Agenda packet — Madera City Council, September 4, 2024 (part 2 of 2)

Recording Requested by:

City of Madera
And When Recorded, Mail to:

City of Madera – City Clerk
205 W. 4th Street
Madera, CA 93637
Space above this line for Recorder’s Use
Fee Waived per Section 27383 & 27388.1(a)(2)(D) of the Government Code – No Document Tax Due $ -0-

NOTICE OF COMPLETION
_
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Madera.

3. The full address of the undersigned is 205 W. 4th Street, Madera, CA 93637.

4. The nature of the title of the undersigned is: In fee Public Improvements (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase” or “lessee”.)

5. The full name and full addresses of all persons, if any, who hold title with the undersigned as joint tenant or as tenants in common are:

Name Address
N/A _

6. A work of improvement on the property hereinafter described was completed on 07/31/2024

7. The name of the original contractor, if any, for such work of improvement was:
(If no contractor for work of improvements as a whole, insert “none”.) Witbro Inc, dba Seal Rite Grading and Paving

8. The full name(s) and address(es) of the transferor(s) of the undersigned is(are):

Name Address
N/A

9. The property on which said work of improvement was completed is in the City of Madera, Countyof Madera, State of California, and is described as follows:

City Projects ALY-01 and ALY-03, Alley paving, grading, transition paving, and alley approaches where needed. There are 13 locations.

10. The street address of said property is Madera CityLimits (If no street address has been officially assigned, insert “none”.) (Signature of Owner named in Paragraph 2)
Dated Keith Brent Helmuth, P.E.

City Engineer
The notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy or validity of that document.

Page 2 of 2 ends

State of California
County of Madera
Keith Brent Helmuth, being duly sworn says: He is the City Engineer of the City of Madera, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that he makes this verification on behalf of said corporation; that he has read said notice and knows the contents thereof, and that the facts herein stated are true. (Signature of Officer)
Keith Brent Helmuth, P.E.

City Engineer
State of California
County of Madera
Subscribed and sworn to (or affirmed) before me on the day of , 2021 by Keith Brent Helmuth, proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
(Seal)
Alicia Gonzales
City Clerk
Attachment 2
City Project ALY-01 and ALY-03 Maps
Figure 1 – ALY-01, Federal Project No.’s CML 5157(128)
Figure 2 – ALY-03, Federal Project No.’s CML 5157(122)
Attachment 3
Typical Photos
Alley D85
Alley D78
Alley D113
Alley D197

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: September 4, 2024
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Amendments to the City of Madera Classification Plan and setting the assigned salary ranges for certain positions
RECOMMENDATION:

Adopt two resolutions:

1. Amending the City of Madera Classification Plan by adding Computer Technician II and Construction Inspection Supervisor and modifying the class specifications for Computer Technician, Construction Inspector I, and Construction Inspector II; and

2. Setting the assigned salary ranges for the new positions and adopting the revised City of Madera Full Time Salary Schedule effective July 1, 2024.

SUMMARY:

All full-time positions in the City of Madera have an approved class specification (job description) adopted into the City’s classification plan pursuant to the Personnel Rules and Regulations (Personnel Rules). Requests to reclassify existing positions can be initiated by employees or the City. Reclassification recognizes a change in assigned duties compared to those set in the adopted job description; reclassification cannot be used to effectuate a promotion in lieu of the Civil Service process outlined in the City’s Personnel Rules. All adopted classifications are assigned salary ranges on City of Madera Schedule M, represented on the City of Madera Full Time Salary Schedule.

The City received two (2) reclassification requests that were reviewed in accordance with the City’s reclassification procedures. Both were recommended with the 2024/25 operating budget:

Computer Technician to Computer Technician II and Construction Inspector II to Construction Inspection Supervisor. The requested action contemplated in this report is to approve the associated job descriptions, as well as amendments to existing related job descriptions, and set the salary ranges for the new positions.

B-12
DISCUSSION:

The City maintains an adopted classification plan in accordance with its Personnel Rules. This classification plan consists of the City Council-approved job descriptions for all full-time positions of the City. From time to time this classification plan is amended for various reasons: addition of classifications, deletion of classifications, or modification to the existing job descriptions. The job descriptions for these approved classifications are drafted and maintained by the City’s Human Resources Department (HR). The City has a mechanism for employees and/or departments to propose changes to existing classifications; this is called reclassification. Reclassification cannot be used to circumvent the Civil Service process for promotions, but is appropriate when the duties assigned to a position have significantly changed or been modified over time.

Reclassifications are based on a review of the existing job description, assigned responsibilities, department structure and needs, and overall City needs for the position. Reclassification requests can be initiated by either an employee or the City, and generally are considered either with the annual budget or a mid-year budget amendment. The 2024/25 Fiscal Year Operating Budget adopted August 21, 2024, by the City Council included two (2) recommended reclassifications.

An employee-initiated reclassification request was submitted from the Information Technology Department to review the existing classification of Computer Technician and determine if a class series was warranted. When the City receives an employee-initiated request, the employee must complete and submit a prescribed form to HR that includes review and sign-off by the applicable supervisor and department head. HR staff then meet with the employee and supervisor to interview them and discuss work assignments, existing job classifications, and the needs of both the department and the City as a whole. Additional parties are interviewed if needed. After review of both documentation and interviews submitted, a recommendation is then made to the City Manager, whose decision is final regarding recommending or not recommending the reclassification. After completion of this process and review of duties, it was determined that the City should modify the existing Computer Technician classification to Computer Technician I and create a higher-level position, Computer Technician II, reclassifying one (1) current employee to the new Computer Technician II series. The new class series job descriptions are written such that in the future, promotion from Computer Technician I to Computer Technician II will be based on employee performance and must be recommended by the department head, subject to approval by the City Manager.

The second reclassification request was initiated by the Engineering Department. City-initiated requests are also reviewed by HR staff, with recommendations made to the City Manager, whose decision to recommend or not recommend the reclassification is final. The specific request was to reclassify one (1) of three (3) current Construction Inspector positions to a supervisor level position for the unit based on existing tasks and duties. After review, it was determined that the lead inspector was performing duties equivalent to supervisor, and based on department structure, maintaining this division supervisor role was in the best interests of the City. This reclassification will create a new class and job description for Construction Inspection Supervisor.

Amendments to the Construction Inspector I and Construction Inspector II job descriptions are recommended to recognize the new reporting relationship to the supervisor position.

The new and amended job descriptions and proposed new salary ranges were provided to applicable bargaining unit representatives. No concerns were raised with the information or the proposed reclassifications.

FINANCIAL IMPACT:

Table 1 below identifies the salary range assignments for the new classifications. Funds for these new salary range assignments were included in the adopted 2024/25 budget. Specific placement on the new salary range will be determined by the individual employee’s current pay.

Reclassifications are placed on the new salary range at the first pay step in the range that represents a minimum five percent (5%) increase over current pay rate.

ALTERNATIVES:

Council could direct staff to modify the proposed job descriptions or engage in negotiations with the bargaining units and provide revised pay range assignments.

ATTACHMENTS:

1. Resolution amending the City of Madera Classification Plan a. Attachment A: Computer Technician II job description b. Attachment B: Construction Inspection Supervisor job description c. Attachment C: Computer Technician I job description
d. Attachment D: Construction Inspector I job description e. Attachment E: Construction Inspector II job description

2. Resolution setting the salary ranges for new job classifications and adopting the revised City of Madera Full Time Salary Schedule
a. Attachment A: City of Madera Full Time Salary Schedule effective July 1, 2024 Table 1. Salary range assignments for new positions
Job Title Range
Bi-Weekly Pay Rate

A B C D E F
Computer Technician II 375 2,448.91 2,571.52 2,699.76 2,834.75 2,976.48 3,125.53 Construction
Inspection Supervisor 400 2,774.00 2,912.93 3,058.60 3,211.59 3,371.88 3,540.62 ------
Resolution No.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING

THE CITY OF MADERA CLASSIFICATION PLAN
WHEREAS, the City of Madera (the “City”) has an established Classification Plan adopted by Resolution No. 00-13 which has been amended from time to time (hereafter “Classification Plan, as amended”); and
WHEREAS, the City desires to modify the Classification Plan, as amended, to better reflect the current needs of the organization by:
▪ Adding Computer Technician II;
▪ Adding Construction Inspection Supervisor;
▪ Modifying Computer Technician to Computer Technician I; ▪ Modifying Construction Inspector I;
▪ Modifying Construction Inspector II; and
WHEREAS, job descriptions have been prepared for the applicable positions and reviewed by City staff and bargaining unit representatives.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The foregoing recitals are true and correct and are incorporated by reference.

2. Effective July 1, 2024, the City of Madera Employee Classification Plan, as amended, is amended as follows:
a. By the addition of the Computer Technician II and Construction Inspection Supervisor classifications as shown in Attachments A and B, respectively, attached hereto and incorporated herein; and
b. By the modification of Computer Technician to Computer Technician I, as shown in Attachment C, attached hereto and incorporated herein; and c. By the revision of Construction Inspector I and Construction Inspector II, as shown in Attachments D and E, respectively, attached hereto and incorporated herein.

3. This resolution is effective immediately upon adoption. ********************
Attachment A: Computer Technician II job description

CITY OF MADERA

COMPUTER TECHNICIAN II
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:

Under general supervision of the Director of Information Technology, performs complex technical support functions, including physical installation, assembly, configuration and maintenance of the personal computer network linking all City departments. Troubleshoots and upgrades computer hardware, software, personal computer networks, peripheral equipment and City-wide electronic mail systems; assesses user training needs and trains users in effective use of applications; makes recommendations regarding hardware and software acquisitions; prepares documentation and provides user assistance to City staff; and performs related work as required. An essential element of this classification is the provision of prompt and effective problem-solving and troubleshooting to City employees through a centralized help desk when system failures or dysfunctions occur.

DISTINGUISHING CHARACTERISTICS:

The Computer Technician II is a computer-related professional level class responsible for the development, administration, and maintenance of all City departments’ local and wide area computer network systems including security, integrity, and documentation. The Computer Technician II is distinguished from the Computer Technician I in that incumbents act as Lead Technicians and perform the more complex customer support activities requiring knowledge of the full range of service request and problem resolution assignments applicable to the City’s information technology infrastructure.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision on a day-to-day basis from the Director of Information Technology.

Exercises lead-level supervision over lower-level information technology staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) ▪ Install, upgrade, diagnose, troubleshoot, and maintain a variety of computer software and hardware; configure various computers according to City standards. Train Computer Technician I and other support staff on City-standard software application installations and end-user support.
▪ Install, diagnose, and troubleshoot problems with network equipment, connections, and nodes; including workstations, servers, printers, network connections, and peripheral equipment.

