CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 18, 2024
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 40996 11/26/2024 FINANCE Central Admin PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 170.65 40996 11/26/2024 FINANCE Central Admin PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 136.52 40996 11/26/2024 FINANCE Comm & Rec Centers PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 669.40 40996 11/26/2024 FINANCE Comm & Rec Centers PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 535.52 40996 11/26/2024 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 17.50 40996 11/26/2024 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 14.00 40996 11/26/2024 FINANCE Engineering PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 124.30 40996 11/26/2024 FINANCE Engineering PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 99.44 40996 11/26/2024 FINANCE Facilities Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 1,085.85 40996 11/26/2024 FINANCE Facilities Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 936.50 40996 11/26/2024 FINANCE Fleet Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 546.45 40996 11/26/2024 FINANCE Fleet Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 458.33 40996 11/26/2024 FINANCE Parks PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 815.61 40996 11/26/2024 FINANCE Parks PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 760.71 40996 11/26/2024 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 871.17 40996 11/26/2024 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 744.12 40996 11/26/2024 FINANCE Sewer Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 354.05 40996 11/26/2024 FINANCE Sewer Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 284.98 40996 11/26/2024 FINANCE Street Cleaning PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 86.90 40996 11/26/2024 FINANCE Street Cleaning PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 69.52 40996 11/26/2024 FINANCE UB - Water PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 56.85 40996 11/26/2024 FINANCE UB - Water PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 45.48 40996 11/26/2024 FINANCE Water Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 899.30 40996 11/26/2024 FINANCE Water Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 597.38 40996 11/26/2024 FINANCE Water Quality Control PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 219.40 40996 11/26/2024 FINANCE Water Quality Control PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 175.52 40996 11/26/2024 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 959.77 40996 11/26/2024 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 1,077.25 40996 11/26/2024 FINANCE PD Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 08/24 170.30 40996 11/26/2024 FINANCE PD Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/24 136.24 40997 11/26/2024 ENGINEERING Transportation Impact FeeCORNERSTONE STRUCTURAL ENGINEERING GROUP B-02 DESIGN SERVICES FOR WESTBERRY BRIDGE 27,256.07 40998 11/26/2024 HR/RISK MGT PD Operations SARAH SARQUIZ TUITION REIMBURSEMENT 675.00 40999 11/26/2024 ENGINEERING Engineering INSTITUTE OF TRANSPORTATION ENGINEERS ANNUAL MEMBERSHIP - 2025 175.50 40999 11/26/2024 ENGINEERING General Fund INSTITUTE OF TRANSPORTATION ENGINEERS ANNUAL MEMBERSHIP - 2025 179.50 41000 11/26/2024 FACILITIES Facilities Maintenance MD PROFESSIONAL PAINTING, INC. IT ROOM PAINT 3,426.54 41001 11/26/2024 PW ADMIN AIRPORT OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 39.00 41001 11/26/2024 PW ADMIN Central Admin EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 39.00 41001 11/26/2024 PW ADMIN Comm & Rec Centers EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 351.00 41001 11/26/2024 PW ADMIN Engineering EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 78.00 41001 11/26/2024 PW ADMIN Fire EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 117.00 41001 11/26/2024 PW ADMIN INTERMODAL BLDG EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 78.00 41001 11/26/2024 PW ADMIN Parks EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 39.00 41001 11/26/2024 PW ADMIN Sewer Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 19.50 41001 11/26/2024 PW ADMIN Water Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 19.50 41001 11/26/2024 PW ADMIN WWTP EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 39.00 41001 11/26/2024 PW ADMIN PD Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 10/24 39.00 41002 11/26/2024 STREETS CDBG Public ImprovementsISMAEL VALENZUELA TREE REMOVAL 4,500.00 41003 11/26/2024 FINANCE AIRPORT OPS AT&T SERVICE 831-000-6408-576 08/24 505.52 41003 11/26/2024 FINANCE AIRPORT OPS AT&T SERVICE 831-000-6408-576 09/24 505.52
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41003 11/26/2024 FINANCE AIRPORT OPS AT&T SERVICE 831-000-6408-576 10/24 505.52 41003 11/26/2024 FINANCE Building AT&T SERVICE 831-000-6408-576 08/24 102.87 41003 11/26/2024 FINANCE Building AT&T SERVICE 831-000-6408-576 09/24 102.87 41003 11/26/2024 FINANCE Building AT&T SERVICE 831-000-6408-576 10/24 102.87 41003 11/26/2024 FINANCE City Attorney AT&T SERVICE 831-000-6408-576 08/24 33.51 41003 11/26/2024 FINANCE City Attorney AT&T SERVICE 831-000-6408-576 09/24 33.51 41003 11/26/2024 FINANCE City Attorney AT&T SERVICE 831-000-6408-576 10/24 33.51 41003 11/26/2024 FINANCE City Clerk's Office AT&T SERVICE 831-000-6408-576 08/24 28.21 41003 11/26/2024 FINANCE City Clerk's Office AT&T SERVICE 831-000-6408-576 09/24 28.21 41003 11/26/2024 FINANCE City Clerk's Office AT&T SERVICE 831-000-6408-576 10/24 28.21 41003 11/26/2024 FINANCE Code Enforcement AT&T SERVICE 831-000-6408-576 08/24 563.71 41003 11/26/2024 FINANCE Code Enforcement AT&T SERVICE 831-000-6408-576 09/24 563.71 41003 11/26/2024 FINANCE Code Enforcement AT&T SERVICE 831-000-6408-576 10/24 563.71 41003 11/26/2024 FINANCE Comm & Rec Centers AT&T SERVICE 831-000-6408-576 08/24 1,574.74 41003 11/26/2024 FINANCE Comm & Rec Centers AT&T SERVICE 831-000-6408-576 09/24 1,574.74 41003 11/26/2024 FINANCE Comm & Rec Centers AT&T SERVICE 831-000-6408-576 10/24 1,574.74 41003 11/26/2024 FINANCE COMPUTER MAINT AT&T SERVICE 831-000-6408-576 08/24 106.39 41003 11/26/2024 FINANCE COMPUTER MAINT AT&T SERVICE 831-000-6408-576 09/24 106.39 41003 11/26/2024 FINANCE COMPUTER MAINT AT&T SERVICE 831-000-6408-576 10/24 106.39 41003 11/26/2024 FINANCE Engineering AT&T SERVICE 831-000-6408-576 08/24 236.30 41003 11/26/2024 FINANCE Engineering AT&T SERVICE 831-000-6408-576 09/24 236.30 41003 11/26/2024 FINANCE Engineering AT&T SERVICE 831-000-6408-576 10/24 236.30 41003 11/26/2024 FINANCE Finance AT&T SERVICE 831-000-6408-576 08/24 80.53 41003 11/26/2024 FINANCE Finance AT&T SERVICE 831-000-6408-576 09/24 80.53 41003 11/26/2024 FINANCE Finance AT&T SERVICE 831-000-6408-576 10/24 80.53 41003 11/26/2024 FINANCE Fire AT&T SERVICE 831-000-6408-576 08/24 1,011.62 41003 11/26/2024 FINANCE Fire AT&T SERVICE 831-000-6408-576 09/24 1,011.62 41003 11/26/2024 FINANCE Fire AT&T SERVICE 831-000-6408-576 10/24 1,011.62 41003 11/26/2024 FINANCE GRANT OVERSIGHT AT&T SERVICE 831-000-6408-576 08/24 98.75 41003 11/26/2024 FINANCE GRANT OVERSIGHT AT&T SERVICE 831-000-6408-576 09/24 98.75 41003 11/26/2024 FINANCE GRANT OVERSIGHT AT&T SERVICE 831-000-6408-576 10/24 98.75 41003 11/26/2024 FINANCE HR/RISK MGT AT&T SERVICE 831-000-6408-576 08/24 67.01 41003 11/26/2024 FINANCE HR/RISK MGT AT&T SERVICE 831-000-6408-576 09/24 67.01 41003 11/26/2024 FINANCE HR/RISK MGT AT&T SERVICE 831-000-6408-576 10/24 67.01 41003 11/26/2024 FINANCE Planning AT&T SERVICE 831-000-6408-576 08/24 86.41 41003 11/26/2024 FINANCE Planning AT&T SERVICE 831-000-6408-576 09/24 86.41 41003 11/26/2024 FINANCE Planning AT&T SERVICE 831-000-6408-576 10/24 86.41 41003 11/26/2024 FINANCE UB - Garbage AT&T SERVICE 831-000-6408-576 08/24 196.32 41003 11/26/2024 FINANCE UB - Garbage AT&T SERVICE 831-000-6408-576 09/24 196.32 41003 11/26/2024 FINANCE UB - Garbage AT&T SERVICE 831-000-6408-576 10/24 196.32 41003 11/26/2024 FINANCE UB - Sewer AT&T SERVICE 831-000-6408-576 08/24 196.33 41003 11/26/2024 FINANCE UB - Sewer AT&T SERVICE 831-000-6408-576 09/24 196.33 41003 11/26/2024 FINANCE UB - Sewer AT&T SERVICE 831-000-6408-576 10/24 196.33 41003 11/26/2024 FINANCE UB - Water AT&T SERVICE 831-000-6408-576 08/24 392.66 41003 11/26/2024 FINANCE UB - Water AT&T SERVICE 831-000-6408-576 09/24 392.66 41003 11/26/2024 FINANCE UB - Water AT&T SERVICE 831-000-6408-576 10/24 392.66 41003 11/26/2024 FINANCE City Manager AT&T SERVICE 831-000-6408-576 08/24 33.51 41003 11/26/2024 FINANCE City Manager AT&T SERVICE 831-000-6408-576 09/24 33.51 41003 11/26/2024 FINANCE City Manager AT&T SERVICE 831-000-6408-576 10/24 33.51
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41003 11/26/2024 FINANCE PD Operations AT&T SERVICE 831-000-6408-576 08/24 563.71 41003 11/26/2024 FINANCE PD Operations AT&T SERVICE 831-000-6408-576 09/24 563.71 41003 11/26/2024 FINANCE PD Operations AT&T SERVICE 831-000-6408-576 10/24 563.71 41004 11/26/2024 PD OPERATIONS PD Operations AT&T 09/24 FIRSTNET SVS 9391031566 155.55 41004 11/26/2024 PD OPERATIONS PD Operations AT&T 09/24 FIRSTNET SVS 93910315780 156.74 41005 11/26/2024 BUILDING Building AMERICAN BUSINESS MACHINES COPIER LEASE 103.88 41005 11/26/2024 BUILDING Building AMERICAN BUSINESS MACHINES PRINTER FINANCE CHARGE 9.50 41005 11/26/2024 ENGINEERING Engineering AMERICAN BUSINESS MACHINES PLOTTER LEASE 278.00 41005 11/26/2024 ENGINEERING Engineering AMERICAN BUSINESS MACHINES ANNUAL COPIER LEASE 1,674.00 41006 11/26/2024 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #19 12/24 871.41 41007 11/26/2024 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #23 12/24 833.86 41008 11/26/2024 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #86 12/24 812.38 41009 11/26/2024 SEWER MTNC/OPERATIONS WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 199.00 41009 11/26/2024 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 1,015.00 41010 11/26/2024 FIRE Fire BETTS TRUCK PARTS REPAIRS - CFD E-56 5,497.33 41011 11/26/2024 HR/RISK MGT HR/RISK MGT CA DEPARTMENT OF JUSTICE PRE-EMPLOYMENT SVS 448.00 41011 11/26/2024 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE BLOOD ALCOHOL ANALYSIS 1,015.00 41011 11/26/2024 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 757.00 41012 11/26/2024 ENGINEERING LTF - Streets CA DEPARTMENT OF TRANSPORTATION R-96 CALTRANS PAVEMENT PRESERVATIONR 69,116.92 41013 11/26/2024 PD OPERATIONS SUPP LAW ENF CEDAR VETERINARY HOSPITAL, INC VETERINARY SERVICES - BONNIE 3,402.33 41013 11/26/2024 PD OPERATIONS PD Operations CEDAR VETERINARY HOSPITAL, INC VETERINARY SERVICES - BONNIE 26.00 41014 11/26/2024 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 76.01 41014 11/26/2024 PURCHASING Building CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 183.54 41014 11/26/2024 PURCHASING City Clerk's Office CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 278.26 41014 11/26/2024 PURCHASING Engineering CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 760.84 41014 11/26/2024 PURCHASING Finance CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 1,258.75 41014 11/26/2024 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 406.48 41014 11/26/2024 PURCHASING Parks Administration CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 612.74 41014 11/26/2024 PURCHASING Planning CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 378.42 41014 11/26/2024 PURCHASING Sewer Mtnc/Operations CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 232.34 41014 11/26/2024 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 232.34 41014 11/26/2024 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 278.26 41014 11/26/2024 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 278.26 41014 11/26/2024 PURCHASING Water Mtnc/Operations CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 232.34 41014 11/26/2024 PURCHASING Water Quality Control CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 289.69 41014 11/26/2024 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 311.46 41014 11/26/2024 PURCHASING PD Operations CANON FINANCIAL SERVICES COPIER LEASE COPIER LEASE 377.65 41014 11/26/2024 PURCHASING PD Operations CANON FINANCIAL SERVICES MPD COPIER 10/24 200.26 41015 11/26/2024 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 11/08/2024 PAYROLL 888.13 41016 11/26/2024 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 11/22/2024 PAYROLL 888.13 41017 11/26/2024 PD OPERATIONS PD Operations COMMUNITY MEDICAL CENTER LEGAL BLOOD DRAWS - 08/24 175.00 41018 11/26/2024 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA PRE-EMPLOYMENT SERVICES 204.00 41018 11/26/2024 HR/RISK MGT WWTP OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA ANNUAL AUDIOGRAMS 71.00 41018 11/26/2024 HR/RISK MGT PD Operations OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA ANNUAL AUDIOGRAMS 71.00 41019 11/26/2024 PD OPERATIONS Code Enforcement CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 09/24 87.50 41019 11/26/2024 PD OPERATIONS UB - Garbage CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 09/24 21.88 41019 11/26/2024 PD OPERATIONS UB - Sewer CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 09/24 21.88 41019 11/26/2024 PD OPERATIONS UB - Water CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 09/24 43.74 41020 11/26/2024 INFORMATION SERVICES Finance DELL COMPUTER CORPORATION 32" MONITORS 988.02
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41021 11/26/2024 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS ALARM REPORT - FBSC 135.00 41021 11/26/2024 PW ADMIN Facilities Maintenance DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 165.00 41021 11/26/2024 PW ADMIN STREETS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 165.00 41021 11/26/2024 PW ADMIN Sewer Mtnc/Operations DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 165.00 41021 11/26/2024 PW ADMIN Water Mtnc/Operations DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 165.00 41021 11/26/2024 WWTP WWTP DIAMOND COMMUNICATIONS MONITORING - WWTP 225.00 41021 11/26/2024 WWTP WWTP DIAMOND COMMUNICATIONS SERVICE/TESTING - WWTP 339.50 41022 11/26/2024 PARKS ADMINISTRATION Comm & Rec Centers ENVIRO CLEAN FLOOR MACHINE SERVICE 711.97 41023 11/26/2024 FLEET ACQUISITION Fleet Acquisition LEHR AUTO ELECTRIC PD UPFIT PARTS #6037 - #6039 864.26 41023 11/26/2024 FLEET ACQUISITION Fleet Acquisition LEHR AUTO ELECTRIC PD UPFIT PARTS #6037 - #6037 864.26 41024 11/26/2024 HR/RISK MGT INS/RISK MGT LIEBERT CASSIDY WHITMORE LEGAL SERVICES 1,936.00 41025 11/26/2024 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 6018106 75.43 41025 11/26/2024 FINANCE WATER CONSERV CITY OF MADERA CLOTHES WASHER REBATE - 9189235 200.00 41025 11/26/2024 FINANCE Water Mtnc/Operations CITY OF MADERA RWMG ANNUAL MEMBERSHIP DUES 1,550.00 41026 11/26/2024 FINANCE PAYROLL TRUST M.C.E.A. MONTHLY DUES 11/24 310.00 41027 11/26/2024 GRANTS CDBG Public Services MADERA COALITION FOR COMM JUSTICE CDBG FY 23/24 Q4 13,752.66 41028 11/26/2024 CITY COUNCIL City Clerk's Office MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2024 40.00 41028 11/26/2024 CITY COUNCIL City Council MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2024 200.00 41028 11/26/2024 CITY COUNCIL Fire MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2024 80.00 41028 11/26/2024 CITY COUNCIL HR/RISK MGT MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2024 40.00 41028 11/26/2024 CITY COUNCIL Parks Administration MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2024 40.00 41028 11/26/2024 CITY COUNCIL STREETS MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2024 40.00 41028 11/26/2024 CITY COUNCIL SUPP LAW ENF MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2024 160.00 41028 11/26/2024 CITY COUNCIL City Manager MADERA COUNTY E D C EDC STATE OF THE CO LUNCHEON - 2024 40.00 41029 11/26/2024 FINANCE PAYROLL TRUST M P O A MONTHLY DUES 11/24 8,405.44 41030 11/26/2024 PARKS Prop 68 Grant O'DELL ENGINEERING, INC. PROP 68 - OLIVE/TAUBERT PARK 5,602.94 41030 11/26/2024 PARKS ADMINISTRATION Special Legislative Grant O'DELL ENGINEERING, INC. DESIGN SVS - LTC TRAILS 3,861.88 41031 11/26/2024 PLANNING Planning PROVOST & PRITCHARD CONSULTING PROFESSIONAL CONSULTING SVS 325.40 41032 11/26/2024 GRANTS Home Program Income RANEY PLANNING & MANAGEMENT, INC. ANNUAL HOME MONITORING 8,395.20 41033 11/26/2024 PW ADMIN WWTP RUSSELL, CHRIS REIMBURSEMENT - WWTP OPERATOR 203.00 41034 11/26/2024 PW ADMIN Facilities Maintenance SCROGGINS, COLE REIMBURSEMENT - GENERAL ELECTRICIAN 100.00 41035 11/26/2024 PW ADMIN Water Mtnc/Operations STATE WATER RESOURCES CONTROL BOARD EXAM FEES - WATER DISTRIBUTION OPERATOR 30.00 41036 11/26/2024 ENGINEERING FAU CMAQ TJKM TRANSPORTATION CONSULTANTS CONSULTING SERVICES 796.34 41036 11/26/2024 ENGINEERING LTF - Streets TJKM TRANSPORTATION CONSULTANTS CONSULTING SERVICES 88.48 41037 11/26/2024 ENGINEERING Engineering OTP - FINANCE REIMBURSEMENT - PE EXAM 247.55 41038 11/26/2024 ENGINEERING General Trust Fund BOND ENCROACH REIMBURSEMENT - BELLAVA & BERK 45,924.00 41039 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000695 93.24 41040 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923009 284.43 41041 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9920660 78.70 41042 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9916841 203.81 41043 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9900247 218.03 41044 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9922303 226.94 41045 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9892043 90.93 41046 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9917300 252.44 41047 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9905819 118.75 41048 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9893611 52.41 41049 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925863 227.34 41050 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9914191 316.75 41051 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9897715 106.43
