Agenda packet — Madera City Council, May 15, 2024

Update 05/08/2024 at 9:45 p.m. Madera City Council Agenda Page 1 of 5 May 15, 2024

REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, May 15, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 813 1188 7890 #. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Joyce Lance, Glory of Zion Ministries
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS:

1. Proclamation Recognizing Public Works Week

2. Proclamation Recognizing Mrs. Elizabeth Ochoa as the 2024 California League of Educators (CLE) Teacher of the Year – Elementary Award
PUBLIC COMMENT:

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold Update 05/08/2024 at 9:45 p.m. Madera City Council Agenda Page 2 of 5 May 15, 2024
the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – May 1, 2024
Recommendation: Approve the City Council Minutes of May 1, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for April 20, 2024 to May 3, 2024 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Continuing Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms
Recommendation: Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 (Report by Wendy Silva)
B-5 Acceptance of Basketball Courts at McNally Park
Recommendation: Approve a Minute Order Approving:

1. Acceptance of the Newly Reconstructed Basketball Courts at McNally Park, located at 825 South A Street, Madera, CA 93638; and

2. The Recording of Notice of Completion (Report by Joseph Hebert) B-6 Acceptance of Trail Restoration Project at Vernon McCullough River Trail Recommendation: Approve a Minute Order Approving:

1. Acceptance of the Vernon McCullough Trail Surface Restoration Project; and

2. The Recording of the Notice of Completion (Report by Joseph Hebert)
B-7 First Amendment to the Lease Agreement for Facilities at the Millview Community Center with Community Action Partnership of Madera County
Recommendation: Adopt a Resolution Approving the First Amendment to Lease Agreement for Facilities at the Millview Community Center with the Community Update 05/08/2024 at 9:45 p.m. Madera City Council Agenda Page 3 of 5 May 15, 2024
Action Partnership of Madera County (CAPMC) (Report by Joseph Hebert)
B-8 Second Reading and Adoption of an Ordinance to Rezone (REZ 2022-09) ±2.3 acres of property located on the westerly corner of the Intersection of North Schnoor Avenue and Foxglove Way (APN: 013-070-014)
Recommendation: The Planning Commission and staff recommend the City Council hold a public hearing, make the necessary findings, and take actions as follows:

1. Waive full reading and adopt an Ordinance of the City Council of the City of Madera approving Rezone 2022-09 and amending the official City of Madera Zoning Map to rezone approximately 2.3 acres of property (APN: 013-070-014) from the PO (Professional Office) zone district to the C1 (Light Commercial) zone district (Report by Will Tackett)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Consultant Services Agreement with Madera Unified School District for 2024 Summer Camps Recommendation: Adopt a Resolution Approving the Consultant Services Agreement with the Madera Unified School District (MUSD) for the 2024 Summer Enrichment STEAM Camps not to exceed $35,651 (Report by Joseph Hebert)
D-2 Rotary Park Rental for Farmers’ Market 2024 Fee Waiver Request Recommendation: Adopt a Resolution waiving the rental fees of Rotary Park related to the Neighborhood Farmers’ Market at an anticipated fee rental of $1,775 (Report by Joseph Hebert)
D-3 Adoption of Updated District Boundary to Include Property Annexed into the City (Country Club Drive-Martin Street Annexation)
Recommendation: Waive the full reading and introduce an Ordinance of the City Council of the City of Madera amending Subsection C (3) of Section 2-1.21 of the City Municipal Code to adopt revised district boundaries by title only, including CEQA Guidelines Section 15061(b)(3) determination (Report by Alicia Gonzales)
D-4 Community Development Block Grant (CDBG) 2024/25 Annual Action Plan Final Funding Allocation
Recommendation: Approve by Minute Order the Tentative 2024/25 CDBG Annual Action Plan Final Funding Allocation in the Amount of $989,495 (Report by Michael Lima)
E. ADMINISTRATIVE REPORTS:

E-1 Status Update of Airport Property Agricultural Property Leases Within the City of Madera Recommendation: This report is submitted to the City Council (Council) to provide an update on Airport Property Lease Agreements (Report by Keith Helmuth)
Update 05/08/2024 at 9:45 p.m. Madera City Council Agenda Page 4 of 5 May 15, 2024
E-2 Madera Metro Transit Operator, MV Inc Presentation
Recommendation: Council feedback and direction as deemed necessary for the ongoing operation of the Madera Metro Transit System (Report by Michael Lima)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION: None
ADJOURNMENT:

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

Update 05/08/2024 at 9:45 p.m. Madera City Council Agenda Page 5 of 5 May 15, 2024
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for May 15, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 9:45 p.m. on May 9, 2024. _______________________
Alicia Gonzales, City Clerk

Minutes of a Regular Meeting of the Madera City Council May 1, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 854 8211 7891#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6

Absent: Mayor Santos Garcia
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Director of Financial Services Michael Lima, Fire Battalion Chief Ralph Duran, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Police Commander Josiah Arnold, Public Works Director Ismael Hernandez, Senior Civil Engineer Matt Bullis, Wastewater Treatment Plant Manager Gabriel Bostan and Communication Specialist Joseph Carrello.

INVOCATION: Joyce Lance, Glory of Zion Ministries
PLEDGE OF ALLEGIANCE: Councilmember Mejia
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, TO PULL ITEM C-1 AND D-1 OFF THE AGENDA WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE.

ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

PRESENTATIONS:

1. Proclamation Recognizing April as Sexual Assault Awareness Month

2. Proclamation Recognizing Relay for Life
Item: B-1
Minutes for: 05/01/2024
Adopted: 05/15/2024
City of Madera City Council Minutes
205 W. 4th Street May 1, 2024
Madera, CA 93637 Page 2 of 8

3. Proclamation Recognizing National Foster Care Awareness Month

4. Proclamation Recognizing Letter Carrier’s Stamp Out Hunger Food Drive Day

5. Proclamation Recognizing May 4th as a Day of Recognition for Firefighters

6. Proclamation Recognizing Public Service Week
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes. Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Destiny Delgadillo of Crest Creations and Promotions stated that she held an event on April 28th and expressed concern that vendors thought the mobile vendor application permit fees were too high. She asked that making the fees more affordable would benefit the community.

Xitlali, a District 6 resident invited Council to attend a Nu’u Yavi culinary event where the Oaxacan community will showcase their homemade/authentic foods. The event will be held on Friday, May 3rd from 12 noon – 7:00 p.m. at Courthouse Park.

A member of the public, Hector Hernandez stated he held an event this past Saturday for Day of Kids.

He stated that his experience with obtaining the permit from the Parks Department was stressful. He turned in the required paperwork and fees the first week of April. The Parks Department reached out two days before the event to tell them they hadn’t received the insurance or the payment. He was able to have his event but it was stressful. He thinks the City can have a better process with better communication, so customers don’t stress.

A member of the public, Alexis stated she experienced something like Destiny and Hector. She submitted her application and payment for a Soccer League fundraiser. One day before the event, the permit still had not been approved. She agrees that fees are too high. She suggested that the City hold a workshop that shows customers how to navigate the permit process.

Jonathan Martinez stated that something should be done about the professional scammers in town that pretend to do tournaments and fundraisers then show up at these meetings to complain about the process and fees. They need to follow the rules. He does agree that there is a lack of communication between the City and customers.

No further Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS:

A-1 Consideration of Applications for a General Plan Amendment (GPA 2022-08), Specific Plan Amendment (SPA 2022-01) and Rezone (REZ 2022-09) pertaining to ±2.3 acres of property located on the westerly corner of the Intersection of North Schnoor Avenue and Foxglove Way (APN: 013-070-014)
Recommendation: The Planning Commission and staff recommend the City Council hold a public hearing, make the necessary findings, and take actions as City of Madera City Council Minutes
205 W. 4th Street May 1, 2024
Madera, CA 93637 Page 3 of 8
follows:

1. Adopt a Resolution adopting the Mitigated Negative Declaration (SCH No. 2024030027) and the Mitigation Monitoring and
Reporting Program prepared for purposes of the proposed project in accordance with the provisions of the California Environmental Quality Act (CEQA); and, amending the General Plan to change the land use designation for the subject property from Office to Commercial and amending Specific Plan No. 1 to change the land use designation from PO (Professional Office) to C1 (Light Commercial); and

2. Waive full reading and introduce by title only an Ordinance of the City Council of the City of Madera approving Rezone 2022-09 and amending the official City of Madera Zoning Map to rezone approximately 2.3 acres of property (APN: 013-070-014) property from the PO (Professional Office) zone district to the C1 (Light Commercial) zone district (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM A-1 (1) WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE.

ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

RES 24-62 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING THE MITIGATED NEGATIVE DECLARATION (SCH NO.
2024030027) AND THE MITIGATION MONITORING AND REPORTING

PROGRAM PREPARED FOR PURPOSES OF THE PROPOSED PROJECT IN

ACCORDANCE WITH THE PROVISIONS OF THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA); AND, AMENDING THE
GENERAL PLAN AND SPECIFIC PLAN NO. 1 TO CHANGE THE LAND USE

DESIGNATION FOR THE SUBJECT PROPERTY FROM OFFICE TO

COMMERCIAL

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM A-1 (2) WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE.

ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

INTRO ORDINANCE AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING REZONE 2022-09 AND AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO REZONE APPROXIMATELY 2.3 ACRES OF
PROPERTY (APN: 013-070-014) FROM THE PO (PROFESSIONAL OFFICE) TO THE C1 (LIGHT COMMERCIAL) ZONE DISTRICT
A-2 Military Equipment Use Ordinance and Policy
Recommendation: Review Military Equipment Use Policy, Ordinance, and Annual Report and by minute order affirm the Ordinance and accept the Annual Military Equipment Use Report (Report by Giachino Chiaramonte) No Public Comment was presented. Public Comment was closed.

City of Madera City Council Minutes
205 W. 4th Street May 1, 2024
Madera, CA 93637 Page 4 of 8

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM A-2 WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

B. CONSENT CALENDAR:

No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE.

ABSENT: MAYOR GARCIA. ABSTAIN: NONE.

B-1 Minutes – April 3, 2024 and April 24, 2024
Recommendation: Approve the City Council Minutes of April 3, 2024 and April 24, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for March 23, 2024 to April 19, 2024 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva)
B-4 Proclamation Recognizing Mrs. Elizabeth Ochoa as the 2024 California League of Educators (CLE) Teacher of the Year – Elementary Award
Adopt a Minute Order approving a Proclamation Recognizing Mrs.

Elizabeth Ochoa as the 2024 California League of Educators (CLE) Teacher of the Year – Elementary Award (Report by Alicia Gonzales) B-5 Amendment to Agreement with CDM-Smith for Professional Engineering Design Services for Water Well 37, Project W-GW-001
Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Agreement with CDM-Smith in the amount of $18,000 for professional engineering design services for Water Well No. 37, City Project No. W-GW-001 (Report by Keith Helmuth)
RES 24-56a A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AMENDMENT NO. 1 TO AGREEMENT WITH CDM-SMITH IN THE AMOUNT OF $18,000.00 FOR PROFESSIONAL ENGINEERING
DESIGN SERVICES FOR A WATER WELL 37, CITY PROJECT NO. W-GW001 City of Madera City Council Minutes
205 W. 4th Street May 1, 2024
Madera, CA 93637 Page 5 of 8
B-6 Military Equipment Purchase Per California Government Code Sections 7070 - 7075 Recommendation: Adopt Resolutions:

1. Authorizing the purchase of three unmanned aircraft systems (drones) from Advexure, LLC2.

2. Appropriating $5,285 of Federal Asset Forfeiture monies in the City’s Fiscal Year 2023/24Adopted Budget (Report by Giachino Chiaramonte)
RES 24-57 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING THE POLICE DEPARTMENT TO PURCHASE THREE

UNMANNED AIRCRAFT PER CALIFORNIA GOVERNMENT CODE
SECTIONS 7070-7075
RES 24-58 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2023/2024 BUDGET
B-7 Piggyback purchase agreement for Fleet Division-related purchase Recommendation: Adopt a Resolution approving the County of Placer piggyback agreement with Stommel, Inc. (dba LEHR) for the purchase of vehicle up-fit equipment for police patrol vehicles for $67,673 (Report by Michael Lima)
RES 24-59 RESOLUTION APPROVING A PIGGYBACK PURCHASE UTILIZING THE COUNTY OF PLACER’S AGREEMENT WITH STOMMER, INC. (DBA LEHR)

FOR THE PURCHASE OF VEHICLE UP-FIT EQUIPMENT FOR POLICE

PATROL VEHICLES
C. WORKSHOP:

C-1 Budget Workshop (Report by Michael Lima)
Item was pulled from agenda.

D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Ratification, Assignment, and Assumption of Two Lease Agreements at Madera Airport Recommendation: Adopt a Resolution Ratifying Previous Assignments and Consenting to the Current Assignments and Assumptions of "Lease Agreement– Airport Property #1" and "Lease Agreement–Airport Property #2" from the David and Patricia Berry Living Trust to 4160 & 4170 Aviation Drive, LLC. (Report by Ismael Hernandez)
Johanna Torres, Airport Advisory Commission (AAC) Chairwoman stated this item was not on their AAC agenda and noted that items are being taken to Council without informing or requesting input from the AAC and feels like the AAC is just in place to meet a requirement.

Staff was asked and responded to Ms. Torres’ concerns and Council questions.

No further Public Comment was presented. Public Comment was closed.

City of Madera City Council Minutes
205 W. 4th Street May 1, 2024
Madera, CA 93637 Page 6 of 8

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED BY A 5/1 VOTE. NOES: COUNCILMEMBER MEJIA. ABSENT:

MAYOR GARCIA. ABSTAIN: NONE.

THE MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 5 MAYOR PRO TEM GALLEGOS

COUNCILMEMBER RODRIGUEZ

COUNCILMEMBER MONTES

COUNCILMEMBER EVANS

COUNCILMEMBER VILLEGAS
NO: 1 COUNCILMEMBER MEJIA
RES 24-60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, RATIFYING PREVIOUSLY INTENDED ASSIGNMENTS AND

CONSENTING TO THE CURRENT ASSIGNMENTS AND ASSUMPTIONS OF "LEASE AGREEMENT–AIRPORT PROPERTY #1" AND "LEASE AGREEMENT –AIRPORT PROPERTY #2" FROM THE DAVID AND PATRICIA BERRY LIVING TRUST TO 4160 & 4170 AVIATION DRIVE, LLC.

D-2 Parks & Community Services Department Budget Adjustments Request FY 23/24 Recommendation: Adopt a Resolution Amending the City’s Fiscal Year 2023/24 Budget Approving a Related Expenditure Line Related to the Installation of Musical Equipment at McNally Park for $40,075 (Report by Joseph Hebert)
Item was pulled from agenda.

D-3 Amendment No. 3 to Agreement with Carollo Engineers, Inc. for Professional Engineering Design Services for a Water Storage Tank, Pump Station, and Transmission Main Recommendation: Adopt a Resolution Approving Amendment No. 3 to Agreement with Carollo Engineers, Inc. for Professional Engineering Design Services for a Water Storage Tank, Pump Station, and Transmission Main for $1,967,389 (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 24-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AMENDMENT NO. 3 TO AGREEMENT WITH CAROLLO
ENGINEERS, INC. FOR PROFESSIONAL ENGINEERING DESIGN SERVICES

FOR A WATER STORAGE TANK, PUMP STATION, AND TRANSMISSION

MAIN FOR THE CITY OF MADERA
E. ADMINISTRATIVE REPORTS:

E-1 Select Proclamation Recipients for June 2024
Recommendation: Request for Council’s Selection of Recipients for the Proclamation City of Madera City Council Minutes
205 W. 4th Street May 1, 2024
Madera, CA 93637 Page 7 of 8
Recognizing Pride Month and Juneteenth Day for June 2024 (Report by Alicia Gonzales)
Juneteenth recipient – Donald Holley
Pride Month recipient – Madera Coalition for Community Justice E-2 Request for Direction regarding Deferred Maintenance at Madera Municipal Golf Course Recommendation: Receive information on the current funding status of the Madera Municipal Golf Course and provide direction regarding deferred maintenance as appropriate. (Report by Joseph Hebert)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Evans mentioned that she is looking for assistance with the Juneteenth Day Celebration event. She is hoping to put together a community choir to participate in and is also looking for past and present veterans. She went to a League of CA Cities event and the NAHRO Conference in Washington DC.

Councilmember Montes had nothing to report.

Councilmember Mejia wished everyone a happy May Day which coincided with the Proclamation Recognizing Public Service Week. She attended a City Leaders Summit earlier this month which featured Assemblywoman Esmeralda Soria and the issue with Madera Community Hospital. She thanked the Easton Arcola Elementary kindergarteners for the invitation to read to them for the Read Across America Day even though that day had passed; she had fun reading to them. She thanked the parents of Madera Coalition for Community Justice who invited her to give them an overview of being a Councilmember and accessibility for the community. There will be an event of women cooking authentic Oaxacan foods on May 3rd from 12 noon – 7:00 p.m. at Courthouse Park. There will be a yard sale on Saturday to benefit Guelaguetza, so they can continue to provide a free event to the community.

Councilmember Rodriguez mentioned he attended the City Leaders Summit in Sacramento along with Councilmembers Evans, Mejia and Villegas and City Manager Arnoldo Rodriguez.

He suggested bringing their Governance do’s and don’ts to a Council meeting as a refresher.

He mentioned Congressman Duarte’s event in which $2 Million was presented to the City for two projects. He attended a TCAG (Turlock County Association of Governments) meeting through the Madera County Transportation Commission.

Councilmember Villegas attended the City Leaders Summit and mentioned addressing the homeless issue. He mentioned Congressman Duarte’s event in which $2 Million was presented to the City for two projects. Councilmember Villegas everyone to the McNally Park Ribbon Cutting on Friday from 5:30 p.m. to 7:00 p.m.

Mayor Pro Tem Gallegos invited everyone to the upcoming ValleyStealz Ribbon Cutting and mentioned the Relay for Life event on Saturday at 8:00 a.m. at Town and Country Park. She City of Madera City Council Minutes
205 W. 4th Street May 1, 2024
Madera, CA 93637 Page 8 of 8
and Councilmember Rodriguez sit on the MCTC and Councilmember Rodriguez got a lot of information on “vanpool” which is a company that helps take the elderly to appointments.

She asked her colleagues to entertain having the MVGM (The company that runs Dial-a-Ride and MAX) come and present to Council. They have purchased four vans and would like them to give Council insight on how that is working. TAB (Transit Advisory Board) Chairperson Cynthia has expressed concerns about the City of Madera Dial-a-Ride and MAX buses. Mayor Pro Tem got confirmation from the rest of Council to have this added to a future agenda.

