5:45 p.m. on March 29, 2024. _______________________
Alicia Gonzales, City Clerk

Minutes of a Regular Meeting of the Madera City Council March 20, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 863 2719 6200#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6

Absent: Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
6:44 p.m. Councilmember Mejia left the meeting.
7:00 p.m. Councilmember Mejia logged onto Zoom.
7:07 p.m. Councilmember Mejia logged off Zoom.

Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Chief of Police Giachino Chiaramonte, Public Works Director Ismael Hernandez, Wastewater Treatment Plant Manager Gabriel Bostan, Assistant Planner Adileni Rueda, Administrative Analyst (Parks) Gabriela Salazar and Communication Specialist Joseph Carrello.

INVOCATION: Assistant Pastor Rick Becket, Good News Ministry Mayor Garcia asked everyone to remain standing and observe a moment of silence in honor of Jim Taubert.

PLEDGE OF ALLEGIANCE: Councilmember Mejia
Item: B-1
Minutes for: 03/20/2024
Adopted: 04/03/2024
City of Madera City Council Minutes
205 W. 4th Street March 20, 2024
Madera, CA 93637 Page 2 of 9
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED BY A 5/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBERS RODRIGUEZ AND MONTES. ABSTAIN: NONE.

PUBLIC COMMENT:

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Minerva Mendoza, a resident from District 2 and a member of the American Friends Service Committee Pan Valley Institute invited Council to join a vigil honoring the farmworkers that passed on February 23rd.

The vigil will be held at Courthouse Park on March 28th from 6:0 p.m. – 8:00 p.m.

No further Public Comment was presented. Public Comment was closed.

WRITTEN COMMUNICATIONS: None
PRESENTATIONS: 1. Proclamation Recognizing Red Cross Month

2. Women of the Year
Mayor Garcia called for a brief recess.

City Attorney Shannon Chaffin stated that Councilmember Mejia had asked to be excused under the “Just Cause” exemption due to a family issue where she needs to go help care for her sister. She will try to appear remotely, which she is authorized to do under AB 2449 as long as they have a quorum which they do as they still have four (4) Councilmembers present.

INTRODUCTIONS: None
A. WORKSHOP:

A-1 Budget Workshop – Current Fiscal Year Status Update (Report by Michael Lima) B. CONSENT CALENDAR:

ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED BY A 5/0 VOTE. NOES: NONE. ABSENT:

COUNCILMEMBERS RODRIGUEZ AND MONTES. ABSTAIN: NONE.

B-1 Minutes – March 6, 2024
Recommendation: Approve the City Council Minutes of March 6, 2024 (Report by Alicia Gonzales)
City of Madera City Council Minutes
205 W. 4th Street March 20, 2024
Madera, CA 93637 Page 3 of 9
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for February 24, 2024 to March 8, 2024 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 City Attorney Expenditures
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Arnoldo Rodriguez)
B-5 Disclosure and Waiver Regarding Concurrent Representation of Madera County Transportation Commission
Recommendation: Adopt a Resolution Approving and Authorizing the Mayor to Execute a Waiver (Report by Arnoldo Rodriguez)
RES 24-36 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE A

WAIVER (ALESHIRE & WYNDER, LLP)
B-6 Motorola Service Provider Agreement
Recommendation: Adopt a Resolution Approving Service Provider Agreement, Online Terms Acknowledgement, and Cyber Addendum with Motorola Solutions, Inc. for the upgrade, implementation, service, and maintenance of Police Department communication infrastructure in the amount of $96,902.41 with a 10% contingency to the implementation component for applicable taxes (Report by Giachino Chiaramonte)
RES 24-37 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING SERVICE PROVIDER AGREEMENT, CYBERSECURITY ONLINE

TERMS ACKNOWLEDGEMENT, AND CYBER SUBSCRIPTION RENEWALS
AND INTEGRATIONS ADDENDUM WITH MOTOROLA SOLUTIONS, INC.

FOR THE UPGRADE, IMPLEMENTATION, SERVICE, AND MAINTENANCE OF

POLICE DEPARTMENT COMMUNICATION INFRASTRUCTURE IN THE
AMOUNT OF $96,902.41 WITH A 10% CONTINGENCY TO THE

IMPLEMENTATION COMPONENT
B-7 Proclamation Supporting the Recognition of Vaisakhi as National Sikh Day Recommendation: Adopt a Minute Order Approving a Proclamation Supporting the Recognition of Vaisakhi as National Sikh Day (Report by Alicia Gonzales) C. PUBLIC HEARINGS:

C-1 Rezone Property Located on 119 South I Street (REZ 2023-03) Recommendation: Waive full Reading and Introduce an Ordinance adopting determinations of Categorical Exemptions pursuant to California Environmental Quality Act (CEQA) Guidelines Sections 15303/Class 3 (New Construction or Conversions of Small Structures) and 15332/Class 32 (In-Fill Development City of Madera City Council Minutes
205 W. 4th Street March 20, 2024
Madera, CA 93637 Page 4 of 9
Project) and amending the official City of Madera Zoning Map to rezone ±0.23 acres of property located at 119 South I Street (APN: 010-131-002) from the R3 (Residential, one unit per 1,800 square feet of site area) zone district to the C1 (Light Commercial) zone district (Report by Will Tackett) 7:07 p.m. meeting was paused as there was no quorum. Councilmembers Rodriguez, Montes and Mejia were absent and Councilmember Evans stepped out of the Council Chambers. 7:09 p.m. Councilmember Evans returned; quorum established; meeting resumed.

City Attorney Shannon Chaffin read the title of the ordinance.

No Public Comment was presented. Public Comment was closed.

ON MOTION BY MAYOR GARCIA AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEM C-1 WAS APPROVED BY A 4/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBERS RODRIGUEZ, MONTES AND MEJIA. ABSTAIN: NONE.

D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Contract with Hinderliter, deLlamas & Associates (HdL Companies) to Provide Consulting Services for Commercial Cannabis Business Regulation, Management and Enforcement Recommendation: Adopt a Resolution Approving an Agreement between the City of Madera and HdL Companies (Hinderliter, deLlamas & Associates) to provide Consulting Services for Commercial Cannabis Business Regulation, Management and Enforcement, and Establishing Fees for Cannabis Business Permits (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.

Staff noted the following corrections on the agreement:

Page 1 ends

work on May March 21, 2024.

Page 5 ends

ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-1 AS CORRECTED WAS APPROVED BY A 4/0 VOTE. NOES: NONE. ABSENT:

COUNCILMEMBERS RODRIGUEZ, MONTES AND MEJIA. ABSTAIN: NONE.

RES 24-38 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AN AGREEMENT WITH HDL COMPANIES TO

PROVIDE CONSULTING SERVICES FOR COMMERCIAL CANNABIS BUSINESS

REGULATION, MANAGEMENT AND ENFORCEMENT, AND ESTABLISHING

FEES FOR CANNABIS BUSINESS PERMITS
D-2 Authorizing Resolution for the Acceptance of the General Fund Grant for the Lions Town & Country Park Trail System Upgrades
Recommendation: Adopt a Resolution Accepting the Amount of $1,100,000 from the General Fund Grant Administered by the California Natural Resources Agency for the Lions Town & Country Park Trail System Upgrades (Report by Joseph Hebert)
No Public Comment was presented. Public Comment was closed.

City of Madera City Council Minutes
205 W. 4th Street March 20, 2024
Madera, CA 93637 Page 5 of 9

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED BY A 4/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBERS RODRIGUEZ, MONTES AND MEJIA. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 4 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER EVANS

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
ABSENT: 3 - COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER MEJIA
RES 24-39 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

THE ACCEPTANCE OF GENERAL FUND GRANT FUNDS FOR LIONS TOWN &

COUNTRY PARK TRAIL SYSTEM UPGRADES AND IMPROVEMENTS
D-3 Contract Change Order for the Vernon McCullough River Trail Restoration Project Recommendation: Adopt a Resolution Approving a Contract Change Order for the Vernon McCullough River Trail Restoration Project in the Amount of $62,428.50 and Authorizing Additional Construction Contingencies of up to 10 percent of the Original Construction Agreement amount of $190,116, up to an additional $19,011.60 (Report by Joseph Hebert)
7:44 p.m. Councilmember Mejia joined the meeting by Zoom. 7:49 p.m. a recess was announced as Councilmember Evans stepped out and there was no quorum physically present.
7:52 p.m. Councilmember Evans returned and the meeting resumed.

No Public Comment was presented. Public Comment was closed.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 5 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
ABSENT: 2 - COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED BY A 5/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBERS RODRIGUEZ AND MONTES. ABSTAIN: NONE.

RES 24-40 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

A CONTRACT CHANGE ORDER FOR THE VERNON MCCULLOUGH RIVER TRAIL RESTORATION PROJECT IN THE AMOUNT OF $62,428.50 AND

AUTHORIZING ADDITIONAL CONSTRUCTION CONTINGENCIES OF UP TO City of Madera City Council Minutes
205 W. 4th Street March 20, 2024
Madera, CA 93637 Page 6 of 9
10 PERCENT OF THE ORIGINAL CONSTRUCTION AGREEMENT AMOUNT OF $190,116, UP TO AN ADDITIONAL $19,011.60
D-4 Sunrise Rotary Sports Complex Rental for 2nd Annual Kickball Tournament Event Fee Waiver Request
Recommendation: Adopt a Resolution waiving the rental fees of Sunrise Rotary Sports Complex related to the 2nd Annual Kickball Tournament by the Madera County Child Support on April 13, 2024, at an anticipated fee rental of $300 (Report by Joseph Hebert)
No Public Comment was presented. Public Comment was closed.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 5 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
ABSENT: 2 - COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-4 WAS APPROVED BY A 5/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBERS RODRIGUEZ AND MONTES. ABSTAIN: NONE.

RES 24-41 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA WAIVING RENTAL FEES FOR THE 2ND ANNUAL KICKBALL

TOURNAMENT AT SUNRISE ROTARY SPORTS COMPLEX IN THE AMOUNT OF $300
D-5 Pan-American Park Rental for Cesar Chavez Day Event Fee Waiver Request Recommendation: Adopt a Resolution Waiving the Rental Fees of Pan-American Park related to the Cesar Chavez Day hosted by the Madera Coalition for Community Justice on April 7, 2024, at an Anticipated Fee Rental of $120 (Report by Joseph Hebert)
Hugo Morrison with the Madera Coalition for Community Justice spoke in favor of this item.

No further Public Comment was presented. Public Comment was closed.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 5 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
ABSENT: 2 - COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES
City of Madera City Council Minutes
205 W. 4th Street March 20, 2024
Madera, CA 93637 Page 7 of 9

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-5 WAS APPROVED BY A 5/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBERS RODRIGUEZ AND MONTES. ABSTAIN: NONE.

RES 24-42 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA WAIVING RENTAL FEES FOR PAN-AMERICAN PARK RELATED

TO CESAR CHAVEZ DAY, HOSTED BY MADERA COALITION FOR
COMMUNITY JUSTICE ON APRIL 7, 2024
D-6 Contract Change Order for the McNally Park Basketball Courts Reconstruction Project Recommendation: Adopt a Resolution Approving a Contract Change Order for the McNally Park Basketball Courts Reconstruction Project in the Amount of $35,943.89 and Authorizing Additional Construction Contingencies of up to 5% of the Original Construction Agreement Amount of $218,353, up to an Additional $10,917.65 (Report by Joseph Hebert)
No Public Comment was presented. Public Comment was closed.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 5 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GARCIA
ABSENT: 2 - COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-6 WAS APPROVED BY A 5/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBERS RODRIGUEZ AND MONTES. ABSTAIN: NONE.

RES 24-43 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

A CONTRACT CHANGE ORDER FOR THE MCNALLY PARK BASKETBALL COURTS RECONSTRUCTION PROJECT IN THE AMOUNT OF $35,943.89

AND AUTHORIZING ADDITIONAL CONSTRUCTION CONTINGENCIES OF UP TO 5% OF THE ORIGINAL CONSTRUCTION AGREEMENT AMOUNT OF
$218,353, UP TO AN ADDITIONAL $10,917.65
D-7 Contract Change Order for the Centennial Park Pool Complex Upgrades and Repairs Project Recommendation: Adopt a Resolution Approving a Contract Change Order for the Centennial Park Pool Complex Upgrades and Repairs Project in the Amount of $29,000 (Report by Joseph Hebert)
No Public Comment was presented. Public Comment was closed.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 5 – COUNCILMEMBER GALLEGOS

COUNCILMEMBER EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS
City of Madera City Council Minutes
205 W. 4th Street March 20, 2024
Madera, CA 93637 Page 8 of 9

MAYOR GARCIA
ABSENT: 2 - COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-7 WAS APPROVED BY A 5/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBERS RODRIGUEZ AND MONTES. ABSTAIN: NONE.

RES 24-44 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

A CONTRACT CHANGE ORDER FOR THE CENTENNIAL PARK POOL

COMPLEX UPGRADES AND REPAIRS PROJECT IN THE AMOUNT OF
$29,000
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

Mayor Pro Tem Gallegos thanked the City departments for working hard.

Councilmember Evans gave condolences to the family of Jim Taubert. She stated that tomorrow at the Community College from 5:00 p.m. – 7:00 p.m. , she will be part of a panel for the Annual Women of History celebration.

Councilmember Mejia gave condolences to the friends and family of Jim Taubert. She thanked the International Women’s Day Committee as she was invited to speak at their event.

Councilmember Mejia reminded everyone that the 3rd phase of the annual curbside cleanup is underway and maps are available on the website for anyone to reference.

Councilmember Villegas thanked Administrative Analyst Gabriela Salazar for the presentations she made tonight. He also thanked all the ladies of the year for being present this evening.

Mayor Garcia stated he participated in the Read Across America even at Sierra Vista Elementary where he read two (2) books to children. He congratulated Administrative Analyst Gabriela Salazar for being the M.C. (Master of Ceremony) at the recent art event. Mayor Garcia stated he attended two (2) Little League Opening Days.

G. CLOSED SESSION:

G-1 Conference with Legal Counsel – Pending Litigation Pursuant to Government Code Section 54956.9.

Case: City of Madera v. Jesus Lopez, Case No. MCV086188 City Attorney Shannon Chaffin made the closed session announcement at 8:26 p.m. Mr. Chaffin and Council returned from Closed Session at 8:42 p.m. Mr. Chaffin stated there was no reportable action.

ADJOURNMENT: Meeting was adjourned at 8:42 p.m.

City of Madera City Council Minutes
205 W. 4th Street March 20, 2024
Madera, CA 93637 Page 9 of 9
UPCOMING MEETING DATES:
 Wednesday, April 3, 2024
 Wednesday, May 1, 2024

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

Minutes of a Regular Meeting of the Madera City Council March 27, 2024 Council Chambers
6:30 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 862 1612 6771#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:30 p.m.

The meeting was called to order by City Clerk Alicia Gonzales as the Mayor and Mayor Pro Tem were absent. In their absence, the City Clerk is authorized by Madera City Code section 2-1.11 to call the meeting to order and conduct an election of a temporary chair.

ON MOTION BY COUNCILMEMBER MEJIA AND SECONDED BY COUNCILMEMBER EVANS, COUNCILMEMBER RODRIGUEZ WAS NOMINATED AS TEMPORARY CHAIR. HE ACCEPTED THE NOMINATION AND WAS ELECTED BY A 5/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA AND MAYOR PRO TEM GALLEGOS. ABSTAIN: NONE.

ROLL CALL:

Present: Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6

Absent: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Director of Financial Services Michael Lima, Public Works Director Ismael Hernandez and Deputy City Engineer Ellen Bitter.

INVOCATION: Councilmember Evans
PLEDGE OF ALLEGIANCE: Councilmember Mejia
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 5/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA AND MAYOR PRO TEM GALLEGOS. ABSTAIN: NONE.

Item: B-1
Minutes for: 03/27/2024s
Adopted: 04/03/2024
City of Madera City Council Minutes
205 W. 4th Street March 27, 2024
Madera, CA 93637 Page 2 of 3
PUBLIC COMMENT:

Members of the public shall have an opportunity to address the City Council regarding matters on this Agenda at the time the agenda item is called. Speakers should limit their comments to three (3) minutes.

No Public Comment was presented. Public Comment was closed.

A. WORKSHOP:

A-1 Update on Measure T (Report by DKS Associates)
DJ Becker with the Madera News and the ADA Council spoke on transit interconnectivity and spoke on the Madera County budget deficits. She asked what happens if Measure T sunsets.

Kendal Flint, Regional Director of Communication and Strategic Planning, DKS for Madera County Transportation Authority responded that the County doesn’t collect the funds; Madera County Transportation Commission collects the funds. She stated that a lot of the points brought up by Ms. Becker were better suited for the Board of Supervisors. She stated that the City of Madera currently relies on Measure T for 30% of its local road maintenance. If Measure T is not passed by voters it could be a loss of up to $1 Billion in 25-30 years for this community.

DJ Becker asked why the County of Madera Board of Supervisor operate without a Code of Ethics and mentioned there is a lack of trust towards the Board of Supervisors.

Larry Reyna, a resident of Madera mentioned traffic signals reacting to flow of traffic. He doesn’t believe they are modernized. He mentioned wanting a transit bus to Fresno and to the Madera/Fresno airport.

DJ Becker stated she just sent a picture of a broken signal light to the City Clerk and City Manager.

Ed McIntyre, a resident of Madera had a few questions on Measure T getting on the ballot, etc. which were answered by Ms. Flint. He wants to know how much money has been given to the City of Madera and what it was used for.

Councilmember Mejia stated that the graphics show percentages, and they have to dig into the website to find numbers. Ms. Flint says she has those graphics and will add them to the website tonight.

Susan Merriman, a resident of Madera stated that as a voter she hesitated voting for Measure T last time because she hasn’t seen anything locally except for repaving on 4th Street. She mentioned that ADA ramps went in but weren’t connected to the sidewalks, streets riddled with potholes and no sidewalks, so it is hard for people to walk around there, intersections without stops signs, etc. She believes that having the potholes filled and sidewalks put it so that children can use them to get to school, etc. before August might get voters more inclined to vote yes on this Measure. If a project is done, she suggests they put a sign saying Measure T funds were used to complete that project. Ms. Flint stated signs have been provided to the Public Works Department recently for that purpose.

DJ Becker mentioned that HUD grant funds were approved to put in some sidewalks.

A member of the public stated she’d asked if she could put in a sidewalk herself about 1½ years ago and was told to hold off as some funds might become available for that but it hasn’t happened.

No further Public Comment was presented. Public Comment was closed.

City of Madera City Council Minutes
205 W. 4th Street March 27, 2024
Madera, CA 93637 Page 3 of 3
ADJOURNMENT: Meeting was adjourned at 8:00 p.m.

UPCOMING MEETING DATES:
 Wednesday, April 3, 2024
 Wednesday, April 17, 2024 (Cancelled)
 Wednesday, May 1, 2024

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 3, 2024
_________________________________ Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for March 9, 2024 to March 22, 2024 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of March 9, 2024 to March 22, 2024 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 38806 – 38918 $1,515,008.90
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $638,823.96
SDI EDD $2,737.96
CalPERS Payment CalPERS $145,184.79
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2023/2024 Adopted Budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2023/2024 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38806 03/12/2024 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION TEMP SERVICES - ENGINEERING 5,040.00 $ 38807 03/12/2024 PW ADMIN AIRPORT OPS SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 375.65 $ 38807 03/12/2024 PW ADMIN CENTRAL ADMIN SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 3,977.86 $ 38807 03/12/2024 PW ADMIN COMM & REC SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 7,667.01 $ 38807 03/12/2024 PW ADMIN ENGINEERING SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 2,731.42 $ 38807 03/12/2024 PW ADMIN FINANCE SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 237.47 $ 38807 03/12/2024 PW ADMIN INTERMODAL BLDG SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 568.33 $ 38807 03/12/2024 PW ADMIN PARKS SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 550.00 $ 38807 03/12/2024 PW ADMIN SEWER OPS SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 733.72 $ 38807 03/12/2024 PW ADMIN SOLID WASTE SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 733.72 $ 38807 03/12/2024 PW ADMIN TRANS - FIXED SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 948.94 $ 38807 03/12/2024 PW ADMIN TRANS - DAR SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 948.94 $ 38807 03/12/2024 PW ADMIN UB - GARBAGE SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 237.46 $ 38807 03/12/2024 PW ADMIN UB - SEWER SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 237.47 $ 38807 03/12/2024 PW ADMIN UB - WATER SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 474.92 $ 38807 03/12/2024 PW ADMIN WATER QUALITY CONTROL SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 237.43 $ 38807 03/12/2024 PW ADMIN WWTP SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 1,057.84 $ 38807 03/12/2024 PW ADMIN MEAS K - PD SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 636.68 $ 38807 03/12/2024 PW ADMIN PD OPS SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 03/24 4,618.22 $ 38808 03/12/2024 PD OPS MEAS K - PD RAUL R. HERRERA JR. POLYGRAPHS 3,000.00 $ 38809 03/12/2024 PARKS ADMIN MUSD AFTER SCHOOL PROGRAM J & D MANUFACTURING STAFF SHIRTS FOR CITY PROGRAMS 3,965.92 $ 38810 03/12/2024 PD OPS PD OPS DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 385.00 $ 38810 03/12/2024 PD OPS PD OPS DIEBERTS CREATIVE COPY INC THANK YOU CARDS - PD 300.63 $ 38811 03/12/2024 PD OPS PD OPS CRISCOM PUBLIC RELATIONS, INC. GRANT RESEARCH & WRITING SERVICES - 03/24 4,000.00 $ 38812 03/12/2024 BUILDING BUILDING CALIFORNIA BUILDING OFFICIALS MEMBERSHIP DUES 295.00 $ 38813 03/12/2024 FLEET MAINT FLEET MAINT O'REILLY AUTOMOTIVE STORES, INC. MISC PARTS 4,501.47 $ 38814 03/12/2024 FLEET MAINT FLEET MAINT O'REILLY AUTOMOTIVE STORES, INC. MISC PARTS 44.99 $ 38815 03/12/2024 FINANCE FINANCE MV CHENG & ASSOCIATES, INC. CONSULTING SERVICES: INTERIM FINANCE DIRECTOR 5,843.75 $ 38816 03/12/2024 FIRE MEAS K - FIRE BAUER COMPRESSORS, INC SELF CONTAINED BREATHING APPARATUS 31,387.10 $ 38817 03/12/2024 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 392.60 $ 38817 03/12/2024 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 94.29 $ 38817 03/12/2024 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 370.87 $ 38817 03/12/2024 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 506.84 $ 38817 03/12/2024 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 336.46 $ 38817 03/12/2024 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 175.53 $ 38817 03/12/2024 FINANCE FLEET MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 77.26 $ 38817 03/12/2024 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 109.40 $ 38817 03/12/2024 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 666.50 $ 38817 03/12/2024 FINANCE LMD SERVICES VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 386.30 $ 38817 03/12/2024 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 2,186.57 $ 38817 03/12/2024 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 1,234.73 $ 38817 03/12/2024 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 915.13 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT April 3, 2024