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41052 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9905501 332.30 41053 11/26/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9917645 261.93 41054 11/27/2024 INFORMATION SERVICES Computer Replacement ZOHO CORPORATION MANAGE ENGINE SOFTWARE LICENSE RENEWAL 12,210.00 41055 11/27/2024 FINANCE Finance MV CHENG & ASSOCIATES, INC. CONSULTING SERVICES: FINANCE DIRECTOR 1,812.50 41056 11/27/2024 HR/RISK MGT HR/RISK MGT ALLIANT INSURANCE SERVICES, INC. CONSULTING SERVICES - HEALTH AND WELFARE BENEFITS 3,750.00 41057 11/27/2024 PD OPERATIONS PD Operations JARED MACIEL PER DIEM - SWAT SCHOOL WEEK 1 494.50 41057 11/27/2024 PD OPERATIONS PD Operations JARED MACIEL PER DIEM - SWAT SCHOOL WEEK 2 494.50 41058 11/27/2024 PD OPERATIONS PD Operations CODY LUGINBILL PER DIEM - SWAT SCHOOL WEEK 1 494.50 41058 11/27/2024 PD OPERATIONS PD Operations CODY LUGINBILL PER DIEM - SWAT SCHOOL WEEK 2 494.50 41059 11/27/2024 CITY ADMIN PD Operations CHIARAMONTE, GIACHINO PER DIEM - CALCHIEF'S BOARD OF DIRECTORS MEETING 236.50 41060 11/27/2024 BUILDING Building FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 10/16/24-10/31/24 15,330.00 41060 11/27/2024 BUILDING Building FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 11/01/24-11/15/24 12,750.00 41061 11/27/2024 ENGINEERING Sewer Capital Outlay FLOYD JOHNSTON CONSTRUCTION CO., INC. SS14 SEWER EMERGENCY 224,459.59 41062 11/27/2024 FINANCE Finance GOVERNMENT FINANCE OFFICERS ASSOC. GFOA MEMBERSHIP RENEWAL GFOA MEMBERSHIP RENEWAL 266.88 41062 11/27/2024 FINANCE General Fund GOVERNMENT FINANCE OFFICERS ASSOC. GFOA MEMBERSHIP RENEWAL GFOA MEMBERSHIP RENEWAL 190.62 41063 11/27/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 11/24 UTILITY SERVICE 3040421 51.18 41063 11/27/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 11/24 UTILITY SERVICE 3040431 95.86 41063 11/27/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 11/24 UTILITY SERVICE 3040441 314.15 41064 11/27/2024 FLEET MAINTENANCE Fleet Maintenance MADERA COUNTY ENVIRONMENTAL HEALTH DEPT PERMIT FEES 998.00 41065 11/27/2024 GRANTS Permanent Local Housing Alloca MADERA RESCUE MISSION, INC. PLHA INVOICE 10/24 8,624.48 41066 11/27/2024 INFORMATION SERVICES Computer Replacement TYLER TECHNOLOGIES INC. SOFTWARE RENEWAL 97,573.85 41067 11/27/2024 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - SWAT SCHOOL WEEK 1 494.50 41067 11/27/2024 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - SWAT SCHOOL WEEK 2 494.50 41068 12/05/2024 FIRE MEAS K - FIRE MUNICIPAL EMERGENCY SERVICES INC. CARABINER MOUNT 4,288.62 41069 12/05/2024 FIRE MEAS K - FIRE ALLSTAR FIRE EQUIPMENT MISC FIRE EQUIPMENT 4,221.49 41070 12/05/2024 ENGINEERING Sewer Capital Outlay STATEWIDE TRAFFIC SAFETY AND SIGNS INC 2024 SEWER EMERGENCY 3,975.00 41070 12/05/2024 ENGINEERING Sewer Capital Outlay STATEWIDE TRAFFIC SAFETY AND SIGNS INC 2024 SEWER EMERGENCY 10,240.00 41071 12/05/2024 FLEET ACQUISITION Fleet Acquisition GOVCONNECTION, INC. PD DOCK STATION 2,843.54 41072 12/05/2024 PARKS ADMINISTRATION Parks ELITE MAINTENANCE AND TREE SERVICE GROUP 2 NON-MEDIAN MAINTENANCE 11/24 5,678.40 41072 12/05/2024 PARKS ADMINISTRATION MEDIAN LANDS ELITE MAINTENANCE AND TREE SERVICE GROUP 3 MEDIAN MAINTENANCE 11/24 12,560.80 41072 12/05/2024 PARKS ADMINISTRATION Parking Dist Operation ELITE MAINTENANCE AND TREE SERVICE GROUP 1 DOWNTOWN MAINTENANCE 11/24 509.60 41073 12/05/2024 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 80.64 41073 12/05/2024 FINANCE Animal Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 338.05 41073 12/05/2024 FINANCE Code Enforcement VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 182.31 41073 12/05/2024 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 300.90 41073 12/05/2024 FINANCE Engineering VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 345.21 41073 12/05/2024 FINANCE Facilities Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 50.77 41073 12/05/2024 FINANCE Fleet Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 49.75 41073 12/05/2024 FINANCE Fleet Motor Pool VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 137.74 41073 12/05/2024 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 619.72 41073 12/05/2024 FINANCE LMD Services VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 590.59 41073 12/05/2024 FINANCE Parks VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 1,288.99 41073 12/05/2024 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 1,959.65 41073 12/05/2024 FINANCE Sewer Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 1,058.90 41073 12/05/2024 FINANCE Street Cleaning VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 2,065.96 41073 12/05/2024 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 2,978.72 41073 12/05/2024 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 2,710.20 41073 12/05/2024 FINANCE Water Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 818.31 41073 12/05/2024 FINANCE Water Quality Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 399.51
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41073 12/05/2024 FINANCE PD Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 6,998.15 41073 12/05/2024 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 781.19 41073 12/05/2024 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 2,722.24 41073 12/05/2024 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/01/24-11/15/24 5,348.62 41074 12/05/2024 INFORMATION SERVICES Computer Replacement ZONES IT SOLUTIONS INC VEEAM BACKUP SOFTWARE LICENSING 18,345.00 41075 12/05/2024 ENGINEERING Engineering FACILITY DESIGNS INC ASIDE CASTERS 25.98 41075 12/05/2024 INFORMATION SERVICES COMPUTER MAINT FACILITY DESIGNS INC OFFICE FURNITURE - IT 41,725.23 41076 12/05/2024 ENGINEERING RSTP - FED EX THE MADERA MAIL DROP SPEC BOOK PRINTING 258.00 41077 12/05/2024 GRANTS CDBG Public Services OLIVE CHARITABLE ORGANIZATION CDBG 24/25 - BENNET HOUSE Q2 1,040.60 41078 12/05/2024 FACILITIES Facilities Maintenance MESA ENERGY SYSTEMS, INC HVAC MAINTENANCE - MPD 1,788.00 41078 12/05/2024 FACILITIES Facilities Maintenance MESA ENERGY SYSTEMS, INC HVAC MAINTENANCE - FIRE #58 770.00 41079 12/05/2024 ENGINEERING Transportation Impact FeeCORNERSTONE STRUCTURAL ENGINEERING B-02 DESIGN SERVICES FOR WESTBERRY BRIDGE 29,211.57 41080 12/05/2024 GRANTS Home DAP BACKOWSKI LAW GROUP, PC LEGAL SERVICES - 2084.011 354.00 41081 12/05/2024 CITY ADMIN City Attorney ALESHIRE & WYNDER LLP CONSULTING SVS CITY ATTORNEY 26,303.35 41082 12/05/2024 ENGINEERING Transportation Impact FeeDEPARTMENT OF WATER RESOURCES WESTBERRY BRIDGE 3,500.00 41083 12/05/2024 PLANNING Planning MICHAEL BAKER INTERNATIONAL, INC. CONSULTING SERVICES - HOUSING ELEMENT 73,370.00 41084 12/05/2024 ENGINEERING RSTP - FED EX TERRA WEST CONSTRUCTION INC R-10 OLIVE AND KNOX WIDENING AND IMPROVEMENTS 66,167.50 41085 12/05/2024 PARKS Parks ZOOM RECREATION, INC EQUIPMENT AT MCNALLY PARK 40,075.00 41086 12/05/2024 INFORMATION SERVICES Computer Replacement ABLEGOV, INC. SOFTWARE RENEWAL 11,640.00 41087 12/05/2024 PD OPERATIONS PD Operations B & M SUPPLIERS LLC NITRILE GLOVES 460.00 41088 12/05/2024 WATER QUALITY CONTROL Water Quality Control DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 504.00 41088 12/05/2024 WATER QUALITY CONTROL Water Quality Control DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING WEEKLY SAMPLING 1,824.00 41088 12/05/2024 WATER QUALITY CONTROL Water Quality Control DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING WEEKLY SAMPLING 1,216.00 41089 12/05/2024 ENGINEERING Sewer Capital Outlay AECOM TECHNICAL SERVICES, INC. SS-06 ONCALL FAIRGROUND LIFT STATION MODIFICATION 12,330.00 41090 12/05/2024 ENGINEERING Water Capital Outlay AKEL ENGINEERING GROUP, INC. PROFESSIONAL ENGINEERING SVS 7,498.25 41091 12/05/2024 ENGINEERING Engineering AMERICAN BUSINESS MACHINES PLOTTER LEASE 139.00 41091 12/05/2024 ENGINEERING Engineering AMERICAN BUSINESS MACHINES FINANCE CHARGE 27.20 41092 12/05/2024 SEWER MTNC/OPERATIONS Sewer Mtnc/Operations ARROW ELECTRIC MOTOR INC LIFT STATION REPAIR - FAIRGROUNDS 1,589.70 41093 12/05/2024 ENGINEERING FAU CMAQ BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 12,321.99 41093 12/05/2024 ENGINEERING LTF - Streets BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 18,719.01 41093 12/05/2024 ENGINEERING MEAS T - ENVIRO BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 6,298.00 41093 12/05/2024 ENGINEERING Sewer Capital Outlay BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 3,766.00 41094 12/05/2024 HR/RISK MGT HR/RISK MGT CA DEPARTMENT OF JUSTICE PRE-EMPLOYMENT SVSP 64.00 41095 12/05/2024 ENGINEERING Engineering CA SURVEYING AND DRAFTING SUPPLY SERVICE CONTRACT - LICENSE RENEWAL 1,399.92 41095 12/05/2024 ENGINEERING General Fund CA SURVEYING AND DRAFTING SUPPLY SERVICE CONTRACT - LICENSE RENEWAL 700.08 41096 12/05/2024 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER LEASE 11/24 73.62 41096 12/05/2024 PURCHASING Building CANON FINANCIAL SERVICES COPIER LEASE 11/24 90.74 41096 12/05/2024 PURCHASING City Clerk's Office CANON FINANCIAL SERVICES COPIER LEASE 11/24 41.95 41096 12/05/2024 PURCHASING Engineering CANON FINANCIAL SERVICES COPIER LEASE 11/24 270.63 41096 12/05/2024 PURCHASING Finance CANON FINANCIAL SERVICES COPIER LEASE 11/24 414.60 41096 12/05/2024 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER LEASE 11/24 74.43 41096 12/05/2024 PURCHASING Parks Administration CANON FINANCIAL SERVICES COPIER LEASE 11/24 167.79 41096 12/05/2024 PURCHASING Planning CANON FINANCIAL SERVICES COPIER LEASE 11/24 81.19 41096 12/05/2024 PURCHASING Sewer Mtnc/Operations CANON FINANCIAL SERVICES COPIER LEASE 11/24 41.14 41096 12/05/2024 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER LEASE 11/24 41.14 41096 12/05/2024 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER LEASE 11/24 41.95 41096 12/05/2024 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER LEASE 11/24 41.95 41096 12/05/2024 PURCHASING Water Mtnc/Operations CANON FINANCIAL SERVICES COPIER LEASE 11/24 41.14 41096 12/05/2024 PURCHASING Water Quality Control CANON FINANCIAL SERVICES COPIER LEASE 11/24 113.66
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41096 12/05/2024 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER LEASE 11/24 189.19 41096 12/05/2024 PURCHASING PD Operations CANON FINANCIAL SERVICES COPIER LEASE 11/24 200.26 41096 12/05/2024 PURCHASING PD Operations CANON FINANCIAL SERVICES COPIER LEASE 11/24 235.93 41097 12/05/2024 HR/RISK MGT GRAFFITI ABATE OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, ANNUAL AUDIOGRAMS 71.00 41097 12/05/2024 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, PRE-EMPLOYMENT SERVICES 1,067.00 41097 12/05/2024 HR/RISK MGT Parks OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, PRE-EMPLOYMENT SERVICES 71.00 41097 12/05/2024 HR/RISK MGT Parks OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, ANNUAL AUDIOGRAMS 142.00 41097 12/05/2024 HR/RISK MGT STREETS OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, ANNUAL AUDIOGRAMS 71.00 41097 12/05/2024 HR/RISK MGT PD Operations OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, PRE-EMPLOYMENT SERVICES 71.00 41097 12/05/2024 HR/RISK MGT PD Operations OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA, ANNUAL AUDIOGRAMS 71.00 41098 12/05/2024 PD OPERATIONS DUI Enforcement & Awareness CEDERQUIST, BRENT REIMBURSEMENT - MISC EQUIPMENT 920.10 41099 12/05/2024 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FIRE #58 35.00 41099 12/05/2024 GRANTS INTERMODAL BLDG DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT 80.00 41099 12/05/2024 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS FIRE ALARM INSPECTION - PANAM 759.50 41099 12/05/2024 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS ALARM CODE DELETE - FBSC 30.00 41099 12/05/2024 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS ALARM CODE DELETE - PANAM 30.00 41100 12/05/2024 FACILITIES Facilities Maintenance 47TH PLACE- CARPET ONE FLOORING INSTALL - PW 2,663.68 41101 12/05/2024 FACILITIES Facilities Maintenance GRAINGER, INC. BUCKET TRUCK SUPPLIES 2,131.69 41102 12/05/2024 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 11/24 POWER SWEEPING 402.50 41102 12/05/2024 GRANTS Parking Dist Operation GUARDIAN WESTERN SWEEPING INC. 11/24 POWER SWEEPING 402.50 41103 12/05/2024 FACILITIES Fire INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - FIRE #56 1,175.00 41103 12/05/2024 FACILITIES Fire INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - FIRE #58 1,375.00 41103 12/05/2024 FACILITIES Sewer Mtnc/Operations INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - MEADOWS LIFT 1,350.00 41103 12/05/2024 FACILITIES UB - Water INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - CITY HALL 1,125.00 41103 12/05/2024 FACILITIES Water Mtnc/Operations INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - PW 985.00 41103 12/05/2024 FACILITIES Water Mtnc/Operations INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - WELL 18 1,725.00 41103 12/05/2024 FACILITIES Water Mtnc/Operations INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - WELL 38 1,875.00 41103 12/05/2024 FACILITIES PD Operations INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - PD 1,725.00 41103 12/05/2024 FACILITIES PD Operations INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - PD SIU 1,225.00 41104 12/05/2024 FACILITIES Facilities Maintenance JAM SERVICES INC SIGNAL BOX LIDS 934.20 41104 12/05/2024 FACILITIES Facilities Maintenance JAM SERVICES INC STREET LIGHT FIXTURES 4,546.50 41105 12/05/2024 PD OPERATIONS PD Operations LEXIPOL LLC RECORDS MGMT SYSTEM 10,169.25 41106 12/05/2024 PARKS ADMINISTRATION Aquatics Programs CHARLES LUECKER, AUTHORIZED SIGNER CHLORINE FOR POOL 2,048.81 41107 12/05/2024 FINANCE WATER CONSERV CITY OF MADERA MULCH REBATE - 9921153 77.74 41107 12/05/2024 FINANCE WATER CONSERV CITY OF MADERA CW REBATE - 10000348 200.00 41107 12/05/2024 FINANCE WATER CONSERV CITY OF MADERA CW REBATE - 9897315 200.00 41107 12/05/2024 FINANCE WATER CONSERV CITY OF MADERA SIC REBATE - 9901032 172.67 41107 12/05/2024 FINANCE WATER CONSERV CITY OF MADERA TOILET REBATE - 9891942 89.10 41107 12/05/2024 FINANCE WATER CONSERV CITY OF MADERA DISHWASHER REBATE - 9904143 200.00 41108 12/05/2024 FINANCE PD Operations MADERA COUNTY TREASURER COUNTY'S PORTION PARKING PENALTIES PAID 09/24 526.50 41109 12/05/2024 CITY CLERK'S OFFICE City Clerk's Office MADERA TRIBUNE PUBLIC OFFICE NOMINEES 214.50 41109 12/05/2024 ENGINEERING RSTP - FED EX MADERA TRIBUNE REQUEST FOR BID - TS-35 825.00 41109 12/05/2024 ENGINEERING Water Capital Outlay MADERA TRIBUNE REQUEST FOR BID - W-32 847.00 41109 12/05/2024 ENGINEERING Sewer Capital Outlay MADERA TRIBUNE REQUEST FOR BID - SS-06 814.00 41109 12/05/2024 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 212.80 41110 12/05/2024 PD OPERATIONS PD Operations MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 131.96 41111 12/05/2024 PARKS ADMINISTRATION Aquatics Programs MAMMOTH OXYGEN CO2 FOR POOL 111.60 41112 12/05/2024 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL 3,071.65 41112 12/05/2024 PW ADMIN Street Cleaning MID VALLEY DISPOSAL INC. WASTE DISPOSAL 10,431.37