G. CLOSED SESSION:

G-1 Liability Claim Pursuant to §54956.95
Claimant: Ismael Adame
Agency Claimed Against: City of Madera
City Attorney Shannon Chaffin made the closed session announcement at 8:36 p.m. Mr.

Chaffin and Council returned from Closed Session at 8:50 p.m. with all members of Council present except Mayor Garcia who was absent. Mr. Chaffin stated there was no reportable action.

ADJOURNMENT: Meeting was adjourned at 8:50 p.m.

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: May 15, 2024
_________________________________ Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for April 20, 2024 to May 3, 2024 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of April 20, 2024 to May 3, 2024 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 39192 – 39377 $4,278,324.04
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $663,945.36
SDI EDD $2,796.78
CalPERS Payment CalPERS $0.00
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2023/2024 Adopted Budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2023/2024 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39192 04/24/2024 GRANTS PROP 1B PTMISEA DUO-GARD INDUSTRIES, INC. BUS SHELTERS 87,346.34 $ 39193 04/24/2024 WATER QUALITY WATER OPS THIRKETTLE CORPORATION WATER METER REGISTERS 9,189.10 $ 39194 04/24/2024 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION TEMP SERVICES - ENGINEERING 5,320.00 $ 39195 04/24/2024 PW ADMIN AIRPORT OPS SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 375.65 $ 39195 04/24/2024 PW ADMIN CENTRAL ADMIN SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 3,977.86 $ 39195 04/24/2024 PW ADMIN COMM & REC SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 7,667.01 $ 39195 04/24/2024 PW ADMIN ENGINEERING SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 3,040.85 $ 39195 04/24/2024 PW ADMIN FINANCE SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 237.47 $ 39195 04/24/2024 PW ADMIN INTERMODAL BLDG SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 568.33 $ 39195 04/24/2024 PW ADMIN PARKS SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 250.00 $ 39195 04/24/2024 PW ADMIN SEWER OPS SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 733.72 $ 39195 04/24/2024 PW ADMIN SOLID WASTE SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 733.72 $ 39195 04/24/2024 PW ADMIN TRANS - FIXED SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 948.94 $ 39195 04/24/2024 PW ADMIN TRANS - DAR SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 948.94 $ 39195 04/24/2024 PW ADMIN UB - GARBAGE SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 237.46 $ 39195 04/24/2024 PW ADMIN UB - SEWER SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 237.47 $ 39195 04/24/2024 PW ADMIN UB - WATER SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 474.92 $ 39195 04/24/2024 PW ADMIN WATER QUALITY CONTROL SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 237.43 $ 39195 04/24/2024 PW ADMIN WWTP SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 1,057.84 $ 39195 04/24/2024 PW ADMIN MEAS K - PD SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 636.68 $ 39195 04/24/2024 PW ADMIN PD OPS SERVICEMASTER BY J&C BROWN JANITORIAL SERVICES 04/24 4,618.22 $ 39196 04/24/2024 GRANTS PROP 1B PTMISEA RRM DESIGN GROUP PROFESSIONAL ENG DESIGN - INTERMODAL FACILITY 13,896.00 $ 39197 04/24/2024 CITY COUNCIL CITY COUNCIL GARCIA, SANTOS PER DIEM - LOCC CITY LEADERS SUMMIT 172.50 $ 39198 04/24/2024 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING FY 23/24 SPORTS PROGRAM APPAREL 1,780.28 $ 39199 04/24/2024 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. TRANSIT OPERATOR 03/24 117,371.36 $ 39199 04/24/2024 GRANTS TRANS - DAR MV TRANSPORTATION, INC. TRANSIT OPERATOR 03/24 66,414.41 $ 39200 04/24/2024 FLEET MAINT FLEET MAINT O'REILLY AUTOMOTIVE STORES, INC. MISC PARTS 166.99 $ 39200 04/24/2024 FLEET MAINT TRANS - FIXED O'REILLY AUTOMOTIVE STORES, INC. MISC PARTS 255.79 $ 39201 04/24/2024 FINANCE FINANCE MV CHENG & ASSOCIATES, INC. CONSULTING SERVICES: INTERIM FINANCE DIRECTOR 2,625.00 $ 39202 04/24/2024 ENGINEERING WATER OPS DAVIDS ENGINEERING, INC. PROFESSIONAL SERVICES 3,697.82 $ 39203 04/24/2024 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 03/16/24-03/31/24 1,316.62 $ 39204 04/24/2024 FLEET MAINT MEAS K - PD ALPHA EMPIRE AUTO GROUP, INC. REPLACEMENT MOTOR #6905 495.95 $ 39205 04/24/2024 HR/RISK MGT HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. CONSULTING SERVICES - HEALTH AND WELFARE BENEFITS 3,750.00 $ 39206 04/24/2024 ENGINEERING ENGINEERING CORNISH DAVID REIMBURSEMENT - PAINT SUPPLIES 49.75 $ 39207 04/24/2024 FINANCE AIRPORT OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 155.15 $ 39207 04/24/2024 FINANCE CENTRAL ADMIN PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 159.55 $ 39207 04/24/2024 FINANCE COMM & REC PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 642.30 $ 39207 04/24/2024 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 21.65 $ 39207 04/24/2024 FINANCE ENGINEERING PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 116.30 $ 39207 04/24/2024 FINANCE FACILITIES MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 768.13 $ 39207 04/24/2024 FINANCE FLEET MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 601.95 $ 39207 04/24/2024 FINANCE PARKS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 873.10 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT May 15, 2024

