Madera City Council
November 20, 2024

ARTICLE 48: DISPUTES
All disputes concerning questions of fact or of law arising under this Master Agreement, which are not addressed within the Whole Master Agreement as defined pursuant to Article 4 hereof, shall be decided by the Executive Director of H-GAC or his designee, who shall reduce his decision to writing and provide notice thereof to the Contractor. The decision of the Executive Director or his designee shall be final and conclusive unless, within thirty (30) days from the date of receipt of such notice, the Contractor requests a rehearing from the Executive Director of H-GAC. In connection with any rehearing under this Article, the Contractor shall be afforded an opportunity to be heard and offer evidence in support of its position. The decision of the Executive Director after any such rehearing shall be final and conclusive. The Contractor may, if it elects to do so, appeal the final and conclusive decision of the Executive Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of the Master Agreement and in accordance with H-GAC's final decision.

ARTICLE 49: CHOICE OF LAW: VENUE
This Master Agreement shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under or in connection with the Master Agreement shall lie exclusively in Harris County, Texas. Disputes between END USER and Contractor are to be resolved in accordance with the law and venue rules of the state of purchase. Contractor shall immediately notify H-GAC of such disputes.

ARTICLE 50: ORDER OF PRIORITY
In the case of any conflict between or within this Master Agreement, the following order of priority shall be utilized: 1) General Provisions, 2) Special Provisions, 3) Scope of Work, and 4) Other Attachments.

ARTICLE 51: WHOLE MASTER AGREEMENT
Please note, this is an H-GAC Master Agreement template and is used for all products and services offered in H-GAC Cooperative Purchasing. Any redlines to this Master Agreement may not be reviewed. If this Master Agreement has not been signed by the Contractor within 30 calendar days, this Master Agreement will be automatically voided. The Master General Provisions, Master Special Provisions, and Attachments, as provided herein, constitute the complete Master Agreement between the parties hereto, and supersede any and all oral and written Master Agreements between the parties relating to matters herein. Except as otherwise provided herein, this Master Agreement cannot be modified without written consent of the parties.

ARTICLE 52: UNIVERSAL IDENTIFIER AND SYSTEM FOR AWARD MANAGEMENT (SAM) In accordance with 2 CFR Title 2, Subtitle A, Chapter I, Part 25 as it applies to a Federal awarding agency's grants, cooperative agreements, loans, and other types of Federal financial assistance as defined in 2 CFR 25.406.

Contractor understands and as it relates to 2 CFR 25.205(a), a Federal awarding agency may not make a Federal award or financial modification to an existing Federal award to an applicant or recipient until the entity has complied with the requirements described in 2 CFR 25.200 to provide a valid unique entity identifier and maintain an active SAM registration (www.SAM.gov) with current information (other than any requirement that is not applicable because the entity is exempted under § 25.110). 2 CFR 25.200(b) requires that registration in the SAM prior to submitting an application or plan; and maintain an active SAM registration with current information, including information on a recipient's immediate and highest level owner and subsidiaries, as well as on all predecessors that have been awarded a Federal contract or grant within the last three years, if applicable, at all times during which it has an active Federal award or an application or plan under consideration by a Federal awarding agency; and provide its unique entity identifier in each application or plan it submits to the Federal awarding agency. To remain registered in the SAM database after the initial registration, the applicant is required to review and update its information in the SAM database on an annual basis from the date of initial registration or subsequent updates to ensure it is current, accurate and complete. At the time a Federal awarding agency is ready to make a Federal award, if the intended recipient has not complied with an applicable requirement to provide a unique entity identifier or maintain an active SAM registration with current information, the Federal awarding agency: (1) May determine that the applicant is not qualified to receive a Federal award; and (2) May use that determination as a basis for making a Federal award to another applicant.

ARTICLE 53: PROCUREMENT OF RECOVERED MATERIALS
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In accordance with 2 CFR 200.323, the Houston-Galveston Area Council and the Contractor or Subrecipient must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include: (1) procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; (2) procuring solid waste management services in a manner that maximizes energy and resource recovery; and (3) establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines. Pursuant to the Federal Rule above, as required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. § 6962(c)(3)(A)(i)), the Contractor or Subrecipient certifies that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the Agreement will be at least the amount required by the applicable contract specifications or other contractual requirements.

SIGNATURES:

H-GAC and the Contractor have read, agreed, and executed the whole Master Agreement as of the date first written above, as accepted by:

Braun Northwest, Inc.

Signature $docusign:SignHere::Customer1
Name Tami McCallum

Title V.P. Sales
Date $docusign:DateSigned::Customer1
H-GAC
Signature $docusign:SignHere::InternalSigner
Name Chuck Wemple
Title Executive Director
Date $docusign:DateSigned::InternalSigner
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H-GAC
Houston-Galveston Area Council
P.O. Box 22777 · 3555 Timmons · Houston, Texas 77227-2777 Cooperative Agreement - Contract - Braun Northwest, Inc. - Public Services - ID: 11091

MASTER SPECIAL PROVISIONS
Please note, this is an H-GAC Master Agreement template and is used for all products and services offered in H-GAC Cooperative Purchasing. Any redlines to this Master Agreement may not be reviewed.

Incorporated by attachment, as part of the whole Master Agreement, H-GAC and the Contractor do, hereby agree to the Master Special Provisions as follows:

ARTICLE 1: BIDS/PROPOSALS INCORPORATED
In addition to the whole Master Agreement, the following documents listed in order of priority are incorporated into the Master Agreement by reference: Bid/Proposal Specifications and Contractor’s Response to the Bid/Proposal.

ARTICLE 2: END USER MASTER AGREEMENTS (“EUA”)
H-GAC acknowledges that the END USER, which is the HGACBuy customer utilizing the contract (CUSTOMER and END USER may be used interchangeably) may choose to enter into an End User Master Agreement (EUA) with the Contractor through this Master Agreement. A CUSTOMER/END USER is a state agency, county, municipality, special district, or other political subdivision of a state, or a qualifying non-profit corporation (providing one or more governmental function or service that possess legal authority to enter into the Contract. The term of the EUA may exceed the term of the current H-GAC Master Agreement.

H-GAC’s acknowledgement is not an endorsement or approval of the End User Master Agreement’s terms and conditions. Contractor agrees not to offer, agree to or accept from the CUSTOMER/END USER, any terms or conditions that conflict with those in Contractor’s Master Agreement with H-GAC. Contractor affirms that termination of its Master Agreement with H-GAC for any reason shall not result in the termination of any underlying EUA, which shall in each instance, continue pursuant to the EUA’s stated terms and duration.

Pursuant to the terms of this Master Agreement, termination of this Master Agreement will disallow the Contractor from entering into any new EUA with CUSTOMER/END USER. Applicable H-GAC order processing charges will be due and payable to H-GAC on any EUAs, surviving termination of this Master Agreement between H-GAC and Contractor.

ARTICLE 3: MOST FAVORED CUSTOMER CLAUSE
Contractor shall provide its most favorable pricing and terms to H-GAC. If at any time during this Master Agreement, Contractor develops a regularly followed standard procedure of entering into Master Agreements with other governmental customers within the State of Texas, and offers the same or substantially the same products/services offered to H-GAC on a basis that provides prices, warranties, benefits, and or terms more favorable than those provided to H-GAC, Contractor shall notify H-GAC within ten (10) business days thereafter, and this Master Agreement shall be deemed to be automatically retroactively amended, to the effective date of Contractor’s most favorable past Master Agreement with another entity. Contractor shall provide the same prices, warranties, benefits, or terms to H-GAC and its CUSTOMER/END USER as provided in its most favorable past Master Agreement. H-GAC shall have the right and option at any time to decline to accept any such change, in which case the amendment shall be deemed null and void. If Contractor claims that a more favorable price, warranty, benefit, or term that was charged or offered to another entity during the term of this Master Agreement, does not constitute more favorable treatment, than Contractor shall, within ten (10) business days, notify H-GAC in writing, setting forth the detailed reasons Contractor believes the aforesaid DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC

offer is not in fact most favored treatment. H-GAC, after due consideration of Contractor’s written explanation, may decline to accept such explanation and thereupon this Master Agreement between H-GAC and Contractor shall be automatically amended, effective retroactively, to the effective date of the most favored Master Agreement, to provide the same prices, warranties, benefits, or terms to H-GAC and the CUSTOMER/END USER.

EXCEPTION: This clause shall not be applicable to prices and price adjustments offered by a bidder, proposer, or contractor, which are not within bidder's/proposer’s control [example; a manufacturer's bid concession], or to any prices offered to the Federal Government and its agencies.

ARTICLE 4: PARTY LIABILITY
Contractor’s total liability under this Master Agreement, whether for breach of contract, warranty, negligence, strict liability, in tort or otherwise, is limited to the price of the particular products/services sold hereunder.

Contractor agrees either to refund the purchase price or to repair or replace product(s) that are not as warranted.

Contractor accepts liability to repay, and shall repay upon demand to CUSTOMER/END USER, any amounts determined by H-GAC, its independent auditors, or any state or federal agency, to have been paid in violation of the terms of this Master Agreement.

ARTICLE 5: GOVERNING LAW & VENUE
Contractor and H-GAC agree that Contractor will make every reasonable effort to resolve disputes with the CUSTOMER/END USER in accord with the law and venue rules of the state of purchase. Contractor shall immediately notify H-GAC of such disputes.

ARTICLE 6: SALES AND ORDER PROCESSING CHARGE
Contractor shall sell its products to CUSTOMER/END USER based on the pricing and terms of this Master Agreement. H-GAC will invoice Contractor for the applicable order processing charge when H-GAC receives notification of a CUSTOMER/END USER order. Contractor shall remit to H-GAC the full amount of the applicable order processing charge, after delivery of any product or service and subsequent CUSTOMER/END USER acceptance. Payment of the Order Processing Charge shall be remitted from Contractor to H-GAC, within thirty (30) calendar days or ten (10) business days after receipt of a CUSTOMER/END USER’s payment, whichever comes first, notwithstanding Contractor’s receipt of invoice. For sales made by Contractor based on this Master Agreement, including sales to entities without Interlocal Master Agreements, Contractor shall pay the applicable order processing charges to H-GAC. Further, Contractor agrees to encourage entities who are not members of H-GAC’s Cooperative Purchasing Program to execute an H-GAC Interlocal Master Agreement. H-GAC reserves the right to take appropriate actions including, but not limited to, Master Agreement termination if Contractor fails to promptly remit the appropriate order processing charge to H-GAC.

In no event shall H-GAC have any liability to Contractor for any goods or services a CUSTOMER/END USER procures from Contractor. At all times, Contractor shall remain liable to pay to H-GAC any order processing charges on any portion of the Master Agreement actually performed, and for which compensation was received by Contractor.

ARTICLE 7: LIQUIDATED DAMAGES
Contractor and H-GAC agree that Contractor shall cooperate with the CUSTOMER/END USER at the time a CUSTOMER/END USER purchase order is placed, to determine terms for any liquidated damages.

ARTICLE 8: INSURANCE
Unless otherwise stipulated in Section B of the Bid/Proposal Specifications, Contractor must have the following insurance and coverage minimums:

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a. General liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate limit of at least two times the Single Occurrence limit. b. Product liability insurance with a Single Occurrence limit of at least $1,000,000.00, and a General Aggregate limit of at least two times the Single Occurrence limit for all Products except Automotive Fire Apparatus. For Automotive Fire Apparatus, see Section B of the Bid/Proposal Specifications. c. Property Damage or Destruction insurance is required for coverage of End User owned equipment while in Contractor's possession, custody, or control. The minimum Single Occurrence limit is $500,000.00 and the General Aggregate limit must be at least two times the Single Occurrence limit. This insurance may be carried in several ways, e.g. under an Inland Marine policy, as art of Automobile coverage, or under a Garage Keepers policy. In any event, this coverage must be specifically and clearly listed on insurance certificate(s) submitted to H-GAC.
d. Insurance coverage shall be in effect for the length of any contract made pursuant to the Bid/Proposal, and for any extensions thereof, plus the number of days/months required to deliver any outstanding order after the close of the contract period.
e. Original Insurance Certificates must be furnished to H-GAC on request, showing Contractor as the insured and showing coverage and limits for the insurances listed above. f. If any Product(s) or Service(s) will be provided by parties other than Contractor, all such parties are required to carry the minimum insurance coverages specified herein, and if requested by H-GAC, a separate insurance certificate must be submitted for each such party. g. H-GAC reserves the right to contact insurance underwriters to confirm policy and certificate issuance and document accuracy.

ARTICLE 9: PERFORMANCE AND PAYMENT BONDS FOR INDIVIDUAL ORDERS H-GAC’s contractual requirements DO NOT include a Performance & Payment Bond (PPB); therefore, Contractor shall offer pricing that reflects this cost savings. Contractor shall remain prepared to offer a PPB to cover any order if so requested by the CUSTOMER/END USER. Contractor shall quote a price to CUSTOMER/END USER for provision of any requested PPB, and agrees to furnish the PPB within ten business (10) days of receipt of CUSTOMER/END USER's purchase order.

ARTICLE 10: ORDER PROCESSING CHARGE
H-GAC will apply an Order Processing Charge for each sale done through the H-GAC contract, with the exception of orders for motor vehicles. Any pricing submitted must include this charge amount per the most current H-GAC schedule. For motor vehicle orders, the Processing Charge is paid by the CUSTOMER/END USER. Contractor will need to refer to the solicitation for the Order Processing Charge.

ARTICLE 11: CHANGE OF STATUS
Contractor shall immediately notify H-GAC, in writing, of ANY change in ownership, control, dealership/franchisee status, Motor Vehicle license status, or name. Contractor shall offer written guidance to advise H-GAC if this Master Agreement shall be affected in any way by such change. H-GAC shall have the right to determine whether or not such change is acceptable, and to determine what action shall be warranted, up to and including cancellation of Master Agreement.

ARTICLE 12: REQUIREMENTS TO APPLICABLE PHYSICAL GOODS
In the case of physical goods (e.g. equipment, material, supplies, as opposed to services), all Products offered must comply with any applicable provisions of the Texas Business and Commerce Code, Title 1, Chapter 2 and with at least the following:

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a. Be new, unused, and not refurbished.
b. Not be a prototype as the general design, operation, and performance. This requirement is NOT meant to preclude the Contractor from offering new models or configurations which incorporate improvements in a current design or add functionality, but in which new model or configuration may be new to the marketplace.
c. Include all accessories which may or may not be specifically mentioned in the Master Agreement, but which are normally furnished or necessary to make the Product ready for its intended use upon delivery.

Such accessories shall be assembled, installed, and adjusted to allow continuous operation of Product at time of delivery.
d. Have assemblies, sub-assemblies and component parts that are standard and interchangeable throughout the entire quantity of a Product as may be purchased simultaneously by any END USER/CUSTOMER. e. Be designed and constructed using current industry accepted engineering and safety practices, and materials.
f. Be available for inspection at any time prior to or after procurement.

ARTICLE 13: TEXAS MOTOR VEHICLE BOARD LICENSING
All Contractors that deal in motor vehicles shall maintain current licenses that are required by the Texas Motor Vehicle Commission Code. If at any time during this Master Agreement term, any required Contractor license is denied, revoked, or not renewed, Contractor shall be in default of this Master Agreement, unless the Texas Motor Vehicle Board issues a stay or waiver. Contractor shall promptly provide copies of all current applicable Texas Motor Vehicle Board documentation to H-GAC upon request.

ARTICLE 14: INSPECTION/TESTING
All Products sold pursuant to this Master Agreement will be subject to inspection/testing by or at the direction of H-GAC and/or the ordering CUSTOMER/END USER, either at the delivery destination or the place of manufacture. In the event a Product fails to meet or exceed all requirements of this Master Agreement, and unless otherwise agreed in advance, the cost of any inspection and/or testing, will be the responsibility of the Contractor.

ARTICLE 15: ADDITIONAL REPORTING REQUIREMENTS
Contractor agrees to submit written quarterly reports to H-GAC detailing all transactions during the previous three (3) month period. Reports must include, but are not limited, to the following information:
a. CUSTOMER/END USER Name
b. Product/Service purchased, including Product Code if applicable c. Customer Purchase Order Number
d. Purchase Order Date
e. Product/Service dollar amount
f. HGACBuy Order Processing Charge amount
ARTICLE 16: BACKGROUND CHECKS
Cooperative customers may request background checks on any awarded contractor’s employees who will have direct contact with students, or for any other reason they so choose, any may require contractor to pay the cost of obtaining any background information requested by the CUSTOMER/END USER.

ARTICLE 17: PROHIBITION ON CONTRACTS WITH COMPANIES BOYCOTTING ISRAEL

CERTIFICATION
As required by Chapter 2271 of the Texas Local Government Code the Contractor must verify that it 1) does not boycott Israel; and 2) will not boycott Israel during the term of the Contract. Pursuant to Section 2271.001, Texas Government Code:

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1. “Boycott Israel” means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes; and

2. “Company” means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit.

ARTICLE 18: NO EXCLUDED NATION OR TERRORIST ORGANIZATION CERTIFICATION As required by Chapter 2252 of the Texas Government Code the Contractor must certify that it is not a company engaged in active business operations with Sudan, Iran, or a foreign terrorist organization – specifically, any company identified on a list prepared and maintained by the Texas Comptroller under Texas Government Code §§806.051, 807.051, or 2252.153. (A company that the U.S. Government affirmatively declares to be excluded from its federal sanctions regime relating to Sudan, Iran, or any federal sanctions regime relating to a foreign terrorist organization is not subject to the contract prohibition.) ARTICLE 19: PROHIBITION ON CONTRACTING WITH ENTITIES USING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE EQUIPMENT (Effective Aug. 13, 2020 and as amended October 26, 2020)
Pursuant to 2 CFR 200.216, Contractor shall not offer equipment, services, or system that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. ‘‘Covered telecommunications equipment or services means 1) telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); 2) for the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); 3) telecommunications or video surveillance services provided by such entities or using such equipment; or 4) telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Contractor must comply with requirements for certifications. The provision at 48 C.F.R Section 52.204-26 requires that Contractors review SAM prior to completing their required representations. This rule applies to all acquisitions, including acquisitions at or below the simplified acquisition threshold and to acquisitions of commercial items, including commercially available off the-shelf items.

ARTICLE 20: BUY AMERICA ACT (National School Lunch Program and Breakfast Program) With respect to products purchased by CUSTOMER/END USER for use in the National School Lunch Program and/or National School Breakfast Program, Contractor shall comply with all federal procurement laws and regulations with respect to such programs, including the Buy American provisions set forth in 7 C.F.R. Part 210.21(d), to the extent applicable. Contractor agrees to provide all certifications required by CUSTOMER/END USER regarding such programs.

In the event Contractor or Contractor’s supplier(s) are unable or unwilling to certify compliance with the Buy American Provision, or the applicability of an exception to the Buy American provision, H-GAC CUSTOMER/END USER may decide not to purchase from Contractor. Additionally, H-GAC DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC

CUSTOMER/END USER may require country of origin on all products and invoices submitted for payment by Contractor, and Contractor agrees to comply with any such requirement.

ARTICLE 21: BUY AMERICA REQUIREMENT (Applies only to Federally Funded Highway and Transit Projects)
With respect to products purchased by CUSTOMER/END USER for use in federally funded highway projects, Contractor shall comply with all federal procurement laws and regulations with respect to such projects, including the Buy American provisions set forth in 23 U.S.C. Section 313, 23 C.F.R. Section 635.410, as amended, and the Steel and Iron Preference provisions of Texas Transportation Code Section 223.045, to the extent applicable. Contractor agrees to provide all certifications required by CUSTOMER/END USER regarding such programs. With respect to products purchased by CUSTOMER/END USER for use in federally funded transit projects, Contractor shall comply with all federal procurement laws and regulations with respect to such projects, including the Buy American provisions set forth in 49 U.S.C. Section 5323(j)(1), 49 C.F.R.

Sections 661.6 or 661.12, to the extent applicable. Contractor agrees to provide all certifications required by CUSTOMER/END USER regarding such programs.

ARTICLE 22: DOMESTIC PREFERENCE
In accordance with 2 CFR 200.322, as appropriate and to the extent consistent with law, a CUSTOMER/END USER using federal grant award funds should, to the greatest extent practicable, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The CUSTOMER/END USER must include this requirement in all subawards including all contracts and purchase orders for work or products under the federal grant award. If Contractor intends to qualify for Purchase Orders using federal grant money, they shall work with the CUSTOMER/END USER to provide all required certifications and other documentation needed to show compliance.

ARTICLE 23: TITLE VI REQUIREMENTS
H-GAC in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any disadvantaged business enterprises will be afforded full and fair opportunity to submit in response to this Master Agreement and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

ARTICLE 24: EQUAL EMPLOYMENT OPPORTUNITY
Except as otherwise provided under 41 CFR Part 60, all Contracts and CUSTOMER/END USER Purchase Orders that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 shall be deemed to include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., pg.339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41CFR Part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.” The equal opportunity clause provided under 41 CFR 60-1.4(b) is hereby incorporated by reference. Contractor agrees that such provision applies to any contract that meets the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 and agrees that it will comply with such provision.

ARTICLE 25: CLEAN AIR AND WATER POLLUTION CONTROL ACT
CUSTOMER/END USER Purchase Orders using federal funds must contain a provision that requires the Contractor to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC

Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

Pursuant to the Federal Rule above, Contractor certifies that it is in compliance with all applicable provisions of the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387) and will remain in compliance during the term of the Contract.

ARTICLE 26: PREVAILING WAGE
Contractor and any potential subcontractors have a duty to and shall pay the prevailing wage rate under the Davis-Bacon Act, 40 U.S.C. 276a – 276a-5, as amended, and the regulations adopted thereunder contained in 29 C.F.R. pt. 1 and 5.

ARTICLE 27: CONTRACT WORK HOURS AND SAFETY STANDARDS
As per the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708), where applicable, all CUSTOMER/END USER Purchase Orders in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer, on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

ARTICLE 28: PROFIT AS A SEPARATE ELEMENT OF PRICE
For purchases using federal funds more than the current Simplified Acquisition Threshold of $250,000, requires negotiation of profit as a separate element of the price. See, 2 CFR 200.324(b). Contractor agrees to provide information and negotiate regarding profit as a separate element of the price for the purchase. Contractor also agrees that the total price, including profit, charged by Contractor will not exceed the awarded pricing, including any applicable discount, under any awarded contract.

ARTICLE 29: BYRD ANTI-LOBBYING AMENDMENT
Byrd Anti-Lobbying Amendment (31U.S.C. 1352) – Contractors that apply or bid for an award exceeding $100,000 must file the required anti-lobbying certification. Each tier must certify to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier, up to the CUSTOMER/END USER. As applicable, Contractor agrees to file all certifications and disclosures required by, and otherwise comply with, the Byrd Anti-Lobbying Amendment (31 USC 1352). Contractor certifies that it is currently in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) and will continue to be in compliance throughout the term of the Contract and further certifies that:

1. No Federal appropriated funds have been paid or will be paid by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC

with the awarding of a Federal contract, the making of a Federal Grant, the making of a Federal Loan, the entering into a cooperative Master Agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative Master Agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing, or attempting to influence, an officer or employee of a Member of Congress in connection with a Federal contract, grant, loan, or cooperative Master Agreement, Contractor shall complete and submit Standard Form – LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.

3. Contractor shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative Master Agreements) and that all subcontractors shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certificate is a prerequisite for making or entering into this transaction imposed by Section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

ARTICLE 30: COMPLIANCE WITH EPA REGULATIONS APPLICABLE TO GRANTS,

SUBGRANTS, COOPERATIVE MASTER AGREEMENTS, AND CONTRACTS Contractor certifies compliance with all applicable standards, orders, regulations, and/or requirements issued pursuant to the Clean Air Act of 1970, as amended (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act, as amended (13 U.S.C. 1368), Executive Order 117389 and Environmental Protection Agency Regulation, 40 CFR Part 15.

ARTICLE 31: COMPLIANCE WITH ENERGY POLICY AND CONSERVATION ACT Contractor certifies that Contractor will be in compliance with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871).

DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC Ambulances, EMS & Special Service Vehicles
Request For Proposal
HGACBuy/Cooperative Purchasing Program
Project ID: AM10-23
Release Date: Friday, June 9, 2023
Due Date: Thursday, August 10, 2023 12:00pm
Posted Friday, June 9, 2023 7:00am
Bid Unsealed Thursday, August 10, 2023 12:03pm
Pricing Unsealed Thursday, August 10, 2023 12:03pm
All dates & times in Central Time

3. Scope of Work / Specifications
This is an indefinite quantity/indefinite delivery offerings contract. The HGACBuy Customer is responsible to ensure adequate competition is performed between the various contractors or contractors outside of HGACBuy to determine price reasonableness that might be required per any funding agency. Customer will need to ensure compliance with any funding agency requirements before proceeding with a purchase order under this contract. Please consult legal counsel regarding questions concerning compliance as a contractor under this solicitation.

3.1. Overview
H-GAC is soliciting responses for selecting qualified manufacturers, dealers, distributors, and service providers of Ambulances, EMS and Other Specialty Vehicles and related services to make these types of products and services available to Customers of the HGACBuy Cooperative Purchasing Program under blanket type contracts. Customers (end users) may require selective acquisitions of equipment and/or services OR full turnkey projects necessitating additional services, training, and maintenance agreements. H-GAC is seeking the broadest possible selection of available ambulances, emergency medical response and specialty vehicles to best serve our customers by providing the largest selection of products/services available to meet their needs. This solicitation may include a request for a discount percent off price catalog, category, or manufacturer, or price list for supplies, materials, or not to exceed hourly rates for installation or repair. Respondents are not required to provide offerings on all categories.

3.2. Categories
This Solicitation is divided into ten (10) separate but related product categories (A-J). When submitting a response, Respondent may choose to submit a response to any of the categories or all of them. No additional weighted value will be assigned to a response that addresses more than one or all categories listed. All equipment must be the manufacturer’s new and current model and must be fully operational upon delivery to the Customer.

Alternative Fuel Vehicles: All responses that include electric, hybrid, or other alternative fuel vehicles must include these vehicles in Category G. If that specific vehicle is also available with an internal combustion engine (ICE), please list the ICE vehicle separately in the appropriate vehicle category. Category G will only include the alternative fuel vehicles, regardless of vehicle function or type.

Product categories are as follows:

DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC

1. Ambulance
Response listings/descriptions must be organized by major sub-categories, which include Manufacturer, Type (I, II, or III), module configurations/dimensions, chassis (make and model), 2WD/4WD, and fuel type.

2. Light/Medium Duty EMS Rescue Vehicle
Response listings/descriptions must be organized by major sub-categories, which include manufacturer, model, type/function, chassis (make and model), dimensions, 2WD/4WD, and fuel type.

3. Other Specialty Vehicle or Equipment
Category includes vehicles or trailers for command, communication, tactical response, or other related emergency response functions. Response listings/descriptions must be organized by major sub-categories, which shall include manufacturer, model, type/function, chassis (make and model), axle configuration, dimensions, 2WD/4WD, and fuel type.

4. EMS Vehicle Conversions
Response listings/descriptions must be organized by major sub-categories, which include manufacturer, model, type/function, chassis, 2WD/4WD, and fuel type.

5. Remount Services Only
Pricing for this service must include the cost of removing an existing body and reinstalling it on a different chassis, only. This service would apply where the chassis was supplied by the end user.

Note: Remounting Services are to be performed by an authorized dealer/remounter. Any specific certifications or warranties that may be requested by an end user regarding remounts is the end user’s responsibility and will be negotiated between the end user and the supplier/contractor when services are quoted.

6. Remount on Contractor Supplied Chassis
Pricing for these items must include the cost of the chassis plus the removal and reinstallation of the body.

7. Electric/Alternative Fuel Ambulance/EMS/Rescue Vehicles Response listings must be organized by manufacturer, model, vehicle type/function, and primary fuel/propulsion type.

8. Ambulance/EMS/Rescue Vehicle Service/Maintenance Plans Response listings must include specific details about which fees are included in costs, including current labor rates, and fee structures.

9. Ambulance/EMS/Rescue Vehicle Parts and Supplies
Response listing must include percentage discount.

10. Ambulance/EMS/Rescue Vehicle Options
Response listing must include percentage discount.

DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC

3.3. General Requirements
All products priced and sold pursuant to this Solicitation must, as applicable:

1. Meet all applicable requirements of federal, state and local laws and regulations.

2. Be manufacturer's normal offering with all standard features and functions and performance levels.

3. Be ready for turn-key operation upon delivery.

4. Respondent must include specifications, brochures, warranty information, and any other relevant product information with solicitation Response.

Note: “Unpriced/unpublished” options cannot be quoted on the Base Pricing List and may not be sold through this contract.

3.4. Additional Requirements
Licenses

1. Contractor must have and maintain the appropriate license(s) as required by the State of Texas, Department of Transportation, Division of Motor Vehicles, Motor Vehicle Commission Code [latest edition], or any other local, state and federal licenses required and which are applicable to the respondent’s operations.

2. The prescribed licenses must include the manufacturer/respondent, and any and all dealers and their representatives as may be required by the Motor Vehicle Division. Contractor must ensure all emergency and specialty vehicles sold are in accordance with the laws of the state where the sale and acquisition are made.

3. Contractor must maintain all licensing required by the State of Texas as applicable to their business operations during the entire contract term. If during the contract period such licensing lapses, Contractor will be in default and become subject to contract termination unless issued a stay or waiver.

Manuals

1. Contractor must supply at the time of delivery, at least two (2) sets of complete operations and service documentation covering the completed emergency vehicles as delivered and accepted (as per latest edition of KKK-A-1822F).

2. Respondent must supply the following information with their response: Technical Specifications, Product Brochures, Tear Sheets, Cut Sheets, Strippers, etc. which clearly show all the standard features and capabilities of each listing being bid.

DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC Warranty
Contractors must comply with the minimum warranty and maintenance requirements described below for any products or services provided under this Solicitation.

1. Contractor must furnish with response, and for all equipment sold through this H-GAC contract, the manufacturer's general warranty, which must be honored by all the manufacturer's authorized service locations.

2. All service/maintenance plan listings must clearly indicate the cost structure for such plans, clearly indicating which costs and fees are included (such as: hourly labor rates, shop fees, supply fees, environmental fees).

3. The Contractor will handle all warranty claims and all work must be completed within ten (10) calendar days after receipt of equipment/vehicle by the Contractor without cost to H-GAC or the Customer. Delayed warranties must be available for all vehicles and equipment. Warranty start date will be effective the date that the completed unit is placed into service by the Customer. The Contractor must furnish a delayed warranty card/document for each unit delivered and/or advise the Customer of the procedures to be followed for obtaining the delayed start of warranty coverage. Requests for delayed warranties will not exceed six months after delivery.

4. Any and all documents necessary to effect manufacturer’s warranty must be properly applied for and submitted by the Contractor. The Contractor will provide to H-GAC and the Customer a manufacturer’s warranty which will be honored by any of the manufacturer’s authorized dealers and a complete copy must be provided at the time of delivery. When additional warranties are available as standard, they must be included as a part of the response for the benefit of H-GAC and Customer.

5. The patient compartment, all modifications to the OEM chassis by Contractor on the accepted unit, equipment and parts will be guaranteed for a minimum period of one (1) year against defects in design, materials, and workmanship. The warranty period will begin upon final acceptance of the equipment. This warranty will cover parts and labor expenses.

6. On Type I & III emergency medical service MODULE the warranty period will be fifteen (15) years.

7. This warranty will be upgraded to its original status each time the module is remounted by Contractor, or a Contractor authorized remount facility, not to exceed five (5) years above the original warranty.

8. In the event any component part of equipment or materials furnished under these specifications, or its subsequent contract(s), becomes defective by reason of material or workmanship during said period, and the end user agency immediately notifies Contractor of such defect, Contractor will, at no expense to the End User agency or H-GAC, repair or replace equipment or component with new equipment or component.

9. Warranty of all system equipment is the sole responsibility of the Contractor under contract, but may be performed by their certified, designated agent.

DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC

3.5. Vehicle Requirements
All equipment and vehicles must be new and be the manufacturer’s latest and current model. Each vehicle must be fully assembled, adjusted, serviced and ready for immediate and continuous operation upon delivery. If the equipment or vehicle does not meet the specification requirements upon delivery, Contractor will be responsible for correcting all deficiencies and making any corrections or adjustments needed to attain specification requirements.

All equipment and vehicles must conform to applicable local, state, federal requirements and must comply to all applicable industry standards (examples: National Fire Protection Association (NFPA), Commission on Accreditation of Ambulance Services (CAAS), Federal Specification for the Star-of-Life Ambulance (KKK-A-1822F), Occupational Safety and Health Administration (OSHA)).

3.6. Service / Maintenance Plans and Parts
All service/maintenance plan listings must clearly indicate the cost structure for such plans, clearly indicating which costs and fees are included (ex: hourly labor rates, shop fees, supply fees, environmental fees).

3.7. Labor Hours Definitions
If the awarded contract contains hours for labor related services, the following definitions will apply:

1. “Business Day” Monday through Friday

2. “Business Hours” Standard Business Hours 8 a.m. to 5 p.m.

3. “Regular Time” Work that occurs during standard business hours

4. “Emergency Time” Work that occurs outside standard business hours

3.8. Administrative Fee
For each purchase order processed under an awarded contract, H-GAC will directly invoice the contractor an administrative fee (Order Processing Charge) applicable to the sale of all equipment and services submitted in contractor’s response. It is the contractor’s responsibility to remit the administrative fee within thirty (30) days of processing any customer’s purchase order, even if an invoice is not received from H-GAC. Contractor agrees that H-GAC will have the right, with reasonable notice, to inspect its records pertaining to purchase orders processed and the accuracy of the fees payable to H-GAC. For this solicitation the administrative fee is as follows:

Administrative Fee (per Purchase Order)
Category A – Ambulance: $1,000 per purchase order
Category B – Light/Medium Rescue Vehicle: $1,000 per purchase order Category C – Specialty Vehicle/Equipment:

DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC Light Rescue/Special Service $1,000 per purchase order
Heavy Rescue/Special Service $2,000 per purchase order
All Trailers 2% per purchase order
Category D – EMS Vehicle Conversions: $1,000 per purchase order Category E – Remount Services Only: $600 per purchase order Category F – Remount on Contractor Supplied Chassis: $600 per purchase order Category G –Electric/Alternative Fuel Vehicles Determined by category of vehicle Category H –Service/Maintenance Plans: 2% per purchase order Category I - Ambulance/Vehicle Parts and Supplies 2% per purchase order Category J - Ambulance/EMS/Rescue Vehicle Options No separate fee - part of vehicle

3.9. Final Contract Deliverables
Contractor agrees to submit written quarterly reports to H-GAC detailing all transactions during the previous three (3) month period. Reports must include, but are not limited, to the following information:
• Customer Name and address
• HGACBuy confirmation number
• Product/Service purchased, including Product Code, if applicable • Customer Purchase Order Number
• Purchase Order Date
• Product/Service dollar amount
• HGACBuy Order Processing Charge amount
Reports must be provided to H-GAC in Excel or other acceptable electronic format by the 30th day of the month following the quarter being reported. If Contractor defaults in providing Products or Services reporting as required by the contract, recourse may be exercised through cancellation of the contract and other legal remedies as appropriate.

DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC Attachment A
Braun Northwest, Inc.

Ambulances, EMS & Special Service Vehicles
Contract No.: AM10-23
Manufacturer Product Item Description Offered List
Price
HGACBuy
Discount
Category A - Ambulance
Braun
Northwest, Inc. AM23CA01 North Star - Type 1 - Ford F-350 4x4 - Diesel Engine - 147"L x 94"W x 72" HR $ 212,653.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA02 North Star - Type 1 - Ford F-350 4x4 - Diesel Engine - 155"L x 94"W x 72" HR $ 237,613.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA03 North Star - Type 1 - Ram 3500 4x4 - Diesel Engine - 147"L x 94"W x 72" HR $ 221,543.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA04 North Star - Type 1 - GMC K3500 4x4 - Diesel Engine - 147"L x 94"W x 72" HR $ 211,873.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA05 North Star - Type 1 - Chevrolet 4500 4x4 - Diesel Engine - 167"L x 94"W x 72" HR $ 239,292.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA06 North Star - Type 1 - Ford F-450 4x4 - Diesel Engine - 147"L x 94"W x 72" HR $ 231,346.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA07 North Star - Type 1 - Ford F-450 4x4 - Diesel Engine - 167"L x 94"W x 72" HR $ 235,296.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA08 North Star - Type 1 - Ram 4500 4x4 - Diesel Engine - 167"L x 94"W x 72" HR $ 244,557.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA09 North Star - Type 1 - Medium Duty - Ford F-650 4x2 - Diesel Engine - 167''L x 96''W x 72'' HR
$ 266,552.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CA10 North Star - Type 1 - Medium Duty - International - Diesel Engine - 167"L x 96''W x 72'' HR $ 269,771.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA11 North Star - Type 1 - Medium Duty - Freightliner - Diesel Engine - 167"L x 96''W x 72'' HR $ 275,270.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA12 North Star - Type 2 - MB Sprinter Van $ 156,817.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA13 North Star - Type 2 - Promaster Van $ 159,701.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA14 North Star - Type 2 - Ford Transit AWD Gas $ 164,638.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA15 North Star - Type 3 - Ford E-350 - Gas Engine - 147"L x 94"W x 72" HR $ 192,750.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA16 North Star - Type 3 - GMC G3500 - Gas Engine - 147"L x 94"W x 72" HR $ 199,296.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA17 North Star - Type 3 - Ford E-450 - Gas Engine - 167"L x 94"W x 72" HR $ 199,690.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CA18 North Star - Type 3 - GMC 4500 - Gas Engine - 167"L x 94"W x 72" HR $ 204,991.00 -$ 1,500.00 Category B - Light/Medium EMS Rescue Vehicle
Braun
Northwest, Inc. AM23CB01
North Star - Fire Rescue - Ford F-550 4x4 Crew Cab - Diesel Engine - 116"L x 94"W $ 199,255.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB02
North Star - Fire Rescue - Ford F-550 4x4 Regular Cab - Diesel Engine - 116"L x 94"W $ 191,824.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB03
North Star - Fire Rescue - Ram 5500 4x4 Crew Cab - Diesel Engine - 116"L x 94"W $ 207,228.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB04
North Star - Fire Rescue - Ram 5500 4x4 Regular Cab - Diesel Engine - 116"L x 94"W $ 199,338.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB05
North Star - Fire Rescue - Ford F-550 4x4 Crew Cab - Diesel Engine - 147"L x 94"W $ 200,248.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB06
North Star - Fire Rescue - Ford F-550 4x4 Regular Cab - Diesel Engine - 147"L x 94"W $ 193,322.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB07
North Star - Fire Rescue - Ram 5500 4x4 Crew Cab - Diesel Engine - 147"L x 94"W $ 208,726.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB08
North Star - Fire Rescue - Ram 5500 4x4 Regular Cab - Diesel Engine - 147"L x 94"W $ 200,836.00 -$ 1,500.00 1 DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC Braun
Northwest, Inc. AM23CB09
North Star - Fire Rescue - Ford F-550 4x4 Regular Cab - Diesel Engine - 167"L x 94"W $ 198,322.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB10
North Star - Fire Rescue - Ram 5500 4x4 Regular Cab - Diesel Engine - 167"L x 94"W $ 205,836.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB11
North Star - Fire Rescue - Ford F-550 4x4 Regular Cab - Diesel Engine - 192"L x 94"W $ 220,140.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CB12
North Star - Fire Rescue - Ram 5500 4x4 Regular Cab - Diesel Engine - 192"L x 94"W $ 226,270.00 -$ 1,500.00 Category C - Other Specialty Vehicle or Equipment
Braun
Northwest, Inc. AM23CC01 North Star - Prisoner Transport - Ford E-350 - Gas Engine - 138"L x 94"W x 57.875''HR $ 140,354.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CC02 North Star - Prisoner Transport - Ford F-350 4x4 - Diesel Engine - 143"L x 94"W x

57.75"HR $ 155,542.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC03 North Star - Prisoner Transport - Ford F-450 4x2 Regular Cab - Diesel Engine - 191"L x 94"W x 72.875"HR $ 196,087.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC04 North Star - Prisoner Transport - Ford F-550 4x2 - Regular Cab - Diesel Engine - 197''L x 94''W x 73'' HR $ 213,909.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC05 North Star - Prisoner Transport - Freightliner M2 4x2 - Regular Cab - Diesel Engine - 197''L x 94'' W x 73''HR $ 245,915.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC06 North Star - Prisoner Transport - Ford F-650 4x2 - Super Cab - Diesel Engine - 197''L x 94'' W x 73''HR $ 246,335.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC07 North Star - Prisoner Transport - Ram 4500 4x2 - Regular Cab - Gas Engine - 197"L x 94"W x 72 "HR $ 217,020.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC08 North Star - EOD Command - Ford F-550 4x4 - Regular Cab - Diesel Engine - 191''L x 94'' W x 80'' HR $ 274,359.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC09 North Star - EOD Command - International MV607 4x2 - Crew Cab - Diesel Engine - 222''L x 100''W x 84''HR $ 364,112.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC10 North Star - SWAT Command - Ford F-550 4x4 - Regular Cab - Diesel Engine - 192''L x 94'' W x 78'' HR $ 234,524.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC11 North Star - Hazardous Materials Command - Ford F-550 4x4 - Regular Cab - Diesel Engine - 189''L x 96'' W x 72'' HR $ 273,464.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC12 North Star - Crime Scene Command - Ford F-350 4x4 - Diesel Engine - 147''L x 94''W x 72''HR $ 228,796.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CC13 North Star - Mobile Command - Ford F-650 4x2 - Diesel Engine - 196''L x 94''W x 76''HR $ 290,290.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CC14 North Star - Wildland Crew Body - 198''L x 98''W x 78'' HR $ 215,849.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CC15 North Star - Command Van - Transit AWD - Gas $ 152,873.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CC16 North Star - Prisoner Transport - Freightliner M2 106 Plus 4x2 - Diesel Engine - 351"L x 102"W x 117" HR $ 494,629.00 -$ 1,500.00
Category E - Remount Services Only
Braun
Northwest, Inc. AM23CE01 North Star - Remount of Northstar Module $ 56,159.00 -$ 1,500.00 Category F - Remount on Contractor Supplied Chassis
Braun
Northwest, Inc. AM23CE02
North Star - Remount of Northstar Module - Ford F-350 4x4 - Regular Cab - Diesel Engine $ 129,926.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CE03
North Star - Remount of Northstar Module - Ford F-450 4x4 - Regular Cab - Diesel Engine $ 138,950.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CE04
North Star - Remount of Northstar Module - Ford E-350 4x2 - Regular Cab - Gas Engine $ 102,267.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CE05
North Star - Remount of Northstar Module - Ford E-450 4x2 - Regular Cab - Gas Engine $ 104,412.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CE06
North Star - Remount of Northstar Module - GMC G3500 4x2 - Regular Cab - Gas Engine $ 93,569.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CE07
North Star - Remount of Northstar Module - GMC G4500 4x2 - Regular Cab - Gas Engine $ 94,973.00 -$ 1,500.00 2 DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC Braun
Northwest, Inc. AM23CE08
North Star - Remount of Northstar Module - Chevrolet 4500 4x4 - Regular Cab - Diesel Engine $ 139,889.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CE09
North Star - Remount of Northstar Module - Ram 3500 4x4 - Regular Cab - Diesel Engine $ 131,139.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CE10
North Star - Remount of Northstar Module - Ram 4500 4x4 - Regular Cab - Diesel Engine $ 150,204.00 -$ 1,500.00 Braun
Northwest, Inc. AM23CE11
North Star - Remount of Northstar Module - International MV607 4x2 - Regular Cab - Diesel Engine $ 175,328.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CE12
North Star - Remount of Northstar Module - Freightliner M2 4x2 - Regular Cab - Diesel Engine $ 168,352.00 -$ 1,500.00
Braun
Northwest, Inc. AM23CE13
North Star - Remount of Northstar Module - Ford F-650 4x2 - Regular Cab - Diesel Engine $ 168,509.00 -$ 1,500.00 3 DocuSign Envelope ID: E4D77477-E07A-45AE-A42F-916BF5C46EDC Certificate Of Completion
Envelope Id: E4D77477E07A45AEA42F916BF5C46EDC Status: Completed Subject: Cooperative Agreement - Contract - Braun Northwest, Inc. - Public Services - ID: 11091 Source Envelope:

Document Pages: 30 Signatures: 2 Envelope Originator:

Certificate Pages: 2 Initials: 0 Houston-Galveston Area Council AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
3555 Timmons Lane, Suite 120
Houston, TX 77027
[email protected]
IP Address: 12.11.127.21
Record Tracking
Status: Original
10/16/2023 8:15:13 AM
Holder: Houston-Galveston Area Council
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Tami McCallum
[email protected]
VP of Sales
Security Level: Email, Account Authentication
(None) Signature Adoption: Pre-selected Style
Using IP Address: 50.206.254.2
Sent: 10/16/2023 8:16:26 AM
Viewed: 10/16/2023 9:46:52 AM
Signed: 10/16/2023 10:16:43 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
Charles Wemple
[email protected]
Executive Director
Houston-Galveston Area Council
Security Level: Email, Account Authentication
(None)
Signature Adoption: Uploaded Signature Image
Using IP Address: 174.203.73.140
Signed using mobile
Sent: 10/16/2023 10:16:45 AM
Viewed: 10/23/2023 8:54:35 AM
Signed: 10/23/2023 8:54:45 AM
Electronic Record and Signature Disclosure:

Not Offered via DocuSign
In Person Signer Events Signature Timestamp
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Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 10/16/2023 8:16:26 AM
Certified Delivered Security Checked 10/23/2023 8:54:35 AM Signing Complete Security Checked 10/23/2023 8:54:45 AM ~
DocuSigned by:
r:r;,_,. /,cCalk04522797849546E
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DocuSigned by:
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ATTACHMENT 2
150 North Star Drive/ PO Box 1204 / Chehalis, WA 98532 / 360.748.0195 I 800.245.6303 I fax 360.748 .0256 September 20, 2024
City of Madera
Attn: Mark Adams
330 South C Street
Madera, CA 93638
[email protected]

HGAC PROPOSAL
RE: One (1) 2025 North Star 267-5 Command Vehicle
Braun Northwest is pleased to offer the following proposal which is based upon HGAC contract AMl0-23:

One (1) 2025 North Star 267-5 Command Vehicle on a 2025 Ford F-650 4x2 gas chassis per enclosed specifications dated 8/20/24 and NS vehicle #3865-5 drawings dated 12/7 /23 with the following changes:
• Install painted aluminum doors on Cabinets #1-4, #9-11, #16-18 and #21-22 in place of specified painted steel doors
• Delete the dry erase surface finish on Cabinets #1-4, #9-11, #16-18, #21-22, wall above Workstation #5, wall above Workstation #23 and the forward A/V wall #25 and utilize textured polyurea thermoplastic elastomer, painted white with light gray splatter paint (G2- 33631 Alt 2 / GLV-51748) in all areas
• Delete all Action Area lighting as specified in Section 6.14 • Delete GFCI duplex receptacles in Compartments #2, #3, and #5 • Delete GFCI duplex receptacles in Cabinets #2, and #4 • Delete non GFCI duplex receptacle in Cabinet #14
• Delete two Whelen #PFH2 Pioneer Plus LED scene lights, each with #PBH203 semi recessed housing with chrome flange
Base price HGAC AM23CC13 .............. .................................................... $290,290.00 Published/Customization options taken ...................................................... $234,405.00 Contingency fund ................................................................................. $ 10,000.00 HGAC Buy discount .... ...................... ... ... .................................... ....... <$ 1,500.00> Sub-Total for one (1) vehicle .................... .............................................. $533,195.00 Sales Tax based upon 8.25% ................................................................... $ 43,988.59 California Tire Tax .............................................................................. $ 12.25 Delivery Fee for one (1) vehicle- Non-Taxable ............................................ $ 2,400.00 HGAC Fee- Non-Taxable ........... ... ..................... ......... .. ... ....... .............. $ 1,000.00 Total F.O.B. Madera, CA ....................................................................... $580.595,84*** F.O.B.:

Delivery:

Terms:

Madera, California
Approximately 530 - 580 days, based upon current manufacturing plan and receipt of chassis.

Ninety percent (90%) payment due upon receipt of vehicle. Balance due in thirty (30) days.

EMERGENCY VEHICLE§ INWW.braunnw.com
150 North Star Drive/ PO Box 1204 / Chehalis, WA 98532 / 360.748.0195 / 800.245.6303 / fa x 360.748.0256 *Note: Above pricing includes a chassis flooring fee. You will be notified as soon as the chassis arrives at Braun Northwest. If chassis is paid in full within 30-days of arrival a credit will be issued (See Options Page). **Note: The above pricing includes round-trip travel charges, for three (3) people flying from Fresno, CA to Portland, OR for the Pre-Build Meeting and Final Inspection. ***The above pricing is based upon the availability of the current model year. Should the model year no longer be available at the time the order is placed, a newer model year will be offered with an adjustment in price. (Note: This bid is contingent on use of customer's Government Ford Fleet Identification Number.) Failure to secure a FIN will increase the price by the amount of the GPC chassis discount.

Braun Northwest, Inc. is a California dealer (#16055) with insurance information available upon request.

Res ectfully Submitted by: We agree to accept the above proposal:

Northwest, Inc. City of Madera
cCallum, V.P. of Sales Signature Date
Date:

Printed Name Title
TM
cc BC/LM
Enclosures: Option page, specifications, drawings.

IV~r-1 .-.. .............. --I,... - s,u.-;~
EMER&EI\ICY VEHICLES www.braunnw.com

OPTIONS
FOR
City of Madera
Madera Police Department
Madera, California
Please indicate if you want the following options by initialing in the space provided and checking the appropriate "yes" or "no" box, then sign where indicated below. After completion, please return this original f01m to our office along with the original proposal.

Thank you!

1. Pay for chassis in full within 30-days of receipt of chassis at Braun Northwest.

DEDUCT .......................................................... PER UNIT <$6,000.00> Do you want this option? Yes No ___ initials
(NOTE: THIS PRICING DOES NOT INCLUDE SALES TAX.)
APPROVED BY: (Please initial above choice (s) & sign below) (Signature) (Date) (P1inted Name) (Title)
ATTACHMENT 3
Braun NW (as) 1 of 49 Madera Police Dept.
8-20-24 Command Specification
BRAUN NORTHWEST, INC.

DETAILED SPECIFICATIONS
FOR

MADERA POLICE DEPARTMENT

MADERA, CALIFORNIA
1 CHASSIS

1.01 OEM CHASSIS
• 2025 Ford F-650, 4 x 2, meeting all the specifications of Section 1.01. (Note: Chassis subject to model year changes)
– Basic Warranty (2 years, unlimited miles)
– 50 State Emissions
– Dual rear wheels
– Single Channel Frame
– Provided by Braun Northwest

1.01.01X SPECIFIC RATINGS
• Drive – 4 x 2
• G.V.W.R. – 25,999 lb
• Wheelbase – 260″
• Cab to Axle – 186″
• Rear Differential – 6.50 ratio (X6D)

1.01.02 POWERTRAIN
• Engine – 7.3L 2V DEVCT NA PFI V8 Gas engine
– 335 HP @ 3,750 RPM, 468ft.lb @ 3,900 RPM
• Transmission – Ford TorqShift HD 6-Speed automatic with Double Overdrive, less PTO provision
– Park Pawl
• Engine Cooling System
• Exhaust
– Exhaust system in accordance with Federal Motor Carrier Safety Regulations, Part 393.83
– Discharge at the right side of the vehicle – back of cab – Tailpipe outlet shall not terminate within six inches of the vertical axis of the – Fuel tank filler openings

1.01.03 STEERING
• Power assist
• Tilt/Telescoping wheel with integral controls
Braun NW (as) 2 of 49 Madera Police Dept.
8-20-24 Command Specification

1.01.04X AXLES AND SUSPENSION
• Front Axle – 10,000 lb Capacity Non-Driving-Dana E-10021-I-Beam (43N) • Front Suspension – Taper-Leaf Spring, Parabolic 10,000 lb. Capacity • Front Stablizer Bar (15S)
• Rear Axle – 19,000 Capacity
• Rear Suspension – Multi-Leaf Spring 19,000 lb. Capacity • Rear double-acting Shock Absorbers

1.01.05 BRAKING SYSTEM
• Brake System – Hydraulic, HydroMax with Traction Control • Antilock Brake System
• Electronic Stability Control

1.01.06X TIRES AND WHEELS
• Tires – Six OEM 275/80R22.5G Michelin X Multi Energy Z (T2F/R2F) • Wheels – Six OEM 22.5″ x 8.25″ White Powder-Coated Steel, 10 lug

1.01.07X ELECTRICAL
• Alternator – Heavy Duty 240 Amps (17E)
• Batteries – Two Motorcraft 900CA, total 1800 CCA
• Body Builder Wiring, at end of frame, combined (59C)
• Jump Start Stud – Remote Mounted

1.01.08X INSTRUMENT PANEL AND CONTROLS
• Gauges
– Speedometer
– Tachometer
– Engine Temperature
– Transmission Fluid Temperature
– Oil Pressure
– Oil Temperature
– Fuel Level
• Message Center
– Odometer/Trip Odometer
– Engine Hour Meter
– Instrumentation Warnings
• Cruise Control, integral to steering wheel
• Voltmeter (16V)
• Audio – AM/FM Stereo, Bluetooth, clock, USB input, and two speakers • Two 12V Power outlets
• Upfitter Interface Module (86M)
Braun NW (as) 3 of 49 Madera Police Dept.
8-20-24 Command Specification

1.01.09 CAB EXTERIOR
• Front Bumper – Full Width, Black
• Grille – Painted plastic
• Tow Hooks – Two Front, frame mounted, black
• Mirrors – Dual rectangular, XL2020 – 102″W, powered, sail-mount; includes heated glass and Convex Spotter (54R)
• Windows – Tinted glass
• Lights
– Headlights, Halogen reflector, auto on/off
– Clearance/Marker Lights, five, amber lenses
– Daytime Running Lamps (Not Configurable)
• Horn – Dual electric
• Windshield Wipers – Wash and Variable Intermittent Feature • Fuel Tank – 50 Gallon mounted LH
• Side Assist Steps – One driver side and one passenger side

1.01.10X CAB INTERIOR
• Preferred Equipment Package 600A
• Appearance Group (90A)
– Overhead console with dual sunglasses bins and integral front map reading lights – Power Equipment Group
– Power Door Locks
– Power Front Side Windows
– Remote Keyless Entry w/2 Key Fobs
– SecuriLock Passive Anti-Theft system
• Floor – Black Vinyl
• Seats – Cloth, 40/20/40 Fixed driver and passenger
• Seat Belts – 3-point, lap and shoulder belt type
• Climate Control
– Air Conditioner, Heater & Defroster

1.01.11 COATINGS
• Exterior – Oxford White (YZ_01)
• Interior – Gray
-
Braun NW (as) 4 of 49 Madera Police Dept.
8-20-24 Command Specification

1.02 CHASSIS MODIFICATIONS
The following modifications will be made to the chassis by Braun Northwest.

1.02.04 EXHAUST HEAT SHIELDS
Shall be formed from 20 ga. galvanized sheet metal with stamped reinforcements and formed edges. Access openings shall be provided for shock absorber, mounting bolts, etc.

Heat shields shall be bolted to chassis frame and extend from back of cab to the frame cross member just behind the rear axle.

1.02.07X AUTO THROTTLE
The OEM SEIC high idle feature shall be configured to automatically adjust the throttle based on demand for patient compartment heat or air conditioning.

1.02.09 MUD FLAPS
Mud flaps with the ″NORTH STAR″ logo shall be installed behind rear wheels.

1.02.21B CHASSIS LIGHTING
A 3″ Red Lens Red LED flashing door open indicating light with red placard with white text shall be installed in the headliner (Section 6.12 related).

1.02.31X STATION EXHAUST
Exhaust shall be re-routed to terminate forward of wheel well, streetside.

1.02.43 CHASSIS MODIFICATIONS
A shift interlock shall be installed to lock the shifter in park until the awnings and/or leveling system are in their stowed position (Sections 4.20 and 4.57 related).

1.02.60 CAB CONDUIT
A 5.5″ cab conduit shall be installed between the cab and module located behind the driver's seat. The driver's console harness shall be routed through the conduit.

Braun NW (as) 5 of 49 Madera Police Dept.
8-20-24 Command Specification

1.03 MODULE-TO-CHASSIS MOUNTING SYSTEM

1.03.01 MODULE MOUNTING SYSTEM
The module shall be bolted to the chassis frame in no fewer than twelve locations. Each mounting location shall include a hard rubber isolation pad between the chassis frame and the module lateral. The rearmost lateral(s) shall be connected to the frame extensions with 5/8″ grade 8 bolts. All remaining laterals shall be connected with vertical 3/4″ grade B7 eye bolts fastened to the frame rails with horizontal 3/4″ grade 8 hex bolts. All bolts shall be secured with locking nuts.

Modules 176″L or longer shall have soft rubber washers added above the forward and rear laterals to accommodate chassis frame torsion.

Braun NW (as) 6 of 49 Madera Police Dept.
8-20-24 Command Specification
2 MODULAR CONSTRUCTION
All material utilized shall be of the correct type, alloy, and thickness to withstand the intended usage and provide protection against cracking, corrosion, or metal fatigue. All materials utilized shall be of open stock origin, commonly available through local sources, for rapid and economical repair or modification of the body. Any use of proprietary parts or materials in the construction of the body is unacceptable, due to potential delays or difficulties in future repairs or service. NO EXCEPTIONS TO BE TAKEN IN THIS AREA. This specification has been designed and written to fill specific needs of this agency. Where brand name, make, or model of equipment has been specified, no exceptions shall be allowed. Where compartment and cabinet sizes have been specified, bidder must bid substantially (plus or minus 1″) the size specified.

The module shall have a transferable lifetime structural warranty.

2.01 MATERIAL

EXTRUSIONS SIZE ALLOY
Structural Tubing 1″ x 2″ x 0.125″ sq. 6063-T52
Structural Tubing 2″ x 2″ x 0.125″ sq. 6063-T52
Structural Angle Cross Members 3″ x 3″ x 0.375″ 6061-T6 Structural Channel Cross Members 1.5″ x 3″ x 0.25″ 6061-T6

FORMED SHEETING SIZE ALLOY
Skin/Roof/Compartments/Subfloors/Doors 0.125″ 5052-H32
Interior Cabinets 0.090″ 5052-H32
Diamond Plate 0.125″/0.08″ 3003-H22
Stainless-Steel 16 ga., 20 ga. 304 # 4B

2.02 MODULE DIMENSIONS
Drop Skirt 8.00 ″
Overall Vehicle Dimensions (Specifications are listed as minimums.) Length 32 ′ 11 ″ 395.00 ″
Width (excluding mirrors) 8 ′ 4 ″ 100.00 ″
Height (Approximate) 12 ′ 4.50 ″ 148.50 ″
Exterior Module Dimensions (Specifications are listed as minimums.) Length 22 ′ 3 ″ 267.00 ″
Width 8 ′ 4 ″ 100.00 ″
Height 10 ′ 0.375 ″ 120.38 ″
Interior Dimensions (Specifications are listed as minimums.) Length Forward Wall to Rear Wall 256.50 ″
Width Left Wall to Right Wall 96.00 ″
Height Floor to Ceiling 72.00 ″
Braun NW (as) 7 of 49 Madera Police Dept.
8-20-24 Command Specification

2.03 STRUCTURAL FRAMING
Side wall and rear wall construction shall consist of 2″ x 2″ x 0.125″ aluminum square tubing extensions welded together with a maximum of 14″ centers. 1″ x 2″ x 0.125″ aluminum tubing may be utilized in addition to 2″ x 2″ tubing to accommodate custom compartment sizes. The bottom of the wall structure shall be sealed with a welded 2″ x 2″ tube, a 2″ x 2″ angle, or a 0.125″ plate depending upon location. The wall structure shall be capped with a 2″ x 4″ x 0.125″ header upon which a 2″ x 2″ x 0.125″ roof structure is welded. This process provides a unitized roll cage structure for greater occupant safety.

The front wall structure shall be constructed of formed aluminum channels to allow ample space for wiring raceways, heater hoses, and A/C hoses.

2.04 FOUNDATION SYSTEM
The foundation system shall consist of a 0.125″ aluminum sheet subfloor with foundation members securely welded under the subfloor. Transverse members (laterals) shall consist of 3″ x 3″ x 0.375″ structural angles. 0.25″ x 1.5″ aluminum stringers shall span longitudinally between the laterals.

2.05 MODULE SEAMS
All body and compartment seams at or below floor level shall be full-seam-welded. The entire perimeter of the subfloor shall be completely sealed with a caulking material, creating a watertight seam.

2.06 EXTERIOR SKIN
A Norton NORBOND closed-cell, polyurethane foam tape with high-performance acrylic adhesive shall be utilized full length on all front and rear wall and roof frame members. A polyurethane adhesive sealant shall be applied to the edges of framing members that are bonded with NORBOND tape. An advanced two-part methacrylate structural adhesive shall be used to bond all side wall tubes to the exterior skin and door frames.

The module shall be constructed utilizing full-size sheet construction to minimize body seams. There shall be no corner or mid-body seams.

2.07 MODULE ROOF
In order to improve module strength and minimize exposed seams, the roof shall be seamed transversely, shall have a 1.5″ radius along the edges, and shall be welded to 2″ x 4″ wall header tubes 4.75″ below the roof line. The roof shall be supported by positive contact between sidewall framing and roof framing. All seams on the roof surface shall be continuously welded and body-worked on the outside. In order to avoid the possibility of paint and/or weld cracking, no extrusions shall be used in the exterior construction of the roof or corners of the module.

The module roof front edges shall be constructed to allow mounting of a recessed lightbar.

Three contoured, 3/8″ aluminum plates, painted to match the module, shall be welded to the roof structure and project through the center of the roof to serve as anchorage for personal fall arrest equipment. Each anchorage is designed and rated for a single person only.

Braun NW (as) 8 of 49 Madera Police Dept.
8-20-24 Command Specification

2.08 MODULE EXTERIOR COMPARTMENTS
All compartments shall be constructed from formed 0.125″ aluminum, securely welded to the subfloor and structural framing. A baffled drain hole shall be provided in all exterior compartment bottoms that extend below the floor line. All exterior adjustable shelves shall be mounted on heavy-duty aluminum track, which is securely welded to compartment interiors. Each shelf shall support at least 300 lb of equipment.

COMPARTMENT #1
Interior Dimensions – 44ʺW x 24ʺH x 25ʺD
Doorway Dimensions – 44ʺW x 24ʺH
Location – Streetside, forward
Shelving – None
Door(s) – Single, top-hinged, with t-style keeper latch (Section 2.09.04 related) Light(s) – None (Section 6.26 related)
Additional Instructions –
• An Onan 7kW gas generator shall be provided and installed in this compartment and wired to all 120 VAC loads (Sections 6.21 and 6.44 related). Generator shall be plumbed to draw from the OEM fuel tank. Fuel tank will be limited to 1/4 tank cut off minimum fuel level for truck.
• This compartment shall be ventilated with louvers on the door and a hex-punched panel below the compartment for additional ventilation.
• This compartment shall be a sweep-out design.

COMPARTMENT #2
Interior Dimensions – 86ʺW x 17.375ʺH x 25ʺD
Doorway Dimensions – 86ʺW x 17.375ʺH
Location – Streetside, forward of wheel well
Shelving – None
Door(s) – Single, bottom hinged with two 1.5″ diameter black rubber bumpers (Section

2.09.04 related)
Light(s) – One LED strip light (Section 6.26 related)
Additional Instructions –
• A 120 VAC GFCI duplex receptacle shall be installed on the forward wall (Section

6.21 related, not shown in drawings).

