Agenda packet, regular meeting — Madera City Council, August 21, 2024 (part 1 of 3)

Update 08/16/2024 at 4:58 p.m. Madera City Council Agenda Page 1 of 6 August 21, 2024

REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, August 21, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 844 1638 0180#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER:

ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Fred Thurman, New Life Assembly
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS:

1. Proclamation Recognizing National Senior Citizens Day PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters Update 08/16/2024 at 4:58 p.m. Madera City Council Agenda Page 2 of 6 August 21, 2024
discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A. PUBLIC HEARINGS:

A-1 Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2024/25 Recommendation: Adopt a Resolution Approving the Measure T AEP for FY 2024/25 and Authorizing Submission of the AEP to the Madera County Transportation Authority (MCTA) for Adoption (Report by Keith Helmuth) B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – August 7, 2024
Recommendation: Approve the City Council Minutes of August 21, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for July 27, 2024 to August 9, 2024 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Porsche Club of America Permit for Autocross Events at the Madera Municipal Airport Recommendation: Adopt a Resolution Approving a Special Activity Permit for the use of designated areas of the Madera Municipal Airport for Porsche Club of America autocross events (Report by Ismael Hernandez)
B-5 Amendment of Administrative Policy 18, Purchasing Policy of the City of Madera Recommendation: Adopt a Resolution Amending Administrative Policy 18, Purchasing Policy of the City (Report by Michael Lima)
B-6 Acceptance of Kitchen Renovation Project at Frank Bergon Senior Center Recommendation: Approve Minute Order Approving:

1. Acceptance of the Kitchen Renovation Project at Frank Bergon Senior Center, located at 238 South D Street; and

2. The Recording of Notice of Completion (Report by Joseph Hebert) B-7 Acceptance of Construction of the Renovation of the Cook Water Tower, City Project No. W22 and W-34 Recommendation: Adopt a Minute Order Approving:

1. Acceptance of Construction of the Renovation of the Cook Water Tower, City Project No. W-22 and W-34; and

2. The Recording of Notice of Completion; and
Update 08/16/2024 at 4:58 p.m. Madera City Council Agenda Page 3 of 6 August 21, 2024

3. The release of retention 35 days after recording of the Notice of Completion (Report by Keith Helmuth)
B-8 Acceptance of Construction of New Police Department Parking Lot, City Project PD-01 Recommendation: Adopt a Minute Order Approving:

1. Acceptance of New Police Department Parking Lot, Cit Project PD01; and

2. The Recording of Notice of Completion; and

3. The release of retention 35 days after recording of the Notice of Completion (Report by Keith Helmuth)
B-9 Engineering Front Counter ADA Upgrades
Recommendation: Adopt a Minute Order Approving:

1. Acceptance of the Construction of Engineering Front Counter Upgrades, CDBG Project No. B22MC060053, City Project No. CD-02; and

2. Recording of Notice of Completion; and

3. Release of retention 35 days after recording of the Notice of Completion (Report by Keith Helmuth)
B-10 City’s Participation in the Old Timers’ Day Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, Parks, and Engineering Fees and Services Relating to the Old Timers’ Day Parade in the Amount of $2,956 (Report by Giachino Chiaramonte)
B-11 First Amendment to the Law Enforcement Services Agreement between the Housing Authority of the City of Madera and the City of Madera
Recommendation: Adopt a Resolution approving the First Amendment to the Law Enforcement Services Agreement with the Housing Authority of the City of Madera for a Contract Year extension through September 30, 2024 (Report by Giachino Chiaramonte)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Presentation and Adoption of the Fiscal Year 2024/2025 Proposed Budget Recommendation: 1. Conduct a Public Hearing and Adopt the Resolution approving the Operating, Capital, and Debt Budgets for Fiscal Year 2024/25

2. Adopt a Resolution establishing an Appropriations Limit for Fiscal Year 2024/25 in the amount of $59,494,976 (Report by Michael Lima)
D-2 Initiating Annexation Proceedings of Properties into the City of Madera Landscape Maintenance District (LMD) Zones of Benefit 1 & 51
Recommendation: Adopt Resolutions to:

1. Initiate Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for the Annexation of Property into the City’s LMD Zone of Update 08/16/2024 at 4:58 p.m. Madera City Council Agenda Page 4 of 6 August 21, 2024
Benefit 1, to Review the Assessments for Fiscal Year 2024/25, and Setting a Public Hearing

2. Initiate Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for the Annexation of Properties into the City’s LMD Zones of Benefit 51, to Review the Assessments for Fiscal Year 2024/25, and Setting a Public Hearing (Report by Keith Helmuth)
D-3 Update on 2024 emergency repair of Avenue 13 sewer trunk main failures and renew a finding of emergency relating to emergency response and repairs necessitating emergency contracts without competitive bidding
Recommendation: 1. Receive an update on the status of emergency repairs to the Avenue 13 sewer trunk main failures that occurred June 3, 2024 and June 10, 2024; and

2. Adopt a resolution renewing a finding of emergency relating to emergency response and repairs to the sanitary sewer main pursuant to Public Contract Code Section 22050 (Report by Keith Helmuth)
D-4 Budget Amendment and direction on the Railroad Crossing Elimination Grant Program for the Cleveland Avenue and Union Pacific Railroad Crossing
Recommendation: 1. Adopt a Resolution amending the Fiscal Year 2024/2025 budget by allocating $60,000 to retain a consultant to prepare a grant application per the Railroad Crossing Elimination Grant Program administered by the Federal Railroad Administration (FRA), US Department of Transportation (DOT). Funds will be divided between Measure T and Local Transportation Funds (LTF)

2. Provide direction regarding the potential allocation of Measure T, Local Transportation Funds (LTF), or General Fund to meet the minimum 20 percent non-federal fund share should the City be awarded the grant (Report by Arnoldo Rodriguez)
E. ADMINISTRATIVE REPORTS:

E-1 Select Recipient for the Proclamation Recognizing Old Timers Week Recommendation: Request for Councils selection of a recipient for the Proclamation Recognizing Old Timers Week (Report by Alicia Gonzales) E-2 Presentation of Intersection Control Options for Lake Street/4th Street/Central Avenue Intersection; City Project R-57
Recommendation: Consider the information presented and provide direction to staff regarding course of future activity for this project (Report by Keith Helmuth)
E-3 Direction Regarding Annual Commemoration of Juneteenth in the City of Madera Recommendation: This item is being brought for consideration and direction at the request of the City Council. Discussion will be led by Councilwoman Evans. (Report by Wendy Silva)
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E-4 Response to Madera County Grand Jury Final Report titled 2324-06; Published on June 2024, titled “City of Madera Fails to Enforce the Golf Course Contract Requirements Madera Municipal Golf Course: REVISITED 2023-2024”
Recommendation: It is recommended the City Council (Council) review the proposed Response to the Grand Jury Report (Report) and approve the Response as presented or provide direction on changes to the proposed Response (Report by Arnoldo Rodriguez)
F. FUTURE AGENDA ITEMS:

This portion of the meeting is reserved (i) to initiate new matters and to request updates, and (ii) and to initiate new agenda items. No single item may exceed one minute. All votes shall be conducted electronically, with the results announced by the Chair. If voting is not available by electronic methods, another method may be used by the Chair unless otherwise determined by a majority of the Councilmembers present. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action G. COUNCILMEMBER COMMUNICATIONS (REPORTS/ANNOUNCEMENTS):

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (ii) to make announcements.

H. CLOSED SESSION: None
ADJOURNMENT:

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.

Update 08/16/2024 at 4:58 p.m. Madera City Council Agenda Page 6 of 6 August 21, 2024
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for August 21, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 6:00 p.m. on August 16, 2024. _______________________
Alicia Gonzales, City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 21, 2024
_________________________________ Agenda Number: ___________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2024/25 RECOMMENDATION:

Adopt a Resolution Approving the Measure T AEP for FY 2024/25 and authorizing submission of the AEP to the Madera County Transportation Authority (MCTA) for adoption SUMMARY:

The Annual Expenditure Plan (AEP) is required by the MCTA to claim Measure T funds that will be allocated to the City as specified in the Transportation Sales Tax Measure Investment Plan (Plan) approved by the voters in the November 2006 election. The AEP is completed annually.

The proposed funding for the projects and programs in the AEP is consistent with the requirements specified in the Measure T 2007 Strategic Plan (Strategic Plan) adopted by the MCTA and with the Capital Improvement Program (CIP) proposed in the City’s FY 2024/25 Budget.

BACKGROUND:

Measure T is a ½ cent sales tax measure approved by Madera County voters in the November 2006 election. The measure took effect April 1, 2007, with a sunset provision of 20-years. As part of the measure’s implementation, local agencies submit an AEP. The AEP is a multi-modal funding program that commits funding for the following program categories:
 Regional Transportation and Highways  ADA Compliance  Local Street Maintenance  Transit Enhancement
 Local Street Supplemental Maintenance  ADA/Seniors/Paratransit  Flexible (Miscellaneous Street programs)  Environmental Enhancement A-1
The Regional Streets and Highways program consists of two elements:

1. One is the responsibility of MCTA to manage and deliver projects of regional significance.

MCTA may elect to enter into an agreement with the local agency to perform the engineering and construction activities of this element.

2. The second element is the responsibility of the local agencies to manage the construction, rehabilitation, and maintenance of the agency’s arterial and collector streets.

All other programs are the responsibility of the local agency to deliver. The MCTA and Citizens Advisory Committee monitor the local agencies progress on the delivery of these programs.

The implementation guidelines in the Strategic Plan adopted by the MCTA require the City to prepare and adopt an AEP that must be approved during a noticed public hearing. This agenda item will satisfy this requirement. The proposed expenditures in each program category must meet the objectives and guidelines specified in the Strategic Plan. The Strategic Plan is a 5-year plan that is updated every 2 years to adjust the project based on sales tax receipts, ensuring that the projects are consistent with future investments.

DISCUSSION:

MCTA has provided the City with the funding allocation for each of the program categories. The total allocation for FY 2024/25 is $4,940,364. In recent years, the City received an excess disbursement which is the amount of tax revenue collected that is above the estimated final allocation. There is no excess disbursement amount for FY 2023/24. A summary of allocations and distributions of prior year excess funds to the City for the past five years is shown below in Table 1.

Table 1: Allocations & Excess Funds for Past 5 Years
Fiscal Year Allocation Prior Year Excess FY Total
FY 2024/25 $4,940,364 0 $4,940,364
FY 2023/24 $4,840,448 $270,777 $5,111,226
FY 2022/23 $4,580,673 $528,330 $5,109,003
FY 2021/22 $3,962,621 $748,251 $4,710,872
FY 2020/21 $3,140,305 $145,092 $3,285,397
FY 2019/20 $3,008,598 $194,602 $3,203,200
The allocation amounts are earmarked for each program and may not be shifted between programs. The recommended projects were identified by staff from Engineering, Public Works, Transit, Parks and Community Services, and Community Development Departments. The projects were initially discussed and prioritized in the annual CIP process that occurred in May of this year (as well as in prior years). The proposed projects are consistent with the proposed FY 2024/25 CIP and the implementing guidelines in the Measure T Strategic Plan.

The AEP for FY 2024/25 includes carryover funds plus new allocations. Table 2 provides a synopsis of funds, while Table 3 highlights fund categories followed by a description of each.

Table 2: Total funds in the FY 2024/25 Annual Expenditure Plan (AEP) Carryover funds from previous years $15,935,342
New fund allocation for FY 2023/24 $4,940,364
Total: $20,875,706
Table 3: FY 2024/25 Annual Expenditure Plan (AEP)
Program
Carryover
from
previous FY
New funds
for FY
2024/25
Total
For
Programming

1. Regional Transportation & Highway Program $11,410,736 $1,691,906 $13,102,642

2. Local Transportation Program
a. Street Maintenance $1,706,601 $879,791 $2,586,392
b. Supplemental Street Maintenance $1,616,485 $592,167 $2,208,652 c. Flexible ¹ $1,471,958
d. ADA compliance $196,551 $33,838 $230,389

3. Transit Enhancement Program
a. Citywide $658,045 $123,846 $781,891
b. ADA/Seniors/Paratransit $114,459 $11,505 $1,125,964

4. Environmental Enhancement Program $232,465 $135,352 $367,818 Total $15,935,342 $4,940,363 $19,403,748
¹ Funds in the flexible program are held by MCTC and can only be used for regional transit projects For FY 2024/25 expenditures are anticipated on the following projects/programs listed below.

1. Regional Transportation and Highway Program
Arterial & Collector Streets:
 R-79 – RMRA Seals/Overlays 2021-22
 R-81 – City Streets 3R & ADA Project, 2022-23
 R-87 – Almond/Pine/Stadium Traffic Study
 SD-21 – Howard Road Storm Drain Pipe
 TS-32 – D Street/South Street Traffic Signal

2. Local Transportation Program:

Street Maintenance:

Funds are programmed for the application of Surface Seal treatment and General Street Maintenance work on various streets.
 $870,000 to Public Works for Street Maintenance activities  $1,700,000 for the next street rehabilitation project, R-99 2024 Street R&R Project Supplemental Street Maintenance:
$1,800,000 is proposed to be used on the following projects:
 R-80 – RMRA Seals/Overlays 2022/23 ($1,000,000)
 R-99 – 2024 Street R&R Project ($700,000)
 Public Works Patching/Street Maintenance - $100,000
Flexible:

The FY 2024/25 allocation is $1,471,958. These funds will be impounded by the MCTA to fund delivery of projects in the Regional Streets and Highways Program until such time as each agency is able to adopt an Impact Fee program for the construction of Regional Facilities. A 20 percent match for projects listed in the Regional Streets program is a requirement of the Transportation Sales Tax Measure Investment Plan approved by the voters. Flexible funds will be released back to each agency upon payment of the matching funds by each local agency.

ADA Compliance:

The FY 2024/25 allocation is $33,838 for sidewalk repairs and safety improvements to make walkways ADA-compliant. These funds are added to projects listed above for typical ADA improvements.

3. Transit Enhancement Program
Transit Enhancement-Citywide:

This Fiscal Year, transit is expecting to utilize $400,000 as part of their bus shelter relocation project.

Transit Enhancements-ADA/Seniors/Paratransit:

The FY 2024/25 allocation is $11,505 for security and passenger enhancements to make facilities ADA compliant. No specific projects are scheduled for the current Fiscal Year for these funds.

4. Environmental Enhancement Program
Environmental Enhancement funds are programmed for matching funds for projects that construct bicycle and pedestrian facilities and other transportation related projects that have environmental benefits.
 ALY-04 – Alley Paving 2024, NW
 ALY-05 – Alley Paving 2024, SW
 ALY-06 – Alley Paving
 PK-48 – Tulare/Cleveland/Raymond Bike Path
 R-58 – Schnoor Ave Sidewalks, Sunset to River
 R-64 – ADA Walkability Sidewalks Program
 R-93 – Washington School Sidewalks
The MCTA Technical Advisory Committee (TAC) will also review and comment on this expenditure plan prior to its submittal to the MCTA. The MCTA will consider adopting this expenditure plan into the Measure T FY 2024/25 Annual Work Plan.

Streets Capital Improvement Program (CIP):

Measure T is one of several funding sources available for street rehabilitation and reconstruction projects. In the proposed FY 2024/25 CIP, the following revenue sources have also been programmed for various street rehabilitation and reconstruction projects:
 Road Maintenance and Rehabilitation Account (RMRA) – Created by the Road Repair and Accountability Act of 2017, this program is intended to address deferred maintenance on the state highway and local street and road system.
 Local Partnership Program (LPP) – Created by the Road Repair and Accountability Act of 2017, this is a sub-program to the RMRA program, where $200 million dollars are appropriated annually to agencies that have a voter-approved tax or fee that is dedicated solely for transportation improvements. This program requires a 1:1 match of Measure T funds.
 Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) – Created by the United States Congress, this was a one-time amount of $303,000 that was awarded to government agencies in response to the Coronavirus pandemic. These funds are being used for project R-000081.

Road projects may be funded by single or multiple sources, depending on factors such as scope, cost, or funding requirements. A summary of FY 2024/25 rehabilitation projects and funding sources can be found below in Table 4.

Table 4: Street Rehabilitation and Reconstruction Projects in the FY 2024/25 CIP Project Funding Sources Total
Measure T RMRA CRRSAA LPP
R-000079 $1,075,000 $1,185,000 $2,260,000
R-000080 $1,000,000 $1,050,000 $2,050,000
R-000081 $750,000 $303,000 $334,000 $1,387,000
R-000098 $1,595,479 $1,595,479
R-000099 $2,400,000 $2,400,000
R-000104 $1,700,000 $1,700,000
Total $5,225,000 $5,530,479 $303,000 $334,000 $11,392,479 Project Selection
Streets are evaluated and compared based on the calculated Pavement Condition Index (PCI). PCI is a street condition score ranging from zero to 100, where 100 is a perfect street condition and zero is impassable. The City uses a Pavement Management Program (PMP), which is a set of planning tools and methods used to assist staff in determining cost-effective strategies for evaluating, maintaining, and managing street pavements based on the PCI. PMP involves the creation of pavement inventory throughout the City street network, the collection of pavement distress conditions, and the analysis of the pavement conditions. The most recent PMP study was utilized to develop a list of arterial, collector, and for the first time, residential streets. The inclusion of residential streets will help the City evaluate and prioritize which local/residential street will receive rehabilitation.

FINANCIAL IMPACT:

An approved AEP by the City Council is required to receive the City’s allocation of Measure T funds. The allocation of funds in the AEP is consistent with project funding in the proposed CIP for FY 2024/25.

There is no adverse impact to the General Fund for the implementation of these projects and programs.

ATTACHMENTS:

1. Resolution
Exhibit A - Measure T Annual Expenditure Plan FY 2024/25

2. List of Current Street 3R Projects in FY 2024/25 CIP

3. Map of Proposed Street Projects
Attachment 1
Resolution
RESOLUTION NO. 24-__________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE MEASURE T ANNUAL EXPENDITURE PLAN (AEP) FOR FISCAL YEAR (FY) 2024/25 AND AUTHORIZING THE CITY

ENGINEER TO SUBMIT THE PLAN TO THE MADERA COUNTY

TRANSPORTATION AUTHORITY (MCTA) FOR ADOPTION
WHEREAS, the projects and programs proposed for approval in the FY 2024/25 Annual Expenditure Plan (AEP) are consistent with the Measure 'T' 2007 Strategic Plan; and WHEREAS, the City is a designated agency for selecting projects and programs for approval and adoption by the MCTA into the Measure T Annual Work Plan; and WHEREAS, pursuant to Public Utility Code 180108(a)(b) and section 6061 of the Government Code, a public notice with the time and place of the public hearing, August 21, 2024, at 205 W. Fourth Street, was published in the Madera Tribune; and WHEREAS, the public was invited to comment on the proposed projects and programs during a public hearing that was held on August 21, 2024.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds orders and resolves as follows:

1. The above recitals are true and correct.

2. The projects and programs, and expenditures shown on Exhibit ‘A’ attached hereto and are approved.

3. The City Engineer is hereby authorized and directed to submit a certified copy of this resolution to the MCTA for consideration to include the City of Madera’s AEP in the FY 2024/25 Measure T Annual Work Program.

4. This resolution is effective immediately upon adoption. * * * * * *
Exhibit A
Measure T Annual Expenditure Plan FY 2024/25
City of Madera
Measure T Annual Expenditure Plan
Fiscal Year 2024 / 2025
Commute Corridors/Farm to Market (Regional) Carryover Excess Allocation Available Rehab, Reconstruct, Maintenance Program $ 11,410,736 $0.00 $ 1,691,906 $ 13,102,642 41514470
Project Budget
R-10 - Olive Ave Widening, Gateway to Knox $4,015,000
R-46 - Lake St Widening, Fourth to Cleveland $400,000
R-50 - Pine St Reconstruction, Howard to Fourth $590,000 R-54 - Cleveland Ave Widening, Schnoor to SR-99 $300,000 R-79 - RMRA Seals/Overlays 2021-22 $1,075,000
R-81 - 2022-23 City Streets 3R & ADA Project $750,000
R-82 - Almond Ave Extension, Pine to Stadium $5,125,250 R-87 - Almond/Pine/Stadium Traffic Study $83,950
SD-21 - Howard Road Storm Drain Pipe $400,000
TS-32 - D St / South St Traffic Signal $74,748
Total Projects $12,813,948
Unprogrammed Balance $ 288,694.18 $ 288,694.18
Safe Routes to School & Jobs (Local) Carryover Excess Allocation Available Street Maintenance Program $ 1,706,601.04 $0.00 $ 879,791 $ 2,586,392 41520000
Project Budget
Overlays
Chip Seal $ -
Other:_______________________________ $ -
Patching/Street Maintenance $ 870,000
Reserve for Next Fiscal Year $ -
R-99 - FY24 Street Rehab & Recon Project $ 1,700,000
Total Projects $ 2,570,000
Unprogrammed Balance $ 16,392 $ 16,392.17
Suppl. Street Maint./County Maint. Districts $ 1,616,485 $0.00 $ 592,167 $ 2,208,652 41530000
Project Budget
Overlays $ -
Chip Seal $ -
Dust Mitigation $ -
Patching/Street Maintenance $ 100,000
Other:_______________________ $ -
R-80 RMRA Seals/Overlays 2022-23 $ 1,000,000
R-99 - FY24 Street Rehab & Recon Project $ 700,000
Reserve for Next Fiscal Year $ -
Total Projects $ 1,800,000
Unprogrammed Balance $ 408,652 $ 408,651.89
Flexible Program $ - $0.00 $ -
Project Budget
Impounded for Regional Projects $ -
Total Projects $ -
Unprogrammed Balance $ -

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City of Madera
Measure T Annual Expenditure Plan
Fiscal Year 2024 / 2025
ADA Compliance $ 196,551 $0.00 $ 33,838 $ 230,389
41540000
Project Budget
R-58 Schnoor Ave Sidewalks $ 99,100.00
R-64 ADA Walkability Sidewalks Program $ 20,000.00
R-93 Washing School Sidewalks $ 33,050.00
Reserve for Next Fiscal Year $ -
Total Projects $ 152,150
Unprogrammed Balance $ 78,239 $ 78,239.31
Transit Enhancement Program (Public) Carryover Excess Allocation Available 41550000 $ 658,045 $0.00 $ 123,846 $ 781,891
Project Budget
TRANS-12 - Bus Shelter Relocation $ 400,000
Reserve for Next Fiscal Year $ -
Total Projects $ 400,000
Unprogrammed Balance $ 381,891 $ 381,890.98
ADA / Seniors / Paratransit $ 114,459 $0.00 $ 11,505 $ 125,964 41560000
Project Budget
Reserve for Next Fiscal Year $ -
Total Projects $ -
Unprogrammed Balance $ 125,964 $ 125,963.78
Environmental Enhancement Program Carryover Excess Allocation Available 41570000
Total for all Sub-programs $ 232,465 $0.00 $ 135,352 $ 367,818 Project Budget
ALY-04 - Alley Paving 2024, NW $ 13,000.00
ALY-05 - Alley Paving 2024, SW $ 13,000.00
ALY-06 - Alley Paving 2024, SE $ 17,000.00
PK-48 Tulare/Cleveland/Raymond Bike Path $ 30,000
R-58 Schnnor Ave Sidewalks, Sunset to River $ 49,900
R-64 ADA Walkability Sidewalks Program $ 20,000
R-93 Wasghington School Sidewalks $ 78,500
Total Projects $ 221,400
Unprogrammed Balance $ 146,417.85 $ 146,417.85
$ 1,446,250.16

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Attachment 2
List of Current Street 3R Projects in FY 2024/25 CIP
R-000079 RMRA Seals/Overlays 2021-22 Wessmith Way (From Tulare St to Barcelona Way) Austin Avenue from Adell Street to Clark Street Fountain Way (From Wessmith Way to Sherwood Way) Cleveland Avenue from Tulare Street to Raymond Road Lake Street (From Cleveland Ave to Central Ave) Raymond Road from Cleveland Avenue to City Limits Lake Street (From Central Ave to Yosemite Ave) Sherwood Way from Country Club to Davis Street
Sherwood Way from Davis Street to D Street R-000081 2022/23 City Streets 3R & ADA Project D Street from Sherwood Way to 4th Street Kennedy Street (From Tulare St to Creekside Dr) Sunset Avenue from Linden Avenue to 4th Street Kennedy Street (From Creekside Dr to Jericho Dr) Howard Avenue from Granada Drive to Amerine Avenue W Almond Ave (From Santa Bonita to Monterey St) Stadium Road from Pecan Avenue to Gamay Avenue S Granada Dr (From Almond Ave to Cherry Tree Dr) Olive Avenue from Mariposa Street to Tozer Street Schnoor Ave (From 195ft South of Modoc St to Howard Rd) Woodlands Drive from Sunset Avenue Woodlands Court Schnoor Ave (From Howard Rd to Sunset Ave) Hillcrest Court from West to East Clinton St (from Lilly St to Fig Ave) Forest Court from West End to Woodlands Drive
Forest Lane fron Woodlands Drive to Cedar Creek Lake R-000098 RMRA Seals/Overlays 2023-24 Granada Dr (From Pamela Dr - Cleveland Ave)
R-000080 RMRA Seals/Overlays 2022-23 H Street (From 4th Street to 2nd Street) Clark Street (From Tulare to Lake St) Pine Street (From W 3rd Street to Olive Ave) Clark Street (From Austin Ave to D St) N Gateway Dr (From W 3rd Street to Central Ave) Ashlan Way (From Rogers St to Lake St) Santa Cruz Street (From Maple St to Olive Ave) Vineyard Ave (From Sunrise Ave to Cross St) Rotan Ave (From Howard Rd to W 5th Street) 6th St (From K St to Gateway Dr) Maple Street (From Stadium Rd to Santa Cruz St) 7th St (From L St to J St) addt'l to be determined following PMS update 8th St (From K St to Freeway 99)
9th St (From K St to I St) R-000099 R-99 2024 Street R&R Project Alderwood Court (From Schnoor to Alderwood Ct) to be determined following PMS update Austin Street (From Lincoln Ave to Cleveland Ave)
Bend Street (From Tulare to End of Bend St) R-000104 R-104 Clinton Street (From Lake St to Lilly St) Adelaide St (From Sunrise Ave to Clinton St) Grapewood Court (From Aspen Ln to End of Grapewood Ct) Cross St (From Vineyard Ave to Magnolia St) Harding Street (From Davis St to End of Harding St) E 6th Street (From Vineyard Ave to Magnolia St) Harding Street (From Owens St to Sharon Ave) E 9th St (From Lake St to Vineyard Ave) K St (From Olive Ave to Yosemite Ave) Fig St (From Clinton St to E Yosemite Ave) Lake Street (Sunrise Ave to Clinton St) Lilly St (From Sunrise Ave to Cross St) Lincoln Ave (From Sharon Ave to Sierra St) Magnolia St (From Clinton St to E Yosemite Ave) Maple Street (From Pine St to Grove St) Malone St (From Clinton St to Washington Ave) Noble Street (From Gill Ave to Maple Street) Moore St (From Lake St to Vineyard Ave) Rush Street (From D St to Dellavalle Ave) Sawmill St (From Adelaide St to Lilly St) Tulare Street (From Wessmith to Kennedy St) S A St (From Clinton St to E 6th St) Wilson Street (From Sharon Ave to Owens St) S B St (From Clinton St to E 6th St) Wrenwood Way (From Tulare St to Fountain Way) Washington Ave (From Vineyard St to Fig St) List of Current Street 3R Projects in FY 2024/25CIP
Attachment 3
Map of Proposed Street Projects

STREET RECONSTRUCTION PROJECTS
enue 1~112
..erue 141/2
Avetu 1J l /2
Averoe 133- 4
A,',lflroe 13
Lad.:iAve
Posey Ave
ElhsSI
-Legend
City Project R-79
1~ - \ :\ \ City Project R-80 Avenoe15J:4 1,
-
City Project R-81 .A.veroe15 1i2
AlpIreSt -
City Project R-98
-
City Project R-104
-
D City Boundaries
A~entE 14 112
AventE 13 112 ~ Parksdale
Avenue 13 114
Chol~1 Ave
Dest.S1
N
Item: B-1
Minutes for: 08/07/2024
Adopted: 08/21/2024

Minutes of a Regular Meeting of the Madera City Council August 7, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 813 7791 4237#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Finance Director Mike Lima, Division Fire Chief Justin Macomb, Battalion Fire Chief Ralph Duran, HR Director Wendy Silva, Parks & Community Services Director Joseph Hebert, Police Chief Giachino Chiaramonte, Public Works Director Ismael Hernandez, Deputy City Engineer Ellen Bitter and Communications Specialist Joseph Carrello.

INVOCATION: Fred Thurman, New Life Assembly
PLEDGE OF ALLEGIANCE: Councilmember Villegas
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM GALLEGOS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

PRESENTATIONS: None
PUBLIC COMMENT:

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters City of Madera City Council Minutes
205 W. 4th Street August 7, 2024
Madera, CA 93637 Page 2 of 6
discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Pam Grewal thanked everyone for supporting the first time ever Little League State Tournament in Madera. She stated their guests didn’t have any criticisms or negative comments. She presented the Parks Department and the Public Works Department with plaques of appreciation.

No further Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

B-1 Minutes – July 17, 2024
Recommendation: Approve the City Council Minutes of July 17, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for July 6, 2024 to July 26, 2024 (Report by Michael Lima)
B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-4 Adoption of Updated City of Madera Full Time Salary Schedule Recommendation: Adopt a Resolution Approving the Revised City of Madera Full Time Salary Schedule Reflecting a Two Percent (2%) Cost-of-living Adjustment Effective June 15, 2024, for Certain Positions (Report by Wendy Silva) RES 24-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULE
EFFECTIVE JUNE 15, 2024
B-5 Medical and Dental Insurance Plan Renewals
Recommendation: Adopt a Minute Order:

1. Approving the Renewal of the City’s Medical and Dental Plans as Presented; and

2. Authorizing the City Manager to Execute any Documents Necessary to Effectuate the Plan Renewals and Administration (Report by Wendy Silva)
B-6 Old Timers Day Parade and Booths in the Park Event Entries Recommendation: Approve a Minute Order Authorizing the City Manager to Execute Documents Necessary for any City entries in the Old Timers Day Parade City of Madera City Council Minutes
205 W. 4th Street August 7, 2024
Madera, CA 93637 Page 3 of 6
and related Booths in the Park Event Scheduled September 28, 2024 (Report by Alicia Gonzales)
B-7 Request by Leonides Reyes, Cristina Merino De Reyes, and Julita Alicia Espinosa Soriano for Connection to the City’s Water System
Recommendation: Adopt a Resolution Approving an Agreement for Outside City Limits Water Connection for 28565 Avenue 14 (APN 035-222-023) (Report by Keith Helmuth)
RES 24-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 28565 AVENUE 14 (APN 035-222-023)
C. WORKSHOP:

C-1 Homelessness: Governor Newsom Executive Order
Recommendation: Informational purposes only and there is no action requested from the City Council (Report by Giachino Chiaramonte)
C-2 Budget Workshop
Recommendation: Informational purposes only and there is no action requested from the City Council (Report by Michael Lima)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 HOME Project Jurisdiction Funding Acceptance
Recommendation: Adopt a Resolution Authorizing Staff to Accept HOME Project Jurisdiction Funding in the amount of $372,064.92 and Approve a Budget Amendment for $500,000 to Appropriate the Funding and an Accompanying Match (Report by Michael Lima)

ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 24-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA AUTHORIZING STAFF TO ACCEPT HOME PROJECT
JURISDITION FUNDING FROM THE U.S. DEPARTMENT OF HOUSING AND

URBAN DEVELOPMENT
D-2 Second Amendment to the Lease Agreement for Facilities at the Millview Community Center with Community Action Partnership of Madera County
Recommendation: Adopt a Resolution Approving the Second Amendment to the Lease Agreement for Facilities at the Millview Community Center with the Community Action Partnership of Madera County, Inc. (CAPMC) (Report by Joseph Hebert)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 24-118 RESOLUTION APPROVING THE SECOND AMENDMENT TO LEASE

AGREEMENT FOR FACILITIES AT THE MILLVIEW COMMUNITY CENTER

WITH THE COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY, INC.

City of Madera City Council Minutes
205 W. 4th Street August 7, 2024
Madera, CA 93637 Page 4 of 6
D-3 Update on 2024 Emergency Repair of Avenue 13 Sewer Trunk Main failures and renew a finding of Emergency relating to emergency response and repairs necessitating emergency contracts without competitive bidding
Recommendation: 1. Receive an Update on the Status of Emergency Repairs to the Avenue 13 Sewer Trunk Main Failures that Occurred June 3, 2024 and June 10, 2024; and

2. Adopt a Resolution Renewing a Finding of Emergency Relating to Emergency Response and Repairs to the Sanitary Sewer Main Pursuant to Public Contract Code Section 22050 (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED UNANIMOUSLY WITH A 7/0 VOTE.

RES 24-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, RENEWING A FINDING OF CONTINUING EMERGENCY

RELATING TO MULTIPLE SEWER FAILURES ON THE SEWER MAIN AT AVENUE 13 WEST OF GRANADA DRIVE, AFFIRMING THE EMERGENCY

ACTIONS TAKEN BY THE CITY MANAGER TO MAKE EMERGENCY REPAIRS

ON THE SANITARY SEWER MAIN, AND RATIFYING THE AWARD OF

EMERGENCY CONTRACTS WITHOUT COMPETITIVE BIDDING FOR THE

EMERGENCY REPAIRS ON THE SEWER MAIN
D-4 Designation of a Voting Delegate and Alternates for the League of California Cities 2024 Annual Conference
Recommendation: Approve a Minute Order to Designate a Voting Delegate and Up to Two Alternates for the 2024 League of California Cities' Annual Business Meeting (Report by Alicia Gonzales)
Councilmembers nominated Councilmember Rodriguez as the Voting Delegate with Councilmember Villegas and Mejia as Alternates.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

D-5 Amendment to City Council Protocols Guidebook: Updating the Method for Placing Items on the Agenda
Recommendation: As appropriate, Adopt a Resolution Amending the City Council Protocols Guidebook (Report by Alicia Gonzales)

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEM D-5 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 24-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

UPDATING THE ADOPTED RULES OF PROCEDURE FOR CONDUCTING CITY

COUNCIL MEETINGS
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under City of Madera City Council Minutes
205 W. 4th Street August 7, 2024
Madera, CA 93637 Page 5 of 6
this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

Mayor Pro Tem Gallegos stated Parent Square is a program that schools use to communicate schoolwide announcements. She stated that Police Chief Chiaramonte and Superintendent Todd Lile made an announcement via Parent Square that school will be starting on Monday, August 12 and reminded everyone to drive safely, slow down and watch for pedestrians so that our students will make it to school safely.

Councilmember Rodriguez stated that he attended Camp Adahi as a Counselor with Campfire.

He added that it is a great experience for kids. If anyone is interested in their children participating in Campfire, they can contact him or a local Campfire representative. He congratulated the Little League for representing Madera.

Councilmember Montesthanked Police Chief Chiaramonte for apprehending the individual that accosted an individual on the trail.

Councilmember Evans addressed Police Chief Chiaramonte and advised that a vehicle sped by a crosswalk at James Monroe Elementary causing the teacher in the crosswalk to fall to the ground. The children that witnessed the incident were upset. She requested additional traffic monitoring for the specific area. Councilmember Evans thanked everyone for their prayers on her health.

Councilmember Mejia stated she was happy to be a part of the Street Smart Kids event held by the Parks Department where she was part of distributing backpacksto children. The backpacks were sponsored by CVLEOC, T-Mobile, Stub Hub and Health Net, Inc. She also mentioned that she was honored to be part of the Assemblywoman Soria backpack giveaway which was held on Saturday. She stated it was a very good week for kids in Madera. Councilmember Mejia attended the Siren’s Education Program last Tuesday where she and Councilmember Montes answered mock public comment questions.

Councilmember Villegas thanked Police Chief Chiaramonte for his great presentation. On Saturday, he attended a backpack giveaway event, and it made the kids happy.

Mayor Garcia stated he attended the Pan Am Park backpack giveaway event where there was also food and music.

G. CLOSED SESSION:

G-1 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated
Representatives:

Arnoldo Rodriguez and Wendy Silva
Employee
Organizations:

Mid Management Employee Group and Law Enforcement Mid
Management Employee Group
G-2 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Position: City Attorney
City Attorney Shannon L. Chaffin made the closed session announcement at 8:03 p.m. Mr.

Chaffin and Council returned at 8:32 p.m. Mr. Chaffin stated there was no reportable action.

ADJOURNMENT: Meeting adjourned at 8:32 p.m.

City of Madera City Council Minutes
205 W. 4th Street August 7, 2024
Madera, CA 93637 Page 6 of 6
__________________________________________ _________________________________________ ALICIA GONZALES, City Clerk SANTOS GARCIA, Mayor
__________________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: August 21, 2024
Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for July 27, 2024 to August 9, 2024 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of July 27, 2024 to August 9, 2024 is summarized in the following tables. Attachment A contains information regarding warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 39983 – 40056 $1,707,993.63
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $736,624.38
SDI EDD $2,879.95
CalPERS Payment CalPERS $151,859.82
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2023/2024 Adopted Budget or the Fiscal Year 2024/2025 Continuing Resolution appropriations and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid. ' '
' ' ' '
' ' ' ' ' '
FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2023/2024 Adopted Budget or the Fiscal Year 2024/2025 Continuing Resolution appropriations.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39983 07/30/2024 PD OPERATIONS PD Operations VASQUEZ, RYAN PER DIEM - GANG VIOLENCE CONFERENCE 154.11 $ 39983 07/30/2024 PD OPERATIONS PD Operations GIBBS, JOSHUA PER DIEM - GANG VIOLENCE CONFERENCE 370.00 $ 39983 07/30/2024 PD OPERATIONS PD Operations JARED MACIEL PER DIEM - GANG VIOLENCE CONFERENCE 74.35 $ 39983 07/30/2024 PD OPERATIONS PD Operations DINA SANTOS PER DIEM - STOPPING ONLINE CHILD PREDATORS 310.63 $ 39983 07/30/2024 PD OPERATIONS PD Operations MCCOMBS, MATTHEW PER DIEM - STOPPING ONLINE CHILD PREDATORS 1,055.21 $ 39983 07/30/2024 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - RADAR OPERATOR 383.74 $ 39983 07/30/2024 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - RADAR OPERATOR 280.37 $ 39983 07/30/2024 ENGINEERING CDBG PUB IMPR DAVID J. BOYLE PD - FRONT COUNTER REMODEL 40.82 $ 39983 07/30/2024 ENGINEERING Engineering DAVID J. BOYLE PD - FRONT COUNTER REMODEL 540.82 $ 39983 07/30/2024 PARKS ADMINISTRATION Prop 68 Grant DAVID J. BOYLE PARKS - LTC RESTROOMS 307.37 $ 39983 07/30/2024 FIRE Fire DEPARTMENT OF FORESTRY AND FIRE Q4 ACTUAL BILLING FOR CITY CONTRACT FY 23/24 2,020.83 $ 39983 07/30/2024 FIRE MEAS K - FIRE DEPARTMENT OF FORESTRY AND FIRE Q4 ACTUAL BILLING FOR CITY CONTRACT FY 23/24 1,207.01 $ 39983 07/30/2024 BUILDING Building FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 06/16/24-06/30/24 948.91 $ 39983 07/30/2024 ENGINEERING Sewer Capital Outlay FLOYD JOHNSTON CONSTRUCTION CO., INC. FY23/24 SS14 SEWER EMERGENCY 1,717.98 $ 39983 07/30/2024 WWTP WWTP TERRAFORM POWER, LLC. POWER OUTAGE - 03/24-04/24 3,985.27 $ 39983 07/30/2024 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING FUTSOL AWARDS 3,681.39 $ 39983 07/30/2024 FIRE Fire LUIS F FREITAS HAND LETTERING 1,445.65 $ 39983 07/30/2024 FIRE General Fund LUIS F FREITAS HAND LETTERING 275.17 $ 39983 07/30/2024 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. TRANSIT OPERATOR 06/24 115.90 $ 39983 07/30/2024 GRANTS TRANS - DAR MV TRANSPORTATION, INC. TRANSIT OPERATOR 06/24 7,119.02 $ 39983 07/30/2024 FACILITIES Facilities Maintenance MOMAR, INC. DOOR LUBRICANT 4,118.69 $ 39983 07/30/2024 FLEET MAINTENANCE Fleet Maintenance O'REILLY AUTOMOTIVE STORES, INC. MISC REPAIR PARTS 2,497.99 $ 39984 07/30/2024 FLEET MAINTENANCE TRANS - FIXED O'REILLY AUTOMOTIVE STORES, INC. MISC REPAIR PARTS 5,277.19 $ 39985 07/30/2024 PARKS ADMINISTRATION MEDIAN LANDS ELITE MAINT AND TREE SERVICE GROUP 3 MEDIAN MAINTENANCE 06/24 63.73 $ 39985 07/30/2024 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 18.86 $ 39985 07/30/2024 FINANCE Building VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 18.92 $ 39985 07/30/2024 FINANCE Building VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 135.45 $ 39985 07/30/2024 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 90.62 $ 39985 07/30/2024 FINANCE CODE ENF VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 36.86 $ 39985 07/30/2024 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 126.49 $ 39985 07/30/2024 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 27.87 $ 39985 07/30/2024 FINANCE Engineering VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 99.59 $ 39985 07/30/2024 FINANCE Engineering VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 18.92 $ 39985 07/30/2024 FINANCE Facilities Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 36.86 $ 39985 07/30/2024 FINANCE Fleet Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 36.86 $ 39985 07/30/2024 FINANCE Fleet Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 45.79 $ 39985 07/30/2024 FINANCE Fleet Motor Pool VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 36.83 $ 39985 07/30/2024 FINANCE Fleet Motor Pool VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 45.48 $ 39985 07/30/2024 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 45.80 $ 39985 07/30/2024 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 54.77 $ 39985 07/30/2024 FINANCE Parks VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 32.34 $ 39985 07/30/2024 FINANCE Parks VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 36.83 $

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 21, 2024

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 39985 07/30/2024 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 36.83 $ 39985 07/30/2024 FINANCE Sewer OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 30.11 $ 39985 07/30/2024 FINANCE Sewer OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 30.11 $ 39985 07/30/2024 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 59.25 $ 39985 07/30/2024 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 41.31 $ 39985 07/30/2024 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 18.92 $ 39985 07/30/2024 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 27.87 $ 39985 07/30/2024 FINANCE Water OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 18.86 $ 39985 07/30/2024 FINANCE Water OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 27.87 $ 39986 07/30/2024 FINANCE Water Quality Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 219.83 $ 39987 07/30/2024 FINANCE Water Quality Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 6,512.99 $ 39987 07/30/2024 FINANCE WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 8,553.28 $ 39989 07/30/2024 FINANCE PD Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 05/16/24-05/31/24 332.75 $ 39990 07/30/2024 FINANCE PD Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES - 06/01/24-06/15/24 332.75 $ 39991 07/30/2024 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 06/01/24-06/15/24 FUEL CDF 401.75 $ 39992 07/30/2024 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 230,589.27 $ 39993 07/30/2024 FACILITIES Fire MESA ENERGY SYSTEMS, INC HVAC MAINTENANCE - FIRE #58 847.03 $ 39994 07/30/2024 STREETS STREETS POTTERS INDUSTRIES LLC HIGHWAY SAFETY MARKING SPHERES 826.62 $ 39995 07/30/2024 PW ADMIN AIRPORT OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/24 848.10 $ 39996 07/30/2024 PW ADMIN COMM & REC EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/24 11,580.00 $ 39997 07/30/2024 PW ADMIN Engineering EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/24 401.75 $ 39998 07/30/2024 PW ADMIN INTERMODAL BLDG EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/24 532.32 $ 39998 07/30/2024 PW ADMIN Parks EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/24 1,402.56 $ 39998 07/30/2024 PW ADMIN Sewer OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/24 314.99 $ 39999 07/30/2024 PW ADMIN Water OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/24 415.96 $ 40000 07/30/2024 PW ADMIN Water OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES - WELL SITES 401.75 $ 40001 07/30/2024 PW ADMIN PD Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/24 5,000.00 $ 40001 07/30/2024 INFORMATION SERVICES Finance AMERITECH COMPUTER SERVICE, INC. SECURE TONER 15,064.63 $ 40002 07/30/2024 STREETS STREETS INTERNATIONAL COATINGS COMPANY, INC. TRAFFIC PAINT 222.65 $ 40003 07/30/2024 PARKS ADMINISTRATION CCLP Grant JUAREZ BROTHERS GENERAL ENGINEERING INC. CCLPG - TRASH RECEPTACLES CONCRETE PADS 39.74 $ 40004 07/30/2024 WATER QUALITY CONTROL Water Quality Control DELLAVALLE LABORATORY,INC. QUARTERLY SAMPLING 271.44 $ 40005 07/30/2024 WATER QUALITY CONTROL Water Quality Control DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 332.26 $ 40006 07/30/2024 WATER QUALITY CONTROL Water Quality Control DELLAVALLE LABORATORY,INC. QUARTERLY MONITORING 264.16 $ 40007 07/30/2024 FINANCE Building AT&T 05/24 CALNET 3 SERVICE 9391031577 181.09 $ 40008 07/30/2024 FINANCE Building AT&T 05/24 CALNET 3 SERVICE 9391026390 202.01 $ 40009 07/30/2024 FINANCE Building AT&T 05/24 CALNET 3 SERVICE 9391031559 343.00 $ 40010 07/30/2024 FINANCE City Attorney AT&T 05/24 CALNET 3 SERVICE 9391031577 137.37 $ 40011 07/30/2024 FINANCE City Attorney AT&T 05/24 CALNET 3 SERVICE 9391026390 1,885.82 $ 40012 07/30/2024 FINANCE City Attorney AT&T 05/24 CALNET 3 SERVICE 9391031559 139.48 $ 40013 07/30/2024 FINANCE City Clerk's Office AT&T 05/24 CALNET 3 SERVICE 9391031577 38.64 $ 40014 07/30/2024 FINANCE City Clerk's Office AT&T 05/24 CALNET 3 SERVICE 9391026390 338.94 $ 40015 07/30/2024 FINANCE City Clerk's Office AT&T 05/24 CALNET 3 SERVICE 9391031559 51.40 $ 40016 07/30/2024 FINANCE COMPUTER MAINT AT&T 05/24 CALNET 3 SERVICE 9391031577 395.01 $ 40017 07/30/2024 FINANCE COMPUTER MAINT AT&T 05/24 CALNET 3 SERVICE 9391026390 208.47 $ 40018 07/30/2024 FINANCE COMPUTER MAINT AT&T 05/24 CALNET 3 SERVICE 9391031559 272.10 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 40019 07/30/2024 FINANCE Engineering AT&T 05/24 CALNET 3 SERVICE 9391031577 205.27 $ 40020 07/30/2024 FINANCE Engineering AT&T 05/24 CALNET 3 SERVICE 9391026390 129.55 $ 40021 07/30/2024 FINANCE Engineering AT&T 05/24 CALNET 3 SERVICE 9391031559 212.55 $ 40022 07/30/2024 FINANCE Facilities Maintenance AT&T 05/24 CALNET 3 SERVICE 9391031564 102.99 $ 40023 07/30/2024 FINANCE Facilities Maintenance AT&T 05/24 CALNET 3 SERVICE 9391026394 273.14 $ 40024 07/30/2024 FINANCE Finance AT&T 05/24 CALNET 3 SERVICE 9391031577 49.25 $ 40025 07/30/2024 FINANCE Finance AT&T 05/24 CALNET 3 SERVICE 9391026390 127.20 $ 40026 08/07/2024 FINANCE Finance AT&T 05/24 CALNET 3 SERVICE 9391031559 31,896.93 $ 40027 08/07/2024 FINANCE Fire AT&T 05/24 CALNET 3 SERVICE 9391026402 1,333.33 $ 40028 08/07/2024 FINANCE Fleet Maintenance AT&T 05/24 CALNET 3 SERVICE 9391031564 95,672.91 $ 40029 08/07/2024 FINANCE Fleet Maintenance AT&T 05/24 CALNET 3 SERVICE 9391026394 5,000.00 $ 40030 08/07/2024 FINANCE GRANT OVERSIGHT AT&T 05/24 CALNET 3 SERVICE 9391031577 19.17 $ 40031 08/07/2024 FINANCE GRANT OVERSIGHT AT&T 05/24 CALNET 3 SERVICE 9391026390 2,500.00 $ 40032 08/07/2024 FINANCE GRANT OVERSIGHT AT&T 05/24 CALNET 3 SERVICE 9391031559 130.51 $ 40032 08/07/2024 FINANCE HR/RISK MGT AT&T 05/24 CALNET 3 SERVICE 9391031577 165.80 $ 40032 08/07/2024 FINANCE HR/RISK MGT AT&T 05/24 CALNET 3 SERVICE 9391026390 120.63 $ 40032 08/07/2024 FINANCE HR/RISK MGT AT&T 05/24 CALNET 3 SERVICE 9391031559 132.08 $ 40032 08/07/2024 FINANCE Planning AT&T 05/24 CALNET 3 SERVICE 9391031577 170.65 $ 40032 08/07/2024 FINANCE Planning AT&T 05/24 CALNET 3 SERVICE 9391026390 136.52 $ 40032 08/07/2024 FINANCE Planning AT&T 05/24 CALNET 3 SERVICE 9391031559 524.68 $ 40032 08/07/2024 FINANCE STREETS AT&T 05/24 CALNET 3 SERVICE 9391031564 669.40 $ 40032 08/07/2024 FINANCE STREETS AT&T 05/24 CALNET 3 SERVICE 9391026394 535.52 $ 40032 08/07/2024 FINANCE Sewer OPS AT&T 05/24 CALNET 3 SERVICE 9391031564 14.00 $ 40032 08/07/2024 FINANCE Sewer OPS AT&T 05/24 CALNET 3 SERVICE 9391026394 17.50 $ 40032 08/07/2024 FINANCE SOLID WASTE AT&T 05/24 CALNET 3 SERVICE 9391031564 14.00 $ 40032 08/07/2024 FINANCE SOLID WASTE AT&T 05/24 CALNET 3 SERVICE 9391026394 96.24 $ 40032 08/07/2024 FINANCE UB - Garbage AT&T 05/24 CALNET 3 SERVICE 9391031564 124.30 $ 40032 08/07/2024 FINANCE UB - Garbage AT&T 05/24 CALNET 3 SERVICE 9391026394 99.44 $ 40032 08/07/2024 FINANCE UB - Garbage AT&T 05/24 CALNET 3 SERVICE 9391031577 857.63 $ 40032 08/07/2024 FINANCE UB - Garbage AT&T 05/24 CALNET 3 SERVICE 9391026390 1,098.90 $ 40032 08/07/2024 FINANCE UB - Garbage AT&T 05/24 CALNET 3 SERVICE 9391031559 855.72 $ 40032 08/07/2024 FINANCE UB - Sewer AT&T 05/24 CALNET 3 SERVICE 9391031564 436.54 $ 40032 08/07/2024 FINANCE UB - Sewer AT&T 05/24 CALNET 3 SERVICE 9391026394 546.45 $ 40032 08/07/2024 FINANCE UB - Sewer AT&T 05/24 CALNET 3 SERVICE 9391031577 447.96 $ 40032 08/07/2024 FINANCE UB - Sewer AT&T 05/24 CALNET 3 SERVICE 9391026390 648.88 $ 40032 08/07/2024 FINANCE UB - Sewer AT&T 05/24 CALNET 3 SERVICE 9391031559 872.96 $ 40032 08/07/2024 FINANCE UB - Water AT&T 05/24 CALNET 3 SERVICE 9391031564 614.72 $ 40032 08/07/2024 FINANCE UB - Water AT&T 05/24 CALNET 3 SERVICE 9391026394 1,464.07 $ 40032 08/07/2024 FINANCE UB - Water AT&T 05/24 CALNET 3 SERVICE 9391031577 1,020.30 $ 40032 08/07/2024 FINANCE UB - Water AT&T 05/24 CALNET 3 SERVICE 9391026390 757.45 $ 40032 08/07/2024 FINANCE UB - Water AT&T 05/24 CALNET 3 SERVICE 9391031559 283.24 $ 40032 08/07/2024 FINANCE Water OPS AT&T 05/24 CALNET 3 SERVICE 9391031564 354.05 $ 40032 08/07/2024 FINANCE Water OPS AT&T 05/24 CALNET 3 SERVICE 9391026394 284.98 $ 40032 08/07/2024 FINANCE Water Quality Control AT&T 05/24 CALNET 3 SERVICE 9391031564 17.38 $ 40032 08/07/2024 FINANCE WWTP AT&T 05/24 CALNET 3 SERVICE 9391031564 69.52 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 40032 08/07/2024 FINANCE WWTP AT&T 05/24 CALNET 3 SERVICE 9391026394 44.04 $ 40032 08/07/2024 FINANCE City Manager AT&T 05/24 CALNET 3 SERVICE 9391031577 56.85 $ 40032 08/07/2024 FINANCE City Manager AT&T 05/24 CALNET 3 SERVICE 9391026390 45.48 $ 40032 08/07/2024 FINANCE City Manager AT&T 05/24 CALNET 3 SERVICE 9391031559 659.17 $ 40032 08/07/2024 FINANCE Purchasing AT&T 05/24 CALNET 3 SERVICE 9391031564 834.28 $ 40032 08/07/2024 FINANCE Purchasing AT&T 05/24 CALNET 3 SERVICE 9391026394 658.87 $ 40032 08/07/2024 ENGINEERING Sewer Capital Outlay AECOM TECHNICAL SERVICES, INC. SS-06 ONCALL FAIRGROUND LIFT STATION MODIFICATION 175.52 $ 40032 08/07/2024 DRAINAGE FLOOD CONTROL DRAINAGE ARROW ELECTRIC MOTOR INC MOTOR PUMP REPAIR 219.40 $ 40032 08/07/2024 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 175.52 $ 40032 08/07/2024 ENGINEERING Water Capital Outlay CDM SMITH INC. ENGINEERING SERVICES FOR WELL 37 746.69 $ 40032 08/07/2024 FLEET ACQUISITION Fleet Acquisition COOK'S COMMUNICATIONS PD SPOTLIGHTS 1,360.70 $ 40032 08/07/2024 FLEET ACQUISITION Fleet Acquisition DOWNTOWN FORD SALES 2024 FORD PICKUP #1545 746.96 $ 40032 08/07/2024 FINANCE Community Promo MADERA COUNTY TRANSPORTATION COMMISSION FY 23/24 MEMBER ASSESSMENT FEE 134.03 $ 40032 08/07/2024 ENGINEERING Engineering MADERA TRIBUNE PUBLIC NOTICE 170.30 $ 40032 08/07/2024 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 136.24 $ 40033 08/07/2024 PW ADMIN Street Cleaning MID VALLEY DISPOSAL INC. WASTE DISPOSAL 25,792.42 $ 40034 08/07/2024 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SVS - SIDEWALK IMPROVEMENTS 240.00 $ 40035 08/07/2024 BUILDING Building ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - BUILDING 36,572.50 $ 40036 08/07/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 1,500.00 $ 40037 08/07/2024 FINANCE AQUATICS PROGRM PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 (3,338.40) $ 40037 08/07/2024 FINANCE Central Admin PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 33,384.00 $ 40038 08/07/2024 FINANCE COMM & REC PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 698.50 $ 40039 08/07/2024 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 175.50 $ 40040 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 5225647713-5 245.71 $ 40040 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 1598348280-1 202.23 $ 40040 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 1715785853-5 86.34 $ 40040 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 5207933925-6 82.61 $ 40041 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 3499945233-6 800.00 $ 40042 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 3352588453-3 1,661.18 $ 40042 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 7928098441-4 3,039.38 $ 40043 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 4318089701-9 421.47 $ 40043 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 5237156686-1 243.70 $ 40043 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 1013877191-9 308.99 $ 40043 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 9787342989-4 445.91 $ 40043 08/07/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 277.43 $ 40043 08/07/2024 FINANCE Fire PACIFIC GAS & ELECTRIC 05/24 SERVICE 2173157566-4 349.67 $ 40043 08/07/2024 FINANCE Fire PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 101.28 $ 40043 08/07/2024 FINANCE PARKING DIST OPS PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 820.74 $ 40043 08/07/2024 FINANCE Parks PACIFIC GAS & ELECTRIC 05/24 SERVICE 8675479583-8 474.26 $ 40043 08/07/2024 FINANCE Parks PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 1,609.66 $ 40043 08/07/2024 FINANCE Recreation PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 1,950.45 $ 40043 08/07/2024 FINANCE Sewer OPS PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 1,020.03 $ 40043 08/07/2024 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 1,443.48 $ 40043 08/07/2024 FINANCE SR CITIZEN COMM PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 3,852.15 $ 40043 08/07/2024 FINANCE Water OPS PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 3,504.89 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 40043 08/07/2024 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 976.41 $ 40043 08/07/2024 FINANCE Zone 26 Activities PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 289.89 $ 40043 08/07/2024 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 112.59 $ 40043 08/07/2024 FINANCE PD Operations PACIFIC GAS & ELECTRIC 05/24 SERVICE 9920095153-3 9,002.84 $ 40043 08/07/2024 PARKS ADMINISTRATION Prop 68 Grant PACIFIC GAS & ELECTRIC JAMES TAUBERT PARK ELECTRICAL 1,023.03 $ 40043 08/07/2024 ENGINEERING RSTP - FED EX PETERS ENGINEERING GROUP ON-CALL TRAFFIC SIGNAL DESIGN SERVICES TS-00035 11.87 $ 40044 08/07/2024 FLEET MAINTENANCE Fleet Maintenance PUENTES, JUAN TOOL ALLOWANCE REIMBURSEMENT 3,750.00 $ 40046 08/07/2024 PARKS ADMINISTRATION Golf Course Capital SIERRA GOLF MANAGEMENT CAPITAL IMPROVEMENTS FY 23/24 550.00 $ 40047 08/07/2024 WWTP WWTP SPARKLETTS WWTP - LAB & DRINKING WATER 1,028.25 $ 40047 08/07/2024 FINANCE INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT 1,028.25 $ 40048 08/07/2024 FACILITIES Facilities Maintenance UNITED RENTALS, INC EQUIPMENT RENTAL 310.00 $ 40049 08/07/2024 ENGINEERING Water Capital Outlay UNION PACIFIC RAILROAD CO. PERMIT FEE - 0797597 2,115.38 $ 40049 08/07/2024 FACILITIES Facilities Maintenance VILLA GARDENING SERVICE INC TREE TRIMMING 1,536.70 $ 40050 08/07/2024 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - LIDAR OPERATOR 8,789.68 $ 40051 08/07/2024 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - LIDAR OPERATOR 1,109.14 $ 40051 08/07/2024 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - LIDAR OPERATOR 1,005.20 $ 40052 08/07/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 8668341 283.45 $ 40053 08/08/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9898112 403,500.00 $ 40054 08/08/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9186175 3,660.00 $ 40055 08/08/2024 PARKS ADMINISTRATION General TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM PICINC SHELTERDE 4,900.00 $ 40056 08/09/2024 PARKS ADMINISTRATION General TRUST OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 2,606.85 $ 510 08/01/2024 PURCHASING AIRPORT OPS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 2,498.34 $ 510 08/01/2024 PURCHASING Aquatics Programs US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 248.30 $ 510 08/01/2024 PURCHASING Building US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 6,523.63 $ 510 08/01/2024 PURCHASING CDBG Public Improvements US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 10,442.16 $ 510 08/01/2024 PURCHASING CDBG Public Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 758.17 $ 510 08/01/2024 PURCHASING Central Admin US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 177.52 $ 510 08/01/2024 PURCHASING City Clerk's Office US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 998.89 $ 510 08/01/2024 PURCHASING City Council US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 3,566.76 $ 510 08/01/2024 PURCHASING Code Enforcement US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 2,844.64 $ 510 08/01/2024 PURCHASING Comm & Rec Centers US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 4,302.43 $ 510 08/01/2024 PURCHASING COMPUTER MAINT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 1,443.64 $ 510 08/01/2024 PURCHASING DRAINAGE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 911.70 $ 510 08/01/2024 PURCHASING Engineering US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 1,416.99 $ 510 08/01/2024 PURCHASING Facilities Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 4,685.25 $ 510 08/01/2024 PURCHASING Finance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 610.00 $ 510 08/01/2024 PURCHASING Fire US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 8,487.52 $ 510 08/01/2024 PURCHASING Fleet Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 16,541.15 $ 510 08/01/2024 PURCHASING General Fund US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 24,957.47 $ 510 08/01/2024 PURCHASING General Trust Fund US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 1,228.56 $ 510 08/01/2024 PURCHASING GRANT OVERSIGHT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 39.99 $ 510 08/01/2024 PURCHASING GRAFFITI ABATE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 332.76 $ 510 08/01/2024 PURCHASING HR/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 5,032.66 $ 510 08/01/2024 PURCHASING INS/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 427.37 $ 510 08/01/2024 PURCHASING LMD Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 2,567.27 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 510 08/01/2024 PURCHASING MEAS K - FIRE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 3,800.46 $ 510 08/01/2024 PURCHASING Parks US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 16,004.85 $ 510 08/01/2024 PURCHASING Parks Administration US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 505.42 $ 510 08/01/2024 PURCHASING Planning US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 55.21 $ 510 08/01/2024 PURCHASING STREETS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 18,890.56 $ 510 08/01/2024 PURCHASING Recreation US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 4,001.71 $ 510 08/01/2024 PURCHASING Sewer Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 1,268.77 $ 510 08/01/2024 PURCHASING Sports Programs US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 835.82 $ 510 08/01/2024 PURCHASING Sr Citizen Community Service US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 4,400.11 $ 510 08/01/2024 PURCHASING SUPP LAW ENF US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 2,151.33 $ 510 08/01/2024 PURCHASING TRANS - FIXED US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 7,462.07 $ 510 08/01/2024 PURCHASING TRANS - DAR US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 4,207.07 $ 510 08/01/2024 PURCHASING UB - Garbage US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 152.90 $ 510 08/01/2024 PURCHASING UB - Sewer US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 152.90 $ 510 08/01/2024 PURCHASING UB - Water US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 353.69 $ 510 08/01/2024 PURCHASING Water Capital Outlay US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 17.31 $ 510 08/01/2024 PURCHASING Water Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 13,006.35 $ 510 08/01/2024 PURCHASING Water Quality Control US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 3,632.37 $ 510 08/01/2024 PURCHASING WWTP US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 21,504.04 $ 510 08/01/2024 PURCHASING MEAS K - PD US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 7,312.43 $ 510 08/01/2024 PURCHASING City Manager US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 873.27 $ 510 08/01/2024 PURCHASING Purchasing US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 104.74 $ 510 08/01/2024 PURCHASING Special Events US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 1,335.50 $ 510 08/01/2024 PURCHASING PD Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 6,822.75 $ 510 08/01/2024 PURCHASING MUSD After School Program US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 2,610.01 $ 510 08/01/2024 PURCHASING CCLP Grant US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 5,834.32 $ 510 08/01/2024 PURCHASING CalHOME OOR US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 04/24 103.86 $ 511 08/01/2024 FINANCE AIRPORT OPS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 408.70 $ 511 08/01/2024 FINANCE Aquatics Programs US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 2,657.41 $ 511 08/01/2024 FINANCE Building US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 1,235.94 $ 511 08/01/2024 FINANCE CDBG Public Improvements US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 8,180.19 $ 511 08/01/2024 FINANCE CDBG Public Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 5,232.83 $ 511 08/01/2024 FINANCE Central Admin US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 338.34 $ 511 08/01/2024 FINANCE City Clerk's Office US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 31.30 $ 511 08/01/2024 FINANCE City Council US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 428.18 $ 511 08/01/2024 FINANCE Code Enforcement US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 98.99 $ 511 08/01/2024 FINANCE Comm & Rec Centers US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 6,618.82 $ 511 08/01/2024 FINANCE COMPUTER MAINT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 17,727.56 $ 511 08/01/2024 FINANCE DRAINAGE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 1,214.42 $ 511 08/01/2024 FINANCE Engineering US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 1,150.65 $ 511 08/01/2024 FINANCE Facilities Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 9,546.86 $ 511 08/01/2024 FINANCE Finance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 171.00 $ 511 08/01/2024 FINANCE Fire US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 7,586.63 $ 511 08/01/2024 FINANCE Fleet Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 10,914.05 $ 511 08/01/2024 FINANCE General Fund US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 6,155.74 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 511 08/01/2024 FINANCE General Trust Fund US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 887.81 $ 511 08/01/2024 FINANCE HR/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 8,968.80 $ 511 08/01/2024 FINANCE LMD Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 2,342.25 $ 511 08/01/2024 FINANCE MEAS K - FIRE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 7,952.98 $ 511 08/01/2024 FINANCE Parks US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 13,109.54 $ 511 08/01/2024 FINANCE Parks Administration US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 3,569.46 $ 511 08/01/2024 FINANCE STREETS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 21,476.10 $ 511 08/01/2024 FINANCE Recreation US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 5,674.35 $ 511 08/01/2024 FINANCE Sewer Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 3,623.84 $ 511 08/01/2024 FINANCE Sports Programs US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 588.78 $ 511 08/01/2024 FINANCE Sr Citizen Community Service US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 88.81 $ 511 08/01/2024 FINANCE SUPP LAW ENF US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 1,233.74 $ 511 08/01/2024 FINANCE TRANS - FIXED US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 3,829.99 $ 511 08/01/2024 FINANCE TRANS - DAR US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 4,359.89 $ 511 08/01/2024 FINANCE UB - Garbage US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 65.13 $ 511 08/01/2024 FINANCE UB - Sewer US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 65.13 $ 511 08/01/2024 FINANCE UB - Water US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 130.23 $ 511 08/01/2024 FINANCE Water Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 17,897.67 $ 511 08/01/2024 FINANCE Water Quality Control US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 5,882.86 $ 511 08/01/2024 FINANCE WWTP US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 4,708.99 $ 511 08/01/2024 FINANCE MEAS K - PD US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 2,330.08 $ 511 08/01/2024 FINANCE City Manager US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 993.00 $ 511 08/01/2024 FINANCE Fleet Acquisition US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 5,355.00 $ 511 08/01/2024 FINANCE Purchasing US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 520.00 $ 511 08/01/2024 FINANCE Special Events US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 595.15 $ 511 08/01/2024 FINANCE PD Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 7,975.45 $ 511 08/01/2024 FINANCE MUSD After School Program US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 875.04 $ 511 08/01/2024 FINANCE CCLP Grant US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 2,540.16 $ 511 08/01/2024 FINANCE PW Safe & Clean Initiative US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 05/24 302.94 $ 523 07/30/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 07/30/2024 1,557.98 $ 524 07/30/2024 PURCHASING AIRPORT OPS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 2,175.23 $ 524 07/30/2024 PURCHASING Aquatics Programs US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 2,258.40 $ 524 07/30/2024 PURCHASING Building US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 1,117.09 $ 524 07/30/2024 PURCHASING CDBG Public Improvements US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 6,625.96 $ 524 07/30/2024 PURCHASING CDBG Public Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 4,427.49 $ 524 07/30/2024 PURCHASING Central Admin US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 157.04 $ 524 07/30/2024 PURCHASING City Clerk's Office US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 886.59 $ 524 07/30/2024 PURCHASING City Council US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 4,872.55 $ 524 07/30/2024 PURCHASING Code Enforcement US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 1,246.87 $ 524 07/30/2024 PURCHASING Comm & Rec Centers US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 3,483.94 $ 524 07/30/2024 PURCHASING Community Promo US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 623.36 $ 524 07/30/2024 PURCHASING COMPUTER MAINT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 10,213.88 $ 524 07/30/2024 PURCHASING DRAINAGE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 684.83 $ 524 07/30/2024 PURCHASING Engineering US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 629.39 $ 524 07/30/2024 PURCHASING Facilities Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 1,734.92 $

