Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 1 of 5 September 18, 2024
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, September 18, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 896 7842 5499#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Sammie Neely, Mt. Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing the Retirement of City Employee Erik Hayward, Parks Maintenance Worker II
2. Senator Anna Caballero’s Young Legislators Program (YLP)
3. Madera Community Hospital Update
4. Proclamation Recognizing Old Timers’ Week
5. Citizens Academy Participant Recognition
Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 2 of 5 September 18, 2024
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Public Hearing Regarding the Program Year 2023/24 Community Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Financial Summary Recommendation: Conduct a public hearing, invite public input, and adopt a Resolution approving the City’s Program Year 2023/24 CAPER and financial summary (Report by Michael Lima)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for August 24, 2024 to September 6, 2024 (Report by Michael Lima)
B-2 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-3 Receipt of $47,151.32 to reimburse the City for COVID-19 Pandemic emergency protective measures
Recommendation: Adopt a minute order accepting $47,151.32 in Federal funds as reimbursement under the Robert T. Stafford Disaster Relief and Emergency Assistance Act for City-incurred expenses to implement emergency protective measures during the COVID-19 Pandemic Event (Report by Wendy Silva)
B-4 Receipt of $31,639.79 to reimburse the City for January 2023 Winter Storm damage debris removal
Recommendation: Adopt a Minute Order Accepting $31,639.79 in Federal funds as Reimbursement under the Robert T. Stafford Disaster Relief and Emergency Assistance Act for City-incurred Expenses to Perform Debris Removal during California Severe Winter Storms, Flooding, Landslides, and Mudslides Event (Report by Wendy Silva)
Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 3 of 5 September 18, 2024
B-5 Request to Waive City Fees Relating to Madera High School’s Homecoming Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Fees and Services Relating to the Madera High School Homecoming Parade in the Amount of $2,136 (Report by Giachino Chiaramonte)
B-6 Resolution Formalizing Support for Proposition 36
Recommendation: Adopt a Resolution Establishing the City’s Support for Proposition 36 (Report by Giachino Chiaramonte)
B-7 Edward Byrne Memorial Justice Assistance Grant Program 2024/25 Grant Recommendation: Adopt a Resolution Authorizing Submission of an Application to the Edward Byrne Memorial Justice Assistance Grant Program for Fiscal Year 2024/25 (Report by Giachino Chiaramonte)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS: None E. ADMINISTRATIVE REPORTS:
E-1 Spanish Language Interpretation at City Council Meetings Recommendation: Deliberation and Direction from Council (Report by Alicia Gonzales) E-2 Informational report on Sunset Park Plans for Fiscal Year 2024/25 Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Joseph Hebert)
E-3 Discussion and Direction Regarding a Proposed Temporary Sewer Lift Station Recommendation: This report is submitted for Discussion and Direction regarding a proposed temporary lift station for a portion of the Granite Creek Development (Report by Will Tackett)
F. FUTURE AGENDA ITEMS:
This portion of the meeting is reserved (i) to initiate new matters and to request updates, and (ii) and to initiate new agenda items. No single item may exceed one minute. All votes shall be conducted electronically, with the results announced by the Chair. If voting is not available by electronic methods, another method may be used by the Chair unless otherwise determined by a majority of the Councilmembers present. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
G. COUNCILMEMBER COMMUNICATIONS (REPORTS/ANNOUNCEMENTS):
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (ii) to make announcements.
Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 4 of 5 September 18, 2024
H. CLOSED SESSION:
H-1 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Clerk
H-2 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated
Representatives:
Mayor Garcia, Councilmember Montes, Councilmember Evans Unrepresented
Employee:
City Manager
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 5 of 5 September 18, 2024
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for September 18, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 8:30 p.m. on September 12, 2024. _______________________
Alicia Gonzales, City Clerk
REPORT TO CITY COUNCIL
Approved by: Council Meeting of: September 18, 2024
__________________________________ Agenda Number: _____ Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Public hearing regarding the Program Year 2023/24 Community Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and financial summary RECOMMENDATION:
Conduct a public hearing, invite public input, and adopt a Resolution approving the City’s Program Year 2023/24 CAPER and financial summary
SUMMARY:
The CAPER details the progress made using CDBG during Program Year 2023/24 (July 1, 2023, to June 30, 2024) towards achieving the goals identified in the City’s Program Year 2023/24 Annual Action Plan. The City will meet Housing and Urban Development Department (HUD) requirements regarding preparation and adoption of the CAPER, including public noticing and the opportunity to receive public comment. Staff recommends approval of the CAPER to meet the City’s program obligations for continued receipt and use of CDBG funds.
DISCUSSION:
The City is a CDBG entitlement jurisdiction which receives an annual funding allocation. HUD requires CDBG entitlement communities to annually review and publicly report on the progress made in carrying out the Annual Action Plan. This public report is the CAPER.
In addition to requiring its preparation, HUD regulations require an opportunity for the public to comment on the CAPER. For the Program Year 2023/24 CAPER, the 15-day required public comment period began September 4, 2024. Staff published a public hearing notice in the Madera Tribune on September 4, 2024. The public comment notice was also shared with the Madera County Library and Housing Authority of the City of Madera. Notices contained details about the A-1
date, time, and location for the public hearing and directions on submission of citizen comments.
The public comment period ends on September 18, 2024. No comments were received as of the writing of this staff report; however, any comments received after the production of this staff report will be shared with Council during its September 18, 2024 meeting The CAPER reflects the City’s continued progress in both expending its CDBG funds in a timely manner and meeting the program’s primary objectives. The City received $981,730 for its Program Year 2023/24 CDBG allocation. The total disbursement amount for Program Year 2023/24 was $1,626,499. The difference between the Program Year’s allocation and expenditures is caused by expenditures in projects from previous Program Years that were completed and/or made significant progress. Please refer to HUD report PR26 (Attachment B) for a detailed breakdown of expended funds.
The following provides a summary of activities and accomplishments of programs and projects during the 2023/24 program year.
Table 1: Summary of CDBG Sub-Recipient Accomplishments
Sub-Recipient Goal Outcome PY 2023/24 Accomplishments
Madera Coalition for
Community Justice
(MCCJ) – Youth
Environmental
Stewardship
30 Clients
served
26 clients
served
MCCJ successfully served 26 students in
their year- long program focusing on
environmental justice issues.
Madera Rescue Mission
– Homeless Program
200
clients
served
368
clients
served
Madera Rescue Mission provided a bed
to 368 clients. Other accomplishments
include providing over 42,000 meals, 10
were able to maintain permanent
housing, and 15 clients gained
employment.
O.L.I.V.E. Charitable
Organization – The
Bennet House
19 Clients
Served
20 Clients
Served
OLIVE provided services to victims of
human sex trafficking. Case-managed
care including counseling,
education/job assistance, drug
rehabilitation, and financial literacy and
training were provided.
City of Madera Parks
Department -Seniors
Nutrition & Recreation
Program
5,750
Clients
Served
12,000
Clients
Served
The City Parks department served
approximately 12,000 unduplicated
seniors with nutritious meals at the
Pan-Am Community Center and the
Frank Bergon Senior Center.
Project Run Madera –
Project Run Madera
500
Clients
Served
397
Clients
Served
Project Run served 397 Madera track
and field athletes with running shoes,
shorts, shirts, sports bras and socks.
Madera County
Association of RealtorsDown Payment
Assistance
5 Clients
Assisted
1 Clients
Assisted
Madera Association was able to provide
1 family down payment assistance.
CAPMC – Housing
Stabilization
2 Clients
Assisted
1 Clients
Assisted
CAPMC Housing stabilization was able
to provide support and emergency
housing to 1 person.
CAPMC – Continuum of
Care
*Administration grant,
therefore, no direct
clients are served.
N/A* N/A* The CAPMC CoC program addressed
community challenges created by
homelessness, coordinated case
management, intake, and referrals with
the local and regional collaboration of
homeless service providers, input and
accessed data to the Homeless
Management Information System and
represented Madera in the
Fresno/Madera Continuum of Care.
City of Madera Parks
Department -McNally
Park Rehabilitation
Project
2,000
Clients
Assisted
2,000
Clients
Assisted
The City Parks department completed
the rehabilitation of the McNally Park
Project. This included two new
structures to the play area, two new
swing sets, new trash receptacles,
water fountains, benches, barbecue
grills, new picnic tables, and basketball
courts.
City of Madera Parks
Department- Centennial
Park Pool Complex
Amenities
7,500
Clients
Assisted
7,500
Clients
Assisted
The City Parks department was able to
complete upgrades and repairs to the
Centennial Pool Complex which
included replastering and retiling of two
pools, replacement of 12 pool
skimmers, and the replacement of hand
rails for the ADA ramp in the lap pool.
City of Madera- Public
Works DepartmentSidewalk and ADA Corner
Ramp
10,000
Clients
Assisted
5,500
Clients
Assisted
Approximately 13,641 linear feet of
sidewalk completed. These repairs
were completed in primarily lowmoderate income residential areas within City limits.
City of Madera –
Engineering Department
ADA Front Counter
1,271
Clients
Assisted
0 Clients
Assisted
This project is underway. The goal of
the project involves improving the
Engineering front desk counter to
include compliance with ADA
compliance. Upon completion,
approximately 1,271 clients will be
served.
City of Madera –
Engineering Department
Clinton Street Sewer and
Water Improvements
3,034
Clients
Assisted
0 Clients
Assisted
This project is underway. The goal of
the project is to repair, rehabilitate, and
replace deteriorating sewer main and
water lines along Clinton Avenue. Upon
completion, an approximate 3,034 local
residents will benefit from this
improvement.
There are four subrecipients who previously received assistance to respond, prepare, and prevent Coronavirus (CDBG -CV). At the end of Program Year 2022/2023, a total of 27% of the public service allocation had been spent. By the end of Program Year 2023/2024, this amount has increased to 45%. HUD requires all CDBG-CV funds to be expended by September 2026. During the 2022/2023 Program Year, staff received CDBG-CV technical assistance to explore other eligible uses of CDBG-CV funds and receive guidance about the process required to repurpose CDBG-CV funds. Staff will continue monitoring current CDBG-CV subrecipients and will return to Council to seek guidance in repurposing these funds, if necessary, to avoid returning unexpended CDBG-CV funds to HUD. Please refer to HUD report PR26 (Attachment C) for a detailed breakdown of expended funds.
FINANCIAL IMPACT:
Approval of the CAPER will not have a direct financial impact on the General Fund but will satisfy HUD requirements to maintain the City’s eligibility for future CDBG funding.
ALTERNATIVES:
As an alternative, the Council may:
Request additional information from staff prior to taking action. Request that staff modify and/or amend the draft CAPER prior to action. Direct staff to not submit the CAPER to HUD.
1. Resolution
2. Attachment A: 2023/24 CAPER
3. Attachment B: HUD Report PR-26 CDBG Expenditure Report
4. Attachment C: HUD Report PR-26 CDBG-CV Expenditure Report ATTACHMENTS:
RESOLUTION NO. 24-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT AND FINANCIAL SUMMARY
WHEREAS, the Consolidated Annual Performance and Evaluation Report (CAPER) reflects City of Madera’s performance of its 2023/2024 CDBG Action Plan; and WHEREAS, the U.S. Department of Housing and Urban Development (HUD) requires entitlement communities receiving CDBG funds to annually review and publicly report on the progress made in carrying out its Annual Action Plan; and WHEREAS, HUD requires submission of the CAPER within 90 days after the program year end on June 30, 2024; and
WHEREAS, as required by HUD regulations, citizen participation was encouraged by publishing notice of the public comment period and hearing, inviting the public to provide input; and
WHEREAS, published notices contained details about the date, time and location for the public hearing and advised that citizens’ comments may be submitted in person or in writing until September 18, 2024; and
WHEREAS, at its regular City Council Meeting of September 18, 2024, the City Council held a public hearing to consider the CAPER; and
WHEREAS, staff recommends approval of the CAPER to ensure compliance with HUD requirements and to ensure that City’s continued receipt and use of CDBG funding is not jeopardized.
NOW THEREFORE, the City council of the City of Madera hereby finds, orders and resolves as follows:
1. The foregoing recitals are true and correct and are incorporated herein by reference.
2. The City Council approves the Program Year 2023/2024 HUD City of Madera Consolidated Annual Performance and Evaluation Report and Financial Summary Report, a copy of which is attached as Attachment A to this resolution and incorporated by reference.
3. This resolution is effective immediately upon adoption.
City of Madera
2023/2024
Consolidated Annual
Performance and
Evaluation Report
Marcela Zuniga
Grants Administrator
[email protected]
Liliana Camacho
Program Manager – Grants
[email protected]
205 W. Fourth Street
Madera, CA 93637
www.madera.gov
ti)
EQUAL HOUSING OPPORTUNITY
Attachment A
CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
The 2023-2024 Program Year is the fourth year of the City of Madera’s current Consolidated Plan (2020-2024) and accounts for projects and activities undertaken between July 1,2023 and June 30, 2024. The 2023 PY consolidated Annual Performance and Evaluation Report (CAPER) describes the City’s progress towards achieving the strategic goals identified in the Consolidated Plan and Program Year (PY) 2023 Action Plan and presents outcomes of the projects and activities undertaken with Community Development Block Grant (CDBG funds available to the City of Madera.
Major initiatives and highlights proposed and executed throughout the program year are as follows:
1. Madera Rescue Mission- The Madera Rescue Mission provided wrap around homeless services to 368 individuals.
2. CAPMC Continuum of Care (CoC) Program – The CAPMC CoC program addressed community challenges created by homelessness, coordinated case management, intake, and referrals with the local and regional collaboration of homeless service providers, input and accessed data to the Homeless Management Information System and represented Madera in the Fresno/Madera Continuum of Care.
3. O.L.I.V.E. Safe House – OLIVE successfully provided individualized care to 20 victims of human trafficking.
4. Madera Coalition for Community Justice Youth Environmental Stewardship served 26 youth in the area of community environmentalism.
5. Madera County Association of Realtors was able to assist one family with down payment assistance, allowing them to purchase their first home.
6. Project Run Madera was able to assist 397 high school age youth with running shoes and apparel in the amount of five thousand dollars.
7. The City of Madera’s Parks Department served 12,000 senior citizens by providing various extracurricular activities and congregate meals.
8. Community Action Partnership Housing Stabilization was able to assist 1 individual prevent homelessness by providing hotel housing assistance.
9. The restoration of McNally Park was completed. Improvements included basketball courts and general park amenities. It is anticipated this park will benefit around 2,000 Madera Residents.
10. The replastering of the City of Madera’s Centennial pool was also completed. It is anticipated approximately 7,500 Madera residents will be served.
11. The improvements to the Engineering front counter are underway. Upon completion, an anticipated 1,271 Madera residents will benefit from such improvements
12. The Clinton Street Sewer project is underway. Approximately 3,034 Madera residents will benefit from these improvements.
13. The City’s Public Works Department has made great progress with the Sidewalk project. They have rehabilitated approximately 13,641 Attachment A
CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
linear feet of sidewalks.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Access to
Affordable
Housing
Affordable
Housing
CDBG:
$ / RLF:
$
Public Facility or
Infrastructure Activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
200 0 0% 0 0 0%
Access to
Affordable
Housing
Affordable
Housing
CDBG:
$ / RLF:
$
Other Other 20 0 0% 0 0 0%
Administration Administration
CDBG:
$
Public service activities
for Low/Moderate
Income Housing Benefit
Households
Assisted
20,000 0 0% 0 0 0%
Administration Administration
CDBG:
$ Other Other 0 0 0% 2 0 0%
Enhance
Economic
Well-Being
Non-Housing
Community
Development
CDBG:
$
Public service activities
for Low/Moderate
Income Housing Benefit
Households
Assisted
10 0 0% 0 0 0%
Attachment A
CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
Enhance
Quality of
Infrastructure
Non-Housing
Community
Development
CDBG:
$
Public Facility or
Infrastructure Activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
0 9,500 0% 12,686 9,500 74.89%
Enhance
Quality of
Infrastructure
Non-Housing
Community
Development
CDBG:
$ Other Other 1,500 0 0% 0 0 0%
Improve
Access to
Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$
Public Facility or
Infrastructure Activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
0 12,000 0% 0 12,000 0%
Improve
Access to
Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
0 741 0% 6,095 741 12.16%
Improve
Access to
Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$
Public service activities
for Low/Moderate
Income Housing Benefit
Households
Assisted
0 1 0% 0 1 0%
Improve
Access to
Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$
Direct Financial
Assistance to
Homebuyers
Households
Assisted
0 1 0% 0 1 0%
Attachment A
CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
Improve
Access to
Services
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$ Other Other 840 0 0% 0 0 0%
Prevent and
Reduce
Homelessness
Homeless
CDBG:
$
Public service activities
other than
Low/Moderate Income
Housing Benefit
Persons
Assisted
0 389 0% 0 389 0%
Prevent and
Reduce
Homelessness
Homeless
CDBG:
$
Homeless Person
Overnight Shelter
Persons
Assisted
0 167 0% 0 167 0%
Prevent and
Reduce
Homelessness
Homeless
CDBG:
$
Overnight/Emergency
Shelter/Transitional
Housing Beds added
Beds 0 167 0% 0 167 0%
Prevent and
Reduce
Homelessness
Homeless
CDBG:
$
Homelessness
Prevention
Persons
Assisted
300 1 0.33% 222 1 0.45%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
Each of the goals listed in the above charts are indicative of the programs the City assisted to address the specific objectives identified in the 2023-2024 Annual Action Plan. In terms of the City’s use of funds towards the highest need area (housing and homelessness), the City continued diligent efforts in filling these local gaps. A portion of the City's CDBG Administration allocation funded the Community Action Partnership of Madera County (CAPMC) local and regional homeless services coordination and participation in the Fresno Madera Continuum of Care (FMCoC).
Attachment A
CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
The Madera Rescue Mission was able to assist in homeless prevention and other services to 368 unduplicated individuals.
Attachment A
CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White 12,705
Black or African American 1,300
Asian 561
American Indian or American Native 396
Native Hawaiian or Other Pacific Islander 2
Total 14,964
Hispanic 7,410
Not Hispanic 2,181
Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative
The CDBG program serves residents of all races and ethnicities. In the “White” category 5,536 residents identify as “Other” in the demographic information collected by subrecipients. For purposes of ensuring these individuals were represented, they were placed in the “White” category. CDBG and all other federal and state funds committed to activities within the City of Madera include a directive to serve low- and moderate-income persons and households within the community. The City will continue to assess outreach, intake and delivery of projects/activities to reach and accommodate the targeted population.
Attachment A
CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 1,657,949 2,411,584
Other public - federal 0
Other public - state 0
Table 3 - Resources Made Available
Narrative
CDBG funds were expended toward public service activities and administrative costs. There was significant progress made in Capital Improvement Projects during the 2023-2024 Program Year. Projects funded during previous PYs were completed, significantly increasing the amount expended during the PY. Additionally, a significant portion of the fund balance consisting of previous Program Years’ allocations was expended during the PY 2023-2024.
Identify the geographic distribution and location of investments Target Area Planned Percentage of
Allocation
Actual Percentage of
Allocation
Narrative Description
City of Madera City
Limits 100 100
Table 4 – Identify the geographic distribution and location of investments Narrative
All funds were expended within CDBG eligible Census Tracts. Capital Improvement projects completed include the McNally Park Project and the rehabilitation of the Centennial Pool Project. Other projects funded with previous years’ allocations are underway and expected to be completed on or before June 30, 2025.
Attachment A
CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
The majority of the subrecipients have secondary resources to maximize their CDBG funding award. Resources made available to carry out CDBG-funded subrecipient activities include sources from the Fresno/Madera Area Agency on Aging, Local Workforce Innovation and Opportunity Act, CalWORKs, Department of Rehabilitation, Local Transportation Funds and Development Impact Fees. In addition, some subrecipients receive donations and utilize in-kind volunteers.
Attachment A
CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 200 368
Number of Non-Homeless households to be
provided affordable housing units 0 0
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 200 368
Table 5 – Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 0 0
Number of households supported through
Acquisition of Existing Units 0 0
Total 0 0
Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The goal of number of homeless assistance was met, but the City understands that there is still a need/importance of affordable housing. No applications were received for this specific project; so, the City will work on citizen participation to improve community outreach.
The City also plans to resume the First-Time Homebuyer Assistance Program as well as the OwnerOccupied Rehabilitation Program during the 2024/2025 PY.
Discuss how these outcomes will impact future annual action plans.
The City recognizes the ongoing need to support affordable housing and work toward preventing/reducing homelessness. The demand in affordable housing programs continues. Continuous Attachment A
CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
changes in the housing market have resulted in the First-Time Home Buyer Assistance Program to be highly sought. The increase in home appraisals results in higher down payment costs, creating a burden for residents trying to purchase a home. The City will continue to seek partnerships with affordable housing developers to provide the affordable housing units needed. During the PY 2022/2023, the Madera Realtors Project was funded, and this project was able to assist one family with down payment assistance.
Moving forward, the City will continue collaborating with local agencies to maintain local needs at the forefront. During the process of developing future Annual Action Plans, identified needs will be shared during the public participation process. The City will also share the identified high priority needs to the public. Further, the City will continue its efforts in obtaining additional grants that will directly support this need. During PY 2023/2024, the City began implementation of the Permanent Local Housing Allocation Program (PLHA). This is a five-year grant. With a focus on homeless assistance, this grant has so far has assisted a total of 82 unduplicated persons and provided subsidies to four housing units.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 1 0
Low-income 1 0
Moderate-income 0 0
Total 0 0
Table 7 – Number of Households Served
Narrative Information
..
Attachment A
CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
The City collaborates with the Madera Homeless Coalition. This coalition consists of representatives from the Department of Social Services, local faith-based organizations, Madera Food Bank, Madera Rescue Mission, the Madera County Sherriff's Department, and the Madera Police Department. The Community Action Partnership of Madera County leads the Coalition and represents the region on the Fresno Madera Continuum of Care (FMCoC). The FMCoC coordinates an active multi-disciplinary team. Efforts to meet specific objectives for reducing and ending homelessness are evaluated. The outcome of this evaluation determines the direction taken to reach out to support the homeless. The City recommended that the PLHA funds awarded to the City be distributed to the Madera Rescue Mission (Rescue Mission) for homeless emergency shelter services.