Braun NW (as) 9 of 49 Madera Police Dept.
8-20-24 Command Specification
COMPARTMENT #3
Interior Dimensions – 48ʺW x 33ʺH x 25ʺD
Doorway Dimensions – 48ʺW x 33ʺH
Location – Streetside, aft
Shelving – One partial-width adjustable
Door(s) – Double
Light(s) – Two LED strip lights (Section 6.26 related)
Additional Instructions –
• A 16-pin male connector shall be installed in the forward wall that connects to a 16- pin connector in Streetside Workstation #5 raceway (Sections 2.10, 6.46 and 6.52 related).
• An awning control panel shall all be installed on the forward wall, with an adjacent handheld wireless remote attached with hook and loop tape to control the streetside awning (Section 4.20 related).
• A 120 VAC GFCI duplex receptacle shall be installed on the forward wall (Section

6.21 related, not shown in drawings).
• An exterior 120 VAC non-GFCI duplex receptacle with a weather proof cover shall be installed forward of compartment, upper (Section 6.21 related). • A 1000 ft throw phone cable shall be stored on a Hannay 12 VDC powered reel, aft of divider (Sections 4.15 and 6.46 related). A corded pendant control shall be installed on the aft wall.
• A manual locking system shall be installed on the Hannay powered reel to keep reel at required length once engaged (Section 4.15 related).
• A hard-shell case for a throw phone shall be installed forward, lower in compartment (Section 6.46 related).
• A full-height, full-depth, fixed divider shall be installed, forward, with an adjustable shelf, forward of divider.
• This compartment shall provide access to Compartment #4. • A vent with MERV 8 polyester filter media and a hex-punched stainless steel cover shall be installed on the aft wall.

COMPARTMENT #4
Interior Dimensions – 18.5ʺW x 13.5ʺH x 25ʺD
Doorway Dimensions – 18.5ʺW x 17.375ʺH
Location – Rear, streetside
Shelving – None
Door(s) – Single, bottom hinged with a 1.5″ diameter black rubber bumper (Section

2.09.04 related)
Light(s) – None (Section 6.26 related)
Additional Instructions –
• An exterior 120 VAC non-GFCI duplex receptacle with a weather proof cover shall be installed above compartment (Section 6.21 related).
• This compartment shall be provided access to Compartment #3, the cable reel.

Braun NW (as) 10 of 49 Madera Police Dept.
8-20-24 Command Specification
COMPARTMENT #5
Interior Dimensions – 48ʺW x 33ʺH x 25ʺD
Doorway Dimensions – 48ʺW x 33ʺH
Location – Curbside, aft
Shelving – One adjustable
Door(s) – Double
Light(s) – Two LED strip lights (Section 6.26 related)
Additional Instructions –
• A 500ft throw phone cable shall be stored on a portable manual Hannay Reel installed on the roll-out tray, forward (Sections 4.15 and 6.46 related, not shown in drawings). • Three 120 VAC GFCI duplex receptacles shall be installed: one on the forward wall and two on the aft wall (Section 6.21 related, not shown in drawings). • An exterior 120 VAC non-GFCI duplex receptacle with a weather proof cover shall be installed forward of compartment, upper (Section 6.21 related). • A 41ʺW x 22ʺD mill finish aluminum roll-out tray with 3″ lips, black knock-on trim and Gray Matéflex floor tile shall be installed on single-direction, 100% extension slides rated at 300 lbs.
• A vent with MERV 8 polyester filter media and a hex-punched stainless steel cover shall be installed on the aft wall.

Braun NW (as) 11 of 49 Madera Police Dept.
8-20-24 Command Specification
COMPARTMENT #6 – Exterior Workstation
Interior Dimensions – 50ʺW x 32.5ʺH x 7ʺD
Doorway Dimensions – 50ʺW x 32.5ʺH
Location – Curbside slide-out, forward
Shelving – None
Door(s) – Double: one hinged down, one hinged up
Light(s) – Two LED strip lights (Section 6.26 related)
Additional Instructions –
• This compartment shall be set up as an exterior work/communications area. The upper door shall have a gas shock lift system to hold it in the open position, and the lower door shall have aircraft cables to hold it at a 90-degree angle for use as a work surface (Section 2.09.04 related).
• A hinged polycarbonate cover shall be installed on the lower door work surface (Section 2.09.07 related).
• Two 120 VAC GFCI duplex receptacles shall be installed: one on the forward wall, lower and one on the aft wall, lower (Section 6.21 related, different than shown in drawings).
• A Kussmaul combination USB-A/USB-C switch-insert-style charging port with bezel shall be installed on the forward wall, lower (Section 6.25 related). • An on/off switch with bezel labeled ʺWORKSTATIONʺ to control compartment lights shall be installed on the forward wall, center (Section 6.26 related). • A Mounting Dream #MD2210 RV lockable/tiltable retracting mount shall be installed on aluminum track with a Samsung 43ʺ QLED 4K television with at least one HDMI input (Section 6.46 related, not shown in drawings).
• A volume control knob shall be installed on the aft wall to control the output volume of the 3.5mm audio jack (Section 6.46 related, not shown in drawings). • A J-Tech Digital 4K Ultra HD Receiver shall be installed (Section 6.46 related, not shown in drawings).
• Two wall plates shall be installed; one with one RJ45 port and one HDMI port on the front wall, upper and one with on RJ45 port and one 3.5mm audio jack on the aft wall, center (Sections 6.46 and 6.52 related, not shown in drawings). • A vinyl covering shall be mounted at the top of the door to keep water out of the compartment.
• Four strips of heavy-duty aluminum track shall be installed on the back wall of compartment.

COMPARTMENT #7
Interior Dimensions – 62ʺW x 11.375ʺH x 20ʺD
Doorway Dimensions – 62ʺW x 11.375ʺH
Location – Curbside, forward, lower
Shelving – None
Door(s) – Single, bottom hinged with two 1.5″ diameter black rubber bumpers (Section

2.09.04 related)
Light(s) – One LED strip light (Section 6.26 related)
Additional Instructions – None
Braun NW (as) 12 of 49 Madera Police Dept.
8-20-24 Command Specification

2.09X MODULE DOORS
The doors shall be box-pan-formed with a total thickness of 2″.

A painted aluminum partition with a pocket door shall be installed between the front and rear work areas. Door shall have a latch and be lockable from the rear work area. A footman loop and cable to hold the key to the lock shall be installed near the door.

The aluminum pocket partition and door shall be painted with additional clear coat on both sides, so that it can be used as a dry erase board (Sections 3.07 and 5.23 related).

2.09.01 DOOR FRAME AND SEAL
Each door frame shall have a flange for the installation of an air cell hollow core 360- degree compression door seal. This seal creates watertight, dust-free compartment integrity. Door seal shall be knock-on type. Door frames shall be bonded to the adjacent tubes such that no exterior flange is required.

2.09.02 DOOR HINGES
Compartment and passage doors shall have full-length, piano-type, 2.5″W stainless steel hinges, positioned with 0.25″ rivets at each end. The hinges shall be attached with #12 x

0.75″ stainless steel truss head screws spaced 4″ apart, sealed with Sikaflex. All curbside and streetside side-hinged doors shall be hinged on the forward sides, and all rear sidehinged doors shall be hinged on the outboard sides.

2.09.03X DOOR LATCHES
Exterior door handles shall be semi-flush, chrome-plated Eberhard E Grabber #21100.

Passage doors shall have release handles on the inside of each door. All exterior doors shall have rotary latches and striker posts that meet FMVSS 206 requirements. Striker posts shall be adjustable and be secured with a nut from behind the door frame. The striker washer shall not be removed. Doors greater than 45″ tall shall have double rotary latches activated by stainless steel rods. Once final adjustments have been made, threads shall have Loctite or equivalent applied. All double-door compartments shall have an exterior E Grabber handle and rotary latches on each door. Doors shall latch to doorframe-mounted striker posts only and not to one another. Curbside passage door shall have an interior handle with a dual-point, rod-actuated, rotary latch system that are lockable inside and out. All locks shall be keyed J236.

The curbside passage door shall have emergency release levers, one at the top and bottom of door and accessible from the inside of the module.

2.09.04X COMPARTMENT DOOR CONTROLS
Compartment #1 shall have a t-style keeper latch to hold it in the open position.

Compartments #2 and #7 shall each have two 1.5″ rubber bumpers installed.

Compartment #4 shall have a 1.5″ rubber bumper installed.

Compartment #6 shall have a gas shock lift system to hold the upper door in the open position and aircraft cables to hold the lower door in position as a work surface.

A spring-dampened gas shock capable of holding the door open at approximately a 90- degree angle on any road surface shall be installed at the top of each door in Compartments #3 and #5.

2.09.05 CURBSIDE DOOR CONTROL
A spring-dampened gas shock capable of holding the door open at approximately a 90- degree angle on any road surface shall be installed at the top of the curbside passage door.

Braun NW (as) 13 of 49 Madera Police Dept.
8-20-24 Command Specification

2.09.07X COMPARTMENT DOOR SKINS
Each compartment door skin shall be made of 0.080″ bright aluminum diamond plate, shall be removable, and have a latch service opening with a 2.25″ x 4.5″ black rubber plug for lubrication and service, except for Compartment #6 lower door skin.

Compartment #6 lower door skin shall be made of flat, brushed finish 0.090″ aluminum plate, be removable, and have a latch service opening with a 2.25″ x 4.5″ black rubber plug for lubrication and service.

Door skins shall be secured with #8 pan head screws and Sikaflex. Red/white 1.5″ conspicuity tape shall be installed on the outboard vertical edge of each door.

A hinged polycarbonate cover shall be installed on Compartment #6 lower door skin for a work surface.

2.09.08 ENTRANCE DOOR SKIN
Entrance door skin shall be made of 0.080″ bright aluminum diamond plate and be removable to service door hardware. A removable stainless-steel bezel shall be installed at mid-height on the door skin to provide access to the latch hardware. Red/white 1.5″ conspicuity tape shall be installed on the top, bottom, and vertical edges of the entrance door.

2.09.09 ENTRANCE DOORWAY
One curbside entrance door shall be provided. The curbside doorway dimensions shall be 31ʺW x 89.75ʺH.

2.09.10 THRESHOLDS
All compartment and module access door frames shall have full-width-formed stainlesssteel threshold plates to protect the lower edge of frame.

Braun NW (as) 14 of 49 Madera Police Dept.
8-20-24 Command Specification

2.10 MODULE INTERIOR CABINETS
Shall be formed of 0.090″ aluminum and shall be securely welded or mounted to the structural framing. All interior adjustable shelves shall be mounted on 1″ wide aluminum track.

CABINET #1 – Radio Cabinet
Dimensions – 35.5ʺW x 22ʺH x 15ʺD
Location – Streetside forward work area, upper, forward Shelving – None
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36″L LED under-cabinet light and one automatic vertical incabinet LED strip light (Section 6.14 related) Additional Instructions –
• This cabinet shall have access to the electrical cabinet. • Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related). • A Blue Sea #5032 fuse block shall be installed on the back wall, forward (Section 6.18 related, not shown in drawings).
• A Cradlepoint E3000 Router with Wi-Fi shall be installed on rack in cabinet (Section

6.18 related, not shown in drawings).
• A customer-supplied Kenwood receiver shall be installed on rack in cabinet (Sections

6.18 and 8.02 related).
• One antenna cable shall terminate in cabinet and shall be connected to the customersupplied Kenwood receiver (Sections 6.18 and 6.19 related). • A Wi-Fi antenna shall terminate in cabinet and be connected to the Cradlepoint router (Sections 6.18 and 6.19 related).
• One antenna cable shall terminate in cabinet (Section 6.19 related). • A 120 VAC GFCI duplex receptacle shall be installed on the back wall (Section 6.21 related).
• A Tripp Lite 120 VAC power strip with twelve outlets shall be installed on the back wall (Section 6.21 related, not shown in drawings).
• A Netgear 16-port PoE Gigabit Ethernet switch shall be installed on rack in cabinet (Section 6.46 related, not shown in drawings).
• A 4k Ultra HD 4x2 HDMI switch with remote shall be installed on rack in cabinet (Section 6.46 related, not shown in drawings).
• A J-Tech Digital 4K Ultra HD Receiver and Sender shall be installed on forward wall (Section 6.46 related, not shown in drawings).
• A 100 watt audio amplifier shall be installed on rack in cabinet (Section 6.46 related, not shown in drawings).
• A Safety Vision HVR #4401-HVR with 4-channels shall be installed on rack (Section

6.46 related, not shown in drawings).
• A 19″W x 22ʺH electronic equipment rack with black powder coated rails and four shelves shall be installed in this cabinet, aft (Section 6.53 related).

Braun NW (as) 15 of 49 Madera Police Dept.
8-20-24 Command Specification
CABINET #2
Dimensions – 35.5ʺW x 22ʺH x 15ʺD
Location – Streetside forward work area, upper, middle
Shelving – One adjustable
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet light (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related). • A 120 VAC GFCI duplex receptacle shall be installed on the back wall, upper, forward (Section 6.21 related).

CABINET #3
Dimensions – 35.5ʺW x 22ʺH x 15ʺD
Location – Streetside forward work area, upper, middle
Shelving – One adjustable
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet light (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related). • A customer-supplied Kenwood remote head, auxiliary speaker, and mic shall be installed on the underside of cabinet (Sections 6.18 and 8.02 related, not shown in drawings).
• A 120 VAC GFCI duplex receptacle shall be installed on the back wall, upper, forward (Section 6.21 related).

CABINET #4
Dimensions – 35.5ʺW x 22ʺH x 15ʺD
Location – Streetside forward work area, upper, aft
Shelving – One adjustable
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet light (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related). • A 120 VAC GFCI duplex receptacle shall be installed on the back wall, upper, forward (Section 6.21 related).

Braun NW (as) 16 of 49 Madera Police Dept.
8-20-24 Command Specification
#5 – Streetside Workstation
Dimensions – 151.5″W x 60″H x 20″D
Location – Streetside
Additional Instructions –
• A wiring raceway shall be installed along the back of the counter top with the following:
– Six 120 VAC GFCI duplex receptacles, evenly spaced (Section 6.21 related) – Five Kussmaul combination USB-A/USB-C switch-insert-style charging ports, each with a bezel, evenly spaced (Section 6.25 related) – Two volume control knobs, one at each workstation next to audio jack (Section

6.46 related)
– Two wall plates, each with a 3.5mm audio jack, at each workstation next to volume knob (Sections 6.46 and 6.52 related)
– A wall plate with one RJ45 port, one HDMI port and one RJ14 port, forward (Sections 6.46 and 6.52 related)
– A 16-pin connection plug, forward, for CINT Commander II connection (Sections

6.46 and 6.52 related)
– Two wall plates, each with one RJ45 port and one HDMI port, at each workstation (Section 6.52 related)
• The walls above countertop including forward and aft-facing walls shall be painted with GB-33631 white paint with an additional clear coat to be used as dry erase surfaces (Sections 3.07 and 5.23 related).
• Two 36″W x 18″H white boards shown in drawings shall not be installed (Section

5.23 related).
• Two rolling mesh fabric task chairs shall be provided and installed at each workstation.

A 1″ strap with footman loops and quick-release buckles shall be installed at each workstation, to hold the chair in place during transit (Section 5.33 related). • A single switch labeled ″WORKSTATION″ with bezel shall be installed on the back wall, between workstations to turn the under-cabinet lighting on/off (Section 6.14 related).
• Two Mounting Dream #MD2210 RV lockable/tiltable retracting wall mounts shall be installed on aluminum track on the wall, each with a Dell 24″ LED monitor with at least one HDMI input, one each at each workstation (Section 6.46 related, different than shown in drawings).
• Four strips of aluminum track shall be installed on the wall, two at each workstation (different than shown in drawings).
• A full-depth counter top shall be located below the wall. The counter top shall be onepiece 16 ga., 304 stainless-steel with a rolled edge. Two workstations, each 30.25″W x 30″H shall be provided.
• A three-section polycarbonate cover shall be installed on the stainless-steel countertop hinged at the back wall.

CABINET #6 – Refrigerator
Location – Streetside, below aft end of workstation
Additional Instructions –
• A Dometic #CRX0050T 1.60 cubic ft. refrigerator with a space saver frame and black positive latching door shall be installed as this cabinet (Section 5.28 related). • A 120 VAC non-GFCI receptacle shall be installed on the back wall behind the refrigerator (Section 6.21 related).
• A vent shall be installed below refrigerator to ensure adequate air flow.

Braun NW (as) 17 of 49 Madera Police Dept.
8-20-24 Command Specification
CABINET #7 – Drawers
Location – Streetside, below workstation, center
Additional Instructions –
• Shall be two 13ʺW x 5ʺH x 19ʺD metal drawers and one 13ʺW x 11ʺH x 19ʺD file drawer located in this area. Each drawer shall operate on slides rated at 300 lb and have a gas shock hold open/closed device to ensure drawers do not accidentally open or close during operation of the vehicle. Drawers shall be of formed 0.125ʺ aluminum construction, painted to match the interior.
• The two top drawers shall have machine stamped divider supports along the side for four dividers per drawer with four adjustable dividers provided with each drawer. • The bottom drawer shall hold hanging files.

CABINET #8
Dimensions – 48ʺW x 16ʺH x 25.75ʺD
Location – Streetside, below workstation, forward
Shelving – None
Door(s) – 1″ webbed net with four quick release buckles on the upper doorframe Additional Instructions – None
CABINET #9
Dimensions – 33ʺW x 12ʺH x 11ʺD
Location – Streetside, aft area, upper, forward
Shelving – None
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet light (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related).

CABINET #10
Dimensions – 33ʺW x 12ʺH x 11ʺD
Location – Streetside, aft area, upper, center
Shelving – None
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet light (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related).

CABINET #11
Dimensions – 33ʺW x 12ʺH x 11ʺD
Location – Streetside, aft area, upper, aft
Shelving – None
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet light (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related).

Braun NW (as) 18 of 49 Madera Police Dept.
8-20-24 Command Specification
CABINET #12 – Streetside Bench with Storage
Dimensions – Bench: 105″W x 18.75″H x 27.875″D
Storage: 50″W x 7.625″H x 27.875″D (forward)
Location – Streetside, aft area
Door(s) – Hinged aluminum bench split-lid, with high-density foam padding covered with seamless vinyl shall provide access to the storage area. Lid shall have a 1.5″ overhang and automatic hold-open device, aft lid shall be fixed. The pads shall be removable.

Additional Instructions –
• The bench base shall be formed from aluminum and securely anchored to sub-floor.

The bottom and sides of the storage area shall be sprayed with textured gray polyurea thermoplastic elastomer and painted white with gray splatter (Section 3.07 related). • The back and aft-facing walls above bench shall be lined with carpet (Sections 3.07,

5.01 and 5.04 related).
• The bench back pad shall have high density foam padding covered with seamless vinyl (Section 3.08 related).
• A 12″H x 6″D storage pocket shall be located behind the bench back pad, running the full length of bench, divided into three sections, and open to above.

CABINET #13 – Electrical Cabinet
Dimensions – 22″W x 38″H x 10″D
Location – Curbside, forward workstation, aft, forward-facing, upper Shelving – None
Door(s) – Side-hinged painted aluminum with two Southco C2 chrome latches Lighting – One automatic cabinet light (Section 6.14 related) Additional Instructions –
• This cabinet shall house the power component module (Section 6.01 related). • A 120 VAC non-GFCI duplex receptacle shall be installed on the aft wall, center (Section 6.21 related, not shown in drawings).
• There shall be two access openings: one between this cabinet and load center Cabinet #14; rubber grommets will be installed on each access opening.

CABINET #14 – Load Center
Dimensions – 22″W x 38″H x 10″D
Location – Curbside, forward workstation, aft, forward-facing, lower Shelving – None
Door(s) – Side-hinged painted aluminum door with two Southco C2 chrome latches Lighting – One automatic cabinet light (Section 6.14 related) Additional Instructions –
• This cabinet shall house the load center and transfer switch (Section 6.21 related). • A 120 VAC non-GFCI duplex receptacle shall be installed on the back wall (Section

6.21 related, not shown in drawings).
• An 80 amp battery charger shall be installed (Section 6.23 related, not shown in drawings).
• There shall be an access opening between this cabinet and Electrical Cabinet #13, rubber grommets shall be installed on each access opening.

Braun NW (as) 19 of 49 Madera Police Dept.
8-20-24 Command Specification
#15 – Rear A/V Wall
Dimensions – 44.25″W x 76″H
Location – Rear wall
Shelving – None (different than shown in drawings)
Additional Instructions –
• The wall shall be lined with carpet (Sections 3.07, 5.01 and 5.04 related). • An atomic-controlled clock shall be installed on the wall, centered, upper (Section 5.24 related).
• Three 120 VAC GFCI duplex receptacles shall be installed on the wall: two above the table, one on each side of port and one upper, right (Section 6.21 related, different than shown in drawings).
• Two Kussmaul combination USB-A/USB-C switch-insert-style charging ports, each with a bezel, shall be installed on the wall above the table, outboard of each receptacle (Section 6.25 related).
• A Cadet 120 VAC 1000 watt wall heater with white face shall be flush-mounted on the wall, centered, lower (Section 6.37 related).
• A Mounting Dream #MD2210 RV lockable/tiltable retracting wall mount shall be installed on aluminum track on the wall, centered above table, with a Samsung Flip Pro television 55″ LED with at least one HDMI input (Section 6.46 related, different than shown in drawings).
• A wall plate with two RJ45 ports, one RJ14port and one 3.5mm audio jack shall be installed on the wall above the table, centered (Sections 6.46 and 6.52 related, different than shown in drawings).
• A wall plate with one RJ45 port and one HDMI ports shall be installed on the wall, upper, right (Section 6.52 related, not shown in drawings). • Four strips of aluminum track shall be installed on the wall, above table. • A 36″W x 30″H 1.5" thick box-pan formed painted aluminum table shall be installed with a Sequoia III RV-style leg base system.

CABINET #16
Dimensions – 33ʺW x 12ʺH x 11ʺD
Location – Curbside aft area, upper, aft
Shelving – None
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet light (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related).

CABINET #17
Dimensions – 33ʺW x 12ʺH x 11ʺD
Location – Curbside aft area, upper, center
Shelving – None
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet light (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related).

Braun NW (as) 20 of 49 Madera Police Dept.
8-20-24 Command Specification
CABINET #18
Dimensions – 33ʺW x 12ʺH x 11ʺD
Location – Curbside aft area, upper, forward
Shelving – None
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet light (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related).

CABINET #19 – Curbside Bench with Storage
Dimensions – Bench: 105″W x 18.75″H x 27.875″D
Storage: 50″W x 7.625″H x 27.875″D (forward)
Location – Curbside, aft area
Door(s) – Hinged aluminum bench split-lid, with high-density foam padding covered with seamless vinyl shall provide access to the storage area. Lid shall have a 1.5″ overhang and automatic hold-open device, aft lid shall be fixed. The pads shall be removable.

Additional Instructions –
• The bench base shall be formed from aluminum and securely anchored to sub-floor.

The bottom and sides of the storage area shall be sprayed with textured gray polyurea thermoplastic elastomer and painted white with gray splatter (Section 3.07 related). • The back and aft-facing walls above bench shall be lined with carpet (Sections 3.07,

5.01 and 5.04 related).
• The bench back pad shall have high density foam padding covered with seamless vinyl (Section 3.08 related).
• An analog thermostat shall be installed on the wall above the bench, forward (Sections

5.17 and 6.37 related).
• A two-switch control panel shall be located on the aft-facing wall (Section 6.13 related).
• A 12″H x 6″D storage pocket shall be located behind the bench back pad, running the full length of bench, divided into three sections, and open to above.

FORWARD WALL OF CURBSIDE PASSAGE DOOR
Location – Curbside, aft-facing wall above stepwell
Additional Instructions –
• The following items shall be installed on an aluminum panel on the wall:
– Awning control panel, with an adjacent handheld wireless remote attached with hook and loop tape (Section 4.20 related)
– Slide-out control panel (Section 4.35 related)
– An on/off ″MODULE DISC. ″switch with bezel (Section 6.05 related) – An eight-switch control panel (Section 6.13 related)
– A generator control panel (Section 6.44 related)
• A footman loop and cable with the slide-out control key attached shall be installed above aluminum panel, to the left of the slide-out control panel (Section 4.35 related).

Braun NW (as) 21 of 49 Madera Police Dept.
8-20-24 Command Specification

SLIDE-OUT EXTENSION
Dimensions – 109.75″W x 76″H
Location – Curbside, forward
Additional Instructions –
• This area shall be an HWH slide-out system utilizing in-wall slide system and shall extend 30″ (Section 4.35 related). It shall be accessible from the interior of the module only. The slide-out feature shall include integral locks to hold open/closed. • Cabinets #20-24 shall be contained within the slide-out.

CABINET #20
Dimensions – 30ʺW x 73ʺH x 25.75ʺD
Location – Curbside, in slide-out, aft
Shelving – Three adjustable
Door(s) – Two painted aluminum side-hinged doors, each with a Southco M2 latch (different than shown in drawings)
Lighting – Two automatic cabinet lights (Section 6.14 related) Additional Instructions –
• Cabinet doors shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related). • Two 120 VAC GFCI duplex receptacles shall be installed on the back wall, aft (Section

6.21 related).

CABINET #21
Dimensions – 26.5ʺW x 14ʺH x 15ʺD
Location – Curbside, in slide-out, upper, center
Shelving – None
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 36ʺL LED under-cabinet lighting (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related).

CABINET #22
Dimensions – 26.5ʺW x 14ʺH x 15ʺD
Location – Curbside, in slide-out, upper, forward
Shelving – None
Door(s) – Top-hinged painted steel door with a twist-slam latch, dual gas shock hold-opens and an extruded aluminum door pull
Lighting – One #IT5-40K 24ʺL LED under-cabinet lighting (Section 6.14 related) Additional Instructions –
• Cabinet door shall be painted with GB-33631 white paint with an additional clear coat to be used as a dry erase surface (Sections 3.07 and 5.23 related).

Braun NW (as) 22 of 49 Madera Police Dept.
8-20-24 Command Specification
#23 – Curbside Workstation
Dimensions – 58.25″W x 60″H x 30″D
Location – Curbside
Additional Instructions –
• A wiring raceway shall be installed along the back of the counter top with the following:
– Two 120 VAC GFCI duplex receptacles, one at each workstation (Section 6.21 related)
– Two Kussmaul combination USB-A/USB-C switch-insert-style charging ports, each with a bezel, one at each workstation (Section 6.25 related) – A volume control knob next to audio jack, forward workstation (Section 6.46 related)
– A wall plate with a 3.5mm audio jack, forward workstation next to volume knob (Sections 6.46 and 6.52 related)
– A wall plate with one RJ45 port and one HDMI port, aft workstation (Section 6.52 related)
• The walls above countertop including forward and aft-facing walls shall be painted with GB-33631 white paint with an additional clear coat to be used as dry erase surfaces (Sections 3.07 and 5.23 related).
• A 48″W x 48″H white board shown in drawings shall not be installed (Section 5.23 related)
• A rolling mesh fabric task chair shall be provided and installed at workstation. A 1″ strap with footman loops and quick-release buckles shall be installed at workstation, to hold the chair in place during transit (Section 5.33 related). • A single switch labeled ″WORKSTATION″ with bezel shall be installed on the wall, forward, to turn the under-cabinet lighting on/off (Section 6.14 related). • A Mounting Dream #MD2210 RV lockable/tiltable retracting wall mount shall be installed on aluminum track on the wall, with a Dell 24″ LED monitor with at least one HDMI input (Section 6.46 related, different than shown in drawings). • A J-Tech Digital 4K Ultra HD sender shall be installed on the forward wall (Section

6.46 related, not shown in drawings).
• Two strips of aluminum track shall be installed on the wall (not shown in drawings). • A full-depth counter top shall be located below the wall. The counter top shall be onepiece 16 ga., 304 stainless-steel with a rolled edge. A 40″W x 30″H workstation shall be provided.
• A two-section polycarbonate cover shall be installed on the stainless-steel countertop hinged at the back wall.

CABINET #24 – Drawers
Location – Curbside below workstation, forward
Additional Instructions –
• Shall be two 13ʺW x 5ʺH x 19ʺD metal drawers and one 13ʺW x 11ʺH x 19ʺD file drawer located in this area. Each drawer shall operate on slides rated at 300 lb and have a gas shock hold open/closed device to ensure drawers do not accidentally open or close during operation of the vehicle. Drawers shall be of formed 0.125ʺ aluminum construction, painted to match the interior.
• The two top drawers shall have machine stamped divider supports along the side for four dividers per drawer with four adjustable dividers provided with each drawer. • The bottom drawer shall hold hanging files.

Braun NW (as) 23 of 49 Madera Police Dept.
8-20-24 Command Specification
CABINET #25 – Front A/V Wall
Dimensions – 63.875″W x 76″H
Location – Front wall
Additional Instructions –
• The wall shall be painted with GB-33631 white paint with an additional clear coat to be used as dry erase surfaces (Sections 3.07 and 5.23 related). • An analog thermostat shall be installed on the wall, about shoulder height, aft (Sections

5.17 and 6.37 related).
• An atomic-controlled clock shall be installed on the wall, centered, upper (Section 5.24 related).
• A 120 VAC GFCI duplex receptacle shall be installed on the front wall behind the television (Section 6.21 related).
• A Cadet 120 VAC 1000 watt wall heater with white face shall be flush-mounted on the wall, centered, lower (Section 6.37 related).
• A Mounting Dream #MD2210 RV lockable/tiltable retracting wall mount shall be installed on aluminum track with a Samsung Flip Pro 55″ LED television with at least one HDMI input (Section 6.46 related, not shown in drawings). • A volume control knob shall be installed on the wall, upper, aft, below audio jack (Section 6.46 related).
• A wall plate with a 3.5mm audio jack shall be installed on the wall, upper, aft, above volume knob (Sections 6.46 and 6.52 related).
• A wall plate with one RJ45 port and one HDMI port shall be installed on the front wall behind the television (Section 6.52 related).
• Four strips of aluminum track shall be installed on the wall.

2.11A SIDE DOORSTEP
A recessed curbside double doorstep shall be provided which is 19″ deep x 31″ wide. There shall be a drain hole and light gray Matéflex floor tile which is removable for cleaning purposes. Aluminum diamond plate kick panel shall be installed on the sides and face of the doorstep.

2.14 WHEEL WELL LINERS
Wheel well liners made of formed aluminum shall be installed in the module wheel well openings.

2.15 ELECTROLYSIS PREVENTION
All external materials and fasteners shall be selected to prevent electrolysis and corrosion due to dissimilar materials and exposure to the elements. The module shall be painted before any exterior items (hinges, latches, door hold opens, etc.) are installed to provide an isolating film between dissimilar materials. Exterior fasteners used for direct connection to painted aluminum surfaces shall be coated with a corrosion inhibitor.

Braun NW (as) 24 of 49 Madera Police Dept.
8-20-24 Command Specification
3 COATINGS AND FINISHES

3.01 MODULE FINISH PREPARATION
The module shall be seam sealed and all imperfections on aluminum surfaces of module shall be sanded smooth. The entire exterior shall be mechanically etched and washed with wax-and-grease-remover to ensure proper primer/sealant adhesion.

3.02 MODULE PRIMER
Module shall be sealed with a two-component, low VOC, direct-to-metal epoxy primer/sealant prior to applying the finish coat of acrylic urethane paint.

3.03 PAINT TYPE
Shall be Sherwin Williams acrylic urethane.

3.04 COLOR SCHEME
Base color: painted Dark Gray G4-5305035 (exact paint color to be determined at preconstruction meeting).

3.04.01 CHASSIS COLOR
Chassis shall be painted to match module: Dark Gray G4-5305035 (exact paint color to be determined at preconstruction meeting).

Door jambs and underside of hood shall be painted to match the chassis.

3.06P COMPARTMENT FINISH
All compartments, shelves, and trays shall be sanded, etched, washed, primed, coated with gray textured polyurea thermoplastic elastomer finish.

3.07X INTERIOR CABINETRY FINISH
All interior cabinetry shall be sanded, etched, washed, primed, and painted white with light gray splatter paint (G2-33631 Alt 2 / GLV-51748).

All shelves and trays shall be sanded, etched, washed, primed, and painted white with light gray splatter paint (G2-33631 Alt 2 / GLV-51748).

