Item: B-1
Minutes for: 08/07/2024
Adopted: 08/21/2024
The City of
MADERA
VALLEY CENTRAL
Minutes of a Regular Meeting of the Madera City Council August 7, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City's website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 813 7791 4237#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Finance Director Mike Lima, Division Fire Chief Justin Macomb, Battalion Fire Chief Ralph Duran, HR Director Wendy Silva, Parks & Community Services Director Joseph Hebert, Police Chief Giachino Chiaramonte, Public Works Director Ismael Hernandez, Deputy City Engineer Ellen Bitter and Communications Specialist Joseph Carrello.
INVOCATION: Fred Thurman, New Life Assembly
PLEDGE OF ALLEGIANCE: Councilmember Villegas
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM GALLEGOS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
PRESENTATIONS: None
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
Pam Grewal thanked everyone for supporting the first time ever Little League State Tournament in Madera. She stated their guests didn't have any criticisms or negative comments. She presented the Parks Department and the Public Works Department with plaques of appreciation.
No further Public Comment was presented. Public Comment was closed.
A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
B-1 Minutes - July 17, 2024
Recommendation: Approve the City Council Minutes of July 17, 2024 (Report by Alicia Gonzales)
B-2 informationai Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for July 6, 2024 to July 26, 2024 (Report by Michael Lima)
B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-4 Adoption of Updated City of Madera Full Time Salary Schedule Recommendation: Adopt a Resolution Approving the Revised City of Madera Full Time Salary Schedule Reflecting a Two Percent (2%) Cost-of-living Adjustment Effective June 15, 2024, for Certain Positions (Report by Wendy Silva) RES 24-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULE
EFFECTIVE JUNE 15, 2024
B-5 Medical and Dental Insurance Plan Renewals
Recommendation: Adopt a Minute Order:
1. Approving the Renewal of the City's Medical and Dental Plans as Presented; and
2. Authorizing the City Manager to Execute any Documents Necessary to Effectuate the Plan Renewals and Administration (Report by Wendy Silva)
B-6 Old Timers Day Parade and Booths in the Park Event Entries Recommendation: Approve a Minute Order Authorizing the City Manager to Execute Documents Necessary for any City entries in the Old Timers Day Parade City of Madera City Council Minutes
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Madera, CA 93637 Page 2 of 6
and related Booths in the Park Event Scheduled September 28, 2024 (Report by Alicia Gonzales)
B-7 Request by Leonides Reyes, Cristina Merino De Reyes, and Julita Alicia Espinosa Soriano for Connection to the City's Water System
Recommendation: Adopt a Resolution Approving an Agreement for Outside City Limits Water Connection for 28565 Avenue 14 (APN 035-222-023) (Report by Keith Helmuth)
RES 24-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 28565 AVENUE 14 (APN 035-222-023)
c. WORKSHOP:
C-1 Homelessness: Governor Newsom Executive Order
Recommendation: Informational purposes only and there is no action requested from the City Council (Report by Giachino Chiaramonte)
c.2 Budget Workshop
Recommendation: Informational purposes only and there is no action requested from the City Council (Report by Michael Lima)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 HOME Project Jurisdiction Funding Acceptance
Recommendation: Adopt a Resolution Authorizing Staff to Accept HOME Project Jurisdiction Funding in the amount of $372,064.92 and Approve a Budget Amendment for $500,000 to Appropriate the Funding and an Accompanying Match (Report by Michael Lima)
ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 24-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA AUTHORIZING STAFF TO ACCEPT HOME PROJECT
JURISDITION FUNDING FROM THE U.S. DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT
D-2 Second Amendment to the Lease Agreement for Facilities at the Millview Community Center with Community Action Partnership of Madera County
Recommendation: Adopt a Resolution Approving the Second Amendment to the Lease Agreement for Facilities at the Millview Community Center with the Community Action Partnership of Madera County, Inc. (CAPMC) (Report by Joseph Hebert)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 24-118 RESOLUTION APPROVING THE SECOND AMENDMENT TO LEASE
AGREEMENT FOR FACILITIES AT THE MILLVIEW COMMUNITY CENTER
WITH THE COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC.
City of Madera City Council Minutes
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Madera, CA 93637 Page 3 of 6
D-3 Update on 2024 Emergency Repair of Avenue 13 Sewer Trunk Main failures and renew a finding of Emergency relating to emergency response and repairs necessitating emergency contracts without competitive bidding
Recommendation: 1. Receive an Update on the Status of Emergency Repairs to the Avenue 13 Sewer Trunk Main Failures that Occurred June 3, 2024 and June 10, 2024; and
2. Adopt a Resolution Renewing a Finding of Emergency Relating to Emergency Response and Repairs to the Sanitary Sewer Main Pursuant to Public Contract Code Section 22050 (Report by Keith
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED UNANIMOUSLY WITH A 7/0 VOTE.
