Agenda packet — Madera City Council, July 3, 2024

Update 06/27/2024 at 7:30 p.m. Madera City Council Agenda Page 1 of 5 July 3, 2024

REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, July 3, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 878 9125 8869#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Brandon Hopkins, Grace Community Church
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS: None
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Update 06/27/2024 at 7:30 p.m. Madera City Council Agenda Page 2 of 5 July 3, 2024
A. PUBLIC HEARINGS:

A-1 Public Hearing to Consider Declaration of Nuisances and Abatement Order for Overgrown Weeds
Recommendation: Conduct a Public Hearing and adopt a Resolution ordering the abatement of weed nuisances in the City (Report by Gino Chiaramonte) A-2 Consideration of an application for Prezone (REZ 2023-04), pertaining to ±9.82 acres of property located on the northeast corner of Adell and North D Streets (APN[s]: 038-090-007, 008, 009 & 010)
Recommendation: The City of Madera Planning Commission recommends the City Council hold a public hearing, make the necessary findings, and take action as follows:

1. Waive Full Reading and introduce by title only an Ordinance of the City Council of the City of Madera adopting the Mitigated Negative Declaration (SCH No. 2024050494) and the Mitigation Monitoring and Reporting Program prepared for purposes of the proposed project in accordance with the provisions of California Environmental Quality Act (CEQA); and approving REZ 2023-04, amending the Official City of Madera Zoning Map to prezone approximately 9.82-acres of property (APN’s: 038-090-007, 008, 009 & 010) to the PD- 4500 (Planned Development, One unit for each 4,500 square feet of site area) and R-1 (Residential, One unit for Each 6,000 square feet of site area) zone districts (Report by Will Tackett) B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – June 19, 2024
Recommendation: Approve the City Council Minutes of June 19, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for June 8, 2024 to June 21, 2024 (Report by Michael Lima)
B-3 Application for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2024/25 Recommendation: Adopt a Resolution Approving the Applications for TDA – LTF and STA Funds for Fiscal Year (FY) 2024/25 and Authorizing the City Engineer to execute and submit the Applications to the Madera County Transportation Commission (MCTC) (Report by Keith Helmuth) B-4 Central Valley Workers Center Fee Waiver Request for the Pan-American Community Center Recommendation: Adopt a Resolution waiving the rental fees of the Pan-American Community Center on July 28, 2024, related to the Madera C.A.R.E. Fair, Update 06/27/2024 at 7:30 p.m. Madera City Council Agenda Page 3 of 5 July 3, 2024
hosted by the Central Valley Workers Center, at an anticipated fee rental of $1,380 (Report by Joseph Hebert)
B-5 Pacific Gas & Electric (PG&E) Charitable Contribution Donation Program Recommendation: Adopt a Resolution Accepting Pacific Gas & Electric Company’s Charitable Contribution Donation of $10,000 for Movies in the Park (Report by Joseph Hebert)
B-6 Accept Insurance Proceeds for Damaged Wastewater Treatment Plant Influent and Grit Pumps from the 2023 Winter Storms Emergency Event
Recommendation: Adopt a Minute Order accepting $87,328.20 in insurance proceeds from the City’s property insurance program for influent pump numbers 1 and 2 and grit pump number 1, due to damages from debris from the 2023 Winter Storms emergency event (Report by Wendy Silva)
B-7 PG&E Donation – 4th of July Fireworks Show
Recommendation: Adopt a Resolution Accepting Pacific Gas & Electric (PG&E) Company’s Donation of $5,000 to support the 4th of July Fireworks show and authorize the allocation of this funding to the Greater Madera Kiwanis (Report by Arnoldo Rodriguez)
B-8 Proclamation Supporting the Little League Nor-Cal State Tournament Recommendation: Adopt a Minute Order Approving a Proclamation Supporting the Little League Nor-Cal State Tournament in the City of Madera on July 20-26, 2024 (Report by Alicia Gonzales)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Capital Improvement Program (CIP) for Fiscal Year (FY) 2024/25 to FY 2028/29

1. Adopt a minute order accepting the proposed projects in the City’s Draft Capital Improvement Program (CIP) for Fiscal Year (FY) 2024/25 to FY 2028/29; and

2. Authorize the City Engineer to submit the draft 5-year CIP for FY 2024/25 to FY 2028/29 to the Planning Commission for
determination of conformity with the General Plan (Report by Keith Helmuth)
D-2 Update on 2024 emergency repair of Avenue 13 sewer trunk main failures and ratify and continue a finding of emergency relating to emergency response and repairs necessitating emergency contracts without competitive bidding
Recommendation: 1. Receive an update on the status of emergency repairs to the Avenue 13 sewer trunk main failures that occurred June 3, 2024 and June 10, 2024; and

2. Adopt a resolution ratifying and continuing a finding of emergency relating to emergency response and repairs to the sanitary sewer main pursuant to Public Contract Code Section 22050 (Report by Keith Helmuth)
Update 06/27/2024 at 7:30 p.m. Madera City Council Agenda Page 4 of 5 July 3, 2024
E. ADMINISTRATIVE REPORTS:

E-1 Informational report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Council) (Report by Michael Lima)
E-2 A Smoke Free Community – Madera County Department of Public Health Recommendation: This presentation is for informational purposes only, and no action is requested from City Council (Council) at this time (Report by Madera County Department of Public Health)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION: None
ADJOURNMENT:

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Update 06/27/2024 at 7:30 p.m. Madera City Council Agenda Page 5 of 5 July 3, 2024
 Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council forJuly 3, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 7:30 p.m. on June 27, 2024. _______________________
Alicia Gonzales, City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 3, 2024
_________________________________ Agenda Number: _________ Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Public Hearing to Consider Declaration of Nuisances and Abatement Order for Overgrown Weeds RECOMMENDATION:

Conduct a Public Hearing and adopt a Resolution ordering the abatement of weed nuisances in the City
SUMMARY:

The City’s weed abatement program addresses safety issues related to overgrown weeds by administering and enforcing a schedule for removal. Each spring, owners of vacant parcels are notified of their responsibility to remove overgrown weeds promptly. This program plays a crucial role in maintaining the City’s health and safety by mitigating the spread of potential fires and enhancing the community’s aesthetic appeal.

Staff has surveyed the City and compiled an inventory of vacant lots that contain overgrown weeds. Upon initial inspection, 318 properties were found in violation. On April 15, 2024, notices of violation were sent to property owners, requiring them to remove weeds and dead vegetation.

Of those properties, 18 remain in violation. Staff is seeking Council’s authorization to abate the properties remaining in violation of the City’s Weed Abatement Ordinance.

DISCUSSION:

Weed and grass growth are considered light and flashy fuels, the first to dry out and cause an increased risk of fire. These light and flashy fuels are dangerously susceptible to ignition sources.

Firebrands, which are tiny pieces of brush or trees actively burning, can travel and ignite islands of fuel.

A-1
The attachment, referred to as Exhibit A, provides a list of the 18 parcels that remain in violation of the Madera Municipal Code Title III, Chapter 3-15. As required by City Code, property owners were notified by first class mail of the proposed weed abatement action and scheduled hearing.

Additionally, a notice of the public hearing was published by the City Clerk as required by law.

The City is entitled to cost recovery of all fees incurred for the weed abatement services. Fees would be recovered through a special assessment of the owner’s property taxes, which is considered a lien on the property. The steps necessary to apply the special assessment require a Public Hearing and Council approval. If required, staff will begin the lien process during a future Council Meeting.

FINANCIAL IMPACT:

Initially, the City will incur all costs related to nuisance removal. As previously stated, the total cost may be recovered through the lien process provided Council approval. It is worth noting that staff anticipates costs to be relatively low as the City’s cost related to weed abatement for last year’s cleanup was $3,400. The City received $4,048 in administrative fees and cost recovery for last year’s abatement.

ALTERNATIVES:

Council may elect to not approve the resolution; however, the overgrown weeds creating a fire and safety hazard at the 18 would remain. Additionally, the properties would continue to be in violation of the Municipal Code.

ATTACHMENTS:

1. Resolution

2. Exhibit A, including maps and photos of subject parcels RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING THE CITY MANAGER OR DESIGNEE TO ABATE WEED

NUISANCES EXISTING WITHIN THE CITY OF MADERA
WHEREAS, on January 7, 2015, the City Council adopted Ordinance 913 C.S. enacting weed abatement regulations and declaring weeds, dirt, brush rubbish, and rank growth to be a nuisance (Madera Municipal Code Title III, Chapter 3-15); and WHEREAS, the parcels of land, attached as Exhibit A, have been inspected and were found to violate the Madera Municipal Code Chapter 3-15; and
WHEREAS, the properties in violation of the Municipal Code were issued administrative citations by the City; and
WHEREAS, each property owner was sent at least one Notice of Violation by mail of the proposed weed abatement action on the respective owner’s property and advised of the date and time for a Public Hearing on the matter; and
WHEREAS, notwithstanding the same and the passage of in excess of 45 days, corrections for violations have not been made for the properties identified in Exhibit A; and WHEREAS, the City Administrator, or designee, then filed a report and assessment list on abatement of weeds, dirt, brush, rubbish and rank growth with the City Clerk and a copy was posted at the entrance to the City Hall, 205 W. 4th St., Madera. California, at least 10 days in advance of the hearing; and
WHEREAS, the report and assessment list was presented to the City Council in the Council Chambers of the City Hall for consideration and confirmation, and any and all persons interested, having any objections to said report or list, or to any matter or item contained therein, had the opportunity to appear at said time and place and be heard as part of a public hearing on July 3, 2024; and
WHEREAS, the City Council now desires to make findings on the matter; acquire jurisdiction to perform the work of abating the nuisance by the destruction or removal of the weeds, dirt, brush, rubbish, or rank growths and authorize the City Administrator, or his or her designee, to conduct such abatement; and to direct the City Administrator to return to the City Council to recover the costs of abatement and assessments, including any penalties.

NOW THEREFORE THE CITY COUNCIL OF THE CITY OF MADERA does hereby resolve, find and order as follows:

1. Recitals: The above recitals are true and correct and are incorporated herein.

2. Findings: The City Council finds that at the time and place stated in the most recent Notice of Violation, the City Council has heard and considered any and/or all objections of the proposed abatement of the nuisance. After conducting the public hearing, the Council finds the City has followed all procedures required under Title III, Chapter 15 of the Madera Municipal Code and further finds as follows:
a. Property owners listed on Exhibit A have been duly noticed by Notice of Violation Declaring Public Nuisance which included a description of the property, description of violations, date for correction, and of this public hearing, and that City Council may authorize abatement at the sole cost of property owner for failure to correct. b. The non-compliant properties constitute a public nuisance. c. The City has acquired jurisdiction to perform the work of abating the nuisance by the destruction or removal of the weeds, dirt, brush, rubbish, or rank growths and authorize the City Administrator, or designee, to conduct such abatement.

3. Abatement: The City Administrator or designee is authorized to abate the nuisance on the properties identified in Exhibit A. Prior to performing any abatement, the City Administrator shall provide to the property owner as contemplated by Municipal Code Section 3-15.06(E) or (F). Thereafter, the City Administrator or designee is authorized to abate the nuisance or cause it to be abated by having the weeds, dirt, brush, rubbish or rank growth destroyed or removed. No person shall interfere with the entry of the City Administrator or designee acting in the official course and scope of their duties. The City Administrator shall keep an account of the cost of abating the nuisance of weeds, dirt, brush, rubbish, or rank growths ordered to be abated upon each separate lot or property, and the abutting half of the street in front, sidewalk(s) and any adjacent alley.

4. Effective Date: This resolution is effective immediately upon adoption. * * * * * * * * *

EXHIBIT A
Location APN Property Owner Case Number
Vacant Parcel 006-380-026 006-380-026 Home Ranch Development Company 24M-03838 Vacant Parcel 006-580-040 006-580-040 PPC Rose Hollow LLC 24M-03840 Vacant Parcel 013-012-009 013-012-009 Estefania Andrade 24M-03848 Vacant Parcel 011-112-009 011-112-009 Vazquez Carlos A (TE)/Leon Laura (TE) 24M-03922 Vacant Parcel 011-112-010 011-112-010 Vazquez Carlos A (TE)/Leon Laura (TE) 24M-03921 Vacant Parcel 011-112-011 011-112-011 Vazquez Carlos A (TE)/Leon Laura (TE) 24M-03920 Vacant Parcel 012-390-015 012-390-015 Monasaria LLC 24M-03905 800 Columbia Street 003-041-015 Michelle De La Cruz 24M-03836 Vacant Parcel 003-250-004 003-250-004 Hovannisian John (TE)/ Hovannisian Vars (TE) 24M-03851 Vacant Parcel 003-250-005 003-250-005 DBH Family Limited Partnership 24M-03911 Vacant Parcel 003-250-006 003-250-006 John Hovannisian & Sons Family Limited PTP 24M-03912 Vacant Parcel 003-250-026 003-250-026 Snoh Investors LLC 24M-03852 Vacant Parcel 003-250-027 003-250-027 Edward E Campbell (TE) 24M-03891 Vacant Parcel 004-101-016 004-101-016 Pedro Valencia 24M-03856 655 East Cleveland Avenue 004-103-004 Chu Wayland W 24M-03855 Vacant Parcel 004-170-005 004-170-005 Ramirez Marco 24M-03907 1630 North Lake Street 004-170-008 CVI-2 Group LLC 24M-03896 1218 East Cleveland Ave 005-180-001 Wright Ron 24M-03903 Vacant Parcel 006-380-026
Vacant Parcel 006-580-040
Vacant Parcel 013-012-009
Vacant Parcel 011-112-009
Vacant Parcel 011-112-010
Vacant Parcel 011-112-011
Vacant Parcel 012-390-015
800 Columbia Street
Vacant Parcel 003-250-004
Vacant Parcel 003-250-005
Vacant Parcel 003-250-006
Vacant Parcel 003-250-026
Vacant Parcel 003-250-027
Vacant Parcel 004-101-016
655 East Cleveland Avenue
Vacant Parcel 004-170-005
1630 North Lake Street
1218 East Cleveland Avenue

REPORT TO CITY COUNCIL
Approved by: Meeting of: July 3, 2024
_________________________________ Agenda Item: ____
Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Consideration of an application for Prezone (REZ 2023-04), pertaining to ±9.82 acres of property located on the northeast corner of Adell and North D Streets (APN[s]: 038-090-007, 008, 009 & 010)
RECOMMENDATION:

The City of Madera Planning Commission recommends the City Council hold a public hearing, make the necessary findings, and take action as follows:

1. Waive Full Reading and introduce by title only an Ordinance of the City Council of the City of Madera adopting the Mitigated Negative Declaration (SCH No. 2024050494) and the Mitigation Monitoring and Reporting Program prepared for purposes of the proposed project in accordance with the provisions of California Environmental Quality Act (CEQA); and approving REZ 2023-04, amending the Official City of Madera Zoning Map to prezone approximately 9.82-acres of property (APN’s: 038-090-007, 008, 009 & 010) to the PD4500 (Planned Development, One unit for each 4,500 square feet of site area) and R-1 (Residential, One unit for Each 6,000 square feet of site area) zone districts.

SUMMARY:

The applicant, Land Design Consulting Inc., has filed an application to Prezone (REZ 2023-04) pertaining to ±9.82 acres of land comprising four parcels generally located on the northeast corner of the intersection of Adell and North D Streets, collectively, the “project site” (Attachment 1).

REZ 2023-04 proposes to prezone a ±9.12-acre portion of the project site, consisting of two parcels (APN[s]: 038-090-009 & 010), the “development site,” to the PD-4500 (Planned Development, one unit for each 4,500 sq. ft. of site area) zone district; and, to prezone a ±0.17- A-2
acre portion of the project site, consisting of two single family residential parcels adjoining the development site (APN[s]: 038-090-007 & 008), to the R-1 (Residential, one unit for each 6,000 sq. ft. of site area) zone district.

REZ 2023-04 has been filed in order to facilitate approval of annexation to the City and a subdivision of the development site for purposes of creating a 42-lot single family residential planned development in accordance with Tentative Subdivision Maps TSM 2023-01 & TSM 2024-

02. Pursuant to the provisions of City Municipal Code (CMC) §§ 10-3.1507 & 10-3.1508, a public hearing (for amendments to zone boundaries/changes of property from one zone to another) was held before the Planning Commission on June 11, 2024. Following a complete hearing, the Commission adopted Resolution No. 1993 (Attachment 6) recommending the Council adopt the Mitigated Negative Declaration (SCH No. 2024050494) and the Mitigation Monitoring Program and approve REZ 2023-04.

In accordance with the provisions of CMC § 10-3.1509, upon receipt of such recommendation (report) from the Commission, the Council shall set the matter for a noticed public hearing and after the conclusion of such hearing the Council may adopt (or deny) the prezoning amendment, or any part thereof. The proposed tentative subdivision maps were approved by Planning Commission Resolution No. 1994, contingent upon Council adoption of the Mitigated Negative Declaration (and Mitigation Monitoring and Reporting Program) prepared for purposes of CEQA and approval of REZ 2023-04 (as well as subsequent annexation of the project site to the City of Madera).

Subsequent actions related to the annexation of the subject property to the City of Madera fall under the jurisdiction of the Madera Local Area Formation Commission (LAFCO) pursuant to the provisions of the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (California Government Code [CGC] § 56000 et seq.).

ANALYSIS:

Pursuant to CMC §10-3-4.101(A) the purpose of the P-D zones is to authorize and regulate density of planned developments and other residential subdivisions. The district is intended to allow use of special design criteria for maximum utility of the site and to allow maximum design flexibility within the density limitations provided.

The proposed planned development project intends to subdivide the development site for the purposes of creating single family residential lots ranging from 4,500 to more than 7,500 square feet in area. REZ 2023-04 proposes to prezone the development site to the PD-4500 zone district to permit a density of one residential unit for each 4,500 square feet of site area to accommodate lot sizes of less than 6,000 square feet in area (development standards for the project are proposed in compliance with conventional R-1 zone district standards). Two existing single family residences will be retained in the R-1 zoning district. Precise Plan elements and development standards are incorporated within the project conditions of approval approved by the Commission.

The entirety of the project site is designated for Low Density Residential (2.1 to 7 dwelling units per acre) land use by the Madera General Plan.

The proposed planned development project, comprising 42 dwelling units on the 9.12-acre development site, yields a density of approximately 4.61 dwelling units per acre, consistent with the Low Density Residential range.

Annexation Area (Project Site):

For purposes of Annexation, the ±9.12-acre development site is supplemented by two additional properties to ensure the annexation creates logical and square boundaries for acceptance by the Madera County Local Agency Formation Commission (LAFCO). The proposed annexation will therefore include APN(s): 038-090-007 & 008, an additional ±0.7 acres (62,640 sf) of area. The total annexation area is ±9.82 acres including the two adjacent parcels not proposed for subdivision or development.

Site Characteristics:

The project site, located on the northern edge of the City, east of Highway 99, is collectively bound by Adell St to the south, North D St to the west, existing farmland, and residential properties.

The project site consists of four separate parcels containing two existing rural residences and vacant, previously agricultural land, grubbed of all vegetation and leveled.

Utility infrastructure is required to be provided with the subdivision. Streets will be built to the ultimate City standards. Stormwater collection and discharge will be at the City owned basin on Sherwood with the applicant required to enhance capacity if required due to the stormwater runoff generated from the proposed project.

Table 1: Project Overview
Project Number(s): ANX 2023-01, REZ 2023-04, TSM 2023-01; TSM 2024-02; PPL 2023-01.

Applicant: Land Design Consulting Inc.

Property Owners: Shahzada Farooq; Nadeem Ahmed (Development Site).

Location: Generally located on the northeast corner of the intersection of Adell and North D Streets (APN[s]: 038-090-007, 008, 009 & 010)
Project Area: ±9.82-acres
Planned Land Use: Low Density Residential (2.1-7 dwelling units/acre) Zoning District: Existing: RRM (Residential, Rural, Single Family – Madera County) Proposed: PD 4,500 (One unit per each 4,500 sf); and
R-1 (One unit for each 6,000 sq. ft. of site area)
Site Characteristics: Rural single family residential (to remain); and, level vacant land which consists of rural, former agricultural land, disked regularly for vegetation management.

Surrounding Land Uses:

The proposed annexation area is generally surrounded by County rural residential uses to the east and north. Remaining rural residences, a religious facility and new single family residential subdivision are located within City limits on the east side of North D St., across from the project site. Vacant land presently proposed for subdivision and single-family residential development is located within City limits on the south side of Adell St. Table 2 below summarizes the existing development/uses, and the General Plan land use designations and zoning districts surrounding the proposed annexation area.

Table 2: Bordering Site Information (Annexation Area)
Direction Existing Use General Plan Designation Zone District North Residential Low Density Residential RRS (County)
East Vacant land Low Density Residential RRS (County)
South Vacant land Low Density Residential PD (4500) (City) West Residential Low Density Residential R-1 (City)
RRS – Residential, Rural, Single Family (County)
PD 4500 – Planned Development (One Unit per each 4,500 sf of site area) R1 – (One Unit per each 6,000 sf)
Pezoning:

REZ 2023-04 proposes to prezone the project site to the PD-4500 (Planned Development, one unit for each 4,500 sq. ft. of site area) zone district, consistent with the existing Low Density Residential General Plan land use Designation. The adjacent parcels being annexed into the City and not proposed for development, are proposed to be prezoned to the R-1 (Residential, one unit for each 6,000 sq. ft. of site area) zone district.

Policy LU-32 of the Madera General Plan provides that zoning shall be consistent with General Plan land use designations. In areas where the zoning and the land use designation are not identical, Table LU-A: General Plan/Zoning Consistency of the Madera General Plan shall be used to determine consistency for rezoning applications. The PD-4500 and R-1 zone districts are both consistent with the Low-Density Residential land use designation pursuant to Table LU-A of the Madera General Plan.

The Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000, California Government Code (CGC) § 56375(C)(7) provides, LAFCO shall require, as a condition to annexation, that a city prezone the territory to be annexed or present evidence satisfactory to LAFCO that the existing development entitlements on the territory are vested or are already at build-out and are consistent with the city’s general plan. However, LAFCO shall not specify how, or in what manner, the territory shall be prezoned (this authority remains with the City Council as a legislative action).

Accordingly, CMC § 10-3.303 et seq. provides, all territory to be annexed to the city shall, prior to being considered by the Madera Local Agency Formation Commission, be prezoned by amendment of the official zoning map and shall be automatically in effect upon the certificate of completion for annexation of the area into the city being recorded by the County Clerk. The zone(s) established by prezoning shall become effective when the property is annexed. Failure to complete the annexation process for any reason shall render any prezoning classification(s) on the official zoning map to be null and void, and the zoning designation(s) shall be removed for the official zoning map. The subject property will be considered to be not prezoned, not within the city limits of the City of Madera, and instead subject to the zoning ordinance of the County of Madera.

Annexation:

The project proposes to annex 4 parcels into the City, including one parcel of ±5 acres, one parcel of ±4.12 acres and two residential parcels of ±0.7 acres in area (the total territory proposed to be annexed is ±9.82 acres in area).

Actions related to the annexation of the subject property to the City of Madera fall under the jurisdiction of the Madera Local Area Formation Commission (LAFCO) pursuant to the provisions of the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (California Government Code [CGC] § 56000 et seq.). LAFCOs have numerous powers under the Act, but those of primary concern are the power to act on local agency boundary changes and to adopt spheres of influence for local agencies. Among the purposes of LAFCOs are the discouragement of urban sprawl and the encouragement of the orderly formation and development of local agencies; with a preference granted to accommodating additional growth within, or through the expansion of, the boundaries of those local agencies which can best accommodate and provide necessary governmental services and housing for persons and families of all incomes in the most efficient manner feasible.