Attachment A

COMPUTER TECHNICIAN II

Page 2 of 5 ends

▪ Participate in various information systems' improvement projects; coordinate project timeline and estimated scope and costs; participates in review of completed projects to ensure goals are met and installations are compatible with existing systems. ▪ Review and test complex programs provided by system administrator to ensure that programs meet objectives, standards and specifications. ▪ Create and manage user access and e-mail accounts; perform backups; create and maintain documentation, assign security levels and passwords, and perform other system administration functions as assigned.
▪ Assist in the development and implementation of information systems standards, specifications and procedures. Create documentation for end-users and for Information Technology Department staff.
▪ Maintain helpdesk and inventory records, record and track problems and follow up to ensure resolution. Build and maintain backend of helpdesk system to include the creation and maintenance of forms, templates, and business routing rules. ▪ Track computer leases and vendor support contracts.
▪ Order day-to-day parts and supplies. Assist in obtaining product quotes when needed for purchasing requirements. Review submitted quotes for specifications and best price. ▪ Write project reports and documentation for new or modified software and hardware. ▪ Provides technical assistance to staff in City departments; analyzes problems and implements solutions; provides technical support, analysis, and training in the use of computers and peripheral devices.
▪ Performs cellular phone services duties relating to support, maintenance, ordering and documentation.
▪ Builds, modifies, and maintains back-end system for City-wide VOIP phone system, to include call routing, call ques, and configurations. Trains Computer Technician I on system to provide end-user support.
▪ Works collaboratively with the Network Administrator on City-wide camera systems, including maintaining, troubleshooting, and permissions related to software management and video recording maintenance.
▪ Complies with all City equipment and safety policies and procedures, and Occupational Health and Safety Administration (OSHA) rules and regulations. ▪ Designs and recommends the wiring/rewiring of cables as required for new installations and office reconfiguration.

Attachment A

COMPUTER TECHNICIAN II

Page 3 of 5 ends

▪ Assists in instructing City staff in the use of standard business and administrative software, including word processing, spreadsheets and database management; identifies and recommends training resources.
▪ Maintains current industry knowledge of repair practices, policies, and technical specifications of microcomputer hardware.
▪ Drive City vehicle to customer locations in order to perform repairs or pick up and deliver equipment.
▪ Previews and tests software; maintains up-to-date information regarding software needs and software availability from manufacturers; evaluates software releases for prospective applicability.
▪ Must be reasonably available outside of typical business hours for emergency requests for equipment repairs as well as assignments that may involve evening and weekend work to minimize end-user impact or facilitate project completion.

WORKING CONDITIONS:

Must possess mobility to work in a standard office setting and to use standard office equipment, including a computer, stamina to maintain attention to detail despite interruptions; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone to provide customer service to end-users.

Work involves prolonged sitting and standing; moderate lifting, reaching, stooping, pushing, and pulling activities; manual dexterity; clear speech, visual and hearing acuity. When working in the office, the incumbent will sit for several hours at a time using a keyboard and video display. When installing equipment and/or making equipment repairs, the incumbent will use common hand tools such as a screwdriver, wire cutters and pliers. The incumbent must be able to discriminate among and match colors when installing cables and when adjusting colors on monitors. Equipment installation also involves working with arms above shoulder level, bending and stopping repeatedly or continually over time, and performing installation work in small, cramped closets, under desks, behind cabinets and while sitting on the floor. The incumbent will lift and move monitors, printers, servers, and other equipment weighing up to 40 pounds short and long distances without assistance. Work is performed both in an office setting and field visits to multiple off-site locations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Computer Technician II. A typical way of obtaining the required qualifications is to possess an Associate’s Degree in Computer Science or a related field from an accredited college or university and five (5) years of computer systems Attachment A

COMPUTER TECHNICIAN II

Page 4 of 5 ends

employment equivalent to a Computer Technician I -OR- to possess a Bachelor’s Degree in Computer Science or a related field from an accredited college or university and three (3) years of computer systems employment equivalent to a Computer Technician I.

License/Certificate:

Possession of, or the ability to obtain a valid Class C California drivers license.

Special Requirements:

Incumbent must be able to pass a criminal background investigation prior to employment because the position will work on Citywide computer systems which hold confidential information, as well as systems connected to the California Department of Justice.

KNOWLEDGE/ABILITIES/SKILLS (The following are a representative sample of the KAS’s necessary to perform the essential duties of the position.) Knowledge of:

Personal computer hardware and software; network systems and peripheral equipment; data communications and telecommunications systems; principles and techniques for computer systems analysis, design and administration; principles and techniques for work planning, scheduling, measurement and reporting; current hardware and software supply sources, pricing and quality; various operating systems, protocols, cabling methods and networking techniques. Customer service skills; principles and practices of ethical and professional rules of conduct; effective troubleshooting procedures for computer systems in a multiple operating system environment; teamwork and collaboration techniques and practices; assessing and prioritizing multiple tasks, projects and demands.

Ability to:

Work accurately under deadline pressure; drive a motor vehicle to and from office buildings to install, maintain, and/or repair equipment; demonstrate a high degree of technical aptitude; communicate orally and in writing; use hand tools and small power tools to install and/or remove computer, networking, and related equipment; physically manipulate large or oddly-shaped physical objects; differentiate colors when working with wiring and cabling; maintain professional demeanor and manage stress when working under deadlines or on critical access needs; develop easily-understood instructions and training materials.

Attachment A

COMPUTER TECHNICIAN II

Page 5 of 5 ends

Skill to:

Operate, maintain, troubleshoot, and repair network and data servers, networking equipment, including switches and routers, workstations, printers and a variety of peripheral hardware as well as customized software applications and standardized packages. Communicate effectively with all members of the organization and vendors.

Attachment A
Attachment B: Construction Inspection Supervisor job description

CITY OF MADERA

CONSTRUCTION INSPECTION SUPERVISOR
DEFINITION:

Under direction, plans, coordinates, assigns, participates in, directs and supervises the day-to-day operation of the construction inspection division within the Engineering Department; trains Construction Inspector I/II incumbents; works collaboratively with project managers and professional engineering staff to ensure successful outcomes within area of responsibility; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Construction Inspection Supervisor is the supervisory level class in the construction inspection division of the Engineering Department. Incumbents are responsible for supervising and coordinating all work associated with inspecting, observing, measuring and testing materials utilized in construction of public facilities such as streets, storm drains, sidewalks and other public works construction to assure compliance with City standards, codes and specifications. This class is distinguished from the next lower classification of Construction Inspector II by the performance of supervisory responsibilities.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from a Deputy City Engineer. Exercises direct supervision over assigned staff.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) ▪ Supervises, leads, oversees, reviews, and performs the work of staff responsible for inspection services of the Engineering Department; develops and implements staff assignments; assists inspection staff with the more complex inspection assignments. ▪ Supervises and participates in inspections of construction, repair, or alteration work on major projects; observes and measures materials used in street, gutter, curb, sidewalk, parking lots, water and sewer systems, storm drain construction, underground improvements, street lighting systems, landscaping and landscaping irrigation systems and capital improvement projects. ▪ Plans, schedules, assigns and evaluates Engineering inspection staff performance; supervises and provides training to staff members; ensures adherence to policies, procedures, rules, regulations, work methods and safety practices; develops and administers performance improvement plans as needed; ensures compliance with local, state and federal statutes, rules and regulations. ▪ Oversees and conducts field sampling and testing of construction materials; directs lab testing operation; analyzes and interprets lab test results and writes test reports; approves materials for Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Attachment B

CONSTRUCTION INSPECTION SUPERVISOR

Page 2 ends

use on construction projects; makes field determinations of scope and method of work to be performed; authorizes field changes to plans when required. ▪ Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties; coordinates project work with contractors, public utilities, engineers, the public and other City departments; identifies alternative construction methods and materials; assures job site safety requirements are met; enforces regulations for construction or repair of storm drains, sidewalks and trenches.
▪ Prepares or directs the preparation of technical reports, letter and contract change orders; the maintenance of written records of work performed; the performance of construction surveys; the monitoring of contractors progress on jobs; the accounting for all contract bid items in preparation of payment to contractors.
▪ Assists and participates in goal setting, budgeting, strategic planning and organizational development for the division; may identify barriers to goal achievement, recommend and implement solutions.
▪ Responds to questions and concerns from the general public; ensures timely response to complaints from the public relating to streets, sidewalks and storm drain infrastructure and Engineering inspection services; provides information as is appropriate and resolves complaints. ▪ Coordinates division activities with other City divisions, departments and public agencies. ▪ Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment, including computer equipment. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this position works in all weather conditions including wet, hot and cold. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles and work in heavy vehicle traffic conditions and often work with constant interruptions.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification) Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for a Construction Inspection Supervisor. A typical way of obtaining the required qualifications is to possess the equivalent of five (5) years of experience in construction inspection, paraprofessional engineering or the performance of related work, at least one year of which is in a lead inspector capacity, and a high school diploma or equivalent supplemented by Attachment B

CONSTRUCTION INSPECTION SUPERVISOR

Page 3 ends

one year of directly related college level course work.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS (The following are a representative sample of the KAS’s necessary to perform essential duties of the position)
Knowledge of:

Modern principles, practices, methods and materials used in public works construction; construction methods and procedures including equipment, underground construction, shoring, and forming; construction materials such as concrete, asphalt and piping; methods and techniques of supervision, training and motivation; applicable federal, state and local laws, codes and regulations including construction codes, manuals, specifications and related regulations; methods and techniques for report preparation and writing; methods and techniques for record keeping; proper English, spelling and grammar; construction material testing procedures; advanced mathematics; drafting and mapping, occupational hazards and standard safety procedures.

Ability to:

Read, understand and interpret construction plans and specifications; inspect and analyze construction procedures and interpret code violations; conduct field and lab testing; prepare test results; supervise, train and motivate assigned staff; exercise sound independent judgment; interpret, explain and apply applicable laws, codes and regulations; maintain a variety of records; respond to issues and concerns from the community; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate an office computer and a variety of word processing and software applications.

Attachment B
Attachment C: Computer Technician I job description

CITY OF MADERA

COMPUTER TECHNICIAN I
Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

DEFINITION:

Under supervision, performs general technical support functions, including physical installation, assembly, configuration and maintenance of the personal computer network linking all City departments. Troubleshoots and upgrades computer hardware, software, personal computer networks, peripheral equipment and City-wide electronic mail systems; assesses user training needs and trains users in effective use of applications; makes recommendations regarding hardware and software acquisitions; prepares documentation and provides user assistance to City staff; and performs related work as required. An essential element of this classification is the provision of prompt and effective problem-solving and troubleshooting to City employees through a centralized help desk when system failures or dysfunctions occur.

