Item: B-1
Minutes for: 11/20/2024
Adopted: 12/18/2024
MADERA
VALLEY CENTRAL
Minutes of a Regular Meeting of the Madera City Council November 20, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City's website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 825 7119 6760 #. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Santos Garcia
Mayor Pro Tem Cece Gallegos, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5 (Arrived at 6:05 p.m.) Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Justin Macomb, Fire Battalion Chief Ralph Duran, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Public Works Director Ismael Hernandez, Deputy City Engineer Ellen Bitter, Assistant Engineer Jonathan Gramajo and Communication Specialist Joseph Carrello.
INVOCATION: Pastor Roger Leach, Valley West Christian Center PLEDGE OF ALLEGIANCE: Councilmember Evans
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MEJIA.
PRESENTATIONS:
1. Proclamation Recognizing Madera Cleaners and Laundry for Small Business Saturday
2. Proclamation Recognizing Plaza Flower Shop for Small Business Saturday Proclamation Recognizing The Vineyard Restaurant for Small Business Saturday
4. Proclamation Recognizing Taco Express for Small Business Saturday
5. Proclamation Recognizing Casa de Tacos Neza for Small Business Saturday
6. Recognition of Ismael Hernandez, Public Works Director PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A resident of Madera, Yolanda Contreras requested that the Splash Pad item be moved to the top of the agenda.
No further Public Comment was presented. Public Comment was closed.
Mayor Garcia asked for and received a consensus of the Council to hear Item E-4 Informational Report on Potential Splash Pad Project at Lions Town & Country Park following this announcement.
Item E-4 was presented to Council.
A. PUBLIC HEARINGS:
A-1 Reallocation of Community Development Block Grant (CDBG) program funds from program years 2020 - 2023 in the amount of $225,936.54
Recommendation: Adopt a Minute Order Initiating the Reallocation process, which proposes to:
1. Approve the reallocation of $65,172.23 to the 2023/24 Frank Bergon Senior Center Improvement Project; and
2. Approve the reallocation of $160,764.31 to the 2023/24 Clinton Street Sewer and Water Improvement Project; and
3. Approve the amendment of the 2023/24 CDBG Annual Action Plan to Improvement Project and the Clinton Street Sewer and Water Improvement Project; and
4. Set a public Hearing for January 15, 2025 (Report by Michael Lima)
ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM A-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.
ON MOTION BY COUNCILMEMBER MEJIA AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 6/0 VOTE. ABSENT:
COUNCILMEMBER EVANS.
B-1 Minutes - October 30, 2024
Recommendation: Approve the City Council Minutes of October 30, 2024 (Report by Alicia Gonzales)
City of Madera City Council Minutes
2 era 9637 November 20, 2024
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for October 19, 2024 to November 8, 2024 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Madera County Department of Behavioral Health Services Fee Waiver Request for the Annual Staff Appreciation and End of the Year Celebration
Recommendation: Adopt a Resolution waiving the rental fees of the Pan American Center on Friday, December 6, 2024, related to an Annual Staff Appreciation and End of the Year Celebration hosted by the Madera County Department of Behavioral Health Services Staff Activities Committee, at an anticipated fee rental of $910.00 (Report by Joseph Hebert)
RES 24-178 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE PAN-AMERICAN CENTER FOR FRIDAY, DECEMBER 6, 2024, RELATED TO THE MADERA COUNTY
DEPARTMENT OF BEHAVIORAL HEALTH SERVICES ANNUAL STAFF
APPRECIATION AND END OF THE VEAR CELEBRATION, AT AN
ANTICIPATED FEE RENTAL OF $910.00
B-5 Madera County Master Gardeners Fee Waiver Request for the Annual Tea Party Recommendation: Adopt a Resolution waiving the rental fees of the Frank Bergon Senior Center on Saturday, January 25, 2025, related to an Annual Tea Party hosted by the Madera County Master Gardeners, at an anticipated fee rental of $565.00 (Report by Joseph Hebert)
RES 24-179 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE FRANK BERGON SENIOR CENTER FOR SATURDAY, JANUARY 25, 2025, RELATED TO THE MADERA
