Item: B-1
Minutes for: 09/18/2024
Adopted: 10/02/2024
The City of
MADERA
VALLEY CENTRAL
Minutes of a Regular Meeting of the Madera City Council September 18, 2024 Council Chambers
City Hall
6:00 p.m.
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City's website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 896 7842 5499#. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5 (Arrived at 6:17 p.m.) Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Fire Battalion Chief Ralph Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Public Works Director Ismael Hernandez, Wastewater Treatment Plant Manager Gabriel Bostan, Senior Planner Rudy Luquin and Communication Specialist Joseph Carrello.
INVOCATION: Sammie Neely, Mt. Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE: Councilmember Montes
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MEJIA.
PRESENTATIONS:
1. Proclamation Recognizing the Retirement of City Employee Erik Hayward, Parks Maintenance Worker Il
2. Senator Anna Caballero's Young Legislators Program (YLP)
3. Madera Community Hospital Update
4. Proclamation Recognizing Old Timers' Week
5. Citizens Academy Participant Recognition
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
DKS Consultant Kendall Flint gave an update on Measure T and asked that Council adopt a resolution supporting Measure T.
Kyle Savage, the Madera/Fresno County field representative for Congressman Duarte gave an update on HR 9531.
Arturo Martinez, the District Representative for Senator Caballero advised that their website has been improved making request submittals more simple and faster.
No further Public Comment was presented. Public Comment was closed.
A. PUBLIC HEARINGS:
A-1 Public Hearing Regarding the Program Year 2023/24 Community Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Financial Summary Recommendation: Conduct a public hearing, invite public input, and adopt a Resolution approving the City's Program Year 2023/24 CAPER and financial summary (Report by Michael Lima)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 24-147 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE 2023/24 COMMUNITY DEVELOPMENT
BLOCK GRANT CONSOLIDATED ANNUAL PERFORMANCE AND
EVALUATION REPORT AND FINANCIAL SUMMARY
CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
ON MOTION BY COUNCILMEMER MONTES AND SECONDED BY MAYOR PRO TEM GALLEGOS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
B-1 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for August 24, 2024 to September 6, 2024 (Report by Michael Lima)
City of Madera City Council Minutes
205 W. 4th Street September 18, 2024
Madera, CA 93637 Page 2 of 5
B-2 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-3 Receipt of $47,151.32 to reimburse the City for COVID-19 Pandemic emergency protective measures
Recommendation: Adopt a minute order accepting $47,151.32 in Federal funds as reimbursement under the Robert T. Stafford Disaster Relief and Emergency Assistance Act for City-incurred expenses to implement emergency protective measures during the COVID-19 Pandemic Event (Report by Wendy Silva)
B-4 Receipt of $31,639.79 to reimburse the City for January 2023 Winter Storm damage debris removal
Recommendation: Adopt a Minute Order Accepting $31,639.79 in Federal funds as Reimbursement under the Robert T. Stafford Disaster Relief and Emergency Assistance Act for City-incurred Expenses to Perform Debris Removal during California Severe Winter Storms, Flooding, Landslides, and Mudslides Event (Report by Wendy Silva)
B-5 Request to Waive City Fees Relating to Madera High School's Homecoming Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, and Engineering Fees and Services Relating to the Madera High School Homecoming Parade in the Amount of $2,136 (Report by Giachino Chiaramonte)
RES 24-148 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING
THE FEES TO COVER THE COSTS OF POLICE, PUBLIC WORKS AND
ENGINEERING SERVICES AND FEES RELATING TO THE MADERA HIGH SCHOOL HOMECOMING PARADE IN THE AMOUNT OF $2,136.00
Resolution Formalizing Support for Proposition 36
Recommendation: Adopt a Resolution Establishing the City's Support for Proposition 36 (Report by Giachino Chiaramonte)
RES 24-149 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA SUPPORTING PROPOSITION 36, THE HOMELESSNESS, DRUG ADDICTION,
AND THEFT REDUCTION ACT
B-7 Edward Byrne Memorial Justice Assistance Grant Program 2024/25 Grant Recommendation: Adopt a Resolution Authorizing Submission of an Application to the Edward Byrne Memorial Justice Assistance Grant Program for Fiscal Year 2024/25 (Report by Giachino Chiaramonte)
RES 24-150 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR
AWARD TO THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE
GRANT PROGRAM
c. WORKSHOP: None
City of Madera City Council Minutes
205 W. 4t' Street September 18, 2024
Madera, CA 93637 Page 3 of 5
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS: None E. ADMINISTRATIVE REPORTS:
E-1 Spanish Language Interpretation at City Council Meetings Recommendation: Deliberation and Direction from Council (Report by Alicia Gonzales) Johanna Torres submitted an email in favor of having Spanish interpretation services at all Council meetings.