DISTINGUISHING CHARACTERISTICS:

The Computer Technician I is a computer-related professional level class responsible for the development, administration, and maintenance of all City departments’ local and wide area computer network systems including security, integrity, and documentation. The Computer Technician I is distinguished from the Computer Technician II in that incumbents in the latter acts as Lead Technicians and perform the more complex customer support activities requiring knowledge of the full range of service request and problem resolution assignments applicable to the City’s information technology infrastructure. A Computer Technician I may be considered for promotion to Computer Technician II at the recommendation of the department head, subject to approval by the City Manager, based on meeting the minimum qualifications for the position and satisfactory work performance that supports promotion.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision on a day-to-day basis from the Director of Information Technology.

Receives lead direction from Network Administrator and Computer Technician II.

Attachment C

COMPUTER TECHNICIAN I

Page 2 of 4 ends

▪ Install, diagnose, and troubleshoot basic problems with network equipment, connections, and nodes; including workstations, servers, printers, modems, and peripheral equipment.
▪ Coordinate and participate in various information systems' improvement projects; estimate time and cost; assist with review of completed projects to ensure goals are met and installations are compatible with existing systems. ▪ Review and test programs provided by System Administrator to ensure that programs meet objectives, standards, and specifications.
▪ Create and manage user access and e-mail accounts; perform backups, maintain documentation, assign security levels and passwords, and perform other system administration functions as assigned.
▪ Assist in the development and implementation of information systems standards, specifications and procedures.
▪ Maintain helpdesk and inventory records, record and track problems and follow up to ensure resolution.
▪ Track computer and network leases and vendor support contracts. ▪ Order parts and supplies.
▪ Write project reports and documentation for new or modified software and hardware. ▪ Provides technical assistance to staff in City departments; analyzes problems and implements solutions; provides technical support, analysis, and training in the use of computers and peripheral devices.
▪ Performs telecommunication duties relating to support, maintenance, ordering and documentation.
▪ Complies with all City equipment and safety policies and procedures, and Occupational Health and Safety Administration (OSHA) rules and regulations. ▪ Pulls cables and rewires or directs the rewiring of cables as required for new installations and office reconfiguration.
▪ Assists in instructing City staff in the use of standard business and administrative software, including word processing, spreadsheets and database management; provides instruction or written documentation where required.
▪ Maintains current industry knowledge of repair practices, policies, and technical specifications of microcomputer hardware.

Attachment C

COMPUTER TECHNICIAN I

Page 3 of 4 ends

▪ Drive City vehicle to customer locations in order to perform repairs or pick up and deliver equipment.
▪ Previews and tests software; maintains up-to-date information regarding software needs and software availability from manufacturers; evaluates software releases for prospective applicability.
▪ Must be reasonably available outside of typical business hours for emergency requests for equipment repairs as well as assignments that may involve evening and weekend work to minimize end-user impact or facilitate project completion.

WORKING CONDITIONS:

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Computer Technician I. A typical way of obtaining the required qualifications is to possess a high school diploma or GED, and two (2) years of computer systems employment in the following areas: microcomputer hardware and software installation and maintenance; user (Help-desk) support; and large data base file maintenance and user support. An Associate’s Degree in Computer Science or a related field from an accredited college or university may be substituted for work experience.

License/Certificate:

Possession of, or the ability to obtain a valid Class C California drivers license.

Attachment C

COMPUTER TECHNICIAN I

Page 4 of 4 ends

Special Requirements:

KNOWLEDGE/ABILITIES/SKILLS (The following are a representative sample of the KAS’s necessary to perform the essential duties of the position.) Knowledge of:

Ability to:

Skill to:

Attachment C
Attachment D: Construction Inspector I job description

CITY OF MADERA

CONSTRUCTION INSPECTOR I
DEFINITION:

Under general supervision, performs the full array of duties assigned to classes in the Construction Inspector series including preparing reports, taking samples and arranging for laboratory testing; demonstrates a full understanding of all applicable policies, procedures and work methods associated with assigned duties; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Construction Inspector I is the journey level class responsible for making field inspections of a variety of public and private construction projects related to City facilities and private development, ensuring that construction work is completed in conformance with applicable standards, plans, specifications and City ordinances. An incumbent may advance to the next higher classification of Construction Inspector II upon meeting the employment standards for that class, recommendation of the Department Head, and approval from the City Administrator. This class is distinguished from the next higher classification of Construction Inspector II in that the latter is responsible for the more complex and difficult duties within the unit and may exercise supervision over assigned staff.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from the Construction Inspection Supervisor.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) ▪ Inspects the construction, repair, or alteration work on major projects; observes and measures materials used in street, gutter, curb, sidewalk, parking lots, water and sewer systems, storm drain construction and underground improvements; street lighting systems, landscaping and landscaping irrigation systems; takes samples and arranges for laboratory tests; performs final inspection upon completion of project.
▪ Prepares and processes progress payments for contractors; prepares daily construction reports; maintains general job records; records as built plans; submits monthly time reports; reviews plans and specifications of assigned projects; drafts letters to contractors; responds to complaints related to construction activities at the counter and over the phone. ▪ Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties; assists as survey party member; responds to questions and concerns from the general public.

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Attachment D

CONSTRUCTION INSPECTOR I

Page 2 ends

▪ Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions including wet, hot and cold. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles and work in heavy vehicle traffic conditions and often work with constant interruptions.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification) Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Construction Inspector I. A typical way of obtaining the required qualifications is to possess the equivalent of two years of experience in construction, inspection, public works maintenance or the performance of related work and a high school diploma or equivalent.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS (The following are a representative sample of the KAS’s necessary to perform essential duties of the position)
Knowledge of:

Methods and techniques for basic report preparation and writing; methods and techniques for record keeping; proper English, spelling and grammar; construction materials such as concrete, asphalt, and piping; principles, practices, methods and materials used in public works construction; applicable federal, state and local laws, codes and regulations including construction codes, manuals, specifications and related regulations; mathematics; drafting and mapping; occupational hazards and standard safety procedures.

Ability to:

Read, understand and interpret construction plans and specifications; inspect and analyze construction procedures and interpret code violations; understand, explain and apply applicable laws, codes and regulations; maintain daily records; respond to issues and concerns from the community; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Attachment D

CONSTRUCTION INSPECTOR I

Page 3 ends

Skill to:

Operate an office computer and a variety of word processing and software applications.

Attachment D
Attachment E: Construction Inspector II job description

CITY OF MADERA

CONSTRUCTION INSPECTOR II
DEFINITION:

Under direction, performs the full array of duties assigned to classes in the Construction Inspector series including paraprofessional engineering office and field work involving inspection, field testing and surveying; demonstrates a full understanding of all applicable policies, procedures and work methods associated with assigned duties; assists in the training and lead supervision of lower level positions if assigned; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Construction Inspector II is the advanced level class responsible for inspecting, observing, measuring and testing materials utilized in construction of public facilities such as streets, storm drains, sidewalks and other public works construction to assure compliance with City standards, codes and specifications. Work is done in the office, field and testing lab. This class is distinguished from the next lower classification of Construction Inspector I by the performance of the more complex and difficult duties of the work unit, and the exercise of lead responsibilities.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from the Construction Inspection Supervisor. Exercises technical and functional lead supervision over Construction Inspector I.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Inspects construction, repair, or alteration work on major projects; observes and measures materials used in street, gutter, curb, sidewalk, parking lots, water and sewer systems, storm drain construction, underground improvements, street lighting systems, landscaping and landscaping irrigation systems and capital improvement projects.
• Conducts field sampling and testing of construction materials; directs lab testing operation; analyzes and interprets lab test results and writes test reports; approves materials for use on construction projects; makes field determinations of scope and method of work to be performed; authorizes field changes to plans when required.
• Demonstrates a full understanding of applicable policies, procedures and work methods associated with assigned duties; serves in a lead capacity in the training and scheduling of assigned personnel; coordinates project work with contractors, public utilities, engineers, the public and other City departments; identifies alternative construction methods and materials; assures job site safety Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

Attachment E

CONSTRUCTION INSPECTOR II

Page 2 ends

requirements are met; enforces regulations for construction or repair of storm drains, sidewalks and trenches.
• Prepares technical reports, letter and contract change orders; maintains written records of work performed; performs construction surveys; checks contractors progress on jobs; accounts for all contract bid items in preparation of payment to contractors. • Responds to questions and concerns from the general public; responds to complaints from the public relating to streets, sidewalks and storm drains; provides information as is appropriate and resolves complaints.
• Establishes positive working relationships with representatives of community organizations, state/local agencies, City management and staff, and the public.

WORKING CONDITIONS:

Position requires sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting work and operating assigned equipment. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Additionally, the incumbent in this outdoor position works in all weather conditions including wet, hot and cold. The nature of the work also requires the incumbent to climb ladders, use power and noise producing tools and equipment, drive motorized vehicles and work in heavy vehicle traffic conditions and often work with constant interruptions.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification) Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills and abilities necessary for a Construction Inspector II. A typical way of obtaining the required qualifications is to possess the equivalent of three years of experience in construction, inspection, paraprofessional engineering or the performance of related work and a high school diploma or equivalent supplemented by one year of directly related college level course work.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license.

KNOWLEDGE/ABILITIES/SKILLS (The following are a representative sample of the KAS’s necessary to perform essential duties of the position)
Knowledge of:

CONSTRUCTION INSPECTOR II

Page 3 ends

techniques of supervision, training and motivation; applicable federal, state and local laws, codes and regulations including construction codes, manuals, specifications and related regulations; methods and techniques for basic report preparation and writing; methods and techniques for record keeping; proper English, spelling and grammar; construction material testing procedures; advanced mathematics; drafting and mapping, occupational hazards and standard safety procedures.

Ability to:

Skill to:

Operate an office computer and a variety of word processing and software applications.