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39207 04/24/2024 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 1,756.40 $ 39207 04/24/2024 FINANCE SEWER OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 381.55 $ 39207 04/24/2024 FINANCE UB - WATER PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 53.25 $ 39207 04/24/2024 FINANCE WATER OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 902.51 $ 39207 04/24/2024 FINANCE WATER QUALITY CONTROL PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 238.70 $ 39207 04/24/2024 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 876.67 $ 39207 04/24/2024 FINANCE PD OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 03/24 159.25 $ 39208 04/24/2024 WATER OPS WATER OPS AMERICAN WATER WORKS ASSOCIATION AWWA MEMBERSHIP 4,618.00 $ 39209 04/24/2024 WWTP SEWER CAPITAL OUTLAY FLO-LINE TECHNOLOGY, INC. EMERGENCY POND PUMP REPLACEMENT 28,593.66 $ 39210 04/24/2024 FACILITIES COMPUTER MAINT NETWORKTIGERS, INC. NETWORK TRANCEIVERS 4,586.13 $ 39211 04/24/2024 PLANNING PLANNING MICHAEL BAKER INTERNATIONAL, INC. HOUSING ELEMENT UPDATE 6,300.00 $ 39212 04/24/2024 INFO SERVICES BUILDING AMERITECH COMPUTER SERVICE, INC. NETWORK STORAGE 8,657.78 $ 39213 04/24/2024 ENGINEERING WATER CAPITAL OUTLAY UNIFIED FIELD SERVICES CORPORATION WATER TOWER RENOVATION 305,819.63 $ 39214 04/24/2024 PARKS ADMIN AQUATICS PROGRM NEW IMAGE POOL INTERIORS, INC. CDBG - CENTENNIAL PARK POOL COMPLEX 26,827.29 $ 39214 04/24/2024 PARKS ADMIN CDBG PUB IMPR NEW IMAGE POOL INTERIORS, INC. CDBG - CENTENNIAL PARK POOL COMPLEX 212,172.71 $ 39215 04/24/2024 PARKS ADMIN CDBG PUB IMPR JUAREZ BROTHERS GENERAL ENGINEERING INC. MCNALLY PARK - BASKETBALL COURTS 139,665.86 $ 39216 04/24/2024 GRANTS CDBG PUBLIC SVC PROJECT RUN MADERA CDBG FY 23/24 Q3 5,525.85 $ 39217 04/24/2024 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 132.00 $ 39217 04/24/2024 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 576.00 $ 39217 04/24/2024 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. QUARTERLY SAMPLING 220.00 $ 39218 04/24/2024 HR/RISK MGT PD OPS ANAYA, CHRIS TUITION REIMBURSEMENT 918.00 $ 39219 04/24/2024 ENGINEERING CDBG PUB IMPR BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 865.90 $ 39219 04/24/2024 ENGINEERING FAU CMAQ BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 123.94 $ 39219 04/24/2024 ENGINEERING LTF - STREETS BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 24,674.46 $ 39219 04/24/2024 ENGINEERING MEAS T - ENVIRO BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 4,163.60 $ 39219 04/24/2024 ENGINEERING SEWER CAPITAL OUTLAY BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SERVICES 5,319.10 $ 39220 04/24/2024 WWTP SEWER CAPITAL OUTLAY THOMAS AND ASSOCIATES GRIT PUMP 13,243.44 $ 39221 04/24/2024 ENGINEERING AFFORDABLE HOUSING CHICAGO TITLE COMPANY TITLE REPORTS 500.00 $ 39222 04/24/2024 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 08/19/2022 PAYROLL 777.80 $ 39223 04/24/2024 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 04/12/2024 PAYROLL 1,028.25 $ 39224 04/24/2024 FINANCE PD OPS COMCAST 04/24 SVS 8155500320092096 197.02 $ 39225 04/24/2024 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG FY 23/24 Q3 3,827.61 $ 39226 04/24/2024 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CA, A MEDIC PRE-EMPLOYMENT SERVICES 275.00 $ 39227 04/24/2024 FIRE FIRE DEPARTMENT OF FORESTRY AND FIRE Q2 ACTUAL BILLING FOR CITY CONTRACT FY 23/24 1,179,629.21 $ 39227 04/24/2024 FIRE MEAS K - FIRE DEPARTMENT OF FORESTRY AND FIRE Q2 ACTUAL BILLING FOR CITY CONTRACT FY 23/24 589,814.60 $ 39228 04/24/2024 PW ADMIN FACILITIES MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 63.75 $ 39228 04/24/2024 PW ADMIN STREETS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 63.75 $ 39228 04/24/2024 PW ADMIN SEWER OPS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 63.75 $ 39228 04/24/2024 PW ADMIN WATER OPS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 63.75 $ 39229 04/24/2024 FINANCE MEAS K - FIRE DONALD J FRASER REDEVELOPMENT & FINANCIAL CONSULTING 1,950.00 $ 39229 04/24/2024 FINANCE PAYROLL CLEARING DONALD J FRASER REDEVELOPMENT & FINANCIAL CONSULTING 2,700.00 $ 39230 04/24/2024 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 04/24 POWER SWEEPING 402.50 $ 39230 04/24/2024 GRANTS PARKING DIST OPS GUARDIAN WESTERN SWEEPING INC. 04/24 POWER SWEEPING 402.50 $ 39231 04/24/2024 FACILITIES FACILITIES MAINT JAM SERVICES INC STREET LIGHTS 4,546.50 $ 39231 04/24/2024 FACILITIES FACILITIES MAINT JAM SERVICES INC STREET LIGHT BOX LIDS 2,598.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39232 04/24/2024 ENGINEERING MEAS K - PD KRAZAN & ASSOCIATES, INC. PD-01 TESTING LAB 3,005.00 $ 39233 04/24/2024 FIRE FIRE L.N. CURTIS & SONS HURST ANNUAL SERVICE 3,383.40 $ 39234 04/24/2024 FINANCE PD OPS MADERA COUNTY TREASURER COUNTY'S PORTION OF PARKING PENALTIES PAID 02/24 131.50 $ 39235 04/24/2024 GRANTS CDBG PUBLIC SVC MADERA RESCUE MISSION, INC. CDBG FY 23/24 HOMELESS PROGRAM Q3 12,469.71 $ 39236 04/24/2024 CITY ADMIN COMMUNITY PROMO MADERA TRIBUNE MADERA PRIDE 2024 1,500.00 $ 39236 04/24/2024 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 163.40 $ 39237 04/24/2024 PW ADMIN STREET CLEANING MID VALLEY DISPOSAL INC. WASTE DISPOSAL 7,305.06 $ 39238 04/24/2024 PD OPS PD OPS MOTOROLA SOLUTIONS INC. RADIO UPGRADES - PD 158.05 $ 39239 04/24/2024 FINANCE CFD DEBT FUND - 2006 BONDS WILLDAN FINANCIAL SERVICES CFD 2006-1 SERIES 2018 PRIVATE PLACEMENT 1,750.00 $ 39240 04/24/2024 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SVS - SIDEWALK IMPROVEMENTS 1,332.50 $ 39241 04/24/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 03/24 SERVICE 5207933925-6 83.23 $ 39241 04/24/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 03/24 SERVICE 1598348280-1 101.61 $ 39241 04/24/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 03/24 SERVICE 5225647713-5 14.78 $ 39241 04/24/2024 FINANCE FACILITIES MAINT PACIFIC GAS & ELECTRIC 03/24 SERVICE 9787342989-4 187.24 $ 39242 04/24/2024 FINANCE FINANCE PHOENIX GROUP INFO SYS CITATIONS 02/24 114.83 $ 39242 04/24/2024 FINANCE PARKING DIST OPS PHOENIX GROUP INFO SYS CITATIONS 02/24 165.24 $ 39243 04/24/2024 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING ON-CALL W-39, W-40, & W-41 WATER MAIN REPLACEMENT 11,213.15 $ 39243 04/24/2024 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING DESIGN SERVICES FOR W-000009 8,125.20 $ 39243 04/24/2024 WATER QUALITY WATER QUALITY CONTROL PROVOST & PRITCHARD CONSULTING WATER LOSS AUDIT - 2020 & 2021 4,000.00 $ 39244 04/24/2024 PARKS ADMIN COMM & REC SERGIO'S WELDING SKATE PARK FENCE REPAIR 2,932.28 $ 39245 04/24/2024 WWTP WWTP SPARKLETTS WWTP - LAB & DRINKING WATER 7.44 $ 39246 04/24/2024 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 04/12/24 PAYROLL 114.63 $ 39247 04/24/2024 GRANTS INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT 150.00 $ 39248 04/24/2024 FINANCE FINANCE OTP - FINANCE PER DIEM - TYLER CONNECT 2024 301.50 $ 39249 04/24/2024 FINANCE PARKING DIST OPS OVERPAYMENTS REIMBURSE DOUBLE PAYMENT FOR CITE # 43285 294.00 $ 39251 04/24/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 6255039 2,000.00 $ 39252 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9918303 48.29 $ 39253 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9925934 306.24 $ 39254 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9914178 134.86 $ 39255 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9900957 299.55 $ 39256 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9900957 299.55 $ 39257 04/24/2024 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 25 1,700.00 $ 39258 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9922115 125.00 $ 39259 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9905414 147.80 $ 39260 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9922996 719.14 $ 39261 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9923012 768.28 $ 39262 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9918782 251.03 $ 39263 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9919936 179.47 $ 39264 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 4308004 34.57 $ 39265 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 4475002 105.11 $ 39266 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 10000149 143.98 $ 39267 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB 9924980 675 MAINBERRY 1,457.83 $ 39268 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9924659 142.52 $ 39269 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 10001038 112.17 $ 39270 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 1049003 55.84 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39271 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 1049003 76.33 $ 39272 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9925197 149.13 $ 39273 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9925197 15.73 $ 39274 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND9925197 173.34 $ 39275 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9894291 244.81 $ 39276 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 10000632 162.07 $ 39277 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9924198 252.82 $ 39278 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9909168 363.10 $ 39279 