Noe Hernandez submitted an email in favor of having Spanish interpretation services at all Council meetings and asked that agendas be prepared in whatever top languages are spoken in Madera.
Maria Estela Ruiz submitted an email in favor of having Spanish interpretation services at all Council meetings.
Petra Perez submitted an email in favor of having Spanish interpretation services at all Council meetings.
E-2 Informational report on Sunset Park Plans for Fiscal Year 2024/25 Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Joseph Hebert)
E-3 Discussion and Direction Regarding a Proposed Temporary Sewer Lift Station Recommendation: This report is submitted for Discussion and Direction regarding a proposed temporary lift station for a portion of the Granite Creek Development (Report by Will Tackett)
F. FUTURE AGENDA ITEMS:
This portion of the meeting is reserved (i) to initiate new matters and to request updates, and (ii) and to initiate new agenda items. No single item may exceed one minute. All votes shall be conducted electronically, with the results announced by the Chair. If voting is not available by electronic methods, another method may be used by the Chair unless otherwise determined by a majority of the Councilmembers present. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.
Council, with six members in agreement, decided to add a request for a Guelaguetza proclamation to a future agenda. Councilmember Villegas did not participate in this request.
Additionally, the Council unanimously agreed to add a Measure T resolution to a future agenda.
G. COUNCILMEMBER COMMUNICATIONS (REPORTS/ ANNOUNCEMENTS):
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (ii) to make announcements.
Mayor Pro Tem Gallegos reminded everyone of the King & Queen Dinner Dance that will take place on Friday. She also reminded everyone of the parade that will take place on Saturday.
City of Madera City Council Minutes
205 W. 4'* Street September 18, 2024
Madera, CA 93637 Page 4 of 5
Councilmember Rodriguez mentioned a recent trip to Washington, D.C. where he, as part of the MCTC, advocated for transportation needs.
Councilmember Montes had nothing to report.
Councilmember Evans shared that she recently toured the hospital and was highly impressed.
She also mentioned volunteering there before COVID and invited anyone interested in volunteering to contact her.
Councilmember Mejia stated she is excited to hear about MCH volunteers. She used to be a Junior Volunteer at the hospital. On September 7*, she attended the Groundbreaking Ceremony of the North Fork Mono Casino & Resort. She is excited to have them in Madera.
The Taste of Oaxaca event, a partnership between the Madera District Fair and the Guelaguetza Committee, was the next day. Participants were able to enjoy authentic Oaxacan dance, music and cuisine. She congratulated the El Patron restaurant as they were voted to have the "The Best Mole" by the judges and by the people's choice. She is the Vice Chairperson for Guelaguetza Committee and stated there is still time for sponsors and vendors to participate in the Guelaguetza event that will be held on Sunday, October 13th. They can reach out to her by phone at 559-481-8084. That same volunteer committee will have a free photography workshop this Sunday at the Madera County Arts Council. The event is free to everyone.
Councilmember Villegas had nothing to report.
Mayor Garcia stated that all of Council was able to attend the casino groundbreaking ceremony.
Council was also invited to attend the Fresno Mexican Consulate "Grito" celebration in honor of Mexico Independence Day. Councilmember Mejia was also present at that event.
H. CLOSED SESSION:
H-1 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Clerk
H-2 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Mayor Garcia, Councilmember Montes, Councilmember Evans Representatives:
Unrepresented City Manager
Employee:
City Attorney Shannon Chaffin made the closed session announcement at 9:07 p.m. Mr. Chaffin and Council returned from Closed Session at 10:41 p.m. Mr. Chaffin stated there was no reportable action.
ADJOURNMENT: Meeting was adjourned at 10:42 p.m.
Oii ponzal đN OF MADE
ALICIA GONZALES, eity Clerk CORPORATE
selda seon = * : March 27, 1907: *
MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk CALIFORNIA
City of Madera City Council Minutes
205 W. 4th Street September 18, 2024
Madera, CA 93637 Page 5 of 5