RES 24-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, RENEWING A FINDING OF CONTINUING EMERGENCY
RELATING TO MULTIPLE SEWER FAILURES ON THE SEWER MAIN AT AVENUE 13 WEST OF GRANADA DRIVE, AFFIRMING THE EMERGENCY
ACTIONS TAKEN BY THE CITY MANAGER TO MAKE EMERGENCY REPAIRS
ON THE SANITARY SEWER MAIN, AND RATIFYING THE AWARD OF
EMERGENCY CONTRACTS WITHOUT COMPETITIVE BIDDING FOR THE
EMERGENCY REPAIRS ON THE SEWER MAIN
D-4 Designation of a Voting Delegate and Alternates for the League of California Cities 2024 Annual Conference
Recommendation: Approve a Minute Order to Designate a Voting Delegate and Up to Two Alternates for the 2024 League of California Cities' Annual Business Meeting (Report by Alicia Gonzales)
Councilmembers nominated Councilmember Rodriguez as the Voting Delegate with Councilmember Villegas and Mejia as Alternates.
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
D-5 Amendment to City Council Protocols Guidebook: Updating the Method for Placing Items on the Agenda
Recommendation: As appropriate, Adopt a Resolution Amending the City Council Protocols Guidebook (Report by Alicia Gonzales)
ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEM D-5 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 24-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
UPDATING THE ADOPTED RULES OF PROCEDURE FOR CONDUCTING CITY
COUNCIL MEETINGS
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (il) to initiate future agenda items., and (v) to take action on matters initiated under City of Madera City Council Minutes
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Madera, CA 93637 Page 4 of 6
this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
Mayor Pro Tem Gallegos stated Parent Square is a program that schools use to communicate schoolwide announcements. She stated that Police Chief Chiaramonte and Superintendent Todd Lile made an announcement via Parent Square that school will be starting on Monday, August 12 and reminded everyone to drive safely, slow down and watch for pedestrians so that our students will make it to school safely.
Councilmember Rodriguez stated that he attended Camp Adahi as a Counselor with Campfire.
He added that it is a great experience for kids. If anyone is interested in their children participating in Campfire, they can contact him or a local Campfire representative. He congratulated the Little League for representing Madera.
Councilmember Montes thanked Police Chief Chiaramonte for apprehending the individual that accosted an individual on the trail.
Councilmember Evans addressed Police Chief Chiaramonte and advised that a vehicle sped by a crosswalk at James Monroe Elementary causing the teacher in the crosswalk to fall to the ground. The children that witnessed the incident were upset. She requested additional traffic monitoring for the specific area. Councilmember Evans thanked everyone for their prayers on her health.
Councilmember Mejia stated she was happy to be a part of the Street Smart Kids event held by the Parks Department where she was part of distributing backpacks to children. The backpacks were sponsored by CVLEOC, T-Mobile, Stub Hub and Health Net, Inc. She also mentioned that she was honored to be part of the Assemblywoman Soria backpack giveaway which was held on Saturday. She stated it was a very good week for kids in Madera. Councilmember Mejia attended the Siren's Education Program last Tuesday where she and Councilmember Montes answered mock public comment questions.
Councilmember Villegas thanked Police Chief Chiaramonte for his great presentation. On Saturday, he attended a backpack giveaway event, and it made the kids happy.
Mayor Garcia stated he attended the Pan Am Park backpack giveaway event where there was also food and music.
G. CLOSED SESSION:
G-1 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Arnoldo Rodriguez and Wendy Silva
Representatives:
Employee Mid Management Employee Group and Law Enforcement Mid Organizations: Management Employee Group
G-2 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Position: City Attorney
City Attorney Shannon L. Chaffin made the closed session announcement at 8:03 p.m. Mr.
Chaffin and Council returned at 8:32 p.m. Mr. Chaffin stated there was no reportable action.
ADJOURNMENT: Meeting adjourned at 8:32 p.m.
City of Madera City Council Minutes
205 W. 4'h Street August 7, 2024
Madera, CA 93637 Page 5 of 6
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ALICIA GONZALES City Clerk
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ZELDA LEÓN, Deputy City Clerk
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City Council Minutes
City of Madera
August 7, 2024
205 W. 4th Street
Madera, CA 93637 Page 6 of 6