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41112 12/05/2024 PW ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL 2,437.60 41112 12/05/2024 PW ADMIN PW Safe & Clean Initiative MID VALLEY DISPOSAL INC. WASTE DISPOSAL 3,552.30 41113 12/05/2024 FLEET ACQUISITION Fleet Acquisition MOTOROLA SOLUTIONS INC. PD PATROL VEHICLE RADIO 15,499.64 41114 12/05/2024 ENGINEERING LTF - Streets NICHOLS CONSULTING ENGINEERING CONSULTING SVS 30,600.00 41115 12/05/2024 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SERVICES R-000094 14,952.25 41116 12/05/2024 FINANCE Finance PHOENIX GROUP INFO SYS CITATIONS 09/24 198.92 41116 12/05/2024 FINANCE Parking Dist Operation PHOENIX GROUP INFO SYS CITATIONS 09/24 24.59 41117 12/05/2024 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING ON-CALL W-39, W-40, & W-41 WATER MAIN REPLACEMENTON 3,803.10 41117 12/05/2024 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING PROFESSIONAL CONSULTING SVS 975.60 41118 12/05/2024 GRANTS INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT 150.00 41119 12/05/2024 ENGINEERING Water Capital Outlay UNION PACIFIC RAILROAD CO. SR 145 WATER MAIN REPLACEMENT 10,000.00 41120 12/05/2024 BUILDING Building OTP - FINANCE REIMBURSEMENT - CALBO EDUCATION WEEK 200.50 41121 12/05/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9896114 3,000.00 41122 12/05/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9919962 1,658.00 41123 12/05/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9924493 1,800.00 41124 12/05/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9923370 1,681.50 41125 12/05/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9922527 2,532.00 41126 12/05/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9895122 2,000.00 41127 12/05/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9914984 3,000.00 41128 12/05/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9919962 2,824.00 41129 12/05/2024 BUILDING Building BLDING/PLAN REFNDS APPLICATION CANCELLED - REIMBURSE FEE 71.06 41129 12/05/2024 BUILDING General Fund BLDING/PLAN REFNDS APPLICATION CANCELLED - REIMBURSE FEE 1.50 41130 12/05/2024 BUILDING Building BLDING/PLAN REFNDS APPLICATION CANCELLED - REIMBURSE FEE 259.62 41130 12/05/2024 BUILDING General Fund BLDING/PLAN REFNDS APPLICATION CANCELLED - REIMBURSE FEE 5.17 41131 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REIMBUREMENT 25.00 41132 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY YOUTH HUT 50.00 41133 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC MULTI-ROOM 100.00 41134 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILIONLION 50.00 41135 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC MULTI-ROOM 100.00 41136 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM PICINC SHELTER 50.00 41137 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC BALL FIELD 9 50.00 41138 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 50.00 41139 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY FIELD 1 & 2 50.00 41140 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC MULTI-ROOM 100.00 41141 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 50.00 41142 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILION 50.00 41143 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM COMMUNITY EVENT 50.00 41144 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY PAVILIONILION 50.00 41145 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - MCNALLY SHELTER 50.00 41146 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY FIELD 1-3 50.00 41147 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 50.00 41148 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - MCNALLY BASKETBALL BALL 50.00 41149 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILLION 50.00 41150 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILLION 50.00 41151 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC BALL FIELD 2 50.00 41152 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 50.00 41153 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 50.00 41154 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 50.00 41155 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILLION 50.00
CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41156 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILLION 200.00 41157 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILLION 165.00 41158 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY FIELD 1-4 50.00 41159 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - POOL 100.00 41160 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYM 500.00 41161 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PICNIC AREA 2 50.00 41162 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILLION 227.50 41163 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 50.00 41164 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILLION 50.00 41165 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY FIEL 112.50 41166 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILLION 50.00 41167 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - MCNALLY SHELTER 50.00 41168 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC MULTI-ROOM 100.00 41169 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC MULTI-ROOM 100.00 41170 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILLION 50.00 41171 12/05/2024 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILLION 50.00 41172 12/05/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921777 169.92 41173 12/05/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9905869 34.22 41174 12/05/2024 FINANCE Water Fund OTP- UB REFUNDS DEPOSIT FROM MAIS TO MUNIS - 9925732-514000 150.95 41175 12/05/2024 FINANCE Water Utility OTP- UB REFUNDS UB TERM REFUND 9917458-553604 213.26 41176 12/05/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919564 153.34 41177 12/05/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10001120 444.99 41178 12/05/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9922092 499.97 41179 12/05/2024 FINANCE Water Utility OTP- UB REFUNDS UB TERM REFUND 4615082-500652 11.58 41180 12/05/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925178 177.53 583 11/25/2024 FINANCE Sewer Fund BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 226,764.17 584 11/25/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 11/15/2024 14,087.29 BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 1,766,259.62
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Informational Report on Personnel Activity
RECOMMENDATION:
This report is submitted for informational purposes only and there is no action requested from the City Council (Council)
SUMMARY:
The purpose of this report is to provide the Council an informational update on employment matters, including new hires, transfers, and terminations. This report represents activity since the prior report submitted on the November 20, 2024, City Council agenda.
DISCUSSION:
The Civil Service Commission (Commission) met on December 3, 2024, and approved eligibility lists for the following positions:
▪ Public Safety Dispatcher
▪ Neighborhood Preservation Specialist I
The following employees began employment with the City since our last report.
Table 1. New Hires and Re-hires
Name Position Department Status* Effective
Date
Rene Ortiz-Carrillo Park Aide Parks & Community
Services
PT 11/18/24
Izac Maravilla Police Officer Trainee Police Department FT 11/18/24 Council Meeting of: December 18, 2024
Agenda Number: B-3
Table 1. New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Brandon Cox Police Officer Trainee Police Department FT 12/2/24 *Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following promotions, transfers, or assignment changes occurred since our last report.
Table 2. Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Aaron Mao Police Officer Trainee Police Officer I 11/22/24 Dayana Elms Police Officer Trainee Police Officer I 11/22/24 Roberto Saavedra Police Officer Trainee Police Officer I 11/22/24 Matthew Diaz Police Officer Trainee Police Officer I 11/22/24 Jeremy McCool Police Officer I Police Officer II 12/11/24 Matiaz Medina Industrial Electrical
Technician
Lead Electrician 12/16/24
The following employees separated from employment since our last report.
Table 3. Separations
Name Position Department Status* Effective
Date
Sylvia Falcon Facility Aid Parks & Community
Services PT 11/8/24
Luis Ibarra Computer Technician I Information
Technology FT 11/8/24
Ismael
Hernandez
Public Works Operations
Director Public Works FT 11/29/24
Joseph Kabeya
Lab Analyst/
Environmental
Compliance Inspector
Public Works,
Wastewater
Treatment Plant
FT 11/29/24
Leah Resendez Program Leader I/Head
Lifeguard
Parks & Community
Services PT 12/5/24
Itzel Jimenez Police Officer I Police Department FT 12/6/24 *Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:
Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.
ALTERNATIVES:
This report is for informational purposes only.
ATTACHMENTS:
None
REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 18, 2024
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Adoption of updated City of Madera Full Time Salary Schedules RECOMMENDATION:
Adopt a resolution approving revised City of Madera Full Time Salary Schedules effective December 3, 2024; December 4, 2024; and December 28, 2024 SUMMARY:
The City is required by Government Code Sections 36506 and 37206 and the California Code of Regulations, title 2, §570.5 to publicly adopt its pay schedule. While the City publicly adopts individual actions such as agreements with labor units or classification plan amendments, the City also publicly adopts a consolidated schedule for all full time positions that is posted to the City’s website. The requested action includes adoption of the City of Madera Full Time Salary Schedule for the following effective dates and reasons:
1. Effective December 3, 2024, reflecting at four percent (4%) Cost-of-Living Adjustment (COLA) for the position of City Manager only;
2. Effective December 4, 2024, reflecting the approved modification assigning the position of Planning Manager to Range 500 on Schedule M-30; and
3. Effective December 28, 2024, reflecting a two percent (2%) COLA pursuant to Memorandums of Understanding (MOUs) and subsequent Side Letter Agreements with the City’s four (4) bargaining units, the adopted Standard Terms and Conditions for employment agreements with unrepresented department heads, and the At-Will Employment Agreement with the City Clerk.
B-4
DISCUSSION:
California Government Code §36506 and §37206 and California Code of Regulations, title 2, §570.5 require the City to publicly adopt its pay schedule. While the schedules are provided in individual MOUs or resolutions, the City typically adopts a consolidated schedule for all full time positions that is published on the City’s website and provided to the California Public Employees’ Retirement System (CalPERS) to ensure compliance with the above-noted code sections. As such, staff has prepared three updates to the adopted City of Madera Full Time Salary Schedule as detailed below.
Full Time Salary Schedule effective December 3, 2024
The City Council approved an employment agreement for the City Manager at its October 2, 2024, meeting. This agreement included a four percent (4%) COLA effective on the City Manager’s hire anniversary date of December 3, 2024. Exhibit A to the resolution contemplated with this report reflects this COLA adjustment for the position of City Manager. This is the only change reflected on this iteration of the adopted salary schedule.
Full Time Salary Schedule effective December 3, 2024
The City Council approved modification of the assigned salary range for the position of Planning Manager at its December 4, 2024, meeting. Exhibit B to the resolution contemplated with this report reflects assignment of the Planning Manager position to Range 500 of Salary Schedule M30. This is the only change reflected on this iteration of the adopted salary schedule.
Full Time Salary Schedule effective December 28, 2024
The City Council has previously adopted MOUs and subsequent Side Letter Agreements with all bargaining units, Standard Terms and Conditions for unrepresented department heads, and an individual At-Will Employment Agreement with the City Clerk that provided for a two percent (2%) COLA to be effective the pay period beginning December 28, 2024, with pay date January 17, 2025. Exhibit C to the resolution contemplated with this report reflects the pay rates for each position after the COLA is applied to positions approved for the increase via the previously referenced agreements and adopted standard terms. This two percent (2%) COLA applies to all positions on this iteration of the salary schedule except City Manager; the position of City Manager reflects no additional change beyond the above-noted December 3, 2024, adjustment.
FINANCIAL IMPACT:
The requested action is to adopt a consolidated public pay schedule; no new pay adjustments or increases are being requested besides those previously authorized by Council action. All negotiated pay increases were included when calculating salary and benefit projections in the adopted operating budget.
ALTERNATIVES:
Council may direct staff to modify the City’s full time or part time salary schedules.
ATTACHMENTS:
1. Resolution adopting City of Madera Full Time Salary Schedules a. Exhibit A: City of Madera Full Time Salary Schedule effective December 3, 2024 b. Exhibit B: City of Madera Full Time Salary Schedule effective December 4, 2024 c. Exhibit C: City of Madera Full Time Salary Schedule effective December 28, 2024 Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING
THE CITY OF MADERA FULL TIME SALARY SCHEDULES EFFECTIVE DECEMBER 3, 2024; DECEMBER 4, 2024; AND DECEMBER 28, 2024 WHEREAS, the City Council has approved the City Manager’s Employment Agreement to include a four percent (4%) cost-of-living adjustment effective December 3, 2024; and
WHEREAS, the City Council has approved modification of the assigned salary range for Planning Manager to City of Madera Schedule M-30, Range 500 effective December 4, 2024; and
WHEREAS, the City of Madera (City) has negotiated and adopted Memorandums of Understanding and subsequent Side Letter Agreements with its four bargaining units that include a two percent (2%) cost-of-living adjustment effective December 28, 2024; and
WHEREAS, the City has adopted revised Standard Terms and Conditions for unrepresented department heads that include a two percent (2%) cost-of-living adjustment effective December 28, 2024; and
WHEREAS, the City Council has amended the City Clerk’s Employment Agreement to include a two percent (2%) cost-of-living adjustment effective December 28, 2024; and
WHEREAS, the City has prepared consolidated Full Time Salary Schedules that capture these changes to comply with California Government Code §36506 and §37206 and California Code of Regulations, title 2, §570.5, to be published on its website.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:
1. The above recitals are true and correct.
2. Effective December 3, 2024, the City of Madera Full Time Salary Schedule attached as Exhibit A and incorporated herein is approved.
3. Effective December 4, 2024, the City of Madera Full Time Salary Schedule attached as Exhibit B and incorporated herein is approved.
4. Effective December 28, 2024, the City of Madera Full Time Salary Schedule attached as Exhibit C and incorporated herein is approved.