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB TERM REFUND 9924729 226.14 $ 39280 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9915553 130.07 $ 39281 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9892287 12.82 $ 39282 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9892287 136.26 $ 39283 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9922321 108.03 $ 39284 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9925330 27.13 $ 39285 04/24/2024 FINANCE WATER FUND AR REFUNDS DEPOSIT REFUND - METER 20 1,700.00 $ 39286 04/24/2024 UB - WATER WATER FUND AR REFUNDS UB REFUND 9916598 174.58 $ 39287 04/24/2024 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS RENTAL CANCELLATION REFUND 50.00 $ 39287 04/24/2024 PARKS ADMIN PARKS OTP- PARKS REFUNDS RENTAL CANCELLATION REFUND 115.00 $ 39288 04/24/2024 PARKS GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 $ 39289 04/24/2024 PARKS ADMIN AQUATICS PROGRM OTP- PARKS REFUNDS RENTAL CANCELLATION REFUND 480.00 $ 39289 04/24/2024 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS RENTAL CANCELLATION REFUND 100.00 $ 39290 04/24/2024 FINANCE WATER FUND OTP- UB REFUNDS DEPOSIT FROM MAIS TO MUNIS - 9913735-508151 258.17 $ 39291 04/24/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERMINATION REFUND - 10000721-554165 62.35 $ 39292 04/24/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERMINATION REFUND - 10000731-554165 15.59 $ 39293 04/24/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERMINATION REFUND - 10000732-554165 17.15 $ 39294 04/24/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERMINATION REFUND - 10001000-553911 11.72 $ 39295 04/24/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERMINATION REFUND - 10001026-556510 22.23 $ 39296 04/24/2024 FINANCE WATER FUND OTP- UB REFUNDS DEPOSIT FROM MAIS TO MUNIS - 9920772-510712 158.09 $ 39297 04/26/2024 GRANTS CDBG PUBLIC SVC OLIVE CHARITABLE ORGANIZATION CDBG 23/24 - BENNET HOUSE Q3 1,571.87 $ 39298 04/26/2024 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG FY 23/24 Q3 3,678.78 $ 39298 04/26/2024 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG FY 23/24 Q2 6,321.22 $ 39299 04/26/2024 GRANTS CDBG PUBLIC SVC MADERA COALITION FOR COMM JUSTICE CDBG FY 23/24 Q3 3,913.06 $ 39300 04/30/2024 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION TEMP SERVICES - ENGINEERING 2,800.00 $ 39301 04/30/2024 GRANTS PROP 1B PTMISEA RRM DESIGN GROUP PROFESSIONAL ENG DESIGN - INTERMODAL FACILITY 4,448.75 $ 39302 04/30/2024 PD OPS SUPP LAW ENF HARRY D. WILSON INC. PD - NEOTEC HELMET 2,056.72 $ 39303 04/30/2024 ENGINEERING RSTP - FED EX GHD INC. 4TH/LAKE/CENTRAL INTERSECTION IMPROVEMENTS 13,331.75 $ 39304 04/30/2024 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING FY 23/24 SPORTS PROGRAM APPAREL 782.59 $ 39305 04/30/2024 PD OPS SUPP LAW ENF DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 245.00 $ 39306 04/30/2024 PD OPS MEAS K - PD TIM J LAW EMPLOYMENT BACKGROUND 800.00 $ 39307 04/30/2024 FLEET MAINT STREET CLEANING CALIFORNIA AIR RESOURCES BOARD CARB PERMIT FEES 805.00 $ 39308 04/30/2024 PD OPS PD OPS CRISCOM PUBLIC RELATIONS, INC. GRANT RESEARCH & WRITING SERVICES - 05/24 4,000.00 $ 39309 04/30/2024 PD OPS ANIMAL CONTROL GOVCONNECTION, INC. IN CAR COMPUTER UPGADES CE & AC 2,843.54 $ 39310 04/30/2024 PD OPS PD OPS PACIFIC STORAGE COMPANY SHREDDING SERVICES 404.00 $ 39311 04/30/2024 GRANTS HOME PROGRAM INCOME WT CAPITAL LENDER SERVICES TRUSTEE'S FEES - 14-CALHOME-9834 14-07 671.86 $ 39312 04/30/2024 CITY CLERK PURCHASING GENERAL LOGISTICS SYSTEMS US INC OVERNIGHT MAIL - CITY ATTORNEY 7.75 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39313 04/30/2024 PD OPS MEAS K - PD DOOLEY ENTERPRISES, INC. AMMUNITION 8,803.30 $ 39314 04/30/2024 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 183.42 $ 39314 04/30/2024 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 564.47 $ 39314 04/30/2024 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 51.50 $ 39314 04/30/2024 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 607.57 $ 39314 04/30/2024 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 415.01 $ 39314 04/30/2024 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 512.91 $ 39314 04/30/2024 FINANCE FACILITIES MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 444.72 $ 39314 04/30/2024 FINANCE FLEET MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 75.97 $ 39314 04/30/2024 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 237.38 $ 39314 04/30/2024 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 968.63 $ 39314 04/30/2024 FINANCE LMD SERVICES VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 972.18 $ 39314 04/30/2024 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 2,979.01 $ 39314 04/30/2024 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 2,203.66 $ 39314 04/30/2024 FINANCE SEWER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 1,637.79 $ 39314 04/30/2024 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 2,199.00 $ 39314 04/30/2024 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 6,196.06 $ 39314 04/30/2024 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 5,709.31 $ 39314 04/30/2024 FINANCE WATER OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 2,948.80 $ 39314 04/30/2024 FINANCE WATER QUALITY CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 633.25 $ 39314 04/30/2024 FINANCE WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 147.24 $ 39314 04/30/2024 FINANCE PD OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 04/01/24-04/15/24 10,237.22 $ 39314 04/30/2024 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - BULK PROPANE 4,170.38 $ 39314 04/30/2024 PD OPS SUPP LAW ENF VAN DE POL ENTERPRISES, INC. PROPANE - PD DUI CHECK POINT 18.50 $ 39315 04/30/2024 INFO SERVICES BUILDING ZONES IT SOLUTIONS INC TABLETS FOR INSPECTORS 8,064.08 $ 39316 04/30/2024 PD OPS PD OPS CINTAS CORPORATION MEDICAL SUPPLIES 159.90 $ 39317 04/30/2024 STREETS STREETS POTTERS INDUSTRIES LLC HIGHWAY SAFETY MARKING SPHERES 5,132.13 $ 39318 04/30/2024 PD OPS SUPP LAW ENF EVANS FEED & LIVESTOCK SUPPLY, INC. SUPPLIES FOR BUBBLES 38.97 $ 39319 04/30/2024 PARKS ADMIN COMM & REC MARCO A GONZALEZ ENGINEERING, INC. SKATE PARK DEMO 10,593.00 $ 39320 04/30/2024 GRANTS HOME PROGRAM INCOME BACKOWSKI LAW GROUP, PC LEGAL SERVICES - 2084.002 147.50 $ 39320 04/30/2024 GRANTS HOME PROGRAM INCOME BACKOWSKI LAW GROUP, PC LEGAL SERVICES - 2084.003 295.00 $ 39320 04/30/2024 GRANTS HOME PROGRAM INCOME BACKOWSKI LAW GROUP, PC LEGAL SERVICES - 2084.010 1,327.50 $ 39321 04/30/2024 PARKS ADMIN RECREATION DERRICK SANCHEZ REIMBURSEMENT - CPRS CONNECTIONS CONF & EXPO 127.32 $ 39322 04/30/2024 PW ADMIN AIRPORT OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 39.00 $ 39322 04/30/2024 PW ADMIN CENTRAL ADMIN EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 39.00 $ 39322 04/30/2024 PW ADMIN COMM & REC EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 351.00 $ 39322 04/30/2024 PW ADMIN ENGINEERING EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 78.00 $ 39322 04/30/2024 PW ADMIN FIRE EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 117.00 $ 39322 04/30/2024 PW ADMIN INTERMODAL BLDG EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 78.00 $ 39322 04/30/2024 PW ADMIN PARKS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 39.00 $ 39322 04/30/2024 PW ADMIN SEWER OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 19.50 $ 39322 04/30/2024 PW ADMIN WATER OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 19.50 $ 39322 04/30/2024 PW ADMIN WWTP EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 39.00 $ 39322 04/30/2024 PW ADMIN PD OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 04/24 39.00 $ 39323 04/30/2024 SEWER OPS SEWER OPS RILEY RUSSELL DISINFECTANT 376.41 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39324 04/30/2024 ENGINEERING MEAS K - PD TERRA WEST CONSTRUCTION INCORPORATED PARKING LOT - PD 23,055.37 $ 39324 04/30/2024 ENGINEERING PD PARKING LOT RESURFACING TERRA WEST CONSTRUCTION INCORPORATED PARKING LOT - PD 133,633.28 $ 39325 04/30/2024 INFO SERVICES COMPUTER MAINT ABTECH TECHNOLOGIES, INC. SERVER & NETWORK STORAGE HARDWARE 320,445.25 $ 39326 04/30/2024 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 576.00 $ 39327 04/30/2024 FINANCE COMM & REC AT&T 03/24 CALNET 3 SERVICE 9391026396 264.56 $ 39327 04/30/2024 FINANCE MEAS K - FIRE AT&T 03/24 CALNET 3 SERVICE 9391068734 57.15 $ 39327 04/30/2024 FINANCE SEWER OPS AT&T 04/24 CALNET 3 SERVICE 9391031570 192.30 $ 39327 04/30/2024 FINANCE SR CITIZEN COMM AT&T 03/24 CALNET 3 SERVICE 9391026403 31.86 $ 39327 04/30/2024 FINANCE SR CITIZEN COMM AT&T 03/24 CALNET 3 SERVICE 9391026398 29.12 $ 39327 04/30/2024 FINANCE PD OPS AT&T 03/24 CALNET 3 SERVICE 9391026401 29.12 $ 39327 04/30/2024 FINANCE PD OPS AT&T 03/24 CALNET 3 SERVICE 9391059143 2,041.87 $ 39327 04/30/2024 FINANCE PD OPS AT&T 04/24 CALNET 3 SERVICE 9391020514 155.55 $ 39328 04/30/2024 ENGINEERING WATER CAPITAL OUTLAY AM CONSULTING ENGINEERS, INC. ON-CALL W-03 & W-04 WATER MAIN UPGRADES 6,550.00 $ 39329 04/30/2024 ENGINEERING ENGINEERING AMERICAN BUSINESS MACHINES PLOTTER LEASE 297.00 $ 39330 04/30/2024 CITY CLERK CITY CLERK AMERICAN LEGAL PUBLISHING CORP PAPER VERSION OF MMC UPDATE 1,566.66 $ 39331 04/30/2024 GRANTS HOME PROGRAM INCOME MEADOWS MOBILE