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38817 03/12/2024 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 1,790.57 $ 38817 03/12/2024 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 4,598.11 $ 38817 03/12/2024 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 4,183.62 $ 38817 03/12/2024 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 1,294.89 $ 38817 03/12/2024 FINANCE WATER QUALITY CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 617.25 $ 38817 03/12/2024 FINANCE MEAS K - PD VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 02/16/24-02/29/24 6,446.95 $ 38818 03/12/2024 HR/RISK MGT HR/RISK MGT SIJ HOLDINGS LLC RECRUITMENT ADS 826.00 $ 38819 03/12/2024 HR/RISK MGT HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. CONSULTING SERVICES - HEALTH AND WELFARE BENEFITS 3,750.00 $ 38820 03/12/2024 FLEET ACQUISITION FLEET ACQUISITION JM EQUIPMENT COMPANY, INC. FLAIL MOWER 13,977.24 $ 38821 03/12/2024 PD OPS PD OPS LAW DOG K9 K9 VENDOR TRAINING 900.00 $ 38822 03/12/2024 PARKS ADMIN AQUATICS PROGRM CHILDS & CO INC. DOOR REPLACEMENT - PARKS POOL 3,025.00 $ 38823 03/12/2024 ENGINEERING MEAS K - PD TERRA WEST CONSTRUCTION INCORPORATED PARKING LOT - PD 58,194.30 $ 38824 03/12/2024 FIRE FIRE FORCIBLE ENTRY INC. FORCIBLE ENTRY TRAINING PROP 9,138.88 $ 38825 03/12/2024 FINANCE CENTRAL ADMIN AT&T 02/24 CALNET 3 SERVICE 9391026406 27.79 $ 38825 03/12/2024 FINANCE FINANCE AT&T 02/24 CALNET 3 SERVICE 9391026406 27.80 $ 38825 03/12/2024 FINANCE HR/RISK MGT AT&T 02/24 CALNET 3 SERVICE 9391026400 29.35 $ 38825 03/12/2024 FINANCE PARKS AT&T 02/24 CALNET 3 SERVICE 9391026412 161.35 $ 38825 03/12/2024 FINANCE PARKS ADMIN AT&T 02/24 CALNET 3 SERVICE 9391031580 281.94 $ 38825 03/12/2024 FINANCE SEWER OPS AT&T 02/24 CALNET 3 SERVICE 9391026410 57.15 $ 38825 03/12/2024 FINANCE SR CITIZEN COMM AT&T 02/24 CALNET 3 SERVICE 9391026415 66.20 $ 38825 03/12/2024 FINANCE WWTP AT&T 02/24 CALNET 3 SERVICE 9391026417 37.99 $ 38825 03/12/2024 FINANCE WWTP AT&T 02/24 CALNET 3 SERVICE 9391026405 29.35 $ 38825 03/12/2024 FINANCE PD OPS AT&T 02/24 CALNET 3 SERVICE 9391026414 368.47 $ 38825 03/12/2024 FINANCE PD OPS AT&T 02/24 CALNET 3 SERVICE 9391026409 29.76 $ 38825 03/12/2024 PD OPS PD OPS AT&T 02/24 CALNET 3 SERVICE 9391064552 286.21 $ 38826 03/12/2024 PW ADMIN WWTP AM CONSULTING ENGINEERS, INC. TASK ORDER #1010-2023 5,280.00 $ 38827 03/12/2024 ENGINEERING SEWER CAPITAL OUTLAY BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 17,292.78 $ 38828 03/12/2024 INFO SERVICES FINANCE CDW GOVERNMENT, INC CHECK PRINTER TONER 238.79 $ 38829 03/12/2024 PD OPS PD OPS CA DEPARTMENT OF JUSTICE 01/24 FINGERPRINT APPS 192.00 $ 38830 03/12/2024 PD OPS MEAS K - PD CALIFORNIA FORENSIC INSTITUTE PRE-EMPLOYMENT EXAM 1,800.00 $ 38831 03/12/2024 FACILITIES UB - WATER CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - CITY HALL FINANCE 548.00 $ 38831 03/12/2024 FACILITIES PD OPS CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - PD 645.00 $ 38831 03/12/2024 FACILITIES PD OPS CALIFORNIA CLIMATE CONTROL, INC. HVAC MAINTENANCE - PD -SIU 113.00 $ 38832 03/12/2024 PD OPS PD OPS CALIFORNIA POLICE CHIEFS ASSOC MEMBERSHIP RENEWAL 350.00 $ 38833 03/12/2024 PD OPS PD OPS CEDAR VETERINARY HOSPITAL, INC VETERINARY SERVICES - BONNIE 693.24 $ 38834 03/12/2024 PD OPS PD OPS COMMUNITY MEDICAL CENTER LEGAL BLOOD DRAWS - 01/24 350.00 $ 38835 03/12/2024 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CA, A MEDIC PRE-EMPLOYMENT SERVICES 479.00 $ 38836 03/12/2024 ENGINEERING ENGINEERING DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - ENG 180.00 $ 38837 03/12/2024 FACILITIES FACILITIES MAINT JAM SERVICES INC TRAFFIC SIGNAL PARTS 649.50 $ 38837 03/12/2024 FACILITIES FACILITIES MAINT JAM SERVICES INC STREET LIGHTS 4,546.50 $ 38838 03/12/2024 HR/RISK MGT INS/RISK MGT LIEBERT CASSIDY WHITMORE LEGAL FEES 4,011.50 $ 38839 03/12/2024 PD OPS PD OPS LOU'S GLOVES, INC. MEDICAL GLOVES 429.00 $ 38840 03/12/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9894852 200.00 $ 38840 03/12/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9894863 100.00 $ 38840 03/12/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9894857 100.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38840 03/12/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9925646 198.00 $ 38840 03/12/2024 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE - 9925646 197.70 $ 38840 03/12/2024 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 9906203 200.00 $ 38841 03/12/2024 ENGINEERING LTF - STREETS MADERA COUNTY AMTRAK STATION 50/50 MAINTENANCE AGREEMENT 38.48 $ 38842 03/12/2024 CITY ADMIN COMMUNITY PROMO MADERA TRIBUNE FIREFIGHTER TAB 175.00 $ 38842 03/12/2024 CITY ADMIN COMMUNITY PROMO MADERA TRIBUNE PRIDE IN MADERA 2023 1,200.00 $ 38842 03/12/2024 CITY CLERK CITY CLERK MADERA TRIBUNE NOTICE OF INTENT 461.50 $ 38842 03/12/2024 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLICATION OF ORDINANCE - 1005 CS 221.00 $ 38842 03/12/2024 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLICATION OF ORDINANCE - 1006 CS 377.00 $ 38842 03/12/2024 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 83.60 $ 38843 03/12/2024 FACILITIES STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL 6,134.46 $ 38843 03/12/2024 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL 14,992.20 $ 38843 03/12/2024 PW ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL 2,644.90 $ 38844 03/12/2024 ENGINEERING LTF - STREETS NATIONAL DATA & SURVEYING SERVICES TRAFFIC COUNTS - WESTBERRY & CLEVELAND 785.00 $ 38845 03/12/2024 PD OPS PD OPS NORTHERN CALIFORNIA REGIONAL PUBLIC SWAT TRAINING 2,000.00 $ 38846 03/12/2024 PD OPS PD OPS OCCU-MED, LTD. EXAM SERVICES 838.00 $ 38847 03/12/2024 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SVS - SIDEWALK IMPROVEMENTS 7,265.00 $ 38848 03/12/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 02/24 SERVICE 8126770647-1 211.59 $ 38848 03/12/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 02/24 SERVICE 3819620697-3 156.22 $ 38848 03/12/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 91.54 $ 38848 03/12/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 197.22 $ 38848 03/12/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 104.88 $ 38848 03/12/2024 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 695.94 $ 38848 03/12/2024 FINANCE CENTRAL ADMIN PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 2,606.06 $ 38848 03/12/2024 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 3,602.05 $ 38848 03/12/2024 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 6,063.14 $ 38848 03/12/2024 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 4,070.15 $ 38848 03/12/2024 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 1,713.80 $ 38848 03/12/2024 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 2,555.84 $ 38848 03/12/2024 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 2,292.80 $ 38848 03/12/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 4318089701-9 29.85 $ 38848 03/12/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 5237156686-1 45.83 $ 38848 03/12/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 7928098441-4 69.79 $ 38848 03/12/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 3352588453-3 185.07 $ 38848 03/12/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 3499945233-6 120.24 $ 38848 03/12/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 1013877191-9 84.01 $ 38848 03/12/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 6,575.71 $ 38848 03/12/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 69,720.89 $ 38848 03/12/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 39,838.95 $ 38848 03/12/2024 FINANCE FIRE PACIFIC GAS & ELECTRIC 02/24 SERVICE 2173157566-4 2,391.71 $ 38848 03/12/2024 FINANCE FIRE PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 856.68 $ 38848 03/12/2024 FINANCE FIRE PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 1,659.29 $ 38848 03/12/2024 FINANCE FIRE PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 1,082.69 $ 38848 03/12/2024 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 2,159.33 $ 38848 03/12/2024 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 1,349.50 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38848 03/12/2024 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 88.10 $ 38848 03/12/2024 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 162.77 $ 38848 03/12/2024 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 84.04 $ 38848 03/12/2024 FINANCE PARKS PACIFIC GAS & ELECTRIC 02/24 SERVICE 8788837242-9 10.51 $ 38848 03/12/2024 FINANCE PARKS PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 197.84 $ 38848 03/12/2024 FINANCE PARKS PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 12,775.27 $ 38848 03/12/2024 FINANCE PARKS PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 2,834.81 $ 38848 03/12/2024 FINANCE RECREATION PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 34.64 $ 38848 03/12/2024 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 707.85 $ 38848 03/12/2024 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 5,464.96 $ 38848 03/12/2024 FINANCE SEWER OPS PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 3,244.88 $ 38848 03/12/2024 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 364.17 $ 38848 03/12/2024 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 615.22 $ 38848 03/12/2024 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 342.44 $ 38848 03/12/2024 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 8.11 $ 38848 03/12/2024 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 288.11 $ 38848 03/12/2024 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 149.87 $ 38848 03/12/2024 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 02/24 SERVICE 9109225160-1 618.89 $ 38848 03/12/2024 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 19,291.16 $ 38848 03/12/2024 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 208,023.05 $ 38848 03/12/2024 FINANCE WATER OPS PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 100,518.95 $ 38848 03/12/2024 FINANCE WWTP PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 330.02 $ 38848 03/12/2024 FINANCE WWTP PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 211.05 $ 38848 03/12/2024 FINANCE ZONE 24 ACTIVITIES PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 19.99 $ 38848 03/12/2024 FINANCE ZONE 24 ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 21.55 $ 38848 03/12/2024 FINANCE ZONE 24 ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 9.98 $ 38848 03/12/2024 FINANCE ZONE 26 ACTIVITIES PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 9.86 $ 38848 03/12/2024 FINANCE ZONE 31A ACTIVITIES PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 19.73 $ 38848 03/12/2024 FINANCE ZONE 31A ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 64.36 $ 38848 03/12/2024 FINANCE ZONE 31A ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 29.81 $ 38848 03/12/2024 FINANCE ZONE 20B ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 46.32 $ 38848 03/12/2024 FINANCE ZONE 20B ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 21.79 $ 38848 03/12/2024 FINANCE ZONE 27B ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 23.22 $ 38848 03/12/2024 FINANCE ZONE 27B ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 10.87 $ 38848 03/12/2024 FINANCE ZONE 2 ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 112.57 $ 38848 03/12/2024 FINANCE ZONE 2 ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 52.62 $ 38848 03/12/2024 FINANCE ZONE 3 ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 85.24 $ 38848 03/12/2024 FINANCE ZONE 3 ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 39.68 $ 38848 03/12/2024 FINANCE ZONE 31B ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 64.36 $ 38848 03/12/2024 FINANCE ZONE 31B ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 29.81 $ 38848 03/12/2024 FINANCE ZONE 4 ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 20.80 $ 38848 03/12/2024 FINANCE ZONE 4 ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 9.53 $ 38848 03/12/2024 FINANCE ZONE 6A ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 138.10 $ 38848 03/12/2024 FINANCE ZONE 6A ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 67.89 $ 38848 03/12/2024 FINANCE ZONE 29C ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 23.49 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38848 03/12/2024 FINANCE ZONE 29C ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 11.05 $ 38848 03/12/2024 FINANCE ZONE 8 ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 143.33 $ 38848 03/12/2024 FINANCE ZONE 8 ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 70.57 $ 38848 03/12/2024 FINANCE ZONE 16 ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 48.29 $ 38848 03/12/2024 FINANCE ZONE 16 ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 22.78 $ 38848 03/12/2024 FINANCE ZONE 13 ACTIVITIES PACIFIC GAS & ELECTRIC 12/23 SERVICE 3533032414-2 283.34 $ 38848 03/12/2024 FINANCE ZONE 13 ACTIVITIES PACIFIC GAS & ELECTRIC 01/24 SERVICE 3533032414-2 160.72 $ 38848 03/12/2024 FINANCE PD OPS PACIFIC GAS & ELECTRIC 02/24 SERVICE 9920095153-3 4,902.47 $ 38849 03/12/2024 PD OPS CODE ENF PECK'S PRINTERY CE - 10 DAY NOTICE 340.99 $ 38850 03/12/2024 PD OPS PD OPS PROFORCE MISC PD EQUIPMENT 2,078.40 $ 38851 03/12/2024 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING ON-CALL W-39, W-40, & W-41 WATER MAIN REPLACEMENT 23,430.00 $ 38852 03/12/2024 PARKS ADMIN COMM & REC STATE OF CALIFORNIA YC ANNUAL ELEVATOR CERT 225.00 $ 38853 03/12/2024 PD OPS PD OPS TYLER TECHNOLOGIES INC. TYLER ANNUAL MAINTENANCE 3,441.07 $ 38854 03/12/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9896840 1,462.00 $ 38855 03/12/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9903822 2,147.00 $ 38856 03/12/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9925636 2,910.00 $ 38857 03/12/2024 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS RENTAL CANCELLATION REFUND - LTC PICNIC AREA #1 50.00 $ 38857 03/12/2024 PARKS ADMIN PARKS OTP- PARKS REFUNDS RENTAL CANCELLATION REFUND - LTC PICNIC AREA #1 50.00 $ 38858 03/12/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND 10000719-554165 27.11 $ 38859 03/12/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND 10000718-554165 27.11 $ 38860 03/12/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND 9893690-503890 2,178.73 $ 38861 03/12/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND 9916106-508829 831.22 $ 38862 03/12/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND 9916107-508829 1,973.60 $ 38863 03/18/2024 FIRE MEAS K - FIRE MUNICIPAL EMERGENCY SERVICES INC. CARABINER MOUNT 4,487.09 $ 38864 03/18/2024 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION TEMP SERVICES - ENGINEERING 2,800.00 $ 38865 03/18/2024 PARKS ADMIN PROP 68 GRANT DAVID J. BOYLE PARKS - LTC RESTROOMS 17,325.00 $ 38866 03/18/2024 FIRE FIRE HARRY D. WILSON INC. FIRE - MISC ITEMS 4,051.49 $ 38867 03/18/2024 PARKS ADMIN PARKS DAVE BANG ASSOCIATES, INC. OF CALIFORNIA PARKS AMENITY REPLACEMENT PARTS 1,927.90 $ 38868 03/18/2024 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING YOUTH BASKETBALL AWARDS 454.65 $ 38868 03/18/2024 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING FUTSAL BANNER 236.04 $ 38869 03/18/2024 PD OPS SUPP LAW ENF LEATHAM FAMILY, LLC BADGE ORDER 1,425.75 $ 38870 03/18/2024 PD OPS MEAS K - PD TIM J LAW EMPLOYMENT BACKGROUND 700.00 $ 38871 03/18/2024 ENGINEERING WATER CAPITAL OUTLAY BEYAZ & PATEL, INC. PROFESSIONAL ENGINEERING SVS 26,829.58 $ 38872 03/18/2024 PD OPS PD OPS TRILOGY MEDWASTE WEST LLC REUSABLE TUB - MEDICAL WASTE 79.30 $ 38873 03/18/2024 PD OPS PD OPS CV FORENSIC NURSING SPECIALISTS EXAM - 24M-01151 1,000.00 $ 38874 03/18/2024 PARKS ADMIN PARKING DIST OPS ELITE MAINT AND TREE SERVICE 03/24 DOWNTOWN MAINTENANCE GROUP 1 509.60 $ 38874 03/18/2024 PARKS ADMIN PARKS ELITE MAINT AND TREE SERVICE 03/24 NON-MEDIAN MAINTENANCE GROUP 2 5,678.40 $ 38874 03/18/2024 PARKS ADMIN MEDIAN LANDS ELITE MAINT AND TREE SERVICE 03/24 MEDIAN MAINTENANCE GROUP 3 12,560.80 $ 38875 03/18/2024 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 02/16/24-02/29/24 516.20 $ 38875 03/18/2024 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 3,086.76 $ 38875 03/18/2024 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - BULK PROPANE 8,490.35 $ 38876 03/18/2024 INFO SERVICES LTF - STREETS US CAD HOLDINGS LLC BLUEBEAM LICENSES 570.00 $ 38877 03/18/2024 PD OPS PD OPS CINTAS CORPORATION MEDICAL SUPPLIES 195.81 $ 38878 03/18/2024 PD OPS CODE ENF O&E TRANSPORTATION LLC FRESNO RIVER LITTER ABATEMENT 5,240.00 $ 38879 03/18/2024 WWTP WWTP EWT HOLDINGS III CORP WWTP - H2S SCRUBBER 150,900.50 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38880 03/18/2024 FINANCE AIRPORT OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 124.12 $ 38880 03/18/2024 FINANCE CENTRAL ADMIN PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 127.64 $ 38880 03/18/2024 FINANCE COMM & REC PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 513.84 $ 38880 03/18/2024 FINANCE ENGINEERING PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 93.04 $ 38880 03/18/2024 FINANCE FACILITIES MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 480.21 $ 38880 03/18/2024 FINANCE FLEET MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 532.79 $ 38880 03/18/2024 FINANCE PARKS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 663.24 $ 38880 03/18/2024 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 1,017.48 $ 38880 03/18/2024 FINANCE SEWER OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 305.24 $ 38880 03/18/2024 FINANCE UB - WATER PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 42.60 $ 38880 03/18/2024 FINANCE WATER OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 723.24 $ 38880 03/18/2024 FINANCE WATER QUALITY CONTROL PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 209.90 $ 38880 03/18/2024 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 728.62 $ 38880 03/18/2024 FINANCE PD OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 02/24 127.40 $ 38881 03/18/2024 PARKS ADMIN CALTRANS GRANT KERBY C SMITH PHOTOGRAPHY - PARKS 750.00 $ 38882 03/18/2024 PD OPS SUPP LAW ENF APPLIED CONCEPTS INC PD - SPEED TRAILER 3,759.79 $ 38882 03/18/2024 PD OPS DUI ENFORCEMENT & AWARENESS APPLIED CONCEPTS INC PD - SPEED TRAILER 20,000.00 $ 38883 03/18/2024 PD OPS PD OPS LOGAN MAJESKI PD - VINYL WRAP 4,559.06 $ 38884 03/18/2024 INFO SERVICES COMPUTER MAINT AMS.NET, INC. ARUBA MANAGEMENT SOFTWARE 12,354.30 $ 38885 03/18/2024 INFO SERVICES COMPUTER MAINT AMERITECH COMPUTER SERVICE, INC. REPLACEMENT LAPTOPS & DOCKING STATIONS 13,591.00 $ 38886 03/18/2024 HR/RISK MGT HR/RISK MGT YOURMEMBERSHIP.COM, INC. RECRUITMENT ADS 747.00 $ 38887 03/18/2024 INFO SERVICES FINANCE HP INC. CHECK PRINTER TRAY 184.07 $ 38888 03/18/2024 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 576.00 $ 38888 03/18/2024 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 252.00 $ 38888 03/18/2024 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. REPEAT SAMPLING 32.00 $ 38889 03/18/2024 FINANCE AQUATICS PROGRM AT&T 02/24 CALNET 3 SERVICE 9391026397 27.79 $ 38889 03/18/2024 FINANCE BUILDING AT&T 02/24 CALNET 3 SERVICE 9391026407 29.35 $ 38889 03/18/2024 FINANCE CITY ATTORNEY AT&T 02/24 CALNET 3 SERVICE 9391026388 57.97 $ 38889 03/18/2024 FINANCE CODE ENF AT&T 02/24 CALNET 3 SERVICE 9391026413 58.46 $ 38889 03/18/2024 FINANCE COMM & REC AT&T 02/24 CALNET 3 SERVICE 93910263240 58.70 $ 38889 03/18/2024 FINANCE COMM & REC AT&T 02/24 CALNET 3 SERVICE 9391026391 302.09 $ 38889 03/18/2024 FINANCE FACILITIES MAINT AT&T 02/24 CALNET 3 SERVICE 9391031564 13.72 $ 38889 03/18/2024 FINANCE FACILITIES MAINT AT&T 02/24 CALNET 3 SERVICE 9391026394 27.70 $ 38889 03/18/2024 FINANCE FIRE AT&T 02/24 CALNET 3 SERVICE 9391026402 29.35 $ 38889 03/18/2024 FINANCE FLEET MAINT AT&T 02/24 CALNET 3 SERVICE 9391031564 9.15 $ 38889 03/18/2024 FINANCE FLEET MAINT AT&T 02/24 CALNET 3 SERVICE 9391026394 18.50 $ 38889 03/18/2024 FINANCE STREETS AT&T 02/24 CALNET 3 SERVICE 9391031564 22.88 $ 38889 03/18/2024 FINANCE STREETS AT&T 02/24 CALNET 3 SERVICE 9391026394 46.19 $ 38889 03/18/2024 FINANCE SEWER OPS AT&T 02/24 CALNET 3 SERVICE 9391031564 16.01 $ 38889 03/18/2024 FINANCE SEWER OPS AT&T 02/24 CALNET 3 SERVICE 9391026394 32.31 $ 38889 03/18/2024 FINANCE SOLID WASTE AT&T 02/24 CALNET 3 SERVICE 9391031564 18.32 $ 38889 03/18/2024 FINANCE SOLID WASTE AT&T 02/24 CALNET 3 SERVICE 9391026394 36.92 $ 38889 03/18/2024 FINANCE SR CITIZEN COMM AT&T 02/24 CALNET 3 SERVICE 9391026395 29.35 $ 38889 03/18/2024 FINANCE SR CITIZEN COMM AT&T 02/24 CALNET 3 SERVICE 9391026389 29.35 $ 38889 03/18/2024 FINANCE UB - GARBAGE AT&T 02/24 CALNET 3 SERVICE 9391031564 4.57 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38889 03/18/2024 FINANCE UB - GARBAGE AT&T 02/24 CALNET 3 SERVICE 9391026394 9.23 $ 38889 03/18/2024 FINANCE UB - SEWER AT&T 02/24 CALNET 3 SERVICE 9391031564 4.57 $ 38889 03/18/2024 FINANCE UB - SEWER AT&T 02/24 CALNET 3 SERVICE 9391026394 9.23 $ 38889 03/18/2024 FINANCE UB - WATER AT&T 02/24 CALNET 3 SERVICE 9391031564 9.16 $ 38889 03/18/2024 FINANCE UB - WATER AT&T 02/24 CALNET 3 SERVICE 9391026394 18.50 $ 38889 03/18/2024 FINANCE UB - WATER AT&T 02/24 CALNET 3 SERVICE 9391026393 86.50 $ 38889 03/18/2024 FINANCE WATER OPS AT&T 02/24 CALNET 3 SERVICE 9391031564 20.58 $ 38889 03/18/2024 FINANCE WATER OPS AT&T 02/24 CALNET 3 SERVICE 9391026394 41.54 $ 38889 03/18/2024 FINANCE WATER QUALITY CONTROL AT&T 02/24 CALNET 3 SERVICE 9391031564 9.15 $ 38889 03/18/2024 FINANCE WATER QUALITY CONTROL AT&T 02/24 CALNET 3 SERVICE 9391026394 18.50 $ 38889 03/18/2024 FINANCE WWTP AT&T 02/24 CALNET 3 SERVICE 9391031564 13.72 $ 38889 03/18/2024 FINANCE WWTP AT&T 02/24 CALNET 3 SERVICE 9391026394 27.70 $ 38889 03/18/2024 FINANCE PURCHASING AT&T 02/24 CALNET 3 SERVICE 9391031564 13.72 $ 38889 03/18/2024 FINANCE PURCHASING AT&T 02/24 CALNET 3 SERVICE 9391026394 27.70 $ 38889 03/18/2024 FINANCE PD OPS AT&T 02/24 CALNET 3 SERVICE 9391026411 154.00 $ 38889 03/18/2024 FINANCE PD OPS AT&T 02/24 CALNET 3 SERVICE 9391031579 276.93 $ 38889 03/18/2024 FINANCE PD OPS AT&T 02/24 CALNET 3 SERVICE 9391031561 155.55 $ 38889 03/18/2024 PD OPS PD OPS AT&T 02/24 CALNET 3 SERVICE 9391031578 167.11 $ 38889 03/18/2024 PD OPS PD OPS AT&T 02/24 CALNET 3 SERVICE 9391031566 155.55 $ 38890 03/18/2024 FINANCE PD OPS AT&T 02/24 FIRSTNET SVS 287302965625 6,206.83 $ 38891 03/18/2024 ENGINEERING SEWER CAPITAL OUTLAY AECOM TECHNICAL SERVICES, INC. SS-06 ONCALL FAIRGROUND LIFT STATION MODIFICATION 61,591.31 $ 38892 03/18/2024 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 3,962.50 $ 38892 03/18/2024 WATER QUALITY WATER QUALITY CONTROL BSK ASSOCIATES PFAS SAMPLING 2,195.00 $ 38893 03/18/2024 PD OPS PD OPS CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 02/24 324.00 $ 38894 03/18/2024 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER LEASE 01/24 75.13 $ 38894 03/18/2024 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER LEASE 02/24 73.62 $ 38894 03/18/2024 PURCHASING BUILDING CANON FINANCIAL SERVICES COPIER LEASE 01/24 206.23 $ 38894 03/18/2024 PURCHASING BUILDING CANON FINANCIAL SERVICES COPIER LEASE 02/24 90.74 $ 38894 03/18/2024 PURCHASING CITY CLERK CANON FINANCIAL SERVICES COPIER LEASE 01/24 252.32 $ 38894 03/18/2024 PURCHASING CITY CLERK CANON FINANCIAL SERVICES COPIER LEASE 02/24 41.95 $ 38894 03/18/2024 PURCHASING ENGINEERING CANON FINANCIAL SERVICES COPIER LEASE 01/24 937.19 $ 38894 03/18/2024 PURCHASING ENGINEERING CANON FINANCIAL SERVICES COPIER LEASE 02/24 270.63 $ 38894 03/18/2024 PURCHASING FINANCE CANON FINANCIAL SERVICES COPIER LEASE 01/24 1,197.62 $ 38894 03/18/2024 PURCHASING FINANCE CANON FINANCIAL SERVICES COPIER LEASE 02/24 414.60 $ 38894 03/18/2024 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER LEASE 01/24 371.06 $ 38894 03/18/2024 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER LEASE 02/24 74.43 $ 38894 03/18/2024 PURCHASING PARKS ADMIN CANON FINANCIAL SERVICES COPIER LEASE 01/24 779.89 $ 38894 03/18/2024 PURCHASING PARKS ADMIN CANON FINANCIAL SERVICES COPIER LEASE 02/24 167.79 $ 38894 03/18/2024 PURCHASING PLANNING CANON FINANCIAL SERVICES COPIER LEASE 01/24 356.65 $ 38894 03/18/2024 PURCHASING PLANNING CANON FINANCIAL SERVICES COPIER LEASE 02/24 81.19 $ 38894 03/18/2024 PURCHASING SEWER OPS CANON FINANCIAL SERVICES COPIER LEASE 01/24 200.28 $ 38894 03/18/2024 PURCHASING SEWER OPS CANON FINANCIAL SERVICES COPIER LEASE 02/24 41.14 $ 38894 03/18/2024 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER LEASE 01/24 200.28 $ 38894 03/18/2024 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER LEASE 02/24 41.14 $ 38894 03/18/2024 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER LEASE 01/24 252.32 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38894 03/18/2024 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER LEASE 02/24 41.95 $ 38894 03/18/2024 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER LEASE 01/24 252.32 $ 38894 03/18/2024 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER LEASE 02/24 41.50 $ 38894 03/18/2024 PURCHASING WATER OPS CANON FINANCIAL SERVICES COPIER LEASE 01/24 200.28 $ 38894 03/18/2024 PURCHASING WATER OPS CANON FINANCIAL SERVICES COPIER LEASE 02/24 41.14 $ 38894 03/18/2024 PURCHASING WATER QUALITY CONTROL CANON FINANCIAL SERVICES COPIER LEASE 01/24 259.36 $ 38894 03/18/2024 PURCHASING WATER QUALITY CONTROL CANON FINANCIAL SERVICES COPIER LEASE 02/24 113.66 $ 38894 03/18/2024 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER LEASE 01/24 298.31 $ 38894 03/18/2024 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER LEASE 02/24 189.19 $ 38894 03/18/2024 PURCHASING PD OPS CANON FINANCIAL SERVICES MPD COPIER 01/24 200.26 $ 38894 03/18/2024 PURCHASING PD OPS CANON FINANCIAL SERVICES COPIER LEASE 01/24 367.02 $ 38894 03/18/2024 PURCHASING PD OPS CANON FINANCIAL SERVICES MPD COPIER 02/24 200.26 $ 38894 03/18/2024 PURCHASING PD OPS CANON FINANCIAL SERVICES COPIER LEASE 02/24 236.38 $ 38895 03/18/2024 FINANCE PD OPS COMCAST 09/23 SVS 8155500320092096 180.61 $ 38895 03/18/2024 FINANCE PD OPS COMCAST 03/24 SVS 8155500320092096 197.02 $ 38896 03/18/2024 HR/RISK MGT HR/RISK MGT CPS HR CONSULTING PROFESSIONAL RECRUITING SERVICES 6,500.00 $ 38897 03/18/2024 UB - WATER SOLID WASTE DATAPROSE, LLC ANNUAL CURBSIDE CLEAN UP - ZONE 1 2,837.40 $ 38897 03/18/2024 UB - WATER SOLID WASTE DATAPROSE, LLC ANNUAL CURBSIDE CLEAN UP - ZONE 2 2,316.57 $ 38897 03/18/2024 UB - WATER UB - GARBAGE DATAPROSE, LLC NEWSLETTER 03/24 339.09 $ 38897 03/18/2024 UB - WATER UB - GARBAGE DATAPROSE, LLC BILLING 02/24 2,615.49 $ 38897 03/18/2024 UB - WATER UB - SEWER DATAPROSE, LLC NEWSLETTER 03/24 339.09 $ 38897 03/18/2024 UB - WATER UB - SEWER DATAPROSE, LLC BILLING 02/24 2,615.51 $ 38897 03/18/2024 UB - WATER UB - WATER DATAPROSE, LLC NEWSLETTER 03/24 678.19 $ 38897 03/18/2024 UB - WATER UB - WATER DATAPROSE, LLC BILLING 02/24 5,231.01 $ 38898 03/18/2024 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE - 9923036 200.00 $ 38898 03/18/2024 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE - 9918539 200.00 $ 38898 03/18/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 03/24 UTILITY SERVICE - 3040421-500276 49.24 $ 38898 03/18/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 03/24 UTILITY SERVICE - 3040431-500276 89.87 $ 38898 03/18/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 03/24 UTILITY SERVICE - 3040441-500276 73.84 $ 38899 03/18/2024 FINANCE PD OPS MADERA COUNTY TREASURER COUNTY'S PORTION OF PARKING PENALTIES PAID 01/24 626.00 $ 38900 03/18/2024 PD OPS ANIMAL CONTROL MADERA COUNTY ANIMAL SERVICES FY 23/24 173,644.00 $ 38901 03/18/2024 CITY ADMIN COMMUNITY PROMO MADERA DOWNTOWN ASSOC. CROW ABATEMENT PROGRAM 15,000.00 $ 38902 03/18/2024 PW ADMIN SOLID WASTE MADERA TRIBUNE PUBLIC NOTICE - CURBSIDE CLEAN UP 672.00 $ 38903 03/18/2024 BUILDING BUILDING ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - BUILDING 870.36 $ 38904 03/18/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 5225647713-5 15.77 $ 38904 03/18/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 1598348280-1 118.94 $ 38904 03/18/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 1715785853-5 1,784.59 $ 38904 03/18/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 5207933925-6 85.14 $ 38904 03/18/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 02/24 SERVICE 9787342989-4 176.87 $ 38904 03/18/2024 FINANCE PARKS PACIFIC GAS & ELECTRIC 02/24 SERVICE 8675479583-8 54.83 $ 38904 03/18/2024 FINANCE ZONE 39 ACTIVITIES PACIFIC GAS & ELECTRIC 02/24 SERVICE 6948316261-1 22.28 $ 38905 03/18/2024 PD OPS SUPP LAW ENF PETTY CASH - POLICE DEPT. PETTY CASH REIMBURSEMENT 815.00 $ 38905 03/18/2024 PD OPS MEAS K - PD PETTY CASH - POLICE DEPT. PETTY CASH REIMBURSEMENT 60.00 $ 38905 03/18/2024 PD OPS PD OPS PETTY CASH - POLICE DEPT. PETTY CASH REIMBURSEMENT 255.00 $ 38905 03/18/2024 PD OPS PD COMMUNITY OUTREACH PETTY CASH - POLICE DEPT. PETTY CASH REIMBURSEMENT 700.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 38906 03/18/2024 FINANCE FINANCE PHOENIX GROUP INFO SYS CITATIONS 01/24 147.31 $ 38906 03/18/2024 FINANCE PARKING DIST OPS PHOENIX GROUP INFO SYS CITATIONS 01/24 187.49 $ 38907 03/18/2024 GRANTS PROP 1B PTMISEA SAFETY NETWORK, INC. BUS STOP SIGNS 1,386.01 $ 38908 03/18/2024 PARKS ADMIN CALTRANS GRANT SIGNMAX BLOCK WALL ART 7,786.73 $ 38910 03/18/2024 GRANTS INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT 150.00 $ 38911 03/18/2024 PD OPS PD OPS TRANSUNION RISK & ALTERNATIVE DATA SOL. DATABASE ACCESS 02/24 217.40 $ 38912 03/18/2024 PW ADMIN AIRPORT OPS UNITED RENTALS, INC EQUIPMENT RENTAL 3,594.19 $ 38913 03/18/2024 ENGINEERING LTF - STREETS UNION PACIFIC RAILROAD CO. PLAN REVIEW - POST 184.5-185.0 1,205.25 $ 38914 03/18/2024 FINANCE GENERAL FUND US BANK CORPORATE PAYMENT SYSTEMS SERVICES FOR PERIOD 11/01/23-01/31/24 645.00 $ 38915 03/18/2024 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC LAWN SERVICE - TRANSIT 02/24 500.00 $ 38916 03/18/2024 FINANCE GENERAL FUND BL REFUNDS BUSINESS LICENSE REFUND - 54894 200.00 $ 38917 03/18/2024 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS CANCELLATION REFUND - SUNRISE ROTARY PAVILLION 50.00 $ 38917 03/18/2024 PARKS ADMIN PARKS OTP- PARKS REFUNDS CANCELLATION REFUND - SUNRISE ROTARY PAVILLION 115.00 $ 38918 03/18/2024 FINANCE WATER FUND OTP- UB REFUNDS UB TERM REFUND - 9923436-512285 156.02 $ 442 03/12/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 03/12/2024 1,542.17 $ 443 03/15/2024 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 03/15/24 PAYROLL 30,509.69 $ 444 03/18/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 03/15/2024 13,945.67 $ 445 03/18/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 03/15/2024 2,832.80 $ BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 1,515,008.90

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 3, 2024
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Contract City Attorney Services and Litigation Expenditures RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council an informational monthly update on expenditures for contract City Attorney services, as well as specialized legal representation in various matters of litigation.

DISCUSSION:

The following information summarizes billings paid for services formerly performed by the City’s City Attorney. The information presented encompasses the invoices received from Aleshire & Wynder, LLP for the month of February 2024, as well as tracking of the Fiscal Year (FY) 2023/24 invoices received through a FY 2023/24 Year-to-Date (YTD) column.

Should the Council desire additional information or modifications to the format in future iterations of this report, please advise accordingly.

Firm: Aleshire & Wynder, LLP (City Attorney Services and Litigation) Billing Periods: February 2024
Matter Charges
February 2024 FY 2023/2024 (YTD)
General Legal Review/Advice $7,329.50 $91,293.64
City Clerk $0 $117.50
B-3
Attendance at Council Meetings &
Requests for Information/Research $0 $2,702.50
City Manager $0 $0
Review and Advice on Agreements $0.00 $1,010.50
Planning $2,725.00 $22,789.50
Planning Commission $0 $0.00
Finance $696.00 $7,375.00
Successor Agency $0 $75.00
Public Works/Engineering $3,100.00 $18,615.50
Police Department - General $1,337.00 $5,356.00
Economic Development $0 $0
Personnel/Payroll $0 $313.50
Municipal Code
Enforcement/Updates $2,025.00 $5,495.33
Wastewater $125.00 $691.00
Water $0 $1,740.00
Ordinances $0 $235.00
Special Projects (Montoy) $0 $3,715.00
Housing $0 $269.50
Cannabis $0 $11,117.50
Total Advisory Services $17,337.50 $172,911.97
Total Litigation Services $7,337.78 $24,054.03
Discounted Hours $0 - ($2.35)
Travel/Lodging Expenses $0 $0
Shipping $0 $$0
Total Advisory & Litigation Services $24,675.28 $196,963.65 FINANCIAL IMPACT:

For FY 2023/24, expenditures for invoices related to legal fees total $196,963.65. This represents expenditures for specific City Attorney services. A summary of invoices received to date are summarized per the following table.

Legal Invoices FY 2023/24 YTD
City Attorney Advisory Services
Montoy Law Corporation $26,159.50
Aleshire and Wynder $146,752.47
Litigation Services (Including discounted hours, travel & shipping) Montoy Law Corporation $4,092.15
Aleshire and Wynder $19,959.53
Total City Attorney and Litigation Services YTD $196,963.65 ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: April 3, 2024
Agenda Number: B-6
Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
2018/19 through 2022/23 Five-Year AB 1600 Compliance Report RECOMMENDATION:

Approve Resolution Adopting the 2018/19 through 2022/23 Five-Year AB 1600 Compliance Report per the requirements of the Mitigation Fee Act, Government Code Section 66001 and Make Findings Regarding the Continued Need for Certain Development Impact Fees SUMMARY:

Five-year reporting on the unexpended remaining funds of the Development Impact Fees (DIF) is required under Section 66001 of the California Government Code. In order to meet this legal requirement, staff has prepared the DIF report for Fiscal Years (FY) 2018/19 through 2022/23. The report contains all disclosures required under law.

The City uses these fees to help pay for capital projects that the City undertakes to support the City’s infrastructure. They are reflected in the following categories:
 General Government  Water  Signalization
 Public Safety  Wastewater  Sewer
 Parks  Streets and Roads  Storm Drain fees
 Public Works
The following pages outline the activities for each of the Development Impact Fee funds for FY 2018/19 through 2022/23 as required by Section 66001 of the California Government Code. The Five-Year Report was made available for public inspection on or before March 19, 2024, at least 15 days before consideration by Council.

DISCUSSION:

The 2018/19 through 2022/23 Five-Year AB 1600 Compliance Report (Report) provided as Exhibit A to Attachment 1 provides a breakdown of the individual fee balances on hand as of June 30, 2023.

The funds maintain a positive cash position.

The statutes specify that for the fifth year and every five years thereafter, the following findings shall be made:
 Identify the purpose to which the fee is to be put.
 Demonstrate a reasonable relationship between the fee and the purpose for which it is charged.
 Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements.
 Designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund.

The Report includes the specified findings detailed above.

FINANCIAL IMPACT:

The adoption of the recommended resolution will allow the City, in conjunction with the Report, to continue to maintain development impact fee balances held longer than five years. These funds will be utilized to construct capital projects serving new development and to reimburse developers when they construct those improvements.

ALTERNATIVES:

Do not accept the Report or request that staff provide additional information at a future Council meeting. A decision to not accept the report will result in the City being out of compliance with AB 1600.

ATTACHMENTS:

1. Resolution Adopting Five-Year Report on Development Impact Fees Exhibit A - 2018/19 through 2022/23 Five-Year AB 1600 Compliance Report Attachment 1
Resolution
Adopt 2018/19 through 2022/23 Five-Year AB 1600 Compliance Report RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA ADOPTING THE 2018/19 THROUGH 2022/23 FIVE-YEAR AB 1600

COMPLIANCE REPORT ON DEVELOPMENT IMPACT FEES AND MAKING

FINDINGS REGARDING THE CONTINUED NEED OF CERTAIN DEVELOPMENT

IMPACT FEES
WHEREAS, City of Madera imposes fees to mitigate the impact of development pursuant to the Mitigation Fee Act (Government Code Section 66000 et seq) commonly known and referenced herein as “AB 1600”; and
WHEREAS, California Government Code 66001 requires a five-year report of findings for public review of all impact fee accounts maintained by a public agency such as the City of Madera; and
WHEREAS, the City Engineering Department has prepared a report attached hereto in compliance with the requirements of such State statutes (the “Report”); and WHEREAS, the report contains all of the information required by law; and WHEREAS, a copy of the report has been on file since March 19, 2024, at least fifteen days prior to the date of the Council Meeting at which the Report is being reviewed; and WHEREAS, the General Government, Parks, Public Works, Water Development, Water Pipes, Transportation Facility, Streets - Arterial and Collector, Road 28 Sewer Interceptor, Sewer Additional and Existing Obligations (NE, SW and SE quadrants), Storm Drain (Existing Service Area, NW, NE, and SW quadrants) Impact Fee Funds activities all have a portion of their balance that has been on deposit for five years or more; and WHEREAS, additional funds need to be accumulated in such fee accounts before such funds are sufficient to construct the facilities for which the fees were collected or are reserved for anticipated developer reimbursement requests; and.

NOW, THEREFORE, the City Council of the City of Madera hereby finds orders and resolves as follows:

1. All of the above recitals are true and correct.

2. A copy of the resolution shall be forwarded to the Director of Finance for use in overseeing these monies.

3. The report attached hereto as Exhibit A and incorporated herein by reference, is adopted and hereby approved.

4. The findings listed in the report are adopted by the Council and are consistent with the requirements of Government Code Section 66006.

5. This resolution is effective upon adoption.
* * * *
Exhibit A
Adopting 2018/19 through 2022/23 Five-Year AB 1600 Compliance Report Five-Year AB 1600 Compliance Report
City of Madera
2018/19 through 2022/23
Contents
Introduction ..................................................................................................................................................1 Fifth-Year Reporting Requirements..............................................................................................................1 Development Impact Fee Categories............................................................................................................1 General Government ....................................................................................................................................3 Public Safety..................................................................................................................................................6 Parks............................................................................................................................................................10 Public Works ...............................................................................................................................................12 Water..........................................................................................................................................................14 Wastewater.................................................................................................................................................19 Streets and Roads.......................................................................................................................................20 Signalization................................................................................................................................................26 Sewer ..........................................................................................................................................................28 Storm Drain.................................................................................................................................................37

1 Introduction
A development impact fee (DIF) is a fee that is imposed by the City on a new or proposed residential or commercial development project. The purpose of these fees is to help pay for the impact that the development(s) will have on the City’s infrastructure and servicing requirements.

Development impact fees are restricted for use on the specific types of projects for which they are collected from developers. The fees are earmarked for specific types of projects based on their fee type. Annual reporting on the receipt and expenditure of the fees is required under Section 66006 of the California Government Code.

Government Code Sections 66001 et seq. require local agencies to submit annual and five-year reports detailing the status of development impact fees. The five-year report must be made available to the public the fifth year following the first deposit into the account and every five years thereafter. This report is the City’s Five-Year Report for the period ended June 30, 2023.

As of June 30, 2023, multiple City DIF funds will hold funds past the 5th year of the first deposit.

Many of the projects contemplated in the DIFs are programed into the City’s Capital Improvement Program (CIP), indicating the approximate location, size and timing of projects, plus an estimated cost of all facilities or improvements to be financed by fees. The City has developed and adopted a CIP, which is updated every year, during the normal budget process. Mid-year budget adjustments occur as needed wherein staff seeks Council approval to modify the CIP list of projects, or to modify the budget allocated to specific CIP projects. The current impact fee schedule can be found on the City’s website:

Master Fee Schedule 2017-2018 Updated 2.28.18.pdf (madera.gov) Fifth-Year Reporting Requirements
The fifth-year reporting requirements include the following Findings:
 Identify the purpose to which the fee is to be put.
 Demonstrate a reasonable relationship between the fee and the purpose for which it is charged.
 Identify all sources and amounts of funding anticipated to complete financing in incomplete improvements.
 Designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund.

Development Impact Fee Categories
The City uses these fees to help pay for capital projects that the City undertakes to support the City’s infrastructure and or reimburse developers for the cost of improvements that align with 2 the designated purpose of the impact fees. They include General Government, Public Safety, Parks, Public Works, Water, Wastewater, Streets and Roads, Signalization, Sewer, and Storm Drain fees. The following pages outline the activities for each of the public facilities fees for fiscal years 2018/19 through 2022/23 as required by Section 66001 of the California Government Code. 3 General Government
Finding: Purpose of Fee
The purpose of the General Government Public Facility Fee is to ensure that new development funds its fair share of general government facilities. Revenues are used to expand general government facilities and for other projects to accommodate new development.

Finding: Reasonable Relationship
There is a reasonable relationship between the fee and the purpose for which it is charged because (1) the fee is based on maintaining the City’s ability to address increased management of the City as a result of new development, (2) the fee is restricted to funding only those capital projects that improve or expand these facilities to accommodate service demand from new development, and (3) the fee may not be used for rehabilitation, maintenance, or operating costs of those facilities.

A reasonable relationship also exists between the fee and the purpose for which it is charged because the City is applying no more than the maximum legal impact fee amount to development projects.

No administration costs were transferred out
2 General Government Impact Fee Fund reports money being held past the fifth year of first deposit. The City intends to construct a new City Hall. However, the balance was insufficient at the time the FY 2022/23 Budget was adopted to cover construction and will not be sufficient for years. Construction is planned for FY 2035/36 or when sufficient funds are procured.

Notes:

Financial Summary Report
Fund amount held over 5 years =
Statement of Revenues, Expenditures, and Charges in Fund Balance Development Impact Fee - General Government
Last Five Fiscal Years
Five-Year Revenue Test Using First In First Out Method
Result: Five-year revenue test met in accordance with Government Code 66001. 1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 5 DIF Account 40940000 2018/19 2019/20 2020/21 2021/2022 2022/23 Fund Balance Beginning of year 7,746 10,048 14,065 26,183 30,508 Revenues
DIF Fee collected 17,832 18,844 30,800 19,146 23,116
Interest Earnings 99 174 173 180 522
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 17,931 19,018 30,972 19,326 23,637 Expenditures
Contracted Services 630 - 3,855 - 390
Capital Outlays
Transfers 15,000 15,000 15,000 15,000 15,000
Reverse Prior Year Encumbrances
Total Expenditures for year 15,630 15,000 18,855 15,000 15,390 Fund Balance End of year 10,048 14,065 26,183 30,508 38,756 Revenues over (under) expenditures 2,301 4,018 12,117 4,326 8,247 0 Available Revenue Current Fiscal year 1 10,048 14,065 26,183 19,326 23,637 Available Revenue Prior FY (2 yr old funds) - - - 11,182 15,119 Available Revenue Prior FY (3 yr old funds) - - - - -
Available Revenue Prior FY (4 yr old funds) - - - - -
Available Revenue Prior FY (5 yr old funds) - - - - -
Available Revenue Greater then five Prior Fiscal Years - - - - - Total Revenue Available 10,048 14,065 26,183 30,508 38,756 1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 2 Administrative Services Impact Fee Fund reports no money being held past the fifth year of first deposit.

Five-Year Revenue Test Using First In First Out Method
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 No refunds were made.

Administration costs are transferred out on an annual basis Result: Five-year revenue test met in accordance with Government Code 66001.

Notes:

Financial Summary Report
Development Impact Fee - Administrative Services
Statement of Revenues, Expenditures, and Charges in Fund Balance Last Five Fiscal Years
Fund amount held over 5 years =
6 DIF Account 40910000 2018/19 2019/20 2020/21 2021/2022 2022/23 Fund Balance Beginning of year 1,799 1,819 1,845 1,860 1,871 Revenues
DIF Fee collected
Interest Earnings 20 26 15 11 27
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 20 26 15 11 27
Expenditures
Contracted Services
Capital Outlays
Transfers
Prior Year Adjustment
Total Expenditures for year - - - - -
Fund Balance End of year 1,819 1,845 1,860 1,871 1,898
Revenues over (under) expenditures 20 26 15 11 27
79 Available Revenue Current Fiscal year 1 20 26 15 11 27 Available Revenue Prior FY (2 yr old funds) 1,799 20 26 15 11 Available Revenue Prior FY (3 yr old funds) 1,799 20 26 15 Available Revenue Prior FY (4 yr old funds) - 1,799 20 26 Available Revenue Prior FY (5 yr old funds) - - 1,799 20 Available Revenue Greater then Prior Years 2 - - - 1,799 Total Revenue Available 1,819 1,845 1,860 1,871 1,898
Financial Summary Report
Development Impact Fee - Pre-AB 1600
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Fund amount held over 5 years =
Five-Year Revenue Test Using First In First Out Method
No project budget expenditures.

No refunds were made.

Some administration costs were transferred out
Result: Five-year revenue test met in accordance with Government Code 66001.

Finding: Reasonable Relationship
There is a reasonable relationship between the fee and the purpose for which it is charged because (1) the fee is based on maintaining the City’s existing level of investment for public safety facilities and equipment as a result of new development, (2) the fee is restricted to funding only those capital expenditures that improve or expand these public safety facilities and equipment to accommodate service demand from new development, and (3) the fee may not be used for rehabilitation, maintenance, or operating costs of those facilities or equipment.

A reasonable relationship also exists between the fee and the purpose for which it is charged because the City is applying no more than the maximum legal impact fee amount to development projects.

Result: Five-year revenue test met in accordance with Government Code 66001.

Financial Summary Report
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 No refunds made.

Transfers constitute debt service for police facility.

Five-Year Revenue Test Using First In First Out Method
Fund amount held over 5 years =
Development Impact Fee - Police
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
9 DIF Account 40860000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 1,175,870 16,823 87,933 203,470 282,493 Revenues
DIF Fee collected 54,142 70,272 114,313 77,607 88,718
Interest Earnings 6,293 838 1,224 1,416 4,887
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 60,434 71,110 115,537 79,023 93,605 Expenditures
Capital Outlays - - - -
Vehicles & Equipment 1,219,481
Transfers
Other
Total Expenditures for year 1,219,481 - - - -
Fund Balance End of year 16,823 87,933 203,470 282,493 376,098 Revenues over (under) expenditures (1,159,047) 71,110 115,537 79,023 93,605 $0
Available Revenue Current Fiscal year 16,823 71,110 115,537 79,023 93,605 Available Revenue Prior FY (2 yr old funds) - 16,823 71,110 115,537 79,023 Available Revenue Prior FY (3 yr old funds) - - 16,823 71,110 115,537 Available Revenue Prior FY (4 yr old funds) - - - 16,823 71,110 Available Revenue Prior FY (5 yr old funds) - - - - 16,823 Available Revenue Greater then five Prior Fiscal Years - - - - - Total Revenue Available 16,823 87,933 203,470 282,493 376,098 Fund amount held over 5 years =
Financial Summary Report
Development Impact Fee - Fire
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
2 Fire Impact Fee Fund reports no money being held past the fifth year of first deposit. - An additional project shall be identified as part of next Capital Improvement Program report
1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year.

Notes:

Project Funding - FY 18/19 expenditure of $1,127,019 made for purchase of new fire engine Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 No transfers or refunds were made
Five-Year Revenue Test Using First In First Out Method
Result: Five-year revenue test met in accordance with Government Code 66001. 10 Parks
Finding: Purpose of Fee
The Parks Development Impact Fee Fund is meant to provide for the acquisition and development of parks and recreation facilities impacted by new development.

Finding: Reasonable Relationship
There is a reasonable relationship between the fee and the purpose for which it is charged because (1) the fee is based on maintaining the City’s existing level of investment for citywide parks facilities as a result of new development, (2) the fee is restricted to funding only those capital projects that improve or expand these facilities or equipment to accommodate service demand from new development, and (3) the fee may not be used for rehabilitation, maintenance, or operating costs of those facilities.

A reasonable relationship also exists between the fee and the purpose for which it is charged because the City is applying no more than the maximum legal impact fee amount to development projects.