COUNTY MASTER GARDENERS ANNUAL TEA PARTY, AT AN ANTICIPATED FEE RENTAL OF $565.00
B-6 Madera Omega LEO Club Fee Waiver Request for Exhibition Game at the John Wells Youth Center
Recommendation: Adopt a Resolution waiving the rental fees of the John Wells Youth Center on Saturday, November 23, 2024, related to a Basketball Exhibition Game, between the Madera Omega LEO Club and the Valley Children's Adaptive Sports Fresno Wheelers at an anticipated fee rental of $425 (Report by Joseph Hebert)
RES 24-180 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE JOHN WELLS YOUTH CENTER FOR SATURDAY, NOVEMBER 23, 2024, RELATED TO A
BASKETBALL EXHIBITION GAME, BETWEEN THE LEO CLUB AND THE
VALLEY CHILDREN'S ADAPTIVE SPORTS FRESNO WHEELERS AT AN ANTICIPATED FEE RENTAL OF $425
City of Madera City Council Minutes
205W. 4th Street November 20, 2024
Madera, CA 93637 Page 3 of 9
B-7 Improvement Agreement Amendment No. 3 for the Iveywood | Subdivision (Tract No. 19 S- 03) Allowing Reimbursement of Expenses Incurred to Date Recommendation: Adopt a Resolution Approving Amendment No. 3 to the Improvement Agreement Authorizing Reimbursement of Expenses Incurred to Date (Report by Keith Helmuth)
RES 24-181 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 3 TO THE IMPROVEMENT
AGREEMENT AUTHORIZING REIMBURSEMENT OF EXPENSES INCURRED
TO DATE
B-8 Consultant Services Agreement with Madera Unified School District for Fiscal Year 2024/2025 Winter Camp
Recommendation: 1. Adopt a Resolution approving the Consultant Services Agreement with the Madera Unified School District (MUSD) for the Fiscal Year (FY) 2024/2025 Winter Enrichment STEAM Camp not to exceed $27,552.50; and
2. Adopt a Resolution Amending the City's FY 2024/25 Operating Budget approving related revenue and expenditure line items related to the execution of the MUSD FY 2024/2025 Winter Enrichment STEAM Camp (Report by Joseph Hebert)
RES 24-182 RESOLUTION APPROVING A CONSULTANT SERVICES AGREEMENT WITH MADERA UNIFIED SCHOOL DISTRICT FOR THE FISCAL YEAR 2024/2025
WINTER ENRICHMENT STEAM CAMP PROGRAM NOT TO EXCEED
$27,552.50
RES 24-183 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2024/25 OPERATING
BUDGET APPROVING RELATED REVENUE' AND EXPENDITURE LINE ITEMS
RELATING TO THE CONSULTANT SERVICES AGREEMENT BETWEEN
MADERA UNIFIED SCHOOL DISTRICT AND THE CITY FOR A WINTER
ENRICHMENT STEAM CAMP
B-9 Request by Steven King for Connection to the City's Water System Recommendation: Adopt a Resolution Approving an Agreement for Outside City Limits Water Connection for 16250 N Lake Street (APN 038-090-034) (Report by Keith Helmuth)
RES 24-184 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 16250 N LAKE STREET (APN 038-090-034)
B-10 Purchase of Video Wall Display for Police Department Communications Center Recommendation: Adopt Resolutions:
1. Approving the ps chase of am aloniors for Prize Des licent $7,013.15; and
Approving a Budget Amendment to the Fiscal Year 2024/:
perating Budget to appropriate Supplemental Law Enforceme City of Madera City Council Minutes
205W. 4th Street November 20, 2024
Madera, CA 93637 Page 4059
fund balance funds for the purchase of Samsung monitors (Report by Giachino Chiaramonte
RES 24-186 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF
MADERA FISCAL VEAR 2024/2025 BUDGET TO APPROPRIATE
SUPPLEMENTAL LAW ENFORCEMENT FUNDS FOR THE PURCHASE OF
MONITORS FOR THE POLICE DEPARTMENT'S
COMMUNICATION CENTER
B-11 Electric Vehicle Training and Grant Application
Recommendation: Adopt a Resolution approving training with the Kingsburg Truck Center or Electrical Vehicle Maintenance Training and submittal of a application to the San Joaquin Valley Air Pollution Control District fo reimbursement of this training through the Remove II Program (Report by Michael Lima)
RES 24-187 RESOLUTION APPROVING TRAINING WITH KINGSBURG TRUCK CENTER
FOR ELECTRICAL VEHICLE TRAINING AND SUBMITTAL OF AN
APPLICATION TO THE SAN JOAQUIN VALLEY AIR POLLUTION CONTROL
DISTRICT FOR REIMBURSEMENT FOR ABOVE TRAINING THROUGH THE
REMOVE II PROGRAM
B-12 Accepting Donation of $4,000 from Force of Nature Activist Union for the Fire Department Recommendation: Adopt a Resolution accepting $4,000 from Force of Nature Activist Union and deposit of said monies into the Fire Department Fiscal Year 2024/25 Budget (Report by Justin Macomb)