The following shall be painted with GB-33631 white paint each with an additional clear coat to be used as a dry erase surface (Section 5.23 related):
– Cabinet doors #1-4, #9-11, #16-18 and #20-22
– Both sides of the partition, including door
– Walls above Streetside Workstation #5 including forward and aft-facing – Walls above Curbside Workstation #23 including forward and aft-facing – The forward A/V Wall #25
The following walls shall be covered with sound-deadening color coordinated carpet:
– Streetside wall and forward-facing wall above Bench Cabinet #12 – Rear Wall #15
– Curbside wall and forward-facing wall above Bench Cabinet #19

3.08 MODULE UPHOLSTERY
Module upholstery material shall be Dove Gray Spradling Perform 60 seamless vinyl.

Braun NW (as) 25 of 49 Madera Police Dept.
8-20-24 Command Specification

3.09 MODULE FLOORING MATERIAL
Shall be Altro Transflor Meta Genome (#TFM2702) Slip-Retardant Sheet flooring providing durability, ease of maintenance and stain resistance. It shall contain a high concentration of microscopic aluminum oxide particles and colored quartz crystals suspended throughout the thickness with silicon carbide grains in the entire wear surface for slip-retardant performance. It shall have an overall thickness of 0.11″ nominal. Flooring shall be manufactured for Wear Resistance to meet ASTM C 501, indentation resistance in accordance with ASTM F 1303 and ASTM F 970, Grade 1 standards, shall meet ASTM D 2047 Slip Retardant, ASTM F 970 Static Load, ASTM E648, CMVSS, FMVSS 302, CAN ULC S102.2 Fire Data Tests.

An insulated floor shall be installed over the 0.125″ aluminum subfloor and shall be comprised of 0.75″ thick polyiso insulation between 0.75″ x 0.75″ x 0.063″ square tubing, covered with a 0.125″ aluminum sheet.

3.10 COMPARTMENT LINING
Compartment floors shall be lined with light gray Matéflex floor tile and all shelves with mat.

3.11 CABINET LINING
Interior cabinet shelves shall be lined with easy sweep mats which are removable for ease of cleaning.

3.12 SURFACES AND FINISHES
All compartment surfaces and finishes shall be impervious to soap, disinfectants, and water, to permit washing and sanitizing.

Braun NW (as) 26 of 49 Madera Police Dept.
8-20-24 Command Specification
4 MODULE EXTERIOR

4.01 STEP/BUMPER
The rear bumper shall be a welded construction of 3″ x 3″ x 0.375″ aluminum angle and

1.5″ x 0.25″ flat bar and shall be covered by 0.125″ bright aluminum diamond plate. The center section shall have a hex-punched open flow design to prevent accumulation of water and snow and provide a 10″ step. Both outermost ends shall be angled to prevent dragging of corners in high angle of departure areas. Diamond plate shall be formed on front and rear edges for channel-type strength, and a formed 0.090″ aluminum closeout shall be welded to the underside of the bumper. The bumper shall be bolted directly to the chassis frame using high strength Grade 5 bolts. Bumper shall be easily removable and replaceable in case of damage.

4.01.01 DOCK BUMPERS
Two heavy-duty black rubber dock bumpers, 2″ x 2″ x 7.75″, shall be mounted on the rear face of the bumper, outboard of the center flip-up step (not shown in drawings).

4.02 RUB RAILS
Bright finished anodized aluminum rub rails of a 2.5″H x 0.75″D custom extruded design shall be installed along the lower streetside and curbside edges of the module.

4.03 FENDER RINGS
Bright polished aluminum fender rings with a rounded outer edge shall be installed on the module, following the full contour of the wheel well opening.

4.04 DRIP RAILS
Extruded, anodized aluminum drip rails shall be installed the full length of the module front, rear, and sides near the roof, and over each exterior compartment and passage door.

Drip rails shall be installed with bonding tape and mechanical fasteners on each end that shall withstand exposure to the elements. They shall be finished with 45-degree angled ends to avoid hooking materials which brush against the vehicle causing damage.

4.05B ROCK GUARDS
Bright aluminum diamond plate rock guards shall cover the front module corners, 24″ up from bottom of module, 2.5″ wrapped around the sides of module, and 15″ across the front of the module.

4.06 REAR KICK PANEL
A bright aluminum diamond plate rear kick panel shall extend from the bottom edge of the module up to the bottom of the rear doors, full-width formed and wrapped 2.5″ around the sides of the module.

A recessed rear license plate shall be centered in the rear kick panel (Section 4.16 related).

4.08 MODULE WINDOW
Module window shall have a black anodized aluminum frame, rubber gasket, be dark-tinted and shall be attached with screws for ease of replacement. The side passage door window shall be 18.75″ x 18.75″ with sliding glass, a positive catch, and a screen.

Braun NW (as) 27 of 49 Madera Police Dept.
8-20-24 Command Specification

4.15X REELS
A Hannay 12 VDC powered reel capable of holding 1000 ft of cable shall be installed in Compartment #3 (Section 6.46 related). A corded pendant reel controller shall be located on the aft wall of Compartment #3. A manual locking system shall be installed on the Hannay powered reel to keep reel at required length once engaged.

A Hannay portable manual reel capable of holding 500 ft of cable shall be installed in Compartment #5 (Section 6.46 related).

Note: Cables require hand guidance during rewinding

4.16A REAR LICENSE PLATE
A recessed license plate holder with dual Optronics #LPL11CB LED lights shall be installed in the rear kick panel, centered.

4.17B ELECTRIC STEP
A Zico VS-24-11 single electric step with a 10.5″ drop shall be installed under the curbside passage door and shall be wired to extend and retract with the door. An override switch labeled ″STEP OVERRIDE″ shall be located in the eight-switch control panel to prevent the step from being extended (Section 6.13 related).

4.20X AWNINGS
Two 20 ft. wide Carefree Apex electric awnings each with a 10 ft. canvas extension shall be installed on the roof of the module, one streetside and one curbside. Module roof shall be reinforced for awning installation. The awning cases shall be white, and the canvases shall be white.

The streetside control panel shall be installed in Compartment #3, with an adjacent handheld wireless remote attached with hook and loop tape.

The curbside control panel shall be installed on the painted aluminum panel on the forward wall of the curbside passage door, with an adjacent handheld wireless remote attached with hook and loop tape.

A Carefree of Colorado Ascent awning with white case and white canvas extension sized specifically for the slide-out shall be installed over the slide out and operate automatically with the slide out (Section 4.35 related).

A Whelen #3SR00FRR Red LED flashing light shall be installed in the cab headliner (Sections 4.57 and 6.12 related). An engraved placard with white text on red background stating ″AWNING EXTENDED DO NOT MOVE VEHICLE″ shall be installed near the light. The light shall flash when the emergency brake is released, and the awnings are deployed.

4.21 EXTERIOR GRAB BAR
A 24″ stainless steel grab bar shall be installed aft of the curbside entrance door.

4.34 AUTOMOTIVE UNDERCOATING SEAL
The chassis and module underbodies (excluding the area above the fuel tank, driveline, and exhaust lines, per manufacturer's specifications) shall be sprayed with undercoating for reduced corrosion and added sound deadening.

Braun NW (as) 28 of 49 Madera Police Dept.
8-20-24 Command Specification

4.35 MODULE SLIDE-OUT
An HWH in-wall slide-out system shall be installed on the curbside, forward. Slide-out features shall include integral locks to hold the slide-out open/closed. Slide-out shall be accessible from the interior of the module only. The control panel shall be installed on the painted aluminum panel on the forward wall of the curbside passage door. A footman loop and cable, with a control key attached, shall be installed adjacent to the panel. A red warning light labeled ″SLIDE-OUT DEPLOYED″ and buzzer shall be installed on the driver's console to activate when the slide out is deployed, and the park brake is released (Section 6.09 related). A Carefree of Colorado awning with white case and white canvas extension sized specifically for the slide-out shall be installed over the slide out and operate automatically with the slide out.

4.57 LEVELING SYSTEM
An HWH Corporation hydraulic four point load leveling system shall be installed to automatically level vehicle when activated while vehicle is stationary, and park brake is set. The control/warning panel shall be installed on the driver's console (Section 6.09 related). System shall be capable of automatic or manual operation and shall be wired ignition hot in order to reset the system. A safety interlock shall be installed to lock the shifter in park until the leveling system is in the stowed position.

A red warning light labeled ″LEVELING SYSTEM DEPLOYED″ and buzzer shall be installed on the driver's console to activate when the leveling system is deployed, and the park brake is released (Section 6.09 related).

A Whelen #3SR00FRR Red LED flashing light shall be installed in the cab headliner (Section 6.12 related). An engraved placard with white text on red background stating ″LEVLING SYSTEM DOWN DO NOT MOVE VEHICLE″ shall be installed near the light. The light shall flash when the emergency brake is released, and the leveling system is down.

Braun NW (as) 29 of 49 Madera Police Dept.
8-20-24 Command Specification
5 MODULE INTERIOR
All interior hangers, supports, fasteners, latches, and hinges shall be of a near-flush-type design. The compartment shall be free of sharp projections. Exposed edges and corners shall be broken with a radius or protected with 1″ high-density foam covered with heavyduty vinyl color-matched upholstery.

5.01X UPPER WALL COVERING
The upper module interior walls shall consist of light gray, heavy-grade, 0.125″ ABS vinyl panels attached to the wall structure with a closed-cell polyethylene foam tape coated on both sides with a permanent acrylic-based pressure-sensitive adhesive.

The following walls shall be covered with sound-deadening color coordinated carpet:
– Streetside wall and forward-facing wall above Bench Cabinet #12 – Rear Wall #15
– Curbside wall and forward-facing wall above Bench Cabinet #19

5.02 HEADLINER
The headliner shall be 0.125″ aluminum which is sanded, etched, washed, primed, and coated with textured polyurea thermoplastic elastomer, and painted white with light gray splatter paint (G2-33631 Alt 2 / GLV-51748).

5.03 HEAD PADS/CUSHIONS
Head pads located over all module access openings shall be 1.5″ foam covered with heavyduty seamless vinyl upholstery. Back pads for benches shall be 1.5″ foam covered with heavy-duty seamless vinyl upholstery. Seat cushions shall be 3″ foam covered with heavyduty seamless vinyl upholstery.

5.04X LOWER WALL COVERING
The following lower walls shall be covered with sound-deadening color coordinated carpet:
– Streetside below Bench Cabinet #12
– Rear Wall #15
– Curbside below Bench Cabinet #19

5.06X ACCESS DOOR GRAB RAILS
The curbside module access door shall have two 1.250″D stainless steel grab handles, one 18″ horizontal bar and one 24″ angled bar, which may also be used as an entry assist rail.

5.16 INSULATION
The module side, ends, roof, doors, and floor shall be insulated to enhance the interior environment and to restrict heat, cold, and external noise from entering the module. The insulation shall be a non-settling foam plank material of 1.5″, or 0.75″ thickness depending upon location and available space.

Roof, doors, wall, and floor insulation shall be polyisocyanurate.

A 3″ wide, 60-mil, closed cell polyethylene foam tape shall be used as a thermal break on the inside surface of the wall tubes.

Braun NW (as) 30 of 49 Madera Police Dept.
8-20-24 Command Specification

5.17C MODULE CLIMATE CONTROL SYSTEM
Two 120 VAC Coleman rooftop 15,000 BTU cooling AC units, each with a white housing shall be installed on the module roof, one forward and one aft. Each unit shall have a fan and controls independent of the cab system and shall be plumbed to drain condensation via a flexible hose through the module structure to the ground.

The forward rooftop unit and forward 120 VAC wall heater shall be powered by secondary shoreline and generator and shall be controlled by a shared analog thermostat located on the Forward A/V #25 Wall (Sections 6.21, 6.37 and 6.44 related).

The aft rooftop unit and aft 120 VAC wall heater shall be powered by generator only and shall be controlled by a shared analog thermostat on the wall above Curbside Bench #19 (Sections 6.37 and 6.44 related).

5.23X WHITE MARKER BOARDS
Two 36″W x 18″H white marker boards shown on the Streetside Workstation #5 wall shall not be installed.

A 48″W x 18″H white marker board shown on the Curbside Workstation #23 wall shall not be installed.

The following shall be painted with GB-33631 white paint each with an additional clear coat to be used as a dry erase surface:
– Cabinet doors #1-4, #9-11, #16-18 and #20-22
– Both sides of the partition, including door
– Walls above Streetside Workstation #5 including forward and aft-facing – Walls above Curbside Workstation #23 including forward and aft-facing – The forward A/V Wall #25

5.24X CLOCKS
Two atomic-controlled clocks shall be installed, one on the Rear A/V #15 Wall, upper and one on the Forward A/V #25 Wall, upper. Each clock shall be LCD display and show hours (12/24 selectable), minutes, seconds, date, day, and temperature. Each clock is powered by two AA alkaline batteries.

5.28 REFRIGERATOR
A Dometic #CRX0050 1.60 cubic ft. refrigerator with a space saver frame and black positive latching door shall be installed as Cabinet #6. There shall be vents to provide adequate air flow to the condenser coil below Cabinet #6. It shall be wired to be on with shorepower #2 or generator (Sections 6.21 and 6.44 related).

5.33D MODULE INTERIOR SEATING
Three rolling mesh fabric task chairs shall be provided and installed, one per workstation seating. A 1.5″ strap with footman loops and quick-release buckles shall be installed at each location to hold the chair in place during transit.

Braun NW (as) 31 of 49 Madera Police Dept.
8-20-24 Command Specification
6 ELECTRICAL
All added body and chassis electrical equipment shall be served by circuits separate and distinct from the vehicle chassis circuits. All vehicle wiring shall be copper and conform to all SAE J1128 requirements. The wiring shall be colored, numbered, or function coded every 3″ for permanent identification and correspond with the vehicle schematics.

Solderless, insulated connectors shall be used. Slotted Panduit-style wiring duct shall be used in electrical component module to ensure air circulation throughout power component wiring. The wiring shall be routed in conduit or looms and wiring shall be secured to the underbody or frame with insulated metal cable straps. All power distribution cabling shall be covered with a protective split loom. Where wiring passes over the exhaust, a heat shield shall be installed. The electrical component module shall be equipped with positive locking plugs to provide easy disconnect for remount or repair of body. All wiring devices, switches, outlets, etc., except circuit breakers, shall be rated to carry 125% of the maximum ampere load for which the circuit is protected.

The vehicle electrical system shall be tested and certified to AMD 005 requirements.

6.01 ELECTRICAL LOAD DEVICES
Body electrical wiring shall utilize overload protective devices of the automotive-type circuit breaker. In addition, one single pole, 20-amp circuit breaker shall be provided for future use. The circuit breakers, relays, and other electrical items shall be included as part of the enclosed electrical component module located in the Electrical Cabinet #13.

6.04 IGNITION CONTROL
Chassis electrical circuits shall be controlled by the ignition switch as provided by the OEM chassis manufacturer. The auxiliary chassis-related functions shall be powered by one InPower #SSC20-100 solid state contactor, triggered by the chassis ignition.

6.05I MODULE POWER
Module power shall be controlled by lighted momentary contact switches labeled ″MODULE DISC.″ installed in the following locations:
• Driver's console (Section 6.09 related)
• Forward wall of curbside passage door
Each switch shall activate an InPower #SSC42-275 solid state contactor located in the electrical component module. An ignition interlock shall disconnect module power 15-20 minutes after vehicle's ignition is turned off. The interlock shall also allow module power to be reactivated independently for 15-20 minutes by cycling either the ignition switch or one of the module disconnect switches. Pressing the top of the switch shall turn on the module power and the switches indicator light. Pressing the bottom of the switch shall turn off the module power and the switches indicator light.

6.06 WIRING ACCESS
All cabinets and compartments shall have removable panels as needed to access wiring harnesses and hoses.

6.07 BACK-UP ALARM
An SAE J994-compliant Ecco Safety Group #SA950 SRC Smart Alarm self-adjusting back-up alarm shall be installed, with a momentary disable switch labeled ″BACK-UP DISABLE″ in the driver's console (Section 6.09 related). If disabled while in reverse, the back-up alarm shall automatically reset when shifted out of reverse.

Braun NW (as) 32 of 49 Madera Police Dept.
8-20-24 Command Specification

6.08 SERVICE LOOP
A 6″ service loop of wire or harness shall be provided at all electrical components, terminals, and connection points.

6.09X DRIVER'S CONSOLE
A custom driver's console made of black-powder-coated formed aluminum shall be installed between the seats. It shall have:
• A RAM MDT mount with Safety Vision monitor in upper corner, passenger side (Section 6.46 related)
• A cup holder plate
• A map holder with two mill-finished aluminum dividers • A custom faceplate with the following layout:

1. Passage
Compt.

D/O
Lights

2. 3.

Module Siren
Disc.

Emerg.

Master
Back-up
Disable

4. 5. 6. 7.

Front Generator Panel (Section 6.44 related)
Flasher
Side
Flashers
Rear
Flasher Opticom

7. 8. 9. 10. SlideOut
Light

SLIDE-OUT
DEPLOYED (label)
Level
System
Light

LEVELING SYSTEM
DEPLOYED (label) Left
Scene
Right
Scene
Rear
Scene
Front
Scene

11. 12. 13.

Event
Button Ground HWH Leveling Panel
Lights Blank
Dual
USB
A/C
I I
• [I•·.· Girn ~~c~=- •
. .
\,, lill,<4 0
' ,_ '0 -1 D ~iii 0 ..
>------ 12 __ ______,
(\J
'
('")
L
I
I J
i
i
i
a
I
I
•-- 29 3/8 DAL --•

CONSOLE

PROPOSAL

DRAWING

SECTIO N A - A
l
l
Braun NW (as) 33 of 49 Madera Police Dept.
8-20-24 Command Specification

6.10 SWITCHES
Switches installed in the driver's console and workstation panels shall be rocker-type and permanently marked by function.

6.12X DOOR AJAR WARNING LIGHTS
A red flashing warning light on driver's console shall be provided to warn driver of open passenger access door or open exterior compartment doors.

A Whelen #3SR00FRR Red Lens Red LED flasher shall be installed overhead in the cab to warn the driver when awning is extended, or the leveling system is deployed when the vehicle is out of park.

Three engraved labels each with white text on a red background shall be installed adjacent to the overhead light.

The labels shall state the following:
– ″DO NOT MOVE VEHICLE IF LIGHT IS ON″
– ″AWNING EXTENDED DO NOT MOVE VEHICLE″
– ″LEVELING SYSTEM DOWN DO NOT MOVE VEHICLE″
Two flashing LED warning lights each with a Red lens and buzzer shall be installed on the driver's console and shall activate when the respective items are deployed, and the park brake is released. Two engraved labels each with white text on a red background shall be installed on the driver's console next to the respective light:
– One shall state: ″SLIDE-OUT DEPLOYED″
– One shall state: ″LEVELING SYSTEM DEPLOYED″

6.13X CONTROL PANELS
A two-switch control panel shall be located on the streetside forward wall above Curbside Bench Cabinet #19 with the following switch layout:

1. 2.

Dome
Hi-Off-Lo Workstation
An eight-switch control panel shall be located on the forward wall of curbside passage door with the following switch layout:

1. 2. 3. 4. 5. 6. 7. 8.

Dome
Hi-Off-Lo Negotiation Step
Override
Left
Scene
Rear
Scene
Right
Scene
Front
Scene
Ground
Lights
I I

I I I I I I I
Braun NW (as) 34 of 49 Madera Police Dept.
8-20-24 Command Specification

6.14X CABINET LIGHTING
The wall area below Cabinets #1-4, #9-11, #16-18 and #21 shall be lighted utilizing an IT5-40K 36″L LED light, total of eleven. The wall area below Cabinet #22 shall be lighted utilizing an IT5-40K 24″L LED light.

The lights below Cabinets #1-4 shall be controlled by an on/off switch with bezel, labeled ″WORKSTATION″ installed on the wall of the Streetside Workstation #5, centered between workstations.

The lights below Cabinets #21and #22 shall be controlled by an on/off switch with bezel, labeled ″WORKSTATION″ installed on the wall of the Curbside Workstation #23, forward.

The lights below Cabinets #9-11 and #16-18 shall be controlled by an on/off switch labeled ″WORKSTATION″ installed in the two-switch panel located on the forward wall above the Curbside Bench Cabinet #19.

Three automatic cabinet lights shall be installed: one each in Cabinets #13-14 and two in Cabinet #20.

6.16 MODULE INTERIOR LIGHTING
Shall be designed to keep vehicle height to a minimum without interfering with the structural integrity of the roof. Module interior lighting shall consist of ten dual intensity Whelen #80C0EHCR LED recessed lights. Four lights shall be installed in the rear work area and six lights shall be installed in the forward work area.

The four rear dome lights shall be controlled by a ″DOME HI-OFF-LO″ switch located in the two-switch control panel.

The six forward dome lights shall be controlled by a ″DOME HI-OFF-LO″ switch located in the eight-switch control panel.

The forward bank of lights shall come on when the side passage door is opened.

6.17X BASIC EXTERIOR LIGHTING
Basic lighting shall include headlights, parking lights, directional signal lights, tail and stop lights, license plate light, back-up lights, hazard lights, identification lights, clearance lights, and side marker lights as required by FMVSS 108.

Module identification lights, clearance lights, and side marker lights, unless included on a lightbar, shall be Truck-Lite LED Model 36.

Rear and side reflex reflectors shall be installed in accordance with FMVSS 108 requirements.

Rear stop/tail, turn and back-up lights shall be Truck-Lite Model 45 series LED lights, installed in the rear kick panel, pattern from outboard in: red stop/tail light, amber turn signal, and clear back-up light. The back-up lights shall activate automatically when the vehicle is placed in reverse.

A Whelen OS #OSR00FCR Clear Lens Red Super-LED light with chrome flange shall be installed on the curbside of module, forward of the passage door and shall activate by a switch labeled ″NEGOTIATION″ located in the eight-switch panel.

Braun NW (as) 35 of 49 Madera Police Dept.
8-20-24 Command Specification

6.18 COMMUNICATIONS EQUIPMENT
The customer shall be responsible for powering up and tuning of any radio equipment.

Item #1
Description: One customer-supplied Kenwood radio transceiver with one remote head, speaker, and mic shall be installed (Section 8.02 related, make/model to be determined at preconstruction meeting).

Location:
• Transceiver on the IT Rack in Radio Cabinet #1
• One remote head, mic and speaker on the underside of Cabinet #3 Additional Instructions: All connections shall be made, including antenna, antenna cables, battery power and/or ignition power, and grounds. Prior to powering up of the module, all in-line fuses of radio equipment shall be removed and secured to their fuse holders.

Item #2
Description: One Blue Sea #5032 split bus fuse block shall be installed, for future customer-supplied-and-installed equipment.

Location: In Radio Cabinet #1
Additional Instructions: At electrical panel and fuse block, circuit shall be properly labeled and functionally wired. One 30 amp automatic reset breaker wired ignition hot, and one 40 amp automatic reset breaker wired battery hot, shall be installed.

Item #3
Description: One Cradlepoint E3000 Router with Wi-Fi shall be provided and installed.

Location:
• On the IT Rack in Radio Cabinet #1
Additional Instructions: All connections shall be made, including antenna, antenna cables, battery power and/or ignition power, and grounds. Prior to powering up of the module, all in-line fuses of radio equipment shall be removed and secured to their fuse holders.

6.19 ANTENNA MOUNTS AND CABLES
Two Larsen High/Low Frequency NMO universal antenna mounts with RG-58U low loss, dual shield cables with FME male connectors shall be installed on the module roof. The antenna cables shall terminate in Radio Cabinet #1, one cable shall be connected to the Kenwood transceiver and one coiled loose.

Two additional mini-UHF style adapters shall be shipped loose (Section 8.01 related).

One Wi-Fi antenna mount shall be provided and installed on the module roof. The antenna cable shall terminate in Radio Cabinet #1 and shall be connected to the Cradlepoint router.

Braun NW (as) 36 of 49 Madera Police Dept.
8-20-24 Command Specification

6.21X SHORELINE/GENERATOR LOAD CENTER
Utility power shall be furnished with 120 VAC shorepower via two 20-amp Kussmaul Super Auto-Eject plugs, each with a white cover and green indicator light on a stainlesssteel plate located on the driver's side of vehicle and distributed through a load center located in Cabinet #14. The upper shoreline connection shall be labeled ʺSHORELINEʺ and shall power 120 VAC receptacles and the battery charger. The lower shoreline connection shall be labeled ʺ120 VAC HEATERʺ and shall power the forward rooftop A/C unit. Two automatic transfer switches shall be furnished and wired between the generator and two 20-amp shorelines to provide power to selected 120 VAC loads from either electrical source. All exposed 120 VAC receptacles shall be GFCI protected (to be confirmed at preconstruction meeting).

Load Center #1

1. 80-amp Battery Charger
(20A non-GFCI, Shorepower
#1 & Generator)

2. Refrigerator
(15A non-GFCI, Shorepower #1 and
Generator)

3. Awnings, S/S & C/S
(15A non-GFCI, Shorepower
#1, & Generator)

4. Receptacles, rear exterior (15A non-GFCI,
Shorepower #1, & Generator)

5. Receptacles, rear interior (15A
non-GFCI, Shorepower #1, &
Generator)

6. Receptacles, Compartment #3, Exterior
Workstation #6 (15A non-GFCI,
Shorepower #1, & Generator)

7. Receptacles, S/S Workstation
(15A non-GFCI, Shorepower
#1 & Generator)

8. Receptacles, C/S Workstation (15A nonGFCI, Shorepower #1 & Generator) Load Center #2

1. Forward Rooftop A/C unit and
forward wall heater (20A nonGFCI, Shorepower #2 &
Generator)

2. Aft Rooftop A/C unit and aft wall heater
(20A non-GFCI, Generator only)
Twenty-four interior 120 VAC GFCI duplex receptacles shall be installed:
• One in Compartment #2 (not shown in drawings)
• One in Compartment #3 (not shown in drawings)
• Three in Compartment #5 (not shown in drawings)
• Two in Compartment #6
• One in Radio Cabinet #1
• One in Cabinet #2
• One in Cabinet #3
• One in Cabinet #4
• Six in Streetside Workstation #5 raceway
• Three on Rear A/V #15 Wall
• Two in Cabinet #20
• Two in Curbside Workstation #23 raceway
• One on Front A/V #25 Wall

I I I I
Braun NW (as) 37 of 49 Madera Police Dept.
8-20-24 Command Specification
Three non-GFCI duplex receptacles shall be installed:
• One in Cabinet #6
• One in Electrical Cabinet #13 (not shown in drawings) • One in Load Center Cabinet #14 (not shown in drawings) Four exterior 120 VAC non-GFCI duplex receptacles installed, each with a weather proof cover shall be installed:
• One on the streetside of module, forward of Compartment #3 • One on the rear of module, streetside, above Compartment #4 • One on the rear of module, curbside
• One on the curbside of module, forward of Compartment #5 One Tripp Lite 120 VAC Surge Protector Power Strip with twelve outlets and Tel/Modem protection shall be installed in Radio Cabinet #1 (not shown in drawings).

6.22 BATTERY GROUNDS
In addition to OEM chassis grounds, the following ground circuits shall be added to reduce RF interference:
-A minimum 4 ga. ground cable from the power component panel to the chassis frame. -Two braided ground straps with soldered ends from the module body to the chassis frame.

6.23A BATTERY CHARGER
An 80-amp minimum converter/battery charger shall be installed in the Electrical Cabinet #13 and wired to Shoreline #1. The converter/charger shall provide multi-stage charging designed for long term operation without damage to batteries.

6.24 BATTERY MODIFICATIONS
Chassis batteries shall be utilized in existing locations.

6.25 12 VDC POWER SUPPLY
Twelve Kussmaul combination USB-A/USB-C switch-insert-style charging ports, each with a bezel shall be installed:
• One Compartment #6
• Five in Streetside Workstation #5 raceway
• Two on the Rear A/V #15 Wall
• Two in Curbside Workstation #23 raceway
• One in the driver's console (no bezel)
All 12 VDC power point receptacles, USB charge ports, 12 VDC charging circuits, electric air compressors, if present, shall be powered from a 12 VDC auxiliary bus. An InPower LVD20-100-SPC540 low voltage disconnect switch shall deliver power to the auxiliary bus only when the supply voltage to the vehicle batteries is at or above 13.0 VDC.

6.26X COMPARTMENT LIGHTING
LED strip lighting shall be installed in each outside compartment, compartment, excluding Generator Compartment #1 and Compartment #4, and shall be activated by the respective compartment door switch. Compartments #3 and #5 shall each have two strip lights installed.

Compartment #6 shall have two strip lights and shall be controlled by an on/off switch with bezel labeled ʺWORKSTATIONʺ installed in Compartment #6.

6.27 EXTERIOR DOOR SWITCHES
Shall be 1/2″ mechanical door switches.

Braun NW (as) 38 of 49 Madera Police Dept.
8-20-24 Command Specification

6.30X EMERGENCY WARNING SYSTEMS
All emergency lighting shall meet California Title 13 standards and California Vehicle Code requirements.

6.30.01X FRONT LIGHTBAR
A 98″ Whelen 4500 Plus Series Super-LED lightbar shall be recessed on the front of the module, pattern curbside to streetside:

Location Lens
Color Model Light Color Type Light Flash Pattern Additional Curbside
Clear 700 Series Red LED Flasher Signal Alert
Clear LR11 Clear LED Scene
Ligh
(Section

6.30.04 related)
Clear 700 Series Red LED Steady
Red
Clear 700 Series Clear LED Scene
Light
(Section

6.30.04 related)
Center Clear Opticom IR LED
(Section

6.48 related)
Streetside
Clear 700 Series Clear LED Flasher Signal Alert
Clear 700 Series Blue LED Flasher Signal Alert
Clear LR11 Clear LED Flasher
Signal Alert (Section

6.30.04 related)
Clear 700 Series Blue LED Flasher Signal Alert
The lightbar shall be recess-mounted with the horizontal plane of the roof, and protrude no more than 1/2″ beyond the vertical plane of the front and sides of the module. The LED ICC clearance and identification lamps shall be an integral part of the lightbar.

The lightbar flashers shall be controlled by the ʺFRONT FLASHERʺ switch in the driver's console. The clear flashersshall be disabled when the vehicle is shifted into park. The scene lightsshall also be controlled by the ʺFRONT SCENEʺswitches, one in the driver's console and one in the eight-switch control panel.

6.30.02C REAR UPPER FLASHERS
Six Whelen 700 light heads with chrome flanges shall be installed on the rear of the module, upper, pattern curbside to streetside:

Curbside: #70R02FCR Clear Lens Red Super-LED flasher
#70C0ELZR LED scene light (Section 6.30.04 related)
#70B02FCR Clear Lens Blue Super-LED flasher
#70B02FCR Clear Lens Blue Super-LED flasher
#70C0ELZR LED scene light (Section 6.30.04 related)
Streetside: #70R02FCR Clear Lens Red Super-LED flasher
The upper rear flashers shall be controlled by the "REAR FLASHER" switch in the driver's console.
- -- --------
Braun NW (as) 39 of 49 Madera Police Dept.
8-20-24 Command Specification

6.30.03X FLASHERS
Ten Whelen 700 Series Super-LED flashers with chrome flanges shall be installed:
– Four #70B02FCR Clear Lens Blue; two each on the curbside and streetside in upper corners, outboard
– Four #70R02FCR Clear Lens Red; two each on the curbside and streetside in upper corners, inboard
– Two #70A02FCR Clear Lens Amber on the rear of module, one on each side above outlet
Side flashers shall be controlled by the ″SIDE FLASHERS″ switch and the rear flashers shall be controlled by the ″REAR FLASHER″ switch on the driver's console.

6.30.04X SCENE LIGHTS
Four Whelen 700 Series #70C0ELZR LED scene lights with chrome flanges shall be installed - two each on the curbside and streetside of the module in the upper corners, centered between the flashers. The curbside passage door shall activate the curbside scene lights. The scene lights shall also be controlled by the respective switches on the driver's console and the eight-switch control panel.