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 524 07/30/2024 PURCHASING Fire US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 16,939.32 $ 524 07/30/2024 PURCHASING Fleet Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 14,632.21 $ 524 07/30/2024 PURCHASING General Fund US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 10,460.82 $ 524 07/30/2024 PURCHASING General Trust Fund US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 1,097.24 $ 524 07/30/2024 PURCHASING HR/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 8,607.75 $ 524 07/30/2024 PURCHASING INS/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 92.86 $ 524 07/30/2024 PURCHASING LMD Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 2,991.94 $ 524 07/30/2024 PURCHASING MEAS K - FIRE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 5,016.88 $ 524 07/30/2024 PURCHASING Parks US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 12,542.13 $ 524 07/30/2024 PURCHASING Parks Administration US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 945.08 $ 524 07/30/2024 PURCHASING Planning US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 360.67 $ 524 07/30/2024 PURCHASING STREETS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 24,156.74 $ 524 07/30/2024 PURCHASING Recreation US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 4,050.48 $ 524 07/30/2024 PURCHASING Sewer Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 1,212.70 $ 524 07/30/2024 PURCHASING SOLID WASTE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 1,344.00 $ 524 07/30/2024 PURCHASING Sports Programs US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 1,290.04 $ 524 07/30/2024 PURCHASING Sr Citizen Community Service US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 2,261.91 $ 524 07/30/2024 PURCHASING SUPP LAW ENF US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 863.61 $ 524 07/30/2024 PURCHASING TRANS - FIXED US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 6,724.26 $ 524 07/30/2024 PURCHASING TRANS - DAR US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 3,162.73 $ 524 07/30/2024 PURCHASING Water Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 16,399.30 $ 524 07/30/2024 PURCHASING Water Quality Control US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 3,387.22 $ 524 07/30/2024 PURCHASING WWTP US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 16,489.96 $ 524 07/30/2024 PURCHASING MEAS K - PD US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 4,151.53 $ 524 07/30/2024 PURCHASING City Manager US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 650.00 $ 524 07/30/2024 PURCHASING Special Events US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 1,056.98 $ 524 07/30/2024 PURCHASING PD Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 9,410.80 $ 524 07/30/2024 PURCHASING MUSD After School Program US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 442.58 $ 524 07/30/2024 PURCHASING CCLP Grant US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/24 6,518.30 $ BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 1,707,993.63

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 21, 2024
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council an informational update on employment matters, including new hires, transfers, and terminations. This report represents activity since the prior report submitted on the July 17, 2024, City Council agenda.

DISCUSSION:

The Civil Service Commission (Commission) met on July 2, 2024, and approved eligibility lists for the following positions:
▪ Utility Billing Supervisor
▪ Accountant I
▪ Accountant II
The following employees began employment with the City since our last report.

Table 1. New Hires and Re-hires
Name Position Department Status* Effective
Date
Bailey McCaskillAguilarLifeguard/Program
Leader I
Parks & Community
Services
PT 7/15/24
B-3
Table 1. New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Roy Zuniga II Program Leader I/Sports
Official
Parks & Community
Services
PT 7/29/24
Abel Lopez Park Aide Parks & Community
Services
PT 7/29/24
Jody Kutz Sports Official Parks & Community
Services
PT 7/30/24
Rudy Luquin Senior Planner Planning FT 8/12/24
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following promotions, transfers, or assignment changes occurred since our last report.

Table 2. Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Nova Krumm Program Leader I Lifeguard/Program Leader I 5/6/24 Thomas Palacios Program Leader I Lifeguard/Program Leader I 5/6/24 Sergio Hernandez Police Officer Trainee Police Officer I 7/1/24 Jose De La O
Mariscal Police Officer Trainee Police Officer I 7/1/24 Tyler Aldecoa Police Officer Trainee Police Officer I 7/1/24 Gabriel Mayorga
Aguilar Police Officer Trainee Police Officer I 7/1/24
Tristan Okpalaugo Police Officer I Police Officer II 7/1/24 Phillip Thomas Police Officer I Police Officer II 7/1/24 Jose Barajas Police Officer I Police Officer II 7/1/24
Fidel Amezola Police Officer I Police Officer II 7/3/24 Christopher Flores
Vasquez
Part Time Public Works
Maintenance Worker I
Public Works Maintenance
Worker II (Streets Division) 7/29/24
Isabel Escobar Building Intern Building Permit Technician 7/29/24 The following employees separated from employment since our last report.

Table 3. Separations
Name Position Department Status* Effective
Date
Jacob Jaime Part Time Public Works
Maintenance Worker I
Public Works –
Water PT 6/17/24
Brenda Mendez
Martinez Accountant II Finance FT 7/12/24
Beijan Latrent
Kelley James Police Officer I Police FT 7/18/24
Michael Powell Police Officer II Police FT 7/19/24
Michael Valdivia Facilities Maintenance
Technician
Public Works –
Facilities FT 7/26/24
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 21, 2024
_________________________________ Agenda Number: ___________ Ismael Hernandez, Public Works Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Porsche Club of America Special Activity Permit for autocross events at the Madera Municipal Airport
RECOMMENDATION:

Adopt a Resolution approving a Special Activity Permit for the use of designated areas of the Madera Municipal Airport for Porsche Club of America autocross events.

SUMMARY:

This Special Activity Permit (Permit) will allow the Porsche Club of America (PCA) to use the closed Runway 8-26 (Runway) at the Madera Municipal Airport (Airport) for monthly autocross performance driving events to occur for the time periods of September through November 2024 and March through May 2025. Autocross is a sport driving competition focused on navigating a car through a defined course of pylons. The courses are set up using soft orange traffic pylons and speeds range between 40 to 65 miles per hour. Event organizers place an emphasis on driver skills and car performance. The PCA emphasizes safety and the importance of uninterrupted airport operations as priorities when using the Airport for their events.

DISCUSSION:

The City initially received a request from the PCA in December 2017 to use the Airport, and since 2018 Council has approved their annual request for a Permit in 2018, 2019, 2022, and 2023. On March 12, 2024, the PCA requested permission to use the Runway for events later in the fall of 2024 and the spring of 2025. The autocross course stays within the confines of the abandoned runway and attendees access the event from Avenue 16. The participants and attendees do not impede aviation traffic or cross the main taxiway or Runway 12-30. The event dates are listed in Table 1.

B-4
Table 1: Potential Event Dates
September 14, 2024 October 12, 2024 October 19, 2024
October 26, 2024 November 9, 2024 March 8, 2025
April 12, 2025 May 10, 2025
FINANCIAL IMPACT:

Staff negotiated a rate of $350 per event with the PCA. This Permit will allow seven autocross events in Fiscal Year 24/25. These seven events will generate $2,450 in revenue for the Airport, and the PCA will be required to carry appropriate insurance for the event.

ALTERNATIVES:

Council may direct staff to further negotiate the terms of the Permit or may deny the Permit.

ATTACHMENTS:

1. Resolution
a. Special Activity Permit
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING A SPECIAL ACTIVITY PERMIT FOR THE USE

OF DESIGNATED AREAS OF THE MADERA MUNICIPAL AIRPORT FOR THE 2024-2025 PORSCHE CLUB OF AMERICA AUTOCROSS EVENTS
WHEREAS, the Porsche Club of America (Permittee) has requested authorization to use an area of the Madera Municipal Airport (Airport) for autocross events during Fiscal Year 2024- 2025; and
WHEREAS, the Airport has available space on the closed runway that will not present any safety hazard or detriment to normal operations of aircraft at the Airport; and WHEREAS, participants and spectators will access the event via Avenue 16 so as not to interrupt normal airport operations; and
WHEREAS, seven events are planned during Fiscal Year 2024-2025; and WHEREAS, the Permittee shall remit $350 per event to the Airport for a total of $2,450 through the duration of the permit; and
WHEREAS, the Permittee shall be limited to the area outlined in the permit; and WHEREAS, the City and the Permittee have agreed upon terms for the attached Special Activity Permit.

NOW THEREFORE, THE COUNCIL OF THE CITY OF MADERA, hereby resolves, determines, finds, and orders as follows:

1. The above recitals are true and correct.

2. The City Council approves of the Special Activity Permit between the City and the Porsche Club of America, a copy of which is attached and incorporated herein.

3. The resolution is effective immediately upon adoption. * * * * * * * *

Page 1 of 10 ends

SPECIAL ACTIVITY PERMIT FOR THE USE OF DESIGNATED AREAS OF THE MADERA MUNICIPAL AIRPORT FOR THE 2024-2025 PORSCHE CLUB OF AMERICA AUTOCROSS EVENTS THIS IS TO CERTIFY THAT the City Council (“Council”) of the City of Madera ("City"), at a regular meeting held on August 21, 2024, considered and approved this Special Activity Permit (“Permit”) for use of the closed Runway 8-26 (“Runway”) at the Madera Municipal Airport ("Airport") for monthly scheduled non-aviation-related events and activities in conjunction therewith, and subject to the following conditions and restrictions and to further certify that by execution thereof Porsche Club of America ("Permittee") agrees to all the terms and conditions of this Permit.

REQUEST:

Request by the Porsche Club of America, a corporation of the State of Maryland registered to do business in California, for permission to use the Airport’s Runway, as indicated on Exhibit A attached hereto and made a part hereof.

BACKGROUND:

The City initially received a request from the PCA in December 2017 to use the Airport, and since 2018 Council has approved their annual request for a Permit in 2018, 2019, 2022, and 2023. On March 12, 2024, the PCA requested permission to continue using the Runway for events later in 2024 and the spring of 2025. The autocross course stays within the confines of the abandoned runway and attendees access the event from Avenue 16. The participants and attendees do not impede aviation traffic nor do they cross the main taxiway or Runway 12-30.

COUNCIL ACTION:

The City Council adopted the following findings in justification of this Permit and grants the Permit as described herein subject to each of its Conditions of Approval and authorized the Mayor to execute same as described herein.

FINDINGS:

In issuing this Permit, the City Council hereby finds that, under strict conditions of approval:

1. Permittee’s automotive, non-aviation-related event and use of the Runway area and Airport facilities will not be detrimental to the environment or to the health, safety, peace or general welfare of the City, the Airport, the surrounding properties, or the communityat-large.

2. Permittee’s non-aviation-related activities will not be detrimental to the utility of the Airport or to Airport property and improvements.

Page 2 of 10 ends

3. Permittee’s non-aviation-related activities, if conducted in accordance with the Conditions of this Permit, will not be inconsistent with the Environmental Guidelines, the General Plan, the Airport Master Plan, the Airport Layout Plan, the Airport Operating Ordinance and the Zoning Ordinance of the City.

4. Permittee’s non-aviation-related activities and use of the Airport facilities will not create a safety hazard to the normal operations of aircraft arriving or departing from the Airport.

5. Reasonable time periods can be and are herein designated for Permittee’s non-aviationrelated activities.

6. Permittee shall pay $350.00 per event for this proposed use.

7. The form and amount of liability insurance as required in Exhibit E, attached hereto and incorporated herein, naming the City as additional insured parties to be obtained from the Permittee are reasonably related to the Airport’s liability exposure and are not unjustly discriminatory. It is further found that because these insurance requirements are appropriate under the unique characteristics of the proposed use, this finding shall not be construed to indicate a precedent for insurance requirements for any other use.

CONDITION PRECEDENT:

Approval of this proposed use of the Airport by the Federal Aviation Administration (FAA) shall be a condition precedent to the effectiveness of this Permit. City shall have sole discretion to determine the satisfaction of this condition, which discretion shall be exercised upon a reasonable basis after conferring in good faith with Permittee. The City is responsible for obtaining FAA approval and Permittee shall fully cooperate with the City’s efforts related thereto.

EVENT DESCRIPTION:

The event is a periodic autocross event on the second Saturday of the months of September through November in 2024 and March through May in 2025. Event participants on the Runway will navigate a temporary course marked by traffic cones in a timed competition. The term “Runway” in this Permit includes the asphalt closed Runway 8-26 and the southwestern end of abandoned taxiway C. The event organizers place an emphasis on driver skill and car performance; and performance is measured by time. All vehicles will be checked by Permittee for safety and adequately prepared for timed racing.

Event participants will race on a course set up on the Runway. The autocross-timed-racing course will be set up substantially as shown on Exhibit B, attached hereto and incorporated herein; no other portions of the Airport will be used for automotive activities. The event will not involve producing, assembling, or selling any products onsite.

For the dates listed above for the automotive activities, up to 100 members of the Porsche Club

Page 3 of 10 ends

of America will be at the Airport at any one time. PCA staff will deliver and set up portable equipment on the Friday prior to the event from 12:00 p.m. to 6:00 p.m. The autocross course will be set up on Saturday of the event, prior to racing activities. Autocross-timed-racing activities will occur between the hours of 7:00 a.m. and 5:00 p.m. Table 1 provides a summary of event activities by day and time.

TABLE 1. Activities Schedule
Day Start End Event/Description
Maximum
People
Present
Friday 12:00 p.m. 6:00 p.m. Deliver Portable Toilet 5
Saturday 7:00 a.m. 9:00 a.m. Registration and Course Setup 100 9:00 a.m. 9:30 a.m. Drivers' Meeting and Course
Walk-Through 100
9:30 a.m. 4:00 p.m. Autocross Event (Timed Runs) 100
4:00 p.m. 5:00 p.m. Loadout and Cleanup 25
Monday 8:00 a.m. 12:00 p.m. Pickup Portable Toilet 2
Exhibit B shows the route participants will use to access the Runway, namely, accessing the facility through the gated entrance on Avenue 16 to avoid crossing the apron, taxiway, and Runway 12-30, the main runway. In its advertising and promotional materials, Permittee shall promote the commerce of the Airport, the City, and City facilities by promoting local businesses and working with the City to create promotional materials for the events if requested by the City.

TERM OF PERMIT:

The permit will take effect after approval by the City Council and execution by all parties. Specific event dates will be September 14, 2024, October 12, 2024, October 19, 2024, October 26, 2024, November 9, 2024, March 8, 2025, April 12, 2025, and May 10, 2025. (In October 2024 there will be only two events, with those two on the dates listed above.) Modification to event dates as stated herein due to unforeseen circumstances may only be made by mutual written consent between the City of Madera by its City Manager and Permittee.

FEE:

Permittee shall pay $350.00 per event to the Madera Airport Fund at least one week in advance of that event and state the event date on the check.

BUSINESS LICENSE:

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No later than thirty (30) days prior to conducting any activity under the authority granted by this Permit, Permittee and any of its contractors or subcontractors for the event must apply, pay for, and receive a City of Madera Business License from the City’s Finance Department.

CONDITIONS OF APPROVAL:

This Permit is issued by the City and is accepted by Permittee upon the following terms, covenants, and conditions, and the breach of any said terms, covenants, or conditions will be deemed sufficient cause for the suspension or termination of the Permit.

I. OPERATIONAL CONDITIONS

1. Permittee’s non-aviation-related activities shall be confined to the areas of the Runway and Airport facilities designated by the City and shown in Exhibit A. Use of any other areas of the Airport for activities pursuant to this Permit must be approved in advance and in writing by the City by its City Manager. The City shall have final approval of all site plans as provided herein and Permittee shall implement all safety measures required by the City to ensure public safety and to safeguard users of the Airport and aircraft. The City reserves the right to relocate or to cancel or suspend any event at any time if, in the opinion of the City, such relocation or suspension/termination is required for the public safety or the safe operation of the Airport.

2. Pre-and post-event site inspections will be conducted by representatives of Permittee and the City, at a date and time agreed in writing prior to the Event, to determine existing conditions and evaluate in writing potential damages, if any. Each day autocross racing is conducted on the Runway, representatives of Permittee and the City shall inspect the racing course prior to the racing day and following that inspection and after any remedial actions taken, except for any condition identified in writing by the Permittee or by the City at the time of the inspection, Permittee agrees to accept the condition of the runway and the racing courses “as is” with respect to all conditions which may then exist. The cost to the City to repair or replace any post-event damage, or to remove and clean any material or oil or gas spill remaining on the event site after the end of the event period as shown in Table 1 shall be assessed to Permittee at actual cost. Permittee’s use of the Airport must not affect access to, or the use of premises leased to the City’s tenants at the Airport.

3. Prior to conducting any activities on the Airport, Permittee will provide a final written schedule of its proposed activities to the City and will keep City staff fully informed on a timely basis, at least one week in advance if reasonably possible, by providing prior written notice concerning any and all changes concerning events listed in that schedule.

Prior to the event, Permittee will provide to the City a current list of names, phone numbers, and e-mail addresses for principal contact persons who are responsible for the conduct of that event both on- and off-site and who should be contacted in case of

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emergency. Prior to the first scheduled event under the Permit, Permittee will attend a pre-event briefing with City staff to ensure coordination of the event and emergency procedures when required by the City.

4. Permittee’s non-aviation-related and other activities shall be conducted only between 6:00 a.m. and 6:00 p.m. The City will not provide staff on-site during this time other than as required in this permit for site inspection.

5. An accurate plan of the location of all events and related activities must be prepared by Permittee and approved in advance by the City. This plan, attached as Exhibit G, should include but is not limited to safety setbacks, crowd lines, and parking areas for visitors and participants.

6. Traffic entering or leaving the Runway and adjacent areas shall not cross Runway 12-30, but shall access the event site through the gate on Avenue 16 by following the traffic route shown on Exhibit B. A traffic management plan showing the Airport gate and route to be used for ingress and egress to the event site, the location of directional signs, security fencing, and barricades, if needed, shall be submitted to the Public Works Operations Director at least thirty (30) days before the Event.

7. Set-up and break-down of course equipment associated with any event will occur on the same day as event activities. All equipment and materials on the Runway must be removed before 6:00 p.m. on the same day as the event and the site returned to its preevent condition, unless other arrangements are approved in advance by the City.

Permittee is responsible to pay any maintenance or cleanup costs associated with the event. Permittee is responsible for installing and securing any traffic cones, signs, striping or tape used to delineate areas, trash cans, portable toilets, tents, structures or other materials, equipment or supplies brought onto the site for any event. If water is required to clean the event site, it shall be accomplished using non-potable water whenever possible, unless potable water is required for reasons of health or safety. If Permittee’s activities on the site damage the runway due to a fuel spill or other reason and the runway softens or otherwise becomes degraded as a result, Permittee will be responsible for the cost of repairs to the Runway. If, in the sole determination of the City, the event site requires sweeping for rocks and small debris following an event as a result of Permittee’s activities, the City will notify Permittee who will have an option to sweep debris from the site to the satisfaction of the City or to request the City to sweep debris. In the event that City personnel are required to remove debris from the event site, Permittee shall be assessed a Public Works Special Event Labor charge consistent with the City of Madera Master Fee Schedule. All sweeping by Permittee must be completed no later than 5:00 p.m. on the day following autocross racing activities. If sweeping is not completed within the designated timeframe, the City will sweep the site and assess the applicable fee to Permittee.

8. Ample garbage and refuse containers with snug fitting lids must be provided for food

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facilities and for public use to the satisfaction of the City. Garbage and refuse containers must be emptied as necessary during any event so as not to overflow during or after an event. All trash must be removed from the site and Airport no later than the day following the event. If City personnel are required to remove garbage or refuse from the event site, Permittee shall be assessed a Public Works Special Event Labor Charge consistent with the City of Madera Master Fee Schedule, and Permittee shall pay said charge within seven calendar days of receiving the assessment from the City.

9. Adequate portable restrooms will be provided by Permittee for any event in such numbers and locations as may be required by the Madera County Health Department and the City. These portable restrooms must be serviced and pumped by a sanitation truck as required and removed from event site at the conclusion of activities. There must be no dumping of any materials into existing sewers serving the Airport.

10. Fire extinguishers fully charged and with tags affixed, must be provided by Permittee as required by the City’s Fire Department. There will be no open-air use of hazardous or flammable materials. All fuel shall be stored and dispensed properly from adequately vented containers.

11. First aid kits and supplies shall be supplied by Permittee and be available on-site for the duration of the event period as shown in Table 1.

12. Any accident requiring medical attention must be reported to the City using the Incident Report, as shown on Exhibit F, attached hereto and incorporated herein within 24 hours from the time of the incident. The report shall be addressed to the Public Works Operations Director and include a description of the occurrence, name and contact information for the injured party, names and contact information for witnesses, and disposition of the medical event.

13. Permittee acknowledges that it has received and will abide by the regulations set forth in the Airport Regulations in Title III, Chapter 6, of the Madera Municipal Code:
https://codelibrary.amlegal.com/codes/madera/latest/madera_ca/0-0-0-924

14. Permits must be obtained from the Madera County Health Department for any temporary food or beverage service or preparation facilities at least ten (10) days prior to an event.

15. Parking for motor vehicles, including utility trucks, shall be as designated on the site plan in areas outside the fenced air operations areas of the Airport. There must be no overnight or vehicle camping or long-term (more than 72-hours) vehicle storage on Airport property, unless same is approved in advance by the City. Any circumstances which arise during an event which is expected to impact Permittee’s ability to leave the site clean and vacant, such as the presence of an inoperable vehicle, shall be immediately communicated to the Public Works Operations Director.

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16. Permittee will be responsible for, and must take all measures required to ensure that participants or spectators do not trespass onto leased premises at the Airport or outside of designated areas, as shown in Exhibit A.

17. To the extent applicable, Permittee shall comply with all FAA assurances as shown on Exhibit C attached hereto and made a part hereof.

18. Permittee shall cooperate with the City in notifying pilots, users, and tenants of the Airport about the Permittee’s event activities and explaining how these activities will affect the Airport and airport operations.

19. Sponsorship banners and signs are allowed within the designated event area in locations approved by the City and indicated on the site plan. Banners and signs shall be promptly removed after the event.

20. No person shall possess or consume any alcoholic beverage or drug that affects cognitive or motor abilities in or around any areas of the Runway when Permittee’s activities are taking place. No person employed by or providing service to Permittee shall possess, consume, and/or be under the influence of any alcoholic beverage or drug that affects cognitive or motor abilities in or around any areas where Permittee’s activities are taking place.

II. RELEASE AND WAIVER OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, INSURANCE,

AND INDEMNIFICATION REQUIRED
Release and Waiver of Liability and Assumption of Risk Agreement. Each participant in motorized vehicle operation including, but not necessarily limited to, driving, autocross, and slalom exercises and any passenger shall, prior to such participation, sign a Release and Waiver of Liability and Assumption of Risk Agreement, a copy of which is attached hereto as Exhibit D, and a copy of every such executed Agreement shall be provided to the City at the conclusion of each day’s event which involves operation of motor vehicles on the Airport. (Permittee shall use Exhibit D in not less than an 8 ½” by 14” format.)
Insurance. Permittee agrees to provide insurance in accordance with the requirements set forth in Exhibit E Insurance Requirements, attached hereto and incorporated herein. If Permittee uses existing coverage to comply with these requirements and that coverage does not meet the requirement set forth herein, Permittee agrees to amend, supplement or endorse the existing coverage to do so.

Cancellation. In the event of cancellation, reduction of or change in coverage, or a substantial premium increase (in excess of $500.00) of the City’s airport liability insurance as a result, in whole or in part, of the operations allowed by this Permit, this Permit shall be suspended effective

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as of the date of any such change. Upon receipt of notice of any such change in coverage, City shall promptly notify Permittee.

Indemnity. Permittee shall indemnify, defend, and hold harmless the City, and its officers, employees, and agents (“City indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Permittee’s activities under this agreement or out of the operations conducted by Permittee, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City.

In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Permittee’s activities under this agreement, the Permittee shall provide a defense to the City indemnitees, or at the City’s option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels’ fees, incurred in defense of such claims.

III. SUSPENSION OR TERMINATION
This Permit for non-aviation-related activities may be immediately suspended at any time for a violation of any of the conditions of approval as set forth herein. Written notice of suspension shall be given to Permittee, or that person then in-charge of conducting Permittee’s activities on the Airport, by the City. The notice shall set forth the specific violation for which the immediate suspension is imposed. Permittee agrees that, upon receipt of written notice of suspension from the City, it will immediately cease and suspend all their activities on the Airport.

City agrees to cooperate with Permittee in their efforts to remedy or to address the violation cited in the notice of suspension. If and when such violation has been addressed to the satisfaction of the City, a written notice of Permit reinstatement shall be given to Permittee.

This Permit may be terminated by action of the City.

If cancellation for convenience of the event is initiated by Permittee, Permittee shall pay to the City an equitable charge for services or other work performed. The equitable charge for termination for Permittee’s convenience shall provide for payment to the City for services rendered and expenses incurred prior to the termination, in addition to termination settlement costs reasonably incurred by the City relating to written commitments that were executed prior to termination.

In the event it should become necessary for either party to enforce or interpret any of the terms and conditions of this Permit by means of court action or administrative enforcement, the laws of the State of California shall govern the interpretation of the terms and conditions of this Permit and such action shall be brought in a court of proper jurisdiction in Madera County, the prevailing party, in addition to other remedy at law or in equity available to such party, shall be awarded all reasonable costs and reasonable attorney’s fees in connection therewith, including the fees and costs of experts reasonably consulted by the attorney for the prevailing party.

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IV. NON-TRANSFERABILITY, NO EXCLUSIVE RIGHT, NO RIGHT TO LEASE, NO LONG- TERM USE

CONTEMPLATED BY THE PARTIES
This Permit is non-transferable.

This Permit shall not be construed or interpreted as an “exclusive right” within the provisions of section 308a of the FAA Act of 1958, as amended.

This Permit shall not be construed as a lease of any City property, nor does it convey any right to such a lease.

In the event of a request or action by the FAA to terminate the activities as set forth in this Special Activity Permit, such permit shall become immediately null and void without requirement of any further action by the City Council.

V. NOTICE
All notices and other communications required to be given under this Permit shall be in writing and shall be delivered at the addresses set forth herein, or to such other address as either party may from time to time specify as its address for the receipt of notices. Notices given by an attorney shall be deemed to constitute notice from that party. Notice may be given by personal delivery, recognized overnight courier, by United States mail or by facsimile transmission in the manner set forth below. Notice shall be deemed to have been duly given: (a) if by personal delivery, on the first to occur of the date of actual receipt or refusal of delivery by any person at the intended address, (b) if by overnight courier, on the first business day after being delivered to a recognized overnight courier, (c) if by mail, on the third business day after being deposited in the United States mail, certified or registered mail, return receipt requested, postage prepaid, or (d) if by facsimile transmission, on the next business day after being transmitted, as evidenced by the confirmation slip generated by the sender’s facsimile machine, addressed as follows:

If to the City:

City of Madera
Attn: Public Works Operations Director
1030 South Gateway Drive
Madera, CA 93637
Facsimile: (559) 661-0760
If to Permittee:

Porsche Club of America
Attn: Russell K. Weber, Sequoia Chapter President
PO Box 26293
Fresno, CA 93729

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E-mail: [email protected]
VI. AUTHORITY
The individuals executing this Special Activity Permit on behalf of the City of Madera and Porsche Club of America represent and warrant that he or she is duly authorized to execute and deliver this permit on behalf of said entity and that this Permit is binding upon said entity in accordance with its terms.

This is to notify requester, Porsche Club of America, that the above-described Special Activity Permit was approved by the City subject to execution below by Porsche Club of America.

Dated: August 21, 2024
Madera, California

CITY OF MADERA
BY: ______________________________
Santos Garcia, Mayor

PORSCHE CLUB OF AMERICA
BY: ______________________________
Russell K. Weber, Sequoia Chapter President
ATTEST:

BY: ______________________________
Alicia Gonzales, City Clerk

EXHIBIT A
SITE PLAN OF RUNWAY 8-26

EXHIBIT B

ACCESS ROUTE TO EVENT LOCATION
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EXHIBIT C

FEDERAL AVIATION ADMINISTRATION ASSURANCES
A. COMPLIANCE WITH SPONSOR'S FEDERAL GRANT ASSURANCES: To the extent applicable, Permittee shall comply with all Federal Aviation Administration (FAA) assurances below:

1. The Permittee for itself, its heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenants and agree that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this Agreement for a purpose for which a DOT program or activity is extended or for another purpose involving the provision of similar services or benefits, the Permittee shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, DOT, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation- Effectuation of Title VI ofthe Civil Rights Act of 1964, and as said Regulations may be amended.

2. The Permittee for itself, its personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that (in the case of leases add "as a covenant running with the land") that: (1) no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing ofservices thereon, no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subject to discrimination, (3) that the Permittee shall use the premisesin compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally-Assisted Programs of the Department of TransportationEffectuationofTitleVI of the Civil Rights Act of 1964, and as said Regulations may beamended.

3. That in the event of breach of any ofthe above nondiscrimination covenants, the City of Madera shall have the rightto terminate the permit and to reenter and repossesssaid land and the facilities thereon, and hold the same as if said permit had never been made or issued. This provision does not become effective until the procedures of 49 CFR Part 21 are followed and completed including expiration of appealrights.

4. Permittee shall furnish its accommodations and/or services on a fair, equal and not unjustly discriminatory basis to all users thereof and it shall charge fair, reasonable and not unjustly discriminatory pricesfor each unit orservice; provided thatthe Permitteemay be allowed to make reasonable and nondiscriminatory discounts, rebates or other similar type of price reductions to volume purchasers.

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5. Non-compliance with Provision 4 above shall constitute a material breach thereof and in the event of such non-compliance the City of Madera shall have the right to terminate this permit and the estate hereby created without liability therefore or at the election of the City of Madera or the United States either or both said Governments shall have the right to judicially enforce Provisions.

6. Permittee agrees that it shall insert the above five provisions in any permit by which said Permittee grants a right or privilege to any person, firm or corporation to render accommodations and/or services to the public on the premises hereinpermitted.

7. The Permittee assuresthatitwillundertake an affirmative action programasrequired by 14 CFR Par 152, Subpart E, to insure that no person shall on the grounds of race, creed, color, national origin, or sex be excluded from participating in any employment activities covered in 14 CFR Part 152, Subpart E. The Permittee assures that no person shall be excluded on these grounds from participating in or receiving the services or benefits of any program or activity covered by this subpart. The Permittee assures that it will require that its covered suborganizations provide assurances to the Permittee that they similarly will undertake affirmative action programs and that they will require assurancesfrom their suborganizations, as required by 14 CFR 152, Subpart E, to the same effort.

8. The City of Madera reserves the right to further develop or improve the landing area of the airport as it sees fit, regardless of the desires or view of the Permittee and without interference or hindrance.

9. The City of Madera reserves the right, but shall not be obligated to the Permittee to maintain and keep in repair the landing area of the airport and all publicly-owned facilities of the airport together with the right to direct and control all activities of the Permittee in thisregard.

10. This permit shall be subordinate to the provisions and requirements of any existing or future agreement between the City of Madera and the United States, relative to the development, operation or maintenance of the airport.

11. There is hereby reserved to the City of Madera, its successors and assigns, for the use and benefit of the public, a right of flight for the passage of aircraft in the airspace above the surface of the premises herein permitted. This public right of flight shall include the right to cause in said airspace any noise inherent in the operation of any aircraft used for navigation or flight through the said airspace or landing at, taking off from or operation on the Madera Municipal Airport.

12. Permittee agreesto comply with the notification and review requirements covered in Part 77 of the Federal Aviation Regulations in the event future construction of a building is planned forthe permitted premises, or in the event of any planned modification or alteration of any present of future building or structure situated on the permitted premises.

13. The Permittee by accepting this expressly agreesfor itself, itssuccessors and assigns that it will not erect nor permit the erection of any structure or object above the mean sea level elevation of 210 feet. In the event the aforesaid covenants are breached, the City reserves the righttoenter upon the land permitted hereunder and to remove the offending structure or object, all of which shall be at the expense of the Permittee.

14. The Permittee by accepting this permit agrees for itself, its successors and assigns that itwillnot make use of the permitted premises in any manner which might interfere with the landing and taking off of aircraft from the Madera Municipal Airport or otherwise constitute a hazard. In the event the aforesaid covenant is breached, the City reserves the right to enter upon the premises hereby permitted and cause the abatement of such interference at the expense of the Permittee.

15. It is understood and agreed that nothing herein contained shall be construed to grant or authorize the granting of an exclusive right within the meaning of Section 308a of the Federal Aviation Act of 1958 (49 U.S.C. 1349a).

16. This permit and all the provisions hereof shall be subject to whatever right the United States Government now has or in the future may have or acquire, affecting the control, operation, regulation and taking over of said airport or the exclusive or non-exclusive use of the airport by the United States during the time of war or nationalemergency.

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17. The Permittee by accepting this expressly agreesfor itself, itssuccessors and assigns that it will not erect nor permit the erection of any structure or object above the mean sea level elevation of 210 feet. In the event the aforesaid covenants are breached, the City reserves the righttoenter upon the land permitted hereunder and to remove the offending structure or object, all of which shall be at the expense of the Permittee.

18. The Permittee by accepting this permit agrees for itself, its successors and assigns that itwillnot make use of the permitted premises in any manner which might interfere with the landing and taking off of aircraft from the Madera Municipal Airport or otherwise constitute a hazard. In the event the aforesaid covenant is breached, the City reserves the right to enter upon the premises hereby permitted and cause the abatement of such interference at the expense of the Permittee.

19. It is understood and agreed that nothing herein contained shall be construed to grant or authorize the granting of an exclusive right within the meaning of Section 308a of the Federal Aviation Act of 1958 (49 U.S.C. 1349a).

20. This permit and all the provisions hereof shall be subject to whatever right the United States Government now has or in the future may have or acquire, affecting the control, operation, regulation and taking over of said airport or the exclusive or non-exclusive use of the airport by the United States during the time of war or nationalemergency.

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EXHIBIT D

CITY OF MADERA RELEASE AND WAIVER OF LIABILITY,

ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT

Date of Event:

Name of Event:

Event Contact Information
Event Coordinator’s Name:

Event Coordinator’s Address:

Event Coordinator’s Phone Number:

The undersigned acknowledge voluntary participation in a Porsche Club of America sponsored event to be held on property owned by City of Madera. Such participation may include but not be limited to competing, driving a motor vehicle, spectating, officiating, observing, working, or participating in any way in the above event(s) or entering for any purpose any Restricted Area while attending said event (defined as any location or area within the Madera Municipal Airport used by or to access the Event), each of the undersigned, for himself or herself, his or her personal representatives, heirs, next-of-kin, or assigns:

1. Acknowledges, agrees, and represents that he or she has or will immediately upon entering any such Restricted Area, and will continuously thereafter, inspect the Restricted Area which he or she enters, and he or she further agrees and warrants that, if at any time, he or she is in or about the Restricted Area and he or she feels anything to be unsafe, he or she will immediately advise the officials of such and if necessary will leave the Restricted Area and refuse to participate further in the event(s).

2. Hereby releases, to the fullest extent permitted by law, waives, discharges and covenants not to sue, the City of Madera, the Porsche Club of America, the promoters; participant racing associations; sanctioning organizations, or any subdivision thereof; track operators; track owners; officials; competition vehicle owners; drivers; pit crews; rescue personnel; any persons in any Restricted Area; sponsors; advertisers; owners and lessees of premises used to conduct the Event(s); premises and event inspectors, surveyors, underwriters, consultants and others who give recommendations, directions or instructions or engage in risk evaluation or loss control activities regarding the premises or Event(s) and each of them, their councils, directors, officers, agents, employees, and volunteers all for the purposes herein referred to as “Releasees,” from all liability to the undersigned, his or her personal representatives, assigns, heirs, and next-of-kin for all loss or damage, and any claim or demands therefor on account of injury to the person or property or resulting in death of the undersigned arising out of or related to the event(s) whether caused by the negligence of the Releasees or otherwise.

3. Hereby agrees to indemnify and save and hold harmless the Releasees and each of them from any loss, liability, damage, or cost they may incur arising out of or related to the undersigned’s injury or death whether caused by the negligence of the releasees or otherwise, hereby assumes full responsibility for any risk, known and unknown, of bodily injury, permanent disability, arising out of or related to the event(s), including medical or hospital bills, death, or property damage arising out of or related to the event(s) whether caused by the negligence of Releasees or otherwise.

4. Hereby acknowledges that the activities of the event(s) are very dangerous and involve the risk of serious injury and/or death and/or property damage. Such injury, death, or property damage may result from vehicle accidents caused by human error or machine error, or other causes unknown at this time, and may include broken bones, bruising, strains, sprains, disfigurement, loss of limb(s) or vital tissue or organs, burns, and abrasions. Each of the undersigned also expressly acknowledges that injuries received may be compounded or increased by negligent rescue operations or procedures of the Releasees.

5. Hereby agrees that this release and waiver of liability, assumption of risk, and indemnity agreement extends to all acts of negligence by the Releasees, including negligent rescue operations, and is intended to be as broad and inclusive as is permitted by the laws of the State of California and that if any portion thereof is held invalid, it is agreed that the balance shall, not withstanding, continue in full legal force and effect.

6. Hereby acknowledges and confirms that if this release is being executed on behalf of a minor child, the individual signing on behalf of the minor child is the legal parent or guardian for the minor child and has all authority and legal standing to execute legal documents on minor child’s behalf. The undersigned further acknowledges and confirms that minor children will at all times be directly supervised and monitored by the legal parent or guardian while participating, observing, spectating, driving, working or any other purpose while at the Event. Any additional releases, waivers, indemnity agreements or the like executed on behalf of the minor child that may be required by Porshe Club of America for Event will also provide the same coverage to City of Madera as Porshe Club of America.

I have read this Release and Waiver of Liability, Assumption of Risk, and Indemnity Agreement, understand its terms, understand that I have given up substantial rights by signing it, and have signed it freely and voluntarily without any inducement, assurance or guarantee being made to me and intend my signature to be a complete and unconditional release of all liability to the greatest extent allowed by law.

Signature and Title of Witness Address of Witness Date Signature(s) witnessed

CAUTION
THIS IS A RELEASE OF LEGAL RIGHTS – READ & UNDERSTAND BEFORE SIGNING

ALL SECTIONS MUST BE COMPLETED

PRINT NAME HERE

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CAPACITY
[driver, pit crew, spectator, etc.]

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EXHIBIT E
Insurance Requirements for Porsche Club of America Special Event at the Madera Municipal Airport Without limiting Permittee's indemnification of City, and prior to commencement of occupation of the site for special event purposes, Permittee shall obtain, provide, and continuously maintain at its own expense during the term of the Agreement, and shall require any and all Sub Permittees and Subconsultants of every Tier to obtain and maintain, policies of insurance of the type and amounts described below and in form satisfactory to the City.

Minimum Scope and Limits of Insurance
Permittee shall maintain limits no less than:
$2,000,000 General Liability (including operations, products and completed operations) per occurrence, $5,000,000 general aggregate, for bodily injury, personal injury and property damage, including without limitation, blanket contractual liability. Coverage shall be at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage form CG 00 01. All General Liability policies shall be endorsed to provide that the City and its officers, officials, employees and agents shall be named as additional insureds under such policies and shall be at least as broad as CG 20 10. All General Liability policies shall also be endorsed to be primary and non-contributory and will not seek contribution from the City's insurance or self-insurance and shall be at least as broad as CG 20 01 04 13.

Maintenance of Coverage
Permittee shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the activities hereunder by Permittee, his agents, representatives, employees, subPermittees or subconsultants as specified in this Agreement.

Proof of Insurance
Permittee shall provide to the City certificates of insurance and endorsements, as required, as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation. Insurance certificates and endorsements must be approved by the City prior to commencement of activities. Current evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Acceptable Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and a Financial Size Category Class VII (or larger), in accordance with the latest edition of Best's Key Rating Guide.

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and E-2
volunteers, or shall specifically allow Permittee, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Permittee hereby waives its own right of recovery against the City and shall require similar written express waivers and insurance clauses from each of its subconsultants or sub-Permittees.

Enforcement of Contract Provisions (non estoppel)
Permittee acknowledges and agrees that any actual or alleged failure on the part of the City to inform Permittee of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder.

Specifications not Limiting
Requirements of specific coverage features or limits contained in these requirements are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Permittee maintains higher limits than the minimums required above, the entity shall be entitled to coverage at the higher limits maintained by Permittee.

Notice of Cancellation
Permittee agrees to oblige its insurance agent or broker and insurers to provide to the City with thirty (30) calendar days notice of cancellation (except for nonpayment for which ten (10) calendar days notice is required) or nonrenewal of coverage for each required coverage.

Self-insured Retentions
Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered or replaced by a deductible.

Self-insurance will not be considered to comply with these specifications unless approved by the City's Risk Manager.

Timely Notice of Claims
Permittee shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Permittee's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional Insurance
Permittee shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgement may be necessary for its proper protection and prosecution of the Activities.

EXHIBIT F
Incident Report
REPORTED BY: _________ DATE OF REPORT: _ ______ _
TITLE/ ROLE:

INCIDENT INFORMATION
INCIDENT TYPE: _______ _ DATE OF INCIDENT: ______ _
LOCATION:

CITY: ______ _ STATE: ______ _ ZIP CODE: ____ _
SPECIFIC AREA OF LOCATION (if applicable):

INCIDENT DESCRIPTION

NAME/ ROLE/ CONTACT OF PARTIES INVOLVED
! . _____________ _

2. - ------------- 3 . ____________ _

NAME/ ROLE/ CONTACT OF WITNESSES

1. ------------- 2. ____________ _

3. ____________ _
POLICE REPORT FILED? ______ _
REPORTING OFFICER: -------
PRECINCT: ________ _
PHONE:
----------

FOLLOW-UP ACTION
NAME OF PERSON WRITNG REPORT:
---------- ---
SIGNATURE: __________ __________ _
DATE: -----------------------

EXHIBIT
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REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 21, 2024
Agenda Number:

Michael Lima, Director of Financial Services
Arnoldo Rodriguez, City Manager
SUBJECT:

Amendment of Administrative Policy 18, Purchasing Policy of the City of Madera RECOMMENDATION:

Adopt a Resolution amending Administrative Policy 18, Purchasing Policy of the City SUMMARY:

In December 2022, Council adopted Ordinance 996 C.S. that repealed Sections 2-2.501, 2-2.502 and 2-2.503 of the Madera Municipal Code and adopted a new Chapter 4 to Title II of the related to purchasing procedures. This amendment made several changes to the City’s purchasing rules, including adoption of the Uniform Public Construction Cost Accounting Act for capital projects, and modified dollar thresholds for contract awards. To align the City’s Purchasing Policy with Chapter 4 of the Municipal Code, the City must revise the current Purchasing Policy to reflect the language in the Municipal Code. This item would bring it into alignment.

DISCUSSION:

The City’s Purchasing Policy was written in August 1993. Since then, it has been amended seven times to comply with changes in various State and federal regulations, and industry accounting practices. In December 2022, after an extensive review across departments, and in conjunction with legal counsel, staff introduced Ordinance 996 C.S. The Ordinance was prepared as an effort to streamline and simplify the procurement process while improving transparency, and to ensure that the City obtains high-quality equipment, goods, and services that provide the best value to the City. Key provisions of the Ordinance include:

1. Delineation of roles and responsibilities for contracting and purchasing as required by State law;
B-5

2. Provides authority to the City Manager on purchases and contracts below a particular threshold;

3. Streamlines the public works contract award process by adopting the California Uniform Public Construction Cost Accounting Act (CUPCCAA); and

4. Differentiates between purchasing material goods, professional services, and public works construction contracts as defined by the Public Contract Code.

While the Ordinance governs the City’s purchasing functions, the City’s Purchasing Policy needs to be updated to further implement the provisions of the Ordinance and to update administrative requirements, responsibilities, and roles to bring it in into conformance with the Ordinance.

Without this update, there are discrepancies between two Council directives, the Municipal Code and the Purchasing Policy, which could lead to confusion as to which policy should be followed.

Staff recommends approving the proposed changes to the Purchasing Policy to bring it into congruence with the Municipal Code. Proposed changes to the policy are bolded and italicized in Attachment 2.

FINANCIAL IMPACT:

There is no direct financial impact associated with the proposed changes to the purchasing policy.

This policy amendment does not alter staff's ability to purchase goods or services; rather, it aligns the City's policy with the existing Municipal Code.

ALTERNATIVES:

Council may choose to reject the resolution and continue with the current policy. Doing so would continue an existing discrepancy between the Municipal Code and the Purchasing Policy.

ATTACHMENTS:

1. Resolution approval amendment of Administrative Policy 18, Purchasing Policy of the City of Madera.

2. Administrative Policy 18, Purchasing Policy of the City of Madera.

Attachment 1
RESOLUTION NO.24-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE AMENDMENT TO ADMINISTRATIVE POLICY 18, PURCHASING POLICY OF THE CITY OF MADERA
WHEREAS, the City of Madera issues Administrative Policies to set forth City policy on a variety of issues; and
WHEREAS, on August 16, 1993, the City of Madera adopted the Administrative Policy 18: Purchasing Policy of the City of Madera; and
WHEREAS, the Purchasing Policy of the City of Madera was amended on September 4, 1996, February 16, 2000, November 1, 2000, May 2, 2007, June 18, 2008, August 5, 2009, and May 18, 2022; and
WHEREAS, Madera Municipal Code Chapter 4 Title II was adopted on December 21, 2022; and
WHEREAS, the City Council has determined that there are important additions and amendments which should be made to the existing Purchasing Policy to bring it in line with Madera Municipal Code Chapter 4 Title II.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The City Council (Council) approves the amendment to Administrative Policy 18:

Purchasing Policy of the City of Madera.

3. This Resolution is effective immediately upon adoption. *******
01425.0007/1006745.1
Attachment 2
Administrative Policy 18, Purchasing Policy of the City of Madera 01425.0007/1006745.1

CITY OF MADERA
Administrative Policy
POLICY NUMBER: AP- 18
ADOPTED:

REVISED:

RESOLUTION:

Subject: PURCHASING POLICY OF THE CITY OF MADERA
01425.0007/1006745.1

PURCHASINGPOLICY OF THE

CITY OF MADERA
ADOPTED BY THE MADERA CITY COUNCIL ON AUGUST 16, 1993
REVISED ON SEPTEMBER 4, 1996
AND FEBRUARY 16, 2000
AND NOVEMBER 1, 2000
AND MAY 2, 2007
AND JUNE 18, 2008
AND AUGUST 5, 2009
AND MAY 18, 2022
AND AUGUST 21, 2024
Policy No. 18
01425.0007/1006745.1

PURCHASING - CENTRAL SUPPLY

MISSION STATEMENT
The Purchasing Division- Central Supply is committed to obtaining the most desirable goods and services to meet the City's operational needs, at the lowest possible cost, delivered in a timely manner, and in compliance with all City policies and applicable laws, including Madera Municipal Code Chapter 4 Title II.

The Purchasing Division- Central Supply is responsible for all aspects of the City's centralized procurement process. Its objective is to acquire needed goods and services as efficiently and as inexpensively as possible, while assuring fair and equal opportunity to all qualified vendors. To achieve this objective, Purchasing - Central Supply seeks to foster as much competition as possible. In doing so, we adopt the goal of fairness by ensuring all who wish to compete for the opportunity to sell to the City of Madera can do so.

The Purchasing Division’s- Central Supply primary function is to assist other City Departments in their procurement efforts, securing materials and services which meet necessary standards.

Concurrently, the Purchasing Division- Central Supply monitors all procurement to ascertain compliance with applicable laws.

Purchasing Division Department personnel prepare the City's procurement program; establish standards for quality assurance; purchase products and services; and administer contracts. Staff prepare specifications and schedule purchases; develop advantageous contractual terms; solicit and evaluate bids; award and administer contracts; place legal advertisements; prepare contract documents; maintain procurement records for all City departments; and formulate policy for the disposition of excess and/or obsolete material. Additionally, the department performs specialized specification writing functions for acquisition of all automotive vehicles, heavy equipment and related service contracts.

Functioning as a major business office of the City with the vendor community, the Purchasing Division Department strives to promote goodwill through sound business practices, efficient operations and supporting the purchase of recycled and environmentally preferred products while providing the greatest value for the tax dollar.

Our policy is intended to:
 Give all suppliers full, fair, prompt and courteous consideration  Keep competition open and fair
 Solicit supplier suggestions in the determination of clear and adequate specifications and standards.
 Cooperate with suppliers and consider possible difficulties they may encounter  Observe strict truthfulness and the highest ethics in all transactions and correspondence  Support the purchase of recycled and environmentally preferred products  Provide timely, efficient and cost-effective services to City staff. 01425.0007/1006745.1
 Provide another tool to assist in the success implementation of the Vision Madera 2025 Vision and Action Plan
01425.0007/1006745.1

PURCHASING POLICY

TABLE OF CONTENTS
PURPOSE ......................................................................................................................................... 1 PURCHASING AUTHORITY AND RESPONSIBILITIES .......................................................................... 1 OTHER PURCHASING DUTIES........................................................................................................... 2 PROCUREMENT SERVICES MANAGER AUTHORITY.......................................................................... 2 DELEGATION OF AUTHORITY........................................................................................................... 4 CODE OF ETHICAL CONDUCT.......................................................................................................... 4 PUBLIC PURCHASING PRINCIPLES AND STANDARDS....................................................................... 5 CONFLICT OF INTEREST REGULATIONS .......................................................................................... 6 PROHIBITION OF GIFTS, GRATUITIES AND KICKBACKS................................................................... 7 UNETHICAL USE OF CONFIDENTIAL INFORMATION....................................................................... 8 RECOVERY OF VALUE TRANSFERRED OR RECEIVED IN BREACH OF ETHICAL STANDARDS ........... 8 SANCTIONS FOR ETHICAL VIOLATIONS .......................................................................................... 8 EMERGENCY ORDERS ..................................................................................................................... 8 CAPITAL ACQUISITIONS/FIXED ASSETS........................................................................................... 9 ENVIRONMENTALLY PREFERRED PURCHASING ............................................................................. 9 CREDIT CARD PURCHASES ..............................................................................................................10 LOCAL VENDOR PREFERENCE........................................................................................................ 10 COOPERATIVE PURCHASING ......................................................................................................... 10 “PIGGYBACK” PURCHASING.......................................................................................................... 11 01425.0007/1006745.1

PURPOSE
The purpose of this policy is to provide guidance to City departments to instruct them in the procedures that are to be followed in obtaining materials, equipment and services that comply with applicable Federal, State and local laws and regulations and promote the cost-effective procurement of goods and services through a centralized purchasing system.

The purpose of a centralized purchasing system is to obtain those materials, equipment and services necessary for the day-to-day operation of our City government, as well as long range procurement, in a timely and cost-effective manner to insure continued function and continuity of City services.

In order for such a system to work, City departments and the Purchasing staff must work together in developing clear and concise specifications conducive to open competitive purchasing that will at the same time, insure a standard of quality and reliability.

It is intended that the information contained in this policy and in the Purchasing Procedures Manual will help staff in both understanding the laws and regulations that govern the procurement activity of the City, as well as assist staff in following the proper procedures necessary in completing the purchasing process in a timely manner.

PURCHASING AUTHORITY AND RESPONSIBILITIES
The Procurement Services Manager, under the direction of the Director of Financial Services and City Manager Director of Administrative Services and City Administrator, shall be the head and have general supervision of the Purchasing - Central Supply Division. The Procurement Services Manager has the authority and responsibility to carry out and/or delegate implementation of applicable procurement laws and Council policies with regard to purchasing and related contractual agreements for materials, supplies and services.

The Procurement Services Manager, under the direction of the Director of Financial Services and the City Manager Director of Administrative Services and City Administrator or his/her designee, also has the authority and responsibility to verify the availability of funds and budgetary approval for requested purchases.

The Procurement Services Manager, under the direction of the Director of Financial Services and the City Manager Director of Administrative Services and City Administrator or his/her designee, has authority to contract for rental or purchase of all materials, supplies, furnishings, equipment and other personal property upon written requisition by a City Department Head or his/her designee.

The Procurement Services Manager, under the direction of the Director of Financial Services and the City Manager Director of Administrative Services and City Administrator or his/her designee, also has the authority to contract for various services including, but not limited to 01425.0007/1006745.1
building construction, alteration and repair and architectural, engineering and design consulting services.

In summary, the Procurement Services Manager or designee processes purchase requisitions for all City departments; obtains and evaluates competitive bids, proposals and quotes; awards purchase orders and contracts; creates, distributes and centrally files all purchasing documents; administers purchase orders and contracts and; monitors vendor performance.

OTHER PURCHASING DUTIES
 Establish and maintain the Central Supply Warehouse for City supplies.  Redistribute, sell or otherwise dispose of property no longer required by the using department, i.e. surplus property.
 Establish standard specifications, with department input, for items commonly used by City departments.
 Coordinate with City departments to track terms, extensions and other aspects of LeasePurchase agreements and Consultant Agreements.  Coordinate and maintain centralized location for record keeping relating to any RFP/RFQ or other bid process.
 Establish and maintain the City’s Travel Program Policy and Procedures.  Establish and maintain the City’s Procurement Card Program and Policy and Procedures.