City Council approval of the prezone application (REZ 2023-04) authorizes application, by landowner petition, to the Madera Local Agency Formation Commission, to undertake proceedings for the proposed annexation. In this instance, the application to LAFCO will not be initiated by resolution of application of the legislative body (City Council). Payment of all required fees for application to LAFCO or for purposes of annexation shall be the sole responsibility of the applicant.

The territory proposed for annexation is located in an area that has already experienced some urban development. Existing City utilities are located beneath North D Street and Adell St. The project site would be served by the City water and sewer improvements.

The annexation area also includes previously developed storm drainage infrastructure at the existing Sherwood drainage basin. A County Drainage basin is located at Road 26 and Ellis Street which isn’t intended to be used for this project. City water, sewer, and storm drainage infrastructure will be extended where required, consistent with City standards and subject to the project conditions of approval as development occurs within the annexation area.

Fire, emergency, medical, and police protection services for the annexation area are presently provided by the County of Madera and augmented through contracts and agreements with other agencies and service providers, including the City of Madera. The County of Madera has a contract with CalFire to provide management and staffing of the County’s fire stations and equipment. Ambulance services are provided by a private contractor. The nearest ambulance contractor site is Pistoresi Ambulance, located 2.4 miles to the south. Madera City Fire Station 58 is located 1.25 miles to the southwest and Madera County Fire Station 1 is located 3 miles to the southeast. Madera Police Department is located 2.15 miles to the southeast, and the Madera County Sheriff’s Headquarters is located 1.5 miles to the southwest. While County services currently have jurisdiction within the annexation area, mutual aid agreements allow for the provision of City services within the area presently.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA):

The proposed project has been reviewed for compliance with the requirements of the California Environmental Quality Act (CEQA) Guidelines.

Crawford & Bowen Planning, Inc. has prepared an initial study, performed environmental analyses and evaluated the project in accordance with the CEQA Guidelines and criteria on behalf of the City as lead agency. The conclusions and findings resultant from these environmental studies, analyses and an evaluation of the proposed project determined that although the project could have a significant effect on the environment, there will not be a significant effect because mitigation measures have been identified to reduce the significant direct, indirect or cumulative effects on the environment to a level less-than-significant, and that preparation of a Mitigated Negative Declaration is appropriate for this project.

The Notice of Intent to Adopt a Mitigated Negative Declaration was filed on May 18, 2024, with the County Clerk, published in the Madera Tribune, and posted with the Governor’s Office of Planning and Research (OPR). This initiated a public review period effectively commencing on May 18, 2024, and ending June 10, 2024.

The Planning Commission has made a recommendation to the City Council regarding adoption of the Mitigated Negative Declaration (SCH No. 2024050494), including the Mitigation Monitoring and Reporting Program for purposes of the proposed project at the June 11th, 2024, Planning Commission meeting. The Planning Commission’s recommendation, in the form of an adopted Resolution No. 1993, is presented with staff’s report for consideration by the City Council with no public comments received during the public review period prior to the Council taking action to adopt or reject Mitigated Negative Declaration (SCH No. 2024050494) for purposes of the proposed project.

PLANNING COMMISSION REVIEW:

The Planning Commission held a public hearing to consider the project at its regular meeting on June 11, 2024. No members of the public addressed the Commission on this item. On a 5-0 vote, the Commission adopted Resolution No. 1993, finding the prezone in conformance with the goals and policies of the General Plan and recommending approval of the same. At the same meeting, the Planning Commission also adopted Resolution No. 1994, approving TSM 2023-01, TSM 2024-02 and PPL 2023-01 contingent upon Council adoption of the Mitigated Negative Declaration (and Mitigation Monitoring and Reporting Program) prepared for purposes of CEQA and approval of REZ 2023-04 (as well as subsequent annexation of the project site to the City of Madera).

FISCAL IMPACT:

The applicant paid Planning Department entitlement fees in accordance with the City’s adopted Master Fee Schedule to offset the cost associated with processing REZ 2023‐04. Future development will be required to pay all contemporary impact fees, assessments and charges toward supporting City infrastructure and services. Payment of all required fees for application to LAFCO or for purposes of annexation shall be the sole responsibility of the applicant.

ALTERNATIVES:

The Council may consider alternatives other than the Planning Commission and staff’s recommendation for approval of the prezone. The Council may:

1. Deny the prezone. Should the request be denied, the Tentative Subdivision Map and Planned Development (Precise Plan) project would be unable to move forward.

2. Move to continue the item to a date and time certain, or refer the item back to staff, with direction to staff to provide additional information.

ATTACHMENTS:

1. Vicinity Map

2. City General Plan Land Use Map

3. Existing City Zoning Map

4. County Zoning Map

5. Planning Commission Resolution No. 1993

6. IS/MND (SCH No. 2024050494)

7. City Council Ordinance for Rezone
Exhibit "A” – Existing and Proposed Zone District Maps
Exhibit "B” – Mitigation Monitoring and Reporting Program ATTACHMENT 1
Vicinity Map
PC 06/11/2024 (ANX 2023-01: REZ 2023-04; PPL 2023-01; TSM 2023-01; TSM 2024-02) ATTACHMENT 2
City of Madera General Plan Land Use Map
PC 06/11/2024 (ANX 2023-01: REZ 2023-04; PPL 2023-01; TSM 2023-01; TSM 2024-02) ATTACHMENT 3
City of Madera Zoning Map
PC 06/11/2024 (ANX 2023-01: REZ 2023-04; PPL 2023-01; TSM 2023-01; TSM 2024-02) ATTACHMENT 4
Madera County Zoning Map (Existing)

ATTACHMENT 5
Planning Commission Resolution No. 1993

Commissioners Rohi Zacharia, Bobby Sheikh, Balwinder Singh, Saim Mohammad, Jose Eduardo Chavez, Vice Chairperson Ramon Lopez, Chairperson Robert Gran Jr.

None
None
None
ATTACHMENT 6
IS/MND (SCH NO. 2024050494)
https://www.madera.gov/home/departments/planning/#trother-planning-documents-243607 ATTACHMENT 7
City Council Ordinanace REZ 2023-04 and
IS/MND SCH 2024050494
Including:

Exhibit A: Existing and Proposed Zone District Maps
Exhibit B: Mitigation Monitoring and Reporting Program
ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING THE MITIGATED NEGATIVE DECLARATION (SCH NO. 2024050494) AND THE

MITIGATION MONITORING AND REPORTING PROGRAM PREPARED FOR

PURPOSES OF THE PROPOSED PROJECT IN ACCORDANCE WITH THE PROVISIONS OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA); AND APPROVING REZ 2023-04, AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO PREZONE APPROXIMATELY 9.82-ACRES OF PROPERTY (APN’S: 038-090-007, 008, 009 & 010) TO THE PD-4500 (PLANNED DEVELOPMENT, ONE UNIT FOR EACH 4,500 SQUARE FEET OF SITE AREA) AND R-1 (RESIDENTIAL, ONE UNIT FOR EACH 6,000

SQUARE FEET OF SITE AREA) ZONE DISTRICTS
WHEREAS, Land Design Consulting Inc., (“Applicant”) has submitted an application on behalf of Shahzada Farooq; and Nadeem Ahmed, (development site “Owners”) for a prezone (REZ 2023-04) for approximately 9.82 acres of land located on the northeast corner of the intersection of Adell St and North D St, comprising APN(s) 038-090-007, 008, 009 & 010, in the City of Madera, California (“project site”); and
WHEREAS, the project site is planned for Low Density Residential land uses in the adopted City of Madera General Plan and is currently zoned RRM (Residential, Rural, Multiple Family) by the Madera County Zoning Ordinance; and
WHEREAS, the Owner is seeking approval to prezone the project site associated with Annexation (ANX 2023-01) to the PD-4500 (Planned Development, One unit for each 4,500 square feet of site area) and R-1 (One unit for each 6,000 sq. ft. of site area) zone districts pursuant to REZ 2023-04; and WHEREAS, REZ 2023-04 was filed to facilitate approval of two tentative subdivision maps (TSM 2023-01 & 2024-02) and a Precise Plan proposing to subdivide an approximately 9.12-acre portion of the project site (APN[s]: 038-090-009 & 10), the “development site,” for purposes of creating a 42-lot single family residential planned development; and
WHEREAS, this project was assessed in accordance with the provisions of the California Environmental Quality Act (“CEQA”) resulting in preparation of a Mitigated Negative Declaration (SCH No. 2024050494) including a Mitigation Monitoring and Reporting Program, which has been circulated, and made available for public review pursuant to CEQA and the City of Madera Municipal Code (CMC); and WHEREAS, pursuant to the CMC, a properly noticed public hearing was held before the Planning Commission of the City of Madera (Commission) on June 11, 2024, resulting in adoption of Planning Commission Resolution No. 1993 recommending the City Council of the City of Madera (Council) adopt Mitigated Negative Declaration and mitigation monitoring and reporting program prepared for the proposed project, and approve REZ 2023-04; and
WHEREAS, pursuant to the CMC, a public hearing (for amendments to zone boundaries/changes of property from one zone to another) shall be held before the Council and the Council shall adopt the amendment and Environmental Review; and
WHEREAS, the City provided notice of the Council hearing as required by law; and WHEREAS, the Council received and independently reviewed REZ 2023-04 during the duly noticed public hearing conducted at the regularly scheduled meeting of the Council on July 3, 2024; and WHEREAS, at the July 3, 2024, public hearing, the public was provided an opportunity to comment, and evidence, both written and oral, was considered by the Council; and WHEREAS, after due consideration of all the items before it, the Council now desires to adopt this Ordinance approving REZ 2023-04, and certify the MND (SCH 2024050494).

NOW THEREFORE, be it resolved by the City Council of the City of Madera as follows:

SECTION 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference.

SECTION 2. CEQA: The City Council finds an environmental assessment initial study/Mitigated Negative Declaration (SCH No. 2024050494) and Mitigation Monitoring and Reporting Program were prepared for this project in accordance with the requirements of the California Environmental Quality Act (CEQA) Guidelines. This process included the distribution of requests for comment from other responsible or affected agencies and interested organizations. Preparation of the environmental assessment necessitated a thorough review of the proposed Project and relevant environmental issues. Pursuant to CEQA Guidelines Section 15074(b), after consideration of the whole of the administrative record, including the Mitigated Negative Declaration circulated on May 18, 2024, and all comments received, the City Council finds based upon substantial evidence in the record that although the project could have a significant effect on the environment, there will not be a significant effect because mitigation measures have been identified to reduce the potential significant direct, indirect or cumulative effects on the environment to a level less-than-significant, and that a Mitigated Negative Declaration is appropriate for this project. The City Council further finds the Initial Study and Mitigated Negative Declaration were timely and properly published and noticed as required by CEQA and reflect the independent judgement and analysis of the City. As such, the City Council hereby adopts Mitigated Negative Declaration (SCH No. 2024050494) including the Mitigation Monitoring and Reporting Program (Exhibit B).

SECTION 3. Findings. Based upon the record before it at the public hearing, the City Council determines the adoption of the proposed prezoning ordinance as recommended by the Planning Commission is in the best interest of the City of Madera. The City Council finds REZ 2023-04 is consistent with the City’s Zoning Ordinance to promote the growth of the City in an orderly and sustainable manner and to ensure consistency with the City General Plan. The City Council hereby makes the following findings:
a. The proposed Prezone will provide the required consistency between the General Plan and zoning in accordance with Table LU-A: General Plan/Zoning Consistency of the Madera General Plan as required by General Plan Policy LU-32.

Table LU-A of the General Plan identifies General Plan Land Use Category and Consistent Zoning Districts. According to Table LU-A, the R-1 and PD-4500 zone districts are consistent with the Low-Density Residential Land Use designation for the site. b. The Prezone is not expected to be detrimental to the health, safety peace, comfort, or general welfare of the neighborhood or the City.

Environmental analyses and findings prepared for the proposed project and as provided in the MND (SCH No. 2024050494) considered potential environmental impacts associated with the project. Mandatory findings of significance provide the project will not result in significant environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly. In addition, all required standards of the Zoning Regulations contained within the City Municipal Code will be complied with and conditions of approval will be applied to ensure the proposed project will not be detrimental to the health, safety, peace, comfort or general welfare of the neighborhood or City.

SECTION 4. Approval of REZ 2023-04. The City Council hereby approves REZ 2023-04 and hereby amends the City of Madera Zoning Map as provided for in Chapter 3 of Title X of the Madera Municipal Code as illustrated in the hereto attached Exhibit “A,” which indicates the segment of the City of Madera Zoning Map to be amended.

SECTION 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions thereof may be declared invalid or unconstitutional.

SECTION 6. Posting. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council of the City of Madera and shall cause this Ordinance to be published or posted in accordance with Government Code Section 36933 as required by law.

SECTION 7 Effect Date of Ordinance. This Ordinance shall be effective and of full force and effect at 12:01 a.m. on the thirty-first day after its passage. * * * * *
Exhibit “A” – PD (4500) and R-1 zone district
Exhibit “B” – Mitigation Monitoring and Reporting Program Exhibit A
Existing and Proposed Zone District Maps
PC 06/11/2024 (ANX 2023-01: REZ 2023-04; PPL 2023-01; TSM 2023-01; TSM 2024-02) EXISTING;
PROPOSED:

Exhibit B
Mitigation Monitoring and Reporting Program

!
"

#$%&'%(%)*(%+,'+,%(+-%,)*,./01+-(%,)2-+)-*34''/25$*&600,7+-389*(0.6*&0.81+,($07%,.%,)& +7($0:,%(%*9;(8.<='%(%)*(0.>0)*(%?0@0A9*-*(%+,4:;='>@57+-($0B.099;(-00(;86.%?%&%+,2-+C0A( 42-+C0A(5%330.%*(09<,+-($+7($0D%(<+7'*.0-*E#$0''/29%&(&3%(%)*(%+,30*&8-0&-0A+330,.0.%, ($0:;='>@7+-($02-+C0A(*,.%.0,(%7%0&3+,%(+-%,)*,.-01+-(%,)-0F8%-030,(&E 1-0&0,(&($03%(%)*(%+,30*&8-0&%.0,(%7%0.7+-($01-+1+&0.2-+C0A(EG*A$3%(%)*(%+,30*&8-0 %&,8360-0.H%($*&<36+9%,.%A*(%,)($0(+1%A*9&0A(%+,(+H$%A$%(10-(*%,&I*$<1$0,I*,.($0%31*A( ,8360-EJ+-0K*3190IB:/LMH+89.60($0&0A+,.3%(%)*(%+,30*&8-0%.0,(%7%0.%,($0B%-N8*9%(<*,*9<&%& +7($0:;='>@E #$07%-&(A+983,+7 %.0,(%7%0&($03%(%)*(%+,30*&8-0E#$0&0A+,.A+983,I0,(%(90.OP$0, '+,%(+-%,)%&(+QAA8-IR%.0,(%7%0&($0(%30($03%(%)*(%+,30*&8-0&$+89.60%,%(%*(0.E#$0($%-.A+983,I OJ-0F80,A<+7'+,%(+-%,)IR%.0,(%7%0&($07-0F80,A<+7($03+,%(+-%,)+7($03%(%)*(%+,30*&8-0E#$0 7+8-($A+983,IOB)0,A</0&1+,&%6907+-'+,%(+-%,)IR,*30&($01*-(<89(%3*(09<-0&1+,&%6907+-0,&8-%,) ($*(($03%(%)*(%+,30*&8-0%&%319030,(0.E#$09*&(A+983,&H%99608&0.6<D%(<(+0,&8-0($*( %,.%?%.8*93%(%)*(%+,30*&8-0&$*?0600,A+319%0.H%($*,.3+,%(+-0.E

!"#$#%"&'$()*#+,&)*
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

!
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

!
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

!
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

!
"#$#%%&'()"*#%+),&+)-"-.+/# .)"012.+/#.)"0)%0#+#'3)"#0+- 4#%),").)$&"+5"0#'6789:+/# 6)+(%/&;;)3<;#3#"++/-%# 3#&%5'#%:=/)$/3&()"$;50# &*-)0&"$#:<'#%#'*&+)-")" <;&$#:-'-+/#'&<<'-<')&+# 3#&%5'#%:&%-5+;)"#0)">54;)$ ?#%-5'$#%6-0#%#$+)-" @ABCD1@1

Minutes of a Regular Meeting of the Madera City Council June 19, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 845 8357 6290#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4 (Arrived at 6:03 p.m.) Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Fire Battalion Chief Ralph Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Public Works Director Ismael Hernandez, Deputy City Engineer Ellen Bitter, Assistant Engineer Alexis Raymundo, Administrative Analyst I (Engineering) Nicole Say, Wastewater Treatment Plant Manager Gabriel Bostan, Assistant Engineer Raquel Rios Cardenas, Police Officer II Joshua Gibbs and Communication Specialist Joseph Carrello.

INVOCATION: Councilmember Artemio Villegas
PLEDGE OF ALLEGIANCE: Councilmember Mejia
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, THE AGENDA WAS APPROVED BY A 6/0 VOTE. NOES: NONE. ABSENT: COUNCILMEMBER EVANS. ABSTAIN:

NONE.

PRESENTATIONS: None
Councilmember Evans arrived.

Item: B-1
Minutes for: 06/19/2024
Adopted: 07/03/2024
City of Madera City Council Minutes
205 W. 4th Street June 19, 2024
Madera, CA 93637 Page 2 of 9
PUBLIC COMMENT:

Crystal Austigen thanked the Councilmembers who attended the Juneteenth event. She stated it meant a lot to the residents of Madera and to the black community. She stated that the first Madera Pride event took place this past Saturday. They want the community to know they are supported and the event is a safe place for them.

Kyle Savage, Field Representative for Congressman Duarte stated the Juneteenth event was an amazing opportunity to recognize the community. He stated John Duarte and a bipartisan group of house colleagues passed HR 8580 the Military Construction Veterans Affairs and Related Agencies Appropriations Act of 2025.

No further Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS:

A-1 Public Hearing to Approve the Community Development Block Grant (CDBG) 2024/25 Annual Action Plan Final Funding Allocations and Sub-Recipient Agreements Recommendation: Conduct a Public Hearing to Receive Final Public Input on the 2024/25 Annual Action Plan and Adopt Resolutions Approving a 2024/25 CDBG Subrecipient Agreement for Services for:

1. $177,899 with City of Madera 24-25 CDBG Administration; and

2. $20,000 with Community Action Partnership of Madera County; and

3. $5,000 with Madera Coalition for Community Justice; and

4. $10,000 with Project Run Madera; and

5. $10,000 with Pequeños Empresarios; and

6. $11,165 with O.L.I.V.E. Charitable Organization; and

7. $47,259 with Community Action Partnership of Madera County; and

8. $65,000 with City of Madera Parks Department; and

9. $642,172 with City of Madera Engineering Department (Report by Michael Lima)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 24-84 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2024/25 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($177,899)

WITH CITY OF MADERA FINANCE DEPARTMENT
RES 24-85 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2024/25 COMMUNITY DEVELOPMENT
City of Madera City Council Minutes
205 W. 4th Street June 19, 2024
Madera, CA 93637 Page 3 of 9
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($20,000)

WITH COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY
RES 24-86 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2024/25 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($5,000) WITH

MADERA COALITION FOR COMMUNITY JUSTICE
RES 24-87 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2024/25 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($10,000)

WITH PROJECT RUN MADERA
RES 24-88 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2024/25 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($10,000)

WITH PEQUENOS EMPRESARIOS
RES 24-89 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2024/25 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($11,165) WITH O.L.I.V.E. CHARITABLE ORGANIZATION
RES 24-90 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2024/25 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($47,259)

WITH COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY
RES 24-91 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2024/25 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($65,000)

WITH CITY OF MADERA PARKS DEPARTMENT
RES 24-92 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A 2024/25 COMMUNITY DEVELOPMENT
BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($642,172)

WITH CITY OF MADERA ENGINEERING DEPARTMENT
B. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, THE CONSENT CALENDAR WAS APPROVED BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

B-1 Minutes – June 5, 2024, June 12, 2024
Recommendation: Approve the City Council Minutes of June 5, 2024 and June 12, 2024 (Report by Alicia Gonzales)
City of Madera City Council Minutes
205 W. 4th Street June 19, 2024
Madera, CA 93637 Page 4 of 9
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for May 25, 2024 to June 7, 2024 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Continuing Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms
Recommendation: Adopt a Resolution Continuing the Declaration Proclaiming the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 (Report by Wendy Silva)
RES 24-93 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, CONTINUING THE DECLARATION PROCLAIMING THE
EXISTENCE OF A LOCAL EMERGENCY – JANUARY 2023 WINTER STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE III, CHAPTER 2 B-5 Sports Program Fee Assistance Initiative
Recommendation: Informational only. This report is intended to acknowledge donors during the Fiscal Year (FY) 2023/24, as well as bring awareness of the City’s Sports Program Fee Assistance Initiative (Report by Joseph Hebert) B-6 Accepting Improvements for the Bellava and Berk Subdivision Recommendation: 1. Adopt a Resolution Accepting Improvements for the Bellava and Berk Subdivision; and

2. Authorize the filing of the Notice of Acceptance for Said Off-site Improvements (Report by Keith Helmuth)
RES 24-94 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA ACCEPTING IMPROVEMENTS REQUIRED TO BE INSTALLED

IN CONNECTION WITH THE BELLAVA AND BERK SUBDIVISION, AND

AUTHORIZING THE FILING OF A NOTICE OF ACCEPTANCE FOR SUCH

IMPROVEMENTS
B-7 Project List for Fiscal Year (FY) 2024/25 Funded by Senate Bill (SB 1) Road Maintenance and Rehabilitation Account (RMRA) – Local Streets and Roads Funding Program Recommendation: Adopt a Resolution Approving the City Project List for FY 2024-2025 Funded by the SB 1 RMRA Account of the Local Streets and Roads Funding Program (Report by Keith Helmuth)
RES 24-95 A RESOLUTION ADOPTING THE CITY OF MADERA PROJECT LIST FOR FISCAL YEAR (FY) 2024/25 FUNDED BY SENATE BILL (SB 1) ROAD MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) – LOCAL

STREETS AND ROADS FUNDING PROGRAM
City of Madera City Council Minutes
205 W. 4th Street June 19, 2024
Madera, CA 93637 Page 5 of 9
B-8 Agreement with the Fresno Economic Opportunities Commission Local Conservation Corps.

Recommendation: Adopt a Resolution Approving an Agreement at No Cost to the City with the Fresno Economic Opportunities Commission for Assistance during Waste Tire Amnesty Events (Report by Giachino Chiaramonte) RES 24-96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN AGREEMENT WITH THE FRESNO ECONOMIC

OPPORTUNITES COMMISSION FOR ASSISTANCE DURING WASTE TIRE

AMNESTY EVENTS
B-9 Memorandum of Understanding with the National Insurance Crime Bureau Recommendation: Adopt a Resolution Approving a Memorandum of Understanding with the National Insurance Crime Bureau for Access to the Law Enforcement ISO ClaimSearch Database (Report by Giachino Chiaramonte) RES 24-97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE

NATIONAL INSURANCE CRIME BUREAU AND THE CITY FOR ACCESS TO

THE ISO CLAIMSEARCH DATABASE
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Update on 2024 Emergency Repair of Avenue 13 Sewer Trunk Main Failures and Ratify and Continue a Finding of Emergency Relating to Emergency Response and Repairs Necessitating Emergency Contracts without Competitive Bidding
Recommendation: 1. Receive an update on the status of emergency repairs to the Avenue 13 sewer trunk main failures that occurred June 3, 2024 and June 10, 2024; and

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE.

ABSENT: NONE. ABSTAIN: NONE.