Two Whelen LR-11 LED scene lights shall be included in the front lightbar, and two Whelen 700 Series #70C0ELZR LED scene lights shall be included in the rear upper flashers.

The front scene lights shall be controlled by the ″FRONT SCENE″ switches, one in the driver's console and one in the eight-switch control panel. The rear scene lights shall be controlled by the ″REAR SCENE″ switches, one in the driver's console and one in the eight-switch control panel and shall activate when the vehicle is placed in reverse.

Two Whelen #PFH2 Pioneer Plus LED scene lights, each with #PBH203 semi recessed housing with chrome flange, shall be installed:
– One on the upper streetside of module, centered
– One on the upper curbside of module, centered
The scene lights shall be activated by the respective switches on the driver's console and in the eight-switch control panel.

6.30.06X INTERSECTION LIGHTS
Four Whelen Tier Series Super-LED flashers with chrome flanges shall be installed:
– #TLIR Clear Lens Red LED Flasher on the streetside cab fender – #TLIB Clear Lens Blue LED Flaser on the streetside module, above wheel weel – #TLIR Clear Lens Red LED Flasher on the curbside cab fender – #TLIB Clear Lens Blue LED Flaser on the curbside module, above wheel weel Lights shall be controlled by the ″SIDE FLASHERS″ switch on the driver's console.

6.30.08X GRILLE LIGHTS
Four Whelen Tier Series Super-LED flashers with chrome flanges shall be installed on the OEM Grille:
– #TLIB Clear Lens Blue LED Flaser curbside, above
– #TLIR Clear Lens Red LED Flasher streetside, above
– Two #TLIC Clear Lens Clear LED Flaser one on each side, below Lights shall be controlled by the ″FRONT FLASHER″ switch on the driver's console.

Braun NW (as) 40 of 49 Madera Police Dept.
8-20-24 Command Specification

6.30.09X SIREN
A Whelen 295SLSA1, 200 watt siren shall be installed in the driver's console. Standard features shall include Radio Rebroadcast, Public Address, Manual, Wail, Yelp, and Air horn (Piercer tone not allowed in California). The siren shall be set to operate in California Title 13 operation mode. The siren’s hands free function shall operate through the OEM horn ring circuit when the sirens rotary selector is in the HF position and the emergency master switch is on.

6.30.10C SIREN SPEAKERS
Two Federal Signal BP200-EF 200-watt speakers with North Star stainless steel grilles shall be installed in the OEM bumper cutout.

6.37X AUXILIARY HEATERS
Two Cadet 120 VAC 1000 watt wall heaters, each with a white face shall be flush-mounted:
one on the Rear A/V #15 Wall, lower and one on the Front A/V #25 wall, lower.

The forward 120 VAC wall heater and the forward roof top unit shall be powered by secondary shoreline and generator and shall be controlled by a shared analog thermostat located on the Forward A/V #25 Wall (Section 6.44 related).

The aft 120 VAC wall heater and aft rooftop unit shall be powered by generator only and shall be controlled by a shared analog thermostat on the wall above Curbside Bench #19 (Section 6.44 related).

6.40X ELECTRIC DOOR LOCKS
Electric door locks shall be installed on all compartment and module passage door. One lock/unlock switch shall be provided in the module located on the curbside passage door.

The door locks for the cab and module shall be interconnected, to allow all doors to be locked/unlocked from either the cab or module.

6.43X GROUND LIGHTS
Six Truck-Lite #6060C LED ground lights with brackets shall be installed:
- One under each cab running board
- One under Compartment #1
- One under the curbside passage door
- Two under the rear bumper, outboard
Lights shall be controlled to illuminate when ignition is on, transmission is in park, and a switch labeled ″GROUND LIGHTS″ in the driver's console is in the on position.

Lights shall also be controlled by an on/off switch labeled ″GROUND LIGHTS″ located in the eight-switch control panel.

Braun NW (as) 41 of 49 Madera Police Dept.
8-20-24 Command Specification

6.44 GENERATOR
An Onan 7kW gas generator shall be installed in Compartment #1 and be wired to all 120 VAC loads. Generator shall be installed so as to be adequately serviceable and shall be fueled from vehicle fuel tank. Fuel supply to the generator shall be cut off when the chassis tank to which it is connected falls below 1/4 full. A warning label shall be provided and installed on the cab console stating: ″Generator will turn off when fuel drops to quarter tank″. Two remote start panels, each with an integrated hour meter, shall be installed, one on the driver's console, and one on a painted aluminum plate on the forward wall of curbside passage door. Generator shall be vented by cut outs in the compartment floor as specified by the generator manual, along with louvers in the door for additional ventilation.

The compartment light shall be omitted from the generator compartment. Generator exhaust shall be routed out below the side of the module.

When generator compartment temperature exceeds 95ºF, it is the recommendation of the upfitter to open the compartment door to ensure adequate ventilation.

6.46X AUDIO/VIDEO/RECORDING EQUIPMENT
Item #1 – EXTERIOR COMPARTMENT MONITOR WITH MOUNT:

Description: A Samsung 43ʺ QLED 4K television with at least one HDMI input shall be provided and installed on a Mounting Dream #MD2210 RV lockable/tiltable retracting wall mount installed on aluminum track that is welded to the back wall of Compartment #6 (different than shown in drawings).

Locations: TV and mount shall be installed in Compartment #6 Additional Instructions: Television shall be connected via an HDMI cable to the output of the HDMI Matrix in Radio Cabinet #1 and RJ45 port shall be connected to the network switch in Radio Cabinet #1 via CAT 6 cable (Section 6.52 related).

Item #2 – INTERIOR MONITOR WITH MOUNT:

Description: A Dell 24ʺ LED monitor with at least one HDMI input shall be provided and installed on a Mounting Dream #MD2210 RV lockable/tiltable retracting wall mount (not shown in drawings).

Locations: Monitor and mount shall be installed on the Streetside Workstation #5 wall, forward workstation
Additional Instructions: Monitor shall be connected via an HDMI cable to the output of the HDMI Matrix in Radio Cabinet #1 and RJ45 port shall be connected to the network switch in Radio Cabinet #1 via CAT 6 cable (Section 6.52 related).

Item #3 – INTERIOR MONITOR WITH MOUNT:

Description: A Dell 24ʺ LED monitor with at least one HDMI input shall be provided and installed on a Mounting Dream #MD2210 RV lockable/tiltable retracting wall mount (not shown in drawings).

Locations: Monitor and mount shall be installed on the Streetside Workstation #5 wall, aft workstation
Additional Instructions: Monitor shall be connected via an HDMI cable to the output of the HDMI Matrix in Radio Cabinet #1 and RJ45 port shall be connected to the network switch in Radio Cabinet #1 via CAT 6 cable (Section 6.52 related).

Braun NW (as) 42 of 49 Madera Police Dept.
8-20-24 Command Specification
Item #4 – INTERIOR MONITOR WITH MOUNT:

Description: A Samsung Flip Pro 55ʺ LED television with at least one HDMI input shall be provided and installed on a Mounting Dream #MD2210 RV lockable/tiltable retracting wall mount (not shown in drawings).

Locations: TV and mount shall be installed on the Rear A/V #15 Wall Additional Instructions: Television shall be connected via an HDMI cable to the output of the HDMI Matrix in Radio Cabinet #1 and RJ45 port shall be connected to the network switch in Radio Cabinet #1 via CAT 6 cable (Section 6.52 related).

Item #5 – INTERIOR MONITOR WITH MOUNT:

Description: A Dell 24ʺ LED monitor with at least one HDMI input shall be provided and installed on a Mounting Dream #MD2210 RV lockable/tiltable retracting wall mount (not shown in drawings).

Locations: Monitor and mount shall be installed on the Curbside Workstation #23 wall Additional Instructions: Monitor shall be connected via an HDMI cable to the output of the HDMI Matrix in Radio Cabinet #1 and RJ45 port shall be connected to the network switch in Radio Cabinet #1 via CAT 6 cable (Section 6.52 related).

Item #6 – INTERIOR MONITOR WITH MOUNT:

Description: A Samsung Flip Pro 55ʺ LED television with at least one HDMI input shall be provided and installed on a Mounting Dream #MD2210 RV lockable/tiltable retracting wall mount (different than shown in drawings).

Locations: TV and mount shall be installed on the Front A/V #25 Wall Additional Instructions: Television shall be connected via an HDMI cable to the output of the HDMI Matrix in Radio Cabinet #1 and RJ45 port shall be connected to the network switch in Radio Cabinet #1 via CAT 6 cable (Section 6.52 related).

Item #7
Description: A Netgear 16-port PoE Gigabit Ethernet Switch shall be provided and installed (not shown in drawings).

Location: On the IT Rack in Radio Cabinet #1
Additional Instructions: All connections from the RJ45 ports via CAT 6 cable shall be made (Section 6.52 related).

Item #8
Description: A 4 input and 2 output 4K Ultra HD 4x2 Matrix HDMI switch shall be provided and installed (not shown in drawings).

Location: On the IT Rack in Radio Cabinet #1
Additional Instructions: Four HDMI inputs and two HDMI outputs in following locations (Section 6.52 related):
4K Matrix Switch
Inputs Location Outputs Location
1 Cabinet #5 1 Compartment #6
2 Cabinet #5 2 Cabinet #25
3 Cabinet #5
4 Cabinet #23
Note: Details to be confirmed at preconstruction meeting.

Braun NW (as) 43 of 49 Madera Police Dept.
8-20-24 Command Specification
Item #9
Description: Two J-Tech Digital 4K Ultra HD Base HDMI extender over Cat5e/G Ethernet shall be provided and installed (not shown in drawings).

Location:
• One Receiver in Compartment #6
• One Sender and Receiver on the IT Rack in Radio Cabinet #1 • One Sender in Curbside Workstation #23
Additional Instructions: All connections shall be made to send and receive HDMI signals (Section 6.52 related).

HDMI Extender 1
Sender Receiver
1 Cabinet #23 (In Raceway) 1 Cabinet #1
HDMI Extender 2
Sender Receiver
2 Cabinet #1 2 Compartment #6
Note: Details to be confirmed at preconstruction meeting.

Item #10
Description A Safety Vision audio/video security system shall be provided and installed, including the following components (not shown in drawings):
– Two AHD Total View cameras
– One 1089P Mini Rear View Camera
– One 1080 AHD 2.8mm camera
– One front windsheild bracket
– One #41-GPS2 GPS Module
– One HVR #4401-HVR with 4-channels
– One 512GB SD card
– One ″EVENT″ switch
– One 7″ touch screen monitor
– One RAM mount
– Remote
Locations:
• One AHD Total View Camera on the streetside of module, forward, upper • One 1089P Mini Rear View Camera on the rear of module, upper, center • One AHD Total View Camera on the curbside of module, forward, upper • One 1080 AHD 2.8mm camera and front windshield bracket in the cab on the windshield, center
• GPS Module on module roof
• HVR #4401-HVR with 4-channels on the IT Rack in Radio Cabinet #1 • 7″ touch screen video monitor and RAM mount on the driver's console • An ″EVENT″ switch on the driver's console
• Remote shipped loose (Section 8.01 related)
Additional Instructions: The GPS module cable shall be connected to the HVR in Radio Cabinet #1. The cameras, HVR and video shall activate with the ignition. The HVR shall continue to record for 30 minutes after the ignition has been turned off.

Note: Details to be confirmed at preconstruction meeting.

I I
I I
Braun NW (as) 44 of 49 Madera Police Dept.
8-20-24 Command Specification
Item #11
Description: An 836 Technologies CINT Commander II™ System with two Tactical Video Throw Phone, and two Tactical Phone Consoles (DVR) shall be provided and installed, including the following components:
– CINT Commander II™ unit with audio-out plug and encased in protective hard shell case
– Two Tactical Phone Consoles (DVR) each with built-in 22″ display in lid, RJ14 jack, HDMI-out jack, and 16-pin male connector, each in protective hard-shell case – CINT Satellite software package
– Two negotiator headsets and three additional team headsets, each with 2.5mm headset plug and adapter
– One 100 watt audio amplifier
– Six 3.5mm audio jacks
– Five control knobs
Locations:
• One hard-shell case and 16-pin male connector in Compartment #3 (Section 6.52 related)
• One 3.5mm audio jack and one volume control knob in Compartment #6 (Section 6.52 related)
• One 100 watt audio amplifier on IT Rack in Radio Cabinet #1 • One 16-pin connector in the Streetside Workstation #5 raceway (Section 6.52 related) • One RJ14, one HDMI jack, two 3.5mm audio jacks and two volume control knobs in the Streetside Workstation #5 raceway (Section 6.52 related) • One RJ14, one HDMI jack and one 3.5mm audio jack on the Rear A/W #15 Wall (Section 6.52 related)
• One 3.5mm audio jack and one volume control knob in Curbside Workstation #23 raceway (Section 6.52 related)
• One 3.5mm audio jack and one volume control knob on the Forward A/V #25 Wall (Section 6.52 related)
• CINT Commander II™ unit with hard-shell case shall be shipped loose (Section 8.01 related)
• Two Tactical Phone Consols and one hard case shall be shipped loose (Section 8.01 related)
• Five Headsets (two with built-in mic) shall be shipped loose (Section 8.01 related) Additional Instructions: The audio amplifier shall be wired to amplify the audio from the CINT Commander II via six 3.5mm audio jacks and five volume control knobs.

Note: Details to be confirmed at preconstruction meeting.

6.48 TRAFFIC SIGNAL PREEMPTION
Lightbar shall include a center-mounted GTT #795H Opticom traffic preemption emitter.

The Opticom shall be controlled by the ″OPTICOM″ switch on the driver's console and shall disable when the vehicle is shifted into park.

Braun NW (as) 45 of 49 Madera Police Dept.
8-20-24 Command Specification

6.52 NETWORK
Wall Plate #1 – Exterior Compartment #3
Features: Wall plate with one 16-pin circular connector Wall Plate Location: Forward wall of Compartment #3
Additional Instructions: A 16-pin connector with cabling shall be connected to a wall plate in Streetside Workstation #5 raceway.

Wall Plate #2 – Exterior Compartment #6
Features: Wall plate with one RJ45 port and one HDMI port Location: Forward wall of Compartment #6
Additional Instructions: An RJ-45 port via a CAT6 cable shall be connected to the Network Switch in Radio Cabinet #1. The HDMI output via a HDMI cable and HDMI extender will connect to the Matrix in Radio Cabinet #1. A HDMI cable shall connect from the back of the Television to HDMI output, and a CAT6 cable shall connect from the back of the television to the RJ-45 Port.

Wall Plate #3 – Exterior Compartment #6
Features: Wall plate with one RJ45 port and one 3.5mm audio jack Location: Aft wall of Compartment #6
Additional Instructions: An RJ-45 port via a CAT6 cable shall be connected to the Network Switch in Radio Cabinet #1. Audio jack shall be connected to the CINT Commander II Unit in Radio Cabinet #1.

Wall Plate #4 – Streetside Interior Wall
Features: Wall plate with one 16-pin circular connector Wall Plate Location: Streetside Workstation #5 raceway, forward Additional Instructions: A 16-pin connector with cabling shall be connected to a wall plate in exterior Compartment #3, forward wall.

Wall Plate #5 – Streetside Interior Wall
Features: Wall plate with one RJ45 port, one RJ14 port and one HDMI port Wall Plate Location: Streetside Workstation #5 raceway, forward Additional Instructions: An RJ-45 port via a CAT6 cable shall be connected to the Network Switch in Radio Cabinet #1. The HDMI input via an HDMI cable will connect to the Matrix in Radio Cabinet #1.

Wall Plate #6 – Streetside Interior Wall
Features: Wall plate with one RJ45 port and one HDMI port Wall Plate Location: Streetside Workstation #5 raceway, forward workstation Additional Instructions: An RJ-45 port via a CAT6 cable shall be connected to the Network Switch in Radio Cabinet #1. The HDMI input via an HDMI cable will connect to the Matrix in Radio Cabinet #1.

Wall Plate #7 – Streetside Interior Wall
Features: Wall plate with one 3.5mm audio jack
Wall Plate Location: Streetside Workstation #5 raceway, forward workstation Additional Instructions: Shall be connected to the CINT Commander II Unit in Radio Cabinet #1.

Braun NW (as) 46 of 49 Madera Police Dept.
8-20-24 Command Specification
Wall Plate #8 – Streetside Interior Wall
Features: Wall plate with one RJ45 port and one HDMI port Wall Plate Location: Streetside Workstation #5 raceway, aft workstation Additional Instructions: An RJ-45 port via a CAT6 cable shall be connected to the Network Switch in Radio Cabinet #1. The HDMI input via an HDMI cable will connect to the Matrix in Radio Cabinet #1. An RJ14 port shall be connected to RJ14 port located on the Rear A/V #15 Wall.

Wall Plate #9 – Streetside Interior Wall
Features: Wall plate with one 3.5mm audio jack
Wall Plate Location: Streetside Workstation #5 raceway, forward workstation Additional Instructions: Shall be connected to the CINT Commander II Unit in Radio Cabinet #1.

Wall Plate #10 – Rear Interior Wall
Features: Wall plate with one RJ45 port and one HDMI port (not shown in drawings) Location: Rear A/V #15 Wall, center
Additional Instructions: An RJ-45 port via a CAT6 cable shall be connected to the Network Switch in Radio Cabinet #1. The HDMI input via an HDMI cable will connect to the Matrix in Radio Cabinet #1.

Wall Plate #11 – Rear Interior Wall
Features: Wall plate with two RJ45 ports, one RJ14 port and one 3.5mm audio jack (different than shown in drawings)
Location: Rear A/V #15 Wall, above table
Additional Instructions: Two RJ-45 ports via a CAT6 cable shall be connected to the Network Switch in Radio Cabinet #1. An RJ14 port shall be connected to RJ14 port located in the Streetside Workstation #5 raceway. Audio jack shall be connected to the CINT Commander II Unit in Radio Cabinet #1.

Wall Plate #12 – Curbside Interior Wall
Features: Wall plate with one RJ45 port and one HDMI port Wall Plate Location: Curbside Workstation #23 raceway
Additional Instructions: An RJ-45 port via a CAT6 cable shall be connected to the Network Switch in Radio Cabinet #1. The HDMI input via an HDMI cable will connect to the Matrix in Radio Cabinet #1.

Wall Plate #13 – Curbside Interior Wall
Features: Wall plate with one 3.5mm audio jack
Wall Plate Location: Streetside Workstation #5 raceway, forward workstation Additional Instructions: Shall be connected to the CINT Commander II Unit in Radio Cabinet #1.

Wall Plate #14 – Forward Interior Wall
Features: Wall plate with one 3.5mm audio jack
Wall Plate Location: Front A/V #25 wall
Additional Instructions: Shall be connected to the CINT Commander II Unit in Radio Cabinet #1.

Braun NW (as) 47 of 49 Madera Police Dept.
8-20-24 Command Specification
Wall Plate #15 – Forward Interior Wall
Features: Wall plate with one RJ45 port and one HDMI port Location: Front A/V #25 wall
Additional Instructions: An RJ-45 port via a CAT6 cable shall be connected to the Network Switch in Radio Cabinet #1. The HDMI input via an HDMI cable will connect to the Matrix in Radio Cabinet #1.

Note: Details to be confirmed at preconstruction meeting.

6.53 ELECTRONIC EQUIPMENT RACK
A 19″W x 22ʺH electronic equipment rack with black powder coated rails and four shelves shall be installed in the Radio Cabinet #1.

Reference photo from 3865-5:

Braun NW (as) 48 of 49 Madera Police Dept.
8-20-24 Command Specification
7 SUPPORTING DOCUMENTATION

7.01B OWNERS MANUAL
Shall be provided with the vehicle and shall include the following items:
• Braun Northwest Contact Information
• Warranties
• Service and Operations Manual
• Electrical Drawings
• Parts list
• Specifications and Drawings
• Certifications
– AMD 005 Low Voltage Electrical System Test
• Product Manuals
• Second OEM chassis key

7.03B LABELS
The following labels shall be provided:

Label Description Location
Braun Northwest Paint Label Inside of the electrical cabinet door FMVSS Certification Label Adjacent to the chassis OEM stickers, typically on the B pillar (or inside of the
electrical cabinet door if there is not room
on the B pillar)
Tire and Loading Information Label
(for under 10k GVWR only)
Overall Height and GVWR Visible to the driver while seated Shorepower Inlet Rating Near the shorepower inlet
Braun NW (as) 49 of 49 Madera Police Dept.
8-20-24 Command Specification
8 MISCELLANEOUS EQUIPMENT

8.01 LOOSE EQUIPMENT
The following equipment shall be shipped loose with the vehicle:
• Touch-up paint, one bottle each:
– To match Dark Gray G4-5305035
– White (G2-33631 Alt 2)
– Light Gray (GLV-51748)
• Two 20-amp cord ends for shorelines
• Two mini-UHF style adapters
• CINT Commander II™ unit with hard shell case
• Two Tactical Phone Consoles and one hard shell case
• Five Headsets (two with built-in mic)
• Safety Vision remote
• Two compartment keys, J236

8.02 CUSTOMER SUPPLIED EQUIPMENT
The customer shall provide the following equipment and have delivered to Braun Northwest within 30 days of the preconstruction meeting:
• Kenwood radio transceiver with one remote head, speaker, and mic (make/model to be determined at preconstruction meeting)
* * * * * *
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REPORT TO CITY COUNCIL
Late Distribution Notice

DATE: November 14, 2024
TO: Mayor and City Councilmembers
FROM: Joseph Hebert, Director of Parks & Community Services SUBJECT: November 20, 2024 City Council Meeting - Late Distribution Report Item D-3: Agreement with California Conservation Corp for Fresno River Clean-up Assistance Additional time is needed to complete, review, and finalize the report for Item D-3: Agreement with California Conservation Corp for Fresno River Clean-up Assistance, the report will be distributed as soon as it is available. Thank you for your understanding.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: November 20, 2024
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Consideration of California Conservation Corps (CCC) Sponsor Agreement RECOMMENDATION:

Adopt a Resolution Approving a Sponsor Agreement with the California Conservation Corps (CCC) for Performance of Work Projects
SUMMARY:

City staff and the California Conservation Corps (CCC) have been in discussions to reinstate a laborrelated sponsor agreement. The previous agreement expired in July 2022. Under the terms of the proposed one-year agreement, the CCC will provide essential manpower for managing vegetation and bush growth along and around the Fresno River. The City’s financial commitment will be limited to covering material costs and any minor labor expenses that may arise. This important collaboration is formalized in the Sponsor Agreement between the City and CCC.

DISCUSSION:

Over the last couple of years, the City has made significant strides in managing vegetation growth along the Fresno River, leveraging resources from City staff, including the recently established Safe & Clean Team, as well as the Streets and Parks divisions, CalFire, Madera Irrigation District, and the California Conservation Corps (CCC). While the City has taken the lead in these efforts, all participating teams have contributed valuable equipment and personnel. Despite the recent acquisition of additional equipment, the 3.5-mile stretch of river continues to present challenges, including dense brush growth, illegal dumping, and homeless encampments.

D-3
With renewed support from the CCC, the City is well-positioned to sustain these efforts and may even expand its activities to include tree trimming and other landscape maintenance. The CCC, a state organization dedicated to conservation and emergency response, actively supports habitat restoration and disaster recovery. Through the proposed one-year agreement, the City will gain essential CCC manpower to enhance cleanup and vegetation management along the Fresno River.

As with previous agreements, the City’s financial responsibility will be limited to material costs and minor labor expenses if required. This collaboration, formalized in the Sponsor Agreement, will allow continued focus on preserving and improving the natural landscape along the Fresno River.

FINANCIAL IMPACT:

The City will contribute no more than $5,000. This cost will cover miscellaneous equipment and employee costs. These funds will be provided out of the Parks Maintenance budget, #10206100- 6610 Contingency.

ALTERNATIVES:

As an alternative, the Council may also elect to request additional information be brought forth at the next meeting to make a more informed decision. Council may also elect to not enter into the Sponsor Agreement with the CCC.

ATTACHMENTS:

1. Resolution
a. Exhibit A: Sponsor Agreement with California Conservation Corps RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A SPONSOR AGREEMENT WITH CALIFORNIA

CONSERVATION CORPS FOR PERFORMANCE OF WORK PROJECTS
WHEREAS, the City of Madera (City) has been requested to renew a previous agreement with the California Conservation Corps; and
WHEREAS, the City needs servicesto assist in river clean up; and WHEREAS, the California Conservation Corps (CCC) offers services on work projects to public agencies such as the City; and
WHEREAS, the City and CCC wish to collaborate on a mutually beneficial clean river cleanup project.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The City Council approvesthe sponsor agreement between the City and California Conservation Corps attached as Exhibit A.

3. This resolution is effective immediately upon adoption. * * * * * *
----
Exhibit A
State of California
California Natural Resources Agency

CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION
FORM CCC 58
P-24-2652-14384
Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction

Estimated Start and End Dates: 11/12/24-6/30/25
Project Number: P-24-2652-14384
Project Data
Project Title: Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction Center Information: 2652 - Fresno Satellite
Contract Information: -
Project Description:

Fuel Reduction (cutting and removal of greenwaste, removal of trash) in the Fresno River along its course within 100 feet of bridges. Fuel reduction along the flat sides of the Fresno River between the intersection of Echo Road and Raymond Road in the east (approximately: beginning parallel to the last city street light in that area) and heading west until roughly parallel to the intersection of Caitlan Drive and Riverview Drive. Approximate total distance is 4.2 miles.

Fuel reduction: all designated growth will be trimmed or removed per instruction from City of Madera. Tree trimming and limbing appropriate to reduce fuels for wildfire. Removal of trees designated by City of Madera. Cut material will be stacked where designated by City of Madera.
_________________________________________________________________________________________________________________________ Sponsor Information
Agency Name: CITY OF MADERA Agency Code: 40141
Mailing Address Mailing City Mailing State Mailing ZIP Code 701 East 5th Street Madera CA 93638
Sponsor Contact Information:

Contact type Title First
name
Last
name
Phone
number Email address
Sponsor Representative;Technical
Advisor;Instructor;Manager Joseph Hebert 559-661-5491 [email protected] _________________________________________________________________________________________________________________________ Estimate Information
Estimated Number of Hours: 0
_________________________________________________________________________________________________________________________ Work Site Information:

Address City State ZIP code Geolocation latitude Geolocation longitude CES 4.0 % 701 E. 5th Street Madera CA 93638 98.30
direction to site location special instructions
99 North, Exit 4th street, east on 4th. South on Flume street. Building on left.

I I I I
I I
State of California
California Natural Resources Agency

CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION
FORM CCC 58
P-24-2652-14384
Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction

_________________________________________________________________________________________________________________________ Fiscal Summary
Total OE&E Total CM labor amount Total fiscal summary amount _________________________________________________________________________________________________________________________ Equipment, Materials and Labor
Sponsor Supplied Materials, Equipment and Labor:

Materials: fuel and oil for power tools, garbage bags
Equipment: City of Madera will gathering and transporting off site all greenwaste and trash. This will include appropriate disposal equipment for syringes and other potential hazardous materials.

Labor: City of Madera will provide a representative daily to act as contact point with CCC field staff. This representative will provide guidance and support to CCC staff when project activities intersect with residents, infrastructure, or other city concerns.

BY SIGNING THIS DOCUMENT:

The CCC Representative agrees to the following:

A Sponsor Agreement (CCC 96 or, where applicable, an Inter Agency Agreement or other Master Agreement) is on file at Headquarters (HQ).

If the Sponsor is a non-profit entity, a Private Property/Sponsor Authorization form has been submitted to HQ.

If the Sponsor is a for-profit entity, a Private Property/Sponsor Authorization form has been submitted to HQ.

The project conforms to the CCC's Injury and Illness Prevention Program (IIPP).

The signing CCC Representative has the authority to enter into a contractual agreement of this amount with the Sponsor.

The Sponsor Representative agrees to the following:

Hazardous Materials
If there are hazardous materials present, the Sponsor has provided the location, identity, and amounts of any hazardous substances at the worksite and provided all Material Safety Data Sheets (MSDS) for hazards that are present at the worksite.

OR
To the best knowledge of the Sponsor, the worksite is free of any known hazardous materials.

All applicable local, state, tribal, and federal permits, approvals, and clearances have been obtained.

Project Funding
For projects funded by the Sponsor or entity other than the CCC, the Sponsor agrees to reimburse the CCC for estimated costs in accordance with the fiscal details shown in this document.

OR
•
•
•
•
•
•
•
•
0 0
0 0
0 State of California
California Natural Resources Agency

CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION
FORM CCC 58
P-24-2652-14384
Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction

For projects funded internally by CCC's Environmental Programs or other special fund, the Sponsor agrees to comply with all applicable program and eligibility criteria to fund the project.

The signing Sponsor Representative has the authority to enter into a contractual agreement of this type (and, if any, this amount) with the CCC.
0 •
State of California
California Natural Resources Agency

CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION
FORM CCC 58
P-24-2652-14384
Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction

Sponsor Representative:

Print Name: _______________________________________
Title: _____________________________________________
Signature:_________________________________________
Date:_____________________________________________
CCC Representative:

Print Name: ________________________________________
Title: _____________________________________________
Signature: _________________________________________
Date:_____________________________________________
CCC Representative:

Print Name: ________________________________________
Title: _____________________________________________
Signature: _________________________________________
Date:_____________________________________________

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Keith Helmuth, City Engineer
Arnoldo Rodriguez, City Manager
SUBJECT:

Contract Award for the Lake and Sherwood Traffic Signal, City Project No. TS-35 RECOMMENDATION:

Adopt a Resolution approving the contract award for the Lake and Sherwood Traffic Signal, City Project No. TS-35 in the amount of $664,690.40 to C3 Electric, Inc.

SUMMARY:

On October 30, 2024, the City received four bids for the Lake and Sherwood Traffic Signal project (Project). The Project is funded with local transportation funds. C3 Electric, Inc., submitted the lowest, responsive bid. The Fiscal Year (FY) 2024/25 Capital Projects Budget includes funding for the project.

BACKGROUND:

In 2022, City staff performed a Traffic Signal Warrant study for the intersection of Lake Street and Sherwood Drive. The intersection met the following Manual of Uniform Traffic Control Devices (MUTCD) Warrants: Warrant 2 Four-Hour Vehicular Volume and Warrant 3, Peak Hour. The project was added to the Capital Improvement Program (CIP) as TS-35.

As an interim measure per guidelines set in the MUTCD, the City installed an all way stop at the location on April 7, 2023.

DISCUSSION:

The general scope of work consists of street improvements including a new traffic signal and equipment, street lighting, electrical system, detection loops, pedestrian facilities, concrete improvements, and asphalt concrete paving at the northwest corner. for
Council Meeting of: November 20, 2024
Agenda Number: ____
D-4
On October 7, 2024, the City released the project for public bidding on the PlanetBids web portal.

Also, an “Advertisement for Bids” was duly published in the Madera Tribune Newspaper on October 5th and October 12th of 2024.

On October 30, 2024, four bids were received. The bids were checked for accuracy against bidding requirements, validity of licenses, and bid security. The bids received are summarized in Table 1.

Table 1: Bid Overview
Bidder Total Base Bid

1. C3 Electric, Inc. $664,690.40

2. PTM General Engineering Services, Inc. $756,056.00

3. St. Francis Electric, LLC. $758,000.00

4. Audeamus, dba Sebastian $926,318.65
Engineer’s Opinion of Cost $735,598.00
C3 Electric, Inc. submitted the lowest, responsive, and responsible bid that meets the contract requirements.

Staff recommends to award the project to C3 Electric, Inc. in the amount of $664,690.4 and include a 10 percent of contract amount for allowable contingencies as approved by the City Engineer.

FINANCIAL IMPACT:

There is no fiscal impact on the City’s General Fund. The Project is programmed in the CIP FY 24/25 budget to receive Regional Surface Transportation Project (RSTP) Exchange funds.

ALTERNATIVES:

The alternative to awarding the project is to reject all bids. Rebidding the project could result in higher bids and would result in delays in the traffic signal project.