5. This resolution is effective immediately upon adoption. * * * * * * * * * * * * * *
Exhibit A
City of Madera Full Time Salary Schedule effective December 3, 2024
A B C D E F
Accountant (Junior) GBU 282 $1,539.99 $1,617.04 $1,698.04 $1,782.97 $1,871.83 $1,965.76 Accounting Technician I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Accounting Technician II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Accounting Technician III GBU 300 $1,684.54 $1,768.90 $1,857.21 $1,950.01 $2,047.88 $2,150.25 Administrative Assistant GBU 303 $1,709.85 $1,795.34 $1,885.33 $1,979.82 $2,078.81 $2,182.30 Animal Control Officer GBU 290 $1,602.98 $1,682.85 $1,767.22 $1,855.52 $1,948.32 $2,045.63 Assistant Planner GBU 352 $2,183.43 $2,292.54 $2,407.28 $2,527.65 $2,654.20 $2,786.94 Building Permit Technician GBU 288 $1,586.67 $1,665.98 $1,749.22 $1,836.96 $1,928.64 $2,025.38 Combination Building Inspector GBU 348 $2,140.12 $2,247.55 $2,359.48 $2,477.59 $2,601.89 $2,731.82 Computer Technician I GBU 344 $2,097.94 $2,203.11 $2,313.35 $2,428.66 $2,550.15 $2,677.82 Computer Technician II GBU 375 $2,448.91 $2,571.52 $2,699.76 $2,834.75 $2,976.48 $3,125.53 Construction Inspector I GBU 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 Construction Inspector II GBU 342 $2,077.13 $2,181.18 $2,290.29 $2,404.47 $2,524.84 $2,651.39 Deputy City Clerk GBU 311 $1,779.59 $1,868.46 $1,961.82 $2,060.25 $2,163.18 $2,271.17 Electrician II GBU 361 $2,283.54 $2,397.72 $2,518.09 $2,643.51 $2,775.69 $2,914.61 Electrician III GBU 381 $2,523.15 $2,649.70 $2,790.31 $2,920.80 $3,067.04 $3,220.59 Engineering Technician I GBU 302 $1,701.41 $1,786.90 $1,875.77 $1,969.70 $2,068.13 $2,171.62 Engineering Technician II GBU 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 Engineering Technician III GBU 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 Facilities Maintenance Technician GBU 289 $1,594.54 $1,674.41 $1,758.22 $1,845.96 $1,938.20 $2,035.50 Grants Specialist GBU 299 $1,676.10 $1,759.90 $1,848.21 $1,940.45 $2,037.75 $2,139.56 Industrial Electrical Technician GBU 381 $2,523.15 $2,649.70 $2,790.31 $2,920.80 $3,067.04 $3,220.59 Lead Electrician GBU 401 $2,788.06 $2,927.55 $3,073.79 $3,227.34 $3,388.76 $3,558.06 Maintenance Technician GBU 308 $1,753.16 $1,840.90 $1,933.14 $2,029.88 $2,131.12 $2,237.42 Mechanic I GBU 286 $1,570.92 $1,649.66 $1,732.34 $1,818.96 $1,909.52 $2,005.13 Mechanic II GBU 301 $1,692.97 $1,777.90 $1,866.77 $1,960.14 $2,058.00 $2,160.93 Mechanic III GBU 321 $1,870.71 $1,964.07 $2,062.50 $2,165.43 $2,273.98 $2,387.60 Neighborhood Outreach Assistant GBU 276 $1,494.43 $1,569.23 $1,647.98 $1,730.09 $1,816.71 $1,907.83 Neighborhood Outreach Coordinator GBU 306 $1,735.72 $1,822.90 $1,914.02 $2,009.63 $2,109.75 $2,215.49 Neighborhood Preservation Specialist I GBU 310 $1,770.59 $1,859.46 $1,952.26 $2,050.13 $2,152.49 $2,259.92 Neighborhood Preservation Specialist II GBU 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 Neighborhood Preservation Specialist III GBU 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 Office Assistant I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Office Assistant II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Parks Leadworker GBU 323 $1,889.27 $1,983.76 $2,083.31 $2,187.37 $2,296.48 $2,411.22 Job Title B/U Range
Bi-Weekly Pay Rate
City of Madera Full Time Salary Schedule Effective 12/3/2024 Page 1 of 5 Adopted 12/18/24 ------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
Parks Worker I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Parks Worker II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Parks Worker III GBU 303 $1,709.85 $1,795.34 $1,885.33 $1,979.82 $2,078.81 $2,182.30 Payroll Specialist GBU 316 $1,824.59 $1,915.70 $2,011.88 $2,112.00 $2,217.74 $2,328.54 Plans Examiner GBU 360 $2,272.30 $2,385.91 $2,505.15 $2,630.58 $2,762.19 $2,899.99 Public Works Equipment Operator GBU 303 $1,709.85 $1,795.34 $1,885.33 $1,979.82 $2,078.81 $2,182.30 Public Works Maintenance Lead Worker GBU 323 $1,889.27 $1,983.76 $2,083.31 $2,187.37 $2,296.48 $2,411.22 Public Works Maintenance Worker I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Public Works Maintenance Worker II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Purchasing Assistant GBU 280 $1,524.80 $1,600.73 $1,681.16 $1,764.97 $1,853.27 $1,946.07 Recreation/Community Programs Coordinator GBU 313 $1,797.59 $1,887.58 $1,981.51 $2,081.06 $2,185.12 $2,294.23 Solid Waste/Recycling Assistant GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Solid Waste/Recycling Coordinator GBU 313 $1,797.59 $1,887.58 $1,981.51 $2,081.06 $2,185.12 $2,294.23 Water Conservation Customer Service Representative GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Water Conservation Specialist GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Water Quality Specialist II GBU 340 $2,056.88 $2,159.24 $2,267.23 $2,380.85 $2,500.09 $2,624.95 Water Quality Specialist I GBU 320 $1,861.14 $1,954.51 $2,052.38 $2,154.74 $2,262.73 $2,375.79 Water Quality Specialist In Training GBU 293 $1,626.60 $1,708.16 $1,793.65 $1,883.08 $1,977.57 $2,076.56 Water System Lead Worker GBU 365 $2,329.67 $2,446.09 $2,568.71 $2,696.95 $2,831.93 $2,973.67 Water System Technician GBU 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 Water System Worker I GBU 293 $1,626.60 $1,708.16 $1,793.65 $1,883.08 $1,977.57 $2,076.56 Water System Worker II GBU 320 $1,861.14 $1,954.51 $2,052.38 $2,154.74 $2,262.73 $2,375.79 Water System Worker III GBU 340 $2,056.88 $2,159.24 $2,267.23 $2,380.85 $2,500.09 $2,624.95 WW Lab Analyst/Environmental Compliance Inspector I GBU 345 $2,108.62 $2,213.80 $2,324.60 $2,441.03 $2,563.08 $2,691.32 WW Lab Analyst/Environmental Compliance Inspector II GBU 365 $2,329.67 $2,446.09 $2,568.71 $2,696.95 $2,831.93 $2,973.67 WWTP Lead Operator GBU 383 $2,548.46 $2,676.13 $2,810.00 $2,950.05 $3,097.97 $3,252.65 WWTP Mechanic GBU 375 $2,448.91 $2,571.52 $2,699.76 $2,834.75 $2,976.48 $3,125.53 WWTP Operator I GBU 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 WWTP Operator II GBU 344 $2,097.94 $2,203.11 $2,313.35 $2,428.66 $2,550.15 $2,677.82 WWTP Operator III GBU 364 $2,318.42 $2,434.28 $2,555.77 $2,683.45 $2,817.87 $2,958.48 WWTP Operator In Training GBU 301 $1,692.97 $1,777.90 $1,866.77 $1,960.14 $2,058.00 $2,160.93 Communications Manager M 456 $3,595.82 $3,775.58 $3,964.72 $4,162.68 $4,371.12 $4,589.48 Chief Building Official M 464 $3,742.49 $3,929.43 $4,125.73 $4,332.52 $4,548.67 $4,776.41 Planning Manager M 476 $3,972.99 $4,172.05 $4,380.49 $4,599.40 $4,829.35 $5,070.87 Director of Information Technology M 500 $4,478.64 $4,702.52 $4,937.42 $5,184.46 $5,443.63 $5,716.03 City of Madera Full Time Salary Schedule Effective 12/3/2024 Page 2 of 5 Adopted 12/18/24 ------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
Public Works Operations Director M 508 $4,660.61 $4,893.86 $5,138.69 $5,395.66 $5,665.30 $5,948.18 Director of Parks & Community Services M 509 $4,684.32 $4,918.13 $5,164.06 $5,422.12 $5,693.42 $5,977.96 Director of Human Resources M 513 $4,778.61 $5,017.38 $5,268.28 $5,531.86 $5,808.12 $6,098.72 City Engineer M 525 $5,073.07 $5,326.73 $5,593.06 $5,872.63 $6,166.54 $6,474.79 Director of Financial Services M 525 $5,073.07 $5,326.73 $5,593.06 $5,872.63 $6,166.54 $6,474.79 Director of Community Development M 535 $5,332.79 $5,599.13 $5,879.25 $6,173.16 $6,481.95 $6,806.19 Police Chief M 554 $5,862.71 $6,156.06 $6,463.76 $6,786.89 $7,126.01 $7,482.23 City Clerk EXE 419 $2,873.71 $3,017.87 $3,168.39 $3,326.86 $3,493.29 $3,668.19 City Manager EXE 587 $6,640.58 $6,972.76 $7,321.38 $7,687.47 $8,071.58 $8,475.29 Crime Analysis Technician MPOA 306 $1,735.72 $1,822.90 $1,914.02 $2,009.63 $2,109.75 $2,215.49 Police Corporal MPOA 383 $2,548.46 $2,676.13 $2,810.00 $2,950.05 $3,097.97 $3,252.65 Police Officer I MPOA 363 $2,306.61 $2,421.91 $2,542.83 $2,669.95 $2,803.81 $2,943.86 Police Officer II MPOA 373 $2,424.72 $2,545.65 $2,673.32 $2,806.62 $2,947.24 $3,094.60 Police Officer Trainee MPOA 333 $1,986.01 $2,085.56 $2,189.62 $2,299.29 $2,414.03 $2,534.96 Police Sergeant MPOA 426 $3,158.15 $3,316.20 $3,482.12 $3,655.92 $3,838.72 $4,030.51 Property & Evidence Officer MPOA 296 $1,651.35 $1,734.03 $1,820.65 $1,911.77 $2,007.38 $2,107.50 Public Safety Dispatcher MPOA 294 $1,635.04 $1,716.60 $1,802.65 $1,892.64 $1,987.13 $2,086.69 Records Clerk MPOA 270 $1,450.56 $1,523.11 $1,599.04 $1,679.47 $1,763.28 $1,851.58 City of Madera Full Time Salary Schedule Effective 12/3/2024 Page 3 of 5 Adopted 12/18/24 ------
A B C D E F F + 2.5% F + 5% F + 7.5% F + 10%
Executive Secretary to the Chief of Police LEMM 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 $2,559.71 $2,622.14 $2,684.57 $2,747.00 Police Auxiliary Services Supervisor LEMM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Police Commander LEMM 504 $4,659.89 $4,893.31 $5,137.98 $5,394.45 $5,664.43 $5,947.34 Police Lieutenant LEMM 487 $4,281.37 $4,495.10 $4,720.08 $4,956.31 $5,203.78 $5,464.20 Police Office Supervisor LEMM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Accountant I MM 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 $2,459.39 $2,519.38 $2,579.37 $2,639.35 Accountant II MM 362 $2,295.36 $2,410.10 $2,530.46 $2,657.01 $2,789.75 $2,929.24 $3,002.47 $3,075.70 $3,148.93 $3,222.16 Administrative Analyst I MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Administrative Analyst II MM 386 $2,587.27 $2,716.63 $2,852.18 $2,995.04 $3,144.66 $3,301.58 $3,384.12 $3,466.66 $3,549.20 $3,631.74 Assistant Engineer MM 392 $2,665.45 $2,798.75 $2,938.80 $3,085.60 $3,240.27 $3,402.26 $3,487.31 $3,572.37 $3,657.43 $3,742.48 Associate Civil Engineer MM 445 $3,472.00 $3,645.80 $3,828.03 $4,019.26 $4,220.62 $4,431.54 $4,542.33 $4,653.12 $4,763.91 $4,874.69 Associate Planner MM 368 $2,365.10 $2,483.21 $2,607.52 $2,737.44 $2,874.68 $3,018.10 $3,093.56 $3,169.01 $3,244.46 $3,319.91 Communications Specialist MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Construction Inspection Supervisor MM 400 $2,774.00 $2,912.93 $3,058.60 $3,211.59 $3,371.88 $3,540.62 $3,629.14 $3,717.65 $3,806.17 $3,894.68 Deputy City Engineer MM 495 $4,455.73 $4,678.46 $4,912.43 $5,157.66 $5,415.83 $5,686.36 $5,828.52 $5,970.68 $5,112.84 $6,255.00 Electrical and Facilities Operations Manager MM 421 $3,080.54 $3,234.65 $3,396.07 $3,565.93 $3,744.23 $3,931.52 $4,029.81 $4,128.10 $4,226.39 $4,324.67 Engineering Project Manager MM 419 $3,049.60 $3,202.59 $3,362.32 $3,530.50 $3,707.10 $3,892.71 $3,990.03 $4,087.35 $4,184.67 $4,281.98 Executive Secretary MM 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 $2,559.71 $2,622.14 $2,684.57 $2,747.00 Executive Secretary to City Administrator MM 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 $2,559.71 $2,622.14 $2,684.57 $2,747.00 Financial Services Manager MM 446 $3,489.44 $3,663.80 $3,847.15 $4,039.51 $4,241.43 $4,453.48 $4,564.81 $4,676.15 $4,787.49 $4,898.82 Fleet Operations Manager MM 404 $2,830.25 $2,971.42 $3,119.91 $3,276.27 $3,439.94 $3,612.05 $3,702.35 $3,792.65 $3,882.95 $3,973.26 Grant Administrator MM 446 $3,489.44 $3,663.80 $3,847.15 $4,039.51 $4,241.43 $4,453.48 $4,564.81 $4,676.15 $4,787.49 $4,898.82 Grant Analyst MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Human Resources Technician MM 290 $1,602.98 $1,682.85 $1,767.22 $1,855.52 $1,948.32 $2,045.63 $2,096.77 $2,147.91 $2,199.05 $2,250.19 Human Resources Technician II MM 310 $1,770.59 $1,859.46 $1,952.26 $2,050.13 $2,152.49 $2,259.92 $2,316.42 $2,372.92 $2,429.42 $2,485.91 Neighborhood Preservation Supervisor MM 380 $2,510.77 $2,636.20 $2,767.81 $2,906.74 $3,051.85 $3,204.28 $3,284.38 $3,364.49 $3,444.60 $3,524.70 Network Administrator MM 389 $2,626.08 $2,757.13 $2,894.93 $3,040.04 $3,191.90 $3,351.64 $3,435.43 $3,519.22 $3,603.01 $3,686.80 Park Project Manager MM 426 $3,158.15 $3,316.20 $3,482.12 $3,655.92 $3,838.72 $4,030.51 $4,131.28 $4,232.04 $4,332.80 $4,433.56 Parks Manager MM 385 $2,574.33 $2,702.57 $2,838.12 $2,979.86 $3,128.91 $3,285.27 $3,367.40 $3,449.53 $3,531.66 $3,613.79 Parks Supervisor MM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Procurement Services Manager MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Program Manager-Grants MM 366 $2,341.48 $2,458.47 $2,581.64 $2,710.44 $2,845.99 $2,988.29 $3,063.00 $3,137.71 $3,212.42 $3,287.12 Recreation/Community Programs Manager MM 390 $2,639.01 $2,771.19 $2,909.55 $3,055.23 $3,207.65 $3,368.51 $3,452.72 $3,536.94 $3,621.15 $3,705.36 Recreation/Community Programs Supervisor MM 353 $2,194.68 $2,304.36 $2,419.10 $2,540.02 $2,667.14 $2,800.44 $2,870.45 $2,940.46 $3,010.47 $3,080.48 Redevelopment Agency Secretary MM 342 $2,077.13 $2,181.18 $2,290.29 $2,404.47 $2,524.84 $2,651.39 $2,717.67 $2,783.96 $2,850.24 $2,916.53 Redevelopment Manager MM 427 $3,173.90 $3,332.51 $3,499.56 $3,674.48 $3,857.84 $4,050.76 $4,152.03 $4,253.30 $4,354.57 $4,455.84 Safety Officer MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Senior Civil Engineer MM 475 $4,032.76 $4,234.12 $4,445.60 $4,668.33 $4,901.75 $5,146.41 $5,275.07 $5,403.73 $5,532.39 $5,661.06 Senior Planner MM 429 $3,205.96 $3,366.26 $3,534.43 $3,711.04 $3,896.65 $4,091.26 $4,193.54 $4,295.82 $4,398.10 $4,500.38 Solid Waste Manager MM 353 $2,194.68 $2,304.36 $2,419.10 $2,540.02 $2,667.14 $2,800.44 $2,870.45 $2,940.46 $3,010.47 $3,080.48 Streets & Storm Drainage Ops. Manager MM 385 $2,574.33 $2,702.57 $2,838.12 $2,979.86 $3,128.91 $3,285.27 $3,367.40 $3,449.53 $3,531.66 $3,613.79 Streets & Storm Drainage Supervisor MM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Job Title B/U Range