RES 24-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, RENEWING AND RATIFYING A FINDING OF CONTINUING

EMERGENCY RELATING TO MULTIPLE SEWER FAILURES ON THE SEWER MAIN AT AVENUE 13 WEST OF GRANADA DRIVE, AFFIRMING THE

EMERGENCY ACTIONS TAKEN BY THE CITY MANAGER TO MAKE

EMERGENCY REPAIRS ON THE SANITARY SEWER MAIN, AND RATIFYING

THE AWARD OF EMERGENCY CONTRACTS WITHOUT COMPETITIVE

BIDDING FOR THE EMERGENCY REPAIRS ON THE SEWER MAIN
City of Madera City Council Minutes
205 W. 4th Street June 19, 2024
Madera, CA 93637 Page 6 of 9
D-2 First Amendment to the West Coast Arborists, Inc. Agreement for City-wide Tree Management and Maintenance Services
Recommendation: Adopt a Resolution Approving the First Amendment to Agreement for Tree Management and Maintenance Services with West Coast Arborist, Inc. (WCA) for $18,800 (Report by Joseph Hebert)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER MEJIA, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 24-99 RESOLUTION APPROVING FIRST AMENDMENT TO THE CONTRACTOR

SERVICES AGREEMENT BETWEEN THE CITY OF MADERA AND WEST
COAST ARBORISTS, INC., FOR AN ADDITIONAL $18,800
D-3 Continuing Resolution In Lieu of Fiscal Year (FY) 2024-2025 Budget Adoption and Authorization of 60-day Extension to Prepare and Present the Fiscal Year 2024-25 Budget Recommendation: Approve a Resolution to Continue Appropriations and Estimated Revenues in Accordance with the FY 2023-2024 budget in lieu of FY 2024-2025 Budget Adoption (Continuing Resolution), and Authorization of a 60-day Extension to Prepare and Present the FY 2024-25 Budget (Report by Michael Lima)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 24-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

CONTINUING EXPENDITURES AND REVENUES IN ACCORDANCE WITH THE FISCAL YEAR 2023/2024 CITY BUDGET IN LIEU OF FISCAL YEAR 2024/2025 BUDGET ADOPTION
D-4 1. Engineer’s Report for City Wide Landscape and Lighting Assessment District Zones of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H,10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C,26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29- E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50 & 51 For Fiscal Year (FY) 2024/25

2. Resolution of Intention to Levy and Collect Annual Assessments for City Wide Landscape and Lighting Assessment District Zones ff Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H,10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A,17-B, 17-C, 17- D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C,26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50 & 51 for FY 2024/25 And Setting Date For Public Hearing
Recommendation: 1. Adopt a Minute Order Approving the Engineer’s Report as Filed or with Modifications as Identified by the City Council (Council) during this Meeting; and

2. Adopt a Resolution of Intention to Levy and Collect Proposed Annual Assessments for all City-Wide Landscape and Lighting City of Madera City Council Minutes
205 W. 4th Street June 19, 2024
Madera, CA 93637 Page 7 of 9
District Zones of Benefit Referenced in the Engineer’s Report for FY 2024/25 or as may be Amended and set July 17, 2024, as the Public Hearing Date to Consider the Proposed FY 2024/25 Assessments for City Wide Landscape and Lighting District Zones of Benefit (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 24-101 A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF

MADERA, CALIFORNIA, TO LEVY AND COLLECT ANNUAL ASSESSMENTS

FOR CITY WIDE LANDSCAPE AND LIGHTING DISTRICT ZONES OF BENEFIT 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10- H,10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C,26- D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32- B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43- D, 43-E, 44, 45-A, 46, 50 & 51 for FY 2024/25 AND SETTING DATE FOR

PUBLIC HEARING
D-5 Contract Award for R-10 Phase III, Olive and Knox Street Widening and Intersection Improvements from Olive Avenue to Neplus Way
Recommendation: Adopt a Resolution Approving the Contract Award for Olive and Knox Street Widening and Intersection Improvements from Olive Avenue to Neplus Way, City Project R-000010 Phase III, in the amount of $849,331.00 to Terra West Construction, Inc and a Contingency of 10 percent of the Contract Amount (Report by Keith Helmuth)

ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-5 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

RES 24-102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE CONTRACT AWARD FOR THE OLIVE AND

KNOX STREET WIDENING AND INTERSECTION IMPROVEMENTS, CITY PROJECT R-000010 PHASE III, AND AUTHORIZING CONSTRUCTION

CONTINGENCIES RELATING TO THE CONTRACT
E. ADMINISTRATIVE REPORTS:

E-1 Caltrans State Route 145 Yosemite Avenue Project Decorative Street Lighting Recommendation: This report is submitted to the City Council (Council) for direction relative to selection of decorative street lighting on the Caltrans State Route 145 Yosemite Avenue Project (Project) (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM E-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. NOES: NONE. ABSENT: NONE.

ABSTAIN: NONE.

City of Madera City Council Minutes
205 W. 4th Street June 19, 2024
Madera, CA 93637 Page 8 of 9
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Mayor Pro Tem Gallegos stated she and Councilmember Rodriguez attended an MCTC meeting.

She thanked the Parks Department for their work on the McCullough River Trail. The trail’s ribbon cutting took place Saturday. She thanked Cal Trans for the Clean CA grant that made it possible. She has received many calls from concerned citizens asking what is going to happen to the Redwood and palm trees on SR99 once it gets widened. Those trees will be removed but CalTrans has secured property on the side of the highway where they will plant 15 Redwood trees and 15 palm trees with a well for irrigation to make sure they stay alive. This will continue to show the divide between Northern and Southern California. Mayor Pro Tem Gallegos stated that the reconstruction of the Avenue 12 off ramp will be completed in the Spring of 2025. The design on Yosemite Avenue will be complete in December with construction to start in the Summer of 2025.

Councilmember Rodriguez stated there are some highway safety improvement grants that may be available to the City. MCTC staff will contact City staff to see if any would be available to the City of Madera. He attended the Juneteenth celebration at Courthouse Park along with Mayor Garcia, Councilmember Villegas and Councilmember Evans. Councilmember Rodriguez attended the military information event that Congressman Duarte’s staff coordinated. He stated that staff should see if Congressman Duarte or other senator could assist the City in getting that type of event in Madera. He reminded everyone of the 4th of July event and invited everyone to attend. The City of Madera contributed $5,000 to the event and he thanked the Police Department and community clubs for their work on this event.

Councilmember Montes had nothing to report.

Councilmember Evans thanked everyone who attended the Juneteenth event. She thanked Tyler and Wendy from the Tribune newspaper. She stated Juneteenth Day is a federal holiday and asked her colleagues to agree to have it on a future agenda to discuss making it a City of Madera holiday. A number of people from other cities attended because they had the day off.

Mayor Garcia received four thumbs up (majority) who agreed to have this item on the agenda to discuss making it a City of Madera holiday.

Councilmember Mejia stated she was excited for the District 5 youth Recreation Fee Waiver which will help children in District 5 to participate in sports. She shared information about this topic on her Councilmember page and encouraged everyone in District 5 to participate in a drawing later this month.

Councilmember Villegas indicated that he’s had many inquiries on the Gateway/Olive to Knox construction. He stated they will start soon. Councilmember Villegas stated that he attended and enjoyed the Juneteenth Day event.

Mayor Garcia stated he attended the Juneteenth Day event. It was a beautiful and diverse event with singing, etc. He stated it was a joyous celebration and commended Councilmember Evans for her efforts in bringing the event to the community. Mayor Garcia stated they are still a little short in funds for the Fireworks Display event and hopes they will be able to get promised City of Madera City Council Minutes
205 W. 4th Street June 19, 2024
Madera, CA 93637 Page 9 of 9
donation to cover the shortage. He stated that the Farmers’ Markets has started and they are located at the Rotary Park on Gateway Drive every Thursday from 4:00 p.m. through 7:00 p.m.

Local farmers bring fresh produce to sell. Vouchers will be provided to the elderly, so they can get some produce. Mayor Garcia stated the City had there first Neighborhood Watch since Covid. He mentioned that Evapco West recently celebrated their 45th anniversary in Madera.

G. CLOSED SESSION:

G-1 Conference with Legal Counsel - Existing Litigation pursuant to Government Code §54956.9(a) One Case: Madera Police Officers’ Association; Randall Williams; Thomas Burns vs.

City of Madera (MCV 088246)
City Attorney Shannon Chaffin made the closed session announcement at 7:22 p.m. Mr. Chaffin and Council returned from Closed Session at 7:35 p.m. with all members of Council present.

Mr. Chaffin stated there was no reportable action.

ADJOURNMENT: Meeting was adjourned at 7:35 p.m.

ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
_______________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 3, 2024
_________________________________ Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for June 8, 2024 to June 21, 2024 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of June 8, 2024 to June 21, 2024 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 39628 – 39756 $1,503,202.23
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $1,391,087.65
SDI EDD $5,537.14
CalPERS Payment CalPERS $148,999.84
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2023/2024 Adopted Budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2023/2024 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39628 06/13/2024 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 05/24 36,557.73 $ 39629 06/13/2024 ENGINEERING ENGINEERING ACRO SERVICE CORPORATION TEMP SERVICES - ENGINEERING 2,240.00 $ 39630 06/13/2024 PD OPS MEAS K - PD HARRY D. WILSON INC. PD - NEOTEC HELMET 1,028.36 $ 39630 06/13/2024 PD OPS MEAS K - PD HARRY D. WILSON INC. BMW 1250 - OIL CHANGE 342.46 $ 39631 06/13/2024 PD OPS MEAS K - PD RAUL R. HERRERA JR. POLYGRAPHS 2,250.00 $ 39632 06/13/2024 PARKS ADMIN SPORTS PROGRAMS J & D MANUFACTURING FY 23/24 SPORTS PROGRAM APPAREL 407.90 $ 39633 06/13/2024 PD OPS SUPP LAW ENF DIEBERTS CREATIVE COPY INC CODE ENFORCEMENT STICKERS 208.35 $ 39633 06/13/2024 PD OPS PD OPS DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 37.89 $ 39634 06/13/2024 PD OPS PD OPS TIM J LAW EMPLOYMENT BACKGROUND 800.00 $ 39635 06/13/2024 INFO SERVICES COMPUTER MAINT ZOHO CORPORATION MANAGE ENGINE SOFTWARE LICENSE RENEWAL 10,168.20 $ 39636 06/13/2024 PD OPS PD OPS CRISCOM PUBLIC RELATIONS, INC. GRANT RESEARCH & WRITING SERVICES 06/24 4,000.00 $ 39637 06/13/2024 PD OPS PD OPS PACIFIC STORAGE COMPANY SHREDDING SERVICES 468.00 $ 39638 06/13/2024 FLEET MAINT FLEET MAINT O'REILLY AUTOMOTIVE STORES, INC. MISC REPAIR PARTS 2,110.69 $ 39638 06/13/2024 FLEET MAINT TRANS - FIXED O'REILLY AUTOMOTIVE STORES, INC. MISC REPAIR PARTS (427.05) $ 39639 06/13/2024 CITY CLERK CENTRAL ADMIN GENERAL LOGISTICS SYSTEMS US INC OVERNIGHT MAIL - CITY ATTORNEY 10.55 $ 39639 06/13/2024 CITY CLERK CITY CLERK GENERAL LOGISTICS SYSTEMS US INC OVERNIGHT MAIL - CITY ATTORNEY 8.92 $ 39640 06/13/2024 PD OPS PD TIRE AMNESTY GRANT AMERICAN TIRE RECYCLING, INC TIRE RECYCLE TRAILER RENTAL 880.00 $ 39641 06/13/2024 PARKS ADMIN PARKING DIST OPS ELITE MAINT AND TREE SERVICE GROUP 1 DOWNTOWN MAINTENANCE 06/24 509.60 $ 39641 06/13/2024 PARKS ADMIN PARKS ELITE MAINT AND TREE SERVICE GROUP 2 NON-MEDIAN MAINTENANCE 06/24 5,678.40 $ 39642 06/13/2024 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 05/01/24-05/15/24 1,061.00 $ 39642 06/13/2024 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 2,927.99 $ 39643 06/13/2024 HR/RISK MGT HR/RISK MGT SIJ HOLDINGS LLC RECRUITMENT ADS 2,315.75 $ 39644 06/13/2024 HR/RISK MGT HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. CONSULTING SERVICES - HEALTH AND WELFARE BENEFITS 3,750.00 $ 39645 06/13/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1506 48.00 $ 39645 06/13/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #012 48.00 $ 39646 06/13/2024 GRANTS CDBG ADMIN CITY DATA SERVICES LLC CDS MONTHLY MAINTENANCE - 04/24-06/24 1,875.00 $ 39647 06/13/2024 ENGINEERING SEWER CAPITAL OUTLAY MKN & ASSOCIATES PROFESSIONAL ENGINEERING SVS 6,774.82 $ 39648 06/13/2024 PARKS ADMIN AQUATICS PROGRM CITY OF SANGER LIFEGUARD CERTIFICATION 1,610.00 $ 39649 06/13/2024 CITY ADMIN CITY ATTORNEY ALESHIRE & WYNDER LLP CONSULTING SERVICES CITY ATTORNEY SVCS 64,928.50 $ 39650 06/13/2024 PD OPS MEAS K - PD A PLUS SIGNS, INC. NEON SIGNS - PD 8,632.94 $ 39651 06/13/2024 PLANNING PLANNING MICHAEL BAKER INTERNATIONAL, INC. CONSULTING SERVICES - HOUSING ELEMENT 20,140.00 $ 39652 06/13/2024 INFO SERVICES BUILDING AMERITECH COMPUTER SERVICE, INC. NAS SYSTEM 8,657.78 $ 39652 06/13/2024 INFO SERVICES BUILDING AMERITECH COMPUTER SERVICE, INC. UPS FOR NAS SYSTEM 4,650.42 $ 39653 06/13/2024 FINANCE CENTRAL ADMIN AT&T 05/24 CALNET 3 SERVICE 9391026406 27.58 $ 39653 06/13/2024 FINANCE FINANCE AT&T 05/24 CALNET 3 SERVICE 9391026406 27.58 $ 39653 06/13/2024 FINANCE HR/RISK MGT AT&T 05/24 CALNET 3 SERVICE 9391026400 29.12 $ 39653 06/13/2024 FINANCE PARKS AT&T 05/24 CALNET 3 SERVICE 9391026412 161.12 $ 39653 06/13/2024 FINANCE PARKS ADMIN AT&T 05/24 CALNET 3 SERVICE 9391031580 281.25 $ 39653 06/13/2024 FINANCE SEWER OPS AT&T 05/24 CALNET 3 SERVICE 9391026410 56.69 $ 39653 06/13/2024 FINANCE SR CITIZEN COMM AT&T 05/24 CALNET 3 SERVICE 9391026415 66.49 $ 39653 06/13/2024 FINANCE WWTP AT&T 05/24 CALNET 3 SERVICE 9391026405 29.12 $ 39653 06/13/2024 FINANCE WWTP AT&T 05/24 CALNET 3 SERVICE 9391026417 37.95 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT July 3, 2024

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39653 06/13/2024 FINANCE PD OPS AT&T 05/24 CALNET 3 SERVICE 9391026409 29.53 $ 39653 06/13/2024 FINANCE PD OPS AT&T 05/24 CALNET 3 SERVICE 9391026414 367.77 $ 39653 06/13/2024 PD OPS PD OPS AT&T 05/24 CALNET 3 SERVICE 9391064552 286.21 $ 39654 06/13/2024 PD OPS SUPP LAW ENF CA DEPARTMENT OF JUSTICE BLOOD ALCOHOL ANALYSIS 04/24 1,365.00 $ 39654 06/13/2024 PD OPS PD OPS CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 04/24 644.00 $ 39654 06/13/2024 PD OPS PD OPS CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 01/24-03/24 1,876.98 $ 39655 06/13/2024 PD OPS MEAS K - PD CALIFORNIA FORENSIC INSTITUTE PRE-EMPLOYMENT EXAM 732.25 $ 39655 06/13/2024 PD OPS PD OPS CALIFORNIA FORENSIC INSTITUTE PRE-EMPLOYMENT EXAM 167.75 $ 39656 06/13/2024 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CA, A MEDIC PRE-EMPLOYMENT SERVICES 1,499.00 $ 39657 06/13/2024 INFO SERVICES HR/RISK MGT DELL COMPUTER CORPORATION HR MONITOR SET UP 4,691.32 $ 39658 06/13/2024 ENGINEERING ENGINEERING DIAMOND COMMUNICATIONS ALARM MONITORING - ENG 180.00 $ 39658 06/13/2024 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - PANAM 72.00 $ 39658 06/13/2024 PARKS ADMIN COMM & REC DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - FBSC 213.00 $ 39659 06/13/2024 PD OPS PD OPS FRESNO CITY COLLEGE REGISTRATION FEE - LAWS OF ARREST 82.00 $ 39659 06/13/2024 PD OPS PD OPS FRESNO CITY COLLEGE REGISTRATION FEE - DISPATCHER 337.00 $ 39660 06/13/2024 FLEET MAINT TRANS - DAR J'S COMMUNICATIONS RADIO ACCESSORIES 90.97 $ 39661 06/13/2024 PARKS ADMIN AQUATICS PROGRM CHARLES LUECKER, AUTHORIZED SIGNER CHLORINE FOR POOL 1,589.27 $ 39662 06/13/2024 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLIC HEARING NOTICE 448.50 $ 39662 06/13/2024 CITY CLERK CITY CLERK MADERA TRIBUNE PUBLICATION OF ORDINANCE - 1009 CS 338.00 $ 39662 06/13/2024 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE RECRUITMENT ADS 114.00 $ 39663 06/13/2024 PARKS ADMIN AQUATICS PROGRM MAMMOTH OXYGEN CO2 FOR POOL 111.60 $ 39664 06/13/2024 FIRE MEAS K - FIRE MOTOROLA SOLUTIONS INC. CDF - RADIOS FOR E-57 2,577.18 $ 39665 06/13/2024 ENGINEERING LTF - STREETS NATIONAL DATA & SURVEYING SERVICES TRAFFIC COUNTS - PINE/26 & PECAN 1,505.00 $ 39666 06/13/2024 PD OPS PD OPS OCCU-MED, LTD. EXAM SERVICES 1,254.00 $ 39667 06/13/2024 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. ENG DESIGN SERVICES 04/24 2,948.50 $ 39667 06/13/2024 PARKS ADMIN PROP 68 GRANT O'DELL ENGINEERING, INC. PROP 68 - OLIVE/TAUBERT PARK 3,468.75 $ 39667 06/13/2024 PARKS ADMIN SPECIAL LEGISLATIVE GRANT O'DELL ENGINEERING, INC. LTC TRAIL & PARK IMPROVEMENTS 3,831.64 $ 39668 06/13/2024 GRANTS CDBG ADMIN ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - TRANSIT 39.77 $ 39668 06/13/2024 GRANTS TRANS - FIXED ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - TRANSIT 55.35 $ 39669 06/13/2024 BUILDING BUILDING ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - BUILDING 1,731.16 $ 39669 06/13/2024 GRANTS GRANT OVERSIGHT ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - TRANSIT 3.18 $ 39670 06/13/2024 PD OPS PD OPS PECK'S PRINTERY PD - SELF INKING STAMPS 132.23 $ 39671 06/13/2024 FIRE MEAS K - FIRE ROSENBALM ROCKERY CDF - STABILIZER 2,901.88 $ 39672 06/13/2024 PD OPS SUPP LAW ENF SJVAPCD C7487 AIR QUALITY PERMITS - PD 137.00 $ 39672 06/13/2024 PD OPS PD OPS SJVAPCD C7487 AIR QUALITY PERMITS - PD 440.00 $ 39673 06/13/2024 PARKS ADMIN CCLP GRANT SEAL RITE PAVING CCLGP MCCULLOUGH RIVER TRAIL RESTORATION 12,627.22 $ 39674 06/13/2024 ENGINEERING ENGINEERING SPARKLETTS ENG - DRINKING WATER 83.91 $ 39674 06/13/2024 WWTP WWTP SPARKLETTS WWTP - LAB & DRINKING WATER 115.59 $ 39675 06/13/2024 WWTP SEWER CAPITAL OUTLAY STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING SVS 394.50 $ 39676 06/13/2024 PARKS ADMIN COMM & REC TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 315.17 $ 39677 06/13/2024 FLEET MAINT FLEET MAINT TORRES BODY SHOP CDF #6802 REPAIRS 18,000.00 $ 39678 06/13/2024 FINANCE GENERAL FUND US BANK CORPORATE PAYMENT SYSTEMS SERVICES FOR PERIOD 0201/24-04/30/24 625.00 $ 39679 06/13/2024 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC LAWN SERVICE - 05/24 500.00 $ 39680 06/13/2024 PARKS ADMIN PARKS OTP- PARKS REFUNDS CANCELLATION REIMBUREMENT 122.50 $ 39681 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 5784007 117.59 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39682 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB 9923068 308 E SOUTH 246.51 $ 39683 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 3222003 138.09 $ 39684 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9898394 404.25 $ 39685 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9915105 149.34 $ 39686 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9902063 257.58 $ 39687 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9920376 230.88 $ 39688 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9890935 394.91 $ 39689 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB 10000687 1538 CONCORD 126.46 $ 39690 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 8813006 137.41 $ 39691 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926456 134.60 $ 39692 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9901510 138.35 $ 39693 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9924380 134.79 $ 39694 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9910365 80.02 $ 39695 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9918913 17.45 $ 39696 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB 9916606 414 N G 507.16 $ 39697 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 10000713 88.28 $ 39698 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926373 56.95 $ 39699 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9189451 89.10 $ 39700 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9923881 124.76 $ 39701 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9922462 329.38 $ 39702 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 10000578 136.10 $ 39703 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REUND 9926391 7.28 $ 39704 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9925515 236.04 $ 39705 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB 6930101 1686 JEFFERSON 106.63 $ 39706 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 8542001 136.21 $ 39707 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9922680 112.24 $ 39708 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9924423 131.96 $ 39709 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9900659 121.74 $ 39710 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9924186 140.00 $ 39711 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 10000065 36.85 $ 39712 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 3892009 38.75 $ 39713 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 10000336 48.48 $ 39714 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9908368 128.45 $ 39715 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9921451 16.28 $ 39716 06/13/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9925841 96.48 $ 39717 06/18/2024 ENGINEERING CDBG PUB IMPR DAVID J. BOYLE ENG - FRONT COUNTER REMODEL PROJECT 2,883.44 $ 39717 06/18/2024 ENGINEERING ENGINEERING DAVID J. BOYLE ENG - FRONT COUNTER REMODEL PROJECT 2,265.56 $ 39718 06/18/2024 PARKS ADMIN PARKS DAVE BANG ASSOCIATES, INC. OF CALIFORNIA PARKS MAINTENANCE EQUIPMENT 3,898.97 $ 39719 06/18/2024 PARKS ADMIN PARKS ADMIN GLOBAL PAYMENTS, INC SUBSCRIPTION - ACTIVE NET PARKS 1,333.33 $ 39720 06/18/2024 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. TRANSIT OPERATOR 05/24 120,983.34 $ 39720 06/18/2024 GRANTS TRANS - DAR MV TRANSPORTATION, INC. TRANSIT OPERATOR 05/24 70,227.92 $ 39721 06/18/2024 FIRE FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - 05/16/24-05/31/24 1,074.74 $ 39722 06/18/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1010 48.00 $ 39722 06/18/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #618 48.00 $ 39722 06/18/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #380 48.00 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39722 06/18/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1004 48.00 $ 39722 06/18/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1510 48.00 $ 39722 06/18/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #397 48.00 $ 39722 06/18/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1006 48.00 $ 39722 06/18/2024 FLEET MAINT FLEET MAINT ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1516 48.00 $ 39723 06/18/2024 STREET CLEANING STREET CLEANING LACAL EQUIPMENT INC SWEEPER BROOMS 2,763.57 $ 39724 06/18/2024 ENGINEERING ENGINEERING PLAN IT SOFTWARE LLC CIP SOFTWARE RENEWAL 1,825.00 $ 39725 06/18/2024 ENGINEERING PD PARKING LOT RESURFACING TERRA WEST CONSTRUCTION INCORPORATED PARKING LOT - PD 44,809.60 $ 39726 06/18/2024 STREETS STREETS INTERNATIONAL COATINGS COMPANY, INC. TRAFFIC PAINT 54,542.97 $ 39727 06/18/2024 INFO SERVICES COMPUTER MAINT HP INC. REPLACEMENT COMPUTERS 14,433.87 $ 39728 06/18/2024 FLEET MAINT FLEET MAINT GILBERT ROMERO MARTINEZ INTERIOR PAINT - SHOP 12,000.00 $ 39729 06/18/2024 ENGINEERING WATER CAPITAL OUTLAY PLACER TITLE COMPANY ESCROW - 16564 N LAKE ST 038-030-028 217,000.00 $ 39730 06/18/2024 ENGINEERING WATER CAPITAL OUTLAY PLACER TITLE COMPANY ESCROW - 16564 N LAKE ST 038-030-028 5,000.00 $ 39731 06/18/2024 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 608.00 $ 39731 06/18/2024 WATER QUALITY WATER QUALITY CONTROL DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 512.00 $ 39732 06/18/2024 ENGINEERING WATER CAPITAL OUTLAY AM CONSULTING ENGINEERS, INC. ON-CALL W-03 & W-04 WATER MAIN UPGRADES 17,080.00 $ 39733 06/18/2024 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER LEASE 03/24 73.62 $ 39733 06/18/2024 PURCHASING BUILDING CANON FINANCIAL SERVICES COPIER LEASE 03/24 90.74 $ 39733 06/18/2024 PURCHASING CITY CLERK CANON FINANCIAL SERVICES COPIER LEASE 03/24 41.95 $ 39733 06/18/2024 PURCHASING ENGINEERING CANON FINANCIAL SERVICES COPIER LEASE 03/24 270.63 $ 39733 06/18/2024 PURCHASING FINANCE CANON FINANCIAL SERVICES COPIER LEASE 03/24 414.60 $ 39733 06/18/2024 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER LEASE 03/24 74.43 $ 39733 06/18/2024 PURCHASING PARKS ADMIN CANON FINANCIAL SERVICES COPIER LEASE 03/24 167.79 $ 39733 06/18/2024 PURCHASING PLANNING CANON FINANCIAL SERVICES COPIER LEASE 03/24 81.19 $ 39733 06/18/2024 PURCHASING SEWER OPS CANON FINANCIAL SERVICES COPIER LEASE 03/24 41.14 $ 39733 06/18/2024 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER LEASE 03/24 41.14 $ 39733 06/18/2024 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER LEASE 03/24 41.95 $ 39733 06/18/2024 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER LEASE 03/24 41.95 $ 39733 06/18/2024 PURCHASING WATER OPS CANON FINANCIAL SERVICES COPIER LEASE 03/24 41.14 $ 39733 06/18/2024 PURCHASING WATER QUALITY CONTROL CANON FINANCIAL SERVICES COPIER LEASE 03/24 113.66 $ 39733 06/18/2024 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER LEASE 03/24 189.19 $ 39733 06/18/2024 PURCHASING PD OPS CANON FINANCIAL SERVICES COPIER LEASE 03/24 235.93 $ 39733 06/18/2024 PURCHASING PD OPS CANON FINANCIAL SERVICES MPD COPIER 03/24 425.26 $ 39734 06/18/2024 GRANTS CDBG PUBLIC SVC COMMUNITY ACTION PRTNRSHP OF MADERA CDBG FY 23/24 Q3 CV3 1,080.68 $ 39735 06/18/2024 FLEET MAINT TRANS - FIXED CREATIVE BUS SALES, INC. BARRIER KIT 5,005.49 $ 39736 06/18/2024 FLEET MAINT FLEET MAINT CUMMINS PACIFIC LLC REPAIRS - #3005 2,924.62 $ 39737 06/18/2024 ENGINEERING ENGINEERING DIAMOND COMMUNICATIONS SERVICE CALL - ENG 174.50 $ 39738 06/18/2024 GRANTS CDBG PUBLIC SVC ECONOMIC DEVELOPMENT COMMISSION EDC CV ADMIN 08/2020-08/2023 6,000.00 $ 39739 06/18/2024 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 06/24 POWER SWEEPING 402.50 $ 39739 06/18/2024 GRANTS PARKING DIST OPS GUARDIAN WESTERN SWEEPING INC. 06/24 POWER SWEEPING 402.50 $ 39740 06/18/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 06/24 UTILITY SERVICES 3040421-500276 50.51 $ 39740 06/18/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 06/24 UTILITY SERVICES 3040431-500276 87.19 $ 39740 06/18/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 06/24 UTILITY SERVICES 3040441-500276 59.31 $ 39741 06/18/2024 GRANTS PERMANENT LOCAL HOUSING ALLOCA MADERA RESCUE MISSION, INC. PLHA INVOICE 05/2024 7,307.10 $ 39742 06/18/2024 PARKS ADMIN AQUATICS PROGRM MAMMOTH OXYGEN CO2 FOR POOL 267.92 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39743 06/18/2024 FACILITIES PARKS MUSCO SPORTS LIGHTING, LLC REPAIR - SKATE PARK LIGHTS 692.03 $ 39744 06/18/2024 FLEET MAINT FLEET MAINT NAPA MADERA MOTOR PARTS PARTS WASHER 2,434.54 $ 39745 06/18/2024 WATER QUALITY WATER QUALITY CONTROL PROVOST & PRITCHARD CONSULTING PROFESSIONAL SVS 1,000.00 $ 39746 06/18/2024 FACILITIES SEWER OPS SJVAPCD AIR QUALITY PERMIT - FAIR GROUNDS 98.00 $ 39746 06/18/2024 FACILITIES SEWER OPS SJVAPCD AIR QUALITY PERMIT - SOUTH STREET LIFT 98.00 $ 39746 06/18/2024 FACILITIES WATER OPS SJVAPCD AIR QUALITY PERMIT - WELL #18 577.00 $ 39747 06/18/2024 STREETS STREETS SEAL RITE PAVING ASPHALT PAVING/PATCHING 150,608.52 $ 39748 06/18/2024 FLEET MAINT FLEET MAINT TORRES BODY SHOP #1527 REPAIRS 7,606.52 $ 39749 06/18/2024 PARKS ADMIN PARKS WEST COAST ARBORISTS, INC. CITY WIDE TREE TRIMMING 41,400.00 $ 39750 06/18/2024 PARKS ADMIN SR CITIZEN COMM OTP - FINANCE CONTRACTED SERVICES - AGING 240.00 $ 39751 06/18/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9893910 151.24 $ 39752 06/18/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926199 107.94 $ 39753 06/18/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9915634 109.02 $ 39754 06/18/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB CREDIT REFUND - 9913570-552512 2,593.99 $ 39755 06/21/2024 PD OPS PD OPS ADAMS, MARK PER DIEM - POST MANAGEMENT COURSE #3 327.75 $ 39756 06/21/2024 PD OPS PD OPS GONZALEZ, FELIX PER DIEM - POST MANAGEMENT COURSE #3 351.50 $ 492 06/11/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 06/11/2024 524.36 $ 493 06/10/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PLAN YEAR FEE & PARTICIPANT FEE 120.00 $ 494 06/10/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 06/07/2024 13,730.00 $ 495 06/10/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 06/07/2024 2,737.12 $ 496 06/17/2024 HR/RISK MGT CITY CLERK EMPLOYEE BENEFIT SPECIALISTS, INC. BENEFIT PREMIUMS 06/24 966.00 $ 496 06/17/2024 HR/RISK MGT PAYROLL TRUST EMPLOYEE BENEFIT SPECIALISTS, INC. BENEFIT PREMIUMS 06/24 404,641.07 $ 496 06/17/2024 HR/RISK MGT PD OPS EMPLOYEE BENEFIT SPECIALISTS, INC. BENEFIT PREMIUMS 06/24 1,566.00 $ 497 06/18/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 06/18/2024 886.56 $ BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 1,503,202.23