Attachment E
Resolution No.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

SETTING THE ASSIGNED SALARY RANGES FOR CERTAIN CLASSIFICATIONS

AND ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULE EFFECTIVE JULY 1, 2024
WHEREAS, the City of Madera has created new job classifications due to reclassification requests recommended in the adopted Fiscal Year 2024/25 Operting Budget; and
WHEREAS, the City has conferred with the applicable bargaining units and desires to assign the Computer Technician II to Range 375 and Construction Inspection Supervisor to Range 400, both on City of Madera Salary Schedule M; and WHEREAS, the City has prepared a consolidated Full Time Salary Schedule that captures these changes in a single schedule to be published on its website.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. Effective July 1, 2024, the new classifications are assigned to City of Madera Schedule M as follows:

3. Effective July 1, 2024, the City of Madera Full Time Salary Schedule provided as Attachment A is approved.

4. This resolution is effective immediately upon adoption. * * * * * * * * * * * * * *
Job Title Range
Bi-Weekly Pay Rate

A B C D E F
Computer Technician II 375 2,448.91 2,571.52 2,699.76 2,834.75 2,976.48 3,125.53 Construction
Inspection Supervisor 400 2,774.00 2,912.93 3,058.60 3,211.59 3,371.88 3,540.62 ------

A B C D E F
Accountant (Junior) GBU 282 $1,539.99 $1,617.04 $1,698.04 $1,782.97 $1,871.83 $1,965.76 Accounting Technician I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Accounting Technician II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Accounting Technician III GBU 300 $1,684.54 $1,768.90 $1,857.21 $1,950.01 $2,047.88 $2,150.25 Administrative Assistant GBU 303 $1,709.85 $1,795.34 $1,885.33 $1,979.82 $2,078.81 $2,182.30 Animal Control Officer GBU 290 $1,602.98 $1,682.85 $1,767.22 $1,855.52 $1,948.32 $2,045.63 Assistant Planner GBU 352 $2,183.43 $2,292.54 $2,407.28 $2,527.65 $2,654.20 $2,786.94 Building Permit Technician GBU 288 $1,586.67 $1,665.98 $1,749.22 $1,836.96 $1,928.64 $2,025.38 Combination Building Inspector GBU 348 $2,140.12 $2,247.55 $2,359.48 $2,477.59 $2,601.89 $2,731.82 Computer Technician I GBU 344 $2,097.94 $2,203.11 $2,313.35 $2,428.66 $2,550.15 $2,677.82 Computer Technician II GBU 375 $2,448.91 $2,571.52 $2,699.76 $2,834.75 $2,976.48 $3,125.53 Construction Inspector I GBU 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 Construction Inspector II GBU 342 $2,077.13 $2,181.18 $2,290.29 $2,404.47 $2,524.84 $2,651.39 Deputy City Clerk GBU 311 $1,779.59 $1,868.46 $1,961.82 $2,060.25 $2,163.18 $2,271.17 Electrician II GBU 361 $2,283.54 $2,397.72 $2,518.09 $2,643.51 $2,775.69 $2,914.61 Electrician III GBU 381 $2,523.15 $2,649.70 $2,790.31 $2,920.80 $3,067.04 $3,220.59 Engineering Technician I GBU 302 $1,701.41 $1,786.90 $1,875.77 $1,969.70 $2,068.13 $2,171.62 Engineering Technician II GBU 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 Engineering Technician III GBU 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 Facilities Maintenance Technician GBU 289 $1,594.54 $1,674.41 $1,758.22 $1,845.96 $1,938.20 $2,035.50 Grants Specialist GBU 299 $1,676.10 $1,759.90 $1,848.21 $1,940.45 $2,037.75 $2,139.56 Industrial Electrical Technician GBU 381 $2,523.15 $2,649.70 $2,790.31 $2,920.80 $3,067.04 $3,220.59 Lead Electrician GBU 401 $2,788.06 $2,927.55 $3,073.79 $3,227.34 $3,388.76 $3,558.06 Maintenance Technician GBU 308 $1,753.16 $1,840.90 $1,933.14 $2,029.88 $2,131.12 $2,237.42 Mechanic I GBU 286 $1,570.92 $1,649.66 $1,732.34 $1,818.96 $1,909.52 $2,005.13 Mechanic II GBU 301 $1,692.97 $1,777.90 $1,866.77 $1,960.14 $2,058.00 $2,160.93 Mechanic III GBU 321 $1,870.71 $1,964.07 $2,062.50 $2,165.43 $2,273.98 $2,387.60 Neighborhood Outreach Assistant GBU 276 $1,494.43 $1,569.23 $1,647.98 $1,730.09 $1,816.71 $1,907.83 Neighborhood Outreach Coordinator GBU 306 $1,735.72 $1,822.90 $1,914.02 $2,009.63 $2,109.75 $2,215.49 Neighborhood Preservation Specialist I GBU 310 $1,770.59 $1,859.46 $1,952.26 $2,050.13 $2,152.49 $2,259.92 Neighborhood Preservation Specialist II GBU 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 Neighborhood Preservation Specialist III GBU 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 Office Assistant I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Office Assistant II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Parks Leadworker GBU 323 $1,889.27 $1,983.76 $2,083.31 $2,187.37 $2,296.48 $2,411.22 Job Title B/U Range
Bi-Weekly Pay Rate
Attachment A City of Madera Full Time Salary Schedule Effective 7/1/2024 Adopted 9/4/24 ------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
Parks Worker I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Parks Worker II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Parks Worker III GBU 303 $1,709.85 $1,795.34 $1,885.33 $1,979.82 $2,078.81 $2,182.30 Payroll Specialist GBU 316 $1,824.59 $1,915.70 $2,011.88 $2,112.00 $2,217.74 $2,328.54 Plans Examiner GBU 360 $2,272.30 $2,385.91 $2,505.15 $2,630.58 $2,762.19 $2,899.99 Public Works Equipment Operator GBU 303 $1,709.85 $1,795.34 $1,885.33 $1,979.82 $2,078.81 $2,182.30 Public Works Maintenance Lead Worker GBU 323 $1,889.27 $1,983.76 $2,083.31 $2,187.37 $2,296.48 $2,411.22 Public Works Maintenance Worker I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Public Works Maintenance Worker II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Purchasing Assistant GBU 280 $1,524.80 $1,600.73 $1,681.16 $1,764.97 $1,853.27 $1,946.07 Recreation/Community Programs Coordinator GBU 313 $1,797.59 $1,887.58 $1,981.51 $2,081.06 $2,185.12 $2,294.23 Solid Waste/Recycling Assistant GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Solid Waste/Recycling Coordinator GBU 313 $1,797.59 $1,887.58 $1,981.51 $2,081.06 $2,185.12 $2,294.23 Water Conservation Customer Service Representative GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Water Conservation Specialist GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Water Quality Specialist II GBU 340 $2,056.88 $2,159.24 $2,267.23 $2,380.85 $2,500.09 $2,624.95 Water Quality Specialist I GBU 320 $1,861.14 $1,954.51 $2,052.38 $2,154.74 $2,262.73 $2,375.79 Water Quality Specialist In Training GBU 293 $1,626.60 $1,708.16 $1,793.65 $1,883.08 $1,977.57 $2,076.56 Water System Lead Worker GBU 365 $2,329.67 $2,446.09 $2,568.71 $2,696.95 $2,831.93 $2,973.67 Water System Technician GBU 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 Water System Worker I GBU 293 $1,626.60 $1,708.16 $1,793.65 $1,883.08 $1,977.57 $2,076.56 Water System Worker II GBU 320 $1,861.14 $1,954.51 $2,052.38 $2,154.74 $2,262.73 $2,375.79 Water System Worker III GBU 340 $2,056.88 $2,159.24 $2,267.23 $2,380.85 $2,500.09 $2,624.95 WW Lab Analyst/Environmental Compliance Inspector I GBU 345 $2,108.62 $2,213.80 $2,324.60 $2,441.03 $2,563.08 $2,691.32 WW Lab Analyst/Environmental Compliance Inspector II GBU 365 $2,329.67 $2,446.09 $2,568.71 $2,696.95 $2,831.93 $2,973.67 WWTP Lead Operator GBU 383 $2,548.46 $2,676.13 $2,810.00 $2,950.05 $3,097.97 $3,252.65 WWTP Mechanic GBU 375 $2,448.91 $2,571.52 $2,699.76 $2,834.75 $2,976.48 $3,125.53 WWTP Operator I GBU 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 WWTP Operator II GBU 344 $2,097.94 $2,203.11 $2,313.35 $2,428.66 $2,550.15 $2,677.82 WWTP Operator III GBU 364 $2,318.42 $2,434.28 $2,555.77 $2,683.45 $2,817.87 $2,958.48 WWTP Operator In Training GBU 301 $1,692.97 $1,777.90 $1,866.77 $1,960.14 $2,058.00 $2,160.93 Communications Manager M 456 $3,595.82 $3,775.58 $3,964.72 $4,162.68 $4,371.12 $4,589.48 Chief Building Official M 464 $3,742.49 $3,929.43 $4,125.73 $4,332.52 $4,548.67 $4,776.41 Planning Manager M 476 $3,972.99 $4,172.05 $4,380.49 $4,599.40 $4,829.35 $5,070.87 Director of Information Technology M 500 $4,478.64 $4,702.52 $4,937.42 $5,184.46 $5,443.63 $5,716.03 Attachment A City of Madera Full Time Salary Schedule Effective 7/1/2024 Adopted 9/4/24 ------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