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
Addressing the emergency shelter and transitional housing needs of homeless persons The City collaborates with CAPMC who is an active member of the FMCoC. The FMCoC is the organization responsible for the Fresno & Madera Regional 10-Year Plan to end Homelessness. The FMCoC meets the requirements of the United States Department of Housing and Urban Development (HUD), to provide a comprehensive coordinated homeless housing and services delivery system. The FMCoC assisted homeless persons in making the critical transition from homelessness to independent or supportive permanent housing, accessing education, health and mental health services, employment training, and life skills development CAPMC also has a Housing Stabilization program which helps individuals get matched to permanent housing.
Additionally, the City works in close partnership with the Madera Rescue Mission which provides vital services to individuals and families that find themselves without a home. The Mission provides meals, lodging, 9/12 months of in-patient Recovery Program, and additional services designed to prepare individuals to re-enter the community. Also, as previously stated, the City began implementation of the PLHA grant which focuses on homeless assistance.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Attachment A
CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
Resources were provided by the Madera County Department of Social Services through CalFresh, CalWorks, Medi-Cal, General Relief and other programs. In addition, Madera residents have access to facilities in adjacent larger cities and counties that have community care facilities and supportive housing beds for people with health-related needs.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The partnerships developed between the FMCoC members and other agencies allow service providers to coordinate efforts to assist those experiencing homelessness make the transition to permanent housing and remain permanently housed as quickly as possible.
Operated by the Madera Rescue Mission, MAP (Multi-Agency Access Program) is an integrated intake process that connects individuals facing homelessness and connects them with housing. In addition, MAP connects those homeless facing challenges with behavioral health, substance abuse, physical health and/or mental health to the appropriate social services.
Attachment A
CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The Housing Authority of the City of Madera (HACM) receives Federal and State funding for the HACM's Section 8, Pulic Housing, Farm Worker Housing, and Pomona Ranch Migrant Housing Center. The HACM receives annual allocations of Federal and State housing funds. The annual allocations for both are insufficient to address the extent of households paying more than half of their income for rent or living in substandard housing and for providing additional public housing. A portion of the HACM's budget is allocated to maintenance thereby addressing health and safety needs of their public housing units.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
All Public Housing families are invited to participate in becoming a Resident Advisory Board (RAB) member. The members take on an important role in the policy, procedures, and program implementations. RAB members make recommendations regarding the development of the Agency Plan or any significant amendments or modifications to the Agency Annual or Five-Year Plans. All Public Housing participants are invited and encouraged to participate in the Family Self Sufficiency (FSS) program. This program encourages families to become homeowners.
Families in the FSS and Resident Opportunities and Self-Sufficiency programs are provided information on training and employment opportunities and other community resources. At the time that a family moves into a Public Housing unit, a survey is given to them to see what kinds of supportive services would benefit them.
Actions taken to provide assistance to troubled PHAs
Not Applicable. HACM is not designated as a "troubled" agency.
Attachment A
CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Madera meets the California Department of Housing and Community Development objectives and strategies as follows:
Access to Opportunity
Outreach and Engagement: Engaged in campaign or other approach to combat NIMBYism--Housing Element and Zoning Ordinance support a variety of housing supply.
Ensure language access (e.g., translations and multi-lingual staff) in dominant languages in materials and at meetings)--Bilingual (English and Spanish) public meeting and hearing announcements are published and posted. Availability of translation is verbally announced during the public hearings. posted. Bilingual staff is available during each public meeting.
Support strategies to facilitate leadership development (improving capacity to engage in local decisionmaking) -The Citizens' Police Academy facilitates leadership development. Non-profits are awarded funds for youth and parent engagement activities. The Citizens' Leadership Academy also facilitates citizens learning and understanding of local government operations through a cohort of Department heads.
Recruit residents from neighborhoods to serve or participate in boards, committees and other local government bodies - The City Council is elected by district and the Mayor is elected at-large. The City Council approves the appointment of members from each district as recommended by the Mayor to boards, committees, and other local government bodies.
Meetings are conducted at suitable times, accessible to people with disabilities and public transit with interpretation and translation services - Meetings are held in the evenings in locations accessible to persons with disabilities and interpretation/translation services provided.
Actively seek a variety of funding opportunities such as rehabilitation, parks, transit and active transportation - Staff actively seeks funding sources to rehabilitate homes, develop parks, expand transit, and provide pedestrian and bicycle transportation.
Seek funding to prioritize basic infrastructure improvements while mitigating displacement and increased costs to vulnerable populations (e.g., seniors, persons with disabilities and farmworkers) -Staff actively seeks funds to improve infrastructure in disadvantaged areas of the City. No displacement or increased costs are associated with these improvements.
Attachment A
CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
Target acquisition and rehabilitation of vacant and blighted properties - Staff actively seeks funds for infill development.
Affirmatively market or take other actions to promote use of housing choice vouchers in high opportunity areas -The HACM promotes the use of housing choice vouchers citywide.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) In Program Year 2023/2024, the City funded programs and activities to address underserved needs as follows:
• CAPMC coordinated local and regional efforts to address homelessness through Fresno Madera Continuum of Care.
• Madera Rescue Mission provided emergency and transitional shelter to the homeless, single individuals, and low-income families. They provided beds to 368 unduplicated clients, provided over 42,000 meals, 10 clients were able to maintain permanent housing and 15 clients gained employment.
• OLIVE Charitable Organization partnered with local law enforcement and other agencies to identify, rescue and rehabilitate victims of sex trafficking. They assisted a total of 20 clients in the program year.
• Project Run helped provide 397 student athletes with running shoes, shorts, shirts, sports bras and socks.
• City of Madera Public Works worked diligently on sidewalk ADA improvements in several low/moderate income neighborhoods and was able to rehabilitate more than 3,350 linear feet • MCCJ successfully served 26 youths in their year-long environmental justice issues. • City of Madera Parks Department finished improvements at McNally Park. • City of Madera Parks Department replastered the community pool. • City of Madera Parks Department initiated improvements to the Frank Bergon Senior Center.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) All City capital improvement projects follow lead-based paint safety regulations and policies.
The City and sub recipients provide lead-based paint testing as required by funding sources for residential rehabilitation and acquisition.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City provided assistance to at-risk youth and their families. Mentorship, social activities, leadership strategies and multiple resources were provided to these individuals and families to help them achieve more stable and healthy lives.
Attachment A
CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City's CDBG-funded programs are administered by the City's Finance Department - Grants Division. This Division works collaboratively with other City Departments such as Planning, Community Development, Engineering, Finance, Building, Public Works, and Parks. The focus of the staff during the last PY was on the recruitment and training of new staff. However, the City understands the importance of networking within the community and remains committee to resume such practice during PY 2024- 2025.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City will continue to meet with HACM staff during PY 2024-2025 in an effort to meet the local needs of public housing residents and bridge the social service gap.
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The City has continued to comply with antidiscrimination requirements, including all applicable Federal regulations as demonstrated in the City’s application for Community Development Block Grant, HOME, and other Federal funds, implement policies and programs identified in its Housing Element and implement Zoning Ordinance amendments necessary to further fair housing and implement the recommended actions in the City of Madera ADA Self-Evaluation and Transition Plan to modify its policies, practices, and procedures to avoid discrimination against people with disabilities.
Attachment A
CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City of Madera staff is available to offer assistance and answer questions from sub-recipients. At minimum, City staff contacts each sub-recipient on a quarterly basis upon the submission of quarterly reports, invoices, and any related matters. Staff works with departments issuing CDBG-funded RFPs to ensure minority business and Section 3 outreach and compliance is included City staff also did onsite monitoring for every subrecipient in October 2023.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
Pursuant to HUD public noticing requirements, the CAPER was made available for public review and comment for a two-week period. Public notice of the comment period was published in the Madera Tribune, on the City Website and on social media. Notices were also provided to the HACM and the Madera County Library.
The draft caper was available on the City's website at www.madera.gov. Copies were also available at Madera City Hall in the Grants Division’s office. The public was invited to submit comments directly to staff during the comment period.
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
Community outreach efforts with citizens were meaningful and informed when developing the Action Plan. Community input was prioritized in the development of the Action Plan. The goal was to determine what residents considered to be the most pressing local needs and determine which needs should be supported by CDBG funds.
Attachment A
CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Attachment A
CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 1 0 0 0 0
Total Labor Hours
Total Section 3 Worker Hours
Total Targeted Section 3 Worker Hours
Table 8 – Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.
Direct, on-the job training (including apprenticeships).
Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.
Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).
Outreach efforts to identify and secure bids from Section 3 business concerns.
Technical assistance to help Section 3 business concerns understand and bid on contracts.
Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.
Provided or connected residents with assistance in seeking employment including: drafting resumes, preparing for interviews, finding job opportunities, connecting residents to job placement services.
Held one or more job fairs.
Provided or connected residents with supportive services that can provide direct services or referrals.
Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.
Assisted residents with finding childcare.
Assisted residents to apply for or attend community college or a four year educational institution.
Assisted residents to apply for or attend vocational/technical training.
Assisted residents to obtain financial literacy training and/or coaching.
Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.
Provided or connected residents with training on computer use or online technologies.
Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.
Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.
Attachment A
CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
Other.
Table 9 – Qualitative Efforts - Number of Activities by Program Narrative
Office of Community Planning and Development DATE: 09-11-24 U.S. Department of Housing and Urban Development TIME: 14:22 Integrated Disbursement and Information System PAGE: 1
PR26 - CDBG Financial Summary Report
Program Year 2023
MADERA , CA
Metrics
Grantee MADERA , CA
Program Year 2,023.00
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 1,583,691.48 02 ENTITLEMENT GRANT 981,730.00
03 SURPLUS URBAN RENEWAL 0.00
04 SECTION 108 GUARANTEED LOAN FUNDS 0.00
05 CURRENT YEAR PROGRAM INCOME 130,823.18
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 0.00 06 FUNDS RETURNED TO THE LINE-OF-CREDIT 0.00
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 0.00
08 TOTAL AVAILABLE (SUM, LINES 01-07) 2,696,244.66
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 1,431,258.91 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 0.00 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 1,431,258.91 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 195,240.94 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0.00
15 TOTAL EXPENDITURES (SUM, LINES 11-14) 1,626,499.85
16 UNEXPENDED BALANCE (LINE 08 - LINE 15) 1,069,744.81
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00
18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 0.00
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 1,431,258.91
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 0.00
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 1,431,258.91 22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) 100.00%
LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
Attachment B
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION PY:2023 PY2024: PY:2025 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 1,431,258.91 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 1,431,258.91 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) 100.00% PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES 133,039.08
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 14,219.92 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 28,644.81 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 40,726.45 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 159,340.64 32 ENTITLEMENT GRANT 981,730.00
33 PRIOR YEAR PROGRAM INCOME 106,051.40
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 0.00
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 1,087,781.40 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) 14.65% PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 195,240.94 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 90,875.60 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 45,227.09 41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 149,592.43 42 ENTITLEMENT GRANT 981,730.00
43 CURRENT YEAR PROGRAM INCOME 130,823.18
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 1,112,553.18 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 13.45% PR26 - CDBG-CV Financial Summary Report
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 1
15:24
09-11-24
MADERA , CA
Metrics
New Grantee (CV)
PART I: SUMMARY OF CDBG-CV RESOURCES
01 CDBG-CV GRANT
02 FUNDS RETURNED TO THE LINE-OF-CREDIT
03 FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
04 TOTAL CDBG-CV FUNDS AWARDED
PART II: SUMMARY OF CDBG-CV EXPENDITURES
05 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 06 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
07 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
08 TOTAL EXPENDITURES (SUM, LINES 05 - 07)
09 UNEXPENDED BALANCE (LINE 04 - LINE8 )
PART III: LOWMOD BENEFIT FOR THE CDBG-CV GRANT
10 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
11 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING
12 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
13 TOTAL LOW/MOD CREDIT (SUM, LINES 10 - 12)
14 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 05)
15 PERCENT LOW/MOD CREDIT (LINE 13/LINE 14)
PART IV: PUBLIC SERVICE (PS) CALCULATIONS
16 DISBURSED IN IDIS FOR PUBLIC SERVICES
17 CDBG-CV GRANT
18 PERCENT OF FUNDS DISBURSED FOR PS ACTIVITIES (LINE 16/LINE 17) PART V: PLANNING AND ADMINISTRATION (PA) CAP
19 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
20 CDBG-CV GRANT
21 PERCENT OF FUNDS DISBURSED FOR PA ACTIVITIES (LINE 19/LINE 20)
MADERA , CA
938,981.00
0.00 0.00
938,981.00
611,222.77
50,000.00
0.00 661,222.77
277,758.23
0.00 0.00
611,222.77
611,222.77
611,222.77
100.00%
421,132.22
938,981.00
44.85%
50,000.00
938,981.00
5.32%
Attachment C
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: September 18, 2024
Agenda Number: B-1
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Informational Report on Register of Audited Demands
RECOMMENDATION:
Review Register of Audited Demands Report for August 24, 2024 to September 6, 2024 SUMMARY:
The Register of Audited Demands for the City covering obligations paid during the period of August 24, 2024 to September 6, 2024 is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.
Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 40324 – 40430 $4,078,470.37
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $713,843.56
SDI EDD $2,984.63
CalPERS Payment CalPERS $301,125.16
DISCUSSION:
Warrant requests are processed weekly based on the Fiscal Year 2024/2025 Adopted Budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.
FINANCIAL IMPACT:
Demands for payments are made within the constraints of the Fiscal Year 2024/2025 Adopted Budget.
ALTERNATIVES:
Informational only.
ATTACHMENTS:
Register of Audited Demands
