Update 11/14/2024 at 8:30 p.m. Madera City Council Agenda Page 1 of 6 November 20, 2024
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, November 20, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 825 7119 6760 #. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER:
ROLL CALL: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Roger Leach, Valley West Christian Center PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing Madera Cleaners and Laundry for Small Business Saturday
2. Proclamation Recognizing Plaza Flower Shop for Small Business Saturday
3. Proclamation Recognizing The Vineyard Restaurant for Small Business Saturday
4. Proclamation Recognizing Taco Express for Small Business Saturday
5. Proclamation Recognizing Casa de Tacos Neza for Small Business Saturday
6. Recognition of Ismael Hernandez, Public Works Director Update 11/14/2024 at 8:30 p.m. Madera City Council Agenda Page 2 of 6 November 20, 2024
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Reallocation of Community Development Block Grant (CDBG) program funds from program years 2020 - 2023 in the amount of $225,936.54
Recommendation: Adopt a Minute Order Initiating the Reallocation process, which proposes to:
1. Approve the reallocation of $65,172.23 to the 2023/24 Frank Bergon Senior Center Improvement Project; and
2. Approve the reallocation of $160,764.31 to the 2023/24 Clinton Street Sewer and Water Improvement Project; and
3. Approve the amendment of the 2023/24 CDBG Annual Action Plan to increase the allocations for the Frank Bergon Senior Center Improvement Project and the Clinton Street Sewer and Water Improvement Project; and
4. Set a public Hearing for January 15, 2025 (Report by Michael Lima) B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – October 30, 2024
Recommendation: Approve the City Council Minutes of October 30, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for October 19, 2024 to November 8, 2024 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Madera County Department of Behavioral Health Services Fee Waiver Request for the Annual Staff Appreciation and End of the Year Celebration
Recommendation: Adopt a Resolution waiving the rental fees of the Pan American Center on Friday, December 6, 2024, related to an Annual Staff Appreciation and End of the Year Celebration hosted by the Madera County Department of Update 11/14/2024 at 8:30 p.m. Madera City Council Agenda Page 3 of 6 November 20, 2024
Behavioral Health Services Staff Activities Committee, at an anticipated fee rental of $910.00 (Report by Joseph Hebert)
B-5 Madera County Master Gardeners Fee Waiver Request for the Annual Tea Party Recommendation: Adopt a Resolution waiving the rental fees of the Frank Bergon Senior Center on Saturday, January 25, 2025, related to an Annual Tea Party hosted by the Madera County Master Gardeners, at an anticipated fee rental of $565.00 (Report by Joseph Hebert)
B-6 Madera Omega LEO Club Fee Waiver Request for Exhibition Game at the John Wells Youth Center
Recommendation: Adopt a Resolution waiving the rental fees of the John Wells Youth Center on Saturday, November 23, 2024, related to a Basketball Exhibition Game, between the Madera Omega LEO Club and the Valley Children’s Adaptive Sports Fresno Wheelers at an anticipated fee rental of $425 (Report by Joseph Hebert)
B-7 Improvement Agreement Amendment No. 3 for the Iveywood I Subdivision (Tract No. 19 S03) Allowing Reimbursement of Expenses Incurred to Date Recommendation: Adopt a Resolution Approving Amendment No. 3 to the Improvement Agreement Authorizing Reimbursement of Expenses Incurred to Date (Report by Keith Helmuth)
B-8 Consultant Services Agreement with Madera Unified School District for Fiscal Year 2024/2025 Winter Camp
Recommendation: 1. Adopt a Resolution approving the Consultant Services Agreement with the Madera Unified School District (MUSD) for the Fiscal Year (FY) 2024/2025 Winter Enrichment STEAM Camp not to exceed $27,552.50; and
2. Adopt a Resolution Amending the City’s FY 2024/25 Operating Budget approving related revenue and expenditure line items related to the execution of the MUSD FY 2024/2025 Winter Enrichment STEAM Camp (Report by Joseph Hebert)
B-9 Request by Steven King for Connection to the City’s Water System Recommendation: Adopt a Resolution Approving an Agreement for Outside City Limits Water Connection for 16250 N Lake Street (APN 038-090-034) (Report by Keith Helmuth)
B-10 Purchase of Video Wall Display for Police Department Communications Center Recommendation: Adopt Resolutions:
1. Approving the purchase of Samsung monitors for Police Department communications center video wall display from Zones LLC for $7,013.15; and
2. Approving a Budget Amendment to the Fiscal Year 2024/25 Operating Budget to appropriate Supplemental Law Enforcement fund balance funds for the purchase of Samsung monitors (Report by Giachino Chiaramonte)