The Procurement Services Manager, under the direction of the Director of Financial Services and the City Manager Director of Administrative Services and City Administrator or his/her designee, may organize one or more committees to assist in the establishment of standards of type, design, quality or brand of purchases. The Procurement Services Manager may be the head of such committee, which may include the heads of using departments and others concerned. As to purchases for special needs or particular uses, the Procurement Services Manager shall consult with and give consideration to the recommendations of the department head making the requisition. Any member of the committee may act through a representative appointed by him/her.

PROCUREMENT SERVICES MANAGER AUTHORITY
All purchases of $6,000 or more require a purchase order.

Bidding procedures are not required for purchases of supplies, materials, equipment and services having a total estimated value of less than $6,000. This does not relieve the purchaser from the responsibility of providing the best value to the City for goods or services.

Purchases of supplies, materials, equipment and services of an estimated value in the amount of $6,000 up to $14,999.99may be made by the Procurement Services Manager in the open market.

Open market purchases for supplies, materials, equipment and services of an estimated value between $6,000 and $14,999.99 shall, whenever possible, be based on at least three (3) quotes or bids, and shall be awarded to the lowest responsive, responsible bidder providing the best 01425.0007/1006745.1
value to the City.

Except as otherwise provided herein, purchases of supplies, materials and equipment having an estimated value greater than $50,000 shall follow formal bidding procedures. Such contracts shall be awarded to the lowest responsive, responsible bidder providing the best value to the City.

Purchases of supplies, materials, equipment, and services, that are not public projects, of an estimated value between $15,000 and $59,999.99 shall be procured using written specifications prepared by the City describing the delivery schedule, materials, supplies, equipment, or services; price quotes must be solicited and received in writing from a minimum of three vendors, if available.

The City Manager is authorized to sign contracts of less than $60,000 per project per fiscal year that have been reviewed and approved by the Procurement Services Manager and City Attorney.

If the amount of any purchase or contract is $60,000 or more in a fiscal year, the contract shall be awarded by the City Council and signed by the Mayor unless a resolution specific to the particular contract authorizes the City Manager or other designee to sign the contract.

Except as otherwise provided herein, purchases of supplies, materials and equipment having an estimated value greater than $60,000, that are not public projects shall follow formal bidding procedures. Such contracts shall be awarded to the vendor determined to be the best qualified vendor. Criteria for determining the best qualified vendor includes, but is not limited to, the following:
 The cost or best value of the goods and supplies, equipment, materials, or nonprofessional services;
 The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessional services requested;  The ability of vendor to provide the goods and supplies, equipment, materials, or nonprofessional services promptly or within the time specified and without delay;  The quality of vendor’s performance on previous purchases or contracts by City.

Per Public Contract Code Section 22032, public projects of $60,000 or less may be performed by the employees of the City by force account, by negotiated contract, or by purchase order consistent with the procedures in Municipal Code Section 2-4.05 (A) (1)-(3). Such contracts may be approved and executed by City Manager or designee. 01425.0007/1006745.1
Public projects of $60,000.01 to $200,000 per Municipal Code Section 2-4.05 (C)(2) shall be awarded to the lowest responsive and responsible bidder in accordance with the Uniform Construction Cost Accounting Act, Section 22034 et seq. of the Public Contract Code.

Prohibition against piecemealing, splitting, or separating purchases.

It is impermissible to split or separate purchases of materials, supplies, equipment, or services for the purpose of evading the provisions of the procedures for specific amounts set forth above.

The procedure for exceptions to competitive bidding including, but not limited to sole source, compatibility with existing or standardized product is detailed in the Purchasing Procedures Manual.

Professional services, which may include architectural, engineering, construction management, land surveying, specialized and design services shall be procured in accordance with the Qualification Based Selection (QBS) procedures. Those procedures are detailed in the Purchasing Procedures Manual, Guidelines for Retaining Consultants.

DELEGATION OF AUTHORITY
Working in concert with the originating departments the Procurement Services Manager may delegate any of the duties listed above to other City employees or other primary contacts as requested by the originating department. Those individuals shall follow all the guidelines of this policy and shall work with the Procurement Services Manager on technical aspects of the purchasing process if needed. In general, Department Heads have been given delegated purchasing authority of $5,999.99.

Procuring goods, services, equipment and materials on behalf of the City of Madera without proper authority can result in the individual being held personally responsible for charges incurred.

All invoices or requests for payment must be processed using the procedures detailed in the Purchasing Procedures Manual. Any invoices or requests for payment that do not follow the proper procedures will be returned to the requesting department with direction to follow the proper procedures and will not be processed for payment until those procedures are complete.

CODE OF ETHICAL CONDUCT
The primary mission of City Government is to serve the citizens of the City of Madera. To perform its mission effectively, the City must have the trust and confidence of the public it serves. That trust is dependent upon City employees discharging their duties honestly, forthrightly, objectively and with personal integrity.
01425.0007/1006745.1
To secure and maintain the trust and confidence of the public, the City of Madera is committed to upholding the highest standards of ethical conduct. Of key importance in determining whether a particular action is proper or improper, is how the action is perceived. The full measure of ethical review is not limited to the narrow confines of a specific job, task or department. The review must also determine whether the action gives the appearance of wrongdoing, inequity, impropriety or the perception of misconduct when viewed by the public.

The City of Madera subscribes to the following Principles and Standards of Purchasing Practice:

PUBLIC PURCHASING PRINCIPLES AND STANDARDS
 Avoid the intent and appearance of unethical or compromising practice in relationships, actions and communications.
 Demonstrate loyalty to the employer by diligently following the lawful instructions of the employer, using reasonable care and only authority granted.  Refrain from any private business or professional activity that would create a conflict between personal interests and the interests of the employer. Refrain from soliciting or accepting money, loans, credits or prejudicial discounts and the acceptance of gifts, entertainment, favors or services from present or potential suppliers that might influence or appear to influence purchasing decisions.
 Handle confidential or proprietary information belonging to employers or suppliers with due care and proper consideration of ethical and legal ramifications and governmental regulations.
 Promote positive supplier relationships through courtesy and impartiality in all phases of the purchasing cycle.
 Refrain from reciprocal agreements that restrain competition.  Know and obey the letter and spirit of laws governing the purchasing function and remain alert to the legal ramifications of purchasing decisions.  Encourage all segments of society to participate by demonstrating support for small, disadvantaged and minority-owned businesses.
 Enhance the proficiency and stature of the purchasing profession by acquiring and maintaining current technical knowledge and the highest standards of ethical behavior.  Conduct international purchasing in accordance with the laws, customs and practices of foreign countries, consistent with United States laws, our organization policies and these 01425.0007/1006745.1
guidelines.
 To regard public service as a sacred trust, giving primary consideration to the interests of the governmental unit by whom we are employed.
 To purchase the best value obtainable, securing the maximum benefit for each tax dollar expended.
 To avoid sharp practices, giving all qualified vendors an equal opportunity.  To respect our obligations and to require that obligations to us and our governmental unit be respected.
 To accord vendor representatives the same treatment we should like to receive, remembering that they are important sources of information and assistance in our buying process.
 To strive constantly for greater knowledge of purchasing methods and of the materials we buy.
 To be receptive to counsel from our colleagues and to cooperate with them to promote a spirit of unity.
 To conduct ourselves with fairness and dignity and to demand honesty and truth in buying and selling.
 To cooperate with all organizations and individuals engaged in enhancing the development and standing of the purchasing profession.
 To remember that everything we do reflects on the entire purchasing profession and to govern our every action accordingly.

CONFLICT OF INTEREST REGULATIONS
Conflicts of interest occur when a conflict exists between the public interest and the private monetary interest of a public official or employee. Conflicts of interest can also occur with regards to individuals who have left government employment, when former public officials are able to exert undue influence over the purchasing process because of their past personal connections inside government.

No member of the Council or of any board and no officer or employee of the City shall be or become interested in any contract for which bids are or may be required for the furnishing of labor or materials to or for the City, nor shall any of them receive any gratuity or advantage from any contract or from the contractor furnishing any labor or material under any contract, the cost 01425.0007/1006745.1
or consideration of which is payable from the City treasury. Any such contract with the City in which any such officer or employee is or becomes interested shall be declared void by the Council.

Generally speaking, an employee or official should not participate directly or indirectly when the following conditions apply:
 The employee, official or any member of the employee’s or official’s immediate family has a direct or indirect interest in the purchase.
 A business or organization, in which the employee, official or any member of the employee’s or official’s immediate family has a direct or indirect interest, is involved in the purchase.
 Any other person, business or organization, with which the employee, official or any member of the employee’s or official’s immediate family is negotiating or has an arrangement concerning prospective employment, is involved in the purchase.

No officer or employee of the City shall aid or assist a bidder in securing a contract to furnish labor or materials or supplies at a higher price or rate than that proposed by any other responsible bidder, or shall favor one bidder over another, giving or withholding information, or shall willfully mislead any bidder in regard to the character of the materials or supplies of a quality inferior to that called for by contract, or shall knowingly certify to a greater amount of labor performed than has actually been performed or to the receipt of a greater amount of material or supplies than has actually been received.

PROHIBITION OF GIFTS, GRATUITIES AND KICKBACKS
Council members and other officials or employees are prohibited from accepting any gratuity or advantage from any contract or contractor. This section is designed to prohibit actions that may tend to unduly and improperly influence officers and employees in the discharge of their duties, or grant, in the discharge of their duties, any improper favor, service or thing of value.

The City of Madera regards the practice of accepting gifts or gratuities as unnecessary, undesirable and contrary to the mission of the City. The City recognizes the responsibility of its employees to maintain good relations with all members of the community and believes this can be accomplished in a professional manner without gifts or gratuities interfering with and/or influencing employees. The City prohibits an employee from accepting personal gifts or gratuities in his/her capacity as a City employee from business or individuals who either do business with or are served by the City. As opposed to gratuities, which up to a financial point are not illegal, kickbacks are always illegal. Kickbacks are "financial payment for receiving a contract.” It shall be illegal for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order. 01425.0007/1006745.1

UNETHICAL USE OF CONFIDENTIAL INFORMATION
City employees are frequently made privy to confidential information in the course of their duties, and the prohibition against the misuse of confidential information is just as fundamental to ethical purchasing as it is to any other sphere of government. It shall be unethical for any employee, or former employee, knowingly to use confidential information for actual or anticipated personal gain, or for the actual or anticipated personal gain of any other person.

RECOVERY OF VALUE TRANSFERRED OR RECEIVED IN BREACH OF ETHICAL STANDARDS General Provisions
The value of anything transferred or received in breach of ethical standards by a City of Madera employee or a vendor may be recovered from both employee and vendor.

Recovery of Kickbacks by the City
Upon showing that a subcontractor made a kickback to a prime contractor or a higher tier subcontractor in connection with the award of a subcontract or order there under, it shall be conclusively presumed that the amount thereof was included in the price of the subcontract or order and ultimately borne by the City and will be recoverable hereunder from the recipient. In addition, that amount may also be recovered from the subcontractor making such kickbacks.

Recovery from one offending party shall not preclude recovery from other and all offending parties.

SANCTIONS FOR ETHICAL VIOLATIONS
Any employee who violates ethical standards may be disciplined in accordance with the City of Madera Personnel Rules and Regulations, and/or applicable Memorandum of Understanding up to and including termination of the employee.

EMERGENCY ORDERS
In the case of an emergency regarding a non-public project, the Purchasing Agent may determine to proceed with the immediate purchase of goods, supplies, equipment, materials, or services. The term “emergency” means a sudden, unexpected occurrence that poses a clear and imminent danger requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential services. Such immediate purchase of goods, supplies, equipment, materials, or services still requires the standard terms and conditions for written purchase orders or written contracts.

In case of an emergency regarding a public project which requires formal bidding procedures, the City Council may pass a resolution by a four-fifths vote declaring that the public interest 01425.0007/1006745.1
and necessity demand the immediate expenditure of public money to safeguard life, health, or property. The resolution shall specify findings as required in Public Contracts Code Section 22050.

If the dollar amount is within the City Manager’s authority (less than $60,000); the responsible department shall promptly file with the City Manager a signed declaration showing that emergency conditions existed and created the necessity for such action, together with an itemized account of all expenditures.

If the dollar amount is above the City Manager’s authority ($60,000 or more); the responsible department shall at the next regular meeting of the Council seek ratification of the purchase by resolution which includes the emergency conditions which existed and the immediate need to take action together with an itemized account of all expenditures.

Only the following situations will constitute an emergency:
1) An order that requires immediate procurement for the preservation of life or safety of the public or City employees, its officers and agents. 2) Procurement of materials or supplies to complete a maintenance project already in progress which was unforeseeable prior to starting the project.

An informational report providing details of the emergency expenditure must be made to the City Council at the next Council meeting following the emergency expenditure.

CAPITAL ACQUISITIONS/FIXED ASSETS
Capital expenditures which departments deem necessary and/or exceed five thousand ($5,000) should be capitalized and added to the fixed assets list for internal control. All expenditures for capital assets shall be capitalized to more accurately reflect the financial position of the City on an accrual basis. Therefore, all purchases of such items must be included in the capital outlay portion of departmental budgets. Purchase Orders received by the Purchasing Division for capital outlay items that reference other than capital account numbers will be referred back to the ordering department for authorization of fund transfer.

ENVIRONMENTALLY PREFERRED PURCHASING
It is the policy of the City to support the purchase of recycled and environmentally preferred products in order to minimize environmental impacts relating to our work and to implement directives regarding waste prevention, reuse, recycling collection, procurement, employee education and outreach and coordination of such programs. For more specific details of the City’s Environmentally Preferred Purchasing Policy a copy of that policy is incorporated in the Purchasing Procedures Manual. For information on recycling programs or project information contact the City’s Solid Waste Division.
01425.0007/1006745.1

CREDIT CARD PURCHASES
The City uses a variety of methods for the purchase of goods and services and recognizes that in certain circumstances the issuance of a City credit card will allow for efficient, cost effective and secure purchasing within the guidelines of the program.

For specific details on processes, acceptable use, necessary forms and all other details of the program see the City’s Procurement Card Policy which is included in the Purchasing Procedures Manual.

LOCAL VENDOR PREFERENCE
It is the City's policy to encourage the purchase of supplies, services and equipment from vendors located within the boundaries of the City. Local vendors are sellers, vendors, suppliers and contractors who maintain places of business located within the limits of the City and who have a current City of Madera business license. We will encourage this by developing local vendor outreach and education programs. We will seek to involve local vendors to the maximum extent possible, complying with appropriate codes, laws and prudent purchasing practices. The local vendor preference shall not apply to those contracts where State or Federal law, or other laws or regulations precludes such a preference.

Bid documents on public projects will include verbiage mandating that bidders will be required to circulate the opportunity to subcontract for components of the project to local businesses and demonstrate that they have made a reasonable effort to inform local businesses of the opportunity.

COOPERATIVE PURCHASING
The City, through the Purchasing Agent, may purchase supplies, equipment, or services through a joint powers or other cooperative purchasing program with any local, county, state, or federal public entity or entities, or any association of public agencies, including the California League of Cities, the California State Association of Counties, and the National Conference of Mayors, provided that:
1) The selected bidder was selected in compliance with the competitive bidding or proposal process requirements of any participating entity or association; and 2) The Purchasing Manager determines that the competitive bidding or proposal process utilized is similar to that contained in this Chapter; and 3) The Purchasing Manager determines that, as a result of cooperative purchasing, the price of the supplies, equipment, or services is likely to be lower than it would be if purchased directly by the City pursuant to this Chapter. 01425.0007/1006745.1
Purchases less than $60,000 require approval of the Procurement Services Manager, City Attorney, and City Manager. Purchases $60,000 or more require City Council approval.

The Procurement Services Manager is authorized to join with other public and private entities for the purpose of collectively preparing specifications; requesting and receiving bids, quotations or proposals; and making award to the lowest responsive responsible bidder, provided that the source selection method used is substantially in compliance with the requirements of this chapter.

The City may use State of California Cooperative Purchasing Contracts if the item on the state contract meets the City's needs and if it is unlikely that a separate City bid would result in more favorable prices, terms and/or conditions. Contracted buying groups are considered to take the place of competition if, in the opinion of the Procurement Services Manager, it is in the best interest of the City. Notwithstanding all other provisions of this article, in the purchase of necessary goods and/or services the City may, in lieu of other City competitive bidding procedures, accept a competitive bid which has been secured by or on behalf of any federal, state, county or municipal government or from any other governmental entity, state funded institution and not-for- profit organization, subject to a determination by the Procurement Services Manager that the contract was entered into pursuant to a competitive process in compliance with City laws, policies and procedures.

Purchasing is authorized to “piggyback” contracts for products and equipment entered into by other governmental agencies through a competitive bid providing the contract contains an assignability clause that provides for the assignment of all or a portion of the specified deliverables as originally advertised, competed, evaluated and awarded. Purchasing will obtain documentation to verify the contract and bid process. All products or equipment purchased under this provision must substantially meet the technical specifications of the bid. Major deviations from the product specification will not be allowed. However, minor modifications which result in a price differential of 5 percent or less are authorized “PIGGYBACK” PURCHASING
The Procurement Services Manager is authorized to join with other public and private entities for the purpose of collectively preparing specifications; requesting and receiving bids, quotations, or proposals; and making award to the lowest responsive responsible bidder, provided that the source selection method used is substantially in compliance with the City’s laws, policies, and procedures.

The City may use State of California Cooperative Purchasing Contracts if the item on the state contract meets the City's needs and if it is unlikely that a separate City bid would result in more favorable prices, terms and/or conditions. Contracted buying groups are considered to take the place of competition if, in the opinion of the Procurement Services Manager, it is in the best interest of the City. Notwithstanding all other provisions of this article, in the purchase of 01425.0007/1006745.1
necessary goods and/or services the City may, in lieu of other City competitive bidding procedures, accept a competitive bid which has been secured by or on behalf of any federal, state, county or municipal government or from any other governmental entity, state funded institution and not-for- profit organization, subject to a determination by the Procurement Services Manager that the contract was entered into pursuant to a competitive process in compliance with City laws, policies, and procedures.

Major deviations from the product specification will not be allowed. However, minor modifications which result in a price differential of 5 percent or less are authorized.

Purchases less than $60,000 require approval of the Procurement Services Manager, City Attorney, and City Manager. Purchases $60,000 or more require City Council approval.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 21, 2024
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of Kitchen Renovation Project at Frank Bergon Senior Center RECOMMENDATION:

Staff recommends that the City Council approve Minute Order Approving:

1. Acceptance of the Kitchen Renovation Project at Frank Bergon Senior Center, located at 238 South D Street.

2. The Recording of Notice of Completion.

SUMMARY:

The kitchen renovation project at Frank Bergon Senior Center was completed on July 30, 2024.

Funding for the kitchen renovation comes from the Community Development Block Grant (CDBG) award during Fiscal Year 2023/2024 for $148,386. The award was intended for improvements at the Frank Bergon Senior Center.

DISCUSSION:

On May 17, 2023, the City Council approved the CDBG 2023/24 Annual Action Plan, including the final allocations and sub-recipient grants. The City’s Parks & Community Services Department was awarded $148,386 for improvements at the Frank Bergon Senior Center. The approved Improvements included:
 Installation of a safety perimeter fence
 Internal upgrades, including kitchen renovation
 Exterior building paint
B-6
Progress to date:

During Fiscal Year 2023/2024, staff successfully completed several tasks toward the completion of these improvements. These improvements included:
 Exterior painting
o Secured and finalized a contractor to complete the exterior painting of the building in March 2024 after obtaining quotes.
 Perimeter fencing:
o Secured an engineering design firm to assist with the environmental and topographic requirements of installing safety perimeter fencing at its highest standard.
o Partnered with an engineering design firm to finalize design plans, bid documents at 100%, construction specifications, and engineering estimates to anticipate the total costs of installing a safety perimeter fence. o In May 2024, the City released Request for Bid (RFB) No. 202324-31 for the installation of a perimeter fence. Unfortunately, no bids were received. According to the City's purchasing guidelines, in the event that no bids are received, staff is permitted to directly negotiate with potential vendors to secure a contract.

City staff is currently engaged in such negotiations to ensure the project moves forward as planned.
 Kitchen renovation:
o Internally prepared and finalized Request for Bid (RFB) No. 202324-26 for the kitchen renovation. Due to no bids being received, similar to the perimeter fencing, staff directly negotiated with a local contractor, DL Batty, Inc. to proceed with the project.

It is noted that for RFB No. 202324-26, the Kitchen Renovation project, the IFB was released on February 29, 2024, through the City’s procurement platform, Planet Bids. Despite efforts to attract bidders, no bids were received. Outreach included:
 Notification to
o 62 vendors registered online with the City.
o 250 vendors not registered with the City.
 10 vendors downloaded the files.
 10 vendors indicated that they would be a prospective bidder.  3 questions were received from the same prospective bidder.

Given the lack of response, the City’s procurement policy allows for direct negotiation. The Procurement Manager provided staff with a list of contractors meeting the required licensing and qualifications, from which DL Batty, Inc. was selected. For background, DL Batty, Inc. is a local Madera general engineering contractor and the first firm to respond.

DL Batty Inc. submitted a quote for $27,227.14, which covered all of the items outlined in the original RFB. The scope included:
 Removal of existing countertops.
 Replacement of countertops and backsplash.
 Supply and install a new kitchen sink with a faucet.
 Replacement of 4 kitchen lights with LED light fixtures.  Installation City-provided appliances.
o 2 wall ovens
o 1 dishwasher
o 1 microwave/hood combo
o 1 countertop range
o 1 refrigerator
DL Batty, Inc. began work on the kitchen on July 8, 2024. Work was completed on July 30, 2024.

Looking ahead
Staff anticipates that the perimeter fencing, replacement of some of the cabinets, and a refresh of the landscaping will be completed in the near future.

FINANCIAL IMPACT:

Funding for the kitchen renovation at Frank Bergon Senior Center comes from the CDBG award.

A total of $148,386 was awarded to towards improvements at Frank Bergon Senior Center. To date, expenses associated with Proposition 68 expenditure are captured in Table 1.

Table 1: Frank Bergon Senior Center CDBG Grant $148,386 Expenditure/Encumbered to Date
Item Amount
Engineering design & topographic services for fencing $28,499 Exterior painting $12,500
Kitchen renovation $27,227.14
Total $68,226.14
Grant Award Amount $148,386
Remaining Balance $80,159.86
The balance of the grant will be utilized to cover expenses associated with the installation of the perimeter fence, which will be directly negotiated with a contractor. If the costs of the fencing be less than the remaining balance, additional improvements would include the refurbishment of cabinet doors and landscaping enhancements.

ALTERNATIVES:

As an alternative, the Council may elect to reject the Notice of Completion with due cause.

Rejection would result in the staff’s inability to record the Notice of Completion until addressing Council concerns, if any. A five percent retention has been established with the contractor.

ATTACHMENTS:

1. Notice of Completion

2. Before & After Photos of the Kitchen
ATTACHMENT 1
Notice of Completion

Page 1 of 2 ends

Recording Requested by:

City of Madera
And When Recorded, Mail to:

City of Madera – City Clerk
205 W. 4th Street
Madera, CA 93637
_________________________________________ Space above this line for Recorder’s Use ______________________________________ Fee Waived per Section 27383 & 27388.1(a)(2)(D) of the Government Code – No Document Tax Due $ -0-

NOTICE OF COMPLETION
_____________________________________________________________________________________________________________________ NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Madera.

3. The full address of the undersigned is 205 W. 4th Street, Madera, CA 93637.

4. The nature of the title of the undersigned is: In fee ____________________________________________ (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase” or “lessee”.)

5. The full name and full addresses of all persons, if any, who hold title with the undersigned as joint tenant or as tenants in common are:

Name Address
______________________________________ ___________________________________________

6. A work of improvement on the property hereinafter described was completed on

7. The name of the original contractor, if any, for such work of improvement was:
(If no contractor for work of improvements as a whole, insert “none”.)

8. The full name(s) and address(es) of the transferor(s) of the undersigned is(are):

Name Address
______________________________________ ___________________________________________

9. The property on which said work of improvement was completed is in the City of Madera, County of Madera, State of California, and is described as follows:

10. The street address of said property is
(If no street address has been officially assigned, insert “none”.) (Signature of Owner named in Paragraph 2)
Dated Joseph Hebert
Parks & Community Services Director
________________________________________________

Page 2 of 2 ends

State of California
County of Madera
Joseph Hebert, being duly sworn says: He is the City of Madera Parks & Community Services Director, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that he makes this verification on behalf of said corporation; that he has read said notice and knows the contents thereof, and that the facts herein stated are true. (Signature of Officer)
_______________________________________________________ Joseph Hebert
Parks & Community Services Director
State of California
County of Madera
Subscribed and sworn to (or affirmed) before me on the ___________ day of _____________________, 2024 by Joseph Hebert, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
______________________________________________________ (Seal) Alicia Gonzales
City Clerk
The notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy or validity of that document.

ATTACHMENT 2
Before & After Photos of the Kitchen at Frank Bergon Senior Center The Image Above Shows the Double Ovens Before. The Image Above Shows the Double Ovens After.

The Image Above Shows the Microwave Before. The Image Above Shows the Microwave After.

The Image Above Shows the Stovetop Before. The Image Above Shows the Stovetop After.

The Image Above Shows the Dishwasher Before. The Image Above Shows the Dishwasher After.

The Image Above Shows the Counter Sink Before. The Image Above Shows the Counter Sink After.

The Image Above Shows the Refrigerator Before. The Image Above Shows the Refrigerator After.

The Image Above Shows the Countertops Before. The Image Above Shows the Countertops After.

REPORT TO CITY COUNCIL
Council Meeting of: August 21, 2024
Agenda Number: B-7
Keith Helmuth, Department Director
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of Construction of the Renovation of the Cook Water Tower, City Project No. W-22 and W-34
RECOMMENDATION:

Adopt a Minute Order Approving:

1. Acceptance of Construction of the Renovation of the Cook Water Tower, City Project No.

W-22 and W-34

2. The Recording of Notice of Completion

3. The release of retention 35 days after recording of the Notice of Completion SUMMARY:

At its October 4, 2023 meeting, the City Council (Council), awarded a contract to Unified Field Services Corp. for the interior recoating, exterior repainting, and structural upgrades to the Loy Cook Water Tower.

The Contractor has completed the project in accordance with the plans and specifications and as modified by approved Change Orders. Approval of this item will allow the City to compensate the contractor and will complete the project.

BACKGROUND:

Loy Cook Water Tower, located on the southwest corner of South and Columbia Streets, was originally constructed in 1962 with a capacity of 1 million gallons of water. Given its age, the tower was due for renovations consisting of:
▪ Structural upgrades to meet current seismic codes
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▪ Replacement of the interior coating
▪ Repainting of the exterior
▪ Replacement of the 16-inch water supply line and valves As part of the project, the City retained Beyaz & Patel, Inc. to conduct a comprehensive structural and coating evaluation of the Water Tower. As part of their agreement, the consultant performed field investigations and provided structural recommendations to ensure the tower complied with contemporary seismic and building codes. Subsequently, on December 21, 2022, Council approved an Amendment with Beyaz & Patel, Inc., to prepare plans and specifications necessary for structural upgrades and coating replacement.

Following the completion of these plans, the City issued a Request for Proposals. On September 14, 2023, the City received two bids for the Renovation of the Water Tower. Unified Field Services Corporation submitted the lowest responsive bid and was selected for the project.

The general scope of work consisted of:
▪ Structural upgrades: Replacement of bracing between the legs and tank to reinforce the tower’s structural integrity.
▪ Interior coating: The interior of the tank was abrasive blasted to remove the coating. The interior was recoated with a 2-coat system of Sherplate MSS-600 (suitable for potable water storage) epoxy coating (Sherwin Williams).
▪ Exterior painting: Scaffolding and tenting were used to remove the exterior coating via sandblasting, preventing airborne particles from dispersing. The tower was then repainted with a 3-coat system (epoxy primer coat, epoxy finish coat, and clear commercial urethane coat). The topcoat is Sherloxane 800 made by Sherwin Williams.

The paint system has an estimated lifespan of 40-50 years if inspections are made every 10 years and possible maintenance in later years of the lifespan. ▪ The MADERA logo and sign were repainted to its original size and color but extended across all sides for enhanced visibility.
▪ A new 16-inch supply pipeline and valves were added.

Change Orders
Due to the complexity of the project, several change orders were necessary. The primary changes included extended dehumidification days caused by inclement weather, FAA conduit replacement, and the installation of a new 4-inch metered bypass drain.

Projection Completion
Final inspections have been conducted for all work by the City staff. All punch list items have been finalized. The project can be recommended for acceptance by the Council and a “Notice of Completion” recorded. The Notice of Completion is provided in Attachment 1.

FINANCIAL IMPACT:

There is no fiscal impact on the City’s General Fund. Projects W-22 and W-34 are programmed in the Fiscal Year 2023/24 Capital Projects Budget with Water Utility Funds (20303820) specifically American Rescue Plan Act funds.

The final progress payment, less the retention amount of five percent, is being processed. See Table 1 for a summary of contract costs.

Table 1: Project Summary (1)
Original Contract Amount Total Change Orders Total Construction Cost $2,920,732 $64,499 $2,985,231
(1) Figures rounded to nearest dollar
The cost of the Change Orders increased the cost of the project approximately 2.2 percent and stayed within the 10 percent contingency limit. The construction project was completed within the available budget.

ATTACHMENTS:

1. Notice of Completion

2. Aerial and Project Photos
Attachment 1
Notice of Completion

Page 1 of 2 ends

Recording Requested by:

City of Madera
And When Recorded, Mail to:

City of Madera – City Clerk
205 W. 4th Street
Madera, CA 93637
Space above this line for Recorder’s Use
Fee Waived per Section 27383 & 27388.1(a)(2)(D) of the Government Code – No Document Tax Due $ -0-

NOTICE OF COMPLETION
_
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of the interest or estate stated below in the property hereinafterdescribed.

2. The full name of the undersigned is City of Madera.

3. The full address of the undersigned is 205 W. 4th Street, Madera, CA 93637.

4. The nature of the title of the undersigned is: In fee Public Improvements (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase” or “lessee”.)

5. The full name and full addresses of all persons, if any, who hold title with the undersigned as joint tenant or as tenants in common are:

Name Address
N/A _

6. A work of improvement on the property hereinafter described was completed on 07/31/2024

7. The name of the original contractor, if any, for such work of improvement was:
(If no contractor for work of improvements as a whole, insert “none”.) Unified Field Services Corporation

8. The full name(s) and address(es) of the transferor(s) of the undersigned is(are):

Name Address
N/A

9. The property on which said work of improvement was completed is in the City of Madera, Countyof Madera, State of California, and is described as follows:

Abrasive blast and recoat the interior, sandblast and repaint the exterior, and install structural upgrades to the Loy Cook Water Tower.

10. The street address of said property is Madera CityLimits (If no street address has been officially assigned, insert “none”.) (Signature of Owner named in Paragraph 2)
Dated Keith Brent Helmuth, P.E.

City Engineer
The notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy or validity of that document.

Page 2 of 2 ends

State of California
County of Madera
Keith Brent Helmuth, being duly sworn says: He is the City Engineer of the City of Madera, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that he makes this verification on behalf of said corporation; that he has read said notice and knows the contents thereof, and that the facts herein stated are true. (Signature of Officer)
Keith Brent Helmuth, P.E.

REPORT TO CITY COUNCIL
Approved by :
______________________________
Council Meeting of: August 21, 2024
Agenda Number: B-8
Keith Helmuth, Department Director
______________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of Construction of New Police Department Parking Lot, City Project PD-01 RECOMMENDATION:

Adopt a Minute Order Approving:

1. Acceptance of New Police Department Parking Lot, City Project PD-01

2. The Recording of Notice of Completion

3. The release of retention 35 days after recording of the Notice of Completion SUMMARY:

At its November 15, 2023, meeting, the City Council (Council), awarded a contract to Terra West Construction Inc. for the construction of a new Police Department parking Lot for of $518,700.

The project included a parking lot, an 8-foot-tall perimeter chain link fence with visual barrier, landscaping, parking lot lighting, two new sliding gates, electrical, and communication cables installed from the gates to the server room.

The Contractor has completed the project in accordance with the plans and specifications and as modified by approved Change Orders.

BACKGROUND:

With continued growth of the City, the demand for additional police facilities and equipment has increased correspondingly. In response, on June 18, 2018, the Council approved an agreement to purchase the approximately 0.33-acre parcel. This acquisition allowed the City to move forward with the design of a parking lot.

The design included the following:
▪ New pavement
▪ An 8-foot-tall chain link fence with visual barrier along 7th Street and C Street ▪ Sidewalk on 7th Street
▪ Two new sliding gates matching the existing gates
▪ New landscaping was installed on the street frontage on 7th Street and C Street One of the challenges was that approximately 60 percent of the site has a 65-foot wide Madera Irrigation District (MID) easement with dual 54-inch diameter pipelines that run diagonally through the property. This required careful planning as to avoid interference with the lines.

On September 26, 2023 the construction plans and specifications were released for public bidding through the City’s Website portal, PlanetBids. The City received six bids on November 2, 2023. Terra West Construction Inc (Terra) submitted the lowest, responsive bid for $518,700.

On November 15, 2023, Council approved the contract with Terra.

Since Council approval, Terra has completed the project and a final project inspection was conducted by City staff. All parties agree that the project can be recommended for acceptance by the Council and a “Notice of Completion” recorded. The Notice of Completion is provided in Attachment 1.

Change Orders
Due to the complexity of the project, several change orders were issued during the course of the construction. Upon demolition, it was discovered that the MID pipeline was situated at a higher elevation than initially anticipated. As a result, the majority of the site had to be raised by approximately six inches. Most of the remaining change orders were due to unforeseen conditions such as buried active Comcast cables that required rerouting and adding additional electric vehicle charging station infrastructure than what was originally approved.

The final progress payment, less the retention amount of five percent, is being processed. See Table 1 for a summary of contract costs.

Table 1: Project Summary (1)
Original Contract Amount Total Change Orders Total Construction Cost $518,700 $47,428 $566,128
(1) Figures rounded to nearest dollar
The cost of the Change Orders increased the cost of the project approximately 9.1 percent, but within the approved 10 percent contingency limit. The construction project was completed within the adjusted contract time and available budget.

Outstanding Item
An existing AT&T utility pole is currently blocking one of the new sliding gates. AT&T is in the process of undergrounding the overhead communication lines in the alley behind the Police Department and parking lot. The removal of the pole is anticipated within the next three months, at which point the gates will be fully operational.

FINANCIAL IMPACT:

Through advocacy by State Senator Caballero, the City was fortunate to receive $350,000 from the California Office of Emergency Services. The remaining $216,128 was paid by Measure K.

ATTACHMENTS:

1. Notice of Completion

2. Location Map, Site Plan

3. Project Photos
Attachment 1
Notice of Completion

Page 1 of 2 ends

Recording Requested by:

City of Madera
And When Recorded, Mail to:

NOTICE OF COMPLETION
_
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Madera.

3. The full address of the undersigned is 205 W. 4th Street, Madera, CA 93637.

5. The full name and full addresses of all persons, if any, who hold title with the undersigned as joint tenant or as tenants in common are:

Name Address
N/A _

6. A work of improvement on the property hereinafter described was completed on 07/31/2024

7. The name of the original contractor, if any, for such work of improvement was:
(If no contractor for work of improvements as a whole, insert “none”.) Terra West Construction Inc.

8. The full name(s) and address(es) of the transferor(s) of the undersigned is(are):

Name Address
N/A

9. The property on which said work of improvement was completed is in the City of Madera, Countyof Madera, State of California, and is described as follows:

Upgrading the existing parking lot with new pavement, sidewalk, landscaping, slatted chain link fence, automatic gates, new LED light standards, and security monitoring.

Page 2 of 2 ends

City Engineer
State of California
County of Madera
Subscribed and sworn to (or affirmed) before me on the day of , 2021 by Keith Brent Helmuth, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
(Seal)
Alicia Gonzales
City Clerk
Attachment 2
Location Map, Site Plan
Location Map
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Site Plan
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Attachment 3
Project Photos
Figure 1 – C Street Frontage
Figure 2 –Lot interior looking towards PD employee entrance and alley Figure 3 – Lot interior looking towards 7th Street and C Street Figure 4 – Interior looking towards Alley showing Entrance and Exit Sliding Gates Figure 5 – Alley Entrance / Exit Gate

REPORT TO CITY COUNCIL
Council Meeting of: August 21, 2024
Agenda Number: B-9
Keith Helmuth, Department Director
Arnoldo Rodriguez, City Manager
SUBJECT:

Engineering Front Counter ADA Upgrades
RECOMMENDATION:

Adopt a Minute Order Approving:

1. Acceptance of the Construction of Engineering Front Counter Upgrades, CDBG Project No. B22MC060053, City Project No. CD-02.

2. Recording of Notice of Completion.

3. Release of retention 35 days after recording of the Notice of Completion.

SUMMARY:

On February 21, 2024, the City awarded a contract to David J. Boyle Electric Shop to reconstruct the public counter at the entrance of the Engineering Department for $52,680. The remodel brought the counter into compliance with ADA guidelines. The Contractor has successfully completed the project in accordance with the plans and specifications, including any modifications outlined in approved change orders.

BACKGROUND:

While the front counter was aesthetically pleasing, it lacked functionality, as it could not accommodate the large-format design drawings commonly used in the engineering industry. The project included the following components:
 Reconstruction of the front counter: The counter was rebuilt consistent with the latest ADA standards.
 Addition of a partial dividing wall and doorway: A partial dividing wall and doorway were added to enhance the layout and functionality of the space.  Replacement of sections of carpeting and tile: Select sections of carpeting and tile were replaced as part of the renovation.

Throughout the project, the same aesthetic was maintained, and comparable materials, including flooring and countertops, were selected to match the existing design.

It is noted that three Change Orders were processed during the course of the project:
 Change Order 1: A lump sum addition was made to cover the cost of extra bracing for the partial dividing wall.
 Change Orders 2 and 3: These Change Orders extended the contract end date to accommodate necessary adjustments and ensure project completion.

These changes were essential to maintain the project’s quality and functionality while adhering to the planned aesthetic and design standards.

The final progress payment, less the retention amount of five percent, has been processed. See Table 1 for a summary of contract costs.

Table 1: Project Costs, including Change Order
Item Cost
Original Project $52,680
Change Order $2,516
Total $55,196
The total cost of the Change Order increased the cost of the Project 4.77 percent, wherein a contingency of up to 10 percent of the original contract amount was included. The Project was completed within the adjusted contract time and available budget.

A final project inspection was conducted by City staff per the construction drawings. All parties agree that the Project can be recommended for acceptance by the Council and a “Notice of Completion” recorded.

FINANCIAL IMPACT:

Table 2 provides a financial impact overview.

Table 2: Project Funding
Source of Funding Amount
General Fund $35,000
Community Block Development Grant (CDBG) $20,196
Total $55,196
ALTERNATIVES:

As an alternative, the Council may elect to reject the Notice of Completion of the Project.

Rejection of the Notice of Completion will result in staff’s inability to release retention funds and closing of the Project.

ATTACHMENTS:

1. Notice of Completion

2. Pictures
Attachment 1
Notice of Completion

Attachment 2
Pictures
Front counter before construction
Front counter after construction

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 21, 2024
_________________________________ Agenda Number: ___________ Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

City’s Participation in the Old Timers’ Day Parade
RECOMMENDATION:

Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, Parks, and Engineering Fees and Services Relating to the Old Timers’ Day Parade in the Amount of $2,956 SUMMARY:

The Madera Downtown Association (MDA) and Sunrise Rotary Club 587 (Rotary) will sponsor the annual Old Timers’ Day Parade on Saturday, September 28, 2024, from 10 am to 12 pm.

Historically, the City Council (Council) has recognized this function as a community event and has covered the costs associated with traffic control and clean-up.

DISCUSSION:

The MDA and Rotary have formally requested that the City waive all fees associated with Police, Public Works, Parks, and Engineering Department services relating to the parade. Services include:
 Monitoring alternative traffic patterns to ensure safety  Crowd control
 Returning the event area to appropriate standards of cleanliness  Obtaining a special event permit
Each Department is equipped with personnel prepared to provide these services at the direction of Council.

The MDA and Rotary will be required to obtain the necessary encroachment permits for the use of City streets as part of the parade route. As is City policy, insurance binders (Special Events B-10
HUEY CENTRll
Insurance) to transfer liability and property damage claims from the City to parade sponsors are to be provided.

FINANCIAL IMPACT:

The cost of providing City personnel is projected per the following:
 Police Department: traffic and crowd control is estimated at $1,378 to cover overtime for five officers
 Public Works: $657
 Parks: $820
 Engineering: $101
It is noted that these figures represent the utilization of Police personnel brought in on overtime.

The total amount being petitioned for Council relief is $2,956. Additionally, the $101 Engineering fee represents the cost of a special event permit to be waived. It is noted that the City may experience additional expenses, such as entry fees to partake in the parade, but those are not contemplated in the figures noted above.

ALTERNATIVES:

Council may elect to deny the request to waive fees or may request additional information regarding the event.

ATTACHMENTS:

1. Resolution Waiving the Fees to Cover the Costs of Police, Public Works, Parks, and Engineering Fees and Services Relating to the Old Timers’ Day Parade

2. Request Letter Authored by the Madera Downtown Association and Madera Sunrise Rotary Club 587
RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING

THE FEES TO COVER COSTS OF POLICE, PUBLIC WORKS, PARK, AND

ENGINEERING FEES AND SERVICES RELATING TO THE OLD TIMERS

PARADE FOR MADERA DOWNTOWN ASSOCIATION, MADERA SUNRISE
ROTARY CLUB 587, IN THE AMOUNT OF $2,956.00
WHEREAS, on August 21, 2024, the City Council of the City of Madera considered a request by Madera Downtown Association and Madera Sunrise Rotary Club 587, to waive the fees to cover costs relating to the Old Timers Parade; and WHEREAS, the Madera Downtown Association and Madera Sunrise Rotary Club 587, have planned and organized this annual community event providing citizens of Madera and neighboring areas a place to celebrate; and
WHEREAS, the City fees for Police, Public Works, Parks and Engineering fees are $2,956; and
WHEREAS, the City Council finds it is in the best interest of the City to approve the waiver of fees; and
WHEREAS, this request provides a public benefit to the community by fostering community spirit, promoting local businesses, and attracts visitors to the City’s downtown area.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The Madera Downtown Association and Madera Sunrise Rotary Club 587 are hereby authorized to conduct the Old Timers Parade on Yosemite Ave on Saturday, September 28th, 2024.

3. The City Council extends its full support to the Madera Downtown Association and Madera Sunrise Rotary Club 587 in their efforts to organize and execute the Old Timers Parade.

4. City staff and resources necessary for the successful implementation of the parade are authorized and directed to assist the Madera Downtown Association and Madera Sunrise Rotary Club 587 as needed.

5. The Council finds that the waiver of fees as set forth in this resolution serves a public purpose and is in the best interest and welfare of the City and its residents.

6. The City Council does hereby waive the City fees requested by Madera Downtown Association and Madera Sunrise Rotary Club 587, in the amount of $2,956 associated with the Old Timers Parade.

7. This resolution is effective immediately upon adoption. * * * * * * * *
Madera Old Timers’ Day Parade
120 N. E St.

Madera, CA 93638
559-474-9901
[email protected]
07/11/2024
Honorable Chief Chiaramonte, Mayor, and Councilmembers, The year marks the 93rd year of the Old Timers’ Day Parade, which is scheduled to take place on Saturday September 28th, 2024 at 10:00am.

On behalf of the Madera Downtown Association and Madera Sunrise Rotary Club 587, we humbly request waiving the costs associated with Madera Police Department’s services for the Old Timers Day Parade (OTDP), as the City of Madera has graciously done for countless years past.

Since 1931 the OTDP has taken place for countless years in Downtown Madera. The OTDP typically features 50-70 various entries from stagecoach’s, firetrucks, bands, and several youth groups.

Attendance is usually in the neighborhood of 5,000 and concludes with the Booths in the Park Event (located in Courthouse Park) hosted by the Madera Young Professionals. The parade spans from Flume St. down to G St. along Yosemite Ave. and is distinguished as the hallmark of parades in Madera County.

Historically, the parade has been operated without requests for funding. The Madera Downtown Association (which is funded by the business & property owners in Downtown Madera) has covered all operational costs and donates to the non-profit organization who organizes and conducts the parade.

With the increased costs to conduct the parade, the Old Timer’s Day Parade accounts for nearly half of the Madera Downtown Association’s annual budget. This will impact other various initiatives the Madera Downtown Association conducts, such as crow abatement, the Annual Christmas Parade, seasonal lighting, and several other Downtown Madera projects.

We thank you for your consideration in helping continue one of Madera’s longest lasting legacy’s.

Respectfully,
Nick Salinas – OTDP Chairman
Board Member - Madera Downtown Association
• WI MADERA

OLD TIMERS' DAY
PARADE

11.aoo11
Presented by Madera Downtown Association & Madera Sunrise Rotary

First Amendment to the Law Enforcement Services Agreement between the Housing Authority of the City of Madera and the City of Madera
RECOMMENDATION:

Adopt a Resolution approving the First Amendment to the Law Enforcement Services Agreement with the Housing Authority of the City of Madera for a Contract Year extension through September 30, 2024
SUMMARY:

The Housing Authority of the City of Madera (Authority) and the City of Madera (City) entered into a Law Enforcement Services Agreement (Agreement) on July 1, 2021, for the purposes of the City providing an assigned officer to the Authority. The Authority has expressed interest to renew the Agreement for additional contract years. However, the termination date of June 30, 2024, has since lapsed due to specific contract details requiring further deliberation. To avoid an impact to the provided services and to allow for additional time to confer, staff recommends an extension of the current Agreement terms through September 30, 2024.

DISCUSSION:

The City and the Authority currently have an Agreement in which the City assigns one (1) sworn Police Officer to the Authority to provide law enforcement services at public housing communities withing the Authority’s jurisdiction. The Authority annually reimburses the City $95,000 to cover a portion of the salary and benefits of the assigned officer. The current Agreement expired on June 30, 2024; however, the Authority has expressed interest in renewing the Agreement. Prolonged negotiations have made it a challenge to renew the Agreement prior to the expiration date. Regardless, both parties are negotiating a long-term agreement in good faith.

B-11
HUEY CHTRll
FINANCIAL IMPACT:

Under the current Agreement, reimbursement is set at a fixed annual rate of $95,000. With the contract extension of three months, the City will receive reimbursement at the prior rate for those three months. This rate does not cover the actual cost of the assigned officer’s salary and benefits, causing an approximate shortfall of $11,750. Currently, the General Fund covers the assigned officer’s salary and benefit costs beyond the $95,000 reimbursement rate. Staff anticipated this shortfall and have budgeted appropriately.

ALTERNATIVES:

Council may choose to reject the term extension which would remove the Authority’s assigned officer until a new agreement is executed. Furthermore, Council may request additional information.

ATTACHMENTS:

1. Resolution amending existing agreement with the Authority

2. First Amendment

3. Exhibit A: Agreement between the Authority and the City RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

THE FIRST AMENDMENT TO THE LAW ENFORCEMENT SERVICES AGREEMENT

WITH THE HOUSING AUTHORITY OF THE CITY OF MADERA FOR A CONTRACT YEAR EXTENSION THROUGH SEPTEMBER 30, 2024
WHEREAS, The Housing Authority of the City of Madera (Authority) sought law enforcement services for public housing communities within the Authority’s jurisdiction; and WHEREAS, On July 1, 2021, the City entered an agreement with the Authority to provide law enforcement services to the Authority; and
WHEREAS, the agreement spanned over three contract years and expired on June 30, 2024; and
WHEREAS, the parties wish to extend the term of the agreement through September 30, 2024; and
WHEREAS, the City and the Authority have drafted an Amendment to the Law Enforcement Services Agreement that is in the best interest of both parties.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines, and orders as follows:

1. The above recitals are true and correct.

2. The First Amendment to Law Enforcement Services Agreement with the Authority, a copy of which is attached hereto as Exhibit A, is approved.

3. The City Manager is authorized to execute the First Amendment.

4. This resolution is effective immediately upon adoption. * * * * * * * *

FIRST AMENDMENT TO THE LAW ENFORCEMENT SERVICES AGREEMENT BETWEEN THE

HOUSING AUTHORITY OF THE CITY OF MADERA AND THE CITY OF MADERA, CALIFORNIA This FIRST AMENDMENT TO THE LAW ENFORCEMENT SERVICES AGREEMENT (“First Amendment”) is made and entered into effective on July 1, 2024, (“Effective Date”), by and between the Housing Authority of the City of Madera, an independent public agency (“Authority”) and the City of Madera, a California municipal corporation (“City”).

RECITALS
A. City and Authority entered into that certain Law Enforcement Services Agreement (“Agreement”) dated July 1, 2021, for the purpose of having the City provide law enforcement services to the Authority; and
B. The parties now desire to amend the Agreement, as set forth below, to extend the term of the Agreement.

AGREEMENT
NOW, THEREFORE, in consideration of the foregoing and of the covenants, conditions, and promises hereinafter contained to be kept and performed by the respective parties, it is mutually agreed as follows:

1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference.

2. Amendment to Section B: Section B of the Agreement is amended to read as follows:

B This Agreement shall be effective after being adopted by the Board of the Commissioners of the Housing Authority of the City of Madera and the Madera City Council and executed by the City and Authority. The Contract Term shall be July 1, 2021, to September 30, 2024, comprised of three one-year periods of July 1 to June 30 plus an additional 90 days extension added to the last Contract Year. Each one-year period is also referenced as “Contract Year” under this Agreement.

3. Reaffirmation of the Agreement. Except as amended by this First Amendment, the Agreement shall remain unchanged and is hereby reaffirmed, ratified and confirmed in its entirety. If there is any conflict, inconsistency or ambiguity between the Agreement and this First Amendment, then this First Amendment shall govern and control.

4. Entire Agreement. The Agreement, as amended by this First Amendment, constitutes the entire agreement and supersedes any prior written or oral agreements among the parties with respect to the specific matters addressed herein.

IN WITNESS WHEREOF, the parties have executed this First Amendment at Madera, California, the day and year first above written.

CITY OF MADERA
By:

Arnoldo Rodriguez
City Manager

APPROVED AS TO FORM
______________________________
Shannon Chaffin
City Attorney
HOUSING AUTHORITY:

By:

Blanca Mendoza-Navarro
Executive Director
Attachment:

1. Exhibit A: Agreement

EXHIBIT A

LAW ENFORCEMENT SERVICES AGREEMENT BETWEEN

THE HOUSING AUTHORITY OF THE CITY OF MADERA AND THE CITY OF MADERA A. Parties
This Agreement is entered into by the City of Madera, (hereinafter referred to as "City"), and the Housing Authority of the City of Madera, (hereinafter referred to as "Authority").

The City and Authority are collectively referred to as the "Parties".

B. Term of Agreement
This Agreement shall be effective after being adopted by the Board of the Commissioners of the Housing Authority of the City of Madera and the Madera City Council and executed by the City and Authority. The Contract Term shall be July 1, 2021, to June 30, 2024, comprised of three one-year periods of July 1 to June 30. Each one year period is also referenced as "Contract Vear" under this Agreement
C. Provision of Law Enforcement Services

1. Assignment of Designated Officer to Authority. The City agrees to assign one (1) police officer (hereafter "Assigned Officer") to provide law enforcement services to the Authority for the Contract Term. City agrees that the services rendered by the Assigned Officer under this contract are in addition to baseline police services provided through City's normal service delivery. City agrees it will not reduce its base-line level of police services to Authority's public housing developments.

2. Selection of Assigned Officers. The Parties agree to work cooperatively to select an appropriate officer to fulfill the duties set forth in this Agreement. The Parties agree that the City Police Chief shall retain final authority for the selection of the Assigned Officer to perform under this Agreement, after reasonably appropriate consultation with the Authority. The Parties further agree that the Authority shall be able to request the replacement of any Assigned Officer. Such a request shall be made by the Authority Executive Director. The City Police Chief shall honor any such request from the Authority to replace the Assigned Officer at the earliest opportunity.

3. Duties and Responsibilities. Duties and responsibilities of the Assigned Officers shall include, but not be limited to, the following:
a. Prevention and deterrence of criminal activity on and/or near public housing properties;
b. Investigation of criminal offenses occurring, in
1 c. Provision of technical and informational assistance to Authority and related community agencies and personnel;
d. Enforcement of Authority rules and regulations;
e. Reporting relevant contacts with tenants, unauthorized visitors, staff and community members to the Authority on a regular basis; and f. Other law enforcement and public relations duties as reasonably appropriate.

4. Direction and Supervision by Authority. The Assigned Officer shall receive only general direction from the Authority Executive Director, or his/her designee, including assignment for coverage of specific Authority property, functions, or specific housing sites, at specific times, at any site within the Authority's jurisdiction.

5. Assigned Officer's Schedule. The Parties agree to work cooperatively to create and maintain a schedule of work hours for the Assigned Officer. a. Adjustments or modifications to an Assigned Officer's schedule which are necessary to carry out or accommodate various assignments shall be made in advance by at least five (5) business days, with agreement from both the Authority and City Police Commander not unreasonably withheld.

6. Absence
a. Short Duration Absence. It is understood that the City will not provide a substitute officer (hereinafter "Substitute Officer") in the event of a short duration absence of an Assigned Officer resulting from routine training, illness, vacation and other authorized leave. For purposes of this section, a "short duration absence" shall be defined as leave for four (4) or less consecutive days. The Authority is obligated to compensate the City as provided in Section D during absences of a short duration. The Assigned Officer shall provide the Authority with sufficient notice of a short duration absence in order to facilitate Authority activities. b. Extended Duration Absence. In the event of an extended duration absence, the City shall provide a Substitute Officer to fulfill the Assigned Officer's duties contemplated by this Agreement for the period of time that the Assigned Officer is unavailable. In the event that sufficient personnel do not permit this assignment, the Authority shall not be obligated to compensate the City as otherwise provided in Section D. For purposes of this Agreement, "extended duration absence" shall be 2 defined as leave greater than four (4) consecutive days during. The City will not provide a Substitute Officer to cover the Assigned Officer's vacation and compensatory time off which extends past the four (4) consecutive days. The Assigned Officer shall provide the Authority with sufficient notice of an extended duration absence.
c. Officer Use for Training, Mutual Aide Requirements, and Extraordinary Situations and Emergencies. The District recognizes that the Assigned Officer may occasionally be away from his or her regular assignment due to training requirements or to fulfill law enforcement mutual aide requirements, including for extraordinary situations and emergencies.

The Parties agree that the City shall retain the ability to use the services of the Assigned Officer at the Authority's expense to fulfill these law enforcement mutual aide requirements, for extraordinary situations and emergencies, and for other than normal and routine duties requested by and associated with Authority business.

7. Compliance with Law and Policies. In all circumstances, the Assigned Officer and any Substitute Officer shall follow all applicable federal, state, and local legal requirements, as well as the policies and procedures of the City and City of Madera Police Department.

8. Conditions of Employment. Except as specifically included in this Agreement, the City retains full authority and responsibility for conditions of employment, including but not limited to appropriate disposition of citizen complaints, disciplinary actions and evaluation of performance and agreement of schedules to be worked. All public complaints of inappropriate Assigned Officer or Substitute Officer conduct and behavior shall be referred directly to the City Police Commander.

9. Authority Evaluation of Assigned Officer's Performance. Notwithstanding Paragraph 8 above, the Authority shall provide the City Police Commander with its own written evaluation of an Assigned Officer's performance prior to the conclusion of each contract term. The Authority shall also immediately report to the City Police Commander any behavior or conduct by an Assigned Officer that appears to violate the terms and conditions, or the spirit and intent, of this Agreement.

10. Use of Additional Officers. In some instances, the Authority may require one or more additional officer(s) (hereinafter "Additional Officer"), in addition to the Assigned Officers for planned events and/or activities associated with other Authority services or events ("Events"). The Parties understand that, should such Events arise, the Authority shall request the support of an Additional Officer or 3 Officers from the City in a timely manner. The City will provide the Additional Officer(s) so long as such personnel is available at the time of the request. The Authority agrees to compensate the City in accordance with the provisions outlined in Section D (I) (c) of this Agreement.

D. Compensation and Payment of Costs

1. Payment to City for Costs Associated with Provision of Law Enforcement Services to the Authority. Pursuant to this Agreement, the Authority shall pay the City for the following costs associated with the provision of law enforcement services during the Term and each subsequent Contract Term, unless modified in writing and agreed to by both the City and Authority:
a. Salary and Benefits. The Authority shall pay the City for the Assigned Officer's actual salary and benefits provided by the City to the Assigned Officer as provided by law or through any applicable labor agreement.

The total cost to the Authority for the actual salary and benefits of the Assigned Officer for the Term shall be Ninety Five Thousand Dollars ($95,000.00) for each Contract Year.
b. The Parties agree that such overtime shall consistent with all provisions existing at the time of overtime earnings which in the Memorandum of Understanding between the City and Madera Police Officers' Association.

Overtime hours accrued but not paid to the Assigned Officer shall be reimbursed by the Authority at such time as the Assigned Officer takes the accrued time as compensation.
c. Overtime for Additional Officers. The Authority shalt pay one hundred percent (100%) of all overtime for Additional Officers, as defined in Section C (10) of this Agreement. Overtime shall be paid consistent with all provisions existing at the time of overtime earnings which are incorporated in the Memorandum of Understanding between the City and Madera Police Officers' Association. Overtime hours accrued but not paid to an Additional Officer shall be reimbursed by the Authority at such time as that Additional Officer takes the accrued time as compensation.

2. Accounting of Costs. The City shall provide the Authority with an accounting of all costs contemplated in Paragraphs D (I) (a)-(c) when assessed, and on a monthly basis. The Authority agrees to pay the City for the costs set forth in Paragraphs D (I) (a)-(c) on a monthly basis and in accordance with its standard billing and payment procedures.

3. Liability for Additional Costs. The Authority shall not be liable for any expenses or costs incurred by the City except as specifically provided for in this Agreement, 4 unless prior approval for such expenditure(s) is obtained, in writing, from the Authority Executive Director. Similarly, the City shall not be liable for any expenses or costs incurred by the Authority and not specifically set forth in this Agreement, unless prior approval for such expenditure(s) is obtained, in writing, from the City Police Chief.

E. Independent Contractor Status
The Parties to this Agreement expressly agree that this Agreement is intended to be an Agreement by and between the Authority and the City as independent contractors and consequently shall not be construed to create any relationship of employer-employee, agent, servant, partnership, joint venture or any other association between or among the Authority and the City. Any and all officers performing under this Agreement shall, at all times, exclusively be considered employees of the City. The law enforcement services to be performed by all City officers under this Agreement, including the standards of performance, discipline and control thereof, shall also be the sole responsibility of the City, which shall ensure that its officers provided under this Agreement observe and follow all applicable rules, regulations, policies, practices and standards while performing law enforcement services under this Agreement. All officers performing services under this Agreement shall receive administrative directions and technical support from the City Police Department.

F. Indemnity and Hold Harmless
Indemnity. The Authority shall indemnify, defend, and hold harmless the City, its officers, officials, employees, and volunteers (hereafter collectively City Personnel) from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of or in connection with any services provided by the City or any City Personnel or their performance of work or any failure to comply with any of the City's duties contained in the Agreement, except such loss or damage which was caused by the active negligence by City Personnel, or the gross or willful misconduct of City Personnel.

The City shall indemnify, defend, and hold harmless the Authority, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of the active negligence by City Personnel or the gross or willful misconduct of the City Personnel during the performance of work hereunder.

If the Authority rejects a tender of defense by the City or City Personnel under this Agreement, and it is later determined that the City and City Personnel breached no duty of care and/or was immune from liability, the Authority shall reimburse the City and/or 5 City Personnel for any and all litigation expenses (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost). A duty of care or immunity determination may be made by a jury or a court, including a declaratory relief determination by a court after the City and/or City Personnel settles a liability claim, with or without participation by the Authority.

The Parties acknowledge that it is not the intent of the Agreement to create a duty of care by the City or City Personnel that they would not owe in the absence of the Agreement. The Agreement does not create an affirmative duty of care (including, without limitation, a duty to protect, a duty to deter and/or a duty to intervene) by the City or City Personnel and the absence of City Personnel is not a material breach of this Agreement. The Parties further acknowledge that by entering into this Agreement neither the City nor City Personnel intends to waive any immunities to which they would be entitled in the absence of the Agreement.