Bi-Weekly Pay Rate
City of Madera Full Time Salary Schedule Effective 12/3/2024 Page 4 of 5 Adopted 12/18/24 --------------------
Job Title B/U Range A B C D E F F + 2.5% F + 5% F + 7.5% F + 10% Bi-Weekly Pay Rate
Tyler Munis Implementation Project Manager MM 408 $2,887.05 $3,031.60 $3,182.90 $3,342.08 $3,509.12 $3,684.61 $3,776.72 $3,868.84 $3,960.95 $4,053.07 Utility Billing Supervisor MM 334 $1,996.13 $2,095.69 $2,200.86 $2,310.54 $2,426.41 $2,547.33 $2,611.02 $2,674.70 $2,738.38 $2,802.07 Waste Water Treatment Plant Manager MM 459 $3,723.42 $3,909.59 $4,104.76 $4,310.05 $4,525.47 $4,752.14 $4,870.94 $4,989.74 $5,108.55 $5,227.35 Wastewater Collection System Supervisor MM 346 $2,119.31 $2,225.05 $2,336.41 $2,453.40 $2,576.02 $2,704.82 $2,772.44 $2,840.06 $2,907.68 $2,975.30 Water & Sewer Operations Manager MM 423 $3,111.47 $3,266.71 $3,430.38 $3,601.93 $3,781.91 $3,970.89 $4,070.17 $4,169.44 $4,268.71 $4,367.98 Water Meter & Conservation Supervisor MM 340 $2,056.88 $2,159.24 $2,267.23 $2,380.85 $2,500.09 $2,624.95 $2,690.58 $2,756.20 $2,821.82 $2,887.45 Water System Supervisor MM 385 $2,574.33 $2,702.57 $2,838.12 $2,979.86 $3,128.91 $3,285.27 $3,367.40 $3,449.53 $3,531.66 $3,613.79 City of Madera Full Time Salary Schedule Effective 12/3/2024 Page 5 of 5 Adopted 12/18/24 --------------------
Exhibit B
City of Madera Full Time Salary Schedule effective December 4, 2024
A B C D E F
Accountant (Junior) GBU 282 $1,539.99 $1,617.04 $1,698.04 $1,782.97 $1,871.83 $1,965.76 Accounting Technician I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Accounting Technician II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Accounting Technician III GBU 300 $1,684.54 $1,768.90 $1,857.21 $1,950.01 $2,047.88 $2,150.25 Administrative Assistant GBU 303 $1,709.85 $1,795.34 $1,885.33 $1,979.82 $2,078.81 $2,182.30 Animal Control Officer GBU 290 $1,602.98 $1,682.85 $1,767.22 $1,855.52 $1,948.32 $2,045.63 Assistant Planner GBU 352 $2,183.43 $2,292.54 $2,407.28 $2,527.65 $2,654.20 $2,786.94 Building Permit Technician GBU 288 $1,586.67 $1,665.98 $1,749.22 $1,836.96 $1,928.64 $2,025.38 Combination Building Inspector GBU 348 $2,140.12 $2,247.55 $2,359.48 $2,477.59 $2,601.89 $2,731.82 Computer Technician I GBU 344 $2,097.94 $2,203.11 $2,313.35 $2,428.66 $2,550.15 $2,677.82 Computer Technician II GBU 375 $2,448.91 $2,571.52 $2,699.76 $2,834.75 $2,976.48 $3,125.53 Construction Inspector I GBU 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 Construction Inspector II GBU 342 $2,077.13 $2,181.18 $2,290.29 $2,404.47 $2,524.84 $2,651.39 Deputy City Clerk GBU 311 $1,779.59 $1,868.46 $1,961.82 $2,060.25 $2,163.18 $2,271.17 Electrician II GBU 361 $2,283.54 $2,397.72 $2,518.09 $2,643.51 $2,775.69 $2,914.61 Electrician III GBU 381 $2,523.15 $2,649.70 $2,790.31 $2,920.80 $3,067.04 $3,220.59 Engineering Technician I GBU 302 $1,701.41 $1,786.90 $1,875.77 $1,969.70 $2,068.13 $2,171.62 Engineering Technician II GBU 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 Engineering Technician III GBU 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 Facilities Maintenance Technician GBU 289 $1,594.54 $1,674.41 $1,758.22 $1,845.96 $1,938.20 $2,035.50 Grants Specialist GBU 299 $1,676.10 $1,759.90 $1,848.21 $1,940.45 $2,037.75 $2,139.56 Industrial Electrical Technician GBU 381 $2,523.15 $2,649.70 $2,790.31 $2,920.80 $3,067.04 $3,220.59 Lead Electrician GBU 401 $2,788.06 $2,927.55 $3,073.79 $3,227.34 $3,388.76 $3,558.06 Maintenance Technician GBU 308 $1,753.16 $1,840.90 $1,933.14 $2,029.88 $2,131.12 $2,237.42 Mechanic I GBU 286 $1,570.92 $1,649.66 $1,732.34 $1,818.96 $1,909.52 $2,005.13 Mechanic II GBU 301 $1,692.97 $1,777.90 $1,866.77 $1,960.14 $2,058.00 $2,160.93 Mechanic III GBU 321 $1,870.71 $1,964.07 $2,062.50 $2,165.43 $2,273.98 $2,387.60 Neighborhood Outreach Assistant GBU 276 $1,494.43 $1,569.23 $1,647.98 $1,730.09 $1,816.71 $1,907.83 Neighborhood Outreach Coordinator GBU 306 $1,735.72 $1,822.90 $1,914.02 $2,009.63 $2,109.75 $2,215.49 Neighborhood Preservation Specialist I GBU 310 $1,770.59 $1,859.46 $1,952.26 $2,050.13 $2,152.49 $2,259.92 Neighborhood Preservation Specialist II GBU 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 Neighborhood Preservation Specialist III GBU 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 Office Assistant I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Office Assistant II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Parks Leadworker GBU 323 $1,889.27 $1,983.76 $2,083.31 $2,187.37 $2,296.48 $2,411.22 Job Title B/U Range
Bi-Weekly Pay Rate
City of Madera Full Time Salary Schedule Effective 12/4/2024 Page 1 of 5 Adopted 12/18/24 ------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
Parks Worker I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Parks Worker II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Parks Worker III GBU 303 $1,709.85 $1,795.34 $1,885.33 $1,979.82 $2,078.81 $2,182.30 Payroll Specialist GBU 316 $1,824.59 $1,915.70 $2,011.88 $2,112.00 $2,217.74 $2,328.54 Plans Examiner GBU 360 $2,272.30 $2,385.91 $2,505.15 $2,630.58 $2,762.19 $2,899.99 Public Works Equipment Operator GBU 303 $1,709.85 $1,795.34 $1,885.33 $1,979.82 $2,078.81 $2,182.30 Public Works Maintenance Lead Worker GBU 323 $1,889.27 $1,983.76 $2,083.31 $2,187.37 $2,296.48 $2,411.22 Public Works Maintenance Worker I GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Public Works Maintenance Worker II GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Purchasing Assistant GBU 280 $1,524.80 $1,600.73 $1,681.16 $1,764.97 $1,853.27 $1,946.07 Recreation/Community Programs Coordinator GBU 313 $1,797.59 $1,887.58 $1,981.51 $2,081.06 $2,185.12 $2,294.23 Solid Waste/Recycling Assistant GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Solid Waste/Recycling Coordinator GBU 313 $1,797.59 $1,887.58 $1,981.51 $2,081.06 $2,185.12 $2,294.23 Water Conservation Customer Service Representative GBU 263 $1,401.06 $1,470.81 $1,544.49 $1,621.54 $1,702.53 $1,788.03 Water Conservation Specialist GBU 283 $1,547.86 $1,624.92 $1,706.47 $1,791.96 $1,881.39 $1,975.32 Water Quality Specialist II GBU 340 $2,056.88 $2,159.24 $2,267.23 $2,380.85 $2,500.09 $2,624.95 Water Quality Specialist I GBU 320 $1,861.14 $1,954.51 $2,052.38 $2,154.74 $2,262.73 $2,375.79 Water Quality Specialist In Training GBU 293 $1,626.60 $1,708.16 $1,793.65 $1,883.08 $1,977.57 $2,076.56 Water System Lead Worker GBU 365 $2,329.67 $2,446.09 $2,568.71 $2,696.95 $2,831.93 $2,973.67 Water System Technician GBU 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 Water System Worker I GBU 293 $1,626.60 $1,708.16 $1,793.65 $1,883.08 $1,977.57 $2,076.56 Water System Worker II GBU 320 $1,861.14 $1,954.51 $2,052.38 $2,154.74 $2,262.73 $2,375.79 Water System Worker III GBU 340 $2,056.88 $2,159.24 $2,267.23 $2,380.85 $2,500.09 $2,624.95 WW Lab Analyst/Environmental Compliance Inspector I GBU 345 $2,108.62 $2,213.80 $2,324.60 $2,441.03 $2,563.08 $2,691.32 WW Lab Analyst/Environmental Compliance Inspector II GBU 365 $2,329.67 $2,446.09 $2,568.71 $2,696.95 $2,831.93 $2,973.67 WWTP Lead Operator GBU 383 $2,548.46 $2,676.13 $2,810.00 $2,950.05 $3,097.97 $3,252.65 WWTP Mechanic GBU 375 $2,448.91 $2,571.52 $2,699.76 $2,834.75 $2,976.48 $3,125.53 WWTP Operator I GBU 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 WWTP Operator II GBU 344 $2,097.94 $2,203.11 $2,313.35 $2,428.66 $2,550.15 $2,677.82 WWTP Operator III GBU 364 $2,318.42 $2,434.28 $2,555.77 $2,683.45 $2,817.87 $2,958.48 WWTP Operator In Training GBU 301 $1,692.97 $1,777.90 $1,866.77 $1,960.14 $2,058.00 $2,160.93 Communications Manager M 456 $3,595.82 $3,775.58 $3,964.72 $4,162.68 $4,371.12 $4,589.48 Chief Building Official M 464 $3,742.49 $3,929.43 $4,125.73 $4,332.52 $4,548.67 $4,776.41 Planning Manager M 500 $4,478.64 $4,702.52 $4,937.42 $5,184.46 $5,443.63 $5,716.03 Director of Information Technology M 500 $4,478.64 $4,702.52 $4,937.42 $5,184.46 $5,443.63 $5,716.03 City of Madera Full Time Salary Schedule Effective 12/4/2024 Page 2 of 5 Adopted 12/18/24 ------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
Public Works Operations Director M 508 $4,660.61 $4,893.86 $5,138.69 $5,395.66 $5,665.30 $5,948.18 Director of Parks & Community Services M 509 $4,684.32 $4,918.13 $5,164.06 $5,422.12 $5,693.42 $5,977.96 Director of Human Resources M 513 $4,778.61 $5,017.38 $5,268.28 $5,531.86 $5,808.12 $6,098.72 City Engineer M 525 $5,073.07 $5,326.73 $5,593.06 $5,872.63 $6,166.54 $6,474.79 Director of Financial Services M 525 $5,073.07 $5,326.73 $5,593.06 $5,872.63 $6,166.54 $6,474.79 Director of Community Development M 535 $5,332.79 $5,599.13 $5,879.25 $6,173.16 $6,481.95 $6,806.19 Police Chief M 554 $5,862.71 $6,156.06 $6,463.76 $6,786.89 $7,126.01 $7,482.23 City Clerk EXE 419 $2,873.71 $3,017.87 $3,168.39 $3,326.86 $3,493.29 $3,668.19 City Manager EXE 587 $6,640.58 $6,972.76 $7,321.38 $7,687.47 $8,071.58 $8,475.29 Crime Analysis Technician MPOA 306 $1,735.72 $1,822.90 $1,914.02 $2,009.63 $2,109.75 $2,215.49 Police Corporal MPOA 383 $2,548.46 $2,676.13 $2,810.00 $2,950.05 $3,097.97 $3,252.65 Police Officer I MPOA 363 $2,306.61 $2,421.91 $2,542.83 $2,669.95 $2,803.81 $2,943.86 Police Officer II MPOA 373 $2,424.72 $2,545.65 $2,673.32 $2,806.62 $2,947.24 $3,094.60 Police Officer Trainee MPOA 333 $1,986.01 $2,085.56 $2,189.62 $2,299.29 $2,414.03 $2,534.96 Police Sergeant MPOA 426 $3,158.15 $3,316.20 $3,482.12 $3,655.92 $3,838.72 $4,030.51 Property & Evidence Officer MPOA 296 $1,651.35 $1,734.03 $1,820.65 $1,911.77 $2,007.38 $2,107.50 Public Safety Dispatcher MPOA 294 $1,635.04 $1,716.60 $1,802.65 $1,892.64 $1,987.13 $2,086.69 Records Clerk MPOA 270 $1,450.56 $1,523.11 $1,599.04 $1,679.47 $1,763.28 $1,851.58 City of Madera Full Time Salary Schedule Effective 12/4/2024 Page 3 of 5 Adopted 12/18/24 ------
A B C D E F F + 2.5% F + 5% F + 7.5% F + 10%
Executive Secretary to the Chief of Police LEMM 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 $2,559.71 $2,622.14 $2,684.57 $2,747.00 Police Auxiliary Services Supervisor LEMM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Police Commander LEMM 504 $4,659.89 $4,893.31 $5,137.98 $5,394.45 $5,664.43 $5,947.34 Police Lieutenant LEMM 487 $4,281.37 $4,495.10 $4,720.08 $4,956.31 $5,203.78 $5,464.20 Police Office Supervisor LEMM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Accountant I MM 322 $1,880.27 $1,974.20 $2,072.63 $2,176.12 $2,285.23 $2,399.41 $2,459.39 $2,519.38 $2,579.37 $2,639.35 Accountant II MM 362 $2,295.36 $2,410.10 $2,530.46 $2,657.01 $2,789.75 $2,929.24 $3,002.47 $3,075.70 $3,148.93 $3,222.16 Administrative Analyst I MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Administrative Analyst II MM 386 $2,587.27 $2,716.63 $2,852.18 $2,995.04 $3,144.66 $3,301.58 $3,384.12 $3,466.66 $3,549.20 $3,631.74 Assistant Engineer MM 392 $2,665.45 $2,798.75 $2,938.80 $3,085.60 $3,240.27 $3,402.26 $3,487.31 $3,572.37 $3,657.43 $3,742.48 Associate Civil Engineer MM 445 $3,472.00 $3,645.80 $3,828.03 $4,019.26 $4,220.62 $4,431.54 $4,542.33 $4,653.12 $4,763.91 $4,874.69 Associate Planner MM 368 $2,365.10 $2,483.21 $2,607.52 $2,737.44 $2,874.68 $3,018.10 $3,093.56 $3,169.01 $3,244.46 $3,319.91 Communications Specialist MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Construction Inspection Supervisor MM 400 $2,774.00 $2,912.93 $3,058.60 $3,211.59 $3,371.88 $3,540.62 $3,629.14 $3,717.65 $3,806.17 $3,894.68 Deputy City Engineer MM 495 $4,455.73 $4,678.46 $4,912.43 $5,157.66 $5,415.83 $5,686.36 $5,828.52 $5,970.68 $5,112.84 $6,255.00 Electrical and Facilities Operations Manager MM 421 $3,080.54 $3,234.65 $3,396.07 $3,565.93 $3,744.23 $3,931.52 $4,029.81 $4,128.10 $4,226.39 $4,324.67 Engineering Project Manager MM 419 $3,049.60 $3,202.59 $3,362.32 $3,530.50 $3,707.10 $3,892.71 $3,990.03 $4,087.35 $4,184.67 $4,281.98 Executive Secretary MM 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 $2,559.71 $2,622.14 $2,684.57 $2,747.00 Executive Secretary to City Administrator MM 330 $1,956.76 $2,054.63 $2,156.99 $2,264.98 $2,378.04 $2,497.28 $2,559.71 $2,622.14 $2,684.57 $2,747.00 Financial Services Manager MM 446 $3,489.44 $3,663.80 $3,847.15 $4,039.51 $4,241.43 $4,453.48 $4,564.81 $4,676.15 $4,787.49 $4,898.82 Fleet Operations Manager MM 404 $2,830.25 $2,971.42 $3,119.91 $3,276.27 $3,439.94 $3,612.05 $3,702.35 $3,792.65 $3,882.95 $3,973.26 Grant Administrator MM 446 $3,489.44 $3,663.80 $3,847.15 $4,039.51 $4,241.43 $4,453.48 $4,564.81 $4,676.15 $4,787.49 $4,898.82 Grant Analyst MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Human Resources Technician MM 290 $1,602.98 $1,682.85 $1,767.22 $1,855.52 $1,948.32 $2,045.63 $2,096.77 $2,147.91 $2,199.05 $2,250.19 Human Resources Technician II MM 310 $1,770.59 $1,859.46 $1,952.26 $2,050.13 $2,152.49 $2,259.92 $2,316.42 $2,372.92 $2,429.42 $2,485.91 Neighborhood Preservation Supervisor MM 380 $2,510.77 $2,636.20 $2,767.81 $2,906.74 $3,051.85 $3,204.28 $3,284.38 $3,364.49 $3,444.60 $3,524.70 Network Administrator MM 389 $2,626.08 $2,757.13 $2,894.93 $3,040.04 $3,191.90 $3,351.64 $3,435.43 $3,519.22 $3,603.01 $3,686.80 Park Project Manager MM 426 $3,158.15 $3,316.20 $3,482.12 $3,655.92 $3,838.72 $4,030.51 $4,131.28 $4,232.04 $4,332.80 $4,433.56 Parks Manager MM 385 $2,574.33 $2,702.57 $2,838.12 $2,979.86 $3,128.91 $3,285.27 $3,367.40 $3,449.53 $3,531.66 $3,613.79 Parks Supervisor MM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Procurement Services Manager MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Program Manager-Grants MM 366 $2,341.48 $2,458.47 $2,581.64 $2,710.44 $2,845.99 $2,988.29 $3,063.00 $3,137.71 $3,212.42 $3,287.12 Recreation/Community Programs Manager MM 390 $2,639.01 $2,771.19 $2,909.55 $3,055.23 $3,207.65 $3,368.51 $3,452.72 $3,536.94 $3,621.15 $3,705.36 Recreation/Community Programs Supervisor MM 353 $2,194.68 $2,304.36 $2,419.10 $2,540.02 $2,667.14 $2,800.44 $2,870.45 $2,940.46 $3,010.47 $3,080.48 Redevelopment Agency Secretary MM 342 $2,077.13 $2,181.18 $2,290.29 $2,404.47 $2,524.84 $2,651.39 $2,717.67 $2,783.96 $2,850.24 $2,916.53 Redevelopment Manager MM 427 $3,173.90 $3,332.51 $3,499.56 $3,674.48 $3,857.84 $4,050.76 $4,152.03 $4,253.30 $4,354.57 $4,455.84 Safety Officer MM 358 $2,249.80 $2,362.29 $2,480.40 $2,604.70 $2,734.63 $2,871.30 $2,943.09 $3,014.87 $3,086.65 $3,158.43 Senior Civil Engineer MM 475 $4,032.76 $4,234.12 $4,445.60 $4,668.33 $4,901.75 $5,146.41 $5,275.07 $5,403.73 $5,532.39 $5,661.06 Senior Planner MM 429 $3,205.96 $3,366.26 $3,534.43 $3,711.04 $3,896.65 $4,091.26 $4,193.54 $4,295.82 $4,398.10 $4,500.38 Solid Waste Manager MM 353 $2,194.68 $2,304.36 $2,419.10 $2,540.02 $2,667.14 $2,800.44 $2,870.45 $2,940.46 $3,010.47 $3,080.48 Streets & Storm Drainage Ops. Manager MM 385 $2,574.33 $2,702.57 $2,838.12 $2,979.86 $3,128.91 $3,285.27 $3,367.40 $3,449.53 $3,531.66 $3,613.79 Streets & Storm Drainage Supervisor MM 350 $2,162.06 $2,270.05 $2,383.66 $2,502.34 $2,627.76 $2,758.81 $2,827.78 $2,896.76 $2,965.73 $3,034.70 Job Title B/U Range
Bi-Weekly Pay Rate
City of Madera Full Time Salary Schedule Effective 12/4/2024 Page 4 of 5 Adopted 12/18/24 --------------------
Job Title B/U Range A B C D E F F + 2.5% F + 5% F + 7.5% F + 10% Bi-Weekly Pay Rate
Tyler Munis Implementation Project Manager MM 408 $2,887.05 $3,031.60 $3,182.90 $3,342.08 $3,509.12 $3,684.61 $3,776.72 $3,868.84 $3,960.95 $4,053.07 Utility Billing Supervisor MM 334 $1,996.13 $2,095.69 $2,200.86 $2,310.54 $2,426.41 $2,547.33 $2,611.02 $2,674.70 $2,738.38 $2,802.07 Waste Water Treatment Plant Manager MM 459 $3,723.42 $3,909.59 $4,104.76 $4,310.05 $4,525.47 $4,752.14 $4,870.94 $4,989.74 $5,108.55 $5,227.35 Wastewater Collection System Supervisor MM 346 $2,119.31 $2,225.05 $2,336.41 $2,453.40 $2,576.02 $2,704.82 $2,772.44 $2,840.06 $2,907.68 $2,975.30 Water & Sewer Operations Manager MM 423 $3,111.47 $3,266.71 $3,430.38 $3,601.93 $3,781.91 $3,970.89 $4,070.17 $4,169.44 $4,268.71 $4,367.98 Water Meter & Conservation Supervisor MM 340 $2,056.88 $2,159.24 $2,267.23 $2,380.85 $2,500.09 $2,624.95 $2,690.58 $2,756.20 $2,821.82 $2,887.45 Water System Supervisor MM 385 $2,574.33 $2,702.57 $2,838.12 $2,979.86 $3,128.91 $3,285.27 $3,367.40 $3,449.53 $3,531.66 $3,613.79 City of Madera Full Time Salary Schedule Effective 12/4/2024 Page 5 of 5 Adopted 12/18/24 --------------------
Exhibit C
City of Madera Full Time Salary Schedule effective December 28, 2024
A B C D E F
Accountant (Junior) GBU 282 $1,570.79 $1,649.38 $1,732.00 $1,818.62 $1,909.27 $2,005.08 Accounting Technician I GBU 263 $1,429.08 $1,500.22 $1,575.38 $1,653.97 $1,736.59 $1,823.79 Accounting Technician II GBU 283 $1,578.82 $1,657.42 $1,740.60 $1,827.80 $1,919.02 $2,014.83 Accounting Technician III GBU 300 $1,718.23 $1,804.28 $1,894.35 $1,989.01 $2,088.84 $2,193.25 Administrative Assistant GBU 303 $1,744.04 $1,831.25 $1,923.04 $2,019.42 $2,120.39 $2,225.95 Animal Control Officer GBU 290 $1,635.04 $1,716.51 $1,802.56 $1,892.63 $1,987.29 $2,086.54 Assistant Planner GBU 352 $2,227.10 $2,338.39 $2,455.43 $2,578.20 $2,707.28 $2,842.68 Building Permit Technician GBU 288 $1,618.40 $1,699.29 $1,784.20 $1,873.70 $1,967.21 $2,065.89 Combination Building Inspector GBU 348 $2,182.92 $2,292.50 $2,406.67 $2,527.14 $2,653.93 $2,786.45 Computer Technician I GBU 344 $2,139.90 $2,247.18 $2,359.62 $2,477.23 $2,601.15 $2,731.38 Computer Technician II GBU 375 $2,497.88 $2,622.95 $2,753.75 $2,891.44 $3,036.01 $3,188.04 Construction Inspector I GBU 322 $1,917.87 $2,013.68 $2,114.08 $2,219.64 $2,330.94 $2,447.40 Construction Inspector II GBU 342 $2,118.67 $2,224.80 $2,336.10 $2,452.56 $2,575.33 $2,704.42 Deputy City Clerk GBU 311 $1,815.18 $1,905.83 $2,001.06 $2,101.46 $2,206.44 $2,316.59 Electrician II GBU 361 $2,329.22 $2,445.68 $2,568.45 $2,696.38 $2,831.20 $2,972.91 Electrician III GBU 381 $2,573.61 $2,702.69 $2,846.12 $2,979.22 $3,128.38 $3,285.00 Engineering Technician I GBU 302 $1,735.44 $1,822.64 $1,913.28 $2,009.09 $2,109.49 $2,215.05 Engineering Technician II GBU 322 $1,917.87 $2,013.68 $2,114.08 $2,219.64 $2,330.94 $2,447.40 Engineering Technician III GBU 350 $2,205.30 $2,315.45 $2,431.33 $2,552.38 $2,680.32 $2,813.99 Facilities Maintenance Technician GBU 289 $1,626.44 $1,707.90 $1,793.38 $1,882.88 $1,976.97 $2,076.22 Grants Specialist GBU 299 $1,709.62 $1,795.10 $1,885.17 $1,979.26 $2,078.51 $2,182.35 Industrial Electrical Technician GBU 381 $2,573.61 $2,702.69 $2,846.12 $2,979.22 $3,128.38 $3,285.00 Lead Electrician GBU 401 $2,843.82 $2,986.10 $3,135.26 $3,291.88 $3,456.53 $3,629.22 Maintenance Technician GBU 308 $1,788.22 $1,877.72 $1,971.80 $2,070.48 $2,173.74 $2,282.17 Mechanic I GBU 286 $1,602.34 $1,682.66 $1,766.99 $1,855.34 $1,947.71 $2,045.24 Mechanic II GBU 301 $1,726.83 $1,813.46 $1,904.11 $1,999.34 $2,099.16 $2,204.15 Mechanic III GBU 321 $1,908.12 $2,003.35 $2,103.75 $2,208.74 $2,319.46 $2,435.35 Neighborhood Outreach Assistant GBU 276 $1,524.32 $1,600.62 $1,680.94 $1,764.70 $1,853.05 $1,945.99 Neighborhood Outreach Coordinator GBU 306 $1,770.43 $1,859.36 $1,952.30 $2,049.83 $2,151.94 $2,259.80 Neighborhood Preservation Specialist I GBU 310 $1,806.00 $1,896.65 $1,991.31 $2,091.13 $2,195.54 $2,305.12 Neighborhood Preservation Specialist II GBU 330 $1,995.90 $2,095.72 $2,200.13 $2,310.28 $2,425.60 $2,547.22 Neighborhood Preservation Specialist III GBU 350 $2,205.30 $2,315.45 $2,431.33 $2,552.38 $2,680.32 $2,813.99 Office Assistant I GBU 263 $1,429.08 $1,500.22 $1,575.38 $1,653.97 $1,736.59 $1,823.79 Office Assistant II GBU 283 $1,578.82 $1,657.42 $1,740.60 $1,827.80 $1,919.02 $2,014.83 Parks Leadworker GBU 323 $1,927.05 $2,023.43 $2,124.98 $2,231.11 $2,342.41 $2,459.45 Job Title B/U Range
Bi-Weekly Pay Rate
City of Madera Full Time Salary Schedule Effective 12/28/2024 Page 1 of 5 Adopted 12/18/24 ------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
Parks Worker I GBU 263 $1,429.08 $1,500.22 $1,575.38 $1,653.97 $1,736.59 $1,823.79 Parks Worker II GBU 283 $1,578.82 $1,657.42 $1,740.60 $1,827.80 $1,919.02 $2,014.83 Parks Worker III GBU 303 $1,744.04 $1,831.25 $1,923.04 $2,019.42 $2,120.39 $2,225.95 Payroll Specialist GBU 316 $1,861.08 $1,954.02 $2,052.12 $2,154.24 $2,262.09 $2,375.11 Plans Examiner GBU 360 $2,317.74 $2,433.63 $2,555.25 $2,683.19 $2,817.43 $2,957.99 Public Works Equipment Operator GBU 303 $1,744.04 $1,831.25 $1,923.04 $2,019.42 $2,120.39 $2,225.95 Public Works Maintenance Lead Worker GBU 323 $1,927.05 $2,023.43 $2,124.98 $2,231.11 $2,342.41 $2,459.45 Public Works Maintenance Worker I GBU 263 $1,429.08 $1,500.22 $1,575.38 $1,653.97 $1,736.59 $1,823.79 Public Works Maintenance Worker II GBU 283 $1,578.82 $1,657.42 $1,740.60 $1,827.80 $1,919.02 $2,014.83 Purchasing Assistant GBU 280 $1,555.30 $1,632.75 $1,714.78 $1,800.27 $1,890.34 $1,985.00 Recreation/Community Programs Coordinator GBU 313 $1,833.54 $1,925.33 $2,021.14 $2,122.68 $2,228.82 $2,340.12 Solid Waste/Recycling Assistant GBU 283 $1,578.82 $1,657.42 $1,740.60 $1,827.80 $1,919.02 $2,014.83 Solid Waste/Recycling Coordinator GBU 313 $1,833.54 $1,925.33 $2,021.14 $2,122.68 $2,228.82 $2,340.12 Water Conservation Customer Service Representative GBU 263 $1,429.08 $1,500.22 $1,575.38 $1,653.97 $1,736.59 $1,823.79 Water Conservation Specialist GBU 283 $1,578.82 $1,657.42 $1,740.60 $1,827.80 $1,919.02 $2,014.83 Water Quality Specialist II GBU 340 $2,098.02 $2,202.43 $2,312.58 $2,428.47 $2,550.09 $2,677.45 Water Quality Specialist I GBU 320 $1,898.37 $1,993.60 $2,093.43 $2,197.84 $2,307.99 $2,423.30 Water Quality Specialist In Training GBU 293 $1,659.14 $1,742.32 $1,829.52 $1,920.74 $2,017.12 $2,118.09 Water System Lead Worker GBU 365 $2,376.26 $2,495.01 $2,620.08 $2,750.88 $2,888.57 $3,033.14 Water System Technician GBU 350 $2,205.30 $2,315.45 $2,431.33 $2,552.38 $2,680.32 $2,813.99 Water System Worker I GBU 293 $1,659.14 $1,742.32 $1,829.52 $1,920.74 $2,017.12 $2,118.09 Water System Worker II GBU 320 $1,898.37 $1,993.60 $2,093.43 $2,197.84 $2,307.99 $2,423.30 Water System Worker III GBU 340 $2,098.02 $2,202.43 $2,312.58 $2,428.47 $2,550.09 $2,677.45 WW Lab Analyst/Environmental Compliance Inspector I GBU 345 $2,150.80 $2,258.08 $2,371.10 $2,489.85 $2,614.34 $2,745.15 WW Lab Analyst/Environmental Compliance Inspector II GBU 365 $2,376.26 $2,495.01 $2,620.08 $2,750.88 $2,888.57 $3,033.14 WWTP Lead Operator GBU 383 $2,599.43 $2,729.66 $2,866.20 $3,009.05 $3,159.93 $3,317.70 WWTP Mechanic GBU 375 $2,497.88 $2,622.95 $2,753.75 $2,891.44 $3,036.01 $3,188.04 WWTP Operator I GBU 322 $1,917.87 $2,013.68 $2,114.08 $2,219.64 $2,330.94 $2,447.40 WWTP Operator II GBU 344 $2,139.90 $2,247.18 $2,359.62 $2,477.23 $2,601.15 $2,731.38 WWTP Operator III GBU 364 $2,364.79 $2,482.97 $2,606.89 $2,737.12 $2,874.23 $3,017.65 WWTP Operator In Training GBU 301 $1,726.83 $1,813.46 $1,904.11 $1,999.34 $2,099.16 $2,204.15 Communications Manager M 456 $3,667.73 $3,851.09 $4,044.01 $4,245.93 $4,458.54 $4,681.27 Chief Building Official M 464 $3,817.34 $4,008.02 $4,208.25 $4,419.17 $4,639.65 $4,871.94 Planning Manager M 500 $4,568.22 $4,796.57 $5,036.17 $5,288.15 $5,552.50 $5,830.35 Director of Information Technology M 500 $4,568.22 $4,796.57 $5,036.17 $5,288.15 $5,552.50 $5,830.35 City of Madera Full Time Salary Schedule Effective 12/28/2024 Page 2 of 5 Adopted 12/18/24 ------
Job Title B/U Range A B C D E F
Bi-Weekly Pay Rate
Public Works Operations Director M 508 $4,753.82 $4,991.74 $5,241.47 $5,503.57 $5,778.61 $6,067.14 Director of Parks & Community Services M 509 $4,778.01 $5,016.49 $5,267.34 $5,530.57 $5,807.29 $6,097.52 Director of Human Resources M 513 $4,874.19 $5,117.73 $5,373.64 $5,642.49 $5,924.28 $6,220.69 City Engineer M 525 $5,174.54 $5,433.26 $5,704.93 $5,990.09 $6,289.87 $6,604.28 Director of Financial Services M 525 $5,174.54 $5,433.26 $5,704.93 $5,990.09 $6,289.87 $6,604.28 Director of Community Development M 535 $5,439.45 $5,711.11 $5,996.84 $6,296.62 $6,611.59 $6,942.31 Police Chief M 554 $5,979.96 $6,279.19 $6,593.03 $6,922.63 $7,268.53 $7,631.88 City Clerk EXE 419 $2,931.18 $3,078.23 $3,231.76 $3,393.40 $3,563.15 $3,741.55 City Manager EXE 587 $6,640.58 $6,972.76 $7,321.38 $7,687.47 $8,071.58 $8,475.29 Crime Analysis Technician MPOA 306 $1,770.43 $1,859.36 $1,952.30 $2,049.83 $2,151.94 $2,259.80 Police Corporal MPOA 383 $2,599.43 $2,729.66 $2,866.20 $3,009.05 $3,159.93 $3,317.70 Police Officer I MPOA 363 $2,352.74 $2,470.35 $2,593.69 $2,723.35 $2,859.89 $3,002.74 Police Officer II MPOA 373 $2,473.21 $2,596.56 $2,726.79 $2,862.76 $3,006.18 $3,156.49 Police Officer Trainee MPOA 333 $2,025.73 $2,127.27 $2,233.41 $2,345.28 $2,462.31 $2,585.66 Police Sergeant MPOA 426 $3,221.32 $3,382.53 $3,551.77 $3,729.04 $3,915.49 $4,111.12 Property & Evidence Officer MPOA 296 $1,684.38 $1,768.71 $1,857.06 $1,950.00 $2,047.53 $2,149.65 Public Safety Dispatcher MPOA 294 $1,667.74 $1,750.93 $1,838.70 $1,930.50 $2,026.88 $2,128.42 Records Clerk MPOA 270 $1,479.57 $1,553.58 $1,631.02 $1,713.06 $1,798.55 $1,888.62 City of Madera Full Time Salary Schedule Effective 12/28/2024 Page 3 of 5 Adopted 12/18/24 ------