Update 11/14/2024 at 8:30 p.m. Madera City Council Agenda Page 4 of 6 November 20, 2024
B-11 Electric Vehicle Training and Grant Application
Recommendation: Adopt a Resolution approving training with the Kingsburg Truck Center for Electrical Vehicle Maintenance Training and submittal of an application to the San Joaquin Valley Air Pollution Control District for reimbursement of this training through the Remove II Program (Report by Michael Lima)
B-12 Accepting Donation of $4,000 from Force of Nature Activist Union for the Fire Department Recommendation: Adopt a Resolution accepting $4,000 from Force of Nature Activist Union and deposit of said monies into the Fire Department Fiscal Year 2024/25 Budget (Report by Justin Macomb)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Law Enforcement Services Agreement with the Madera Unified School District Recommendation: Adopt a Resolution approving a Law Enforcement Services Agreement between the Madera Unified School District and the City (Report by Giachino Chiaramonte)
D-2 Piggyback purchase agreement for Police Department Mobile Command Post Recommendation: Adopt a Resolution approving Houston-Galveston Area Council (H-GAC) piggyback agreement AM10-23 for the purchase of a Mobile Command Post from Braun Northwest, Inc. for $580,595.84 (Report by Giachino Chiaramonte)
D-3 Agreement with California Conservation Corps for Fresno River Clean-up Assistance Recommendation: Adopt a Resolution Approving an Agreement with California Conservation Corps for the Fresno River Clean-up Assistance (Report by Joseph Hebert) D-4 Contract Award for Lake & Sherwood Traffic Signal City Project No. TS-35 Recommendation: Adopt a Resolution approving the contract award for the Lake and Sherwood Traffic Signal, City Project No. TS-35 in the amount of $664,690.40 to C3 Electric, Inc. (Report by Keith Helmuth) D-5 Fifth Amendment to the City Clerk At-Will Employment Agreement Recommendation: This report has been prepared at the direction of the City Council (Council), therefore there is no staff recommendation provided. Council is asked to consider and determine whether to adopt the Resolution approving a Fifth Amendment to the City Clerk At-Will Employment Agreement (Report by Wendy Silva)
E. ADMINISTRATIVE REPORTS:
E-1 Mid Valley Disposal Annual Update
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Mid Valley Disposal)
Update 11/14/2024 at 8:30 p.m. Madera City Council Agenda Page 5 of 6 November 20, 2024
E-2 Informational Report on Downtown Holiday Decorations Recommendation: This report is submitted for informational purposes. Staff will receive comments and direction from the City Council (Council) as may be offered. (Report by Arnoldo Rodriguez)
E-3 Parks & Community Services Department Fiscal Year 2024/25 Quarter 1 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 1 Recap (Report by Joseph Hebert) E-4 Informational Report on Potential Splash Pad Project at Lions Town & Country Park Recommendation: This report is submitted for informational purposes. Staff will receive comments and direction as may be offered from the City Council (Council) (Report by Joseph Hebert)
E-5 Code Enforcement Staffing Update
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Giachino Chiaramonte) E-6 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Council) (Report by Michael Lima) F. FUTURE AGENDA ITEMS:
This portion of the meeting is reserved (i) to initiate new matters and to request updates, and (ii) and to initiate new agenda items. No single item may exceed one minute. All votes shall be conducted electronically, with the results announced by the Chair. If voting is not available by electronic methods, another method may be used by the Chair unless otherwise determined by a majority of the Councilmembers present. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action G. COUNCILMEMBER COMMUNICATIONS (REPORTS/ANNOUNCEMENTS):
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (ii) to make announcements.
H. CLOSED SESSION: None
H-1 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez and Wendy Silva Employee Organizations: Mid Management Employee Group and Law Enforcement Mid Management Employee Group
Unrepresented Employee: Planning Manager
UPCOMING MEETING DATES:
Wednesday, December 4, 2024
Wednesday, December 18, 2024
ADJOURNMENT:
Update 11/14/2024 at 8:30 p.m. Madera City Council Agenda Page 6 of 6 November 20, 2024
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Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
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The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for November 20, 2024, near the front entrances of City Hall and on the City’s website www.madera.gov at 8:30 p.m. on November 14, 2024. _______________________
Alicia Gonzales, City Clerk