G. Insurance
It is understood and agreed that City and Authority maintain insurance policies or selfinsurance programs to fund their respective liabilities.

H. Suspension or Termination of Contract
Either Party may suspend the performance of the Services, in whole or in part, or terminate this Agreement, with or without cause, by giving sixty (60) days prior written notice thereof to the other Party. Upon receipt of such notice, City will immediately discontinue its performance of the Services.

Upon such suspension or termination by either Party, City will be paid for the Services rendered or materials delivered to Authority in accordance with Section C of this Agreement on or before the effective date of suspension or termination.

No payment, partial payment, acceptance, or partial acceptance by City will operate as a waiver on the part of City of any of its rights under this Agreement. Any funds advanced by Authority in excess of operating costs as defined in Section D (2} shall be refunded by City.

I. Integration of Prior Terms and Conditions
This Agreement, including all recitals, constitutes the entire agreement of the Parties.

This Agreement may be amended or modified only by the mutual written agreement of the Parties. This Agreement is invalid unless approved by the legislative body of each Party, although it may be executed by an authorized agent of each Party. An authorized agent of the City shall be a person specifically authorized by the legislative body of the City to execute this Agreement, at the level of City Manager or City Attorney or equivalent.
6 J. Execution of Final Agreement
This Agreement, once fully executed by the Chairperson of the Board and the City Mayor as evidenced by the signatures below, shall supersede any and all prior discussions, negotiations, agreements and/or understandings whether oral, or in writing, as to the provision of law enforcement services by the City to the Authority.

K. Invalidity; Severability
If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

L. Signature in Counterparts
This Agreement may be signed in counterparts, each of which shall constitute an original.

IN WITNESS WHEREOF, the Parties hereto have by their dully authorized representatives executed this Agreement as follows:
08/05/21
adera Mayor Date
Steve Montes, Board of Directors HACM Chairperson Date
7 REPORT TO CITY COUNCIL
Late Distribution Notice

DATE: August 16, 2024
TO: Mayor and City Councilmembers
FROM: Michael Lima, Director of Financial Services
SUBJECT: August 21, 2024 City Council Meeting
Late Distribution for Item D-1: Presentation and Adoption of the Fiscal Year 2024/2025 Budget
Additional time is needed to complete, review, and finalize the FY 2024/25 Proposed Budget book for Item D-1: Presentation and Adoption of the Fiscal Year 2024/2025 Budget, the Budget will be distributed as soon as it is available. Thank you for your understanding.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 21, 2024
Agenda Number: D-1
Michael Lima, Director of Financial Services
Arnoldo Rodriguez, City Manager
SUBJECT:

Presentation and Adoption of the Fiscal Year 2024/25 Proposed Budget RECOMMENDATION:

1. Conduct a Public Hearing and Adopt the Resolution approving the Operating, Capital, and Debt Budgets for Fiscal Year 2024/25

2. Adopt a Resolution establishing an Appropriations Limit for Fiscal Year 2024/25 in the amount of $59,494,976
DISCUSSION:

The Fiscal Year (FY) 2024/25 Proposed Budget is attached for Council consideration. Council may recall that as part of the City’s budget process, staff conducted workshops pertaining to the City’s Budget. More specifically, Council held workshops on:
 March 20, 2024: FY 2023/24 year-to-date results and FY 2023/24 year-end projections.  June 5, 2024: FY 2024/25 estimated revenues and underlying assumptions behind the revenue figures
 July 3, 2024: FY 2024/25 Capital Improvement Plan (CIP)  August 7, 2024: FY 2023/24 year-end expenses and FY 2024/25 expense assumptions The workshops were intended to provide Council and the community with a preliminary overview of the 5-year CIP, the Citywide Operating Budget for FY 2024/25, and the related revenue sources and expenditures by fund and department that collectively comprise the City’s Budget.

SUMMARY OF PROPOSED BUDGET:

The FY 2024/25 Proposed Budget’s annual operational revenues, including transfers, will sufficiently pay for projected operational expenditures. Operational expenditures are the normal cost of conducting City business and providing services to the Madera community (e.g., personnel, utilities, supplies, equipment, contractual services, and similar costs). The following is a summary of the budget elements:

General Fund & Measure K
General Fund:

The General Fund is the main operational fund of the City with revenues from various sources.

The following 10 major revenue sources account for nearly 90 percent of the General Fund revenues:
 Sales & Use Taxes  Transient Occupancy Tax  Engineering Fees  Property Tax in Lieu of VLF  Business License Tax  Building Permits  Secured Property Tax  Electric Utility Franchise Tax  Interest  Plan Check Fees
Measure K:

It is noted that Measure K is a Sales Tax adopted by the residents of Madera to support Public Safety. The revenue generated by this ½ cent sales tax is split equally between the Police and Fire Departments. Measure K revenue is used for both operations and capital improvements.

The following table identifies the proposed General Fund operating budget.

Table 1: General Fund for FY 2024/25 (not including Measure K) Fund Projected Revenues Proposed Expenditures Projected surplus General Fund $42,605,993 $42,605,993 $0
Enterprise Funds
Enterprise funds are municipal services that are funded through fees charged partly or wholly to cover the costs of the services provided. The fees collected must be used on operating and/or capital expenditures directly related to the enterprise for which they were collected, such as water, sewer, or street sweeping. The revenues projected for the Water, Sewer, and Solid Waste enterprise fund reflect the adjusted rates approved by the ratepayers via the Proposition 218 process completed two years ago. Table 2 provides a summary of the enterprise funds’ projected revenues and expenses for Fiscal Year 2024/25.

Table 2: Enterprise Funds for FY 2024/25
Fund Projected Revenues Proposed
Expenditures
Operating
Surplus/(Deficit)
Water $30,346,481 $30,346,481 $0
Sewer $43,581,735 $43,581,735 $0
Airport $1,128,013 $1,128,013 $0
Golf Course $200,250 $200,250 $0
Dial‐A‐Ride $1,431,093 $1,431,093 $0
Fixed Route (Madera Metro) $3,459,655 $3,459,655 $0
Drainage $1,631,435 $1,631,435 $0
Solid Waste $12,340,688 $9,521,424 $2,819,264
Funds with an Operating Surplus have projected revenues greater than proposed appropriations.

Council may choose to appropriate these monies as part of the FY 2024/25 budget or leave them in the fund balance to be used in an emergency during the fiscal year.

Overall Budget Appropriations
Citywide Proposed appropriations, including capital expenditures, for FY 2024/25 are approximately $216.1 million. Projected citywide revenues are approximately $226.8 million (see Exhibit A). The Proposed Budget includes the following funds:
 General Fund
 Measure K
 Enterprise Funds
 Special Revenue Funds
 Internal Service Funds
Key Assumptions
While staff is proposing a balanced budget, it is important to highlight the current economic climate and key assumptions that influenced the FY 2024/25 Proposed Budget’s revenue and expenditure projections:

1. Economic Climate
The current economic climate dictates caution, especially regarding revenue projections and increasing budgetary expenditures. Key consumer-driven revenues such as Sales Tax and Transient Occupancy Tax, continue to show declines or (at best) stagnation.

Offsetting these consumer-driven revenues are significant growth in Interest Earnings, driven by interest rates which are higher than they’ve been for several years. Federal Reserve actions and political instability on both the domestic and international scenes could have a material impact on revenues. Staff will continue to monitor the situation and will recommend adjustments as may be necessary as the fiscal year unfolds.

2. Revenue
 Sales tax projections are based on the City’s sales tax consultant, HdL, estimates (including Measure K).
 Property tax projections include the basic 2 percent adjustment per Proposition 13.  Other general and special revenues projections include 2 to 3 percent increases based on contributing factors to the specific revenue.
 Utility revenue estimates were based on the 2021 Rate Study and the related Proposition 218 approved rate adjustments approved by the Council on July 20, 2022.
 In preparing the budget, staff estimated major City revenues as indicated below:
 Projected Retail Sales & Use Tax: $12.9 million
 Measure K: $7.0 million
 Transient Occupancy Tax (hotel tax): $900k
 Property tax in-lieu: $8.5 million
 Property tax: $5.3 million
 Business License revenue: $600k
 Interest Income: $1.0 million

3. Expenditures/Expenses
 Utility and fuel costs were budgeted at 4 percent above FY 2023/24 actual expenditures.
 Projected salaries and benefits include all anticipated pay and benefits in compliance with negotiated Memorandums of Understanding with the City’s bargaining units, as well as anticipated merit increases and promotions within class series.  The increase in healthcare premiums to be effective January 1, 2025, and employee lump sum payments made in July 2024 are funded in the proposed budget by General Fund reserves as directed by Council. Total amount of these costs funded by the reserves is $848,472.
 Retirement costs estimates, including unfunded liability, are based on CalPERS actuarial report for the City dated June 30, 2022

4. Balancing the Budget: General Fund
The FY 2024/25 General Fund Proposed Budget is a balanced budget. It includes all the requisite appropriations departments need to effectively run city operations. The budget also contains adequate funds in the General Fund Stabilization Reserve in order to meet the 30 percent of appropriations reserve requirement established by the City’s adopted General Fund Reserve Policy.

Should the City receive less revenue than anticipated on account of the tenuous economic climate, the City expects to utilize reserves to offset revenue shortfalls. Such utilization of reserves will be brought to Council for consideration and approval.

5. Budgeted Positions:

The City Manager has reviewed current positions and all previously budgeted positions have been included in the FY 2024/25 Proposed Budget.

All current vacancies as well as recommended new positions and reclassifications are included in the proposed budget with reasonable assumptions regarding hire date, pay, and applicable benefits. As the year progresses, staffing will be regularly reviewed and analyzed for needed adjustments. Any requests for additional positions will be subject to Council consideration and approval.

The FY 2024/25 Proposed Budget has a total of 301 Full Time Equivalent (FTE) compared to 319 FTE in FY 2023/24. FTE is determined by the percent of the fiscal year for which the position is budgeted. FTE may fluctuate based on position changes, but may also fluctuate when previously vacant position budgeted for a partial year are now budgeted for a full fiscal year. Part-time FTE counts are calculated as a percent of a full-time year, or 2,080 hours. FTE count for part-time positions may also fluctuate based on the City’s needs and anticipated services or programs, such as adding the Madera Unified School District After School Program to the proposed budget. In fact, most of the decrease in FTE between FY 2023/24 and FY 2024/25 is due to a reduction in part-time FTEs as a result of bringing budgeted part-time hours in-line with actual part-time hours used.

6. Health Care and Retirement for Vacant Positions
For the FY 2024/25 Proposed Budget, vacant full-time positions were budgeted at the expectation of employee-only health coverage in the Anthem plan and the Public Employee Pension Reform Act (PEPRA) tier for the CalPERS pension.

7. Planned Promotions
Planned promotions have also been captured in the budget. These promotions are for class series where classification is determined by certification and/or time in the position (i.e., Police Officer I to Police Officer II). Another example is movement within the Wastewater Treatment Plant Operator series upon higher level certification after passing exams from the California State Water Resources Control Board. These promotions will only be effectuated upon satisfactory job performance at the current classification level documented in a written performance evaluation and subject to approval by the City Manager.

8. Employee Compensation
The FY 2024/25 Proposed Budget includes all salary and benefit adjustments as approved by the City Council. This includes the 2 percent cost-of-living adjustment (COLA) and $1,500 lump sum payments for applicable positions effective the first paycheck of July 2024, the 2 percent COLA to be effective the first paycheck of January 2025, and the adjustment to the City’s contribution towards health insurance to be effective January 2025.

The Proposed Budget also includes merit step increases to be awarded as earned by employees via satisfactory performance evaluations. Merit step increases are only awarded within the defined steps of the assigned salary range for the position and are not automatic.

9. Debt
The total City outstanding debt, including utility debts, is $53.4 million as of June 30, 2024.

The Proposed FY 2024/25 Budget includes appropriations for the related debt service payments totaling $8,037,820 in various funds.

10. Measure K
Measure K sales tax revenue is committed to public safety and is shared 50/50 between the Police and Fire Departments. Measure K Police and Fire funds are budgeted and accounted for separately. This budget recognizes the following:

Table 3: Measure K Revenue and Expenditures FY 2024/25
Department Projected Revenues Proposed Expenditures Difference Police $3,657,329 $3,156,730 $500,599
Fire $3,634,000 $3,137,927 $496,073
 Measure K Stabilization Fund
The Council approved the establishment of a Measure K stabilization reserve with an allocation of $130,000 of Measure K revenue for both Police and Fire each year until the reserve amount reachesthe equivalent of 30 percent of Measure K expenditures.

As of June 30, 2023, both Police and Fire have a stabilization reserve fund balance of $780,000. By June 30, 2024, both Police and Fire will have stabilization reserve fund balances of $910,000. Both reserves are short of the 30 percent of Measure K expenditures and will need further contributions in future fiscal years.

Table 4: Measure K Reserve Account
Fiscal Year Police Fire
2017/2018 (1) $130,000 $130,000
2018/2019 $130,000 $130,000
2019/2020 $130,000 $130,000
2020/2021 $130,000 $130,000
2021/2022 $130,000 $130,000
2022/2023 $130,000 $130,000
2023/2024 $130,000 $130,000
2024/2025 $130,000 $130,000
Total $1,040,000 $1,040,000
(1) The Reserve account was created in FY 2018/2019; however, revenue exceeded projections in FY 2017/2018 and funds were retroactively adjusted.
 Fire Engine Replacement Fund
Additionally, the Council approved a fire engine replacement fund with annual allocation of $200,000 beginning in FY 2017/18. This was increased to $490,000 per year in FY 2022/23. As of June 30, 2024, the reserve fund has a balance of $1,228,540. Table 5 provides a summary.

Table 5: Fire Engine Replacement Program (1)
Fiscal Year Allocation Expenses Running Total
2017/2018 (1) $200,000 $0 $200,000
2018/2019 $200,000 $0 $400,000
2019/2020 $200,000 $0 $600,000
2020/2021 $200,000 $0 $800,000
2021/2022 $200,000 $751,460 (2) $248,540
2022/2023 $490,000 $158,763 (3) $579,777
2023/2024 $490,000 $57,022(4) $1,012,755
2024/2025 $490,000 $110,000(5) $1,392,755
(1) The program was created in FY 2018/2019; however, revenue exceeded projections in FY 2017/2018 and funds were retroactively adjusted. (2) Council authorized the purchase of a new Type 1 Engine. (3) Equipment for new Type 1 Engine.
(4) Purchase of a skid steer and radios for new Type 1 engine. (5) Proposed purchase of a tractor for the Safe and Clean Team Financial Structure Changes
In an effort to improve monitoring of costs and transparency, staff is proposing several financial organizational structure changes in this year’s budget. They include:
 Property Damage Org: Previously, any City property which was damaged and reimbursed by insurance was initially expensed to the department with managerial authority over the property. After insurance reimbursement was received, the expense was reduced by the amount of the reimbursement. This approach made it difficult to both determine what a department’s true expenses were and how much insurance reimbursement the City was receiving. The Proposed Budget includes a new organizational unit in the Insurance Reserve Fund which will be dedicated to tracking damage related expenses and reimbursements for the whole City.  Deferred Maintenance Fund: In order to provide a dedicated source of funding for addressing deferred maintenance issues and/or expensive equipment repairs, the Proposed Budget includes a Deferred Maintenance Fund. Monies deposited each fiscal year in this fund will accrue so that there are enough resources to pay for deferred maintenance projects. A list of such projects and when they will need to be completed is being maintained by the Facilities Manager. Staff anticipates expenditures from this fund each fiscal year for the foreseeable future.  Cell phone/Internet Accounts: Costs that were all accumulated in the Telephone/Fax account have been broken out between Telephone/Fax, Cell Phone, and Internet Charge accounts. The segregation of these costs will allow for better managerial information regarding usage of this equipment and services.  Grants Administration Org: Grants Administration costs have been billed to the General Grants Fund, which also is used to track expenditure of Community Development Block Grant (CDBG) monies. As a result of this structure, it became difficult to determine which costs were CDBG eligible. To address this issue, the Proposed Budget including a new Grants Administration Org in the General Fund. This org will track non-eligible grant costs. This new org will make it easier to track both CDBG and grant-ineligible costs.
 Contingency Accounts: History has demonstrated that unexpected events arise which require immediate action to address. Sometimes, those events exceed a particular department’s budgetary authority, which result in delays in addressing the situation until budgetary authority is established. To mitigate these instances, the Proposed Budget contains several Contingency appropriations for unanticipated events. They include $150,000 in the City Manager’s Office (General Fund), $10,000 in the Public Works Department – Safe and Clean Team (General Fund), $30,000 in the Parks Department (General Fund), $30,000 in the Police Department (Measure K – Police), $65,500 in the Fire Department (Measure K – Fire), and $50,000 in the Public Works Department – Street Cleaning Division (Solid Waste Fund). Having these contingencies will allow staff to allow staff to quickly respond to issues and opportunities.

Gann Appropriations Limit
State law requires the City of Madera (City) set an Appropriations Limit (also known as the “Gann Limit”) after budget adoption each fiscal year (FY), in accordance with Section 1.5 of Article XIIIB of the California Constitution. The Appropriations Limit is increased each year by a formula that uses a combination of percent changes in the Statewide Per Capita Income (PCI), city or county population, and the City non-residential assessed valuation. The State Department of Finance provides the PCI and population growth rates. The County Assessor provides the non-residential assessed valuation information.

The FY 2024/25 Appropriations Limit shows an increase from the prior year due to a rise in the Statewide PCI of 3.62 percent in combination with a 0.44 percent increase in the City’s population growth rate. The combination of these factors resulted in a blended increase of 4.08 percent.

The Appropriations Limit for FY 2024/25 has been calculated to be $59,494,976. This represents the maximum amount of appropriations from tax proceeds that can be budgeted by the City for the current fiscal year. Budgeted appropriations subject to limitation are determined to be $28,459,585. This represents the appropriations from tax proceeds approved in the FY 2024/25 budget. The current year budgeted appropriations are approximately 48 percent of the allowable limit, indicating that the City’s approved budget is well within the limits set by State law.

Budget Summary
Staff is pleased to present a balanced General Fund budget. More detailed information regarding the budget may be found in the proposed budget document which includes the City Manager’s Budget Message.

FINANCIAL IMPACT:

The Proposed Budget is the City’s fiscal plan of operations and capital improvement for the Fiscal Year 2024/25. It supports appropriations of $216,127,038 for the FY2024/25 operations of the City.

ALTERNATIVES:

Direct staff to amend the proposed budget for consideration by Council.

ATTACHMENTS:

1. Resolution – Adopting FY 2024/25 Budget
a. Exhibit A

2. Resolution – Adopting FY 2024/25 Gann Limit
a. Attachment 1 - Worksheets # 1, 2, 3
b. Attachment 2 - Department of Finance Letter
RESOLUTION NO. ______

RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA ADOPTING THE BUDGET OF THE CITY OF MADERA FOR THE FISCAL YEAR JULY 1, 2024 THROUGH JUNE 30, 2025 IN THE AMOUNT OF $216,127,038 AND THE FIVE‐YEAR CAPITAL IMPROVEMENT PROGRAM
WHEREAS, City staff has prepared the proposed budget in proper form for all funds for which a budget is required; and
WHEREAS, the City Council (Council) reviewed the draft five‐year Capital Improvement Program (CIP) covering the period through Fiscal Year (FY) 2028/29 at its scheduled July 7, 2024 meeting; and
WHEREAS, the Council held a workshop at a regularly scheduled City Council meetings on March 20, 2024, June 5, 2024, and August 7, 202 to discuss the FY 2023/24 projections and Proposed FY 24/25 amounts for various City funds, including underlying key assumptions for revenues and expenditures;
WHEREAS, the Proposed Budget along with all supporting schedules and data are available for public inspection online and in the Finance Department; and WHEREAS, the five‐year CIP covering the period through Fiscal Year 2028/29 is attached to the Proposed Budget and has been made available for public inspection online and in the Finance Department; and
WHEREAS, on June 21, 2024, the Council adopted a Continuing Resolution Continuing Expenditures and Revenues pending further review and adoption of the FY2023/24 budget; and
WHEREAS, all statutory and legal requirements for the final adoption of said budget have been completed; and
WHEREAS, it is the intention of the Council to adopt the said Fiscal Year 2024/25 budget.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The City of Madera budget in the amount of $216,127,038 as set forth in the attached Exhibit “A” including budgets for capital improvements, is hereby adopted for the Fiscal Year beginning July 1, 2024 and ending June 30, 2025.

3. Transfer of appropriated budget authority from one‐line account to another within a department may be done upon approval of the City Manager.

4. Transfer of budget authority between departments of the General Fund or between funds will be done by minute order of the Council if less than $25,000 and by resolution if greater than $25,000. Transfer of appropriated budget authority between capital outlay accounts in one fund to capital outlay accounts in the corresponding capital outlay fund or from Special Revenue funds to capital outlay funds as presented in the CIP budget regarding project funding may be done upon approval of the City Manager.

5. Authority is given to the Director of Financial Services to adjust the budget for all monies received by the City not included in this budget up to $5,000 per incident without a budget resolution. A report will be given to the Council on a quarterly basis regarding any such activity.

6. All outstanding encumbrances as of June 30, 2024, approved by the City Manager shall be continued and re‐appropriated for expenditure into the FY 2024/25.

7. The unencumbered balance for all Capital Improvement Project accounts, which are duly approved as of or before June 30, 2024, shall be continued and re‐ appropriated for expenditure in the FY 2024/25.

8. Except as monetary appropriations may be affected by intra‐fund transfers within the General Fund or other funds as herein above provided, no appropriations set forth in said budget shall be cancelled in whole or in part except by resolution adopted by a majority vote of all members of the Council.

9. Expenditures made, liabilities incurred, or warrants issued in excess of budget appropriations as originally approved or as thereafter increased or decreased, shall not constitute an obligation or liability of the City of Madera. The City Manager and the Council shall approve no claims and the Director of Financial Services shall issue no warrants or checks for any expenditure in excess of existing appropriations except upon an order of the court of competent jurisdiction, or in cases of emergency as specified and in accordance with the procedures established in the Government Code of California.

10. The CIP covering the period through FY 2028/29 is consistent with the Madera General Plan.

11. The CIP covering the period through FY 2028/29, a copy of which is on file with the Madera City Engineer, 205 W. 4th Street, Madera, is hereby adopted.

12. This resolution shall be effective immediately upon adoption. * * * *
Fund
Projected
Revenues
Salaries &
Benefits
Materials &
Services
Other Oper.

Exp. Capital Exp.

Proposed
Expend.

Use of Fund
Balance
General Fund $ 41,757,521 $ 23,956,525 $ 12,920,914 $ 5,318,219 $ 410,335 $ 42,605,993 $ 848,472 Water 12,775,981 2,446,416 3,592,863 3,138,406 21,168,796 30,346,481 17,570,500 Sewer 30,847,115 2,567,628 2,577,555 4,705,989 33,730,563 43,581,735 12,734,620 Solid Waste 12,340,688 758,176 7,486,786 1,276,462 - 9,521,424 - Drainage 996,261 547,588 169,502 326,845 587,500 1,631,435 635,174 Airport 1,089,434 210,470 195,482 232,061 490,000 1,128,013 38,579 Transit 4,890,748 627,333 2,872,730 177,912 1,212,773 4,890,748 - Golf 200,250 - 18,064 66,034 116,152 200,250 -
Enterprise Funds $ 63,140,477 $ 7,157,611 $ 16,912,982 $ 9,923,709 $ 57,305,784 $ 91,300,086 $ 30,978,873 General Grants 2,704,600 211,166 740,634 - 1,752,800 2,704,600 - Measure K - Police 3,657,329 1,862,388 305,360 227,982 761,000 3,156,730 - Measure K - Fire 3,634,000 - 2,363,411 368,176 406,340 3,137,927 - Development Impact Fees 2,634,619 - 1,611,780 433,771 1,733,006 3,778,557 1,143,938 State Gas 3,721,523 - - 2,227,918 5,075,105 7,303,023 3,581,500 Measure T 3,973,293 - - 860,000 6,187,637 7,047,637 3,074,344 Regional Surface Transportation 4,151,295 - - - 4,084,984 4,084,984 - Business Improvement District 18,217 - 16,927 1,290 - 18,217 - Parks Grants 4,187,706 22,597 177,633 - 3,242,481 3,442,711 - Police Grants 1,792,174 1,607,626 138,085 300,000 300,000 2,345,711 600,000 Tobacco Law Enforcement Grant 39,525 11,900 1,900 13,800 - Parking District 25,950 18,411 13,123 4,440 - 35,974 10,024 Fed Aid Urban Grant 4,333,656 - - - 4,333,656 4,333,656 - Local Transportation 2,331,538 - 115,926 598,800 3,708,124 4,422,850 2,091,312 Landscaping Assessment 645,947 - 319,880 483,639 - 803,519 223,148 ARPA 9,046,835 - - 9,046,835 - 9,046,835 -
Supplemental Law Enforce. 105,550 - 35,550 - 139,200 174,750 69,200 DUI Enforcement Grant 85,113 81,470 2,000 - - 83,470 -
Opioid Settlement 48,003 - - 70,000 - 70,000 21,997
Intermodal 148,741 1,365 61,975 85,401 - 148,741 -
Economic Development 18,958 - 2,500 - 156,500 159,000 140,042 SB 1186 8,000 - 8,000 - - 8,000 -
Housing 3,449,600 45,222 1,233,099 - 2,128,600 3,406,921 718,149 CFD Special Revenue 1,670,783 - 16,300 683,366 - 699,666 - Special Revenue Funds $ 52,432,955 $ 3,862,145 $ 7,164,083 $ 15,391,618 $ 34,009,433 $ 60,427,279 $ 11,673,654 Fleet Acquisition 5,561,131 24,902 - - 1,788,500 1,813,402 - Fleet Operations 1,082,010 463,204 442,634 3,616,837 - 4,522,675 3,440,665 Facilities Maintenance 2,256,401 1,245,441 753,603 916,649 - 2,915,693 659,292 Deferred Maintenance 396,000 - - - 396,000 396,000 -
Info. Technology Operations 1,276,520 712,971 147,891 1,301,158 - 2,162,020 885,500 Info. Technology Acquisition 1,512,445 - - - 1,173,345 1,173,345 - Insurance Reserve 1,253,500 - 183,436 - 1,000,000 1,183,436 - Internal Service Funds $ 13,338,007 $ 2,446,518 $ 1,527,564 $ 5,834,644 $ 4,357,845 $ 14,166,571 $ 4,985,457 Capital Funds $ 1,345,717 $ - $ - $ 1,315,073 $ 30,644 1,345,717 $ - Successor Agency $ 6,231,392 $ - $ 274,754 $ 5,956,638 $ 50,000 $ 6,281,392 $ 50,000 Total Citywide $ 178,246,069 $ 37,422,799 $ 38,800,297 $ 43,739,901 $ 96,164,041 $ 216,127,038 $ 48,536,456 Exhibit A
CITY OF MADERA BUDGET – FISCAL YEAR 2024/2025

CITYWIDE SUMMARY OF REVENUES, EXPENSES, AND CAPITAL EXPENDITURES RESOLUTION NO. 24- ____________

A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA ADOPTING THE APPROPRIATIONS LIMIT FOR THE 2024/2025 FISCAL YEAR
WHEREAS, Section 7910 of the California Government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its Appropriations Limit for the following fiscal year pursuant to Article XIIIB of the Constitution; and
WHEREAS, the City Council has received evidence regarding the Appropriations Limit to be established for the City of Madera.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The Appropriations Limit for the City of Madera for the 2024/2025 fiscal year, as described in Article XIII B of the Constitution of the State of California and as determined pursuant to Sections 7900 to 7913 of the California Government Code is in the amount of Fifty-nine million, four hundred ninety-four thousand, nine hundred seventy-six dollars ($59,494,976).

3. The Council declares that the percentage change in California per capita personal income and the City of Madera annual percent change in population were used in calculating this Appropriations Limit.

4. This resolution is effective immediately upon adoption. * * * * * * *
ATTACHMENT 1
Proceeds of Taxes: $ 30,202,513 Reference Document
Exclusions: $1,742,928 General Fund Debt Service
Appropriations Subject to Limit: $ 28,459,585 Worksheet #2 Current Limit: $59,494,976 Worksheet #3
Amount Over (Under) Limit: $ (31,035,391)

CITY OF MADERA

ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #1
FOR THE 2024/2025 FISCAL YEAR
ATTACHMENT 2
Interest
Non-Interest Percent of Income Total Tax
Revenues Total Allocation Proceeds
General Fund
Tax Proceeds Budgeted $ 29,077,628 92.20% 1,124,885 $ 30,202,513 $ Non Tax Proceeds Budgeted $ 2,458,675 7.80% 95,115 $
Total Revenue Budgeted 31,536,303 $ 100.00%
Total Interest Income Budgeted $ 1,220,000
Total Tax Proceeds Budgeted: $ 30,202,513

CITY OF MADERA

ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #2
FOR THE 2024/2025 FISCAL YEAR
Summary of Tax Proceeds Revenue & Interest Allocation
ATTACHMENT 2
A. Last Year's Appropriations Limit (Unadjusted) $57,164,973 B. Adjustment Factors % of Change Factor Source

1. Growth in City Population 0.44 1.0044 State Calculation

2. California per Capita Personal
Income Growth 3.62 1.0362 State Calculation

3. Calculation of Factor: (B1 x B2) 1.0408
C. Annual Adjustment Dollars: (A x B3) - A $2,330,003
D. 2024/2025 Projected Appropriations Limit: (A + C) $59,494,976

CITY OF MADERA

ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #3
FOR THE 2024/2025 FISCAL YEAR
April 30, 2024
Dear Fiscal Officer:

Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments.

Each local jurisdiction must use their percentage change in population factor for January 1, 2024, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2024-25. Attachment A provides the change in California’s per capita personal income and an example for utilizing the factors to calculate the 2024-25 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.

Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit. Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.

Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2024. Please note: The prior year’s city population estimates may be revised. The per capita personal income change is based on historical data.

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
/s Richard Gillihan

RICHARD GILLIHAN
Chief Operating Officer
Attachment
Attachment 2
May 2024
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2024-25 appropriation limit is:

Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2024-25 3.62
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2024-25 appropriation limit.
2024-25:

Per Capita Cost of Living Change = 3.62 percent
Population Change = 0.17 percent
Per Capita Cost of Living converted to a ratio: 3.62 + 100 = 1.0362 100
Population converted to a ratio: 0.17 + 100 = 1.0017
100
Calculation of factor for FY 2024-25: 1.0362 x 1.0017 = 1.0379

Fiscal Year 2024-25
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2023 to January 1, 2024 and Total Population, January 1, 2024 Total
County Population Percent Change --- Population Minus Exclusions --- City 23-24 1-1-23 1-1-24 1-1-24
Madera
Chowchilla -0.47 13,600 13,536 18,930
Madera 0.44 66,269 66,560 66,560
Unincorporated 1.34 72,865 73,838 73,838
County Total 0.79 152,734 153,934 159,328
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 21, 2024
Agenda Number: D-1
Michael Lima, Director of Financial Services
Arnoldo Rodriguez, City Manager
SUBJECT:

Presentation and Adoption of the Fiscal Year 2024/25 Proposed Budget RECOMMENDATION:

1. Conduct a Public Hearing and Adopt the Resolution approving the Operating, Capital, and Debt Budgets for Fiscal Year 2024/25

2. Adopt a Resolution establishing an Appropriations Limit for Fiscal Year 2024/25 in the amount of $59,494,976
DISCUSSION:

SUMMARY OF PROPOSED BUDGET:

General Fund & Measure K
General Fund:

The General Fund is the main operational fund of the City with revenues from various sources.

The following table identifies the proposed General Fund operating budget.

Council may choose to appropriate these monies as part of the FY 2024/25 budget or leave them in the fund balance to be used in an emergency during the fiscal year.

5. Budgeted Positions:

The City Manager has reviewed current positions and all previously budgeted positions have been included in the FY 2024/25 Proposed Budget.

9. Debt
The total City outstanding debt, including utility debts, is $53.4 million as of June 30, 2024.

The Proposed FY 2024/25 Budget includes appropriations for the related debt service payments totaling $8,037,820 in various funds.

FINANCIAL IMPACT:

The Proposed Budget is the City’s fiscal plan of operations and capital improvement for the Fiscal Year 2024/25. It supports appropriations of $216,127,038 for the FY2024/25 operations of the City.

ALTERNATIVES:

Direct staff to amend the proposed budget for consideration by Council.

ATTACHMENTS:

1. Resolution – Adopting FY 2024/25 Budget
a. Exhibit A

2. Resolution – Adopting FY 2024/25 Gann Limit
a. Attachment 1 - Worksheets # 1, 2, 3
b. Attachment 2 - Department of Finance Letter
RESOLUTION NO. ______

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

3. Transfer of appropriated budget authority from one‐line account to another within a department may be done upon approval of the City Manager.

6. All outstanding encumbrances as of June 30, 2024, approved by the City Manager shall be continued and re‐appropriated for expenditure into the FY 2024/25.

10. The CIP covering the period through FY 2028/29 is consistent with the Madera General Plan.

11. The CIP covering the period through FY 2028/29, a copy of which is on file with the Madera City Engineer, 205 W. 4th Street, Madera, is hereby adopted.

12. This resolution shall be effective immediately upon adoption. * * * *
Fund
Projected
Revenues
Salaries &
Benefits
Materials &
Services
Other Oper.

Exp. Capital Exp.

Proposed
Expend.

CITYWIDE SUMMARY OF REVENUES, EXPENSES, AND CAPITAL EXPENDITURES RESOLUTION NO. 24- ____________

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

CITY OF MADERA

1. Growth in City Population 0.44 1.0044 State Calculation

2. California per Capita Personal
Income Growth 3.62 1.0362 State Calculation

3. Calculation of Factor: (B1 x B2) 1.0408
C. Annual Adjustment Dollars: (A x B3) - A $2,330,003
D. 2024/2025 Projected Appropriations Limit: (A + C) $59,494,976

CITY OF MADERA

ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #3
FOR THE 2024/2025 FISCAL YEAR
April 30, 2024
Dear Fiscal Officer:

If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
/s Richard Gillihan

PROPOSED

DEPARTMENT OF FINANCE
MADERA CITY HALL • 205 W. 4TH STREET • MADERA, CA 93637 • MADERA.GOV

F I S C A L Y E A R
2024-2025
BUDGET

OF THE CITY OF MADERA

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2024-2025 Operating Budget | City of Madera 3
City Council
Santos Garcia, Mayor
Cece Gallegos, Mayor Pro Tem (D1)
Jose Rodriguez, Councilmember (D2)
Steve Montes, Councilmember (D3)
Anita Evans, Councilmember (D4)
Elsa Mejia, Councilmember (D5)
Artemio Villegas, Councilmember (D6)
Operating Budget
&Capital Improvement Program
FY 2024-2025
4 City of Madera | 2024-2025 Operating Budget
2024-2025 Operating Budget | City of Madera 5
Table of Contents
Letter from the City Manager 10
About Madera 17
City of Madera 18
Boards & Commissions 19
City Map 24
Madera at a Glance 25
The Early History of Madera 26
Madera Residents 27
Madera Home & Family 28
Typical Climate 29
Local Transit 29
Local Government 30
Parks 31
Infrastructure 31
Police 32
Fire 32
Madera Economics 33
Major Employers of Madera 34
Budget Overview 37
Key Budget Assumptions & Changes 38
Budget Process 42
Basis of Accounting & Budgeting 43
Level of Budgetary Control 44
Financial Budget Policies 45
Employee Salary & Benefits 47
Citywide FTE Count 51
FTE by Expensing Org 52
Citywide Summaries 55
Citywide Revenues 56
6 City of Madera | 2024-2025 Operating Budget
Citywide Expenses 60
Projected Fund Balance 64
General Fund Summaries 67
Major Revenue Sources 68
Revenues & Expenditures Summaries 70
General Fund Departments 73
City Council 74
City Clerk’s Office 77
City Manager’s Office 81
Finance Department 89
Human Resources Department 97
Police Department 105
Fire Department 121
Public Works Department 127
Planning Department 137
Building Department 143
Engineering Department 149
Parks & Community Services Department 155
Enterprise Funds 173
Enterprise Funds Operating Budget Overview 174
Expense Summaries 175
Water 177
Sewer 187
Solid Waste 195
Drainage 203
Airport 207
Transit 213
Golf 221
Special Revenue Funds 225
Special Revenue Funds Budget Overview 226
Internal Service Funds 247
Internal Service Funds Budget Overview 248
Expense Summaries 249
2024-2025 Operating Budget | City of Madera 7
Fleet 251
Facilities 259
Information Services Department 265
City Debt 271
Debt Service 272
Capital Funds & Projects 275
Transfer Schedule 282

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City Council Members
Santos Garcia, Mayor
Cece Gallegos, Mayor Pro Tem (D1)
Jose Rodriguez, Councilmember (D2)
Steve Montes, Councilmember (D3)
Anita Evans, Councilmember (D4)
Elsa Mejia, Councilmember (D5)
Artemio Villegas, Councilmember (D6)
Executive Management
Arnoldo Rodriguez, City Manager
Shannon Chaffin, City Attorney (contracted)
Alicia Gonzales, City Clerk
Department Directors
Michael Lima, Director of Financial Services
Will Tackett, Director of Community Services
Vacant, Planning Manager
Gino Chiaramonte, Police Chief
Ismael Hernandez, Public Works Operations Director
Joseph Hebert, Director of Parks & Community Services
Rafael Magallan, Chief Building Official
Keith Helmuth, City Engineer
Wendy Silva, Director of Human Resources
Gary Price, Director of Information Technology
Financial Budget Support Staff
Richard Gracia, Administrative Analyst
Anthony Forestiere, Financial Services Manager
Joseph Carrello, Communications Specialist
Cleona Young, Accountant II
Lyann Huang, Accountant II
Executive Summary:

On behalf of staff, it is my pleasure to present the FY 2024/25 Annual Operating Budget for general operations and capital improvement programs for the City of Madera (City).

While uncertain economic conditions have made it difficult to forecast financial results, the City is pleased to share the Proposed General Fund budget is balanced, including an $848,472 transfer from the unallocated balance in the General Fund to pay the increase in health insurance premiums and one-time pay to the bargaining unit groups.

Note that the City’s budget document is one of the single most essential expressions of a municipality’s core mission, City Council policy priorities, and ultimately, the community’s vision.

With this in mind, the 2024/25 Proposed Budget has been prepared with the goal of continuing to deliver essential city services, all while maintaining fiscal accountability.

The City’s financial condition on a flat trajectory over the past fiscal year, with Sales Tax and Transient Occupancy Tax decreasing, while Property Tax and Interest revenue exceed last fiscal year’s budgeted amounts. Overall, revenues were down slightly from budget estimates. However, expenditure levels below budgeted amounts were greater than the shortall in revenues, resulting in a net positive to the City’s finances. Over the past several years, the City has maintained its General Fund fund balance stabilization reserve consistent with the City General Fund Balance Reserve Policy. Specific assumptions and budget modifications are outlined in the Key Budget Assumptions & Changes section. As the new fiscal year progresses, staff will routinely revisit our assumptions and projections based on new information and bring that analysis to the Council for direction and action.

As mentioned before, preparing a budget with as many unknown variables as were encountered in a post-pandemic environment posed significant challenges. However, the pandemic was only one variable impacting the national and local economies. Other factors causing challenges include:
10 City of Madera | 2024-2025 Operating Budget
Letter from the City Manager
 Inflation has slowed, but prices are still increasing.  Labor shortages and higher costs for labor remain a challenge for the City and the community.  Global conflict: Russia’s invasion of Ukraine and the conflict in Gaza have impacted parts of the economy, such as oil prices.
 Complying with increased regulations, specifically land use and environmental regulations.

Though we anticipate much of that uncertainty will continue in the near term, our approach to budgeting continues to focus on the continuity of service levels and the strategic expansion of services as growth and demand warrant. This requires reprioritizing and adapting as the economy changes. While the outlook for revenue looks positive, expenses are also projected to increase.

Despite forecasts predicting a solid economic outlook nationally, the City must still keep a keen eye on rising costs from unfunded mandates, deferred maintenance of facilities and amenities, and maintaining competitive employee compensation and benefits. Moreover, while the community has continued to grow, service levels have not necessarily kept pace. At some point, positions will need to be added to maintain service levels and address overgrowing areas of concern, such as the cleanliness of our City.

These challenges and our focus on delivering the most effective services with the most significant impact are the impetus for our operating plan.

Consequently, this budget is designed to:
 Ensure continuing excellent service and safety to our community  Maintain fiscal balance in an evolving economy
 Shape the organizational culture to ensure a high-performing workforce operating in a rewarding environment, making the City an employer of choice in the region  Continue our commitment to keeping our neighborhoods safe  Improve our service delivery
Budget Overview
The City of Madera cannot provide a budget overview without acknowledging the impacts that economic factors, such as increased costs, presented in the preparation of this budget document. While some revenue streams, such as Property Tax and Interest, have increased, City expenses have also increased. For example, while the City gas tax revenues were relatively flat this past fiscal year, road repairs costs have increased significantly. 2024-2025 Operating Budget | City of Madera 11
As we continue to move forward, the City anticipates flat revenue in comparison to previous fiscal years. More specifically, the City is projected to generate $12.9M from Bradley-Burns uniform local sales tax and $7.0M from Measure K.

Property taxes and property tax in-lieu/VLF are forecast to increase slightly significantly year over year, to $13.8M. Property values have increased, both in the residential and commercial arenas.

Unfortunately, while some revenues have increased, certain City expenses have as well. Property Liability Insurance has increased, while energy costs continue to grow at a pace that exceeds inflation. Employee Health Insurance is increasing by 4 percent and Senate Bill 1383 will increase solid waste costs.

The Citywide budget includes many enterprise, internal service, and special revenue funds that operate with adequate revenue to sustain necessary operating and capital needs; however, some have incurred structural deficits with ongoing revenues insufficient to cover ongoing expenses.

Specifically, the Sewer, Water, and Drainage funds require millions of dollars to fund complex projects over the following years, impacting rates with increases, albeit somewhat mitigated given the City’s use of the American Rescue Plan Act funds.

Special revenue funds are established to track and report funds assigned to specific purposes.

All special revenue funds are budgeted based on projected revenues and are balanced. An example of Special revenue funds would be the Community Development Block Grant (CDBG) program.

Internal service funds provide services to internal customers, including Information Services, Fleet, Facilities, and the Insurance Reserve Fund. Like enterprise funds, internal service funds charge customers for services provided. Budgeted revenues are adequate to provide the City departments with essential internal services.

Presenting a Balanced Budget
I understand that a balanced budget is one of the Council’s highest priorities. Each department, including the Finance Department staff and myself, examined projected revenues and proposed expenses. The result is a budget where projected operational revenues slightly exceed anticipated projected operational expenses for several funds. However, staff is recommending the use of fund balance in order to fill a gap between revenues and expenses for several funds.

Several items worth highlighting:
 The City is projecting General Fund revenues to remain relatively flat in comparison to previous years.
 Senate Bill 1383 has state mandates which will impact the solid waste cost permanently.

Commercial accounts will experience the largest increases. 12 City of Madera | 2024-2025 Operating Budget
 This budget funds all necessary operating expenses. Operational costs are the day-to-day expenses incurred as a normal cost of doing business (e.g., salaries, benefits, utilities, supplies, equipment, contracted services, and similar costs).
 This budget reflects the operating and capital activities of 1 General Fund, 10 Enterprise Funds, and 130 Special Revenue Funds, 7 Internal Service Funds, 1 Capital Projects Fund, 1 Debt Service Fund, 7 Fiduciary Funds, and approximately 301 full-time equivalent positions that provide the City’s public safety, quality of life, infrastructure construction and maintenance, transportation and development-related services, and the internal governance services that support them.  Capital Improvement Projects will be placed in separate accounts, apart from the General Fund.  Measure K is projected to generate nearly $7.0 million for public safety.  Cannabis revenue is not included in the General Fund’s revenue projections. Staff is recommending to not include these monies until such time as actual receipts are recorded and a baseline amount of revenue can be determined.

Key Additions
In spite of the relatively flat revenue projection, this budget does contain several new purchases and initiatives, including:
 $183,000 of new Police equipment, including seven pole cameras ($70,000), 67 tasers ($50,000), e-bikes for patrol ($12,000), and six radios ($51,000).  $350,000 for Police facilities improvements, including $100,000 for a headquarters kitchen remodel, $100,000 for headquarters’ lobby renovation, and $150,000 for the South parking lot expansion.
 $122,079 for Parks facilities improvements, among which are batting cages at Lions Town & Country Park ($70,000), musical equipment at McNally Park ($42,079), and goal post replacement at the Sunrise Sports Complex ($10,000).
 New equipment for staff to use is included in this budget. Among the items are a tractor for the Safe and Clean team ($110,000), a tilt bed trailer for Parks ($11,000), and a sewer camera for Public Works ($140,000).

In each department’s narrative of the budget book, there is a section titled “Changes/Additions to Budget”. Please read those sections for more information on the key changes to each department’s budget.

Addressing Deferred Maintenance
Another hallmark of this budget is the funds earmarked to address the deferred replacement and maintenance issues that exist in the City. The Deferred Maintenance Fund will be used to deposit funds for the eventual repair/replacement of expensive capital items at City facilities, such as air conditioning units and roofs. The Proposed Budget includes $396,000 of projects to be funded in the upcoming year from this Deferred Maintenance Fund. This fund will be managed by the City’s Facilities Maintenance Division.
2024-2025 Operating Budget | City of Madera 13
In addition to the Deferred Maintenance Fund, this budget also contains new funds for the other Internal Service Funds. These new funds have been created to increase transparency in purchasing items and better track costs. For details on each of these new funds, please read the “Changes/Additions to Budget” section in each Internal Service Fund’s budget book narrative.

Looking Ahead
Our City continues to assess evolving circumstances and should make every effort to prepare itself for the effects they may have on our ability to deliver quality services. While much remains out of our control, such as international conflicts, inflation, and national trends, the City remains financially steady.

As we continue to work in partnership with our community to deliver desired service levels through effective business models, staff will continue to adjust its efforts as more efficient methods are identified. In partnering with our community, service organizations, Council, and staff, I am confident that we will capitalize on opportunities and mitigate challenges positioning the City to weather any anticipated challenges on the horizon.

I would like to thank the City Council for your leadership. Community members are confident that their City is well-run, and their well-being is our top priority. With your ongoing support, we will continue to provide excellent customer service as we strive to become the City of tomorrow.

Respectfully submitted,
Arnoldo Rodriguez
City Manager
14 City of Madera | 2024-2025 Operating Budget

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About Madera
• City Organization
• Boards & Commissions
• City Map
• At a Glance
• Early History
• Residents
• Home & Family Stats
• Climate
• Local Government
• Parks
• Infrastructure
• Police
• Fire
• Local Economy
• Major Employers
Organizational Chart
City of Madera
18 City of Madera | 2024-2025 Operating Budget
2024-2025 Operating Budget | City of Madera 19
Boards & Commissions
On or before December 31 of each year, each legislative body shall prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the legislative body of the local agency. This list shall be known as the Local Appointments List. The list shall contain the following information: (1) A list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position, (2) A list of all boards, commissions, and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position.

District Committee Member Date Appointed Term Expires
Americans with
Disabilities Act
(ADA) Advisory
Council
Mayor DJ Becker 05/04/22 12/01/24
District 1 Jack Porter 08/24/22 12/01/26
District 2 Cynthia Ortegon 01/16/19 12/01/24
District 3 Saim Mohammad 05/04/22 12/01/26
District 4 Vacant --- 12/01/24
District 5 Gladys Marroquin 08/24/22 12/01/26
District 6 Diana Robbins 01/06/21 12/01/24
Airport Advisory
Commission
Mayor Miguel Gonzalez 09/01/21 12/01/24
District 1 Jerry Holiday 03/20/19 12/01/26
District 2 Issa Zacharia 05/16/18 12/01/24
District 3 Johanna Torres 05/19/21 12/01/26
District 4 Stanley Mackey 05/19/21 12/01/24
District 5 Vacant --- 12/01/26
District 6 Ramon Lopez-Maciel 01/06/21 12/01/24
Beautification
Committee
Mayor Miguel Gonzalez 02/03/21 12/01/24
District 1 Karen Huerta 02/07/18 12/01/26
District 2 Rohi Zacharia 02/15/17 12/01/24
District 3 Debra M. Basila 03/17/21 12/01/26
District 4 Robert Gonzalez 05/19/21 12/01/24
District 5 Agapita Rocha 01/16/19 12/01/26
District 6 Cynthia Moreno-Procopio 03/17/21 12/01/24
Civil Service
Commission
Mayor Dennis Smith 10/05/22 12/01/24
District 1 Nick Salinas 02/02/22 12/01/26
District 2 Celeste Voyles 02/02/22 12/01/24
District 3 Saim Mohammad 02/02/22 12/01/26
District 4 Shawn Giffin 02/15/17 12/01/24
District 5 Vacant --- 12/01/26
District 6 Vacant --- 12/01/24
Local Appointment List (Pursuant to California Government Code Section 54972) 20 City of Madera | 2024-2025 Operating Budget
District Committee Member Date Appointed Term Expires
CDBG Block Grant
Commission
Mayor Gabriela GonzalezGutierrez02/17/21 12/01/24
District 1 Candace Talley 03/01/17 12/01/26
District 2 Alyssia Arredondo 03/01/17 12/01/24
District 3 Stephanie Nathan 03/18/20 12/01/26
District 4 DJ Becker 01/20/21 12/01/24
District 5 Olga P. Garcia 01/16/19 12/01/26
District 6 Dulce Arredondo 03/03/21 12/01/24
Golf Course
Advisory
Committee
Varies. Includes
At-Large
Appointments
by Type and
Appointments
by Category
Jose Rodriguez
(Councilmember)
09/06/23 12/01/24
Joseph Hebert (Parks
Director)
09/06/23 Continual
Dan Bacci (SGM Rep.) 09/06/23 Continual
Karla Gran (Service
Organization Rep.)
09/06/23 09/06/25
Chito Romero
(Golfer/At-Large
Community Member)
09/06/23 09/06/25
Lisa Gill (Food and
Beverage Rep.)
09/06/23 Continual
Edward McIntyre (NonGolfer/At-Large
Community Member)
09/06/23 09/06/25
Loan Review
Committee
At-Large
Appointment
Elvin Martin 3/1/06 N/A
John Molina 3/1/06 N/A
Vacant --- N/A
Matilda Villafan 2/20/19 N/A
Johanna Torres 09/21/22 N/A
Planning
Commission
Mayor Khubaib Seikh 01/20/21 12/01/24
District 1 Robert Gran Jr. 01/16/19 12/01/26
District 2 Rohi Zacharia 01/06/21 12/01/24
District 3 Saim Mohammad 05/04/22 12/01/26
District 4 Balwinder Singh 06/02/21 12/01/24
District 5 Jose Chavez Garcia 05/04/22 12/01/26
District 6 Ramon Lopez-Maciel 01/06/21 12/01/24
Transit Advisory
Board
Mayor Cynthia Ortegon 05/19/21 12/01/24
District 1 Andrew Albonico 09/02/20 12/01/26
District 2 Vacant --- 12/01/24
District 3 Marie Luna 02/20/19 12/01/26
District 4 Patricia Carreon 09/15/21 12/01/24
District 5 Otilia Morales 02/20/19 12/01/26
District 6 Vacant --- 12/01/24
Youth Commission Mayor Vacant --- ---
2024-2025 Operating Budget | City of Madera 21
District 1 Vacant --- ---
District 2 Vacant --- ---
District 3 Vacant --- ---
District 4 Vacant --- ---
District 5 Vacant --- ---
District 6 Vacant --- ---
22 City of Madera | 2024-2025 Operating Budget
General Description of Boards, Committees &
Commissions
ADA ADVISORY COUNCIL: Four-year term. The ADA
Council is composed of seven members. Appointees shall be residents of the City of Madera. Regular meetings are held the third Tuesday of each month at 3:30 p.m. Each member of the City Council makes a nomination to be considered for
appointment by the Mayor.

Responsibilities Include: Serves in an advisory capacity to the City Council and staff on ADA matters including: promote pedestrian safety and access to all public streets; ensure that all public buildings and facilities, services, programs and activities are in compliance with ADA regulations; promote inclusion of the disabled community in the City’s emergency and disaster preparedness plans; develop disability awareness and educational outreach programs; work with the various City of Madera departments to ensure that all public buildings and facilities, remodeled and newly constructed are in compliance with current laws guaranteeing access for all people with disabilities; promote affordable and accessible housing in the community; make recommendations regarding unmet transit needs; and ensure grievance procedures are followed and enforced as described in the ADA bylaws.

AIRPORT ADVISORY COMMISSION: Four-year term. The
Commission is composed of seven members. Appointees shall be residents of Madera County, and at least four members shall reside within the City. The commission meets at least quarterly at a date and time selected by the Commission. Each member of the City Council makes a nomination to be
considered for appointment by the Mayor.

Responsibilities Include: Oversee, review, and make
recommendations regarding the airport’s annual budget for operational and capital improvement purposes, Airport
operations and services, master planning and land use.

BEAUTIFICATION COMMITTEE: Four–year term. The
Committee is composed of seven members. Appointees shall be residents of the City of Madera. Regular meetings of the Committee are held every second Thursday of the month at 5:30 p.m. Each member of the City Council makes a
nomination to be considered for appointment by the Mayor.

Responsibilities Include: Serves in an advisory capacity to the City Council and staff on community beautification matters including: develop and formulate programs and projects to enhance the aesthetic appearance of the community; develop an ordinance which will establish landscape standards for new development projects; develop and recommend practices and policies which will enhance and upgrade existing properties; and coordinate periodic community clean up campaigns and encourage public participation therein.

CIVIL SERVICE COMMISSION: Four-year term, with
holdovers until new appointment is made. The Commission is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. Appointees shall be residents of the City of Madera.

Commissioners shall not be employed with the City nor shall they be under the direct supervision of any existing Council Member. Meetings, as needed, are usually held on the first Tuesday of each month at 5:00 p.m.

Responsibilities Include: Certification of eligibility lists for hiring employees in the classified service at regularly scheduled meetings; conducts appeal hearings regarding
disciplinary action or alleged violations of Civil Service rules and at the request of the City Council or Administrator; special meetings for hearings are scheduled as needed and my require multiple evenings to complete.

CDBG BLOCK GRANT COMMISSION: The Commission is
composed of seven members; each member of the City Council makes a nomination to be considered for appointment by the Mayor. Meets during a weekday evening as required. Serves in an advisory capacity to staff and the City Council on matters pertaining to the use of CDBG funds allocated to the City of Madera to benefit persons of low and moderate income,
disabled and elderly persons, minority groups, homeless persons, or persons at risk of homelessness and CDBG-funded activities in eligible Census Tracts where CDBG program activities are proposed. Accepts testimony from City staff and applicants presenting proposals to request CDBG funds.

Evaluates proposals and recommends CDBG funding
allocations consistent with policies, goals and priorities established by the City’s CDBG Consolidated Plan and the Vision Madera 2025 Action Plan. Receives testimony from staff and provides comments about the City’s CDBG-funded programs and projects overall annual outcomes and
accomplishments. Promotes public participation in the CDBG planning process and any amendments.

GOLF COURSE ADVISORY COMMITTEE: The committee
consists of a 7-member body and is comprised of the following representatives: City Councilmember serves for Council Term, Parks Director – Continual Term, SGM Representative -
Continual Term, Golfer/At-Large Community Member – Twoyear Term, Food & Beverage Director/Representative – Continual Term, Non-Golfer/At-Large Community Member –
Two-year Term, Service Organization Representative - Two- 2024-2025 Operating Budget | City of Madera 23
year Term. This position also has an additional caveat that the service organizations eligible are those that regularly meet at the Course, those being currently the Madera Evening Lions Club and the Morning Rotary Club. These service clubs will rotate representation, with the Madera Evening Lions Club having the initial representative. Should additional service organizations meet at the Course, they would be eligible to be added to the rotation of appointments. The Committee meets on the third Monday of the month at the Madera Municipal Golf Course. Meeting times and location may differ.

Responsibilities Include: Serve in an advisory capacity to the City Council and staff on local golf course matters including:
providing feedback and input on matters related to the golf course operations, improvements, and maintenance; serve as a representative of the local community including golfers, residents, and other stakeholders, to ensure inclusion in decision-making process; serve as a communication channel between the golf course and the community; address and help resolve issues or concerns raised by golfers or community regarding the golf course; offer recommendations for
improvements such as upgrades to facilities, landscaping, course layout, or other amenities; provide input on budgetary matters; and contribute to the development of policies and guidelines governing the use and management of the golf course.

LOAN REVIEW COMMITTEE: This committee consists of
five members appointed by the City Council comprised of at least three residents of the City of Madera. Members shall possess backgrounds in residential mortgage lending, real estate or the building trades industry. Members do not serve specific terms, nor do they receive compensation/benefits.

Meetings of the committee are held as needed to provide for the review of loan and grant applications for first time homebuyer down payment assistance and owner-occupied
rehabilitation programs funded by State, Federal and local funds awarded to the City of Madera and from the Successor Agency to the Former Redevelopment Agency. Failure by a Committee member to attend three consecutive meetings
shall be deemed an automatic resignation. A significant pattern of absences shall also be considered grounds for removal from the committee. Conflict of interest provisions apply as applicable to committee appointees serving the City of Madera or the Successor Agency to the Former
Redevelopment Agency.

PLANNING COMMISSION: Four-year term. The
Commission is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. Appointees must reside within the City limits. Meetings are held on the second Tuesday of each month beginning at 6:00 p.m.

Responsibilities Include: Develop, maintain and amend the General Plan and Specific Plans as deemed appropriate;
discretionary approval of development proposals, including subdivisions, use permits, and variances; discuss overall planning for the City, including ordinances, special studies, zoning, subdivisions and signs, with recommendations to the City Council.

TRANSIT ADVISORY BOARD: Four-year term. The Board
consists of seven members appointed from a cross section of the community (general public, children, elderly, disabled, students, social service agencies, and minority family). The Board is composed of seven members, each member of the
City Council makes a nomination to be considered for
appointment by the Mayor. Appointees shall be residents of the City of Madera. Meetings are held quarterly in January, April, July, and September at a time and public place set by the advisory board.

Responsibilities Include: Recommend to the City Council a five (5) year transit and equipment plan; review, modify transit system proposals.

YOUTH COMMISSION: Two-year term. The Commission is
composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. The Commission meets on the second Wednesday of
each month at 5:00 p.m.

Responsibilities Include: Serves in an advisory capacity to the City Council about public safety, job opportunities for youth, recreation activities for youth, opportunities for effective participation by youth in governmental process, and changes in city regulations that are necessary to improve the social, economic, educational, recreational advantages, health and well-being of youth.
24 City of Madera | 2024-2025 Operating Budget
The Heart of California
City Map
2024-2025 Operating Budget | City of Madera 25
Madera at a Glance
Source: Madera Chamber of Commerce | United States Census Bureau QuickFacts Located in
Madera
County
Nickname
The of California
Home of the annual
Madera Pomegranate, Fruit & Nut Festival
South of Chowchilla,
North of Fresno
Population:
~68,000
Location Size:
~16.5 sq. miles
Median Income:
$61,626
Proudly
Established
Madera, California
The City of Madera is located in California’s stunning
Central Valley. Featuring a balanced climate that
serves as the perfect host to some of the nation’s
finest agricultural operations, Madera is also within
close proximity to cherished world treasures such as
Yosemite National Park, the Sierra Nevada Mountain
Range, and attractions that run along the Pacific
coastline. Madera is the perfect combination of the
best California has to offer.
1877
1876
1896
1881
1907
1933
1898
1893
26 City of Madera | 2024-2025 Operating Budget
The Early History of Madera
Source: Madera Chamber of Commerce
William H. Thurman founded the City
of Madera and is thus known as the
“Father of Madera.” He founded the
Madera Lumber and Trading Company
and served as Madera County’s first
sheriff from 1893 until 1895.

The Madera County Courthouse began
construction in 1896. It was completed
in 1901. The court and county offices
moved out in 1957. In 1971, it was
renovated to become the Madera
County Historical Society Museum.