A B C D E F F + 2.5% F + 5% F + 7.5% F + 10%
Executive Secretary to the Chief of Police LEMM 330 $1,995.90 $2,095.72 $2,200.13 $2,310.28 $2,425.60 $2,547.22 $2,610.90 $2,674.58 $2,738.26 $2,801.94 Police Auxiliary Services Supervisor LEMM 350 $2,205.30 $2,315.45 $2,431.33 $2,552.38 $2,680.32 $2,813.99 $2,884.34 $2,954.69 $3,025.04 $3,095.39 Police Commander LEMM 504 $4,753.09 $4,991.18 $5,240.74 $5,502.34 $5,777.72 $6,066.29 Police Lieutenant LEMM 487 $4,366.99 $4,585.00 $4,814.48 $5,055.43 $5,307.86 $5,573.48 Police Office Supervisor LEMM 350 $2,205.30 $2,315.45 $2,431.33 $2,552.38 $2,680.32 $2,813.99 $2,884.34 $2,954.69 $3,025.04 $3,095.39 Accountant I MM 322 $1,917.87 $2,013.68 $2,114.08 $2,219.64 $2,330.94 $2,447.40 $2,508.58 $2,569.77 $2,630.95 $2,692.14 Accountant II MM 362 $2,341.26 $2,458.30 $2,581.07 $2,710.15 $2,845.55 $2,987.82 $3,062.52 $3,137.21 $3,211.91 $3,286.60 Administrative Analyst I MM 358 $2,294.79 $2,409.53 $2,530.01 $2,656.80 $2,789.32 $2,928.73 $3,001.95 $3,075.17 $3,148.39 $3,221.60 Administrative Analyst II MM 386 $2,639.01 $2,770.96 $2,909.23 $3,054.95 $3,207.55 $3,367.61 $3,451.80 $3,535.99 $3,620.18 $3,704.37 Assistant Engineer MM 392 $2,718.76 $2,854.72 $2,997.57 $3,147.31 $3,305.08 $3,470.30 $3,557.06 $3,643.82 $3,730.57 $3,817.33 Associate Civil Engineer MM 445 $3,541.44 $3,718.71 $3,904.59 $4,099.65 $4,305.03 $4,520.17 $4,633.18 $4,746.18 $4,859.18 $4,972.19 Associate Planner MM 368 $2,412.40 $2,532.88 $2,659.67 $2,792.19 $2,932.17 $3,078.47 $3,155.43 $3,232.39 $3,309.35 $3,386.31 Communications Specialist MM 358 $2,294.79 $2,409.53 $2,530.01 $2,656.80 $2,789.32 $2,928.73 $3,001.95 $3,075.17 $3,148.39 $3,221.60 Construction Inspection Supervisor MM 400 $2,829.48 $2,971.18 $3,119.77 $3,275.82 $3,439.32 $3,611.43 $3,701.72 $3,792.00 $3,882.29 $3,972.58 Deputy City Engineer MM 495 $4,544.84 $4,772.02 $5,010.68 $5,260.82 $5,524.14 $5,800.09 $5,945.09 $6,090.10 $6,235.10 $6,380.10 Electrical and Facilities Operations Manager MM 421 $3,142.15 $3,299.34 $3,463.99 $3,637.25 $3,819.11 $4,010.15 $4,110.41 $4,210.66 $4,310.91 $4,411.17 Engineering Project Manager MM 419 $3,110.59 $3,266.64 $3,429.57 $3,601.11 $3,781.25 $3,970.57 $4,069.83 $4,169.10 $4,268.36 $4,367.62 Executive Secretary MM 330 $1,995.90 $2,095.72 $2,200.13 $2,310.28 $2,425.60 $2,547.22 $2,610.90 $2,674.58 $2,738.26 $2,801.94 Executive Secretary to City Administrator MM 330 $1,995.90 $2,095.72 $2,200.13 $2,310.28 $2,425.60 $2,547.22 $2,610.90 $2,674.58 $2,738.26 $2,801.94 Financial Services Manager MM 446 $3,559.23 $3,737.07 $3,924.10 $4,120.30 $4,326.26 $4,542.54 $4,656.11 $4,769.67 $4,883.24 $4,996.80 Fleet Operations Manager MM 404 $2,886.85 $3,030.85 $3,182.31 $3,341.79 $3,508.74 $3,684.29 $3,776.40 $3,868.51 $3,960.61 $4,052.72 Grant Administrator MM 446 $3,559.23 $3,737.07 $3,924.10 $4,120.30 $4,326.26 $4,542.54 $4,656.11 $4,769.67 $4,883.24 $4,996.80 Grant Analyst MM 358 $2,294.79 $2,409.53 $2,530.01 $2,656.80 $2,789.32 $2,928.73 $3,001.95 $3,075.17 $3,148.39 $3,221.60 Human Resources Technician MM 290 $1,635.04 $1,716.51 $1,802.56 $1,892.63 $1,987.29 $2,086.54 $2,138.71 $2,190.87 $2,243.03 $2,295.20 Human Resources Technician II MM 310 $1,806.00 $1,896.65 $1,991.31 $2,091.13 $2,195.54 $2,305.12 $2,362.75 $2,420.38 $2,478.01 $2,535.63 Neighborhood Preservation Supervisor MM 380 $2,560.99 $2,688.93 $2,823.17 $2,964.87 $3,112.89 $3,268.36 $3,350.07 $3,431.78 $3,513.49 $3,595.20 Network Administrator MM 389 $2,678.60 $2,812.27 $2,952.83 $3,100.84 $3,255.74 $3,418.67 $3,504.14 $3,589.60 $3,675.07 $3,760.54 Park Project Manager MM 426 $3,221.32 $3,382.53 $3,551.77 $3,729.04 $3,915.49 $4,111.12 $4,213.90 $4,316.68 $4,419.46 $4,522.24 Parks Manager MM 385 $2,625.82 $2,756.62 $2,894.88 $3,039.45 $3,191.49 $3,350.97 $3,434.75 $3,518.52 $3,602.30 $3,686.07 Parks Supervisor MM 350 $2,205.30 $2,315.45 $2,431.33 $2,552.38 $2,680.32 $2,813.99 $2,884.34 $2,954.69 $3,025.04 $3,095.39 Procurement Services Manager MM 358 $2,294.79 $2,409.53 $2,530.01 $2,656.80 $2,789.32 $2,928.73 $3,001.95 $3,075.17 $3,148.39 $3,221.60 Program Manager-Grants MM 366 $2,388.31 $2,507.64 $2,633.28 $2,764.65 $2,902.91 $3,048.06 $3,124.26 $3,200.46 $3,276.66 $3,352.87 Recreation/Community Programs Manager MM 390 $2,691.79 $2,826.61 $2,967.74 $3,116.33 $3,271.80 $3,435.88 $3,521.78 $3,607.67 $3,693.57 $3,779.47 Recreation/Community Programs Supervisor MM 353 $2,238.57 $2,350.44 $2,467.48 $2,590.82 $2,720.48 $2,856.44 $2,927.86 $2,999.27 $3,070.68 $3,142.09 Redevelopment Agency Secretary MM 342 $2,118.67 $2,224.80 $2,336.10 $2,452.56 $2,575.33 $2,704.42 $2,772.03 $2,839.64 $2,907.25 $2,974.86 Redevelopment Manager MM 427 $3,237.38 $3,399.16 $3,569.55 $3,747.97 $3,935.00 $4,131.78 $4,235.07 $4,338.36 $4,441.66 $4,544.95 Safety Officer MM 358 $2,294.79 $2,409.53 $2,530.01 $2,656.80 $2,789.32 $2,928.73 $3,001.95 $3,075.17 $3,148.39 $3,221.60 Senior Civil Engineer MM 475 $4,113.42 $4,318.80 $4,534.51 $4,761.70 $4,999.78 $5,249.34 $5,380.58 $5,511.81 $5,643.04 $5,774.28 Senior Planner MM 429 $3,270.08 $3,433.59 $3,605.12 $3,785.26 $3,974.58 $4,173.08 $4,277.41 $4,381.74 $4,486.06 $4,590.39 Solid Waste Manager MM 353 $2,238.57 $2,350.44 $2,467.48 $2,590.82 $2,720.48 $2,856.44 $2,927.86 $2,999.27 $3,070.68 $3,142.09 Job Title B/U Range
Bi-Weekly Pay Rate
City of Madera Full Time Salary Schedule Effective 12/28/2024 Page 4 of 5 Adopted 12/18/24 --------------------
Job Title B/U Range A B C D E F F + 2.5% F + 5% F + 7.5% F + 10% Bi-Weekly Pay Rate
Streets & Storm Drainage Ops. Manager MM 385 $2,625.82 $2,756.62 $2,894.88 $3,039.45 $3,191.49 $3,350.97 $3,434.75 $3,518.52 $3,602.30 $3,686.07 Streets & Storm Drainage Supervisor MM 350 $2,205.30 $2,315.45 $2,431.33 $2,552.38 $2,680.32 $2,813.99 $2,884.34 $2,954.69 $3,025.04 $3,095.39 Tyler Munis Implementation Project Manager MM 408 $2,944.79 $3,092.23 $3,246.56 $3,408.92 $3,579.31 $3,758.30 $3,852.26 $3,946.21 $4,040.17 $4,134.13 Utility Billing Supervisor MM 334 $2,036.06 $2,137.60 $2,244.88 $2,356.75 $2,474.94 $2,598.28 $2,663.24 $2,728.19 $2,793.15 $2,858.11 Waste Water Treatment Plant Manager MM 459 $3,797.88 $3,987.78 $4,186.85 $4,396.25 $4,615.98 $4,847.18 $4,968.36 $5,089.54 $5,210.72 $5,331.90 Wastewater Collection System Supervisor MM 346 $2,161.70 $2,269.55 $2,383.14 $2,502.47 $2,627.54 $2,758.92 $2,827.89 $2,896.86 $2,965.84 $3,034.81 Water & Sewer Operations Manager MM 423 $3,173.70 $3,332.04 $3,498.99 $3,673.97 $3,857.55 $4,050.31 $4,151.57 $4,252.83 $4,354.08 $4,455.34 Water Meter & Conservation Supervisor MM 340 $2,098.02 $2,202.43 $2,312.58 $2,428.47 $2,550.09 $2,677.45 $2,744.39 $2,811.32 $2,878.26 $2,945.20 Water System Supervisor MM 385 $2,625.82 $2,756.62 $2,894.88 $3,039.45 $3,191.49 $3,350.97 $3,434.75 $3,518.52 $3,602.30 $3,686.07 City of Madera Full Time Salary Schedule Effective 12/28/2024 Page 5 of 5 Adopted 12/18/24 --------------------
REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 18, 2024
_________________________________ Agenda Number: ___________ Keith Helmuth, P.E., Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Transfer of Road Maintenance Rehabilitation Account (RMRA) appropriations from the existing Highway Users Tax Account (HUTA) fund to a new RMRA Fund RECOMMENDATION:
Adopt a budget amendment Resolution authorizing the transfer of RMRA appropriations from the existing HUTA Fund to a new RMRA Fund
SUMMARY:
The City receives several forms of funding that are designated as State Gas Tax Funds:
Highway Users Tax Account (HUTA)
Road Maintenance Rehabilitation Account (RMRA) and
Local Partnership Program (LPP)
Historically, these monies have been kept in a single general ledger fund. However, due to the differences in use and reporting, staff proposes to create separate funds for each.
DISCUSSION:
As part of the California Streets and Highways Code, California motorists pay certain fuel, excise, and sales taxes, as well as vehicle registration fees used for road maintenance and safety. In 2017, the California State Senate passed Senate Bill 1 (SB1), known as the Road Repair and Accountability Act of 2017, which established a statewide RMRA program to address deferred maintenance on the State Highway system and local street and road systems. Local RMRA funds are apportioned to eligible cities and counties pursuant to Streets and Highways Code Section 2032(h)(2) for basic road maintenance, rehabilitation, and critical safety projects on the local streets and roads system.
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Historically, with each funding source being considered a gas tax, HUTA and RMRA proceeds have been deposited into a single general ledger fund within the City’s financial chart of accounts.
However, each fund is utilized differently by the City. HUTA funds are used almost exclusively to fund activities of the Public Works Department. RMRA funds are solely used for Capital Improvement Projects that restore and rehabilitate roads in the City.
Both programs also have different reporting requirements. HUTA funds must be reported annually as part of the City’s Annual Street Report submitted to the State Controller, per Streets & Highway Code section 2151. RMRA funding must be reported annually via the State of California’s “CalSMART” system, per Streets & Highway Code section 2034(b).
The method in which funds are used also differs. HUTA funds can be used for any street or road purpose, and there are no restrictions on how the City elects to use these funds. These funds have historically been transferred to the Public Works Department to supplement the activities of the Streets Division.
RMRA funds can be used for road maintenance or rehabilitation, as well as for safety-related projects. However, one of the requirements of the RMRA program is that funds must be used in projects submitted annually to the California Transportation Commission (CTC) for approval. This approval process requires the City to develop projects that list specific streets or locations and any type of work being done at each street or area. Upon receipt, the CTC reviews and approves the project. In practical terms, this means that RMRA funds can only be spent on projects approved explicitly by the CTC.
Given the difference in reporting and eligibility of projects, there is no way to co-mingle the monies between the two sources reliably. There are currently $5,917,461 in RMRA funds within the Gas Tax account. The majority of RMRA monies are planned to be expended as part of multiple road rehabilitation projects starting next Spring.
FINANCIAL IMPACT:
This action would not have an impact on the City’s General Fund. The recommended action is simply a movement of existing RMRA monies from one fund to another for improved accounting and tracking purposes. No new monies are proposed to be received as part of this action. The exact transfer amounts are outlined in Exhibit A.
ALTERNATIVES:
Council could not approve the request or suggest alternate options if desired.
ATTACHMENTS:
1. Resolution
a. Exhibit A – Budget Amendment
Attachment 1
Resolution
RESOLUTION NO. 24-_____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE CITY’S FISCAL YEAR 2024/25 BUDGET
APPROVING TRANSFER OF ROAD MAINTENANCE REHABILITATION
ACCOUNT (RMRA) APPROPRIATIONS FROM THE EXISTING HIGHWAY
USERS TAX ACCOUNT (HUTA) FUND TO A NEW RMRA FUND
WHEREAS, the City Council previously adopted a City-wide Budget for the 2024/25 Fiscal Year; and
WHEREAS, it is necessary to transfer Road Maintenance Rehabilitation Account (RMRA) funds allocated pursuant to Streets and Highways Code Section 2032(h)(2) to a new, separate account for purposes of budgeting and reporting said funds; and WHEREAS, an amendment to the City’s Adopted Budget for the 2024/25 Fiscal Year, listed in Exhibit A, attached hereto, is necessary to move RMRA appropriations to a new account.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY resolves, finds, determines, and orders as follows:
1. The above recitals are true and correct.
2. The appropriations for the items listed in Exhibit A, attached hereto, are approved.
3. The signed copy of this Resolution shall be placed on file in the office of the Director of Financial Services, who shall prepare the necessary entries to reflect the budget changes identified in the City’s accounting system.