Findings: Sources and Amounts of Funding to Complete Incomplete Improvemnts/Approximate Dates to Complete Incomplete Improvements Project Name Status
Estimated
Completion
date
Estimated
Cost
Total
Development
Impact Fee
Funded
% Impact Fee
Funded
PK-00013 Sunrise
Rotary Sports Complex
Planned 2026/27 2,051,263 $270,000 13
India Park Design Planned 2030/31 $200,000 $200,000 100 Sunset Park Planned 2030/31 $725,000 $725,000 100
Pecan Square Park
Improvements
In
Construction
2024 $300,000 $300,000 100
Iveywood (Tozer) Park
Improvements
Planned 2025 $790,353 $636,640 81
Rancho Santa Fe Park
Improvements
In
Construction
2025 $1,070,000 $1,070,000 100
11 DIF Account 40880000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 1,582,839 1,769,865 2,299,985 3,204,336 3,760,692 Revenues
DIF Fee collected 383,916 500,628 889,502 542,720 642,861 Interest Earnings 18,490 29,529 22,046 19,579 53,452
Transfer In - - - - -
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 402,406 530,158 911,548 562,298 696,313 Expenditures
Contracted Services 188 - 1,150 - 116
Facilities & Improvements 10,420 37 - - -
Capital Outlays 10,515 - 6,047 5,943 104,631
Transfers 194,257 - (0.04) - -
Developer Reimbursement - - - - 522,558
Reverse Prior Year Encumbrances
Total Expenditures for year 215,380 37 7,197 5,943 627,305 Fund Balance End of year 1,769,865 2,299,985 3,204,336 3,760,692 3,829,699 Revenues over (under) expenditures 187,026 530,120 904,351 556,355 69,008 726,976
Available Revenue Current Fiscal year 1 402,406 530,158 911,548 562,298 696,313 Available Revenue Prior FY (2 yr old funds) 430,082 402,406 530,158 911,548 562,298 Available Revenue Prior FY (3 yr old funds) 447,619 430,082 402,406 530,158 911,548 Available Revenue Prior FY (4 yr old funds) 443,329 447,619 430,082 402,406 530,158 Available Revenue Prior FY (5 yr old funds) 46,429 443,329 447,619 430,082 402,406 Available Revenue Greater then five Prior Fiscal Years - 46,392 482,524 924,200 726,976 Total Revenue Available 1,769,865 2,299,986 3,204,337 3,760,692 3,829,699 Result: Five-year revenue test met in accordance with Government Code 66001.

Notes:
1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 2 Parks Impact Fee Fund reports money being held past the fifth year of first deposit. The City intends to construct new parks or reimburse several privately constucted local parks
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 Facilities & Improvements Project Funding - PK-13 (Sunrise Rotary Sport Complex) -Design Capital Outlays - PK-64 India Park property acquisition suitability study, clear land of unsafe improvements Financial Summary Report
Development Impact Fee - Parks
Capital Outlays - PK-67 Olive Park - Prelimary design
Includes misc accounting functions
Developer Reimbursement (Capital Cost) - FY 22/23 payment of $522,558 for Developer Reimbursement for Almond Park Capital Cost as transfer - FY 18/19 Transfer of $194,257 for debt payment of Parks Bond for Youth Center Five-Year Revenue Test Using First In First Out Method
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Fund amount held over 5 years =
12 Public Works
Finding: Purpose of Fee
The Public Works Development Impact Fee Fund is meant to provide for the acquisition and development of public works facilities or other improvements impacted by new development.

Finding: Reasonable Relationship
There is a reasonable relationship between the fee and the purpose for which it is charged because (1) the fee is based on maintaining the City’s existing level of investment for Public Works facilities and equipment as a result of new development, (2) the fee is restricted to funding only those capital projects or equipment that improve or expand these facilities to accommodate service demand from new development, and (3) the fee may not be used for rehabilitation, maintenance, or operating costs of those facilities.

A reasonable relationship also exists between the fee and the purpose for which it is charged because the City is applying no more than the maximum legal impact fee amount to development projects.

Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 No refunds were made.

No administration costs transferred out
Five-Year Revenue Test Using First In First Out Method
Fund amount held over 5 years =
Financial Summary Report
Development Impact Fee - Public Works
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
14 Water
Finding: Purpose of Fee
The purpose of the Water Systems Development Impact Fee Fund is to provide for the expansion of production, storage, transmission, treatment, and distribution facilities to service new development. Revenue is used to fund oversizing of developer constructed facilities and for new construction of capital projects to serve increased demand by new development.

Finding: Reasonable Relationship
There is a reasonable relationship between the fee and the purpose for which it is charged because (1) the fee is based on maintaining the City’s existing level of investment for water infrastructure as a result of new development, (2) the fee is restricted to funding only those capital projects that improve or expand these facilities to accommodate service demand from new development, and (3) the fee may not be used for rehabilitation, maintenance, or operating costs of those facilities.

A reasonable relationship also exists between the fee and the purpose for which it is charged because the City is applying no more than the maximum legal impact fee amount to development projects.

No refunds were made.

No administration costs transferred out
Fund amount held over 5 years =
Five-Year Revenue Test Using First In First Out Method
Result: Five-year revenue test met in accordance with Government Code 66001.

Notes:
1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 2 Water Development Impact Fee Fund reports money being held past the fifth year of first deposit. Following the 22/23 fiscal year City reimbursed for water system improvements near a new development at Avenue 17 and Sharon. 17 DIF Account 40810000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 122,994 184,877 250,267 295,577 369,431 Revenues
DIF Fee collected 72,753 62,220 85,595 71,705 107,601
Interest Earnings 1,822 3,170 2,415 2,150 6,458
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 74,575 65,390 88,010 73,854 114,058 Expenditures
Contracted Services
Capital Outlays 12,692 - 42,700 - 109
Developer Reimbursement - - - - 36,172
Transfers
Reverse Prior Year Encumbrances
Total Expenditures for year 12,692 - 42,700 - 36,281
Fund Balance End of year 184,877 250,267 295,577 369,431 447,209 Revenues over (under) expenditures 61,883 65,390 45,310 73,854 77,778 31,321
Available Revenue Current Fiscal year 74,575 65,390 88,010 73,854 114,058 Available Revenue Prior FY (2 yr old funds) 54,245 74,575 65,390 88,010 73,854 Available Revenue Prior FY (3 yr old funds) 56,056 54,245 74,575 65,390 88,010 Available Revenue Prior FY (4 yr old funds) - 56,056 54,245 74,575 65,390 Available Revenue Prior FY (5 yr old funds) - - 13,356 54,245 74,575 Available Revenue Greater then five Prior Fiscal Years - - - 13,356 31,321 Total Revenue Available 184,877 250,267 295,577 369,431 447,209 Result: Five-year revenue test met in accordance with Government Code 66001.

Capital Improvement project growth per 2014 Madera Water System Master Plan No projects budgeted.

No refunds were made.

No administration costs transferred out
Five-Year Revenue Test Using First In First Out Method
Fund amount held over 5 years =
Financial Summary Report
Development Impact Fee - Water Pipes
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
18 DIF Account 40820000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year (563,669) (461,483) (339,207) (156,704) (46,626) Revenues
DIF Fee collected 101,324 119,470 179,707 122,378 140,457 Interest Earnings 862 2,805 2,797 2,838 8,981
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 102,186 122,276 182,504 125,216 149,438 Expenditures
Contracted Services
Capital Outlays - - - 15,138 10,272
Developer Reimbursement
Reverse Prior Year Encumbrances
Total Expenditures for year - - - 15,138 10,272
Fund Balance End of year (461,483) (339,207) (156,704) (46,626) 92,541 Revenues over (under) expenditures 102,186 122,276 182,504 110,078 139,167 $0
Available Revenue Current Fiscal year - - - 92,541
Available Revenue Prior FY (2 yr old funds) - - - - -
Available Revenue Prior FY (3 yr old funds) - - - - -
Available Revenue Prior FY (4 yr old funds) - - - - -
Available Revenue Prior FY (5 yr old funds) - - - - -
Available Revenue Greater then five Prior Fiscal Years - - - - - Total Revenue Available - - - - 92,541
Capital Outlay - Water Well 37 new pump and electrical design.

No refunds were made.

Financial Summary Report
Development Impact Fee - Water Wells
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
19 Wastewater
Finding: Purpose of Fee
The purpose of the Wastewater Development Impact Fee Fund is to provide for the expansion of collection and treatment capacities exclusively at the wastewater treatment plant due to increased sewage demand caused by new development.

Finding: Reasonable Relationship
There is a reasonable relationship between the fee and the purpose for which it is charged because (1) the fee is based on maintaining the City’s existing level of investment for wastewater facility infrastructure as a result of new development, (2) the fee is restricted to funding only those capital projects that improve or expand these facilities to accommodate service demand from new development, and (3) the fee may not be used for rehabilitation, maintenance, or operating costs of those facilities.

A reasonable relationship also exists between the fee and the purpose for which it is charged because the City is applying no more than the maximum legal impact fee amount to development projects.

No projects were budgeted within 5-year time frame.

No refunds were made
Regular transfers out made for debt payment on sewer bond -Previous plant expansion Fund amount held over 5 years =
Five-Year Revenue Test Using First In First Out Method
21 Streets and Roads
Finding: Purpose of Fee
The purpose of the Streets and Roads Development Impact Fee Fund is to provide for traffic improvements necessary to accommodate the increase in traffic generated by new development.

Finding: Reasonable Relationship
There is a reasonable relationship between the fee and the purpose for which it is charged because (1) the fee is based on maintaining the City’s existing level of investment for citywide transportation infrastructure, (2) the fee is restricted to funding only those capital projects that improve or expand this infrastructure to accommodate travel demand from new development, and (3) the fee may not be used for rehabilitation, maintenance, or operating costs of that infrastructure.

A reasonable relationship also exists between the fee and the purpose for which it is charged because the City is applying no more than the maximum legal impact fee amount to development projects.

Findings: Sources and Amounts of Funding to Complete Incomplete Improvemnts/Approximate Dates to Complete Incomplete Improvements Project Name Status
Estimated
Completion
date
Estimated
Cost
Total
Development
Impact Fee
Funded
% Impact Fee
Funded
Streets (16 ft. arterial street median island)
Planned
Reimbursement to
Developers
Planned 23/24 and
On-going
$287,000 $287,000 100
Streets (12 ft. arterial and 24 ft. collector street lane) R-000010 Olive Ave
Widening-Gateway to
Knox
Planned 2024/25 $10,984,000 $500,000 5
R-000072 Ave
17/Sharon Blvd
Improvements
Completed 2023/24 $5,311,000 $580,000 11
R-000082 Almond Ave
Extension - Pine to
Stadium
Planned 2025/26 $6,645,000 $484,750 7
Transportation Facility Impact Fee - city wide
B-000002 Westberry
Bridge Construction
In Design 2029/30 $13,460,000 $13,460,000 100
22 R-000072 Ave
17/Sharon Blvd
Improvements
Completed 2023/24 $5,311,000 $1,090,000 21
23 DIF Accout 40950000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year (165,770) (92,314) (9,804) 108,339 189,992 Revenues
DIF Fee collected 71,666 79,535 117,422 80,523 96,944
Interest Earnings 1,790 2,975 721 1,130 4,075
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 73,456 82,510 118,143 81,653 101,019 Expenditures
Contracted Services
Capital Outlays - - - - -
Developer reimbursements - - - - 60,151
Transfers
Reclassify Prior Year PPA
Other
Total Expenditures for year - - - - 60,151
Fund Balance End of year (92,314) (9,804) 108,339 189,992 230,861 Revenues over (under) expenditures 73,456 82,510 118,143 81,653 40,868 $0
Available Revenue Current Fiscal year - - 108,339 81,653 101,019 Available Revenue Prior FY (2 yr old funds) - - - 108,339 81,653 Available Revenue Prior FY (3 yr old funds) - - - - 48,188 Available Revenue Prior FY (4 yr old funds) - - - - -
Available Revenue Prior FY (5 yr old funds) - - - - -
Available Revenue Greater then five Prior Fiscal Years - - - - - Total Revenue Available - - 108,339 189,992 230,861
No projects budgeted
FY 22/23 expenditures made for Developer Reimbursement
No administration cost were transferred out
Five-Year Revenue Test Using First In First Out Method
Last Five Fiscal Years
Fund amount held over 5 years =
Result: Five-year revenue test met in accordance with Government Code 66001.

Financial Summary Report
Development Impact Fee - Transportation - Median Island Statement of Revenues, Expenitures, and Chages in Fund Balance 24 DIF Account 40960000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 1,815,158 1,911,686 2,171,578 2,056,937 2,362,364 Revenues
DIF Fee collected 256,739 285,584 422,105 289,426 348,374 Interest Earnings 21,759 29,931 19,929 16,001 41,952
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 278,498 315,515 442,034 305,427 390,326 Expenditures
Contracted Services 118 - 723 - 73
Capital Outlays - - 580,000 - -
Developer Reimbursements - 55,623 - - 696,197
Reverse Prior Year Encumbrances (24,047)
Reclassify Prior Year PPA 181,852
Total Expenditures for year 181,971 55,623 556,676 - 696,270 Fund Balance End of year 1,911,686 2,171,578 2,056,937 2,362,364 2,056,420 Revenues over (under) expenditures 96,527 259,892 (114,641) 305,427 (305,944) 324,619
Available Revenue Current Fiscal year 278,498 315,515 442,034 305,427 390,326 Available Revenue Prior FY (2 yr old funds) 252,614 278,498 315,515 442,034 305,427 Available Revenue Prior FY (3 yr old funds) 218,388 252,614 278,498 315,515 442,034 Available Revenue Prior FY (4 yr old funds) 245,982 218,388 252,614 278,498 315,515 Available Revenue Prior FY (5 yr old funds) 256,619 245,982 218,388 252,614 278,498 Available Revenue Greater then five Prior Fiscal Years 659,584 860,580 549,887 768,275 324,619 Total Revenue Available 1,911,686 2,171,578 2,056,937 2,362,364 2,056,420 Financial Summary Report
Development Impact Fee - Transportation - Arterial/Collector Street Statement of Revenues, Expenitures, and Chages in Fund Balance Result: Five-year revenue test met in accordance with Government Code 66001.

Administration - Transfer of funds in 18/19
Fund amount held over 5 years =
Five-Year Revenue Test Using First In First Out Method
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 Developer reimbursements impact fee elligible improvements in 19/20, 20/21 and 22/23 Last Five Fiscal Years
25 DIF Account 40930000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 3,184,791 3,401,904 3,721,860 2,981,607 3,278,578 Revenues
DIF Fee collected 181,109 269,183 321,534 272,890 333,395 Interest Earnings 36,679 50,773 32,343 24,081 62,778
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 217,788 319,956 353,877 296,971 396,173 Expenditures
Contracted Services 675 - 4,130 - 418
Capital Outlays - - 1,090,000 - 557,051
Transfers
Other
Total Expenditures for year 675 - 1,094,130 - 557,468
Fund Balance End of year 3,401,904 3,721,860 2,981,607 3,278,578 3,117,283 Revenues over (under) expenditures 217,113 319,956 (740,253) 296,971 (161,295) 1,532,517
Available Revenue Current Fiscal year 217,788 319,956 353,877 296,971 396,173 Available Revenue Prior FY (2 yr old funds) 176,162 217,788 319,956 353,877 296,971 Available Revenue Prior FY (3 yr old funds) 179,212 176,162 217,788 319,956 353,877 Available Revenue Prior FY (4 yr old funds) 202,108 179,212 176,162 217,788 319,956 Available Revenue Prior FY (5 yr old funds) 193,945 202,108 179,212 176,162 217,788 Available Revenue Greater then five Prior Fiscal Years 2,432,688 2,626,633 1,734,611 1,913,823 1,532,517 Total Revenue Available 3,401,904 3,721,860 2,981,607 3,278,578 3,117,283 No refunds werer made.

Transfers were made for debt service
Last Five Fiscal Years
Fund amount held over 5 years =
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 FY 22/23 Capital Outlay costs design of project B-02 (Westberry Bridge Construction) FY 20/21 Capital Outlay of $1,090,000 is an encumbrance against a now completed and reimbursed improvement at Avenue 17 and Sharon
Five-Year Revenue Test Using First In First Out Method
Result: Five-year revenue test met in accordance with Government Code 66001.

Financial Summary Report
Development Impact Fee - Transportation Facility - City Wide Statement of Revenues, Expenitures, and Chages in Fund Balance 26 Signalization
Finding: Purpose of Fee
The purpose for the Signalization Development Impact Fee Fund is to provide for the impacts on increased traffic caused by new development.

Five-Year Revenue Test Using First In First Out Method
Capital Oulays - Design and or construction of several impact fee elligible traffic signals Administration - Reverse capital outlay in 20/21not intended for this account Financial Summary Report
Development Impact Fee - Transportation - Traffic Signal Statement of Revenues, Expenitures, and Chages in Fund Balance 28 Sewer
Finding: Purpose of Fee
The purpose of the Sewer Fee is to ensure that new development funds its fair share of the sewer facilities that include items such as conveyance facilities (pipe) and lift stations that are not related to the wastewater treatment plant. Revenue is used to fund oversizing of developer constructed facilities and for new construction of capital projects to serve increased demand by new development.

Finding: Reasonable Relationship
There is a reasonable relationship between the fee and the purpose for which it is charged because (1) the fee is based on maintaining the City’s existing level of investment for sewer system infrastructure, (2) the fee is restricted to funding only those capital projects that improve or expand these facilities to accommodate service demand from new development, and (3) the fee may not be used for rehabilitation, maintenance, or operating costs of those facilities.

A reasonable relationship also exists between the fee and the purpose for which it is charged because the City is applying no more than the maximum legal impact fee amount to development projects.

Findings: Sources and Amounts of Funding to Complete Incomplete Improvemnts/Approximate Dates to Complete Incomplete Improvements Project Name Status
Estimated
Completion
date
Estimated
Cost
Total
Development
Impact Fee
Funded
% Impact Fee
Funded
Sewer additional obl. impact fee – NW (Additional and Existing Obligations) MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $58,333 6
S-000998 Northwest
Quad Sewer
Improvement
Planned 2026/27 $352,000 $176,000 50
Sewer additional obl. impact fee - NE (Additional and Existing Obligations) MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $58,333 6
R-000072Ave
17/Sharon Blvd
Improvements
Planned Spring
2024
$5,310,910 $131,000 <3
S-000997 Northeast
Quad Sewer
Improvement
Planned 2026/27 $208,602 $208,602 100
29 Sewer additional obl. impact fee – SW (Additional and Existing Obligations) MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $58,333 6
SS-00013 Pecan Ave
Parallel Sewer Main
Ongoing in
phases
2024/25 to
2025/26
$1,915,945 $234,914 12
Sewer additional obl. impact fee – SE (Additional and Existing Obligations) MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $58,333 6
SS-00013 Pecan Ave
Parallel Sewer Main
Ongoing in
phases
2024/25 to
2025/26
$1,915,945 $212,005 11
S-000996 Southeast
Quad Sewer
Improvement
Planned 2025/26 or
later
$455,000 $455,000 100
Sewer additional obl. impact fee - exist. area
SS-00006 Fairgrounds
Liftstation-VFD
In Design 2024/25 $2,030,000 $200,000 10
MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $58,333 6
S-000998 Northwest
Quad Sewer
Improvement
Planned 2026/27 $352,000 $176,000 50
Sewer existing obl. impact fee - SCCC
No Funds or projects
on Account
Westberry/Ellis Street Interceptor
No Current project
Road 28 Sewer Interceptor
Debt Service to Sewer
Fund – Loan to
construct Interceptor
Complete >20 years
ago
$1,499,704 $1,499,704 100
30 DIF Account 41000000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 68,260 73,999 81,399 2,926 7,840 Revenues
DIF Fee collected 5,002 6,299 34,275 20,604 -
Interest Earnings 769 1,101 776 79 37
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 5,771 7,400 35,051 20,683 37
Expenditures
Contracted Services 33 - 199 - 27
Capital Outlays
Developer Reimbursement - - 113,325 15,769 7,000
Transfers
Other
Total Expenditures for year 33 - 113,524 15,769 7,027
Fund Balance End of year 73,999 81,399 2,926 7,840 850
Revenues over (under) expenditures 5,739 7,400 (78,473) 4,913 (6,989) $0
Available Revenue Current Fiscal year 5,771 7,400 2,926 7,840 37 Available Revenue Prior FY (2 yr old funds) 252 5,771 - - 813 Available Revenue Prior FY (3 yr old funds) 4,543 252 - - - Available Revenue Prior FY (4 yr old funds) 5,922 4,543 - - - Available Revenue Prior FY (5 yr old funds) 2,085 5,922 - - - Available Revenue Greater then five Prior Fiscal Years 55,426 57,511 - - - Total Revenue Available 73,999 81,399 2,926 7,840 850
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 No projects were budgeted.

FY 20/21, 21/22 and 22/23 expenditures made for Developer Reimbursements No administration costs transferred out
Five-Year Revenue Test Using First In First Out Method
Development Impact Fee - Sanitary Sewer - NW Quadrant (Additional and Existing Obligations) Statement of Revenues, Expenitures, and Chages in Fund Balance Financial Summary Report
Last Five Fiscal Years
Fund amount held over 5 years =
Result: Five-year revenue test met in accordance with Government Code 66001.

Notes:
1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 2 Sanitary Sewer - NW Quadrant (Additional and Existing Obligations) Impact Fee Fund reports no money being held past the fifth year of first deposit.
31 DIF Account 41010000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 132,508 146,297 149,827 20,076 24,210 Revenues
DIF Fee collected 12,236 1,425 - 3,269 9,465
Interest Earnings 1,552 2,106 1,248 865 2,336
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 13,789 3,530 1,248 4,134 11,801 Expenditures
Contracted Services
Capital Outlays - - 131,000 - -
Transfers
Other
Total Expenditures for year - - 131,000 - -
Fund Balance End of year 146,297 149,827 20,076 24,210 36,010 Revenues over (under) expenditures 13,789 3,530 (129,752) 4,134 11,801 $1,508
Available Revenue Current Fiscal year 13,789 3,530 1,248 4,134 11,801 Available Revenue Prior FY (2 yr old funds) 1,030 13,789 3,530 1,248 4,134 Available Revenue Prior FY (3 yr old funds) 568 1,030 13,789 3,530 1,248 Available Revenue Prior FY (4 yr old funds) 1,188 568 1,030 13,789 3,530 Available Revenue Prior FY (5 yr old funds) 1,602 1,188 478 1,030 13,789 Available Revenue Greater then five Prior Fiscal Years 128,121 129,722 - 478 1,508 Total Revenue Available 146,297 149,827 20,076 24,210 36,010 Result: Five-year revenue test met in accordance with Government Code 66001.

Fund amount held over 5 years =
FY 20/21 budgeted expenditures for Developer Reimbursements at Avenue 17 and Sharon No administration costs transferred out
Five-Year Revenue Test Using First In First Out Method
Financial Summary Report
Development Impact Fee - Sanitary Sewer - NE Quadrant (Additional and Existing Obligations) Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
32 DIF Account 41020000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 377,014 381,046 386,480 388,604 390,816 Revenues
DIF Fee collected - - - - 54,147
Interest Earnings 4,211 5,433 3,219 2,212 6,180
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 4,211 5,433 3,219 2,212 60,327
Expenditures
Contracted Services 179 - 1,094 - 111
Capital Outlays
Transfers
Reverse Prior Year Encumbrances
Total Expenditures for year 179 - 1,094 - 111
Fund Balance End of year 381,046 386,480 388,604 390,816 451,032 Revenues over (under) expenditures 4,032 5,433 2,125 2,212 60,216 $375,630
Available Revenue Current Fiscal year 4,211 5,433 3,219 2,212 60,327 Available Revenue Prior FY (2 yr old funds) 3,786 4,211 5,433 3,219 2,212 Available Revenue Prior FY (3 yr old funds) 11,291 3,786 4,211 5,433 3,219 Available Revenue Prior FY (4 yr old funds) 361,758 11,291 3,786 4,211 5,433 Available Revenue Prior FY (5 yr old funds) - 361,758 11,291 3,786 4,211 Available Revenue Greater then five Prior Fiscal Years - - 360,664 371,955 375,630 Total Revenue Available 381,046 386,480 388,604 390,816 451,032 Result: Five-year revenue test met in accordance with Government Code 66001.

Fund amount held over 5 years =
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 No projects were budgeted.

No refunds were made.

No administration costs transferred out
Five-Year Revenue Test Using First In First Out Method
Financial Summary Report
Development Impact Fee - Sanitary Sewer - SW Quadrant (Additional and Existing Obligations) Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Notes:
1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 2 Sanitary Sewer - SW Quadrant (Additional and Existing Obligations) Impact Fee Fund reports some funds being held past the fifth year of first deposit. There are muliple projects not including possible developer reimbursements that will expend these and other funds that may age beyond 5 years.
33 DIF Account 41030000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 177,476 179,374 184,964 182,702 169,051 Revenues
DIF Fee collected - 2,990 - - 71,770
Interest Earnings 1,982 2,600 1,537 1,011 3,321
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 1,982 5,591 1,537 1,011 75,091
Expenditures
Contracted Services 85 - 520 - 53
Capital Outlays - - 3,280 14,662 2,427
Transfers
Other
Total Expenditures for year 85 - 3,800 14,662 2,480
Fund Balance End of year 179,374 184,964 182,702 169,051 241,663 Revenues over (under) expenditures 1,897 5,591 (2,262) (13,651) 72,611 $156,450
Available Revenue Current Fiscal year 1,982 5,591 1,537 1,011 75,091 Available Revenue Prior FY (2 yr old funds) 173 1,982 5,591 1,537 1,011 Available Revenue Prior FY (3 yr old funds) 1,358 173 1,982 5,591 1,537 Available Revenue Prior FY (4 yr old funds) 6,079 1,358 173 1,982 5,591 Available Revenue Prior FY (5 yr old funds) 14,020 6,079 1,358 173 1,982 Available Revenue Greater then five Prior Fiscal Years 155,762 169,781 172,061 158,757 156,450 Total Revenue Available 179,374 184,964 182,702 169,051 241,663 Fund amount held over 5 years =
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 Capital Oulays are associated with SS-13 Pecan Sewer
No refunds were made.

No administration costs transferred out
Result: Five-year revenue test met in accordance with Government Code 66001.

Five-Year Revenue Test Using First In First Out Method
Financial Summary Report
Development Impact Fee - Sanitary Sewer - SE Quadrant
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
34 DIF Accout 40990000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 182,340 181,875 594 40,580 53,603 Revenues
DIF Fee collected 15,478 23,412 20,356 12,757 37,607
Interest Earnings 2,334 367 288 266 1,230
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 17,812 23,779 20,644 13,023 38,838 Expenditures
Contracted Services
Capital Outlays 18,277 205,060 - - -
Transfers
Reserve Encumbrances (19,342)
Total Expenditures for year 18,277 205,060 (19,342) - - Fund Balance End of year 181,875 594 40,580 53,603 92,441 Revenues over (under) expenditures (465) (181,281) 39,986 13,023 38,838 $0
Available Revenue Current Fiscal year 17,812 594 20,644 13,023 38,838 Available Revenue Prior FY (2 yr old funds) 23,216 - 19,936 20,644 13,023 Available Revenue Prior FY (3 yr old funds) 14,909 - - 19,936 20,644 Available Revenue Prior FY (4 yr old funds) 18,820 - - - 19,936 Available Revenue Prior FY (5 yr old funds) 21,822 - - - - Available Revenue Greater then five Prior Fiscal Years 85,296 - - - - Total Revenue Available 181,875 594 40,580 53,603 92,441 No refunds were made.

Some administration misc activities
FY 19/20 and 20/21 Capital Outlay expenditures are for Capital project (Sherwood) construction and design Five-Year Revenue Test Using First In First Out Method
Financial Summary Report
Development Impact Fee - Sanitary Sewer - Existing Area Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Fund amount held over 5 years =
Result: Five-year revenue test met in accordance with Government Code 66001.

Notes:
1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 2 Sanitary Sewer - Existing Area Impact Fee Fund reports no money being held past the fifth year of first deposit. 35 DIF Account 40840000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 146,661 158,218 170,112 174,520 4,574 Revenues
DIF Fee collected 9,963 9,567 50,403 29,737 25,883
Interest Earnings 1,663 2,328 1,562 823 319
Unrealized Gain/Loss on Invest - 0.00 - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 11,626 11,895 51,965 30,561 26,201 Expenditures
Contracted Services 69 - 423 - (3,457)
Capital Outlays
Developer Reimbursement - - 47,134 200,507 -
Transfers
Other
Total Expenditures for year 69 - 47,557 200,507 (3,457) Fund Balance End of year 158,218 170,112 174,520 4,574 34,233 Revenues over (under) expenditures 11,557 11,895 4,408 (169,946) 29,659 $0
Available Revenue Current Fiscal year 11,626 11,895 51,965 4,574 26,201 Available Revenue Prior FY (2 yr old funds) 2,082 11,626 11,895 - 8,031 Available Revenue Prior FY (3 yr old funds) 11,488 2,082 11,626 - - Available Revenue Prior FY (4 yr old funds) 10,423 11,488 2,082 - - Available Revenue Prior FY (5 yr old funds) 5,112 10,423 11,488 - - Available Revenue Greater then five Prior Fiscal Years 117,487 122,599 85,465 - - Total Revenue Available 158,218 170,112 174,520 4,574 34,233 2 Sanitary Sewer - Westberry/Ellis Sewer Impact Fee Fund reports no money being held past the fifth year of first deposit.

Development Impact Fee - Sanitary Sewer - Westberry/Ellis Sewer Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Fund amount held over 5 years =
Five-Year Revenue Test Using First In First Out Method
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 FY 20/21 & 21/22 expenditures for Developer Reimbursement No administration costs transferred out
Financial Summary Report
Note: DIF fee based on delling unit equivalency of $272/unit Result: Five-year revenue test met in accordance with Government Code 66001.

Finding: Reasonable Relationship
There is a reasonable relationship between the fee and the purpose for which it is charged because (1) the fee is based on maintaining the City’s existing level of investment for storm drain infrastructure as a result of new development, (2) the fee is restricted to funding only those capital projects that improve or expand these facilities to accommodate service demand from new development, and (3) the fee may not be used for rehabilitation, maintenance, or operating costs of those facilities.

A reasonable relationship also exists between the fee and the purpose for which it is charged because the City is applying no more than the maximum legal impact fee amount to development projects.

Findings: Sources and Amounts of Funding to Complete Incomplete Improvemnts/Approximate Dates to Complete Incomplete Improvements Project Name Status
Estimated
Completion
date
Estimated
Cost
Total
Development
Impact Fee
Funded
% Impact Fee
Funded
Storm drain impact fee – NW
MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $70,000 7
SD-13-PX Retention
Basin Land Acquisition
Planned On-going $205,050 $33,300 16
SD-000997 NW Quad
Storm Drain
Improvement
Planned 2026/27
Or later
$7,400,000 $7,400,000 100
Storm drain impact fee – NE
MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $70,000 7
R-000072Ave
17/Sharon Blvd
Improvements
Planned Completed $5,310,910 $68,210 <2
SD-13-PX Retention
Basin Land Acquisition
Planned On-going $205,050 $63,300 31
SD-15-P7 Ellis St/Krohn
St Retention Basin
Planned 2025/26 $100,000 $100,000 100
38 Storm drain impact fee – SW
MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $70,000 7
SD-13-PX Retention
Basin Land Acquisition
Planned On-going $205,050 $20,000 10
SD-14-P11 Granada
Dr/Ave 12.5 Retention
Basin
Planned 2025/26 $100,000 $100,000 100
Storm drain impact fee – SE
MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $70,000 7
SD-000998 SE Quad
Storm Drain
Improvements
Planned 2026/26 $17,500,000 $17,500,000 100
Storm drain impact fee – Existing Service Area
MUP-UDII Master
Utility Pan Update II
Planned 2024/25 $1,050,000 $70,000 7
SD-00019 Lake Street
Pipeline Clark to
Wessmith
Planned 2024/25 $250,000 $75,000 30
SD-13-PX Retention
Basin Land Acquisition
Planned On-going $205,050 $73,400 36
Storm drain impact fee – SCCC
No funds on account
39 DIF Account 41050000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 497,346 557,660 635,071 1,016,195 1,261,577 Revenues
DIF Fee collected 54,759 68,956 375,202 238,629 -
Interest Earnings 5,628 8,455 6,368 6,753 18,378
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 60,387 77,411 381,571 245,383 18,378 Expenditures
Contracted Services 73 - 447 - 45
Capital Outlays
Developer Reimbursements
Transfers
Other
Total Expenditures for year 73 - 447 - 45
Fund Balance End of year 557,660 635,071 1,016,195 1,261,577 1,279,910 Revenues over (under) expenditures 60,314 77,411 381,124 245,383 18,333 $496,781
Available Revenue Current Fiscal year 60,387 77,411 381,571 245,383 18,378 Available Revenue Prior FY (2 yr old funds) 2,506 60,387 77,411 381,571 245,383 Available Revenue Prior FY (3 yr old funds) 48,705 2,506 60,387 77,411 381,571 Available Revenue Prior FY (4 yr old funds) 62,616 48,705 2,506 60,387 77,411 Available Revenue Prior FY (5 yr old funds) 21,012 62,616 48,705 2,506 60,387 Available Revenue Greater then five Prior Fiscal Years 362,435 383,447 445,615 494,320 496,781 Total Revenue Available 557,660 635,071 1,016,195 1,261,577 1,279,910 Notes:
1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 2 Storm Drain - NW Quadrant Impact Fee Fund reports no money being held past the fifth year of first deposit.

Result: Five-year revenue test met in accordance with Government Code 66001.

Development Impact Fee - Storm Drain - NW Quadrant
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Five-Year Revenue Test Using First In First Out Method
Fund amount held over 5 years =
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 Financial Summary Report
40 DIF Account 41060000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 182,945 273,114 277,009 211,106 243,723 Revenues
DIF Fee collected 87,610 - - 30,994 107,673
Interest Earnings 2,559 3,894 2,308 1,622 5,394
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 90,169 3,894 2,308 32,616 113,067 Expenditures
Contracted Services
Capital Outlays - - 68,210 - -
Transfers
Reverse Prior Year Encumbrances
Total Expenditures for year - - 68,210 - -
Fund Balance End of year 273,114 277,009 211,106 243,723 356,789 Revenues over (under) expenditures 90,169 3,894 (65,902) 32,616 113,067 $114,735
Available Revenue Current Fiscal year 90,169 3,894 2,308 32,616 113,067 Available Revenue Prior FY (2 yr old funds) 7,689 90,169 3,894 2,308 32,616 Available Revenue Prior FY (3 yr old funds) 757 7,689 90,169 3,894 2,308 Available Revenue Prior FY (4 yr old funds) 1,585 757 7,689 90,169 3,894 Available Revenue Prior FY (5 yr old funds) 2,139 1,585 757 7,689 90,169 Available Revenue Greater then five Prior Fiscal Years 170,776 172,914 106,289 107,047 114,735 Total Revenue Available 273,114 277,009 211,106 243,723 356,789 Result: Five-year revenue test met in accordance with Government Code 66001.

Notes:

Fund amount held over 5 years =
Financial Summary Report
Development Impact Fee - Storm Drain - NE Quadrant
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Five-Year Revenue Test Using First In First Out Method
FY 20/21 Capital Outlay of $68,210 is an encumbrance against a now completed and reimbursed improvement at Avenue 17 and Sharon
No refunds were made.
1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 2 Storm Drain - NE Quadrant Impact Fee Fund reports some funds being held past the fifth year of first deposit. There are muliple planned projects not including possible developer reimbursements that will expend these and other funds that may age beyond 5 years.
41 DIF Account 41070000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 2,285 2,780 3,095 3,752 3,840 Revenues
DIF Fee collected - - - - 118,750
Interest Earnings 495 315 656 88 1,537
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 495 315 656 88 120,287
Expenditures
Contracted Services
Capital Outlays
Transfers
Other
Total Expenditures for year - - - - -
Fund Balance End of year 2,780 3,095 3,752 3,840 124,127 Revenues over (under) expenditures 495 315 656 88 120,287 $2,285
Available Revenue Current Fiscal year 495 315 656 88 120,287 Available Revenue Prior FY (2 yr old funds) 2,285 495 315 656 88 Available Revenue Prior FY (3 yr old funds) - 2,285 495 315 656 Available Revenue Prior FY (4 yr old funds) - - 2,285 495 315 Available Revenue Prior FY (5 yr old funds) - - - 2,285 495 Available Revenue Greater then five Prior Fiscal Years - - - - 2,285 Total Revenue Available 2,780 3,095 3,752 3,840 124,127 Fund amount held over 5 years =
No projects budgeted.

No refunds were made.

No transfers were made for debt service
Financial Summary Report
Development Impact Fee - Storm Drain - SW Quadrant
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Five-Year Revenue Test Using First In First Out Method
Result: Five-year revenue test met in accordance with Government Code 66001.

Notes:
1 In using the revenue and expentitures reports to report fees that have been held past the fifth year of the first deposit, the total expenditures and transfers out over the five-year period must add together. The computed total must be subtracted from the earliest fund balance plus any trasfers in for that year. 2 Storm Drain - SW Quadrant Impact Fee Fund reports some funds being held past the fifth year of first deposit. There are muliple planned projects not including possible developer reimbursements that will expend these and other funds that may age beyond 5 years.
42 DIF Account 41080000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 338,875 339,204 344,041 345,907 (33,845) Revenues
DIF Fee collected - - - - 309,017
Interest Earnings 3,763 4,837 2,864 817 1,289
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 3,763 4,837 2,864 817 310,305
Expenditures
Contracted Services 33 - 205 - 21
Capital Outlays 3,400 - 793 11,541
Developer Reimbursement - - - - 270,000
Land Purchases - - - 369,028
Other
Total Expenditures for year 3,433 - 998 380,569 270,021 Fund Balance End of year 339,204 344,041 345,907 (33,845) 6,440 Revenues over (under) expenditures 330 4,837 1,866 (379,752) 40,285 $0
Available Revenue Current Fiscal year 3,763 4,837 2,864 - 6,440 Available Revenue Prior FY (2 yr old funds) 330 3,763 4,837 - - Available Revenue Prior FY (3 yr old funds) 3,817 330 3,763 - - Available Revenue Prior FY (4 yr old funds) 13,534 3,817 330 - - Available Revenue Prior FY (5 yr old funds) 31,771 13,534 3,817 - - Available Revenue Greater then five Prior Fiscal Years 285,989 317,761 330,297 - - Total Revenue Available 339,204 344,041 345,907 - 6,440 Land Purchase - Purchase Storm System Master Plan Basin (SiennaBasin - SD-P18) Five-Year Revenue Test Using First In First Out Method
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Financial Summary Report
Development Impact Fee - Storm Drain - SE Quadrant
Result: Five-year revenue test met in accordance with Government Code 66001.