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 3, 2024
_________________________________ Agenda Number: ___________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Application for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2024/25.

RECOMMENDATION:

Adopt a Resolution Approving the Applications for TDA – LTF and STA Funds for Fiscal Year (FY) 2024/25 and Authorizing the City Engineer to execute and submit the Applications to the Madera County Transportation Commission (MCTC).

SUMMARY:

The TDA-LTF and STA applications describe the proposed expenditures for the MCTC approved allocation of TDA funds for FY 2024/25. The proposed expenditures have been outlined in the Draft Capital Improvement Program for FY 2024/25 – 2028/29. City staff recommends the proposed expenditures and will include them in the proposed FY 2024/25 City Budget.

DISCUSSION:

The TDA provides two major sources of funding for public transportation. These funds are for the development and support of public transportation needs that exist in California and are allocated to areas of each county based on population, taxable sales, and transit performance.

Some counties have the option of using LTF for local streets and road projects if they can illustrate there are no unmet transit needs.

The TDA funding sources are identified as follows:

1. LTF derived from a ¼ cent of the general sales tax collected statewide. LTF is used for transportation related services such as transit, street construction, active transportation (bicycles/pedestrians), program planning, and administration.

B-3

2. STA are derived from the statewide sales tax on diesel fuel. STA is limited to transitrelated programs only.

The purpose and priority of the TDA is to provide funding for public transportation. Historically, the City has availed itself of its ability to utilize LTF for the purposes of assisting in other transportation needs, road improvements, and support of transportation-related activities within the Engineering Division.

Local agencies are required to submit applications for LTF and STA funds annually for approval by the MCTC Board. These applications describe the intended use of the funds and require Council approval. The LTF application will also be brought back to Council for amendment once the carryover balance from the previous fiscal year is validated with MCTC.

The STA and LTF applications are prepared for funds apportioned to the City of Madera, County of Madera, and City of Chowchilla based on population pursuant to the TDA. Changes to these applications by the local agency can be made through an amended application at any time. The applications are prepared to reflect the proposed expenditures for the coming fiscal year.

The STA proposed allocation of $803,918 for FY 2024/25 must be used for transit-related programs only. Therefore, the funds are programmed as outlined in Table 1.

Table 1: State Transit Assistance funds allocation for Fiscal Year 2024/25 Service Amount
Madera Metro/Fixed Route/Intermodal Operations $753,918 Transit Related Capital Expenses $50,000
TOTAL $803,918
The STA allocation for FY 2024/25 has decreased by $21,213 from FY 2023/24.

As outlined in Public Utilities Code (PUC) Section 99233, LTF is allocated in a specific priority order. LTF are programmed first for transit services based on the premise that the unmet transit needs process has been prepared and conducted by the MCTC and operational needs determined by City staff. Resolution 24-05 of the MCTC adopted on May 29, 2024 found there are no unmet transit needs that are reasonable to meet in FY 2024/25 within the jurisdiction of the City of Madera. Although there are no unmet transit needs this fiscal year, LTF funds are being utilized as part of the transit operating budget.

After allocating the amounts needed for transit, two percent for Bicycle and Pedestrian facilities and projects, and three percent for MCTC Transportation Planning and Programming, the remaining LTF are typically programmed for street construction and maintenance projects that are identified in the City’s CIP to include planning, acquisition of real property, construction of facilities, and administration.

The LTF allocation to the City in the amount of $2,870,236 for FY 2024/25 must be used for transportation related services such as transit, street construction, multi-modal/active transportation, program planning, and administration. Projects in the CIP for the City have been created and approved by Council for the use of these funds. The LTF allocation for FY 2024/25 is $236,448 less than the FY 2023/24 allocation. This drop is due to not only a one-time excess payment that was received last year, but also LTF revenues that came in less than projected.

The distribution of LTF shown on the application are outlined in Table 2:

Table 2: Local Transportation Funds
Service Amount
Transit Services & Capital Outlay $357,475
Bicycle/Pedestrian Facilities $57,405
Transportation Planning (MCTC) $86,107
Streets and Roads $1,983,817
TOTAL $2,484,804
As part of previous application expenditure reviews, staff identified a concern relative to the ongoing stability of previously adhered practices in relation to planning for the use of available LTF funding. As mentioned in prior staff reports, LTF expenditures towards transit activities had been increasing, largely due to a decline in STA funds. This led staff to the conclusion that certain engineering activities and projects, currently funded by LTF funds, may need to be reduced in the coming years, or receive funding from a different funding source. At present, staff does not explicitly account for these declines beyond illustrating the anticipated future funding in the CIP when planning for future projects.

Transit is currently in the process of using funds from various sources, such as Low Carbon Transit Operations Program (LCTOP), fuel taxes from the SB-1 State of Good Repair program, as well as an Affordable Housing & Sustainable Communities grant. As these funds are expended, Transit’s need for additional LTF funds may increase in the future FINANCIAL IMPACT:

For this cycle and near term, the next several cycles, there are no identified impacts to the General Fund.

ALTERNATIVES:

There are no explicit alternatives that staff has identified though staff appreciates any direction from Council on how to better utilize available funds.

ATTACHMENTS:

1. Resolution
Exhibit A – Application
Attachment 1
Resolution
RESOLUTION NO 24-_______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING APPLICATIONS FOR TRANSPORTATION
DEVELOPMENT ACT (TDA) – LOCAL TRANSPORTATION FUNDS (LTF) AND STATE TRANSIT ASSISTANCE (STA) FUNDS FOR FISCAL YEAR (FY) 2024/25

AND AUTHORIZING THE CITY ENGINEER TO EXECUTE AND SUBMIT THE

APPLICATIONS TO MADERA COUNTY TRANSPORTATION COMMISSION (MCTC)
WHEREAS, the Transportation Development Act (TDA) – Local Transportation Fund and State Transit Assistance (STA) funds are annually allocated by Madera County Transportation Commission (MCTC) pursuant to the TDA; and
WHEREAS, the City of Madera prepares the applications outlining the intended uses for the LTF and STA funds each year and the applications may be amended as needed; and WHEREAS, the LTF and STA fund applications for FY 2024/25 that describe the intended uses of these funds have been submitted to Council for review and approval.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The FY 2024/25 applications for TDA – LTF and STA funds as allocated to the City of Madera by MCTC are attached hereto as Exhibit A and incorporated herein by reference, as needed for the City of Madera to receive TDA – LTF and STA funds.

3. The applications are hereby approved.

4. The City Engineer is authorized to execute the applications and submit to MCTC.

5. This resolution is effective immediately upon adoption. * * * * * * * *
Exhibit A
Applications

1)
Applies to all TDA claimants.
2)
3)
4)
5) Applicant certifies that (initial one):
a)
b)
c)
6)
7)

ATTACHMENTS MAY BE REQUIRED
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) Applicant certifies it has submitted an annual report, documenting agency operations, in conformance with the uniform system of accounts and records, to MCTC and to the State Controller, pursuant to PUC 99243, for the prior year (project year minus two). Applicant also assures this report will be completed for the current fiscal year (project year minus one).

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) Applicant certifies it has submitted an annual report, regarding expenditure of funds received, to the State Controller, pursuant to 21 CCR 6665, for the prior year (project year minus two).

Applicant also assures this report will be completed for the current fiscal year (project year minus one).

Applies to Articles 3 (bike/ped) and 8 (streets/roads)
the current cost of its retirement system is fully funded with respect to the officers and employees of its public transportation system (PUC 99271(a)); or the operator is implementing a plan approved by MCTC which will fully fund the retirement system for such officers and employees within 40 years (PUC 99271(a)); or the operator has a private pension plan which sets aside and invests, on a current basis, funds sufficient to provide for the payment of future pension benefits and which is fully compliant with the requirements stated in PUC 99272 and 99273.

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) Applicant certifies that, pursuant to PUC 99264, it does not routinely staff, with two or more persons, a vehicle for public transportation purposes designed to be operated by one person.

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) Applicant certifies that the transit operator’s operating budget has not increased more than 15% over the preceding year, and does not include a substantial increase or decrease in scope of operations or capital budget provisions for major new fixed facilities. If the budget does include such changes, documentation is attached that identifies and substantiates the reason and need for the changes, pursuant to PUC 99266, CCR 6632(b). E.g., if there is a substantial change between the capital expenditures proposed in this application and those described in the Short Range Transit Development Plan (TDP), the applicant must provide a statement that substantiates the need for this change.

Applies to Article 4.5 (CTSAs)
STANDARD ASSURANCES FOR APPLICANTS – LTF
(All claimants must complete this document)
APPLICANT ASSURANCES: Initial Each Section or Indicate N/A.

Applicant certifies it has submitted a satisfactory, independent fiscal audit, with required certification statement, to MCTC and to the State Controller, pursuant to PUC 99245 and 21 CCR 6664, for the prior fiscal year (project year minus two). Applicant also assures this audit requirement will be completed for the current fiscal year (project year minus one).

Applicant certifies that no more than 50% of the CTSA’s operating budget for the year came from LTF. Applicant also certifies that its fiscal audit contains verification of this limitation.

FY 2024-25
8)
9)
10)
11)
12)
13)
14)

ATTACHMENTS MAY BE REQUIRED
Signature:

Name:

Title:

Date:

Applies to Article 4.5 (CTSAs)
Applicant certifies that in its TDA claim, not less than 5% of the amount claimed under Article 4 will be expended for demand-response service for the elderly and individuals with disabilities.

Applies to Articles 4 (transit) in service areas without a designated CTSA If MCTC has found that there are unmet transit needs that are reasonable to meet within its jurisdiction, the claimant certifies it has attached a summary of the actions it plans to take to meet the needs.

Applies to Article 8 (streets/roads)
The undersigned hereby certifies that the above statements are true and correct.

ATTACHMENTS REQUIRED
Applicant certifies that attached is certification from the Department of California Highway Patrol (CHP), completed within the last 13 months, that indicates the operator is in compliance with Section 1808.1 of the Vehicle Code. Section 1808.1 of the Vehicle Code requires, among other things, that operators participate in a pull notice system for obtaining current driver records from the Department of Motor Vehicles.

ATTACHMENTS REQUIRED
Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) Applicant certifies it is in compliance with PUC 99155: if it offers reduced fares to seniors, it offers the same reduced rate to disabled persons, handicapped persons, and disabled veterans, and it honors the federal Medicare card for identification to receive reduced fares.

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) Applicant certifies it is in compliance with PUC 99155.5: dial-a-ride and paratransit services are accessible to handicapped persons and the service is provided to persons without regard to vehicle ownership and place of residence.

Applies to Articles 4 (transit), 4.5 (CTSAs), and 8 (transit) Applicants that contract with another entity or entities for transit service certify that a copy of the contract negotiated with that entity is attached , pursuant to CCR 6630.

ATTACHMENTS REQUIRED
Applies to Articles 4 (transit) and 8 (transit)
Applicant certifies that attached to this claim is an operations plan and budget that describes existing and proposed service, and report on progress of coordination and consolidation objectives.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 3, 2024
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Central Valley Workers Center Fee Waiver Request for the Pan-American Community Center RECOMMENDATION:

Adopt a Resolution waiving the rental fees of the Pan-American Community Center on July 28, 2024, related to the Madera C.A.R.E. Fair, hosted by the Central Valley Workers Center, at an anticipated fee rental of $1,380
SUMMARY:

The City received an inquiry from Central Valley Workers Center (CVWC) requesting waiving rental fees for using the Pan-American Community Center on Sunday, July 28, 2024, for a community resource fair, with usage of the facility from 9:30 am through 4:30 pm.

DISCUSSION:

For context, the request comes specifically from CVWC President, Pedro Ramirez. CVWC is a nonprofit organization dedicated to supporting the community through a variety of outreach and assistance programs. CVWC has provided documentation of their 501(3)(c) status, with a determination letter from the Internal Revenue Service.

CVWC’s mission is to:
“[P]romote economic justice through strategic support for worker organizing, community education, and engagement. We seek to maximize the capacity of labor and community organizations to advance policies to support quality job creation, ensure community health, promote shared prosperity, and increase justice for working people, including immigrant workers.”
B-4
CVWC is organizing a community resource fair, Madera C.A.R.E Resource Fair (Community Assistance & Resource Exchange), aimed at providing vital resources and support to members of the community in areas such as education, healthcare, utility assistance, and more. The event is scheduled from 11:00 am to 3:00 pm. There is an anticipated attendance of 200 people at the event.

Information shared regarding the event lists the event as having information booths, health screenings, children’s activities, food and refreshments, raffles and giveaways, as well as a school backpack giveaway.

The request to waive fees for the Madera C.A.R.E. Resource Fair would alleviate using CVWC’s limited budget to pay for rental fees for the event and allow for the allocation of funds towards resources directly to those in need, per information from CVWC.

In addition, the request from CWVC requests additional support:
 City’s co-sponsorship of the event
 Monetary donation/grant of $5,000
Staff is respectively recommending opting out of the request for co-sponsorship, as well as providing any monetary donation/grant.

This event has been approved to take place, subject to all other applicable requirements for a special event. This includes providing acceptable rental insurance and all additional permits for vendors and merchants.

FINANCIAL IMPACT:

The applicable costs associated with the rental of the Pan-American Community Center as requested are summarized in Table 1. Costs are derived from the City of Madera Master Fee Schedule.

Table 1: Estimated Financial Impact to the City
Administrative Fee $25
Rental Charges of Gym w/out Alcohol $770
Kitchen $135
Special Event $250
Deposit $200
Total $1,380
It is noted that on the day of the event, staff’s role will be to open and close the facilities, and ensure that at the end of the event, the Pan-American Center is left in acceptable condition.

ALTERNATIVES:

The Council may elect to reject the fee waiver and require the event organizer to remit any associated fees for the rental of the Pan-American Park area for the event on July 28, 2024, for the Madera C.A.R.E Resource Fair, hosted by Central Valley Workers Center.

ATTACHMENTS:

1. Resolution – Waiving Rental Fees for the Pan-American Community Center on July 28, 2024, related to the Central Valley Workers Center’s Madera C.A.R.E Resource Fair at an anticipated fee rental of $1,380

2. Request Letter Authored by Pedro Ramirez, President, Central Valley Workers Center ATTACHMENT 1
Resolution Waiving Rental Fees for the Pan-American Community Center on July 28, 2024, related to the Central Valley Workers Center’s Madera C.A.R.E Resource Fair at an anticipated fee rental of $1,380
RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA WAIVING RENTAL FEES FOR THE PAN-AMERICAN
COMMUNITY CENTER ON JULY 28, 2024, RELATED TO THE CENTRAL VALLEY WORKERS CENTER’S MADERA C.A.R.E RESOURCE FAIR AT AN ANTICIPATED FEE RENTAL OF $1,380
WHEREAS, the City has received a request for waiving of fees for the rental of PanAmerican Community Center; and WHEREAS, the date being requested is for Sunday, July 28, 2024, from 9:30 a.m. to 4:30 p.m.; and
WHEREAS, the request is for a Madera C.A.R.E Resource Fair, being planned by Central Valley Workers Center; and
WHEREAS, Central Valley Workers Center is a non-profit organization; and WHEREAS, the fees for such an event are calculated based on the City of Madera Master Fee Schedule; and
WHEREAS, the fees for the event are calculated at $1,380; and WHEREAS, the event organizers are still subject to providing insurance documentation for City facility rentals that meet City requirements, as well as any other special event permits as may be required.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The Council finds that the waiver of fees as set forth in this resolution serves a valid public purpose in that the Madera C.A.R.E Resource Fair, planned by Central Valley Workers Center, promotes the sharing of valuable information and resources available to the residents of Madera, fosters community engagement, and supports local services.

3. The City Council does hereby waive the City fees for Rental Fees of the Pan-American Community Center on July 28, 2024, for the Madera C.A.R.E. Resource Fair, subject to confirmation of insurance.

4. This resolution is effective immediately upon adoption. * * * * * * * *
ATTACHMENT 2
Request Letter Authored by Pedro Ramirez, President, Central Valley Workers Center Central Valley Workers Center
633 N Van Ness Ave
Fresno, CA, 93728
To Whom It May Concern,
I am writing on behalf of the Central Valley Workers Center, a nonprofit organization dedicated to support our community through a variety of outreach and assistance programs.