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 40324 08/27/2024 GRANTS AFFORDABLE HOUSING RRM DESIGN GROUP PROFESSIONAL ENG DESIGN 14,112.50 40324 08/27/2024 GRANTS AFFORDABLE HOUSING RRM DESIGN GROUP PROFESSIONAL ENG DESIGN 9,964.50 40325 08/27/2024 PARKS ADMINISTRATION SPORTS PROGRAMS J & D MANUFACTURING ADULT SOFTBALL PRIZES 167.35 40325 08/27/2024 PARKS ADMINISTRATION SPORTS PROGRAMS J & D MANUFACTURING FUTSOL TROPHY ENGRAVING 8.66 40326 08/27/2024 FINANCE TRANS - FIXED MV TRANSPORTATION, INC. TRANSIT OPERATOR 07/24 115,514.63 40326 08/27/2024 FINANCE TRANS - DAR MV TRANSPORTATION, INC. TRANSIT OPERATOR 07/24 63,858.11 40327 08/27/2024 INFORMATION SERVICES COMPUTER MAINT DASHER TECHNOLOGIES INC. PAN LICENSE 1,338.82 40328 08/27/2024 FINANCE CENTRAL ADMIN THE PUN GROUP PROFESSIONAL AUDITING SVS 26,863.00 40329 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE O'REILLY AUTOMOTIVE STORES, INC. MISC REPAIR PARTS 2,026.31 40329 08/27/2024 FLEET MAINTENANCE TRANS - FIXED O'REILLY AUTOMOTIVE STORES, INC. MISC REPAIR PARTS 31.21 40330 08/27/2024 PARKS ADMINISTRATION PARKING DIST OPS ELITE MAINTENANCE AND TREE SERVICE GROUP 1 DOWNTOWN MAINTENANCE 08/24 509.60 40330 08/27/2024 PARKS ADMINISTRATION PARKS ELITE MAINTENANCE AND TREE SERVICE GROUP 2 NON-MEDIAN MAINTENANCE 08/24 5,678.40 40330 08/27/2024 PARKS ADMINISTRATION MEDIAN LANDS ELITE MAINTENANCE AND TREE SERVICE GROUP 3 MEDIAN MAINTENANCE 08/24 12,560.80 40331 08/27/2024 FINANCE CITY MANAGER HINDERLITER, DE LLAMAS AND ASSOCIATESQ1 24/25 CONTRACT/AUDIT SALES TAX 1,927.89 40332 08/27/2024 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 145.99 40332 08/27/2024 FINANCE ANIMAL CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 522.20 40332 08/27/2024 FINANCE BUILDING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 80.02 40332 08/27/2024 FINANCE CODE ENFORCEMENT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 318.27 40332 08/27/2024 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 1,051.52 40332 08/27/2024 FINANCE ENGINEERING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 359.06 40332 08/27/2024 FINANCE FACILITIES MAINTENANCE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 495.84 40332 08/27/2024 FINANCE FLEET MAINTENANCE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 142.33 40332 08/27/2024 FINANCE FLEET MOTOR POOL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 179.84 40332 08/27/2024 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 564.44 40332 08/27/2024 FINANCE LMD SERVICES VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 404.89 40332 08/27/2024 FINANCE PARKS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 2,349.38 40332 08/27/2024 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 1,904.55 40332 08/27/2024 FINANCE SEWER MTNC/OPERATIONS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 744.64 40332 08/27/2024 FINANCE STREET CLEANING VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 1,656.90 40332 08/27/2024 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 4,419.37 40332 08/27/2024 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 4,020.99 40332 08/27/2024 FINANCE WATER MTNC/OPERATIONS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 1,586.61 40332 08/27/2024 FINANCE WATER QUALITY CONTROL VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 341.12 40332 08/27/2024 FINANCE WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 115.53 40332 08/27/2024 FINANCE PD OPERATIONS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 07/16/24-07/31/24 8,488.93 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1013 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1508 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1509 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1517 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #316 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #6905 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1501 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #1514 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #2008 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #2009 48.00 40333 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ADVANCED AUTOMOTIVE LLC SMOG CHECK - #9921 48.00 40334 08/27/2024 FINANCE GENERAL TRUST FUND CALIFORNIA ENVIRONMENTAL PROTECTION AGENCY MPD ASSET FORFEITURE - 21M-07481 617.55 40335 08/27/2024 FINANCE CDBG PUBLIC SERVICES OLIVE CHARITABLE ORGANIZATION CDBG 23/24 - BENNET HOUSE Q4 2,901.34 40336 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE GERARDO YANEZ REIMBURSEMENT - TOOL ALLOWANCE 300.00 40337 08/27/2024 PW ADMIN AIRPORT OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 39.00 40337 08/27/2024 PW ADMIN CENTRAL ADMIN EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 39.00 40337 08/27/2024 PW ADMIN COMM & REC CENTERS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 351.00 40337 08/27/2024 PW ADMIN ENGINEERING EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 78.00 40337 08/27/2024 PW ADMIN FIRE EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 117.00 40337 08/27/2024 PW ADMIN INTERMODAL BLDG EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 78.00 40337 08/27/2024 PW ADMIN PARKS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 39.00 40337 08/27/2024 PW ADMIN SEWER MTNC/OPERATIONS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 19.50 40337 08/27/2024 PW ADMIN WATER MTNC/OPERATIONS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 19.50 40337 08/27/2024 PW ADMIN WWTP EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 39.00 40337 08/27/2024 PW ADMIN PD OPERATIONS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 08/24 39.00 40338 08/27/2024 FINANCE BEVERAGE CONTAINER RECYCLINGDEPARTMENT OF RESOURCES RECYCLING AND RECOVERY CCP-21-179 UNSPENT RECYCLING FUNDS FY 21/22 2,676.00 40339 08/27/2024 PARKS ADMINISTRATION CDBG PUBLIC IMPROVEMENTS DL BATTY, INC. CDBG FBSC KITCHEN IMPROVEMENTS 845.25 40340 08/27/2024 PD OPERATIONS PD OPERATIONS JEREMY MCCOOL REIMBURSEMENT - VEST 375.00 40341 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE ULINE, INC. SHOP STORAGE CABINETS 10,206.46 40342 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE PINA BROTHERS COMPRESSORS, INC. COMPRESSOR SERVICE 430.69 40343 08/27/2024 PARKS ADMINISTRATION PARKS FENCE FACTORY RENTALS TEMPORARY FENCE RENTAL - SRAN 3,479.50 40344 08/27/2024 FINANCE FINANCE FOSTER & FOSTER CONSULTING ACTUARIES, INC. GASB 75 PREP 750.00 40345 08/27/2024 FINANCE FINANCE PROFESSIONAL PRINT & MAIL, INC. BUSINESS LICENSE RENEWAL MAILER/POSTAGE 5,316.74 40346 08/27/2024 FINANCE CITY ATTORNEY AT&T 07/24 CALNET 3 SERVICE 9391026388 62.29 40346 08/27/2024 FINANCE SR CITIZEN COMMUNITY SERVICE AT&T 07/24 CALNET 3 SERVICE 9391026389 30.01 40346 08/27/2024 FINANCE BUILDING AT&T 07/24 CALNET 3 SERVICE 9391026390 34.93 40346 08/27/2024 FINANCE CITY ATTORNEY AT&T 07/24 CALNET 3 SERVICE 9391026390 9.96 40346 08/27/2024 FINANCE CITY CLERK'S OFFICE AT&T 07/24 CALNET 3 SERVICE 9391026390 9.96 40346 08/27/2024 FINANCE COMPUTER MAINT AT&T 07/24 CALNET 3 SERVICE 9391026390 19.96 40346 08/27/2024 FINANCE ENGINEERING AT&T 07/24 CALNET 3 SERVICE 9391026390 69.87 40346 08/27/2024 FINANCE FINANCE AT&T 07/24 CALNET 3 SERVICE 9391026390 54.89 40346 08/27/2024 FINANCE GRANT OVERSIGHT AT&T 07/24 CALNET 3 SERVICE 9391026390 19.96 40346 08/27/2024 FINANCE HR/RISK MGT AT&T 07/24 CALNET 3 SERVICE 9391026390 14.94
CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - UNION BANK GENERAL ACCOUNT September 18, 2024
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 40346 08/27/2024 FINANCE PLANNING AT&T 07/24 CALNET 3 SERVICE 9391026390 24.94 40346 08/27/2024 FINANCE UB - GARBAGE AT&T 07/24 CALNET 3 SERVICE 9391026390 16.23 40346 08/27/2024 FINANCE UB - SEWER AT&T 07/24 CALNET 3 SERVICE 9391026390 16.21 40346 08/27/2024 FINANCE UB - WATER AT&T 07/24 CALNET 3 SERVICE 9391026390 32.49 40346 08/27/2024 FINANCE CITY MANAGER AT&T 07/24 CALNET 3 SERVICE 9391026390 9.96 40346 08/27/2024 FINANCE COMM & REC CENTERS AT&T 07/24 CALNET 3 SERVICE 9391026391 304.88 40346 08/27/2024 FINANCE COMM & REC CENTERS AT&T 07/24 CALNET 3 SERVICE 9391026392 60.02 40346 08/27/2024 FINANCE UB - WATER AT&T 07/24 CALNET 3 SERVICE 9391026393 88.48 40346 08/27/2024 FINANCE FACILITIES MAINTENANCE AT&T 07/24 CALNET 3 SERVICE 9391026394 24.35 40346 08/27/2024 FINANCE FLEET MAINTENANCE AT&T 07/24 CALNET 3 SERVICE 9391026394 16.26 40346 08/27/2024 FINANCE STREETS AT&T 07/24 CALNET 3 SERVICE 9391026394 40.60 40346 08/27/2024 FINANCE SEWER MTNC/OPERATIONS AT&T 07/24 CALNET 3 SERVICE 9391026394 28.40 40346 08/27/2024 FINANCE SOLID WASTE AT&T 07/24 CALNET 3 SERVICE 9391026394 32.44 40346 08/27/2024 FINANCE UB - GARBAGE AT&T 07/24 CALNET 3 SERVICE 9391026394 8.12 40346 08/27/2024 FINANCE UB - SEWER AT&T 07/24 CALNET 3 SERVICE 9391026394 8.12 40346 08/27/2024 FINANCE UB - WATER AT&T 07/24 CALNET 3 SERVICE 9391026394 16.26 40346 08/27/2024 FINANCE WATER MTNC/OPERATIONS AT&T 07/24 CALNET 3 SERVICE 9391026394 36.52 40346 08/27/2024 FINANCE WATER QUALITY CONTROL AT&T 07/24 CALNET 3 SERVICE 9391026394 16.26 40346 08/27/2024 FINANCE WWTP AT&T 07/24 CALNET 3 SERVICE 9391026394 24.35 40346 08/27/2024 FINANCE PURCHASING AT&T 07/24 CALNET 3 SERVICE 9391026394 24.35 40346 08/27/2024 FINANCE SR CITIZEN COMMUNITY SERVICE AT&T 07/24 CALNET 3 SERVICE 9391026395 30.01 40346 08/27/2024 FINANCE AQUATICS PROGRAMS AT&T 07/24 CALNET 3 SERVICE 9391026397 28.45 40346 08/27/2024 FINANCE FIRE AT&T 07/24 CALNET 3 SERVICE 9391026402 30.06 40346 08/27/2024 FINANCE BUILDING AT&T 07/24 CALNET 3 SERVICE 9391026407 30.06 40346 08/27/2024 FINANCE PD OPERATIONS AT&T 07/24 CALNET 3 SERVICE 9391026411 159.93 40346 08/27/2024 FINANCE CODE ENFORCEMENT AT&T 07/24 CALNET 3 SERVICE 9391026413 59.98 40346 08/27/2024 FINANCE BUILDING AT&T 07/24 CALNET 3 SERVICE 9391031559 18.67 40346 08/27/2024 FINANCE CITY ATTORNEY AT&T 07/24 CALNET 3 SERVICE 9391031559 7.00 40346 08/27/2024 FINANCE CITY CLERK'S OFFICE AT&T 07/24 CALNET 3 SERVICE 9391031559 4.67 40346 08/27/2024 FINANCE COMPUTER MAINT AT&T 07/24 CALNET 3 SERVICE 9391031559 2.33 40346 08/27/2024 FINANCE ENGINEERING AT&T 07/24 CALNET 3 SERVICE 9391031559 35.00 40346 08/27/2024 FINANCE FINANCE AT&T 07/24 CALNET 3 SERVICE 9391031559 23.33 40346 08/27/2024 FINANCE GRANT OVERSIGHT AT&T 07/24 CALNET 3 SERVICE 9391031559 11.67 40346 08/27/2024 FINANCE HR/RISK MGT AT&T 07/24 CALNET 3 SERVICE 9391031559 7.00 40346 08/27/2024 FINANCE PLANNING AT&T 07/24 CALNET 3 SERVICE 9391031559 11.67 40346 08/27/2024 FINANCE UB - GARBAGE AT&T 07/24 CALNET 3 SERVICE 9391031559 6.22 40346 08/27/2024 FINANCE UB - SEWER AT&T 07/24 CALNET 3 SERVICE 9391031559 6.22 40346 08/27/2024 FINANCE UB - WATER AT&T 07/24 CALNET 3 SERVICE 9391031559 12.44 40346 08/27/2024 FINANCE CITY MANAGER AT&T 07/24 CALNET 3 SERVICE 9391031559 9.33 40346 08/27/2024 FINANCE PD OPERATIONS AT&T 07/24 CALNET 3 SERVICE 9391031561 155.55 40346 08/27/2024 FINANCE FACILITIES MAINTENANCE AT&T 07/24 CALNET 3 SERVICE 9391031564 13.72 40346 08/27/2024 FINANCE FLEET MAINTENANCE AT&T 07/24 CALNET 3 SERVICE 9391031564 9.15 40346 08/27/2024 FINANCE STREETS AT&T 07/24 CALNET 3 SERVICE 9391031564 22.88 40346 08/27/2024 FINANCE SEWER MTNC/OPERATIONS AT&T 07/24 CALNET 3 SERVICE 9391031564 16.01 40346 08/27/2024 FINANCE SOLID WASTE AT&T 07/24 CALNET 3 SERVICE 9391031564 18.32 40346 08/27/2024 FINANCE UB - GARBAGE AT&T 07/24 CALNET 3 SERVICE 9391031564 4.57 40346 08/27/2024 FINANCE UB - SEWER AT&T 07/24 CALNET 3 SERVICE 9391031564 4.57 40346 08/27/2024 FINANCE UB - WATER AT&T 07/24 CALNET 3 SERVICE 9391031564 9.16 40346 08/27/2024 FINANCE WATER MTNC/OPERATIONS AT&T 07/24 CALNET 3 SERVICE 9391031564 20.58 40346 08/27/2024 FINANCE WATER QUALITY CONTROL AT&T 07/24 CALNET 3 SERVICE 9391031564 9.15 40346 08/27/2024 FINANCE WWTP AT&T 07/24 CALNET 3 SERVICE 9391031564 13.72 40346 08/27/2024 FINANCE PURCHASING AT&T 07/24 CALNET 3 SERVICE 9391031564 13.72 40346 08/27/2024 FINANCE BUILDING AT&T 07/24 CALNET 3 SERVICE 9391031577 29.47 40346 08/27/2024 FINANCE CITY ATTORNEY AT&T 07/24 CALNET 3 SERVICE 9391031577 8.40 40346 08/27/2024 FINANCE CITY CLERK'S OFFICE AT&T 07/24 CALNET 3 SERVICE 9391031577 8.40 40346 08/27/2024 FINANCE COMPUTER MAINT AT&T 07/24 CALNET 3 SERVICE 9391031577 16.83 40346 08/27/2024 FINANCE ENGINEERING AT&T 07/24 CALNET 3 SERVICE 9391031577 58.93 40346 08/27/2024 FINANCE FINANCE AT&T 07/24 CALNET 3 SERVICE 9391031577 46.30 40346 08/27/2024 FINANCE GRANT OVERSIGHT AT&T 07/24 CALNET 3 SERVICE 9391031577 16.83 40346 08/27/2024 FINANCE HR/RISK MGT AT&T 07/24 CALNET 3 SERVICE 9391031577 12.60 40346 08/27/2024 FINANCE PLANNING AT&T 07/24 CALNET 3 SERVICE 9391031577 21.03 40346 08/27/2024 FINANCE UB - GARBAGE AT&T 07/24 CALNET 3 SERVICE 9391031577 13.69 40346 08/27/2024 FINANCE UB - SEWER AT&T 07/24 CALNET 3 SERVICE 9391031577 13.68 40346 08/27/2024 FINANCE UB - WATER AT&T 07/24 CALNET 3 SERVICE 9391031577 27.41 40346 08/27/2024 FINANCE CITY MANAGER AT&T 07/24 CALNET 3 SERVICE 9391031577 8.40 40346 08/27/2024 FINANCE PD OPERATIONS AT&T 07/24 CALNET 3 SERVICE 9391031579 280.41 40347 08/27/2024 FINANCE BUILDING AT&T 07/24 FIRSTNET SVS 287302656036 150.27 40347 08/27/2024 FINANCE CITY CLERK'S OFFICE AT&T 07/24 FIRSTNET SVS 287302656036 90.10 40347 08/27/2024 FINANCE CITY COUNCIL AT&T 07/24 FIRSTNET SVS 287302656036 281.68 40347 08/27/2024 FINANCE CODE ENFORCEMENT AT&T 07/24 FIRSTNET SVS 287302656036 45.05 40347 08/27/2024 FINANCE COMPUTER MAINT AT&T 07/24 FIRSTNET SVS 287302656036 799.91 40347 08/27/2024 FINANCE ENGINEERING AT&T 07/24 FIRSTNET SVS 287302656036 285.65 40347 08/27/2024 FINANCE FACILITIES MAINTENANCE AT&T 07/24 FIRSTNET SVS 287302656036 940.66 40347 08/27/2024 FINANCE FINANCE AT&T 07/24 FIRSTNET SVS 287302656036 185.47 40347 08/27/2024 FINANCE FLEET MAINTENANCE AT&T 07/24 FIRSTNET SVS 287302656036 45.05 40347 08/27/2024 FINANCE GRANT OVERSIGHT AT&T 07/24 FIRSTNET SVS 287302656036 95.14 40347 08/27/2024 FINANCE HR/RISK MGT AT&T 07/24 FIRSTNET SVS 287302656036 50.09 40347 08/27/2024 FINANCE PARKS AT&T 07/24 FIRSTNET SVS 287302656036 285.53 40347 08/27/2024 FINANCE PLANNING AT&T 07/24 FIRSTNET SVS 287302656036 45.05 40347 08/27/2024 FINANCE STREETS AT&T 07/24 FIRSTNET SVS 287302656036 50.09 40347 08/27/2024 FINANCE UB - GARBAGE AT&T 07/24 FIRSTNET SVS 287302656036 11.26
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 40347 08/27/2024 FINANCE UB - SEWER AT&T 07/24 FIRSTNET SVS 287302656036 11.26 40347 08/27/2024 FINANCE UB - WATER AT&T 07/24 FIRSTNET SVS 287302656036 22.53 40347 08/27/2024 FINANCE WWTP AT&T 07/24 FIRSTNET SVS 287302656036 50.09 40347 08/27/2024 FINANCE CITY MANAGER AT&T 07/24 FIRSTNET SVS 287302656036 90.33 40347 08/27/2024 FINANCE PD OPERATIONS AT&T 07/24 FIRSTNET SVS 287302965625 6,648.99 40348 08/27/2024 FINANCE HOME PROGRAM INCOME MEADOWS MOBILE HOME PARK SPACE RENTAL #86 09/24 834.75 40349 08/27/2024 FINANCE HOME PROGRAM INCOME MEADOWS MOBILE HOME PARK SPACE RENTAL #19 09/24 855.16 40350 08/27/2024 FINANCE HOME PROGRAM INCOME MEADOWS MOBILE HOME PARK SPACE RENTAL #23 09/24 856.23 40351 08/27/2024 ENGINEERING SEWER CAPITAL OUTLAY BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 176.00 40352 08/27/2024 PURCHASING PD OPERATIONS CANON FINANCIAL SERVICES MPD COPIER LEASE 08/24 200.26 40352 08/27/2024 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER LEASE 73.62 40352 08/27/2024 PURCHASING BUILDING CANON FINANCIAL SERVICES COPIER LEASE 90.74 40352 08/27/2024 PURCHASING CITY CLERK'S OFFICE CANON FINANCIAL SERVICES COPIER LEASE 41.95 40352 08/27/2024 PURCHASING ENGINEERING CANON FINANCIAL SERVICES COPIER LEASE 270.63 40352 08/27/2024 PURCHASING FINANCE CANON FINANCIAL SERVICES COPIER LEASE 414.60 40352 08/27/2024 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER LEASE 74.43 40352 08/27/2024 PURCHASING PARKS ADMINISTRATION CANON FINANCIAL SERVICES COPIER LEASE 167.79 40352 08/27/2024 PURCHASING PLANNING CANON FINANCIAL SERVICES COPIER LEASE 81.19 40352 08/27/2024 PURCHASING SEWER MTNC/OPERATIONS CANON FINANCIAL SERVICES COPIER LEASE 41.14 40352 08/27/2024 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER LEASE 41.14 40352 08/27/2024 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER LEASE 41.95 40352 08/27/2024 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER LEASE 41.95 40352 08/27/2024 PURCHASING WATER MTNC/OPERATIONS CANON FINANCIAL SERVICES COPIER LEASE 41.14 40352 08/27/2024 PURCHASING WATER QUALITY CONTROL CANON FINANCIAL SERVICES COPIER LEASE 113.66 40352 08/27/2024 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER LEASE 189.19 40352 08/27/2024 PURCHASING PD OPERATIONS CANON FINANCIAL SERVICES COPIER LEASE 235.93 40353 08/27/2024 FINANCE BUILDING COMCAST CITY INTERNET CONNECTION 07/24 127.40 40353 08/27/2024 FINANCE CITY ATTORNEY COMCAST CITY INTERNET CONNECTION 07/24 37.70 40353 08/27/2024 FINANCE CITY CLERK'S OFFICE COMCAST CITY INTERNET CONNECTION 07/24 37.70 40353 08/27/2024 FINANCE CODE ENFORCEMENT COMCAST CITY INTERNET CONNECTION 07/24 270.92 40353 08/27/2024 FINANCE COMM & REC CENTERS COMCAST CITY INTERNET CONNECTION 07/24 181.22 40353 08/27/2024 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 07/24 73.84 40353 08/27/2024 FINANCE ENGINEERING COMCAST CITY INTERNET CONNECTION 07/24 252.98 40353 08/27/2024 FINANCE FACILITIES MAINTENANCE COMCAST CITY INTERNET CONNECTION 07/24 55.64 40353 08/27/2024 FINANCE FINANCE COMCAST CITY INTERNET CONNECTION 07/24 199.16 40353 08/27/2024 FINANCE FLEET MAINTENANCE COMCAST CITY INTERNET CONNECTION 07/24 37.96 40353 08/27/2024 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 07/24 73.84 40353 08/27/2024 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 07/24 73.84 40353 08/27/2024 FINANCE PARKS COMCAST CITY INTERNET CONNECTION 07/24 91.52 40353 08/27/2024 FINANCE PARKS ADMINISTRATION COMCAST CITY INTERNET CONNECTION 07/24 73.58 40353 08/27/2024 FINANCE PLANNING COMCAST CITY INTERNET CONNECTION 07/24 91.00 40353 08/27/2024 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 07/24 91.52 40353 08/27/2024 FINANCE RECREATION COMCAST CITY INTERNET CONNECTION 07/24 109.46 40353 08/27/2024 FINANCE SEWER MTNC/OPERATIONS COMCAST CITY INTERNET CONNECTION 07/24 64.74 40353 08/27/2024 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 07/24 73.58 40353 08/27/2024 FINANCE SR CITIZEN COMMUNITY SERVICE COMCAST CITY INTERNET CONNECTION 07/24 73.58 40353 08/27/2024 FINANCE UB - GARBAGE COMCAST CITY INTERNET CONNECTION 07/24 60.32 40353 08/27/2024 FINANCE UB - SEWER COMCAST CITY INTERNET CONNECTION 07/24 60.32 40353 08/27/2024 FINANCE UB - WATER COMCAST CITY INTERNET CONNECTION 07/24 118.56 40353 08/27/2024 FINANCE WATER MTNC/OPERATIONS COMCAST CITY INTERNET CONNECTION 07/24 82.68 40353 08/27/2024 FINANCE WATER QUALITY CONTROL COMCAST CITY INTERNET CONNECTION 07/24 37.96 40353 08/27/2024 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 07/24 55.64 40353 08/27/2024 FINANCE CITY MANAGER COMCAST CITY INTERNET CONNECTION 07/24 37.70 40353 08/27/2024 FINANCE PURCHASING COMCAST CITY INTERNET CONNECTION 07/24 55.64 40354 08/27/2024 FINANCE COMPUTER MAINT COMCAST 06/24 SERVICE 8155500320322006 88.13 40354 08/27/2024 FINANCE COMPUTER MAINT COMCAST 07/24 SERVICE 8155500320322006 92.88 40354 08/27/2024 FINANCE PD OPERATIONS COMCAST 08/24 SVS 8155500320092096 197.03 40355 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE CUMMINS PACIFIC LLC REPAIRS - # 3006 3,984.99 40355 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE CUMMINS PACIFIC LLC REPAIRS - # 3007 1,405.65 40355 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE CUMMINS PACIFIC LLC REPAIR - GENERATOR 850.63 40356 08/27/2024 PARKS ADMINISTRATION COMM & REC CENTERS DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FBSC 30.00 40356 08/27/2024 PARKS ADMINISTRATION COMM & REC CENTERS DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - PANAM 36.00 40356 08/27/2024 PARKS ADMINISTRATION COMM & REC CENTERS DIAMOND COMMUNICATIONS UPDATED SECURITY CODES - PANAM 30.00 40356 08/27/2024 PW ADMIN COMPUTER MAINT DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 32.50 40356 08/27/2024 PW ADMIN FACILITIES MAINTENANCE DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.12 40356 08/27/2024 PW ADMIN FLEET MAINTENANCE DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 47.50 40356 08/27/2024 PW ADMIN PARKS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 32.50 40356 08/27/2024 PW ADMIN STREETS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.12 40356 08/27/2024 PW ADMIN SEWER MTNC/OPERATIONS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.13 40356 08/27/2024 PW ADMIN WATER MTNC/OPERATIONS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 73.13 40357 08/27/2024 PARKS ADMINISTRATION SPECIAL EVENTS CROWN SERVICES CO. PORTA POTTIES - PARKS 295.00 40357 08/27/2024 PARKS ADMINISTRATION PROP 68 GRANT CROWN SERVICES CO. PORTA POTTIES - PARKS 274.40 40358 08/27/2024 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 07/16/24-07/31/24 13,170.00 40359 08/27/2024 ENGINEERING SEWER CAPITAL OUTLAY FLOYD JOHNSTON CONSTRUCTION CO., INC.FY23/24 SS14 SEWER EMERGENCYFY 991,163.89 40360 08/27/2024 FLEET MAINTENANCE STREETS FRESNO TRUCK CENTER MISCELLANEOUS SERVICE/PARTS 600.75 40361 08/27/2024 FINANCE INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 08/24 POWER SWEEPING 402.50 40361 08/27/2024 FINANCE PARKING DIST OPS GUARDIAN WESTERN SWEEPING INC. 08/24 POWER SWEEPING 402.50 40362 08/27/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9925007 297.00 40362 08/27/2024 FINANCE INTERMODAL BLDG CITY OF MADERA 08/24 UTILITY SERVICE 3040421 52.43 40362 08/27/2024 FINANCE INTERMODAL BLDG CITY OF MADERA 08/24 UTILITY SERVICE 3040431 345.63 40363 08/27/2024 FINANCE GENERAL TRUST FUND MADERA COUNTY MPD ASSET FORFEITURE - 21M-07481 14,821.11
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 40364 08/27/2024 FINANCE GENERAL TRUST FUND MADERA COUNTY DISTRICT ATTORNEY MPD ASSET FORFEITURE - 21M-07481 6,691.46 40365 08/27/2024 FINANCE GENERAL TRUST FUND MADERA POLICE DEPARTMENT MPD ASSET FORFEITURE - 21M-07481 40,140.52 40366 08/27/2024 FINANCE PERMANENT LOCAL HOUSING ALLOCA MADERA RESCUE MISSION, INC. PLHA INVOICE 07/24 10,841.01 40367 08/27/2024 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 136.80 40367 08/27/2024 ENGINEERING ENGINEERING MADERA TRIBUNE PUBLIC NOTICE - MEASURE T 214.50 40368 08/27/2024 PW ADMIN GENERAL FUND MID VALLEY DISPOSAL INC. WASTE DISPOSAL 1,396.03 40368 08/27/2024 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL 2,013.14 40368 08/27/2024 PW ADMIN STREET CLEANING MID VALLEY DISPOSAL INC. WASTE DISPOSAL 4,668.30 40368 08/27/2024 PW ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL 773.98 40369 08/27/2024 ENGINEERING LTF - STREETS NICHOLS CONSULTING ENGINEERS, CHTD. ENGINEERING CONSULTING SVS 39,350.00 40370 08/27/2024 PARKS PROP 68 GRANT O'DELL ENGINEERING, INC. PROP 68 - OLIVE/TAUBERT PARK 7,926.68 40370 08/27/2024 PARKS ADMINISTRATION SPECIAL LEGISLATIVE GRANT O'DELL ENGINEERING, INC. DESIGN SVS - LTC TRAILS 7,739.48 40371 08/27/2024 FINANCE ZONE 39 ACTIVITIES PACIFIC GAS & ELECTRIC 07/24 SERVICE 6948316261-1 19.50 40371 08/27/2024 FINANCE FACILITIES MAINTENANCE PACIFIC GAS & ELECTRIC 07/24 SERVICE 1598348280-1 76.64 40371 08/27/2024 FINANCE FACILITIES MAINTENANCE PACIFIC GAS & ELECTRIC 07/24 SERVICE 1715785853-5 3,372.28 40371 08/27/2024 FINANCE FACILITIES MAINTENANCE PACIFIC GAS & ELECTRIC 07/24 SERVICE 5207933925-6 57.77 40371 08/27/2024 FINANCE FACILITIES MAINTENANCE PACIFIC GAS & ELECTRIC 07/24 SERVICE 5225647713-5 14.78 40371 08/27/2024 FINANCE PARKS PACIFIC GAS & ELECTRIC 07/24 SERVICE 8675479583-8 54.22 40371 08/27/2024 FINANCE FACILITIES MAINTENANCE PACIFIC GAS & ELECTRIC 07/24 SERVICE 9787342989-4 158.18 40372 08/27/2024 PW ADMIN AIRPORT OPS PITNEY BOWES, INC. POSTAGE FEES 0.76 40372 08/27/2024 PW ADMIN FACILITIES MAINTENANCE PITNEY BOWES, INC. POSTAGE FEES 0.76 40372 08/27/2024 PW ADMIN FLEET MAINTENANCE PITNEY BOWES, INC. POSTAGE FEES 0.76 40372 08/27/2024 PW ADMIN STREETS PITNEY BOWES, INC. POSTAGE FEES 0.76 40372 08/27/2024 PW ADMIN SEWER MTNC/OPERATIONS PITNEY BOWES, INC. POSTAGE FEES 0.76 40372 08/27/2024 PW ADMIN WATER MTNC/OPERATIONS PITNEY BOWES, INC. POSTAGE FEES 0.76 40372 08/27/2024 PW ADMIN WATER QUALITY CONTROL PITNEY BOWES, INC. POSTAGE FEES 0.80 40372 08/27/2024 PW ADMIN WWTP PITNEY BOWES, INC. POSTAGE FEES 0.76 40372 08/27/2024 PW ADMIN PURCHASING PITNEY BOWES, INC. POSTAGE FEES 0.77 40373 08/27/2024 ENGINEERING WATER CAPITAL OUTLAY PROVOST & PRITCHARD CONSULTING ON-CALL W-39, W-40, & W-41 WATER MAIN REPLACEMENT 22,929.10 40374 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE SAFETY-KLEEN CORP ANTIFREEZE RECYCLE 5.40 40375 08/27/2024 FLEET MAINTENANCE STREETS SEQUOIA EQUIPMENT CO. INC CUTTING EDGE #4403 1,175.51 40375 08/27/2024 FLEET MAINTENANCE STREETS SEQUOIA EQUIPMENT CO. INC REAR GLASS REPLACEMENT #398 1,536.28 40375 08/27/2024 FLEET MAINTENANCE STREETS SEQUOIA EQUIPMENT CO. INC REPLACEMENT WEAR PARTS 99.21 40376 08/27/2024 ENGINEERING ENGINEERING SPARKLETTS ENG - DRINKING WATER 83.91 40377 08/27/2024 PW ADMIN SEWER CAPITAL OUTLAY STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING SVS 579.00 40378 08/27/2024 FLEET MAINTENANCE FLEET MAINTENANCE TORRES BODY SHOP CDF #6802 REPAIRS 5,749.99 40379 08/27/2024 PW ADMIN FACILITIES MAINTENANCE UNDERGROUND SERVICE ALERT MEMBERSHIP FEE FY 24/25 317.54 40379 08/27/2024 PW ADMIN STREETS UNDERGROUND SERVICE ALERT MEMBERSHIP FEE FY 24/25 317.53 40379 08/27/2024 PW ADMIN SEWER MTNC/OPERATIONS UNDERGROUND SERVICE ALERT MEMBERSHIP FEE FY 24/25 317.53 40379 08/27/2024 PW ADMIN WATER MTNC/OPERATIONS UNDERGROUND SERVICE ALERT MEMBERSHIP FEE FY 24/25 317.53 40380 08/27/2024 PARKS ADMINISTRATION PARKS WEST COAST ARBORISTS, INC. CITY WIDE TREE TRIMMING 18,800.00 40381 08/27/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 9924483 1,825.00 40382 08/27/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REPLACEMENT REBATE - 993208 2,160.00 40383 08/27/2024 BUILDING BUILDING BLDING/PLAN REFNDS JOB CANCELLED - REIMBURSE FEE 107.03 40384 08/27/2024 PARKS ADMINISTRATION AQUATICS PROGRAMS OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 80.00 40384 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 100.00 40385 08/27/2024 PARKS ADMINISTRATION AQUATICS PROGRAMS OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 80.00 40385 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 100.00 40386 08/27/2024 PARKS ADMINISTRATION AQUATICS PROGRAMS OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 160.00 40386 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 100.00 40387 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - LTC AMPHITHEATER 100.00 40388 08/27/2024 PARKS ADMINISTRATION AQUATICS PROGRAMS OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 160.00 40388 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 100.00 40389 08/27/2024 PARKS ADMINISTRATION AQUATICS PROGRAMS OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 80.00 40389 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 100.00 40390 08/27/2024 PARKS ADMINISTRATION AQUATICS PROGRAMS OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 80.00 40390 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 100.00 40391 08/27/2024 PARKS ADMINISTRATION AQUATICS PROGRAMS OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 80.00 40391 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 100.00 40392 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 50.00 40393 08/27/2024 PARKS ADMINISTRATION AQUATICS PROGRAMS OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 360.00 40393 08/27/2024 PARKS ADMINISTRATION GENERAL TRUST FUND OTP- PARKS REFUNDS DEPOSIT REFUND - CENTENNIAL POOL 100.00 40394 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926216 114.73 40395 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9912282 56.54 40396 08/27/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND 9923436-37030 48.33 40397 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9902220 258.84 40398 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9911083 460.94 40399 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9924450 106.93 40400 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9223001 148.21 40401 08/27/2024 FINANCE WATER UTILITY OTP- UB REFUNDS UB TERM REFUND 9914702 -555318 88.08 40402 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9923957 249.29 40403 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9893662 3,421.99 40404 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9925741 225.78 40405 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9918789 253.05 40406 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9924318 52.89 40407 08/27/2024 UB - WATER WATER FUND OTP- UB REFUNDS UB TERM REFUND 9926383 91.24 40408 09/06/2024 ENGINEERING SEWER CAPITAL OUTLAY SAK CONSTRUCTION, LLC AVE 13 SEWER INTERCEPTOR REHABILITATION SS-14 382,185.00 40409 09/06/2024 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 07/24 32,595.67 40410 09/06/2024 WATER MTNC/OPERATIONS WATER MTNC/OPERATIONS THIRKETTLE CORPORATION EXTENDED WARRANTIES 2,575.00 40411 09/06/2024 FLEET MAINTENANCE WATER MTNC/OPERATIONS CALIFORNIA AIR RESOURCES BOARD CARB PERMIT FEES 735.00 40412 09/06/2024 PD OPERATIONS HEALTH AND WELLNESS COULTER VENTURES LLC EXERCISE EQUIPMENT FOR PD 12,364.73
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 40413 09/06/2024 ENGINEERING WATER MTNC/OPERATIONS DAVIDS ENGINEERING, INC. PROFESSIONAL SERVICES 28.12 40414 09/06/2024 HR/RISK MGT HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. CONSULTING SERVICES - HEALTH AND WELFARE BENEFITS3,750.00 40415 09/06/2024 ENGINEERING SEWER CAPITAL OUTLAY MKN & ASSOCIATES PROFESSIONAL ENGINEERING SVS 22,687.76 40416 09/06/2024 PD OPERATIONS PD OPERATIONS DINA SANTOS PER DIEM - SEXUAL ASSAULT INVESTIGATION 425.50 40417 09/06/2024 ENGINEERING PD PARKING LOT RESURFACING TERRA WEST CONSTRUCTION INCORPORATEDPARKING LOT - PD 134,285.04 40418 09/06/2024 HR/RISK MGT INS/RISK MGT KRAMER WORKPLACE INVESTIGATIONS CONSULTING SERVICES 14,531.00 40419 09/06/2024 FACILITIES FACILITIES MAINTENANCE CA DEPARTMENT OF TRANSPORTATION SHARED COST - CAL-TRANS 10,627.21 40420 09/06/2024 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO#E700482-3 FOR 08/02/2024 PAYROLL 1,028.25 40421 09/06/2024 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO#E700482-3 FOR 08/15/2024 PAYROLL 1,028.25 40422 09/06/2024 BUILDING BUILDING FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 08/01/24-08/15/24 12,645.00 40423 09/06/2024 FINANCE PAYROLL TRUST M.C.E.A. MONTHLY DUES 08/24 310.00 40424 09/06/2024 FINANCE PAYROLL TRUST M P O A MONTHLY DUES 08/24 8,789.68 40425 09/06/2024 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. ENG DESIGN SERVICES 03/24 464.00 40425 09/06/2024 PARKS ADMINISTRATION SPECIAL LEGISLATIVE GRANT O'DELL ENGINEERING, INC. LTC TRAIL & PARK IMPROVEMENTS 2,897.72 40425 09/06/2024 PARKS PROP 68 GRANT O'DELL ENGINEERING, INC. PROP 68 - OLIVE/TAUBERT PARK 4,396.11 40426 09/06/2024 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 08/02/24 PAYROLL 584.65 40427 09/06/2024 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 08/15/24 PAYROLL 148.48 40428 09/06/2024 STREETS STREETS UNITED RENTALS, INC EQUIPMENT RENTAL 4,766.53 40429 09/06/2024 FINANCE INTERMODAL BLDG VILLA GARDENING SERVICE INC 06/24 LAWN SERVICES 500.00 40430 09/06/2024 INFORMATION SERVICES COMPUTER MAINT OTP - FINANCE PER DIEM - MANAGE ENGINE CONFERENCE 2024 129.50 527 08/05/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 08/02/2024 13,603.61 528 08/05/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 08/02/2024 3,498.42 529 08/05/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 08/02/2024 30.60 530 08/06/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 08/06/2024 1,444.70 531 08/06/2024 FINANCE FINANCE PITNEY BOWES, INC. PREPAID POSTAGE REFILL 5,000.00 532 08/07/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 08/07/24 585.91 533 08/15/2024 FINANCE SEWER FUND BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 226,764.17 534 08/16/2024 FINANCE SEWER FUND BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 226,764.17 535 08/19/2024 FINANCE SEWER FUND BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 25,715.00 535 08/19/2024 FINANCE WATER DEBT SERVICE/REV BONDSBANK OF NEW YORK MELLON 2019 WATER REV REF BOND 320,459.42 535 08/19/2024 FINANCE CFD DEBT FUND - 2006 BONDS BANK OF NEW YORK MELLON CFD 2006 SPECIAL TAX REF BND SERIES 2018 145,469.90 536 08/19/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 08/16/2024 13,944.09 537 08/19/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 08/16/2024 2,802.96 538 08/19/2024 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 08/16/24 PAYROLL 30,735.43 539 08/20/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 08/20/2024 1,523.10 540 08/20/2024 FINANCE SEWER FUND BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 226,764.17 541 08/27/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 08/27/2024 669.47 542 08/07/2024 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 08/02/24 PAYROLL 30,575.93 543 08/27/2024 FINANCE SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 06/24 595,186.13 BANK #1 - UNION BANK GENERAL ACCOUNT TOTAL $ 4,078,470.37
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Informational Report on Personnel Activity
RECOMMENDATION:
This report is submitted for informational purposes only and there is no action requested from the City Council (Council).
SUMMARY:
The purpose of this report is to provide the Council an informational update on employment matters, including new hires, transfers, and terminations. This report represents activity since the prior report submitted on the August 21, 2024, City Council agenda.
DISCUSSION:
The Civil Service Commission (Commission) met on September 3, 2024, and approved eligibility lists for the following positions:
▪ Neighborhood Preservation Specialist I
▪ Police Officer Trainee
▪ Police Officer II
▪ Facilities Maintenance Technician
▪ Public Safety Dispatcher
▪ Plans Examiner
Council Meeting of: September 18, 2024
Agenda Number: ________
B-2
The following employees began employment with the City since our last report.
Table 1. New Hires and Re-hires
Name Position Department Status* Effective
Date
Mayra Suarez
Jimenez
Property & Evidence
Officer
Police FT 8/26/24
Joseph Alcala Police Officer Trainee Police FT 9/9/24
Ismael Salas Delgado Park Aide Parks & Community
Services
PT 9/9/24
Charles Rigby Basketball
Referee/Program Leader I
Parks & Community
Services
PT 9/10/24
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following promotions, transfers, or assignment changes occurred since our last report.
Table 2. Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Kevin Newsome Computer Technician Computer Technician II 7/1/24 David Cornish Construction Inspector II Construction Inspection Supervisor 7/1/24
Jose Navarro Park Aide Parks Worker I 8/26/24
Stephanie Escobedo Administrative Assistant
(Finance)
Administrative Assistant
(Building) 9/2/24
The following employees separated from employment since our last report.
Table 3. Separations
Name Position Department Status* Effective
Date
Thomas Palacios Lifeguard/Program
Leader I
Parks & Community
Services PT 7/5/24
Jason Razo
Corona
Lifeguard/Program
Leader I
Parks & Community
Services PT 7/26/24
Larry Winters Facility Aide Parks & Community
Services PT 8/7/24
Amy Alves Administrative Assistant Building FT 8/23/24
Table 3. Separations, continued
Name Position Department Status* Effective
Date
Erik Hayward Parks Worker II Parks & Community
Services FT 8/23/24
Josh Engelman Facilities Maintenance
Technician
Public Works,
Facilities FT 8/23/24
Mark Manzo Parks Worker III Parks & Community
Services FT 8/30/24
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:
Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.
ALTERNATIVES:
This report is for informational purposes only.
ATTACHMENTS:
None
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Receipt of $47,151.32 to reimburse the City for COVID-19 Pandemic emergency protective measures
RECOMMENDATION:
Adopt a minute order accepting $47,151.32 in Federal funds as reimbursement under the Robert T. Stafford Disaster Relief and Emergency Assistance Act for City-incurred expenses to implement emergency protective measures during the COVID-19 Pandemic Event SUMMARY:
President Biden declared a major disaster for the State of California on March 22, 2020, as a result of the COVID-19 pandemic, pursuant to his authority under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act). This declaration, numbered FEMA-4482-DRCA, authorized reimbursement through the Public Assistance Program for emergency protective measures for all areas in the State of California. The City sought reimbursement for expenditures related to emergency protective measures taken during the applicable disaster date range and has received reimbursement in the amount of $47,151.32 for eligible activities. The requested action is to accept the funds as detailed further in this report.
DISCUSSION:
The Stafford Act is a law that outlines how the federal government provides assistance to people, organizations, and governments affected by disasters or emergencies. The Stafford Act allows the President of the United States to declare a disaster or emergency, to prepare and execute the response to that emergency, and to determine the amount of federal assistance needed to address the emergency. The Stafford Act also establishes how costs are shared between the federal, state, local, and tribal governments.
Council Meeting of: September 18, 2024
Agenda Number: _______ B-3
A State of Emergency was declared for the COVID-19 pandemic at the local, state, and federal levels in early 2020. In March 2020, President Biden declared a major disaster for all of California pursuant to the Stafford Act identified as FEMA-4482-DR-CA. Under the Stafford Act, certain expenses are eligible for reimbursement depending on the nature of the event. Specific to the COVID-19 pandemic and disaster FEMA-4482-DR-CA, the City was eligible to submit activities related to emergency protective measures for consideration of reimbursement to the Federal Emergency Management Agency (FEMA). While the original claim was submitted to FEMA, the official grant recipient is the State of California with the City a sub-recipient of the State. In some instances, there are both federal and state monies available to fund reimbursement. For this particular disaster, all reimbursements are 100% federal dollars.
For FEMA-4482-DR-CA, there were two applicable project periods. Expenses incurred from the start of the disaster through July 1, 2022, were eligible for 100% reimbursement; expenses incurred July 2, 2022, through December 31, 2022, were eligible for 90% reimbursement. The City reviewed expenditures during the applicable dates eligible for reimbursement and identified qualifying expenditures to submit for reimbursement. The reimbursed expenditures include procurement of sneeze guards and plexiglass barriers; hand sanitizer; personal protective equipment such as face masks, isolation gowns, gloves, and face shields; signage for facility closures and to support social distancing; and sanitizing equipment, supplies, and services.
Table 1. Summary of FEMA-4482-DR-CA Reimbursements
Project Period
Total Eligible
Expenditures
Reimbursement
Rate
Total Reimbursement
Received
3/17/2020 – 7/1/2022 $42,249.18 100% $42,249.18
7/2/2022 – 12/31/2022 $5,446.82 90% $4,902.14
Total $47,151.32
The above represents all known eligible expenses incurred for emergency protective measures.
At this time, staff has one remaining claim to finalize under this disaster specific to administration of the claim itself. The City is eligible for reimbursement of up to $2,384 in staff time costs to administer the claim. Once finalized and payment is received, a report will be submitted for Council’s consideration and action.
FINANCIAL IMPACT:
Reimbursement checks have been received. Funds have been credited to the original expensing department for each associated invoice. Table 2 provides a summary by expensing org of the reimbursement credits.
Table 2. Summary of Reimbursement Credits by Expensing Org Expensing Org
Number Expensing Org Description Amount
10201010 City Clerk’s Office 19.74
10201110 Central Administration 33,958.29
10201200 Finance 56.89
10201500 Human Resources 27.04
10202000 Police 780.00
10202500 Fire 1,518.27
10204100 Planning 108.64
10204200 Building 75.63
10204300 Engineering 83.96
10206100 Parks Maintenance 1,091.16
10206240 Community & Recreation Centers 1,916.75
20301220 Utility Billing/Water 1,081.41
20303800 Water Maintenance/Operations 578.02
20303810 Water Quality Control 778.41
20403400 Sewer Maintenance/Operations 161.03
20403410 Wastewater Treatment Plant 1,555.28
21295300 Transportation – Fixed Route 2,249.07
Total $47,151.32
ALTERNATIVES:
At this time, reimbursement has been sought for all known eligible expenses and monies have been credited to the original source of payment. To comply with federal auditing standards regarding these funds, staff does not propose an alternative credit methodology.
ATTACHMENTS:
None
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Receipt of $31,639.79 to reimburse the City of Madera for January 2023 winter storm damage debris removal
RECOMMENDATION:
Adopt a minute order accepting $31,639.79 in Federal funds as reimbursement under the Robert T. Stafford Disaster Relief and Emergency Assistance Act for City-incurred expenses to perform debris removal during California Severe Winter Storms, Flooding, Landslides, and Mudslides Event
SUMMARY:
President Biden declared a major disaster for the State of California on January 14, 2023, as a result of severe winter storms in the State of California, pursuant to his authority under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act). This declaration, numbered FEMA-4683-DR-CA, authorized reimbursement through the Public Assistance Program for multiple categories of emergency response and recovery, including emergency debris removal for designated counties in the State of California, including Madera County. The City sought reimbursement for expenditures related to debris removal undertaken during the applicable disaster date range and has received reimbursement in the amount of $31,639.79 for eligible activities. The requested action is to accept the funds as detailed further in this report.
DISCUSSION:
The Stafford Act is a law that outlines how the federal government provides assistance to people, organizations, and governments affected by disasters or emergencies. The Stafford Act allows the President of the United States to declare a disaster or emergency, to prepare and execute the response to that emergency, and to determine the amount of federal assistance needed to address the emergency. The Stafford Act also establishes how costs are shared between the federal, state, local, and tribal governments.
Council Meeting of: September 18, 2024
Agenda Number: ________
B-4
A State of Emergency was declared in January 2023 for over 75% of the counties in the state due to the California Severe Winter Storms, Flooding, Landslides, and Mudslides Event. President Biden declared a major disaster for all but 11 counties in the State, pursuant to the Stafford Act, identified as FEMA-4683-DR-CA. Under the Stafford Act, certain expenses are eligible for reimbursement depending on the nature of the event. Specific to the California Severe Winter Storms, Flooding, Landslides, and Mudslides Event, the City undertook various emergency response activities. The Federal Emergency Management Agency (FEMA) has various funding categories designated for disasters with different reimbursement amounts and requirements.
Specific to emergency debris removal, FEMA has designated such activities as “Category A.” The City originally submitted Category A expenses for consideration of reimbursement to FEMA, however, the official grant recipient is the State of California, with the City as a sub-recipient of the State. In some instances there are both federal and state monies available to fund reimbursement.
As stated, the reimbursement funds at the focus of this report are related to emergency debris removal activities for project FEMA-4683-DR-CA, California Severe Winter Storms, Flooding, Landslides, and Mudslides Event. The City reviewed expenditures during the applicable dates eligible for reimbursement and identified qualifying expenditures to submit for reimbursement.
All eligible expenses for emergency debris removal were included in the claim for reimbursement, which was covered at 100% by federal funds (no City match requirement). The reimbursed expenditures included City staff time dedicated to debris removal as well as City equipment used in the response. No supplies were purchased, no contract labor was used, and no equipment was rented in this specific Category A project. Staff response time under Category A included responding to and clearing of fallen trees and debris in public rights of way (sidewalks/streets) and on City property (parks, pedestrian paths, etc.). Additionally, flood fighting is also reimbursable under Category A which included staff time and equipment dedicated to monitoring and suppling sandbag locations, monitoring and responding to flooded roadways, clearing debris from drain inlets, and placing temporary pumps in low-lying areas to keep flooding under control.
Table 1. Summary of FEMA-4683-DR-CA Reimbursements
Incident Period
Total Eligible
Expenditures
Reimbursement
Rate
Total Reimbursement
Received
12/27/22 – 1/31/23 $31,639.79 100% $31,639.79
Total $31,639.79
Table 1 above represents all known eligible expenses incurred for emergency debris removal.
This Category A project is the first FEMA project that has been reimbursed to the City in regards to FEMA-4683-DR-CA. Several additional projects are in various stages of review at either the State or Federal level. Upon receipt of future payments, staff will bring additional reports to Council for consideration of acceptance.
FINANCIAL IMPACT:
A reimbursement check has been received. Funds have been credited to the original expensing department for the labor and equipment costs incurred. Table 2 provides a summary by expensing org of the reimbursement credits.
Table 2. Summary of Reimbursement Credits by Expensing Org Expensing
Org Number Expensing Org Description Amount
10203010 Streets 4,364.32
10206000 Parks & Community Services Administration 182.76 10206100 Parks Maintenance 9,033.63
10206110 Landscape Maintenance District Services 3,802.82 20403400 Sewer Maintenance/Operations 1,059.65
45003090 Drainage/Flood Control 5,951.17
47603630 Street Sweeping 7,245.44
Total $31,639.79
ALTERNATIVES:
At this time, reimbursement has been sought for all known eligible expenses and monies have been credited to the original source of payment. To comply with federal auditing standards regarding these funds, staff does not propose an alternative credit methodology.