Capital Outlays - Multiple projects
Fund amount held over 5 years =
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 43 DIF Accout 41040000 2018/19 2019/20 2020/21 2021/22 2022/23 Fund Balance Beginning of year 824,182 1,042,054 1,276,069 1,454,081 1,703,331 Revenues
DIF Fee collected 207,396 316,764 168,121 240,293 178,075 Interest Earnings 10,749 16,880 11,566 8,957 25,787
Unrealized Gain/Loss on Invest - - - - -
Realized Gain/Loss Sale of Inv - - - - -
Total Revenues for year 218,146 333,644 179,687 249,250 203,862 Expenditures
Contracted Services 274 2 1,675 - 169
Capital Outlays 99,554
Developer Reimbursements - 99,628 - -
Transfers
Reverse Prior Year Encumbrances
Total Expenditures for year 274 99,629 1,675 - 99,723
Fund Balance End of year 1,042,054 1,276,069 1,454,081 1,703,331 1,807,470 Revenues over (under) expenditures 217,872 234,015 178,013 249,250 104,139 $622,881
Available Revenue Current Fiscal year 218,146 333,644 179,687 249,250 203,862 Available Revenue Prior FY (2 yr old funds) 204,003 218,146 333,644 179,687 249,250 Available Revenue Prior FY (3 yr old funds) 157,791 204,003 218,146 333,644 179,687 Available Revenue Prior FY (4 yr old funds) 180,546 157,791 204,003 218,146 333,644 Available Revenue Prior FY (5 yr old funds) 281,569 180,546 157,791 204,003 218,146 Available Revenue Greater then five Prior Fiscal Years - 181,939 360,811 518,602 622,881 Total Revenue Available 1,042,054 1,276,069 1,454,081 1,703,331 1,807,470 Result: Five-year revenue test met in accordance with Government Code 66001.

Five-Year Revenue Test Using First In First Out Method
Financial Summary Report
Development Impact Fee - Storm Drain - Existing Area
Statement of Revenues, Expenitures, and Chages in Fund Balance Last Five Fiscal Years
Project Funding - Contracted services costs for a DIF Study Update in Fiscal Year 2018/19, 20/21 and 22/23 Capital Outlay - Purchase Storm System Master Plan Basin (SiennaBasin - SD-P18) Fund amount held over 5 years =

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: April 3, 2024
Agenda Number: B-5
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Insurance claim for water-damaged police patrol unit 6012 RECOMMENDATION:

Adopt a Minute Order accepting $73,745.68 in insurance proceeds for patrol unit 6012, deemed a total loss due to water damage
SUMMARY:

On March 20, 2023, a Madera Police Sergeant was assigned to work a mutual aid detail in Tulare County, CA, in response to a flood emergency. During the incident, the Sergeant drove a City police patrol unit in a caravan through a flooded roadway and became disabled. After a damage assessment, the vehicle was determined to be a total loss due to water damage. The City filed a property loss claim under its self-insured vehicle program, which will provide reimbursement for the vehicle at replacement cost, less the City’s $5,000 self-insured retention and specific vehicle salvage value of $2,500. Replacement cost has been determined to be $81,245.68 based on actual replacement expenditures.

DISCUSSION:

On March 20, 2023, the Madera Police Department assigned a Police Sergeant to work a mutual aid detail in Tulare County, CA,related to extreme flooding in the region. The Sergeant was issued City of Madera patrol unit 6012 for the assignment, a 2018 Ford Explorer. The Sergeant was assigned to work a road closure detail in the area of Highway 43 and Avenue 56. In order to reach the assigned area, the Sergeant had to cross a flooded section of Avenue 56. The roadway was under approximately 18 inches of water. Law enforcement vehicles proceeded in caravan style through the flooded roadway, including sedan-style vehicles. While the Sergeant was crossing the roadway, the engine of unit 6012 became flooded with water and the vehicle was disabled.

The vehicle was initially towed to the incident command post at the Tulare World Agricultural Center at no cost to the City. Once at the command post, arrangements were made to tow the vehicle to the City’s Corporation Yard.

The City’s insurance pool’s claims adjuster arranged for an appraisal to determine if the vehicle would be repaired or if it was a total loss. The independent appraiser determined the vehicle was a total loss due to extensive water damage to the vehicle’s engine and electrical components.

The police unit involved in the incident is pictured below in Picture 1.

Picture 1. Unit 6012
The City’s Fleet Division began the procurement process to order a new police patrol unit.

However, due to lingering manufacturing delays related to COVID and the autoworker strike in 2023, the City was unable to procure a replacement vehicle until March 2024.

The City’s insurance claim includes the new vehicle purchase, upfitting, radio components, graphics, and a tow invoice. Additionally, the City was able to sell the vehicle to a salvage company for $2,500. The proceeds from the salvage payment were applied to the purchase of the replacement vehicle. Table 1 below shows the summary of costs and adjustments related to the claim.

Table 1. Claim Summary
Item Cost
2024 Ford Police Interceptor (State Contract) $56,802.99 Upfitting $15,617.73
Graphics $416.00
Radio $7,713.96
Tow from Tulare to Madera $695.00
Salvage Value of Unit 6012 (-) ($2,500.00)
Deductible (-) ($5,000.00)
Total Proceeds from Insurance $73,745.68
At the time of the incident, the vehicle was insured through the Central San Joaquin Valley Risk Management Authority’s Auto Physical Damage Program. The City has a $5,000 self-insured retention for scheduled auto losses. The City has provided all invoices to the claims adjuster and a check was distributed in the amount of $73,745.68 to the City. The requested action is to provide settlement authority to accept the payment of $73, 745.68 for the replacement value of the flooded vehicle. This represents the total cost of procuring and outfitting the new unit.

FINANCIAL IMPACT:

While the incident occurred during mutual aid operations for a recognized disaster, the Federal Emergency Management Agency (FEMA) will not reimburse for loss covered by insurance. The City did submit the loss through the lead agency in the disaster, and will report the total value of the loss and insurance proceeds, seeking to recover the self-insured retention through FEMA.

It is the City’s practice that the responsible department pay the self-insured retention from their annual operating budget appropriations. For this reason, the Police Department will be responsible for $5,000 towards the replacement vehicle. The remaining balance will be paid by the Fleet Division, with reimbursement from the insurance proceeds. If the self-insured retention is reimbursed by FEMA, the self-insured retention will be credited back to the Police Department’s operating budget.

ALTERNATIVES:

Council may direct staff to withdraw the insurance claim, return the funds, and pay for the full cost of the replacement vehicle.

ATTACHMENTS:

None.

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: April 3, 2024
Agenda Number: B-6
Wendy Silva, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Continuing Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms
RECOMMENDATION:

Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 SUMMARY:

The City of Madera and State of California experienced significant storm events and related impacts beginning in December 2022. President Biden declared a major disaster for various counties in California, inclusive of Madera County, for severe winter storms, flooding, landslides, and mudslides. The disaster period began December 27, 2022, and concluded January 31, 2023.

The City of Madera declared a local emergency related to storm impacts incurred during the disaster period. The requested action is to continue the emergency declaration while the City works through project completion for repairs and finalizes disaster assistance through the Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (CalOES).

DISCUSSION:

California experienced severe winter storms beginning in December 2022. President Biden declared a major disaster for various counties in California, inclusive of Madera County, for severe winter storms, flooding, landslides, and mudslides. The disaster period began December 27, 2022, and concluded January 31, 2023. During the disaster period, the City of Madera experienced significant impacts, including:
▪ Debris clearing in the storm system, public right-of-way, and park spaces ▪ Emergency protective measures
▪ Catastrophic failure of the Avenue 13 sewer trunk line at Granada Drive ▪ Multiple storm drain line failures and related asphalt and/or sidewalk failures ▪ Asphalt failure
▪ Degradation of equipment at the Wastewater Treatment Plant due to additional incoming debris
▪ Administrative costs associated with the above as well as with administration of the claim for damages with FEMA and CalOES
The City Manager as the Director of Emergency Services initially declared a local disaster for the City of Madera on January 27, 2023. This declaration was ratified by the City Council at its meeting February 1, 2023, and has since been extended in compliance with the City’s municipal code and FEMA and CalOES requirements. The contemplated action will continue the local emergency as staff works with FEMA and CalOES on projects to repair and mitigate local impacts related to the declared disaster.

Attachment 1 to this report summarizes the City’s projects submitted to FEMA and CalOES under this disaster. This summary includes updated project dollar values after a recent reconciliation between City staff and assigned FEMA Program Delivery Manager to ensure all invoices are accounted for in the online system. The City is on its third assigned Program Delivery Manager.

Documents are sent by email to and uploaded by the Program Delivery Manager. With the multiple changes in assigned FEMA staff, City staff determined that some invoices were not being counted in the total and worked with the current Program Delivery Manager to ensure all incurred expenses were included in the City’s claim.

To be considered for reimbursement under the emergency declaration, all project work must be completed by July 14, 2024. At this time, the City has one remaining incomplete project relating to pump damage at the Wastewater Treatment Plant. Plant staff has advised that quotes for repair work on the final pump are in process.

FINANCIAL IMPACT:

The recommended action is necessary to ensure specific liability protection, emergency powers of the Emergency Services Director, and potential recovery of eligible costs, if any, from State and Federal emergency funds.

ALTERNATIVES:

Staff does not recommend consideration of other alternatives given alternatives likely would remove reimbursement to the City that may become possible as a result of this action.

ATTACHMENTS:

1. Table of submitted projects

2. Resolution continuing the Declaration of a Local Emergency for January 2023 winter storms
Attachment 1
Federal Emergency Management Agency Event 4683DR-CA: California Severe Winter Storms, Flooding, Landslides, and Mudslides City of Madera Submitted Projects
Category Project Work Status
Submitted All
Documentation to
FEMA Submitted Cost to FEMA
Federal
Cost Share
A - Debris Removal Various Debris Cleanup - Citywide Complete Yes 31,639.79 100% B - Emergency Protective Measures
Avenue 13 Sewer Trunk Line -
Emergency Bypass Pumping (days 1-60) Complete Yes 1,034,043.00 100% B - Emergency Protective Measures
Avenue 13 Sewer Trunk Line -
Emergency Bypass Pumping (61 days
plus) Complete Yes 376,467.67 75/25
C - Roads and Bridges
Lewis St / Monterey St - Storm Drain
and Sidewalk & T&C Park - Asphalt, Curb
and Gutter Complete Yes 51,172.27 75/25
C - Roads and Bridges
NW Corner D St / Green Way (Sherwood
Pond) - Asphalt and Storm Drain Complete Yes 17,742.58 75/25 C - Roads and Bridges Knox St / Neplus Way - Asphalt Complete Yes 20,481.61 75/25 F - Utilities*
Avenue 13 Sewer Trunk Line -
Permanent Work Complete Yes 1,321,932.99 75/25
Influent Pump #1: Repaired by contractor;
pump reinstalled and is operational; inspection
report received
* Category F relating to the Avenue 13 sewer trunk failure will capture all costs not included in the two Category B projects for the same incident. The final number will be adjusted after all invoices are reviewed/reconciled by the FEMA Program Delivery Manager.

Influent Pump #2: Repaired by contractor;
pump reinstalled and is operational; inspection
report received
Influent Pump #3: Pending damage
assessment. FEMA Table Top Inspection
occurred. Staff is soliciting quotes for repair
work and pump will be pulled for inspection
once contractor is identified.

Grit Pump #1: Replacement pump installed.

Grit Pump #2: Staff has assessed the pump and
advised it does not need repair at this time,
indicating they believe it will last another year.

F - Utilities WWTP - Repair/Replace Influent Pumps
and Grit Pumps
Incomplete 75/25
RESOLUTION NO. 24-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, CONTINUING THE DECLARATION PROCLAIMING THE
EXISTENCE OF A LOCAL EMERGENCY – JANUARY 2023 WINTER STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE III, CHAPTER 2 WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a “Proclamation of a State of Emergency” (“Governor’s Proclamation”) relating to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding. The Governor’s Proclamation declared that conditions of extreme peril to the safety of persons and property exist due to these storms; and
WHEREAS,the Director of Emergency Services found that conditions of extreme perilto the safety of persons and property continue to existed within the City of Madera, caused by a series of extreme winter weather events that started on or about December 27, 2022; and WHEREAS, these extreme winter storm events, also referred to as “Atmospheric Rivers,” produced large rainfall totals and wind, leading to localized flooding and storm surges within the City’s critical infrastructure systems; and
WHEREAS, these extreme winter storm events caused damage to the City of Madera and other public and private facilities, including but not limited to roads, critical infrastructure, transportation corridors, and buildings, the extent of which has not been completely compiled; and WHEREAS, local resources have been and will continue to be deployed by the City of Madera to mitigate and recover from these extreme weather events, thereby depleting strained public safety resources such as Law Enforcement, Public Works, and Engineering services; and WHEREAS, on January 27, 2023, the City’s Director of Emergency Services declared a local emergency thereby activating the Emergency Operations Center, and such action was ratified by the City Council; and
WHEREAS, the City Council has regularly reviewed the need for continuing the local emergency, and has continually extended the declaration of emergency such that it has continued unabated since the City’s Director of Emergency Services declaration was ratified by the City Council; and WHEREAS, the Director of Emergency Services requests that the City Council continue the declaration of a state of local emergency for the City of Madera as impacts from the storm events continue to be evaluated, repaired, and or mitigated; and
WHEREAS, the City Council desires to continue the duration of the declaration of emergency as there is a need for the same.

NOW, THEREFORE, be it resolved by the City Council of the City of Madera as follows:

1. The above recitals are true and correct and incorporated herein as findings by the City Council.

2. Government Code Section 8630 requires that the Council review the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency. The City Council has reviewed the need for continuing the local emergency and finds that the state of emergency conditions related to the January 2023 winter storms are ongoing and are recognized as an imminent threat to our citizens. As such, the City Council extends and continues the declaration of a local emergency.

3. City Staff are directed to thereafter return this item for Council review of the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency.
***********

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: April 3, 2024
Agenda Number: B-7
Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Second Reading and Adoption of an Ordinance to Rezone Property Located on 119 South I Street (REZ 2023-03).

RECOMMENDATION:

The Planning Commission and staff recommend the City Council hold a public hearing, make the necessary findings, and take ac�ons as follows:

Waive full reading and adopt an Ordinance amending the official City of Madera Zoning Map to rezone ±0.23 acres of property located at 119 South I Street (APN: 010-131-002) from the R3 (Residen�al, one unit per 1,800 square feet of site area) zone district to the C1 (Light Commercial) zone district, including CEQA Class 3 and 32 Categorical Exemp�ons.

SUMMARY:

This is the second reading of the ordinance for Rezone Applica�on No. REZ 2023-03, which was introduced by the Council on March 20, 2024. REZ 2023.03 requests authoriza�on to rezone approximately 0.23 acres of property (the project site) located at 119 South I Street from R3 (One unit per 1,800 square feet) zone district to C1 (Light Commercial) zone district. The project site is located on the northeasterly side of South I Street between West Yosemite Avenue and West 6th Street. The rezone from the R3 zone district to the C1 zone district is consistent with the Commercial General Plan land use designa�on pursuant to Table LU-A: General Plan/Zoning Consistency of the General Plan.

REZ 2023-03 has been filed to facilitate approval of a Site Plan Review (SPR 2023-18). SPR 2023- 18 proposes to develop a total of 3,870 square feet of new professional office space with four suites (840 square feet to 885 square feet per suite). The development will include a covered courtyard of 420 square feet and off-street parking to serve the proposed professional office use.

The Community Development Director will make such determina�ons (findings) as required pursuant to the provisions of CMC § 10-3.4.0106 and act on SPR 2023-18 in accordance with CMC § 10-3.4.0105 following Council considera�on of REZ 2023-18.

The project was reviewed and considered by the Planning Commission (Commission) at the regularly scheduled mee�ng held on February 13, 2024. There were no public comments regarding the rezone proposal at the Commission mee�ng and the applicant agreed with the terms presented. The Commission adopted Resolu�on No. 1979 recommending the Council determine the project is Categorically Exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sec�on 15303 (New Construc�on or Conversions of Small Structures) and 15332 (In-Fill Development Project) and approve Rezone Applica�on No.

REZ 2023-03.

Table 1 below provides an overview of the project site characteris�cs and iden�fica�on of the project applicant and property owner.

Table 1: Project Overview
Project Number: REZ 2023-03 and SPR 2023-18
Applicant: Gary Rogers
Property Owner: Aftab Naz
Location: 119 South I Street (APN: 010-131-002)
Located on the northeasterly side of South I Street between West Yosemite Avenue and West 6th Street
Project Area: 0.23 Aces
Plan Land Use: C – Commercial
Zoning District: R3 – One unit per 1,800 square feet
Site Characteristics The site is a vacant interior lot designated for Commercial land uses by the General Plan.

ANALYSIS:

Site Characteristics:

The project site is a vacant infill site located on the northeasterly side of South I Street between West Yosemite Avenue and West 6th Street. The project site is surrounded by urban uses with a commercial retail/office development existing to the north (fronting West Yosemite Avenue); existing single-family residences on properties located to the south (abutting) and to the west (across South I Street); and State Route (SR)/Highway 99 to the east.

Properties located between South I Street and SR/Highway 99 between West Yosemite Avenue and West 6th Street are planned for Commercial uses by the General Plan. Properties to the west, opposite and across South I Street from the project site are planned for Office and Low-Density Residential uses.

The Commercial land use category is the City’s retail commercial land use category, which is intended to provide for a broad range of commercial uses, including professional offices, according to the General Plan. Various zoning designations shall be used to determine the specific character of commercial development, from regional shopping centers to neighborhood stores.

The City has five commercial land use zones as follows: Light Commercial, Heavy Commercial, Restricted Commercial, Neighborhood Commercial, and Highway Commercial.

For example, Light Commercial zoning in contrast to Heavy and Highway Commercial, does not permit automotive uses and permitted uses are generally limited to retail and personal service establishments without the approval of a conditional use permit. Light Commercial zoning will help ensure that the surrounding office buildings and residential neighborhood are not disrupted.

For this reason, the C1 (Light Commercial) zone district is appropriate for the project site and area as it provides for and promotes both neighborhood serving commercial retail as well as office uses at an intensity and scale which will contribute to the preservation of the characteristics and integrity of neighborhoods where single-family residential homes are present while providing commercial services and employment in proximity.

Rezone 2023-03
The project site is designated for Commercial land uses by the Madera General Plan. Policy LU32 of the Madera General Plan provides that zoning shall be consistent with General Plan land use designations. In areas where the zoning and the land use designation are not identical, Table LU-A: General Plan/Zoning Consistency of the Madera General Plan shall be used to determine consistency for rezoning applications.

The existing R3 (Residential, one unit per 1,800 square feet) zoning for the project site is inconsistent with the Commercial land use category designated by the adopted General Plan pursuant to Table LU-A of the General Plan. The applicant’s request to rezone the project site to C1 (Light Commercial) would create consistency with the site’s Commercial land use designation pursuant to Table LU-A of the General Plan. The zoning of Light Commercial would permit the construction of professional offices as a “by-right” use in accordance with the provisions of CMC § 10-3.801.

Site Plan Review 2023-18
Section 10-3.4 et seq. of the CMC establishes procedures for the review and approval of Site Plan Reviews. Pursuant to Section 10-3.4.0103 of the MMC, a site plan review is required for all new uses which involve construction or placement of new structures on a site or new uses which necessitate on-site improvements.

Pursuant to the provisions of CMC § 10-3.4.0106, before approving a proposed site plan, the Director shall determine that the proposed action is in compliance with all applicable provisions of the City Municipal Code, City General Plan, any applicable specific plans, as well as all rules and regulations applicable to the proposed development. Should REZ 2023-03 be approved by the City Council and associated environmental determinations adopted, an approval determination will be made, and action will be taken by the Director in accordance with the provisions of the CMC.

Approval will require a determination that all facilities and improvements, vehicular and pedestrian ingress, egress, and internal circulation, location of structures, services, walls, landscaping, and drainage of the site are so arranged that traffic congestion is avoided, that pedestrian and vehicular safety and welfare are protected, that there will not be adverse effects on surrounding property, that proposed lighting is so arranged as to deflect the light away from adjoining properties or public streets and that adequate provision is made to reduce adverse or potentially adverse environmental impacts to acceptable levels. In making such determination the Director shall establish that approvals are consistent with established legislative policies relating to traffic safety, street dedications, street improvements, and environmental quality. In situations where a project could have adverse impacts on traffic or circulation outside the immediate project area, the Director, with input from City Department Heads, may find that additional improvements are required. SPR 2023-18 has been reviewed and will be conditioned to meet all applicable City standards.

ENVIROMENTAL REVIEW:

Staff performed a preliminary environmental assessment and determined that the project is exempt under California Environmental Quality Act Section 15303 (New Construction or Conversions of Small Structures) Class 3(C)(D) and Section 15332 (In-Fill Development) Class 32.

The project site is within an urbanized area, the commercial building will not exceed 10,000 square feet in floor area, no proposed use will involve the use of hazardous substances, and the surrounding area is not environmentally sensitive. The proposed site is surrounded by other residential and commercial developments. The site is within city limits and will be served by public services.

FINANCIAL IMPACT:

The applicant submitted entitlement fees to offset the costs associated with processing the rezone application in accordance with the City of Madera’s adopted Master Fee Schedule.

Additional fees will be required from the Planning and/or Building Departments in conjunction with any future proposed development or permitted construction on the project site.

ALTERNATIVES:

As alternatives, the Council may elect to:

1. Deny the request to rezone. Should the request be denied, the project site would remain with the current zoning district of R3 (Residential, one unit for each 1,800 square feet of site area) and processing of SPR 2023-18 will not be able to move forward.

2. Move to continue the item to a date and time certain, or refer the item back to staff, with direction to staff to provide additional information.

ATTACHMENTS:

1. Aerial/Vicinity Map

2. City General Plan Land Use Map

3. REZ 2023-03 Zoning Map

4. Planning Commission Resolution No. 1979

5. City Council Ordinance for Rezone (REZ 2023-03)
Exhibit "A”: REZ 2023-03 Existing and Proposed Zoning Maps ATTACHMENT 1
Aerial/Vicinity Map
Attachment 1
Aerial/Vicinity Map
300 ft
N
➤
Image Landsat / Copernicus
Image Landsat / Copernicus
ATTACHMENT 2
General Plan Land Use Map
General Plan
Land Use Designations
- C - Commercial
1111 0 - Office
CJ I - Industrial
CJ VLD - Very Low Density Residential
D LO - Low Density Residential
CJ MD - Medium Density Residential
[:=:::J HD - High Density Residential
1111 NMU - Neighborhood Mixed Use
1111 VMU - Village Mixed Use
i==J VR - Village Reserve
1111 OS - Open Space
i==J RC - Resource Conservation/Agriculture
1111 P&SP - Other Public and Semi-Public Uses
ATTACHMENT 3
REZ 2023-03 Zoning Map

ATTACHMENT 4
Planning Commission Resolution No. 1979
RESOLUTION NO. 1979

RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MADERA

RECOMMENDING THE CITY COUNCIL OF THE CITY OF MADERA ADOPT

DETERMINATIONS OF CATEGORICAL EXEMPTIONS PURSUANT TO CEQA GUIDELINES SECTION 15303 (NEW CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES) AND SECTION 15332 (IN-FILL DEVELOPMENT), AND APPROVE REZONE NO. 2023-03
WHEREAS, A�ab Naz (“Owner”) owns APN 010-131-002 located at 119 South I Street, Madera, California on the northeasterly side of South I Street between West Yosemite Avenue and West 6th Street (“site”); and
WHEREAS, Gary A. Rogers (“Applicant”) submited an applica�on for a rezone (REZ 2023- 03) for the approximately 0.23 acre site; and
WHEREAS, REZ 2023-03 was filed to facilitate approval of a professional office development on the site pursuant to Site Plan Review (SPR) No. 2023-18 (collec�vely, the “Project”); and
WHEREAS, the site is planned for Commercial land uses in the adopted City of Madera General Plan and is currently zoned R3 (Residen�al, One unit for each 1,800 square feet of site area) by the Zoning Ordinance; and
WHEREAS, the Applicant is seeking approval to rezone the site to the C1 (Light Commercial) zone district pursuant to REZ 2023-03; and
WHEREAS, the proposed rezone to C1 (Light Commercial) will provide the required consistency between the General Plan and Zoning Ordinance; and WHEREAS, the City performed a preliminary environmental assessment and determined the project to be categorically exempt under Sec�on 15303 (New Construc�on or Conversion of Small Structures) and Sec�on 15332 (In-Fill Development) of the California Environmental Quality Act (CEQA) Guidelines; and
WHEREAS, pursuant to the City Municipal Code (CMC), a public hearing (for amendments to zone boundaries/changes of property from one zone to another) shall be held before the Planning Commission of the City of Madera (Commission) and the Commission shall render a report and recommendation (Resolution) to the City Council of the City of Madera (Council), prior to the Council adopting the amendment or any part thereof; and WHEREAS, the City provided notice of the Commission hearing as required by law for the hearing of February 13, 2024; and
---
WHEREAS, the Commission received and independently reviewed REZ 2023-03 and the determina�on of Categorical Exemp�ons for purposes of CEQA at the duly no�ced mee�ng on February 13, 2024; and
WHEREAS, at the February 13, 2024, Commission hearing, the public was provided an opportunity to comment, and evidence, both writen and oral, was considered by the Commission; and
WHEREAS, a�er due considera�on of all the items before it, the Commission now desires to adopt this Resolu�on recommending to the Council to adopt a resolu�on approving a Categorical Exemp�on for the project pursuant to CEQA and approving REZ 2023-03.

NOW THEREFORE, be it resolved by the Planning Commission of the City of Madera as follows:

1. Recitals: The above recitals are true and correct and are incorporated herein.

2. CEQA Recommenda�on: A preliminary environmental assessment was prepared in accordance with the California Environmental Quality Act. The Planning Commission recommends the Council determine whether the project is categorically exempt under CEQA Guidelines Sec�on 15303/Class 3 (New Construc�on or Conversion of Small Structures) and Sec�on 15332/Class 32 (In-Fill Development). The project site is less than five acres in size, is within an urbanized area, commercial development will not exceed 10,000 square feet in floor area, no proposed use will involve the use of hazardous substances, and the surrounding area is not environmentally sensi�ve. The site is surrounded by other residen�al and commercial developments. The site is within city limits and will be served by public services. The proposed zoning and project is consistent with the applicable general plan designa�on, all applicable policies as well as with the proposed zoning designa�on and regula�ons.

3. Recommenda�on of City Council Approval of REZ 2023-03: The Planning Commission finds and determines that the proposed C1 (Light Commercial) district as requested for the site pursuant to REZ 2023-03, is consistent with the adopted Commercial land use designa�on for the site pursuant to, and in accordance with Policy LU-32 and Table LU-A: General Plan/Zoning Consistency of the Madera General Plan. Therefore, based on evidence in the record, the Planning Commission recommends the City Council approve REZ 2023-03 consistent with the General Plan land use designa�on and as shown on Exhibit “A.”

4. Effec�ve Date: This Resolu�on shall become effec�ve immediately. The Secretary of the Commission shall cer�fy the adop�on of the Resolu�on and shall transmit copies of the same to the Council of the City of Madera.

Commissioners Rohi Zacharia, Bobby Sheikh, Saim Mohammad, Jose Eduardo Chavez Balwinder Singh, Vice Chairperson Ramon Lopez and Chairperson Robert Gran Jr.

None
None
None
* * * * *
Passed and adopted by the Planning Commission of the City of Madera this 13th day of February 2024, by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

Planning Commission Chairperson
Attest:~ s;: =====,
Will Tackett, Community Development Director
"Exhibit A" Existing and Proposed Zone District Map
ATTACHMENT 5
City Council Ordinance for Rezone (REZ 2023-03)
Exhibit "A”: REZ 2023-03 Existing and Proposed
Zoning Maps
ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO REZONE APPROXIMATELY 0.23 ACRES OF PROPERTY LOCATED AT 119 SOUTH I STREET (APN: 010-131-002) FROM THE R3 (RESIDENTIAL, ONE UNIT FOR EACH 1,800 SQUARE FEET OF SITE AREA) ZONE DISTRICT TO THE C1 (LIGHT COMMERCIAL) ZONE DISTRICT, INCLUDING CEQA CLASS 3 AND 32 CATEGORICAL EXEMPTIONS
WHEREAS, A�ab Naz (“Owner”) owns approximately 0.23 acres of property located on the northeasterly side of South I Street between West Yosemite Avenue and West 6th Street at 119 South I Street (APN: 010-131-002) in the City of Madera, California (“site”); and WHEREAS, the site is planned for Commercial land uses on the City of Madera (“City”) General Plan Land Use Map; and
WHEREAS, Gary Rogers, as authorized agent on behalf of the Owner (“Applicant”), submited Rezone Applica�on No. REZ 2023-03 proposing to rezone the site from the R3 (Residen�al, One unit for each 1,800 square feet of site area) zone district to the C1 (Light Commercial) zone district; and
WHEREAS, the proposed C1 (Light Commercial) zone district is consistent with the Commercial General Plan land use designa�on for the Subject Property pursuant to Table LU-A:

General Plan/Zoning Consistency of the General Plan; and WHEREAS, the City performed a preliminary environmental assessment and determined the project to be Categorically Exempt pursuant to Sec�on 15303 (New Construc�on or Conversions of Small Structures) and Sec�on 15332 (In-Fill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines; and WHEREAS, the Planning Commission received and reviewed applica�on REZ 2023-03 at a duly no�ced mee�ng on February 13, 2024 wherein the public was provided an opportunity to comment, and evidence, both writen and oral, was considered by the Planning Commission; and WHEREAS, a�er its hearing, the Planning Commission adopted Resolu�on No. 1979 recommending the City Council determine the project is Categorically Exempt from the provisions of CEQA and approve Rezone REZ 2023-03; and
WHEREAS, pursuant to the CMC, a public hearing (for amendments to zone boundaries/changes of property from one zone to another) shall be held before the City Council of the City of Madera (Council) and the Council shall adopt the amendment and Environmental Review; and
WHEREAS, the City provided no�ce of the City Council hearing as required by law.

WHEREAS, the Council received and independently reviewed REZ 2023-03 during the duly noticed public hearing conducted at the regularly scheduled meeting of the Council on March 20, 2024; and
WHEREAS, after due consideration of all the items before it, the Council now desires to adopt this Ordinance approving REZ 2023-03.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA ORDAINS AS FOLLOWS:

SECTION 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference.

SECTION 2. Public Hearing. The City Council received the recommenda�on of the Planning Commission (Resolu�on No. 1979) and held a duly no�ced public hearing on March 20. 2024, on the rezoning of the site as shown in Exhibit “A,” atached hereto and incorporated by reference.

SECTION 3. CEQA. The City Council finds and determines that REZ 2023-03 is Categorically Exempt pursuant to Sec�on 15303 (New Construc�on or Conversions of Small Structures) and Sec�on 15332 (In-Fill Development Projects) of the California Environmental Quality Act (CEQA) Guidelines as this ac�on is intended to facilitate development of four new professional offices suites within a new structure totaling approximately 3,278 square feet in area. Neither the project or use will involving significant amounts of hazardous substances. All necessary public services and facili�es are available and the surrounding area is not environmentally sensi�ve. The vacant project site is within City limits, is approximately 0.23 acres in size, and is substan�ally surrounded by urban uses. The site has no value as habitat for endangered, rare or threatened species.

Approval of the project will not result in any significant effects rela�ng to traffic, noise, air quality, or water quality. The zoning of the site to the C1 (Light Commercial) zone district is consistent with the planned Commercial land use designa�on of the Madara General Plan. Further, none of the excep�ons under Sec�on 15300.2 of the CEQA Guidelines are applicable to this project and the project does not present any unusual circumstances.

SECTION 4. Findings. Based upon the record before it at the public hearing, the City Council determines the adop�on of the proposed rezoning ordinance as recommended by the Planning Commission is in the best interest of the City of Madera. The City Council finds Rezone REZ 2023-03 is consistent with the City’s Zoning Ordinance to promote the growth of the City in an orderly and sustainable manner and to ensure consistency with the City General Plan. The City Council hereby makes the following findings:

1. The proposed Rezone will provide the required consistency between the General Plan and zoning in accordance with Table LU-A: General Plan/Zoning Consistency of the Madera General Plan.

2. The Rezone is not expected to be detrimental to the health, safety peace, comfort, or general welfare of the neighborhood or the City.

SECTION 5. Approval of Rezone. The City Council hereby approves Rezone REZ 2023- 03 and hereby amends the City of Madera Zoning Map as provided for in Chapter 3 of Title X of the Madera Municipal Code from the R3 (Residen�al, one unit for each 1,800 square feet of site area) zone district to the C1 (Light Commercial) zone district as illustrated in hereto atached Exhibit “A” which indicates the segment of the City of Madera Zoning Map to be amended.

SECTION 6. Pos�ng. The City Clerk shall cer�fy the passage and adop�on of this Ordinance by the City Council of the City of Madera and shall cause this Ordinance to be published or posted in accordance with Government Code Sec�on 36933 as required by law.

SECTION 7. Effect Date of Ordinance. This Ordinance shall be effec�ve and of full force and effect at 12:01 a.m. on the thirty-first day a�er its passage.

SECTION 8. Effec�ve Date of Rezone. Unless the adop�on of this amendment to the Zoning Map is lawfully stayed, thirty-one (31) days a�er adop�on of this amendment, the Community Development Director and City Clerk shall cause these revisions to be made to the City of Madera Zoning Map which shall also indicate the date of adop�on of this revision and be signed by the Community Development Director and City Clerk. * * * * *
Exhibit “A” – REZ 2023-03 Zoning Map
Exhibit “A”: Exis�ng and Proposed Zoning Maps
Exis�ng Zoning: R3 (Residen�al, One unit per 1,800 square feet of site area) Proposed Zoning: C1 (Light Commercial)

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: April 3, 2024
Agenda Number: B-8
Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2023/24 Grant Award Acceptance
RECOMMENDATION:

Adopt Resolutions:

1. Accepting the grant award in the amount of $25,548.

2. Amending the Police Grant Fund’s 2023/24 Budget in the amount of $31,798 to appropriate previously unspent JAG grants.

SUMMARY:

The U.S. Department of Justice has awarded the City $25,548 of JAG funds for Fiscal Year 2023/24 (JAG 23). The funds will be used to support the communication and collaboration among Police Department auxiliary personnel by purchasing Motorola radios.

DISCUSSION:

The U.S. Department of Justice provided a total of $209 million to law enforcement agencies for the Fiscal Year 2023/24. Funds are awarded to state and local agencies on a formula basis. JAG funds support all criminal justice system components, from multijurisdictional drug and gang task forces to crime prevention and technology improvement.

Staff requested the City Council’s (Council) approval to apply for JAG 23 with the recommendation to purchase radios to enhance communication and collaboration with volunteers and auxiliary members of the Police Department, including chaplains and the Special Investigations Unit. Staff holds consistent on its initial recommendation to purchase Motorola radios. With the cost of each radio unit at approximately $3,000, staff expects to purchase eight radios.

It is worth noting that staff has identified unspent funds from JAG 2021/2022 (JAG 21) and JAG 2022/2023 (JAG 22). The City was awarded $27,829 under JAG 21 and $26,600 under JAG 22. A portion of the funds were spent on surveillance cameras and accessories. Table 1 provides a breakdown of unspent funds from JAG awards.

Table 1: Unspent JAG Funds
JAG 21 $6,250
JAG 22 $26,600
Total unspent grant funds $32,850
Staff is currently in the process of purchasing License Plate Reader (LPR) cameras to enhance the City’s surveillance system. LPR cameras offer a direct benefit to the community by reducing investigation time, thus quickly eliminating threats to public safety. Each LPR camera is estimated at $6,000, including licensing. Staff anticipates purchasing 5 LPR cameras with the unspent JAG 21 and 22 funds.

FINANCIAL IMPACT:

Acceptance of JAG 23 grant will result in $25,548 in Federal funding allocated to the City, specifically designated for the purchase of Motorola radios. This grant presents a valuable opportunity to enhance our public safety infrastructure without burdening local taxpayers.

JAG 22 funds were appropriated in the Fiscal Year 2023/24 Adopted Budget. However, the unspent portion of JAG 21 monies and the new JAG 23 funds have not been appropriated. Thus, staff recommends the adoption of a budget amendment in the amount of $31,798 to appropriate the JAG 21 and JAG 23 grants.

It is important to note that any variance in the cost of the radios after utilizing the grant funds will be managed within the City’s adopted operating budget. Staff anticipates that the Police Department's operating budget will effectively cover any potential overage, with projections indicating a maximum shortfall of no more than $1,000.

ALTERNATIVES:

The Council may suggest the City purchase different equipment using the grant funds.

Furthermore, the Council can request staff return with additional justification for the recommended purchase. Alternatively, the Council may refuse to accept the grant funds.

ATTACHMENTS:

1. Resolution – Accepting the Grant

2. Resolution – Authorizing Budget Amendment
a. Exhibit A – Budget Amendment
RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING THE ACCEPTANCE OF THE EDWARD BYRNE MEMORIAL JUSTICE PROGRAM 2023/24 GRANT IN THE AMOUNT OF $25,548
WHEREAS, the City of Madera Police Department is responsible for the safety of the citizens of the community; and
WHEREAS, the Madera Police Department spends considerable resources in its efforts to provide frontline law enforcement services to the community; and WHEREAS, the Council of the City of Madera supports the efforts of the police department to secure resources by the most efficient means possible; and WHEREAS, the Congress of the United States has allocated $25,548 through the Edward Byrne Memorial Justice Assistance Grant (JAG) program to the City of Madera to be used for front-line law enforcement services; and
WHEREAS, the City wishes to accept the 2023/24 JAG award.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The foregoing recitals are true and correct.

2. The City acceptsthe grant in the amount of $25,548 from the Edward Byrne Memorial Justice Program administered by the Federal Government.

3. The City Manager is authorized to execute all required documents.

4. This resolution is effective immediately upon adoption. ******
RESOLUTION NO. 24- ____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2023/2024 BUDGET
WHEREAS, the City Council has authorized the City Manager to accept a grant award in the amount of $25,548 from the Edward Byrne Memorial Grant Program; and WHEREAS, the City has $6,250 of unspent JAG funds from their 2021 allocation; and WHEREAS, the amendments to the City of Madera Fiscal Year 2023/2024 Budget, listed in Exhibit A, attached hereto, are necessary to account for receipt of the grant funds and related expenditures.