RES 24-188 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, ACCEPTING $4000 IN DONATION FUNDS FROM FORCE OF
NATURE ACTIVIST UNION
RES 24-189 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2024/25 BUDGET APPROVING
RELATED REVENUE AND EXPENDITURE LINE ITEMS RELATING TO THE $4,000 DONATION MADE BY FORCE OF NATURE ACTIVIST UNION
WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Law Enforcement Services Agreement with the Madera Unified School District Recommendation: Adopt a Resolution approving a Law Enforcement Services Agreement between the Madera Unified School District and the City (Report by Giachino Chiaramonte)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 24-190 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING A LAW ENOFORCEMENT SERVICES AGREEMENT BETWEEN
THE MADERA UNIFIED SCHOOL DISTRICT AND THE CITY OF MADERA City of Madera City Council Minutes
205 W. 4"h Street November 20,2024
Madera, CA 93637 Page 5 of 9
D-2 Piggyback purchase agreement for Police Department Mobile Command Post Recommendation: Adopt a Resolution approving Houston-Galveston Area Council (H-GAC) piggyback agreement AM10-23 for the purchase of a Mobile Command Post from Braun Northwest, Inc. for $580,595.84 (Report by Giachino Chiaramonte)
ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 24-191 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING HOUSTON-GALVESTON AREA COUNCIL PIGGYBACK
AGREEMENT AMIO-23 FOR THE PURCHASE OF A MOBILE COMMAND
POST FROM BRAUN NORTHWEST, INC. FOR $580,595.84
D-3 Agreement with California Conservation Corps for Fresno River Clean-up Assistance Recommendation: Adopt a Resolution Approving an Agreement with California Conservation Corps for the Fresno River Clean-up Assistance (Report by Joseph Hebert)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER MEJIA, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 24-192 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING A SPONSOR AGREEMENT WITH CALIFORNIA
CONSERVATION CORPS FOR PERFORMANCE OF WORK PROJECTS
D-4 Contract Award for Lake & Sherwood Traffic Signal City Project No. TS-35 Recommendation: Adopt a Resolution approving the contract award for the Lake and Sherwood Traffic Signal, City Project No. TS-35 in the amount of $664,690.40 to C3 Electric, Inc. (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 24-193 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE CONTRACT AWARD FOR THE LAKE AND SHERWOOD TRAFFIC SIGNAL PROJECT IN THE AMOUNT OF $664,690.40
AND AUTHORIZING CONSTRUCTION CONTINGENCIES RELATING TO THE
CONTRACT
D-5 Fifth Amendment to the City Clerk At-Will Employment Agreement Recommendation: This report has been prepared at the direction of the City Council (Council), therefore there is no staff recommendation provided. Counci is asked to consider and determine whether to adopt the Resolutio approving a Fifth Amendment to the City Clerk At-Will Employment
ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY MAYOR PRO TEM GALLEGOS, ITEM D-5 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 24-194 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING
A FIFTH AMENDMENT TO THE CITY CLERK AT-WILL EMPLOYMENT
AGREEMENT
City Council Minutes
November 20, 2024
ADMINISTRATIVE REPORTS:
E-1 Mid Valley Disposal Annual Update
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Mid Valley Disposal)
E-2 Informational Report on Downtown Holiday Decorations Recommendation: This report is submitted for informational purposes. Staff will receive comments and direction from the City Council (Council) as may be offered. (Report by Arnoldo Rodriguez)
E-3 Parks & Community Services Department Fiscal Year 2024/25 Quarter 1 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 1 Recap (Report by Joseph Hebert) E-4 Informational Report on Potential Splash Pad Project at Lions Town & Country Park Recommendation: This report is submitted for informational purposes. Staff will receive comments and direction as may be offered from the City Council (Council) (Report by Joseph Hebert)
A member of the public requested that this item be moved to the top of the agenda. Council heard this item following the Public Comment section.