ATTACHMENTS:
None
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Request to Waive City Fees Relating to Madera High School’s Homecoming Parade RECOMMENDATION:
Adopt the Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Fees and Services Relating to the Madera High School Homecoming Parade in the Amount of $2,136
SUMMARY:
Madera High School (MHS) will be holding its Homecoming Parade on October 4, 2024, and has requested the City waive fees relating to the deployment of Police and Public Works services.
Historically, the City Council (Council) has recognized this function as a community event and has covered the costs associated with traffic control and clean-up.
DISCUSSION:
MHS has formally requested the City waive all fees associated with Police, Public Works, and Engineering Department services relating to the parade. Services include:
Monitoring alternative traffic patterns to ensure safety Crowd control
Returning the event area to appropriate standards of cleanliness Obtaining a special event permit
Each Department is equipped with personnel prepared to provide these services at the direction of Council.
MHS will be required to obtain the required encroachment permits for the use of City streets as part of the parade route. As is City policy, insurance binders (Special Events Insurance) to HUEY CHTRll
Council Meeting of: September 18, 2024
Agenda Number: B-5 ___
transfer liability and property damage claims from the City to parade sponsors are to be provided.
FINANCIAL IMPACT:
The cost of providing City services is projected per the following:
Police Department: traffic and crowd control is estimated at $1,378 for five officers on overtime
Public Works: $657
Engineering: $101
It is noted that these figures represent the utilization of Police personnel who will be brought in on overtime. Additionally, the $101 Engineering fee represents the cost of a special event permit to be waived. The total amount being petitioned for Council relief is $2,136.
ALTERNATIVES:
Council may elect to deny the request to waive fees or may request additional information.
ATTACHMENTS:
1. Resolution Waiving the Fees to Cover the Costs of Police, Public Works and Engineering Fees and Services Relating to the Madera High School Homecoming Parade
2. Request Letter Authored by Madera High School
RESOLUTION NO. 24-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
WAIVING THE FEES TO COVER THE COSTS OF POLICE, PUBLIC WORKS
AND ENGINEERING SERVICES AND FEES RELATING TO THE MADERA HIGH SCHOOL HOMECOMING PARADE IN THE AMOUNT OF $2,136.00 WHEREAS, on September 18, 2024, the City Council of the City of Madera considered a request by Madera High School to waive the fees to cover costs relating to the Homecoming Parade; and
WHEREAS, Madera High School has planned and organized this annual community event providing citizens of Madera and neighboring areas a place to celebrate; and WHEREAS, the City fees for Police, Public Works, and Engineering are $2,136; and WHEREAS, the City Council finds it is in the best interest of the City to approve the waiver of fees; and
WHEREAS, this request provides a public benefit to the community.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:
1. The foregoing recitals are true and correct and incorporated herein by reference.
2. The Council finds that the waiver of fees as set forth in this resolution serves a public purpose and is in the best interest and welfare of the City and its residents.
3. The City Council does hereby waive the City fees requested by Madera High School in the amount of $2,136 associated with the Homecoming Parade.
4. This resolution is effective immediately upon adoption. * * * * * * * *
200 South “L” Street, Madera, CA 93637 • (559)675-4444 • Fax (559)675-4531 • [email protected] Robyn Cosgrove, Principal
August 30, 2024
Mayor Santos Garcia and Members of the City Council,
Please consider this letter as our formal request to be placed on the agenda for your next meeting. The item for consideration is our annual Madera High School Homecoming Parade on Friday, October 04, 2024. Our parade has been a Madera tradition for the last three decades that we wish to continue for the community.
Approximately 750 high school students and 250 elementary students will take part in the parade, which includes the marching band, choir, cheer, football teams, class floats, and alumni. Furthermore, we invite elementary and junior high feeder schools to bring students to watch the parade. Last parade we had over 1000 students in attendance from our feeder programs.
We understand that an event of this magnitude will incur many costs for all parties involved. However, we kindly ask the City of Madera for their continued support with this event by waiving the permit, police, and public works fees that are associated with the MHS Homecoming parade. As in prior practice, we will notify residents and businesses of the parade route and road closures. The Coyote family is looking forward to another spirited community event!
Thank you for your consideration of this matter.
Respectfully,
Isaac A. Lopez
Director of Student Activities
675-4444 ext.1380
[email protected]
MADERA UNIFIED
SCHOOL DISTRICT
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Resolution Formalizing Support for Proposition 36
RECOMMENDATION:
Adopt a Resolution establishing the City’s support for Proposition 36 SUMMARY:
On November 4, 2014, California voters approved Proposition 47 (Prop 47), also known as the Safe Neighborhoods and Schools Act (Act). The Act recharacterized most drug possession offenses and thefts of property valued under $950 from felonies to misdemeanors. As Prop 47 achieved notable success, Prop 47 has also led to unintended consequences over the past decade. Proposition 36 (Prop 36), the Homelessness, Drug Addiction, and Theft Reduction Act seeks to combat the negative outcomes experienced by the passage of Prop 47.
California voters will decide the fate of Prop 36 on November 5, 2024, allowing the City time to establish a stance by adopting a Resolution formalizing its support for Prop 36.
DISCUSSION:
Background - Proposition 47
Prop 47 was passed in the wake of a 2011 Supreme Court decision that required the reduction of the prison population to avoid overcrowding. California enacted various strategies to reduce its prison population but among them, Prop 47 was the most consequential. Prop 47 had the following three major components:
With a $950 threshold, it reduced non-violent drug and property crimes from felonies to misdemeanors
Allowed prisoners to have their sentences reduced if they were serving time for crimes that were reduced to misdemeanors
HUEY CHTRll
Council Meeting of: September 18, 2024
Agenda Number: B-6
Shifted money saved from reduced incarceration to services throughout local communities
Although Prop 47 has resulted in positive changes such as allowing the State to provide $100 million annually to victim services, mental health, and substance use services, local jurisdictions are feeling the negative side effects of Prop 47. The State has experienced a spike in retail theft, violent smash-and-grab robberies, and fentanyl deaths and illicit drug use. Under Prop 47, offenders of these crimes receive little to no punishment for their behavior.
Reform - Proposition 36
Prop 36 seeks to fill the gaps created under Prop 47 by presenting modest amendments to the 2014 provision. Prop 36 would:
Impose mandated drug treatment for some drug crimes
Add new penalties for some theft and drug offenses, and Add new sentencing enhancements that would apply to any crime Individuals convicted of a drug-related offense with two or more prior offenses, regardless of the amount, could serve up to three years in prison. In certain instances, a judge can determine if an individual is eligible to participate in a treatment program. Upon completion of a drug treatment program, charges would be dismissed. Furthermore, Prop 36 adds fentanyl to the list of hard drugs such as heroin, cocaine, and methamphetamine. Similar to drug-related offenses, theft crime would be punishable as a felony for individuals with two or more prior theft offenses. It would also allow prosecutors to file felony charges if a person were accused of multiple thefts that add up to a dollar figure over $950.
Prop 36 will be placed on the November ballot for California voters to decide on. Supporters of Prop 36 include the League of California Cities, California District Attorneys Association, and various California law enforcement officials.
FINANCIAL IMPACT:
With the successful passage or failure of Proposition 36, the City will not be financially impacted.
Additionally, the adoption of the Resolution supporting Prop 36 does not present a financial burden to the City.
ALTERNATIVES:
Council may elect to reject the Resolution and remain neutral in their position. Alternatively, Council may choose to oppose Prop 36 and instruct staff to return with such Resolution.
ATTACHMENTS:
1. Resolution
2. Proposition 36
RESOLUTION NO. 24-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
SUPPORTING PROPOSITION 36, THE HOMELESSNESS, DRUG ADDICTION,
AND THEFT REDUCTION ACT
WHEREAS, while Prop 47 achieved notable success in making California’s criminal justice system more equitable, Prop 47 has also led to unintended consequences over the past decade.
WHEREAS, Prop 47 has contributed to increases in repeat and often organized retail theft, the shuttering of local businesses, and difficulty convincing people to seek drug and mental health treatment.
WHEREAS, these unintended consequences can only be corrected by the voters at the ballot box with modest amendments to Prop 47.
WHEREAS, Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act is a bipartisan measure that provides common sense, targeted reforms to Prop 47 that, with the recently adopted legislative Retail Theft Package, provide more tools to increase safety in our communities.
WHEREAS, spikes in retail theft, violent smash-and-grab robberies, fentanyl deaths and illicit drug use, as well as strained social services, are creating challenges beyond the capacity of local governments.
WHEREAS, cities are partnering with the state to advance solutions that help reduce crime and provide more support to residents struggling with substance abuse, while avoiding a return to the days of mass incarceration.
WHEREAS, Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act will define fentanyl as a hard drug, hold individuals convicted of trafficking fentanyl accountable, and grant judges greater discretion in sentencing drug traffickers.
WHEREAS, breaking the cycle of repeat offenders means addressing the many root causes of retail theft.
WHEREAS, Prop 36, the Homelessness, Drug Addiction, and Theft Reduction Act allows critical behavioral health services, drug treatment, and job training within our justice system for people who are homeless and suffering from mental illness or struggling with substance abuse.
WHEREAS: It’s time for meaningful and tailored reforms to our justice system to ensure the safety of our communities.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:
1. The foregoing recitals are true and correct and incorporated herein by reference.
2. The City of Madera supports Proposition 36, the Homelessness, Drug Addiction, and Theft Reduction Act.
3. This resolution is effective immediately upon adoption. * * * * * * * *
TEXT OF PROPOSED LAWS PROPOSITION 35 CONTINUED
(c) Statutory References. Unless otherwise stated, all
references contained in this chapter to statutes codified outside of this chapter refer to those statutes as they existed on July 1, 2023.
(d) Effective Date. This chapter shall take effect on the next January 1 following its approval by the voters of
California.
14199.136. Standing to Defend Chapter
Notwithstanding any other law, if the State of California or any of its officers or officials fail to defend the
constitutionality of this chapter, following its approval by the voters, any other state or local government
agency of this state shall have the authority to intervene on behalf of the State of California or the department in a court action challenging the constitutionality of this chapter for the purpose of defending its
constitutionality, whether that action is in state or
federal trial court, on appeal, or on discretionary review by the Supreme Court of California or the Supreme
Court of the United States. The reasonable fees and
costs of defending the action by the other state or local government agency shall be a charge on funds
appropriated to the Department of Justice, which shall
be satisfied promptly.
SEC. 2. Appropriations Limit.
(a) Commencing with the 2025–26 fiscal year,
pursuant to Section 4 of Article XIIIB of the California Constitution, the electors of the State of California
hereby adopt an increase in the appropriations limit for the State of California equal to the amount of the
revenues generated by the taxes contained in Article 6
(commencing with Section 14199.123) of this act and
Article 7.1 (commencing with Section 14199.80) of
Chapter 7 of Part 3 of the Welfare and Institutions
Code.
(b) The duration of the increase in the State of
California’s appropriations limit adopted pursuant to
this section shall be for the maximum amount of time
permitted under Section 4 of Article XIIIB of the
California Constitution.
35 36
SEC. 3. Conflicting Initiative Measures.
The people of the State of California hereby find and
declare:
(a) If this initiative measure and another initiative
measure or measures that raises or extends a managed
care organization provider tax to fund Medi-Cal
services, benefits, and coverage appear on the same
statewide election ballot, the other initiative measure or measures shall be deemed to be in conflict with this measure. If this initiative measure receives a greater
number of affirmative votes, the provisions of this
measure shall prevail in their entirety, and the
provisions of the other initiative measure or measures
shall be void.
(b) This act continues an existing tax on managed care
organization providers, a type of health care service
plan, that is used for the purpose of increasing
reimbursement rates or payments under the Medi-Cal
126 | Text of Proposed Laws
program. Initiative No. 21-0042 Amendment #1
exempts from the definition of “tax” a levy, charge, or exaction collected from local units of government,
health care providers, or health care service plans that is primarily used by the State of California for the
purposes of increasing reimbursement rates or
payments under the Medi-Cal program. Therefore, no
conflict exists between this act and Initiative
No. 21-0042 Amendment #1.
(c) This act does not alter, apply to, or address the
matters contained in Initiative No. 23-0021
Amendment #1. Therefore, no conflict exists between
this act and Initiative No. 23-0021 Amendment #1.
PROPOSITION 36
This initiative measure is submitted to the people in
accordance with the provisions of Section 8 of Article II of the California Constitution.
This initiative measure amends and adds sections to
the Health and Safety Code and the Penal Code, and
adds a section to the Government Code; therefore,
existing provisions proposed to be deleted are printed
in strikeout type and new provisions proposed to be
added are printed in italic type to indicate that they are new.
PROPOSED LAW
THE HOMELESSNESS, DRUG ADDICTION, AND
THEFT REDUCTION ACT
SECTION 1. Title.
This act shall be known as The Homelessness, Drug
Addiction, and Theft Reduction Act.
SEC. 2. Purposes and Intent.
This measure will reform laws that have dramatically
increased homelessness, drug addiction, and theft
throughout California.
This measure will:
(a) Provide drug and mental health treatment for
people who are addicted to hard drugs, including
fentanyl, cocaine, heroin, and methamphetamine.
(b) Add fentanyl to existing laws that prohibit the
possession of hard drugs while armed with a loaded
firearm.
(c) Add fentanyl to existing laws that prohibit the
trafficking of large quantities of hard drugs.
(d) Permit judges to use their discretion to sentence
drug dealers to state prison instead of county jail when they are convicted of trafficking hard drugs in large
quantities or are armed with a firearm while engaging in drug trafficking.
(e) Warn convicted hard drug dealers and
manufacturers that they can be charged with murder if
they continue to traffic in hard drugs and someone dies as a result.
TEXT OF PROPOSED LAWS PROPOSITION 36 CONTINUED
(f) Reinstate penalties for hard drug dealers whose
trafficking kills or seriously injures a drug user.
(g) Increase penalties for people who repeatedly
engage in theft.
(h) Add new laws to address the increasing problem of
“smash and grab” thefts that result in significant losses and damage, or that are committed by multiple thieves
working together.
SEC. 3. Findings and Declarations.
The people of the State of California find and declare as follows:
(a) Reducing Homelessness Through Drug and Mental
Health Treatment
(1) California has reached a tipping point in its
homelessness, drug, mental health, and theft crises.
Our state has the highest rate of homelessness per
capita of any state in the country. And drug overdoses
now kill two to three times the number of people in
California as car accidents.
(2) Since the passage of Proposition 47 in 2014,
homelessness in California has increased by
51 percent, while during the same time period in the
rest of the country, it has declined by 11 percent.
Proposition 47 reduced the legal consequences of both
possession of hard drugs (fentanyl, cocaine, heroin,
methamphetamine, and phencyclidine), and theft. The
result has been massive increases in drug addiction,
mental illness, and property crimes, including retail
theft, committed by addicts to support their addiction.
At the same time, California has seen a dramatic
decrease in mental health and drug treatment for
homeless people due to reduced incentives to
participate in treatment. Our homelessness problem is
directly connected to these unintended consequences
of Proposition 47, which the voters now desire to
correct.
(3) Progressive states, including New Jersey,
Maryland, Illinois, and Michigan, have significantly
stronger hard drug laws than California, and their
homeless rate is 4 to 5 times lower than California’s.
(4) This proposal takes a modest step in the direction
of these states by enacting a new class of crime called a “treatment-mandated felony.” Under this new
“treatment-mandated felony,” prosecutors would have
the discretion to charge a felony for hard drug
possession after two previous drug convictions. If
charged with this “treatment-mandated felony” for a
third or subsequent drug offense, the offender would
be given the option of participating in drug and mental health treatment. If the offender successfully
completes drug and mental health treatment, the
charge would be fully expunged, and the offender
would receive no jail time. If the offender refuses drug and mental health treatment, they would serve jail time for hard drug possession. For a second conviction of
the treatment-mandated felony (the fourth total
conviction for hard drug possession), a judge would
have the option of imposing time in jail or state prison.
Along with hard drug and mental health treatment,
offenders charged with a treatment-mandated felony
would be offered shelter, job training, and other
services designed to break the cycle of addiction and
homelessness.
(b) Cracking Down on Hard Drug Dealers
(1) Fentanyl is the most dangerous drug that our
nation has ever seen. Because it is largely produced
synthetically, fentanyl is typically cheaper than other hard drugs. As a result, drug dealers now regularly
include fentanyl in other drugs, including diet, anxiety, and sleeping pills, cocaine, and heroin. Further,
fentanyl is up to 50 times stronger than heroin.
Therefore, a very tiny amount of fentanyl can prove
deadly. One kilogram (2.2 pounds) of fentanyl provides
enough of the drug to manufacture four to ten million
doses, or enough to kill 500,000 people. Finally,
because such a small amount of fentanyl is necessary
to create addiction, it is easier to smuggle across the border in smaller, yet much more deadly quantities.
(2) This act would authorize greater consequences for
hard drug dealers whose trafficking kills or seriously
injures a person who uses those drugs, and it would
provide a mechanism to warn convicted hard drug
dealers and manufacturers that they can be charged
with murder if they continue to traffic in hard drugs and someone dies as a result.
(3) This act would add nonprescription fentanyl to an
existing list of hard drugs, including heroin, cocaine, and methamphetamine, for which it is illegal to possess the drug while armed with a loaded firearm.
(4) This act would also add nonprescription fentanyl to an existing list of hard drugs, including heroin, cocaine, and methamphetamine, that authorizes greater
consequences for drug dealers who sell large quantities of hard drugs.
(5) This act also permits judges to sentence drug
dealers who traffic in large quantities of hard drugs or who are armed with a firearm while trafficking in hard
drugs to state prison instead of local county jails. Only our state prisons are equipped to manage security for
hardened drug dealers and to provide them the
rehabilitation services they need to safely reenter
society.
(c) Accountability for Repeat Theft and Smash and
Grab Thefts
(1) Prior to Proposition 47, individuals who repeatedly engaged in theft could be charged with a felony.
Prop. 47 eliminated this repeat offender felony and
instead provided that any theft up to $950 in value is
now a misdemeanor—regardless of how many times
the offender has committed theft. In practice, this
means that an offender who repeatedly steals up to
$950 in value faces virtually no legal consequences.
(2) The result has been an explosion in retail and cargo theft causing stores throughout California to close to
protect employees and customers from criminal activity
that disrupts the efficient delivery of products directly to consumers and creates billions of dollars in
economic losses to our local communities and state.
Text of Proposed Laws | 127
36 TEXT OF PROPOSED LAWS PROPOSITION 36 CONTINUED
36 This rapid increase in retail and cargo theft has also contributed to rising inflation, as businesses have been forced to raise prices to account for their economic
losses. This retail and cargo theft explosion has collided with the fentanyl epidemic, as hard drug users have
engaged in brazen theft to support their drug habits,
knowing that there will be no consequences for either
their theft or their hard drug use.
(3) Under this act, an offender with two prior
convictions for theft can be charged with a felony,
regardless of the value of the stolen property. Diversion programs will continue to exist, meaning that judges
will retain discretion not to incarcerate an offender
even for more than two theft convictions. But
prosecutors will have the ability to bring felony charges against hardened, repeat offenders who continue to
engage in theft. Judges will have the discretion to
sentence a repeat offender to jail in appropriate cases, or to state prison if an offender is convicted four or
more times of theft.
(4) This act also authorizes judges to exercise their
discretion to impose an enhanced penalty when an
offender steals, damages, or destroys property by
acting together with two or more offenders or by
causing losses of $50,000 or more. By permitting
discretion in these scenarios, judges will be able to
fashion sentences that are appropriate for the crime
committed, including so-called “smash and grabs”
committed by mobs or large groups of people working
together.
(5) The value of property stolen in multiple thefts will be permitted to be added together so that in
appropriate cases an offender may be charged with
felony theft instead of petty theft. This provision
addresses the problem of offenders who commit a
series of thefts in which the property stolen during each theft has a value under the $950 felony theft threshold, in order to insulate themselves from felony charges.
(6) Along with the hard drug provisions in this act,
these theft law changes will stop the vicious cycle of
hard drug users stealing to support their habits without legal consequences for their actions.
SEC. 4. Section 11369 is added to the Health and
Safety Code, to read:
11369. (a) This section shall be known, and may be
cited, as Alexandra’s Law.
(b) The court shall advise a person who is convicted of, or who pleads guilty or no contest to, a violation of
Section 11351, 11351.5, 11352, 11378, 11378.5,
11379, 11379.5, or 11379.6 involving a hard drug, of
the following:
“You are hereby advised that it is extremely dangerous
and deadly to human life to illicitly manufacture,
distribute, sell, furnish, administer, or give away any drugs in any form, including real or counterfeit drugs or pills. You can kill someone by engaging in this conduct.
All drugs and counterfeit pills are dangerous to human
life. These substances alone, or mixed, kill human
beings in very small doses. If you illicitly manufacture, distribute, sell, furnish, administer, or give away any real or counterfeit drugs or pills, and that conduct
results in the death of a human being, you could be
charged with homicide, up to and including the crime of murder, within the meaning of Section 187 of the Penal
Code.”
(c) The advisory statement shall be provided to the
defendant in writing, either on a plea form, if used, as an addendum to a plea form, or at sentencing, and the
fact that the advisory was given shall be specified on
the record and recorded in the abstract of the
conviction.
(d) (1) Except as provided in paragraph (2), as used in this section, “hard drug” means a substance listed in
Section 11054 or 11055, including a substance
containing fentanyl, heroin, cocaine, cocaine base,
methamphetamine, or phencyclidine, and the analogs
of any of these substances as defined in Sections 11400 and 11401.
(2) As used in this section, “hard drug” does not include cannabis, cannabis products, peyote, lysergic acid
diethylamide (LSD), other psychedelic drugs, including
mescaline and psilocybin (mushrooms), any other
substance listed in subdivisions (d) and (e) of Section 11054, or, with the exception of methamphetamine,
any other substance listed in subdivision (d) of Section 11055.