NOW THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds and order as follows:

1. The above recitals are true and correct.

2. The appropriations for the items listed in Exhibit A, attached hereto, are approved.

3. The City Clerk is authorized and directed to forward a copy of the resolution to the Director of Financial Services, who is authorized to take such action as necessary to implement the terms of this resolution.

4. The resolution is effective immediately upon adoption. ******

ORG OBJECT
FUND CODE CODE DESCRIPTION (+) (-)
PD Grants
4781 47810000 4434 Grants 31,798.00
4781 47810000 7000 Vehicles and Equipment 31,798.00
TOTALS 31,798.00 31,798.00

EXHIBIT A
CITY OF MADERA FISCAL YEAR 2023/24 BUDGET APPROPRIATION

FOR EDWARD BYRNE MEMORIAL GRANT PROGRAM
1 REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 3, 2024
_________________________________ Agenda Number: ___________ Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Request to Waive City Fees Relating to Madera High School’s “Every 15 Minutes” RECOMMENDATION:

Adopt a Resolution waiving the fees to cover the costs of Police, Public Works, and Engineering services for Madera High School’s educational program in the amount of $1,009 SUMMARY:

Madera High School has submitted a request to the City to waive fees associated with the temporary closure of a City street. This request is related to an educational program scheduled by the school district. Fees requested to be waived include an Engineering permit and services provided by Police and Public Works personnel. The program will be held at Madera High School (School) on May 1 and May 2, 2024.

DISCUSSION:

Every two years, the Madera Unified School District (School District) provides a meaningful educational experience for its high school students. Titled, “Every 15 Minutes”, the program is designed to challenge students to think about the detrimental consequences of making the irresponsible choice to drink alcohol and operate a motor vehicle. The desired outcome of the program is to ensure young adults understand the responsibility of making mature decisions and how such decisions impact their family, friends, and their community.

Upon receipt of the School’s request to have the City cover associated costs, staff has performed its due diligence to determine the appropriate measures required to provide such services. Staff anticipates assigning two (2) Public Works’ employees and two (2) Police Officers to assist with the requested street closure. City employees will be responsible for the following activities:

B-9
 Drawing and monitoring of traffic detour patterns
 Posting of signage
 The deployment of barricade equipment
The School will be required to obtain the required special events permits for the use of City streets. As is City policy, insurance binders (Special Events Insurance) to transfer liability and property damage claims from the City to the School are to be provided.

FINANCIAL IMPACT:

The cost of providing City services is projected per the following:
 Police Department: drawing a traffic detour plan and monitoring of such routes is estimated at $689
 Public Works: $219
 Engineering: $101
It is noted that these figures represent allocating personnel for the event during their regular work schedule. The total amount being petitioned for City Council (Council) relief is $1,009.

ALTERNATIVES:

Council may elect to deny the request to waive fees or may request additional information.

ATTACHMENTS:

1. Resolution – Waiving City fees

2. Request letter from Madera High School staff
RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING

THE FEES TO COVER THE COSTS OF POLICE, PUBLIC WORKS, AND ENGINEERING SERVICES FOR MADERA HIGH SCHOOL’S EDUCATIONAL PROGRAM IN THE AMOUNT OF $1,009.00
WHEREAS, on April 3, 2024, the City Council of the City of Madera considered a request by Madera High School to waive the fees to cover costs for an educational program titled, “Every 15 Minutes”; and
WHEREAS, Madera High School has organized an educational program for its high school students requiring the temporary closure of a City street; and WHEREAS, the City fees for Engineering, Police and Public Work services are $1,009; and WHEREAS, the City Council finds it is in the best interest of the City to approve the waiver of fees; and
WHEREAS, this request provides a public benefit to the community.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The Council finds that the waiver of fees as set forth in this resolution serves a public purpose and is in the best interest and welfare of the City and its residents.

Specifically, the Council finds that the waiver of fees as set forth in this resolution serves a valid public purpose including that the Madera Unified School District event will serve approximately 1000 high school students and 200 elementary students and highlights to them the risks of drinking and driving, the importance of personally safety, the responsibility of making mature decisions, and the consequences their actions have on family, friends, and the people in the community. Each of these encourages safe and responsible actions by current and future drivers and passengers within the community.

3. The City Council does hereby waive the City fees requested by Madera High School in the amount of $1,009 associated with the educational program “Every 15 Minutes”.

4. This resolution is effective immediately upon adoption. * * * * * * * *
200 South “L” Street, Madera, CA 93637 • (559)675-4444 • Fax (559)675-4531 • [email protected] Robyn Cosgrove, Principal
March 15, 2024
Mayor Garcia and Members of the City Council:

Please consider this letter as our formal request to be placed on the agenda for the next City Council meeting. The item for consideration is our bi-annual “Every 15 Minutes” program, which is co-sponsored with the California Highway Patrol.

Approximately 1000 high school students and 200 elementary students will be impacted by the two-day program, which challenges high schoolers to think about drinking, driving, personal safety, the responsibility of making mature decisions, and the consequences their actions have on family, friends, and the people in our community.

On behalf of Madera High School, we are requesting council approval to wave the cost of the permit, police, and public works services in conjunction with the “Every 15 Minutes” program to be held on Wednesday, May 1, 2024. Thank you again in advance for your consideration on this matter.

Respectfully,
Isaac Lopez
Isaac A. Lopez
Activities Director,
Madera High School
559.313.0540 (c)
[email protected]

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 3, 2024
Agenda Number:

Joseph Hebert, Parks & Community Services Director
Arnoldo Rodriguez, City Manager
SUBJECT:

Sunrise Rotary Sports Complex Rental for the Guelaguetza Event Fee Waiver Request RECOMMENDATION:

Adopt a Resolution waiving the rental fees of Sunrise Rotary Sports Complex related to the Guelaguetza hosted by the Comité Guelaguetza Madera on October 13, 2024, at an anticipated fee rental of $2610.

SUMMARY:

The City received an inquiry from the Comité Guelaguetza Madera (Comité) requesting waiving rental fees for using Sunrise Rotary Sports Complex on Sunday, October 13, 2024, to host the Guelaguetza. The event is scheduled from 11 am to 5 pm.

DISCUSSION:

Comité Guelaguetza Madera has submitted a request to the City, seeking the waiver of rental fees for the use of Sunrise Rotary Sports Complex on Sunday, October 13, 2024, to host the Guelaguetza. The Guelaguetza is an annual indigenous cultural event originating from Mexico, in the city of Oaxaca, and nearby villages. The celebration features traditional costumed dancing, parades of indigenous walking bands, native food, and statewide artisanal crafts.

Last year, the Comité orchestrated the inaugural Guelaguetza in the City, hosted at the Sunrise Rotary Sports Complex, drawing in over 2,000 attendees. This event served as a platform for local cultural exchange and education, offering the community an opportunity to immerse themselves in traditional Oaxacan music, dance, and cuisine.

B-10
The Guelaguetza is being organized by the Comité, with dedicated volunteers, who share indigenous ties and are active in the community. Their shared goal is to continue to bring the Guelaguetza celebration for residents to enjoy.

The City boasts a sizable community of Oaxacans, deeply rooted in a rich cultural heritage. For them, the Guelaguetza holds profound significance, serving to preserve and disseminate their cultural identity. By hosting this event locally, the Comité endeavors to guarantee the transmission of traditions to future generations.

The event has received approval to proceed, contingent upon meeting all other pertinent requirements for a special event, such as securing acceptable rental insurance and obtaining all necessary permits, given its public nature. The rental request specifically encompasses the utilization of the east side of the park, encompassing the soccer fields and the pavilion area.

While the Comité has reserved the park for the event, they are making a request to the City for a waiver of the associated fees. It is also noted that should the fees be waived, they will still be required to provide insurance and proper stage permits.

FINANCIAL IMPACT:

The applicable costs associated with the rental of Rotary Sports Complex Rental as requested are summarized in Table 1.

Table 1: Estimated Financial Impact to the City
Administrative Fee $25
Rental Charges- $12.50 per Hourly Rental Fee x 5 Fields x 11 Hours $687.50 Rental Charges- $32.50 per Hourly Rental Fee x 5 Fields x 3 Hours $487.50 Pavilion Rental - $20 per Hour x 14 Hours $280
Police Officers(2) - $68.93 per Hour x 6 Hours $830
Deposit $300
Total $2,610
ALTERNATIVES:

The Council may elect to reject the fee waiver and require the event organizer to remit any associated fees for the rental of Rotary Sports Complex Rental on the date requested.

ATTACHMENTS:

1. Resolution – Waiving Rental Fees for Rotary Sports Complex Rental related to the Guelaguetza, hosted by Comité Guelaguetza Madera on October 13, 2024

2. Request Letter Authored by Jose Eduardo Chavez, President, Comité Guelaguetza Madera 2024
ATTACHMENT 1
Resolution – Waiving Rental Feesfor Sunrise Rotary Sports Complex related to the Guelaguetza, hosted by Comité Guelaguetza Madera on October 13, 2024 RESOLUTION NO. 24-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA WAIVING RENTAL FEES FOR SUNRISE ROTARY SPORTS COMPLEX RELATED TO THE GUELAGUETZA, HOSTED BY COMITÉ
GUELAGUETZA MADERA ON OCTOBER 13, 2024
WHEREAS, the City has received a request for waiving of feesfor the rental of Sunrise Rotary Sports Complex; and
WHEREAS, the date being requested is Sunday, October 13, 2024, from 6:00 a.m. to 8:00 p.m.; and
WHEREAS, the request isto utilize Sunrise Rotary Sports Complex for the Guelaguetza event; and
WHEREAS, the fees for such an event are calculated based on the 2018-2019 City of Madera Master Fee Schedule; and
WHEREAS, the feesfor the event are calculated at $2,610; and WHEREAS, the event organizers are stillsubject to providing insurance documentation for City facility rentals that meet City requirements.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The Council finds that the waiver of fees as set forth in this resolution serves a valid public purpose in that the Comité Guelaguetza Madera’s Guelaguetza event promotes a cultural and educational opportunity for residents to experience the Oaxacan culture, which in turn is beneficial for the community.

3. The City Council does hereby waive the City fees for Rental Fees of Sunrise Rotary Sports Complex on October 13, 2024, for the Guelaguetza event, subject to confirmation of insurance.

4. Thisresolution is effective immediately upon adoption. * * * * * * * *
ATTACHMENT 2
Request Letter Authored by Jose Eduardo Chavez, President, Comité Guelaguetza Madera 2024
Dear Mayor and Members of the Council,
Comité Guelaguetza Madera is comprised of local dedicated volunteers of all ages who share deep indigenous ties, and are actively involved in organizing the second community-driven Guelaguetza in our city.

The Guelaguetza is a renowned cultural celebration originating in the Mexican state of Oaxaca that highlights the vibrant traditions, music, dance, and cuisine of the various regions of the state. It is a significant Oaxacan tradition and a spectacular celebration of indigenous culture, unity, and ancestral heritage that annually attracts tourists from around the globe.

Last year, more than 2,000 people of all ages and backgrounds, from near and far, visited our first ever Guelaguetza in Madera. In addition to cultural exchange and education, it promoted our local economy.

Our goal is to continue bringing this spectacular celebration for all city of Madera residents to enjoy. To make this event accessible to all of our community, one of our objectives is to maintain free admission. In order to achieve this, we are requesting a fee waiver to host the event at Madera Sunrise Rotary Sports Complex, 1901 Clinton St., on Sunday, October 13, 2024 We are requesting all fields with a set up time of 6 a.m. - 10:30 a.m., an event time of 11:00 a.m. - 5:00 p.m., and clean up time of 6 p.m. - 8 p.m. Our fiscal sponsor, Centro Binacional Para El Desarrollo Indígena Oaxaqueño, can provide proof of tax exempt, non-profit status, but all questions related to the Guelaguetza Madera can be answered by our all-volunteer based Comité Guelaguetza Madera, who is organizing this event.

Please reach out to us with any questions or concerns at [email protected] or at (559) 718-8168.

Attentively,
José Eduardo Chávez
President, Comité Guelaguetza Madera 2024

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: April 3, 2024
____________________________________ Agenda Number: ___________ Michael Lima, Director of Financial Services
___________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public hearing on the Community Development Block Grant (CDBG) 2024/25 Annual Action Plan funding allocation
RECOMMENDATION:

Conduct the public hearing and, by motion, approve the proposed allocations for the CDBG 2024/25 Annual Action Plan in the estimated amount of $981,730 SUMMARY:

The City is a CDBG entitlement jurisdiction that receives an annual funding allocation. Each year, the City is eligible to apply for and receive the funds through the development and submittal of a CDBG Annual Action Plan.

The City utilizes a Block Grant Commission (BGC) to consider the applications, hear testimony, and make recommendations regarding the City’s CDBG allocation. After performing their duties, the BCG has made funding recommendations. Staff is requesting Council conduct a public hearing to consider the recommendationsfrom the BGC for the eligible CDBG Annual Action Plan funding and to receive additional public comment on the funding proposals. HUD requires a 30- day public comment period after approving tentative allocations. Once the public comment period expires, staff will present the proposed allocations to Council in May 2024 for final approval.

DISCUSSION:

The U.S. Department of Housing and Urban Development (HUD) annually allocates CDBG funding to jurisdictions. HUD has not yet announced the 2024/25 CDBG funding allocations. Under this circumstance, HUD advises grantees that the change in the upcoming allocation may fluctuate plus or minus 10 percent of the current year's allocation. Therefore, for purposes of preparing C-1
the 2024/25 Annual Action Plan in a timely manner, the City is using the current allocation of $981,730.

HUD established three national objectives for the CDBG program. Activities proposed in the Annual Action Plan to HUD must meet, at a minimum, one of the following objectives:

1. Benefit to low- and moderate-income (LMI) persons; or

2. Aid in the prevention or elimination of slums or blight; or

3. Meet a need having a particular urgency (referred to as urgent need).

In addition to the national objectives, HUD requires the identification of primary and secondarytier local funding priorities. The City identifies these local funding priorities in the 2020-2024 Consolidated Action Plan. The following primary and secondary-tier priorities for funding cycles 2020-2024 are as follows:
 Primary
o Quality Housing (Rent affordability and rental assistance) o Homelessness (Supportive services and prevention)
 Secondary-Tier
o Neighborhood Revitalization (Infrastructure Improvements, Streets/Roads/Lighting, and Community Centers/Parks)

ELIGIBLE USES OF FUNDS
HUD mandates the allocation of funds across three distinct categories, each subject to a specified maximum amount, as part of its expenditure requirements. A synopsis is provided in Table 1.

Table 1: Eligible funding categories and maximum funding Funding Categories Maximum %
per category
Maximum $
per category
Administration 20% $196,346
Public Service 15% $147,259
Capital Projects/Public Improvements No max. $638,125
Total 100% $981,730

SUMMARY OF SUBRECIPIENT GRANT APPLICATIONS
On October 23, 2023, the City released a Request for Funding Proposal (RFP) inviting eligible and interested entities to submit applications for the CDBG 2024/25 funding cycle. Twelve applications were received. The BGC convened a meeting on February 6, 2024, to review applications and listen to presentations made by the interested entities. The BGC convened on March 21, 2024, to deliberate over the merits of each application. Their primary objective was to determine which applications most supported the Primary needs (quality housing and homelessness). The BGC reached a consensus on funding distributions and proposed funding recommendations to Council.

Table 2 delineates the permissible allocation of funding per category alongside the grant funding requested by applications.

Table 2: Requested Grant Funding by Applicants
Funding Categories Grant proposals
received
Maximum that
can be allocated
Requested
grant amount
Administration 2 $196,346 $216,400
Public Service 9 $147,259 $466,186
Capital/Public Improvements 1 $638,125 $650,000
Total $981,730 $1,332,586

BGC ADMINISTRATION ALLOCATIONS
Two applications were submitted for CDBG Administration, with an estimated eligible allocation of $196,346 and a total requested amount of $216,346. Table 3 below details the applicants, their requested amounts, and the BGC recommendation.

Table 3: BGC Recommended Administration Allocations
Applicant Amount
Requested
BGC
Recommendation
City; Action Plan Administration
Administration to Oversee the CDBG program $196,346 $176,346 CAPMC – Fresno Madera Continuum of Care
Point-in-Time Count Administration $20,000 $20,000
Total $216,346 $196,346

BGC PUBLIC SERVICES ALLOCATIONS
The BGC considered HUD’s National Objectives and the City’s Funding Priorities in formulating the proposed funding recommendations for Public Service. Nine applications were received for public service, with an estimated eligible allocation of $147,259 and a total requested amount of $466,186. Table 4 below presents a detailed breakdown by applicant, requested amount, and BGC recommendation.

Table 4: BGC Recommended Public Service Allocations
Applicant Amount
Requested
BGC
Recommendation
Madera Coalition for Community Justice
Youth Environmental Stewardship $28,800 $0
Madera Coalition for Community Justice
Utility Shutoff $36,000 $0
Pequenos Empresarios
Child Entrepreneurship Education $56,286 $0
Project Run Madera
Project Run Madera $38,500 $0
Madera Rescue Mission
Homeless Prevention and Services $62,800 $54,000
O.L.I.V.E. Charitable Organization
The Bennet House $40,000 $40,000
Community Action Partnership
Housing Stabilization $57,300 $33,259
Madera County Workforce
In-Home Childcare $66,500 $0
City Parks Department
Madera Seniors Nutrition & Recreational Program $80,000 $20,000 Total $466,186 $147,259

CAPITAL PROJECTS/PUBLIC IMPROVEMENTS
A single application was received for CDBG Capital Projects/Public Improvements, with an estimated total allocation of $638,125 and a total requested amount of $650,000. Table 5 below outlines the Capital Projects/Public Improvements applicants, their requested amounts, and the BGC recommendation.

Table 5: BGC Recommended Capital Projects/Public Improvements Allocations Applicant Amount
Requested
BGC
Recommendation
City; Engineering Department
Community and Park Facilities Parking Lot Surface
Rehabilitation Project:
 Pan-American Community Center
 Gateway Rotary
 Sunrise Rotary
 John W. Wells Youth Center
 Frank Bergon Senior Center
$650,000 $638,125
Total $650,000 $638,125
Once HUD announces funding allocations, staff will modify the recommended BGC proposals as directed. The BGC advised staff to appropriately update the Administrative allocation according to the 20 percent cap and the 15 percent cap for Public Service allocation. If the allocation exceeds the current allocation, the BGC proposed that the difference be awarded to the Parks Department, Senior Services project. If the allocation does not exceed this year’s award, the BGC proposed that the percentage change be evenly distributed among the proposed funded projects. The Capital Projects/Public Improvements allocation will be updated according to the allocation.

With Council approval of the estimated 2024/25 CDBG Annual Action Plan funding allocations, a 30-day public review and comment period will begin on April 3, 2024. All interested parties are invited to provide written comments for the City to consider before Council makes final allocations. The public review and comment period will expire May 3, 2024, at 5 pm. This item will be presented for final Council approval during the May 15, 2024, meeting.

FINANCIAL IMPACT:

The City will administer the 2024/25 grant with the requested administration funding. If the City is not awarded the administration request from the CDBG 2024/25 Annual Action Plan, the administration expenses may impact the General Fund.

ALTERNATIVES:

As an alternative to the BGC’s recommendations, the Council may:

1. Reject the BGC’s allocations.

2. Adjust the BGC’s allocations.

3. Develop new allocations.

ATTACHMENTS:

1. 2024/25 Summary of Proposed Allocations

2. CDBG 2024/25 Annual Action Plan Grant Funding Applications  Administration Applicants

1. City of Madera- CDBG Administration

2. Community Action Partnership of Madera County- Fresno Madera Continuum of Care
 Public Service Applicants

3. Madera Coalition for Community Justice – Youth Environmental Stewardship

4. Madera Coalition for Community Justice –Utility Shutoff Project

5. Pequenos Empresarios – Child Entrepreneurship Education

6. Project Run Madera – Project Run Madera

7. Madera Rescue Mission – Homeless Program

8. O.L.I.V.E Charitable Organization – The Bennet House

9. Community Action Partnership – Housing Stabilization

10. Madera County Workforce – In-Home Childcare

11. City of Madera, Parks and Community Services Department- Madera Seniors Nutrition & Recreational Program
 Capital Project/Public Improvements Applicants

12. City of Madera, Engineering Department – Parking Lot Improvements Activity Type
Estimated
Maximum
Allocation Proposal
Amount
Requested
Block Grant
Commission
03/21/24
City Council
Tentative
04/03/24
Max. Remaining
Funds
Administration $ 196,346 City of Madera 23-24 CDBG Admin $ 196,400.00 $ 176,346.00 CAPMC 23-24 FMCoC $ 20,000.00 $ 20,000.00
Total Administration: $ 216,400.00 $ 196,346.00 $ - $0.00 Activity Type
Estimated
Maximum
Allocation Proposal
Amount
Requested
Block Grant
Commission
03/21/24
City Council
Tentative
04/02/24
Max. Remaining
Funds
Madera Coalition for Community Justice -
Youth Environmental Stewardship Program $ 28,800.00 $ - Madera Coalition for Community Justice -
Utility Shutoff $ 36,000.00 $ -
Pequenos Empresarios $ 56,286.00 $ -
Project Run Madera -
Project Run Madera $ 38,500.00 $ -
Madera Rescue Mission -
Homeless Program $ 62,800.00 $ 54,000.00
O.L.I.V.E Charitable Organization -
The Bennet House $ 40,000.00 $ 40,000.00
Community Action Partnerhsip -
Housing Stabilization $ 57,300.00 $ 33,259.00
Madera County Workforce -
In-Home Child Care $ 66,500.00 $ -
City Parks Dept. -
Madera Seniors Nutrition & Recreational
Program $ 80,000.00 $ 20,000.00
Total Public Services: $ 466,186.00 $ 147,259.00 $ - $ - Activity Type
Estimated
Maximum
Allocation Proposal
Amount
Requested
Block Grant
Commission
03/21/24
City Council
Tentative
04/02/24
Max. Remaining
Funds
Capital/Public
Improvements $ 638,125 City Engineering Department -
Parking Lot Project $ 650,000.00 $ 638,125.00
Total Capital Projects/Public
Improvements: $ 650,000.00 $ 638,125.00 $ - $ -
Total Funding $ 981,730.00
Public Services $ 147,259
City of Madera 2024/25 Proposed Allocations
Community Development Block Grant Programs and Projects S:\CDBG Program\PLANNING (Con AI Fair Housing AA)\Action Plans\2024-2025 Action Plan\BGC\City Council Tentative Allocations 04.05.23City Council Tentative Administration
Applications

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: City of Madera 2024/2025 Administration Funds II. APPLICANT: City of Madera
III. PROJECT DESCRIPTION:

The City of Madera provides full oversight of the CDBG program. Administrative funding will be applied to personnel costs associated with providing such oversight.

Examples of operating tasks associated with oversight include: subrecipient invoice processing, subrecipient monitoring, revising policies and procedures, and daily program management tasks.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $196,400
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of persons that will receive unduplicated service or benefit is: 0 VI. CDBG ACTIVE COMMITMENTS:

CDBG Award Year Award Type Award Amount Remaining
Balance
2023/2024- 23/24 Admin
Funds
Admin $196,346 $196,346
VII. WERE PROGRAM ACCOMPLISHMENTS MET? (For All Outstanding Awards) Yes No In Progress N/A
VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
X. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as an Administration Cost as defined by CFR Section 570.206(a).

XI. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: None
B. Consolidated Plan Conformance: N/A
12/5/23, 10:55 AM City Data Services - Madera
file:///S:/Grants_Shared/CDBG Program/CDBG Subrecipients/CDBG- PY 24-25/City of Madera/24-25 Application.html 1/5 Choose Font: 14
Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type
Legal Name of Organization: City of Madera
Name of Project: City of Madera 2024/2025 Administration Funds Street Address/Service Area of Project: 205 W. 4th Street City: Madera Zip: 93637
Amount Requested for this Project: $196,400
Amount of Leveraged Funds Available for
this Project: $0
Mailing Address: 205 W. 4th Street
City: Madera Zip: 93637
Person to Contact Regarding this
application:Marcela Zuniga Title: Grants Administrator
Phone: 5596613692 Email: [email protected]
SAM Number: System for Award Management (Formerly, CCR) Number UEI Number: GM14DSJ51PR! Federal EIN/TIN Number:

Organization Official that will execute the
agreement:Marcela Zuniga Title: Grants Administrator
Phone: 5596613692 Email: 205 West 4th Street
Type of Entity/Organizational Structure City Department/Public Agency Brief Project Description(50 Words Max):The City of Madera provides full oversight of the CDBG program. Administrative funding will be applied to personnel costs associated with providing such oversight. Examples of operating tasks associated with oversight include: subrecipient invoice processing, subrecipient monitoring, revising policies and procedures, and daily program management tasks.

Section 1 Project Information

1.1 Project Objective:

1.2 Project Outcome:

1.3 Select the priority need this project targets.

Priority Needs for the 2023/2024 Action Plan
Top Need Areas Target Areas
Housing
Conditions
Increased supply of affordable rental housing, housing for lowincome families, seniors and people living with disabilities. 12/5/23, 10:55 AM City Data Services - Madera
file:///S:/Grants_Shared/CDBG Program/CDBG Subrecipients/CDBG- PY 24-25/City of Madera/24-25 Application.html 2/5 Public Services
Services that assist abused, abandoned or neglected children.

Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do not currently exist. Improved maintenance and accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits. (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required (v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
July-September
On going CDBG oversight/monitoring.

Quarter 2
October - December
On going CDBG oversight/monitoring.
12/5/23, 10:55 AM City Data Services - Madera
file:///S:/Grants_Shared/CDBG Program/CDBG Subrecipients/CDBG- PY 24-25/City of Madera/24-25 Application.html 3/5 Quarter 3
January - March
On going CDBG oversight/monitoring.

Quarter 4
April - June
On going CDBG oversight/monitoring.

Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

Once CDBG administrative funds are exhausted, the City utilizes General Fund dollars.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project. Please see Priority Needs for the 2024/25 Action Plan (Attachment A) and eligible CDBG Census Tracts (Attachment B) map. Public Service recipients shall be a minimum of 51% or more designated as low- to moderate-income. Public Service recipients may be qualified as Presumed Benefit (homeless persons, persons with disabilities and seniors.

4.1 What was done to receive public input/participation? Please provide details.

Not applicable to administration.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

Not applicable to administration.

4.3 List partnerships / collaborations with other agencies within the community.

Not applicable to administration.

Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 0
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes

6.2 Does the organization have the capacity to separately track/report all CDBG funded expenditures and activities?
If yes, briefly describe the organization’s record keeping, tracking, and reporting system.

The City maintains subrecipient program and financial files both electronically and hard copy.
12/5/23, 10:55 AM City Data Services - Madera
file:///S:/Grants_Shared/CDBG Program/CDBG Subrecipients/CDBG- PY 24-25/City of Madera/24-25 Application.html 4/5

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed: 1
Salaries $196,400 $196,400
Benefits $0
Taxes $0
Subtotal Personnel $196,400 $0 $196,400
Non-Personnel
Project Expenses $0
Operating Expenses $0
Other $0
Other Lines needed:

Subtotal Non-Personnel $0 $0 $0
TOTAL $196,400 $0 $196,400
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/Agency Phone Email Address
Section 8. Sponsoring Agency Management
Corporation directors:

What was the average number of Board members attending meetings last year? 8 Based on the bylaws, what is the minimum and maximum number of seats on the Board? 4Minimum 7Maximum
Please provide the following information:

Date of Incorporation:

Section 9. Financial
If additional funds are received, please describe
the source, the amount and upload supporting
documentation.

Number of Lines needed:
12/5/23, 10:55 AM City Data Services - Madera
file:///S:/Grants_Shared/CDBG Program/CDBG Subrecipients/CDBG- PY 24-25/City of Madera/24-25 Application.html 5/5 Please list all additionl sources of funds for
this project
Source of Funds
Expected
Funds
Total Other Funds $0
How often are financial records audited, and by whom?
List any judgments or pending lawsuits against the agency or program:

Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation and Bylaws
Organization Chart CDBG_Organizaiton_Chart.pdf
Non-Profit Determination Letters, IRS
& State (501.3.c)
Most Recent Financial Statements
Most Recent Audit & Findings, if any
Program Intake Policies
Client Intake Form
Other -
Other - xyz
Submitted By: Liliana Camacho
Date Signed 11/30/2023
Approved By: Liliana Camacho
Date Signed 12/05/2023
Approval Modified By marcela zuniga
Date Signed 05/02/2023
Initially submitted: Mar 10, 2023 - 15:01:30

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: Fresno Madera Continuum of Care
II. APPLICANT: Community Action Partnership Madera County III. PROJECT DESCRIPTION:

The Fresno Madera Continuum of Care (FMCoC) works collaboratively to reduce homelessness within Madera and Fresno Counties. Community Action Partnership of Madera County, Inc. is applying for CDBG funding to continue to pay for membership to the FMCoC to have 2 CAPMC staff to attend the FMCoC meetings which are held once a month. CAPMC has remained an active member in good standing with the FMCoC and is also an active participant on the FMCoC, board thanks to the CDBG funding.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $20,000
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of persons that will receive unduplicated service or benefit is: 0 VI. CDBG ACTIVE COMMITMENTS:

CDBG Award Year Award Type Award Amount Remaining
Balance
2021/22- Housing
Stabilization- CV3
COVID $122,322.19 $89,247.87
2023/24 – Housing
Stabilization
Public
Service
$10,000 $10,000
2023/24 – FMCoC Admin $20,000 $20,000
VII. WERE PROGRAM ACCOMPLISHMENTS MET? (For All Outstanding Awards) Yes No In Progress N/A
VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
X. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as an Administration Cost as defined by CFR Section 570.206(a).

B. This activity meets the Federal objective of benefiting low- and moderate-income persons as limited clientele activity under Section 570.208(a)(2) because the program will serve the homeless / at risk community.

XI. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Housing Conditions
B. Consolidated Plan Conformance: Conforms
12/5/23, 10:51 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A513&prop=126 1/7 Choose Font: 16
Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type Public Service
Legal Name of Organization:

Community Action Partnership of
Madera County, Inc.

Name of Project: Fresno Madera Continuum of Care
Street Address/Service Area of
Project:
1225 Gill Avenue
City: Madera Zip: 93637
Amount Requested for this Project: $20,000
Amount of Leveraged Funds
Available for this Project:
$0
Mailing Address: 1225 Gill Avenue
City: Madera Zip: CA
Person to Contact Regarding this
application:Ana Ibañez
Title: Program Manager
Phone: 559-675-5727 Email: [email protected]
SAM Number: V9D5YUNVFNA4 System for Award Management
(Formerly, CCR) Number
UEI Number: V9D5YUNVFNA4
Federal EIN/TIN Number: 94-
1612823
Organization Official that will execute the
agreement:Mattie Mendez
Title: Executive Director
Phone: 559-675-5749
Email:
[email protected]
Type of Entity/Organizational Structure Non-Profit
Brief Project Description(50 Words Max):The Fresno Madera Continuum of Care (FMCoC) works collaboratively to reduce homelessness within Madera and Fresno Counties. Community Action Partnership of Madera County, Inc. is applying for CDBG funding in order to continue to pay for membership to the FMCoC in order to have 2 CAPMC staff to attend the FMCoC meetings which are held once a month. CAPMC has remained an active member in good standing with the FMCoC and is also an active participant on the FMCoC, board thanks to the CDBG funding.

Section 1 Project Information
12/5/23, 10:51 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A513&prop=126 2/7

1.1 Project Objective:

Decent Housing

1.2 Project Outcome:

Sustainability

1.3 Select the priority need this project targets.

Priority Needs for the 2023/2024 Action Plan
Top Need Areas Target Areas
Housing
Conditions
Increased supply of affordable rental housing, housing
for low-income families, seniors and people living with disabilities.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits.
(1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
12/5/23, 10:51 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A513&prop=126 3/7 (3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
JulySeptember
Two CAPMC staff members will attend the FMCoC monthly
meetings and report back to the agency and the Housing Our Homeless committee.

Quarter 2
October -
December
Two CAPMC staff members will attend the FMCoC monthly
meetings and report back to the agency. Preparations for the 2025 Annual Point in Time Count and homeless awareness
events.

Quarter 3
January -
March
Preparations for the 2025 Annual Point in Time Count
continued until the actual count begins. Staff continue to attend FMCoC monthly meetings.

Quarter 4
April - June
Staff continue to attend FMCoC monthly meetings and
debriefing begins regarding the 2025 Annual Point in Time Count.

Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

CAPMC is unable to rely on any other financial resources available for this project. The CDBG funding, if awarded, will allow for CAPMC staff to attend the FMCoC meetings and collaborate with other entities to provide services that are much needed within the homeless community in Madera County.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project.

Please see Priority Needs for the 2024/25 Action Plan (Attachment A) and 12/5/23, 10:51 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A513&prop=126 4/7 eligible CDBG Census Tracts (Attachment B) map. Public Service recipients shall be a minimum of 51% or more designated as low- to moderate-income. Public Service recipients may be qualified as Presumed Benefit (homeless persons, persons with disabilities and seniors.

4.1 What was done to receive public input/participation? Please provide details.

CAPMC recently submitted its Community Needs Assessment. The information gathered in order to put together the needs assessment was compiled of focus groups, surveys and community meetings. The assessment provides a list of the top five priorities to be addressed throughout the year.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

The outcomes of focus groups, surveys and community meetings placed the following priorities as the top five priorities needing to be addressed:
affordable housing, access to health care, employment, access to nutritious food and homeless services.

In regard to the previous Point in Time Count conducted, the total number of sheltered and unsheltered homeless individuals surveyed was 681. The below the breakdown:

Madera City - 205 (unsheltered) and 336 (sheltered) for a total of 541 Madera County - 140 (unsheltered) and 0 (sheltered) for a total of 140

4.3 List partnerships / collaborations with other agencies within the community.

CAPMC collaborates with the majority of local agencies within Madera County to help reduce the effects of poverty and homelessness that has become a major crisis today. the agencies that CAPMC works with are Department of Behavioral Health Services, Department of Social Services, Madera County Sheriff's Office, City of Madera Police Department, Madera County Workforce Assistance Center, Madera Food Bank, Hope House, Madera Rescue Mission, Madera Ministerial Association, other faith-based organizations, City of Madera and County of Madera.

Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 0
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files 12/5/23, 10:51 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A513&prop=126 5/7 for a minimum of five years? Yes

All FMCoC meeting minutes are kept in a file in the desk of the staff that attend the FMOCoC meetings. The data collected during the Point in Time Count is crucial to effectively plan and for performance management toward the goals of homeless prevention in Madera County.

Records for all programs are archived for a total of seven years, unless contract asks for additional storage time.

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed: 1
Salaries & Wages $12,847 $12,847
Benefits $2,246 $0 $2,246
Taxes $1,073 $1,073
Subtotal Personnel $16,166 $0 $16,166
Non-Personnel
Project Expenses $0
Operating Expenses $2,166 $2,166
Other $0
Other Lines needed: 1
Indirect Cost $1,668 $1,668
Subtotal NonPersonnel
$3,834 $0 $3,834
TOTAL $20,000 $0 $20,000
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/AgencyPhoneEmail Address
Connie
Moreno
Peraza
Director
Madera County
Behavioral
Health Services
559-
673-
3508
[email protected]
12/5/23, 10:51 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A513&prop=126 6/7 Ryan
McWerther
Director
Madera County
Food Bank
559-
975-
3515
[email protected]
Deborah
Martinez
Director
Madera County
Department of
Social Services
559-
675-
2300
[email protected]
Section 8. Sponsoring Agency Management
Corporation directors:

What was the average number of Board members attending meetings last year? 12
Based on the bylaws, what is the minimum and maximum number of seats on the Board? 8Minimum 15Maximum
Please provide the following information:

Date of Incorporation:

Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.

Number of Lines needed:

Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
Total Other Funds $0
How often are financial records audited, and by whom?
Yearly, Brown Armstrong CPA's
List any judgments or pending lawsuits against the agency or program:

None
Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with 12/5/23, 10:51 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A513&prop=126 7/7 missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation and
Bylaws

1.2_CAPMC_Bylaws_-_Final_Version_10-13-22.pdf
Organization Chart
Agency_Org._Structure_Chart.pdf
Non-Profit Determination
Letters, IRS & State (501.3.c)
Non-Profit_Docs.pdf
Most Recent Financial
Statements
CAPMC_Financial_Statements_-_Year_Ended_2022-06-
30_Protected.pdf
Most Recent Audit & Findings,
if any
CAPMC_Financial_Statements_-_Year_Ended_2022-06-
30_Protected.pdf
Program Intake Policies N/A
Client Intake Form N/A
Evaluation Document
2023_BOD_ROSTER_CONTACT__CL_-_CURRENT.pdf
Board Certification
2023_BOD_ROSTER_CONTACT__CL_-_CURRENT.pdf
Board Roster
Other - FMCoC Project
Timeline
FMCoC_Project_Timeline.pdf
Other -
Submitted By: Ana Ibañez
Date Signed 11/20/2023
Approved By: Liliana Camacho
Date Signed 12/05/2023
Initially submitted: Nov 16, 2023 - 15:22:36
Public Service
Applications

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: Madera Youth Environmental Stewardship II. APPLICANT: Madera Coalition for Community Justice
III. PROJECT DESCRIPTION:

MYESP II will continue the success of FY 2023-4 project in developing a new cadre of youth who will be academically high achievers, leaders, and active citizens. It’s a year-long program engaging youth in a unique experience that integrates academic study, community-service (environmental justice issues), character development, civic responsibility, and youth voice.

The community environment will support and guide them through real life experiences, learning and skills to succeed in college, career, and civic life. The end goal is providing youth with a voice, agency, and power to effect decision-making, and community change all the while inculcating a love for learning. Proposal is characterized by the following elements:
• Academic Learning - Support youth knowledge in the five disciplines of STEAM education (science, technology, engineering, art and mathematics) through substantive teaching, learning and interactive experiences; • Character Development - builds on and parlays behavioral traits and skills necessary for academic learning, social success and civic engagement; • Civic Responsibility – Project activities will address community needs and help youth see their place in community and society;
• Collaboration - Staff, stude
IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $28,800
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of persons that will receive an unduplicated service or benefit is: 50-100 VI. CDBG ACTIVE COMMITMENTS:

CDBG Award Year Award Type Award Amount Remaining
Balance
2021/22- RA & Eviction
/Utility Shutoff Prev- CV
COVID $280,320.81 $171,508.77
2023/24- Youth Stewardship Public
Service
$26,032 $22,090.21
VII. WERE PROGRAM ACCOMPLISHMENTS MET?
Yes No In Progress N/A
VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
X. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Service project as defined by CFR Section 570.201(e).

