REPORT TO CITY COUNCIL
Approved by: Council Meeting of: November 20, 2024
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Consideration of California Conservation Corps (CCC) Sponsor Agreement RECOMMENDATION:
Adopt a Resolution Approving a Sponsor Agreement with the California Conservation Corps (CCC) for Performance of Work Projects
SUMMARY:
City staff and the California Conservation Corps (CCC) have been in discussions to reinstate a laborrelated sponsor agreement. The previous agreement expired in July 2022. Under the terms of the proposed one-year agreement, the CCC will provide essential manpower for managing vegetation and bush growth along and around the Fresno River. The City’s financial commitment will be limited to covering material costs and any minor labor expenses that may arise. This important collaboration is formalized in the Sponsor Agreement between the City and CCC.
DISCUSSION:
Over the last couple of years, the City has made significant strides in managing vegetation growth along the Fresno River, leveraging resources from City staff, including the recently established Safe & Clean Team, as well as the Streets and Parks divisions, CalFire, Madera Irrigation District, and the California Conservation Corps (CCC). While the City has taken the lead in these efforts, all participating teams have contributed valuable equipment and personnel. Despite the recent acquisition of additional equipment, the 3.5-mile stretch of river continues to present challenges, including dense brush growth, illegal dumping, and homeless encampments.
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With renewed support from the CCC, the City is well-positioned to sustain these efforts and may even expand its activities to include tree trimming and other landscape maintenance. The CCC, a state organization dedicated to conservation and emergency response, actively supports habitat restoration and disaster recovery. Through the proposed one-year agreement, the City will gain essential CCC manpower to enhance cleanup and vegetation management along the Fresno River.
As with previous agreements, the City’s financial responsibility will be limited to material costs and minor labor expenses if required. This collaboration, formalized in the Sponsor Agreement, will allow continued focus on preserving and improving the natural landscape along the Fresno River.
FINANCIAL IMPACT:
The City will contribute no more than $5,000. This cost will cover miscellaneous equipment and employee costs. These funds will be provided out of the Parks Maintenance budget, #10206100- 6610 Contingency.
ALTERNATIVES:
As an alternative, the Council may also elect to request additional information be brought forth at the next meeting to make a more informed decision. Council may also elect to not enter into the Sponsor Agreement with the CCC.
ATTACHMENTS:
1. Resolution
a. Exhibit A: Sponsor Agreement with California Conservation Corps RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING A SPONSOR AGREEMENT WITH CALIFORNIA
CONSERVATION CORPS FOR PERFORMANCE OF WORK PROJECTS
WHEREAS, the City of Madera (City) has been requested to renew a previous agreement with the California Conservation Corps; and
WHEREAS, the City needs servicesto assist in river clean up; and WHEREAS, the California Conservation Corps (CCC) offers services on work projects to public agencies such as the City; and
WHEREAS, the City and CCC wish to collaborate on a mutually beneficial clean river cleanup project.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:
1. The above recitals are true and correct.
2. The City Council approvesthe sponsor agreement between the City and California Conservation Corps attached as Exhibit A.
3. This resolution is effective immediately upon adoption. * * * * * *
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Exhibit A
State of California
California Natural Resources Agency
CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION
FORM CCC 58
P-24-2652-14384
Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction
Estimated Start and End Dates: 11/12/24-6/30/25
Project Number: P-24-2652-14384
Project Data
Project Title: Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction Center Information: 2652 - Fresno Satellite
Contract Information: -
Project Description:
Fuel Reduction (cutting and removal of greenwaste, removal of trash) in the Fresno River along its course within 100 feet of bridges. Fuel reduction along the flat sides of the Fresno River between the intersection of Echo Road and Raymond Road in the east (approximately: beginning parallel to the last city street light in that area) and heading west until roughly parallel to the intersection of Caitlan Drive and Riverview Drive. Approximate total distance is 4.2 miles.
Fuel reduction: all designated growth will be trimmed or removed per instruction from City of Madera. Tree trimming and limbing appropriate to reduce fuels for wildfire. Removal of trees designated by City of Madera. Cut material will be stacked where designated by City of Madera.