ATTACHMENTS:

1. Resolution approving Contract
a. Exhibit A - Contract

2. Project Map
Attachment 1
Resolution
RESOLUTION NO. 24-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE CONTRACT AWARD FOR THE LAKE AND SHERWOOD TRAFFIC SIGNAL PROJECT IN THE AMOUNT OF $664,690.40

AND AUTHORIZING CONSTRUCTION CONTINGENCIES RELATING TO THE

CONTRACT
WHEREAS, on October 7, 2024, the City of Madera (City) Engineering Department advertised a solicitation for construction bids for the Lake and Sherwood Traffic Signal, City Project No. TS-35 hereinafter referred to as “the Project”; and WHEREAS, four sealed bids were received on October 30, 2024, and opened by the City Engineer; and
WHEREAS, C3 Electric, Inc. was selected as the lowest, responsive and responsible bidder; and
WHEREAS, funding for the Project is programmed in the Capital Improvement Projects Budget for Fiscal Year 2024/25 under CIP Projects TS-35; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The City Council (Council) has reviewed and considered all of the information presented including the report to Council from the Engineering Department.

3. The City finds that C3 Electric, Inc. is the lowest responsible and responsive bidder.

4. The contract for the Project in the Amount of $664,690.40 to C3 Electric, Inc., a copy of which is attached hereto as Exhibit A and referred to for particulars, is approved.

5. Council authorizes Construction Contingencies of up to 10 percent as approved by the City Engineer.

6. This Resolution is effective immediately upon adoption. *******
Exhibit A
Contract Agreement

AGREEMENT
THIS AGREEMENT, made this 20th day of November, 2024, between the City of Madera, hereinafter called “OWNER”, and C3 Electric, Inc., doing business as (an individual), or (a partnership), or (a corporation), hereinafter called “CONTRACTOR”.

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The CONTRACTOR shall commence and complete all WORK required for the “Lake and Sherwood Traffic Signal, City Project No. TS-35”

2. The CONTRACTOR shall furnish all of the material, supplies, tools, equipment, labor and other services necessary for the construction and completion of the WORK described herein.

3. The CONTRACTOR shall commence the WORK required by the CONTRACT DOCUMENTS within 10 calendar days after the date of the NOTICE TO PROCEED and will complete the same within the time period set forth in the CONTRACT DOCUMENTS. The CONTRACTOR shall submit a Payment Bond and Performance Bond in the amount of
$664,690.40, each and Insurance Certificates as specified in the CONTRACT DOCUMENTS prior to commencing any WORK.

4. The CONTRACTOR agrees to perform all of the WORK described in the DOCUMENTS for the unit and lump sum prices set forth in the Bid Schedule.

5. The term “CONTRACT DOCUMENTS” means and includes the following:
(A) Advertisement for Bids
(B) Information for Bidders
(C) Bid Proposal
(D) Bid Bond
(E) Agreement
(F) Payment Bond
(G) Performance Bond
(H) Insurance Requirements for Contractors
(I) Section 1, General Conditions
(J) Section 2, Special Conditions
(K) Section 3, City of Madera Standard Specifications and Drawings (L) Section 4, Bid Items
(M) Section 5, Technical Specifications
(N) State Standard Plans and Specifications

No Addenda’s Issued

6. In the event the CONTRACTOR does not complete the WORK within the time limit specified herein or within such further time as authorized, the CONTRACTOR shall pay to the OWNER liquidated damages in the amount of Three Thousand Six Hundred Dollars ($3,600.00) per day for each and every calendar day delay in finishing the WORK beyond the completion date so specified.

7. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the General Conditions such amounts as required by the CONTRACT DOCUMENTS. In no event shall total compensation exceed $664,690.40 except as may otherwise be authorized in writing per Section

16. For any moneys earned by the CONTRACTOR and withheld by the OWNER to ensure the performance of the Contract, the CONTRACTOR may, at his request and expense, substitute securities equivalent to the amount withheld in the form and manner and subject to the conditions provided in Division 2, Part 5, Section 22300 of the Public Contract Code of the State of California.

8. In the event of a dispute between the OWNER and the CONTRACTOR as to an interpretation of any of the specifications or as to the quality or sufficiency of material or workmanship, the decision of the OWNER shall for the time being prevail and the CONTRACTOR, without delaying the job, shall proceed as directed by the OWNER without prejudice to a final determination by negotiation, arbitration by mutual consent or litigation, and should the CONTRACTOR be finally determined to be either wholly or partially correct, the OWNER shall reimburse him for any added costs he may have incurred by reason of work done or material supplied beyond the terms of the contract as a result of complying with the OWNER’S directions as aforesaid. In the event the CONTRACTOR shall neglect to prosecute the work properly or fail to perform any provisions of the CONTRACT, the OWNER, after three days written notice to the CONTRACTOR, may, without prejudice to any other remedy it may have, make good such deficiencies and may deduct the cost thereof from the payment then or thereafter due to the CONTRACTOR, subject to final settlement between the parties as in this paragraph herein above provided.
8A. CLAIMS RESOLUTION PROCESS FOR DISPUTES.

It is the intent of this Contract that disputes regarding the Contract be resolved promptly and fairly between the Contractor and the Owner. However, it is recognized that some disputes will require detailed investigation and review by one or both parties before a determination and resolution can be reached. For the protection of the rights of both the Contractor and the Owner, the following provisions are provided for the resolution of disputes which cannot be resolved by the Owner and the Contractor within three business days after either party gives verbal notice of dispute or potential dispute to the other's attention and prior to the commencement of such work.

The following provisions are intended by Contractor and Owner to comply with Public Contract Code Sections 9204 and 20104 et. seq.

A. Claims:

The term “claim” refers to a separate demand by Contractor sent by registered mail or certified mail with return receipt requested, for one or more of the following:

1. A time extension, including, without limitation, for relief from damages or penalties for delay assessed by Owner under this Contract.

2. Payment by the Owner of money or damages arising from work done by, or on behalf of, the Contractor pursuant to the Contract and payment for which is not otherwise expressly provided or to which the Contractor is not otherwise entitled.

3. Payment of an amount that is disputed by the Owner.

B. The Claim Must Be Timely and in Writing:

For all claims the claim must be in writing and include the documents necessary to substantiate the claim. A notice of potential claim must be filed within five (5) business days of Contractor’s completion of work that is a potential claim. Notice of an actual claim must be filed on or before the date of final payment.

C. Receipt of Claim by Owner:

Upon receipt of a claim pursuant to this section, the Owner will conduct a reasonable review of the claim and, within a period not to exceed 45 days from the date of receipt, will provide the Contractor with a written statement identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, Owner and Contractor may, by mutual agreement, extend the time period provided in this section.

The Contractor shall furnish reasonable documentation to support the claim. If additional information is thereafter required, it shall be requested and provided upon mutual agreement by the Owner and the Contractor. The District's written response to the claim, as further documented, shall be submitted to the claimant within 30 days after receipt of the further documentation, or within a period of time no greater than that taken by the Contractor in producing the additional information or requested documentation.

D. City Council Approval:

If the Owner needs approval from the City Council to provide the Contractor a written statement identifying the disputed portion and the undisputed portion of the claim, and the City Council does not meet within the 45 days or within the mutually agreed to extension of time following receipt of a claim sent by registered mail or certified mail, return receipt requested, the Owner shall have up to three days following the next duly publicly noticed regular meeting of the City Council after the 45-day period or extension expires to provide the Contractor a written statement identifying the disputed portion and the undisputed portion.

E. Payment of Claim:

Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. If the Owner fails to issue a written statement, paragraph F below shall apply.

F. Meet and Confer:

If the Contractor disputes the Owner’s written response, or if the Owner fails to respond to a claim issued pursuant to this section within the time prescribed, the Contractor may demand in writing an informal conference to meet and confer for settlement of the issues in dispute. Upon receipt of a demand in writing sent by registered mail or certified mail, return receipt requested, the Owner shall schedule a meet and confer conference within 30 days for settlement of the dispute.

Within 10 business days following the conclusion of the meet and confer conference, if the claim or any portion of the claim remains in dispute, the Owner shall provide the Contractor a written statement identifying the portion of the claim that remains in dispute and the portion that is undisputed. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the Owner issues its written statement. Any disputed portion of the claim, as identified by the contractor in writing, shall be submitted to nonbinding mediation, with the Owner and the Contractor sharing the associated costs equally. The Owner and Contractor shall mutually agree to a mediator within 10 business days after the disputed portion of the claim has been identified in writing. If the parties cannot agree upon a mediator, each party shall select a mediator and those mediators shall select a qualified neutral third party to mediate with regard to the disputed portion of the claim. Each party shall bear the fees and costs charged by its respective mediator in connection with the selection of the neutral mediator. If mediation is unsuccessful, the parts of the claim remaining in dispute shall be subject to applicable procedures outside this section.

Under this Contract, mediation includes any nonbinding process, including, but not limited to, neutral evaluation or a dispute review board, in which an independent third party or board assists the parties in dispute resolution through negotiation or by issuance of an evaluation.

Any mediation utilized shall conform to the timeframes in this section.

Unless otherwise agreed to by the Owner and the Contractor in writing, the mediation conducted pursuant to this section shall excuse any further obligation under Public Contract Code Section 20104.4 to mediate after litigation has been commenced.

If mediation as set forth above does not resolve the parties’ dispute, the parties will proceed to arbitration of disputes under private arbitration or the Public Works Contract Arbitration Program.

G. Filing a Government Code Written Claim Notice:

Following the meet and confer conference, if the claim or any portion remains in dispute, the Contractor may file a claim under the Torts Claims Act as provided in Chapter 1 (commencing with Section 900) and Chapter 2 commencing with Section 910) of Part 3 of Division

3.6 of Title 1 of the Government Code Section 900.

H. Owner’s Failure to Respond to Claim:

Failure by the Owner to respond to a claim from Contractor within the time periods described above or to otherwise meet the time requirements set forth above shall result in the claim being deemed rejected in its entirety. A claim that is denied by reason of the Owner’s failure to have responded to a claim, or its failure to otherwise meet the time requirements of this section, shall not constitute an adverse finding with regard to the merits of the claim or the responsibility or qualifications of the Contractor.

I. Interest:

Amounts not paid in a timely manner as required by this section shall bear interest at 7 percent per annum.

J. Subcontractor Claims:

If a subcontractor or a lower tier subcontractor lacks legal standing to assert a claim against Owner because privity of contract does not exist, the Contractor may present to the Owner a claim on behalf of a subcontractor or lower tier subcontractor. For purposes of this paragraph, the term “subcontractor’ means any type of subcontractor within the meaning of Chapter 9 (commencing with Section 7000) of Division 3 of the Business and Professions Code who either is in direct contract with the Contractor or is a lower tier subcontractor. A subcontractor may request in writing, either on his or her own behalf or on behalf of a lower tier subcontractor, that the Contractor present a claim for work which was performed by the subcontractor or by a lower tier subcontractor on behalf of the subcontractor. The subcontractor requesting that the claim be presented to the Owner shall furnish reasonable documentation to support the claim. Within 45 days of receipt of this written request, the Contractor shall notify the subcontractor in writing as to whether the contractor presented the claim to the Owner and, if the original contractor did not present the claim, provide the subcontractor with a statement of the reasons for not having done so.

K. Filing of Action on Unresolved Claims:

The parties shall follow the procedures set forth in Public Contracts Code Section 20104.4 if an action is filed to resolve claims under the foregoing provisions. Any action shall be filed in Madera County.

9. Attention is directed to Section 1735 of the Labor Code, which reads as follows:
“No discrimination shall be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical conditions, marital status, or sex of such persons except as provided in Section 12940 of the Government Code, and every contractor for public works violating this section is subject to all the penalties imposed for by violation of this chapter”.

10. In accordance with the provisions of Article 5, Chapter l, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part l, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the CONTRACTOR is required to secure the payment of compensation to his employees and shall for that purpose obtain and keep in effect adequate Worker’s Compensation Insurance.

The undersigned CONTRACTOR is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against Liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions before commencing the performance of the WORK of this Agreement.

11. The CONTRACTOR shall comply with Part 7, Chapter l, Article 2, Section 1775 of the Labor Code of the State of California. The CONTRACTOR shall, as a penalty to the OWNER, forfeit fifty dollars ($50.00) for each calendar day, or portion thereof, for each workman paid less than the prevailing rates for such work or craft in which such workman is employed for any public work done under the Contract by him or by any SUBCONTRACTOR under him. The difference between such prevailing wage rates and the amount paid to each workman for each calendar day or portion thereof for which each workman was paid less than a prevailing wage rate, shall be paid to each workman by the CONTRACTOR.

12. The CONTRACTOR shall comply with Part 7, Chapter l, Article 2, Section 1776 of the Labor Code of the State of California. The CONTRACTOR shall keep and require that all SUBCONTRACTORS keep accurate payroll records showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice worker or other employee employed by him in connection with public work. Such payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of the CONTRACTOR by the OWNER, its officers and agents and to the representatives of the Division of Labor Law Enforcement of the State Department of Industrial Relations. In the event of non-compliance with the requirements of Section 1776, the CONTRACTOR shall have 10 days in which to comply subsequent to receipt of written notice specifying in what respects the CONTRACTOR must comply. Should non-compliance still be evident after the ten (10) day period, the CONTRACTOR shall, as a penalty to the OWNER forfeit twenty-five dollars ($25.00) for each calendar day, or portion thereof, for each worker until strict compliance is effectuated. Upon the request of the Division of Apprenticeship Standards or the Division of Labor Standards Enforcement, these penalties shall be withheld from progress payments then due.

13. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the CONTRACTOR or any SUBCONTRACTOR under him. It is the CONTRACTOR’S responsibility to ensure compliance by both itself and all SUBCONTRACTORS.

Section 1777.5 provides, in part, as follows:

The CONTRACTOR or SUBCONTRACTOR, if he is covered by this section, upon the issuance of the approval certificate, or if he has been previously approved in the craft or trade, shall employ the number of apprentices or the ratio of apprentices to journeyman stipulated in the apprenticeship standards. Upon proper showing by the CONTRACTOR that he employs apprentices in the craft or trade in the State on all of his/her contracts on an annual average of not less than one hour of apprentice work for every five hours of labor performed by a journeyman, or in the land surveyor classification, one apprentice for each five journeyman, the Division of Apprenticeship Standards may grant a certification exempting the CONTRACTOR from the one (1) to five (5) hourly ratio as set forth in this section. This section shall not apply to contracts of general CONTRACTORS or to contracts of specialty contractors not bidding for work through a general or prime CONTRACTOR, when the contracts of general CONTRACTORS, or those specialty CONTRACTORS involve less than thirty thousand dollars ($30,000).

Any work performed by a journeyman in excess of eight hours per day or forty (40) hours per week shall not be used to calculate the hourly ratio required by this section.

Apprenticeable craft or trade, as used in this section, shall mean a craft or trade determined as an apprenticeable occupation in accordance with rules and regulations prescribed by the Apprenticeship Council. The joint apprenticeship committee shall have the discretion to grant a certificate, which shall be subject to the approval of the Administrator of Apprenticeship, exempting a CONTRACTOR from the 1 to 5 ratio set forth in this section when it finds that any one of the following conditions is met:
(a) In the event unemployment for the previous three-month period in such area exceeds an average of 15 percent, or
(b) In the event the number of apprentices in training in such area exceeds a ratio of 1 to 5, or (c) If there is a showing that the apprenticeable craft or trade is replacing at least one-thirtieth of its journeymen annually through apprenticeship training, either (1) on a statewide basis, or (2) on a local basis, or
(d) If assignment of an apprentice to any work performed under a public works contract would create a condition which should jeopardize his life or the life, safety, or property of fellow employees, or the public at large or if the specific task to which the apprentice is to be assigned is of a nature that training cannot be provided by a journeyman.

When such exemptions are granted to an organization which represents CONTRACTORS in a specific trade from the 1 to 5 ratio on a local or statewide basis the member CONTRACTORS will not be required to submit individual applications for approval to local joint apprenticeship committees, provided they are already covered by the local apprenticeship standards.

The CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in apprenticeable trade on such contracts and if other CONTRACTORS on the public work site are making such contributions. The CONTRACTOR, and any SUBCONTRACTOR under him, shall comply with the requirements of Sections 1777.5 and 1777.6 of the Labor Code in the employment of apprentices.

Information relative to number of apprentices, identifications, wages, hours of employment and standards of working conditions shall be obtained from the Division of Apprenticeship Standards.

Consult the white pages of your telephone directory under California, State of, Industrial Relations, Apprenticeship Standards, for the telephone number and address of the nearest office. Willful failure by the CONTRACTOR to comply with the provisions of Sections 1777.5 will subject the CONTRACTOR to the penalties set forth in Section 1777.7 of the Labor Code.

14. Pursuant to California Labor Code Section 1813, eight hours in any one calendar day and forty (40) hours in any calendar week shall be the maximum hours any workman is required or permitted to work, except in cases of extraordinary emergency caused by fires, flood, or danger to life and property. The CONTRACTOR doing the work, or his duly authorized agent, shall file with OWNER a report, verified by his oath, setting forth the nature of the said emergency, which report shall contain the name of said worker and the hours worked by him on the said day, and the CONTRACTOR and each SUBCONTRACTOR shall also keep an accurate record showing the names and actual hours worked of all workers employed by him in connection with the work contemplated by this Agreement, which record shall be open at all reasonable hours to the inspection of the OWNER, or its officer or agents and to the Chief of all Division of Labor Statistics and Law Enforcement of the Department of Industrial Relations, his deputies or agents; and it is hereby further agreed that said CONTRACTOR shall forfeit as a penalty to the OWNER the sum of Twenty-Five Dollars ($25.00) for each laborer, workman or any SUBCONTRACTOR under him for each calendar day during which such laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of this stipulation.

Overtime and shift work may be established as a regular procedure by the CONTRACTOR with reasonable notice and written permission of the OWNER. No work other than overtime and shift work established as a regular procedure shall be performed between the hours of 6:00 P.M. and 7:00 A.M. nor on Saturdays, Sundays or holidays except such work as is necessary for the proper care and protection of the work already performed or in case of an emergency.

CONTRACTOR agrees to pay the costs of overtime inspection except those occurring as a result of overtime and shift work established as a regular procedure. Overtime inspection shall include inspection required during holidays, Saturdays, Sundays and weekdays. Costs of overtime inspection will cover engineering, inspection, general supervision and overhead expenses which are directly chargeable to the overtime work. CONTRACTOR agrees that OWNER shall deduct such charges from payments due the CONTRACTOR.

15. The CONTRACTOR shall comply with Division 2, Chapter 4, Part 1 of the Public Contract Code relating to subletting and subcontracting, specifically included but not limited to Sections 4104, 4106, and 4110, which by this reference are incorporated into this Agreement as though fully set forth herein.

16. The CONTRACTOR and the OWNER agree that changes in this Agreement or in the work to be done under this Agreement shall become effective only when written in the form of a supplemental agreement or change order and approved and signed by the OWNER and the CONTRACTOR. It is specifically agreed that the OWNER shall have the right to request any alterations, deviations, reductions or additions to the contract or the plans and specifications or any of them, and the amount of the cost thereof shall be added to or deducted from the amount of the contract price aforesaid by fair and reasonable valuations thereof.

This contract shall be held to be completed when the work is finished in accordance with the original plans and specifications as amended by such changes. No such change or modification shall release or exonerate any surety upon any guaranty or bond given in connection with this contract.

17. Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees, and volunteers from and against all liability, loss, damage, expense, and cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this AGREEMENT, except such loss or damage caused by the sole active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation, reasonable legal counsel fees, expert fees, and all other costs and fees of litigation.

The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless, or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

Contractor obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee. However, without affecting the rights of City under any provision of this agreement, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City.

Contractor agrees to obtain or cause to be obtained executed defense and indemnity agreements with provisions identical to those set forth in this Section from each and every Subcontractor and Subconsultant, of every Tier. In the event the Contractor fails to do so, Contractor agrees to be fully responsible to provide such defense and indemnification according to the terms of this Section.

18. Contractor must comply with the insurance requirements as described in the section “INSURANCE REQUIREMENTS FOR CONTRACTOR”, pages 39-40 of the Contract Documents.

19. Amendments- Any changes to this Agreement requested by either City or [Name of Successful Bidder]. may only be effected if mutually agreed upon in writing by duly authorized representatives of the parties hereto. This Agreement shall not be modified or amended or any rights of a party to it waived except by such writing.

20. Termination.

A. This Agreement may be terminated at any time by either party upon fifteen (15) calendar days written notice. In the event the Agreement is terminated by either party, [Name of Successful Bidder] shall be compensated for services performed to the date of termination based upon the compensation rates and subject to the maximum amounts payable agreed to together with such additional services performed after termination which are authorized in writing by the City representative to wind up the work performed to date of termination.

B. City may immediately suspend or terminate this Agreement in whole or in part by written notice where, if in the determination of City, there is:

1. An illegal use of funds by C3 Electric, Inc.;

2. A failure by C3 Electric, Inc. to comply with any material term of this Agreement;

3. A substantially incorrect or incomplete report submitted by C3 Electric, Inc. to City.

In no event shall any payment by City or acceptance by C3 Electric, Inc. constitute a waiver by such party of any breach of this Agreement or any default which may then exist on the part of either party.

Neither shall such payment impair or prejudice any remedy available to either party with respect to such breach or default. City shall have the right to demand of C3 Electric, Inc. the repayment to City of any funds disbursed to C3 Electric, Inc. under this Agreement which, as determined by the appropriate court or arbitrator, were not expended in accordance with the terms of this Agreement.

Notice of termination shall be mailed to the City:

City of Madera
Engineering Department
428 E. Yosemite Avenue
Madera, Ca 93637
To the Contractor C3 Electric, Inc.

Notices. All notices and communications from the C3 Electric, Inc. shall be to City's designated Project Manager or Principal-In-Charge. Verbal communications shall be confirmed in writing. All written notices shall be provided and addressed as soon as possible, but not later than thirty (30) days after termination.

21. Compliance With Laws- City shall comply with all Federal, State and local laws, ordinances, regulations and provisions applicable in the performance of City’s services.

Wherever reference is made in this Agreement to standards or codes in accordance with which work is to be performed or tested, the edition or revision of the standards or codes current on the effective date of this Agreement shall apply, unless otherwise expressly stated.

22. Attorneys’ Fees/Venue- In the event that any action is brought to enforce the terms of this Agreement, the party found by the court to be in default agrees to pay reasonable attorneys’ fees to the successful party in an amount to be fixed by the Court. The venue for any claim being brought for breach of this Agreement shall be in Madera County or as appropriate in the U.S. District Court for the Eastern District of California, located in the City of Madera.

23. Governing Law- The laws of the State of California shall govern the rights and obligations of the parties under the Agreement, including the interpretation of the Agreement. If any part of the Agreement is adjudged to be invalid or unenforceable, such invalidity shall not affect the full force and effect of the remainder of the Agreement.

24. City’s Authority- Each individual executing or attesting to this Agreement on behalf of the City hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with a duly adopted resolution of the corporation’s articles of incorporation or charter and bylaws; (ii) that this Agreement is binding upon such corporation; and (iii) that Contractor is a duly organized and legally existing municipal corporation in good standing in the State of California.

25. Contractor’s Legal Authority - Each individual executing or attesting this Agreement on behalf of C3 Electric, Inc. hereby covenants and represents: (i) that he or she is duly authorized to execute or attest and deliver this Agreement on behalf of such corporation in accordance with such corporation’s articles of incorporation or charter and by-laws; (ii) that this Agreement is binding upon such corporation; and (iii) that C3 Electric, Inc. is a duly organized and legally existing corporation in good standing in the State of California.

26. Remedies for Default. Failure by a party to perform any term, condition or covenant required of the party under this Agreement shall constitute a “default” of the offending party under this Agreement. In the event that a default remains uncured for more than ten (10) days following receipt of written notice of default from the other party, a "breach" shall be deemed to have occurred. Any failure or delay by a party in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any rights or remedies associated with a default.

27. Independent Contractor. In performance of the work, duties, and obligations assumed by the Contractor under this Agreement, it is mutually understood and agreed that the City, including any and all of City’s officers, agents and employees will, at all times, be acting and performing as an independent contractor, and shall act in an independent capacity and not as an officer, agent, servant, employee, joint venturer, partner, or associate of City. Furthermore, City shall have no right to control or supervise or direct the manner or method by which City shall perform its work and functions. The City shall comply with all applicable provisions of law and the rules and regulations, if any, of governmental authorities having jurisdiction over the subject matter hereof.

Because of its status as an independent contractor, City shall have absolutely no right to employment rights and benefits available to City employees. City shall be solely liable and responsible for providing to, or on behalf of, its employees all legally required employee benefits. In addition, City shall be solely responsible and hold City harmless from all matters relating to payment of City’s employees, including compliance with Social Security, withholding and all other regulations governing such matters. It is acknowledged that during the term of this Agreement, City may be providing services to others unrelated to City or to this Agreement.

28.Sole Agreement- This instrument constitutes the sole and only Agreement between City and C3 Electric, Inc. in connection to the Project and correctly sets forth the obligations of the City and C3 Electric, Inc. to each other as of its date. Any Agreements or representations in connection with the Project, not expressly set forth in this instrument are null and void.

27. Assignment-Neither the C3 Electric, Inc. nor City will assign its interest in this Agreement without the written consent of the other.

28. 28 This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in THREE copies, each of which shall be deemed an original on the date first above written.

City of Madera
Herein Called OWNER
By:

Santos Garcia, Mayor
APPROVE AS TO FORM:

Shannon L. Chaffin, City Attorney
ATTEST:

Alicia Gonzales, City Clerk
BY: C3 Electric, Inc.

Herein Called CONTRACTOR
BY:

Federal Tax I.D. No.

Contractor License Number

DIR Registration Number
NOTE: This Notary Acknowledgment on the following page is required for verification of Contractor’s signature.

Acknowledgment
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

California Notary acknowledgement required to be attached.

State· of California
County of _____________ _
On __________ before me, _______________________ _
Da!'9 Hem lns9J'I Nam.e and Title of rite OfHcer
Personally appeared ------------------------------- folame(s) of Signeri(s) Who proved to me on the basis of satisfactory evidence to be the person(s) ,hose name(s) is/are sL1bscribed to ~h,e witt'lin instrument and acknowledged! to me ~h.at he/slhe/llrley executed the same in his/her/lheir signature(_s) on the 1ins1rn111ent th,e person (s), or 1he entity u1pon behalf of which the person(s) acted,. ,executed the instrument.

Place Notary Seal/Stemp Above
I oerliify under PEINAL lY OF P1ERJURY under ttie laws
of th,e Staite of Calli1fornia that tlhe foregoing paragraph is ~rue and co11r,ect
WITNESS my hand and offio.iall seal.

Signat!J(9 of Notary Public
Attachment 2
Project Map

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: November 20, 2024
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Fifth Amendment to the City Clerk At-Will Employment Agreement RECOMMENDATION:

This report has been prepared at the direction of the City Council (Council), therefore there is no staff recommendation provided. Council is asked to consider and determine whether to adopt the Resolution approving a Fifth Amendment to the City Clerk At-Will Employment Agreement.

Announcement by Mayor - Pursuant to Government Code § 54953 (c) (3), prior to taking action on this item, the Council must publicly announce a summary of the action being considered. If approved, the proposed amendment to the City Clerk’s Employment Agreement will modify the existing agreement as follows:
▪ Extend the term of the agreement by two (2) additional years to August 26, 2028; ▪ Effective on her merit anniversary date of August 26, 2024, one merit step due to satisfactory performance to Step F of City of Madera Salary Schedule Range 419 which is $95,372.96 per year; and
▪ Continue eligibility for the Holiday Closure benefit between Christmas Day and New Year’s Day if provided as a benefit to City employees in the Mid Management group.

SUMMARY:

The Council conducted the City Clerk’s performance evaluation. The results of the evaluation were very positive. The parties wish to amend the Employment Agreement to provide a term extension of two (2) years, reflect a merit step increase due to satisfactory performance, and continue eligibility for participation in the Holiday Closure when offered to represented City employees.

D-5
DISCUSSION:

The City Clerk is a direct report of the City Council and the terms and conditions of her employment are set in an Agreement between the Council and the employee. The current City Clerk’s Agreement was initially negotiated and approved in August 2019 and contained benefits similar to other management employees at that time. Since that time, the Agreement was amended as follows:

First Amendment: October 7, 2020
▪ Extended term from August 2022 to August 2025
▪ Awarded a merit step increase from Step A to Step B for satisfactory job performance effective on her anniversary date of August 26, 2020 Second Amendment: October 20, 2021
▪ Awarded a merit step increase from Step B to Step C for satisfactory job performance effective on her anniversary date of August 26, 2021 ▪ Provided for a one-time lump sum payment of $1,500 to be paid on the October 29, 2021, pay date
Third Amendment: December 7, 2022
▪ Awarded a merit step increase from Step C to Step D for satisfactory job performance effective on her anniversary date of August 26, 2022 ▪ Provided for 2% Cost of Living adjustments effective:
▪ 12/31/2022
▪ 6/17/2023
▪ 12/30/2023
▪ 6/15/2024
▪ 12/28/2024
▪ Provided lump sum payments of $1,500 the first paycheck of July 2023 and July 2024
▪ Provided for participation in the City’s Holiday Closure between Christmas Day and New Year’s Day 2022, 2023, and 2024
Fourth Amendment: December 6, 2023
▪ Extended term from August 2025 to August 2026
▪ Awarded a merit step increase from Step D to Step E for satisfactory job performance effective on her anniversary date of August 26, 2023 The City Clerk’s 2024 performance evaluation was recently completed with positive results.

Based on satisfactory job performance, the City Clerk is eligible for a merit step increase from Step E to Step F on the salary range assigned to the City Clerk position, shown in Table 1 below.

The proposed Fifth Amendment to the City Clerk’s Agreement provides for award of the merit step increase.

Table 1: City Clerk Salary Steps (annual equivalent rounded to nearest dollar) Range Step A Step B Step C Step D Step E Step F
419 $74,716 $78,465 $82,378 $86,498 $90,825 $95,372
The proposed Fifth Amendment also includes a two (2) year term extension to August 26, 2028, and continues the employee’s eligibility to participate in the Holiday Closure benefit when offered to represented employees of City. The existing Third Amendment to the Agreement provided for the Holiday Closure specifically in calendar years 2023 and 2024; the proposed Fifth Amendment ties ongoing participation in the Holiday Closure to whether or not represented employees are offered the benefit in future years.

FINANCIAL IMPACT:

The proposed Fifth Amendment will award one merit step increase on the adopted salary schedule, which was anticipated in the adopted budget. Extension of the term does not in and of itself create additional financial impact. If future Holiday Closures beyond calendar year 2024 are granted to the Mid Management Employee Group, employee will be eligible to participate and the value of staff time during the closure will be determined by the pay rate at that time and the applicable days of the week involved in the closure.

ALTERNATIVES:

If the Council does not take action on the resolution, the existing agreement terms will continue.

Council may also determine to conduct further negotiations on the Employment Agreement.

ATTACHMENTS:

1. Resolution approving Fifth Amendment to the City Clerk At-Will Employment Agreement a. Exhibit A: Fifth Amendment to City Clerk At-Will Employment Agreement.

2. City Clerk At-Will Employment Agreement with Amendments 1-4 Attachment 1
Resolution with Exhibit A: Fifth Amendment to City Clerk At-Will Employment Agreement RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING A

FIFTH AMENDMENT TO THE CITY CLERK AT-WILL EMPLOYMENT AGREEMENT WHEREAS, the City of Madera and Alicia Gonzales entered a City Clerk At-Will Employment Agreement (“Agreement”) effective August 26, 2019, and amended October 7, 2020; October 20, 2021; December 7, 2022; and December 6, 2023; and
WHEREAS, the City Council has conducted a performance evaluation of the City Clerk and is pleased with her performance; and
WHEREAS, the City Council and City Clerk desire to amend the Agreement to award a merit increase, extend the agreement term by two (2) years, and provide for the Holiday Closure benefit when experienced by represented employees.

NOW, THEREFORE, the Council of the City of Madera hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The City Council approves the Fifth Amendment to City Clerk At-Will Employment Agreement, attached hereto as Exhibit A and incorporated by reference.