B. This activity meets the Federal objective of benefiting low- and moderate-income persons as low moderate area benefit under Section 570.208(a)(1)(i) because the residents meet the low-and moderate-income threshold for eligibility.

XI. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Public Services
B. Consolidated Plan Conformance: Conforms
12/5/23, 10:52 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A530&prop=113 1/8 Choose Font: 16
Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type Public Service
Legal Name of Organization:

Madera Coalition for Community
Justice
Name of Project: Madera Youth Environmental Stewardship Project (MYESP)
Street Address/Service Area of
Project:
219 S. D St.

City: Madera Zip: 93638
Amount Requested for this Project: $28,800
Amount of Leveraged Funds
Available for this Project:
$0
Mailing Address: 219 S. D St.

City: Madera Zip: 93638
Person to Contact Regarding this
application:Linette Lomeli
Title: Executive director
Phone: 559-661-1879 Email: [email protected]
SAM Number: 77-0391942 System for Award Management (Formerly, CCR) Number
UEI Number: 77-0391942 Federal EIN/TIN Number:

Organization Official that will execute the
agreement:Monica DeHorta
Title: Madera, CA 93638
Phone: 559-661-1879
Email:
[email protected]
Type of Entity/Organizational Structure Non-Profit
Brief Project Description(50 Words Max):MYESP II will continue the success of FY 2023-4 project in developing a new cadre of youth who will be academically high achievers, leaders and active citizens. It’s a year-long program engaging youth in a unique experience that integrates academic study, community-service (environmental justice issues), character development, civic responsibility and youth voice.

Project utilizes a participatory, action-oriented project-based curriculum that affirms the Six Proven Practices in a nontraditional setting that allows youth to take leadership, exercise civic engagement and connect with community stakeholders. The community environment will support and guide them through real life experiences, learning and skills to succeed in college, career and civic life. The end goal is providing youth with a voice, 12/5/23, 10:52 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A530&prop=113 2/8 agency and power to effect decision-making and community change all the while inculcating a love for learning. Proposal is characterized by the following elements:
• Academic Learning - Support youth knowledge in the five disciplines of STEAM education (science, technology, engineering, art and mathematics) through substantive teaching, learning and interactive experiences; • Character Development - builds on and parlays behavioral traits and skills necessary for academic learning, social success and civic engagement;
• Civic Responsibility – Project activities will address community needs and help youth see their place in community and society; • Collaboration - Staff, stude
Section 1 Project Information

1.1 Project Objective:

Suitable Living Environment

1.2 Project Outcome:

1.3 Select the priority need this project targets.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income 12/5/23, 10:52 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A530&prop=113 3/8 Limits.
(1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
JulySeptember
- Hire and train new staff.
- Staff will develop environmental justice education
curriculum in consultation with local advocates experts in the field,
- Work out the administrative logistics for the forthcoming year and create guiding protocol for participants.
- Recruit youth participants and provide them with
orientation of project.
- Introduction to the environmental justice field, community 12/5/23, 10:52 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A530&prop=113 4/8 mapping and guest presentations.
- Youth will spend the next months learning and researching substantive material related to environmental justice.

Quarter 2
October -
December
- Continuing training on EJ issues.
- Leadership development training & activities.
- Team supported by staff will develop schedule, plan and coordinate logistics to begin developing community projects.

7. -Team will research and plan community service projects - Team will design and implement first community service projects.
- 10. Team will take a local trip. The first one will be a guided tour of different polluting sources and sites throughout the metropolitan area of the City of Madera.

Quarter 3
January -
March
- Continue the ongoing trainings/activities started in Qtr.2. - Team will research and plan 2nd community service
projects
- Team will design and implement 2nd community service
projects.
- Plan and recruit community partners to put on 2024 Earth Day celebration in the City of Madera.
-Team will trip visiting one of three communities (Fresno, Tulare and Kern) where the community youth is
implementing an air monitoring project to monitor pesticide contamination either in the air or water.

Quarter 4
April - June
- Complete community service projects.
- Plan and put on Earth Day Celebration.
- Team will write “open letter to editor” to the local Madera Tribune and high school newspapers on their projects.
- The group will undertake a legislative visit of elected officials of either city, county or state and/or attend a Central Valley Air District Board hearing.
- Graduation and celebration.

Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

No other sources of funding is available.

Section 4. Public Input Received/Citizen Participation
12/5/23, 10:52 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A530&prop=113 5/8 Proposals should include evidence of citizen support for the project.

Please see Priority Needs for the 2024/25 Action Plan (Attachment A) and eligible CDBG Census Tracts (Attachment B) map. Public Service recipients shall be a minimum of 51% or more designated as low- to moderate-income. Public Service recipients may be qualified as Presumed Benefit (homeless persons, persons with disabilities and seniors.

4.1 What was done to receive public input/participation? Please provide details.

There were discussions with a total of 140 parents regarding need for enrichment activities. They supported MCCJ's call for service learning as a strategy for character building and engagement. We've also had discussions with educator on an ad hoc basis in terms of what do students need to succeed not just in school but as an adult. MCCJ knows from its own experience over the past 21 years, the needs of youth and what works to motivate youth and build social emotional learning.

As part of the regional CERF advisory committee, staff was able to hear from a variety of community stakeholders and discuss the pressing need for enrichment activities for youths in Madera. Group included civic & government leaders, agency heads, educators, business operators, faith leaders and youth advocates.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

No formal records were kept.

4.3 List partnerships / collaborations with other agencies within the community.

Madera Unified School district, City and County of Madera, and local faith community.

Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 30-40
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes
12/5/23, 10:52 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A530&prop=113 6/8

MCCJ will open a separate folder for the project that is monitored by the grant manager. All files will be maintained by the coordinator and kept it project folder.

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed: 2
Project coordinator $11,500 $0 $11,500
Assistant $7,500 $0 $7,500
Benefits $1,900 $0 $1,900
Taxes $840 $0 $840
Subtotal Personnel $21,740 $0 $21,740
Non-Personnel
Project Expenses $2,950 $0 $2,950
Operating Expenses $1,800 $1,800
Other $2,310 $0 $2,310
Other Lines needed:

Subtotal NonPersonnel
$7,060 $0 $7,060
TOTAL $28,800 $0 $28,800
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/AgencyPhone Email Address
Johanna
Torres
Director Madera Votes
510-
3817780 [email protected]
Eddie
Ocampo
Director
Self Help
Housing
559-
8021683
[email protected]
Nayamin
Martinez
Director
Central California
Environmental
Justice Network
559-272-
4874
[email protected]
12/5/23, 10:52 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A530&prop=113 7/8 Section 8. Sponsoring Agency Management
Corporation directors:

What was the average number of Board members attending meetings last year? 6
Based on the bylaws, what is the minimum and maximum number of seats on the Board? 4Minimum 15Maximum
Please provide the following information:

Date of Incorporation: 04/12/1994
Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.

Number of Lines needed:

Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
Total Other Funds $0
How often are financial records audited, and by whom?
Annually. Craig & Associates.

List any judgments or pending lawsuits against the agency or program:

N/A
Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela 12/5/23, 10:52 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A530&prop=113 8/8 Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation and
Bylaws
artofincorp.pdf
Organization Chart MCCJ_final_org_chart_003-2-23.docx
Non-Profit Determination
Letters, IRS & State (501.3.c)
501c3.pdf
Most Recent Financial Statements
ANNUAL_BUDGET_2022-2023.pdf
Most Recent Audit & Findings, if
any
auditmccj21.pdf
Program Intake Policies
intake_pol_and_proc.docx
Client Intake Form MYL-intake.pdf
Evaluation Document
status.pdf
Board Certification
BdofDir.pdf
Board Roster
Other -
Other -
Submitted By: Baldwin Moy
Date Signed 11/30/2023
Approved By: Liliana Camacho
Date Signed 12/05/2023
Approval Modified By
Date Signed //
Initially submitted: Feb 22, 2023 - 10:21:07

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: Utility Shutoff Prevention Project (USPP) II. APPLICANT: Madera Coalition for Community Justice
III. PROJECT DESCRIPTION:

Project is a utility shutoff prevention program providing assistance to families facing imminent utility service shutoff. Assistance payments are to forestall discontinuance of services and allow applicant to establish payment plan to maintain service. Staff will also counsel families about other available financial assistance and resources. (MCCJ operates PG&E's Reach program (utility payment assistance and California Public Utility Commission's TEAM program (utility bill dispute resolution service). • Provide utility (electricity, water and sewer) assistance to families facing imminent utility shutoff due to lack of income.
• Maximum of $500 (one time only). Applicant required to supplement amount if practical. • Provide financial counseling and referral services to families regarding benefits, services, other resources.
• Staff will conduct outreach to publicize the program to residents of the City of Madera through its community networks and recruit the assistance of local agencies, nonprofits, and faith institutions to refer clients in need. Staff also utilize local media (e.g., Madera Tribune, Radio Bilingue, Univision, etc.).

Applicants served in-person, phone, remote and by appointment.

MCCJ seeks to provide direct financial assistance up to 100 families and counseling services to another 300 families who did not receive services.(Each household has 3.77 persons on average according to local government records) Thus, the direct impact would be over 1500 persons.)
IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $36,000
B. Projected Completion Date: June 2025
IX. OUTCOME MEASUREMENTS:

Total number of persons that will receive an unduplicated service or benefit is: 50-100 V. CDBG ACTIVE COMMITMENTS:

CDBG Award Year Award Type Award Amount Remaining
Balance
2021/22- RA & Eviction
/Utility Shutoff Prev- CV
COVID $280,320.81 $171,508.77
VII. WERE PROGRAM ACCOMPLISHMENTS MET? (For All Outstanding Awards) Yes No In Progress N/A
VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
VI. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Service project as defined by CFR Section 570.201(e).

VII. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Public Services
B. Consolidated Plan Conformance: Conforms
12/6/23, 9:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A532&prop=3 1/8 Choose Font: 16
Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type Public Service
Legal Name of Organization:

Madera Coalition for Community
Justice
Name of Project: Utility Shutoff Prevention Project (USPP) Street Address/Service Area of
Project:
219 S. D St.

City: Madera Zip: 93638
Amount Requested for this Project: $36,000
Amount of Leveraged Funds
Available for this Project:
$0
Mailing Address: 219 S. D St.

City: Madera Zip: 93638
Person to Contact Regarding this
application:Esperanza Cross-Miller
Title: Project Coordinator
Phone: 559-661-1879
Email:
[email protected]
SAM Number: 04-812-5244 System for Award Management (Formerly, CCR) Number
UEI Number: 04-812-5244
Federal EIN/TIN Number: 77-
0391942
Organization Official that will execute the
agreement:Linette Lomeli
Title: Executive Director
Phone: 559-661-1879 Email: [email protected]
Type of Entity/Organizational Structure Non-Profit
Brief Project Description(50 Words Max):Project is a utility shutoff prevention program providing assistance to families facing imminent utility service shutoff. Assistance payments are to forestall discontinuance of services and allow applicant to establish payment plan to maintain service. Staff will also counsel families about other available financial assistance and resources. (MCCJ operates PG&E's Reach program (utility payment assistance and California Public Utility Commission's TEAM program (utility bill dispute resolution service).
• Provide utility (electricity, water and sewer) assistance to families facing imminent utility shutoff due to lack of income.
• Maximum of $500 (one time only). Applicant required to supplement amount if practical.
12/6/23, 9:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A532&prop=3 2/8 • Provide financial counseling and referral services to families regarding benefits, services, other resources.
• Staff will conduct outreach to publicize the program to residents of the City of Madera through its community networks and recruit the assistance of local agencies, nonprofits and faith institutions to refer clients in need.

Staff also utilize local media (e.g., Madera Tribune, Radio Bilingue, Univision, etc.).

Applicants served in-person, phone, remote and by appointment.

MCCJ seeks to provide direct financial assistance up to 100 families and counseling services to another 300 families who did not receive services. (Each household has 3.77 persons on average according to local government records) Thus, the direct impact would be over 1500 persons.)
Section 1 Project Information

1.1 Project Objective:

Suitable Living Environment

1.2 Project Outcome:

Sustainability

1.3 Select the priority need this project targets.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.
12/6/23, 9:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A532&prop=3 3/8

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits.
(1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
JulySeptember
Recruit, hire or assign staff, establish office procedures; implement programmatic logistics; develop info handout; conduct outreach to publicize program and coordinate
referrals.
12/6/23, 9:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A532&prop=3 4/8 Quarter 2
October -
December
Month 2 through end of program: See clients Monday to
Friday from 9 am to 5 pm and by appointments also --
interview, review application, request financial assistance, counsel and referral. Continue outreach in community. Use media (Univision and Radio Bilingue) to outreach to Spanishspeaking families.

Quarter 3
January -
March
Same as quarter 2.

Quarter 4
April - June
Same as quarter 2.

Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

MCCJ has no capability to get other sources of funding. CAPMC periodically receive FEMA funds but those funds are quickly exhausted due to the large demand for assistance. Also, renters/homeowners are eligible only once a year and families need help more than once every 12 months.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project.

4.1 What was done to receive public input/participation? Please provide details.

The County of Madera currently operate a rental/mortgage/utility assistance program which ends on 6/30/2024. CAPMC was responsible for Supervisorial District 1 which cover most of the eastside of town. It ran out of funds since the early summer. Many of those residents have gone to MCCJ for utility assistance. However, MCCJ was unable to help them. From its many community programs, and outreach activities, MCCJ staff are constantly bombarded with requests for utility assistance. The organization is receives more and more request from eastside residents facing shutoff.
12/6/23, 9:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A532&prop=3 5/8

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

During the pandemic, multiple moratoria on rent & utility payments provided much needed respite. . Two years out, many families who were able to able to keep a roof over their heads and lights on are still struggling to pay back utilities and water fees owed. Many families are facing imminent utility disconnection and water shutoff due to nonpayment. Many owe thousands of dollars.

The effect of families losing their utility service and water are immediate, negatively impactful and far-reaching. Landlord evict tenants when services are terminated because they fear possible liability. Many face homeless, where any remedial efforts are simply too little and too late. (E.g., It is virtually impossible find new housing once a renter has an eviction on record.) The bottom line is that there will be massive dislocation of these families. Without stable housing, parents lose their jobs, children missing school and falling behind on their school work, and families have nowhere to prepare and eat their meals. This is compounded by the fact that the affordable housing market in Madera has been static for years. (In fact, it has been experiencing a negative vacancy rate for the past 5 years.) This is compounded by the fact that the affordable housing market in the Madera has been static for years. (In fact, it has been experiencing a negative vacancy rate for the past decade.)

4.3 List partnerships / collaborations with other agencies within the community.

Program will coordinate, collaborate and cooperate with California Rural Legal Assistance, Madera County Action Partnership, Madera Housing Authority, Fresno —Madera United Way, Madera County Food Bank, etc. to leverage their expertise, services and resources to better assist applicant families in keeping their homes and getting back on their feet.

Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 50-100
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes
12/6/23, 9:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A532&prop=3 6/8

MCCJ has been receiving CDBG funds for over 15 years. It has an established record-keeping, tracking and reporting system in place.

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed: 1
Salary $10,000 $10,000
Benefits $1,000 $1,000
Taxes $0
Subtotal Personnel $11,000 $0 $11,000
Non-Personnel
Project Expenses $25,000 $25,000
Operating Expenses $0 $0
Other $0
Other Lines needed:

Subtotal NonPersonnel
$25,000 $0 $25,000
TOTAL $36,000 $0 $36,000
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/AgencyPhone Email Address
Joanna
Torres
Director Madera Votes
510-
381-
7780
[email protected]
Eddie
Ocampo
Self-Help
HOusing
Director
559-
802-
1683
EddieO@selfhelpenterprise
Nayamin
Martinez
Central
Cal.EJ
Network
Director
559-
272-
4874
[email protected]
12/6/23, 9:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A532&prop=3 7/8 Section 8. Sponsoring Agency Management
Corporation directors:

Date of Incorporation: 04/12/1994
Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.

Number of Lines needed: 1
Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
Total Other Funds $0
How often are financial records audited, and by whom?
Annually; Craig & Associates
List any judgments or pending lawsuits against the agency or program:

N/A
Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela 12/6/23, 9:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A532&prop=3 8/8 Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation and
Bylaws
See 2023 MYSP application
Organization Chart See 2023 MYSP application
Non-Profit Determination Letters,
IRS & State (501.3.c)
See 2023 MYSP application
Most Recent Financial Statements See 2023 MYSP application Most Recent Audit & Findings, if
any
See 2023 MYSP application
Program Intake Policies See 2023 MYSP application
Client Intake Form See 2023 MYSP application
Evaluation Document See 2023 MYSP application
Board Certification See 2023 MYSP application
Board Roster See 2023 MYSP application
Other - See 2023 MYSP application
Other - See 2023 MYSP application
Submitted By: Baldwin Moy
Date Signed 11/30/2023
Approved By: Liliana Camacho
Date Signed 12/06/2023
Initially submitted: Nov 30, 2023 - 12:55:21

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: Pequeños Empresarios
II. APPLICANT: Child Entrepreneurship Education & Adults Becoming the Best of You III. PROJECT DESCRIPTION:

Pequeños Empresarios translates to Young Entrepreneurs and our mission is to change the world through our playful approach with children in our community and helping adults achieve their financial and personal dreams. The children gain selfesteem and cultivate knowledge in finance, good manners, and environmental awareness. Research shows a strong correlation between positive self-esteem and mental health. Our program creates young, successful entrepreneurs while nurturing a generation of change-makers. Community collaboration, positive relationships and partnerships play a vital role in driving positive change and creating a lasting impact on the lives of the families we serve. Our kids grow up in diverse families who have experienced immigration challenges, intimate partner violence, and homelessness. We also work with families experiencing abuse, abandonment and neglect and we see the negative impact of these environmental factors on their physical and mental health. Unfortunately, there continues to be a severe lack of services to intervene and prevent further negative outcomes for the families in our community.

For our adult participants we have created a “Conscious Club Collective” that is committed to helping adults achieve their goals with passion, integrity, and freedom.

We recognize them as the sole owners of their happiness, empowering them to walk through life with integrity their dreams, and serving them from a space of love, transformation, and urgency. “Becoming the Best You” program’s workshops are dynamic, innovative, and challenging. Participants engage in experiential dynamics and exercises that support them in their rediscovery and in crafting a new version of themselves.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $56,286
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of persons that will receive an unduplicated service or benefit is: 340 VI. CDBG ACTIVE COMMITMENTS:

None.

VII. WERE PROGRAM ACCOMPLISHMENTS MET? For All Outstanding Awards) Yes No In Progress N/A
VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
X. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Service project as defined by CFR Section 570.201(e).

XI. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Public Services
B. Consolidated Plan Conformance: Conforms
12/7/23, 2:21 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A531&prop=134 1/8 Choose Font: 16
Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type Public Service
Legal Name of Organization: Pequenos Empresarios
Name of Project: Child Entrepreneurship Education & Adults Becoming the Best of You
Street Address/Service Area of
Project:
414 Elm St
City: Madera Zip: 93638
Amount Requested for this Project: $56,286
Amount of Leveraged Funds
Available for this Project:
$NaN
Mailing Address: 414 Elm St
City: Madera Zip: 93638
Person to Contact Regarding
this application:Jessica
Melgoza
Title: Public Relations Specialist
Phone: 5594162238
Email:
[email protected]
SAM Number: System for Award Management (Formerly, CCR) Number UEI Number: Federal EIN/TIN Number: 45-5640209
Organization Official that will
execute the
agreement:Leonor Hipolito
Title: President
Phone: 5597184801
Email:
[email protected]
Type of Entity/Organizational Structure Non-Profit
Brief Project Description(50 Words Max):Pequenos Empresarios translates to Young Entrepreneurs and our mission is to change the world through our playful approach with children in our community and helping adults achieve their financial and personal dreams. The children gain selfesteem and cultivate knowledge in finance, good manners, and environmental awareness. Research shows a strong correlation between positive self-esteem and mental health. Our program creates young, successful entrepreneurs while nurturing a generation of change-makers.

Community collaboration, positive relationships and partnerships play a vital role in driving positive change and creating a lasting impact on the lives of the families we serve. Our kids grow up in diverse families who 12/7/23, 2:21 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A531&prop=134 2/8 have experienced immigration challenges, intimate partner violence, and homelessness. We also work with families experiencing abuse, abandonment and neglect and we see the negative impact of these environmental factors on their physical and mental health. Unfortunately, there continues to be a severe lack of services to intervene and prevent further negative outcomes for the families in our community.

For our adult participants we have created a “Conscious Club Collective” that is committed to helping adults achieve their goals with passion, integrity, and freedom. We recognize them as the sole owners of their happiness, empowering them to walk through life with integrity their dreams, and serving them from a space of love, transformation, and urgency. “Becoming the Best You” program’s workshops are dynamic, innovative, and challenging. Participants engage in experiential dynamics and exercises that support them in their rediscovery and in crafting a new version of themselves.

Section 1 Project Information

1.1 Project Objective:

Econonmic Opportunity

1.2 Project Outcome:

Availablility/Accessibility

1.3 Select the priority need this project targets.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.
12/7/23, 2:21 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A531&prop=134 3/8

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits.
(1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
JulySeptember

PERSONAL FINANCE WORKSHOPS, FINANCIAL EDUCATION

FOR INFORMED DECISIONS AND SECURE FUTURE
Quarter 2
October -

PLANET CARE AWARENESS , PROMOTING SUSTAINABILITY

AND A HEALTHIER PLANET
12/7/23, 2:21 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A531&prop=134 4/8 December
Quarter 3
January -
March

MANNERS AND ETIQUETTE INSTILLING VALUES OF

RESPECT AND COURTESY IN SOCIAL INTERACTIONS
Quarter 4
April - June

PERS ONAL DEVELOPMENT IDENTIFYING STRENGTHS AND
GOALS FOR CONTINUOUS GROWTH. EMOTIONAL
INTELLIGENCE FOR HEALTHY RELATIONSHIPS.

Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

Wells Fargo, Latino Community Foundation, Latino Giving Circle and local small businesses are some of our donors.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project.

4.1 What was done to receive public input/participation? Please provide details.

Our program was founded on backyard community relationships and has always been driven by input from the participants. We are responsive to the needs of the children and adults who participate in our group activities. To recruit more participants, we hand out flyers at our local swap meet on Wednesday and Sundays and we have a strong social media presence in the community.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

Pequenos Empresarios has helped children improve their self-esteem and academic achievement bu increasing attendance and GPA of students.

Some students have become successful entrepreneurs in the community and changed their trajectory in a positive way. We have also assisted families by connecting them to employment training and job placement while also helping them make positive changes for their families.

4.3 List partnerships / collaborations with other agencies within the community.

Pequenos Empresarios continues to collaborate with a variety of 12/7/23, 2:21 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A531&prop=134 5/8 community-based organizations including the Fresno Area Community Foundation (Is this the Central Valley Community Foundation?) and Centro Binnacional. Both organizations are community-led and striving for community wide improvement throughout the Central Valley Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 340
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes

We have a treasurer that keeps track of all expenses and we maintain electronic records as well as hard copies filed.

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed: 1
SALARIES $25,700 $NaN $NaN
Benefits $0 $0 $0
Taxes $0 $0 $0
Subtotal Personnel $25,700 $NaN $NaN
Non-Personnel
Project Expenses $0 $0
Operating Expenses $23,374 $23,374
Other $0
Other Lines needed: 3
INSURANCE $2,913 $2,913
SUBSCRIPTION $1,249 $1,249
12/7/23, 2:21 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A531&prop=134 6/8

PROFESSIONAL

SERVICES
$3,050 $3,050
Subtotal NonPersonnel
$30,586 $0 $30,586
TOTAL $56,286 $NaN $NaN
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/AgencyPhoneEmail Address
Ricardo
Costarena
President
Binacional
Fresno
559-
999-
1456
[email protected]
Olga
Nunes
Director of
Educational
Talent
Search
Central valley
latino Giving
Circle
559-
545-
8415
[email protected]
David
Preciado
Director
Fresno Are
Hispanic
Foundation
832-
266-
2235
[email protected]
Section 8. Sponsoring Agency Management
Corporation directors:

What was the average number of Board members attending meetings last year? 10
Based on the bylaws, what is the minimum and maximum number of seats on the Board? 3Minimum 11Maximum
Please provide the following information:

Date of Incorporation: 07/24/2014
Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.

Number of Lines needed: 1
12/7/23, 2:21 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A531&prop=134 7/8 Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
FUNDRAISERS $50,000
Total Other Funds $50,000
How often are financial records audited, and by whom?

EVERY THREE MONTHS BY OUR ACCOUNTANT
List any judgments or pending lawsuits against the agency or program:

NONE
Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation
and Bylaws
N/A
Organization Chart
PE_Board_Members.pdf
Non-Profit Determination
Letters, IRS & State (501.3.c)
irs_business_license_001.pdf
Most Recent Financial
Statements
Bank_statements.pdf
2bs_OPERATING_BUDGET_2023.docx_-_Google_Docs.pdf
Most Recent Audit &
Findings, if any
N/A
Program Intake Policies N/A
Client Intake Form Forma_de_Registro_-
_Taller__La_mejor_versio769n_de_mi_mismo__Fase_2_-
_Google_Forms.pdf
Taller_de_Empoderamiento_Fase_1_-_2023___Nin771os_-
_Google_Forms.pdf
Evaluation Document
board_certification_001.pdf
Board Certification
PE_Board_Members.pdf
12/7/23, 2:21 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A531&prop=134 8/8 Board Roster
other_001.pdf
Other -
Other -
Submitted By: Jessica Melgoza
Date Signed 11/30/2023
Approved By: Liliana Camacho
Date Signed 12/07/2023
Initially submitted: Nov 30, 2023 - 12:34:53

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: Project Run Madera
II. APPLICANT: Project Run Madera
III. PROJECT DESCRIPTION:

Project Run Madera is nonprofit organization dedicated to supplying equity for the youth in sport of running by providing running shoes, apparel, and other resources in order to keep youths off the streets, in the sport of running, and in school, furthering opportunities for higher education. We believe that the running shoes we provide for youths are not just shoes, but rather a symbol of opportunity for selfinvestment as youths use the shoes as a resource vehicle towards success, bettering their individual lives on and off the track.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $38,500
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of individuals that will receive an unduplicated service or benefit is: 400-500 VI. CDBG COMMITMENTS:

CDBG Award Year Award Type Award Amount Remaining
Balance
2023/24 – Project Run
Madera
Public Service $5,527 $5,527
VII. WERE PROGRAM ACCOMPLISHMENTS MET?
Yes No In Progress N/A
VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
X. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Service project as defined by CFR Section 570.201(e).

B. This activity meets the Federal objective of benefiting low- and moderate-income persons as an area benefit activity under Section 570.208(a)(1) because the program will serve Low-Mod eligible area.

XI. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Public Services
B. Consolidated Plan Conformance: Conforms
12/5/23, 12:31 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A538&prop=109 1/6 Choose Font: 16
Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type Public Service
Legal Name of Organization: Project Run Madera
Name of Project: Project Run Madera
Street Address/Service Area of
Project:
1470 S. A Street
City: Madera Zip: 93638
Amount Requested for this Project: $38,500
Amount of Leveraged Funds Available
for this Project:
$0
Mailing Address: 1470 S. A Street
City: Madera Zip: 93638
Person to Contact Regarding this
application:Alisha Brown
Title: CEO
Phone: 559-474-3772 Email: Madera, CA 93638
SAM Number: SKMWDGVK2FN8 System for Award Management
(Formerly, CCR) Number
UEI Number: SKMWDGVK2FN8 Federal EIN/TIN Number:

Organization Official that will execute the
agreement:Alisha Brown
Title: CEO
Phone: 559-474-3772
Email:
[email protected]
Type of Entity/Organizational Structure Non-Profit
Brief Project Description(50 Words Max):Project Run Madera is nonprofit organization dedicated to supplying equity for the youth in sport of running by providing running shoes, apparel and other resources in order to keep youths off the streets, in the sport of running, and in school, furthering opportunities for higher education. We believe that the running shoes we provide for youths are not just shoes, but rather a symbol of opportunity for self-investment as youths use the shoes as a resource vehicle towards success, bettering their individual lives on and off the track.

Section 1 Project Information

1.1 Project Objective:

Suitable Living Environment

1.2 Project Outcome:
12/5/23, 12:31 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A538&prop=109 2/6 Availablility/Accessibility

1.3 Select the priority need this project targets.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits.
(1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons 12/5/23, 12:31 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A538&prop=109 3/6 Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
JulySeptemberN/a
Quarter 2
October -
December
N/a
Quarter 3
January -
March
2025 Gear Giveaway: All Madera's Title 1 Middle and High School track teams will receive Running Shoes, Shorts, Shirts and Sports bras for their athletes respectively.

Quarter 4
April - June
N/a
Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

We get donations from local businesses. We are limited in finding grants that we qualify for due to us being a nonprofit concentrated on track athletes specifically, and not all youths.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project.

4.1 What was done to receive public input/participation? Please provide details.

We will be putting out a survey at the end of the year for parents and athletes to fill out regarding our services for the year and how we can improve.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions. 12/5/23, 12:31 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A538&prop=109 4/6 Documentation to come.

4.3 List partnerships / collaborations with other agencies within the community.

Fleet Feet Fresno
Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 400-500
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes

Financial Ledger/Books & Bank Statements

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed:

Benefits $0
Taxes $0
Subtotal Personnel $0 $0 $0
Non-Personnel
Project Expenses $38,000 $0 $38,000
Operating Expenses $500 $500
Other $0
Other Lines needed:

Subtotal NonPersonnel
$38,500 $0 $38,500
TOTAL $38,500 $0 $38,500
Section 7. References
12/5/23, 12:31 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A538&prop=109 5/6 Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/AgencyPhoneEmail Address
Dr. Sarah
Lesko
Developement
Coordinator
Oiselle/ Bras For
Girls
(206)
852-
0532
[email protected]
Ryan
McWherter
CEO Madera Food
Bank
(559)
975-
5317
[email protected]
Aaron
Samansky
CEO Fleet Feet Fresno
(559)
241-
4839
[email protected]
Section 8. Sponsoring Agency Management
Corporation directors:

What was the average number of Board members attending meetings last year? 4
Based on the bylaws, what is the minimum and maximum number of seats on the Board? 3Minimum 9Maximum
Please provide the following information:

Date of Incorporation: 10/21/2021
Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.

Number of Lines needed:

Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
Total Other Funds $0
How often are financial records audited, and by whom?
We have not been audited.

List any judgments or pending lawsuits against the agency or program:
none
12/5/23, 12:31 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A538&prop=109 6/6 Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation and
Bylaws
PRM-Articles_of_Incorporation_word_1.docx
Organization Chart Included in Articles
Non-Profit Determination
Letters, IRS & State (501.3.c)
TaxEIN-_PRM.pdf
Most Recent Financial
Statements
2022-23-_Tax_990N_Postcard.pdf
Most Recent Audit & Findings, if
any
No audits for our org
Program Intake Policies To be created and given in December Client Intake Form To be given in December
Evaluation Document
Filed_Articles_of_Incorporation.pdf
Board Certification
Project_Run_Madera-_Board_1.pdf
Board Roster
Other -
Other -
Submitted By: Alisha Brown
Date Signed 11/30/2023
Approved By: Liliana Camacho
Date Signed 12/05/2023
Initially submitted: Nov 30, 2023 - 15:11:37

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: Homeless Program
II. APPLICANT: Madera Rescue Mission
III. PROJECT DESCRIPTION:

Madera Rescue Mission (MRM) is out to serve the least, the last and the lost with radical hospitality. MRM has been serving our community for more than 35 years with so many resources available to people in need. MRM is committed to serve and treat anyone coming to the Mission with love and compassion no matter client's situation.

MRM services include:
9-to-12-month in-patient Recovery Program serving clients that struggle with any type of substance abuse.

Overnight guest services for the homeless including a hot shower. (100+ nightlybeds) Serving daily breakfast, lunch and dinner, more than 100 meals every day.

Clothing for clients from shoes to shirts.

Laundry facility available for nightly guest and homeless including pet supplies, (shampoo, & crates)
Housing 24 behavioral health clients.

Housing 8 triage clients.

In partnership with Camarena Mobile, we provided health accessibility to anyone needing medical attention.

MRM not only connects clients with other agencies, but also brings other agencies to the Mission. In May 2024, MRM will have 6 new tiny homes for up to 12 clients and will be available for those that have lost their jobs or their homes and need temporary housing.

MRM has expanded and extended its services to our community which it also has caused a huge increase in our annual operating budget. As a non-profit organization MRM relies on individuals, businesses, and foundations donations, to help us cover the expenses that we have.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $62,800
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of persons that will receive an unduplicated service or benefit is: 300 VI. CDBG ACTIVE COMMITMENTS:

CDBG Award Year Award Type Award Amount Remaining
Balance
2023/24 – Homeless
Program
Public Service $35,000 $26,710
VII. WERE PROGRAM ACCOMPLISHMENTS MET? (For All Outstanding Awards) Yes No In Progress N/A
VIII. WAS TIMELINESS MET?

Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
X. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Service project as defined by CFR Section 570.201(e).

B. This activity meets the Federal objective of benefiting low- and moderate-income persons as limited clientele activity under Section 570.208(a)(2) because the program will serve the homeless.

XI. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Homelessness
B. Consolidated Plan Conformance: Conforms
12/7/23, 1:01 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A519&prop=129 1/9 Choose Font: 16
Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type Public Service
Legal Name of Organization: Madera Rescue Mission
Name of Project: Homeless Program
Street Address/Service Area of
Project:

Madera, CA 93638
City: Madera, CA Zip: 93638
Amount Requested for this Project: $62,800
Amount of Leveraged Funds Available
for this Project:
$0
Mailing Address: Madera, CA 93638
City: Madera, CA Zip: 93638
Person to Contact Regarding this
application:Ligia Pacheco
Title: Accounting
Phone: (559) 675-8321 Ext 223
Email:
[email protected]
SAM Number: H2DFU4VANDJ4 System for Award Management
(Formerly, CCR) Number
UEI Number: H2DFU4VANDJ4
Federal EIN/TIN Number: 77-
0144133
Organization Official that will execute
the agreement:Lynda Belmontez
Title: Deputy Director
Phone: (559)675-8321
Email:
[email protected]
Type of Entity/Organizational Structure Non-Profit
Brief Project Description(50 Words Max):Madera Rescue Mission (MRM) is out to serve the least, the last and the lost with radical hospitality. MRM have been serving our community for more than 35 years with so many resources available to people in need. MRM is committed to serve and treat anyone coming to the Mission with love and compassion no matter client's situation.

MRM services include:
9 to 12 month in-patient Recovery Program serving clients that struggle with any type of substance abuse.

Overnight guest services for the homeless including a hot shower. (100+ nightly-beds)
Serving daily breakfast, lunch and dinner, more than 100 meals every day.

Clothing for clients from shoes to shirts.

Laundry facility available for nightly guest and homeless including pet 12/7/23, 1:01 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A519&prop=129 2/9 supplies, (shampoo, & crates)
Housing 24 behavioral health clients.

Housing 8 triage clients.

In partnership with Camarena Mobile, we provided health accessibility to anyone needing medical attention.

MRM not only connects clients with other agencies, but also brings other agencies to the Mission.

In May 2024, MRM will have 6 new tiny homes for up to 12 clients and will be available for those that have lost their jobs or their homes and need temporary housing.

MRM has expanded and extended its services to our community which it also has caused a huge increase in our annual operating budget. As a nonprofit organization MRM relies on individuals, businesses, and foundations donations, to help us cover the expenses that we have.

Section 1 Project Information

1.1 Project Objective:

Decent Housing

1.2 Project Outcome:

Availablility/Accessibility

1.3 Select the priority need this project targets.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income 12/7/23, 1:01 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A519&prop=129 3/9 Limits.
(1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

N/A

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
JulySeptember
As MRM is an ongoing program, we ensure that every client coming to the Mission receive the necessary assistance that they need. This include getting to know the client to individual case management. As we provide our clients with basic needs such as: meals, bed-nights, laundry facility, heating & cooling space and much more. We ensure that our facilities are well maintain in order for the Mission to offer clients a safe and clean place where they can stay. Our goal is to make clients feel God's love and compassion for them.

For this 1st quarter period we also will be working toward our annul banquet which is one of our bigger fundraiser.
12/7/23, 1:01 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A519&prop=129 4/9 Quarter 2
October -
December
Guide new clients to available resources to help them in the process of obtaining their permanent housing. This process includes:

Helping them with application process.

Helping them to build their resume.

Training them with work skills, we also help clients obtain their drivers license, Social Security card and Medical.

We do everything possible we can to help clients move on.

In an effort to raise funds we will be having our annual banquet and getting ready for Thanksgiving where we will server all clients that come to the Mission a hot turkey meal.

For December we will be distributing more that 800 wrapped toys to children with a warm meal. We estimate more than 800 meals to be serve.

Quarter 3
January -
March
Because we are an ongoing program we will maintain the
services that we provide to our community. We will keep in touch with those that successfully have been able to obtain a job and permanent housing; in most of the cases we have graduates from our program come visit to let us know how they are doing. It is always good to motivate them and let them know that we are proud of them for their achievements.

Between February and March we will be hosting a resources fair to inform our clients about other available resources.

Quarter 4
April - June
We will be getting ready for Summer, where the temperatures reach mora than 105 degrees. So we make sure that all A.C unites are working to full capacity. We want that Madera residents to have cool center where they can come and stay while it is too hot outside. For May we estimate the big opening of the six new tiny homes.

We will keep promoting our services to the community by spreading the word through social media and our Website. We will keep up the grate job we are doing for our community.

Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

Since MRM annual operating budget overpass one million dollars, we reach out to obtain all the financial support that we can get. For instance we receive monthly donations from individual donors and business from our community. We also request funds from:

FEMA,
Central California Women Conference
Bank of America.

We also have fund raising activities as:
12/7/23, 1:01 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A519&prop=129 5/9 2nd Wind 5K Run & our annual banquet in October.

We also have Easter, Summer, Thanksgiving & Christmas's mailer campaigns. All these in our effort to serve the most needed in our community.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project.