We plan to host a community resource fair on July 28,2024 from 11:00 AM to 3:00 PM. The event will take place at the Pan American Community Center Gym. The primary purpose of this event is to provide vital resources and support to members of our community in areas such as education, healthcare, utility assistance, and more.

Given the significant benefits this event will provide to our community, we kindly request a waiver of any associated fees for the use of Pan American Community Center Gym. As a nonprofit organization, our budget is limited, and waiving these fees would greatly assist us in allocating our resources directly to those in need. Your support would enable us to maximize our impact and reach a broader audience with essential services.

Thank you for considering our request. We would be delighted to provide any additional information or meet with you to discuss this further.

Sincerely,
PEDRO RAMÍREZ
President / Director
Central Valley Workers Center

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 3, 2024
_________________________________ Agenda Number: ___________ Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Pacific Gas & Electric (PG&E) Charitable Contribution Donation Program RECOMMENDATION:

Adopt a Resolution Accepting Pacific Gas & Electric Company’s Charitable Contribution Donation of $10,000 for Movies in the Park
SUMMARY:

The City submitted a charitable contribution request in June 2024 for consideration through Pacific Gas and Electric’s (PG&E) Charitable Contribution Application program. PG&E generously awarded the City $10,000 to support the Movies in the Park series.

DISCUSSION:

PG&E’s donation will support the annual Movies in the Park summer series at the Lions Town & Country Park. PG&E's charitable giving program is dedicated to building safer and more resilient communities. Through the charitable giving program, PG&E invests in:
 Emergency preparedness; safety and resiliency; food insecurity; and justice, equity and inclusion
 Climate resiliency; environmental stewardship; and land, air, and water quality  STEM education, workforce development, and support for small businesses.

The eight-week series, commencing the first Friday in July, features family-friendly movies showcased on a large inflatable screen every Friday, enhancing our community events and providing enjoyable experiences for residents. Historically, the series is free, as is parking. PG&E’s donation reduces the City’s financial obligation, as the City must purchase a public performance B-5
movie license from the copyright owner to screen movies. While the City also operates a concession stand, snack prices are kept at a minimum.

In recognition of their donation, the City will add PG&E’s logo to promotional materials, the website, and social media communication posts.

FINANCIAL IMPACT:

The charitable contribution will reimburse the City for expenditures related to the Movies in the Park summer series, which includes per-movie licensing costs, concession stand supplies, tech and sound system, and other related items and supplies.

The Movies in the Park series expenses are budgeted to the Parks & Community Services Department Special Events budget.

ALTERNATIVES:

The Council may elect not to accept PG&E’s $10,000 charitable contribution, at which point the City may have to revert funds to PG&E.

ATTACHMENTS:

1. Resolution – Accepting Pacific Gas & Electric Company’s Charitable Contribution Donation of $10,000 for Movies in the Park
ATTACHMENT 1
Resolution – Pacific Gas & Electric Company’s Charitable Contribution Donation of $10,000 for Movies in the Park
RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA ACCEPTING PACIFIC GAS & ELECTRIC COMPANY’S
CHARITABLE CONTRIBUTION DONATION OF $10,000 FOR MOVIES IN THE PARK
WHEREAS, Pacific Gas & Electric Company made available $10,000 in charitable donation funds available to the City; and
WHEREAS, the City applied for the funding with a Charitable Contribution Application submitted in June 2024; and
WHEREAS, the application has been approved; and
WHEREAS, the charitable donation is made possible through Pacific Gas & Electric Company’s Charitable Contribution Program; and
WHEREAS, the Program is funded by both PG&E Company itself, and by the PG&E Corporation Foundation, an independent 501(c)3 non-profit foundation; and WHEREAS, the $10,000 charitable donation is to be used for the Movies in the Park summer series; and
WHEREAS, the City’s Movies in the Parks series promotes a family-friendly environment starting the first Friday of July, held for eight weeks every Friday thereafter.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The charitable donation provided by Pacific Gas & Electric Company of $10,000 is accepted.

3. This resolution is effective immediately upon adoption. * * * * * * * *

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: July 3, 2024
Agenda Number: B-6
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Accept insurance proceeds for damaged Wastewater Treatment Plant influent and grit pumps from the 2023 Winter Storms emergency event
RECOMMENDATION:

Adopt a Minute Order accepting $87,328.20 in insurance proceeds from the City’s property insurance program for influent pump numbers 1 and 2 and grit pump number 1, due to damages from debris from the 2023 Winter Storms emergency event SUMMARY:

In December 2022 and January 2023, the City of Madera (City) experienced numerous excessive rainfall events in a relatively short period of time. Local, state, and federal declarations of emergency were issued due to conditions of extreme peril across California. Due to excessive water intrusion, a portion of the City’s underground sewer trunk main near Avenue 13 and Road 25 collapsed. During the repair process, two other sections of concrete pipe began to fail as well.

As a result of the trunk main collapse, large flows of rock, asphalt, gravel, and other debris flowed to the City’s Wastewater Treatment Plant (WWTP) and contacted City equipment, causing damage. Specifically, influent pump numbers 1, 2, and 3 and grit pump number 1 sustained damage requiring immediate repair. The City pursued recovery of damages through both the Federal Emergency Management Agency (FEMA) and a property loss claim under its self-insured property program for the sewer collapse and the pump damages. Due to the complexity of the loss, the insurance company had an outside forensic engineer assist with causation analysis. After an extensive investigation, the adjuster determined that costs associated with repairs to influent pump numbers 1 and 2 and grit pump number 1 would be eligible under the insurance claim. The City has a $5,000 self-insured retention for this type of property loss. The total amount the insurance carrier is offering for the claim is $87,328.20 based on the repair invoices and parts for influent pump numbers 1 and 2 as well as grit pump number 1. The requested action is to accept the insurance settlement; staff will continue to pursue claims with FEMA regarding this disaster.

DISCUSSION:

In December 2022 and January 2023, the Central Valley, including the City and County of Madera, experienced several severe winter rainstorms in a short period of time. The rain events were of such magnitude that local, state, and federal disaster declarations were issued due to conditions of extreme peril caused by flooding and subsequent effects of the flooding. On January 14, 2023, President Biden declared a major disaster for the State of California, which included Madera County and the City. The declaration meant the City would be eligible for assistance in recovering from the disaster, including pursuing reimbursement for incurred costs through FEMA. Staff continues to work with FEMA to seek reimbursement for the response and repair costs associated with the storm event; part of the process is to exhaust all insurance that is available to the entity. The acceptance of insurance proceeds contemplated herein will not cover all of the claimed damages. Staff will include the difference to the extent possible in claims with FEMA, including the City’s self-insured retention. At this time, the City does not know what, if any, amount FEMA will cover, however, staff will bring forth any payment disbursement to be considered for acceptance by the Council when that becomes known. At this time, staff is recommending acceptance of the insurance proceeds as outlined further in this report as all arguments in support of the claim have been presented and vetted with the insurance carrier.

Staff initially filed an insurance claim for the sewer trunk line collapse. After review by a forensic engineer, it was determined that the collapse was not eligible for coverage under the City’s property insurance program.

The City’s insurance claim relative to influent pump numbers 1, 2, and 3 and grit pump numbers 1 and 2 originated following a recovery scoping meeting with FEMA and the California Office of Emergency Services (CalOES). A claim for federal and state assistance related to the sewer trunk collapse and known collapses of stormwater lines in the City had been initiated at this point. All departments were invited to attend the in-person meeting with FEMA and CalOES representatives to discuss what may or may not be included in the City’s request for federal and state assistance. At that meeting, one of the WWTP’s Lead Operators brought photo evidence of the debris that had come through the plant, likely damaging the internal workings of the influent and grit pumps, and inquired if the possibly damaged pumps could be included in the City’s claim.

At that time, the pumps were added to the City’s claim for federal and state assistance pending assessment and repairs to determine actual damages and repair costs.

Specific to the damages at the WWTP, due to the inundation of rain and subsequent stormwater intrusion into the City’s sewer system, three partial collapses of the City’s main sewer trunk line occurred in the area of Avenue 13 and Road 25. Because of the collapse, debris including asphalt, gravel, rock, and concrete flowed down the trunk main toward the WWTP. At some unknown location in the trunk main downstream from the collapse, a large amount of the debris likely accumulated and then became dislodged at once. When this excessive amount of coarse debris came in contact with the equipment at the WWTP, it caused damage requiring immediate repair to all three influent pumps and one grit pump. Figure 1 provides images of debris and damage to grit pump number 1 for reference.

Figure 1. Images of Debris and Grit Pump Number 1
Image 1. Debris that passed through pumps Image 2. Debris that passed through pumps Image 3. Rock materials inside pump Image 4. Crack in housing of pump WWTP staff began preparing plans to have the equipment assessed for specific damages, and repaired or replaced as necessary. Based on these assessments, WWTP staff determined that grit pump number 2 could likely operate another year without needing immediate repair. Based on the WWTP staff’s findings and recommendations of no immediate repair, grit pump number 2 was removed from both the FEMA and insurance claims.

Influent pump number 3 had been identified as potentially needing rehabilitation work prior to the incident, so the City had already ordered parts for that task. Because this repair kit was onhand with the intent of utilizing the kit on influent pump number 3, the insurance denied coverage for the on-hand kit. Influent pump numbers 1 and 2 sustained major damages and were prioritized to be repaired first over influent pump number 3. Those repairs have been completed.

Grit pump number 1 was assessed to be in immediate need of repair, and that repair work has also been completed. Table 1 below shows the summary of costs and adjustments related to the insurance claim.

Table 1. Claim Summary
Item Repair Cost Insurance
Eligible
Influent Pump #1 $17,768.75 Yes
Influent Pump #2 $57,250.27 Yes
Influent Pump #3 (estimate – not eligible per insurance) $100,516.80 No Grit Pump #1 $17,309.18 Yes
Self-insured Retention (-) ($5,000.00)
Total Proceeds from Insurance $87,328.20
At the time of the incident, the City’s property was insured through the Central San Joaquin Valley Risk Management Authority’s Property Program. The City has a $5,000 self-insured retention for scheduled losses. The City has provided all invoices to the claims adjuster and a check was distributed in the amount of $87,328.20 to the City. The requested action is to provide settlement authority to accept the payment of $87,328.20 to reimburse the City for the repair costs incurred.

FINANCIAL IMPACT:

While the incident occurred during a FEMA recognized disaster, FEMA will not reimburse for losses covered by insurance. The City did submit the Wastewater Treatment Plant lossesthrough a FEMA reimbursement project, however it is unknown what amount FEMA will cover as the submitted project is still in review with FEMA.

It is the City’s practice that the responsible department pay the self-insured retention from their annual operating budget appropriations when losses are covered by insurance. While the damages were to several pieces of equipment, because they were caused by the same event, only one self-insured retention applies. The WWTP will be responsible for $5,000 towards the repair of the damaged pumps. Amounts beyond the self-insured retention that are covered by insurance will be credited to the WWTP’s operating budget as it incurred the up-front expense in the current fiscal year. If the self-insured retention or costs associated with influent pump number 3 are reimbursed by FEMA, those amounts will be credited back to the Sewer Fund when received.

ALTERNATIVES:

Council may direct staff to withdraw the insurance claim, return the funds, and pay for the full cost of the repairs. That action may also result in the loss of potential FEMA reimbursement.

ATTACHMENTS:

None.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 3, 2024
Agenda Number: B-7
Arnoldo Rodriguez, City Manager
SUBJECT:

PG&E Donation – 4th of July Fireworks Show
RECOMMENDATION:

Adopt a Resolution Accepting Pacific Gas & Electric (PG&E) Company’s Donation of $5,000 to support the 4th of July Fireworks show and authorize the allocation of this funding to the Greater Madera Kiwanis
SUMMARY:

PG&E has expressed a desire to support the 4th of July Fireworks show through a charitable donation of $5,000. This event is organized and hosted by the Greater Madera Kiwanis (Kiwanis), a local service organization with a history of community event management. Historically, the City hosted this event at the Madera Municipal Golf Course, but due to budget constraints and the COVID-19 pandemic, the last event hosted by the City was in 2017. To revive civic pride, the Kiwanis successfully hosted the event in 2023 at the Madera Fairgrounds with assistance from the City. Building on last year’s success, the Kiwanis will again host the event and are aggressively seeking donations, allowing them to host the event free of charge for community members.

To effectively utilize the $5,000 charitable donation from PG&E to enhance the upcoming 4th of July Fireworks show, the following proposals are made:

1. The City Council formally accepts the $5,000 donation from PG&E.

2. The City Council authorizes the allocation of this funding to the Greater Madera Kiwanis to support the 4th of July Fireworks show. The City would not retain any of the funding.

DISCUSSION:

As the host, the Kiwanis have been fundraising and partnering with other organizations to cover costs associated with the event, including venue rental, permits from the State Fire Marshal, and the fireworks display. The event will be free to enter, and parking will also be free. It is open to all community members, providing a place to gather and celebrate the country’s independence.

Additionally, attendees can enjoy activities and entertainment such as family games and live music. The Kiwanis do not anticipate making a profit from the event; any donations received will cover the expected expenses.

FINANCIAL IMPACT:

The $5,000 donation from PG&E will directly offset expenses related to the 4th of July Fireworks show, reducing the financial burden on the Greater Madera Kiwanis and allowing for enhancements to the event. Due to the funding coming from a generous donation from PG&E, there is no impact on the General Fund sans the preparation of this report and the processing of the checks.

ALTERNATIVES:

The Council may decline the donation and/or request to allocate funding to the Kiwanis for the purpose of supporting the 4th of July Fireworks show.

ATTACHMENTS:

1. Resolution Accepting and Allocating PG&E Donation for 4th of July Fireworks Show RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ACCEPTING

AND ALLOCATING FUNDS FROM PACIFIC GAS & ELECTRIC COMPANY FOR THE 4th OF JULY FIREWORKS SHOW
WHEREAS, the City of Madera has received a charitable donation of $5,000 from Pacific Gas & Electric Company (PG&E) specifically designated to support the 4th of July Fireworks show; WHEREAS, the Greater Madera Kiwanis (Kiwanis), a local service organization with a history of successful community event management, will organize and host the event; WHEREAS, the Kiwanis have demonstrated effective event management by successfully hosting the event in previous years, most recently at the Madera Fairgrounds; WHEREAS, the $5,000 donation from PG&E will directly offset expenses related to the 4th of July Fireworks show, reducing the financial burden on the Greater Madera Kiwanis and allowing for enhancements to the event;
WHEREAS, it is in the best interest of the City to accept and allocate these funds to support this community event;
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, determines, finds, and orders as follows:

1. The foregoing recitals are true and correct and are incorporated herein by reference.

2. The City Council accepts the $5,000 donation from Pacific Gas & Electric Company (PG&E) to support the 4th of July Fireworks show.

3. The City Council authorizes the allocation of this funding to the Greater Madera Kiwanis for the purpose of supporting the 4th of July Fireworks show.

4. This resolution is effective immediately upon adoption. * * * * * * * *

REPORT TO CITY COUNCIL
Approved by:
________________________________
Council Meeting of: July 3, 2024
Agenda Number: B-8
Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Proclamation Supporting the Little League Nor-Cal State Tournament RECOMMENDATION:

Adopt a Minute Order approving a Proclamation supporting the Little League Nor-Cal State Tournament in the City of Madera on July 20-26, 2024
SUMMARY:

The City Council, during its regular meeting on August 2, 2023, adopted a policy governing the guidelines for City-issued Ceremonial Documents. This policy establishes the framework for the issuance of proclamations, ensuring a systematic and transparent process.

On December 20, 2023, the Council approved the 2024 List of Annual Proclamations, outlining the scheduled commemorations for the year. However, the policy allows for proclamations not identified on this list to be considered on a case-by-case basis, with a written request required 45 days before the requested presentation date.

In this context, Pam Grewal, President of the Madera American Little League submitted a request on June 27, 2024, seeking a proclamation supporting the Little League Nor-Cal State Tournament scheduled between July 20-26, 2024 at Lion’s Town & Country Park. This is the first time the tournament will be held in the City.

Per the Ceremonial Documents policy, signatures shall be reserved for Councilmembers who vote in the affirmative. For Councilmembers that vote in the negative, their signature block shall be omitted from the ceremonial document unless they notify the City Clerk in writing otherwise at least five business days prior to the meeting when the Proclamation will be issued.

FINANCIAL IMPACT:

There were nominal expenses for the preparation of this report or the proclamation. Costs related to custom supplies such as proclamations, certificates, frames, and folders have been purchased and funds were appropriated in the adopted budget.

ALTERNATIVES:

Council may direct staff to prepare a proclamation. If the majority vote is in the affirmative, staff will proceed with presenting the Proclamation at the July 17th Council meeting. In the alternative, Council may:
 Deferral for Further Discussion: Council may opt to defer the decision for further discussion, allowing additional time to address specific concerns or gather more information.
 Denial of Proclamation Request: If the majority vote is not in the affirmative or no action is taken, the request will be considered denied.

ATTACHMENTS:

1. Email requesting a “Proclamation Supporting the Little League Nor-Cal State Tournament” from Pam Grewal dated June 27, 2024
From: Pam Grewal
To: Alicia Gonzales
Subject: Re: Nor-Cal State Little League Tournament - Pam Grewal Date: Thursday, June 27, 2024 2:48:18 PM
Hello Alicia,
here are the three names for Proclamation:

1. Barry Jenkin - Little League District 10 Administrator

2. Pam Grewal - Madera American Little League President

3. Chris schoettler - Madera National Little League President Diresed Date of Issuance July 17th .
the purpose or reason for the Proclamations: The above names and organizations work very hard to bring the Northern California Little League State Tournament to Madera. It is a privilege to host this tournament in Madera by two Little league. There are 270 little leagues in Northern California. Both League are higher in standard and in the players performances
Nature of the Event: Hosting 7 Sections from Northern California to Come play Baseball at Madera Town and Country Park . One team may end up in Little League world Series and That team will represent all Northern Ca.. Last year when our teams were at the State Level, People didn't even know where Madera was. WE showed them last year where we are located and This year Madera is put on the Map and will forever be in Little League History.

Date of the Event : July 20th, 2024 at 9am.

Alicia I put lots of information in the letter I emailed to you earlier. Please let me know if I can help with anything else. Thank you.

Pam Grewal
On Thu, Jun 27, 2024 at 1:36 PM Alicia Gonzales <[email protected]> wrote:
>
> Thank you for the information. What is the deadline to order the t-shirts and the cost per shirt, please? >
>
>
>
>
>
> Alicia Gonzales | City Clerk
> City of Madera | City Clerk Department
> 205 West 4th Street, Madera, CA 93637
> p. (559) 661.5409 | c. (559) 517.6630
> [email protected]
>
>
>
> -----Original Message-----
> From: Pam Grewal <[email protected]>
> Sent: Thursday, June 27, 2024 1:28 PM
> To: Alicia Gonzales <[email protected]>; santos garcia <[email protected]>; Arnoldo Rodriguez <[email protected]>
> Subject: Nor-Cal State Little League Tournament - Pam Grewal

June 26, 2024,
Official Invitation to Delegates:

The Madera American and National Little League will be hosting the Little League Nor-Cal State Tournament for the very first time in Madera's history. The Madera American Little League started on Field 2 at Town and Country Park in 1950, 74 years ago.

The Little League is an excellent program for those children aged 5 to 16 years of age.

Structured around baseball, the focus of the League is to provide a safe place for kids, parents, and supporters whom have a love for baseball. Through my years with the league, both as a parent whose kids were actively involved to holding different positions on the board, I have witnessed many generations of boys and girls blossom into adults on the baseball field.

The league brings with it those adults that share the passion of the kids in the form of volunteer coaches. Many of our coaches are themselves former Little League players.

They work with the youth for multiple hours in a week, instilling morals, integrity and teaching them the rules of the game. Many of the players leave here and have gone on to play at different levels such as high school, college and university, to Minor and Major leagues. Such examples are players such as Murph Gray who is a top player at Fresno State and Alec Gamboa who plays for the Dodgers AAA Team. Madera is full of great talent and I have been honored to serve our youth community for the past 32 years.

Last year in 2023, the Madera American 9-10 and 12-year old teams made it to the State level. Madera National 11-year-old team made it to State level as well. Northern California stretches from the Oregon border down to Bakersfield. Madera is honored to host the Northern California State Tournament in Madera July 20 26th. Nor-Cal is divided into 7 sections and within that there are over 300 Little League teams. Of these teams, only 7 teams will be advancing to State. These are considered the best of the best players. The team that will advance from Madera will go to represent all Northern California and face their opponent at San Bernardino. From these two teams, the winner will go on to play in the Little League World Series in South Williamsport, Pennsylvania.

Having shared the history of Madera Little League you can see how much this tournament means to us . We are inviting all Madera officials to be a part of the opening ceremony on July 20th at 9:00 a.m. at Town and Country Park, Field 2. They will help in welcoming the young talented players on the field and be a part of this important event. We expect the ceremony to be anywhere from 45 minutes. We are super excited in bringing the community together and would love to see you there supporting our District 10, both leagues, all the families, friends, and supporters that will be in attendance. I would like to thank you for your continued support and the help in preparing our fields and getting them ready for this day. I will be sending more information as I will be receiving it from the District 10. If you have any questions, please contact me at (559) 232-1609.

Once again, thank you!
Pam Grewal
M.A.L.L. President

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 3, 2024
_________________________________ Agenda Number: ___________ Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Capital Improvement Program (CIP) for Fiscal Year (FY) 2024/25 to FY 2028/29 RECOMMENDATION:

1. Adopt a minute order accepting the proposed projects in the City’s Draft Capital Improvement Program (CIP) for Fiscal Year (FY) 2024/25 to FY 2028/29

2. Authorize the City Engineer to submit the draft 5-year CIP for FY 2024/25 to FY 2028/29 to the Planning Commission for determination of conformity with the General Plan SUMMARY:

Preparation and approval of the CIP is an annual process. The CIP for FY 2024/25 to FY 2028/29:
 Lists the proposed projects for funding of design, right of way costs, and construction  Updates the status of proposed projects to be funded in the four years after FY 2024/25  The CIP must be submitted to the Planning Commission for determination of conformity of those projects not previously conformed with the City’s General Plan pursuant to Government Code Section 65401
 The projects in FY 2024/25 are included in the City’s FY 2024/25 Budget DISCUSSION:

The CIP is a planning document for capital improvement projects that covers a rolling five-year period. Critical projects are identified and defined so that resources can be assigned to implement the projects. The CIP also provides a comprehensive presentation of all funding sources that support capital projects and many of the operational programs supported by these same funding sources.

D-1
PROJECT SELECTION PROCESS:

Projects are included in the CIP for a variety of reasons. Some of the more common include:
 They are identified along with targeted completion dates in adopted master plans and technical studies.
 They are necessary to support City growth.
 They developed from Community input to Council or staff.

The CIP will generally focus on those projects where funding is available or anticipated to be so within the five-year window. Because there is a perennial need for more capital improvements than can be funded, not all potential projects are included in years beyond the next fiscal year in the CIP unless there is a reasonable assumption that funding will be identified. Funding source limitations play a significant role in determining which projects can be constructed and the projected construction timeline.

Most sources, whether Federal, State, or local grants and/or local development impact fees, can only be used for projects meeting certain criteria. Prioritization of many projects are therefore impacted by their respective funding sources.

PROJECT PRIORITIZING PROCESS:

Updating the CIP is a fluid process that ties closely to related funding sources and staff resources.

The prioritization of projects is based on Council direction and shared departmental feedback of projects from Engineering, Public Works, Parks & Community Services, Transit, Grants, Fire & Police Departments, and Airport.