3. This resolution is effective immediately upon adoption. ********************

FIFTH AMENDMENT TO CITY CLERK AT-WILL EMPLOYMENT AGREEMENT This Fifth Amendment to the City Clerk At-Will Employment Agreement (“Fifth Amendment”) is entered into by and between the City of Madera, California, a municipal corporation (hereinafter referred to as "Employer" or “City”), and Alicia Gonzales (hereinafter referred to as "Employee"), both of whom agree and understand as follows:

RECITALS
A. City and Employee entered into an At-Will Employment Agreement (“Agreement”) effective August 26, 2019 and amended October 7, 2020; October 20, 2021; December 7, 2022; and December 6, 2023.

B. The City Council has conducted a performance evaluation of Employee and Employee’s performance is satisfactory.

C. The City and Employee desire to modify the agreement to memorialize a merit step increase, extend the term, and provide conditions of employment consistent with other employees of employer.

AGREEMENT
In consideration of the mutual covenants herein contained, the parties agree as follows:

SECTION 1. Subsection A of Section 1 of the Agreement titled “Term” is amended by adding the following paragraph to the end of said Subsection A of Section 1:

The term of the Agreement shall be extended two (2) additional years, thereby extending this Agreement to August 26, 2028. The Employer will provide written notice to the Employee on or before May 28, 2028, of its intent to offer to extend, renew, or otherwise not renew this contract for an additional term. If the Employer chooses to extend the Agreement, the Employer will inform the Employee of the newly proposed term at the time of its offer to renew. The Employee must respond to an offer to extend or renew the Agreement within 45 days of the offered extension or renewal.

SECTION 2. Section 5 of the Agreement titled “Salary” is amended by adding the following paragraph at the end of said Section 5:

Effective August 26, 2024, Employer agrees to increase the Employee’s base salary one merit step to $3,668.19 bi-weekly, which is Step F as set forth in City of Madera Salary Schedule M-20 with effective date June 15, 2024, Range 419, payable in installments at the same time as the majority of the Employer’s employees.

SECTION 3. Section 6, subsection A6 of the Agreement titled “Holiday Closure” is amended by replacing the existing paragraph with the following:

Employee will receive the same Holiday Closure benefit as that received by the City of Madera Mid Management Group.

SECTION 4. Except as amended by this Fifth Amendment, all terms and conditions of the Agreement and First, Second, Third, and Fourth Amendments shall continue in full force and effect.

SECTION 5. This Fifth Amendment to City Clerk At-Will Employment Agreement shall be effective November 20, 2024.

IN WITNESS WHEREOF, the City of Madera has caused this Fifth Amendment to the Agreement to be signed and executed on its behalf by its Mayor, and duly attested by its Deputy City Clerk, and Alicia Gonzales has signed this Fifth Amendment on the day and year first above written.

EMPLOYEE CITY OF MADERA
Alicia Gonzales Santos Garcia, Mayor

ATTEST APPROVED AS TO LEGAL FORM
By: By:

Zelda Leon, Deputy City Clerk Shannon L. Chaffin, City Attorney Attachment 2
City Clerk At-Will Employment Agreement with Amendments 1-4

CITY CLERK AT-WILL EMPLOYMENT AGREEMENT
THIS AGREEMENT, entered into this 7m day of August, 2019, by and between the CITY OF MADERA, State of California, a municipal corporation (hereinafter referred to as "Employer" or "City"), and Alicia Gonzales (hereinafter referred to as "Employee"), both of whom understand as follows:

Recitals
WHEREAS, Employer desires to employ the services of Alicia Gonzales as City Clerk for the City of Madera; and
WHEREAS, it is the desire of the City Council of the Employer, hereinafter called "Council," to provide certain benefits, to establish certain conditions of employment, and to set working conditions of said City Clerk; and
WHEREAS, Alicia Gonzales desires to be employed as City Clerk for said City of Madera.

NOW THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows:

Agreement
Section 1: TERM
A. The term of this Agreement shall be 3 years commencing on August 26, 2019. The Employer will provide written notice to the Employee on or before May 28, 2022, of its intent to offer to extend, renew, or otherwise not renew this contract for an additional term. If the Employer chooses to extend the Agreement, the Employer will inform the Employee of the newly proposed term at the time of its offer to renew. The Employee must respond to an offer to extend or renew the Agreement within 45 days of the offered extension or renewal.

B. The City Clerk shall at all times serve at the pleasure of the Council. This means that the Employee is an at-will employee. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employer to suspend or terminate the services of the Employee at any time.

C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time, after August 26, 2019, from her position with Employer, upon thirty (30) calendar days advanced written notice to Employer.

Section 2: TERMINATION AND SEVERANCE PAY
A. In the event Employee is terminated by the Council before expiration of the aforesaid term of employment and during such time that Employee is willing and able to perform her duties under this Agreement, then in that event, Employer agrees to pay Employee a lump sum cash payment equal to the maximum amount of pay permitted by law under Government Code sections 53260 and 53261, up to a lump sum cash payment equal to one and one half (11/2) months' aggregate salary and health benefits. Upon such termination, Employee shall also be compensated for all earned paid leave and other accrued benefits to date of termination.

This shall not include the payout of accumulated sick leave other than as authorized pursuant to this Agreement.

In the event Employee is terminated for cause or for conviction, then, in that event, Employer shall have no obligation to pay the aggregate severance sum designated in the above paragraph.

B. In the event Employer at any time during the term of this Agreement reduces the salary or other financial benefits of Employee in a greater percentage than an applicable across-theboard reduction for all Employees of Employer, or in the event Employer refuses, following written notice, to comply with any other provision benefiting Employee herein, or the Employee resigns following a suggestion, whether formal or informal, by the Council that she resign, then, in that event, Employee may, at her option, be deemed to be "terminated" at the date of such reduction, such refusal to comply or such suggestion within the meaning and context of the herein severance pay provisions.

Section 3: DUTIES
A. Employer hereby agrees to employ the Employee to perform the functions and duties of such office as set forth in the City Clerk Job Description on file with the Office of the City Clerk and referred to for more particulars, and to perform such other duties as the Council may from time to time assign.

B. The City Clerk is exempt from the overtime provisions of the Fair Labor Standards Act, as amended, but is expected to engage in those hours of work that are necessary to fulfill the obligations of the City Clerk.

C. Employee may engage in up to five (5) hours per week for teaching without prior written approval of the Employer. Employee shall not be involved in any other outside employment without written prior approval from the Employer. This includes, but is not limited to, consultant work, speaking engagements, entering an independent contract relationship, or any other activities unrelated to the Employee's employment with the City.

D. Employee will maintain on file with the Employer her current place of residence and telephone number(s), and shall notify the Employer of any changes within twenty-four (24) hours.

E. In the event the Employee becomes mentally or physically incapable of performing the City Clerk job duties, the Employer will comply with the law in regard to separating the City Clerk from employment.

Section 4: PERFORMANCE EVALUATION
The Council shall review and evaluate the performance of the Employee on an ongoing basis and shall, at least once annually on the employment anniversary date established, complete a written performance review and/or evaluation. The review and/or evaluation shall be in accordance with specific criteria developed by the Council. Specific criterion may be added or deleted as the Council may collectively determine.

Section 5: SALARY
Employer agrees to pay the City Clerk for her services rendered pursuant hereto a base salary of $2,654.86 bi-weekly (City of Madera Salary Schedule Range 419, Step A), payable in installments at the same time as the majority of the Employer's employees. The Council may review and adjust said base salary in such amounts and to such extent as the Council determines, consistent with the published City of Madera Salary Schedule publicly adopted by the City Council of the City of Madera.

Employee desires to take a reduction in her compensation package equivalent to the salary contribution Miscellaneous employees are making towards the Cal PERS Employee Contribution, however, employee already pays the full Employee Contribution per Section 6.C. of the Agreement. Therefore, employee desires to contribute an equivalent amount of salary towards the Employer Contribution to CalPERS. These contributions toward the CalPERS Employer Contribution shall be made as an after-tax payroll deduction and be equivalent to 2.375% of salary.

Section 6: OTHER TERMS AND CONDITIONS OF EMPLOYMENT
A. Paid Leave

1. Vacation
Employee will earn vacation credits, dependent upon the number of years of service with the City, for each pay period Employee is in a paid status at least 50% or more of the period. All accrued vacation is paid to Employee upon retirement, resignation or termination.

COMPLETED YEARS
0 through 4 yrs.
5 through 9 yrs.
10 through 14 yrs.
15 through 19 yrs.
20 plus yrs.

NUMBER OF HOURS RECEIVED PER PAY PERIOD

3.6923 hrs. per pay period

4.6156 hrs. per pay period

5.5384 hrs. per pay period

6.1538 hrs. per pay period

6.4615 hrs. per pay period
The maximum vacation Employee is allowed to accumulate is 360 hours.

Each employee shall receive the date known as the "employee anniversary date" as a vacation day. This day shall be added to vacation time at a straight time rate. Credit for the day will not be given until the employee's anniversary date has passed and is in addition to the above accrual schedule.

Employee may request to cash out vacation once each fiscal year. To be eligible for such cash out provision, employees must have a vacation balance of at least 160 hours at the time of request. Requests must be made in writing to the Payroll Specialist at least 15 days in advance and such requests will be paid on a regular pay date of the City.

Employees with 0-5 years of City services are eligible to request up to 40 hours of vacation cash out. Employees with 6 or more years of City service are eligible to request up to 80 hours of vacation cash out.

2. Sick Leave
Sick leave, with pay, accrues at the rate of 3.6923 hours per pay period an employee is in a paid status at least 50% or more of the period. Rules governing sick leave use and eligibility are noted in the City of Madera Personnel Rules and Regulations.

In addition to the reasons for use of Sick Leave as stated in the Personnel Rules & Regulations, an employee may utilize accrued Sick Leave hours for any absence designated by the City as being covered by the Federal Family Medical Leave Act (FMLA) and/or the California Family Rights Act (CFRA), regardless of the reason for the leave. It will be the employee's responsibility to complete the required paperwork to certify the need for leave and he/she must provide timely notification of the need for leave in compliance with FMLA/CFRA regulations. Use of Sick Leave for this purpose will not commence until such requirements have been met. Use of Sick Leave for family members when the leave has been designated as FMLA/CFRA will not count against the employee's annual limit of Family Sick Leave as provided in this Agreement.

Employee may cash out sick leave at the rate of 1% a year for each year of service up to a maximum of 30% for 30 years. To be eligible, employees must be employed with the City on a full time basis for a minimum offive years. The cash out provision of sick leave pertains only to retirements and positive terminations. Negative terminations (discharge) are not eligible for cash out of sick leave. An employee has the option to convert 100% of the remaining sick leave upon retirement to Cal PERS service credit.

3. Family Sick Leave
Sick Leave may be used up to the limit of forty-eight hours each calendar year:

3.1. For the diagnosis, care, or treatment of an existing health condition or preventative care for an employee's family member, including:

3.1.1. Child (including a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis.)

3.1.2. Spouse or Registered Domestic Partner

3.1.3. Parent (including biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee's spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child.)

3.1.4. Grandparent

3.1.5. Grandchild.

3.1.6. Sibling.

3.2. To obtain any relief or services related to being a victim of domestic violence, sexual assault, or stalking including the following with appropriate certification of the need for such services:

3.2.1. A temporary restraining order or restraining order.

3.2.2. Other injunctive relief to help ensure the health, safety or welfare of themselves or their children.

3.2.3. To seek medical attention for injuries caused by domestic violence, sexual assault, or stalking.

3.2.4. To obtain services from a domestic violence shelter, program, or rape crisis center as a result of domestic violence, sexual assault, or stalking.

3.2.5. To obtain psychological counseling related to an experience of domestic violence, sexual assault, or stalking.

3.2.6. To participate in safety planning and take other actions to increase safety from future domestic violence, sexual assault, or stalking, including temporary or permanent relocation.

Such leave is a part of Sick Leave accrual, not in addition to, the 12 days (96 hours) of Sick Leave earned per year. All conditions and restrictions placed by the City upon the use by an employee of sick leave for himself or herself shall apply to the use by an employee of sick leave to attend to an illness of his or her identified family member.

All other provisions for use of Sick Leave by the employee also apply to Family Sick Leave use. This includes, but is not limited to, the Sick Leave section of the Personnel Rules and Regulations.

4. Administrative Leave
In recognition of the fact that Employee is expected to work all reasonable hours necessary to accomplish assigned tasks he will be credited with five days (40 hours) of Administrative Leave at the beginning of each fiscal year. This leave may not be carried over or cashed out and shall be taken under the same conditions as vacation leave. It is recognized that such time is not intended to provide an hour for hour or greater leave for actual hours worked over those scheduled, but is a benefit in recognition of duty requirements.

5. Holidays
The following (8) hour days are established as holidays with pay: New Year's Day, Martin Luther King's Birthday, President's Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

The parties agree that the following half days (4 hours) are established as partial holidays with pay: Good Friday and the last work day prior to Christmas or New Year's Day.

The parties agree that to be eligible to receive a paid holiday, the employee must be in a paid status on the scheduled work day either immediately preceding the identified holiday or on the scheduled work day immediately following the identified holiday.

In addition to the City observed holidays outlined above, Employee will receive floating holiday leave hours. Said leave hours shall be credited to the employee on July 1 of each fiscal year, may not be carried over or cashed out, and shall be taken under the same conditions as vacation leave. Employees with 5-9 years of full time continuous service with the City of Madera as of July 1 of each year shall be credited with 20 hours of floating holiday leave. Employees with 10 or more years of full time continuous service with the City of Madera· as of July 1 of each year shall be credited with 40 hours of floating holiday leave.

B. Disability, Health, and Life Insurance
Employer will provide term life insurance for Employee in the amount of $50,000 which includes accidental death and dismemberment (AD&D) coverage. Employer also will provide dependent life in the amount of $5,000 and Long Term Disability Insurance, which provides salary replacement benefits.

Employer agrees to provide a monthly health benefit allowance for the employee to purchase health insurance (including medical, dental and vision coverage of the Employee and family) through an IRS Section 125 Cafeteria Plan. The benefit plans offered by Employer and the monthly benefit allowance received by Employee from Employer will be equal to the benefit plans offered to and monthly benefit allowance received by employees represented by the Mid Management Employee Group.

Medicare - 1.45% Employer's contribution matched by an Employee contribution of 1.45% of Employee's salary for mandated Medicare coverage.

C. Retirement
The City participates in the CalPERS retirement system. Employee will be placed on the appropriate miscellaneous plan consistent with CalPERS membership requirements. The Employee will pay all of the Employee Contribution for the plan in pre-tax dollars under IRS Code 414(h)(2). The Employee will also be responsible for the Employee's Contribution for the 1959 Survivor's Benefit.

D. Bereavement Leave
Employee is allowed an additional three (3) days leave per fiscal year in the event of death of any of the following members of the employee's family: spouse, child, parent or grandparent.

E. Retiree Paid Health Insurance
If Employee does not qualify for City Paid Health Insurance Upon Retirement as outlined in Section 6.F. of this agreement, the City will allow Employee to continue to participate in the City health plan offerings (medical, dental, and vision) at the retiree's expense until age 65 or when eligible for Medicare, whichever comes first. Both retiree and dependent coverage are available under this program. An administrative fee in an amount equal to two percent (2%) of the insurance premiums will be charged to the retiree for the City to process the benefit. In the event the administrative fee increases, retiree shall pay the higher fee. If, in the future, the City no longer offers the same insurance carrier/plan the retiree and her or her spouse will be eligible to purchase insurance coverage under the new plan. Coverage must be selected upon retirement; no lapse in coverage will be allowed

under this provIsIon. If retiree chooses not to participate or chooses to terminate participation, retiree may not seek coverage under the City health plan at a later date.

F.Other
The Council shall fix any such other terms and conditions of employment, as s/he may determine from time to time, relating to the performance of the City Clerk, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City of Madera Municipal Code or any other law.

Section 7: TERMINATION
The City Clerk is an at-will employee and serves at the will and pleasure of the Council and may be terminated at any time.

Section 8: DUES AND SUBSCRIPTIONS
Employer agrees, to the extent it is financially able, to budget for and to pay for professional dues and subscriptions of Employee necessary for her continuation and full participation in national, regional, state, and local associations and organizations necessary and desirable for her continued professional participation, growth, and advancement, and for the good of the Employer.

Section 9: PROFESSIONAL DEVELOPMENT
A. Employer hereby agrees, to the extent it is financially able, to budget for and to pay for travel and subsistence expenses of Employee for professional and official travel, meetings, and occasions adequate to continue the professional development of Employee and to adequately pursue necessary official functions for Employer, including but not limited to such other national, regional, state and local governmental groups and committees thereof which Employee serves as member.

B. Employer also agrees, to the extent it is financially able, to budget for and to pay for travel and subsistence expenses of Employee for short courses, institutes and seminars that are necessary for her professional development and for the good of the Employer.

Section 10: INDEMNIFICATION
In addition to that required under state and local law, Employer shall defend, hold harmless and indemnify Employee against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Employee's duties as City Clerk. Employer will compromise and settle any such claim or suit and pay the amount of any settlement or judgment rendered thereon.

Section 11: BONDING
Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance.

Section 12: CONFLICT OF INTEREST
A. Employee shall not engage in any business or transaction or have a financial or other personal interest or association, direct or indirect, which is in conflict with the proper discharge of official duties or would tend to impair independence of judgment or action in the performance of official duties. Personal interests, distinguished from financial interests, include an interest as arising from blood or marriage relationships or close business, and personal or political affiliations.

B. Employee shall also comply with the conflict of interest prov1s1ons of the California Government Code and any conflict of interest code applicable to the City Clerk' employment.

C. Employee is responsible for submitting to the City Clerk the appropriate Conflict of Interest Statements (including Form 700) at the time of appointment, annually thereafter, and at the time of separation from position.

Section 13: NOTICES
Notices pursuant to this Agreement shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows:

Employer: Council, City of Madera, 205 West Fourth Street, Madera CA 93637 Employee: On file with the City of Madera Human Resources Department Alternately, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service.

Section 14: REDUCTION OF BENEFITS
Employer shall not at any time during the term of this Agreement reduce the salary, compensation or other financial benefits of Employee, except to the degree of such reduction across-the-board for all Employees of the Employer.

Section 15: GENERAL PROVISIONS
A. The text herein shall constitute the entire and fully integrated Agreement between the parties and no promise, representation, warranty or covenant not included in this Agreement has been relied upon by any party hereto.

B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of the Employee; however, this Agreement is not assignable by either party.

C. This Agreement shall become effective commencing August 26, 2019.

D. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable by a court of law, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected, and shall remain in full force and effect. This Agreement shall be construed under California law. No waiver of any term or condition of the Agreement shall be considered a continuing waiver thereof.

IN WITNESS WHEREOF, the City _of Madera has caused this Agreement to be signed and executed on its behalf by its Mayor, and duly attested by its Interim City Clerk, and Alicia Gonzales has signed and executed this Agreement, both in duplicate, the day and year first above written.

EMPLOYEE CITY OF MADERA
dik' Gonzal¢s
ATTEST

FIRST AMENDMENT TO CITY CLERK AT-WILL EMPLOYMENT AGREEMENT This First Amendment to City Clerk At-Will Employment Agreement ("First Amendment") is entered into by and between the City of Madera, California, a municipal corporation (hereinafter referred to as "Employer" or "City"), and Alicia Gonzales (hereinafter referred to as "Employee"), both of whom agree and understand as follows:

RECITALS
A. City and Employee entered into an At-Will Employment Agreement ("Agreement") effective August 26, 2019.

B. The City Council has conducted a performance evaluation of Employee and Employee's performance is satisfactory.

C. The City and Employee desire to modify the agreement relating to the term of the Agreement and memorializing a merit step increase.

AGREEMENT
In consideration of the mutual covenants herein contained, the parties agree as follows:

SECTION 1. Subsection A of Section 1 of the Agreement titled "Term" is amended to read as follows:

The term of the Agreement shall be extended three (3) years from August 26, 2022, thereby extending this Agreement to August 26, 2025. The Employer will provide written notice to the Employee on or before May 28, 2025, of its intent to offer to extend, renew, or otherwise not renew this contract for an additional term. If the Employer chooses to extend the Agreement, the Employer will inform the Employee of the newly proposed term at the time of its offer to renew. The Employee must respond to an offer to extend or renew the Agreement within 45 days of the offered extension or renewal.

SECTION Z. Section 5 of the Agreement titled "Salary" is amended by adding the following paragraph after the two paragraphs under said Section 5:

Effective August 26, 2020, Employer agrees to increase the Employee's base salary one merit step to $2,788.05 bi-weekly, which is Step B as set forth in City of Madera Salary Schedule Range 419 payable in installments at the same time as the majority of the Employer's employees.

SECTION 3. Except as amended by this First Amendment, all terms and conditions of the Agreement shall continue in full force and effect.

SECTION 4. This First Amendment to City Clerk At-Will Employment Agreement shall be effective October 7, 2020.

IN WITNESS WHEREOF, the City of Madera has caused this First Amendment to Agreement to be signed and executed on its behalf by its Mayor, and duly attested by its Deputy City Clerk, and Alicia Gonzales has signed this First Amendment on the day and year first above written.

EMPLOYEE
ATTEST
gJ 7Leon, Deputy City Clerk

SECOND AMENDMENT TO CITY CLERK AT-WILL EMPLOYMENT AGREEMENT This Second Amendment to City Clerk At-Will Employment Agreement ("Second Amendment") is entered into by and between the City of Madera, California, a municipal corporation (hereinafter referred to as "Employer" or "City"), and Alicia Gonzales (hereinafter referred to as "Employee"), both of whom agree and understand as follows:

RECITALS
A. City and Employee entered into an At-Will Employment Agreement ("Agreement") effective August 26, 2019 and amended October 7, 2020.

B. The City Council has conducted a performance evaluation of Employee and Employee's performance is satisfactory.

C. The City and Employee desire to modify the agreement to memorialize a merit step increase and award a one-time payment in addition to base salary.

AGREEMENT
In consideration of the mutual covenants herein contained, the parties agree as follows:

SECTION 1. Section 5 of the Agreement titled "Salary" is amended by adding the following paragraph after the three paragraphs under said Section 5:

Effective August 26, 2021, Employer agrees to increase the Employee's base salary one merit step to $2,927.10 bi-weekly, which is Step C as set forth in City of Madera Salary Schedule Range 419, payable in installments at the same time as the majority of the Employer's employees.

Employee will receive a one-time lump sum $1,500 payment to be paid on the October 29, 2021 pay date, subject to applicable taxes and deductions. The parties agree that this one-time payment does not meet the definition of compensation earnable nor does it qualify as any applicable special compensation for CalPERS reporting purposes.

SECTION 2. Except as amended by this Second Amendment, all terms and conditions of the Agreement and First Amendment shall continue in full force and effect.

SECTION 3. This Second Amendment to City Clerk At-Will Employment Agreement shall be effective October 20, 2021.

IN WITNESS WHEREOF, the City of Madera has caused this Second Amendment to Agreement to be signed and executed on its behalf by its Mayor, and duly attested by its Deputy City Clerk, and Alicia Gonzales has signed this Second Amendment on the day and year first above written.

EMPLOYEE CITY OF MADERA
ATTEST
zz.f: ~~ Deputy City Clerk

THIRD AMENDMENT TO CITY CLERK AT-WILL EMPLOYMENT AGREEMENT This Third Amendment to City Clerk At-Will Employment Agreement ("Third Amendment") is entered into by and between the City of Madera, California, a municipal corporation (hereinafter referred to as "Employer" or "City"), and Alicia Gonzales (hereinafter referred to as "Employee"), both of whom agree and understand as follows:

RECITALS
A. City and Employee entered into an At-Will Employment Agreement ("Agreement") effective August 26, 2019 and amended October 7, 2020, and October 20, 2021.

B. The City Council has conducted a performance evaluation of Employee and Employee's performa nee is satisfactory.

C. The City and Employee desire to modify the agreement to memorialize a merit step increase and provide additional compensation and benefit adjustments.

AGREEMENT
In consideration of the mutual covenants herein contained, the parties agree as follows :

SECTION 1. Section 5 of the Agreement titled "Salary" is amended by adding the following paragraphs after the five paragraphs under said Section 5:

Effective August 26, 2022, Employer agrees to increase the Employee's base salary one merit step to $3,073.51 bi-weekly, which is Step Das set forth in City of Madera Salary Schedule Range 419, payable in installments at the same time as the majority of the Employer's employees.

Cost of Living Adjustments will be made to base salary as follows:
• Effective the pay period beginning December 31, 2022, with paycheck date January 20, 2023, Employee will receive a 2% base wage increase. • Effective June 17, 2023, with paycheck date July 7, 2023, Employee will receive a 2% base wage increase.
• Effective December 30, 2023, with paycheck date January 19, 2024, Employee will receive a 2% base wage increase.
• Effective June 15, 2024, with paycheck date July 5, 2024, Employee will receive a 2% base wage increase.
• Effective December 28, 2024, with paycheck date January 17, 2025, Employee will receive a 2% base wage increase.

In addition to the percent-based wage increases noted above, Employee will receive a lump sum $1,500 payment to be paid on the first regular paycheck on or after July

1, 2023, and July 1, 2024, subject to applicable taxes and deductions. The parties agree that this one-time payment does not meet the definition of compensation earnable nor does it qualify as any applicable special compensation for CalPERS reporting purposes.

SECTION 2. Section 6 of the Agreement titled "Other Terms and Conditions of Employment" is amended by adding the following sub-section 6 under said Section 6A:

6. Holiday Closure
The City will close non-safety functions of City services between Christmas Day (December 25) and New Years' Day (January 1) for 2022, 2023, and 2024. Employee will be provided her normally scheduled workdays between December 25 and January 1 of the noted years herein as days off with no loss in pay.

SECTION 3. Except as amended by this Third Amendment, all terms and conditions of the Agreement and First and Second Amendments shall continue in full force and effect.

SECTION 4. This Third Amendment to City Clerk At-Will Employment Agreement shall be effective December 7, 2022.

IN WITNESS WHEREOF, the City of Madera has caused this Third Amendment to Agreement to be signed and executed on its behalf by its Mayor, and duly attested by its Deputy City Clerk, and Alicia Gonzales has signed this Third Amendment on the day and year first above written.

EMPLOYEE CITY OF MADERA
ATTEST
eta Leo;, DepuCityClerk

FOURTH AMENDMENT TO CITY CLERK AT-WILL EMPLOYMENT AGREEMENT This Fourth Amendment to City Clerk At-Will Employment Agreement ("Fourth Amendment") is entered into by and between the City of Madera, California, a municipal corporation (hereinafter referred to as "Employer" or "City"), and Alicia Gonzales (hereinafter referred to as "Employee"), both of whom agree and understand as follows:

RECITALS
A. City and Employee entered into an At-Will Employment Agreement ("Agreement") effective August 26, 2019 and amended October 7, 2020; October 20, 2021; and December 7, 2022.

B. The City Council has conducted a performance evaluation of Employee and Employee's performance is satisfactory.

C. The City and Employee desire to modify the agreement to memorialize a merit step increase and extend the agreement term by one (1) year.

AGREEMENT
In consideration of the mutual covenants herein contained, the parties agree as follows :

SECTION 1. Subsection A of Section 1 of the Agreement titled "Term" is amended by adding the following paragraph to the end of said Subsection A of Section 1:

The term of the Agreement shall be extended one (1) additional year, thereby extending this Agreement to August 26, 2026. The Employer will provide written notice to the Employee on or before May 28, 2026, of its intent to offer to extend, renew, or otherwise not renew this contract for an additional term. If the Employer chooses to extend the Agreement, the Employer will inform the Employee of the newly proposed term at the time of its offer to renew. The Employee must respond to an offer to extend or renew the Agreement within 45 days of the offered extension or renewal.

SECTION 2 . Section 5 of the Agreement titled "Salary" is amended by adding the following paragraph at the end of said Section 5:

Effective August 26, 2023, Employer agrees to increase the Employee's base salary one merit step to $3,357.64 bi-weekly, which is Step E as set forth in City of Madera Salary Schedule Range 419, payable in installments at the same time as the majority of the Employer's employees.

SECTION 3. Except as amended by this Fourth Amendment, all terms and conditions of the Agreement and First, Second, and Third Amendments shall continue in full force and effect.

SECTION 4. This Fourth Amendment to City Clerk At-Will Employment Agreement shall be effective December 6, 2023.

IN WITNESS WHEREOF, the City of Madera has caused this Fourth Amendment to Agreement to be signed and executed on its behalf by its Mayor, and duly attested by its Deputy City Clerk, and Alicia Gonzales has signed this Fourth Amendment on the day and year first above written.

EMPLOYEE CITY OF MADERA
Santos
ATTEST

Madera City Council Meeting
November 20, 2024 Agenda
Item: E-1
Mid Valley Disposal Annual Update
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Mid Valley Disposal)
There is no written report for this item.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: November 20, 2024
Agenda Number: ___________
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on downtown Holiday Decorations
RECOMMENDATION:

This report is submitted for informational purposes. Staff will receive comments and direction from the City Council (Council) as may be offered.

SUMMARY:

At the October 30, 2024, Council meeting, Council requested an update on the City’s holiday decoration efforts. This report outlines current initiatives, and Council may further direct staff to explore additional options for expanding or enhancing decorations as desired.

DISCUSSION:

This item was prepared at the request of the Council. For background, decades ago, the City installed holiday lighting throughout the community. While the specific reasons for discontinuing this practice are unclear, budget constraints, including installation costs, ongoing electric bills, and maintenance, are assumed to be factors. Additionally, as Yosemite Avenue is a State highway managed by Caltrans, installing decorations across the roadway requires an encroachment permit.

In recent years, the City discontinued the installation of seasonal banners on street light poles, as the banners were missing until the Downtown Business Association (DBA) indicated at their November 13, 2024, meeting that they had located them. The DBA has requested that the City install approximately 18 banners before the annual parade, and staff will coordinate this installation, pending the banners’ condition.

Downtown businesses also feature white holiday lighting atop their buildings, maintained by the DBA, which collects revenue from these businesses. However, maintenance costs have recently increased, and while the lights remain functional, they will require eventual replacement.

E-2
Repairs by individual businesses have also led to some lights not being reinstalled, resulting in inconsistent lighting coverage.

Although the City does not directly provide downtown holiday lighting, last year it decorated City Hall with lights and wreaths, a practice that is planned again this year. Additionally, the City’s adopted budget includes $10,000 for a community Christmas tree lighting. While staff identified a tree at Courthouse Park, vendor availability has limited the City’s ability to provide lighting, and coordination with the County will be needed to proceed as the park is County property.

To support the Annual Christmas Light Parade, the City will:
 Enter several floats in the parade.
 Clean the parade route before and after the event at no additional cost.  Distribute glow sticks to youth, as was done last year.

Looking Ahead
The upcoming Caltrans rehabilitation project on Yosemite Avenue, which includes a road diet, presents an opportunity to consider decorative features for future holiday seasons.

Considerations include:
 Upfront costs for purchase and installation.
 Utility expenses if additional lighting is installed.  Storage responsibilities for decorations.

Alternative Options for Consideration
While the City has recently aimed to enhance its holiday decorations, staff remains sensitive to costs. However, with Council’s direction, staff is prepared to explore additional options.

FINANCIAL IMPACTS:

The financial impact to prepare this report are nominal and future financial implications are dependent on Council direction. This year, the City has some funds for a community holiday day tree lighting and expended approximately $2k on glow sticks. Not included is the cost for the day of the event, such as City participation and cleaning pre and post event.

ALTERNATIVES:

Staff welcomes any direction the Council may provide. Based on Council's feedback, potential next steps could include a request for staff to conduct further analysis or explore alternative options for decorations. This phased approach will enable the Council to make informed decisions while considering fiscal sustainability and community needs.

ATTACHMENTS:

No attachments.

REPORT TO CITY COUNCIL
Approved by:
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Parks & Community Services Department Fiscal Year 2024/25 Quarter 1 Recap RECOMMENDATION:

This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 1 Recap SUMMARY:

Staff is hereby providing an update on Fiscal Year 2024/25 Quarter 1 (July 2024 – September 2024) accomplishments, progress, and updates the PCS Department has been working on. This informational update covers all divisions of the PCS Department.