_________________________________________________________________________________________________________________________ Sponsor Information
Agency Name: CITY OF MADERA Agency Code: 40141
Mailing Address Mailing City Mailing State Mailing ZIP Code 701 East 5th Street Madera CA 93638
Sponsor Contact Information:
Contact type Title First
name
Last
name
Phone
number Email address
Sponsor Representative;Technical
Advisor;Instructor;Manager Joseph Hebert 559-661-5491 [email protected] _________________________________________________________________________________________________________________________ Estimate Information
Estimated Number of Hours: 0
_________________________________________________________________________________________________________________________ Work Site Information:
Address City State ZIP code Geolocation latitude Geolocation longitude CES 4.0 % 701 E. 5th Street Madera CA 93638 98.30
direction to site location special instructions
99 North, Exit 4th street, east on 4th. South on Flume street. Building on left.
I I I I
I I
State of California
California Natural Resources Agency
CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION
FORM CCC 58
P-24-2652-14384
Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction
_________________________________________________________________________________________________________________________ Fiscal Summary
Total OE&E Total CM labor amount Total fiscal summary amount _________________________________________________________________________________________________________________________ Equipment, Materials and Labor
Sponsor Supplied Materials, Equipment and Labor:
Materials: fuel and oil for power tools, garbage bags
Equipment: City of Madera will gathering and transporting off site all greenwaste and trash. This will include appropriate disposal equipment for syringes and other potential hazardous materials.
Labor: City of Madera will provide a representative daily to act as contact point with CCC field staff. This representative will provide guidance and support to CCC staff when project activities intersect with residents, infrastructure, or other city concerns.
BY SIGNING THIS DOCUMENT:
The CCC Representative agrees to the following:
A Sponsor Agreement (CCC 96 or, where applicable, an Inter Agency Agreement or other Master Agreement) is on file at Headquarters (HQ).
If the Sponsor is a non-profit entity, a Private Property/Sponsor Authorization form has been submitted to HQ.
If the Sponsor is a for-profit entity, a Private Property/Sponsor Authorization form has been submitted to HQ.
The project conforms to the CCC's Injury and Illness Prevention Program (IIPP).
The signing CCC Representative has the authority to enter into a contractual agreement of this amount with the Sponsor.
The Sponsor Representative agrees to the following:
Hazardous Materials
If there are hazardous materials present, the Sponsor has provided the location, identity, and amounts of any hazardous substances at the worksite and provided all Material Safety Data Sheets (MSDS) for hazards that are present at the worksite.
OR
To the best knowledge of the Sponsor, the worksite is free of any known hazardous materials.
All applicable local, state, tribal, and federal permits, approvals, and clearances have been obtained.
Project Funding
For projects funded by the Sponsor or entity other than the CCC, the Sponsor agrees to reimburse the CCC for estimated costs in accordance with the fiscal details shown in this document.
OR
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0 State of California
California Natural Resources Agency
CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION
FORM CCC 58
P-24-2652-14384
Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction
For projects funded internally by CCC's Environmental Programs or other special fund, the Sponsor agrees to comply with all applicable program and eligibility criteria to fund the project.
The signing Sponsor Representative has the authority to enter into a contractual agreement of this type (and, if any, this amount) with the CCC.
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State of California
California Natural Resources Agency
CALIFORNIA CONSERVATION CORPS PROJECT EVALUATION
FORM CCC 58
P-24-2652-14384
Fresno Resource Crew - City of Madera-Fresno River Fuel Reduction
Sponsor Representative:
Print Name: _______________________________________
Title: _____________________________________________
Signature:_________________________________________
Date:_____________________________________________
CCC Representative:
Print Name: ________________________________________
Title: _____________________________________________
Signature: _________________________________________
Date:_____________________________________________
CCC Representative:
Print Name: ________________________________________
Title: _____________________________________________
Signature: _________________________________________
Date:_____________________________________________