Project delivery is also influenced by unexpected or unforeseen circumstances within specific projects or other demands created by other planned or unplanned projects. As an example, City project managers may be designing a road or street improvement when their services are needed to complete grant applications, address an emergency repair, or to accommodate the continuing uptick in private development activity. Occasionally, a project may be delayed in order to accommodate other CIP projects in the same vicinity.
 On-Call Consultant Progress
On May 17, 2022, Council granted staff the ability to hire pre-approved consultants on an on-call basis, removing the need to go through the lengthy RFP process for certain types of work. This arrangement is good for three years and can be extended by up to two additional 1-year terms. To date, 25 task orders for various engineering services have been processed that benefit not only Engineering department but Parks, Public Works, and Transit as well.

FY 2023/24 CIP ACTIVITY SUMMARY:

In FY 2023/24, approximately $11,000,000 in capital improvement funds were spent or encumbered.

The largest area of focus was to advance sewer and water projects, this effort was driven by not only an aging sewer and water system, but deadlines placed on the $23,000,000 in ARPA funds awarded to the City. Per the ARPA guidelines, all the funds awarded must be spent or encumbered by December of 2024.

Based on current projections, staff expects that we will meet the December deadline to spend or encumber all ARPA funds.

FY 2023/24 PROJECT HIGHLIGHTS:
 Avenue 13 Sewer Trunk Main Rehabilitation (Project: SS-00014) Avenue 13 Sewer Trunk Main Rehabilitation has become a high priority project as a result of the January 2023 collapse. The City secured funding to complete the first two (2) phases of CIPP lining. The third phase is programmed in outer years of the CIP. A fourth phase triggered by discovery during the January 2023 repairs is in development for repairs and rehabilitation of the sewer main from Granada Drive easterly to State Route (SR) 99.

Bids were received for the project one week prior to the first of two failures in June of this year. The contract award was moved up and emergency repairs are currently underway. After these repairs are concluded, work on the remaining sections that are part of this project will begin. The emergency repair costs could impact the sewer fund balances and ability to deliver all the programmed projects in FY 2024/25.  Engineering Front Counter ADA Project (Project: CD-00002) This project redesigned the previous front counter by adding a section that is ADA compliant, allowing residents or other visitors who use a wheelchair or are unable to stand for long periods, an area to sit and be assisted by Engineering Department staff.  Alley Project (Projects: ALY-0001 & ALY-0002)
Utilizing federal Congestion Mitigation and Air Quality (CMAQ) grant funds, this project paved 14 alleys providing all weather surface for ingress and egress and garbage collection as well as improving drainage.
 Loy Cook Water Tower (Projects: W-000022 & W-000034)
This project combined two (2) CIP projects to complete interior and exterior rehabilitation of the water tank including structural retrofit.
 New Parking Lot at Police Department (Project PD-01)
The project fully improved a former vacant lot at the corner of 7th Street and C Street to provide 39 parking stalls, automatic gates and landscape frontage improvements.  Water Meter Project (Project W-000031)
Replaced 40 of the large, old-style manual read meters. Installed four large meters on services that previously were not metered.
 New Northeast Water Storage Tank, Pump station and transmission main (W-T-0001) Secured tank site property and moved the project to final design.  Pavement Management System Update
Engineering Department led the update of the Pavement Manager System. All citymaintained streets were surveyed to develop the current Pavement Condition Index (PCI).

The average PCI for the city is 61, which is considered fair, and slightly below the State average of 66. Next deliverable is a program of rehabilitation projects based on projected funds available. This process will generate recommended priorities for street improvements for FY 2024/25 through FY 2028/29.
 The Parks Department completed many grant funded projects this year:
 Fresno River Trail Cleanup funded by the Clean California Grant  McNally Park Rehabilitation funded by CDBG
 Centennial Park Pool Complex Amenities funded by CDBG  Frank Bergon Center Improvements funded by CDBG
 Design of James Taubert Park funded by the Statewide Park Development Program is nearing completion
FY 2024/25 DISCUSSION:

Approximately $95,000,000 in Capital Project expenditures are projected for the FY 2024/25 CIP.

This is largely due to funded projects rolling over from previous years. Most of the identified projects are advancing according to schedule and have been discussed in previous year’s CIP presentations.

Table 1 on the following page contains a list of projects anticipated to go to construction in FY 2024/25.

Table 1: Carryover Projects Anticipated for Construction in FY 2024/25 Project # Description Project Type
B-00004 Rehab/Repair Gateway Bridge and Cleveland
(Tozer) Bridge Bridge
PK-00067 James Taubert Park Park
R-000097 Clinton Avenue Sewer Improvements (part of SS00008/9 below) Sewer SS-00006 Fairgrounds Lift Station Improvements Sewer
SS-00008/9 2018 Sewer Repairs Sewer
R-000079 RMRA Seals/Overlay 2021-22 Road
R-000080 RMRA Seals/Overlays 2022-23 Road
R-000081 2022-23 City Streets 3R & ADA Project Road
R-000098 RMRA SEALS/OVERLAYS 2023-24 Road
R-000099 FY24 Street Rehab and Reconstruction Project Road R-000010 Olive & Knox Road Widening and Intersection
Improvements, R-10 Phase III Road & Traffic Signal
R-000057 Lake-Fourth-Central Traffic Signal
TS-00023 HOPYQ Intersection Improvements Traffic Signal TS-00024 Cleveland/Granada Traffic Signal
TS-00032 D Street/South Street Traffic Signal
TS-00035 Lake Street/Sherwood Drive Traffic Signal
TS-00034 Granada Dr Pedestrian Improvements Traffic Safety R-000037 Raymond Road Shoulder Paving Shoulder Paving
R-000060 Storey Road Shoulder Paving Shoulder Paving
R-000058 Schnoor Ave Sidewalk Project Sidewalk
R-000093 Washington School Sidewalk Project Sidewalk
R-000094 AHSC Sidewalk Improvement Various Locations Sidewalk W-000004 Water Main Upgrades Various Locations Water
W-000032 New Water Meters Water
W-000043 SR145 Water Main Replacements Water
W-GW-001 New Well 37 Water
R-000097 Clinton Avenue Water Improvements Water
WWTP24-01 2024 WWTP Improvement Project WWTP
FY 2024/25 NEW PROJECTS:

Table 2 below shows an overview of new projects, their costs, and the type of project they represent.

Table 2: New Projects Added to CIP
Project # Description Project Type FY 24/25 Costs
ALY-0004 Alley Paving 2024 – Northwest Alley $111,000
ALY-0005 Alley Paving 2024 – Southwest Alley $111,000
ALY-0006 Alley Paving 2024 – Northeast Alley $140,000
PK-00081 Parks & Recreation Facilities Paving Project Parks $642,172 R-000100 Clinton Street Pedestrian Facilities Road $30,000 R-000101 D Street & Clark Pedestrian Facilities Road $35,000 R-000102 Howard & Granada Pedestrian Facilities Road $39,000 R-000103 Local Roadway Safety Plan Development Road $423,150 R-000104 RMRA SEALS/OVERLAYS 2024-25 Road $1,700,000
WWTP24-01 2024 WWTP Improvement Project (New) Wastewater $8,460,000 Total $11,691,322
Of the roughly 120 total CIP Projects scheduled to have activity in the upcoming fiscal year, the above projects account for 12 percent of the projected $95,000,000 in expenditures.

NEW PROJECT SUMMARIES:

To provide context to the projects listed in Table 2 above, a summary of each project is included below.

ALLEY PROJECTS:
 Alley Paving Project 2024 - Northwest (Project ALY-0004) Alley Paving at various locations on the Northwest side of the city. Paving alleyways reduces dust particulate in the air, providing cleaner air for residents. This project is funded through the Congestion Mitigation and Air Quality (CMAQ) grant.  Alley Paving Project 2024 - Southwest (Project ALY-0005) Alley Paving at various locations on the Southwest side of the city. Paving alleyways reduces dust particulate in the air, providing cleaner air for residents. This project is funded through the Congestion Mitigation and Air Quality (CMAQ) grant.  Alley Paving Project 2024 - Northeast (Project ALY-0006) Alley Paving at various locations on the Northeast side of the city. Paving alleyways reduces dust particulate in the air, providing cleaner air for residents. This project is funded through the Congestion Mitigation and Air Quality (CMAQ) grant.

PARKS PROJECTS:
 Parks & Recreation Facilities Paving Project (Project PK-00081) Paving of Parking Lots at various City facilities that receive heavy use by the community:

Pan-American Center, Sunrise Rotary Sports Complex, Gateway Rotary Parking Lot, John Wells Youth Center, and the Frank Bergon Senior Center. The lifted curb and pavement at Rotary Park are to be addressed as part of this project.

TRANSPORTATION RELATED PROJECTS:
 Clinton Street Pedestrian Facilities (Project R-000100) Installation of pedestrian facilities on Clinton Street from Tozer Street to the Sunrise Rotary Sports Complex. This project is being funded through the State Carbon Reduction Program.
 D Street & Clark Street Pedestrian Facilities (Project R-000101) Installation of pedestrian facilities on D Street from Sherwood Way to James Way, Clark Street to Asti Way, and on Clark Street from D Street to 580 feet East. This project is being funded through the State Carbon Reduction Program.
 Howard & Granada Pedestrian Facilities (Project R-000102) Installation of pedestrian facilities on Howard Road from the East side of Granada Ave to the entrance of Town & Country Park. This project is being funded through the State Carbon Reduction Program.
 Local Roadway Safety Plan Development (Project R-000103) This project is for the solicitation and hiring of an external consultant to perform all work required to create a Local Roadway Safety Plan (LRSP). This roadway plan will not only produce projects that can be used to reduce roadway fatalities, but it is also a required component to apply for grants like the Highway Safety Improvement Program (HSIP). This project is funded with the Safe Streets and Roads for All (SS4A) grant program.  RMRA Seals/Overlays (Project R-000104)
This project approved at the June 19, 2024, Council meeting, using FY 2024/25 allocation of Road Maintenance Rehabilitation Account (RMRA) funds will focus on the rehabilitation of local streets. This project is only one of several similar paving and rehabilitation projects planned at multiple locations in the City.

WATER/WASTEWATER PROJECTS:
 WWTP 2024 Improvement Project (Project WWTP24-01)
This is a new project that seeks to perform several improvements at the City’s Wastewater Treatment plant, these projects include: new headworks, bar screen facility & odor control, wet well improvements & investigations, a manually operated septic receiving station, and digester cover coating.

GENERAL PLAN CONFORMITY:

Prior to the City Council's adoption of the annual CIP update, California Government Code requires a determination that the CIP is in conformance with the City's General Plan. This determination is made by the Planning Commission. Staff therefore recommends that Council direct that it be submitted to the Planning Commission.

FINANCIAL IMPACT:

Funding for the projects in the CIP comes from a variety of sources and typically does not rely on the General Fund. Although there are a few minor improvement projects proposed by Engineering and Parks Departments that have General Fund contributions. Section 3, Sources and uses, and Section 4, Funding Summary, of the Draft CIP for FY 2024/25 to 2028/29 lists all the contributing sources. Each major category of improvements is associated with a different set of possible funding sources and several assumptions that include:
 Gas Tax and TDA transportation funding sources remain steady.  Measure T sunsets in 2027
 Some Transportation funding sources can be allocated to eligible storm drainage improvements.

Regardless of assumptions, staff continues to actively pursue grant and other funding opportunities for the City’s significant projects, such as the Avenue 13 Sewer Main Rehabilitation and the new Northeast Water Storage Tank Project.

ALTERNATIVES:

Given the breadth of the projects contained in the CIP, the number of possible alternatives is significant. Council has the authority to adjust all aspects of the project priorities and schedules.

ATTACHMENTS:

1. Draft Capital Improvement Program FY 2024/25 to 2028/29 Project List by Category

2. Draft Capital Improvement Program FY 2024/25 to 2028/29 Full Document (Web Link) Attachment 1
Draft Capital Improvement Program FY 2024/25 to 2028/29 - Project List by Category
Capital Improvement Program
City of Madera, California

PROJECTS BY CATEGORY
'24/'25 thru '28/'29
Category Project # '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total Airport
AIR-0001 - T-Hangar Development Phase 1 AIR-0001 0 0
AIR-0002 - Tee Hangar Development Const-II AIR-0002 0 0 0 0 0 AIR-0003 - Commercial Hangar Develp Extend-III AIR-0003 0 0 AIR-0004 - Runway 12-30 Mill & Fill AIR-0004 330,000 5,683,000 6,013,000 AIR-0005 - Taxiway Mill & Fill AIR-0005 1,617,000 1,617,000 AIR-0006 - Airport Layout Plan & GIS Survey AIR-0006 250,000 250,000 AIR-0007 Pavement Maintenance Management Plan AIR-0007 0 0 Airport Total 250,000 330,000 0 7,300,000 7,880,000
Alleys
ALY-0004 ALLEY PAVING 2024 - NORTHWEST ALY-0004 111,000 614,000 725,000 ALY-0005 - ALLEY PAVING 2024 - SOUTHWEST ALY-0005 111,000 614,000 725,000 ALY-0006 - ALLEY PAVING 2024 - NORTHEAST ALY-0006 140,000 800,000 940,000 Alleys Total 362,000 2,028,000 2,390,000
Bike/Ped
B-000005 Granada Pedestrian Bridge B-000005 180,000 2,090,000 2,270,000 PK-00001 Ped/Bike Facilities PK-00001 100,000 40,000 50,000 50,000 100,000 340,000 PK-00048 Tulare/Cleveland/Raymond Bike Path PK-00048 30,000 315,000 345,000 PK-00056 Bike/Ped Path, FRT-Cleveland Ave PK-00056 45,000 339,000 384,000 PK-00058 FRT-Granada to MID, North Bank PK-00058 40,000 156,000 196,000 Bike/Ped Total 310,000 2,530,000 545,000 50,000 100,000 3,535,000 Bridges
B-000002 Westberry Bridge Construction B-000002 145,000 16,600,000 16,745,000 B-000004 BPMP Rehab/Repair of 3 Bridges B-000004 396,000 396,000 B-000006 CLARK STREET BRIDGE B-000006 84,000 583,000 667,000 Bridges Total 625,000 583,000 16,600,000 17,808,000
Buildings
TRANS-01 Madera Transit Center Trans-01 85,526 85,526
Buildings Total 85,526 85,526
Designated for Funding
ENG A Federal/State-Local Match ENG A 80,000 80,000 80,000 80,000 80,000 400,000 ENG F CIP Engineering ENG F 598,800 611,000 629,000 648,000 668,000 3,154,800 SS-00000 Engineering Support for Sewer Projects SS-00000 25,000 25,000 25,000 25,000 25,000 125,000 W-000000 Engineering Support for Water Projects W-000000 25,000 25,000 25,000 25,000 25,000 125,000 Designated for Funding Total 728,800 741,000 759,000 778,000 798,000 3,804,800 Capital Improvement Plan - DRAFT FY 24/25 Page 1 Wednesday, June 26, 2024 This document was created by an application that isn’t licensed to use novaPDF.

Purchase a license to generate PDF files without this notice.

Category Project # '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total Maintenance
PWTRANS - PUBLIC WORKS STREETS DEPT. PWTRANS 2,781,975 2,970,000 3,070,000 3,170,000 3,170,000 15,161,975

ACTIVITY
RM-00001 Rtne Maint City Bridges Fresno RVR RM-00001 80,000 80,000 80,000 80,000 80,000 400,000 Maintenance Total 2,861,975 3,050,000 3,150,000 3,250,000 3,250,000 15,561,975 Parks
PK-00013 Sunrise Rotary Sports Complex PK-00013 150,000 1,700,000 1,850,000 PK-00064 India Park PK-00064 200,000 200,000
PK-00067 James Taubert Park PK-00067 1,917,254 1,917,254 PK-00068 North/West Land Acquisition PK-00068 300,000 300,000 PK-00069 South/East Land Acquisition PK-00069 300,000 300,000 PK-00070 Sunset Park Development PK-00070 725,000 725,000 PK-00071 Town & Country Connectivity Project PK-00071 1,663,750 1,663,750 PK-00073 McNally Park Rehabilitation PK-00073 50,000 50,000 PK-00074 Parkwood Park Rehabilitation PK-00074 100,000 100,000 PK-00078 REHABILITATION AT PAN AMERICAN PK-00078 100,000 100,000 CENTER
PK-00079 TOWN & COUNTRY PARK BATTING CAGES PK-00079 70,000 70,000 Parks Total 3,851,004 925,000 1,900,000 600,000 7,276,004 Public Facility
CD-00001 City Hall Relocation & Expansion CD-00001 500,000 500,000 CD-00003 - ENGINEERING DIVISION SIGN REHAB CD-00003 30,644 30,644 FD-00004 Fire station 56 Upgrades & Improvements FD-00004 100,000 100,000 FD-00005 Fire station 57 Upgrades & Improvements FD-00005 100,000 100,000 FD-00006 Fire station 58 Upgrades & Improvements FD-00006 134,340 134,340 PK-00081 Parks & Rec Facilities Paving Project PK-00081 642,172 642,172 Public Facility Total 1,007,156 500,000 1,507,156
RDA
RDA-16-01 Adell St Utility Project RDA-16-01 50,000 1,735,000 1,785,000 RDA-16-07 Adelaide Subdivision RDA-16-07 1,598,478 1,598,478 RDA-17-02 Yosemite Lot Development RDA-17-02 550,970 550,970 RDA-18-02 Adell St Interconnect, Kennedy & Adell RDA-18-02 265,000 265,000 RDA Total 50,000 2,550,970 1,598,478 4,199,448
Reimbursements
CURRENT DEVELOPER REIMBURSEMENTS DEVREMCUR 218,218 218,218 FUTURE DEVELOPER REIMBURSEMENTS DEVREMFUTURE 3,867,009 3,867,009 S-000995 Road 28 Sewer Loan Repayment S-000995 4,000 4,000 4,000 4,000 4,000 20,000 Reimbursements Total 222,218 3,871,009 4,000 4,000 4,000 4,105,227 Sewer
R-000097 CLINTON AVE SEWER & WATER R-000097 985,000 985,000

IMPROVEMENTS
S-000012 Schnoor Ave Trunk Sewer Rehab S-000012 1,150,000 1,150,000 S-000996 Southeast Quad Sewer Improvement S-000996 455,000 455,000 S-000997 Northeast Quad Sewer Improvement S-000997 208,602 208,602 S-000998 Northwest Quad Sewer Improvement S-000998 352,000 352,000 SS-00006 Fairgrounds Liftstation-VFD SS-00006 2,005,000 2,005,000 SS-00008 2018 Sewer Manhole Project SS-00008 130,000 130,000 SS-00009 2018 Sewer Repairs SS-00009 4,174,000 4,174,000 Capital Improvement Plan - DRAFT FY 24/25 Page 2 Wednesday, June 26, 2024 This document was created by an application that isn’t licensed to use novaPDF.

Purchase a license to generate PDF files without this notice.

Category Project # '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total SS-00010 Airport Lift Station Pumps Replacement SS-00010 170,000 170,000 SS-00011 Mainberry Sewer - Howard to Sunset SS-00011 105,000 640,000 745,000 SS-00012 Doubletree Sewer - Westberry to Liberty SS-00012 175,000 175,000 SS-00013 Pecan Ave Parallel Sewer Main SS-00013 2,046,700 2,046,700 SS-00014 Avenue 13 Sewer Trunk Main Rehabilitation SS-00014 14,420,000 7,150,000 21,570,000 SS-00015 SEWER LIFT STATION R&R SS-00015 200,000 200,000 Sewer Total 23,344,000 2,856,700 8,165,602 34,366,302
Storm Drain
SD-00017 G St Storm Drain Improvements SD-00017 118,410 51,590 1,361,500 1,531,500 SD-00018 Sunset Avenue Pipeline SD-00018 287,500 3,162,800 3,450,300 SD-00019 Lake Street Pipeline Clark to Wessmith SD-00019 40,000 210,000 250,000 SD-00020 Lake St Pipeline 80' n/o Kennedy to Clark SD-00020 30,000 150,000 180,000 SD-00021 HOWARD ROAD STORM DRAIN PIPE SD-00021 670,000 140,000 7,119,250 7,929,250 SD-000997 NW Quad Storm Drain Improvement SD-000997 7,400,000 7,400,000 SD-000998 SE Quad Storm Drain Improvements SD-000998 17,500,000 17,500,000 SD-13-PX Retention Basin Land Acquisition SD-13-PX 40,000 70,000 40,000 40,000 190,000 SD-14-P11 Granada Dr/Ave 12.5 Retention Basin SD-14-P11 100,000 100,000 SD-15-P7 Ellis St/Krohn St Retention Basin SD-15-P7 100,000 100,000 Storm Drain Total 1,167,500 788,410 7,210,840 22,064,300 7,400,000 38,631,050 Street 3R
R-000032 UPPR Crossing - Street Approach R-000032 80,000 80,000 80,000 80,000 80,000 400,000 R-000079 RMRA Seals/Overlays 2021-22 R-000079 2,260,000 2,260,000 R-000080 RMRA Seals/Overlays 2022-23 R-000080 2,050,000 2,050,000 R-000081 2022-23 City Streets 3R & ADA Project R-000081 1,387,000 1,387,000 R-000098 - RMRA Seals/Overlays 2023-24 R-000098 1,595,479 1,595,479 R-000099 - FY24 STREET REHAB AND RECON R-000099 2,400,000 2,400,000

PROJECT
R-000104 - RMRA SEALS/OVERLAYS 2024-25 R-000104 1,700,000 1,700,000 Street 3R Total 11,472,479 80,000 80,000 80,000 80,000 11,792,479 Street Construction
ENG S LTF FAIR SHARE AVE 17 vicinity SR99 ENG S 524,296 524,296 R-000010 Olive Ave Widening-Gateway to Knox R-000010 1,140,000 5,958,000 7,098,000 R-000046 Lake St Widening-Fourth to Cleveland R-000046 400,000 400,000 7,200,000 8,000,000 R-000050 Pine St Reconstr-Howard to Fourth St R-000050 50,000 540,000 590,000 R-000054 Cleveland Ave Widen-Schnoor to SR99 R-000054 360,000 4,000,000 4,360,000 R-000057 Lake-Fourth-Central Intersection R-000057 1,043,500 1,043,500 R-000082 Almond Ave Extension - Pine to Stadium R-000082 605,000 200,000 6,100,000 6,905,000 R-000096 Caltrans Downtown Madera CAPM Project R-000096 1,000,000 2,000,000 3,000,000 Street Construction Total 3,788,500 9,492,296 7,040,000 11,200,000 31,520,796 Street/Shoulder Paving
R-000037 Raymond Rd Shoulder-n/o Cleveland R-000037 274,500 274,500 R-000060 Storey Rd Shoulder Paving R-000060 438,300 438,300 R-000067 Pecan Ave Shoulder Paving R-000067 535,100 535,100 Street/Shoulder Paving Total 1,247,900 1,247,900
Street/Sidewalk
R-000041 Concrete Projects - Share Program R-000041 20,000 20,000 20,000 20,000 20,000 100,000 R-000058 Schnoor Ave Sidewalk-Sunset to River R-000058 527,600 527,600 R-000064 ADA Walkability Sidewalks Program R-000064 80,000 80,000 80,000 80,000 80,000 400,000 Capital Improvement Plan - DRAFT FY 24/25 Page 3 Wednesday, June 26, 2024 This document was created by an application that isn’t licensed to use novaPDF.

Purchase a license to generate PDF files without this notice.