Public Works Operations Director M 508 $4,660.61 $4,893.86 $5,138.69 $5,395.66 $5,665.30 $5,948.18 Director of Parks & Community Services M 509 $4,684.32 $4,918.13 $5,164.06 $5,422.12 $5,693.42 $5,977.96 Director of Human Resources M 513 $4,778.61 $5,017.38 $5,268.28 $5,531.86 $5,808.12 $6,098.72 City Engineer M 525 $5,073.07 $5,326.73 $5,593.06 $5,872.63 $6,166.54 $6,474.79 Director of Financial Services M 525 $5,073.07 $5,326.73 $5,593.06 $5,872.63 $6,166.54 $6,474.79 Director of Community Development M 535 $5,332.79 $5,599.13 $5,879.25 $6,173.16 $6,481.95 $6,806.19 Police Chief M 554 $5,862.71 $6,156.06 $6,463.76 $6,786.89 $7,126.01 $7,482.23 City Clerk EXE 419 $2,873.71 $3,017.87 $3,168.39 $3,326.86 $3,493.29 $3,668.19 City Manager EXE 587 $6,385.17 $6,704.58 $7,039.78 $7,391.80 $7,761.13 $8,149.32 Crime Analysis Technician MPOA 306 $1,735.72 $1,822.90 $1,914.02 $2,009.63 $2,109.75 $2,215.49 Police Corporal MPOA 383 $2,548.46 $2,676.13 $2,810.00 $2,950.05 $3,097.97 $3,252.65 Police Officer I MPOA 363 $2,306.61 $2,421.91 $2,542.83 $2,669.95 $2,803.81 $2,943.86 Police Officer II MPOA 373 $2,424.72 $2,545.65 $2,673.32 $2,806.62 $2,947.24 $3,094.60 Police Officer Trainee MPOA 333 $1,986.01 $2,085.56 $2,189.62 $2,299.29 $2,414.03 $2,534.96 Police Sergeant MPOA 426 $3,158.15 $3,316.20 $3,482.12 $3,655.92 $3,838.72 $4,030.51 Property & Evidence Officer MPOA 296 $1,651.35 $1,734.03 $1,820.65 $1,911.77 $2,007.38 $2,107.50 Public Safety Dispatcher MPOA 294 $1,635.04 $1,716.60 $1,802.65 $1,892.64 $1,987.13 $2,086.69 Records Clerk MPOA 270 $1,450.56 $1,523.11 $1,599.04 $1,679.47 $1,763.28 $1,851.58 Attachment A City of Madera Full Time Salary Schedule Effective 7/1/2024 Adopted 9/4/24 ------
A B C D E F F + 2.5% F + 5% F + 7.5% F + 10%
Executive Secretary to the Chief of Police LEMM 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 $2,559.71 $2,622.14 $2,684.57 $2,747.00 Police Auxiliary Services Supervisor LEMM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Police Commander LEMM 504 $4,659.89 $4,893.31 $5,137.98 $5,394.45 $5,664.43 $5,947.34 Police Lieutenant LEMM 487 $4,281.37 $4,495.10 $4,720.08 $4,956.31 $5,203.78 $5,464.20 Police Office Supervisor LEMM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Accountant I MM 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 $2,459.39 $2,519.38 $2,579.37 $2,639.35 Accountant II MM 362 $2,295.36 $2,410.10 $2,530.46 $2,657.01 $2,789.75 $2,929.24 $3,002.47 $3,075.70 $3,148.93 $3,222.16 Administrative Analyst I MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Administrative Analyst II MM 386 $2,587.27 $2,716.63 $2,852.18 $2,995.04 $3,144.66 $3,301.58 $3,384.12 $3,466.66 $3,549.20 $3,631.74 Assistant Engineer MM 392 $2,665.45 $2,798.75 $2,938.80 $3,085.60 $3,240.27 $3,402.26 $3,487.31 $3,572.37 $3,657.43 $3,742.48 Associate Civil Engineer MM 445 $3,472.00 $3,645.80 $3,828.03 $4,019.26 $4,220.62 $4,431.54 $4,542.33 $4,653.12 $4,763.91 $4,874.69 Associate Planner MM 368 $2,365.10 $2,483.21 $2,607.52 $2,737.44 $2,874.68 $3,018.10 $3,093.56 $3,169.01 $3,244.46 $3,319.91 Communications Specialist MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Construction Inspection Supervisor MM 400 $2,774.00 $2,912.93 $3,058.60 $3,211.59 $3,371.88 $3,540.62 $3,629.14 $3,717.65 $3,806.17 $3,894.68 Deputy City Engineer MM 495 $4,455.73 $4,678.46 $4,912.43 $5,157.66 $5,415.83 $5,686.36 $5,828.52 $5,970.68 $5,112.84 $6,255.00 Electrical and Facilities Operations Manager MM 421 $3,080.54 $3,234.65 $3,396.07 $3,565.93 $3,744.23 $3,931.52 $4,029.81 $4,128.10 $4,226.39 $4,324.67 Engineering Project Manager MM 419 $3,049.60 $3,202.59 $3,362.32 $3,530.50 $3,707.10 $3,892.71 $3,990.03 $4,087.35 $4,184.67 $4,281.98 Executive Secretary MM 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 $2,559.71 $2,622.14 $2,684.57 $2,747.00 Executive Secretary to City Administrator MM 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 $2,559.71 $2,622.14 $2,684.57 $2,747.00 Financial Services Manager MM 446 $3,489.44 $3,663.80 $3,847.15 $4,039.51 $4,241.43 $4,453.48 $4,564.81 $4,676.15 $4,787.49 $4,898.82 Fleet Operations Manager MM 404 $2,830.25 $2,971.42 $3,119.91 $3,276.27 $3,439.94 $3,612.05 $3,702.35 $3,792.65 $3,882.95 $3,973.26 Grant Administrator MM 446 $3,489.44 $3,663.80 $3,847.15 $4,039.51 $4,241.43 $4,453.48 $4,564.81 $4,676.15 $4,787.49 $4,898.82 Grant Analyst MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Human Resources Technician MM 290 $1,602.98 $1,682.85 $1,767.22 $1,855.52 $1,948.32 $2,045.63 $2,096.77 $2,147.91 $2,199.05 $2,250.19 Human Resources Technician II MM 310 $1,770.59 $1,859.46 $1,952.26 $2,050.13 $2,152.49 $2,259.92 $2,316.42 $2,372.92 $2,429.42 $2,485.91 Neighborhood Preservation Supervisor MM 380 $2,510.77 $2,636.20 $2,767.81 $2,906.74 $3,051.85 $3,204.28 $3,284.38 $3,364.49 $3,444.60 $3,524.70 Network Administrator MM 389 $2,626.08 $2,757.13 $2,894.93 $3,040.04 $3,191.90 $3,351.64 $3,435.43 $3,519.22 $3,603.01 $3,686.80 Park Project Manager MM 426 $3,158.15 $3,316.20 $3,482.12 $3,655.92 $3,838.72 $4,030.51 $4,131.28 $4,232.04 $4,332.80 $4,433.56 Parks Manager MM 385 $2,574.33 $2,702.57 $2,838.12 $2,979.86 $3,128.91 $3,285.27 $3,367.40 $3,449.53 $3,531.66 $3,613.79 Parks Supervisor MM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Procurement Services Manager MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Program Manager-Grants MM 366 $2,341.48 $2,458.47 $2,581.64 $2,710.44 $2,845.99 $2,988.29 $3,063.00 $3,137.71 $3,212.42 $3,287.12 Recreation/Community Programs Manager MM 390 $2,639.01 $2,771.19 $2,909.55 $3,055.23 $3,207.65 $3,368.51 $3,452.72 $3,536.94 $3,621.15 $3,705.36 Recreation/Community Programs Supervisor MM 353 $2,194.68 $2,304.36 $2,419.10 $2,540.02 $2,667.14 $2,800.44 $2,870.45 $2,940.46 $3,010.47 $3,080.48 Redevelopment Agency Secretary MM 342 $2,077.13 $2,181.18 $2,290.29 $2,404.47 $2,524.84 $2,651.39 $2,717.67 $2,783.96 $2,850.24 $2,916.53 Redevelopment Manager MM 427 $3,173.90 $3,332.51 $3,499.56 $3,674.48 $3,857.84 $4,050.76 $4,152.03 $4,253.30 $4,354.57 $4,455.84 Safety Officer MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Senior Civil Engineer MM 475 $4,032.76 $4,234.12 $4,445.60 $4,668.33 $4,901.75 $5,146.41 $5,275.07 $5,403.73 $5,532.39 $5,661.06 Senior Planner MM 429 $3,205.96 $3,366.26 $3,534.43 $3,711.04 $3,896.65 $4,091.26 $4,193.54 $4,295.82 $4,398.10 $4,500.38 Solid Waste Manager MM 353 $2,194.68 $2,304.36 $2,419.10 $2,540.02 $2,667.14 $2,800.44 $2,870.45 $2,940.46 $3,010.47 $3,080.48 Streets & Storm Drainage Ops. Manager MM 385 $2,574.33 $2,702.57 $2,838.12 $2,979.86 $3,128.91 $3,285.27 $3,367.40 $3,449.53 $3,531.66 $3,613.79 Streets & Storm Drainage Supervisor MM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Job Title B/U Range
Bi-Weekly Pay Rate
Attachment A City of Madera Full Time Salary Schedule Effective 7/1/2024 Adopted 9/4/24 --------------------
Job Title B/U Range A B C D E F F + 2.5% F + 5% F + 7.5% F + 10% Bi-Weekly Pay Rate
Tyler Munis Implementation Project Manager MM 408 $2,887.05 $3,031.60 $3,182.90 $3,342.08 $3,509.12 $3,684.61 $3,776.72 $3,868.84 $3,960.95 $4,053.07 Utility Billing Supervisor MM 334 $1,996.13 $2,095.69 $2,200.86 $2,310.54 $2,426.41 $2,547.33 $2,611.02 $2,674.70 $2,738.38 $2,802.07 Waste Water Treatment Plant Manager MM 459 $3,723.42 $3,909.59 $4,104.76 $4,310.05 $4,525.47 $4,752.14 $4,870.94 $4,989.74 $5,108.55 $5,227.35 Wastewater Collection System Supervisor MM 346 $2,119.31 $2,225.05 $2,336.41 $2,453.40 $2,576.02 $2,704.82 $2,772.44 $2,840.06 $2,907.68 $2,975.30 Water & Sewer Operations Manager MM 423 $3,111.47 $3,266.71 $3,430.38 $3,601.93 $3,781.91 $3,970.89 $4,070.17 $4,169.44 $4,268.71 $4,367.98 Water Meter & Conservation Supervisor MM 340 $2,056.88 $2,159.24 $2,267.23 $2,380.85 $2,500.09 $2,624.95 $2,690.58 $2,756.20 $2,821.82 $2,887.45 Water System Supervisor MM 385 $2,574.33 $2,702.57 $2,838.12 $2,979.86 $3,128.91 $3,285.27 $3,367.40 $3,449.53 $3,531.66 $3,613.79 Attachment A City of Madera Full Time Salary Schedule Effective 7/1/2024 Adopted 9/4/24 --------------------

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: September 4, 2024
_________________________________ Agenda Number: ____________ Wendy Silva, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Terminate Local Emergency – January 2023 Winter Storms
RECOMMENDATION:

Adopt a Resolution Terminating the Existence of a Local Emergency – January 2023 Winter Storms in accordance with Madera Municipal Code Title III, Chapter 2 SUMMARY:

The City of Madera and State of California experienced significant storm events and related impacts beginning in December 2022. President Biden declared a major disaster for various counties in California, inclusive of Madera County, for severe winter storms, flooding, landslides, and mudslides. The disaster period began December 27, 2022, and concluded January 31, 2023.

The City of Madera declared a local emergency related to storm impacts incurred during the disaster period. Staff has been working since the start of the incident to identify and complete applicable projects and seek disaster assistance through the Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (CalOES).