Madera County officially became a
county in the State of California on May
16, 1893.

After reaching peak production of 50
million board feet of timber annually, the
lumber industry era in Madera came to
an end. Farm work became Madera’s new
main industry and revenue source.

On October 11, 1876, the idea for the
City of Madera was first discussed in the
newspaper, the Fresno Expositor.

At a public meeting on March 21, 1877,
attendees decided a school building
should be built. There was also a drought
throughout the San Joaquin Valley during
this time.

Madera began construction on a new
courthouse, jail, zoo, and county park.

Madera also became the county seat
this year.

In March, Madera’s first Chamber of
Commerce was formed. Forty-nine men
paid $2.50 charter membership dues.

Madera is officially founded on March
27, 1907. Citizens of Madera held a
centennial celebration on March 27,
2007.

A disastrous fire completely destroyed
the lumberyards in Madera, almost
ridding the town of the lumber industry
entirely.
2024-2025 Operating Budget | City of Madera 27
Madera Residents
Source: Madera Chamber of Commerce | California Demographics of Madera residents over the age of five,
speak a language other than English.

Language
of Madera residents aged 25+ have a
high school diploma or higher.

Education
Diversity
Average Age
of Madera residents are Hispanic,
with 12% of residents categorized as
White, 3% as African American, 2%
Asian, and 2% as Other respectively.
is the average age of a Madera
Resident, almost 10 percent lower
than the average age of a United
States citizen.

29.2 81%

59.4%

61.7%
77%
16%
4% 3%
SOLD
28 City of Madera | 2024-2025 Operating Budget
Madera Home & Family
Source: United States Census Bureau QuickFacts
16,871
is the number of households in Madera, compared to 174,756 Fresno households, and 13.2 million California households.

90.3%
of Madera residents are living in the same house they were living in a year ago, compared to 86.2% of Fresno residents and 88% of Californians.

3.91 is the average number of persons who reside in each Madera home, compared to 3.03 persons in Fresno households and 2.92 persons per California households.

50.6%
of Madera residents own their homes, compared to 47.6% of Fresno residents and 55.5 of California residents.
$296,800
is the median cost of owner-valued homes in Madera.

Miles to Other Major California Destinations
Fresno
Yosemite National Park
Sacramento
San Francisco
Los Angeles
240
166
153
100
22 Dial-A-Ride
Min/Max
63 / 96 Min/Max
36/54
DAR
2024-2025 Operating Budget | City of Madera 29
Sources: National Weather Service | Madera Chamber of Commerce Typical Climate
Local Transit
Sources: Madera Chamber of Commerce & Madera.gov
Warmest Month
Madera is July typically
warm, dry,
with relatively
low humidity.

Madera Metro utilizes
4 routes, transporting
Madera citizens where
they need to be.

Madera residents take over

29.3 minutes to get to work,
compared to 22.4 minutes for
Fresno residents and 29.5 for
all of California.

Dial-A-Ride charges $3 or less
for a ride within the city or
county. Seniors and the disabled
can ride at a discounted price.

Coolest Month
December
Annual Rainfall

12.23 In.

Council-Manager
Madera is a municipal corporation following the Council-Manager form of government. The Council, the city’s legislative body, defines the policy direction of the city. The City Manager oversees the daily operations of the city.

Districts
The City Council consists of an elected mayor and six elected council members. Each serves a four-year term.

Council members are elected by district, whereas the Mayor is elected at large or citywide.

General Law City
There are two types of cities in California – charter and general law. Charter cities follow the laws set forth in the state’s constitution along with their own adopted “charter” document. General law cities follow the laws set forth by the state legislature. Madera is a General Law city.

The Six City Council Districts of the City of Madera
30 City of Madera | 2024-2025 Operating Budget
Local Government
View a detailed district map at madera.gov/districts
2024-2025 Operating Budget | City of Madera 31
Parks
Infrastructure
11 Parks
Including three
community centers,
one skate park, one
community garden,
one municipal golf
course, and a crosscity trail system.
3 Pools
Located at the
Centennial Pool
Complex. These
pools provide refuge
and fun to residents
wanting to escape the
summer heat.
26 Slides
Keep the children
(and children at heart)
smiling. Slides can be
found at municipally
operated playgrounds
throughout the city.
161 Acres
Compromise the City
of Madera’s municipal
park resources
available to residents
of the community.
203 Miles of
City Streets
Based on the latest reports
from the City’s Public Works
Department.
200 Miles of
Waterline
With an additional 175
miles of sewer line keep
things flowing.
20 Water
Wells
Work to provide the City of
Madera’s water supply.
3,326
Streetlights
Keep residents out of the
dark, while more than 38
traffic signals keep them
moving safely.
32 City of Madera | 2024-2025 Operating Budget
Police
Fire
66 Police
Vehicles
Madera PD has 16 marked
patrol vehicles, eight code
enforcement vehicles,
five traffic enforcement
motorcycles, five unmarked
detective vehicles, and five
administration vehicles.
76 Sworn
Officers
Including specialized units,
such as SWAT, SIU, and
Community Outreach. The
Police Department also
has 37 civilian employees.
3 K-9 Units
K-9 units help human
officers take a bite out of
crime.
58,169 Events
Madera PD responded
to 4,968 less events
compared to last fiscal
year’s 63,137 events.
5 Fire
Engines
The Fire
Department also
has one ladder
truck.
27 Fire
Fighters
Madera City Fire
Stations maintain
a 3-0 staffing
level at all times,
meaning three
firefighters are
on duty at each
station around
the clock.
3 Fire
Stations
Construction of
Fire Station #58
was completed in
FY 20/21.
808 Fires
Mitigated
During FY
23/24.
3,575 Calls
for Service
Calls occurred during
FY 23/24.
2024-2025 Operating Budget | City of Madera 33
Madera Economics
2,611 Building
Permits
Issued during FY 23/24
fiscal year.
143 Single Family
Residential Permits
Issued in FY 23/24.
9,600
Inspections
Conducted
Inspections ensure projects
meet approved plans, conditionsof-approval, and current code standards. This figure represents
inspections reported by the
Building Department for FY
23/24.
3,720
Business
Licenses
Madera businesses keep our local
economic gears spinning. This
figure comprises all business
licenses, excluding rentals by the
end of FY 23/24.

Public Agencies
Employer Size
Class
Employer Name Industry
3,500 Madera Unified School District Education/Schools
1,516 Madera County Government
310 City of Madera Government
300 U.S Government Government
Private Companies
350
249
Walmart
Camarena Health
Retail
Clinic
235 Community Action Partnership of Madera Co. Services 165 JBT Food Tech Food Processing Machinery
100-249
-----
EVAPCO Inc
----------------
Evaporative Coolers Manufacturer
& Wholesale
100-249 Home Depot Home Centers
100-249 Lowe’s Home Improvement Home Centers
100-249 Span Construction Inc Contractors
100-249 Madera Rehab Ctr Senior Citizens Service
100 Oldcastle Enclosure Solutions Concrete Vaults (Manufacturer) 50-99 Nutra Blend Animal Food Manufacturing
Source: Data provided by the Madera County Economic Development Commission 34 City of Madera | 2024-2025 Operating Budget
Major Employers of Madera

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Budget Overview
• Key Budget Assumptions &
Changes Assumptions
• Budget Process
• Basis of Accounting &
Budgeting
• Level of Budgetary Control
• Financial Budget Policies
• Employee Salary & Benefits
• Employees By Department
Defining the 2024/25 Starting Point
The City budgets to maintain the existing level of services delivered to the community while strategically increasing or expanding services as growth and demand warrant. Similar to other communities, the City consistently recalibrates its service delivery model to meet evolving demands. Overall, the conservative budgeting of both revenues and expenses has positioned the City to remain financially stable. As is always the case in government, planning and flexibility are imperative.

With the level of uncertainty in the current economic climate, staff has updated budget item forecasts relative to the plethora of issues pressing the national and local economy.

Some of these include:
 Consumer Behavior: Madera has seen an influx of
new businesses open in the past year. Smart & Final,
In-N-Out, and Ross are some of the major chains that
have established a Madera presence in the past year.

While these store openings have resulted in a greater
variety of shopping experience for Madera’s
residents, consumer spending has been depressed by
uncertainty in the labor market and higher prices. As
a result, key revenues like Sales Tax have decreased
from previous fiscal year levels. While the new
businesses have likely made the decrease less than it
would otherwise have been, their impact in holding
off a steeper decline in City revenues is limited.

Ultimately, increased consumer expenditure will be
needed in order to provide additional resources for
the City.
 Interest Rates: Interest rates have risen dramatically over the past two years. Beginning in March 2022,
the Federal Reserve has increased the Federal Funds
Rate from a low of 0% to the current 5.50%. This
increase has had a slowing effect on the economy, by
making money more expensive to borrow. With no
plans for further borrowing and all its debt at fixed
rates, the interest rate increase has had minimal
impact on the City’s costs. However, it has had a
significant impact on the City’s interest earnings.

Evidence of that impact can be found in the yield on
the City’s Treasury portfolio which has gone from

2.92% at the end of July 2023 to 3.82% at the end of
July 2024. While there are indications that interest
rates will decrease from their current levels, staff
anticipates the yield on the City’s portfolio to
continue to increase throughout FY 24/25, as lower
yielding investments mature and are replaced with
higher yielding investments. The extra Interest
Income will provide additional resources for the City
to deliver services to its residents.
 Inflation: While inflation has slowed from its peak of 9% two years ago, the current rate of 2.9% is still
higher than the Federal Reserve’s stated goal of 2%.

Prices have been driven up by disruptions to global
food and energy markets worsened by global
instability. Similar to others, the City is experiencing the effects of inflation from cost increases in services, fuel, supplies and equipment, and construction
projects.
 Labor: Effects on salaries that arose during the
COVID-19 pandemic and other labor challenges have
had an impact on the City. While the City has
attempted to mitigate impacts by implementing
unconventional practices, the City will need to
monitor trends to ensure that it retains its workforce
and remains competitive in attracting new talent.

Projected Revenues
In preparing the FY 2024/25 budget, staff estimated major city revenues as indicated below:
 Sales & Use Tax: $12.9 million
 Measure K: $7.0 million
 Transient Occupancy Tax (hotel tax): $900k
 Property tax in-lieu (c. 2004): $8.5 million
 Property tax: $5.3 million
 Business license revenue: $600k
 Community Facilities District (CFD): $1.5 million
 Building Permits: $700k
 Interest Income: $1.0 million
It should be noted that cannabis tax revenues are not included in this budget, even though some cannabis businesses have opened recently. Staff is recommending that no cannabis revenue be budgeted until some actual revenues are received to provide a basis for building a reasonable estimate.
38 City of Madera | 2024-2025 Operating Budget
Key Budget Assumptions & Changes
Expenses
In preparing the FY 2024/25 Proposed Budget, staff made the following adjustments to expenses:
 Unfunded Accrued Pensions Liability is expected to
increase.
 Property Liability Insurance is expected to increase.  Employee Health Insurance is projected to increase
by 4.7 percent.
 Senate Bill 1383 will result in increased costs for solid waste.
 4 percent increases above last fiscal year’s actual
amounts for utilities and fuel.
 A reduction of almost $200,000 for the Fire Services
contract with CalFire.

Balancing the Budget
 The Proposed General Fund FY 2024/25 Budget is
balanced.
 The Proposed Budget does not anticipate using funds
from the General Fund Reserve. However, $848,000
of the General Fund’s fund balance has been used to
fund stipends and health insurance premium
increases in other City funds per Council direction.
 The Proposed Budget includes allocating $1,500
stipends for City employees from the General Fund
unallocated account and an additional $580k to offset
increased healthcare costs. These funds were placed
in separate accounts and were derived from the
Unassigned Funds from prior Fiscal Years.
 Should the City receive less revenue than anticipated, the City expects to utilize reserves to offset revenue
shortfalls. However, such utilization of reserves will
be brought to Council for consideration and approval.

Budgeted Positions
 The Proposed Budget incorporates the costs of the
City’s negotiated labor agreements and cost increases
in other spending categories.
 Budgeted positions: The Proposed Budget only
includes positions based on those reasonably
expected to be filled by a person. As the year
progresses, staffing will be continually reviewed and
analyzed, and any changes to budgeted positions will
be brought to the Council for consideration.

Vacant Positions
 Vacant positions are included in the budget for any
existing or new positions the City intends to fill. The number of vacant positions and the positions
fluctuate as employees leave the organization and
new employees are hired. The budget includes
assumptions on hiring timelines and applicant
availability. The Proposed Budget consists of all
approved positions with reasonable assumptions as
to the hire date for positions currently vacant. As the year progresses, staffing will be continually
monitored, and any requests for additional positions
will be subject to Council consideration and approval.
 For the FY 2024/25 Proposed Budget, vacant
positions were budgeted at the expectation of
employee-only health coverage in the Anthem plan.

Reclassifying Positions
The City may seek to reclassify positions based on an analysis of actual job duties. Additionally, pursuant to the City’s Memorandums of Understanding with represented employee
groups, employees may submit reclassification requests each year during certain filing windows if they believe they are working outside their job classification. The Human Resources Department evaluates these requests and then recommends to the City Manager whether a position should be reclassified or whether the assigned duties fall within the existing classification. The City Manager then decides to uphold or deny the recommendation. Employees may appeal to the
City Manager if they disagree, however the City Manager’s determination is final. The budget as proposed includes two reclassification recommendations, one employee-initiated request and one City-initiated request. If approved with the budget, the applicable job descriptions and salary range assignments will be brought for Council consideration at the next regular meeting, with reclassifications effective July 1, 2024. The recommended reclassifications are:
2024-2025 Operating Budget | City of Madera 39
Department Current
Classification
New Classification
Information
Technology
Computer
Technician
Computer
Technician II
Engineering Construction
Inspector II
Construction
Inspection
Supervisor
For the City’s Information Technology Department, there is currently a single classification of Computer Technician.

Through an employee-initiated reclassification request, analysis of existing job duties and assignments led to the recommendation to create a class series including Computer Technician I (current job description and pay range) and Computer Technician II (new job description and pay range).

The budget includes reclassifying one current Computer
Technician to Computer Technician II.

For the City’s Engineering Department, Construction
Inspector I and Construction Inspector II do not have a direct line of supervision due to the various types of projects and project managers involved in operations. For this reason, the department initiated a request to reclassify one existing Construction Inspector II to a supervisorial role based on current duties to provide for a unit supervisor. After review of the organizational structure and currently performed duties, the budget includes reclassifying one Construction Inspector II to Construction Inspection Supervisor.

Planned Promotions
Planned promotions have also been captured in the budget.

These promotions are for class series where classification is determined by certification and/or time in the position (i.e., Police Officer I to Police Officer II). These promotions will only be effectuated upon satisfactory job performance at the current classification level and the individual meeting the employment standards for the higher classification.

Adjusted Positions
While the FY 2024/25 Proposed Budget does not contain any positions additions or deletions, it does include an adjustment to part-time hours across the organization, particularly in Parks and Public Works. As part of the budget build process, an analysis was conducted where actual part-time staff hours incurred were compared to part-time staff hours budgeted. As a result of this analysis, part-time hours were significantly reduced in the FY 2024/25 budget. The reduction in part-time hours, along with the elimination of almost 6 FTE of part-time staff due to the expiration of a contact between the City and Madera Unified School District for after-school programming, are the main drivers behind the reduction in FTE from 319 in FY 2023/24 to 301 in FY 2024/25.

Employee Compensation
The FY 2024/25 budget includes the following relative to employee compensation:
 Merit increases have been budgeted; however, the
actual achievement of such increases is dependent
upon individual employee performance.
 Two percent cost of living adjustments to go into
effect in July 2024 and January 2025 have been
included to base wages for employeesrepresented by
the City’s four bargaining units.
 Health Care for Current Employees: As Council has
directed the unallocated fund balance in the General
Fund be designated and used to pay the increase in
health insurance premiums, resources from the
General Fund are being transferred to other City
funds to cover this cost.
 One-time payments: As mentioned previously, this
budget includes resources being transferred from the
unallocated General Fund balance to other City funds
to cover stipend and health care costs, per Council
direction.

Measure K
Measure K sales tax revenue is committed to public safety and is shared 50/50 between the Police and Fire Departments.

Measure K Police and Fire funds are budgeted and accounted for separately.

This budget recognizes the following:
 Equipment and vehicles for the Fire Department are
paid for by Measure K.
 Two-thirds of personnel and operations costs for the
Fire Department are funded by the General Fund,
while Measure K funds the remaining one-third.
 The City issued lease revenue bonds in June 2019 to
construct Fire Station 58 for $4,005,000. The bonds
are due in annual installments of $230,000 to
$307,000 over 20 years. The construction of the fire
40 City of Madera | 2024-2025 Operating Budget
station was completed in November 2020. The
annual debt service is included in the budget.
 Police staff salaries and benefits.
 General Fund loan payment for the purchase of a
Police building and critical radio infrastructure.
 Unassigned or unused Measure K monies for Fire and
Police remain in their respective Measure K funds.

Measure K Stabilization Fund
The Council has directed that $130,000 of Measure K revenue for both Police and Fire be committed each year for
establishing a stabilization reserve, until the reserve reaches the equivalent of 30 percent of Measure K expenditures.

Currently, both Police and Fire have a stabilization reserve fund balance of $910,000 each, both consistent with the City’s reserve policy.

Fire Engine Replacement Fund
Additionally, the Council approved a fire engine replacement reserve fund of $200,000 in FY 2019/20, with the intent to add $200,000 each year. To ensure an effective engine
replacement plan and to maintain a modern fleet of fire equipment, staff recommended that it be increased to
$490,000 per year in the FY 2022/23 budget. The balance of the Fire Engine Replacement Reserve is projected to be almost $1.4 million by the end of FY 2024/25. To ensure that the Fire Department is properly equipped, another $490k is proposed to be reserved in the Proposed Budget.

Expenditures from this fund that are included in the FY 2024/25 budget include $110,000 for the purchase of a tractor for the Sale and Clean Team.

Debt
The City expects to pay $8,037,820 in principal and interest this year, with a total outstanding debt of $53,364,628 as of June 30, 2024.
2024-2025 Operating Budget | City of Madera 41
Budget Process
The City Council sets the overall policy direction for the City and helps staff prioritize programs, projects and services to support that direction. The City operates on a fiscal year that begins July 1. City staff in their respective departments prepare individual budgets for their functional areas. These budgets are then combined into an overall city budget that is presented to the Council each spring for review and input.

The Council has the authority to approve the annual budget and may amend it during the year if needed. The legal level of budgetary control is at the fund level, which means spending in each different type of fund may not exceed the budgeted amount without Council approval.

Department Personnel Begins Projections
Department personnel are asked to update current year
projections and proposed FY 2024/25 projected expenses and revenues. As part of this process, Salary Projection
Worksheets are also prepared. These worksheets list City employees organized by department and calculate their total salary and wages for the specified fiscal year.

Mid-year Budget Review
Each department performs a mid-year budget review to
determine if budgeted revenue and expenses are on target or need to be adjusted. Budget adjustments will be adopted per resolution. The Engineering Department prepares a five-year Capital Improvement Plan and presents the draft to the
Council at this time.

Preliminary Enterprise Fund Review
The preliminary Enterprise fund budgets are presented to Council for review. These include budget:
 Water
 Sewer (e.g. wastewater)
 Solid Waste; and
 Storm Drainage
Other Funds Review
Preliminary Internal Services (Fleet, Facilities Maintenance, and Technology) and Special Revenue Fund budgets are
presented to Council for review.

Public Input on Spending Priorities
A public hearing is held at a Council meeting regarding the Community Development Block Grant (CDBG). The public is encouraged to provide input regarding how funds are to be allocated.

Preliminary Budget to City Council
A budget workshop is held for the Council and community.

Budgets for City funds are made available for review and discussion. The Financial Services Director leads the
presentation and department directors are available to discuss any specific budget items within the purview.

Final Budget Approval
A budget workshop is held for the Council and community.

Due to staffing, the preparation of this budget was prolonged.

February
Mid Year
Review
March - April
Budget
Planning
May
Captial
Improvement
Plan (CIP)
June
Public Hearing
& Budget
Adoption
July
New Fiscal
Year
January
Year End
Review
;
 Storm Drainage
Other Funds Review
Preliminary Internal Services (Fleet, Facilities Maintenance, and Technology) and Special Revenue Fund budgets are
presented to Council for review.

Public Input on Spending Priorities
Budget Process
The City Council sets the overall policy direction for the City and helps staff prioritize programs, projects and services to support that direction. The City operates on a fiscal year that begins July 1. City staff in their respective departments prepare individual budgets for their functional areas. These budgets are then combined into an overall city budget that is presented to the Council each spring for review and input.

Preliminary Budget to City Council
A budget workshop is held for the Council and community.

Final Budget Approval
A budget workshop is held for the Council and community.

Due to staffing, the preparation of this budget was prolonged.

February
Mid Year
Review
March - April
Budget
Planning
May
Captial
Improvement
Plan (CIP)
June
Public Hearing
& Budget
Adoption
July
New Fiscal
Year
January
Year End
Review
Budget Process
The City Council sets the overall policy direction for the City and helps staff prioritize programs, projects and services to support that direction. The City operates on a fiscal year that begins July 1. City staff in their respective departments prepare individual budgets for their functional areas. These budgets are then combined into an overall city budget that is presented to the Council each spring for review and input.

Preliminary Budget to City Council
A budget workshop is held for the Council and community.

Final Budget Approval
A budget workshop is held for the Council and community.

Due to staffing, the preparation of this budget was prolonged.

February
Mid Year
Review
March - April
Budget
Planning
May
Captial
Improvement
Plan (CIP)
June
Public Hearing
& Budget
Adoption
July
New Fiscal
Year
January
Year End
Review
42 City of Madera | 2024-2025 Operating Budget
Budget Process
The latest approved budget document is available at madera.gov/budget The City budgets on a modified accrual basis for all funds except for its enterprise and internal service funds, which are budgeted on a full accrual basis. This is consistent with the City’s basis of accounting as reported in its Annual
Comprehensive Financial Report (ACFR). The City's
Governmental Funds consist of:
 The General Fund
 Special revenue funds (including Enterprise Funds)
 Debt service funds
 Capital project funds
Each fund is prepared on a modified accrual basis where revenues are recognized when they become measurable and available, and expenditures are recorded when the related liability is incurred; except that principal and interest payments on general long-term debt are recognized when
due. Revenue availability criteria are defined as collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period (i.e., 60 days after fiscal year-end).

Budgets for proprietary funds (Internal Service Funds and Enterprise Funds) are prepared on a full accrual basis where revenues are recognized when earned, and expenses are
recognized when they are incurred.

Cash Basis
Transactions recorded
when cash is exchanged
Not GAAP
Modified Accrual
Revenues recognized when
measurable and available;
expenditures when incurred
Unique to State and Local
Governments
Full Accrual
Record effects of
transactions/events when
they occur, regardless of the
timing of related cash flows
Used by business enterprises
and non-profits
The City budgets on a modified accrual basis for all funds except for its enterprise and internal service funds, which are budgeted on a full accrual basis. This is consistent with the City’s basis of accounting as reported in its Annual
Comprehensive Financial Report (ACFR). The City's
Governmental Funds consist of:
 The General Fund
 Special revenue funds (including Enterprise Funds)
 Debt service funds
 Capital project funds
Each fund is prepared on a modified accrual basis where revenues are recognized when they become measurable and available, and expenditures are recorded when the related liability is incurred; except that principal and interest payments on general long-term debt are recognized when
due. Revenue availability criteria are defined as collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period (i.e., 60 days after fiscal year-end).

Cash Basis
Transactions recorded
when cash is exchanged
Not GAAP
Modified Accrual
Revenues recognized when
measurable and available;
expenditures when incurred
Unique to State and Local
Governments
Full Accrual
Record effects of
transactions/events when
they occur, regardless of the
timing of related cash flows
Used by business enterprises
and non-profits
2024-2025 Operating Budget | City of Madera 43
Basis of Accounting & Budgeting
44 City of Madera | 2024-2025 Operating Budget
Level of Budgetary Control
In the spring of every year, City personnel prepare a
proposed budget and present it to the Council for
consideration. The proposed budget, along with all the
supporting schedules, is made available for public inspection in the City Clerk’s Office and the office of the Financial Services Director. For the FY 2024/25 budget, the Council held a budget review workshop on August 2, 2023, to receive public comments and ascertain the facts regarding the
proposed budget.

The City Council was introduced to new budgetary controls to start the FY 2020/21 budget. During the June 11, 2020 Council meeting, staff presented the following controls:
 Transfer of appropriated budget authority from one
account to another within a department may be
done upon approval of the City Manager.
 Transfer of budget authority between departments
of the General Fund or between funds will be done
by minute order of the City Council if less than
$25,000 and by resolution if greater than $25,000.
 Authority is given to the Financial Services Director to adjust the budget for all monies received by the
City not included in the budget up to $5,000 per
incident without a budget resolution. A report will
be given to the Council on a quarterly basis
regarding any such activity.
 All outstanding encumbrances as of June 30
approved by the City Manager shall be continued
and re-appropriated for expenditure into the
following fiscal year.
 Except as monetary appropriations may be affected
by intra-fund transfers within the general fund or
other funds, no appropriations set forth in said
budget shall be cancelled in whole or in part except
by resolution adopted by a majority vote of all
members of the Council.
 Expenditures made, liabilities incurred, or warrants
issued more than budget appropriations as
originally approved or as thereafter increased or
decreased, shall not constitute an obligation or
liability of the City. The City Manager and the
Council shall approve no claims and the Financial
Services Director shall issue no warrants or checks
for any expenditure more than existing
appropriations except upon an order of the court of
competent jurisdiction, or in cases of emergency as
specified and in accordance with the procedures
established in the Government Code of California.

Budget
Control
Framwork
Forecast &
Budget Plan
Budget
Registry
Entry
Budgeting
An annual base budget will be developed by verifying or conservatively projecting revenues and expenditures for the current and forthcoming fiscal year.

The operating budgets shall be balanced. Ongoing costs
shall not exceed current revenues plus available fund
balance that exceeds reserve fund requirements.

Projected revenues will be sufficient to support
projected expenditures.

The City will avoid budgetary procedures which balance
the current budget at the expense of future budgets.

The Financial Services Director will prepare and submit a mid-year budget review and analysis to the City Council.

Accounting & Financial Reporting
 An independent audit will be conducted annually
by a certified public accountant. This is the
Annual Comprehensive Financial Report (ACFR).
 Financial reports will be produced per Generally
Accepted Accounting Principles (GAAP) as
outlined by the Governmental Accounting
Standards Board (GASB).
 The City will maintain a strong system of internal
controls.
 The City will maintain a written investment and
portfolio policy that establishes parameters for
determining investment placement and the
overall management of the City’s investment
portfolio.

Reserves
 The City will maintain the General Fund
Contingency reserves at a level of at least 30
percent of the General Fund’s operating
expenditures to protect essential service
programs and funding requirements during
periods of economic downturn or other
unforeseen significant costs not covered by the
Contingency Reserve.
 The City will establish an account to accumulate
funds to be used for payment of accrued
employee benefits for retired and separated
employees. The level of this reserve will be
established based upon an annual projection of
employee retirements.
 Self-insurance reserves will be maintained at a
level consistent with professional actuarial
review recommendations.

Capital Planning
 The City will develop and annually update a longterm Capital Improvement Plan (CIP) for the purpose of planning, scheduling, and financing
capital projects as determined and approved by
the City Council.
 The CIP will be a five-year plan and will include
major on-going maintenance and rehabilitation
costs to existing capital assets (land, land
improvements, infrastructure, and equipment),
as well as the costs of new facilities and
improvements.
 The City will maintain its capital assets at a level
adequate to protect the City’s capital investment
and to minimize future maintenance and orderly
replacement of capital assets from current
revenues where possible.
 The CIP budget will realistically assess potential
future revenues and avoid commitments for
projects that lack economic feasibility.

Revenue
 The City will estimate its annual revenues by an
objective, analytical process utilizing trend,
judgmental, and statistical analysis as
appropriate.
2024-2025 Operating Budget | City of Madera 45
Financial Budget Policies
 The City will attempt to maintain a diversified
and stable revenue base to minimize the effects
of economic fluctuations on revenue generation.
 The user fees and charges for each Enterprise
Fund will be set to fully support the total direct
and indirect costs of the activity. Indirect costs
include the cost of annual depreciation of capital
assets and overhead charges.
 Internal Service Funds are to be funded at
appropriate levels to ensure their ability to
provide services adequately.
 Development Impact Fees will be established to
provide for the cost of infrastructure
improvements from new growth instead of
being a burden to existing taxpayers.

Debt Management
 The City will not use long-term debt financing for
any recurring purpose such as current operating
and maintenance expenditures.
 The City will consider the issuance of long-term
debt to purchase or construct capital assets that
will serve as long-term community assets. Prior
to entering a long-term financing arrangement,
an internal analysis will be conducted to
determine the impact on current and future
budgets for debt service and operations. This
analysis will address the reliability of revenues to
support the debt service.
46 City of Madera | 2024-2025 Operating Budget
Employee Salary & Benefits Summary
The City has four recognized bargaining units that represent all full-time employees, except Management. They include:
▪ Madera Affiliated City Employees’ Association
▪ Mid Management Employee Group
▪ Madera Police Officers’ Association
▪ Law Enforcement Mid Management Employee Group
Management and part-time employees are unrepresented.

When proposing and negotiating modifications to either salary or benefits, the City’s pay philosophy is to focus on total compensation. Below represents a summary of the normal benefits offered by the City in addition to base pay. Individual bargaining units may have additional pay incentives or benefits negotiated for their members; bargaining unit agreements can be found on the City’s website.

Summary Description
Retirement
Retirement:

Defined Benefit
The City participates in the California Public Employees’ Retirement System, commonly known as CalPERS. The benefit received in retirement depends on the employee’s age at retirement, years of service, applicable pay, and benefit factor. The City does not participate in Social Security. The benefit is funded by both Employer and Employee contributions. The City participates in the following benefit formulas, with placement in the formula defined by hire date with the City:

Miscellaneous Employees
▪ Classic: 2.5% @ 55, highest single year
▪ Classic Tier I: 2% @ 60, average 3-year final compensation ▪ PEPRA: 2% @ 62, average 3-year final compensation
Sworn Employees
▪ Classic: 3% @ 50, highest single year
▪ Classic Tier I: 3% @ 55, average 3-year final compensation ▪ PEPRA: 2.7% @ 57, average 3-year final compensation
2024-2025 Operating Budget | City of Madera 47
Employee Salary & Benefits
Retirement:

Supplemental The City offers a choice between two 457 Deferred Compensation plans for full-time employees. For all full-time employees except Sworn Law Enforcement and Management, the City contributes an amount equal to 4.2% of base pay into the plan.

No matching contribution from employees is required. Employees may elect to contribute their own funds up to the IRS defined annual maximum on a pre-tax basis.

Monies may be withdrawn while still employed through either an emergency withdrawal or as a loan that must be repaid. Emergency withdrawal provisions are governed by IRS rules. Individuals have full access to funds after separation of service from the City.

Retirement:

Part-Time
Part-time employees receive either the CalPERS benefits defined above or participate in a Social Security replacement plan administered by Empower Retirement depending on the number of hours worked annually. Any employee who works 1,000 or more hours in a fiscal year qualifies for CalPERS, regardless of part-time or full-time status.

Health & Welfare Benefits
Health, Dental, &
Vision Insurance
Effective July 1, 2021, the City joined the PRISM public entity risk sharing pool to participate in their health plans. This change allowed the City to offer multiple providers and multiple plans for employees to choose from when selecting benefits. Joining the pooled program will also have the long-term benefit of reducing rate volatility. The City’s current benefit providers are:
▪ Medical: Anthem and Kaiser
▪ Dental: Delta Dental
▪ Vision: Superior
The City’s contribution towards health insurance is defined within the bargaining unit agreements for each employee group. The contribution will be equal to the cost of the Core medical plan plus dental plus vision at each enrollment level. Employees may waive coverage with proof of other coverage and receive a monthly waiver benefit of $450.

Premiums are paid by employees pre-tax under a Section 125 Cafeteria Benefits Plan.

The Cty’s health, dental, and vision insurance plans are based on the calendar year. The City has received its January 2025 renewal. Medical premiums will increase 4.72% for each plan and dental premiums will decrease by 3.5%. Vision insurance rates will remain the same as the City was offered a three-year (3-year)rate pass in 2024.

The FY 2024-25 budget includes the City’s current contribution through December 2024, as well as the revised contribution beginning in January 2025 taking into account the above noted premium changes. The difference in the City’s contribution rate from FY 2020-21 to present was directed by the City Council to be paid from monies in the City’s General Fund Reserve that have since been designated for that purpose. For the FY 2024- 25 Budget, this has been calculated as being equal to approximately $1.5 million to be paid from the designated reserve.

Flexible Spending
Accounts
The City offers both dependent care and medical expense Flexible Spending Accounts under its Section 125 Cafeteria Benefits Plan. Employees may choose to contribute up to $3,200 per year on a pre-tax basis for reimbursable medical expenses or up to $5,000 per year on a pre-tax basis for reimbursable childcare expenses. 48 City of Madera | 2024-2025 Operating Budget
Group Life The City provides group life insurance coverage for full-time employees and dependents.

Employees may purchase additional voluntary employee, spouse, and/or dependent life through the program, as well as accidental death and dismemberment benefits.

Disability The City provides a long-term disability policy for situations requiring the employee to be absent from work due to disability more than 90 days. The policy provides up to 60% income replacement. The City does not participate in the California State Disability program; Madera Affiliated City Employees’ Association participates at their own expense.

Employee Assistance
Program
The City offers an Employee Assistance Program through SimpleTherapy, formerly Halcyon Behavioral, that provides free counseling services to employees and their household. The program also has free online resources to help with work-life balance and management. In addition to these services, the plan also includes wellness benefits for employees and emotional fitness coaching resources.

Supplemental
Insurance
The City offers additional accident, disability, universal life and similar policies employees may choose to participate in at their own expense.

Paid Leave Benefits
Vacation All full-time employees accrue paid vacation based on years of service with the City.

Unused vacation is fully vested to the employee and is paid out as compensation upon separation from the City. Vacation balance caps vary by bargaining unit.

Sick All full-time employees accrue paid sick leave at the rate of 12 days per year. A percentage of sick leave is available for cash-out upon positive separation based on years of service with the City.

All part-time employees accrue paid sick leave at the rate of 1 hour for every 30 hours worked.

Family Sick Both full and part-time employees may use sick leave to care for a family member. The number of hours varies by bargaining unit.

Holidays The City recognizes 11 full day and 2 half day paid holidays each year. Additionally, some employees are eligible for floating holiday time based on years of service with the City, depending on their bargaining unit.

Because of the nature of their job, employees represented by the Madera Police Officers’ Association accrue holiday leave similar to vacation.

Administrative Leave Positions exempt from overtime under the Fair Labor Standards Act receive 40 hours per year of Administrative Leave. This leave must be used each fiscal year, or it is lost; unused hours are not carried forward.
2024-2025 Operating Budget | City of Madera 49
Compensatory Time
Off
Positions eligible for overtime have the option to accrue Compensatory Time Off in lieu of pay. For each hour of overtime worked, the employee may elect to accrue 1.5 hours of leave.

Additional Benefits
Flexible Work
Schedules
Depending on bargaining unit, employees may request to work alternative schedules to assist in work/life balance. This potentially includes both 9/80 and 4/10 options.

Bilingual Pay Full-time employees may be eligible for bilingual English-Spanish incentive pay after successfully completing a skills exam. Employees represented by the Madera Police Officers’ Association are also eligible for American Sign Language bilingual pay.

Education/Certificate
Incentive Pay
All four of the City’s recognized bargaining units provide various education and certificate incentive pays. These benefits are in addition to base pay.

Education
Reimbursement
All four of the City’s recognized bargaining units have provisions in their agreements for reimbursement of education expenses. Currently employees may request reimbursement of up to $2,400 per fiscal year for pursuing a college degree.

Holiday Closure For employees represented by the Madera Affiliated City Employees' Association and the Mid Management Employee Group and selected non-represented employees, the City closes non-safety functions and services between Christmas Day and New Year's Day.
50 City of Madera | 2024-2025 Operating Budget
2024-2025 Operating Budget | City of Madera 51
Citywide FTE Count
FTE as Full Time Equivalent based on a standard of 2080 work hours per year Citywide FTE Count
FTE as full Time Equivalent based on a standard of 2080 work hours per year Fund Group 2022/23 2023/24 2024/25
General Fund
General Fund Total 207.05 214.98 197.97
Enterprise Funds
Water 20.54 21.55 19.39
Sewer 18.82 20.60 19.76
Solid Waste 7.26 6.54 6.27
Drainage 4.69 4.74 4.39
Airport 1.88 1.78 1.88
Transit 4.75 4.80 4.75
Enterprise Funds Total 57.95 60.02 56.44
Internal Service Funds
Fleet 3.70 3.70 3.80
Facilities 8.15 8.05 8.15
Information Technology 4.00 4.00 5.48
Internal Service Funds Total 15.85 15.75 17.43
Special Revenue Funds
Grants/CDBG 1.41 1.50 1.30
Measure K Sales Tax - Police 13.00 14.00 13.50
Park Development - 5.97 0.59
Intermodal Building 0.25 0.48 -
Parking Dist Operations 0.48 0.48 0.48
Housing Programs 0.38 0.40 0.40
PD Grants 1.00 5.00 13.05
Special Revenue Funds Total 16.52 27.83 29.31
Grand Total 297.37 318.58 301.16
FTE by Expensing Org
Fund Group Org Description 2022/23 2023/24 2024/25
General Fund
10201000-City Council 7.00 7.00 7.00
10201010-City Clerk's Office 2.00 2.00 2.00
10201100-City Manager 2.70 2.70 2.70
10201200-Finance 5.08 5.40 7.90
10201210-Purchasing 1.00 1.00 1.10
10201220-General/Grant Oversight - - 0.45
10201500-HR/Risk Management 4.00 4.00 4.00
10202000-PD Operations 74.91 76.35 70.97
10202020-PD - CCP 1.00 1.00 -
10202030-Schools Policing 3.00 3.00 -
10202040-PD Housing Authority 1.00 1.00 -
10202060-Animal Control 2.00 2.00 2.47
10203010-PW - Streets 9.32 10.40 9.75
10203011-PW Safe & Clean Initiative 1.92 3.00 3.00
10203020-Graffiti Abatement 0.80 0.80 1.00
10204100-Planning 5.12 6.48 5.66
10204200-Building 5.52 7.08 6.83
10204300-Engineering 19.44 20.00 18.15
10204400-Code Enforcement 6.46 7.96 6.73
10206000-Parks Administration 2.56 3.72 3.48
10206100-Parks 20.17 19.11 19.94
10206110-Landscape Mntc Dist Services 7.90 7.95 7.38
10206120-Median Landscaping 0.13 - -
10206200-Recreation 9.56 4.93 5.33
10206218-Sr Citizen Community Service 3.75 4.65 2.89
10206220-Sports Programs 3.44 3.20 3.04
10206230-Aquatics Programs 3.49 4.50 2.89
10206240-Comm & Rec Centers 2.70 4.68 2.53
10206270-Special Events 1.09 1.07 0.77
General Fund Total 207.05 214.98 197.97
52 City of Madera | 2024-2025 Operating Budget
FTE by Expensing Org
Fund Group Org Description 2022/23 2023/24 2024/25
Enterprise Funds
20301220-Utility Billing/Water 5.14 5.10 3.15
20303800-Water Mtnc/Operations 11.20 12.35 12.04
20303810-Water Quality Control 3.20 2.10 2.20
20303820-Water Conservation Program 1.00 2.00 2.00
20401230-Utility Billing/Sewer 2.57 2.05 1.58
20403400-Sewer Mtnc/Operations 5.75 7.15 6.69
20403410-WWT Plant 10.50 11.40 11.50
20503270-Airport Operations 1.88 1.78 1.88
21285290-Transportation - Dial-A-Ride 2.38 2.40 2.38
21295300-Transportation - Fixed Route 2.38 2.40 2.38
45003090-Drainage Flood Control 4.69 4.74 4.39
47601235-Utility Billing/Garbage 2.57 2.05 1.58
47603600-Solid Waste Disposal 0.79 0.69 0.79
47603630-Street Cleaning 3.40 3.30 3.40
47603730-Tire Clean Up 0.50 0.50 0.50
Enterprise Funds Total 57.95 60.02 56.44
Internal Service Funds
30650000-Fleet Acquisition - - 0.15
30701240-Fleet Maintenance 3.70 3.70 3.45
30701260-Fleet Motor Pool - - 0.20
30710000-Facilities Maintenance 8.15 8.05 8.15
30720000-Information Technology Maintenance 4.00 4.00 5.48 Internal Service Funds Total 15.85 15.75 17.43
Special Revenue Funds
10211300-General/Grant Oversight 0.15 0.15 -
10218000-CDBG Administrative Costs 1.26 1.35 1.30
10252000-Measure K Sales Tax - Police 13.00 14.00 13.50 41096358-MUSD After School Program - 5.97 -
41096360-MUSD Agreements - - 0.41
41096361-MCDPH Agreements - - 0.17
41108060-Intermodal Building 0.25 0.48 -
41400000-Parking Dist Operations 0.48 0.48 0.48
44004430-DAP Program Income 0.15 0.15 0.15
44004460-HOME Program Income 0.23 0.25 0.25
47810310-Prop 64 Health & Public Safety - 1.00 1.00
47810410-Special Investigation Unit - - 2.00
47811100-PD Opioid Settlement Funds - - 1.00
47812030-Schools Policing - - 3.00
47812040-PD Housing Authority - - 1.00
47812050-COPS Hiring Grant - 3.00 4.00
47813013-PD Tire Amnesty Grant - - 0.32
47813015-Abandoned Vehicle Abatement - - 0.73
47910000-Tobacco Law Enforcement Grant 1.00 1.00 -
Special Revenue Funds Total 16.52 27.83 29.31
Grand Total 297.37 318.58 301.16
2024-2025 Operating Budget | City of Madera 53

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Citywide
Summaries
Citywide Revenues
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Revenues by Department ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE General Use - 205,058 - 16,163,515 9,046,835 -44.00%
General Use Revenues 28,149,257 28,709,036 28,294,412 31,057,325 31,164,775 0.30% City Clerk's Office 82,495 83,019 82,703 82,434 82,434 0.00% City Manager 619,604 487,975 574,688 462,523 524,283 13.40% Finance Department 3,589,172 4,739,979 6,181,899 5,452,750 12,700,701 132.90% Grants 6,164,449 5,356,483 5,899,372 11,337,867 11,966,029 5.50% City Attorney's Office 4,275 4,207 4,422 4,422 4,201 -5.00% Human Resource Department 1,240,600 1,267,870 765,348 788,792 1,657,292 110.10% Police Services Department 5,795,777 5,604,483 6,666,933 7,787,914 7,261,247 -6.80% Fire Department 3,591,261 3,662,375 3,009,657 3,797,690 3,693,266 -2.70% Public Works 40,239,958 43,580,372 57,428,804 78,438,347 102,949,376 31.20% Planning Department 439,524 276,780 279,348 971,500 659,000 -32.20% Building Inspection Dept 1,755,829 2,098,430 1,486,718 1,315,700 1,286,095 -2.30% Engineering Department 7,172,878 7,019,946 9,495,966 26,580,561 23,404,139 -12.00% Information Services 1,309,287 1,372,909 1,589,418 1,584,644 3,674,465 131.90% Code Enforcement 123,073 200,024 209,954 309,403 241,903 -21.80% Parks Administration 389,830 489,907 955,510 4,522,082 4,407,956 -2.50% Parks Maintenance 819,401 1,812,043 864,181 829,783 942,854 13.60% Parks Recreation 164,185 215,473 266,514 202,672 186,630 -7.90% Development Impact Fees 2,969,271 3,893,329 2,634,644 6,691,850 3,778,557 -43.50% Landscape Maintenance Zones 421,754 443,147 448,441 452,664 869,095 92.00% Successor Agency 5,772,732 6,808,747 6,291,743 6,360,745 6,281,392 -1.20% Total $ 110,814,613 $ 118,331,591 $ 133,430,674 $ 205,195,183 $ 226,782,525 FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Revenues by Funds ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE General Fund 38,502,451 40,719,487 39,430,985 43,017,672 42,605,993 -1.00% General Fund - Grants 2,413,503 1,482,955 1,718,180 2,037,901 2,704,600 32.70% Measure K Sales Tax - Police 3,708,735 3,503,627 3,457,384 3,734,024 3,657,329 -2.10% Measure K Sales Tax - Fire 3,520,939 3,579,689 2,951,837 3,739,870 3,634,000 -2.80% General Fund - LEA Tire Grant 24,613 17,716 - - - 0.00% General Fund - Ins Reserve 835,680 864,078 361,539 385,000 1,253,500 225.60% Payroll Clearing Fund 1 84 - - - 0.00%
Water Fund 14,093,517 13,524,949 16,842,503 24,491,156 30,346,481 23.90% Sewer Fund 11,350,363 12,472,199 16,740,185 28,908,417 43,581,735 50.80% Sewer Rate Stabl Fund 1,090 2,807 2,432 - - 0.00%
Airport Oper Fund 784,321 607,911 1,828,530 2,524,960 1,128,013 -55.30% Golf Course Oper Fund 372,863 382,949 330,261 317,921 200,250 -37.00% Dial-A-Ride 1,114,197 1,254,623 1,051,750 1,414,443 1,431,093 1.20% Fixed Route 1,741,856 2,331,475 2,172,322 4,044,809 3,459,655 -14.50% Airport Develop Fund 768 1,977 1,713 - - 0.00%
Fleet Acquisition - - - - 5,561,131 0.00%
Equipment Maint 2,105,583 2,085,390 3,239,037 3,225,964 4,522,675 40.20% Facilities Maint 1,686,640 2,119,154 2,276,987 2,300,650 2,915,693 26.70% Computer Maintenance 1,309,287 1,372,909 1,589,418 1,584,644 2,162,020 36.40% Computer Replacement - - - - 1,512,445 0.00%
Deferred Maintenance Fund - - - - 396,000 0.00%
Housing Fund 11,504 614,305 23,881 5,000 - -100.00%
Affordable Housing - - 250,282 2,858,500 2,889,428 1.10% Redev Prop Tax Trust Fund 2,871,594 3,049,122 3,037,181 3,200,000 3,115,696 -2.60% Water Dev Impact Fee 187 481 267 33,567 267 -99.20%
Water Pipe Impact Fee 73,854 114,058 71,374 194,200 219,000 12.80% Water Well Impact Fee 125,216 149,438 102,287 145,805 674,393 362.50% Waste Water Dev Impact Fee 492,717 541,702 728,551 541,122 728,551 34.60% Westberry/Ellis Swr Impact Fee 30,561 26,201 5,807 26,383 5,808 -78.00% Rd 28 Sewer Intersec Impact Fee 62 95 43 3,468 342 -90.10% Development Impact Fee - Fire 79,023 93,605 56,989 102,218 56,989 -44.20% Citywide Revenues
56 City of Madera | 2024-2025 Operating Budget
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Revenues by Funds ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE Development Impact Fee - Police 130,250 150,401 95,354 150,017 128,771 -14.20% Development Impact Fee - Parks 562,298 696,313 356,700 692,861 356,700 -48.50% Dev Impact Fee - Public Works 95,721 115,553 100,253 112,735 100,253 -11.10% Pre-AB 1600 Funding 11 27 24 - - 0.00%
General Government Impact Fee 53,658 72,780 42,445 71,316 42,444 -40.50% Transportation Impact Fee 296,971 396,173 323,231 1,690,000 323,231 -80.90% Admin Svc Impact Fee 19,326 23,637 13,265 23,438 15,000 -36.00% Median Island Impact Fee 81,653 101,019 59,859 99,944 59,859 -40.10% Arterial/Collector Street Impact 305,427 390,326 230,875 1,080,000 230,875 -78.60% Traffic Signal Impact Fee 52,081 66,854 45,222 554,803 172,938 -68.80% Traffic Special Impact Fees 1,038 2,671 2,314 2,000 2,314 15.70% Sewer-New Reqt's Existing Area 13,023 38,838 3,833 38,608 3,833 -90.10% Sewer-N.W.Quadrant Fees 20,683 37 152 463 151 -67.40%
Sewer-N.E.Quadrant Fees 4,134 11,801 6,129 172,159 43,000 -75.00% Sewer-S.W.Quadrant Fees 2,212 60,327 11,289 58,147 11,288 -80.60% Sewer-S.E.Quadrant Fees 1,011 75,091 261 74,770 261 -99.70% Drainage Dev.Imp Fee-ESA 249,250 203,862 280,473 193,926 280,472 44.60% Storm Drain-N.W.Quadrant 245,383 18,378 14,198 20,000 103,300 416.50% Storm Drain-N.E. Quadrant 32,616 113,067 58,234 179,883 193,300 7.50% Storm Drain-S.W.Quadrant 88 120,287 25,137 120,000 25,137 -79.10% Storm Drain-S.E.Quadrant 817 310,305 80 310,017 80 -100.00% Park Grant Fund - - 573,186 4,166,161 4,187,706 0.50%
Madera Transit Center 127,098 120,970 150,657 213,987 148,741 -30.50% State Gasoline Tax 2,889,937 3,299,758 3,419,995 6,495,695 7,303,023 12.40% RSTP - Federal Exchange 844,809 763,056 48,275 1,035,600 4,151,295 300.90% Parking District Operations 37,026 21,703 24,825 37,291 35,974 -3.50% Measure A - - - 1,120,000 - -100.00%
Measure T - RTP - Rehab/Recons 1,627,542 1,332,898 2,103,397 7,023,172 2,383,708 -66.10% Measure T- LTP Street Maint. 835,348 616,744 929,364 1,860,000 2,271,068 22.10% Measure T -LTP Suppl Sts.Maint 561,741 412,062 631,350 1,484,747 1,700,000 14.50% Measure T -LTP ADA Compliance 32,456 25,959 40,782 136,050 152,150 11.80% Measure T -Transit Enhancement 118,447 93,713 147,152 460,000 400,000 -13.00% Measure T -Transit Enh/ADA/Sr. 11,207 9,938 15,912 11,272 - -100.00% Measure T-Enviro Enhan/Bike/Pe 128,619 96,092 141,504 429,091 140,711 -67.20% Measure T -LTP- Flexible 251 1,534 2,793 61,328 - -100.00% Measure T-Tier 1-Regional Stre 268 1,635 2,978 - - 0.00% Madera Downtown B.I.D. Fund 21,868 19,975 20,092 20,000 18,217 -8.90% Federal Aid-Urban Grant Fund 368,135 422,363 412,242 4,198,297 4,333,656 3.20% Local Transportation Fund 665,618 887,216 1,968,748 5,281,815 4,422,850 -16.30% Economic Development Fund 9,330 23,200 18,958 161,500 159,000 -1.50% Home - Project Grants 8,292 3,407 1,825 - 15,000 0.00%
Housing Development 698,909 96,570 488,340 710,936 1,217,541 71.30% Residence Rehab Prog Income 1,700 24,805 21,100 - 45,780 0.00% Drainage Sys.Operation 1,515,854 1,094,725 951,657 1,978,122 1,631,435 -17.50% Zone 1 Activities 5,893 5,976 5,306 5,561 9,831 76.80%
Zone 2 Activities 31,549 31,232 31,304 30,551 53,068 73.70% Zone 3 Activities 7,697 7,634 7,600 7,547 16,494 118.60% Zone 4 Activities 17,967 14,448 14,106 11,124 31,821 186.10% Zone 5 Activities - - - - 4,151 0.00%
Zone 6A Activities 14,219 13,787 13,741 13,124 23,833 81.60% Zone 6B Activities 8,181 8,813 8,135 9,304 12,468 34.00% Zone 7 Activities 3,435 3,451 3,369 3,443 10,539 206.10% Zone 8 Activities 4,674 4,752 4,648 4,813 8,150 69.30%
Zone 9 Activities 2,234 2,218 2,185 2,136 5,568 160.70% Zone 10A Activities 296 349 309 411 3,631 783.50%
Zone 10B Activities 853 894 823 938 895 -4.60%
Zone 10C Activities 1,234 1,234 1,234 1,234 1,629 32.00% Zone 10D Activities 595 595 595 573 1,441 151.50%
Zone 10E Activities 700 751 1,034 804 1,371 70.50%
2024-2025 Operating Budget | City of Madera 57
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Revenues by Funds ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE Zone 10F Activities 705 756 999 811 1,791 120.80%
Zone 10G Activities 1,425 1,603 1,528 1,727 2,921 69.10% Zone 10H Activities 1,685 1,807 1,790 1,902 4,435 133.20% Zone 10I Activities 728 780 780 799 797 -0.30%
Zone 12 Activities 26,080 26,429 25,364 26,450 50,716 91.70% Zone 13 Activities 6,687 5,864 5,835 4,990 14,529 191.20% Zone 14 Activities 2,951 2,951 2,912 2,874 5,069 76.40% Zone 15 Activities 3,595 3,595 3,501 3,408 5,293 55.30% Zone 15B Activities 280 280 280 280 2,059 635.40%
Zone 15C Activities 710 752 752 797 973 22.10%
Zone 16 Activities 4,360 4,360 4,269 4,360 6,750 54.80% Zone 17A Activities 6,650 6,650 6,662 6,382 18,347 187.50% Zone 17B Activities 2,516 2,321 2,321 2,075 5,357 158.20% Zone 17C Activities 3,039 3,039 2,996 2,868 8,599 199.80% Zone 17D Activities 2,012 2,133 2,115 2,161 5,893 172.70% Zone 18 Activities 3,721 3,721 3,652 3,721 4,479 20.40% Zone 20A Activities 892 1,338 1,318 1,600 1,581 -1.20%
Zone 20B Activities - - - 50 7,769 15438.00%
Zone 20C Activities 1,213 1,300 1,300 1,394 1,391 -0.20% Zone 21A Activities - - - - 46,131 0.00%
Zone 21B Activities 2,968 3,187 3,101 3,336 3,850 15.40% Zone 21C Activities 2,683 2,911 5,896 3,158 22,097 599.70% Zone 21D Activities 783 5,902 5,875 5,800 13,895 139.60% Zone 23 Activities 322 322 322 322 2,280 608.10%
Zone 24 Activities 9,573 10,655 10,542 11,859 19,625 65.50% Zone 25C Activities 1,873 2,008 1,961 2,102 4,529 115.50% Zone 25D Activities 1,940 2,079 2,053 2,229 3,473 55.80% Zone 26 Activities 1,521 1,599 1,622 1,659 4,183 152.10% Zone 26B Activities 1,976 2,119 2,084 2,272 2,800 23.20% Zone 26C Activities 1,107 1,209 1,186 1,272 1,509 18.60% Zone 26D Activities 813 850 850 851 6,229 632.00%
Zone 27 Activities 1,488 1,564 1,606 1,608 1,945 21.00% Zone 27B Activities 2,006 2,151 2,077 2,203 6,173 180.20% Zone 28 Activities 5,244 5,259 5,408 5,167 6,154 19.10% Zone 28B Activities 1,255 1,327 1,404 1,365 1,692 24.00% Zone 29 Activities 6,899 7,913 7,976 9,027 10,246 13.50% Zone 29B Activities 3,317 3,513 3,521 3,529 7,074 100.50% Zone 29C Activities 1,713 1,787 1,836 1,866 2,546 36.40% Zone 29DActivities 2,975 3,189 3,243 3,419 6,316 84.70% Zone 29E Activities 1,742 1,868 2,078 2,003 3,293 64.40% Zone 30 Activities 2,479 2,848 2,612 3,169 5,259 66.00% Zone 31A Activities 13,716 14,705 14,705 15,266 35,910 135.20% Zone 31B Activities 21,610 23,352 28,113 24,787 47,804 92.90% Zone 32A Activities 5,176 5,501 5,253 5,723 9,762 70.60% Zone 32B Activities 4,026 4,868 4,458 5,888 6,714 14.00% Zone 33 Activities 5,320 6,916 6,916 8,844 8,110 -8.30% Zone 34 Activities 9,787 9,787 10,173 9,787 12,542 28.10% Zone 34B Activities - - - - 9,282 0.00%
Zone 34C Activities - - 1,601 - 3,902 0.00%
Zone 35 Activities 2,529 2,423 2,725 2,123 3,919 84.60% Zone 36A Activities 5,611 5,943 6,454 6,250 12,955 107.30% Zone 36B Activities 1,263 1,355 1,354 1,452 1,883 29.70% Zone 36C Activities 4,973 4,988 4,824 4,795 5,942 23.90% Zone 37 Activities 2,774 2,924 2,924 3,022 3,412 12.90% Zone 39 Activities 4,051 4,028 4,013 3,979 4,746 19.30% Zone 40 Activities 3,681 5,324 5,196 6,000 5,670 -5.50% Zone 41 Activities 3,989 4,388 4,803 4,341 5,917 36.30% Zone 43A Activities 52,885 52,916 52,253 52,283 81,661 56.20% Zone 43C Activities 17,432 20,447 21,268 23,753 30,760 29.50% 58 City of Madera | 2024-2025 Operating Budget
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Revenues by Funds ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE Zone 43D Activities 7,228 8,023 7,945 8,819 10,901 23.60% Zone 43E Activities - - - - 2,728 0.00%
Zone 44 Activities 4,267 4,523 4,338 4,432 5,961 34.50% Zone 45A Activities 7,012 7,440 7,189 7,819 11,344 45.10% Zone 46 Activities 9,186 9,948 12,764 10,773 15,444 43.40% Zone 50 Activities 2,565 2,952 2,672 2,565 4,132 61.10% Zone 51 Activities 9,220 10,317 6,484 11,535 11,564 0.30% Zone 52 Activities - - - - 1,192 0.00%
Solid Waste Disposal 6,132,872 9,165,545 12,050,504 8,848,894 12,340,688 39.50% Supplemental Law Enforcement 164,060 122,474 245,982 106,000 174,750 64.90% Local Law Enforce. Block Grant 34,141 - - - - 0.00%
PD Grants 2,434 160,465 1,694,063 1,990,833 2,388,874 20.00% DUI Enforcement& Awareness 53,482 63,734 108,887 125,000 85,113 -31.90% Tobacco Law Enforcement 24,486 - 186,373 252,363 39,525 -84.30% CFD 2005-1 City-Wide Services 487,835 896,958 1,017,795 895,000 1,046,591 16.90% CFD 2006-1 KB Home 179,660 187,433 190,869 186,000 195,104 4.90% CFD 2012-1 Public Service 9,980 10,339 10,249 9,750 10,350 6.20% CFD 2013-1 Madera Family Apts 548 1,292 560,263 6,690 233,605 3391.90% ARPA Funds - 205,058 - 16,163,515 9,046,835 -44.00%
OPIOID SETTLEMENT FUND - - 120,405 - 70,000 0.00%
SB-1186 PROCEEDS - - 10,379 - 8,000 0.00%
CFD Debt Fund-2006/2018 Bonds 164,725 171,225 179,634 179,634 185,133 3.10% Successor Agency Admin 250,000 250,000 250,578 300,000 250,000 -16.70% Non Housing Bond Proceeds - - - - - 0.00%
Prior Bonds Project Fund 1,200 1,200 1,362 1,200 50,000 4066.70% Roads/Streets Capital Project - 4,323 - - - 0.00%
General Capital Projects 325,773 505,223 1,315,465 1,445,465 1,345,717 -6.90% Water Capital Projects - - - - - 0.00%
Sewer Capital Projects - - - - - 0.00%
General Trust Fund - - 4,500 9,785 3,300 -66.30%
Park Facilities Debt Svc - - - - - 0.00%
Debt Svc Fund - SA 2,638,434 2,894,120 2,978,741 2,854,545 2,865,696 0.40% Total $ 110,814,613 $ 118,331,591 $ 133,430,674 $ 205,195,183 $ 226,782,525 2024-2025 Operating Budget | City of Madera 59
Citywide Expenses
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Expenses by Department ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE General Use - 205,058 6,436,666 16,163,515 9,046,835 -44.00% General Use Expenses 177 485,847 658,682 614,515 698,235 13.60% City Clerk's Office 495,715 483,115 472,918 499,702 700,744 40.20% City Manager 3,187,128 2,609,608 1,536,240 1,425,084 1,484,568 4.20% Finance Department 4,989,538 3,845,411 6,112,010 6,368,826 10,092,326 58.50% Grants 4,799,615 6,100,978 5,338,128 9,804,853 11,326,569 15.50% City Attorney's Office 345,996 238,795 372,392 446,656 366,175 -18.00% Human Resource Department 1,116,961 1,029,836 933,015 1,075,542 2,182,555 102.90% Police Services Department 15,489,076 17,380,725 19,437,114 21,432,801 19,645,618 -8.30% Fire Department 6,448,643 5,032,930 9,261,922 7,959,412 7,888,312 -0.90% Public Works 27,488,802 31,058,338 38,971,474 76,872,887 99,905,172 30.00% Planning Department 800,215 949,387 1,166,787 1,904,999 1,585,644 -16.80% Building Inspection Dept 1,018,941 1,110,238 1,200,968 1,535,708 1,375,090 -10.50% Engineering Department 6,445,229 5,110,915 6,210,280 28,180,870 24,741,353 -12.20% Information Services 1,207,811 1,315,142 1,596,875 1,584,644 3,335,365 110.50% Code Enforcement 583,394 1,035,817 861,857 1,037,000 977,965 -5.70% Parks Administration 371,626 506,171 2,228,009 5,221,819 4,289,384 -17.90% Parks Maintenance 2,476,674 3,316,718 3,545,473 3,581,848 3,810,654 6.40% Parks Recreation 900,545 1,376,233 1,764,726 1,864,003 1,811,006 -2.80% Development Impact Fees 1,044,533 2,808,748 2,450,077 7,233,799 3,778,557 -47.80% Landscape Maintenance Zones 419,236 390,601 422,854 443,400 803,519 81.20% Successor Agency 4,333,859 4,448,423 5,968,536 6,315,290 6,281,392 -0.50% Total $ 83,963,714 $ 90,839,034 $ 116,947,001 $ 201,567,173 $ 216,127,038 FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Expenses by Funds ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE General Fund 34,230,922 36,815,201 40,565,899 42,653,054 42,605,993 -0.10% General Fund - Grants 1,311,156 1,838,168 1,449,681 2,037,901 2,704,600 32.70% Measure K Sales Tax - Police 2,306,950 2,116,637 3,195,310 3,715,701 3,156,730 -15.00% Measure K Sales Tax - Fire 1,159,023 1,894,599 3,318,287 3,137,876 3,137,927 0.00% General Fund - LEA Tire Grant 8,084 - - - - 0.00%
General Fund - Ins Reserve 298,551 178,982 82,510 164,940 1,183,436 617.50% Payroll Clearing Fund 31,167 75 2,700 - - 0.00%
Water Fund 7,314,965 7,417,403 13,776,337 25,874,887 30,346,481 17.30% Sewer Fund 6,985,581 8,157,657 10,497,395 27,266,005 43,581,735 59.80% Airport Oper Fund 708,339 1,638,974 634,521 2,424,909 1,128,013 -53.50% Golf Course Oper Fund 85,045 75,993 317,923 317,921 200,250 -37.00% Dial-A-Ride 1,114,684 1,214,800 1,349,405 1,315,054 1,431,093 8.80% Fixed Route 1,748,390 2,233,473 2,207,927 2,649,587 3,459,655 30.60% Fleet Acquisition - - - - 1,813,402 0.00%
Equipment Maint 2,026,997 890,051 2,893,455 2,966,835 4,522,675 52.40% Facilities Maint 1,670,001 2,056,632 2,329,070 2,300,650 2,915,693 26.70% Computer Maintenance 1,207,811 1,315,142 1,596,875 1,584,644 2,162,020 36.40% Computer Replacement - - - - 1,173,345 0.00%
Deferred Maintenance Fund - - - - 396,000 0.00%
Housing Fund 559 801 694 5,000 - -100.00%
Affordable Housing 57,797 540,111 37,558 2,858,500 2,128,600 -25.50% Redev Prop Tax Trust Fund 2,871,594 3,049,122 3,104,545 3,154,545 3,115,696 -1.20% Water Dev Impact Fee - - - 33,567 267 -99.20%
Water Pipe Impact Fee - 36,281 - 194,200 219,000 12.80% Water Well Impact Fee 15,138 10,272 11,571 145,805 674,393 362.50% Waste Water Dev Impact Fee 250,000 250,000 251,500 541,122 728,551 34.60% Westberry/Ellis Swr Impact Fee 200,507 (3,629) (12,000) 26,383 5,808 -78.00% Rd 28 Sewer Intersec Impact Fee 4,000 3,813 3,468 3,468 342 -90.10% Development Impact Fee - Fire - - - 102,218 56,989 -44.20% Development Impact Fee - Police 125,020 128,642 128,771 150,017 128,771 -14.20% Development Impact Fee - Parks 5,943 626,838 - 692,861 356,700 -48.50% Citywide Expenses
60 City of Madera | 2024-2025 Operating Budget
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Expenses by Funds ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE Dev Impact Fee - Public Works - (274) - 112,735 100,253 -11.10% General Government Impact Fee - (731) - 71,316 42,444 -40.50% Transportation Impact Fee - 555,792 10,398 1,690,000 323,231 -80.90% Admin Svc impact Fee 15,000 13,825 15,000 23,438 15,000 -36.00% Median Island Impact Fee - 60,151 99,481 99,944 59,859 -40.10% Arterial/Collector Street Impact - 695,977 519,236 1,080,000 230,875 -78.60% Traffic Signal Impact Fee 17,926 56,350 (34,661) 554,803 172,938 -68.80% Traffic Special Impact Fees - (158) - 2,000 2,314 15.70% Sewer-New Reqt's Existing Area - - 73,202 38,608 3,833 -90.10% Sewer-N.W.Quadrant Fees 15,769 6,946 - 463 151 -67.40%
Sewer-N.E.Quadrant Fees - - - 172,159 43,000 -75.00%
Sewer-S.W.Quadrant Fees - (334) 460,090 58,147 11,288 -80.60% Sewer-S.E.Quadrant Fees 14,662 144 242,073 74,770 261 -99.70% Drainage Dev.Imp Fee-ESA - 99,044 - 193,926 280,472 44.60% Storm Drain-N.W.Quadrant - (136) 536,569 536,569 103,300 -80.70% Storm Drain-N.E. Quadrant - - - 179,883 193,300 7.50%
Storm Drain-S.W.Quadrant - - 145,377 145,380 25,137 -82.70% Storm Drain-S.E.Quadrant 380,569 269,938 - 310,017 80 -100.00% Park Grant Fund - 6,034 1,308,842 4,149,326 3,442,711 -17.00% Madera Transit Center 126,879 121,050 149,361 175,584 148,741 -15.30% State Gasoline Tax 2,947,510 1,075,042 2,230,011 6,495,695 7,303,023 12.40% RSTP - Federal Exchange 292,374 (142,683) 69,130 1,035,600 4,084,984 294.50% Parking District Operations 22,727 25,900 29,090 37,291 35,974 -3.50% Measure A - - - 1,120,000 - -100.00%
Measure T - RTP - Rehab/Recons 487,495 44,958 33,173 7,023,172 2,383,708 -66.10% Measure T- LTP Street Maint. 537,040 536,421 860,000 1,860,000 2,271,068 22.10% Measure T -LTP Suppl Sts.Maint 407,367 361,053 - 1,484,747 1,700,000 14.50% Measure T -LTP ADA Compliance 26,417 1,847 - 136,050 152,150 11.80% Measure T -Transit Enhancement - 2,576 - 460,000 400,000 -13.00% Measure T -Transit Enh/ADA/Sr. - 630 - - - 0.00%
Measure T-Enviro Enhan/Bike/Pe 15,025 86,355 367,284 429,091 140,711 -67.20% Measure T -LTP- Flexible - - - 61,328 - -100.00%
Madera Downtown B.I.D. Fund 22,915 18,594 13,537 20,000 18,217 -8.90% Federal Aid-Urban Grant Fund 145,484 156,260 746,619 4,198,297 4,333,656 3.20% Local Transportation Fund 682,655 862,696 149,852 5,281,815 4,422,850 -16.30% Economic Development Fund 2,278 2,523 2,000 161,500 159,000 -1.50% Home - Project Grants 304,146 7,270 - - 15,000 0.00%
Housing Development 90,920 101,613 101,569 710,936 1,217,541 71.30% Residence Rehab Prog Income - - - - 45,780 0.00%
Drainage Sys.Operation 719,721 846,040 1,140,841 1,978,122 1,631,435 -17.50% Zone 1 Activities 5,779 5,417 5,283 5,561 9,831 76.80%
Zone 2 Activities 30,985 29,275 29,101 30,551 53,068 73.70% Zone 3 Activities 7,866 7,209 7,206 7,547 16,494 118.60% Zone 4 Activities 16,851 16,505 10,576 11,124 31,821 186.10% Zone 6A Activities 17,974 13,432 12,691 13,124 23,833 81.60% Zone 6B Activities 8,305 7,328 8,839 9,304 12,468 34.00% Zone 7 Activities 3,363 3,121 3,271 3,443 8,679 152.10% Zone 8 Activities 5,230 4,718 4,863 4,813 7,160 48.80%
Zone 9 Activities 2,172 2,036 2,029 2,136 5,568 160.70% Zone 10A Activities 313 274 - 8 2,507 31237.50%
Zone 10B Activities 874 781 891 938 798 -14.90%
Zone 10C Activities 1,204 1,118 1,172 1,234 1,629 32.00% Zone 10D Activities 580 550 544 573 1,441 151.50%
Zone 10E Activities 643 649 764 804 1,371 70.50%
Zone 10F Activities 1,086 634 770 811 1,791 120.80%
Zone 10G Activities 1,282 1,317 1,641 1,727 2,174 25.90% Zone 10H Activities 1,475 1,556 1,807 1,902 3,336 75.40% Zone 10I Activities 649 627 759 799 578 -27.70%
Zone 12 Activities 25,231 23,521 25,127 26,450 50,716 91.70% 2024-2025 Operating Budget | City of Madera 61
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Expenses by Funds ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE Zone 13 Activities 7,072 7,992 2,506 2,347 14,529 519.00% Zone 14 Activities 2,867 2,730 2,731 2,874 5,069 76.40% Zone 15 Activities 3,508 3,325 3,237 3,408 1,624 -52.30% Zone 15B Activities 273 260 266 280 1,544 451.40%
Zone 15C Activities 620 656 757 797 973 22.10%
Zone 16 Activities 4,454 4,145 4,190 4,360 6,750 54.80% Zone 17A Activities 5,835 6,082 6,063 6,382 18,347 187.50% Zone 17B Activities 2,634 2,230 1,971 2,075 5,357 158.20% Zone 17C Activities 2,966 2,812 2,725 2,868 8,599 199.80% Zone 17D Activities 1,759 1,840 2,053 2,161 5,893 172.70% Zone 18 Activities 4,034 3,414 3,535 3,721 4,479 20.40% Zone 20A Activities 1,403 830 1,520 1,600 1,152 -28.00% Zone 20B Activities 79 65 61 50 3,921 7742.00%
Zone 20C Activities 1,060 1,121 1,324 1,394 1,236 -11.30% Zone 21A Activities - - - - 20,151 0.00%
Zone 21B Activities 2,896 2,712 3,169 3,336 3,850 15.40% Zone 21C Activities 4,815 2,505 3,000 3,158 22,097 599.70% Zone 21D Activities 3,067 744 5,510 5,800 13,895 139.60% Zone 23 Activities 315 298 306 322 626 94.40%
Zone 24 Activities 11,634 9,400 11,574 11,859 19,625 65.50% Zone 25C Activities 1,680 1,710 1,997 2,102 3,865 83.90% Zone 25D Activities 2,143 1,797 2,118 2,229 3,473 55.80% Zone 26 Activities 1,437 1,408 1,592 1,659 3,619 118.10% Zone 26B Activities 1,730 1,826 2,159 2,272 1,702 -25.10% Zone 26C Activities 960 1,014 1,208 1,272 1,509 18.60%
Zone 26D Activities 679 751 808 851 5,373 531.40%
Zone 27 Activities 1,458 1,377 1,527 1,608 1,945 21.00% Zone 27B Activities 1,781 1,859 2,112 2,203 6,173 180.20% Zone 28 Activities 5,067 4,751 4,909 5,167 6,154 19.10% Zone 28B Activities 1,224 1,139 1,297 1,365 1,692 24.00% Zone 29 Activities 5,473 6,368 8,576 9,027 10,246 13.50% Zone 29B Activities 1,537 3,051 3,353 3,529 7,074 100.50% Zone 29C Activities 1,743 1,595 1,793 1,866 2,546 36.40% Zone 29DActivities 2,397 2,747 3,248 3,419 6,316 84.70% Zone 29E Activities 1,889 1,580 1,903 2,003 3,293 64.40% Zone 30 Activities 3,787 2,306 3,011 3,169 2,416 -23.80% Zone 31A Activities 12,533 12,691 9,564 10,000 29,597 196.00% Zone 31B Activities 24,667 20,060 23,578 24,787 47,804 92.90% Zone 32A Activities 4,559 4,636 5,437 5,723 9,762 70.60% Zone 32B Activities 3,640 3,598 5,594 5,888 6,714 14.00% Zone 33 Activities 4,965 4,839 8,402 8,844 8,110 -8.30% Zone 34 Activities 15,709 9,073 9,298 9,787 12,542 28.10% Zone 34B Activities 128 71 62 - 9,282 0.00%
Zone 34C Activities - - - - 3,902 0.00%
Zone 35 Activities 2,447 2,327 2,017 2,123 3,919 84.60% Zone 36A Activities 6,590 5,184 5,937 6,250 12,955 107.30% Zone 36B Activities 1,105 1,167 475 500 1,527 205.40%
Zone 36C Activities 4,447 4,497 4,555 4,795 3,733 -22.10% Zone 37 Activities 2,426 2,550 2,871 3,022 3,412 12.90% Zone 39 Activities 4,204 3,734 3,917 3,979 4,746 19.30% Zone 40 Activities 3,241 3,358 5,700 6,000 5,670 -5.50% Zone 41 Activities 2,664 3,677 4,124 4,341 5,917 36.30% Zone 43A Activities 38,102 48,612 49,669 52,283 81,661 56.20% Zone 43C Activities 19,887 15,863 22,565 23,753 30,760 29.50% Zone 43D Activities 7,424 6,530 8,378 8,819 10,901 23.60% Zone 43E Activities - - - - 2,728 0.00%
Zone 44 Activities 3,017 3,785 4,210 4,432 5,961 34.50% Zone 45A Activities 6,855 6,427 7,428 7,819 11,344 45.10% Zone 46 Activities 9,130 8,499 10,234 10,773 13,909 29.10% 62 City of Madera | 2024-2025 Operating Budget
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Budget Expenses by Funds ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE Zone 50 Activities 3,333 2,381 2,437 2,565 2,723 6.20%
Zone 51 Activities 10,026 8,535 10,958 11,535 11,564 0.30% Solid Waste Disposal 6,847,236 9,018,191 6,897,003 8,848,894 9,521,424 7.60% Supplemental Law Enforcement 67,731 70,527 62,424 106,000 174,750 64.90% Local Law Enforce. Block Grant - - - - - 0.00%
PD Grants 39,193 - 1,058,015 1,990,833 2,342,411 17.70% DUI Enforcement& Awareness 61,385 59,643 120,570 125,000 83,470 -33.20% Tobacco Law Enforcement 70,854 94,196 70,343 111,606 13,800 -87.60% OTS-ABC Shoulder Tap Grant 136 - - - - 0.00%
OTS-STEP DUI Grant - 2,741 - - - 0.00%
CFD 2005-1 City-Wide Services 304,602 305,359 308,395 306,303 308,403 0.70% CFD 2006-1 KB Home 168,186 173,259 184,198 184,191 189,690 3.00% CFD 2012-1 Public Service 9,750 9,750 9,750 9,750 9,750 0.00% CFD 2013-1 Madera Family Apts 7,850 6,690 6,690 6,690 6,690 0.00% ARPA Funds - 205,058 6,436,666 16,163,515 9,046,835 -44.00% OPIOID SETTLEMENT FUND - - - - 70,000 0.00%
SB-1186 PROCEEDS - - 2 - 8,000 0.00%
CFD Debt Fund-2006/2018 Bonds 172,472 87,091 179,155 179,634 185,133 3.10% Successor Agency Admin 14,641 8,591 5,058 300,000 250,000 -16.70% Non Housing Bond Proceeds 559 801 - - - 0.00%
Prior Bonds Project Fund 681 696 694 1,200 50,000 4066.70% Roads/Streets Capital Project 4,323 - - - - 0.00%
General Capital Projects 1,315,950 660,682 1,315,465 1,445,465 1,345,717 -6.90% Water Capital Projects - - - - - 0.00%
Sewer Capital Projects - - - - - 0.00%
General Trust Fund - - 700 9,785 3,300 -66.30%
Debt Svc Fund - SA 1,445,824 1,388,413 2,857,545 2,854,545 2,865,696 0.40% Total $ 83,963,714 $ 90,839,034 $ 116,947,001 $ 201,567,173 $ 216,127,038 2024-2025 Operating Budget | City of Madera 63
Fund Name
Estimated Ending
Fund Balances
(6/30/2024)
FY 2024/25
Estimated
Revenues
FY 2024/25
Estimated
Expenditures
Net Surplus /
(Shortfall)
Estimated
Transfers In
Estimated
Transfers Out
FY 23/24 Budgetary
Carryover
Estimated Ending
Fund Balances
(6/30/2025)
General Fund:

Unassigned GF: FB Unassigned $9,596,542 36,940,193 38,854,445 (1,914,252) 4,817,328 2,044,170 848,472 10,455,448 Committed GF: FB GF Stab. Reserve $12,975,235 0 0 0 161,594 0 0 13,136,829 Committed GF: FB Measure K (Reserves) $3,048,540 0 0 0 750,000 0 0 3,798,540 Committed GF: FB Solar Street Light $50,000 0 0 0 0 0 0 50,000 Committed GF: FB General Plan Update $50,000 0 0 0 0 0 0 50,000 Committed GF:FB Insurance Stabilization Reserve $2,365,453 0 0 0 0 0 0 2,365,453 Assigned GF: FB Insurance Claims Reserve $2,565,151 1,253,500 1,183,436 70,064 0 0 0 2,635,215 Assigned GF: FB Debt Service $1,106,145 0 0 0 0 0 0 1,106,145 Assigned GF: FB Health Insurance $1,516,096 0 0 0 0 1,516,096 0 0 Assigned GF: FB Future Annual Stipends $352,876 0 0 0 0 352,876 0 0 Assigned GF: FB OPEB Liability $97,339 0 0 0 0 0 0 97,339 Assigned GF: FB Measure K (Police/Fire) (1025/1026) $10,713,787 7,198,100 6,175,871 1,022,229 93,229 868,786 0 10,960,459 Non-Spendable GF: FB Non Spendable Items $154,973 0 0 0 0 0 0 154,973 General Fund Totals $44,592,137 45,391,793 46,213,752 (821,959) 5,822,151 4,781,928 848,472 44,810,401 Special Revenue Funds:
1021 General Grants 397,933 2,695,819 2,704,600 (8,781) 8,781 397,933 4020 Low/Mod Housing Fund 1,606,434 0 0 0 0 0 0 1,606,434 4021 Affordable Housing (497,800) 2,889,428 2,128,600 760,828 0 0 0 263,028 4080 Water Develop Impact Fee 1,891 267 267 0 0 0 0 1,891 4081 Water Pipe Dev Impact Fee 508,911 71,374 219,000 (147,626) 0 0 147,626 361,285 4082 Water Well Impact Fee 170,491 102,287 674,393 (572,106) 0 0 572,106 (401,615) 4083 Waste Water Dev Impact Fee 1,923,340 728,551 478,551 250,000 0 250,000 0 1,923,340 4084 Westberry Ellis Dev Impact Fee 48,319 5,808 5,808 0 0 0 0 48,319 4085 Rd 28 Sewer Int Dev Impact Fee 977 43 342 (299) 0 0 299 678 4086 Develop Impact Fee/Fire 426,724 56,989 56,989 0 0 0 0 426,724 4087 Develop Impact Fee/Police 90,286 95,354 0 95,354 0 128,771 33,417 56,869 4088 Develop Impact Fee/Parks 4,098,577 356,700 356,700 0 0 0 0 4,098,577 4089 Develop Imp Fee/Public Works 942,421 100,253 100,253 0 0 0 0 942,421 4091 Pre AB 1600 1,874 0 0 0 0 0 0 1,874
4092 General Government Impact Fee 1,185,327 42,444 42,444 0 0 0 0 1,185,327 4093 Transportation Impact Fee 3,020,821 323,231 323,231 0 0 0 0 3,020,821 4094 Administrative Services 36,202 13,265 0 13,265 0 15,000 1,735 34,467 4095 Median Island 186,164 59,859 59,859 0 0 0 0 186,164 4096 Arterial/Collector 1,696,014 230,875 230,875 0 0 0 0 1,696,014 4097 Traffic Signal 195,056 45,222 172,938 (127,716) 0 0 127,716 67,340 4098 Traffic Special Impact Fee 183,662 2,314 2,314 0 0 0 0 183,662 4099 Sewer New Req 21,877 3,833 3,833 0 0 0 0 21,877
4100 Sewer NW Quad U/A 652 151 151 0 0 0 0 652
4101 Sewer NE Quad U/A 38,243 6,129 43,000 (36,871) 0 0 36,871 1,372 4102 Sewer SW Quad U/A (7,736) 11,288 11,288 0 0 0 0 (7,736) 4103 Sewer SE Quad U/A (4,714) 261 261 0 0 0 0 (4,714)
4104 Drainage Dev Imp U/A 2,047,619 280,472 267,072 13,400 0 13,400 0 2,047,619 4105 Storm Drain NW Quad U/A 727,157 14,198 90,000 (75,802) 0 13,300 89,102 638,055 4106 Storm Drain NE Quad U/A 407,713 58,234 180,000 (121,766) 0 13,300 135,066 272,647 4107 Storm Drain SW Quad U/A 3,791 25,137 25,137 0 0 0 0 3,791 4108 Storm Drain SE Quad U/A 2,319 80 80 0 0 0 0 2,319
4109 Park Development Fund (398,861) 0 0 0 0 0 0 (398,861) 4109 CalTrans Grant 0 29,185 433 28,752 0 0 0 28,752
4109 Prop 68 Grant 0 2,124,848 1,817,166 307,682 0 0 0 307,682 4109 CCLP Grant 0 371,022 0 371,022 0 0 0 371,022
4109 MUSD After School Program 0 0 137,146 (137,146) 0 0 0 (137,146) 4109 Special Legislative Grant 0 1,600,000 1,425,315 174,685 0 0 0 174,685 4109 MUSD Agreements 0 35,651 35,651 0 0 0 0 0
4109 MCDPH Agreements 0 27,000 27,000 0 0 0 0 0
4110 Madera Transit Center 0 25,968 13,000 12,968 0 0 0 12,968 4110 Prop.1B CalOES 0 0 0 0 0 0 0 0
4110 Intermodal Building 27,664 122,773 123,360 (587) 0 12,381 0 14,696 4130 Gas Tax - Street Maintenance 4,584,565 3,387,523 5,160,609 (1,773,086) 0 1,808,414 3,581,500 1,003,065 4130 REMOVE II - SJVAPCD 0 0 0 0 0 0 0 0
4130 SB1-LPP (Local Partnership Progarm) 0 334,000 334,000 0 0 0 0 0 4131 RSTP - Fed Exchange 256,709 4,151,295 4,084,984 66,311 0 0 0 323,020 4140 Parking Dist Operations 132,098 25,950 33,751 (7,801) 0 2,223 10,024 122,074 4150 Local Sales Tax (Measure A) 176 0 0 0 0 0 0 176
4151 Measure T - RTP - Rehab/Recons 12,227,695 2,061,558 2,383,708 (322,150) 0 0 290,225 11,905,545 4151 Meas T Regional Sts.Proj 0 31,925 0 31,925 0 0 0 31,925 4152 Measure T- LTP Street Maint. 1,346,860 924,209 1,411,068 (486,859) 0 860,000 1,346,859 1 4153 Measure T -LTP Suppl Sts.Maint 1,388,684 627,880 1,700,000 (1,072,120) 0 0 1,072,120 316,564 4154 Measure T -LTP ADA Compliance 184,279 40,584 152,150 (111,566) 0 0 111,566 72,713 4155 Measure T -Transit Enhancement 714,662 146,426 400,000 (253,574) 0 0 253,574 461,088 4156 Measure T -Transit Enh/ADA/Sr. 122,896 0 0 0 0 0 0 122,896 4157 Measure T-Enviro Enhan/Bike/Pe 129,217 140,711 140,711 0 0 0 0 129,217 4158 Measure T -LTP- Flexible 68,870 0 0 0 0 0 0 68,870 4159 Measure T-Tier 1-Regional Stre 74,151 0 0 0 0 0 0 74,151 4160 Madera Downtown BID 22,218 18,217 18,217 0 0 0 0 22,218 4170 Sustainable Community Grant (217,984) 0 0 0 0 0 0 (217,984) 4170 FAU - Parks & Pedestrian Projects 0 0 0 0 0 0 0 0
4170 FAU- Section 130 0 0 0 0 0 0 0 0
Projected Fund Balance
64 City of Madera | 2024-2025 Operating Budget
4170 FAU CMAQ 0 3,070,472 3,070,472 0 0 0 0 0
4170 Carbon Reduction Program 0 83,000 83,000 0 0 0 0 0 4170 Highway Safety Improv Program 0 113,760 113,760 0 0 0 0 0 4170 Safe Streets & Roads For All 0 338,520 338,520 0 0 0 0 0 4170 Active Transportation Program 0 0 0 0 0 0 0 0
4170 CRRSSA Fund 0 303,000 303,000 0 0 0 0 0
4170 Bridge Preventative Maint.Prog 0 350,539 350,539 0 0 0 0 0 4170 Highway Bridge Program 0 74,365 74,365 0 0 0 0 0
4200 Local Transportation- Streets 441,775 2,085,612 3,578,124 (1,492,512) 0 598,800 2,091,312 (1,649,537) 4200 Local Transportation- Parks 0 130,000 130,000 0 0 0 0 0 4200 Local Transportation- Transit 0 115,926 115,926 0 0 0 0 0 4250 Economic Develop Fund U/A 1,403,449 18,958 159,000 (140,042) 0 0 140,042 1,263,407 4360 NSP3 Program U/A 2,443 0 0 0 0 0 0 2,443
4380 Home DAP 7,752,090 15,000 15,000 0 0 0 0 7,752,090 4390 Home Grant - DAP Program 10,868 0 0 0 0 0 0 10,868 4400 Housing Program U/A 1,456,946 17,000 0 17,000 0 0 672,369 1,473,946 4400 DAP Program Income 0 0 26,309 (26,309) 1,793 0 0 (24,516) 4400 CalHome MH Rehab 0 0 0 0 0 0 0 0
4400 Home PJ 24 0 372,065 500,000 (127,935) 127,935 0 0 0 4400 HOME Program Income 0 25,000 268,913 (243,913) 1,379 0 0 (242,534) 4400 CalHOME DAP 0 0 0 0 0 0 0 0
4400 CalHome Program Income 0 0 0 0 0 0 0 0
4400 Permanent Local Housing Allocation 0 0 422,319 (422,319) 0 0 0 (422,319) 4490 Residential Rehab U/A 286,270 0 45,780 (45,780) 0 0 45,780 240,490 4501-4583 Zone Activities 541,225 492,316 803,519 (311,203) 158,459 0 218,320 388,481 4770 Supplemental Law Enforcement 580,047 105,550 174,750 (69,200) 0 0 69,200 510,847 4780 Local Law Enforce. Block Grant 96,347 0 0 0 0 0 0 96,347 4781 JAG Grants 234,482 4,991 0 4,991 0 0 0 239,473
4781 Health and Wellness Grant 21,424 0 21,424 (21,424) 0 0 0 0 4781 Prop 64 Health & Public Safety Grant 0 137,710 126,762 10,948 11,956 0 0 22,904 4781 Special Investigation Unit 0 327,428 304,908 22,520 17,472 0 0 39,992 4781 PD Opioid Settlement Funds 0 0 114,497 (114,497) 114,497 0 0 0 4781 School Policing 0 419,203 444,456 (25,253) 25,253 0 0 0 4781 PD Housing Authority 0 148,236 153,752 (5,516) 5,516 0 0 0 4781 COPS Hiring Grant 0 102,309 381,981 (279,672) 279,672 0 0 0 4781 PD Command Center 300,000 0 300,000 (300,000) 0 0 300,000 0 4781 PD Safe & Clean Team 300,000 0 0 0 0 300,000 300,000 0 4781 PD Tire Amnesty Grant 0 90,000 92,326 (2,326) 2,326 0 0 0 4781 Abandoned Vehicle Abatement 0 100,000 102,305 (2,305) 2,305 0 0 0 4790 DUI Enforcement & Awareness (1,087) 85,113 83,470 1,643 0 0 0 556 4791 Tobacco Law Enforcement Grant (24,733) 39,525 13,800 25,725 0 0 0 992 4792 OTS-ABC Grant (136) 0 0 0 0 0 0 (136)
4793 OTS-STEP DUI Grant (118) 0 0 0 0 0 0 (118)
4800 CFD 2005-1, City-Wide Services 1,910,858 1,046,591 8,403 1,038,188 0 300,000 0 2,649,046 4802 CFD 2008-1 Madera Town (19,739) 0 0 0 0 0 0 (19,739) 4803 CFD 2012-1, Public Service 32,454 10,350 0 10,350 0 9,750 0 33,054 4804 CFD 2013-1 Madera Family Apt 526,475 233,605 0 233,605 0 6,690 0 753,390 4830 Opioid Settlement Funds 119,251 48,003 0 48,003 0 70,000 21,997 97,254 4840 SB-1186 Proceeds 10,377 8,000 8,000 0 0 0 0 10,377 Special Revenue Funds Totals 56,105,412 34,958,738 40,305,635 (5,338,116) 757,344 4,402,029 11,668,826 47,113,830 Capital Projects Funds:
7000 Roads/Streets Capital Projects 4,028 0 0 0 0 0 0 4,028 7010 General Capital Projects (674,458) 0 1,345,717 (1,345,717) 1,345,717 0 0 (674,458) 7050 Water Capital Projects 0 0 0 0 0 0 0 0
7100 Sewer Capital Projects 0 0 0 0 0 0 0 0
Capital Projects Funds Totals (670,430) 0 1,345,717 (1,345,717) 1,345,717 0 0 (670,430) Enterprise Funds:
2030 Water 53,021,341 12,636,972 29,773,012 (17,136,040) 139,009 573,469 17,570,500 35,450,841 2040 Sewer 31,568,672 21,404,984 43,302,543 (21,897,559) 9,442,131 279,192 12,734,620 18,834,052 2041 Sewer Rate Stabilization Fund 192,998 0 0 0 0 0 0 192,998 2050 Airport Operations 12,906,822 1,076,153 1,091,243 (15,090) 13,281 36,770 38,579 12,868,243 2128 Dial-A-Ride (73,168) 1,431,093 1,402,593 28,500 0 28,500 0 (73,168) 2129 Fixed Route (Madera Metro) 7,482,281 3,459,655 3,431,155 28,500 0 28,500 0 7,482,281 2150 Airport Development 238,234 0 0 0 0 0 0 238,234
2060 Golf Course Operations Fund 1,252,992 200,250 200,250 0 0 0 0 1,252,992 2060 Reserved: Golf Course Capital Fund 75,000 0 0 0 0 0 0 75,000 2750 Airport REDIP Debt Fund 57,520 0 0 0 0 0 0 57,520
4500 Drainage Capital Outlay 0 0 587,500 (587,500) 0 0 635,174 (587,500) 4500 Drainage Operation Fund 18,859,454 921,259 84,645 836,614 40,000 45,000 0 19,691,068 4500 Drainage Flood Control 0 0 893,374 (893,374) 35,002 20,916 0 (879,288) 4760 Refuse Collection 4,774,904 11,807,704 8,047,039 3,760,665 20,730 572,903 0 7,983,396 4760 Street Sweeping 0 450,000 854,632 (404,632) 15,404 0 0 (389,228) 4760 Beverage Container Recycling 0 16,349 16,349 0 0 0 0 0 4760 Tire Clean-Up 0 28,661 30,501 (1,840) 1,840 0 0 0
4825 ARPA Funds 0 9,046,835 0 9,046,835 0 9,046,835 0 0 Enterprise Funds Totals 130,357,050 62,479,915 89,714,836 (27,234,921) 9,707,397 10,632,085 30,978,873 102,197,441 Internal Service Funds:
1090 Insurance (Part of General Fund) 0 0 0 0 0 0 0 0
3065 Fleet Acquisition 0 1,720,338 1,813,402 (93,064) 3,840,793 0 0 3,747,729 3070 Fleet Management 8,175,895 1,005,122 1,083,675 (78,553) 76,888 3,439,000 3,440,665 4,735,230 2024-2025 Operating Budget | City of Madera 65
3071 Facilities Maintenance 744,458 2,171,395 2,251,751 (80,356) 85,006 663,942 659,292 85,166 3072 Information Systems 878,196 1,257,804 949,575 308,229 18,716 1,212,445 885,500 (7,304) 3073 Computer Replacement 0 300,000 1,173,345 (873,345) 1,212,445 0 0 339,100 3075 Deferred Maintenance 0 0 396,000 (396,000) 396,000 0 0 0 Internal Service Funds Totals 9,798,549 6,454,659 7,667,748 (1,213,089) 5,629,848 5,315,387 4,985,457 8,560,821 Total City Funds 240,182,718 149,285,105 185,247,688 (35,953,802) 23,262,457 25,131,429 48,481,628 202,012,063 Successor Agency Funds:
4030 Non Housing Tax Increment 842,726 3,115,696 0 3,115,696 0 3,115,696 0 842,726 5750 Successor Agency Admin 1,178,085 0 250,000 (250,000) 250,000 0 0 1,178,085 6050 Non Housing Bond Proceeds 1,485,913 0 0 0 0 0 0 1,485,913 6060 LowMod Housing Bond Proceeds (2,475) 0 0 0 0 0 0 (2,475) 6070 Prior Bonds Project Fund 4,611,375 0 50,000 (50,000) 0 0 50,000 4,561,375 8040 Debt Service Fund/Successor Agency (33,903,027) 0 2,865,696 (2,865,696) 2,865,696 0 0 (33,903,027) Total Successory Agency Funds (25,787,403) 3,115,696 3,165,696 (50,000) 3,115,696 3,115,696 50,000 (25,837,403) Agency Funds:
4801 CFD 2006-1 KB Homes 196,618 195,104 4,557 190,547 0 185,133 0 202,032 4850 CFD Debt Fund 205,158 0 185,133 (185,133) 185,133 0 0 205,158 7610 General Trust Fund 3,213,252 0 0 0 0 0 0 3,213,252 7610 PD Community Outreach 0 3,300 3,300 0 0 0 0 0
Total Agency Funds 3,615,028 198,404 192,990 5,414 185,133 185,133 0 3,620,442 Total All Funds 218,010,343 152,599,205 188,606,374 (35,998,388) 26,563,286 28,432,258 48,531,628 179,795,102 66 City of Madera | 2024-2025 Operating Budget
General Fund Summaries
Revenues provide a representative picture of the local
economy. They are of particular interest as they fund
essential services, such as Police, Fire, Parks, some
professional staff, etc. The City relies on several revenue sources to support the General Fund budget. The primary revenue sources are the following:

Sales & Use Tax
Sales tax is one of the City’s most significant sources of revenue for the General Fund. In accordance with the
Bradley-Burns Local Sales and Use Tax Act, the City receives a 1 percent share of taxable sales generated within city limits. Sales Tax revenues generally move in step with
economic conditions and have decreased slightly over the past fiscal year. A small portion, 3 percent, of the Sales Tax collected is shared with Madera County as part of a tax sharing agreement.

With the passage of Measure K, the City receives an
additional .5% in Sales Tax proceeds. This .5% sales tax is used for public safety enhancements and is recorded in a separate fund. Measure K revenues are divided evenly by the Fire and Police Departments.

In short, the sales tax rate in Madera is 8.25% and includes:
 7.25% per the State of California
o The City receives 1% of the 7.25%, also
known as the Bradley-Burns Local Sales Tax
 .50% for Measure K (Police & Fire, City only)
 .50% for Measure T (Transportation; Countywide)
Property Tax In-Lieu of Vehicle License Fees (VLF)
Previously the State of California assessed a two percent tax for cities and counties known as the Vehicle License Fee (VLF) on car registrants. As part of the 2004 Budget Act
negotiations, an agreement was made between the state
and local governments where the VLF rate would be
permanently reduced from 2 percent to 0.65 percent. The difference is paid through local property tax from County educational revenue augmentation funds (ERAF), referred to as the “VLF swap.” As such, this is another form of property tax where the “base” is determined on the amount
“swapped” in 2005 plus growth in assessed valuation like the City’s “regular” property taxes.

Secured Property Tax
The City’s Property Tax revenues are based on assessed
property values. Proposition 13, adopted in 1978, limits the annual increase in assessed values for property. Under this proposition, assessed values (and the related property tax) can grow by no more than two percent per year. In addition, the value upon which the tax is based is only increased to the total market value upon the sale of a property. Thus,
property taxes tend to grow slowly unless there is housing activity.

Property Tax collections are much less predictable than Property Tax In-Lieu of VLF, as the second installments vary considerably from the first installment.

Transient Occupancy Tax
Hotel/Motel Tax, also known as Transient Occupancy Tax
(TOT), is a 9 percent tax assessed on hotel and motel room rentals and short-term residential rentals within the City. A total of 7 hotels and motels currently operate within city boundaries. The tax was last raised in 1986, from 7 percent to current 9 percent. The FY 2024/25 projected TOT revenue is projected at $907k.

Franchise Fees
Franchise fees are considered a form of rent to use Madera public rights-of-way. This fee is collected from companies furnishing users with telephone, cable television, and gas services. Franchise fee revenue comes from Comcast and
Pacific Gas & Electric. Payments are based on a percentage of gross revenues as stated in the Madera Municipal Code; therefore, they fluctuate based on gross billings by the companies listed above. Based on FY 2023/24 revenues, the Electric Utility Franchise Fee revenue stream is expected to remain grow slightly in FY 2024/25. However, the Cable
Franchise Fee is expected to decrease as more customers move away from cable and use Internet based content
distribution.

Engineering Fees, Projects, and Transfers In
Interfund Charges/Project Management makes up
approximately half of the Engineering Division’s revenue budget. In addition, the Engineering Department charges other departments for personnel costs related to the
management of specific capital projects.
68 City of Madera | 2024-2025 Operating Budget
Major Revenue Sources
Interfund Charges (Administration and Overhead)
Madera’s General Fund includes expenses for all
administrative services (e.g., finance, human resources, attorney services, etc.). A portion of these services support the enterprise funds, including utility funds. The City uses a fair and equitable indirect cost allocation process to allocate departmental costs from the General Fund to all funds that benefit from the services that the General Fund departments provide. The City recaptures these costs from non-General Fund departments based on factors such as the number of employees, agenda items, budget amounts, and square
footage. The City employs formulas provided by Cost Tree, an independent company, to determine universally accepted methods. Charges are recorded by way of monthly recurring journal entries.

Police Fees and Contracts
The Police Department within fund 1020 charges various
fees and penalties per the Master Fee and Master Penalty Schedule, utilizes various grants to purchase equipment and supplement staff time and has agreements with outside
entities to provide police services (such as the Madera Unified School District) and receives payment for these services.

Development-related revenues
Development-related revenues are derived from fees for
planning, engineering, and building permits and fees paid by developers to cover the cost of reviewing and monitoring development activities, such as plan checks and inspections.

These revenues are difficult to predict, as many planning and engineering activities occur months or years before
development.

Business License Tax
A Business License Tax is a tax imposed on businesses for the privilege of conducting business in the City. The bulk of this tax is collected and recorded in July when business licenses are renewed.

Interest
Interest income is allocated based on the General Fund’s average cash balance in a quarter as a percentage of the City’s overall cash balance that quarter. Interest income has become a larger portion of the General Fund’s revenues as higher interest rates result in larger amounts of interest being generated by the City’s investments.
2024-2025 Operating Budget | City of Madera 69
70 City of Madera | 2024-2025 Operating Budget
Revenues by Organizational Unit
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
General Org List ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 10200000-General Fund 28,149,257 28,709,036 27,819,510 31,057,325 31,164,775 0.30% 10201000-City Council 27,592 27,956 27,592 27,592 27,592 0.00% 10201010-City Clerk's Office 54,903 55,063 55,111 54,842 54,842 0.00% 10201100-City Manager 129,268 136,396 129,268 129,268 129,268 0.00% 10201110-Central Admin 490,315 351,579 325,015 333,255 325,015 -2.50% 10201120-Community Promo 21 - - - - 0.00%
10201200-Finance 548,367 658,747 807,486 777,900 800,764 2.90% 10201210-Purchasing 92,474 92,474 92,474 92,474 92,474 0.00% 10201400-City Attorney 4,275 4,207 4,422 4,422 4,201 -5.00% 10201500-HR/Risk Management 404,920 403,792 403,809 403,792 403,792 0.00% 10202000-PD Operations 1,078,880 969,424 1,228,531 1,140,356 1,079,538 -5.30% 10202020-PD - CCP 142,300 142,300 - - - 0.00%
10202030-Schools Policing 483,203 578,044 416,403 553,362 - -100.00% 10202040-PD Housing Authority 95,000 60,548 95,000 95,000 128,218 35.00% 10202060-Animal Control 9,056 3,867 4,711 9,600 4,600 -52.10% 10202500-Fire 70,322 82,686 57,820 57,820 59,266 2.50%
10203010-PW - Streets 1,723,189 2,173,056 3,009,255 2,944,682 2,947,682 0.10% 10203011-PW Safe & Clean Initiative - - - - 300,000 0.00% 10203020-Graffiti Abatement 144,000 144,000 144,000 144,000 145,500 1.00% 10204100-Planning 430,194 253,580 260,390 810,000 500,000 -38.30% 10204200-Building 1,755,829 2,098,430 1,476,339 1,315,700 1,278,095 -2.90% 10204300-Engineering 1,570,072 1,457,521 1,681,137 1,686,424 1,768,984 4.90% 10204400-Code Enforcement 98,461 182,308 209,954 309,403 241,903 -21.80% 10206000-Parks Administration 11,764 11,138 24,713 5,000 10,000 100.00% 10206100-Parks 423,661 1,406,166 426,018 391,620 363,124 -7.30% 10206110-Landscape Mntc Dist Services 276,640 271,297 287,433 287,433 428,998 49.30% 10206120-Median Landscaping 119,100 134,580 150,730 150,730 150,732 0.00% 10206200-Recreation 26,363 3,271 26,263 40,482 4,000 -90.10% 10206218-Sr Citizen Community Service 39,238 23,410 2,173 2,000 2,000 0.00% 10206220-Sports Programs 69,374 87,976 103,048 75,000 87,500 16.70% 10206230-Aquatics Programs 960 27,596 46,959 25,000 27,500 10.00% 10206240-Comm & Rec Centers 28,250 73,220 88,071 60,190 65,630 9.00% 10206270-Special Events 5,204 95,819 27,350 33,000 10,000 -69.70% Total General Fund Revenues 38,502,451 40,719,487 39,430,985 43,017,672 42,605,993 Revenues & Expenditures Summaries
Expenses by Organizational Unit
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
General Org List ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 10200000-General Fund 177 485,847 658,682 614,515 698,235 13.60% 10201000-City Council 139,088 168,538 158,852 176,938 167,678 -5.20% 10201010-City Clerk's Office 356,627 314,578 314,066 322,764 533,066 65.20% 10201100-City Manager 482,592 564,275 543,955 525,492 648,644 23.40% 10201110-Central Admin 2,404,621 1,730,215 683,779 602,558 356,782 -40.80% 10201120-Community Promo 299,915 315,119 308,506 297,034 409,142 37.70% 10201200-Finance 743,273 834,995 848,571 1,003,795 1,685,728 67.90% 10201210-Purchasing 137,094 155,124 166,608 172,017 200,279 16.40% 10201220-General/Grant Oversight - - - - 121,368 0.00%
10201400-City Attorney 345,996 238,795 372,392 446,656 366,175 -18.00% 10201500-HR/Risk Management 818,410 850,854 850,505 910,602 999,119 9.70% 10202000-PD Operations 11,861,502 13,840,429 14,038,171 14,564,741 13,628,948 -6.40% 10202020-PD - CCP 215,803 250,134 40,572 137,002 - -100.00% 10202030-Schools Policing 452,952 554,761 390,513 455,811 57,523 -87.40% 10202040-PD Housing Authority 163,959 71,404 120,786 116,217 8,572 -92.60% 10202060-Animal Control 248,611 320,254 343,861 328,514 476,114 44.90% 10202500-Fire 5,289,619 3,138,331 5,943,635 4,821,536 4,750,385 -1.50% 10203010-PW - Streets 1,795,253 2,021,956 2,733,968 3,179,347 3,400,322 7.00% 10203011-PW Safe & Clean Initiative 51,476 63,085 92,318 - 416,041 0.00% 10203020-Graffiti Abatement 127,972 146,374 152,497 162,880 469,581 188.30% 10204100-Planning 797,936 946,864 1,164,787 1,743,499 1,426,644 -18.20% 10204200-Building 1,018,941 1,110,238 1,200,966 1,535,708 1,367,090 -11.00% 10204300-Engineering 2,239,994 2,540,120 2,671,635 3,298,005 3,172,509 -3.80% 10204400-Code Enforcement 575,310 1,035,817 861,857 1,037,000 977,965 -5.70% 10206000-Parks Administration 237,714 337,378 476,255 617,108 535,597 -13.20% 10206100-Parks 2,041,971 2,766,236 2,953,279 2,944,664 3,152,927 7.10% 10206110-Landscape Mntc Dist Services 295,052 422,646 428,903 486,454 506,995 4.20% 10206120-Median Landscaping 139,650 127,835 163,290 150,730 150,732 0.00% 10206200-Recreation 225,398 347,472 285,213 273,833 301,191 10.00% 10206218-Sr Citizen Community Service 46,075 182,099 181,248 211,503 221,521 4.70% 10206220-Sports Programs 86,046 138,786 250,653 268,328 231,875 -13.60% 10206230-Aquatics Programs 95,315 136,799 199,695 246,274 205,811 -16.40% 10206240-Comm & Rec Centers 447,711 571,077 847,953 864,065 850,608 -1.60% 10206270-Special Events 48,867 86,766 124,990 137,464 110,826 -19.40% Total General Fund Expenses 34,230,922 36,815,201 40,572,961 42,653,054 42,605,993 2024-2025 Operating Budget | City of Madera 71

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General Fund Departments
• City Council
• City Clerk
• City Manager
• Finance
• Human Resources
• Police
• Fire
• Public Works
• Planning
• Building
• Engineering
• Parks
Department Summary
The City Council (Council) consists of seven members and is the governing body elected directly by the residents of Madera.

The Mayor is elected at large and there are six Council Districts.

The Mayor Pro Tem is selected on a rotating basis.

As the legislative branch of our local government, the Council makes final decisions on all significant City matters and sets citywide priorities and policies. The Council directs the City Manager to implement these priorities and policies.

The Council adopts ordinances and resolutions necessary for efficient governmental operations, approves the budget, and acts as a board of appeals. It also appoints members of the City's advisory boards, commissions, and committees.

The Mayor and Councilmembers are accountable to the
electorate and must balance the views of individuals and groups with the community’s needs. Councilmembers achieve success with public policy issues facing the region by leading and collaborating with residents, businesses, and regional partners on issues of mutual interest.

Department Summary
The City Council (Council) consists of seven members and is the governing body elected directly by the residents of Madera.

The Mayor is elected at large and there are six Council Districts.

The Mayor Pro Tem is selected on a rotating basis.

The Council is responsible for the scope, direction, and financing of City services; establishing policy based on information provided by staff, advisory boards and
commissions, and the public; and implementing policy through staff under the Council-Manager form of government. The terms of the Mayor and Councilmembers are four years, and the General Municipal Election is held in even-numbered years on the first Tuesday after the first Monday in November. 74 City of Madera | 2024-2025 Operating Budget
City Council
Responsibility
The mission of the Council is to adopt legislation and provide direction to the administration of the City and promote the community’s best interests locally and with other
governmental agencies.

The public elects the Council to serve as the governing body and policymakers of the City.

The City Clerk oversees the Council budget related to expenses associated with conducting Council meetings, other
miscellaneous expenses for participation in various
community events and functions, and travel and training for professional development as elected officials.

In addition to Council meetings, Councilmembers hold special local and regional committee assignments, frequently meet with residents, business owners, and City staff to discuss issues and projects, and regularly attend various community events.

The City Council hires the City Manager, City Clerk, and City Attorney, and appoints members of the City's advisory boards, commissions, and committees.

The City Manager oversees the hiring and management of the rest of the staff. It is the Council’s responsibility to enact policy and the City Manager’s job to implement the Council’s policies and approaches, many of which are expressed in the annual budget.

Objectives
While the objectives of the Council are many, the following reflects some key items:
 Provide legislative policy directives for City programs and services
 Support Community engagement and advocacy
 Invest in well-planned infrastructure and growth
 Approve programs for the City's physical, cultural, and socio-economic development
 Encourage cooperation among community leaders, civic
organizations, and residents
 Work to maintain high-quality City programs and services  Actively participate in State and Federal legislative processes
 Work closely with other local governments and the
League of California Cities to focus on issues that press local governments
 Continue to concentrate on communication and
cooperative efforts with City residents
Department Fund Summary
The General Fund fully funds the Council and does not
anticipate generating revenue in FY 2024/25.

The proposed budget includes the following expenses:
 $25,000 for the New Mayors and Council Members
Academy, the City Leaders Summit, and the Mayors and
Council Members Executive Forum. Should
Councilmembers elect not to attend, funds are reallocated to the General Fund.
 $800 per Councilmember, for a total of $5,600 for
expenses related to travel, meetings, etc.

Changes/Additions to Budget
 $2,500 for possible Council reorganization expenses
related to the November 2024 election.

Department Staffing & Structure
The Council has seven members. Each Councilmember is
elected by district, except for the Mayor who is elected at large.
2024-2025 Operating Budget | City of Madera 75
(10201000) City Council
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4348 Interfund Charges/ Admin OH 27,592 27,592 27,592 27,592 27,592 0.00% 4659 Refunds and Reimbursements - 364 - - - 0.00%
Total Revenue $ 27,592 $ 27,956 $ 27,592 $ 27,592 $ 27,592 5005 Salaries/Part-time 39,500 42,000 42,000 42,000 42,000 0.00% 5303 Life Insurance Premiums 172 172 204 232 273 17.70% 5304 Workers Compensation Insurance 3,048 3,780 3,616 5,284 3,736 -29.30% 5305 Medicare Tax- Employer's Share 945 1,059 1,102 1,115 1,126 1.00% 5307 Deferred Comp/Part-Time 1,482 1,576 1,576 2,324 2,375 2.20% 5309 Unemployment Insurance 1,141 920 992 882 1,029 16.70% 5310 Section 125 Benefit Allow. 56,304 64,500 63,546 63,491 64,849 2.10% 6402 Telephone/Fax Charges 4,234 3,941 3,798 - - 0.00%
6403 Cell Phone Charges - - - - 4,296 0.00%
6416 Office Supplies/Expendable 1,195 231 460 2,100 1,400 -33.30% 6418 Postage / Other Mailing Charge 4 - 180 50 50 0.00% 6419 Food 2,106 3,010 2,637 3,500 3,500 0.00%
6440 Contracted Services - - - - 2,500 0.00%
6518 Other Supplies 694 889 590 9,500 - -100.00%
6530 Conference/Training/Ed 8,999 2,663 3,474 6,400 5,600 -12.50% 6534 LCC Conference 8,353 27,796 25,219 30,000 25,000 -16.70% 6900 Interfund Charge - Fac. Maint. 10,315 10,315 9,372 9,372 9,372 0.00% 6902 Interfund Charges- Central Sup 595 688 87 688 572 -16.90% 6903 Interfund Charges - Cost Distr - 4,997 - - - 0.00% Total Expense $ 139,088 $ 168,538 $ 158,852 $ 176,938 $ 167,678 Total Net Surplus/(Deficit) $ (111,496) $ (140,581) $ (131,260) $ (149,346) $ (140,086) 76 City of Madera | 2024-2025 Operating Budget
Department Summary
The City Clerk's Office serves as a vital link between the city government and those it serves, providing access to public records, publishing Council agendas, preparing minutes, and serving as the City's election official.

The City Clerk is committed to providing quality public service, informing our residents, and ensuring transparency by
connecting them with the legislative process. The City Clerk acts as the compliance officer for federal, state, and local statutes, including the Political Reform Act, the Brown Act, and the Public Records Act. The department is responsible for maintaining Madera’s legislative history and municipal code, coordinating and administering all activities of Council meetings, and managing and coordinating Council-appointed boards and commissions. The department serves as the filing officer for Fair Political Practices Commission Forms and is also the custodian of the City seal. The City Clerk is appointed by and reports to the City Council.

The statutes of the State of California prescribe the essential functions and duties of the City Clerk, and the Government Code provides specific responsibilities and procedures to follow. The City Clerk's Office is a service department with the municipal government upon which the Council, all city
departments, and the public rely for information regarding the operations and legislative history of the City.
2024-2025 Operating Budget | City of Madera 77
City Clerk’s Office
Responsibility
The City Clerk's Office provides a wide range of public services, including:
▪ Archiving official city records; preserving a complete and accurate record of Council meetings.
▪ Processing of public records requests.
▪ Supporting the Council, staff, and the public by
providing copies of agendas and associated reports.
▪ Coordinating Council meetings, agenda items,
packets, and minutes for regular and special
meetings.
▪ Posting and publishing legal notices, scheduling
public hearings.
▪ Transcribing meeting minutes.
▪ Recording of ordinances and resolutions.
▪ Engaging in boards and commissions, elections, and
records management recruitments.
▪ Providing information pertaining to the Brown Act,
the Political Reform Act, and the Public Records Act.
▪ Managing public inquiries and arranging for
ceremonial and official functions.

As the custodian of records, the City Clerk's Office is responsible for the management of the City's official records, including:
▪ Agendas
▪ Meeting minutes
▪ Resolutions
▪ Ordinances
▪ Agreements
The City Clerk also serves as the filing officer for the Fair Political Practices Commission for Statement of Economic Interest filings (Form 700) and as a liaison between the community and City Council regarding the City's business and community events.

The City Clerk is also responsible for maintaining the City's Municipal Code to date and the Boards and Commissions
Appointment List. The City Clerk also responds to requests for internal document production.

Key Accomplishments
Overview of accomplishments:
▪ Prepared and published 19 Council agenda packets.
▪ Prepared and published 10 Special Council agenda
packets.
▪ Supported over 67 hours of Council meetings.
▪ Recorded 200 Resolutions and 9 Ordinances adopted
by the legislative body.
▪ Continue to offer online public records request
services through our website to increase citizen
access to records and streamline compliance and
department workflow. Coordinated over 200
responses to Public Records Act Requests.
▪ Adhered to statutory requirements related to open
meeting law and agenda preparation.
▪ Coordinated FPPC filings for California Government
Code Section 87200 filers and designated positions.

Goals & Performance Measures
▪ Develop citywide records retention schedule.
▪ Records management - develop a schedule for filing
backlog.
▪ Be committed to maintaining a system of
transparency, public engagement, and collaboration,
thus ensuring the public's trust. Transparency in
government promotes accountability and provides
information for citizens about what their local
government is doing. Local government should be
easily accessible and contain the most desired and
valuable information to the community.
▪ Stay current on updates to state laws that have the
potential to affect operations.
▪ Ensure Council and City Clerk website pages are
current.
78 City of Madera | 2024-2025 Operating Budget
▪ Track public record requests and respond per the
Public Records Act.
▪ Acknowledge and respond to requests within two
business days.
▪ Maintain 100 percent filled status of the City Boards and Commissions with the goal of filling unscheduled
vacancies within 60 days.

Changes/Additions to Budget
▪ $50,000 for a records retention consultant to assist
staff in developing a Citywide Records Retention
Policy.
▪ $130,000 to be paid to Madera County for expenses
associated with the November 2024 General
Municipal Election.

Department Staffing & Structure
The City Clerk reports directly to the Council and is supported by the Deputy City Clerk. The City Clerk's Office has two fulltime employees, and no changes are proposed from FY 2023/24.
2024-2025 Operating Budget | City of Madera 79
(10201010) City Clerk's Office
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4348 Interfund Charges/ Admin OH 54,842 54,842 54,842 54,842 54,842 0.00% 4659 Refunds and Reimbursements 61 221 269 - - 0.00%
Total Revenue $ 54,903 $ 55,063 $ 55,111 $ 54,842 $ 54,842 5000 Salaries/Full-time 130,920 143,574 149,945 149,657 161,768 8.10% 5100 Salaries/Overtime 1,030 1,360 860 4,000 1,500 -62.50% 5300 Public Employee Retirement Sys 15,612 16,536 18,923 20,428 22,037 7.90% 5302 Long Term Disability Insurance 430 446 463 433 463 6.90% 5303 Life Insurance Premiums 189 195 192 189 195 3.20%
5304 Workers Compensation Insurance 10,347 12,774 12,968 14,181 13,875 -2.20% 5305 Medicare Tax- Employer's Share 1,974 2,070 2,161 2,192 2,373 8.30% 5306 Unfunded Accrued Liability 30,954 33,343 32,115 32,115 36,007 12.10% 5308 Deferred Compensation/Full-tim 2,229 2,379 2,410 2,617 2,883 10.20% 5309 Unemployment Insurance 293 252 294 252 294 16.70%
5310 Section 125 Benefit Allow. 35,080 41,358 48,289 42,834 54,869 28.10% 6402 Telephone/Fax Charges 2,016 2,192 1,970 - 670 0.00% 6403 Cell Phone Charges - - - - 1,087 0.00%
6404 Internet Charges - - - - 283 0.00%
6411 Advertising/Bids and Notices 13,177 3,083 3,939 6,000 6,000 0.00% 6414 Professional Dues - 455 500 800 400 -50.00%
6416 Office Supplies/Expendable 4,028 1,921 1,959 3,800 3,000 -21.10% 6418 Postage / Other Mailing Charge 324 358 130 400 300 -25.00% 6440 Contracted Services 1,034 6,731 2,219 3,000 55,000 1733.30% 6444 Contracted Services/ Legal 50,000 - - - - 0.00%
6530 Conference/Training/Ed 3,957 6,307 3,316 8,000 8,000 0.00% 6562 Retiree Insurance Premiums 11,093 9,778 11,334 11,757 11,877 1.00% 6563 Public Employee Bonding Premiu 40 160 40 - 100 0.00% 6704 Intergov'l Charges 24,672 624 - - 130,000 0.00%
6900 Interfund Charge - Fac. Maint. 4,168 4,168 3,788 3,788 3,788 0.00% 6902 Interfund Charges- Central Sup - 70 - 70 66 -5.70% 6903 Interfund Charges - Cost Distr - 10,097 - - - 0.00% 6918 Interfund Charges- Comp Maint 10,202 11,322 11,085 11,085 13,087 18.10% 6920 Interfund Charges - Computer R 2,857 3,026 5,166 5,166 3,144 -39.10% Total Expense $ 356,627 $ 314,578 $ 314,066 $ 322,764 $ 533,066 Total Net Surplus/(Deficit) $ (301,724) $ (259,515) $ (258,955) $ (267,922) $ (478,224) 80 City of Madera | 2024-2025 Operating Budget
Department Summary
The City operates under a Council-Manager form of
government. The elected seven-member City Council appoints the City Manager to provide executive leadership and oversee the day-to-day business of the city government.

The City Manager’s Office implements the City Council’s vision and goals by aligning financial resources and managing City projects, programs, and services that support the Council’s priorities. In addition to making policy recommendations to the City Council, the City Manager’s Office also oversees all City Departments with the exception of the City Clerk and the City Attorney. The City Manager focuses on leadership, overall quality-of-life issues, fiscal accountability, internal and external communications, employee engagement, and
industrial growth. The City Manager serves as a link between residents, regional governments, private and public agencies, City staff and Councilmembers while facilitating efficiency, innovation and constructive progress within the City.