Category Project # '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total R-000093 Washington School Sidewalks CMAQ R-000093 678,000 678,000 R-000094 Sidewalk Improvements Var Locations R-000094 3,375,000 3,375,000 R-000100 Clinton Street Ped Facilities R-000100 30,000 170,000 200,000 R-000101 D Street and Clark Street Ped Facilities R-000101 35,000 195,000 230,000 R-000102 Howard & Granada Ped Facilities R-000102 39,000 221,000 260,000 Street/Sidewalk Total 4,784,600 491,000 295,000 100,000 100,000 5,770,600 Study/Report
MUP-UDII Master Utility Plan Update, II MUP-UDII 973,333 973,333 R-000087 Almond/Pine/Stadium Traffic Study R-000087 83,950 83,950 S-STDY-1 Sewer System Assess/Rehab Phase 2 S-STDY-1 140,563 140,563 S-STDY-2 Sewer Asset Mgmt Software S-STDY-2 75,000 75,000 S-VI-002 Sewer Main Video Inspection Phase 2 S-VI-002 695,000 150,000 150,000 150,000 150,000 1,295,000 W-STDY-2 Water System Condition Assess/Rehab W-STDY-2 296,000 296,000 W-STDY-3 Water Asset Mgmt Software W-STDY-3 150,000 150,000 Study/Report Total 2,413,846 150,000 150,000 150,000 150,000 3,013,846 Traffic Signal/Traffic Safety
TS-00023 HOPYQ Intersection Traffic Signals TS-00023 297,000 297,000 TS-00024 Cleveland/Granada Dr Traffic Signal TS-00024 549,000 549,000 TS-00030 Miscellaneous Traffic Safety Items TS-00030 20,000 20,000 20,000 20,000 20,000 100,000 TS-00032 D St/South St Traffic Signal TS-00032 613,250 613,250 TS-00034 Granada Dr Pedestrian Improvements TS-00034 304,240 304,240 TS-00035 LAKE & SHERWOOD TRAFFIC SIGNAL TS-00035 750,000 750,000 Traffic Signal/Traffic Safety Total 2,533,490 20,000 20,000 20,000 20,000 2,613,490 Transit
Trans-10 AHSC Transit Developments Trans-10 642,928 642,928 TRANS-11 Transit Center Charging Station Project TRANS-11 67,118 599,667 666,785 TRANS-12 BUS SHELTER RELOCATION TRANS-12 400,000 400,000 Transit Total 1,110,046 599,667 1,709,713
Transportation Planning
ENG-000C Traffic Warrants ENG-000C 25,000 25,000 25,000 25,000 25,000 125,000 ENG-000G Pavement Management Program (PMP) ENG-000G 70,000 100,000 170,000 R-000031 Misc. Transportation Projects/Planning R-000031 188,000 194,000 200,000 206,000 212,000 1,000,000 R-000103 - LOCAL ROADWAY SAFETY PLAN R-000103 423,150 423,150

DEVELOPMENT
Transportation Planning Total 706,150 219,000 325,000 231,000 237,000 1,718,150 Water
W-000004 Water Main Upgrades - Locations 13-23 W-000004 2,415,000 2,415,000 W-000006 H St-Water Main Upgrades W-000006 50,000 650,000 700,000 W-000008 10th St-Water Main Upgrades W-000008 50,000 1,600,000 1,650,000 W-000009 Gateway-Riverside River Crossing W-000009 460,000 460,000 W-000026 Water Tower Demolition W-000026 60,000 660,000 720,000 W-000029 Downtown Valve Replacement W-000029 390,000 390,000 W-000031 Manual Read Water Meter W-000031 214,796 214,796 Replacements/AMR
W-000032 2018-19 New Water Meter Installations W-000032 3,000,000 3,000,000 W-000033 Residential AMR Water Meter Replacements W-000033 604,000 1,040,000 1,040,000 575,000 3,259,000 W-000034 South St Water Tower Exterior Rehab W-000034 134,030 134,030 W-000036 4th/Gateway Line and Valve W-000036 80,000 990,000 1,070,000 Capital Improvement Plan - DRAFT FY 24/25 Page 4 Wednesday, June 26, 2024 This document was created by an application that isn’t licensed to use novaPDF.

Purchase a license to generate PDF files without this notice.

Category Project # '24/'25 '25/'26 '26/'27 '27/'28 '28/'29 Total W-000038 Well 27 Rehabilitation W-000038 165,000 1,810,000 1,975,000 W-000039 2022 Year 2 Pipeline Replacements W-000039 2,130,000 2,130,000 W-000040 2021 Year 1 Pipeline Replacements W-000040 2,420,000 2,420,000 W-000041 2021 Leak Detection CIP W-000041 255,000 255,000 W-000042 Chlorine Analyzers & Generators W-000042 481,000 175,000 656,000 W-000043 SR145 WATER MAIN REPLACEMENTS W-000043 5,703,000 5,703,000 W-000044 WELL 16 DEMOLITION W-000044 95,000 95,000
W-GW-001 Water Well 37-Install Pump W-GW-001 2,770,000 2,770,000 W-GW-003 Water Well 36- SR145/Indigo W-GW-003 120,000 2,600,000 2,720,000 W-PSW-45 Almond Ave Water Main, Pine-Stadium W-PSW-45 88,000 188,000 276,000 W-T-0001 Water Storage Tank Installation W-T-0001 2,550,000 25,280,000 27,830,000 Water Total 24,234,826 34,993,000 1,040,000 575,000 60,842,826 WWTP
WWTP23-01 - WWTP CENTRIFUGE UNITS WWTP23-01 1,266,000 1,266,000 WWTP23-02 - HEADWORKS & PIPELINE CIPP LINING WWTP23-02 1,198,000 1,198,000 WWTP23-03 - SLUDGE BELT THICKENER WWTP23-03 777,000 777,000 WWTP23-04 - WWTP PERIMETER FENCING WWTP23-04 348,000 348,000 WWTP23-05 - WWTP WASTE GAS FLARE UNIT WWTP23-05 115,000 548,000 663,000 (DIGESTOR)
WWTP24-01 - 2024 Improvement Project WWTP24-01 8,460,000 8,460,000 WWTP Total 10,121,000 2,591,000 12,712,000
GRAND TOTAL 97,278,016 68,890,052 24,117,318 46,402,300 37,404,602 274,092,288 Capital Improvement Plan - DRAFT FY 24/25 Page 5 Wednesday, June 26, 2024 This document was created by an application that isn’t licensed to use novaPDF.

Purchase a license to generate PDF files without this notice.

Attachment 2
Draft Capital Improvement Program FY 2024/25 to 2028/29 (Web Link) https://www.madera.gov/wp-content/uploads/2024/06/FY-2024-25-CapitalImprovement-Plan.pdf

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: July 3, 2024
Agenda Number: D-2
Keith Helmuth, P.E. Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Update on 2024 emergency repair of Avenue 13 sewer trunk main failures and renew a finding of emergency relating to emergency response and repairs necessitating emergency contracts without competitive bidding
RECOMMENDATION:

1. Receive an update on the status of emergency repairs to the Avenue 13 sewer trunk main failures that occurred June 3, 2024 and June 10, 2024; and

2. Adopt a resolution renewing a finding of emergency relating to emergency response and repairs to the sanitary sewer main pursuant to Public Contract Code Section 22050 SUMMARY:

The City of Madera (City) experienced an unexpected failure of the sewer trunk line in Avenue 13 approximately 3,000 feet west of Granada Drive on Monday, June 3, 2024. In a separate, unrelated incident, an additional significant, unexpected failure occurred in the same line in Avenue 13, approximately 100 feet west of Granada Drive on Monday, June 10, 2024. The City Manager as Director of Emergency Services issued a declaration of local emergency for each failure due to conditions of extreme peril to the health and safety of persons and property within Madera. Staff immediately mobilized emergency work efforts to respond to the collapse and provide sanitary sewer services to City residents, as well as residents of the areas of Parksdale and Parkwood that connect to the City’s sewer line. Relating to the June 3, 2024, failure, on June 5, 2024, the City Council adopted Resolution number 24-80 making findings of emergency relating to the emergency response and repairs pursuant for that incident consistent with Public Contract Code 22050 allowing staff to continue with accelerated repair and construction at the failure site without a formal competitive bidding process. Relating to the June 10, 2024, failure, on June 12, 2024, the City Council adopted resolution number 24-82 making findings of emergency relating to the emergency response and repairs pursuant for that incident consistent with Public Contract Code 22050 allowing staff to continue with accelerated repair and construction at the failure site without a formal competitive bidding process. The requested action is to renew these findings and continue the findings of emergency consistent with Public Contract Code 22050.

DISCUSSION:

Floyd Johnston Construction (FJC) continues with the replacement of the failed sewer pipeline at the collapse located just west of Granada Drive. The pipe is expected to be installed by Friday, June 28th and the trench backfilled. The pipeline will be inspected with Closed Circuit Television (CCTV) camera. The downstream manhole and existing pipe will also be investigated to determine if any further damage occurred to the existing pipe that would inhibit the CIPP lining project.

Ideally, the long-term sewer bypass pumping for the cured-in-place (CIPP) lining project will be in place such that Rain for Rent can be relieved from the bypass further to the west at the original failure by Mission Bell. FJC will move to that location to begin replacing the failed pipeline.

BACKGROUND:

On June 3, 2024, at approximately 2:30 PM, County staff was notified by a resident of a significant failure in Avenue 13 near Mission Bell winery. County crews notified City staff of a likely sewer failure at the location. City crews confirmed by visual inspection that the sewer trunk main had experienced a failure causing a large void in the road and partially obstructing the flow. This event resulted in a declaration of emergency by the City Manager as Director of Emergency Services.

At a special meeting on June 5, 2024, the City Council took action via adoption of resolution number 24-80 affirming the state of emergency, the emergency actions and repairs, and ratifying the award of emergency contracts without competitive bidding.

On Monday, June 10, 2024, at approximately 10:30 AM, City staff was informed of a roadway collapse approximately 100 feet to the west of the intersection of Avenue 13 (Pecan Avenue) and Road 25 (Granada Drive). The rear trailer of a truck pulling two (2) trailers had fallen into a hole in the roadway directly above the City’s sewer trunk line. The sewer trunk line is the main collection line for the City’s sewer system that carries the flow of sewage from City residents and businesses to the Waste Water Treatment Plant (WWTP). It was determined that the sewer trunk line had collapsed at this location and flow was impeded. The health and safety of residents was at risk due to the imminent backup of raw sewage in the system if the collapse was not addressed immediately. The City Manager as Director of Emergency Services declared a local emergency. At a special meeting on June 12, 2024, the City Council took action via resolution numbers 24-81 and 24-82 affirming the state of emergency, the emergency actions and repairs, and ratifying the award of emergency contracts without competitive bidding.

Due to the critical nature of the repair at the failure sites and the potential disastrous impact to the community from the complete loss of sewer collection infrastructure and the potential for the backup of raw sewage, immediate action was taken by the City to secure the sites, implement a bypass pumping operation, stabilize the collapsed roadway portions and risk to adjacent utilities, and plan for emergency repairs to the sewer line in both locations.

State law requires that the City Council review the emergency action at its next regularly scheduled meetings until the action is terminated. A four-fifths vote is also required, along with a determination that there is a need to continue the action. The requested action is to renew and continue the findings of need for emergency contracts to protect the health and safety of Madera’s residents for both failures.

FINANCIAL IMPACT:

Determination of costs incurred to date and projected costsis ongoing to repair the two collapsed sections. At the time of this report, estimates are in the neighborhood of $2,000,000.

Additionally, there will be change order costs associated with CIPP lining project that was awarded to SAK Construction on June 12, 2024 due to accelerated mobilization and extra work tied to the emergency repair. The contract for SAK Construction was awarded by Council at a Special Meeting on June 12, 2024. Table 1 provides an overview of costs for the emergency repairs (this item) and the CIPP lining project.

Table 1: Budget for Avenue 13 Sewer Main Repairs & Rehabilitation Line Item Amount (1)
2024 Emergency Repairs for the two collapsed sections of sewer main (2) Floyd Johnson/Rain for Rent/ et al (3) $2,000,000
Cured-in-place (CIPP) Lining (Granada to the Waste Water Treatment Plant; ±3.5 miles) (4) SAK construction contract $8,328,452
Project contingency $1,665,690
Various related services $832,845
Total Project Budget for CIPP $10,826,988
Total for both projects (5) $12,826,988

1. All figures rounded to nearest dollar and may not add up due to rounding.

2. Includes both collapsed sections.

3. Estimate as of June 27, 2024.

4. Contract was awarded by the City Council at a Special meeting on June 12, 2024

5. Total includes Floyd Johnson, Rain for Rent, et al and SAK.

It is anticipated that the cost of emergency repairs and bypass pumping will be applied to the Avenue 13 Sewer Trunk Main Rehabilitation Project, SS-00014. Those funding sources have been identified as American Rescue Plan Act (ARPA) and monies received from the State of California specifically for this rehabilitation project.

ALTERNATIVES:

The City Council may choose not to renew the emergency action. Staff does not recommend this at this time as the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

ATTACHMENTS:

1. Resolution renewing a finding of emergency relating to emergency response and repairs to the sanitary sewer main, and ratifying the award of emergency contracts without competitive bidding for the emergency repairs on the sewer main

2. Staff report packet for Agenda Item A-1 of the Special Council Meeting of June 5, 2012

3. Staff report packet for Agenda item A-1 of the Special Council Meeting of June 12, 2024 ATTACHMENT 1
RESOLUTION NO. 24-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, RENEWING A FINDING OF CONTINUING EMERGENCY

RELATING TO MULTIPLE SEWER FAILURES ON THE SEWER MAIN AT AVENUE 13 WEST OF GRANADA DRIVE, AFFIRMING THE EMERGENCY

ACTIONS TAKEN BY THE CITY MANAGER TO MAKE EMERGENCY REPAIRS

ON THE SANITARY SEWER MAIN, AND RATIFYING THE AWARD OF

EMERGENCY CONTRACTS WITHOUT COMPETITIVE BIDDING FOR THE

EMERGENCY REPAIRS ON THE SEWER MAIN
WHEREAS, Public Contract Code Section 22050 provides that in the case of an emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts.

WHEREAS, Public Contract Code further provides that before a governing body takes any action as set in the recital hereinabove, it shall make a finding, based on substantial evidence set forth in the minutes of its meeting, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

WHEREAS, pursuant to Public Contract Code Section 1102 an “emergency,” means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

WHEREAS, the sewer main located at Avenue 13 west of Granada Drive is the sole sewer main that conveys all City sewerage to the City’s Wastewater Treatment Plant; and WHEREAS, the City experienced an unexpected sewer main collapse on June 3, 2024, and the sewer main had a secondary collapsed on June 10, 2024, in a different location, both resulting in a large void in the roadway and sewerage flows temporarily backing up into the City system requiring operators to install temporary by-pass pumps in order to pump the sewerage past the localized line break and to maintain by-pass pumping continuously on a 24-hr basis at all hours until the repair is complete; and
WHEREAS, the sewer main services the entire City and community of Parkwood and failure of the pipeline, without the by-pass pumping, would result in a large sanitary sewer overflow; and
WHEREAS, sanitary sewer overflows over 1,000 gallons will result in a Notice of Violation from the California Water Board per Water Quality Order 2006-0003-DWQ; and WHEREAS, the repairs necessary are described as follows: provide traffic control, pump out and bypass the area of main collapse, remove and replace the main at the line break, make repairs and rehabilitation to potential failure conditions upon further discovery and investigation, secure all utilities in conflict at the location, backfill and around sewer main and trench, repair damage to street and demobilize; and
WHEREAS, the City of Madera has secured several contractors and specialty trades to remedy the situation including Floyd Johnston Construction to make the necessary repairs and investigation, Rain for Rent to provide temporary pumps to provide by-pass pumping of the sewage; AWP Traffic (formerly Statewide) to provide traffic control for the road closure and site protection; and
WHEREAS, additional goods, trades and services may be required including but not limited to sewer video inspection, pipe cleaning, geotechnical engineering, materials and appurtenances for repairs; and
WHEREAS, the City crews also worked overtime to maintain the sewer pumps and to provide Construction Management for this project; and
WHEREAS, in accordance with Madera City Code Section 3-2.04, the City Manager has provided a detailed staff report setting forth the specific facts establishing the emergency, why the emergency did not permit a delay resulting from a competitive solicitation for bids, and why his actions were necessary to respond to the emergency associated with the aforementioned repairs as well as on the costs associated with the repairs; and WHEREAS, it is highly likely that failure to immediately make the required repairs will result in danger to the health, safety, and welfare of the City residents, members of the public, and/or public facilities; and
WHEREAS, the City Council has considered the written reports and verbal reports of the City Manager at special meetings on June 5, 2024, and June 12, 2024, and determined that the facts and circumstances are such that emergency repairs were and are needed.

WHEREAS, the City Council has considered the report of the City Manager at a regular meeting and again desires to determine that the facts and circumstances are such that emergency repairs were and are needed, and that emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

NOW, THEREFORE the City Council resolves as follows:

1. The staff reports and any presentation regarding this emergency, and recitals herein, are incorporated into this resolution by reference.

2. The repairs described in the recitals and staff report constitute a continuing emergency requiring the continuing need to take immediate action and require procurement of necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts.

3. The “emergency” described in this resolution meets the requirements as set forth in the Public Contract Code as it constitutes a sudden, unexpected occurrence that posed a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

4. The Council renews its finding that the emergency will not permit a delay resulting from a competitive solicitation for bids and that the action was and is necessary to respond to the emergency.

5. The City Council ratifies any interim emergency action taken by the City Manager, including any award of emergency purchase orders and contracts without competitive bidding for the emergency repairs.

6. Upon completion of the aforementioned emergency repairs and stabilization work, any other work shall be made through a competitive bid process as required by the Madera City Code and Public Contract Code.

7. The City Council hereby directs the City Manager to make status reports at each regularly scheduled Council meeting, pursuant to Section 22050 of the Public Contracts Code until the repairs have been completed.

8. This Resolution shall become effective upon adoption. ***********
ATTACHMENT 2

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: June 5, 2024
Agenda Number: A-1
Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Emergency Repairs to Avenue 13 Sewer Trunk Main between Granada Drive and Road 24 RECOMMENDATION:

Adopt a Resolution making a finding of emergency relating to sewer failures on the sewer main in Avenue 13 between Granada Drive and Road 24, affirming the emergency actions taken by the City Manager to make emergency repairs on the sanitary sewer main, and ratifying the award of emergency contracts without competitive bidding for the emergency repairs on the sewer main SUMMARY:

On Monday, June 3, 2024, at approximately 2:30 PM, County staff was notified by a resident of a significant failure in Avenue 13 near Mission Bell winery. County crews notified City staff of a likely sewer failure at the location. City crews confirmed by visual inspection that the 48-inch sewer trunk main had experienced a failure in the top of the pipe causing a large void in the road and partially obstructing the flow.

The condition is very similar to the initial sewer and roadway collapse along the northern shoulder of Avenue 13 (Pecan Avenue), 30 feet west of Granada Drive, that occurred in January, 2023. Due to the critical nature of the repair and the potential disastrous impact to the community from the complete loss of sewer collection infrastructure, immediate action was taken by the City to secure the site, implement bypass pumping and plan for the repair.

Funds for the sewer repairs are included in the City’s Fiscal Year (FY) 2023/24 Sewer Budget under the Avenue 13 Sewer Trunk Main Rehabilitation Project.
for
Adoption of this resolution requires a 4/5 vote of the Council.

DISCUSSION:

Though we are still investigating, it is believed the pipe failure was caused by concrete degradation in the top of the pipe. The pipe is subject to high Hydrogen Sulfide (H2S) gas concentrations, which is a byproduct of the natural degradation process of raw sewage. This H2S gas contributesto the pipe deterioration process. The location is downstream of the convergence of two large sewer mains which also contributes to the condition noted above.

While the collapse was sudden, there have been concerns relative to the structural integrity of pipelines within the City to which the Engineering staff has been actively addressing. On November 3, 2021, the City hired MKN and Associates (MKN) for professional engineering and construction management services for the Avenue 13 Interceptor Sewer Rehabilitation, City Project No. SS-00014 (“Project”). The Project consists of rehabilitating 24,570 Lineal Feet (LF) of 42-inch to 48-inch sanitary sewer. A portion of the sewer line is located along Schnoor Avenue, from Industrial Avenue to Almond Avenue. The remaining portion is on City easements south of Schnoor (Evapco & ADS properties) and along Avenue 13, east of Road 25, leading to the City’s Waste Water Treatment Plant (WWTP).

With assistance from American Rescue Plan Act funds and earmarks from Congressman Costa, Senator Caballero, and Congressman Duarte, the City has been able to prioritize rehabilitation of the Avenue 13 sewer trunk main. Ironically, the City recently advertised and opened bids on Phase I and Phase II, combined, which will rehabilitate the pipeline from Granada Drive all the way to Road 21 ½ at the WWTP. This emergency repair is within the limits of that project.

Fortunately, it does not compromise the planned project moving forward.

Staff requests that an emergency action in accordance with Public Contract Code 22050 be declared, allowing staff to continue with an accelerated repair and construction. Such a declaration would enable staff to perform these tasks and forego the steps typically required for advertisement and award under the requirements of the Public Contract Code.

The remainder of the Avenue 13 project is on track for construction this summer with award of the project anticipated for the June 19 City Council meeting. The City received four bids on May 29th that appear to have met all the requirements of the bid documents and are within the project budget.

FINANCIAL IMPACT:

It is difficult to provide a cost estimate at this time due to the unknown conditions. Based on costs from the previous sewer collapse, traffic control costs are estimated around $40,000. Set up and break down costs and the first week of bypass pumping are in the neighborhood of $60,000; following weeks of bypass pumping are currently estimated at $25,000 per week. The quote from FJC for the previous initial repair ofsewer main failure at Granada Drive was $150,000 to repair the pipeline and roadway.

City Council will be notified of project costs as they occur and are identified. Table 1 identifies a preliminary project cost.

Table 1: Estimated Emergency Repair Costs
Item Responsible Party Cost
Repair the pipeline and street repair FJC $150,000
By-pass pump rental for week one Rain-for-Rent $60,000
Traffic Control Safety Network $40,000
Testing and Investigations Various 10,000
It is anticipated that the cost of emergency repairs and bypass pumping will be applied to the Avenue 13 Sewer Trunk Main Rehabilitation Project, SS-00014.

ALTERNATIVES:

Given that emergency repairs have commenced, there are not likely any reasonable options to be considered.

ATTACHMENTS:

1. Resolution

2. Location Map

3. Photos
ATTACHMENT 1
Resolution
Exhibit 2
RESOLUTION NO. 24-80

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, MAKING A FINDING OF EMERGENCY RELATING TO SEWER FAILURES ON THE SEWER MAIN AT AVENUE 13 BETWEEN GRANADA DRIVE AND ROAD 24, AFFIRMING THE EMERGENCY ACTIONS TAKEN BY

THE CITY MANAGER TO MAKE EMERGENCY REPAIRS ON THE SANITARY

SEWER MAIN, AND RATIFYING THE AWARD OF EMERGENCY CONTRACTS

WITHOUT COMPETITIVE BIDDING FOR THE EMERGENCY REPAIRS ON THE

SEWER MAIN
WHEREAS, Public Contract Code Section 220250 provides that in the case of an emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts.

