Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 1 of 5 September 18, 2024
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, September 18, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 896 7842 5499#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Sammie Neely, Mt. Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing the Retirement of City Employee Erik Hayward, Parks Maintenance Worker II
2. Senator Anna Caballero’s Young Legislators Program (YLP)
3. Madera Community Hospital Update
4. Proclamation Recognizing Old Timers’ Week
5. Citizens Academy Participant Recognition
Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 2 of 5 September 18, 2024
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Public Hearing Regarding the Program Year 2023/24 Community Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Financial Summary Recommendation: Conduct a public hearing, invite public input, and adopt a Resolution approving the City’s Program Year 2023/24 CAPER and financial summary (Report by Michael Lima)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for August 24, 2024 to September 6, 2024 (Report by Michael Lima)
B-2 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-3 Receipt of $47,151.32 to reimburse the City for COVID-19 Pandemic emergency protective measures
Recommendation: Adopt a minute order accepting $47,151.32 in Federal funds as reimbursement under the Robert T. Stafford Disaster Relief and Emergency Assistance Act for City-incurred expenses to implement emergency protective measures during the COVID-19 Pandemic Event (Report by Wendy Silva)
B-4 Receipt of $31,639.79 to reimburse the City for January 2023 Winter Storm damage debris removal
Recommendation: Adopt a Minute Order Accepting $31,639.79 in Federal funds as Reimbursement under the Robert T. Stafford Disaster Relief and Emergency Assistance Act for City-incurred Expenses to Perform Debris Removal during California Severe Winter Storms, Flooding, Landslides, and Mudslides Event (Report by Wendy Silva)
Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 3 of 5 September 18, 2024
B-5 Request to Waive City Fees Relating to Madera High School’s Homecoming Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Fees and Services Relating to the Madera High School Homecoming Parade in the Amount of $2,136 (Report by Giachino Chiaramonte)
B-6 Resolution Formalizing Support for Proposition 36
Recommendation: Adopt a Resolution Establishing the City’s Support for Proposition 36 (Report by Giachino Chiaramonte)
B-7 Edward Byrne Memorial Justice Assistance Grant Program 2024/25 Grant Recommendation: Adopt a Resolution Authorizing Submission of an Application to the Edward Byrne Memorial Justice Assistance Grant Program for Fiscal Year 2024/25 (Report by Giachino Chiaramonte)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS: None E. ADMINISTRATIVE REPORTS:
E-1 Spanish Language Interpretation at City Council Meetings Recommendation: Deliberation and Direction from Council (Report by Alicia Gonzales) E-2 Informational report on Sunset Park Plans for Fiscal Year 2024/25 Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Joseph Hebert)
E-3 Discussion and Direction Regarding a Proposed Temporary Sewer Lift Station Recommendation: This report is submitted for Discussion and Direction regarding a proposed temporary lift station for a portion of the Granite Creek Development (Report by Will Tackett)
F. FUTURE AGENDA ITEMS:
This portion of the meeting is reserved (i) to initiate new matters and to request updates, and (ii) and to initiate new agenda items. No single item may exceed one minute. All votes shall be conducted electronically, with the results announced by the Chair. If voting is not available by electronic methods, another method may be used by the Chair unless otherwise determined by a majority of the Councilmembers present. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
G. COUNCILMEMBER COMMUNICATIONS (REPORTS/ANNOUNCEMENTS):
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (ii) to make announcements.
Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 4 of 5 September 18, 2024
H. CLOSED SESSION:
H-1 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Clerk
H-2 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated
Representatives:
Mayor Garcia, Councilmember Montes, Councilmember Evans Unrepresented
Employee:
City Manager
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
Update 09/12/2024 at 8:30 p.m. Madera City Council Agenda Page 5 of 5 September 18, 2024
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for September 18, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 8:30 p.m. on September 12, 2024. _______________________
Alicia Gonzales, City Clerk