HOME PARK SPACE RENTAL #19 05/24 842.00 $ 39332 04/30/2024 GRANTS HOME PROGRAM INCOME MEADOWS MOBILE HOME PARK SPACE RENTAL #23 05/24 843.07 $ 39333 04/30/2024 GRANTS HOME PROGRAM INCOME MEADOWS MOBILE HOME PARK SPACE RENTAL #86 05/24 821.59 $ 39334 04/30/2024 PARKS ADMIN SPORTS PROGRAMS BSN SPORTS T-BALL EQUIPMENT 982.43 $ 39335 04/30/2024 PD OPS SUPP LAW ENF CA DEPARTMENT OF JUSTICE FINGERPRINT APPS 03/24 416.00 $ 39335 04/30/2024 PD OPS SUPP LAW ENF CA DEPARTMENT OF JUSTICE BLOOD ALCOHOL ANALYSIS 03/24 700.00 $ 39336 04/30/2024 PD OPS SUPP LAW ENF CEDAR VETERINARY HOSPITAL, INC VETERINARY SERVICES - GUSTAV 1,972.17 $ 39337 04/30/2024 PURCHASING PD OPS CANON FINANCIAL SERVICES MPD COPIER 04/24 200.26 $ 39338 04/30/2024 ENGINEERING AFFORDABLE HOUSING CHICAGO TITLE COMPANY TITLE REPORTS 2,000.00 $ 39339 04/30/2024 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 04/26/2024 PAYROLL 1,028.25 $ 39340 04/30/2024 FINANCE COMPUTER MAINT COMCAST 04/24 SERVICE 8155500320322006 88.13 $ 39341 04/30/2024 PD OPS SUPP LAW ENF COMMUNITY MEDICAL CENTER LEGAL BLOOD DRAWS - 03/24 175.00 $ 39342 04/30/2024 HR/RISK MGT HR/RISK MGT CPS HR CONSULTING BILINGUAL EXAM 2,139.25 $ 39343 04/30/2024 PD OPS CODE ENF CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 03/24 87.50 $ 39343 04/30/2024 PD OPS UB - GARBAGE CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 03/24 21.88 $ 39343 04/30/2024 PD OPS UB - SEWER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 03/24 21.88 $ 39343 04/30/2024 PD OPS UB - WATER CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 03/24 43.74 $ 39344 04/30/2024 INFO SERVICES LTF - STREETS DLT SOLUTIONS, INC. AUTOCAD LICENSE RENEWAL 12,197.70 $ 39345 04/30/2024 PW ADMIN COMPUTER MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 32.50 $ 39345 04/30/2024 PW ADMIN FACILITIES MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.12 $ 39345 04/30/2024 PW ADMIN FLEET MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 47.50 $ 39345 04/30/2024 PW ADMIN PARKS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 32.50 $ 39345 04/30/2024 PW ADMIN STREETS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.12 $ 39345 04/30/2024 PW ADMIN SEWER OPS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.13 $ 39345 04/30/2024 PW ADMIN WATER OPS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.13 $ 39346 04/30/2024 PARKS ADMIN PARKS ADMIN CROWN SERVICES CO. LTC PORTA POTTIES 1,879.98 $ 39347 04/30/2024 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 04/01/24-04/15/24 11,115.00 $ 39348 04/30/2024 PD OPS PD OPS FRESNO CITY COLLEGE REGISTRATION FEE - POLICE ACADEMY 3,220.00 $ 39349 04/30/2024 PD OPS PD OPS LANGUAGE LINE SERVICES, INC. INTERPRETATION SERVICES 23,783.15 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 100.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA HOSE BIB REBATE - 3850001 14.28 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA DRIP IRRIGATION REBATE - 9926031 150.00 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA SMART IRRIG REBATE - 3850001 200.00 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA SMART IRRIG REBATE - 9926031 199.00 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 4614004 50.00 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 4914001 100.00 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 9921687 155.00 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 3850001 99.00 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 6255039 600.00 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9918130 100.00 $ 39350 04/30/2024 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 8001041 95.00 $ 39350 04/30/2024 FINANCE WATER FUND CITY OF MADERA METER DEPOSIT #18 1,700.00 $ 39351 04/30/2024 FINANCE PAYROLL TRUST M.C.E.A. MONTHLY DUES 04/24 310.00 $ 39351 04/30/2024 FINANCE PAYROLL TRUST M.C.E.A. MONTHLY DUES 08/22 290.00 $ 39352 04/30/2024 CITY CLERK CITY COUNCIL MADERA COUNTY E D C ECONOMIC SUMMIT - 2024 200.00 $ 39352 04/30/2024 CITY CLERK PARKS ADMIN MADERA COUNTY E D C ECONOMIC SUMMIT - 2024 40.00 $ 39352 04/30/2024 CITY CLERK STREETS MADERA COUNTY E D C ECONOMIC SUMMIT - 2024 40.00 $ 39352 04/30/2024 CITY CLERK CITY MANAGER MADERA COUNTY E D C ECONOMIC SUMMIT - 2024 40.00 $ 39353 04/30/2024 FINANCE PAYROLL TRUST M P O A MONTHLY DUES 04/24 6,774.68 $ 39353 04/30/2024 FINANCE PAYROLL TRUST M P O A MONTHLY DUES 08/22 6,763.92 $ 39354 04/30/2024 GRANTS CDBG ADMIN MADERA TRIBUNE PUBLIC HEARING NOTICE 260.00 $ 39354 04/30/2024 GRANTS CDBG ADMIN MADERA TRIBUNE PUBLIC NOTICE 117.00 $ 39354 04/30/2024 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 91.20 $ 39354 04/30/2024 PLANNING PLANNING MADERA TRIBUNE INTENT TO ADOPT ORDINANCE - 1008 CS 318.50 $ 39355 04/30/2024 PW ADMIN PARKS MID VALLEY DISPOSAL INC. WASTE DISPOSAL 210.00 $ 39355 04/30/2024 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL 1,772.06 $ 39355 04/30/2024 PW ADMIN STREET CLEANING MID VALLEY DISPOSAL INC. WASTE DISPOSAL 7,473.89 $ 39355 04/30/2024 PW ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL 701.93 $ 39356 04/30/2024 PW ADMIN WWTP MONDRAGON, JUAN MILEAGE REIMBURSEMENT - CALL TO WWTP 51.46 $ 39357 04/30/2024 PD OPS PD OPS MOTOROLA SOLUTIONS INC. RADIO UPGRADES - PD 10,041.75 $ 39358 04/30/2024 PD OPS MEAS K - PD OCCU-MED, LTD. EXAM SERVICES 1,145.00 $ 39359 04/30/2024 PARKS ADMIN CCLP GRANT PARK ASSOCIATES PLAYGROUND EQUIPMENT 130,857.58 $ 39360 04/30/2024 PD OPS MEAS K - PD PROFORCE PD FIREARM PURCHASE 25,631.27 $ 39361 04/30/2024 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING ON-CALL W-39, W-40, & W-41 WATER MAIN REPLACEMENT 63,761.24 $ 39362 04/30/2024 PD OPS MEAS K - PD RON'S TOWING & ROAD SERVICE TOWING SERVICES 1,245.00 $ 39363 04/30/2024 WATER OPS WATER OPS SJVAPCD ANNUAL AIR TOXIC ASSESSMENT 23/24 160.00 $ 39363 04/30/2024 PD OPS PD OPS SJVAPCD ANNUAL AIR TOXIC ASSESSMENT 23/24 160.00 $ 39364 04/30/2024 STREETS STREETS SEAL RITE PAVING ASPHALT PAVING/PATCHING 27,948.74 $ 39365 04/30/2024 STREETS STREETS SEAL RITE PAVING ASPHALT PAVING/PATCHING 17,845.84 $ 39366 04/30/2024 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 04/26/24 PAYROLL 114.63 $ 39367 04/30/2024 ENGINEERING LTF - STREETS TJKM TRANSPORTATION CONSULTANTS CONSULTING SERVICES 172.72 $ 39368 04/30/2024 PARKS ADMIN COMM & REC TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 315.17 $ 39369 04/30/2024 FINANCE BUILDING VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 104.02 $ 39369 04/30/2024 FINANCE CITY COUNCIL VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 38.01 $ 39369 04/30/2024 FINANCE FACILITIES MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 52.01 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39369 04/30/2024 FINANCE FIRE VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 152.04 $ 39369 04/30/2024 FINANCE FLEET MAINT VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 1.67 $ 39369 04/30/2024 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 38.01 $ 39369 04/30/2024 FINANCE PARKS VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 1.67 $ 39369 04/30/2024 FINANCE PLANNING VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 52.01 $ 39369 04/30/2024 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 13.96 $ 39369 04/30/2024 FINANCE SEWER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 1.67 $ 39369 04/30/2024 FINANCE STREET CLEANING VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 1.67 $ 39369 04/30/2024 FINANCE WATER OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 144.03 $ 39369 04/30/2024 FINANCE WATER QUALITY CONTROL VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 38.01 $ 39369 04/30/2024 FINANCE WWTP VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 79.29 $ 39369 04/30/2024 FINANCE PD OPS VERIZON WIRELESS CITY CELL PHONE CHARGES 03/11/24-04/10/24 494.25 $ 39370 04/30/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9919240 2,000.00 $ 39371 04/30/2024 PARKS ADMIN AQUATICS PROGRM OTP- PARKS REFUNDS REFUND - REGISTERED FOR WRONG PROGRAM 170.00 $ 39372 04/30/2024 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYM 200.00 $ 39373 04/30/2024 PARKS ADMIN GENERAL TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM MULTI-ROOM 100.00 $ 39374 04/30/2024 PARKS ADMIN PARKS OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY SHELTER 2 40.00 $ 39375 04/30/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERMINATION REFUND - 554165 45.20 $ 39376 04/30/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERMINATION REFUND - 9925771-514034 379.09 $ 39377 04/30/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB 9911300 2880 FALCON 1,414.79 $ 465 04/26/2024 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 04/26/24 PAYROLL 30,477.98 $ 466 04/29/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 04/26/2024 13,749.02 $ 467 04/29/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 04/26/2024 2,790.18 $ 468 04/30/2024 FINANCE PAYROLL TRUST MID-MGMT EMPLOYEE GROUP 04/24 MONTHLY DUES 2,370.00 $ 469 04/30/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 04/30/2024 544.35 $ 470 04/30/2024 FINANCE SEWER FUND BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 226,764.17 $ 471 04/23/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 04/23/2024 1,251.17 $ BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 4,278,324.04