DISCUSSION:

The PCS Department provides a wide range of direct services to the public and is divided into three major operational divisions: Administration, Recreation & Community Services, and Parks Maintenance. These divisions collectively strive to provide high-quality recreational pursuits, preservation of parks and open space areas, entertainment, and leisure services to community members of all ages.

During Quarter 1 of Fiscal Year 2024/25, the staff would like to share the following highlights of accomplishments and progress work, in no particular order:

1. Administration
 Secured the Outdoor Recreation Legacy Partnership Program grant funding, towards a new park development for Tozer Park. The grant is offered through a 50 percent match program, meaning the City will receive $659,640 toward the Council Meeting of: November 20, 2024
Agenda Number: _____ E-3
total project cost of $1,319,280. The City was 1 out of 3 statewide projects selected under Round 6B, and 1 out of 11 nationwide. Tozer Park amenities include:
o Half-basketball court
o Pickleball court
o Youth soccer field
o Parcourse exercise equipment and trail
o Tot lot
o Designated picnic area
 Concluded the Clean California Local Grant Program performance period, awarded $832,350 for litter abatement, beautification, and improvement efforts. An extensive final grant closeout report is due December 31, 2024.  Prepared a Notice of Completion for the kitchen improvements at the Frank Bergon Senior Center, made possible with CDBG award funding. Council approved the Notice of Completion on August 7, 2024.
 Submitted to the State of California Progress Status Reports and reimbursement requests:
o $142,143 for the Lions Town & Country Park Restroom Renovation Project o $47,972, for James Taubert Park
o $93,721 for Lions Town & Country Park Trail Improvement Project.  Received the 100 percent bid set plans for James Taubert Park. Plans are estimated to be finalized by the end of the year after a final administrative review.  Completed review of the 90 percent design plans for the Lions Town & Country Park trail improvements. Plans are estimated to be at 100 percent bid set by October 2024.
 Submitted to Caltrans a reimbursement request for $29,184, for the Block Wall Enhancement Project. This completed the allowable reimbursement balance for the $100,000 agreement.
 Secured a Purchase Order for the installation of musical equipment at McNally Park. Work began on October 7, 2024.
 Led implementation of new park signage to enhance community access to amenity rental information at Lion's Town & Country Park and Madera Sunrise Rotary Sports Complex. Planning for this project began in early August, focusing on updating the parks' webpage and integrating a QR code for easy, modern accessibility. The QR code displayed on the signage allows visitors to quickly access detailed park information. Installation and completion of the project were finalized at the end of August.
 Staff met with the California Conservation Corps to explore potential partnerships and address future projects, such as an internship program, river cleanup, tree trimming, and landscape maintenance.

2. Parks Maintenance
 There was a need to address a series of vandalism incidents across multiple parks and City facilities, with eight noteworthy events, including but not limited to:
o Rotary Park saw three major incidents
o Sunrise Rotary Sports Complex saw three major incidents o McNally Park saw 1 major incident
o The Mexican American Center experienced severe vandalism as perpetrators continued to break in. Staff has had to clean up the site, extend the chain link fence and gate, and secure the premises on several occasions.
o These vandalism events include graffiti, a toilet pulled out of its hinges, damages to fixtures, broken locks, damage to doors, and damage to partitions.
 Lion’s Town & Country Park hosted the State Little League Tournament, with a kick-off ceremony on July 20, 2024. To prepare for being the host site, the staff engaged in several noteworthy park improvements such as:
o Field surface renovation soil.
o Patching of concrete at all trails and surfaces.
o Nets were replaced at Fields 1 & 2.
o Control tower stairs rebuilt.
o Painting dugouts, bridges, towers stairs, and bridge stand structures o Tree Trimming
Specifically related to capital improvement projects, the following should be noted:
 Sunrise Rotary Sports Complex New Playground Installation o Construction started on August 5, 2024. There have been issues with the project, that have been resolved promptly but have nonetheless extended the project completion date. The project should be completed in November 2024, with a grand opening event to be scheduled. This project is funded by the Chukchansi Community Benefit Grant and General Fund.  Frank Bergon Senior Center Safety Perimeter Fence
o There were no bidders in the public procurement process. A Request for Proposal is in progress, as the City is allowed to directly negotiate for the completion of the project. This project is funded by Community Development Block Grant (CDBG) funds.
 Lions Town & Country Restroom Renovation Project
o Approximately 95 percent of the project is complete. Staff has developed a punch list of items that need to be resolved before the project can be recommended for completion. This project is funded by Prop 68 Per Capita Grant Program funding.
 McNally Park Improvement Project
o McNally Park is undergoing the installation of musical equipment, with safety surfacing. This project broke ground on October 8, 2024. This project will further enhance McNally Park's improvements during the past 2 years, with the new playground equipment area, park amenities, and basketball courts. CDBG funds funded the musical equipment, and the General Fund funded the installation.
 Sran Playground
o Request for proposal process and insurance reports completed. Staff report in progress.

3. Recreation
 The John Wells Youth Center has been open for drop-in programming for youth.  The Recreation division partnered with Madera Unified School District to host two summer camps, each one week long. Summer camps took place from July 8th – July 19th. The summer camps served a total of 120 students.  The Recreation division has completed a partnership with the Madera County Department of Public Health (MCDPH), for the CalFresh Healthy Living Program.

The partnership consisted of an Agreement valued at $27,000 in which the City would carry out programming promoting healthy eating, an active lifestyle, and traffic safety. The programming completed included:
o Whip It Up Wednesday
o Toddler Time
o Karate With Me
 Hosted 2 Traffic Safety Events on July 29 and September 29, 2024, as part of the CalFresh Healthy Living Program Agreement. The events were well attended and included traffic and pedestrian safety-related activities and education to youth.

There were raffle prizes, a bike helmet giveaway, and a bike raffle that made the event even more fun.
 The Recreation team participated in the September 28, 2024, Old Timers Parade.

4. Aging Services
 Programming that occurred in Quarter 1 of Fiscal Year 2024/25 includes:
 Tai Chi  Weekly Day Trips  Board Games/Bingo
 Tech Class  Karaoke  Bailoterapia
 Pickleball Class  Knit n Knots  Passport Travel
 Chair Yoga  Aqua Dash  Arts & Crafts
 The Pan-American Center was open for programming Monday through Friday from 9 am through 2 pm.
o During July, 1,679 duplicated participants visited the center. o During August, 1,025 duplicated participants visited the center. o During September, 1,266 duplicated participants visited the center.  The Frank Bergon Senior Center was closed in July due to the ongoing kitchen renovations, and re-opened mid-August. Since being re-opened, the center has resumed its regular hours of operation Monday, Wednesday, and Friday from 9 am through 2 pm.
o During August, after being re-opened, 276 duplicate participants visited the center.
o During September, 536 duplicated participants visited the center.  Special events related to Aging Services included:
o Leisure trip to Monterey Bay and San Juan Bautista
o Splash Bash BBQ Event
o National Hispanic Heritage Month celebration event
o “16 de Septiembre” Fiesta
o Listen & Learn Session facilitated by San Diego State University Center for Excellent in Aging and Longevity

5. Sports
 Youth flag football had 100 kids between the ages of 7 & 12 participate.

Championships were held on September 27th.
 Tiny Tikes soccer had a total of 70 kids between 4 classes. Ages ranged from 2 to 5 years old.
 Tiny Tikes football has a total of 28 kids between 2 classes. Ages range from 2 to 5 years old.
 Futsal had a great first season! There were 30 youths, ages 7 to 12 years old, that participated. The City named the first Futsal Championship team.  Adult coed softball had a great summer season. A total of 7 teams participated, which included 105 players.
 The adult open basketball league had a great summer season. A total of 9 teams participated which included a total of 108 players.
 The adult recreational basketball league had a great summer season. A total of 7 teams participated, which included 84 players.
 The adult “La 3ra” basketball league had a great summer season. A total of 9 teams participated which included a total of 108 players.  Adult open gym volleyball had a total of 223 players join in July and August.  Partnered with PCS Administration division to implement the new rental signage at Lion’s Town & Country Park & Sunrise Rotary Sports Complex, to give the community access to more accessible field reservations and field usage. Sports division staff prepared an informational video that was shared on social media to bring awareness of this new amenity.
 Successfully hired 1 Adult Softball Official, 1 Adult/Youth Basketball Official, and 2 Program Leaders to help with the department’s growing leagues.  The Sports division has utilized the skills and talents a Program Leader has, to expand marketing and program highlights on all social media platforms. This is growing the PCS Department's exposure to the public of the sports initiatives and has improved engagement within the community.

6. Aquatics
 The first day of the Aquatics season was June 11, 2024.  Open Swim is everyone’s favorite pool time! Open Swim is a designated time open to all ages, with access to all three pools: lap pool, dive pool, and kiddie pool. There was a minimal admission fee of $1 for kids and $2 for adults. Families were encouraged to attend. Lifeguards are in attendance at all times. o Centennial Pool Park Complex was open for open swim Tuesdays – Fridays from 12:30 to – 4:30 pm from June 11th through August 2nd. o After August 13th, Open Swim was extended through August 30th and was available Tuesdays, Thursdays, and Fridays from 4:30 pm to 8:00 pm. o August 30th was the last day of Open Swim.
o Over 3,200 people participated in Open Swim time.
 Private swim lessons for children 2 years and older included paid one-week classes, 5 times a week for a 50-minute class each day. These lessons were made available during the morning and afternoon times, allowing for flexibility in scheduling. These private swim lessons were between the participant and a lifeguard where the lifeguard met the participant at their level of swimming.

Participants were able to book multiple weekly lessons, should they be interested in more than a week’s course.
o There was a total of 176 private swim lessons booked, out of 180 available.  Water Babies lessons for kids 6 months to 2 years included paid one-week classes, 5 times a week for a 30-minute class each day. These lessons were made available during the morning and afternoon times, allowing for flexibility in scheduling.

Water Babies classes, however, required the child to be accompanied by an adult, and introduced the baby to basic water safety and motor skills. o There was a total of 81 Water Babies lessons booked.
 Aqua Dash classes were geared for the 50 and older age group, for a fun and lowimpact way to stay fit. Classes were offered during July on Tuesdays, Wednesdays, Thursdays, and Fridays from 9:00 am to 9:50 am.
o A total of 241 seniors participated in Aqua Dash.
 Aquatics Facility Rentals
o A total of 38 rentals during July and August. This includes private and community rentals utilizing the dive, lap, and kiddie pools.  The last day of the 2024 summer aquatics season was September 29, 2024.

7. Community & Recreation Centers (Facilities)
 Utilization of the Frank A. Bergon Senior Center
o 1 rental on August 20, 2024, for a town hall meeting held by Congressman John Duarte, with over 75 attendees.
o 1 private rental in September, with over 75 attendees.  Utilization of the John Wells Youth Center
o In July, the center was utilized for 10 rentals. This includes over 325 attendees.
o In August, the center was utilized for 9 rentals. This includes over 1,300 attendees.
o In September, the center was utilized for 5 rentals. This includes over 130 attendees.
o On August 3, 2024, the center was used for a large-scale backpack giveaway event, hosted by Assemblywoman Esmeralda Soria. The event drew in over 1,200 people.
 Utilization of the Pan-American Center
o In July, the center was utilized for 5 rentals. This includes over 980 attendees.
o In August, the center was utilized for 5 rentals. This includes over 955 attendees.
o In September, the center was utilized for 4 rentals. This includes over 890 attendees.
o On July 28, 2024, the Central Valley Workers Center used the center for a community resource fair.
 The Lion’s Town & Country Park amphitheater underwent complete exterior painting, overseen by Facilities staff.

8. Special Events
 The 4th of July Golf tournament took place at the Madera Municipal Golf Course.

A total of 125 golfers were hosted, and approximately $13,000 was collected from registration and raffle drawings. This revenue generated offsets the General Fund contribution to the Parks Special Event budget #10206270.  Movies in the Park served over 1,000 throughout the summer series. A total of 8 showings took place.
 Madera Eats served over 200 participants, with weekly events during July and August, except for one cancellation in July due to the heat.  Fishing Derby held at the Madera Municipal Golf Course on September 21, 2024.

FINANCIAL IMPACT:

The preparation and presentation of this informational report does not result in any significant financial impact. While there are costs associated with the organization and execution of the community events referenced in this report, these expenses have been accounted for in the City's Fiscal Year 2024/25 budget. All activities and events were planned in alignment with the City's financial resources and were incorporated into the approved budget to ensure fiscal responsibility. As such, no additional appropriations or adjustments to the current budget are necessary at this time.

ALTERNATIVES:

This report is for informational purposes only and no formal action is being requested.

ATTACHMENTS:

No attachments.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: November 20, 2024
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Potential Splash Pad Project at Lions Town & Country Park RECOMMENDATION:

This report is submitted for informational purposes. Staff will receive comments and direction as may be offered from the City Council (Council)
SUMMARY:

During the October 30, 2024, Council meeting, a member of the public proposed the addition of a splash pad at Lions Town & Country Park (LT&C Park). Council directed staff to explore the feasibility of this project during the same Council meeting, under discussion of future agenda items requested.

DISCUSSION:

This item was prepared at Council’s direction. While the focus is on the feasibility of a new splash pad at LT&C Park, it is worth noting that the City has an inoperable one at Rotary Park.

The existing splash pad is inoperable due to several reasons. These include the initial design of the splash pad housing all electrical equipment underground in a vault, but the vault is too close to the water feature, causing flooding in the vault. This in turn disrupts the electrical components, causing breakages, or issues with the motor. Also, due to the regular humidity of the vault, corrosion to the equipment was an ongoing issue. The upkeep of the splash pad, when it was turned on, required almost weekly replacement of parts and daily staff oversight. The splash pad also has issues with the chlorinator analyzer, which due to the corrosion, would have issues being able to analyze chlorine levels for a safe chemical balance. The chlorinator is located in the vault underground, being exposed to the flooding, humidity, and thus corrosion. If this splash pad was E-4
to become operable again, all existing equipment including controls, breakers, pumps, and chlorinator, would need to be replaced due to the severe corrosion. The replacement would not address the underlying issue of the initial design of the splash pad, that leads to flooding of the underground vault, high levels of humidity, corrosion, and in turn constant malfunction of the equipment because of these factors.

While City staff acknowledges the need for additional park amenities, staff is also mindful of the increased costs associated with maintaining these improvements. In response to community interest and within existing budgetary constraints, staff has taken steps to enhance current amenities. This past summer, for instance, the City extended the operating hours of the Centennial Park Pool Complex to accommodate more residents. Rental opportunities were offered through September, and additional open-swim days and hours were added. Staff also made every effort to meet the high demand for swimming lessons, which filled up quickly, to provide the community with greater access to water-based recreation.

These adjustments aim to balance community needs with sustainable operations, while future improvements are considered and prioritized based on available funding and resources.

Regardless, staff has conducted a preliminary review, including obtaining initial estimates, to assess the feasibility of installing a splash pad at LT&C. To gain insights, City staff reached out to neighboring jurisdictions with existing splash pads, such as the cities of Kingsburg, Reedley, and Sanger. Additionally, staff obtained design inputs from these jurisdictions and consulted with a reputable supplier and installer of splash pads to explore potential design and infrastructure options. The following are some insights:

A. Infrastructure Requirements
 Water Supply and Drainage: Preliminary evaluation shows that LT&C Park would require significant upgrades to support a splash pad. This includes enhancements to water supply, filtration, and drainage infrastructure. Currently, without an in-depth engineering and public works assessment of the site, the LT&C Park is deemed as lacking the necessary water connections, filtration systems, and wastewater capacity for a splash pad.  Regulatory compliance: The project would need to adhere to water conservation guidelines, accessibility standards, and any other state or local regulations related to splash pad installations, adding another layer of complexity and potential cost to the project.

B. Operational Considerations
The addition of a splash pad would impact the City’s operating budget, with ongoing expenses for water usage, repairs, cleaning, and staffing. Additional personnel or a reallocation of current staff resources would be necessary to oversee the facility’s maintenance and safe operation. If this project was to move forward, staff strongly recommends the utilization of a protective security fence, regular hours of operation and a dedicated staff person to oversee activities related to usage.

For context, the City currently spends approximately $121,000 on maintaining the City’s Aquatics program. This includes staffing costs and general maintenance and operations costs.

During the on-season, it typically takes 45 hours per week to maintain the pools, which includes cleaning, chlorinating, and testing the water and making adjustments as needed. Water samples are tested by City staff, trained as Certified Pool Operators (CPOs). The City currently has two part-time staff and one full-time staff who are CPOs. During the on-season, pools are tested up to three times a day. During the off-season, testing is only three times per week. The higher the usage/bather load of the pools, the more chemical testing is needed to ensure safe and appropriate levels to prevent issues such as algae.

C. Space and Design Limitations
LT&C Park serves multiple recreational functions, including baseball fields, picnic areas, and trails, per the Parks Master Plan originally adopted in 2009. Introducing a splash pad could require repurposing or modifying existing amenities, potentially affecting the availability of other recreational spaces.

D. Community Engagement
While there appears to be some interest in a splash pad, prior feedback from community members has also shown interest in other park amenities as a priority including:
 Expansion and improvements of the playground area
 Additional ball fields including softball and baseball  Improving existing fields, such as fencing, dugouts, lighting, etc.  Improvements to the frisbee disc golf course
 Improvements to the amphitheater
 Additional parking space due to overcrowding at times.

While additional amenities are needed at all City parks, it would appear appropriate to solicit additional feedback before committing additional resources to this specific project.

Alternative Options for Consideration
Given the current assessment, City staff recommends exploring alternative options to address the interest in water-play features at LT&C Park. Possible alternatives include:
 Splash Pad Installation in New Park Development: As the City considers new park developments, planning for a splash pad in a new location may better meet infrastructure and space requirements.
 Smaller Water-Play Features: Misting stations or interactive water fountains could serve as a lower-cost alternative to a full splash pad, providing a similar experience while minimizing infrastructure and operational costs.
 Seasonal Water-Play Events: The City could consider temporary, seasonal water-play activities, such as mobile splash pads or sprinkler installations during summer months, which could provide an interim solution without requiring a permanent infrastructure investment.
 Broader Needs Assessment: Conducting a community survey or broader needs assessment could help gauge interest in water-play features relative to other park amenities, allowing the City to prioritize resources based on resident feedback.  Existing Aquatics Program: The City currently operates the Centennial Park Pool Complex, offering a variety of water-based activities, including open swim, swimming lessons, and rentals. This facility provides a safe, structured environment for residents to enjoy water activities during summer. This season, staff extended rental options through September, increased open-swim hours, and made efforts to accommodate the high demand for lessons.

FINANCIAL IMPACT:

City staff has obtained a preliminary estimate for a turn-key splash pad project at LT&C, totaling approximately $381,834. This estimate includes the costs for key components of splash pad construction, such as:
 Concrete Slab and Rain Deck Surfacing: Installation of a durable base for water play.  Complete Splash Pad Installation: This includes all necessary plumbing materials, spray nozzle installation, above-ground feature installation, labor, and miscellaneous materials.  Electrical Hook-up: Installation of electrical systems to power pumps, controllers, activators, and timers.
 Water Supply Minimums: Ensuring the facility meets minimum water supply requirements.
 Site Grading: Preparatory grading of the site to ensure proper installation and drainage.

This cost estimate reflects a turn-key project provided by Splash Zone, a well-regarded provider of splash pad construction services with over 30 years of industry experience. It is important to note that this preliminary estimate does not account for ongoing operational expenses, such as staffing, maintenance, water usage, and repairs, which would add to the long-term budgetary impact. The costs does not include any permitting, staff time required during construction, design, etc.

To provide context on potential budget impacts, Table 1 summarizes the fiscal data from the City’s current Aquatics program during the Fiscal Year 2023/2024. The Aquatics program, hosted at the City’s pool complex, generated $47,364 in revenue from open-swim admission fees, concessions, lessons, and pool rentals. However, the program’s expenses significantly outweighed this revenue, as outlined below:

Table 1: Fiscal Year 2023/2024 Aquatics Budget Actuals
Revenue Generated ($47,364.25)
Staffing Costs, Including Benefits $119,807.29
Operations and Maintenance $48,526.38
Total $120,969.42
While the net annual cost to operate the City’s aquatics program is approximately $121,000 (after factoring in revenues), it’s important to recognize that this figure excludes capital improvements.

For instance, the City was recently awarded a $215,000 grant to refurbish the two large pools, addressing essential repairs to maintain facility functionality. However, additional needs remain, such as repairs to the aging pool decks, which continue to impact both aesthetics and safety.

Beyond structural repairs, the pool complex serves the community but falls short in terms of overall ambiance and modern design. Upgrades to enhance the facility’s appearance, create a more inviting atmosphere, and improve user experience could significantly benefit residents but would require further capital investment. Improvements such as shaded seating, updated landscaping, and modern design features could increase the facility’s appeal and potentially boost attendance but would come at a substantial cost.

These considerations highlight the ongoing financial commitments required to maintain and enhance aquatic facilities. As discussions about additional water-play amenities, such as a splash pad, proceed, it will be essential to weigh both operational costs and future capital improvement needs to support sustainable, high-quality recreational options for the community.

ALTERNATIVES:

Staff welcomes any direction the Council may provide. Based on Council's feedback, potential next steps could include a request for staff to conduct further analysis or explore alternative options for water-play amenities. Should the Council decide to proceed, staff will undertake a comprehensive feasibility study. This study will examine key aspects such as detailed cost estimates, potential funding sources, regulatory considerations, and infrastructure requirements. Additionally, staff will outline a community engagement strategy to gather public input, ensuring that future developments align with community interests and priorities. This phased approach will enable the Council to make informed decisions while considering fiscal sustainability and community needs.

ATTACHMENTS:

No attachments.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: November 20, 2024
_________________________________ Agenda Number: ___________ Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Code Enforcement Staffing Update
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council
SUMMARY:

The purpose of this report is to provide the City Council (Council) with information regarding staffing levels in the City’s Code Enforcement division.

DISCUSSION:

During the October 30, 2024, City Council meeting, the Council requested an update on staffing levels in the Code Enforcement division. Code Enforcement is housed within the Police Department. Code Enforcement ensures business and resident compliance with the City’s Municipal Code and California State Codes. Some of the issues addressed by the division include the following:
 Zoning violations
 Public nuisances
 Abandoned/foreclosed properties
 Substandard housing
 Vacant buildings
 Weed abatement
 Encampment and river clean up
 Rental housing inspection program
 Taxi-cab licensing and enforcement
 Tobacco retailer inspections
The division derives its caseload off proactivity, complaints, and referrals. Code Enforcement takes action to correct founded violations by issuing Notice of Violations that may result in Administrative Citations if the violation is not corrected within the provided timeline.

Administrative Citations, depending on the violation, range from $75 to $1,000 per violation per E-5
HUEY CENTRll
day. Table 1 provides an overview of Code Enforcement caseload and enforcement over the prior and current Fiscal Year.

Table 1: Code Enforcement caseload and enforcement statistics Enforcement Action FY 2023/24 FY 2024/25 (YTD)
Calls for service 6,408 1,506
Completed reports 1,890 590
Notice of Violations issued 1,403 390
Administrative Citations issued 194 70
Vehicles towed 134 34
Homeless incidents 302 49
The Code Enforcement division is comprised of 6 employees, that include the following:
 1 full-time supervisor
 5 full-time enforcement officers
 1 part-time enforcement officer
In Fiscal Year 2023/24, the division operated with near-complete staffing, maintaining just a single vacancy throughout the year. In addition, several Police Officer trainees waiting to attend the police academy were temporarily assigned to assist Code Enforcement. The near-full complement of staff, along with the assistance from the police officer trainees, permitted the division to maintain a large caseload and effectively and efficiently close out cases.

In contrast, the current Fiscal Year has brought challenges to staffing that has created challenges in maintaining the work product expected of Code Enforcement. Although the division has maintained the same staffing level as the previous Fiscal Year, protected leave has significantly impacted the capabilities of the division. Under protected leave, positions can not be backfilled as the employee has a right to return to their position upon expiration of their leave. In addition, the Department no longer has Police Officer trainees to aid Code Enforcement. These factors have contributed to a decline in personnel available to conduct the duties of the Code Enforcement division.

The Department has been working diligently to fill the vacancy that has existed for more than a year. On March 20, 2024, the City opened recruitment for the position and received minimal applications of which none met the minimum qualification for the position. Another recruitment was opened on June 26, 2024, which again returned no candidates who met the minimum qualifications for the position. Currently, the City has an open recruitment in which testing is being conducted and will be presented to the Civil Service Commission in December.

Moving forward, the Department’s goal is to have the division fully staffed by the third quarter of this Fiscal Year. Although the results of the current recruitment process are pending, the police department remains optimistic that the candidate list will produce qualified applicants. In addition, employees under protected leave will be returning to work beginning the third quarter of the Fiscal Year.

FINANCIAL IMPACT:

There is no financial impact associated with this report.

ALTERNATIVES:

This report is submitted for informational purposes and no action is being requested from the Council.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: November 20,
2024 Agenda Number: E-6
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational report on the Madera Metro Transit System RECOMMENDATION:

This report is submitted for informational purposes and there is no action requested from the City Council (Council)
SUMMARY:

This report provides a summary of the first quarter of Fiscal Year 2024/25, encompassing June, July, and August of the City’s transit system. Data indicates an increase in ridership over the 4th quarter of Fiscal Year 2023/24, but slightly below the passenger count for the 1st quarter of Fiscal Year 2023/24. To better service Madera Community College, adjustments were implemented in the fixed-route schedule and service was added to Madera Community Hospital. Additionally, several key initiatives aimed at enhancing transit services were initiated or advanced this quarter, underscoring ongoing efforts to improve transit.

DISCUSSION:

Madera Metro is the City’s public transportation system. The system is comprised of an 18-bus fleet, with 12 buses dedicated to Fixed Route and 6 assigned to Dial-A-Ride (DAR). As of January 6, 2024, the Fixed Route system operates four routes. The DAR system includes three ADA Paratransit vans to ensure accessible transit options for individuals with disabilities. Notably, the Fixed Route service is offered to all riders free of charge, while DAR passengers between the ages of 18-59 pay $3.

For context, the City entered into an Agreement for the Management and Operation of the Madera Transit Services with MV Public Transportation, Inc. (MVPTI) on November 7, 2018 and a subsequent Lease Agreement on September 2, 2020 grants MVPTI use of the Transit Center at Freedom Industrial Park. MVPTI manages daily operations of the Fixed Route and DAR, and ADA Paratransit systems, while City staff oversee essential vehicle maintenance, including engine repairs.

As the transportation needs of the community evolve, so does the Madera Metro transit system.

Staff continuously monitors ridership and continually assesses needs to adapt services accordingly. There are also projects in progress to support an efficient Madera Metro transit system.

Madera Metro Reporting
As part of its management responsibilities, MVPTI provides the City with monthly performance reports, key for assessing transit service effectiveness. Among key data is ridership. Table 1 provides a summary of the weekday ridership data collected between July 1 and September 30, 2024.

Table 1: Quarter 1 Summary of Weekday Ridership (July 1 – September 30, 2024) Month
Route

DAR ADA/
Paratransit
Total
Passenger
Counts 1/Purple 2/Orange 3/Green 4/Blue
July 3,341 2,146 430 253 1,239 2 7,411
August 3,025 2,540 781 179 1,523 0 8,048
September 2,495 2,068 1,269 198 1,440 190 7,660
Total 8,861 6,754 2,480 630 4,202 192 23,119
Fixed Route
Only Total 18,725
Weekend ridership counts is also collected. Table 2 provides a summary of this data.

Table 2: Quarter 1 Summary of weekend Ridership (July 1 – September 20, 2024) Month
Route

DAR ADA/
Paratransit
Total
Passenger
Counts 1/Purple 2/Orange
July 265 88 73 0 426
August 378 192 103 0 673
September 228 80 68 0 398
Totals 871 360 244 0 1,475
Fixed Route
Only Total 1,231
Table 3: Quarter 1 Summary of All Ridership (July 1 – September 30, 2024) Month
Route

DAR ADA/
Paratransit
Total
Passenger
Counts 1/Purple 2/Orange 3/Green 4/Blue
July 3,606 2,234 430 253 1,312 2 7,837
August 3,403 2,732 781 179 1,626 0 8,721
September 2,723 2,148 1,269 198 1,508 190 8,036
Totals 9,732 7,114 2,480 630 4,446 192 24,594
Fixed Route
Only Total 19,956
For comparison, the ridership totals for Quarter 1 during FY 2023/24 were 25,604 while the ridership totals for Quarter 4 were 22,903.

In addition to ridership data, staff also reviews other performance measures including on-time performance, fleet performance, driver retention, accidents/incidents, and complaints. Table 4 provides a summary of on-time performance as reported by MVPTI.

Fleet Performance, Driver Management, and Customer Feedback MVPTI provided the following updates regarding fleet performance, driver issues, and customer feedback for the reporting period:
 Fleet Performance: Two buses experienced mechanical failures requiring towing services.  Driver Management: Two drivers were separated due to non-compliance with established safety protocols, while four new drivers successfully completed the new-hire training program.
 Customer Feedback: No complaints, incidents, or service-related issues were reported.

These metrics contribute to an ongoing assessment of service quality and operational efficiency, ensuring that Madera Metro maintains high standards in both fleet reliability and customer experience.

Table 4: Quarter 1 On-Time Performance (July 1 – September 30, 2024) July August September
Fixed Route 89% 91% 89%
Dial -A-Ride 97% 96% 96%
Expenditures
The City spent $275,936.16 for Fixed Route service and $183,673.97 for DAR during the first quarter of FY 2024/25. During the reporting period, transit related expenditures were paid for using Federal Transit Administration (FTA) grant funds.

Madera Metro Route Changes
Green Route – Madera Community College Access
The Green Route, which serves the Madera Community College, was recently adjusted to better align with students’ schedules. It came to City staff’s attention that previous drop-off times occurred several minutes after each hour, creating challenges for students needing to arrive before classes start time, which typically begin on the hour. In collaboration with MVPTI, staff developed a new schedule that ensures drop-offs occur 10 minutes before the start of each hour, providing students with ample time to reach their classes.

Orange Route – Expanded Service for Madera Community Hospital The Orange Route, which serves the south-east side of the City, has been updated in anticipation of the reopening of Madera Community Hospital. In preparation, the original bus stop located at the hospital has been reinstated ensuring convenient transit access for future patients, visitors, and hospital staff.

Madera Metro Special Events
Madera Metro provides transit support for a variety of City-sponsored events throughout the year, assisting with transportation for event participants. On September 24, 2024, Madera Metro contributed one bus for the City’s new staff onboarding event.

Looking ahead, the “Jolley Trolley” event is scheduled for December 20, 2024. Transit staff have coordinated with MV Public Transportation, Inc. (MVPTI) to allocate six transit buses to support this popular community event.

Madera Metro Project Updates:

Several transit-related projects aimed at enhancing Madera Metro’s services are currently in progress. These initiatives focus on improving service quality, accessibility, and efficiency to better serve the Madera community. Table 5 provides a detailed status update on each project:

Table 5: Summary of Madera Metro Project Progress
Item Project Progress Next Steps
Madera Transit
Plan
New bus stop signage has been
received.

The following will be completed by
June 30, 2025:

1. New signage will be installed at
all bus stops.

2. Solar lighting will also be installed
at all stops (without a shelter).

3. All inactive bus poles removed.

Renovation of
the Intermodal
Transit Facility
This project remains in Phase III
– Construction Documents.

Completion of Phase III and begin
Phase IV – Bidding and Construction
Administration by February 1, 2025.

Micro-transit
Feasibility Study
Staff developed a Micro-Transit
Feasibility Study Request for
Proposals (RFP).

Finalize the draft RFP and release by
December 2024.

In addition to these projects, staff is preparing an RFP for a transit operator. The contract with MVPTI will sunset on June 30, 2025. Staff anticipates releasing the RFP in December 2024.

FINANCIAL IMPACT:

The Madera Metro public transit service is funded by Federal and State grants, including Measure T. The Transit system does not impact the General Fund.

ALTERNATIVES:

This item is for informational purposes only. There is no action being requested from Council on this item.