SEC. 5. Section 11370.1 of the Health and Safety
Code is amended to read:
11370.1. (a) Notwithstanding Section 11350 or
11377 or any other provision of law, every person who
unlawfully possesses any amount of a substance
containing cocaine base, a substance containing
cocaine, a substance containing heroin, a substance
containing methamphetamine, a substance containing
fentanyl, a crystalline substance containing
phencyclidine, a liquid substance containing
phencyclidine, plant material containing phencyclidine, or a hand-rolled cigarette treated with phencyclidine
while armed with a loaded, operable firearm is guilty of a felony punishable by imprisonment in the state prison for two, three, or four years.
(b) Subdivision (a) does not apply to any person lawfully possessing fentanyl, including with a valid prescription. (c) As used in this subdivision (a), “armed with” means having available for immediate offensive or defensive
use.
(b) (d) Any person who is convicted under this section
shall be ineligible for diversion or deferred entry of
judgment under Chapter 2.5 (commencing with
Section 1000) of Title 6 of Part 2 of the Penal Code.
SEC. 6. Section 11370.4 of the Health and Safety
Code is amended to read:
11370.4. (a) (1) A person convicted of a violation of,
or of a conspiracy to violate, Section 11351, 11351.5,
or 11352 with respect to a substance containing
heroin, fentanyl, cocaine base as specified in paragraph (1) of subdivision (f) of Section 11054, or cocaine as
128 | Text of Proposed Laws
TEXT OF PROPOSED LAWS PROPOSITION 36 CONTINUED
specified in paragraph (6) of subdivision (b) of Section 11055, when the person knew of the substance’s
nature or character as a controlled substance, shall
receive an additional state prison term as follows:
(A) If the substance exceeds one kilogram by weight,
the person shall receive an additional term of three
years.
(B) If the substance exceeds four kilograms by weight,
the person shall receive an additional term of five years. (C) If the substance exceeds 10 kilograms by weight,
the person shall receive an additional term of 10 years. (D) If the substance exceeds 20 kilograms by weight,
the person shall receive an additional term of 15 years. (E) If the substance exceeds 40 kilograms by weight,
the person shall receive an additional term of 20 years. (F) If the substance exceeds 80 kilograms by weight,
the person shall receive an additional term of 25 years. (2) The conspiracy enhancements provided for in this
subdivision shall not be imposed unless the trier of fact finds that the defendant conspirator was substantially
involved in the planning, direction, execution, or
financing of the underlying offense.
(b) (1) A person convicted of a violation of, or of
conspiracy to violate, Section 11378, 11378.5, 11379,
or 11379.5 with respect to a substance containing
methamphetamine, amphetamine, phencyclidine
(PCP) and its analogs shall receive an additional state prison term as follows:
(A) If the substance exceeds one kilogram by weight,
or 30 liters by liquid volume, the person shall receive an additional term of three years.
(B) If the substance exceeds four kilograms by weight,
or 100 liters by liquid volume, the person shall receive an additional term of five years.
(C) If the substance exceeds 10 kilograms by weight,
or 200 liters by liquid volume, the person shall receive an additional term of 10 years.
(D) If the substance exceeds 20 kilograms by weight,
or 400 liters by liquid volume, the person shall receive an additional term of 15 years.
(2) In computing the quantities involved in this
subdivision, plant or vegetable material seized shall not be included.
(3) The conspiracy enhancements provided for in this
subdivision shall not be imposed unless the trier of fact finds that the defendant conspirator was substantially
involved in the planning, direction, execution, or
financing of the underlying offense.
(c) (1) A person convicted of a violation of, or of a
conspiracy to violate, Section 11351 or 11352 with
respect to a substance containing fentanyl shall receive an additional state prison term as follows:
(A) If the substance exceeds 28.35 grams (one ounce)
by weight, the person shall receive an additional term of three years.
(B) If the substance exceeds 100 grams by weight, the
person shall receive an additional term of five years.
(C) If the substance exceeds 500 grams by weight, the
person shall receive an additional term of seven years. (D) If the substance exceeds one kilogram by weight,
the person shall receive an additional term of 10 years. (E) If the substance exceeds four kilograms by weight,
the person shall receive an additional term of 13 years. (F) If the substance exceeds 10 kilograms by weight,
the person shall receive an additional term of 16 years. (G) If the substance exceeds 20 kilograms by weight,
the person shall receive an additional term of 19 years. (H) If the substance exceeds 40 kilograms by weight,
the person shall receive an additional term of 22 years. (I) If the substance exceeds 80 kilograms by weight,
the person shall receive an additional term of 25 years. (2) The conspiracy enhancements provided for in this
subdivision shall not be imposed unless the trier of fact finds that the defendant conspirator was substantially
involved in the planning, direction, execution, or
financing of the underlying offense.
(c) (d) The additional terms provided in this section
shall not be imposed unless the allegation that the
weight of the substance containing heroin, fentanyl,
cocaine base as specified in paragraph (1) of
subdivision (f) of Section 11054, cocaine as specified
in paragraph (6) of subdivision (b) of Section 11055,
methamphetamine, amphetamine, or phencyclidine
(PCP) and its analogs exceeds the amounts provided in
this section is charged in the accusatory pleading and
admitted or found to be true by the trier of fact.
(e) Notwithstanding paragraph (9) of subdivision (h) of Section 1170 of the Penal Code, a defendant convicted
of an underlying violation specified in this section who admits an enhancement pursuant to this section or for
whom an enhancement pursuant to this section is
found true, is punishable by imprisonment in the state
prison and not pursuant to subdivision (h) of Section
1170 of the Penal Code.
(d) (f) The additional terms provided in this section
shall be in addition to any other punishment provided
by law.
(e) (g) Notwithstanding any other law, the court may
strike the additional punishment for the enhancements
provided in this section if the court determines that
there are circumstances in mitigation of the additional punishment and states on the record its reasons for
striking the additional punishment.
36 SEC. 7. Article 8 (commencing with Section 11395)
is added to Chapter 6 of Division 10 of the Health and
Safety Code, to read:
Article 8. Treatment-Mandated Felony
11395. (a) This article shall be known and cited as
the Treatment-Mandated Felony Act.
(b) (1) Notwithstanding any other law, and except as
provided in subdivision (d), a person described in
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36 subdivision (c) who possesses a hard drug, unless upon the written prescription of a physician, dentist,
podiatrist, or veterinarian licensed to practice in this state, shall be punished by imprisonment in a county
jail for not more than one year or pursuant to subdivision (h) of Section 1170 of the Penal Code. A second or
subsequent conviction of this section, is punishable by imprisonment in the county jail not exceeding one year
or by imprisonment in the state prison.
(2) A person shall not be sentenced to jail or prison
pursuant to this section unless a court determines that the person is not eligible or suitable for treatment or that any other circumstance described in paragraph (4)
of subdivision (d) applies to that person.
(c) Subdivision (b) applies to a person who has two or
more prior convictions for a felony or misdemeanor
violation of Section 11350, 11351, 11351.5, 11352,
11353, 11353.5, 11353.7, 11370.1, 11377, 11378,
11378.5, 11379, 11379.5, 11379.6, 11380, or 11395,
including a conviction that occurred before the effective date of this section. Prior convictions shall be alleged in the accusatory pleading, and either admitted by the
defendant in open court or found to be true by the trier of fact.
(d) (1) (A) In lieu of a jail or prison sentence, or a grant of probation with jail as a condition of probation, a
defendant charged with a violation of this section may
elect treatment by pleading guilty or no contest to a
violation of this section and admitting the alleged prior convictions, waiving time for sentencing and the
pronouncement of judgment, and agreeing to
participate in, and complete, a detailed treatment
program developed by a drug addiction expert and
approved by the court. A defendant’s plea of guilty or no contest shall not constitute a conviction for any purpose unless judgment is entered pursuant to paragraph (4)
for a violation of this section.
(B) Upon or subsequent to arraignment for a violation
of this section, and at the request or with the consent of the defendant or their attorney, the court shall order a drug addiction expert to conduct a substance abuse
and mental health evaluation of the defendant. The
expert shall submit a report of the evaluation to the
court and parties. The evaluation may be based on an
interview of the defendant or other individuals with
relevant knowledge and review of records the expert
deems appropriate, including medical records, criminal
history, prior treatment history, and records pertaining to the current offense. If the defendant participates in the interview, neither the defendant’s interview nor
evidence derived from the interview may be used
against the defendant at any subsequent trial for the
instant offense except for the purposes of impeachment
should the defendant testify inconsistently. The
evaluation shall detail the defendant’s drug abuse or
mental health issues, if any, so the court and parties
may better determine appropriate handling of the
defendant’s case.
(C) Concurrent with the order for a substance abuse
and mental health evaluation of the defendant, and with the defendant’s consent, the court shall also order that a case worker or other qualified individual determine
whether the defendant is eligible to receive Medi-Cal,
Medicare, or any other relevant benefits for any
programs or evaluations under this section. If the
defendant did not previously consent to an eligibility
determination at arraignment, the court shall order the eligibility determination upon and as a condition of the defendant’s agreement to participate in and complete a
treatment program as described in this subdivision.
(2) A treatment program may include, but is not limited to, drug treatment, mental health treatment, job
training, and any other conditions related to treatment or a successful outcome for the defendant that the
court finds appropriate. The court must hold regular
hearings to review the progress of the defendant. The
court shall make referrals to programs that provide
services at no cost to the participant and have been
deemed by the court, the drug addiction expert, and the parties to be credible and effective. A defendant may
also choose to pay for a program that is approved by the court.
(3) Upon the defendant’s successful completion of the
treatment program as specified in paragraph (2), the
positive recommendation of the treatment program,
and the motion of the defendant, prosecuting attorney,
the court, or the probation department, the court shall dismiss this charge against the defendant and the
provisions of Section 1000.4 of the Penal Code, as it
read on the effective date of this section, shall apply, including the provision that the arrest upon which the
defendant was deferred shall be deemed to have never
occurred. A dismissal based on the successful
completion of treatment shall not count as a conviction for any purpose, including for determining punishment
pursuant to subdivision (b).
(4) If at any time it appears that the defendant is
performing unsatisfactorily in the program, is not
benefiting from treatment, is not amenable to
treatment, has refused treatment, or has been
convicted of a crime that was committed since starting
treatment, the prosecuting attorney, the court on its
own, or the probation department may make a motion
for entry of judgment and sentencing. After notice to the defendant, the court shall hold a hearing to determine
whether judgment should be entered and the defendant
sentenced. Judgment shall be imposed and the
defendant sentenced if the court finds true one or more of the foregoing circumstances. However, except when
the defendant has been found to have been convicted
of a crime that was committed since starting treatment, the court may rerefer the defendant to treatment if the court finds that it is in the interest of justice to do so, that the defendant is currently amenable to treatment,
and if the defendant agrees to participate in, and
complete, a treatment program as described in this
section.
(5) For time spent in residential treatment, a defendant may earn only actual credits pursuant to Section 2900.5 of the Penal Code and shall not earn conduct credits
pursuant to Section 4019 of the Penal Code or any
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TEXT OF PROPOSED LAWS PROPOSITION 36 CONTINUED
other provision. Time spent in any other type of program or counseling is not eligible for any credits.
(e) (1) Except as provided in paragraph (2), as used in this section, “hard drug” means a substance listed in
Section 11054 or 11055, including a substance
containing fentanyl, heroin, cocaine, cocaine base,
methamphetamine, or phencyclidine, and the analogs
of any of these substances as defined in Sections 11400 and 11401.
(2) As used in this section, “hard drug” does not include cannabis, cannabis products, peyote, lysergic acid
diethylamide (LSD), other psychedelic drugs, including
mescaline and psilocybin (mushrooms), any other
substance listed in subdivisions (d) and (e) of Section 11054, or, with the exception of methamphetamine,
any other substance listed in subdivision (d) of Section 11055.
(f) Upon an arrest for a violation of this section, the court shall require judicial review prior to release to make an individualized determination of risk to public
safety and likelihood to return to court.
(g) This section shall not be construed to preclude
prosecution or punishment pursuant to any other law.
SEC. 8. Section 490.3 is added to the Penal Code, to
read:
490.3. Notwithstanding any other law, in any case
involving one or more acts of theft or shoplifting,
including, but not limited to, violations of Sections
459.5, 484, 488, and 490.2, the value of property or
merchandise stolen may be aggregated into a single
count or charge, with the sum of the value of all property or merchandise being the values considered in
determining the degree of theft.
SEC. 9. Section 666.1 is added to the Penal Code, to
read:
666.1. (a) (1) Notwithstanding any other law, a
person who has two or more prior convictions for any of the offenses listed in paragraph (2), and who is
convicted of petty theft or shoplifting, is punishable by imprisonment in the county jail not exceeding one year
or pursuant to subdivision (h) of Section 1170. A second or subsequent conviction of this section is punishable
by imprisonment in the county jail not exceeding one
year or by imprisonment in the state prison.
(2) This section applies to the following offenses,
including a conviction that occurred before the effective date of this section:
(A) Petty theft, as described in Section 488 or 490.2.
(B) Grand theft, as described in Sections 487, 487h,
and in Chapter 5 (commencing with Section 484) of
Title 13 of Part 1.
(C) Theft from an elder or dependent adult, as
described in Section 368.
(D) The theft or unauthorized use of a vehicle, as
described in Section 10851 of the Vehicle Code.
(E) Burglary, as described in Section 459.
(F) Carjacking, as described in Section 215.
(G) Robbery, as described in Section 211.
(H) Receiving stolen property, as described in Section
496.
(I) Shoplifting, as described in Section 459.5.
(J) Identity theft and mail theft, as described in Section 530.5.
(b) A person subject to charging under this section or
actually charged with this section may be referred by a prosecuting attorney’s office or by a county probation
department to a theft diversion or deferred entry of
judgment program pursuant to Section 1001.81. lf
appropriate, a person admitted to such a program may
also be referred to a substance abuse treatment
program.
(c) Upon an arrest for a violation of this section, the court shall require judicial review prior to release to make an individualized determination of risk to public
safety and likelihood to return to court.
(d) This section shall not be construed to preclude
prosecution or punishment pursuant to any other law.
SEC. 10. Section 12022 of the Penal Code is
amended to read:
12022. (a) (1) Except as provided in subdivisions (c)
and (d), a person who is armed with a firearm in the
commission of a felony or attempted felony shall be
punished by an additional and consecutive term of
imprisonment pursuant to subdivision (h) of Section
1170 for one year, unless the arming is an element of
that offense. This additional term shall apply to a
person who is a principal in the commission of a felony or attempted felony if one or more of the principals is armed with a firearm, whether or not the person is
personally armed with a firearm.
(2) Except as provided in subdivision (c), and
notwithstanding subdivision (d), if the firearm is an
assault weapon, as defined in Section 30510 or 30515,
or a machinegun, as defined in Section 16880, or a .50
BMG rifle, as defined in Section 30530, the additional
and consecutive term described in this subdivision
shall be three years imprisonment pursuant to
subdivision (h) of Section 1170 whether or not the
arming is an element of the offense of which the person was convicted. The additional term provided in this
paragraph shall apply to any person who is a principal
in the commission of a felony or attempted felony if one or more of the principals is armed with an assault
weapon, machinegun, or a .50 BMG rifle, whether or
not the person is personally armed with an assault
weapon, machinegun, or a .50 BMG rifle.
36 (b) (1) A person who personally uses a deadly or
dangerous weapon in the commission of a felony or
attempted felony shall be punished by an additional
and consecutive term of imprisonment in the state
prison for one year, unless use of a deadly or dangerous weapon is an element of that offense.
(2) If the person described in paragraph (1) has been
convicted of carjacking or attempted carjacking, the
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36 additional term shall be in the state prison for one, two, or three years.
(3) When a person is found to have personally used a
deadly or dangerous weapon in the commission of a
felony or attempted felony as provided in this
subdivision and the weapon is owned by that person,
the court shall order that the weapon be deemed a
nuisance and disposed of in the manner provided in
Sections 18000 and 18005.
(c) (1) Notwithstanding the enhancement set forth in
subdivision (a), a person who is personally armed with a firearm in the commission of a violation or attempted
violation of Section 11351, 11351.5, 11352, 11366.5,
11366.6, 11378, 11378.5, 11379, 11379.5, or
11379.6 of the Health and Safety Code shall be
punished by an additional and consecutive term of
imprisonment in the state prison pursuant to
subdivision (h) of Section 1170 for three, four, or five years.
(2) Notwithstanding paragraph (9) of subdivision (h) of Section 1170 of the Penal Code, a defendant convicted
of an underlying violation specified in this subdivision who admits an enhancement pursuant to this
subdivision or for whom an enhancement pursuant to
this subdivision is found true, is punishable by
imprisonment in the state prison and not pursuant to
subdivision (h) of Section 1170 of the Penal Code.
(d) Notwithstanding the enhancement set forth in
subdivision (a), a person who is not personally armed
with a firearm who, knowing that another principal is
personally armed with a firearm, is a principal in the
commission of an offense or attempted offense
specified in subdivision (c), shall be punished by an
additional and consecutive term of imprisonment
pursuant to subdivision (h) of Section 1170 for one,
two, or three years.
(e) For purposes of imposing an enhancement under
Section 1170.1, the enhancements under this section
shall count as a single enhancement.
(f) Notwithstanding any other provision of law, the
court may strike the additional punishment for the
enhancements provided in subdivision (c) or (d) in an
unusual case where the interests of justice would best
be served, if the court specifies on the record and
enters into the minutes the circumstances indicating
that the interests of justice would best be served by
that disposition.
SEC. 11. Section 12022.6 is added to the Penal
Code, to read:
12022.6. (a) When any person takes, damages, or
destroys any property in the commission or attempted
commission of a felony, or commits a felony violation of Section 496, the court shall impose a term in addition
and consecutive to the punishment prescribed for the
felony or attempted felony of which the defendant has
been convicted, as follows:
(1) If the loss or property value exceeds fifty thousand dollars ($50,000), the court shall impose an additional term of one year.
(2) If the loss or property value exceeds two hundred
thousand dollars ($200,000), the court shall impose an
additional term of two years.
(3) If the loss or property value exceeds one million
dollars ($1,000,000), the court shall impose an
additional term of three years.
(4) If the loss or property value exceeds three million dollars ($3,000,000), the court shall impose an
additional term of four years.
(5) For every additional loss or property value of three million dollars ($3,000,000), the court shall impose a
term of one year in addition to the term specified in
paragraph (4).
(b) In any accusatory pleading involving multiple
charges of taking, damage, or destruction, or multiple
violations of Section 496, the additional terms provided in this section may be imposed if the aggregate losses
to the victims or aggregate property values from all
felonies exceed the amounts specified in this section
and arise from a common scheme or plan. All pleadings
under this section shall remain subject to the rules of joinder and severance stated in Section 954.
(c) The additional terms provided in this section shall not be imposed unless the facts relating to the amounts provided in this section are charged in the accusatory
pleading and admitted by the defendant or found to be
true by the trier of fact.
(d) Notwithstanding any other law, the court may
impose an enhancement pursuant to this section and
another section on a single count, including an
enhancement pursuant to Section 12022.65.
SEC. 12. Section 12022.65 is added to the Penal
Code, to read:
12022.65. (a) Any person who acts in concert with
two or more persons to take, attempt to take, damage,
or destroy any property, in the commission or attempted commission of a felony shall be punished by an
additional and consecutive term of imprisonment of
one, two, or three years.
(b) The additional term provided in this section shall
not be imposed unless the existence of the facts
required in subdivision (a) are charged in the accusatory pleading and admitted by the defendant or found to be
true by the trier of fact.
(c) Notwithstanding any other law, the court may
impose an enhancement pursuant to this section and
another section on a single count, including an
enhancement pursuant to Section 12022.6.
SEC. 13. Section 12022.7 of the Penal Code is
amended to read:
12022.7. (a) Any person who personally inflicts great
bodily injury on any person other than an accomplice in the commission of a felony or attempted felony shall be punished by an additional and consecutive term of
imprisonment in the state prison for three years.
(b) Any person who personally inflicts great bodily
injury on any person other than an accomplice in the
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TEXT OF PROPOSED LAWS PROPOSITION 36 CONTINUED
commission of a felony or attempted felony which
causes the victim to become comatose due to brain
injury or to suffer paralysis of a permanent nature shall be punished by an additional and consecutive term of
imprisonment in the state prison for five years. As used in this subdivision, “paralysis” means a major or
complete loss of motor function resulting from injury to the nervous system or to a muscular mechanism.
(c) Any person who personally inflicts great bodily
injury on a person who is 70 years of age or older, other than an accomplice, in the commission of a felony or
attempted felony shall be punished by an additional
and consecutive term of imprisonment in the state
prison for five years.
(d) Any person who personally inflicts great bodily
injury on a child under the age of five years in the
commission of a felony or attempted felony shall be
punished by an additional and consecutive term of
imprisonment in the state prison for four, five, or six years.
(e) Any person who personally inflicts great bodily
injury under circumstances involving domestic violence
in the commission of a felony or attempted felony shall be punished by an additional and consecutive term of
imprisonment in the state prison for three, four, or five years. As used in this subdivision, “domestic violence” has the meaning provided in subdivision (b) of Section
13700.
(f) (1) As used in this section, “great bodily injury”
means a significant or substantial physical injury.
(2) As used in this section, a person who sells,
furnishes, administers, or gives away a controlled
substance is deemed to have personally inflicted great
bodily injury when the person to whom the substance
was sold, furnished, administered, or given suffers a
significant or substantial physical injury from using the substance.
(g) This section shall not apply to murder or
manslaughter or a violation of Section 451 or 452.
Subdivisions (a), (b), (c), and (d) shall not apply if
infliction of great bodily injury is an element of the
offense.
(h) The court shall impose the additional terms of
imprisonment under either subdivision (a), (b), (c), or (d), but may not impose more than one of those terms
for the same offense.
SEC. 14. Chapter 36 (commencing with Section
7599.200) is added to Division 7 of Title 1 of the
Government Code, to read:
CHAPTER 36. FUNDING FOR THE HOMELESSNESS,
DRUG ADDICTION, AND THEFT REDUCTION ACT
7599.200. (a) This chapter shall be known as the
Funding for the Homelessness, Drug Addiction, and
Theft Reduction Act.