WHEREAS, pursuant to Public Contract Code Section 1102 an "emergency," means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

WHEREAS, the sewer main located at Avenue 13 between Granada Drive and Road 24 is the sole sewer main that conveys all City sewerage to the City's Wastewater Treatment Plant; and
WHEREAS, the sewerage main collapsed on June 3, 2024 resulting in a large void in the roadway and sewerage flows temporarily backing up into the City system requiring operators to install temporary by-pass pumps in order to pump the sewerage past the localized line break and to maintain by-pass pumping continuously on a 24-hr basis at all hours until the repair is complete; and
WHEREAS, the sewer main services the entire City and community of Parkwood and failure of the pipeline, without the by-pass pumping, would result in a large sanitary sewer overflow; and
WHEREAS, sanitary sewer overflows over 1,000 gallons will result in a Notice of Violation from the California Water Board per Water Quality Order 2006-0003-DWQ; and Exhibit 2
WHEREAS, the repairs necessary are described as follows: provide traffic control, pump out and bypass the area of main collapse, remove and replace the main at the line break, make repairs and rehabilitation to potential failure conditions upon further discovery and investigation, secure all utilities in conflict at the location, backfill and around sewer main and trench, repair damage to street and demobilize; and
WHEREAS, the City of Madera has secured several contractors and specialty trades to remedy the situation including Floyd Johnston Construction to make the necessary repairs and investigation, Rain for Rent to provide temporary pumps to provide by-pass pumping of the sewage; Safety Network to provide traffic control for the road closure and site protection; and WHEREAS, additional goods, trades and services may be required including but not limited to sewer video inspection, pipe cleaning, geotechnical engineering, materials and appurtenances for repairs; and
WHEREAS, the City crews also worked overtime to maintain the sewer pumps and to provide Construction Management for this project; and
WHEREAS, in accordance with Madera City Code Section 3-2.04, the City Manager has provided a detailed staff report setting forth the specific facts establishing the emergency, why the emergency did not permit a delay resulting from a competitive solicitation for bids, and why his actions were necessary to respond to the emergency associated with the aforementioned repairs as well as on the costs associated with the repairs; and WHEREAS, it is highly likely that failure to immediately make the required repairs will result in danger to the health, safety, and welfare of the City residents, members of the public, and/or public facilities; and
WHEREAS, the City Council has considered the written report and verbal report of the City Manager at a regular meeting and determined that the facts and circumstances are such that emergency repairs were and are needed.

NOW, THEREFORE the City Council resolves as follows :

1. The staff report regarding this resolution and the recitals herein are incorporated herein by reference.

2. The repairs described in the recitals and staff report constitute an emergency requiring the need to take immediate action and require procurement of necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts.

3. The "emergency" described in this resolution meets the requirements as set forth in the Public Contract Code as it constitutes a sudden, unexpected occurrence that posed a clear Exhibit 2
and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

4. The Council finds the emergency will not permit a delay resulting from a competitive solicitation for bids and that the action was and is necessary to respond to the emergency.

5. The City Council ratifies the emergency action taken by the City Manager, including the award of an emergency purchase orders and contracts without competitive bidding for the emergency repairs.

8. This Resolution shall become effective upon adoption. ***********
Exhibit 2
Res. No. 24-80
PASSED AND ADOPTED by the City Council of the City of Madera this 5th day of June 2024 by the following vote:

AYES: Mayor Garcia, Councilmembers Rodriguez, Montes, Evans, Mejia and Villegas.

NOES: None.

ABSTENTIONS: None.

ABSENT: Mayor Pro Tern Gallegos.

APPROVED:

ATTEST:
~
ATTACHMENT 2
Location Map
AVENUE13
CLOSED
ATTACHMENT 3
Photos
Hole approximately 18 feet
deep and 20 feet wide I L_ __ I
Bypass Pumping Set Up
ATTACHMENT 3

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: June 12, 2024
_________________________________ Agenda Number: ____________ Wendy Silva, Department Director
_________________________________
Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Ratify declaration of a local emergency and emergency repairs to Avenue 13 sewer trunk main due to multiple failure sites
RECOMMENDATION:

Adopt Resolutions:

1. Ratifying the declaration of a local emergency by the City Manager as Director of Emergency Services due to additional failure of the City sewer trunk line on June 10, 2024; and

2. Making a finding of emergency relating to emergency response and repairs to the sanitary sewer main and ratifying the award of emergency contracts without competitive bidding for the emergency repairs on the sewer main
SUMMARY:

The City of Madera (City) experienced an unexpected, significant failure of the sewer trunk line in Avenue 13, approximately 100 feet west of Granada drive on Monday, June 10, 2024. The City Manager as Director of Emergency Services issued a declaration of local emergency due to conditions of extreme peril to the health and safety of persons and property within Madera. Staff immediately mobilized emergency work efforts to respond to the collapse and provide sanitary sewer services to City residents, as well as residents of the areas of Parksdale and Parkwood that connect to the City’s sewer line. The requested action is twofold: (1) to ratify the declaration of local emergency, and (2) to make a finding of emergency relating to the emergency response and repairs pursuant to Public Contract Code 22050 allowing staff to continue with accelerated repair and construction at the failure site without a formal competitive bidding process.

DISCUSSION:

It was determined that the sewer trunk line had collapsed at this location and flow was impeded.

The health and safety of residents was at risk due to the imminent backup of raw sewage in the system if the collapse was not addressed immediately. The City Manager as Director of Emergency Services declared a local emergency, calling on residents to take immediate actions to limit the introduction of flow to the sewer system. The first resolution contemplated with this report ratifies the declaration of a local emergency.

Due to the critical nature of the repair at the failure site and the potential disastrous impact to the community from the complete loss of sewer collection infrastructure and the potential for the backup of raw sewage, immediate action was taken by the City to secure the site, implement a bypass pumping operation, stabilize the collapsed roadway and risk to adjacent utilities, and plan for emergency repairs to the sewer line.

The City engaged several contractors under Public Contract Code section 22050, which allows the City Council to authorize the City Manager to enter into contracts for emergency work without engaging in competitive bidding. This allowed the City to begin work on the site immediately to protect the health and safety of the public. The second resolution contemplated with this report ratifies the award of emergency contracts under the referenced Public Contract Code section. It should be noted that the second resolution requires a 4/5 vote of the City Council.

Previously, on June 3, 2024, at approximately 2:30 PM, County staff was notified by a resident of a significant failure in Avenue 13 near Mission Bell winery. County crews notified City staff of a likely sewer failure at the location. City crews confirmed by visual inspection that the sewer trunk main had experienced a failure causing a large void in the road and partially obstructing the flow.

This event resulted in a declaration of emergency by the City Manager as Director of Emergency Services. The City Council ratified the declaration and emergency contracts for the June 3, 2024, collapse at its June 5, 2024, meeting. The resolution from this action is provided as Exhibit 2 to the first resolution for reference.

FINANCIAL IMPACT:

It is difficult to provide a cost estimate at this time due to the unknown conditions and early stages of the situation. The City Council will be provided regular reportsrelating to the emergency contracts and expenditures to address the June 10, 2024, sewer line failure.

ALTERNATIVES:

Staff does not recommend any alternatives than proceeding with emergency repairs to ensure the health and safety of the public.

ATTACHMENTS:

1. Resolution Ratifying the declaration of a local emergency by the city Manager as Director of Emergency Services due to additional failure of the City Sewer trunk line on June 10, 2024
Exhibit 1: Declaration proclaiming the existence of a local emergency for the June 10, 2024, sewer trunk failure
Exhibit 2: City Council Resolution 24-80 ratifying the existence of a local emergency

2. Resolution Making a finding of emergency relating to emergency response and repairs to the sanitary sewer main, and ratifying the award of emergency contracts without competitive bidding for the emergency repairs on the sewer main Attachment 1

Exhibit 1
Exhibit 1

DECLARATION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY JUNE 10, 2024, SEWER TRUNK FAILURE
WHEREAS, the Director of Emergency Services does hereby find that conditions of extreme peril to the health and safety of persons and property have arisen within the City of Madera, caused by failure of the main sewer trunk line in Avenue 13, east of Granada Drive, in Madera, California, on or about Monday, June 11, 2024; and WHEREAS, this failure of the pipe significantly impacted the sanitary sewer system serving all residents and businesses within the City of Madera and the Parksdale and Parkwood areas of Madera County, placing the entire sewer system at risk of raw sewage backup, and included significant failure of the transportation infrastructure in the immediate vicinity of the sewer trunk failure; and
WHEREAS, all users of the sewer system were ordered to take immediate actions to limit the introduction of flow to the sewer system; and
WHEREAS, strict compliance with certain Madera Municipal Code ("MMC") and other City regulations would prevent, hinder, or delay appropriate actions to prevent and mitigate the effects of the significant sewer failure, which issues cannot be timely addressed absent a declaration of emergency; and
WHEREAS, the mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future participation by the county, state and federal governments will be critical to successfully responding to the failed sewer infrastructure; and
WHEREAS, local resources have been deployed by the City of Madera to mitigate and recover from this significant failure, thereby depleting strained public safety resources such as Law Enforcement, Public Works, and Engineering services; and WHEREAS, Section 3-2.04 of the Madera Municipal Code designates the City Manager as the Director of Emergency Services for the City of Madera; and WHEREAS, California Government Code Sections 8558 and 8630, et seq., and Section 3-

2.04 (A) of the Madera Municipal Code authorizes the Director of Emergency Services to proclaim the existence of a local emergency within the City of Madera when the City Council is not in session and the City of Madera is affected or likely to be affected by the existence or threatened existence of conditions of emergency or of extreme peril to the health and safety of persons and Administration Department
205 W. 4,h Street, Madera, CA 93637 t. (559) 661-5402 f. (559) 673-1655 www.madera.gov
Exhibit 1
City of Madera Declaration of Local Emergency: June 10, 2024, Sewer Trunk Failure Page 2 of 3 property within the territorial limits of the City of Madera; and WHEREAS, a local emergency declared by the Director of Emergency Services shall not remain in effect for a period in excess of seven (7) days unless it has been ratified by the City Council; and
WHEREAS, the health, safety, and welfare of City residents, businesses, visitors, and staff are of utmost importance to the City and additional future measures may be needed to protect the community. The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding to the present state of emergency. The City may require additional assistance in the future, and proclamation of local emergency allows additional resources to flow to the City in a timely manner; and WHEREAS, after consideration of all items the Director of Emergency Services now desires to proclaim the existence of a state of emergency to make additional resources available to address the effects of the sewer trunk failure.

NOW, THEREFORE, the Director of Emergency Services for the City of Madera does hereby find and proclaim as follows:

1. The above recitals are true and correct and incorporated herein as findings by the Director of Emergency Services.

2. The Director of Emergency Services finds that conditions of extreme peril to the health and safety of persons and property have arisen within the City of Madera, caused by a second significant failure of the sewer trunk line on or about June 10, 2024.

3. The Director of Emergency Services further finds that the City Council is not currently in session.

4. The aforementioned conditions of extreme peril caused by additional sewer trunk line failure warrant and necessitate the proclamation of the existence of a local emergency by the City's Director of Emergency Services. Pursuant to the authority granted by City ordinance, I hereby proclaim that a local emergency now exists throughout the City as of the date of June 10, 2024, when the collapse was discovered for the reasons articulated herein.

5. It is further proclaimed and ordered that during the existence of said local emergency, the powers, functions, and duties of the Emergency Services Director and the Madera Disaster Council shall be those prescribed by State Law, City ordinances, resolutions, and approved plans of the City in order to mitigate the effects of said local emergency.

7. It is further proclaimed and ordered that in accordance with the California Disaster Exhibit 1
City of Madera Declaration of Local Emergency: June 10, 2024, Sewer Trunk Failure Page 3 of 3 Assistance Act and the Stafford Act, a copy of this proclamation be forwarded to the Director of the California Governor's Office of Emergency Services requesting that the Director find it acceptable in accordance with State law; that the Governor waive regulations that may hinder response and recovery efforts; that recovery assistance be made available under the California Disaster Assistance Act; and that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. It is further proclaimed and ordered that a copy of this Declaration be forwarded to the Madera County Office of Emergency Services.

8. It is further proclaimed and ordered that Arnoldo Rodriguez, City Manager and Emergency Services Director, or his designee, is hereby designated as the Local Hazard Mitigation Coordinator of the City of Madera for the purpose of assessing damage within the City of Madera and consulting with federal/state survey teams about hazard mitigation actions.

9. It is further proclaimed and ordered that Arnoldo Rodriguez, City Manager and Emergency Services Director, or his designee, is hereby designated as the authorized representative for public assistance, and Arnoldo Rodriguez, City Manager and Emergency Services Director, or his designee, is hereby designated as the authorized representative for individual assistance of the City of Madera for purposes of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance.

10. This proclamation and its contents will be published and promulgated in as widespread a manner as is reasonable feasible under the conditions prevailing during this local emergency.

11. This proclamation of a local emergency shall take effect immediately as of the date first set forth below. Consistent with Subsection 3-2.04(A) of the MMC and California Government Code Section 8630(b) the local emergency shall not remain in effect for a period in excess of seven days unless it has been ratified by the City Council.

Arnoldo Rodriguez, City Ma ge
Director of Emergency Services
6/10/2024
Date
Exhibit 2
Exhibit 2
RESOLUTION NO. 24-80

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, MAKING A FINDING OF EMERGENCY RELATING TO SEWER FAILURES ON THE SEWER MAIN AT AVENUE 13 BETWEEN GRANADA DRIVE AND ROAD 24, AFFIRMING THE EMERGENCY ACTIONS TAKEN BY

THE CITY MANAGER TO MAKE EMERGENCY REPAIRS ON THE SANITARY

SEWER MAIN, AND RATIFYING THE AWARD OF EMERGENCY CONTRACTS

WITHOUT COMPETITIVE BIDDING FOR THE EMERGENCY REPAIRS ON THE

NOW, THEREFORE the City Council resolves as follows :

1. The staff report regarding this resolution and the recitals herein are incorporated herein by reference.

4. The Council finds the emergency will not permit a delay resulting from a competitive solicitation for bids and that the action was and is necessary to respond to the emergency.

5. The City Council ratifies the emergency action taken by the City Manager, including the award of an emergency purchase orders and contracts without competitive bidding for the emergency repairs.

AYES: Mayor Garcia, Councilmembers Rodriguez, Montes, Evans, Mejia and Villegas.

NOES: None.

ABSTENTIONS: None.

ABSENT: Mayor Pro Tern Gallegos.

APPROVED:

ATTEST:
~
Exhibit 2

DECLARATION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY JUNE 3, 2024, SEWER TRUNK FAILURE
WHEREAS, the Director of Emergency Services does hereby find that conditions of extreme peril to the health and safety of persons and property have arisen within the City of Madera, caused by failure of the main sewer trunk line in Avenue 13 between Granada Drive and Road 24 in Madera, California, on or about Monday, June 3, 2024; and
WHEREAS, this failure of the pipe significantly impacted the sanitary sewer system serving all residents and businesses within the City of Madera and the Parksdale and Parkwood areas of Madera County, placing the entire system at risk of raw sewage backup; and WHEREAS, all users of the sewer system were ordered to take immediate actions to limit the introduction of flow to the sewer system; and
WHEREAS, strict compliance with certain Madera Municipal Code ("MMC") and other City regulations would prevent, hinder, or delay appropriate actions to prevent and mitigate the effects of the significant sewer failure, which issues cannot be timely addressed absent a declaration of emergency; and WHEREAS, the mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future participation by the county, state and federal governments will be critical to successfully responding to the failed sewer infrastructure; and
WHEREAS, local resources have been deployed by the City of Madera to mitigate and recover from this significant failure, thereby depleting strained public safety resources such as Law Enforcement, Public Works, and Engineering services; and
WHEREAS, Section 3-2.04 of the Madera Municipal Code designates the City Manager as the Director of Emergency Services for the City of Madera; and WHEREAS, California Government Code Sections 8558 and 8630, et seq., and Section 3-2.04 (A) of the Madera Municipal Code authorizes the Director of Emergency Services to proclaim the existence of a local emergency within the City of Madera when the City Council is not in session and the City of Madera is affected or likely to be affected by the existence or threatened existence of conditions of emergency or of extreme peril to the health safety of persons and property within the territorial limits of the City of Madera; and
WHEREAS, a local emergency declared by the Director of Emergency Services shall not remain in effect for a period in excess of seven (7) days unless it has been ratified by the City Council; and Administration Department
205 W. 4th Street, Madera, CA 93637 t. (559) 661-5402 f. (559) 673-1655 www.madera.gov
Exhibit 2
City of Madera Declaration of Local Emergency: June 3, 2024, Sewer Trunk Failure Page 2 of 3 WHEREAS, the health, safety and welfare of City residents, businesses, visitors and staff are of utmost importance to the City and additional future measures may be needed to protect the community.

The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding to the present state of emergency. The City may require additional assistance in the future, and proclamation of local emergency allows additional resources to flow to the City in a timely manner; and
WHEREAS, after consideration of all items the Director of Emergency Services now desires to proclaim the existence of a state of emergency to make additional resources available to address the effects of the sewer trunk failure.

NOW, THEREFORE, the Director of Emergency Services for the City of Madera does hereby find and proclaim as follows:

1. The above recitals are true and correct and incorporated herein as findings by the Director of Emergency Services.

2. The Director of Emergency Services finds that conditions of extreme peril to the health and safety of persons and property have arisen within the City of Madera, caused by a significant failure of the sewer trunk line on or about June 3, 2024.

3. The Director of Emergency Services further finds that the City Council is not currently in session.

4. The aforementioned conditions of extreme peril warrant and necessitate the proclamation of the existence of a local emergency by the City's Director of Emergency Services. Pursuant to the authority granted by City ordinance, I hereby proclaim that a local emergency now exists throughout the City as of the date of June 3, 2024, when the collapse was discovered for the reasons articulated herein.

7. It is further proclaimed and ordered that in accordance with the California Disaster Assistance Act and the Stafford Act, a copy of this proclamation be forwarded to the Director of the California Governor's Office of Emergency Services requesting that the Director find it acceptable in accordance with State law; that the Governor waive regulations that may hinder response and recovery efforts; that recovery assistance be made available under the California Disaster Assistance Act; and that the State expedite access to State and Federal resources and any other appropriate federal disaster relief programs. It is further proclaimed and ordered that a copy of this Declaration be forwarded to the Madera County Office of Emergency Services.

8. It is further proclaimed and ordered that Arnoldo Rodriguez, City Manager and Emergency Services Director, or his designee, is hereby designated as the Local Hazard Mitigation Exhibit 2
City of Madera Declaration of Local Emergency: June 3, 2024, Sewer Trunk Failure Page 3 of 3 Coordinator of the City of Madera for the purpose of assessing damage within the City of Madera and consulting with federal/state survey teams about hazard mitigation actions.

10. This proclamation and its contents will be published and promulgated in as widespread a manner as is reasonable feasible under the conditions prevailing during this local emergency.

Arnoldo Rodriguez, City Manager
Director of Emergency Services
6/3/2024
Date
ATTACHMENT 2

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: July 3, 2024
Agenda Number: E-1
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational report on the Madera Metro Transit System RECOMMENDATION:

This report is submitted for informational purposes and there is no action requested from the City Council (Council)
SUMMARY:

The Madera Metro Transit System consists of 18 bus fleet; 12 buses are assigned to Fixed Route and 6 are assigned to Dial-A-Ride (DAR). As of January 6, 2024, the Madera Metro Fixed Route System operates four routes. As part of the DAR system, three vans are designated for the ADA Paratransit service. There is no fare charge for all fixed-route customers. Passengers between the ages of 18-59 are charged a $3 fee to use the DAR service.

The Madera Metro system is continuously evolving to meet the on-going needs of the community. Currently, there are a few key projects focused on improving the Madera Metro Transit System.

1. Implementation of the Madera Transit Plan

2. Renovation of the Madera Intermodal Transit Facility

3. Micro-transit Feasibility Study
DISCUSSION:

Madera Transit Plan
The Madera Transit Plan – Services Assessment (MTP) was designed to contribute to the 2014 Regional Transportation Plan (RTP) goals and the regional 2017 Active Transportation Plan (ATP).

The MTP was implemented in two Phases to capture the complete design of the revised Madera Metro Fixed Route System.

Phase 1 of the Madera Transit Plan was the Services Assessment component. Phase Two of the Service Agreement targeted Outreach and Network Implementation. The Network Implementation component of Phase Two focused on strategies and the development of resources to notify the community of the proposed changes to the Madera Metro Transit System.

On January 6, 2024 the new routes became operational. As with most changes in a system, there was a transitional period necessary for the riders to adapt to the new system. Changes included:

1. Removal/addition of stops
 One of the goals of the MTP was to increase access while streamlining the service.

To meet this goal, some stops had to be removed and in most cases were replaced with another stop.

2. Addition of simme seats (to some stops)
 The 2022 results of the Unmet Needs Survey identified a reasonable need to increase seating at bus stops throughout the City. Therefore, simme seats were purchased and installed at some of the stops.

Table 1: Simme Seat Description
Bus Shelter Description Cost Per unit Total Cost
 (30) Simme Seats  $695  $20,850
 In addition to the purchase of simme seats, five additional shelters were purchased.

Table 2: Bus Shelter Description
Bus Shelter Description Cost Per unit Total Cost
 (3) 5 X 13 bus
shelters with 8’
bench
 $26,258  $78,774
 (2) 5 X 9 bus
shelters with 5’
bench
 $19,973  $39,946
Total Cost of bus shelters $118,720

3. Changes to route stop and pick up times
 The addition and removal of stops naturally called for changes to the overall transit schedule.

After six months of implementing the new route system, staff is in the process of finalizing the implementation of the MTP. This includes:

1. Removing bus stop poles

2. Relocating bus stop shelters
 Phase 1: Engineers Estimate – near completion
 Phase 2: Relocation of shelters – this will occur during FY 2024

3. Addition of new bus stop signage and schedule holders

4. Installing information kiosks (five in total) at the Intermodal Facility, Walgreens bus stop, Madera County Jail bus stop, Madera Community Hospital, and Rancho San Miguel stop.

5. Finalizing Madera Metro Transit brochures and schedules Renovation of the Madera Intermodal Transit Facility
During the May 17, 2023, Council Meeting, RRM Design Group (Consultant) was awarded a service agreement to assess the current condition of the Intermodal Transit Center and develop a renovation design and construction plan. The plan aims to convert the former Greyhound station into City offices for the Grants Division while establishing a Madera Metro transfer point for passengers. The envisioned transformation includes the provision of both interior and exterior waiting areas for enhanced convenience.

The following phases were included in the design plan:
 Phase I: Project Initiation and Administration and Assessment of Existing Condition of the Intermodal Transit Center and a Site Survey.
 Phase II: Schematic Design.
 Phase III: Construction Documents i.e., Design Development Documents, Construction Documents, and Permitting.
 Phase IV: Bidding and Construction Administration i.e., Bidding, Construction Administration and Record Drawing and Project Closeout.

To date, the project is near completion of the third phase. The total compensation for this contract is $285,961 which is afforded through both the Affordable Housing and Sustainable Communities (AHSC) and Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA) grant programs.

Project completion is anticipated to be February 2025.

Micro-transit Feasibility Study
During the January 17, 2024 Council meeting, a Madera Metro workshop was presented. It included ridership data and trends. The goal of the presentation was to explain the potential benefits of this type of system and obtain Council feedback/direction in the area of micro-transit.

Some of the potential benefits include:
 Flexible schedules that may accommodate those riders whose schedules do not fit into the fixed route or DAR system.
 Collaboration with the Pre-K and K-12 education system may assist in increasing pre-K enrollment and decrease truancy.
 De-stigmatize public transit.
 Increased efficiency will provide an overall more pleasurable experience for the rider which may improve public transit sustainability.

Staff proceeded with the development of an RFP to pursue a feasibility study. The purpose of a feasibility study is to develop a framework and path towards a modern transit service that will serve the needs of the City. The study will review the current transit operations and examine potential options. The main project deliverables proposed are:

1. Development of a micro-transit feasibility study summarizing the work undertaken

2. Recommended Implementation Plan

3. Public outreach of the Implementation Plan soliciting community feedback The micro-transit feasibility study RFP will be released in July 2024.

FINANCIAL IMPACT:

Transit expenses and personnel time for the projects mentioned are expended through Federal Transit Administration (FTA) funds and state funds (AHSC, PTMISEA, and State of Good Repair).

ALTERNATIVES:

This is an informational item only.

ATTACHMENTS:

None.

Madera City Council Meeting
July 3, 2024
Agenda Item: E-2
A Smoke Free Community
(Report by Madera County Department of Public Health)
There is no written report for this item.

Madera City CouncilJuly 3, 2024

Madera City Council
July 3, 2024