The period for repair of emergency-related damages for this incident tolled July 15, 2024, meaning any work not completed before that date is ineligible to be considered as part of the emergency response and therefore not eligible to be considered for reimbursement under the Federal and State disaster relief funding opportunities. The City completed all but one of the identified projects submitted for consideration to FEMA. Specifically, repairs to Wastewater Treatment Plant pump number 3 were not completed. The requested action will terminate the declaration of local emergency.

DISCUSSION:

California experienced severe winter storms beginning in December 2022. President Biden B-13
declared a major disaster for various counties in California, inclusive of Madera County, for severe winter storms, flooding, landslides, and mudslides. The disaster period began December 27, 2022, and concluded January 31, 2023. During the disaster period, the City of Madera experienced significant impacts, including:
▪ Debris clearing in the storm system, public right-of-way, and park spaces ▪ Emergency protective measures
▪ Catastrophic failure of the Avenue 13 sewer trunk line at Granada Drive ▪ Multiple storm drain line failures and related asphalt and/or sidewalk failures ▪ Asphalt failure
▪ Degradation of equipment at the Wastewater Treatment Plant due to additional incoming debris
▪ Administrative costs associated with the above as well as with administration of the claim for damages with FEMA and CalOES
The City Manager as the Director of Emergency Services initially declared a local disaster for the City of Madera on January 27, 2023. This declaration was ratified by the City Council at its meeting February 1, 2023, and was since extended on multiple occasions in compliance with the City’s municipal code and FEMA and CalOES requirements. At this time, the time for emergency response and repairs has concluded pursuant to FEMA regulations, barring exigent circumstances. The contemplated action will terminate the local emergency. Staff will continue to seek response and damage recovery through FEMA and CalOES for identified, completed projects.

Attachment 1 to this report summarizes the City’s projects submitted to FEMA and CalOES under this disaster. To be considered for reimbursement under the emergency declaration, all project work had to be completed before July 15, 2024. All but one project was completed within the applicable timeline; repairs to Wastewater Treatment Plant influent pump number 3 were not completed timely. While FEMA provides an appeal process for exigent circumstances, at this time staff is unaware of any facts that would meet the criteria to appeal for additional time.

FINANCIAL IMPACT:

Staff continues to seek recovery of eligible costs from State and Federal emergency funds. Any funds recovered through these means, or through insurance proceeds, will be reported to Council once received.

ALTERNATIVES:

Council could make findings that the local emergency continues and direct staff to continue the local emergency declaration.

ATTACHMENTS:

1. Table of submitted projects

2. Resolution terminating the Declaration of a Local Emergency for January 2023 Winter Storms
Attachment 1
Federal Emergency Management Agency Event 4683DR-CA: California Severe Winter Storms, Flooding, Landslides, and Mudslides City of Madera Submitted Projects
Category Project Work Status
Submitted All
Documentation to
FEMA Submitted Cost to FEMA
Federal
Cost Share
A - Debris Removal Various Debris Cleanup - Citywide Complete Yes 31,639.79 100% B - Emergency Protective Measures
Avenue 13 Sewer Trunk Line -
Emergency Bypass Pumping (days 1-60) Complete Yes 1,034,043.00 100% B - Emergency Protective Measures
Avenue 13 Sewer Trunk Line -
Emergency Bypass Pumping (61 days
plus) Complete Yes 376,467.67 75/25
C - Roads and Bridges
Lewis St / Monterey St - Storm Drain and
Sidewalk & T&C Park - Asphalt, Curb and
Gutter Complete Yes 51,172.27 75/25
C - Roads and Bridges
NW Corner D St / Green Way (Sherwood
Pond) - Asphalt and Storm Drain Complete Yes 17,742.58 75/25 C - Roads and Bridges Knox St / Neplus Way - Asphalt Complete Yes 20,481.61 75/25 F - Utilities*
Avenue 13 Sewer Trunk Line -
Permanent Work Complete Yes 1,335,862.79 75/25
Influent Pump #1: Repaired by contractor; pump reinstalled and is operational; inspection report received ($17,768.75 - Labor & $43,481.52 - Parts)
* Category F relating to the Avenue 13 sewer trunk failure will capture all costs not included in the two Category B projects for the same incident. The final number will be adjusted after all invoices are reviewed/reconciled by the FEMA Program Delivery Manager.

Influent Pump #2: Repaired by contractor; pump reinstalled and is operational; inspection report received ($13,768.75) Influent Pump #3: Pending damage assessment. FEMA Table Top Inspection occurred. Pump was removed, PO approved
6/11/2024, pump is ready for contractor to make off-site repair. (PO for repair approved for $20,051.75). Work not completed by FEMA deadline as of 7/15/24.

Grit Pump #1: Replacement pump installed. ($17,309.18)
Grit Pump #2: Staff has assessed the pump and advised it does not need repair at this time, indicating they believe it will last another year. ($0)
F - Utilities WWTP - Repair/Replace Influent Pumps
and Grit Pumps
Incomplete 75/25
RESOLUTION NO. 24-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, TERMINATING THE DECLARATION PROCLAIMING THE EXISTENCE OF A LOCAL EMERGENCY – JANUARY 2023 WINTER STORMS IN ACCORDANCE WITH MADERA MUNICIPAL CODE TITLE III, CHAPTER 2 WHEREAS, pursuant to the provisions of Government Code section 8558(b), on January 4, 2023, the Governor of the State of California issued a “Proclamation of a State of Emergency” (“Governor’s Proclamation”) relating to severe winter storms and a series of atmospheric river systems that struck California, bringing high winds, substantial precipitation, and river, stream and urban flooding. The Governor’s Proclamation declared that conditions of extreme peril to the safety of persons and property exist due to these storms; and WHEREAS, the Director of Emergency Services found that conditions of extreme peril to the safety of persons and property continue to existed within the City of Madera, caused by a series of extreme winter weather events that started on or about December 27, 2022; and WHEREAS, these extreme winter storm events, also referred to as “Atmospheric Rivers,” produced large rainfall totals and wind, leading to localized flooding and storm surges within the City’s critical infrastructure systems; and
WHEREAS, these extreme winterstorm events caused damage to the City of Madera and other public and private facilities, including but not limited to roads, critical infrastructure, transportation corridors, and buildings, the extent of which has not been completely compiled; and
WHEREAS, local resources were deployed by the City of Madera to mitigate and recover from these extreme weather events, thereby depleting strained public safety resources such as Law Enforcement, Public Works, and Engineering services; and WHEREAS, on January 27, 2023, the City’s Director of Emergency Services declared a local emergency thereby activating the Emergency Operations Center, and such action was ratified by the City Council; and
WHEREAS, the City Council has regularly reviewed the need for continuing the local emergency, and has continually extended the declaration of emergency such that it has continued unabated since the City’s Director of Emergency Services declaration was ratified by the City Council; and
WHEREAS, at this time, emergency work to respond to the effects of the disaster has been completed with the exception of one project; and
WHEREAS, the applicable time for completion of emergency work has tolled; and WHEREAS, pursuant to Government Code Section 8630, the City Council, after reviewing the need for the local emergency, has determined that conditions no longer exist to warrant continuing the local emergency beyond the applicable timeframe for completion of emergency work.

NOW, THEREFORE, be it resolved by the City Council of the City of Madera as follows:

1. The above recitals are true and correct and incorporated herein as findings by the City Council.

2. The City Council hereby rescinds Resolution No. 23-10 and thereby terminates the proclamation of a local emergency related to the January 2023 Winter Storms.

3. This resolution shall take effect immediately.
***********

Terminate local emergencies and need for emergency contracts without competitive bidding for the Avenue 13 sewer trunk main failures of June 3, 2024, and June 10, 2024 RECOMMENDATION:

Adopt resolutions in accordance with Madera Municipal Code Title III, Chapter 2:

1. Terminating the declaration of a local emergency – June 3, 2024, sewer trunk main collapse; and

2. Terminating the declaration of a local emergency – June 10, 2024, sewer trunk main collapse; and

3. Terminating the need for emergency contracts without competitive bidding for emergency repair work on the sewer trunk main collapse sites.

SUMMARY:

The City of Madera (City) experienced two separate, unexpected, and significant failures of the sewer trunk line in Avenue 13 on Monday, June 3, 2024, and Monday, June 10, 2024. The City Manager as Director of Emergency Services issued a declaration of local emergency due to conditions of extreme peril to the health and safety of persons and property within Madera for each collapse. The City Council (Council) ratified these declarations of emergency in separate actions on June 5, 2024, and June 12, 2024, respectively. Emergency work to stabilize and repair the failure sites has been completed. The requested action would terminate the declarations of local emergency as well as terminate the finding of the need for emergency contracts without competitive bidding to complete the work.

B-14
DISCUSSION:

On June 3, 2024, at approximately 2:30 PM, County staff was notified by a resident of a significant failure in Avenue 13 near Mission Bell winery. County crews notified City staff of a likely sewer failure at the location. City crews confirmed by visual inspection that the sewer trunk main had experienced a failure causing a large void in the road and partially obstructing the flow. This event resulted in a declaration of emergency by the City Manager as Director of Emergency Services.

The Council ratified the declaration and emergency contracts for the June 3, 2024, collapse at its June 5, 2024, meeting.

On Monday, June 10, 2024, at approximately 10:30 AM, City staff was informed of a roadway collapse approximately 100 feet to the west of the intersection of Avenue 13 (Pecan Avenue) and Road 25 (Granada Drive). The rear trailer of a truck pulling two (2) trailers had fallen into a hole in the roadway directly above the City’s sewer trunk line. The sewer trunk line is the main collection line for the City’s sewer system that carries the flow of sewage from City residents and businesses to the Wastewater Treatment Plant (WWTP). It was determined that the sewer trunk line had collapsed at this location and flow was impeded. The health and safety of residents was at risk due to the imminent backup of raw sewage in the system if the collapse was not addressed immediately. The City Manager as Director of Emergency Services declared a local emergency, calling on residents to take immediate actions to limit the introduction of flow to the sewer system. The Council ratified the declaration and emergency contracts for the June 10, 2024, collapse at its June 12, 2024, meeting.

Due to the critical nature of the repairs at the failure sites and the potential disastrous impact to the community from the complete loss of sewer collection infrastructure and the potential for the backup of raw sewage, immediate action was taken by the City to secure both sites upon learning of the failures, implement a bypass pumping operation, stabilize the collapsed roadway portions and risk to adjacent utilities, and plan for emergency repairs to the sewer line in both locations. The City engaged several contractors under Public Contract Code section 22050, which allows the City Council to authorize the City Manager to enter into contracts for emergency work without engaging in competitive bidding. This allowed the City to begin work on the sites immediately to protect the health and safety of the public. Emergency repairs are ongoing at this time.

