Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 1 of 5 April 3, 2024
REGULAR MEETING OF THE MADERA CITY COUNCIL
AND SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE
GROUNDWATER SUSTAINABILITY AGENCY
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, April 3, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 871 0554 9385#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION:
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 2 of 5 April 3, 2024
discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
WRITTEN COMMUNICATIONS: None
PRESENTATIONS:
1. Proclamation Supporting the Recognition of Vaisakhi as National Sikh Day
2. Proclamation Recognizing April as Sexual Assault Awareness Month INTRODUCTIONS: None
A. WORKSHOP: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – March 20, 2024 and March 27, 2024
Recommendation: Approve the City Council Minutes of March 20, 2024 and March 27, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for March 9, 2024 to March 22, 2024 (Report by Michael Lima)
B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Arnoldo Rodriguez)
B-4 2018/19 through 2022/23 Five-Year AB 1600 Compliance Report Recommendation: Approve Resolution Adopting the 2018/19 through 2022/23 Five-Year AB 1600 Compliance Report per the requirements of the Mitigation Fee Act, Government Code Section 66001 and Make Findings Regarding the Continued Need for Certain Development Impact Fees (Report by Keith Helmuth)
B-5 Insurance Claim for Water-Damaged Police Patrol Unit 6012 Recommendation: Adopt a Minute Order accepting $73,745.68 in insurance proceeds for patrol unit 6012, deemed a total loss due to water damage (Report by Wendy Silva)
B-6 Continuing Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms
Recommendation: Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 (Report by Wendy Silva)
Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 3 of 5 April 3, 2024
B-7 Second Reading and Adoption of an Ordinance to Rezone Property Located on 119 South I Street (REZ 2023-03)
Recommendation: Waive Full Reading and Adopt an Ordinance Amending the Official City of Madera Zoning Map to rezone ±0.23 Acres of Property Located at 119 South I Street (APN: 010-131-002) from the R3 (Residential, one unit per 1,800 square feet of site area) Zone District to the C1 (Light Commercial) Zone District, including CEQA Class 3 and 32 Categorical Exemptions (Report by Will Tackett)
B-8 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2023/24 Grant Award Acceptance
Recommendation: Adopt Resolutions:
1. Accepting the grant award in the amount of $25,548; and
2. Amending the Police Grant Fund’s 2023/24 Budget in the amount of $31,798 to appropriate previously unspent JAG grants (Report by Giachino Chiarmonte)
B-9 Request to Waive City Fees Relating to Madera High School’s “Every 15 Minutes” Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Services for Madera High School’s Educational Program in the Amount of $1,009 (Report by Giachino Chiaramonte) B-10 Sunrise Rotary Sports Complex Rental for the Guelaguetza Event Fee Waiver Request Recommendation: Adopt a Resolution Waiving the Rental Fees of Sunrise Rotary Sports Complex related to the Guelaguetza hosted by the Comité Guelaguetza Madera on October 13, 2024, at an anticipated fee rental of $1,780 (Report by Joseph Hebert)
C. PUBLIC HEARINGS:
C-1 Public Hearing on the Community Development Block Grant (CDBG) 2024/2025 Annual Action Plan Funding Allocations
Recommendation: Conduct the public hearing and, by motion, approve the proposed allocations for the CDBG 2024/25 Annual Action Plan in the estimated amount of $981,730 (Report by Michael Lima)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Permanent Local Housing Allocation 2019 and Agreement with the Madera Rescue Mission for Homeless Emergency Shelter Services
Recommendation: Adopt a Resolution:
1. Approving the Permanent Local Housing Allocation (PLHA) Program 2019 allocation in the amount of $422,319.00; and
2. Approving an Agreement with the Madera Rescue Mission for the operational costs of the homeless emergency shelter in the amount of $401,202.05 (Report by Michael Lima)
D-2 Acceptance of Playground Area at Riverview Park & Exercise Equipment Along Vernon McCullough River Trail
Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 4 of 5 April 3, 2024
Recommendation: Approve a Minute Order Approving:
1. Acceptance of the Playground Installation at Riverview Park, located at 1401 Riverview Drive, Madera, CA 93637; and
2. Approve Additional Change Order of $7,730; and
3. Acceptance of the Exercise Equipment along the Vernon McCullough River Trail, specifically in the Westberry Boulevard to Caitlan Drive area; and
4. The Recording of Notice of Completion (Report by Joseph Hebert) D-3 Sunrise Rotary Sports Complex Rental for Cinco de PRM: Cars & Comida 3K Run Event Fee Waiver
Recommendation: Adopt a Resolution waiving the rental fees of Sunrise Rotary Sports Complex related to the Cinco de PRM: Cars & Comida 3K Run hosted by the Project Run Madera on May 4, 2024, at an anticipated fee rental of $525 (Report by Joseph Hebert)
D-4 Procure server and storage area network (SAN) hardware under a State of California government contract with Dell Marketing L.P.
Recommendation: Adopt a Resolution approving the City of Madera’s purchase of Information Technology equipment under a contract between the State of California and Dell Marketing L.P. in the amount of $329,011.41 plus shipping costs (Report by Gary Price)
D-5 Amendment No. 4 to Professional Services Agreement with Provost and Pritchard Consulting Group
Recommendation: Adopt a Resolution Approving Amendment No. 4 to Agreement for Professional Planning Services with Provost & Pritchard Consulting Group (Report by Will Tackett)
E. ADMINISTRATIVE REPORTS:
E-1 City’s Annual ACFR FY 2022-23
Recommendation: File and Receive of the Audited Financial Statements for the Fiscal Year ended June 30, 2023 (Report by Michael Lima)
E-2 Madera Subbasin Joint Groundwater Sustainability Plan (GSP) – Council Update and Consideration of Five-Year Evaluation and Update of the GSP Recommendation: Receive update and provide direction regarding information provided as part of this update to City Council (Report by Keith Helmuth) E-3 Madera Municipal Golf Course Update 2024
Recommendation: City Council to receive an information report on the status of the Madera Municipal Golf Course and provide direction as appropriate (Report by Joseph Hebert)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under Update 03/29/2024 at 5:45 p.m. Madera City Council Agenda Page 5 of 5 April 3, 2024
this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
ADJOURNMENT:
UPCOMING MEETING DATES:
Wednesday, May 1, 2024
Wednesday, May 15, 2024
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for April 3, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 5:45 p.m. on March 29, 2024. _______________________
Alicia Gonzales, City Clerk