The City Manager's Office provides professional management and leadership to the City’s governing institution to ensure the effective development and implementation of City Council policies to maintain and enhance Madera’s quality of life. The City Manager adheres to the guiding values of community, stewardship, and public service to drive effective governance and positive change for the community.

Responsibility
Provides the organizational support and leadership necessary to:
 Implement City Council policies and decisions into
actionable plans to meet current and future needs
 Ensure city operations demonstrate transparency and
fiduciary responsibility to the public
 Build a strong service culture
 Maintain a healthy relationship with employees,
ensuring a high level of performance and professional
development
2024-2025 Operating Budget | City of Madera 81
City Manager’s Office
 Provide ongoing, informative communications to City
Council and City employees regarding key objectives,
challenges, and accomplishments
 Provide clear and concise information to the
community and serve as a liaison between City
Council and the public
 Formulate long-term strategies and plans to address
city’s growth and development
 Ensure that city operations comply with local, state, and federal regulations and laws, maintaining legal
and ethical standards.
 Develop and implement plans for responding to
emergencies and natural disasters with relevant
agencies and organizations.
 Promote intergovernmental relations with other
public entities to address regional issues and
collaborate on joint initiatives.
 Identify opportunities for innovation and process
improvements within city operations to enhance
efficiency and effectiveness.
 Foster a positive relationship with a variety of media outlets by releasing notable updates and information
promptly and accurately through press releases and
media advisories
 Actively engage with residents and stakeholders to
understand community needs and build partnerships
that contribute to the City’s overall success
Key Accomplishments
 Continued to provide essential services to residents
such as emergency response, transportation, water
and sewer, maintenance of local streets and public
facilities, as well as the overall upkeep of City
infrastructure
 Successfully partnered with the Downtown Business
Association to continue implementation of the Crow
Abatement Program
 Managed the City’s state and federal legislative
program to advance City Council and city department
goals
 Kept staff informed via:
o The Council meeting informative recap
internal communication to keep employees
informed of items brought before Council
and actions taken
o Citywide updates email that highlights City
related items
 Served as the lead for the Fresno River clean-up and
ongoing maintenance efforts
 Produced a balance budget for fifth consecutive fiscal years with the anticipation of a sixth year in 2024/25
fiscal year.
 Aggressively sought additional funding and played a
key role in securing:
o $1 million for the Avenue 13 sewer main
rehabilitation between Granada and State
Route 99
o $1 million for the Howard Avenue storm
drain rehabilitation between Pine and
Schnoor Avenues
o $1.6 million from State Senator Caballero
and State Assemblymember Soria for Town
& Country Park
o Advocated for the submittal of a $700k grant
for Tozer Park
o Over $600k in CDBG funding for the parking
lot rehabilitation of parks and community
centers
o Greater equity in the funding formula for
Measure T
 Identified staff space needs and actively sought to
move Parks maintenance team and relocate and
consolidate IT Department
82 City of Madera | 2024-2025 Operating Budget
Played an instrumental role in:
 City staff worked collaboratively with multiple other committee members toward preparing a November
2024 ballot for an extension of the Measure T
program
 Collaborating with Madera Irrigation District to
recharge joint recharge basins within the City
 Directing Clean and Safe Initiatives citywide such as:
o Removal of snipe signs
o Removal of shoes over powerlines
o Removal of abandoned pay phones
o Clean-up of shopping carts
o Maintenance of identified City- owned land
Goals & Performance Measures
 Continue to meet the City’s mission statement to
deliver quality public services with integrity, courage, compassion, and competence to the diverse
community
 Continue to support the City Council, the priority
setting process, and regular, special, and committee
meetings
 Grow the community engagement and transparency
efforts to foster authentic civic engagement with
residents, organizations, and businesses
 Continue to provide leadership and professional
management to the city government organization
 Provide timely, accurate, and results-oriented
financial and operational reports
 Lead the City's management team to ensure the
provision of high-quality, cost-effective, and
customer-focused services
 Advance Council priority projects while promoting
the high-performance organization initiatives
 Shape the organizational culture to ensure a high
performing workforce operating in a rewarding
environment, making the City an employer of choice
in the region
 Research and implement best practices related to
government services and innovation
 Continue to support the Council and departments
with Federal and State legislative priorities and goals  Promote transparency by providing staff updates on
Council action and latest information affecting the
City
Changes/Additions to Budget
 $100,000 budgeted in contingency for unanticipated
expenses that may arise during the fiscal year.
 $79,800 to consolidate grant writing services for all City departments within the City Manager’s Office.

This increase is partially offset by decreases for grant writing in the Police Department’s budget.

Department Fund Summary
The City Manager is responsible for four distinct budgets. They include:
 City Manager’s Office
 Central Administration
 Legal Expenditures
 Community Promotion
The following is a summary of each:

City Manager’s Office
The City Manager’s Office budget provides for three full-time personnel to carry out the primary functions of the
department. These include the City Manager, an
Administrative Analyst, and the Communications Specialist. 2024-2025 Operating Budget | City of Madera 83
Central Administration
The Central Administration budget is used to track services provided internally to the organization.

Community Promotion
The Community Promotion budget includes payments to
organizations outside of the city. For example, the City contributes towards the Local Agency Formation Commission, the Economic Development Commission, League of California Cities, crow abatement for downtown, recognition of
community events/people, etc.

Legal Expenditures
The Legal Expenditures budget includes payments to the
contract City Attorney and other legal counsels contracted by the City to handle litigation and advisory matters.

Department Staffing & Structure
The City Manager is one of three appointed positions. The City Manager reports directly to the City Council.
84 City of Madera | 2024-2025 Operating Budget
(10201100) City Manager
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4348 Interfund Charges/ Admin OH 129,268 129,268 129,268 129,268 129,268 0.00% 4657 Miscellaneous Revenue - 7,128 - - - 0.00%
Total Revenue $ 129,268 $ 136,396 $ 129,268 $ 129,268 $ 129,268 5000 Salaries/Full-time 240,568 287,611 287,925 293,056 301,787 3.00% 5005 Salaries/Part-time 7,030 - - - - 0.00%
5105 Salaries/Leave Payout 1,300 1,326 1,414 - - 0.00%
5300 Public Employee Retirement Sys 23,688 27,892 31,370 33,588 33,899 0.90% 5302 Long Term Disability Insurance 588 695 726 676 727 7.50% 5303 Life Insurance Premiums 134 166 182 191 226 18.30% 5304 Workers Compensation Insurance 19,267 25,640 24,888 26,370 26,226 -0.50% 5305 Medicare Tax- Employer's Share 3,702 4,239 4,203 4,293 4,403 2.60% 5306 Unfunded Accrued Liability 39,299 47,359 49,557 49,557 55,564 12.10% 5307 Deferred Comp/Part-Time 470 - - - - 0.00%
5308 Deferred Compensation/Full-tim 4,019 5,675 5,754 6,615 7,101 7.30% 5309 Unemployment Insurance 572 340 397 342 398 16.40%
5310 Section 125 Benefit Allow. 30,527 57,688 59,050 58,945 61,548 4.40% 6402 Telephone/Fax Charges 2,240 2,150 1,966 2,280 891 -60.90% 6403 Cell Phone Charges - - - - 1,248 0.00%
6404 Internet Charges - - - - 321 0.00%
6411 Advertising/Bids and Notices 2,094 111 - - 1,000 0.00% 6414 Professional Dues 1,229 1,229 993 2,368 2,210 -6.70% 6416 Office Supplies/Expendable 104 17 930 100 200 100.00% 6418 Postage / Other Mailing Charge 15 - 21 20 100 400.00% 6423 Office Furniture - - - - 1,900 0.00%
6440 Contracted Services 74,161 38,039 33,658 - - 0.00% 6530 Conference/Training/Ed 2,181 6,539 1,688 6,375 6,055 -5.00% 6562 Retiree Insurance Premiums 3,286 5,756 3,946 5,130 6,330 23.40% 6563 Public Employee Bonding Premiu 3,500 3,646 3,354 3,500 3,500 0.00% 6610 Contingency - - - - 100,000 0.00%
6900 Interfund Charge - Fac. Maint. 9,197 9,197 8,356 8,356 8,356 0.00% 6902 Interfund Charges- Central Sup - 152 - 152 51 -66.40% 6903 Interfund Charges - Cost Distr - 17,377 - - - 0.00% 6918 Interfund Charges- Comp Maint 8,686 15,284 14,964 14,964 17,666 18.10% 6920 Interfund Charges - Computer R 2,810 4,085 6,975 6,975 4,244 -39.20% 6924 Interfund Charges- Motor Renta 1,924 2,060 1,639 1,639 2,693 64.30% Total Expense $ 482,592 $ 564,275 $ 543,955 $ 525,492 $ 648,644 Total Net Surplus/(Deficit) $ (353,324) $ (427,878) $ (414,687) $ (396,224) $ (519,376) 2024-2025 Operating Budget | City of Madera 85
(10201110) Central Admin
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4137 New Projects 165,200 - - - - 0.00%
4348 Interfund Charges/ Admin OH 325,015 325,015 325,015 325,015 325,015 0.00% 4355 Transfer-In - 234 - - - 0.00%
4649 Admin Fees 100 - - - - 0.00%
4657 Miscellaneous Revenue - 18,330 - - - 0.00%
4659 Refunds and Reimbursements - 8,000 - - - 0.00%
4662 Reimbursement/RDA to City - - - 8,240 - -100.00%
Total Revenue $ 490,315 $ 351,579 $ 325,015 $ 333,255 $ 325,015 5000 Salaries/Full-time 325,500 - - - - 0.00%
5310 Section 125 Benefit Allow. 616,161 - - - - 0.00%
6401 Gas and Electric Utilities 16,336 18,197 11,169 45,000 12,672 -71.80% 6402 Telephone/Fax Charges 253 295 289 300 289 -3.70%
6403 Cell Phone Charges - - - - 71 0.00%
6405 Copier Lease/Paper Charges - - - - 300 0.00%
6411 Advertising/Bids and Notices 234 - - - - 0.00%
6414 Professional Dues 21,216 22,000 33,694 23,737 23,683 -0.20% 6415 Publications/Subscriptions - - - - 255 0.00%
6416 Office Supplies/Expendable 836 (10,417) 733 1,550 230 -85.20% 6418 Postage / Other Mailing Charge - - - - 100 0.00%
6425 Vehicle Fuel, Supplies & Maint - 10 - 150 - -100.00% 6440 Contracted Services 44,961 216,628 61,011 54,068 147,929 173.60% 6442 Audit Fees 56,345 44,050 65,590 63,890 - -100.00%
6532 Maintenance/Other Supplies 4,248 9,485 1,541 4,703 4,000 -14.90% 6560 Liability / Property Insurance 493,807 569,581 97,193 97,180 72,676 -25.20% 6610 Contingency - - - - 50,000 0.00%
6704 Intergov'l Charges 121,903 152,684 100,472 - - 0.00% 6902 Interfund Charges- Central Sup 123 163 269 163 202 23.90% 6926 Interfund Chg Risk Charges - - 179,869 179,869 7,851 -95.60% 7030 Facilities And Improvements - - - - 25,000 0.00%
8200 Transfer Out 298,151 298,804 120,421 120,421 - -100.00% 8210 Transfers Out/Debt Service 8,257 4,520 11,527 11,527 11,524 0.00% 8220 Transfers Out - Insurance Rese 396,288 404,214 - - - 0.00% Total Expense $ 2,404,621 $ 1,730,215 $ 683,779 $ 602,558 $ 356,782 Total Net Surplus/(Deficit) $ (1,914,306) $ (1,378,636) $ (358,764) $ (269,303) $ (31,767) 86 City of Madera | 2024-2025 Operating Budget
(10201120) Community Promo
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4314 Donations/Transportation 21 - - - - 0.00%
Total Revenue $ 21 $ - $ - $ - $ -
6411 Advertising/Bids and Notices 1,600 - 1,775 1,850 2,300 24.30% 6413 Promotional Items 715 16,549 8,856 37,500 79,500 112.00% 6416 Office Supplies/Expendable - - 83 - 100 0.00%
6470 Funding to Outside Agencies 275,886 289,653 271,580 226,684 280,992 24.00% 6518 Other Supplies 17,931 8,098 25,788 22,000 - -100.00% 6561 Miscellaneous Expenses 3,784 819 424 9,000 46,250 413.89% Total Expense $ 299,915 $ 315,119 $ 308,506 $ 297,034 $ 409,142 Total Net Surplus/(Deficit) $ (299,894) $ (315,119) $ (308,506) $ (297,034) $ (409,142) 2024-2025 Operating Budget | City of Madera 87
(10201400) City Attorney's Office
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4343 Interfund Charges/ Legal Fees 4,256 4,207 4,422 4,422 4,201 -5.00% 4659 Refunds and Reimbursements 19 - - - - 0.00%
Total Revenue $ 4,275 $ 4,207 $ 4,422 $ 4,422 $ 4,201
6402 Telephone/Fax Charges 1,634 1,590 1,638 1,500 1,019 -32.10% 6440 Contracted Services 7 - - - - 0.00%
6444 Contracted Services/ Legal 325,821 231,531 365,598 440,000 360,000 -18.20% 6900 Interfund Charge - Fac. Maint. 5,674 5,674 5,156 5,156 5,156 0.00% 6918 Interfund Charges- Comp Maint 10,202 - - - - 0.00% 6920 Interfund Charges - Computer R 2,657 - - - - 0.00% Total Expense $ 345,996 $ 238,795 $ 372,392 $ 446,656 $ 366,175 Total Net Surplus/(Deficit) $ (341,721) $ (234,588) $ (367,970) $ (442,234) $ (361,974) 88 City of Madera | 2024-2025 Operating Budget
Department Summary
As a steward of the City's assets and liabilities, the Finance Department sets and implements a strategic financial
management plan and provides information effectively and timely, ensuring the City makes sound financial decisions.

The Department takes immense pride in accomplishing this mission by maintaining individual and departmental
credibility, working together as a team, and consistently striving to exceed expectations.

As a full-service finance operation, the department is
responsible for accounting procedures and policies, accounts payable and receivable, budget preparation and
administration, annual independent audit preparation and financial statement review, debt issuance and administration, revenue collection, including water, wastewater, solid waste, drainage, and street sweeping bills, payroll, business license taxes, parking citations, purchasing, and fleet management.

Finance also includes the Grants and Fleet Divisions within its organizational structure.

The mission of the Grants Division is to provide exceptional grant administration, resources, and development to advance 2024-2025 Operating Budget | City of Madera 89
Finance Department
the City’s vision and mission. Grants administration includes management of awarded grants, including reporting,
budgeting, compliance monitoring, project implementation and grant close-out. Grants also manages the transit system though a contract with a transportation provider. Madera’s transit system includes four fixed routes and a curb-to-curb ondemand service.

A description of the Fleet Division’s FY 2023/24
accomplishments and FY 2024/25 goals can be found in their chapter within the Internal Service Funds section of this document.

Responsibility
The Finance Department provides the organizational support and leadership necessary to:
▪ Deliver superior service to internal and external
customers in a fiscally responsible manner.
▪ Maximize the effective and efficient use of public
funds.
▪ Ensure the financial integrity of the City by strictly complying with City policies and continuously
improving the City's financial accounting processes.
▪ Monitor the financial activities of City departments to ensure strict compliance with the City's Purchasing
Policy.
▪ Prepare and maintain balanced annual operating and
CIP budgets that meet the Government Finance
Officers Association (GFOA) program guidelines.
▪ Anticipate potential budget impacts from changing
economic conditions, state budget impacts to
Madera, impacts from state and federal legislation to
the City, and recommend and implement measures to
mitigate those impacts.
▪ Maintain a balanced operating budget for all
governmental funds.
▪ Monitor all proprietary funds to ensure they remain
self-supporting, maintain appropriate reserves, and
comply with all bond covenants.
▪ Coordinate activities with outside agencies, other City departments, boards and commissions, and local
officials to support the City’s grant-funding goals and to implement grant-funded activities.
▪ Ensure that the Transit system's funding and activities align with demand for service, incorporate input
provided by both the Transit Advisory Board and City
Council, and address priorities identified through the
Unmet Transit Needs assessment.
▪ Manage entitlement grant program operations,
ensuring compliance and effective use of program
funds.
▪ Provide reliable, cost-effective fleet management.

Key Accomplishments
Overview of accomplishments in FY 2023/24:

Finance:
▪ Completed the review and issuance of the FY 2022/23
Annual Comprehensive Financial Report (ACFR).
▪ Completed the review and issuance of the FY 2022/23
Single Audit report.
▪ Provided various financial reports to the Council and City departments.
▪ Provided ongoing staff training of the Tyler Munis
system.
▪ Implemented a cannabis revenue program to account
for cannabis revenues received by the City.
▪ Collected $4,463,236 in Citywide interest income
revenue, a 92 percent increase from FY 2022/23.

Purchasing:
▪ Managed 14 Requests for Proposals/Bids during the
fiscal year, 11 of which resulted in improvements to
City facilities or infrastructure.
▪ Conducted a public auction of surplus City assets in
May 2024, which netted $133,874.

Utility Billing:
▪ Collected $35,436,181 of revenue for the utility
funds.
90 City of Madera | 2024-2025 Operating Budget
▪ Applied over $1.2 million of Water and Wastewater
Arrearage Remediation funds from the State of
California.
▪ Implemented a rotating billing and payment schedule
for the City’s utility customers, resulting in decreased wait times and an improved customer experience.

Grants:
▪ Implemented the new “fourth route” for the City’s
fixed route transit system in January 2024. With the
new route, staff developed marketing materials and
oversaw installation of various bus service amenities
to efficiently utilize the new route.
▪ Oversaw and monitored CDBG recipients for
expenditure and programmatic compliance.
▪ Took possession of three mobile homes from loan
recipients who abandoned the properties and
prepared them for resale with the proceeds to be
used for additional loans to eligible individuals.

Goals & Performance Measures
Finance:
▪ Provide financial update reports to City Council, City staff, and the public in a timely manner.
▪ Perform a review of the City’s business license fee
collection, processing, and distribution procedures,
and develop and implement more efficient
procedures.
▪ Complete the FY 2023/24 Annual Comprehensive
Financial Report (ACFR) in a timely manner and
submit it to the GFOA and CSMFO for recognition.
▪ Invest City funds in various instruments allowed
under the City’s investment policy to maximize
interest earnings for use by City departments.

Purchasing:
▪ Identify ways to streamline purchasing/contracting
by creating template agreements for citywide use,
providing training, and reviewing the City's
purchasing policies to ensure that the City's
purchasing policies reflect contemporary practices.

Utility Billing:
▪ Revise methodology for issuing conservation refunds
by converting the refunds to credits on customers’
accounts.

Grants:
▪ Grants staff will initiate and implement a new transit feasibility study with the focus of evaluating a
potential micro-transit system.
▪ Grants staff will develop a spending plan for Home
Project Jurisdiction (HOME PJ) funding that was
awarded to the City in May 2024.

Department Fund Summary
The Finance Department is responsible for the following areas:
▪ Accounting
▪ Utility Billing
▪ Purchasing
▪ General Grants Oversight
▪ Transportation Dial-A-Ride
▪ Transportation Fixed Route
▪ CDBG Administration
▪ CDBG Capital and Public Improvement
▪ CDBG Public Service
▪ CalHOME, HOME, and HOME PJ
▪ Parking District Operations
▪ Fleet (please refer to the Fleet chapter in the Internal Service Funds section of this document)
The following is a summary of each:

Accounting
The Finance Department is also responsible for developing, implementing, and maintaining adequate financial accounting systems and internal controls. The department provides
2024-2025 Operating Budget | City of Madera 91
management control over the City's financial activity by ensuring the ability to present a fairly stated financial position of the City on a timely basis. The accounting staff is responsible for managing the revenue operations of the City and
monitoring the City's debt and investment portfolio. It is also responsible for the City's billed receivables, including the collection of citywide delinquent accounts. This unit is also responsible for issuance of business license certificates and monitoring of business license revenues. The department is responsible for the timely calculation and payment of payroll, payments to vendors, PERS administration and reporting, and retiree health administration and payment. Finally, Finance is responsible for developing and monitoring the City’s annual budget.

Utility Billing
The Utility Billing Division is responsible for the billing and collection of utility services to city residents for water, wastewater, drainage, street sweeping, and refuse service.

Services include processing new services, transfers, payments, delinquency cutoffs, and meter readings. The City utilizes MidValley Disposal (MVD) for refuse collection, collects payments, and distributes funds to the private hauler.

Utility Billing salaries and benefits are paid by the water, wastewater, and refuse service enterprise funds per the following:
▪ Water Fund: 50 percent
▪ Wastewater Fund: 25 percent
▪ Refuse Collection Fund: 25 percent
Purchasing
The Purchasing Division is responsible for acquiring needed goods and services as efficiently and inexpensively as possible while assuring fair and equal opportunity to all qualified vendors. Purchasing's primary function is to assist other City departments in their procurement efforts by securing
materials and services which meet the necessary standards.

Concurrently, Purchasing monitors the procurement process to ensure compliance with applicable laws and Council
policies. The Purchasing Division manages vendor relations, prepares Requests for Proposals and other procurement
documents, and manages the City’s travel and credit card procurement programs.

General Grants Oversight
This budget will provide the general administration of the City's current grant awards and programs.

Transportation Dial-A-Ride
The Dial-A-Ride budget supports a curb-to-curb transportation system that provides service to riders.

Transportation Fixed Route
The fixed route system provides regular transportation within the City from bus stops along predefined routes. The City operates four fixed routes.

CDBG Administration
The Community Development Block Grant (CDBG) provides
funding for administration and efforts to promote affordable housing, reduce homelessness, and address impediments to fair housing.

CDBG Capital and Public Improvement
The Community Development Block Grant Program provides
allocations to City departments or agencies to carry out capital projects identified in the CDBG Annual Action Plan.

CDBG Public Service
The Community Development Block Grant Program provides
allocations to City departments or agencies to carry outservice projects identified in the CDBG Annual Action Plan.

CalHOME and HOME
This includes grants from the California Department of Housing and Community Development to carry out housing activities, such as providing loans for first-time homebuyers down
payment assistance or owner-occupied rehabilitation projects.

Parking District Operations
This budget supports the activities carried out by the Parking Enforcement Officer. This non-sworn officer patrols a
designated area downtown and issues citations to motorists who violate our vehicle ordinances.
92 City of Madera | 2024-2025 Operating Budget
Changes/Additions to Budget
• Grants will be administering $500,000 of HOME PJ
funds. Grants plans to develop a spending plan for
the funds using guidelines from the U.S. Department
of Housing and Urban Development.
• $250,000 for a feasibility study to evaluate a potential micro-transit system operating in Madera.

Budget Summary
▪ The Utility Billing Division detail pages are in the
corresponding Enterprise Fund section.
▪ The Fleet Division detail pages are in the Internal
Service Fund section.

Department Staffing & Structure
The Finance Department has 21 positions, not including Fleet.

The Director of Financial Services reports to the City Manager and is responsible for the department. In addition to the Director of Financial Services, the department’s staffing consists of the following:
▪ Finance: 9 positions
▪ Purchasing: 1 position
▪ Utility Billing: 5 positions
▪ Grants: 6 positions (4 full-time, 2 part-time)
2024-2025 Operating Budget | City of Madera 93
(10201200) Finance
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4202 Application Fee 19,584 22,379 23,030 - 24,000 0.00% 4205 State SB1186 Fees/Bus Lic 1,426 892 125 - - 0.00%
4208 Late Payment/Other Penalty 12,922 7,121 5,174 - 6,000 0.00% 4347 Intrfnd Charges/ LA Zone Fees - - 11,056 11,056 2,918 -73.60% 4348 Interfund Charges/ Admin OH 461,044 466,411 450,404 450,404 450,406 0.00% 4355 Transfer-In - 112,000 316,440 316,440 316,440 0.00% 4437 Mandated Cost Recovery 35,839 49,009 - - - 0.00%
4649 Admin Fees 16,026 - - - - 0.00%
4657 Miscellaneous Revenue 1,403 935 1,175 - 1,000 0.00% 4659 Refunds and Reimbursements 122 - 83 - - 0.00%
Total Revenue $ 548,367 $ 658,747 $ 807,486 $ 777,900 $ 800,764 5000 Salaries/Full-time 266,635 278,578 401,832 405,982 594,402 46.40% 5005 Salaries/Part-time 47,877 9,101 - - - 0.00%
5100 Salaries/Overtime 2,159 5,368 2,930 3,000 2,500 -16.70% 5105 Salaries/Leave Payout 749 14,464 - - - 0.00%
5200 Salaries/Auto & Expense Allow 140 - - - - 0.00%
5300 Public Employee Retirement Sys 33,351 28,536 45,724 49,451 76,138 54.00% 5302 Long Term Disability Insurance 795 740 1,174 992 1,628 64.10% 5303 Life Insurance Premiums 256 222 317 321 523 62.90% 5304 Workers Compensation Insurance 24,611 27,099 37,247 39,225 50,743 29.40% 5305 Medicare Tax- Employer's Share 4,813 4,591 5,985 6,009 8,893 48.00% 5306 Unfunded Accrued Liability 59,040 51,255 63,247 63,247 70,913 12.10% 5307 Deferred Comp/Part-Time - 134 - - - 0.00%
5308 Deferred Compensation/Full-tim 8,760 8,311 15,182 11,542 23,949 107.50% 5309 Unemployment Insurance 766 832 891 685 1,167 70.40% 5310 Section 125 Benefit Allow. 46,308 59,213 108,939 108,364 173,126 59.80% 6402 Telephone/Fax Charges 5,661 6,953 6,566 5,668 2,842 -49.90% 6403 Cell Phone Charges - - - - 2,448 0.00%
6404 Internet Charges - - - - 1,430 0.00%
6405 Copier Lease/Paper Charges - - 8,963 3,000 6,994 133.10% 6410 Advertising/Job Announcements 9,877 - 1,097 3,500 - -100.00% 6414 Professional Dues 745 430 722 800 800 0.00%
6415 Publications/Subscriptions 695 905 695 695 695 0.00% 6416 Office Supplies/Expendable 3,379 3,501 3,076 4,000 5,280 32.00% 6417 Software Costs 375 - 700 5,375 375 -93.00%
6418 Postage / Other Mailing Charge 8,239 7,857 10,324 10,000 10,000 0.00% 6440 Contracted Services 151,972 196,946 26,464 202,500 164,356 -18.80% 6441 Contracted Services/ Citations 3,634 2,889 2,868 4,800 4,800 0.00% 6442 Audit Fees - - - - 100,250 0.00%
6516 Permits and Fees - 3 - - - 0.00%
6530 Conference/Training/Ed 3,018 6,684 3,415 10,000 10,000 0.00% 6561 Miscellaneous Expenses 1,858 25,585 30,339 200 200 0.00% 6563 Public Employee Bonding Premiu 5,328 5,328 5,388 - 20,000 0.00% 6900 Interfund Charge - Fac. Maint. 21,069 21,069 19,143 19,143 19,143 0.00% 6903 Interfund Charges - Cost Distr - 31,567 - - - 0.00% 6918 Interfund Charges- Comp Maint 24,487 28,304 27,712 27,712 32,717 18.10% 6920 Interfund Charges - Computer R 5,777 7,565 12,916 12,916 7,860 -39.10% 6924 Interfund Charges- Motor Renta 901 965 768 768 1,262 64.30% 7000 Vehicles and Equipment - - 1,948 - - 0.00%
7025 Software Cost - - 2,000 3,900 3,900 0.00%
8200 Transfer Out - - - - 286,394 0.00%
Total Expense $ 743,273 $ 834,995 $ 848,571 $ 1,003,795 $ 1,685,728 Total Net Surplus/(Deficit) $ (194,906) $ (176,248) $ (41,085) $ (225,895) $ (884,964) 94 City of Madera | 2024-2025 Operating Budget
(10201210) Purchasing
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4348 Interfund Charges/ Admin OH 92,474 92,474 92,474 92,474 92,474 0.00% Total Revenue $ 92,474 $ 92,474 $ 92,474 $ 92,474 $ 92,474 5000 Salaries/Full-time 52,801 60,922 64,155 64,789 85,971 32.70% 5105 Salaries/Leave Payout - 1,091 1,192 - - 0.00%
5300 Public Employee Retirement Sys 7,560 8,596 9,796 10,889 13,443 23.50% 5302 Long Term Disability Insurance 166 179 187 174 226 29.90% 5303 Life Insurance Premiums 69 74 74 72 87 20.80%
5304 Workers Compensation Insurance 3,967 5,446 5,619 6,069 7,501 23.60% 5305 Medicare Tax- Employer's Share 772 902 941 938 1,252 33.50% 5306 Unfunded Accrued Liability 17,857 19,860 19,844 19,844 22,249 12.10% 5308 Deferred Compensation/Full-tim 2,155 2,496 2,631 2,988 3,274 9.60% 5309 Unemployment Insurance 147 126 147 126 162 28.60%
5310 Section 125 Benefit Allow. 15,287 21,052 21,502 21,463 25,665 19.60% 6402 Telephone/Fax Charges 818 758 848 828 575 -30.60%
6403 Cell Phone Charges - - - - 146 0.00%
6404 Internet Charges - - - - 587 0.00%
6411 Advertising/Bids and Notices 849 - - - - 0.00%
6414 Professional Dues - 140 - 1,000 340 -66.00%
6415 Publications/Subscriptions - 203 195 300 850 183.30% 6416 Office Supplies/Expendable 335 171 752 500 600 20.00% 6417 Software Costs - - 5,511 6,000 2,500 -58.30%
6418 Postage / Other Mailing Charge - 134 220 150 150 0.00% 6440 Contracted Services 6,302 303 114 2,500 500 -80.00% 6530 Conference/Training/Ed 505 3,296 2,206 4,000 4,000 0.00% 6900 Interfund Charge - Fac. Maint. 13,675 13,675 13,352 12,426 12,426 0.00% 6902 Interfund Charges- Central Sup 151 11 371 11 396 3500.00% 6903 Interfund Charges - Cost Distr - 472 - - - 0.00%
6918 Interfund Charges- Comp Maint 10,202 11,322 11,085 11,085 13,087 18.10% 6920 Interfund Charges - Computer R 2,657 3,026 5,166 5,166 3,144 -39.10% 6924 Interfund Charges- Motor Renta 820 870 699 699 1,148 64.20% Total Expense $ 137,094 $ 155,124 $ 166,608 $ 172,017 $ 200,279 Total Net Surplus/(Deficit) $ (44,620) $ (62,650) $ (74,134) $ (79,543) $ (107,805) 2024-2025 Operating Budget | City of Madera 95
(10201220) General/Grant Oversight
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 5000 Salaries/Full-time - - - - 51,937 0.00%
5300 Public Employee Retirement Sys - - - - 5,898 0.00% 5302 Long Term Disability Insurance - - - - 131 0.00%
5303 Life Insurance Premiums - - - - 40 0.00%
5304 Workers Compensation Insurance - - - - 4,447 0.00% 5305 Medicare Tax- Employer's Share - - - - 746 0.00%
5306 Unfunded Accrued Liability - - - - 1,703 0.00%
5308 Deferred Compensation/Full-tim - - - - 913 0.00%
5309 Unemployment Insurance - - - - 65 0.00%
5310 Section 125 Benefit Allow. - - - - 12,084 0.00%
6402 Telephone/Fax Charges - - - - 1,957 0.00%
6403 Cell Phone Charges - - - - 1,247 0.00%
6404 Internet Charges - - - - 564 0.00%
6416 Office Supplies/Expendable - - - - 500 0.00%
6900 Interfund Charge - Fac. Maint. - - - - 4,251 0.00% 6902 Interfund Charges- Central Sup - - - - 114 0.00%
6918 Interfund Charges- Comp Maint - - - - 26,173 0.00% 6920 Interfund Charges - Computer R - - - - 6,288 0.00% 6924 Interfund Charges- Motor Renta - - - - 2,310 0.00% Total Expense $ - $ - $ - $ - $ 121,368
Total Net Surplus/(Deficit) $ - $ - $ - $ - $ 121,368
96 City of Madera | 2024-2025 Operating Budget
Department Summary
The Human Resources Department provides services to both internal and external customers of the City. Acting as the City's first point of contact for many community members, the
department strives to put customers in contact with the appropriate person or service the first time. The department's responsibilities serve to support the creation of a highperformance work culture that can carry out the vision for the organization as defined by the City Council and the City Manager.

The Department manages personnel, employee relations, and risk management programs. These activities include
recruitment, employee benefits, personnel records, labor contract negotiations, classification and compensation, training, insurance/self-insurance, and safety/loss control.

The Human Resources Department has and will continue to administer two separate budgets: Human Resources (General Fund 1020) and Risk Management (Insurance Reserve Fund
1090). As part of the FY 2024/25 budget, an additional
operating budget has been set up that will be administered by Human Resources within the Insurance Reserve Fund to
capture revenues and expenses related to property damage and remove the co-mingling of these activities with
maintenance costs in individual department expensing line items.
2024-2025 Operating Budget | City of Madera 97
Human Resources Department
Responsibility
The Human Resources Department focuses on:
▪ Attracting, recruiting, retaining, and developing
qualified individuals committed to serving the City.
▪ Onboarding new employees to ensure a complete
understanding of all City services and their
contribution to our community.
▪ Administering employee benefits
▪ Workforce planning
▪ Providing comprehensive risk management programs
to ensure a safe workplace
▪ Ensuring well-rounded employee benefit offerings to
aid in employee satisfaction and retention
▪ Ensuring all City departments and individual
employees are supported relatively with the utmost
confidentiality
▪ Providing training opportunities to improve
supervisory skills, employee interactions, and
workplace safety
▪ Maintaining open lines of communication throughout
all levels of the organization
▪ Offering support and assistance in administering
benefit programs to help employees navigate work
and life changes
▪ Managing risk exposure to the City through the
participation in self-insurance programs and the
purchase of fully insured products as appropriate, as
well as facilitating appropriate risk transfer activities ▪ Ensuring policies and workplace standards are
applied fairly and consistently across all City
departments
▪ Maintaining positive working relationships with
representatives of the City's recognized bargaining
units
Key Accomplishments
Overview of accomplishments in FY 2023/24; data points
provided are as of June 30, 2024:
▪ Conducted 69 recruitments for Civil Service and atwill positions. ▪ Onboarded 100 new hires and facilitated 82 existing
employee transfers, promotions, and assignment
changes.
▪ Processed and provided ongoing administrative
management for 33 tort claims.
▪ Processed and provided ongoing case management
for 43 new reports of employee on-the-job injuries.
▪ In compliance with state mandates, reported,
investigated, and provided oversight for investigation
and reporting of 29 actual and potential COVID-19
workplace exposures.
▪ Processed and sought recovery for 141 property
damage/loss events by filing insurance claims, direct
billing to the at-fault party, or seeking restitution
when the matter is criminal in nature, collecting
$280,109.24 in actual recovered funds during the
fiscal year.
▪ Continued Wellness Challenges to encourage
employees to focus on initiatives such as Rethink Your
Drink (hydration), Find Your 30 (physical activity),
Step Up to the Plate (focus on healthy eating), Walk
this Way (step challenge), and Pay it Forward
(intentional acts of kindness). All employees who
completed the challenges were eligible for prize
drawings. Prizes included bikes, smartwatches, grills,
and similar items to support health activities and
healthy eating.
▪ Provided 10 in-house Harassment Prevention and
Abusive Conduct Training sessions to 70 new
employees in accordance with Government Code §
12950.1. Online training is provided to those who
cannot attend in-person class, however employees
and supervisors are encouraged to attend the inperson training conducted by Human Resources staff. ▪ Facilitated the implementation of Administrative
Policy AP-45.2 - Workplace Violence Prevention Plan
98 City of Madera | 2024-2025 Operating Budget
as required by California Senate Bill (SB) 553 and
ensured compliance by City departments.
▪ Hosted an in-person Employee Health & Benefits Fair,
providing employees information on their
comprehensive benefits package and access to
benefit providers. The Rock En’Roll event was held at
the John Wells Youth Center in October 2023 and
featured 22 plan providers and local businesses.

Employees also had the opportunity to complete their
annual benefit enrollment on-site with assistance
from Human Resources staff.
▪ Hosted two employee Onboarding Day events. The
first event in September 2023 included a total of 20
employees. The spring event was held in May 2024
and included 24 new employees. For both events,
new employees toured various departments and
facilities owned by the City, received information on
services provided by all of the various City
departments, and were shuttled around town using
Madera Metro buses. The event also included lunch
and afternoon refreshment opportunities to network
with more-tenured colleagues from the City.
▪ Solicited proposals for a new system to support online applications for City recruitments. Following
evaluation of proposals, procured NeoGov Insight,
including the Online Hiring Center (OHC), and
Onboard.
▪ Insight has allowed the City to move to a
completely paperless application and hiring
process. Applicants submit their interest in
positions through the City’s career page, and
all aspects of the recruitment and hiring
process flow through the online system.
▪ The OHC allows departments to manage
applicants they are considering for hire. Both
Insight and OHC together provide real-time
data on the status of recruitments and
department hiring processes.
▪ Initial implementation of Insight and OHC is
complete, however staff continues to learn
features and metrics of the new system to
enhance the experience for both internal
and external customers.
▪ Onboard is currently in implementation and
will provide a paperless experience for new
hires needing to complete required
documentation, provide check lists/tasks
lists for supervisors to prepare for their new
hire, and will also provide an opportunity for
a formal offboarding process when
individuals leave employment with the City.
▪ Continued work with consultant Sally Swanson
Architects on an update to the City's ADA Self
Evaluation and Transition Plan in collaboration with
the City's ADA Advisory Council. The consultant is
working towards a final draft of the documents.
▪ Designated as lead for pursuing disaster recovery
funds from the California Office of Emergency
Services (CalOES) and the Federal Emergency
Management Agency (FEMA) for damages incurred
during the January 2023 winter storms. Worked with
FEMA Project Development Manager on project
development and submittal. Projects include the
initial storm response and debris removal, the
emergency repair of the Avenue 13/Granada Drive
sewer trunk collapse, several storm drainage collapse
locations, and damages to the equipment at the
Wastewater Treatment Plant because of debris in the
line. At this time, initial storm response portions of
the claim have moved to the obligation stage and the
remaining projects are still in review. The obligation
stage is when projects/requests transition from FEMA
to CalOES. Under the disaster management system,
CalOES is the recipient for all funds in California for the applicable disaster, the individual entities, such as the City, are subrecipients.
▪ Assumed lead for the City’s COVID-19 relief claim with CalOES and FEMA. After a review of initial claim
information submitted, staff expanded the claim to
include additional eligible expenses. This claim has
been obligated and transitioned from FEMA to
CalOES. Staff is currently working with CalOES to
provide final information to receive reimbursement.
▪ Continued commitment to participate in updating the
Madera County Multi-Jurisdictional Local Hazard
Mitigation Plan (LHMP).
▪ Continued participation in the Madera County
Department of Public Health Emergency
Preparedness Subcommittee.
▪ Facilitated advertising and enrollment for all City staff in 37 training opportunities for topics related to risk management and personnel, such as CPR/AED/First
Aid, Labor Code 101 for Public Agencies, and
2024-2025 Operating Budget | City of Madera 99
Temporary Traffic Control and Flagging. Additionally,
the City hosted the following trainings on-site:

ATV/UTV Safety Workshop, Driver Safety Training,
and Aquatics Risk Management .
▪ The Human Resources Department budget also
included funds for use by the ADA Advisory Council to
support and further ADA access and education. In the
current year, these funds were used to:
▪ Purchase a cross-street banner and partner with
Madera Police Department to educate the public
to “Save the Space,” a campaign to raise
awareness about the appropriate use of
accessible parking spaces and placards and a
separate campaign for pedestrian awareness.
▪ Participate in the annual Old Timer’s Day Parade
Goals & Performance Measures
▪ Continue to support our internal and external
customers with positive interactions, providing the
correct information and resources at the first
interaction.
▪ Conduct two (2) in-person Employee Onboarding Day
events, one in the fall and one in the spring.
▪ Conduct an in-person Health & Benefits Fair in
October during Open Enrollment.
▪ Continue implementation and roll-out of NeoGov
Insight and Onboard.
▪ Procure and implement a system for employee
evaluations.
▪ Procure and implement a system for transitioning
personnel files from paper to electronic documents.
▪ Finalize the City’s COVID pandemic claim with CalOES. ▪ Finalize the City’s 2023 Winter Storms Event claim
with FEMA and move to CalOES administration of
close-out.
▪ Transition online benefit administration system
provider due to ongoing billing and enrollment
concerns.
▪ Facilitate opportunities to educate employees on
their available benefits and choices through on-site
visits with benefit representatives.

Changes/Additions to Budget
▪ $20,113 for addition NeoGov modules to facilitate
electronic performance evaluations and additional eforms. ▪ $4,000 to a Human Resources Department staff
member’s attendance at the annual NeoGov user
conference.
▪ $1,000,000 in the Risk Management Fund for claims
that are reimbursed by outside insurance parties for
damages to City property. For a more detailed
description, please see the “Risk
Management/10901515” narrative later in this
section.

Department Fund Summary
Human Resources
The Human Resources Department budget captures the
operating expenses for the personnel and risk management functions in expensing org 10201500. This includes salaries and benefits for the four departmental staff, as well as operational expenses.

There are no proposed staffing changes to the department’s organizational chart.

The proposed budget includes funds to continue with two -inperson Employee Onboarding Day events. We feel it is highly beneficial for all new employees to have the opportunity to participate in the in-person Onboarding event to gain a wellrounded understanding of the City’s full-service delivery plan.

Staff plans to offer one Onboarding event in the fall and one in the spring.

Additionally, the proposed budget includes funds to continue the in-person Health & Benefits Fair. It is highly beneficial to have the in-person Health & Benefits Fair so employees can speak with providers directly about their various employmentrelated benefits. With assistance from Information Technology, a mobile computer lab is also provided to ensure employees have an opportunity to request assistance with the online enrollment platform.
100 City of Madera | 2024-2025 Operating Budget
Also included in the proposed budget is a request to purchase two additional NeoGov modules. The first module will provide an online employee evaluation system. Currently employee performance evaluations are captured on paper, with due dates tracked on a spreadsheet for all City employees. Current software systems have been evaluated and will not meet the City’s needs for a functioning online system. Staff is
recommending purchasing the NeoGov module for this
function as it will work with the existing Insight and Onboard modules and provide a system to assign, complete, and track performance evaluations in real time. The second proposed module for purchase will allow for electronic personnel files, replacing the City’s current paper processes. Adding these two modules to the City’s systems will provide enhanced
experiences for both employees and supervisors in managing the City’s workforce.

While the Human Resources Department is considered a
General Fund Department, it is funded by Administrative Overhead Charges, spreading the costs across all City Funds. In preparation of the budget, staff reviewed the operational expenses for the department, analyzing a three-year historical trend comparison and considered known pricing and known expenditures that will be required in FY 2024/25.

Risk Management
The Insurance Reserve Fund maintains a balance designated for claims payment should the City have any claims or lawsuits not covered by our insurance. The fund balance is separate from the operating budget. The fund has historically had one operating budget. For FY 2024/25, the fund will add a second operating budget specific to property damage.
10901510
The risk management budget captured in expensing org
10901510 in the Insurance Reserve Fund captures
retrospective adjustments from the City's pooled insurance program, the Central San Joaquin Valley Risk Management Authority (CSJVRMA). Every year is different; some years the City owes, and some years it receives refunds, depending on the claims experience for the program year being adjusted.

The proposed budget includes nominal estimates for the
coming year’s adjustments because the CSJVRMA is currently holding onto funds to capture interest earnings and offset high pool expenses during COVID. It should be noted, though, that actuarial analysis shows the City in a positive position for both worker’s compensation and liability pools. Additionally, CSJVRMA is currently evaluating forming a captive or
participating in a captive cell from one of its excess pools to enhance the opportunities available for investment returns.

There is an expensing line item within the operating budget used to pay for contracted legal services not provided by the City Attorney, primarily related to employment law items. A separate firm typically handles these items because the City Attorney represents the City Council, the appeal body for employment matters. Utilizing the same attorney to advise staff on employment matters which will advise the Council on appeal matters can give the appearance of a biased system.

This activity also includes expenses for outside investigators when needed to respond to complaints of workplace
wrongdoing. There is also a budget line item for citywide harassment and/or safety training.
10901515
New in this year’s budget is a specific operating budget to capture revenues and expenses for property damage claims.

Historically, when City property is damaged, Human Resources staff administer the claim for damages and the department responsible for the asset has been responsible for making and funding the repair and would receive the claim proceeds. This has created a co-mingling of expenses in department budgets between regular maintenance task expenses and property
damage. It also has caused delays in repairs when a
department does not have sufficient appropriations in their normal operating budget to proceed with repairs in a timely manner. The new operating budget will be used to capture all repairs needed to City assets caused by third parties. This will allow departments to focus their annual operating budget requests on routine maintenance requests, and claims history will be used to determine funding requests in the property damage operating budget.

Department Staffing & Structure
The Human Resources Department is staffed with four
positions. The Director of Human Resources reports to the City Manager and has overall responsibility for the department.

The department is also staffed with one Administrative Analyst and two Human Resources Technicians.
2024-2025 Operating Budget | City of Madera 101
(10201500) HR/Risk Management
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4348 Interfund Charges/ Admin OH 403,792 403,792 403,794 403,792 403,792 0.00% 4659 Refunds and Reimbursements 1,128 - 15 - - 0.00%
Total Revenue $ 404,920 $ 403,792 $ 403,809 $ 403,792 $ 403,792 5000 Salaries/Full-time 303,508 346,034 336,319 348,944 381,144 9.20% 5005 Salaries/Part-time - 221 - - - 0.00%
5105 Salaries/Leave Payout 11,515 15,155 6,672 - - 0.00% 5200 Salaries/Auto & Expense Allow 893 952 900 900 900 0.00% 5300 Public Employee Retirement Sys 30,504 33,592 36,329 40,945 43,923 7.30% 5302 Long Term Disability Insurance 812 879 885 917 960 4.70% 5303 Life Insurance Premiums 251 315 291 326 333 2.10%
5304 Workers Compensation Insurance 24,116 32,122 30,204 32,112 31,811 -0.90% 5305 Medicare Tax- Employer's Share 4,663 5,174 4,843 4,986 5,440 9.10% 5306 Unfunded Accrued Liability 52,740 57,416 55,465 55,465 62,188 12.10% 5307 Deferred Comp/Part-Time - 8 - - - 0.00%
5308 Deferred Compensation/Full-tim 6,355 7,161 6,706 8,195 9,552 16.60% 5309 Unemployment Insurance 423 509 768 504 588 16.70%
5310 Section 125 Benefit Allow. 72,405 94,490 99,881 93,431 117,031 25.30% 6402 Telephone/Fax Charges 3,219 3,456 3,493 3,300 1,498 -54.60% 6403 Cell Phone Charges - - - - 1,609 0.00%
6404 Internet Charges - - - - 507 0.00%
6405 Copier Lease/Paper Charges 1,387 1,790 2,171 2,100 2,100 0.00% 6409 Community Outreach - 250 1,144 1,000 1,000 0.00%
6410 Advertising/Job Announcements 5,049 62,466 46,042 66,845 62,501 -6.50% 6411 Advertising/Bids and Notices - - - 100 500 400.00% 6413 Promotional Items 1,517 15,649 17,546 20,000 20,000 0.00% 6414 Professional Dues 520 530 - 680 680 0.00%
6416 Office Supplies/Expendable 1,209 799 1,314 2,000 2,000 0.00% 6417 Software Costs - - 440 - 2,669 0.00%
6418 Postage / Other Mailing Charge 561 820 485 1,000 600 -40.00% 6419 Food/Meals - - - - 1,500 0.00%
6440 Contracted Services 243,452 93,019 136,640 160,745 141,530 -12.00% 6460 Pre-Employment Costs 18,843 11,838 15,176 18,000 21,180 17.70% 6462 Employment Recruitment Costs 50 640 545 800 - -100.00% 6530 Conference/Training/Ed 3,823 8,209 2,739 4,200 10,000 138.10% 6900 Interfund Charge - Fac. Maint. 3,820 3,820 3,470 3,470 3,470 0.00% 6902 Interfund Charges- Central Sup 76 152 153 75 76 1.30% 6903 Interfund Charges - Cost Distr - 23,109 - - - 0.00% 6918 Interfund Charges- Comp Maint 20,406 22,643 22,169 22,169 26,173 18.10% 6920 Interfund Charges - Computer R 4,815 6,052 10,333 10,333 6,288 -39.10% 6924 Interfund Charges- Motor Renta 1,479 1,583 1,260 1,260 2,069 64.20% 7000 Vehicles and Equipment - - 6,121 5,800 - -100.00%
7025 Software Cost - - - - 37,299 0.00%
Total Expense $ 818,410 $ 850,854 $ 850,505 $ 910,602 $ 999,119 Total Net Surplus/(Deficit) $ (413,490) $ (447,062) $ (446,696) $ (506,810) $ (595,327) 102 City of Madera | 2024-2025 Operating Budget
(10901510) Insurance/Risk Management
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4162 Interest Income - - 58,791 - - 0.00%
4340 Interfund Chg Risk/ICR - - 250,000 250,000 250,000 0.00% 4355 Transfer-In 550,800 561,817 - - - 0.00%
4657 Miscellaneous Revenue 10 332 - - - 0.00%
4659 Refunds and Reimbursements 11,835 1,525 5,919 - 3,500 0.00% 4675 Retrospective Adjust Refund 273,035 300,404 46,829 135,000 - -100.00% Total Revenue $ 835,680 $ 864,078 $ 361,539 $ 385,000 $ 253,500 5301 Health Insurance Benefits (10,054) - - - - 0.00%
6413 Promotional Items 3,818 5,634 6,886 12,000 12,000 0.00% 6417 Software Costs - - 1,540 2,640 2,640 0.00%
6419 Food/Meals - - - - 2,100 0.00%
6440 Contracted Services 241,990 12,993 8,722 8,800 10,000 13.60% 6444 Contracted Services/ Legal 39,553 29,717 64,932 65,000 70,000 7.70% 6530 Conference/Training/Ed 10 6,763 430 1,500 10,000 566.70% 6532 Maintenance/Other Supplies - - - - 1,696 0.00%
6562 Retiree Insurance Premiums 157 - - - - 0.00%
6567 Retrospective Adjust. Cost 23,077 123,875 - 75,000 75,000 0.00% Total Expense $ 298,551 $ 178,982 $ 82,510 $ 164,940 $ 183,436 Total Net Surplus/(Deficit) $ 537,129 $ 685,096 $ 279,028 $ 220,060 $ 70,064 2024-2025 Operating Budget | City of Madera 103
(10901515) Insurance/Reimbursed Damages
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4659 Refunds and Reimbursements - - - - 1,000,000 0.00% Total Revenue $ - $ - $ - $ - $ 1,000,000
7000 Vehicles and Equipment - - - - 1,000,000 0.00%
Total Expense $ - $ - $ - $ - $ 1,000,000
Total Net Surplus/(Deficit) $ - $ - $ - $ - $ -
104 City of Madera | 2024-2025 Operating Budget
Department Summary
The mission of the Police Department (MPD) is to be devoted to family and community through superior service and
partnerships. We will reduce crime while treating people with dignity and respect.

At the MPD, Police Chief Giachino Chiaramonte leads and directs a dedicated, diverse workforce of sworn peace officers and non-sworn professional employees ready to provide
superior service delivery through the three divisions and functions of the organization.

The Department consists of the following divisions:
 Administration Division: Community Outreach,
including Animal Control, Dispatch, Records, and
Property and Evidence.
 Operations Division: The largest division of the
department, comprised of patrol personnel, school
resource officers, and traffic enforcement officers.
2024-2025 Operating Budget | City of Madera 105
Police Department
 Investigations Division: Detective Unit, Special
Investigations Unit, MADNET, and Code Enforcement.

Responsibility
MPD is tasked with:
 Safeguarding lives and property.
 Protecting the innocent against deception, the weak
against oppression or intimidation and the peaceful
against violence or disorder.
 Identifying and apprehending criminal offenders.
 Reducing the opportunities for the commission of crimes through preventive patrol and deterrence measures.
 Improving the safety of the motoring public through the enforcement of traffic laws.
 Forming partnerships with community members and
stakeholders to address public safety and concern
matters.
 Ensuring that the City is safe and attractive via the efforts of Code Enforcement.
 Maintaining public safety and the well-being of animals through educating and enforcing city, state and federal animal laws.

Key Accomplishments
 Measure K has allowed MPD to perform mid to large sized renovations to the police station facilities. Completed improvements include flooring updates, repair and
repainting of interior walls, and increasing security and storage with the expansion the north parking lot.
 Code Enforcement, along with other staff and the Madera Irrigation District, has achieved remarkable levels of
nuisance mitigation along the Fresno River and parallel McCullough River Trail. Efforts include trash removal,
citation issuance, fire prevention and an educational
component to prevent future trash accumulation.
 Purchased 76 new Glock firearms to adhere to
contemporary law enforcement standards and ensure
uniformity in firearm usage. The 9mm firearm is equipped with an advanced sighting system that allows for easier handling and increased accuracy.
 MDP was awarded the COPS FY 2022/23 Hiring Grant that allotted $500,000 to the City. This funding allowed MPD to hire and train four police officers in 2023. The officers will focus on strengthening local partnerships with
agencies such as Madera County Behavioral Health.
 JAG Grant funds allowed the MPD to secure four license plate readers and eight communication radios. The
expansion of the city-wide surveillance system assists in solving and preventing crime quickly and effectively.
 Assembly Bill 178 funded the Officer Wellness and Mental Health Grant Program. MPD was awarded $40,720 to
invest in officer health and wellness. The department has since created a wellness room for officers to decompress after difficult calls. The department has also invested in new gym equipment to promote the importance of
physical health.
 The department met its goal of repainting the interior of the police facility. In addition, the report writing room, the most utilized space in the facility, received a makeover including new walls, desks, and chairs. Furthermore, the briefing room and break room received a modernized
update of brick wall paneling to provide professional
spaces for employees and community members during
department hosted events.
 With the support of State Senator Anna Caballero, the department received $950,000 from the State to help
fund priority projects. Projects include securing a mobile command center, improving an employee parking lot, and
addressing issues that cause blight in the community by funding the Safe and Clean Team.
 The MPD social media following has grown to over 57,000 followers allowing for the quick dissemination of
information and the ability to work collaboratively with the public to solve crimes that may have gone unsolved in the past. For example, the MPD initiated a weekly feature titled, “#WhoisThisWednesday” where a surveillance
video of crimes is posted that allows the public to help identify the suspects. This program has a success rate of over 60 percent.
 With the goal of transparency and professionalism, the department has invested in LEFTA, a software program,
that tracks and manages aspects of the police profession.

The software tracks actions such as use of forces, the field training program for newly hired officers, and internal affairs. This software will allow the department to
increase accountability as it tracks and identifies any biases that, if present, will be addressed and combated. 106 City of Madera | 2024-2025 Operating Budget
 The department revived the highly requested
Neighborhood Watch Program after a four-year hiatus
due to the COVID-19 pandemic. This program allows
citizens to take pride in their community and build
relationships with officers. In addition, the department also relaunched its Business Watch program, similar to
Neighborhood Watch, but tailored to local business
operators.
 After its comeback year due to the COVID-19 pandemic
hiatus, the Citizen’s Academy returned to a positive
response from the community. Class 15 wrapped up in
May with a graduating class of 18.
 MPD hosted the annual “Egg-stra Special Event” to gather community members for an afternoon of games, food,
and fun. Community members had the opportunity to
participate in an egg hunt, shop from local vendors, and build relationships with officers. This has become one of the largest events hosted by MPD with an estimated
attendance of 5,000.
 The communications center received and processed
116,686 emergency and non-emergency calls for service.
 Department personnel handled 58,169 events in the
calendar year 2023. An event includes service calls and officer-initiated activities. In 2023, MPD responded to:
o 1,669 welfare checks
o 1,442 burglar alarms
o 3,120 requests for assistance
o 1,822 stray animal calls
o Investigated 91 dog bites.
 Code Enforcement responded to 7,443 calls for
service. These calls resulted in the generation of 2,649 reports, resulting in 1,954 notices of violation and 176 citations for non-compliance. Staff also towed 157
vehicles from the streets of the City that were abandoned or had registrations that were significantly expired (there were exceptions made per Governor Newsom’s orders at
the onset of the COVID-19 Pandemic).
 The Investigations Unit handled 580 cases in 2023.
 Officers arrested 531 persons for driving under the
influence in 2023.
 The Department completed its goal of launching the
Principled Policing program. All employees have been
educated about implicit bias and procedural justice.
“Principled Policing” can be found on each patrol vehicle, and the key values are incorporated in the department’s recently drafted mission statement.
 MPD has provided unprecedented support to the
vulnerable homeless community near the Fresno River.

Individuals have been provided services to improve their health, safety, and quality of life. For example, MPD
successfully reunited several individuals with their
families.

Goals & Performance Measures
 Pursue technology that allows the Department to be more efficient and effective at deterring and solving crime. This encompasses expanding City’s surveillance system, which has proven critical in combatting crime.
 Implement the Crisis Response Team to better utilize nonenforcement solutions to problems within the community. This involves two officers dedicated to
promoting community wellness by embracing and
applying Community Policing philosophies and strategies.

The team would collaborate with Madera Behavioral
Health to support beneficial outcomes for persons with
mental health illnesses.
 The Selective Traffic Enforcement Program Grant
provided $20,000 to fund the purchase of a speed trailer.

The speed trailer is deployed by the traffic unit in areas experiencing unsafe levels of speeding to remind drivers to abide by posted road laws and regulations.
 With the assistance of State funds received with the
support of Senator Anna Caballero, finalized the
completion of the north parking lot. In addition, the City is completing the planning and procurement stages of
securing a Mobile Command Center.
 In the previous fiscal year, the department improved
officer and community safety with the investment of new firearms designed to allow for easier handling and
equipped with an advanced optic to increase accuracy. To continue the goal of improving police gear, the
department plans on upgrading less lethal Taser systems with the latest model.
 As traffic remains a top priority for the community, the department has acted by expanding the number of motor
2024-2025 Operating Budget | City of Madera 107
units present on the street. The motor unit consists of a supervisor and three officers focused on combating traffic violations such as speeding, right of way, distracted
driving, and DUI’s.

Changes/Additions to Budget
 $200,000 is included for replacement of 67 tasers.
$50,000 of the total appropriation will be covered by
Supplemental Law Enforcement Services Fund (SLESF) and
$150,000 will be covered by Measure K.
 $70,000 for the purchase of seven pole cameras. The
proposed purchase will expand the City’s camera network, which has proven to be effective for solving crimes. The funds will come from the SLESF.
 $600,000 of funding for the purchase and equipping of a mobile command center is included in the Proposed Fiscal Year 2024/25 budget. $300,000 of this estimated
purchase price is in the Measure K with the remaining
$300,000 from a State grant budgeted in the Police Grants Fund.
 Various facilities improvements are included in the
Proposed Budget, including:
o $100,000 for a kitchen remodel
o $100,000 for a lobby remodel
o $150,000 to complete the Police
Headquarters South Parking Lot expansion.
 $114,497 has been allocated for Police staff dedicated to opioid abuse prevention and mitigation duties. $70,000
of the funding for this position comes from the National Opioids Settlement Fund (see Department Fund
Summary/National Opioids Settlement for further details on this funding source), while $44,497 comes from
Police’s General Fund budget.

Department Fund Summary
The Police Department operates under the following budgets and funding sources:
 PD Operations
 Measure K- Police
 Community Corrections Partnership
 School Policing
 PD Housing Authority
 Supplemental Law Enforcement Services Funds (SLESF)
 Justice Assistance Grant (JAG)
 Tobacco Law Enforcement Grant
 COPS Hiring Grant
 Animal Control
 Code Enforcement
 Selective Traffic Enforcement Program (STEP)
 BSCC Cannabis Grant
 National Opioids Settlement Fund
The following is a summary of each:

PD Operations
The PD Operations budget provides for 53 full-time sworn police officers and 22 professional personnel to carry out the department’s primary functions. This budget also makes up the bulk of the PD’s maintenance and operations costs.