(b) From moneys disbursed to the Board of State and
Community Corrections pursuant to paragraph (3) of
subdivision (a) of Section 7599.2 and Section 6046.2 of the Penal Code, the Board of State and Community
Corrections may allocate appropriate funds to counties
and local governments for programs specified in Section 11395 of the Health and Safety Code. This provision
shall not preclude funding for this act from any other
source, including, but not limited to, the Local Revenue Fund 2011 established under Section 30025 and other
funds designated for substance abuse and mental
health treatment.
(c) A defendant charged with a treatment-mandated
felony is eligible for any appropriate Medi-Cal or
Medicare programs or services, including, but not
limited to, those described in clauses (iii) to (v),
inclusive, of subparagraph (B) of paragraph (16) of
subdivision (f) of Section 30025, for the defendant’s
programs specified in Section 11395 of the Health and
Safety Code. A county or local government may contract
directly with the State Department of Health Care
Services or any other applicable state agency to provide for the provision or administration of any applicable
Medi-Cal or Medicare treatment programs.
SEC. 15. Amendments.
(a) Except as provided in subdivision (b), this act shall not be amended by the Legislature except by a statute
that furthers the purposes, intent, findings, and
declarations of the act and is passed in each house by
rollcall vote entered in the journal, two-thirds of the membership of each house concurring, or by a statute
that becomes effective only when approved by the
voters.
(b) The Legislature may, by majority vote, amend
Section 11369 of the Health and Safety Code only to
expand the list of drugs that qualify as a “hard drug”
and to expand the list of convictions to which it applies, and may, by majority vote, amend Section 11395 of the
Health and Safety Code only to expand the list of drugs that qualify as a “hard drug” and to expand the list of applicable prior convictions, and may, by majority vote, amend Section 666.1 of the Penal Code only to expand
the list of applicable prior convictions.
SEC. 16. Severability.
If any provision of this act, or any part of any provision, or the application of any provision or part to any person or circumstance is for any reason held to be invalid or unconstitutional, the remaining provisions and
applications of provisions shall not be affected, but
shall remain in full force and effect, and to this end the provisions of this act are severable.
SEC. 17. Conflicting Initiatives.
(a) This act creates a new drug treatment statute and
changes the penalties for career and serial thieves. In the event that this act and another initiative measure or measures relating to the same subject appear on the
same statewide ballot, the provisions of the other
measure or measures shall be deemed to be in conflict
with this measure. In the event this measure receives a greater number of affirmative votes than a measure
deemed to be in conflict with it, the provisions of this measure shall prevail in their entirety, and the
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TEXT OF PROPOSED LAWS PROPOSITION 36 CONTINUED
36 provisions of the other measure or measures shall be conflicting ballot measure is later held invalid, this null and void. measure shall be self-executing and given full force and effect. (b) If this measure is approved by the voters but superseded by law by any other conflicting measure
approved by the voters at the same election, and the
134 | Text of Proposed Laws
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Edward Byrne Memorial Justice Assistance Grant Program 2024/25 Grant RECOMMENDATION:
Adopt a Resolution authorizing submission of an application to the Edward Byrne Memorial Justice Assistance Grant Program for Fiscal Year 2024/25 SUMMARY:
The goal of the subject grant application is to utilize the City’s allocation of Edward Byrne Memorial Justice Grant (JAG) funds to support the enhancement of the City’s surveillance system.
These technological improvements will provide the Madera Police Department (MPD) with modern and reliable equipment, increasing investigatory capabilities and public safety.
DISCUSSION:
The U.S. Department of Justice makes awards of JAG funds to state and local governments on a formula basis. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs. As determined by the JAG formula, the City is eligible to receive $20,491 from the JAG program’s FY 2024/25 allocation.
Staff has evaluated the community's needs and recommends that the City purchase additional surveillance cameras to further enhance the Police Department's surveillance system. The use JAG funds for this purpose will provide significant benefits to both the City and the community, including increased investigatory capabilities, reduced investigation timelines, and enhanced crime deterrence. Expanding the surveillance system with JAG funding will help strengthen public safety efforts and support the Police Department in addressing criminal activity more effectively.
HUEY CENTRll
Council Meeting of: September 18, 2024
Agenda Number: B-7
Adding surveillance cameras in the community offers numerous benefits, including, but not limited to:
Crime Deterrence: Visible surveillance cameras can discourage criminal activity, as potential offenders may be less likely to commit crimes if they recognize they are being monitored.
Enhanced Public Safety: Cameras provide real-time monitoring of areas, allowing officers to respond more quickly to incidents and emergencies.
Improved Investigations: Surveillance footage can serve as valuable evidence in criminal investigations, helping officers identify suspects, gather details, and solve cases more efficiently.
Faster Incident Resolution: Video footage can reduce the time needed to investigate crimes, leading to quicker resolutions and justice for victims. Community Reassurance: The presence of surveillance can help residents feel safer, knowing that efforts are in place to monitor and protect their community. Reduction in Illegal Activities: By monitoring high-risk areas, cameras can help reduce activities like drug trafficking, vandalism, and theft. Support for Community Events: Cameras can help monitor large gatherings, such as festivals or protests, ensuring public safety and security during events.
FINANCIAL IMPACT:
Submission of a JAG application will provide the City with $20,491 in Federal grant funding to support local law enforcement. As a result, it will not adversely affect the General Fund and may benefit it by defraying costs within the MPD.
ALTERNATIVES:
Council may decline the grant application or may request additional information.
ATTACHMENTS:
1. Resolution to authorize application for JAG 24 Local Solicitation RESOLUTION NO. 24-______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR
AWARD TO THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
PROGRAM
WHEREAS, the City of Madera Police Department is responsible for the safety of the citizens of the community; and
WHEREAS, the Madera Police Department spends considerable resources in its efforts to provide frontline law enforcement services to the community; and WHEREAS, the Council of the City of Madera supports the efforts of the police department to secure resources by the most efficient means possible; and WHEREAS, the Congress of the United States has allocated $20,491 through the Edward Byrne Memorial Justice Assistance Grant (JAG) program to the City of Madera to be used for front line law enforcement services; and
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines, and orders as follows:
1. The above recitals are true and correct.
2. The City Manager is hereby authorized to submit an application to the Edward Byrne Memorial Justice Assistance Grant program and execute all required documents to enable receipt of grant funding.
3. This resolution is effective immediately upon adoption. * * * * * * * *
REPORT TO CITY COUNCIL
Approved by:
________________________________
Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Spanish Language Interpretation at City Council Meetings RECOMMENDATION:
Deliberation and Direction from Council
SUMMARY:
The demographic landscape of Madera, as highlighted by the 2020 Census, shows that over 46 percent of residents speak a language other than English at home, with Spanish being the predominant language. In response to this, at the request of the City Council, a workshop was held on February 21, 2024, to explore the integration of two-way Spanish-English interpretation services at future Council meetings. During the workshop, staff presented potential options and associated costs for implementing these services. More recently, on August 21, 2024, the Council, through a majority vote, requested an additional workshop and an update on the integration of interpretation services at future Council meetings.
Existing Translation Practices
The City has traditionally relied on City staff for interpretation services on an as-needed basis, with public requests channeled through the City Clerk's Office. While a 72-hour notice is recommended to ensure efficient coordination, it is not mandatory. The City conducts approximately 19 Regular City Council meetings and 5 Special City Council meetings annually, totaling over 60 hours of meeting time. It is worth noting that in the past two years, translation services have been requested three times.
Council Meeting of: September 18, 2024
Agenda Number: ___E-1 _____ _
Bilingual City Staff
The City currently uses a three tier system for rating employee’s ability to speak Spanish.
Qualified bilingual staff, specifically those at the top tier (Tier 3), can provide interpretation services. Notably, mid-management or management staff members, though ineligible for overtime, can volunteer without incurring additional costs. However, if overtime is applicable for Tier 3 staff, rates could range from $29 to $57 per hour depending on the hourly rate of the employee. Flexible work schedules, with prior notice, may be considered, although this adjustment would impact regularly scheduled daily work assignments.
Virtual Accessibility
Recognizing the importance of virtual accessibility, City Council meetings are open to public participation via Zoom. Zoom offers simultaneous interpretation for up to 25 participants through different audio channels with the use of live interpreters. This option would allow virtual attendees to choose their preferred language audio channel upon joining the meeting. Cloud recordings of Zoom meetings will only record the original meeting audio, not the translated versions. Local or desktop recordings of Zoom meetings will record the audio the participant heard. So, if the participant is listening to Spanish, the Spanish channel will be recorded locally.
As part of ongoing efforts to increase accessibility and public engagement, staff has researched various tools to support real-time translation and interpretation during City Council meetings.
One of the tools identified is Wordly, an artificial intelligence (AI)-powered platform that offers real-time audio and text translations in over 20 languages. Wordly allows non-English-speaking residents to better understand and participate in Council discussions by providing translation services directly through personal devices such as smartphones, tablets, and laptops. This cloudbased solution appears to be more cost-effective than hiring in-person interpreters for each meeting and does not require the use of specialized equipment.
Key Considerations
When hiring translators or interpreters, several key considerations should be taken into account to ensure the effectiveness and reliability of language services. Here are some essential factors:
Professionalism and Expertise: Translators who are experienced and well-trained in the specific field relevant to the content. Professionalism ensures accuracy and proficiency in translating specialized terminology.
Language Proficiency: Translators should be fluent in both the source and target languages. Proficiency in cultural nuances and idioms is crucial for accurate and culturally sensitive translations.
Cost and Timeliness: In an effort to identify potential options, staff contacted firms that specialize in translating public meetings. Table 1 provides a list of those companies; however, it is noted that the table is not exhaustive, rather it is a sample.
Table 1: On-site Interpretation Services Cost Schedule
Firm Cost (2 hours
or <) 2-3 hours 3-4 Hours Headsets
Travel
Fee
(per
mile)
Annual
Costs1
Homeland
Language
Services
(Oxnard, CA)
One
Interpreter; 2
hour minimum:
$95 per hour
Two
Interpreters:
$95 per
hour/per
interpreter
Two
Interpreters:
$95 per
hour/per
interpreter
$12 per unit $0.67 $13,680
Reliable
Translations,
Inc.
(Glendale,
CA)
One
Interpreter 2-
hour minimum:
$114 per hour
Two
Interpreters:
$114 per
hour/per
interpreter
Two
Interpreters:
$95 per
Hour/per
interpreter
1 Transmitter:
$100
$7 per unit
$0.67 $16,416
BiLingual
Services
International
(Long Beach,
CA)
Half-day
session (up to 3
hours):
$595 per
interpreter
Two
Interpreters:
$595/per
interpreter
Two
Interpreters:
$595 per
interpreter.
Each
additional
hour or
fraction
thereof: $195
per
interpreter
$25 per unit $0.69.9 $85,680
Orchid
Interpreting,
Inc. (Fresno)
One
Interpreter; 3
hour minimum:
$150 per hour
For Zoom
meeting, $150
per hour,
minimum of 3
hours.
Two
Interpreters:
$150 per
hour/per
interpreter
Two
Interpreters:
$150 per
hour/per
interpreter
None
available.
Travel
time fee
is the
same
rate as
interpre
ting
rate
$150
per
hour.
$17,100
Spanish
Language
Services
(Fresno)
One
Interpreter; 2
hour minimum:
$120 per hour
One
Interpreter; 3
hours $180
One
Interpreter; 4
hours $240
None
available.
$50 $3,420
1 Assumptions: 19 annual Council meetings at 3 hours each. Does not include travel time, headsets, or scheduling.
Other Local Agencies Providing Spanish Interpretation
To better understand how other local agencies provide interpretation services, staff contacted agencies within the City. The responses vary and are summarized in Table 2.
Table 2: Local Agencies Providing Spanish Interpretation Agency Services Provided
Madera County
Workforce
Assistance
Center
Advance notice required.
In-person interpretation available upon request.
Agency maintains a contract with a vendor for translation services.
Madera County
Board of
Supervisors
Advance notice required.
In-person interpretation available upon request.
Interpretation provided by Orchid Interpreting.
Madera Unified
School District
(MUSD)
Staff (MUSD Translators) provide interpretation services during MUSD Board meetings.
Typically, only one translator attends who is on the Zoom to provide translation services online.
In anticipation of a large in-person attendance, MUSD provides two translators. One for in-person and one who is on the Zoom meeting. Whether they attend the Zoom or in-person meeting, the translator typically leaves after the consent agenda has been approved if translation services are not needed.
If there is not a need for the translator, the public will be informed that the translator is leaving the meeting to ensure there is no one in attendance who requires interpretation services.
Video/audio system set up in the boardroom that is used in conjunction with the Zoom platform, therefore Zoom only records what is shown in the boardroom. But on Zoom the chat and anyone who speaks via Zoom is recorded. This means anyone speaking in another language would be recorded. Similarly, anyone who addresses the board in person in another language would be recorded and that would be part of the recording. However, the entire meeting is not translated into another language after the fact.
Madera County
Transportation
Commission
(MCTC)
Advance notice required.
In-person interpretation available upon request.
Agency maintains a contract with a vendor for translation services.
As observed in other agencies, the demand for real-time interpretation services can be relatively low, and it is challenging to predict whether these services will be utilized at all Council meetings.
Public participation tends to fluctuate depending on the specific agenda items under discussion.
A recent City Council meeting in Madera serves as an example, where interpretation services were requested and arranged, yet the individual who requested the service did not attend the meeting. This highlights the variability in demand and the potential underutilization of resources, making it important to consider more flexible and cost-effective options like Wordly to accommodate occasional needs without incurring unnecessary costs.
FINANCIAL IMPACT:
The financial impact is difficult to quantify until direction is provided by Council. Table 1 provides an overview that captures costs considering that three responding firms are headquartered in Southern California and two in Fresno.
ALTERNATIVES:
Should the Council require further information, analysis, or research to enhance their understanding of our decision-making process regarding this matter, the option exists to direct staff accordingly. This could involve:
Tasking staff to conduct additional research or gather data to address specific queries or areas of concern.
Direct staff to select or further research other interpreting service options. Direct staff to continue using the same practice in-place for interpretation services.
ATTACHMENT:
None
REPORT TO CITY COUNCIL
Approved by: Council Meeting of: September 18, 2024
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Informational report on Sunset Park plans for Fiscal Year 2024/25 RECOMMENDATION:
This report is submitted for informational purposes only and there is no action requested from the City Council (Council)
SUMMARY:
The City owns the undeveloped property located on the north side of Sunset Avenue, between Westberry Boulevard and Liberty Lane. Commonly referred to as Sunset Park, the site is slightly less than one acre and is highly visible from surrounding roadways. It was designated for open space as part of the subdivision development to the north, identified around 2007.
This report summarizes the City's intention to proceed with the development of this site. The following steps include contracting out professional design and construction services to bring the park to fruition. Staff will return to the Council with updates as the project progresses and contracts are finalized.
DISCUSSION:
The decision to contract out for design services for Sunset Park has been several years in the making. The City Council was initially informed of this intent on July 20, 2022, during a presentation by staff regarding the contracting for design services of James Taubert Park, which was then referenced as Olive Park. At that time, staff shared that Request for Quotes (RFQ) No. 202122-15 had been published, seeking design proposals for three parks: Olive Park, India Park, and Sunset Park.
E-2
While the recommendation in 2022 was to proceed only with design services for Olive Park due to a lack of designated funds for Sunset Park and India Park, the RFQ included all three parks to assess probable costs associated with each project.
Staff has now confirmed the availability of funds to move forward with the design services for Sunset Park. However, India Park remains part of future plans, with no designated funding secured at this time. The next steps involve contracting for design services for Sunset Park, after which the project will advance toward construction planning.
Staff will release an updated Request for Proposalsfor design services specifically for Sunset Park.
The scope of work/services to be requested would include tasks such as:
• Development of conceptual plans based on community feedback for desired amenities at the park site.
• Surveying and documenting existing conditions for environmental purposes. • Site design preparation.
• Finalizing a final design concept.
• Producing Engineer’s Estimates of probable construction costs. • Producing “bid ready” engineering drawings and specifications, incorporating industry best practices and standards.
• Assistance through bidding and construction phases of the project.
After design services are completed and finalized, staff would move forward with the procurement of a contractor for the actual construction and development of the park. At this phase of the project, a recommendation for a contractor would be made to the Council based on the results of any duly followed procurement process for this service.
FINANCIAL IMPACT:
Funding for the design and construction of Sunset Park will be sourced from Development Impact Fees (DIF) funds. The current available balance of the DIF fund is $2,772,235. This funding will cover the costs associated with the design phase and, subsequently, the construction of the park.
The most recent park constructed using DIF funds was Almond Park, and DIF was also utilized to demolish dilapidated buildings at the future site of India Park. These projects highlight the City’s effective use of DIF to enhance public spaces and prepare for future park developments.
Below, Table 1 provides a summary of the available balance and existing commitments from the DIF fund:
Table 1: Parks DIF
Item Amount
Available DIF (1) $4,234,853
Existing Commitments
Tozer Park (2) ($612,618)
Rancho Santa Fe Park (3) ($550,000)
Pecan Square Park (3) ($300,000)
Remaining DIF Balance minus commitments $2,772,235
(1) Almond Park was previously paid, as was approximately $111k for India Park for the removal of the former structures
(2) The City was recently awarded a funding matching grant; thus Tozer Park will total approximately $1.3 million but only $612,618 will come from DIF (3) Estimate based on recent discussions with the developer. The City must still review this figure upon receipt of the final drawings, figures, etc.
It should be noted that while the City has recently been proactive in enhancing its open spaces, the vast majority of funding for these projects has been secured through grants rather than Development Impact Fees (DIF). Below is a summary of recently completed or ongoing projects and their respective funding sources. All figures are rounded for clarity.
Table 2: Recently completed and ongoing park improvements for non-DIF funded projects Item Funding Source Amount
Swimming pool park pool rehabilitation CDBG $177k
Frank Bergon Senior Center rehabilitation/paint/
security
CDBG $132K
McNally Park rehabilitation CDBG $630k
Town & Country Park bathroom remodel State Parks $130k
Fresno River Trail and Riverview Playground State $832k Sunrise Rotary Playground Chukchansi Grant/City 59k
Exercise Equipment Kaiser Permanente $80k
Tauber Park State/Prop. 68 $2M
Parking lot rehab of public parks including Sunrise
Rotary, Rotary, Wells Center, Frank Bergon, and PanAm Parks CDBG $600k
Town & Country Park batting cages Dick’s Sporting Goods/City $55k Town & Country Park Trail rehabilitation Assemblymember Soria & State Senator Caballero
$1.6M
Tozer Park matching grant State Parks $612k
While Tables 1 and 2 provide an excellent summary of recently completed and ongoing projects, City staff has also made significant improvements to Fields 1 and 2 at Town & Country Park and the softball fields at Sunrise Rotary Park. These enhancements were funded directly through the City’s General Fund, sans a $30k donation for the two Little League infields, reflecting the City's commitment to maintaining and upgrading recreational facilities using available internal resources. These General Fund allocations demonstrate the City’s proactive approach to improving community spaces beyond the scope of grants and Development Impact Fees (DIF).
The cost of actual construction services for Sunset Park will be determined based on findings from the design phase, community feedback, and available funds. Once the design is complete, the anticipated expenditures are expected to align with the costs of similar park amenities developed over the past 12 months. This approach ensures that the project remains within budget and meets community expectations while utilizing recent cost data for accurate forecasting.
Table 3: Costs for recently completed comparable projects Item Amount
McNally Park play structure $249,245
Riverview Park play structure $241,280
McNally Park Basketball Courts (2) $254,299
ALTERNATIVES:
This report is submitted for information purposes and no action is being requested by Council.
ATTACHMENTS:
1. Location map of Sunset Park
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: September 18, 2024
Agenda Number: E-3
Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Discussion and direction regarding a proposed temporary sewer lift station RECOMMENDATION:
This report is submitted for Discussion and Direction regarding a proposed temporary lift station for a portion of the Granite Creek Development
SUMMARY:
Precision Civil Engineering, Inc. (Agent), on behalf of Charles Mosesian (Owner) and DR Horton (Applicant) has filed applications for a General Plan Amendment, Prezoning/Annexation, a Tentative Subdivision Map and Precise Plan pertaining to ±199 acres on the north side of Avenue 14 ½ between Road 23 and Road 24 (APN[s]: 045-070-025 & 026); the Granite Creek Development Project (GCDP).
In accordance with the policies of the Madera General Plan, the GCDP will include the creation of a Land Use and Neighborhood Plan for the remaining Village Reserve area designated at the northwest corner of Village E of the City’s General Plan, which currently remains within the unincorporated area of the County. Pursuant to the provisions of the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (CKH) and the City of Madera Municipal Code (CMC), the applicant is also required to prezone the entirety of the ±198.91-acre project area prior to annexation to the City.
The Plan proposal includes:
±86.4 acres of Low Density Residential (2.1-7 dwelling units per acre) ±29.6 acres of Medium Density Residential (7.1-15 d.u./acre) ±4.6 acres of High Density Residential (15.1-50 d.u./acre) ±11.2 acres of Village Mixed Use
±8.5 acres of Neighborhood Mixed Use
±19.8 acres of Public/Semi-Public Uses (K-8 school site) ±10.7 acres of Open Space including a neighborhood park and a pocket park as well as a river-side trail with aggregate open space.
This Neighborhood Plan has potential to yield between 600-1,544 dwelling units at mixed densities and with opportunities for a variety of housing, as well as neighborhood serving commercial, educational, and open space/recreational uses within a complete neighborhood concept.
Although approximately 200 acres are being planned for future development, DR Horton initially plans to only develop approximately 60 acres of land located on the eastern portion of the project area, which is contiguous to the existing City boundary. For this development area, the project proposes a 345-lot single-family residential subdivision with lots ranging from approximately 4,500 to 10,700 square feet in area, as well as 1.2-acre pocket park.
The developer has indicated that support for a temporary lift station is necessary in order to feasibly build out the initial 345 single-family homes and is therefore requesting direction from the City Council as to whether pursuance of the proposed option to construct a temporary lift station may be acceptable. As further discussed in this report, feasibility of development (both immediate and future) and potential costs are the two key reasons for the applicant’s proposal for construction and utilization of a temporary lift station.
