Update 05/30/2024 at 5:45 p.m. Madera City Council Agenda Page 1 of 5 June 5, 2024
REGULAR MEETING OF THE MADERA CITY COUNCIL
AND SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE
GROUNDWATER SUSTAINABILITY AGENCY
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, June 5, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 837 5313 6682#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Brandon Hopkins, Grace Community Church PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing Juneteenth Day
2. Proclamation Recognizing PRIDE Month
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Update 05/30/2024 at 5:45 p.m. Madera City Council Agenda Page 2 of 5 June 5, 2024
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – May 15, 2024
Recommendation: Approve the City Council Minutes of May 15, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for May 4, 2024 to May 24, 2024 (Report by Michael Lima)
B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-4 Update to Administrative Policy 45: Injury and Illness Prevention Program to Include the Workplace Violence Prevention Plan
Recommendation: Adopt a Resolution:
1. Approving revisions to Administrative Policy (AP) No. 45: Injury and Illness Prevention Program (IIPP) to add AP 45.2: Workplace Violence Prevention Plan in compliance with Cal/OSHA
Requirements under California Senate Bill (SB) 553; and
2. Rescinding Administrative Policy 32: Safety in the Workplace – Prohibition of Weapons &Threats of Violence (Report by Wendy Silva)
B-5 Acceptance of Repairs at the Centennial Park Pool Complex Recommendation: Staff recommends that the City Council approve Minute Order Approving:
1. Acceptance of the Repairs at the Centennial Park Pool Complex located at 221 Flume Street; and
2. The Recording of Notice of Completion (Report by Joseph Hebert) B-6 Adoption of Updated District Boundary to Include Property Annexed into the City (Country Club Drive-Martin Street Annexation)
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Recommendation: Waive the full reading and adopt an Ordinance of the City Council of the City of Madera amending Subsection C (3) of Section 2-1.21 of the City Municipal Code to adopt revised district boundaries by title only, including CEQA Guidelines Section 15061(b)(3) determination (Report by Alicia Gonzales)
B-7 Approval of Fleet Rollup Door Removal and Replacement Contract Recommendation: Adopt a resolution awarding a contract to D L Batty, Inc. for the Removal and Replacement of Fleet Rollup Doors in the amount of $162,191.80, and a finding of a Class 1 CEQA Categorical Exemption (Existing Facilities) (Report by Michael Lima)
B-8 General Election for Mayor and Council Districts 2, 4, and 6 Recommendation: Adopt a Resolution calling for and requesting consolidation of the City’s General Municipal Election with the General Election on November 5, 2024, for the election of City Council elected to serve as Mayor and Council Districts 2, 4, and 6; and requesting that the Madera County Clerk render election services relating to the conduct of the election (Report by Alicia Gonzales)
C. WORKSHOP:
C-1 Budget Workshop (Report by Michael Lima)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 City’s Participation in the 4th of July Community Event Recommendation: Adopt Resolutions:
1. Authorizing up to $8,000 in payment to the Greater Madera Kiwanis should the 4th of July Community Event not raise adequate funds; and
2. Approving a Budget Amendment to the Fiscal Year 2023/2024 Operating Budget to appropriate General Fund balance for payment to the Greater Madera Kiwanis; and
3. Waiving the fees to cover the costs of police services of $2,068 (Report by Giachino Chiaramonte)
D-2 Piggyback purchase agreements for Fleet Division-related purchase Recommendation: Adopt a Resolution approving Sourcewell piggyback agreement with PB Loader Corporation for the purchase of an all-electric utility truck in the amount of $129,016.41 for the Facilities Division and approve a Budget Amendment in the amount of $46,517 to fund the recommended purchase (Report by Michael Lima)
D-3 Schedule “A” Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2024, to June 30, 2025, for Fire Service Operations Recommendation: Adopt a Resolution approving a new Schedule “A” agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2024, to June 30, 2025, for $6,236,553 (Report by Justin Macomb) Update 05/30/2024 at 5:45 p.m. Madera City Council Agenda Page 4 of 5 June 5, 2024
D-4 Purchase of Real Property located at 16564 N. Lake Street (APN: 038-030-028) for Planned Northeast Water Storage Tank
Recommendation: Adopt a Resolution:
1. Approving the Agreement for Purchase of a portion of Real Property located at 16564 N. Lake Street (APN: 038-030-028) for $222,000 and Joint Escrow Instructions; and
2. Accepting the Grant Deed (Report by Keith Helmuth)
D-5 Caltrans State Route 145 Yosemite Avenue Project Cooperative Agreement – Local Only Contribution
Recommendation: Adopt a Resolution Approving Cooperative Agreement – Local Contribution Only (Agreement) in the amount $3,000,000 with State of California Department of Transportation (Report by Keith Helmuth) D-6 Measure T 2024 Draft Expenditure Plan
Recommendation: Adopt a Resolution Approving the Draft 2024 Measure T Expenditure Plan (Report by Keith Helmuth)
D-7 Temporary authority for the City Manager to offer higher than C-step for Deputy City Engineer, Senior Civil Engineer, and Senior Planner candidates Recommendation: Adopt a Resolution providing the City Manager temporary authority to offer candidates considered for Deputy City Engineer, Senior Civil Engineer, and Senior Planner positions higher than C-step on the assigned salary range for the classifications (Report by Wendy Silva) E. ADMINISTRATIVE REPORTS:
E-1 Madera Subbasin Joint Groundwater Sustainability Plan (GSP) – Re-Consideration of FiveYear Evaluation and Update of the GSP Recommendation: Receive Report and provide direction regarding information provided to the City Council (Report by Keith Helmuth)
E-2 Mayor’s Appointment to the San Joaquin River Conservancy Board Recommendation: Approve a Minute Order Approving the Mayor’s Appointment to the San Joaquin River Conservancy Board (Report by Alicia Gonzales) E-3 PG&E Policy and Customer Resource Update
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
Update 05/30/2024 at 5:45 p.m. Madera City Council Agenda Page 5 of 5 June 5, 2024
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for June 5, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 5:45 p.m. on May 30, 2024. _______________________
Alicia Gonzales, City Clerk