E-5 Code Enforcement Staffing Update
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Giachino Chiaramonte) E-6 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Council) (Report by Michael Lima) FUTURE AGENDA ITEMS:
This portion of the meeting is reserved (i) to initiate new matters and to request updates, and (ii) and to initiate new agenda items.
Councilmember Rodriguez asked and received Council consensus (6/1 Mayor Garcia voted Nay) to add an agenda item next year regarding the Community Choice Aggregate for buying energy.
Mayor Garcia asked and received unanimous Council consensus (7/0) to recognize and thank with a proclamation the Federal and State representatives that have helped the City throughout G. COUNCILMEMBER COMMUNICATIONS (REPORTS/ANNOUNCEMENTS):
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (ii) to make announcements.
City of Madera City Council Minutes
205 W. 4th Street November 20.2024
Madera, CA 93637 Page 7 of 9
Mayor Pro Tem Gallegos invited everyone to the Santa Fe Park Ribbon Cutting on Saturday. She congratulated the Big Brothers & Big Sisters organization as they were donated $1 Million by George and Melody Rogers who donate $1 Million annually to non-profits.
Councilmember Rodriguez attended a Focus on the Future conference through MCTC where they discussed SB 743. He stated that he attended a Golf Course Advisory Committee meeting.
The restrooms have been completed, one HVAC was replaced and another was repaired, and new doors were installed as needed. He wished everyone a Happy Thanksgiving.
Councilmember Montes thanked the community for participating in the election. He wished everyone a good Thanksgiving. He stated that the Food Bank will be distributing food this weekend at the Fairgrounds starting at 8:00 am.
Councilmember Evans wished everyone a Happy Thanksgiving. She stated that last Friday, Assemblywoman Soria presented Mrs. Ochoa (James Monroe Elementary teacher) with a proclamation recognizing her for all the things she has done.
Councilmember Mejia joined the Fire Department on Wednesday, November 6* where the Fire Department received a $4,000 donation from the Nature Activist Union.
Councilmember Villegas joined Assemblywoman Soria last Monday at the Turkey Give Away where more than 300 people received free turkeys. He wished everyone Happy Holidays and Happy Thanksgiving.
Mayor Garcia stated he gave the State of the City presentation recently and thanked City Manager Arnoldo Rodriguez and Communication Specialist Joseph Carrello for their help with the presentation. He was also at the Assemblywoman Soria Turkey Give Away. He attended a Cadet Graduation today where the cadet received a certificate of achievement from Council and where former Councilmember Holley gave the invocation.
CLOSED SESSION: None
H-1 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez and Wendy Silva Employee Organizations: Mid Management Employee Group and Law Enforcement Mid Management Employee Group
Unrepresented Employee: Planning Manager
City Attorney Shannon Chaffin made the closed session announcement at 9:45 p.m. Mr.
Chaffin and Council returned from Closed Session at 10:07 p.m. Mr. Chaffin stated there was no reportable action.
UPCOMING MEETING DATES:
• Wednesday, December 4, 2024
Wednesday, December 18, 2024
ADJOURNMENT: Meeting was adjourned at 10:07 p.m.
City of Madera City Council Minutes
205 W. 4th Street November 20, 2024
Madera, CA 93637 Page 8 of 9
ceceliok balleges
ALICIA GONZALES CIty Clerk CECELIA K. GALLEGOS, Mayor
Bolda Leon
MINUTES PREPARE
ZELDA LEÓN, Deputy City Clerk
C OF MADER,
CORPORALE
* March 27, 1907: *
CALIFORNIA
City of Madera City Council Minutes
205 W. 4th Street November 20, 2024
Madera, CA 93637 Page 9 of 9