BACKGROUND:
The City’s Sanitary Sewer System Master Plan (Master Plan) identifies the need for an additional sewer trunk line running down Road 23 to connect to the existing Wastewater Treatment Plant (WWTP). The planned Road 23 Sewer Trunk will be a 30-inch line that connects to a 48-inch line running parallel to an existing 48-inch pipe within the Avenue 13 rights-of-way. Both of these 48- inch parallel pipelines within Avenue 13 will connect to the existing WWTP. The new 30-inch trunk line in Road 23 will be approximately 16,000 total linear feet (lf) in length (about 8,000 lf at the Avenue 14½ tie-in) and the parallel 48-inch pipe in Avenue 13 will be approximately 8,000 lf in length. The Road 23 Sewer Trunk Line is intended to serve The Villages at Almond Grove (Village D), GCDP, and other future developments near these project areas.
The developer commissioned a report from Akel Engineering to determine the capacity for sewer services for the initial portion of GCDP. That study indicated there is capacity in the Westberry Sewer Trunk Line due to lower demand since the adoption of 2014 Sewer System Master Plan.
This underutilization affords additional capacity which would accommodate service to the development of the initial portions of GCDP prior to construction of the Road 23 trunk line.
Existing Challenges:
One issue with connecting to the Westberry Sewer Line to the east of the project area is that it requires grading to create gravity flow for sewer to move eastward. Once the Road 23 Sewer Trunk Line is installed, it would require developers to reverse eastern-moving sewer flows westward. This could potentially lead to problems as the Plan Area is built-out because the end goal is to have natural sewer flows move westward towards the Road 23 Sewer Trunk Line. Per the developer, the most cost-efficient way around having to reengineer the future sewer flow is to build a temporary lift station that allows initial grading to be level with existing grades.
A second concern with developing a system to the Road 23 Sewer Line is that the infrastructure in Road 23 does not currently exist. While the prior approval of Almond Grove required the development of the Road 23 Trunk Line, construction of this infrastructure is not expected to commence for 3-5 years. While developer of GCDP has expressed a desire to commence shortly after project approval, the project will be developed over three phases. Full build out of all three phases of the 60-acre portion of the project site would take approximately 5-7 years to fully complete.
Potential Option:
In response to these challenges, the developer has inquired if the City is amenable to a temporary lift station to provide short term sewer service. The alternative, which is the installation of a temporary sewer main, requires the main to be six feet deep. To tie-in to the adjacent project to the east would require added fill throughout the project area to achieve minimum coverage. In contrast, the temporary lift station will allow for normal grades in the plan area until the Road 23 Sewer Trunk Line is constructed.
DISCUSSION & ANALYSIS:
Sewer Connection, Capacity and Need for a Lift Station:
As a condition of approval, all future development within the project area will ultimately be required to tie into the planned Road 23 Sewer Trunk Line. This Sewer Trunk Line was also conditioned to be constructed as part of the Villages at Almond Grove (Village D) project. This future Road 23 Sewer Trunk Line would be constructed approximately 4,000 feet west of the proposed first phase of development of the GCDP and would require further construction of approximately three miles of trunk and sewer main lines to ultimately connect to the Wastewater Treatment Plant (WWTP). However, there is existing capacity in the Westberry Sewer Line, as discussed in detail below, which is located approximately 2,750 ft to the east of the project site, that could serve the immediate need for the first development of the GCDP.
During the applicant’s initial due diligence of the properties, it was determined that there is sufficient capacity to temporarily tie into the Westberry Sewer Line until the Road 23 Sewer Trunk Line is installed. This is supported by a report from Akel Engineering, the City’s consultant for the Sewer Master Plan. That report dated December 21, 2023, and titled Sewer System Hydraulic Analysis for Granite Creek Subdivision, analyzed the ability for development of the first 345 lots of the Granite Creek Development to be accommodated by the Westberry Trunk Line. The report (Attachment 2) indicated that the extra capacity is due in part to greater water use efficiency since the adoption of the 2014 Sewer System Master Plan.
The Project will be required to do one of two things:
1. Develop all of the sewer trunk/main line in Avenue 14 ½, Road 23, and Avenue 13 towards the WWTP, as currently conditioned as part of the approvals for the Villages at Almond Grove, or
2. Connect to the existing trunk line located in Westberry Avenue.
Project feasibility at this time requires the latter, which would require the installation of the proposed temporary lift station.
Construction Costs:
The developer estimates this cost in excess of $10 million to install the master planned sewer main extension to the sewer treatment plan. The Developer opines that the only feasible option is to connect to the existing sewer trunk line in Westberry Avenue.
Moreover, the developer contends that without a lift station, the cost of connecting to the Westberry line would also be cost prohibitive and would impact all adjacent future development.
The reason for this is the depth of the existing sewer serving the subdivision to the east is extremely shallow, only capable of serving the existing tract, and cannot be extended any further to service any additional lots within the area. If this line were to be extended, the project site would have to be raised at approximately six feet above the current grade.
Additionally, the ultimate plan for future development on the project site is to connect to the future Road 23 trunk line in accordance with the Master Plan. The proposed connection to the Westberry line is considered temporary. If the first phase of development is built without a lift station, the raised grades that would be required to allow sewer flows to move east to the Westberry line and then the subsequent necessity to reengineer grading for sewer flows to move west when the Road 23 trunk line is constructed creates an undue burden on both future developers of the project site and the City. Such an option would not only result in undesirable circumstances relative to the disposition of the land, it would also result in redundant and/or throwaway improvements which should be considered impractical and unnecessary expendituresfor purposes of the proposed initial build-out phases of the project (given the sewer lines will have to be reconstructed once the Road 23 line becomes available).
It is much easier and cost-effective to abandon a temporary lift station than to abandon and replace sewer lines to reverse direction of flows. A temporary lift station would allow the applicant to design and grade all aspects of the site to elevations equivalent to those that will be necessary for the project to connect to the future Rd. 23 Sewer Trunk Line when it becomes available and with minimal modifications; making future development of the project site more feasible. This option is therefore considered to be more ideal for purposes of facilitating current development without negatively impacting future development (with the caveat of having to install and maintain a temporary lift station).
While it is unknown at this point exactly how much installation, maintenance, and eventual abandonment of this proposed temporary lift station will cost, it can be said with certainty that it would be vastly less expensive than installing an entire sewer line. Initial preliminary estimates are approximately $689k for design, construction & installation; and an additional approximate $300k for maintenance and ultimate abandonment (which also includes contingency funding for potential emergency repairs) (Attachment 3). If support for the lift station is provided by Council, accurate cost assessments will be prepared by an outside third-party consultant to determine exact values.
The temporary lift station is proposed to be installed by the Developer at no cost to the City and without reimbursement. The proposal will not burden the existing rate payers in the City but would be paid for by the future residents of the project through a newly created temporary Community Facilities District (CFD). Based upon the probable cost estimate provided by the applicant, fees for this CFD (to cover temporary lift station costs) are estimated to be an additional $174 per unit per annum (for an expected duration of five years pending construction of the Road 23 Trunk Line).
The proposed CFD is temporary.
The proposed CFD would only apply to those homes that connect to the temporary lift station.
This CFD would be paid as part of Property Taxes.
Costs will be spread evenly over all residential units to be served by the temporary lift station (345 units).
All costs will be disclosed to home buyers, including initial costs, prior to sale of property, and would be recorded on title for future owners
CFD applies to the parcel, not the ratepayer.
This CFD would be in addition to the Citywide CFD 2005-01. All operations, replacement, maintenance, including utility costs and abandonment, will be paid for by the temporary CFD.
The operations and maintenance assessment will be set based on the estimate to be submitted to and approved by the City.
Maintenance & Abandonment:
Routine preventative maintenance of the lift station is recommended to ensure it lasts as long as possible. It is recommended that lift stations are inspected and serviced at least once a year.
Preventative maintenance requires a regular schedule of tasks designed to avoid equipment malfunctions. A typical maintenance checklist may include:
Cleaning and inspection of pumps and their components to prevent clogs and blockages; Electrical system inspections;
Wet wells should be pumped out and cleaned to prevent build up; Impellers should be free of debris and other materials that could cause clogging; Check valves should be inspected and greased;
Alarm systems that ensure that a safe level is maintained within the wet well should be checked;
Pumps should be checked and maintained;
Seals and bearings should be inspected for wear and tear; and, Float switches should be inspected for debris accumulation and corrosion, and should be replaced immediately if necessary
It should be further noted that the proposed CFD will also establish the funding necessary for the abandonment of the Temporary Lift Station and connecting the line to permanent facilities once the Road 23 trunk main is installed. Typically, abandonment of a lift station consists of removing all pumps, motors, couplings, valves, and controls from the dry well. It also includes removing all equipment above finished grade. Both the wet well and dry well should be cut down about five feet below grade, filled with cement stabilized sand, and covered with topsoil to grade. The force main will also be appropriately abandoned, which includes cutting and plugging both ends.
Abandonment of wastewater force main valves can be done by removing the valve casing to the top of the subgrade or 24” below the surface, whichever is greater, and filling remaining casing with concrete such that the abandoned valve is not identifiable from the surface. The pavement shall be repaired to match the existing pavement section.
Aesthetics:
The location of the existing sewer lines in Sunset Avenue (Avenue 14 ½) creates an issue when it comes to grading near the Project site. Due to the depth of the existing sewer lines, there would have to fill dirt to create the correct amount of gravity flow in order to make the Project work without a sewer lift station. This creates an aesthetics issue relative to the disposition of the land, and the natural environs. Without the lift station, there would need to a 8-foot retaining walls to keep sewer flow moving in the right direction. This also creates small hills in the roadway(s) when it comes to future development. With the lift station, all grading would be even with existing grades and would require minimal changes to the grades when connecting the initial phases of the GCDP (either temporarily to the east or permanently to the west). While lower grades would be helpful to the connection in the Westberry trunk line, this would affect permanent development of sewer line grades connecting to Road 23 in the future. Establishment of the correct grades on the east side of GCDP will help establish the necessary gravity flow needed for future connection to the Avenue 23 trunkline.
CEQA:
The GCDP proposes to conduct the California Environmental Quality Act (CEQA) analysis through preparation of an Environmental Impact Report (EIR). The EIR will analyze and discuss all environmental areas outlined in Appendix G of the CEQA Guidelines (e.g., aesthetics, air quality, utilities and service systems, etc.). Most importantly for this discussion, the construction and future abandonment of the temporary lift station shall be included in the EIR analysis.
FINANCIAL IMPACT:
The installation and operation of the temporary lift station in conjunction with the CFD will not have a financial impact on the City Sewer Fund or General Fund. The Developer will pay for installation, and it will not rely on funding or reimbursements from the City.
ALTERNATIVES:
This report is for discussion and direction.
ATTACHMENTS:
1. Proposed Location of Temporary Lift Station and Madera Master Planned Sewer Facilities
2. Sewer System Hydraulic Analysis for Granite Creek Subdivision
3. Probable Cost Estimate
ATTACHMENT 1
Proposed Location of Temporary Lift Station and Madera
Master Planned Sewer Facilities
Proposed Location of Temporary Lift Station and Madera Master Planned Sewer Facilities ATTACHMENT 2
Sewer System Hydraulic Analysis for Granite Creek
Subdivision
GRANITE CREEK SUBDIVISION
SEWER SYSTEM
HYDRAULIC ANALYSIS
PRELIMINARY
December 2023
Prepared for:
Prepared by:
CITY OF MADERA
December 2023 1 City of Madera
Granite Creek Subdivision
Sewer Hydraulic Analysis
December 21, 2023
Precision Civil Engineering, Inc.
1234 O Street
Fresno, CA 93721
Attention: Bonique Emerson, AICP
Vice President of Planning
Subject: Sewer System Hydraulic Analysis for Granite Creek Subdivision The Granite Creek Subdivision (Project) is a proposed development located northwest of the Road 24 and Avenue 14 ½. The purpose of this technical memorandum (TM) is to document the results of the hydraulic sewer system modeling analysis related to the Granite Creek subdivision, and identifying the impacts of this development on the existing sewer system. 2014 Sewer System Master Plan (2014 SSMP) Sewer Loadings The City’s 2014 Sewer System Master Plan (2014 SSMP) allocated the Granite Creek subdivision development area, along with other adjacent lands West of Westberry Boulevard, to a future Road 23 sewer trunk. The 2014 SSMP indicated that the Wesberry trunk will be running at full capacity during buildout flows of its current service area, and thus could not accommodate additional flows from the west of Westberry Boulevard. The future Road 23 trunk is shown on the embedded figure.
Water conservation efforts since the 2014 Sewer System
Master Plan have resulted with significantly reduced systemwide flows, and thus providing an opportunity to route flows through the Westberry Trunk, from lands west of Westberry Boulevard, including the Granite Creek Subdivision
development.
This task consisted of completing a hydraulic analysis to identify the remaining capacity in the existing Westberry sewer trunk during existing conditions, as well as during the buildout conditions of the general plan. The remaining capacity is intended to be expressed in Equivalent Dwelling Units (EDUs), and to exclude the developments west of Westberry Boulevard.
Smart Planning Our Water Resources
December 2023 2 City of Madera
Granite Creek Subdivision
Sewer Hydraulic Analysis
Developments to be Routed to the Westberry Trunk
The Granite Creek Subdivision, along with other adjacent developments identified in previous analysis, have been evaluated for potentially routing their flows to the existing Wesberry Trunk. These developments, including the Granite Creek Subdivision, total approximately 1,525 dwelling units, and are summarized on Table 1.
Table 1. Developments to be Routed to the Westberry Trunk It should be noted that some of the listed developments were either fully or partially included as tributary to the Westberry Trunk in the 2014 SSMP, and as documented in this table. The following developments were included in the 2014 SSMP, as tributary to the Westberry Trunk: Melanie Meadows at 172 units, Villa de Roma at 194 units, portions of Ranch Santa Fe (60 units), and totaling 426 units.
The remaining developments were assumed tributary to a future Road 23 Trunk and were not included as tributary to the Westberry Trunk in the 2014 SSMP. These developments include portions of Ranch Santa Fe at 122 units, Links Ranch at 214 units, an additional development near Links Ranch at 277 units, an additional 137 units south of Fresno River, and Granite Creek Subdivision at 349 units, totaling 1,099 units.
Sewer System Hydraulic Analysis
The sewer system hydraulic model was updated to include routing of sewer flows from the developments summarized in the previous section, and from the Granite Creek subdivision, to the Wesberry Trunk. It is noted that the existing sewer flows in the hydraulic model represent lower flows Developments to be Routed to the Westberry Trunk Total No. of Dwelling Units 2014 Sewer System Master Plan (SSMP)
Melanie Meadows 172
Ranch Santa Fe 60
Villa de Roma (now owned by School District) 194
Subtotal 426
2022 Hydraulic Analysis Study
Links Ranch 214
Ranch Santa Fe 122
Additional development near Links Ranch 277
Additional development south of Fresno River 137
Subtotal 750
2023 Hydraulic Analysis Study
Granite Creek Subdivision 349
Subtotal 349
Total 1,525
December 2023 3 City of Madera
Granite Creek Subdivision
Sewer Hydraulic Analysis
than the 2014 Sewer System Master Plan assumptions, and reflecting the impact of effective water conservation efforts implemented by the City. Thus, the water conservation effort resulted with additional available capacity in mane existing sewer trunks.
Following the completion of the sewer system hydraulic analysis, analysis results documenting the existing system were documented on Figure 1, while analysis results documenting the buildout conditions, including the Granite Creek subdivision, were documented on Figure 2. Both figures document the remaining capacity, in EDUs, along the Westberry Trunk. between Cleveland Avenue and Pecan Avenue.
• Figure 1 (Existing Conditions) indicates that the Westberry Trunk has sufficient capacity for an additional 21,620 EDUs in Segment 4, downstream from the potential Granite Creek Subdivision connection to the Westberry Trunk, and up to 24,360 EDUs in the lower segment before it joins the Pecan Trunk.
• Figure 2 (Buildout Conditions) indicates that the remaining capacity in Segment 4 is reduced to 8,170 EDUs. This excess capacity at buildout reflects the efforts of water conservation efforts.
Conclusions
The remaining capacities at the buildout of the Westberry Trunk service area, including the 1,099 EDUs along the west side of Westberry Boulevard are
documented on Figure 2. This updated hydraulic
analysis indicates that the exiting Westberry Trunk can accommodate, on permanent basis, the estimated
additional developments (including the Granite Creek
subdivision), and which were previously routed to the
future Road 23 Trunk. These developments currently
total approximately 1,099 EDUs.
It should be noted that this analysis did not include a review of the re-routing alignments for each of these individual developments to the Wesberry Trunk.
Also, lift stations are likely needed to route the flows eastward to the Westberry Trunk, as this routing is against the natural ground slope.
Sincerely,
AKEL ENGINEERING GROUP, INC.
Tony Akel, P.E., D. WRE
President
This updated hydraulic analysis
indicates that the exiting Westberry
Trunk can accommodate, on
permanent basis, the estimated
additional developments (including
the Granite Creek subdivision), and
which were previously routed to the
future Road 23 Trunk.
.²
Ave 14
Ave 15
48 48 48 42 42
36 36
42 18 12 12
15 42 15
12 27
12 12
36 12
12 12
12 12
12 12
15 15 12
30 10
30 30 30
30 15
10 10
WWTP
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Ave 14 1/2
Ave 13 1/2
Ave 13
Rd 22
Rd 23
Rd 23 1/2
Rd 24
Westberry Bvd
W Cleveland Ave
N Granada Dr
Segment 1:
14,000 EDUs
30 Segment 2:
15,225 EDUs
Segment 3:
17,250 EDUs
Segment 4:
21,620 EDUs
Segment 5:
22,850 EDUs
Segment 6:
24,360 EDUs
Fresno River
Fresno River
Legend
Existing System
.²
WWTP
È
6 "
# õ"
Lift Stations
Pipes
Westberry Trunk
Segment 1
Segment 2
Segment 3
Segment 4
Segment 5
Segment 6
Available Capacity in
EDUs
Streets
Railroads
City Limits
Parcels
File Path: P:\xGIS\GIS_Projects\Madera\Sewer\231219-GraniteCreek\MA_Fig1_GraniteCreek_ExFlows_122123.aprx Sewer System Hydraulic Analysis
City of Madera
Figure 1
Remaining EDUs for Westberry
Trunk, Existing Flows
Updated: December 21, 2023 5GIS
0 500 1,000 2,000
Feet
Notes:
1. Available Capacity in EDUs
was based on 310 gpd/EDU
PRELIMINARY
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Ave 14
Ave 15
48 48 48 42 42
36 36
42 18 12 12
15 42 15
12 27
12 12
36 12
12 12
12 12
12 12
15 15 12
30 10
30 30 30
30 15
10 10
WWTP
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Ave 14 1/2
Ave 13 1/2
Ave 13
Rd 22
Rd 23
Rd 23 1/2
Rd 24
Westberry Bvd
W Cleveland Ave
N Granada Dr
Segment 1:
3,530 EDUs
30 Rancho Santa Fe
182 Units
Segment 2:
3,460 EDUs
Segment 3:
5,110 EDUs
Segment 4:
8,170 EDUs
Segment 5:
9,020 EDUs
Segment 6:
10,250 EDUs
Links Ranch
214 Units
Melanie Meadows
172 Units
Villa de Roma
194 Units
Additional
277 Units
Additional
137
Units
Fresno River
Fresno River
Granite Creek
Subdivision
349 Units
Legend
Integration into Westberry Trunk
2014 SSMP (426 Units)
2022 Study (750 Units)
2023 Study (349 Units)
Existing System
.²
WWTP
È
6 "
# õ"
Lift Stations
Pipes
Westberry Trunk
Segment 1
Segment 2
Segment 3
Segment 4
Segment 5
Segment 6
Available Capacity
in EDUs
Streets
Railroads
City Limits
Parcels
File Path: P:\xGIS\GIS_Projects\Madera\Sewer\231219-GraniteCreek\MA_Fig2_GraniteCreek_BuildoutFlows_122123.aprx Sewer System Hydraulic Analysis
City of Madera
Figure 2
Remaining EDUs for Westberry
Trunk, Buildout Flows +
Shown Developments
Updated: December 21, 2023 5GIS
0 500 1,000 2,000
Feet
Notes:
1. Available Capacity in EDUs was based
on 310 gpd/EDU.
2. The available capacity shown in the
Westberry Trunk does include sewer
flows from the shown developments.
3. The hydraulic analysis indicates that
the Westberry Trunk has sufficient
capacity to accommodate flows from
the 2022 and 2023 Studies (1,099 Units).
PRELIMINARY
ATTACHMENT 3
Probable Cost Estimate
Engineer's Opinion of Probable Cost
Granite Creek Subdivision
TEMPORARY SEWER LIFT STATION TOTAL UNITS 345
Estimated Unit
Description Quantity Unit Price Extension
I. LIFT STATION CONSTRUCTION COST 1
1 DESIGN, PREFABRICATED SUPPLY, AND SERVICES 2 LS 1 $ 460,000.00 $ 460,000 2 CONSTRUCTION/INSTALLATION 1 LS $ 200,000.00 $ 200,000 3 FORCE MAIN 3 LF 740 $ 40.00 $ 29,600
TOTAL LIFT STATION COST 689,600 $
II. LIFT STATION MAINTENANCE COST 4
1 ANNUAL MAINTENANCE FEES 5 YR $ 40,000.00 $ 200,000
2 CONTINGENCIES/SEED MONEY 5 LS 1 $ 100,000.00 $ 100,000 ASSESSMENT TOTAL 300,000 $
YEARLY FEES PER UNIT (FOR A DURATION OF 5-YRS) $ 174
NOTES:
1 TO BE PAID BY DEVELOPER.
2 COST OF LIFT STATION ESTIMATE MAY VARY AT TIME OF CONSTRUCTION. 3 UNIT COSTS ARE BASED ON CURRENT COST, UNIT COST MAY VARY AT TIME OF CONSTRUCTION. 4 PRELIMINARY COST ASSUMES 5-YEAR TEMPORARY LIFT STATION LIFETIME, PENDING CONSTRUCTION OF RD. 23 TRUNKLINE. 5 INCLUDES COST TO ABANDON AND EMERGENCY REPAIRS. TO BE PAID BACK IN 5-YEARS.
September 11, 2024