Measure K- Police
The Measure K Police budget provides 11 full-time sworn police officers and three professional personnel. This budget also has funding to improve police technology and equipment and planned for the expansion of the police department by purchasing the Police Annex building.

Community Corrections Partnership
The Community Corrections Partnership budget funds the cost of the Special Investigations Police Sergeant and one Special Investigations officer. The funding source comes from the passage of AB109 in 2011 that effectively shifted the
responsibility for supervising specified offenders from the state to the counties. The City will be reimbursed up to $327,428 in FY 2024/25.
108 City of Madera | 2024-2025 Operating Budget
School Policing
The School Policing budget provides for three full-time sworn police officers whose sole focus is the policing of MUSD campuses. MUSD reimburses the City.

Housing Authority
The PD Housing Authority budget provides for a full-time sworn police officer whose sole focus is issues arising from properties under the jurisdiction of the Housing Authority. The Housing Authority reimburses the City approximately $97,000 per year. The reimbursement amount is projected to increase as the City and the Housing Authority are in exploratory discussions to extend the agreement.

Supplemental Law Enforcement Services Funds (SLESF)
These funds are a grant from the State of California for “frontline law enforcement services.” SLESF can be used for salaries, services, supplies, equipment, and administrative overhead.

MPD receives $100,000 annually.

Justice Assistance Grant (JAG)
JAG is federal criminal justice funding to state and local jurisdictions that can be used to support a broad range of state and local government projects, including those designed to prevent and control crime.

Tobacco Law Enforcement Grant
The California Healthcare, Research and Prevention Tax Act of 2016 (Proposition 56) increased taxes on cigarettes and other tobacco products by $2.00 starting in April 2017. These funds support local agencies to enforce tobacco-related statutes and ordinances, including efforts to reduce the illegal sale of tobacco products to minors. This year represents the first of a three-year grant providing a total of $42,227.

COPS Hiring Grant
This grant provides $500,000 to hire four police officers who will focus on strengthening local partnerships with agencies such as Madera County Behavioral Health. The Department was able to hire all four officers under this grant and will be entering into year two of the grant.

Selective Traffic Enforcement Program (STEP)
The Selective Traffic Enforcement Program is a grant that provides $125,000 for enforcing impaired driving and
distracted driving violations to reduce traffic collisions within the City. The grant includes money for overtime, training, and equipment.

BSCC Proposition 64 Public Health and Safety Grant
The BSCC Proposition 64 Public Health and Safety Grant funds one full-time police officer. The officer will focus on outreach projects that involve crime prevention and marijuana
education.

National Opioids Settlement Fund
The City has received approximately $70,000 from the
National Opioids Settlement Fund. These funds will aide in the department’s goal of implementing the Crisis Response Team.

The team will consist of two officers dedicated to promoting community wellness by embracing and applying Community
Policing philosophies and strategies. In addition, the team will address the needs of vulnerable populations that are
disproportionately impacted by Substance Use Disorder (SUD).

Animal Control
The Animal Control budget provides for two full-time animal control officers who protect and serve the citizens and animals within the City, through education and enforcement of city, state, and federal animal laws.

Code Enforcement
The Code Enforcement budget provides one full-time
supervisor, four full-time code enforcement personnel, one part-time code enforcement officer, and one full-time
neighborhood outreach specialist.

Funding Summary
MPD funding is a combination of General Fund, Measure K, reimbursements, and grants. The following table provides a summary.
2024-2025 Operating Budget | City of Madera 109
Funding Source Amount 1
General Fund $14.1 million
Measure K (estimate) $3.5 million
Community Corrections Partnership $327k
School Policing
(3 Officers; City is reimbursed)
$383k
Housing Authority
(City pays the delta; 1 full-time Officer)
$97k
Justice Assistance Grant (JAG) $26k
Supplemental Law Enforcement Services
Funds (SLESF)
$100k
Tobacco Law Enforcement Grant for 3
years; this is the first year of the grant
$42k
COPS Hiring Grant
(4 new full-time officers over 4 years)
$500k
Selective Traffic Enforcement Program
(STEP)
$125k
BSCC Proposition 64 Public Health and
Safety Grant
1 full-time
officer
Proposition 17 $195k
Madera County Fair $16k
Radio Tower Rental Income $59k
1 All figures rounded
110 City of Madera | 2024-2025 Operating Budget
(10202000) PD Operations
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4075 Public Safety Tax/Prop 172 219,642 227,703 225,870 225,000 230,000 2.20% 4190 Rental Income 51,289 59,682 62,873 63,000 65,067 3.30% 4199 Madera District Fair Revenue 16,922 16,267 17,439 17,000 17,700 4.10% 4203 Background Check/Report Fee 2,145 2,925 3,439 3,000 3,500 16.70% 4207 PD Cost Recov Fees 8,019 4,125 1,782 8,000 3,000 -62.50% 4211 Revenue/ False Alrm Resp Fees 12,750 4,250 2,325 10,000 4,000 -60.00% 4217 Revenue/ Co Jail Booking Fees 108 - - 300 - -100.00% 4235 Police Cite sign off/ Vehicle 20,687 11,757 9,942 16,000 12,000 -25.00% 4263 Alarm Permit Fees 7,700 10,200 3,550 20,000 4,500 -77.50% 4355 Transfer-In 145,974 149,725 128,771 134,056 128,771 -3.90% 4437 Mandated Cost Recovery - - 166,633 - 100,000 0.00% 4440 P.O.S.T. Reimbursement - - - - 40,000 0.00%
4550 Revenue/ Court Fines / Forfeit 303,606 344,893 347,921 315,000 350,000 11.10% 4552 Parking Ticket Penalties 38,944 26,118 14,632 35,000 18,000 -48.60% 4657 Miscellaneous Revenue 23,611 23,413 24,428 22,000 23,000 4.50% 4658 Revenue/Towing Fees 59,950 50,750 46,099 52,000 55,000 5.80% 4659 Refunds and Reimbursements 167,532 35,364 53,681 220,000 25,000 -88.60% 4676 Workers Comp Recovery - Wages - 2,252 119,146 - - 0.00% Total Revenue $ 1,078,880 $ 969,424 $ 1,228,531 $ 1,140,356 $ 1,079,538 5000 Salaries/Full-time 4,873,714 5,409,172 5,001,674 5,700,439 5,493,727 -3.60% 5005 Salaries/Part-time 11,385 28,517 33,130 30,600 19,381 -36.70% 5100 Salaries/Overtime 313,155 453,897 450,464 387,372 300,000 -22.60% 5105 Salaries/Leave Payout 415,796 497,972 542,632 - - 0.00% 5110 Salaries/Uniform Pay 58,893 69,732 59,479 66,699 63,254 -5.20% 5300 Public Employee Retirement Sys 1,005,204 990,777 983,352 1,192,441 1,126,499 -5.50% 5302 Long Term Disability Insurance 13,155 13,382 20,161 13,919 13,911 -0.10% 5303 Life Insurance Premiums 4,135 4,304 3,929 4,405 4,764 8.10% 5304 Workers Compensation Insurance 438,077 577,276 529,160 564,616 446,564 -20.90% 5305 Medicare Tax- Employer's Share 82,845 94,050 87,215 89,697 84,296 -6.00% 5306 Unfunded Accrued Liability 1,688,460 2,005,995 2,055,052 2,055,052 1,736,921 -15.50% 5307 Deferred Comp/Part-Time 390 995 527 1,147 727 -36.60% 5308 Deferred Compensation/Full-tim 33,007 41,901 39,260 47,932 59,821 24.80% 5309 Unemployment Insurance 11,471 11,657 11,264 9,795 11,371 16.10% 5310 Section 125 Benefit Allow. 988,150 1,269,861 1,213,001 1,344,903 1,278,076 -5.00% 6401 Gas and Electric Utilities 90,644 54,916 58,889 95,000 62,105 -34.60% 6402 Telephone/Fax Charges 105,137 122,837 132,566 133,000 35,842 -73.10% 6403 Cell Phone Charges - - - - 66,498 0.00%
6404 Internet Charges - - - - 2,860 0.00%
6405 Copier Lease/Paper Charges - 8,429 7,478 7,000 11,000 57.10% 6409 Community Outreach 4,260 8,730 7,272 15,000 11,500 -23.30% 6414 Professional Dues 3,767 6,642 3,790 4,500 6,205 37.90% 6415 Publications/Subscriptions 1,712 1,172 189 2,500 979 -60.80% 6416 Office Supplies/Expendable 18,144 21,025 16,775 21,000 19,175 -8.70% 6417 Software Costs - - - - 100,720 0.00%
6418 Postage / Other Mailing Charge 9,508 6,350 5,631 10,000 6,075 -39.30% 6419 Food/Meals - - - - 200 0.00%
6425 Vehicle Fuel, Supplies & Maint 183,140 195,466 183,252 194,128 190,398 -1.90% 6440 Contracted Services 233,957 186,683 256,974 259,400 143,348 -44.70% 6444 Contracted Services/ Legal - - - - 1,000 0.00%
6460 Pre-Employment Costs - - - - 23,500 0.00%
6462 Employment Recruitment Costs 58,417 62,250 68,159 70,000 28,318 -59.50% 6516 Permits and Fees - - 600 600 750 25.00%
6518 Other Supplies 20,425 25,260 24,890 25,000 14,320 -42.70% 6524 Ammunition - - - - 30,000 0.00%
6530 Conference/Training/Ed 70,061 69,701 75,443 70,000 111,800 59.70% 2024-2025 Operating Budget | City of Madera 111
(10202000) PD Operations
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 6532 Maintenance/Other Supplies 15,650 14,300 13,604 14,452 20,050 38.70% 6536 Tuition Reimbursement - - 9,717 - 14,400 0.00%
6552 Investigative Expenses 27,885 25,000 36,022 37,000 31,975 -13.60% 6560 Liability / Property Insurance 91,907 106,010 625,565 625,481 571,658 -8.60% 6562 Retiree Insurance Premiums 12,080 9,778 19,734 11,757 19,077 62.30% 6900 Interfund Charge - Fac. Maint. 60,459 60,459 101,296 101,296 101,296 0.00% 6902 Interfund Charges- Central Sup 3,452 421 829 421 1,574 273.90% 6903 Interfund Charges - Cost Distr - 429,317 - - - 0.00% 6907 Interfund Chrg/Vehicle Replcmt 218,330 280,902 306,335 306,335 320,192 4.50% 6908 Interfund Chrg/Vehicle Maint. 146,325 164,084 196,287 196,287 158,358 -19.30% 6918 Interfund Charges- Comp Maint 306,093 254,735 249,404 249,404 294,445 18.10% 6920 Interfund Charges - Computer R 77,906 68,082 116,243 116,243 70,736 -39.10% 6926 Interfund Chg Risk Charges - - - - 61,755 0.00%
7000 Vehicles and Equipment 32,188 36,611 76,294 75,285 - -100.00% 8000 Interest Expense 13,739 10,648 7,470 7,470 4,207 -43.70% 8001 Principal Payment - - - - 120,800 0.00%
8002 Lease Payment 111,200 114,400 117,400 117,400 - -100.00% 8200 Transfer Out - - 249,142 249,142 291,909 17.20%
8210 Transfers Out/Debt Service 7,278 26,734 40,623 40,623 40,611 0.00% Total Expense $ 11,861,502 $ 13,840,429 $ 14,038,171 $ 14,564,741 $ 13,628,948 Total Net Surplus/(Deficit) $ (10,782,622) $ (12,871,006) $ (12,809,640) $ (13,424,385) $ (12,549,410) 112 City of Madera | 2024-2025 Operating Budget
(10202020) PD - CCP
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4659 Refunds and Reimbursements 142,300 142,300 - - - 0.00% Total Revenue $ 142,300 $ 142,300 $ - $ - $ -
5000 Salaries/Full-time 99,476 108,028 (3,633) - - 0.00% 5100 Salaries/Overtime 10,636 6,825 - - - 0.00%
5105 Salaries/Leave Payout 4,588 11,324 (188) - - 0.00% 5110 Salaries/Uniform Pay 1,014 1,039 (39) - - 0.00%
5300 Public Employee Retirement Sys 28,935 30,536 (624) - - 0.00% 5302 Long Term Disability Insurance 275 267 (6) - - 0.00% 5303 Life Insurance Premiums 67 68 (2) - - 0.00%
5304 Workers Compensation Insurance 8,893 11,086 (209) - - 0.00% 5305 Medicare Tax- Employer's Share 1,667 1,491 (63) - - 0.00% 5306 Unfunded Accrued Liability 36,931 49,331 46,604 - - 0.00% 5309 Unemployment Insurance 147 126 - - - 0.00%
5310 Section 125 Benefit Allow. 23,175 30,013 (1,268) - - 0.00% 8200 Transfer Out - - - 137,002 - -100.00%
Total Expense $ 215,803 $ 250,134 $ 40,572 $ 137,002 $ - Total Net Surplus/(Deficit) $ (73,503) $ (107,834) $ (40,572) $ (137,002) $ - 2024-2025 Operating Budget | City of Madera 113
(10202030) Schools Policing
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4219 MUSD Police Contract Charges 483,203 578,044 416,403 553,362 - -100.00% Total Revenue $ 483,203 $ 578,044 $ 416,403 $ 553,362 $ - 5000 Salaries/Full-time 207,615 228,289 208,988 247,615 6,144 -97.50% 5100 Salaries/Overtime 20,196 43,690 33,431 45,000 - -100.00% 5105 Salaries/Leave Payout 27,463 39,577 6,790 - - 0.00% 5110 Salaries/Uniform Pay 2,990 3,079 3,933 3,051 3,051 0.00% 5300 Public Employee Retirement Sys 42,351 42,860 42,487 54,121 2,315 -95.70% 5302 Long Term Disability Insurance 537 538 637 532 - -100.00% 5303 Life Insurance Premiums 178 189 174 189 33 -82.50% 5304 Workers Compensation Insurance 19,727 27,216 22,331 26,814 - -100.00% 5305 Medicare Tax- Employer's Share 3,733 4,438 3,612 4,184 609 -85.40% 5306 Unfunded Accrued Liability 74,694 93,882 - - - 0.00% 5309 Unemployment Insurance 477 367 387 380 12 -96.80%
5310 Section 125 Benefit Allow. 52,992 70,635 67,742 73,925 45,359 -38.60% Total Expense $ 452,952 $ 554,761 $ 390,513 $ 455,811 $ 57,523 Total Net Surplus/(Deficit) $ 30,251 $ 23,283 $ 25,890 $ 97,551 $ (57,523) 114 City of Madera | 2024-2025 Operating Budget
(10202040) PD Housing Authority
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4661 Refunds and Reimb/Housing Auth 95,000 60,548 95,000 95,000 128,218 35.00% Total Revenue $ 95,000 $ 60,548 $ 95,000 $ 95,000 $ 128,218 5000 Salaries/Full-time 78,208 37,280 75,477 78,109 200 -99.70% 5100 Salaries/Overtime 547 39 1,057 - - 0.00%
5105 Salaries/Leave Payout 1,472 1,268 - - - 0.00%
5110 Salaries/Uniform Pay 997 417 39 - - 0.00%
5300 Public Employee Retirement Sys 22,711 9,935 24,314 26,199 - -100.00% 5302 Long Term Disability Insurance 247 112 246 252 - -100.00% 5303 Life Insurance Premiums 66 29 54 56 4 -92.90%
5304 Workers Compensation Insurance 6,218 3,173 6,585 6,960 - -100.00% 5305 Medicare Tax- Employer's Share 1,200 513 1,135 1,045 109 -89.60% 5306 Unfunded Accrued Liability 29,488 12,177 - - - 0.00% 5309 Unemployment Insurance 147 - 113 112 - -100.00%
5310 Section 125 Benefit Allow. 22,659 6,461 11,765 3,484 8,259 137.10% Total Expense $ 163,959 $ 71,404 $ 120,786 $ 116,217 $ 8,572 Total Net Surplus/(Deficit) $ (68,959) $ (10,856) $ (25,786) $ (21,217) $ 119,646 2024-2025 Operating Budget | City of Madera 115
(10202060) Animal Control
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4101 Animal License Revenue 7,106 3,041 3,306 7,000 3,000 -57.10% 4551 Fines/Penalties for Violation 1,275 1,314 975 1,500 1,000 -33.30% 4657 Miscellaneous Revenue 675 365 430 600 600 0.00%
4659 Refunds and Reimbursements - (853) - 500 - -100.00% Total Revenue $ 9,056 $ 3,867 $ 4,711 $ 9,600 $ 4,600
5000 Salaries/Full-time 44,969 61,913 79,741 74,175 152,914 106.20% 5100 Salaries/Overtime 1,707 249 749 3,000 3,000 0.00%
5105 Salaries/Leave Payout - 2,393 - - - 0.00%
5110 Salaries/Uniform Pay 600 941 978 971 1,465 50.90%
5300 Public Employee Retirement Sys 4,230 6,102 8,284 8,870 31,060 250.20% 5302 Long Term Disability Insurance 136 214 262 394 446 13.20% 5303 Life Insurance Premiums 69 95 100 43 156 262.80%
5304 Workers Compensation Insurance 3,611 5,684 6,769 4,005 13,021 225.10% 5305 Medicare Tax- Employer's Share 753 961 1,227 665 2,371 256.50% 5306 Unfunded Accrued Liability 6,849 10,598 - - - 0.00% 5308 Deferred Compensation/Full-tim 1,681 2,593 3,160 3,384 4,359 28.80% 5309 Unemployment Insurance 225 468 546 126 363 188.10% 5310 Section 125 Benefit Allow. 9,309 43,429 30,163 21,529 42,644 98.10% 6416 Office Supplies/Expendable - - - - 500 0.00%
6418 Postage / Other Mailing Charge 59 - - 1,000 300 -70.00% 6425 Vehicle Fuel, Supplies & Maint 6,370 8,810 14,697 13,500 15,285 13.20% 6440 Contracted Services 157,527 165,434 173,661 173,644 182,326 5.00% 6530 Conference/Training/Ed - - - - 2,500 0.00%
6532 Maintenance/Other Supplies - - 10,095 10,000 6,100 -39.00% 6560 Liability / Property Insurance - - 67 67 90 34.30% 6902 Interfund Charges- Central Sup 298 65 285 65 138 112.30% 6907 Interfund Chrg/Vehicle Replcmt 3,733 3,733 5,333 5,333 10,800 102.50% 6908 Interfund Chrg/Vehicle Maint. 6,481 6,572 7,743 7,743 6,266 -19.10% 6926 Interfund Chg Risk Charges - - - - 10 0.00%
Total Expense $ 248,611 $ 320,254 $ 343,861 $ 328,514 $ 476,114 Total Net Surplus/(Deficit) $ (239,555) $ (316,387) $ (339,150) $ (318,914) $ (471,514) 116 City of Madera | 2024-2025 Operating Budget
(10204400) Code Enforcement
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4070 License Tax Revenue - 7,024 (866) 15,000 1,000 -93.30% 4076 Registration Fee 3,350 1,075 5,575 3,000 4,000 33.30% 4202 Application Fee - - - 2,000 - -100.00%
4203 Background Check/Report Fee 910 1,850 1,825 2,000 1,000 -50.00% 4355 Transfer-In 18,903 18,903 18,903 18,903 18,903 0.00% 4434 Grants - - - 100,000 - -100.00%
4551 Fines/Penalties for Violation 73,912 92,802 74,926 100,000 100,000 0.00% 4554 Vehicle Abatement Fee - 58,457 103,279 65,000 100,000 53.80% 4555 Multi-Family Inspection Fees - (482) - - - 0.00%
4561 Rental Inspection Fee - 1,718 583 2,500 1,000 -60.00% 4562 Taxi Cab Inspection Fee 1,380 960 1,680 1,000 1,000 0.00% 4659 Refunds and Reimbursements 6 - - - - 0.00%
4684 Cost Recovery for Weed Abateme - - 4,048 - 5,000 0.00% 4685 Cost Recovery - Nuisance Abate - - - - 10,000 0.00% Total Revenue $ 98,461 $ 182,308 $ 209,954 $ 309,403 $ 241,903 5000 Salaries/Full-time 224,226 329,182 284,057 374,804 469,480 25.30% 5005 Salaries/Part-time 29,447 26,265 29,095 45,926 - -100.00% 5100 Salaries/Overtime 4,574 3,524 3,896 15,500 4,545 -70.70% 5105 Salaries/Leave Payout - 2,103 277 - - 0.00%
5110 Salaries/Uniform Pay 762 1,691 1,677 1,927 1,617 -16.10% 5300 Public Employee Retirement Sys 28,789 39,794 37,091 50,658 86,870 71.50% 5302 Long Term Disability Insurance 612 893 825 1,166 1,011 -13.30% 5303 Life Insurance Premiums 364 432 326 431 436 1.20%
5304 Workers Compensation Insurance 21,810 34,291 29,992 41,675 40,559 -2.70% 5305 Medicare Tax- Employer's Share 3,974 5,438 4,709 6,546 6,882 5.10% 5306 Unfunded Accrued Liability 61,706 82,735 65,996 65,996 73,995 12.10% 5307 Deferred Comp/Part-Time 1,253 1,025 1,097 1,722 - -100.00% 5308 Deferred Compensation/Full-tim 8,944 13,056 11,319 16,712 15,345 -8.20% 5309 Unemployment Insurance 988 1,153 953 1,134 1,002 -11.60% 5310 Section 125 Benefit Allow. 44,922 85,696 103,037 108,117 103,465 -4.30% 6402 Telephone/Fax Charges 10,566 9,535 8,988 10,584 7,880 -25.50% 6403 Cell Phone Charges - - - - 698 0.00%
6404 Internet Charges - - - - 2,005 0.00%
6411 Advertising/Bids and Notices 76 - - 1,000 - -100.00% 6414 Professional Dues 475 800 300 500 500 0.00%
6415 Publications/Subscriptions 59 59 69 250 79 -68.40% 6416 Office Supplies/Expendable 2,192 2,833 3,117 5,000 2,400 -52.00% 6417 Software Costs - - - - 700 0.00%
6418 Postage / Other Mailing Charge 3,798 3,306 2,792 7,000 4,826 -31.10% 6425 Vehicle Fuel, Supplies & Maint 7,335 6,695 9,299 7,775 9,583 23.30% 6437 Weed Abatement Expense - 1,700 3,400 10,000 5,000 -50.00% 6438 Nuisance Abatement Expense - - - - 25,000 0.00%
6439 City/River Trash Abatement - 262,160 140,000 140,000 - -100.00% 6440 Contracted Services 6,573 7,250 5,070 8,500 - -100.00% 6530 Conference/Training/Ed 6,901 5,333 6,009 7,000 11,900 70.00% 6532 Maintenance/Other Supplies 6,419 2,546 7,964 6,500 2,400 -63.10% 6560 Liability / Property Insurance - - 2,438 2,438 2,766 13.50% 6561 Miscellaneous Expenses - 120 - - - 0.00%
6902 Interfund Charges- Central Sup - 73 - 73 24 -67.10% 6903 Interfund Charges - Cost Distr - 23,517 - - - 0.00% 6907 Interfund Chrg/Vehicle Replcmt 14,640 18,867 25,086 25,086 22,632 -9.80% 6908 Interfund Chrg/Vehicle Maint. 14,914 17,116 20,164 20,164 16,317 -19.10% 6918 Interfund Charges- Comp Maint 55,862 36,795 36,025 36,025 42,531 18.10% 2024-2025 Operating Budget | City of Madera 117
(10204400) Code Enforcement
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 6920 Interfund Charges - Computer R 13,130 9,834 16,791 16,791 10,218 -39.10% 6926 Interfund Chg Risk Charges - - - - 299 0.00%
7000 Vehicles and Equipment - - - - 5,000 0.00%
Total Expense $ 575,310 $ 1,035,817 $ 861,857 $ 1,037,000 $ 977,965 Total Net Surplus/(Deficit) $ (476,850) $ (853,509) $ (651,904) $ (727,597) $ (736,062) 118 City of Madera | 2024-2025 Operating Budget
(10252000) Measure K Sales Tax - Police
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4085 Measure K Revenue 3,481,613 3,448,364 2,834,393 3,589,869 3,484,000 -2.90% 4162 Interest Income 11,818 51,664 53,535 50,000 60,000 20.00% 4167 Rents and Leases 1,047 - (155) - - 0.00%
4190 Rental Income 100 100 100 100 100 0.00%
4354 Interfund Salary & Bene Reimb 214,157 3,316 - - - 0.00% 4355 Transfer-In - - 94,055 94,055 93,229 -0.90%
4657 Miscellaneous Revenue - 182 - - - 0.00%
4659 Refunds and Reimbursements - - 554 - 20,000 0.00%
Total Revenue $ 3,708,735 $ 3,503,627 $ 2,982,482 $ 3,734,024 $ 3,657,329 5000 Salaries/Full-time 1,006,119 715,366 1,016,488 1,059,200 933,945 -11.80% 5005 Salaries/Part-time - - - - 13,021 0.00%
5100 Salaries/Overtime 52,891 21,149 54,170 54,127 150,000 177.10% 5105 Salaries/Leave Payout 73,773 78,547 78,725 - - 0.00% 5110 Salaries/Uniform Pay 12,389 7,319 12,580 11,931 11,524 -3.40% 5300 Public Employee Retirement Sys 182,908 139,880 193,282 212,590 178,056 -16.20% 5302 Long Term Disability Insurance 2,586 1,837 3,010 2,862 2,642 -7.70% 5303 Life Insurance Premiums 763 480 769 751 821 9.30%
5304 Workers Compensation Insurance 90,288 72,484 99,232 101,467 77,831 -23.30% 5305 Medicare Tax- Employer's Share 16,867 11,959 17,023 16,515 16,071 -2.70% 5306 Unfunded Accrued Liability 351,655 254,261 247,810 247,810 225,896 -8.80% 5307 Deferred Comp/Part-Time - - - - 488 0.00%
5308 Deferred Compensation/Full-tim 5,169 6,558 12,249 17,876 7,504 -58.00% 5309 Unemployment Insurance 2,074 1,422 2,455 1,783 1,990 11.60% 5310 Section 125 Benefit Allow. 211,154 174,350 259,632 270,798 242,599 -10.40% 6401 Gas and Electric Utilities 7,361 8,630 - 12,000 8,975 -25.20% 6402 Telephone/Fax Charges 384 471 - 7,500 - -100.00%
6416 Office Supplies/Expendable 1,732 554 671 2,532 2,500 -1.30% 6425 Vehicle Fuel, Supplies & Maint 4,497 5,705 18,004 25,272 28,455 12.60% 6440 Contracted Services 1,500 8,836 107,772 106,500 7,950 -92.50% 6460 Pre-Employment Costs - - - - 20,680 0.00%
6462 Employment Recruitment Costs - - 50,864 50,000 - -100.00% 6530 Conference/Training/Ed 17,634 1,535 15,657 9,313 36,600 293.00% 6532 Maintenance/Other Supplies 50,433 176,592 164,934 200,500 170,200 -15.10% 6552 Investigative Expenses 107 - 10,000 10,000 - -100.00% 6610 Contingency - - - - 30,000 0.00%
6903 Interfund Charges - Cost Distr - 88,726 - - - 0.00% 6907 Interfund Chrg/Vehicle Replcmt 57,027 63,933 70,517 70,517 71,917 2.00% 6908 Interfund Chrg/Vehicle Maint. 37,724 39,105 46,069 46,069 37,279 -19.10% 6920 Interfund Charges - Computer R 2,450 - - - - 0.00% 7000 Vehicles and Equipment - - - - 351,000 0.00%
7030 Facilities And Improvements 5,213 11,464 354,607 819,000 410,000 -49.90% 8200 Transfer Out 112,000 224,000 352,000 352,000 112,000 -68.20% 8210 Transfers Out/Debt Service 251 1,474 6,788 6,788 6,786 0.00% Total Expense $ 2,306,950 $ 2,116,637 $ 3,195,310 $ 3,715,701 $ 3,156,730 Total Net Surplus/(Deficit) $ 1,401,785 $ 1,386,990 $ (212,827) $ 18,323 $ 500,599 2024-2025 Operating Budget | City of Madera 119
(10814460) Tire Amnesty Grant
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4559 Tire Amnesty Grant 24,613 17,716 - - - 0.00%
Total Revenue $ 24,613 $ 17,716 $ - $ - $ -
6412 Advertising/Other 579 - - - - 0.00%
6440 Contracted Services 7,487 - - - - 0.00%
6532 Maintenance/Other Supplies 18 - - - - 0.00%
Total Expense $ 8,084 $ - $ - $ - $ -
Total Net Surplus/(Deficit) $ 16,529 $ 17,716 $ - $ - $ - 120 City of Madera | 2024-2025 Operating Budget
Department Summary
The Fire Department aims to protect lives, property, and the environment through fire suppression, emergency
medical services, community risk reduction, public
education, and emergency preparedness. The Fire
Department's mission is to provide effective emergency
response to the public safely, efficiently, and cost-effectively.

The Department strives to protect life, property, and the environment, by delivering innovative and efficient quality emergency management services in our community.

Since 1993, the City has contracted with the California Department of Forestry and Fire Protection (CAL FIRE) for fire protection. Policy direction remains with the Madera City Council. Fire Department staff are CAL FIRE employees. CAL FIRE serves and safeguards the citizens and protects the property and resources of California and provides a multitude of emergency and non-emergency services to the community.

Role
▪ Fire suppression and prevention
▪ Emergency medical services
▪ Rescue and Public Service assistance
▪ Fire menace standbys
▪ Coordinates response support operations for natural
or man-made disasters
▪ Conduct SB 1205 Fire and Life Safety Inspections
Responsibility
The Fire Department:
▪ Serve: We are committed to the safety and wellbeing of the public and our employees. 2024-2025 Operating Budget | City of Madera 121
Fire Department
▪ Collaborate: We build and maintain cooperative
relationships across the state and beyond to benefit
the public we serve.
▪ Protect: We integrate fire protection, natural
resource management, and fire prevention under a
single mission on behalf of the state and local
communities.

Key Accomplishments
Overview of accomplishments in FY 2023/24
▪ New Side by Side vehicle placed in service at station 56 ▪ Purchased new SCBA air packs with integrated
thermal imaging cameras to enhance firefighter
safety
▪ Qualified more personnel as fire Subject Matter
Instructors
▪ Set aside $490,000 for the Fire Apparatus
replacement fund
▪ Placed 2, 4 air gas monitors in service
▪ Participated in the Fresno River clean-up to minimize fuel load
▪ Started fire inspections for multi-family occupancies ▪ Inspected 100 percent hotels and motels per SB
1205
▪ Implemented a geo-spatial tracking program for all
public fire hydrants.
▪ Purchased 10 sets of additional turnout gear for new
health and safety standards.
▪ Council approved reclassifying two Firefighters to
Fire Engineers for a higher level of service to the
community
▪ Purchased skid steer for river clean-up projects to
minimize fire potential and impact
▪ Successfully mitigated 3,575 calls, including:
o 2,122 emergency medical calls
o 808 fires
o 298 motor vehicle accidents
o 188 public service assists (nonemergency calls of service) o 159 hazardous materials/ stand by
Goals & Performance Measures
▪ Emphasize the prevention of fire and other perils
through effective code adoption and enforcement
activities in the City
▪ Work on improving the Insurance Service Office (ISO)
rate to a Class 3 Fire Department, creating cost
savings for citizens and businesses of Madera on
their insurance policies
122 City of Madera | 2024-2025 Operating Budget
▪ Research and apply to state, federal, and private
grant programs to assist in funding Fire Department
operations
▪ Continue effective collaboration with community
groups to ensure coordination and integration with
local emergency response agencies
▪ Continue to provide effective fire and life safety
education to school-aged children in our community
▪ Increase PPE reserve cache
▪ Detailed maintenance of equipment to extend the
service life
▪ Place New Engine 57 in service
▪ Design a new Squad Truck for future purchase order.

Said truck will replace an existing truck at Station 56.

The primary need for this equipment is the Fresno
River and more rugged terrains
Changes/Additions to Budget
▪ Funds for the City’s contract with CalFire to provide fire protection services is budgeted at $6,236,553.

This figure represents $191,854 reduction from the
$6,428,387 which was budgeted in Fiscal Year
2023/24. The savings is due to a one-time reduction
in the pension contribution for CalFire staff. The
$6,236,553 is budgeted in both the General Fund
($4,157,910) and Measure K – Fire ($2,078,643)
Funds
▪ A total of $334,340 has been budgeted in the
Measure K – Fire Fund to cover unanticipated
building repair costs that may arise during the fiscal
year.

Department Fund Summary
The Fire Department is funded by the City’s General Fund and Measure K. Measure K is a .5% sales tax used for public safety enhancements and is recorded in a separate fund
within the General Fund. Revenues are divided by the Fire and Police Departments.

As a practical matter, Measure K pays for personnel housed at Fire Station 58; whereas the General Fund pays for Stations 56 and 57. Other costs are divided by one-third and twothirds. 2024-2025 Operating Budget | City of Madera 123
Fire Chief
Assistant Chief
Battalion Chief Battalion Chief
Fire Station 56 Fire Station 57 Fire Station 58
(Measure K)
2 Fire Captains
5 Apparatus Engineers
2 Fire Captains
3 Apparatus Engineers
3 Firefighters
3 Fire Captains
5 Apparatus Engineer
Fire Department Organization Chart
Fire Department Organization Chart
124 City of Madera | 2024-2025 Operating Budget
(10202500) Fire
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4167 Rents and Leases 12,240 - - - - 0.00%
4212 Revenue/ Fire Special Svs Fee 263 27 - - - 0.00%
4247 Weed Abatement Fee - 550 - - - 0.00%
4346 Interfund Charges/ Cost Dist 57,820 57,820 57,820 57,820 59,266 2.50% 4659 Refunds and Reimbursements - 24,289 - - - 0.00%
Total Revenue $ 70,322 $ 82,686 $ 57,820 $ 57,820 $ 59,266 6401 Gas and Electric Utilities 43,097 38,691 56,004 - 38,830 0.00% 6402 Telephone/Fax Charges 16,253 15,545 12,667 - 9,803 0.00% 6403 Cell Phone Charges - - - - 947 0.00%
6404 Internet Charges - - - - 2,952 0.00%
6411 Advertising/Bids and Notices - - - - 1,000 0.00%
6415 Publications/Subscriptions 231 - 57 5,000 4,500 -10.00% 6416 Office Supplies/Expendable 2,001 1,222 1,140 3,176 3,872 21.90% 6419 Food/Meals - - - - 2,000 0.00%
6425 Vehicle Fuel, Supplies & Maint 74,334 94,115 119,887 135,500 154,735 14.20% 6440 Contracted Services 4,935,251 2,785,335 5,363,514 4,285,591 4,157,910 -3.00% 6448 Bond/Loan Admin Fees 3,750 1,500 1,500 - - 0.00%
6530 Conference/Training/Ed 8,368 8,849 13,855 14,000 16,107 15.10% 6532 Maintenance/Other Supplies 59,063 54,996 77,378 80,000 126,963 58.70% 6551 Expense/ Damaged Vehicle Ins 40,773 - - - - 0.00%
6560 Liability / Property Insurance 32,713 37,733 89,338 89,326 71,394 -20.10% 6561 Miscellaneous Expenses (20) - - - 3,630 0.00%
6900 Interfund Charge - Fac. Maint. 43,427 43,427 133,006 133,006 88,675 -33.30% 6902 Interfund Charges- Central Sup 2,721 2,107 1,459 2,107 1,822 -13.50% 6918 Interfund Charges- Comp Maint 20,406 33,965 33,254 33,254 26,175 -21.30% 6920 Interfund Charges - Computer R 4,315 9,078 15,499 15,499 6,288 -59.40% 6926 Interfund Chg Risk Charges - - - - 7,712 0.00%
7000 Vehicles and Equipment - 140 - - - 0.00%
8210 Transfers Out/Debt Service 2,935 11,628 25,077 25,077 25,070 0.00% Total Expense $ 5,289,619 $ 3,138,331 $ 5,943,635 $ 4,821,536 $ 4,750,385 Total Net Surplus/(Deficit) $ (5,219,297) $ (3,055,645) $ (5,885,815) $ (4,763,716) $ (4,691,119) 2024-2025 Operating Budget | City of Madera 125
(10262500) Measure K Sales Tax - Fire
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4085 Measure K Revenue 3,481,613 3,448,364 2,834,393 3,589,870 3,484,000 -2.90% 4162 Interest Income 33,754 131,325 117,444 150,000 150,000 0.00% 4659 Refunds and Reimbursements 5,573 - - - - 0.00%
Total Revenue $ 3,520,939 $ 3,579,689 $ 2,951,837 $ 3,739,870 $ 3,634,000 6401 Gas and Electric Utilities - - - - 19,415 0.00%
6402 Telephone/Fax Charges 556 596 551 - 5,612 0.00%
6403 Cell Phone Charges - - - - 474 0.00%
6411 Advertising/Bids and Notices - - - - 500 0.00%
6415 Publications/Subscriptions 1,783 16 1,438 750 2,250 200.00% 6416 Office Supplies/Expendable 1,558 2,497 1,413 2,632 2,632 0.00% 6419 Food/Meals - - - - 1,000 0.00%
6425 Vehicle Fuel, Supplies & Maint 27,054 40,805 61,484 70,880 76,868 8.40% 6440 Contracted Services 6,237 1,394,653 2,678,620 2,142,796 2,080,119 -2.90% 6530 Conference/Training/Ed 3,125 2,596 7,349 10,160 8,053 -20.70% 6532 Maintenance/Other Supplies 50,793 53,982 79,158 90,171 63,482 -29.60% 6560 Liability / Property Insurance - - - - 35,691 0.00% 6561 Miscellaneous Expenses - (3,436) - 4,733 1,815 -61.70% 6610 Contingency - - - - 65,500 0.00%
6900 Interfund Chg Facility Maint. - - - - 44,331 0.00% 6902 Interfund Chg Central Supply - - - - 911 0.00%
6907 Interfund Chrg/Vehicle Replcmt 8,267 17,000 17,000 17,000 - -100.00% 6918 Interfund Chg Comp Maint - - - - 13,085 0.00%
6920 Interfund Chg Computer Replace - - - - 3,143 0.00% 6926 Interfund Chg Risk Charges - - - - 3,856 0.00%
7000 Vehicles and Equipment 751,460 164,826 39,352 55,404 50,000 -9.80% 7025 Software Cost - - 14,007 22,000 22,000 0.00%
7030 Facilities And Improvements 5,191 (86,536) 16,565 320,000 334,340 4.48% 8000 Interest Expense 168,000 162,600 155,350 155,350 147,850 -4.80% 8001 Principal Payment 135,000 145,000 150,000 150,000 155,000 3.30% 8200 Transfer Out - - 96,000 96,000 - -100.00%
Total Expense $ 1,159,023 $ 1,894,599 $ 3,318,287 $ 3,137,876 $ 3,137,927 Total Net Surplus/(Deficit) $ 2,361,916 $ 1,685,090 $ (366,449) $ 601,994 $ 496,073 126 City of Madera | 2024-2025 Operating Budget
Department Summary
The Public Works Department is dedicated to maintaining and managing the City's public utility systems, ensuring the efficient and effective delivery of essential services to the community. The department is responsible for the installation, maintenance, and repair of the City's water, sewer, and electrical conveyance systems, which are vital to the daily operations and quality of life within Madera.

Key responsibilities also include the oversight of the Madera Municipal Airport and the Wastewater Treatment Plant, as well as managing street repair and maintenance, street
sweeping services, flood control, and administrative functions related to solid waste and recycling activities. The department is organized into several key divisions to optimize service delivery:
▪ Administration
o Airport
▪ Streets and Storm Drainage
▪ Water and Sewer Collections
o Water Quality
o Water Conservation
2024-2025 Operating Budget | City of Madera 127
Public Works Department
o Wastewater Collection
▪ Wastewater Treatment Plant
▪ Facilities and Electrical
▪ Safe & Clean Team
Responsibilities
The Administration Division plays a vital role in supporting the operations of the Public Works Department. The
administrative staff facilitates hiring, maintains records, manages contracts, assists with grant management, and
manages the Safe & Clean Team. They also oversee various administrative taskssuch as budgeting, supplies, invoicing, and City Council presentations. All service calls originate with the Administrative Division and are directed to the appropriate division. Additionally, the Administrative Division is
responsible for managing the maintenance and operations of the Madera Municipal Airport, including capital improvement projects and grant-funding opportunities.

The administrative staff performs a range of support roles to aid other divisions. They manage contracts for uniform
cleaning, janitorial service, alarm monitoring, and pest control.

They participate in implementing SB 1383, which mandates the diversion of recyclable and organic materials from the trash for all California businesses, multifamily properties, and residences. Moreover, the administrative division handles invoice payments, purchase order entries, and assists in creating Requests for Proposals.

Additionally, the administrative staff oversees the
maintenance of the supplies warehouse, which serves as a resource for various City departments. They manage grants, such as the Tire Cleanup grant, the Beverage Container
Recycling City/County Payment Program, and a mattress
collection reimbursement program. Additionally, they present product and service agreements, staff reports, and resolutions to the City Council.

Streets and Storm Drainage Division
The Streets and Storm Drainage Division oversees mainline street markings throughout the City to ensure safe travels for motorists. The Division is also responsible for maintaining signage and proper sign clearance. It also applies crack seal and cold mix to City streets for longevity and maintaining a safe surface for travel, as well as performing daily street sweeping.

Furthermore, the Streets Division oversees 22 storm pump stations to alleviate localized flooding and maintains 23 ponding basins that collect storm water. The Division also clears storm drain lines and performs the annual leaf pickup to ensure storm water flows freely to ponding basins.

Division accomplishments last year include:
▪ Abated 2,618 square feet of graffiti
▪ Cleaned 1,455 linear feet of gutters to reduce
flooding
▪ Assisted in cleaning the Fresno River through weed
abatement and the removal of fire hazards
▪ Contracted to repair 30,762 square feet of utility
patches and failed asphalt
▪ Minimized local flooding by clearing 2,000 linear feet of obstructed storm drain lines
▪ Oversaw the contract for 24,000 square feet of alley
re-pavement and maintenance
▪ Painted traffic control identifiers on over 100 miles of roadway
▪ Replaced 30 yards of concrete at Town and Country
Park to alleviate raised and depressed sidewalks
▪ Repaired 5,865 potholes, an increase of 1,989 from
the previous year
▪ Replaced 3,350 linear feet of failed sidewalks using
CDBG funds to ensure safe pedestrian travel
▪ Swept 157 miles of road, twice per month
Water and Sewer Divisions
The Water and Sewer Division’s ultimate responsibility is providing adequate water supply for fire suppression, but it is also responsible for ensuring the safety of every person who consumes City potable water. The Division ensures that public safety is maintained by ensuring that all waste entering the sewer system flows freely, thereby avoiding potential public health concerns.
128 City of Madera | 2024-2025 Operating Budget
Water System staff are required by the State of California to be certified to perform work on the public water system, which includes the responsibility of annual continuing education in subjects applicable to water system maintenance, quality and regulations.

The Division also responds to customer concerns regarding compromised water service lines, water mains, water quality and pressure, water meters. The Division also promotes water conservation through water patrol, consumer outreach, and customer rebate programs, as well as administers the City’s Cross Connection Control Program to assess the functioning of backflow prevention devices throughout the City.

Division accomplishments last year include:
▪ Cleaned 139,880 linear feet of sewer mains
▪ Ensured the delivery of sewage to the Wastewater
Treatment Plant (WWTP) by maintaining 5 sewer lift
stations, performing mainline cleaning semiannually
and high maintenance mainline cleaning every two
months
▪ Installed 3 new chlorine generation systems at water
well sites
▪ Performed routine and emergency maintenance of
the 20 groundwater wells and 200 miles of water
distribution pipelines
▪ Pumped and delivered approximately 2,900,893,000
gallons of water to residents
▪ Repaired 138 water service line leaks, 185 meter box
leaks, and 11 water main breaks
▪ Tested and repaired over 400 City-owned backflow
prevention devices
Wastewater Treatment Plant Division
This Division has the responsibility to operate and maintain the Wastewater Treatment Plant in a safe, reliable, and costeffective manner. It protects public health and the environment by providing wastewater treatment to all
domestic and industrial wastewater collected within the City’s service areas.

The staff must maintain strict compliance with the Regional Water Quality Control Board's Waste Discharge Requirements (WDR) permit for all wastewater treatment and disposal
facilities. The Division also enforced the City’s Industrial Pretreatment Program pursuant to the City’s legal authority and Title 40, Code of Federal Regulations (CFR), Part 503.

Division accomplishments last year include:
▪ Implemented capital improvement plans to improve
and maintain mechanical systems critical to the
efficient operation of the WWTP
▪ Promoted safe work habits and employee
involvement in safety training programs
▪ Repaired two influent pumps
▪ Replaced one emergency pond submersible pump
▪ Replaced two water well pumps
▪ Treated an average of 5 million gallons of sewage per day
Facilities & Electrical Division
Please refer to the Facilities Division write-up in the Internal Service Department section of this book.

Key Accomplishments
Some notable accomplishments of the Public Works
Department within the past fiscal year include:
▪ Applied reflective pavement markers on Cleveland
Avenue from Granada to the Highway 99 onramp and
also on Yosemite/Howard from Gateway to Granada
to enhance driver visibility
▪ Assisted with sewer main collapse on Avenue 13
between Granada and Road 24 by providing initial
traffic control, hauling soil, providing a vacuum truck and staff to vacuum sewage and blockages to
maintain flow
▪ Cleaned storm drains and employed portable pumps
to prevent or alleviate localized flooding during heavy rains
▪ Collaborated with Engineering Department to
rehabilitate the 1,000,000-gallon Loy Cook Water
Tower
2024-2025 Operating Budget | City of Madera 129
▪ Collaborated with Madera Irrigation District to divert more than 975 acre-feet of irrigation water into
existing ponding basins for water recharge
▪ Collected over 1,000 bacteriological samples for State Water Resources Control Board compliance
▪ Finished construction of the Airfield Drainage
Improvement project at the Madera Municipal
Airport with FAA and Caltrans grant funding at a cost
of $1,117,715
▪ Processed an average of 5,120,000 gallons of
wastewater per day while operating the Wastewater
Treatment Plant without interruption
▪ Removed and replaced 3,350 linear feet of sidewalk
using CDBG funds
▪ The City purchased a new paint striping truck to apply paint on City streets. This truck requires less
maintenance and fewer employees to operate than
the previous truck
▪ Maintained 23 ponding basins and acquired a 24th
basin at Stadium Road and Almond Avenue. The latter
is being brought to City standards by removing
overgrown trees and weeds
Goals & Performance Measures
▪ Address water leaks, collect bacteriological samples, enforce water regulations, and promote water
conservation
▪ Increase the Wastewater Treatment Plant's capacity,
provide employee training, and improve workplace
safety
• Maintain and manage ponds, conduct utility patches
and asphalt repairs, clear obstructed storm drain
lines, and pump water into the distribution system
▪ Monitor and evaluate the effectiveness and efficiency of service delivery
▪ Promote the City's transition to green energy and
contribute to beautification projects led by the Safe
and Clean team
▪ Undertake beautification projects, crack seal
pavements, clean river areas, and install/maintain
solar streetlights
Changes/Additions to Budget
▪ $140,000 for a camera to proactively look for damage
and deterioration within sewer and water lines. The
cost of the camera is being shared by the General
Fund ($28,000) and the Sewer Fund ($112,000).
▪ $95,473 for a consultant to update the City’s 5-year
Groundwater Sustainability Plan, per Council
direction.
▪ Several large capital projects are included in the
Water Fund’s Proposed Budget, including State Route
145 water main replacement ($5,703,000), New
Water Meter installations ($3,000,000), Water Well
37 pump installation ($2,770,000), and Water Main
upgrades ($2,415,000).
▪ As is the case with the Water Fund, the Sewer Fund
includes appropriations for several large capital
projects, including Wastewater Treatment Plant
improvements ($8,460,000), Fairgrounds Lift-Station
installation ($2,005,000), and Schnoor Avenue Sewer
Trunk rehabilitation ($1,150,000). The Fairgrounds
Lift-Station will be funded with American Rescue Plan
Act funds.
▪ The Airport Fund’s budget contains proposed
appropriations for two capital projects: preparation
of the Airport Layout Plan ($250,000) and
rehabilitation of the Airport terminal’s roof
($240,000).

Department Fund Summary
The Public Works Department operates through seven
different funds:
▪ Streets/Graffiti (General Fund)
▪ Water Fund
▪ Sewer Fund (Sewer and WWTP)
▪ Airport Fund
▪ Drainage Fund
▪ Solid Waste and Recycling Fund
▪ Facilities (Internal Service Fund)
130 City of Madera | 2024-2025 Operating Budget
▪ Safe and Clean Team
Each fund has specific budgets and revenue sources, such as gas tax, user rate revenue, rental fees, leases, and grants.

These funds cover various streets, water, sewer, airport, drainage, solid waste, recycling, and facility maintenance expenses.

The following is a summary of each:

Streets Fund
The Streets and Graffiti budgets fall within the General Fund.

Gas Tax and Measure T are the primary revenue sources for each budget.

Water Fund
The Water Fund is funded by user rate revenue. There are several budgets within the Water Fund: Water Maintenance, Water Quality, Water Conservation, and Water Capital Outlay.

Sewer Fund
The Sewer Fund is also funded by user rate revenue. Within the Sewer Fund are several budgets: Sewer Maintenance,
Wastewater Treatment Plant, and Sewer Capital Outlay.

Airport Fund
The Airport Fund is funded by several revenues: hangar and tie-down rental fees, fixed-based operator land leases, and agricultural land leases. The Airport Fund has both a
maintenance budget and a capital outlay budget. The Federal Aviation Administration and the Caltrans Division of
Aeronautics are the primary funding sources for capital improvement projects.

Drainage Fund
The Drainage Fund is funded by user rate revenue. It is broken into three budgets: Drainage Capital Outlay, Drainage
Operations, and Drainage Flood Control.

Solid Waste and Recycling Fund
The Solid Waste Fund is funded by user rate revenue. This fund hasseveral budgets: Solid Waste Disposal, Street Cleaning, and Tire Cleanup. Numerous small budgets are funded by various CalRecycle grants that the City receives from the State for recycling programs.

Facilities Fund
Facilities is an Internal Service Fund. It receives gas tax revenue to offset the cost of maintaining streetlights and traffic signals.

The remainder of the costs are then split proportionally throughout each department in the City.

Safe and Clean Team
The Safe and Clean Team is a recently created team to tasked with illegal dumping, homeless encampment clean-up and
Fresno River maintenance. Primary revenues are from various grants, the Solid Waste Fund, and the General Fund.

Deferred Maintenance Fund
The Deferred Maintenance Fund is designed to provide a
stable funding source for the repair and maintenance of City facilities not otherwise funded through their own resources.

The list of projects from which Deferred Maintenance Fund monies will be used are created by the Facilities Manager each year and approved by Council as part of the budget process. 2024-2025 Operating Budget | City of Madera 131
Department Staffing & Structure
Public Works Director
Airport Division Facilities &
Electrical Ops
Water & Sewer
Drain Ops
Streets & Storm
Drain Ops
Wastewater
Treatment Plant
Safe and Clean
Team
Administrative
Staff
Public Works Organization Chart
132 City of Madera | 2024-2025 Operating Budget
(10203010) Public Works - Streets
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4346 Interfund Charges/ Cost Dist 120,000 120,000 120,000 120,000 123,000 2.50% 4355 Transfer-In 1,596,741 2,054,478 2,824,682 2,824,682 2,824,682 0.00% 4434 Grants - - 55,307 - - 0.00%
4659 Refunds and Reimbursements 6,448 (1,422) 9,176 - - 0.00% 4676 Workers Comp Recovery - Wages - - 90 - - 0.00%
Total Revenue $ 1,723,189 $ 2,173,056 $ 3,009,255 $ 2,944,682 $ 2,947,682 5000 Salaries/Full-time 393,637 403,068 429,241 523,077 575,079 9.90% 5005 Salaries/Part-time 214 20 - - - 0.00%
5100 Salaries/Overtime 4,803 12,783 20,366 10,000 17,500 75.00% 5105 Salaries/Leave Payout 2,993 1,483 4,607 - - 0.00%
5110 Salaries/Uniform Pay 2,235 2,448 1,873 2,087 - -100.00% 5300 Public Employee Retirement Sys 47,122 46,125 60,057 72,923 79,689 9.30% 5302 Long Term Disability Insurance 973 985 1,376 1,210 1,477 22.10% 5303 Life Insurance Premiums 537 550 629 684 702 2.60%
5304 Workers Compensation Insurance 33,268 38,056 46,373 52,459 49,100 -6.40% 5305 Medicare Tax- Employer's Share 6,250 6,285 7,589 8,100 9,175 13.30% 5306 Unfunded Accrued Liability 93,601 93,970 114,456 114,456 128,329 12.10% 5308 Deferred Compensation/Full-tim 16,148 15,912 18,656 23,705 25,622 8.10% 5309 Unemployment Insurance 1,649 1,145 1,292 1,187 1,429 20.40% 5310 Section 125 Benefit Allow. 141,168 165,558 161,151 209,228 216,555 3.50% 6402 Telephone/Fax Charges 2,122 2,010 2,048 2,100 718 -65.80% 6403 Cell Phone Charges - - - - 959 0.00%
6404 Internet Charges - - - - 723 0.00%
6411 Advertising/Bids and Notices - - 1,743 - 2,000 0.00% 6416 Office Supplies/Expendable 1,573 881 1,165 1,000 2,000 100.00% 6425 Vehicle Fuel, Supplies & Maint 51,748 53,533 50,247 46,500 51,867 11.50% 6440 Contracted Services 275,568 184,083 789,054 610,000 628,000 3.00% 6516 Permits and Fees - - - - 8,000 0.00%
6530 Conference/Training/Ed 5,889 10,006 9,149 22,400 20,000 -10.70% 6532 Maintenance/Other Supplies 169,503 523,227 202,691 200,000 355,000 77.50% 6533 Street Signs/Lights 14,954 34,536 31,636 35,000 50,000 42.90% 6560 Liability / Property Insurance 9,347 10,781 127,950 127,933 518,152 305.00% 6570 Settlements - - 20,606 - - 0.00%
6610 Contingency 192,260 3,720 - 80,000 100,000 25.00%
6900 Interfund Charge - Fac. Maint. 13,365 13,365 12,144 12,144 12,144 0.00% 6902 Interfund Charges- Central Sup 12,491 9,078 12,596 9,078 9,090 0.10% 6903 Interfund Charges - Cost Distr - 30,146 - - - 0.00% 6907 Interfund Chrg/Vehicle Replcmt 124,189 129,622 143,014 143,014 90,662 -36.60% 6908 Interfund Chrg/Vehicle Maint. 141,372 142,402 166,471 166,471 134,102 -19.40% 6918 Interfund Charges- Comp Maint 29,079 46,701 45,724 45,724 53,982 18.10% 6920 Interfund Charges - Computer R 6,248 12,482 21,310 21,310 12,968 -39.10% 6924 Interfund Charges- Motor Renta 946 1,167 802 802 1,323 65.00% 6926 Interfund Chg Risk Charges - - - - 55,975 0.00%
7000 Vehicles and Equipment - 12,561 108,513 - 28,000 0.00% 7030 Facilities And Improvements - - - - 160,000 0.00%
7050 Construction/Infrastructure - 13,267 19,441 536,755 - -100.00% 8200 Transfer Out - - 100,000 100,000 - -100.00%
Total Expense $ 1,795,253 $ 2,021,956 $ 2,733,968 $ 3,179,347 $ 3,400,322 Total Net Surplus/(Deficit) $ (72,064) $ 151,100 $ 275,286 $ (234,665) $ (452,640) 2024-2025 Operating Budget | City of Madera 133
(10203011) Public Works - Safe & Clean Initiative
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4355 Transfer-In - - - - 300,000 0.00%
Total Revenue $ - $ - $ - $ - $ 300,000
5000 Salaries/Full-time 1,649 742 34,797 - 134,327 0.00% 5005 Salaries/Part-time 43,165 53,372 27,401 - - 0.00%
5100 Salaries/Overtime 171 80 237 - 5,000 0.00%
5105 Salaries/Leave Payout - - 784 - - 0.00%
5110 Salaries/Uniform Pay - - 500 - - 0.00%
5300 Public Employee Retirement Sys - 668 3,501 - 15,507 0.00% 5302 Long Term Disability Insurance - - 98 - 348 0.00%
5303 Life Insurance Premiums - - 53 - 192 0.00%
5304 Workers Compensation Insurance 3,466 4,878 5,977 - 11,549 0.00% 5305 Medicare Tax- Employer's Share 677 812 1,073 - 2,203 0.00% 5307 Deferred Comp/Part-Time 1,687 1,778 1,265 - - 0.00% 5308 Deferred Compensation/Full-tim - - 1,336 - 6,282 0.00% 5309 Unemployment Insurance 663 755 314 - 441 0.00%
5310 Section 125 Benefit Allow. - - 14,680 - 49,092 0.00% 6402 Telephone/Fax Charges - - - - 200 0.00%
6403 Cell Phone Charges - - - - 200 0.00%
6404 Internet Charges - - - - 200 0.00%
6416 Office Supplies/Expendable - - - - 500 0.00%
6425 Vehicle Fuel, Supplies & Maint - - - - 15,000 0.00% 6440 Contracted Services - - - - 35,000 0.00%
6530 Conference/Training/Ed - - - - 6,500 0.00%
6532 Maintenance/Other Supplies - - 303 - 13,500 0.00%
6610 Contingency - - - - 10,000 0.00%
8200 Transfer Out - - - - 110,000 0.00%
Total Expense $ 51,476 $ 63,085 $ 92,318 $ - $ 416,041
Total Net Surplus/(Deficit) $ (51,476) $ (63,085) $ (92,318) $ - $ (116,041) 134 City of Madera | 2024-2025 Operating Budget
(10203020) Public Works - Graffiti Abatement
FY 21/22 FY 22/23 FY 23/24 FY 23/24 FY 24/25 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4346 Interfund Charges/ Cost Dist 60,000 60,000 60,000 60,000 61,500 2.50% 4355 Transfer-In 84,000 84,000 84,000 84,000 84,000 0.00% Total Revenue $ 144,000 $ 144,000 $ 144,000 $ 144,000 $ 145,500 5000 Salaries/Full-time 45,790 50,443 46,968 50,848 53,372 5.00% 5100 Salaries/Overtime 3,273 8,418 11,520 5,000 300 -94.00% 5110 Salaries/Uniform Pay 200 200 200 200 - -100.00%
5300 Public Employee Retirement Sys 6,364 6,900 6,943 8,557 6,663 -22.10% 5302 Long Term Disability Insurance 128 132 147 129 150 16.30% 5303 Life Insurance Premiums 57 61 59 57 55 -3.50%
5304 Workers Compensation Insurance 3,785 5,869 5,039 5,199 4,614 -11.30% 5305 Medicare Tax- Employer's Share 739 971 853 821 597 -27.30% 5306 Unfunded Accrued Liability 14,538 16,009 15,772 15,772 17,684 12.10% 5308 Deferred Compensation/Full-tim 1,780 1,961 1,824 2,309 2,681 16.10% 5309 Unemployment Insurance 118 110 121 100 143 43.00%
5310 Section 125 Benefit Allow. 12,728 16,554 17,201 17,171 10,456 -39.10% 6425 Vehicle Fuel, Supplies & Maint 16,249 12,645 16,437 15,500 17,094 10.30% 6532 Maintenance/Other Supplies 6,921 9,526 9,477 20,000 35,000 75.00% 6560 Liability / Property Insurance - - 1,558 1,558 1,736 11.40% 6902 Interfund Charges- Central Sup 104 1,282 - 1,282 488 -61.90% 6907 Interfund Chrg/Vehicle Replcmt 7,867 7,868 9,667 9,667 21,333 120.70% 6908 Interfund Chrg/Vehicle Maint. 7,332 7,424 8,710 8,710 7,027 -19.30% 6926 Interfund Chg Risk Charges - - - - 188 0.00%
8200 Transfer Out - - - - 290,000 0.00%
Total Expense $ 127,972 $ 146,374 $ 152,497 $ 162,880 $ 469,581 Total Net Surplus/(Deficit) $ 16,028 $ (2,374) $ (8,497) $ (18,880) $ (324,081) 2024-2025 Operating Budget | City of Madera 135

Madera City CouncilAugust 21, 2024

Madera City Council
August 21, 2024