Council has reviewed the need for emergency contracts without competitive bidding at each subsequent regularly scheduled Council meeting pursuant to Public Contract Code Section 22050 and made findings of emergency by resolution approved by a minimum four-fifths (4/5) vote to support continuing the need for emergency contracts without competitive bidding at each meeting where the item was considered. Council also took action to continue the declarations of local emergency for both failure sites, with the local disaster declarations continuing unabated since the City’s Director of Emergency Services declaration was ratified by the City Council. At this time, emergency repair work has been completed. The roadway above the trunk line has been evaluated with ground penetrating radar to evaluate any potential voids or sloughing and been deemed same for vehicle travel. The requested action will terminate both declarations of local emergency related to the two separate collapses as well as the findings of need for emergency contracts without competitive bidding. This action only relates to emergency work and will have no effect on the ongoing maintenance rehabilitation project on the trunk line; that project will continue as planned. Going forward, any necessary work identified that falls outside the scope of the awarded maintenance project will be awarded through normal City purchasing procedures.

FINANCIAL IMPACT:

There is no direct financial impact created by termination of the emergency declarations.

ALTERNATIVES:

Council could make findings of emergency and direct staff to continue the local emergencies and continue awarding contracts without competitive bidding.

ATTACHMENTS:

1. Resolution terminating the declaration of a local emergency – June 3, 2024, sewer trunk main collapse.

2. Resolution terminating the declaration of a local emergency – June 10, 2024, sewer trunk main collapse.

3. Resolution terminating the need for emergency contracts without competitive bidding for emergency repair work on the sewer trunk main collapse sites.

RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, TERMINATING THE DECLARATION OF A LOCAL EMERGENCY DUE TO THE JUNE 3, 2024, FAILURE OF THE CITY’S SEWER TRUNK MAIN LINE
WHEREAS, Section 3-2.04 of the Madera Municipal Code designates the City Manager as the Director of Emergency Services for the City of Madera; and WHEREAS, California Government Code Sections 8558 and 8630, et seq., and Section 3-

2.04 (A) of the Madera Municipal Code authorizes the Director of Emergency Services to proclaim the existence of a local emergency within the City of Madera when the City Council is not in session and the City of Madera is affected or likely to be affected by the existence or threatened existence of conditions of emergency or of extreme peril to the health and safety of persons and property within the territorial limits of the City of Madera; and WHEREAS, a local emergency declared by the Director of Emergency Services shall not remain in effect for a period in excess of seven (7) days unless it has been ratified by the City Council; and
WHEREAS, the health, safety, and welfare of City residents, businesses, visitors, and staff are of utmost importance to the City and additional future measures may be needed to protect the community. The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding to the present state of emergency. The City may require additional assistance in the future, and proclamation of local emergency allows additional resources to flow to the City in a timely manner; and WHEREAS, on June 3, 2024, the City Council was not in session and the City Manager as Director of Emergency Services declared a local emergency due to the existence of conditions of extreme peril to the health and safety of persons and property within the City of Madera caused by failure of the main sewer trunk line in Avenue 13 between Granada Drive and Road 24 in Madera, California; and
WHEREAS, the City Council of the City of Madera ratified this action at its meeting on June 5, 2024, and has periodically reviewed the need for continuing the local emergency, and has extended the declaration of emergency such that it continued unabated since the City’s Director of Emergency Services declaration was ratified by the City Council; and WHEREAS, at this time the sewer main collapse has been evaluated, repaired, and or mitigated; and
WHEREAS, pursuant to Government Code Section 8630, the City Council, after reviewing the need for continuing the local emergency, has determined that conditions no longer exist to warrant continuing the local emergency.

NOW, THEREFORE, be it resolved by the City Council of the City of Madera as follows:

1. The above recitals are true and correct and incorporated herein as findings by the City Council.

2. The City Council hereby rescinds Resolution No. 24-80 and thereby terminates the proclamation of a local emergency related to the June 3, 2024, failure of the City’s sewer trunk main.

3. This resolution shall take effect immediately upon adoption. ***********
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

TERMINATING THE DECLARATION OF A LOCAL EMERGENCY DUE TO THE JUNE 10, 2024, FAILURE OF THE CITY’S SEWER TRUNK MAIN LINE
WHEREAS, Section 3-2.04 of the Madera Municipal Code designates the City Manager as the Director of Emergency Services for the City of Madera; and WHEREAS, California Government Code Sections 8558 and 8630, et seq., and Section 3-

2.04 (A) of the Madera Municipal Code authorizes the Director of Emergency Services to proclaim the existence of a local emergency within the City of Madera when the City Council is not in session and the City of Madera is affected or likely to be affected by the existence or threatened existence of conditions of emergency or of extreme peril to the health and safety of persons and property within the territorial limits of the City of Madera; and WHEREAS, a local emergency declared by the Director of Emergency Services shall not remain in effect for a period in excess of seven (7) days unless it has been ratified by the City Council; and
WHEREAS, the health, safety, and welfare of City residents, businesses, visitors, and staff are of utmost importance to the City and additional future measures may be needed to protect the community. The mobilization of local resources, ability to coordinate interagency response, accelerate procurement of vital supplies, use mutual aid, and allow for future reimbursement by the state and federal governments will be critical to successfully responding to the present state of emergency. The City may require additional assistance in the future, and proclamation of local emergency allows additional resources to flow to the City in a timely manner; and WHEREAS, on June 3, 2024, the City Council was not in session and the City Manager as Director of Emergency Services declared a local emergency due to the existence of conditions of extreme peril to the health and safety of persons and property within the City of Madera caused by failure of the main sewer trunk line in Avenue 13 between Granada Drive and Road 24 in Madera, California; and
WHEREAS, the City Council of the City of Madera ratified this action at its meeting on June 5, 2024; and
WHEREAS, additional sewer trunk line failure occurred on or about Monday, June 10, 2024, causing significant impact to the sanitary sewer system serving all residents and businesses within the City of Madera and the Parksdale and Parkwood areas of Madera County; and WHEREAS, on June 10, 2024, the City Council was not in session and the City Manager as Director of Emergency Services declared a local emergency for response and repairs to the additional sewer trunk line collapse to protect the health and safety of persons and property within the City of Madera; and
WHEREAS, the City Council of the City of Madera ratified this action at its meeting on June 12, 2024, and has periodically reviewed the need for continuing the local emergency, and has extended the declaration of emergency such that it continued unabated since the City’s Director of Emergency Services declaration was ratified by the City Council; and WHEREAS, at this time the sewer main collapse has been evaluated, repaired, and or mitigated; and
WHEREAS, pursuant to Government Code Section 8630, the City Council, after reviewing the need for continuing the local emergency, has determined that conditions no longer exist to warrant continuing the local emergency.

NOW, THEREFORE, be it resolved by the City Council of the City of Madera as follows:

1. The above recitals are true and correct and incorporated herein as findings by the City Council.

4. The City Council hereby rescinds Resolution No. 24-81 and thereby terminates the proclamation of a local emergency related to the June 10, 2024, failure of the City’s sewer trunk main.

5. This resolution shall take effect immediately upon adoption. ***********
RESOLUTION NO. 24-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, TERMINATING THE NEED FOR EMERGENCY CONTRACTS

WITHOUT COMPETITIVE BIDDING FOR THE EMERGENCY REPAIRS ON THE AVENUE 13 SEWER TRUNK MAIN COLLAPSE SITES OF JUNE 3, 2024, AND JUNE 10, 2024
WHEREAS, Public Contract Code Section 22050 provides that in the case of an emergency, a public agency, pursuant to a four-fifths vote of its governing body, may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts.

WHEREAS, Public Contract Code further provides that before a governing body takes any action as set in the recital hereinabove, it shall make a finding, based on substantial evidence set forth in the minutes of its meeting, that the emergency will not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

WHEREAS, pursuant to Public Contract Code Section 1102 an “emergency,” means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services.

WHEREAS, the sewer main located at Avenue 13 west of Granada Drive is the sole sewer main that conveys all City sewerage to the City’s Wastewater Treatment Plant; and WHEREAS, in addition to the current emergency as a result of the sewer collapse on June 3, 2024, the sewer main has a secondary collapsed on June 10, 2024 resulting in a large void in the roadway and sewerage flows temporarily backing up into the City system requiring operators to install temporary by-pass pumps in order to pump the sewerage past the localized line break and to maintain by-pass pumping continuously on a 24-hr basis at all hours until the repair is complete; and
WHEREAS, the sewer main services the entire City and community of Parkwood and failure of the pipeline, without the by-pass pumping, would result in a large sanitary sewer overflow; and
WHEREAS, sanitary sewer overflows over 1,000 gallons will result in a Notice of Violation from the California Water Board per Water Quality Order 2006-0003-DWQ; and WHEREAS, the emergency work that was necessary included but was not limited to:
providing traffic control, pumping out and bypassing the area of main collapse, removing and replacing the main at the line break, making repairs and rehabilitation to potential failure conditions upon further discovery and investigation, securing all utilities in conflict at the location, backfilling around sewer main and trench, repairing damage to street infrastructure, and demobilizing; and
WHEREAS, the City of Madera secured several contractors and specialty trades to remedy the situation through emergency contracts without competitive bidding including Floyd Johnston Construction to make the necessary repairs and investigation, MPS to provide temporary pumps to provide by-pass pumping of the sewage; Safety Network to provide traffic control for the road closure and site protection; and
WHEREAS, the City Manager provided a detailed staff report setting forth the specific facts establishing the emergency, why the emergency did not permit a delay resulting from a competitive solicitation for bids, and why his actions were necessary to respond to the emergency associated with the aforementioned repairs as well as on the costs associated with the repairs; and
WHEREAS, in accordance with Public Contract Code Section 22050, the City Council has considered the need for continuing the emergency purchasing findings at each regular City Council meeting since the events occurred and determined that the facts and circumstances warranted emergency work awarded without competitive bidding; and WHEREAS, emergency work has been completed at the collapse sites of June 3, 2024, and June 10, 2024, to evaluate, repair, and/or mitigate damages and ensure the health and safety of the public; and
WHEREAS, pursuant to Public Contract Code Section 22050, the City Council, after reviewing the need for continuing the emergency purchasing powers, has determines that conditions no longer exist to warrant continuing the award of emergency contracts without competitive bidding.