4.1 What was done to receive public input/participation? Please provide details.

Public input is received throughout our community in regards to our participation in events. Such activities involve the participation of the public. For instance:

Annual banquet with more than 50 volunteers,
5K Run more than 40 volunteers,
Christmas dinner and distribution of toys with more 70 volunteers.

After all these activities, we receives good feedback from people, which it lets know that we are doing a great job on serving our community.

Community involvement is what makes our city strong.!

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

Community coming together with only one purpose to serve the needs and serve them with dignity and respect. The Madera Rescue Missions great reputation and credibility is considered a great outcome.

4.3 List partnerships / collaborations with other agencies within the community.

Madera Rescue Mission collaborates with the following agencies:

Madera County Department of Social Services
Madera Police Department
Madera Correctional Department
CAMPC
Madera Behavioral Health
Doors of Hope
Rescue the Children
RH Community Builders
Camarena Health Mobile
West Care
Fresno/ Madera Continuum of Care
Housing of Authority
12/7/23, 1:01 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A519&prop=129 6/9 Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 300
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes

All funds are received by Ligia Pacheco accounting reporting to our Executive Director Jesse Chavez, and monthly review by Accounting Consultant Robynne Whetton, and annual return CPA-Savage and Company. MRM also uses QuickBooks for accounting. We use class tracking which allows us to monitor the income and expenses related to specific event and /or funding.

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed: 1
Salaries & Wages $8,800 $8,800
Benefits $0 $0
Taxes $0 $0
Subtotal Personnel $8,800 $0 $8,800
Non-Personnel
Project Expenses $0
Operating Expenses $0
Other $0
Other Lines needed: 4
Supplies & Materials $7,000 $7,000
Utilities $30,000 $30,000
Insurance $15,000 $15,000
Printing $2,000 $2,000
12/7/23, 1:01 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A519&prop=129 7/9 Subtotal NonPersonnel
$54,000 $0 $54,000
TOTAL $62,800 $0 $62,800
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/AgencyPhone Email Address
Mattie
Mendez
Executive
Director
CAPMCA
(559)675-
5749 [email protected]
Ryan
McWheter
Executive
Director
Madera Food
Bank
(559)975-
5315
[email protected]
Connie
Moreno
Peraza
Director
Behavioral
Health Services
(559)673-
3508
connie.moreno[email protected]
Section 8. Sponsoring Agency Management
Corporation directors:

What was the average number of Board members attending meetings last year? 7
Based on the bylaws, what is the minimum and maximum number of seats on the Board? 3Minimum 8Maximum
Please provide the following information:

Date of Incorporation: 01/05/1987
Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.

Number of Lines needed: 4
Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
FEMA 41 $33,500
Special Events/Banquet & 5K
Run
$40,000
12/7/23, 1:01 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A519&prop=129 8/9 Unrestricted Contributions $280,000
Miscellaneous $7,500
Total Other Funds $361,000
How often are financial records audited, and by whom?
N/A
List any judgments or pending lawsuits against the agency or program:

MRM does not have any judgments or lawsuits against our organization.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation and
Bylaws
MRM_Articles_of_Incorporation__Bylaws.pdf
Organization Chart MRM_Organization_Chart.pdf
Non-Profit Determination
Letters, IRS & State (501.3.c)
MRM_501.3C.pdf
Most Recent Financial
Statements
MRM_Most_Recent_Financial_Statements.pdf
Most Recent Audit & Findings,
if any
MRM is not required to have audit
financials.

Program Intake Policies MRM_Intake_Polices.pdf
Client Intake Form MRM_Intake_Form.pdf
Evaluation Document N/A
Board Certification
MRM_Board_of_Directors_23-24.docx
Board Roster See Financial Statements
Other -
Informational_Sheet_for_Tiny_Homes.pdf
Other - N/A
Submitted By: Ligia Pacheco
Date Signed 11/30/2023
12/7/23, 1:01 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A519&prop=129 9/9 Approved By: Liliana Camacho
Date Signed 12/07/2023
Initially submitted: Nov 30, 2023 - 12:21:50

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: Bennett House
II. APPLICANT: O.L.I.V.E. Charitable Organization
III. PROJECT DESCRIPTION:

Olive Charitable Organization is an anti-trafficking agency that was founded by law enforcement in 2015. We offer safe housing, case management and advocacy to victims of human sex trafficking locally. Our goal is to provide safety and assistance navigating through the different available resources to each client. Our services are 'client centered' in that we allow each client to choose their own recovery pathway. We do not offer a 'program' in our safe house, but rather provide the platform as a supportive service for recovery to be client centered. Our opinion is that nobody knows better what they need than each individual person, therefore, we facilitate safety and stability as clients progress in recovery that is their own. Tenants in our safe house are required to undergo random and regular drug and alcohol testing, progression in their services of choice, and random room inspections. We assist with maintaining all parole, probation, and court orders as well. We do not allow deviation from these orders by clientele at any time. The measurement we use for success differs from client to client as each person is different.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $40,000
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of persons that will receive an unduplicated service or benefit is: 24 VI. CDBG COMMITMENTS:

CDBG Award Year Award Amount Remaining Balance
2022/23 – The Bennet House
2023/24 – The Bennet House $15,700
VII. WERE PROGRAM ACCOMPLISHMENTS MET?
Yes No
VIII. WAS TIMLINESS MET?
Yes No
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
VII. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Service project as defined by CFR Section 570.201(e).

VIII. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Public Services
B. Consolidated Plan Conformance: Conforms
12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 1/10 Choose Font: 16
Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type Public Service
Legal Name of Organization: O.L.I.V.E. Charitable Organization Name of Project: The Bennett House
Street Address/Service Area of
Project:

Madera, CA 93637
City: Madera Zip: 93637
Amount Requested for this Project: $40,000
Amount of Leveraged Funds
Available for this Project:
$0
Mailing Address: Madera, CA 93637
City: Madera Zip: 93637
Person to Contact Regarding this
application:April Molina
Title:

Phone: 5597068455 Email: Madera, CA 93637
SAM Number: FTV9YW913T57 System for Award Management
(Formerly, CCR) Number
UEI Number: FTV9YW913T57 Federal EIN/TIN Number:

Organization Official that will execute the
agreement:April Molina
Title: Director
Phone: 5597068455
Email:
[email protected]
Type of Entity/Organizational Structure Non-Profit
Brief Project Description(50 Words Max):Olive Charitable Organization is an anti-trafficking agency that was founded by law enforcement in 2015.

We offer safe housing, case management and advocacy to victims of human sex trafficking locally. Our goal is to provide safety and assistance navigating through the different available resources to each client. Our services are 'client centered' in that we allow each client to choose their own recovery pathway. We do not offer a 'program' in our safe house, but rather provide the platform as a supportive service for recovery to be client centered. Our opinion is that nobody knows better what they need than each individual person, therefore, we facilitate safety and stability as clients progress in recovery that is their own. Tenants in our safe house are required to undergo random and regular drug and alcohol testing, progression in their services of choice, and random room inspections. We assist with maintaining all parole, probation and court orders as well. We 12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 2/10 do not allow deviation from these orders by clientele at any time. The measurement we use for success differs from client to client as each person is different.

Other activities we promote are education to the general public, any government or non-government agency and an outreach to educate purchasers of commercial sex on their part in sex trafficking/sexual exploitation. Awareness campaigns such as the 'Red Sand Project' also fall under events that we host. We know that education is key to ending trafficking.

Section 1 Project Information

1.1 Project Objective:

Suitable Living Environment

1.2 Project Outcome:

Availablility/Accessibility

1.3 Select the priority need this project targets.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits.
12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 3/10 (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
JulySeptember
Olive provides safe housing, case management and victim advocacy to survivors of human sex trafficking locally. Each individual that comes to our agency for assistance is coming out of the life of prostitution and has no viable source of income. We provide 100% of their basic needs until they reach a point that they can support themselves. This process can take up to 2 years. We see each person as an individual with individual needs. Our supportive services provide all the essentials such as, food, clothing, hygiene products, temporary safe housing (and all that entails i.e. electricity, water, heat/air conditioning etc.) as well as connection to services like, 12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 4/10 behavioral health or therapeutic services, life coaching, drug/alcohol rehabilitation, job placement assistance,
furthering education assistance, social services and permanent housing programs. We also assist each individual with CalVictims Funding applications. For our foreign national clients, we assist with T-visa applications, advocacy with immigration, proper identification, and any other support they may need. In our safe house we require random and regular drug and
alcohol screening, room inspections, and simple maintaining of the household.

Our first quarter milestone is to maintain the safe housing, case management and victim advocacy while each person
works on their own personal recovery. We measure success on a daily basis through relationships with our clients. As they struggle to overcome the trauma they've endured, we help them maintain their personal goals they've set for themselves.

As more victims of sex trafficking are identified through law enforcement or agencies like ours, we anticipate a higher volume of individuals who will need our assistance each year.

We anticipate a number of at least 6 unduplicated clients served in this quarter.

Quarter 2
October -
December
Our second quarter milestone will be similar to the first with some differences.

Safe housing, case management and victim advocacy are
always our priority for victims of human sex trafficking. This quarter will show us a better idea of what the next year will bring as far as the number of survivors that we can serve. We anticipate a higher volume of clients that require assistance as more and more victims of human sex trafficking are identified.

We anticipate a number of approximately 6 unduplicated
clients served in this quarter.

Quarter 3
January -
March
With January being National Human Trafficking Prevention and Awareness Month, our focus will be on community
outreach and awareness campaigns. Olive will be hosting multiple events such as 'Pledge 2 Stop Trafficking Day,' 'Technology, Teens & Trafficking Training,' and 'The Red Sand Project' locally. These three events will take place at different times and days throughout the month of January. These
outreach opportunities will enhance education to community 12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 5/10 members and will potentially bring awareness and
identification of new victims in our area.

Safe housing, case management and victim advocacy are
always our top priority for victims of human sex trafficking.

This quarter as we focus on all these as well as community outreach and awareness, will bring more community
awareness which in turn will cause more victims to be
identified. As we move forward in our efforts to assist these women, we plan to look for ways of expanding our current programming by seeking additional funding for additional case management and victim advocacy. We anticipate a number of at least 6 unduplicated clients served in this quarter.

Quarter 4
April -
June
With more agencies being available statewide, we anticipate a higher volume of victims that will be identified. Each year, more and more victims are being identified through law
enforcement, government agencies as well as non-government agencies.

Safe housing, case management and victim advocacy are
always our top priority for victims of human sex trafficking.

Our supportive services will continue in this quarter along with our spring fundraiser. We anticipate a number of 6 unduplicated clients served in this quarter.

Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

Olive hosts fundraisers throughout the year to gain donations and community support. We have been successful in receiving numerous donations. This amount fluctuates depending on economic circumstances within the community. 100% of the proceeds from these fundraisers go towards direct services for all our clientele.

We are a line item in the Community Corrections Partnership (CCP AB109) funding from Madera County law enforcement agencies for wages for one full time employee and one part time employee.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project.

Please see Priority Needs for the 2024/25 Action Plan (Attachment A) and 12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 6/10 eligible CDBG Census Tracts (Attachment B) map. Public Service recipients shall be a minimum of 51% or more designated as low- to moderate-income. Public Service recipients may be qualified as Presumed Benefit (homeless persons, persons with disabilities and seniors.

4.1 What was done to receive public input/participation? Please provide details.

We reached out to local agencies to gain support letters to submit along with this application.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

Many letter of support were received and are attached to this application.

4.3 List partnerships / collaborations with other agencies within the community.

We have partnerships with Madera Rescue Mission, Madera County Behavioral Health, Madera Police Department, Madera County Sheriff's Office, Madera County Probation, Madera County District Attorney's Office, Madera Rotary Club, Madera Soroptimist Club, Community Action Partnership Madera County, Breaking the Chains Fresno, Fresno New Connections Drug & Alcohol Rehab Center, Central Valley Justice Coalition, Pledge 2 Stop Trafficking Co-Op, Haven Women's Crisis Center Modesto, Nevada City Police Department, Poverello House Fresno, Madera County Social Services, and Madera Ministerial Association.

Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 24
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes

We keep hard copies of all CDBG transactions in a file for each fiscal year. 12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 7/10 We also have an excel spreadsheet system for budgeting and separating expenditures, and itemizing costs. Each month a detailed financial report is submitted to our board treasurer.

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed:

Benefits $0
Taxes $0
Subtotal Personnel $0 $0 $0
Non-Personnel
Project Expenses $0
Operating Expenses $0
Other $0
Other Lines needed: 7
Rent for Safe House in
Madera
$15,000 $15,000
Consulting $2,000 $2,000
Transportation $7,000 $7,000
EPIK Project $1,000 $1,000
Utilities for Safe House
in Madera
$5,000 $5,000
Direct Survivor Services $6,000 $6,000
Maintenance/Repairs
for Safe House in
Madera
$4,000 $4,000
Subtotal NonPersonnel
$40,000 $0 $40,000
TOTAL $40,000 $0 $40,000
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/AgencyPhoneEmail Address
Debra Rush CEO
Breaking the
Chains
559-
283-
0065
[email protected]
12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 8/10 Giachino
Chiaramonte
Chief of
Police
Madera Police
Department
559-
675-
4200
[email protected]
Chris
Childers
Chief
Probation
Officer
Madera County
Probation
559-
675-
7739
[email protected]
Section 8. Sponsoring Agency Management
Corporation directors:

What was the average number of Board members attending meetings last year? 7
Based on the bylaws, what is the minimum and maximum number of seats on the Board? 4Minimum 15Maximum
Please provide the following information:

Date of Incorporation: 03/09/2020
Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.

Number of Lines needed: 2
Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
Community Corrections
Partnership (CCP) wages for
Case Manager and Part time
Assistant
$100,000
Fundrasing/Donation Direct
Services for Survivors
$50,000
Total Other Funds $150,000
How often are financial records audited, and by whom?
Our financial records are audited by Ralph McKinnis CPA Madera annually. 12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 9/10 List any judgments or pending lawsuits against the agency or program:

There are none.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation and
Bylaws
OLIVE_ByLaws_1_4.pdf
Organization Chart
Organization_Chart.pdf
Non-Profit Determination
Letters, IRS & State (501.3.c)
IRS_Determination_Letter.pdf
Most Recent Financial
Statements
Profit_and_Loss_Statements.pdf
Most Recent Audit & Findings,
if any
No audits available
Program Intake Policies
Intake_Policy.pdf
Client Intake Form ASSESSMENT_FORM_15.pdf
Evaluation Document Not available
Board Certification
Board_Roster.pdf
Board Roster
Documentation_for_additional_funds.pdf
Other - Community Support
Letters
Agency_Support_Letters.pdf
Other -
Submitted By: April Molina
Date Signed 11/29/2023
Approved By: Liliana Camacho
Date Signed 12/07/2023
12/7/23, 2:14 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A512&prop=125 10/10 Initially submitted: Nov 29, 2023 - 13:28:44

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: CDBG Housing Stabilization Cont.

II. APPLICANT: Community Action Partnership Madera County III. PROJECT DESCRIPTION:

The number of people experiencing homelessness in Madera County continues to be an issue and has become a crisis. Community Action Partnership of Madera County, Inc. (CAPMC) is applying for CDBG funding to continue providing assistance such as outreach services, emergency housing and deposit and rental assistance to individuals and families that find themselves homeless or at-risk of becoming homeless.

For those individuals and families found during outreach efforts that find themselves homeless, CAPMC will assist with providing temporary emergency housing.

Because some homeless individuals have emotional support animals, funding will also be used to pay for pet fees charged by the motels.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $57,300
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of persons that will receive unduplicated service or benefit is: 14 VI. CDBG ACTIVE COMMITMENTS:

CDBG Award Year Award Type Award Amount Remaining
Balance
2023/24 – Housing
Stabilization
Public
Service
$10,000 $10,000
VII. WERE PROGRAM ACCOMPLISHMENTS MET? (For All Outstanding Awards) Yes No In Progress N/A
VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
X. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Service project as defined by CFR Section 570.201(e).

B. This activity meets the Federal objective of benefiting low- and moderateincome persons as limited clientele activity under Section 570.208(a)(2) because the program will serve the homeless / at risk community.

XI. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Housing Conditions
B. Consolidated Plan Conformance: Conforms
12/5/23, 9:14 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024.pl?prop=110&rpt=C518 1/4 City of Madera Grants Department
Marcela Zuniga Grants Administrator
205 West 4th Street
Madera, CA 93637
Phone: 559-661-3692
Email: [email protected]
Import All data from your previous year Application Note: this will replace all information in your current application. After importing review data to ensure correspondence.

Madera - Application for Funding for FY 2024-25
Madera
Status: Choose:

Comments: (Viewable by Staff only)
Click Here to see comments from:

Click Here to see the NOFA for FY 2024/25.

Exhibit A – Project/Program Summary
Application Type Housing
Legal Name of Organization: Community Action Partnership of Madera County I Name of Project: CDBG Housing Stabilization Cont.

Street Address/Service Area of Project: 1225 Gill Avenue City: Madera Zip: 93637
Amount Requested for this Project: $57,300
Amount of Leveraged Funds Available for this Project: $0 Mailing Address: 1225 Gill Avenue
City: Madera Zip: 93637
Person to Contact Regarding this Application: Mattie Mendez Title: Executive Director Phone: 559-675-5749 Email: [email protected]
SAM Number: V9D5YUNVFNA System for Award Management (Formerly, CCR) Number (Get a SAM #) UEI Number: V9D5YUNVFNA (Get a UEI #) Federal EIN/TIN #: 94-1612823 Organization Official that will execute the agreement: Mattie Mendez Title: Executive Director Phone: 559-675-5749 Email: [email protected]
Type of Entity/Organizational Structure Non-Profit
Brief Project Description(150 Min 250 Max Words):

For those individuals and families found during outreach efforts that find themselves homeless, CAPMC will assist with providing temporary emergency housing. Because some homeless individuals have emotional support animals, funding will also be used to pay for pet fees charged by the motels.

For those individuals and families that are in need of assistance to keep their housing, for example, have fallen behind on rent or are in need of assistance with a deposit in order to move into housing, CAPMC will assist with prevention and diversion, assisting with the amount to help get them caught up with rent or moved in.

This funding will also be utilized to assist those that are hard to place due to a variety of circumstances such as domestic violence cases.

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Section 1 Project Information

1.1 Project Objective:

Suitable Living Environment
Decent Housing
Economic Opportunity

1.2 Project Outcome:

Availability/Accessibility
Sustainability
Affordability
Administrative

1.3 Select the priority need this project targets.

Priority Needs for the 2023/2024 Action Plan
Top Need Areas Target Areas
Housing
Conditions
Increased supply of affordable rental housing, housing for low-income families, seniors and people living with disabilities.

Public Services
Services that assist abused, abandoned or neglected children. Mental health services and facilities. Senior services.
12/5/23, 9:14 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024.pl?prop=110&rpt=C518 2/4 Economic
Development
Financial assistance for low-income individuals to create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do not currently exist. Improved maintenance and accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits.
(1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR (2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required (v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI) (4) Job Creation: at least 51% if jobs created/retained for LMI persons Save and Continue
Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes No If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
July-September
Staff will conduct outreach efforts to identify those individuals and families in need of emergency housing and/or prevention and diversion services such as deposit and/or rental assistance.

Quarter 2
October - December
Outreach efforts will continue and those identified and qualified to receive the emergency housing services will be placed in a hotel temporarily providing the case worker time to assist in finding housing for the identified individual or family. For those identified needing deposit and rent will be assisted with a check sent out to the landlord.

Quarter 3
January - March
Outreach efforts will continue and those identified and qualified to receive the emergency housing services will be placed in a hotel temporarily providing the case worker time to assist in finding housing for the identified individual or family. for those identified needing deposit and rent will be assisted with a check sent out to the landlord.

Quarter 4
April - June
CAPMC expects to have spent all funding by this quarter and submit any reports necessary in order to close-out the contract with the City of Madera.

Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

CAPMC has been awarded HHAP funding that assists with outreach and emergency housing.

Save and Continue
Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project. Please see Priority Needs for the 2024/25 Action Plan (Attachment A) and eligible CDBG Census Tracts (Attachment B) map. Public Service recipients shall be a minimum of 51% or more designated as low- to moderate-income. Public Service recipients may be qualified as Presumed Benefit (homeless persons, persons with disabilities and seniors.

4.1 What was done to receive public input/participation? Please provide details.

CAPMC recently submitted its Community Needs Assessment. The information gathered, in order to put together the needs assessment, was compiled of focus groups, surveys and community meetings. The assessment provides a list of the top five priorities to be addressed throughout the year.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

The outcomes of focus groups, surveys and community meetings placed the following priorities as the top five priorities needing to be addressed: affordable housing, access to health care, Employment, access to nutritious food and homeless services.

In regard to the previous Point in Time Count conducted, the total number of homeless individuals surveyed was 541. The breakdown can be found below: Madera City - 205 (unsheltered) and 336 (unsheltered) for a total of 541 Madera County - 140 (unsheltered) and 0 (sheltered) for a total of 140

4.3 List partnerships / collaborations with other agencies within the community. 12/5/23, 9:14 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024.pl?prop=110&rpt=C518 3/4 CAPMC collaborates with the majority of local agencies within Madera County to help reduce the effects of poverty and homelessness that has become a major crisis today. the agencies that CAPMC works with are Department of Behavioral Health Services, Department of Social Services, Madera County Sheriff's Office, City of Madera Police Department, Madera County Workforce Assistance Center, Madera Food Bank, Hope House, Madera Rescue Mission various faith-based organizations City of Madera and County of Madera.

Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 14 Save and Continue
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes No

6.2 Does the organization have the capacity to separately track/report all CDBG funded expenditures and activities? Yes No If yes, briefly describe the organization’s record keeping, tracking, and reporting system.

During the program year and while funding is available all client files are kept in a drawer in the desk of the staff that is assigned to work the program. At the end of each day, staff lock their office doors. Once the funding has been spent and all reporting has been submitted for the contract, all files and documentation is then archived in the agency's cold case room for seven years, after the seven-year period, all is then shredded on-site.

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Project Total
Personnel Lines needed: 1
Salaries & Wages $1,478 $1,478
Benefits $331 $331
Taxes $124 $124
Subtotal Personnel $1,933 $0 $1,933
Non-Personnel
Project Expenses $0
Operating Expenses $276 $276
Other $0
Other Lines needed: 3
Direct Benefits - Homeless Preve $32,000 $32,000
Direct Benefits - Emergency Hous $18,312 $18,312
Indirect Cost $4,779 $4,779
Subtotal Non-Personnel $55,367 $0 $55,367
TOTAL $57,300 $0 $57,300
Save and Continue
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/Agency Phone Email Address
Connie Morena-Peraza Director Madera County Behavioral 559-673-3508 connie.moreno.peraza@ma Ryan McWherther Director Madera County Food bank 559-975-3515 mcwherther.maderafoodban Deborah Martinez Director Madera County Department 559-675-2300 deborah.martinez@madera Section 8. Sponsoring Agency Management
Corporation directors:

How often does the Board meet? Monthly
What was the average number of Board members attending meetings last year? 12 Based on the bylaws, what is the minimum and maximum number of seats on the Board? 8 Minimum 15 Maximum Please provide the following information:

Date of Incorporation:

Section 9. Financial
If additional funds are received, please describe the source, the amount and upload supporting documentation.

Number of Lines needed: 0
Please list all additionl sources of funds for this project Source of Funds Expected Funds
Total Other Funds $0
How often are financial records audited, and by whom?
Yearly, Brown Armstrong, CPA's
List any judgments or pending lawsuits against the agency or program:
12/5/23, 9:14 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024.pl?prop=110&rpt=C518 4/4 None
Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment Link or Explanation for Missing Attachments
Articles of Incorporation and Bylaws 1.0_Articles_of_Incorporation_Status_2023.png Organization Chart 2.0_CAPMC_Admin_Org_Chart_2022.pdf
Non-Profit Determination Letters, IRS & State (501.3.c) 3.0_CAPMC_501c3.pdf Most Recent Financial Statements CAPMC_Financial_Statements_-_Year_Ended_2022-06-30_Protected.pdf Most Recent Audit & Findings, if any 6.0_AUDIT__FINDINGS.pdf Program Intake Policies ES_Guidelines.pdf
Client Intake Form
Board Certification
Board Roster including the names, addresses, occupations and number of years served on the Board
2023_BOD_ROSTER_CONTACT__CL_-_CURRENT.pdf
Documentation for Additional Funds
Other - Project Timeline CDBG_Housing__Project_Timeline.pdf Other - Budget CDBG-_Housing_Stabilization_2024-2025.xlsx Click here to go to the Upload Documents page (Your application will be saved) Application Submitted by: Ana Ibañez Date: 11/21/2023
Save As Draft
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a reason in the box below
Reviewed and accepted by City of Madera:

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Initially submitted: Nov 16, 2023 - 15:25:30
Returned to Draft 11-21-2023 by Madera
Reason: Application submitted inadvertently.

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: In Home Childcare Pilot
II. APPLICANT: Madera County Workforce Investment Corporation III. PROJECT DESCRIPTION:

Madera County Workforce Investment Corporation is proposing a pilot program offering scholarships to support training for home-based childcare entrepreneurs through Nurture, a 501(c)3 and Community Development Financial Institution with deep expertise in equitably delivering innovative tech-forward services to those farthest from opportunity. This on-line training is self-paced with built-in group support and one-on-one proactive coaching. Participants will receive a laptop to utilize for training and implementation of their business needs and growth.

Participants may also utilize the Workforce Assistance Center as a location to access training and seek additional learning support. Successful completion of this 12-week program will result in a CA State license to become an in-home day care provider with the opportunity to access start-up capital upon completion. The program will target City of Madera residents who are low-income, and who also have additional barriers that may deem them ineligible for other state or federal training and employment funding. Additional barriers may include but are not limited to not registered for selective service, do not have a high school diploma/GED, limited English proficient, and/or undocumented. Scholarships would ensure that disconnected individuals as those above are provided equitable access to the broader workforce system through training, entrepreneurship opportunities, and wrap around support services.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $66,500
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of persons that will receive an unduplicated service or benefit is: 10 VI. CDBG ACTIVE COMMITMENTS:

None.

VII. WERE PROGRAM ACCOMPLISHMENTS MET?
Yes No In Progress N/A
VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
VI. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Service project as defined by CFR Section 570.201(e).

B. This activity meets the Federal objective of benefiting low- and moderate-income persons as limited clientele activity under Section 570.208(a)(2) because the program will serve the homeless.

VII. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Public Services
B. Consolidated Plan Conformance: Conforms
12/7/23, 2:50 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A534&prop=133 1/8 Choose Font: 16
Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type Public Service
Legal Name of Organization:

Madera County Workforce
Investment Corporation
Name of Project: In-Home Child Care PIlot
Street Address/Service Area of
Project:
2037 W. Cleveland Avenue
City: Madera Zip: 93637
Amount Requested for this Project: $66,500
Amount of Leveraged Funds
Available for this Project:
$40,095
Mailing Address: PO Box 1205
City: Madera Zip: 93639
Person to Contact Regarding this
application:Maiknue Vang
Title: Executive Director
Phone: 559-662-4503
Email:
[email protected]
SAM Number: 133616453 DUNS System for Award Management
(Formerly, CCR) Number
UEI Number: ULMEKFDBJ1K5
Federal EIN/TIN Number: 45-
5243422
Organization Official that will execute the
agreement:Maiknue Vang
Title: Executive Director
Phone: 559-662-4503
Email:
[email protected]
Type of Entity/Organizational Structure Non-Profit
Brief Project Description(50 Words Max):Madera County Workforce Investment Corporation is proposing a pilot program offering scholarships to support training for home-based childcare entrepreneurs through Nurture, a 501(c)3 and Community Development Financial Institution with deep expertise in equitably delivering innovative tech-forward services to those farthest from opportunity. This on-line training is selfpaced with built-in group support and one-on-one proactive coaching.

Participants will receive a laptop to utilize for training and implementation of their business needs and growth. Participants may also utilize the Workforce Assistance Center as a location to access training and seek additional learning support. Successful completion of this 12 week 12/7/23, 2:50 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A534&prop=133 2/8 program will result in a CA State license to become an in-home day care provider with the opportunity to access start-up capitol upon completion.

The program will target City of Madera residents who are low-income, and who also have additional barriers that may deem them ineligible for other state or federal training and employment funding. Additional barriers may include, but are not limited to: not registered for selective service, do not have a high school diploma/GED, limited English proficient, and/or undocumented. Scholarships would ensure that disconnected individuals as those above are provided equitable access to the broader workforce system through training, entrepreneurship opportunities, and wrap around support services.

Section 1 Project Information

1.1 Project Objective:

Econonmic Opportunity

1.2 Project Outcome:

Availablility/Accessibility

1.3 Select the priority need this project targets.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits.
12/7/23, 2:50 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A534&prop=133 3/8 (1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
(b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
July-September
Establish training vendor agreement with Nurture.

Generate marketing materials and conduct outreach.

Quarter 2
October -
December
Refer and provide scholarships for 5 individuals. Assist with wrap around support services, as needed.

Quarter 3
January -
March
Refer and provide scholarships for 5 individuals. Assist with wrap around support services, as needed.

Quarter 4
April - June
Connect participants to start up capitol and additional wrap around services.
12/7/23, 2:50 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A534&prop=133 4/8 Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

Additional financial resources that will assist with personnel and overhead operating costs will include Workforce Innovation & Opportunity Act (WIOA). Other community resources, based on eligibility of the individual served, may include Cal WORKS, Central Valley Opportunity Center (CVOC), and/or Educational Leadership Foundation (ELF) funds.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project.

4.1 What was done to receive public input/participation? Please provide details.

Our 4 year Local Plan and Modification Process included community forums targeted to low income, public assistance, re-entry, and ELLs.

Input from these forums were included in the local plan, which also had a public comment period and was available for review and comment. The public also have an opportunity to provide feedback and input through a satisfaction survey at any time during their participation with programs at the Workforce Assistance Center; during intake, in the Center resource room, and at community events, parent forums, resource fairs, job fairs, and business workshops. In addition, monthly meetings of the MCWIC Board and every other month meetings of the Workforce Development Board include public comment opportunities.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

We have learned through our combined efforts above that our most disconnected and underserved communities, who often have the lowest education attainment and English language proficiency to advance in the workforce system, have expressed interest in entrepreneurship opportunities such as home-based child care where educational barriers are low, yet enable them the flexibility to work and generate financial stability for their families. Labor market data suggests a shortage among 12/7/23, 2:50 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A534&prop=133 5/8 available licensed child care providers in Madera, and this project would support the development of a pipeline to meet this need.

4.3 List partnerships / collaborations with other agencies within the community.

MCWIC has a large network of strong partnerships in the community that understand the multiple challenges of working with a diverse population.

These partnerships allow us to facilitate referrals and/or leverage resources and services to support access to education, training, and employment as well as wrap around supportive service assistance. We will strengthen our partnership with CAPMC and their child care programs to coordinate resources and referrals. We will also utilize existing partnerships with SBDC, SBA, adult schools, community colleges, community based organizations, libraries, human service programs, and immigration programs to better align services and resources. Additionally, we will continue to facilitate access to critical services, including, but not limited to CalWORKs, housing, financial literacy, and behavioral health, as needed.

Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 10
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes

MCWIC has extensive experience managing local, state, and federal grants and maintaining records and tracking participant activities and expenditures for progress reports and updates. Staff will utilize the State's CalJOBs data system and/or internal databases to monitor participants' measurable skill gains, training completion, license attainment, and any other wrap around services achieved to equip them with the educational 12/7/23, 2:50 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A534&prop=133 6/8 levels and technical skills necessary to start up their own in-home child care business for financial security and economic mobility.

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed: 2
Career Specialist .20
FTE
$8,424 $8,424
Allocated
Administrative, based
on DTC
$6,071 $6,071
Benefits $2,818 $2,818
Taxes $1,341 $1,341
Subtotal Personnel $0 $18,654 $18,654
Non-Personnel
Project Expenses $0
Operating Expenses $21,441 $21,441
Other $0
Other Lines needed: 4
Direct Client Training $50,000 $50,000
Direct Client
Laptop/Software
$10,000 $10,000
Direct Client
Supportive Services
$5,000 $5,000
Marketing Material $1,500 $1,500
Subtotal NonPersonnel
$66,500 $21,441 $87,941
TOTAL $66,500 $40,095 $106,595
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/AgencyPhoneEmail Address
Debi
Bray
President/CEO Madera Chamber
of Commerce
559-
673-
3563
[email protected]
Brett
Frazier
Assessor Madera County 559-
675-
[email protected]
12/7/23, 2:50 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A534&prop=133 7/8 7700
Jorge
DeNava
Executive
Director
Central Valley
Opportunity
Center
209-
357-
0062
[email protected]
Section 8. Sponsoring Agency Management
Corporation directors:

What was the average number of Board members attending meetings last year? Five
Based on the bylaws, what is the minimum and maximum number of seats on the Board? 5Minimum 8Maximum
Please provide the following information:

Date of Incorporation: 05/09/2013
Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.

Number of Lines needed: 1
Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
WIOA $40,095
Total Other Funds $40,095
How often are financial records audited, and by whom?
Required by Uniform Guidance 2 CFR Part 200, annual Single Audit is performed by an outside auditing agency annually. Auditor: Price Page & Company – audit reports may be requested and are also available online at https://www.maderaworkforce.org
List any judgments or pending lawsuits against the agency or program:

None
12/7/23, 2:50 PM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A534&prop=133 8/8 Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation
and Bylaws
Bylaws_MCWIC_-_revised_2018.1.25.pdf
Secretary_of_State_Articles_of_Inc_-
_MCWIC_Stamped_121611.PDF
Organization Chart
Org_Chart_2023.11.29_MCWIC.pdf
Non-Profit Determination
Letters, IRS & State (501.3.c)
IRS_501c3_Tax_Exempt_Status_Letter.pdf
FTB_Tax_Exempt_Acknowledgement_Letter_MCWIC.pdf
Most Recent Financial
Statements
MCWIC_Audited_Financials_FY_2021-2022.pdf
Most Recent Audit &
Findings, if any
MCWIC_Audited_Financials_FY_2021-2022.pdf
Program Intake Policies WIOA_Title_I_Eligibility_Tech_Assist_Guide_wsdd-249.pdf Basic_Skills_Requirement_Policy_2016.12.15.pdf
Client Intake Form Initial_Interview_Questionnaire_Rev_Nov_2021.docx Evaluation Document Per Ms. Zuniga, certification not required.

Board Certification
Member_Roster_-_MCWIC_2023.10.16.pdf
Board Roster WIOA funding allocation provided by State
of CA EDD and is issued annually for fiscal
year starting July 1.

Other -
Other -
Submitted By: Maiknue Vang
Date Signed 11/30/2023
Approved By: Liliana Camacho
Date Signed 12/07/2023
Initially submitted: Nov 30, 2023 - 14:41:04

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: Madera Parks Senior Nutrition and Recreation Program II. APPLICANT: Madera Parks and Community Services
III. PROJECT DESCRIPTION:

For more than 40 years, The City of Madera Parks & Community Services Department has offered a wide range of programs and services to enhance the quality of life of the senior citizens aged 60 and over living in Madera. The Frank Bergon Senior Center and The Pan-American Community Center provide a wide range of services and programs to the community. These include educational opportunities, health and wellness classes, volunteer opportunities, social events, nutrition education and meals, games, arts, and crafts, one-day trips and excursions, as well as access to a library and computer lab.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $80,000
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of individuals that will receive an unduplicated service or benefit is: 1,200 VI. CDBG ACTIVE COMMITMENTS:

CDBG Award Year Award Type Award Amount Remaining
Balance
2021/22 – Seniors
Nutrition & Rec
Public
Service
$32,500 $16,943.10
2022/23 – Seniors
Nutrition & Rec
Public
Service
$21,401.50 $21,401.50
2023/24 – Seniors
Nutrition & Rec
Public
Service
$26,032 $26,032
VII. WERE PROGRAM ACCOMPLISHMENTS MET? (For All Outstanding Awards) Yes No In Progress N/A
CDBG Award Year Program Accomplishment Status
2021/22 – Seniors
Nutrition & Rec
Due to COVID closures spending was delayed,
subrecipient is currently spending.
2022/23 – Seniors
Nutrition & Rec
Due to COVID closures spending was delayed,
subrecipient is currently spending.
2023/24 – Seniors
Nutrition & Rec
Subrecipient is currently spending down the reward.

VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
X. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Service project as defined by CFR Section 570.201(e).

B. This activity meets the Federal objective of benefiting low- and moderate-income persons as a limited clientele activity under Section 570.208(a)(2) because the program will serve elderly persons.

XI. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Public Services
B. Consolidated Plan Conformance: Conforms
12/5/23, 10:50 AM City Data Services - Madera
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Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type Public Service
Legal Name of Organization:

Madera Parks & Community
Services Dept.

Name of Project: Madera Seniors Nutrition & Recreation Programs Street Address/Service Area of
Project:
701 E. 5th Street
City: Madera Zip: 93638
Amount Requested for this Project: $80,000
Amount of Leveraged Funds
Available for this Project:
$0
Mailing Address: 701 E. 5th Street
City: Madera Zip: 93638
Person to Contact Regarding this
application:Olga Olivia Garcia
Title: Rec/Community Program
Coordinator
Phone: (559) 661-5495 Email: [email protected]
SAM Number: System for Award Management (Formerly, CCR) Number UEI Number:

Federal EIN/TIN Number: 94-
6000365
Organization Official that will execute the
agreement:Joseph Hebert
Title: Parks & Community
Services Director
Phone: (559) 661-5491 Email: 701 E 5th St
Type of Entity/Organizational Structure City Department/Public Agency Brief Project Description(50 Words Max):For more than 40 years, The City of Madera Parks & Community Services Department has offered a wide range of programs and services to enhance the quality of life of the senior citizens aged 60 and over living in Madera. The Frank Bergon Senior Center and The Pan-American Community Center provide a wide range of services and programs to the community. These include educational opportunities, health and wellness classes, volunteer opportunities, social events, nutrition education and meals, games, arts and crafts, one-day trips and excursions, as well as access to a library and computer lab.

Section 1 Project Information

1.1 Project Objective:

Suitable Living Environment
12/5/23, 10:50 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A536&prop=22 2/8

1.2 Project Outcome:

1.3 Select the priority need this project targets.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits.
(1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
12/5/23, 10:50 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A536&prop=22 3/8 (b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
JulySeptember

1. Senior Meal Program: Implantation of a meal program at Frank Bergon Senior Center and the Pan-Am Community
Center. to provide nutritious and balanced meals.