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: May 15, 2024
Agenda Number: B-3
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council an informational update on employment matters, including new hires, transfers, and terminations. This report represents activity since the prior report submitted on the May 1, 2024, City Council agenda.

DISCUSSION:

The Civil Service Commission (Commission) met on May 7, 2024, and approved eligibility lists for the following positions:
▪ Property & Evidence Technician
▪ Police Officer Trainee
▪ Police Officer I
▪ Police Officer II
The following employees began employment with the City since our last report.

Table 1: New Hires and Re-hires
Name Position Department Status* Effective
Date
Dayana Elms Police Officer Trainee Police FT 5/6/24
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following promotions, transfers, or assignment changes occurred since our last report.

Table 2: Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Cody Luginbill Police Officer I Police Officer II 4/7/24 Christopher
Rodriguez
Public Works Maintenance
Worker II – Water
Public Works Maintenance
Worker II – Streets 5/6/24
Anthony Rodriguez Public Works Maintenance
Worker II – Water
Public Works Maintenance
Worker II – Streets 5/6/24
Sandra Ovedo Police Officer Trainee Public Safety Dispatcher 5/3/24 The following employees separated from employment since our last report.

Table 3: Separations
Name Position Department Status* Effective
Date
Emmanuel
Molina Park Aide Parks & Community Services PT 5/3/24
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: May 15, 2024
Agenda Number: B-4
Wendy Silva, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Continuing Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms
RECOMMENDATION:

Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 SUMMARY:

The City of Madera and State of California experienced significant storm events and related impacts beginning in December 2022. President Biden declared a major disaster for various counties in California, inclusive of Madera County, for severe winter storms, flooding, landslides, and mudslides. The disaster period began December 27, 2022, and concluded January 31, 2023.

The City of Madera declared a local emergency related to storm impacts incurred during the disaster period. The requested action is to continue the emergency declaration while the City works through project completion for repairs and finalizes disaster assistance through the Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (CalOES).

DISCUSSION:

California experienced severe winter storms beginning in December 2022. President Biden declared a major disaster for various counties in California, inclusive of Madera County, for severe winter storms, flooding, landslides, and mudslides. The disaster period began December 27, 2022, and concluded January 31, 2023. During the disaster period, the City of Madera experienced significant impacts, including:
▪ Debris clearing in the storm system, public right-of-way, and park spaces ▪ Emergency protective measures
▪ Catastrophic failure of the Avenue 13 sewer trunk line at Granada Drive ▪ Multiple storm drain line failures and related asphalt and/or sidewalk failures ▪ Asphalt failure
▪ Degradation of equipment at the Wastewater Treatment Plant due to additional incoming debris
▪ Administrative costs associated with the above as well as with administration of the claim for damages with FEMA and CalOES
The City Manager as the Director of Emergency Services initially declared a local disaster for the City of Madera on January 27, 2023. This declaration was ratified by the City Council at its meeting February 1, 2023, and has since been extended in compliance with the City’s municipal code and FEMA and CalOES requirements. The contemplated action will continue the local emergency as staff works with FEMA and CalOES on projects to repair and mitigate local impacts related to the declared disaster.

Attachment 1 to this report summarizes the City’s projects submitted to FEMA and CalOES under this disaster. To be considered for reimbursement under the emergency declaration, all project work must be completed by July 14, 2024. At this time, the City has one remaining incomplete project relating to pump damage at the Wastewater Treatment Plant. Plant staff has advised that quotes for repair work on the final pump are in process.

FINANCIAL IMPACT:

The recommended action is necessary to ensure specific liability protection, emergency powers of the Emergency Services Director, and potential recovery of eligible costs, if any, from State and Federal emergency funds.

ALTERNATIVES:

Staff does not recommend consideration of other alternatives given alternatives likely would remove reimbursement to the City that may become possible as a result of this action.

ATTACHMENTS:

1. Table of submitted projects

2. Resolution continuing the Declaration of a Local Emergency for January 2023 winter storms
Attachment 1
Federal Emergency Management Agency Event 4683DR-CA: California Severe Winter Storms, Flooding, Landslides, and Mudslides City of Madera Submitted Projects
Category Project Work Status
Submitted All
Documentation to
FEMA Submitted Cost to FEMA
Federal
Cost Share
A - Debris Removal Various Debris Cleanup - Citywide Complete Yes 31,639.79 100% B - Emergency Protective Measures
Avenue 13 Sewer Trunk Line -
Emergency Bypass Pumping (days 1-60) Complete Yes 1,034,043.00 100% B - Emergency Protective Measures
Avenue 13 Sewer Trunk Line -
Emergency Bypass Pumping (61 days
plus) Complete Yes 376,467.67 75/25
C - Roads and Bridges
Lewis St / Monterey St - Storm Drain and
Sidewalk & T&C Park - Asphalt, Curb and
Gutter Complete Yes 51,172.27 75/25
C - Roads and Bridges
NW Corner D St / Green Way (Sherwood
Pond) - Asphalt and Storm Drain Complete Yes 17,742.58 75/25 C - Roads and Bridges Knox St / Neplus Way - Asphalt Complete Yes 20,481.61 75/25 F - Utilities*
Avenue 13 Sewer Trunk Line -
Permanent Work Complete Yes 1,335,862.79 75/25
Influent Pump #1: Repaired by contractor; pump reinstalled and is operational; inspection report received ($17,768.75 - Labor & $43,481.52 - Parts)
* Category F relating to the Avenue 13 sewer trunk failure will capture all costs not included in the two Category B projects for the same incident. The final number will be adjusted after all invoices are reviewed/reconciled by the FEMA Program Delivery Manager.

Influent Pump #2: Repaired by contractor; pump reinstalled and is operational; inspection report received ($13,768.75) Influent Pump #3: Pending damage assessment. FEMA Table Top Inspection occurred. Staff has received 2 of 3 quotes for repair work. Pump will be pulled for inspection once
contractor is identified. (Cost pending, submitted estimate of $100,516.81 to FEMA)
Grit Pump #1: Replacement pump installed. ($17,309.18)
Grit Pump #2: Staff has assessed the pump and advised it does not need repair at this time, indicating they believe it will last another year. ($0)
F - Utilities WWTP - Repair/Replace Influent Pumps
and Grit Pumps
Incomplete 75/25
RESOLUTION NO. 24-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, CONTINUING THE DECLARATION PROCLAIMING THE
EXISTENCE OF A LOCAL EMERGENCY – JANUARY 2023 WINTER STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE III, CHAPTER 2 WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a “Proclamation of a State of Emergency” (“Governor’s Proclamation”) relating to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding. The Governor’s Proclamation declared that conditions of extreme peril to the safety of persons and property exist due to these storms; and
WHEREAS,the Director of Emergency Services found that conditions of extreme perilto the safety of persons and property continue to existed within the City of Madera, caused by a series of extreme winter weather events that started on or about December 27, 2022; and WHEREAS, these extreme winter storm events, also referred to as “Atmospheric Rivers,” produced large rainfall totals and wind, leading to localized flooding and storm surges within the City’s critical infrastructure systems; and
WHEREAS, these extreme winter storm events caused damage to the City of Madera and other public and private facilities, including but not limited to roads, critical infrastructure, transportation corridors, and buildings, the extent of which has not been completely compiled; and WHEREAS, local resources have been and will continue to be deployed by the City of Madera to mitigate and recover from these extreme weather events, thereby depleting strained public safety resources such as Law Enforcement, Public Works, and Engineering services; and WHEREAS, on January 27, 2023, the City’s Director of Emergency Services declared a local emergency thereby activating the Emergency Operations Center, and such action was ratified by the City Council; and
WHEREAS, the City Council has regularly reviewed the need for continuing the local emergency, and has continually extended the declaration of emergency such that it has continued unabated since the City’s Director of Emergency Services declaration was ratified by the City Council; and WHEREAS, the Director of Emergency Services requests that the City Council continue the declaration of a state of local emergency for the City of Madera as impacts from the storm events continue to be evaluated, repaired, and or mitigated; and
WHEREAS, the City Council desires to continue the duration of the declaration of emergency as there is a need for the same.

NOW, THEREFORE, be it resolved by the City Council of the City of Madera as follows:

1. The above recitals are true and correct and incorporated herein as findings by the City Council.

2. Government Code Section 8630 requires that the Council review the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency. The City Council has reviewed the need for continuing the local emergency and finds that the state of emergency conditions related to the January 2023 winter storms are ongoing and are recognized as an imminent threat to our citizens. As such, the City Council extends and continues the declaration of a local emergency.

3. City Staff are directed to thereafter return this item for Council review of the need for continuing the local emergency at least once every 60 days until the City Council terminates the local emergency.
***********

REPORT TO CITY COUNCIL
Approved by:
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of Basketball Courts at McNally Park
RECOMMENDATION:

Staff recommends that the City Council approve Minute Order Approving:

1. Acceptance of the Newly Reconstructed Basketball Courts at McNally Park, located at 825 South A Street, Madera, CA 93638.

2. The Recording of Notice of Completion.

SUMMARY:

The reconstruction of two basketball courts at McNally Park was completed on April 22, 2024.

The scope of work encompassed the removal of the existing courts and the construction of two high-school-sized basketball courts. The new courts feature concrete surfacing, and both are standardized to measure 84 feet by 50 feet, including proper striping.

DISCUSSION:

During the CDBG Action Plan for Fiscal Year 2022/2023, the City was awarded a total of $609,307 for improvements at McNally Park. Staff proceeded with two major phases of improvement plans. The first phase included the complete renovation of the existing playground area. This consisted of the removal of existing playground equipment and upgrading with new playground equipment, swing sets, and new safety perimeter fencing for a brand-new playground area. This phase also included replacing outdated and damaged park amenities with new trash cans, picnic tables, grills, benches, and water fountains. A Notice of Completion was accepted by the Council Council Meeting of: May 15, 2024
Agenda Number: B-5
on November 15, 2023, for the playground equipment and park amenities installed at McNally Park.