NOW, THEREFORE, be it resolved by the City Council of the City of Madera as follows:

1. The above recitals are true and correct and incorporated herein as findings by the City Council.

2. The City Council hereby terminates the need for emergency contracts without competitive bidding related to the June 3, 2024, and June 10, 2024, failures of the City’s sewer trunk main.

3. This resolution shall take effect immediately upon adoption. ***********

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: September 4, 2024
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Citizens Academy 2024 - Program Overview and Recognition of Participants RECOMMENDATION:

It is recommended that the City Council:

1. Recognize the participants of Citizens Academy 2024 by awarding them Certificates of Recognition at the Council meeting scheduled for September 18, 2024.

2. Direct staff to prepare the certificates for the participants for the subsequent meeting.

SUMMARY:

The City of Madera is set to conclude its Citizens Academy 2024 (Academy) program on September 9, 2024. The Academy designed to engage and educate community members on the functions and operations of the City government. The program will have spanned nine weeks, beginning on July 15th and concluding on September 9, 2024, and welcomed a cohort of fifteen residents to participate in a classroom-style learning experience across several City facilities. This report outlines the program's key elements and requests that the City Council recognize the participants' efforts by awarding them Certificates of Recognition at the next Council meeting schedule on September 18, 2024, for the successful completion of Citizens Academy 2024.

DISCUSSION:

The Citizens Academy 2024 was launched as part of the City's ongoing commitment to fostering civic engagement and enhancing public understanding of local government processes. The Academy offered participants an in-depth look at the City's departments, including:
▪ Administration
▪ City Council
▪ City Clerk
▪ Public Safety (Fire and Police Department)
▪ Parks and Community Services
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▪ Finance
▪ Human Resources and Risk Management
▪ Public Works
▪ Community Development (Planning, Building and Engineering) Through a combination of presentations, tours, and interactive sessions, participants gained valuable insights into the challenges and opportunities facing the City of Madera. Attendees also obtained a comprehensive understanding of the functions and responsibilities of each city department, key capital projects, funding sources, revenue and expenditure management, and the allocation of tax dollars. The program aims to empower residents with the knowledge and tools necessary to become more actively involved in community affairs.

In recognition of their successful completion of the program, Staff proposes Council present Certificates of Recognition to the participants of Citizens Academy 2024. These certificates will serve as a formal acknowledgment of their commitment to civic engagement and their contribution to fostering a well-informed and active community. To that extent, Council adopted a policy ceremonial documents in 2023, which requires Council approval for recipients of such certificates. Therefore, Staff is requesting Council approve the motion to recognize the participants of Citizens Academy 2024 for their dedication and community involvement, by awarding them Certificates of Recognition at the Council meeting scheduled for September 18, 2024.

FINANCIAL IMPACT:

The financial impact of providing Certificates of Recognition is nominal and includes the cost of paper materials and printing costs. It is important to note that the Fiscal Year 2024/25 Adopted Budget includes a $10,000 allocation specifically for Citizens Academy, with the intention of conducting the event twice in the same fiscal year. The allocation is meant to cover the cost of course materials, refreshments and beverages, promotional items, and such certificates, if Council so approves.

ALTERNATIVES:

The City Council may choose to deny the request for presenting Certificates of Recognition to the Citizens Academy 2024 graduates. Alternatively, the Council could consider another form of recognition, to be determined at their discretion, if they feel a different method would be more suitable.

ATTACHMENTS: None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: September 4, 2024
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Authorization for the City Manager to execute documents related to the Railroad Crossing Elimination (RCE) Grant
RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to execute documents for the Railroad Crossing Elimination (RCE) Grant
SUMMARY:

The City is actively pursuing funding through the Federal Railroad Administration's (FRA) Railroad Crossing Elimination (RCE) Grant Program to address the significant transportation challenges posed by the Cleveland/Country Club Interchange. This program offers approximately $1.1 billion in funding for projects aimed at improving safety and mobility at railroad crossings, with $38 million specifically reserved for planning projects. The City will engage a consultant to prepare the grant application. This item seeks Council’s authorization for the City Manager to sign pertinent documents related to the grant.

BACKGROUND:

The intersection of State Route 99, North Gateway Drive, Cleveland Avenue, Country Club Drive, and the Union Pacific Railroad line (Intersection) represents one of the most complex transportation challenges in the City. This Intersection is a vital transportation hub, with high volumes of vehicular traffic, significant freight movement via the Union Pacific Railroad, and pedestrian and cyclist activity. However, the intersection is frequently congested, particularly when trains traverse the area, leading to prolonged delays, safety concerns, and disruptions to local and regional mobility.

Historically, the City has received numerous complaints from residents and businesses regarding the delays at this intersection. The combination of multiple roadways and the presence of a major rail line creates a significant bottleneck, exacerbating traffic congestion and driver frustration.

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Recognizing the need for a long-term solution, the City is seeking federal funding through the RCE Grant Program, which was established under the Infrastructure Investment and Jobs Act (IIJA) to eliminate highway-rail grade crossings that pose safety risks or create barriers to efficient transportation. The RCE Program is designed to fund projects that improve rail infrastructure, enhance community safety, and reduce the impacts of freight movement on underserved communities.

DISCUSSION:

The Railroad Crossing Elimination (RCE) Program offers approximately $1.1 billion in funding, with $38 million specifically allocated for planning projects. This program targets projects such as grade separations (e.g., bridges or tunnels), crossing closures, track relocation, and the enhancement or installation of protective devices, signals, and signs. Additionally, the RCE Program supports planning, environmental review, and design activities for eligible projects.

Given the complexity of the Cleveland/Country Club Intersection, a significant transportation challenge in Madera, the City intends to apply under Track 1 of the RCE Program, which focuses on Project Planning. This track includes critical activities like defining the project’s purpose and need, completing conceptual engineering, engaging with the public and stakeholders, and preparing preliminary cost estimates—all essential for developing a competitive grant application.

To maximize the likelihood of securing this funding, the City will engage a firm to prepare a comprehensive and technically sound grant application that aligns with Federal Railroad Administration (FRA) priorities. On August 21, 2024, the City Council approved a budget amendment allocating $60,000 to retain a consultant. With the Council’s authorization, the City Manager will sign the completed application, to ensure it is submitted by the September 23, 2024, deadline. This step is critical to—a critical step in advancing the City’s efforts to secure the necessary funding to address transportation challenges at the Cleveland/Country Club Intersection.

FINANCIAL IMPACT:

The City has allocated $60,000 for the consultant’s services at Council’s approval on the August 21, 2024, meeting. If grant is awarded, a 20 percent match non-federal match is required. The City anticipates that the complexity of the intersection will necessitate a substantial grant request, potentially $2 million. Based on this expectation, the City may be responsible for up to $200,000 - $400,000 in matching funds. Should this be the case, additional financial commitments will be required to cover the matching funds and any further project phases. These funds will be sourced from Measure T, Local Transportation Funds (LTF), or General Fund monies.

ALTERNATIVES:

The City Council may:
▪ Deny the request to authorize the City Manager to sign the application. ▪ Provide alternative direction for proceeding with the grant application process.

ATTACHMENTS:

1. Resolution Authorizing City Manager to sign the RCE Grant Application RESOLUTION NO. 24-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING THE CITY MANAGER TO EXECUTE

DOCUMENTS FOR THE RAILROAD CROSSING ELIMINATION (RCE) GRANT WHEREAS, on July 10, 2024, the Federal Railroad Administration (FRA) of the U.S.

Department of Transportation (DOT) issued a Notice of Funding Opportunity (NOFO) for eligible projects under the Railroad Crossing Elimination (RCE) Program, which has approximately $1.1 billion in available funding, including $38 million reserved for planning projects; and WHEREAS, the RCE Program aims to fund highway-rail or pathway-rail grade crossing improvement projects that focus on improving the safety and mobility of people and goods and WHEREAS, the intersection of State Route 99, North Gateway Drive, Cleveland Avenue, Country Club Drive, and the Union Pacific Railroad line presents significant transportation challenges, including prolonged delays and safety concerns for drivers, pedestrians, cyclists; and WHEREAS, the City of Madera is currently not in a position to resolve these challenges independently and seeks to apply for a Project Planning grant under the US Department of Transportation Federal Administration’s RCE Program to identify potential solutions to remedy these challenges; and
WHEREAS, the Federal Railroad Administration has identified the RCE Program as a key initiative to improve safety and mobility at railroad grade crossings through funding for grade separation, crossing closures, track relocation, protective devices, and planning activities; and WHEREAS, to apply for the RCE Program, the City needs to retain a consultant to prepare a grant application and provide a minimum 20 percent non-federal match for the grant; and WHEREAS, the Madera City Council on August 21, 2024, approved a budget amendment to allocate $60,000 to retain a consultant to prepare the RCE grant application and provide a minimum 20 percent non-federal match for the grant; and WHEREAS, the City will retain a consultant to prepare the grant application, which must be submitted by September 23, 2024, to be considered for funding; and WHEREAS, the City of Madera desires to authorize the City Manager to execute documents related to the grant.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Madera, California, as follows:

1. The above recitals are true and correct.

2. The City Manager is hereby authorized to execute documents related to the Railroad Crossing Elimination (RCE) Grant Program.

3. The City Council acknowledges that securing additional grants will be necessary to proceed to subsequent tasks (Task 2 and Task 3) under the RCE Program and that future funding opportunities should be explored to support these phases.

4. The City Council has considered alternatives, including not retaining a consultant, completing the grant application in-house, or postponing the application to a future grant cycle, and finds the proposed approach to be the most effective for addressing the transportation challenges at the intersection.
* * * *
Madera City Council Meeting
September 4, 2024 Agenda
Item: C-1
Madera Community College Agave Distillery Program
Recommendation: Informational item regarding the Madera Community College Agave Distillery Program. Discussion led by Madera Community College President Dr. Angel Reyna (Report by Arnoldo Rodriguez) There is no written report for this item.

Madera City Council Meeting
September 4, 2024
Agenda Item: E-1
Select Recipients for the Proclamations in the Month of October Recommendation: Request for Councils selection of a recipient for the Proclamation Recognizing Breast Cancer Awareness Month and the Proclamation Recognizing Domestic Violence Awareness Month (Report by Alicia Gonzales)
There is no written report for this item.

Madera City Council Meeting
September 4, 2024 Agenda
Item: E-2
Update on the City's Sidewalk Replacement Program
Recommendation: Informational item regarding the City's Sidewalk Replacement Program (Report by Ismael Hernandez)
There is no written report for this item.

Madera City CouncilSeptember 4, 2024

Madera City Council
September 4, 2024