2. Exercise/Wellness Classes will provide opportunities to enhance good health benefits in a safe and fun environment.

3. Leisure/Educational Day Trip: The excursions will provide the participant with the opportunity to socialize, exercise through walking, education of new location/city, shop and enjoyment to promote a better quality of life
*Leisure/Educational Trip
Quarter 2
October -
December

1.Technology Classes: Provide IT classes for participants on surfing the World Wide Web, social media and basic
computer skills. This opportunity will help participants in the winter month to stay connected to outside sources, friends and family.

2. Partner with the Madera Food Bank and other food
distribution agencies to conduct monthly food distribution at each senior center, as well as home brown bags for those seniors homebound during the winter months.

3. Leisure/Educational Day Trip (see description QT1)
Quarter 3
January -
March

1. Create Lifelong Educational Classes (English Second
language, Job Fair, Financial management, Fine Art,
Fitness/Wellness evaluations, exercise and weight
management (TOPS & WW) to support the benefits of lifelong learning and socialization.

2. Leisure/Educational Day Trip (see description QT1)
12/5/23, 10:50 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A536&prop=22 4/8 Quarter 4
April - June

1.Senior Health & Wellness Fair (40+ vendors, agencies, presentations, etc.) This event will cover all area of aging in one location.

2.Leisure/Educational Trip (see description QT1)
Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

The Parks & Community Services Department actively seeks and responds to grant funding opportunity. At this time, the PCS Department is not aware of additional funding opportunities or financial resources available that would be able to support the project needs.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project.

4.1 What was done to receive public input/participation? Please provide details.

The City of Madera surveys both Frank Bergon Senior Center and the PanAm Community Center participants annually to attain feedback from participants. Survey results data are reviewed and program planning is implemented to meet the needs of participants as a direct result of feedback data. Staff is planning to attend online CPRS aging section meetings, trainings and conferences to network with surrounding cities and state aging partners.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions.

The outcomes have been majorly positive on calendared events, programs, activities and services. Moving forward with providing a meal program and each senior center.

4.3 List partnerships / collaborations with other agencies within the community.

1. SER-SCEP Senior Jobs for Progress

2. Madera County Department of Public Health

3. Madera County Food Bank

4. Madera Police Department

5. Community Action Partnership of Madera County (CAPMC)

6. Camarena Health/Wellness Programs
12/5/23, 10:50 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A536&prop=22 5/8

7. Madera County Library

8. Fresno Madera Area Agency on Aging
Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 1200
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes

The City's Finance Department works closely with both the City's Grants Department and the City's Parks & Community Services Department to ensure appropriate record keeping, tracking, and reporting systems are in place to capture the expenses and reimbursement of funds and that they are allocated to the correct budget and account.

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed: 5
Administrative Cost $0 $0
Staff Salaries $0 $0
Consultation Services $2,000 $2,000
$0
$0
Benefits $0 $0
Taxes $0
Subtotal Personnel $2,000 $0 $2,000
Non-Personnel
Project Expenses $0
Operating Expenses $0 $0
Other $1,000 $1,000
12/5/23, 10:50 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A536&prop=22 6/8 Other Lines needed: 5
Senior Nutrition/Meals $50,000 $50,000
Program Supplies $18,500 $18,500
Transportation/Travel $6,000 $6,000
Training/Inservice $2,500 $2,500
$0
Subtotal NonPersonnel
$78,000 $0 $78,000
TOTAL $80,000 $0 $80,000
Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/AgencyPhoneEmail Address
Peggy
Mendibles
Compliance
HR

SER-SCSEP
(559)
452-
0881
[email protected]
Andrea
Fillebrown
Community
Health
Educator
Madera County
Department of
Public Health
(559)
675-
7893
[email protected]
Ryan
McWherter
Executive
Director
Madera Food
Bank
(559)
674-
1482
[email protected]
Section 8. Sponsoring Agency Management
Corporation directors:

What was the average number of Board members attending meetings last year?
Based on the bylaws, what is the minimum and maximum number of seats on the Board? Minimum Maximum
Please provide the following information:

Date of Incorporation:

Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.
12/5/23, 10:50 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A536&prop=22 7/8 Number of Lines needed:

Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
Total Other Funds $0
How often are financial records audited, and by whom?
The City of Madera contracts an outside agency for fiscal auditing.

List any judgments or pending lawsuits against the agency or program:
no
Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation and
Bylaws
City_Council_-_Municipal_Code.pdf
Organization Chart
2023_Org_Chart.pdf
Non-Profit Determination Letters,
IRS & State (501.3.c)
n/a
Most Recent Financial Statements
22-23-Adopted-Madera-Annual-OperatingBudget_FINAL.pdf
23-24-Madera-Annual-Adopted-Budget.pdf
Most Recent Audit & Findings, if
any
FY-2022-Annual-Comprehensive-Financial-Report.pdf
Program Intake Policies n/a
Client Intake Form n/a
Evaluation Document n/a
Board Certification
City_Council_Roster.pdf
Board Roster
Other -
Other -
12/5/23, 10:50 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A536&prop=22 8/8 Submitted By: Joseph Hebert
Date Signed 11/30/2023
Approved By: Liliana Camacho
Date Signed 12/05/2023
Approval Modified By Liliana Camacho
Date Signed 05/02/2023
Initially submitted: May 26, 2022 - 12:50:12
Returned to Draft 06-17-2022 by Madera
Reason: Please submit a revised budget.

Capital Projects/
Public
Improvements

COMMUNITY DEVELOPMENT BLOCK GRANT

COMMITTEE PROJECT BRIEFING REPORT
FOR THE 2024-2025 FISCAL YEAR
I. PROJECT NAME: City of Madera Public Facility Parking Lots Project II. APPLICANT: Madera Engineering Department
III. PROJECT DESCRIPTION:

Parking Lot rehabilitation at various community center and park facilities, which will involve repairing and improving the existing parking lot surfaces. It will also include filling potholes, crack filling, and applying a new layer of sealant. The goal of this project is to restore functionality and appearance.

IV. FUNDING PROPOSAL:

A. CDBG Funds Requested: $650,500
B. Projected Completion Date: June 2025
V. OUTCOME MEASUREMENTS:

Total number of individuals that will receive an unduplicated service or benefit is: 68,000 VI. CDBG COMMITMENTS:

CDBG Award Year Award Type Award Amount Remaining
Balance
2022/23 – Front Desk
Counter
Capital/Project
Improvement
$25,000 $25,000
2023/2024 – Clinton Street
sewer & Water
improvements
Capital/Project
Improvement
$614,500 $614,500
VI. WERE PROGRAM ACCOMPLISHMENTS MET? (For All Outstanding Awards) CDBG Award Year Program Accomplishment Status
2022/23 – Front Desk
Counter
RFP will be released January 1, 2024.
2023/2024 – Clinton Street
sewer & Water improvements
Project is currently on track.

VIII. WAS TIMELINESS MET?
Yes No In Progress N/A
IX. REPORTING COMPLIANCE
Yes No In Progress N/A
X. CONFORMANCE WITH FEDERAL FUNDING REQUIREMENTS:

A. The proposed project is eligible for CDBG funding as a Public Improvement project as defined by CFR Section 570.201(c).

B. This activity meets the Federal objective of benefiting low- and moderate-income persons as an area benefit activity under Section 570.208(a)(1)(i) because the residents meet the low-and moderate-income threshold for eligibility.

XI. CONFORMANCE TO CITY PLANS AND POLICIES:

A. City Priority Need Addressed: Public Improvements
B. Consolidated Plan Conformance: Conforms
12/6/23, 10:29 AM City Data Services - Madera
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Madera - Application for Funding for 2024/2025
Exhibit A – Project/Program Summary
Application Type
Legal Name of Organization:

City of Madera Engineering
Department
Name of Project: City of Madera Public Facility Parking Lots Project Street Address/Service Area of
Project:
428 E Yosemite Ave
City: Madera Zip: 93638
Amount Requested for this Project: $650,000
Amount of Leveraged Funds
Available for this Project:
$0
Mailing Address: 428 E Yosemite Ave
City: Madera Zip: 93638
Person to Contact Regarding this
application:Nicole Say
Title: Administrative Analyst
Phone: 5596613688 Email: [email protected]
SAM Number: HGAUD831PLK1 System for Award Management
(Formerly, CCR) Number
UEI Number: HGAUD831PLK1 Federal EIN/TIN Number:

Organization Official that will execute the
agreement:Marcela Zuniga
Title: Grants Manager
Phone: 5596615458 Email: [email protected]
Type of Entity/Organizational Structure City Department/Public Agency Brief Project Description(50 Words Max):Parking Lot rehabilitation at various community center and park facilities, which will involve repairing and improving the existing the parking lot surfaces. It will also include filling potholes, crack filling, and applying a new layer of sealant. The goal of this project is to restore the functionality and appearance.

Section 1 Project Information

1.1 Project Objective:

Suitable Living Environment

1.2 Project Outcome:
12/6/23, 10:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A529&prop=104 2/6 Availablility/Accessibility

1.3 Select the priority need this project targets.

Public Services
Services that assist abused, abandoned or neglected
children. Mental health services and facilities. Senior services.

Economic
Development
Financial assistance for low-income individuals to
create or expand a business. Programs to assist with job skills development and job placement.

Public
Improvements
Additional, accessible sidewalks where sidewalks do
not currently exist. Improved maintenance and
accessibility of existing sidewalks.

1.4 CDBG Criteria: Which CDBG Low Moderate Income (LMI) National Objective below does the proposed project meet? See (Attachment A) for Income Limits.
(1) Area benefit: At least 51% of residents within the targeted activity area are low to moderate income (LMI). OR
(2) Limited Clientele (select from options below) OR
(a) Project will exclusively benefit the following special needs populations(s) – select all that apply:
(i) Abused children
ii) Elderly Persons 62 years or older
(iii) Battered Spouses
(iv) Severely disabled adults (not children) – documentation required
(v) Illiterate adults
Persons living with HIV/AIDS
Migrant Farm Workers
Homeless Persons
(b) At least 51% of clientele served will be documented as LM (c) Will exclusively serve 100% LMI clients
(3) Housing (select subpart below) OR
(a) Single family (must be 100% LMI)
12/6/23, 10:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A529&prop=104 3/6 (b) Multi-unit (if two units, one must be LMI; if three or more units, at least 51% of units must be LMI)
(4) Job Creation: at least 51% if jobs created/retained for LMI persons Section 2. Project Timeline

2.1 Will the proposed project funding be fully expended by June 30, 2025? Yes
If no, please explain.

2.2 Please provide anticipated project/activity schedule by identifying major milestones in each quarter period.

Quarter Description of Anticipated Milestones
Quarter 1
July-September
Design - $25,000
Quarter 2
October - December
Design - $25,000
Quarter 3
January - March
Construction - $300,000
Quarter 4
April - June
Construction - $300,000
Section 3. Ability to Locate other Funds

3.1 What financial resources, other than City are available for this project? Explain.

This project is proposed to be fully funded by CDBG funds.

Section 4. Public Input Received/Citizen Participation
Proposals should include evidence of citizen support for the project.

4.1 What was done to receive public input/participation? Please provide details.

Sites were selected on the basis of state of deterioration, complaints from the public, and prospective use by the public.

4.2 What were the outcomes? Include documentation of support for the proposal such as meeting minutes, letters and petitions. 12/6/23, 10:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A529&prop=104 4/6 N/A

4.3 List partnerships / collaborations with other agencies within the community.

Many community organizations use these facilities on a daily basis serving the City's youth, seniors, and everyone in between .

Section 5. Client Population
Please refer to (Attachment A) for Income Limits and (Attachment B) for eligible CDBG Census Tracts to assist in determining client eligibility.

5.1 Indicate the total number of unduplicated clients you intend to serve during the term of this proposed project: 68000
Section 6. Project Budget and Capacity

6.1 Does the organization have the storage capacity to retain project files for a minimum of five years? Yes

All record keeping is maintained in the City's financial software, Munis

6.3 Please list all expenses in the table below.

Budget Line Item Madera Other Funding Program Total
Personnel Lines needed:

Benefits $0
Taxes $0
Subtotal Personnel $0 $0 $0
Non-Personnel
Project Expenses $650,000 $650,000
Operating Expenses $0
Other $0
Other Lines needed:

Subtotal NonPersonnel
$650,000 $0 $650,000
TOTAL $650,000 $0 $650,000
12/6/23, 10:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A529&prop=104 5/6 Section 7. References
Please provide the name, title, company/agency, phone and email address for three references.

Name Title Company/Agency Phone Email Address
Section 8. Sponsoring Agency Management
Corporation directors:

Date of Incorporation:

Section 9. Financial
If additional funds are received, please
describe the source, the amount and upload
supporting documentation.

Number of Lines needed:

Please list all additionl sources of funds
for this project
Source of Funds
Expected
Funds
Total Other Funds $0
How often are financial records audited, and by whom?
Annually by the City's contractor auditor.

List any judgments or pending lawsuits against the agency or program:

N/A
12/6/23, 10:29 AM City Data Services - Madera
https://www.citydataservices.net/cities/maderca/app2024arc.pl?rpt=A529&prop=104 6/6 Attachments
(Upload Instructions)
Checked attachments below are REQUIRED in order to submit your application, and your application WILL NOT be able to be submitted with missing required attachments! Please take this into consideration when timing your submission of this application. The documents you need to upload are checked below. If you have other attachments you would like to include, please check the box and, if Other, identify the Attachment in the box. If you are unable to upload any of the attachments, contact Marcela Zuniga at 559-661-3692 or [email protected] at least one day prior to the deadline.

Attachment
Link or Explanation for Missing
Attachments
Articles of Incorporation and
Bylaws
Organization Chart
Non-Profit Determination Letters,
IRS & State (501.3.c)
Most Recent Financial Statements
Most Recent Audit & Findings, if
any
Program Intake Policies
Client Intake Form
Other - Parking Lots Map
Other -
Submitted By: Nicole Say
Date Signed 11/30/2023
Approved By: Liliana Camacho
Date Signed 12/06/2023
Initially submitted: Nov 30, 2023 - 16:32:45

REPORT TO CITY COUNCIL
Approved by:
___________________________________
Council Mee�ng of: April 3, 2024
Agenda Number: D-1
Michael Lima, Director of Financial Services
___________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Permanent Local Housing Alloca�on 2019 and Agreement with the Madera Rescue Mission for homeless emergency shelter services
RECOMMENDATION:

Adopt a resolu�on:

1. Approving the Permanent Local Housing Alloca�on Program 2019 alloca�on for $422,319 and;

2. Approving an Agreement with the Madera Rescue Mission for the opera�onal costs of the homeless emergency shelter for $401,202.05
SUMMARY:

The State of California’s Department of Housing and Community Development (HCD) no�fied the City that it was awarded $422,319 from the 2019 alloca�on of Permanent Local Housing Alloca�on (PLHA) monies. These monies are to be used for housing-related projects and homeless assistance programs. Staff recommends that the funds awarded to the City be distributed to the Madera Rescue Mission (Rescue Mission) for homeless emergency shelter services via a contract between the City and the Rescue Mission. Staff also proposes that the City retain a por�on of the award for its administra�ve costs.

DISCUSSION:

Senate Bill 2 (SB 2), or the Building Homes and Jobs Act, was signed into law in 2017. The goal of SB 2 is to provide a permanent and ongoing source of funding to local governments for housingrelated projects and programs that assist in addressing the unmet housing needs of local communi�es. SB 2 established a $75 fee for recording every real estate instrument, paper, or no�ce required per single parcel of property whose proceeds would be used to fund a statemandated local housing program. These monies are used to fund the PLHA.

Each year, HCD distributes PLHA funding to local government en��es. HCD announced the 2022 PLHA No�ce of Funding Availability (NOFA) for approximately $335 million in 2021 funds and $131 million in 2019 and 2020 funds for En�tlement and Non-En�tlement Local governments. As an En�tlement jurisdic�on, HCD es�mates the City will receive an alloca�on over five years (2019-2023) totaling $2,533,914 from revenue collected and deposited into the Fund beginning in calendar year 2019.

Staff prepared the PLHA applica�on that included a 5-year Plan for the 2019-2023 funding cycle and proposed funding for two core purposes:

1. Services to homeless individuals and those at risk of homelessness, and

2. The development and rehabilita�on of affordable rental housing. The 5 -year Plan allocates the 2019 PLHA funding towards the opera�onal costs for a homeless emergency shelter.

Council approved the submission of the PLHA applica�on to the California Department of Housing and Community Development (HCD) on November 16, 2022. The PLHA Agreement between the City and HCD was executed on May 17, 2023.

The 2019 PLHA alloca�on of $422,319 is allocated towards the opera�onal costs at the Rescue Mission for Homeless Emergency Shelter as outlined in the PLHA Plan. Support services include but are not limited to:
 Opera�onal costs of implemen�ng and managing an emergency shelter, including case management
 Payroll expenses
 U�li�es
 Supplies
The grant allows up to $21,115.95 for Administra�ve costs. Staff is proposing the approval of an Agreement for Services between the City and the Madera Rescue Mission to u�lize the 2019 PLHA alloca�on as writen in the Plan for $401,203.05.

FINANCIAL IMPACT:

City staff will provide grant administra�on oversight to the Madera Rescue Mission. Quarterly progress reports and invoice reimbursement requests will be reviewed and processed by staff.

Addi�onally the required Annual Performance Report will be completed and submited to HCD by staff. Staff will also provide grant administra�on assistance to the Madera Rescue Mission as needed. These administra�ve costs will be paid charged against the eligible PLHA administra�on funds ($21,115.95).

ALTERNATIVES:

As an alterna�ve, Council may deny approval of the Agreements. If the proposed agreement is denied, the City must return these monies to the State immediately.

ATTACHMENTS:

1. Resolu�on
a. Exhibit 1 to Resolu�on- Service Agreement between with the Madera Rescue Mission

2. PLHA Agreement
RESOLUTION NO. 22-_____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING THE PERMANENT LOCAL HOUSING ALLOCATION (PLHA) PROGRAM 20149 ALLOCATION IN THE AMOUNT OF $422,319 AND THE SERVICE

AGREEMENT BETWEEN THE CITY OF MADERA AND THE MADERA RESCUE MISSION IN THE AMOUNT OF $401,202.05
WHEREAS, the Department of Housing and Community Development is authorized to provide up to $197 million under the SB2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties as describes in the Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB2)); and
WHEREAS, the State of California (the “State”), Department of Housing and Community Development (“Department”) issued an amended Notice of Funding Availability (“NOFA”) dated 10/18/2022 under the Permanent Local Housing Allocation (PLHA) Program; and WHEREAS, the City of Madera is an eligible local government who has applied for program funds to administer one or more eligible activities; and WHEREAS, the Department may approve funding allocations for PLHA Program, subject to the terms and conditions of the Guidelines, NOFA, Program requirements, the Standard Agreement and other contracts between the Department and PLHA grant recipients; and WHEREAS, Council approved the submission of the 5-year PLHA Plan to the Department on November 22, 2022; and
WHEREAS, the City and the Department executed a PLHA Agreement on May 17, 2023 in the amount of $1,801,097 and;
WHEREAS, the City is proposing to enter into an Agreement with the Madera Rescue Mission in the amount of $401,202.05 to execute the 2019 PLHA grant allocation.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA does hereby find, resolve, and order:

1. The above recitals are true and correct.

2. The Council authorizes the City Manager or his designee to enter into an Agreement with the Madera Rescue Mission, attached hereto as Exhibit “A,” in the amount of $401,202.05. Additionally, the City Manager or designee is authorized to take any other steps necessary to effectuate the same consistent with PLHA grant award to the City.

3. This resolution is effective immediately upon adoption. *****

PERMANENT LOCAL HOUSING ALLOCATION (PLHA) PROGRAM

SUBRECIPIENT AGREEMENT

BETWEEN THE CITY OF MADERA AND MADERA RESCUE MISSION
This Permanent Local Housing Allocation (PLHA) Subrecipient Agreement (“Agreement”) is entered into, effective on the date of April 1, 2024 by and between the City of Madera (“City”) and Madera Rescue Mission, hereafter referred to as "SUBRECIPIENT."

RECITALS
A. This Agreement sets forth the responsibilities of City and Subrecipient in accomplishing the objectives of the SB 2 Permanent Local Housing Allocation Program Formula Component from the Building Homes and Jobs Trust Fund for assistance to Cities and Counties (as described in Health and Safety Code section 50470 et seq. (Chapter 364, Statutes of 2017 (SB 2)).

B. The State of California (the “State”), Department of Housing and Community Development (“Department”) issued a Notice of Funding Availability (“NOFA”) dated October 2019 under the Permanent Local Housing Allocation (PLHA) Program.

C. The City of Madera executed an Agreement with the Department for PLHA funds on May 17, 2023.

D. Under the PLHA regulations the City may grant the PLHA funds to subrecipients for the delivery of services.

E. City agrees to engage the services of Subrecipient, and Subrecipient agrees to perform the services for City hereinafter described, for the compensation, during the term, and otherwise subject to the covenants and conditions hereinafter set forth.

AGREEMENT

1. Scope of Services
The Subrecipient will be responsible for administering this Agreement in a manner satisfactory to the City and consistent with any standards required as a condition of providing these funds. Such program will include the following activities eligible under the PLHA program:

Program Delivery:

Activity #1: Subrecipient will purchase appliances and equipment required for the daily operation of the emergency shelter. Such equipment includes, but is not limited to, industrial and commercial washers and dryers, kitchen appliances, and shelter supplies.

Activity #2: Subrecipient will utilize PLHA funds to pay for operational costs for the shelter.

Subrecipient must provide eligible activities in a manner consistent with the housing first practices described in California Code of Regulations, title 25, section 8409(b)(1)-(6).

2. Funding and Method of Payment
a. Compensation
Payments shall be made after receipt and verification of actual expenditures incurred by the Subrecipient in the performance of this Agreement. Subrecipient may submit expenses monthly no later than the 10th day of the month. City shall process reimbursement within 30 days of receiving the reimbursement request.

The total obligation of the City under this Agreement shall not exceed $401,202.05. Any compensation not consumed by expenditures of the SUBRECIPIENT by the expiration of this Agreement shall automatically revert to the CITY.
b. Public Information
The Subrecipient shall disclose in all public information its funding source. c. Lobbying Activity
The Subrecipient shall not directly or indirectly use any of the funds provided under this Agreement for publicity, lobbying, or propaganda purposes designed to support or defeat legislation pending before the Congress of the United States or the Legislature of the State of California.
d. Political Activity
The Subrecipient shall not directly or indirectly use any of the funds under this Agreement for any political activity or to further the election or defeat of any candidate for public office.

3. Fiscal Compliance
The SUBRECIPIENT shall be subject to the same fiscal regulations imposed on City by the Department for the use of PLHA funds.

5. Compliance with Laws
Subrecipient under this Agreement shall comply with all rules and regulations established pursuant to Chapter 364, Statutes of 2017 (SB 2, Atkins - hereinafter “SB 2”) as authorized by Health and Safety Code (HSC) Section 50470, which created the Building Homes and Jobs Trust Fund and the PLHA program.

6. Administrative Reporting

The City shall provide Subrecipient with reporting formats and instructions.

Reporting shall consist of the following:
1) Identification of the Eligible Activities to which the Subrecipient expended program funds and the income levels of households assisted. 2) The City may request additional information as needed to meet applicable reporting or audit requirements.

7. Costs Principles
Subrecipient shall administer its program in conformance with OMB Uniform Guidance.

These principles shall be applied for all costs incurred whether charged on a direct or indirect basis.

8. Contract Administration
City shall retain the right to administer this Agreement to verify that Subrecipient is performing its obligations in accordance with the terms and conditions of this Agreement. Subrecipient and City shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over matters the subject thereof.

9. Period of Performance (Term of Agreement)
The Subrecipient shall commence performance under this Agreement on April 1, 2024, and shall end its performance March 31, 2027 unless terminated sooner as provided for elsewhere in this Agreement. The Agreement may be extended by written modification of the parties.

10. Records
a. Record Establishment and Maintenance

Subrecipient shall establish and maintain records in accordance with those requirements prescribed by City, with respect to all matters covered by this Agreement. Subrecipient shall retain all fiscal books, account records, and client files for services performed under this Agreement for at least five (5) years from the date of the final payment under this Agreement or until all State and Federal audits are completed for that fiscal year, whichever is later. Pursuant to State and Federal law, it is the intent of the parties to this Agreement that the Subrecipient shall be reimbursed for actual costs incurred in the performance of this Agreement but that no profit is to accrue to the Subrecipient on account of such performance.
b. Reports/Required Notifications
The Subrecipient shall also furnish to the City such statements, records, reports, data, and information as the City may request pertaining to matters covered by this Agreement. In the event that the Subrecipient fails to provide such reports, it shall be deemed sufficient cause for the City to withhold payments until there is compliance. In addition, the Subrecipient shall provide written notification and explanation to the City within five (5) days of any funds received from another source to conduct the same services covered by this Agreement.

City shall notify Subrecipient in writing within thirty (30) days of any potential State or Federal exception discovered during an examination. Where findings indicate that program requirements are not being met and State and Federal participation in this program may be imperiled in the event that corrections are not accomplished by Subrecipient within thirty (30) days, written notification shall constitute City’s intent to terminate this Agreement.

Subrecipient shall report to City promptly and in written detail, each notice of claim of copyright infringement received by Subrecipient with respect to all subject data delivered under this Agreement. Subrecipient shall not affix any restrictive markings upon any data.

If markings are affixed, City shall have the right at any time to modify, remove, obliterate, or ignore such markings.

11. Assignment
Subrecipient may not assign or transfer their obligation of this Agreement or any rights hereunder without the prior written consent of the other party.

12. Subcontracts
If the Subrecipient should propose to subcontract with one or more third parties to carry out a portion of those services described in the Agreement insofar as it deems proper or efficient, any such subcontract shall be in writing and approved by the City prior to execution and implementation. Any such subcontract, together with all other activities performed, or caused by the Subrecipient, shall not allow compensation greater than the total project budget contained in EXHIBIT "A." An executed copy of any such subcontract shall be submitted to the City before any implementation and shall be retained by the City.

The Subrecipient shall be responsible to the City for the proper performance of any subcontract. Any subcontractor shall be subject to all of the same terms and conditions that the Subrecipient is subject to under this Agreement. No officer or director of the Subrecipient shall have any direct monetary interest in any subcontract made by the Subrecipient. A direct monetary interest contrary to this paragraph shall be deemed to exist, if an officer or director of the Subrecipient is also an owner, officer, or director of a corporation, association, or partnership subcontracting with the Subrecipient.

In addition, the subcontractor shall be subject to PLHA Statutes.

14. Discrimination
a. Eligibility for Services
The Subrecipient shall prepare and make available to the CITY and to the public all eligibility requirements to participate in the program plan set forth in the Agreement.

No person shall, on the grounds of race, color, national origin, sex, religion, age, or disability status, be excluded from participation in, and denied the benefits of, or be subjected to discrimination with respect to the services funded under this Agreement.

The Subrecipient’s services shall be accessible to the physically disabled, and the services of a translator, signer or assistive listening device shall be made available. Subrecipient, in its marketing materials, shall specify assistance to access its services is available for deaf and hard-of-hearing persons by calling 711 or 1-800-735-2929 and, for voice users, 1-866-735-2922 for TTY Relay Services. Subrecipient shall comply with requirements set forth in the Americans With Disabilities Act.
b. Employment Opportunity
The Subrecipient shall comply with the City policy, which forbids discrimination against any person on the grounds of race, color, national origin, sex, religion, age, familial status, disability status, or any other status protected by law in employment practices.

Such practices include retirement, recruitment advertising, hiring, layoff, termination, upgrading, demotion, transfer, rates of pay or other forms of compensation, use of facilities, and other terms and conditions of employment. c. Suspension of Compensation
If an allegation of discrimination occurs, the City shall withhold all further funds until the Subrecipient can show by clear and convincing evidence to the satisfaction of the City that funds provided under this Agreement were not used in connection with the alleged discrimination.

15. Termination
(a) This Agreement may be immediately terminated by City for cause where in the determination of City, any of the following conditions exist: (1) an illegal or improper use of funds, (2) failure to comply with any terms of this Agreement, (3) a materially incorrect or incomplete report, (4) an improper performance of services. (b) Any one of or combination of the above conditions will constitute grounds for suspension or termination of the Agreement. In no event shall any payment by the City hereunder constitute a waiver by the City of any breach of this Agreement or any default which may then exist on the part of the Subrecipient, nor shall such payment impair or prejudice any remedy available to the City with respect to the breach of default. When there is a breach of this Agreement, as defined by this section, the City may, in its sole discretion, immediately suspend or terminate this Agreement. (c) City shall have the option to terminate this Agreement without obligation of City to reimburse Subrecipient from the date the Federal or State Government withholds or fails to disburse funds to City. In the event such government withholds or fails to disburse funds, City shall give Subrecipient notice of such funding limitation or termination within a reasonable time after City receives notice of same.
(d) Upon thirty (30) days written notice to the other party, either party may terminate this Agreement without cause. Notice shall be deemed served upon mailing.

16. Amendments
Adjustment of any line item within the total approved budget contained in EXHIBIT “A” or changes in the nature or scope of the program plan set forth in the Agreement may be approved in writing by the City Manager, or his designee.

17. Administration
The City of Madera Grants Administration Department shall administer this Agreement.

18. Monitoring
The City shall monitor and evaluate the performance of the Subrecipient to determine compliance with PLHA requirements. An onsite monitoring visit of Subrecipients and any other service providers shall occur whenever determined necessary by the City, but at least once during the Grant period.

Subrecipient shall cooperate fully with City, State and Federal agencies, which shall have the right to monitor and audit all work performed under this Agreement.

19. Governing Law
Any controversy or claim arising out of or relating to this Agreement which cannot be amicably settled without court action shall be litigated only in Madera, California. The rights and obligations of the parties and all interpretations and performance of this Agreement shall be governed in all respects by the laws of the State of California.

21. Breach of Agreement
The following shall each constitute a breach of this Agreement:
1) Subrecipient’s failure to comply with the terms of this Agreement. 2) Use of, or permitting the use of, Grant funds provided under this Agreement for any ineligible costs or for activities not approved under this Agreement.
3) Any failure to comply with the deadlines set forth in this Agreement.

22. No Third-Party Beneficiaries
This Agreement is not intended to create and does not create any rights in or benefits to any third party, nor will it be deemed to confer rights or remedies upon any person or legal entity not a party to this Agreement.

23. Indemnification
Subrecipient shall indemnify, defend, and hold harmless the City, and its officers, employees, and agents (“City indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Subrecipient’s performance of its obligations under this agreement or out of the operations conducted by Subrecipient, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Subrecipient’s performance of this agreement, the Subrecipient shall provide a defense to the City indemnitees, or at the City’s option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels’ fees, incurred in defense of such claims.

24. Independent Contractor
Subrecipient and its subcontractors shall perform this Agreement as independent contractors and not as officers, employees, agents or volunteers of City. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Subrecipient’s employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Subrecipient’s employees or subcontractors, any claim or right of action against City.

25. Insurance Requirements for Subrecipients
Without limiting Subrecipient’s indemnification of City, and prior to commencement of Work, Subrecipient shall obtain, provide, and continuously maintain at its own expense during the term of the Agreement, and shall require any and all Subcontractors and Subconsultants of every Tier to obtain and maintain, policies of insurance of the type and amounts described below and in form satisfactory to the City.

Minimum Scope and Limits of Insurance
Subrecipient shall maintain limits no less than:
 $500,000 General Liability (including operations, products and completed operations) per occurrence, $1,000,000 general aggregate, for bodily injury, personal injury and property damage, including without limitation, blanket contractual liability. Coverage shall be at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage form CG 00 01.
 $500,000 Automobile Liability combined single limit per accident for bodily injury or property damage at least as broad as ISO Form CA 00 01 for all activities of Subrecipient arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles. This provision shall not apply if Subrecipient’s activities do not include driving in the performance of the proposed scope of work.
 Worker’s Compensation as required by the State of California and $500,000 Employer’s Liability per accident for bodily injury or disease.

Maintenance of Coverage
Subrecipient shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Subrecipient, its agents, representatives, employees, subcontractors or subconsultants as specified in this Agreement.

Proof of Insurance
Subrecipient shall provide to the City certificates of insurance, as required, as evidence of the insurance coverage required herein. Insurance certificates must be approved by the City prior to commencement of performance. Current evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Acceptable Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and a Financial Size Category Class VII (or larger), in accordance with the latest edition of Best’s Key Rating Guide.

Enforcement of Contract Provisions (non estoppel)
Subrecipient acknowledges and agrees that any actual or alleged failure on the part of the City to inform Subrecipient of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder.

Specifications not Limiting
Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Subrecipient maintains higher limits than the minimums required above, the entity shall be entitled to coverage at the higher limits maintained by Subrecipient.

Notice of Cancellation
Subrecipient agrees to oblige its insurance agent or broker and insurers to provide to the City with thirty (30) calendar days’ notice of cancellation (except for nonpayment for which ten (10) calendar days’ notice is required) or nonrenewal of coverage for each required coverage.

Self-insured Retentions
Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City’s Risk Manager.

Timely Notice of Claims
Subrecipient shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Subrecipient’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional Insurance
Subrecipient shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgement may be necessary for its proper protection and prosecution of the Work.

26. Violation of Federal Rules and Regulations
The Subrecipient agrees to comply with all State and Federal laws, rules and regulations that pertain to construction, health and safety, labor, fair employment practices, equal opportunity, and all other matters applicable to the Agreement.

27. General Provisions
a. Entire Agreement
This Agreement constitutes the entire agreement between Subrecipient and City with respect to the subject matter hereof and supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications and understandings of any nature whatsoever unless expressly included in this Agreement. b. Notice
Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and either served personally or sent by prepaid first-class mail:

To the City:

City of Madera – Grants Department
205 W. 4th St.

Madera, CA 93637
To the Subrecipient:

Madera Rescue Mission
P.O. Box 642
Madera, CA 93639
at his/her address by notifying the other party of the change of address in writing. Notice shall be deemed communicated at the time personally delivered or in seventy-two (72) hours from the time of mailing if mailed as provided in this Section. c. Interpretation
The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
d. Severability
In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement that are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
e. Execution in Counterparts
This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.

[SIGNATURES ON NEXT PAGE]
///
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective officers thereunto duly authorized as set forth below.

City of Madera: Madera Rescue Mission:

By: ___________________________________ By: ______________________________ Santos Garcia, Mayor Jesse Chavez, Executive Director
Date: __________________________________ Date: ______________________________ ATTEST: APPROVED AS TO LEGAL FORM:

By: ___________________________________ By: _________________________________ Alicia Gonzales, City Clerk Shannon L. Chaffin, City Attorney Date: __________________________________ Date: _______________________________ r&
MADERA P.O. Box 642 Madera, CA 93639
Bus. (559) 675-8321 Fax (559) 675-8073 [email protected] Estimated Proposed Budget/3 Years Term M arch 26, 2024
It ems Descriptions
Mattresses, B eds, bedding ki ts, l'urniturc, ti ny
homes a) lia1 ices & shelter supplies
er & oven stove
nl for inside refrigerator/ frec:1.cr
sin building I•: . upstairs &
K itchen burn
New C( ui 1111e
Update urinal
dovmstairs
Commercial ,
Residential he
lnsmance cos
Uti lities
vashers & dryers --
avy-duty washer and dryers
t
I ntcrnet & Q.!1
Food cost
Security cost
Su nortive/C
J\drninistratio
Miscellaneou
one cost
1sc Management
11 s expenses/Ic es.

Total Estin rnte Budget
--
--
-
-
-- -
Estimated Cost -
$2 1,319.00
$ 10,000.00 - $ 15,000.00
$ 10,000.00
.___ - $30,000.00
$ 10,000.00
$18,000.00
$36,000.00
$40,000.00 - $54,000.00 - - $66,768.00
$50,000.00
$34,000.00
$ 6,11 5.05
$401,202.05
.Joyfi1lly serving the least the last and the lost since I 987 5/17/2023

STATE OF CALIFORNIA - DEPARTMENT OF GENERAL

SERVICES
SCOID:

STANDARD AGREEMENT
STD 213 (Rev. 04/2020)

AGREEMENT NUMBER
22-PLHA-17672
PURCHASING AUTHORITY NUMBER (if applicable)

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

CONTRACTOR'S NAME
City of Madera

2. The term of this Agreement is:

START DATE
Upon HCD Approval

THROUGH END DATE
06/30/2030

3. The maximum amount of this Agreement is:
$1,801,097.00

4. The parties agree to comply with the terms and conditions of the following exhibits, which are by this reference made a part of the Agreement.

EXHIBITS
Exhibit A Authority, Purpose and Scope of Work
Exhibit B Budget Detail and Payment Provisions
TITLE
Exhibit C* State of California General Terms and Conditions Exhibit D PLHA Program Terms and Conditions
Exhibit E Program-Specific Provisions and Special Conditions

TOTAL NUMBER OF PAGES ATTACHED
PAGES
5 3
GTC - 04/2017
9 2
19 Items shown with an asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto.

These documents can be viewed at https://www.dgs.ca.gov/OLS/Resources IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership,etc.) City of Madera

CONTRACTOR BUSINESS ADDRESS
205 West Fourth Street

PRINTED NAME OF PERSON SIGNING
Arnoldo Rodriguez
CITY
Madera
CONTRACTOR AUTHORIZED SIGNATURE / .
,A.,J,,., f2.ol.A-'rrr ~/-, fl~'trr

CONTRACTING AGENCY NAME
Department of Housing and Community Development

CONTRACTING AGENCY ADDRESS
2020 W. El Camino Ave., Suite 130

PRINTED NAME OF PERSON SIGNING
Michael White

CONTRACTING
~

AGENC,Y AUTHORIZED SIGNATURE
u)lf_ia

STATE OF CALIFORNIA
CITY
Sacramento
STATE
CA
TITLE
City Manager

DATE SIGNED
ZIP
93637
May 16, 2023
STATE
CA
TITLE
ZIP
95833
Contracts Office Manager,
Contract Services Section

DATE SIGNED
California Department of General Services Approval (or exemption, if applicable} Exempt per; SCM Vol. 1 4.04.A.3 (DGS memo dated 06/12/1981) City of Madera
22-PLHA-17672

Page 1 of 5 ends

Madera City CouncilApril 3, 2024

Madera City Council
April 3, 2024