After the completion of the first phase of improvements, staff began planning for the second phase to include the full reconstruction of the basketball courts. This was determined as a much needed component, being the courts have had no major repairs or maintenance for decades. The courts are highly utilized playing courts by members of the community, with even informal basketball tournament events taking place throughout the year.

To proceed with the improvements needed, staff prepared IFB No. 202324-24. The IFB was released on January 6, 2024, with bids due on Monday, January 29, 2024. The IFB notice was duly published in the Madera Tribune on January 6 and 13, 2024. In addition, the IFB was published on various bidding platforms.

On February 7, 2024, Council approved Juarez Brothers General Engineering, Inc. as the lowest, responsible bidder at $218,353. The contractor began work the week of February 21, 2024.

On March 20, 2024, Council approved a change order of $35,943.89 to address additional expenses, including:
 Change order was associated with the disposal and removal of excess materials from the site
 Additional labor and time due to unusual thickness found from the courts ranging from approximately 7-8 inches of thickness
 The subgrade was unstable. These conditions were attributed to elevated moisture levels causing the instability and posing challenges to the construction process if not addressed properly
After the approval of the change order, the contractor resumed progress on the project, with the reconstruction of the basketball courts completed as of April 22, 2024.

A grand re-opening event was held on Friday, May 3, 2024, to celebrate the completion of the project and to let the community know the courts were ready for use.

Clarification
During the March 20, 2024, staff inadvertently stated that the industry standard for new basketball courts is between 2-3 inches thick. After further review, basketball courts are constructed with a thickness ranging between 4-6 inches. This adjustment ensures the structural integrity and longevity of the courts, providing a safe and optimal playing surface for our community members.

FINANCIAL IMPACT:

Funding for the reconstruction of the basketball courts comes from the Community Development Block Grant (CDBG). A total of $609,307 was awarded to the Parks & Community Services Department for improvements at McNally Park in Fiscal Year 2022/2023.

To date, expenses associated with CDBG expenditure at McNally Park are captured in Table 1.

Table 1: CDBG Award of $609,307 for McNally Park Improvements Expenditure Phase 1 – Playground and Park Amenities Costs Amount
Superior International Industries $239,244.92
Certified Playground Safety Inspection $1,854
Landscaping, Concrete Bordering for Playground & Park $6,912.36 Musical Area Equipment $59,922.99
Total Costs of Phase 1 $307,934.27
Phase 2 – Basketball Redesign and Reconstruction
O’Dell Engineering – Task Order $39,500
IFB 202324-24 Advertisement $2,236.60
Juarez Brothers General Engineering, Inc. $254,299.89
Total Cost of Phase 2 $296,036.49
Minor Repairs, Paint, and Plantings $3,497.06
Grant Management $1,839.18
Total Expenditure $609,307
Grant Award $609,307
Balance Remaining $0.00
ALTERNATIVES:

As an alternative, the Council may elect to reject the Notice of Completion with due cause.

Rejection would result in the staff’s inability to record the Notice of Completion until addressing Council concerns, if any.

ATTACHMENTS:

1. Notice of Completion

2. Photos of Basketball Courts at McNally Park
ATTACHMENT 1
Notice of Completion

Page 1 of 2 ends

Recording Requested by:

City of Madera
And When Recorded, Mail to:

City of Madera – City Clerk
205 W. 4th Street
Madera, CA 93637
_________________________________________ Space above this line for Recorder’s Use ______________________________________ Fee Waived per Section 27383 & 27388.1(a)(2)(D) of the Government Code – No Document Tax Due $ -0-

NOTICE OF COMPLETION
_____________________________________________________________________________________________________________________ NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Madera.

3. The full address of the undersigned is 205 W. 4th Street, Madera, CA 93637.

4. The nature of the title of the undersigned is: In fee ____________________________________________ (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase” or “lessee”.)

5. The full name and full addresses of all persons, if any, who hold title with the undersigned as joint tenant or as tenants in common are:

Name Address
______________________________________ ___________________________________________

6. A work of improvement on the property hereinafter described was completed on

7. The name of the original contractor, if any, for such work of improvement was:
(If no contractor for work of improvements as a whole, insert “none”.)

8. The full name(s) and address(es) of the transferor(s) of the undersigned is(are):

Name Address
______________________________________ ___________________________________________

9. The property on which said work of improvement was completed is in the City of Madera, County of Madera, State of California, and is described as follows:

10. The street address of said property is
(If no street address has been officially assigned, insert “none”.) (Signature of Owner named in Paragraph 2)
Dated Joseph Hebert
Parks & Community Services Director
________________________________________________

Page 2 of 2 ends

State of California
County of Madera
Joseph Hebert, being duly sworn says: He is the City of Madera Parks & Community Services Director, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that he makes this verification on behalf of said corporation; that he has read said notice and knows the contents thereof, and that the facts herein stated are true. (Signature of Officer)
_______________________________________________________ Joseph Hebert
Parks & Community Services Director
State of California
County of Madera
Subscribed and sworn to (or affirmed) before me on the ___________ day of _____________________, 2024 by Joseph Hebert, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
______________________________________________________ (Seal) Alicia Gonzales
City Clerk
The notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy or validity of that document.

ATTACHMENT 2
Photos of Basketball Courts at McNally Park
The Image Above Shows the Newly Installed Backboards and Rings at the McNally Park Reconstructed Basketball Courts.

The Image Above Shows the Newly Reconstructed Basketball Courts at McNally Park.

REPORT TO CITY COUNCIL
Approved by:
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of Trail Restoration Project at Vernon McCullough River Trail RECOMMENDATION:

Staff recommends that the City Council approve Minute Order Approving:

1. Acceptance of the Vernon McCullough River Trail Surface Restoration Project.

2. The Recording of Notice of Completion.

SUMMARY:

The Vernon McCullough River Trail surface restoration project was completed on April 26, 2024.

The scope of work encompassed crack filling and pothole repairs to the trail at identified locations, as well as seal coating of the entire extent of the trail.

DISCUSSION:

On November 15, 2023, Council approved Resolution No. 23-197 awarding a contract under Invitation for Bids (IFB) No. 202324-07 to Witbro Inc. dba Seal Rite Paving and Grading (Seal Rite) for the trail seal coating and repairs at the Vernon McCullough River Trail for $190,116.

For background, the trail conditions and the need to restore the trail surface were discussed as part of the Department of Transportation (Caltrans) Clean California Local Grant Program (CCLGP), Cycle 1, funding opportunity. During this grant application, and due to the grant's focus on revitalizing open spaces, trail restoration became a component of the grant application. The City was ultimately awarded the CCLGP funding for an award amount of $832,350 in late 2022.

Council Meeting of: May 15, 2024
Agenda Number: B-6
 With the help and support of the Engineering Department, clear technical specifications were developed for the trail work needed by the summer of 2023.  IFB No. 202324-07 was released on September 16, 2023.  Bids were due on October 16, 2023.
 The award recommendation was presented to Council on November 15, 2023.  Notice of Award provided to Seal Rite on November 21, 2023.  Seal Rite began work on January 30, 2024.

On March 20, 2024, Council approved a contract change order for the project in the amount of $62,428.50. This change order came to light after careful assessment and consideration of locations requiring additional attention. It was determined that supplementary work was necessary in two sections to address extensive alligator and spider cracking, as well as raising elevation points. Additionally, following the original scoping of the project, additional damaged areas were uncovered that needed to be rectified before the seal coating process happened, so as to provide an effective end product. Including the change order, the trail restoration totaled $252,544.50.

On April 24, 2024, City staff met with Seal Rite to do a walk-through of the trail and indicate final points of interest to be addressed prior to project completion. Items were addressed by the following day.

FINANCIAL IMPACT:

Funding for the trail surface restoration at Vernon McCullough River Trail comes from the CCLGP award. A total of $832,350 was awarded to the City for beautification and litter abatement efforts in and around the Fresno River and the Vernon McCullough River Trail. To date, expenses associated with CCLGP expenditure are captured in Table 1.

Table 1: CCLGP Expenditure/Encumbered to Date
Item Amount
Playground Equipment at Riverview Park $249,469.99
Fence at Riverview Park $24,900
Trash Receptacles for Trail $56,140.18
Litter Abatement in River $200,000
IFB No. 202324-07 Advertisement $1,556.10
Playground Inspection $900
Third Bench for Riverview Park $1,526.97
Two Trash Cans for Riverview Park $4,143.43
Surface Restoration for Trail $252,544.50
Total Spent/Encumbered to Date $791,180.84
Grant Amount $832,350
Balance $41,169.16
The CCLGP balance will be utilized to cover expenses associated with meeting the remaining grant objectives as follows:
 Installation of trail markers at the beginning and end of the trail informing the community of the extent of the trail and trail details.
 Installation of educational anti-littering signage to be incorporated on new trash receptacles.
 Remove current trash receptacles along the trail and install 36 new trash receptacles as part of the grant objectives.
 Printing of panels with artwork from Madera Unified School District to be incorporated on the newly installed trash receptacles.
 Grant oversight costs.

ALTERNATIVES:

As an alternative, the Council may elect to reject the Notice of Completion with due cause.

Rejection would result in the staff’s inability to record the Notice of Completion until addressing Council concerns, if any. This may impact the ability of staff to meet the grant performance timeframe ending June 30, 2024.

ATTACHMENTS:

1. Notice of Completion

2. Photos of the Newly Restored Vernon McCullough River Trail ATTACHMENT 1
Notice of Completion