4. This resolution is effective immediately upon adoption. * * * * * * * * * * *
Exhibit A
City of Madera Fiscal Year 2024/25 Budget Amendment to Establish RMRA Fund
ORG OBJECT
FUND CODE PROJECT CODE DESCRIPTION (+) (-)
GAS TAX
4130 41303310 4444 Gas Tax – RMRA $1,680,548
4130 41303310 4900 Budgetary Carryover $1,510,356
4130 41303310 7050 Construction/Infrastructure $4,407,105 4130 41303310 8200 Transfer Out $4,236,913
TOTALS $5,917,461 $5,917,461
RMRA
4132 41320000 4355 Transfer In $4,236,913
4132 41320000 4444 Gas Tax – RMRA $1,680,548
4132 41320000 7050 Construction/Infrastructure $5,917,461 TOTALS $5,917,461 $5,917,461
REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 18, 2024
_________________________________ Agenda Number: ___________ Keith Helmuth, P.E., Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Accepting Improvements for the Ellis & D Street Subdivision (Tract No. 19-S-07) RECOMMENDATION:
Adopt a resolution:
1. Accept improvements for the Ellis & D Street Subdivision (Tract No. 19-S-07)
2. Authorize the filing of the Notice of Acceptance for said subdivision improvements SUMMARY:
The Subdivider, Century Communities of California, LLC, a Delaware limited liability company (Subdivider), has completed the off-site public improvements associated with the Ellis & D Street Subdivision in accordance with the approved Improvement Agreement (Agreement) and improvement plans. The Subdivider has paid all required fees and submitted a warranty bond for the completed improvements. It is recommended that the City Council (Council) accept the improvements completed for the Ellis & D Street Subdivision (Subdivision).
DISCUSSION:
The Subdivision is a 61-lot residential development located on the southwest corner of Ellis Street and D Street. The Council approved the Agreement and Final Map on May 5, 2021.
It is appropriate for the Council to accept the completed improvements as the improvements have been completed and implemented in accordance with City Specifications and conform to current City standards and as required by the Conditions of Approval for the Subdivision. The improvements proposed for acceptance as part of the action represent the final acceptance of improvements associated with the Subdivision.
Acceptance of the public improvements required of the Subdivider is permitted per Section 10-
2.712.3 of the Madera Municipal Code. The Subdivider has previously paid all required fees and B-6
provided payment and performance bonds sufficient to cover uncompleted work. Performance bonds are returned following acceptance in accordance with 10-2.708.7.1 of the Madera Municipal Code. Payment bonds are returned six months following acceptance so long as no claims have been made against the bonds.
All required public improvements for this subdivision have been completed. In accordance with the Agreement, installation of sidewalks may be deferred and constructed with residential development subsequent to the acceptance of the subdivision improvements so long as each and every house has an ADA accessible route to a collector or arterial adjacent to the subdivision prior to occupancy of any house. This is common practice for new residential subdivisions to avoid damaging sidewalk as houses are being constructed.
FINANCIAL IMPACT:
Acceptance of this subdivision will result in the transfer of maintenance and resulting costs from the Subdivider to the City.
ALTERNATIVES:
If Council does not accept the completed improvements, the City will not provide regular maintenance that includes street sweeping, pavement maintenance, street light maintenance, etc.
ATTACHMENTS:
1. Resolution
a. Exhibit A: Notice of Acceptance
2. Location Map
Attachment 1
Resolution
RESOLUTION NO. 24 - ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, ACCEPTING IMPROVEMENTS REQUIRED TO BE INSTALLED IN CONNECTION WITH ELLIS & D STREET SUBDIVISION (TRACT NO. 19-S-07),
AND AUTHORIZING THE FILING OF A NOTICE OF ACCEPTANCE FOR SUCH
IMPROVEMENTS
WHEREAS, the Subdivider, Century Communities of California, LLC, a Delaware limited liability company (Subdivider), has requested acceptance of the improvements associated with the Ellis & D Street Subdivision, and has submitted the required Warranty Bond; and WHEREAS, the improvements consist of street, storm drain and utilities within the subdivision; and
WHEREAS, the improvements also include off-site improvements such as the widening of Ellis and D Streets, installation of approximately 3,231 linear feet of sewer main, installation of approximately 564 linear feet of storm drain main, installation of approximately 1,009 linear feet of water main and modification to the traffic signal at Ellis and D Streets; and WHEREAS, the City Engineer has certified to this Council that the required improvements for Ellis & D Street Subdivision, have been completed.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:
1. The above recitals are true and correct.
2. The subdivider has completed the improvements for Ellis & D Street Subdivision.
3. The improvements for Ellis & D Street Subdivision are accepted.
4. The City Clerk is hereby authorized and directed to record a Notice of Acceptance as required by Section 10-2.712.2 of the Madera Municipal Code. * * * * *
Exhibit A
Notice of Acceptance
Recording Requested By:
City of Madera
When Recorded, Return To:
City Clerk
City of Madera
205 W. 4th Street
Madera, CA 93637
Fee Waived Per Section 27383 of the Government Code
NOTICE OF ACCEPTANCE
OF SUBDIVISION IMPROVEMENTS
NOTICE IS HEREBY GIVEN that on December 18, 2024, the City Council of the City of Madera confirmed the satisfactory completion of all subdivision improvements as shown on the plans for Ellis & D Street Subdivision (Tract No. 19‐S‐07) located on the southwest corner of Ellis Street and D Street in Madera, California.
Dated: ___________
By: _________________
Alicia Gonzales
City Clerk
Attachment 2
Location Map
REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 18, 2024
_________________________________ Agenda Number: B-7
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
City of Madera FY 2022-2026 Transit Asset Management (TAM) Plan Update RECOMMENDATION:
Adopt a Resolution Approving the updated City of Madera FY 2022-2026 Transit Asset Management (TAM) Plan
SUMMARY:
The Federal Transit Administration (FTA) performed a Triennial Review of the City’s transportation system from August 20 – 21, 2024. During the review of the City’s Madera Metro Fiscal Year (FY) 2022-2026 Transit Asset Management (TAM) Plan, the reviewers found that the performance targets included in the TAM Plan are not current. Staff was asked to revise the TAM Plan with current performance targets for Madera Metro’s transit assets to determine if the City was meeting State of Good Repair goals. The updated TAM Plan addresses this issue identified by the FTA’s reviewers.
DISCUSSION:
The Moving Ahead for Progress in the 21st Century Act (MAP-21) is Federal legislation with provisions intended to help the Federal Motor Carrier Safety Administration (FMCSA) in its intent to reduce crashes, injuries and fatalities involving large trucks and buses. MAP-21 required the US Secretary of Transportation to develop a system of monitoring and managing public transportation assets. The monitoring system should establish performance measures, improve safety, and increase reliability and performance.
As part of implementing MAP-21 on July 26, 2016, FTA published the Transit Asset Management (TAM) Final Rule. The Final Rule aims to help achieve and maintain a State of Good Repair (SGR) for the nation’s public transportation assets. SGR is intended to ensure that transit operators maintain the nation’s transit infrastructure, such as buses and maintenance facilities, in optimal condition. Additionally, transit asset condition is used to guide the optimal prioritization of funding. The TAM Final Rule regulations apply to all transit providers that are recipients or subrecipients of Federal financial assistance under 49 U.S.C. Chapter 53 and which own, operate, or manage transit capital assets used in the provision of public transportation. Consequently, the City is subject to compliance. The City’s TAM Plan outlines a strategic approach to managing fleet and facilities to optimize their performance and useful life, resulting in improved performance and reliable services to the community.
The 2022 TAM Plan was approved by Council on March 1, 2023 (Res. No. 23-20). The TAM Regulation, 49 CFR Part 625, states that an agency TAM Plan must be updated in its entirety every four years and include a horizon period of at minimum four years. In addition to that requirement, the SGR actual performance data must be compared to the goals and updated annually in the TAM Plan. During the recently completed Triennial Review of the City’s Transit Program, reviewers noted that the SGR information had not been updated since the TAM Plan’s approval in 2022. Staff has updated the TAM Plan to address this finding. The updated components of the TAM Plan are highlighted in Attachment A (pages 13 and 19). Approval of the updated TAM Plan by Council is required to finalize the City’s response to FTA.
FINANCIAL IMPACT:
As a recipient of federal funds, conformance with TAM Plan requirements is mandatory to continue receiving FTA funds. Alternatively, the City is at risk of ineligibility for these funds.
ALTERNATIVES:
Alternatively, the Council may choose not to approve the resolution and TAM Plan Update. As a result, City of Madera Transit services would be out of compliance with the FTA and would not meet TAM Regulation, 49 CFR Part 625. In addition, Federal funding could be jeopardized, and staff would need to seek other revenue sources, including the General Fund, to offset the cost of continuing to provide public transit services.
ATTACHMENTS:
1. Attachment - Resolution
Exhibit A – City of Madera – FY 2022 - 2026 TAM Plan Update RESOLUTION NO. 24-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE UPDATED 2022-2026 TRANSIT ASSET
MANAGEMENT (TAM) PLAN
WHEREAS, on July 26, 2016, Federal Transit Administration (FTA) published the Transit Asset Management (TAM) Final Rule; and
WHEREAS, the purpose of the FTA Final Rule for TAM is to help achieve and maintain a State of Good Repair (SGR) for all transit providers that are recipients or subrecipients of federal financial assistance under 49 U.S.C. Chapter 53 and own, operate, or manage transit capital assets used in the provisions of public transportation; and
WHEREAS, the City of Madera Metro Transit System operates public transit services and is a direct recipient of FTA 5307 and FTA 5339 financial assistance and subject to the FTA Final Rule; and
WHEREAS, the City Council approved the Madera Metro FY 2022-2026 Transit Asset Management Plan on March 1, 2023; and
WHEREAS, FTA reviewers as part of the Triennial Review of the City’s Transit operations noted a change to the City’s TAM Plan was needed to bring it into conformance with 49 CFR 625.45;
WHEREAS, the City has updated the TAM Plan as required by FTA.
NOW THEREFORE, the City Council of the City of Madera hereby finds, orders and resolves as follows:
1. The foregoing recitals are true and correct and are incorporated herein by reference.
2. The City Council adopts the 2022-2026 TAM Plan which is attached and incorporated herein by reference.
3. This resolution is effective immediately upon adoption. * * *
ATTACHMENT A
CITY OF MADERA
MADERA METRO
TRANSIT ASSET MANAGEMENT (TAM) PLAN
FY 2022 – 2026
Updated 9/4/2024
__________________________________
Marcela Zuniga, Approved by City Council
Grants Administrator - Accountable Executive XX/XX/2024 2022 CITY OF MADERA - MADERA METRO TAM PLAN
2 TRANSIT ASSET IMPROVEMENT TEAM
Name Title Email
City Council
Arnoldo Rodriguez City Manager [email protected]
Keith Helmuth, P.E City Engineer [email protected]
Ellen Bitter Deputy City Engineer [email protected]
Cole Scroggins Electrical & Facilities Operations Manager [email protected] Randy Collin Fleet Operations Manager [email protected] Marcela Zuniga Grants Administrator [email protected]
Xochitl M. Villaseñor Transit Program Manager [email protected] Michael Lima Director of Financial Services [email protected] Jennifer Stickman Procurement Services Manager [email protected] Gary Price Director [email protected]
David Zunino Streets Lead Worker [email protected]
Transit Advisory Board
Transit Operator Contracted
2022 CITY OF MADERA - MADERA METRO TAM PLAN
3 TABLE OF CONTENTS
EXECUTIVE SUMMARY............................................................................................................................... 4 TRANSIT ASSET MANAGEMENT PLAN ........................................................................................................ 4 MADERA METRO SAFETY MANAGEMENT SYSTEM POLICY .................................................................. 4 CAPITAL IMPROVEMENT DEVELOPMENT POLICY ................................................................................... 5 PROCUREMENT POLICY – TRANSIT.......................................................................................................... 5 INTRODUCTION ......................................................................................................................................... 7 OVERVIEW OF MADERA METRO TRANSIT............................................................................................. 7 City of Madera Transit Mission Statements: .............................................................................................. 7 Transit Division Staffing............................................................................................................................. 7 Transit Assets............................................................................................................................................ 8 TAM APPROACH....................................................................................................................................... 9 TAM Plan Elements (Tier II).......................................................................................................................11 TAM PLAN REQUIREMENTS ......................................................................................................................11 An Inventory of Assets...........................................................................................................................12 Condition Assessment of Inventoried Assets..........................................................................................12 Decision Support Tools and Investment Prioritization .............................................................................14 Prioritizing List of Investments...............................................................................................................16 STATEOF GOOD REPAIR PERFORMANCE MEASURES..................................................................................17 TAM REPORTING REQUIREMENTS ............................................................................................................18 TAM APPROACH AND VISION ...................................................................................................................19 2022 CITY OF MADERA - MADERA METRO TAM PLAN
4 EXECUTIVE SUMMARY
TRANSIT ASSET MANAGEMENT PLAN
Federal law requires recipients and sub-recipients of Federal financial assistance to develop a Transit Asset Management (TAM) Plan. Accordingly, the City of Madera (Madera Metro) Transit Advisory Board and City Council has adopted the updated Transit Asset Management Plan which outlines the City’s transit asset management approach and highlights key capital project and system enhancements.
To accomplish this, City staff have collaborated to form a Transit Asset Improvement Management Team to improve and modernize the City’s transit system and deliver an updated TAM Plan that complies with the TAM regulation, 49 CFR Part 625. The Team includes key personnel from departments within the City that play a criticalrole in the City’s Transit System.
Asset improvement management is an ever-changing environment with advances in technology, changesin regulation, funding availability, and asset management best practices. Therefore, the TAM Plan is considered a “living document” reviewed and revised as necessary. Revisions are implemented by the TAIM Teamwith inputs from variousinternal and externalstakeholders.
MADERA METRO - SAFETY MANAGEMENT SYSTEM POLICY
The Federal Public Transportation Agency Safety Plan (PTASP) rule was implemented to improve public transportation safety by guiding transit agencies to more effectively and proactively manage safety risks in their systems.
The first component of the Madera Metro’s Safety Management System (SMS) is the Safety Management Policy, which is the foundation of the SMS. It clearly states the organization’s safety objectives and sets forth the policies, procedures, and organizational structures necessary to accomplish the safety objectives. The Safety Management Policy clearly defines management and employee responsibilities for safety throughout the organization. It also ensures that management is actively engaged in the oversight of the system’s safety performance by requiring regular review of the Safety Management Policy, budget and program by the designated Accountable Executive.
Safety is a core value at Madera Metro, and managing safety is a core business function. Madera Metro will develop, implement, maintain, and continuously improve processes to ensure the safety of our customers, employees, and the public. Madera Metro’s overall safety objective is to proactively manage safety hazards and their associated safety risk, with the intent to eliminate unacceptable safety risk in our transit operation. 2022 CITY OF MADERA - MADERA METRO TAM PLAN
5 Madera Metro will:
• Clearly, and continuously explain to all staff that everyone working within Madera Metro must take part and be responsible and accountable for the development and operation of the SMS.
• Work continuously to minimize safety risks. Work to comply with and, wherever possible, exceed legislative and regulatory requirements and standards for passengers and employees. • Work to ensure that all employees are provided appropriate safety information and training, are competent in safety matters, and assigned tasks commensurate with duties and skills. • Reaffirm that responsibility for making our operations safer for everyone lies with all employees – from executive management to frontline employees. Each manager is responsible for implementing the SMS in their area of responsibility and will be held accountable to ensure that all reasonable steps are taken to perform activities established through the SMS.
CAPITAL IMPROVEMENT DEVELOPMENT POLICY
The City of Madera 5-Year Capital Improvement Plan (CIP) is updated annually with new projects and revisions to current projects. As the CIP is approved, it is then presented to the Planning Commission anytime there are new projects for conformity with the General Plan.
PROCUREMENT POLICY – TRANSIT
The City of Madera is a recipient of FTA funding. Each FTA recipient is responsible for managing its programs and projects in compliance with applicable Federal requirements, and the FTA is responsible for ensuring that recipients comply with those requirements. This also applies to each subrecipient, under an FTA grant or cooperative agreement that enters into contracts with other parties financed with FTA assistance. Each recipient and subrecipient must comply with applicable Federal laws and regulations including, but not limited to, 2 CFR 200.318 through 2 CFR 200.327, and FTA Circular 4220, FTA regulations, and other Federal laws and regulations that contain requirements applicable to FTA recipients and their FTA assisted procurements. The following process wasdeveloped to assistthe City’s FTAfunded procurements in complying with these federal requirements.
The City’s Grants Division administers these FTA funded procurements with support from various staff, including the Procurement Services Manager. Except as otherwise indicated in these guidelines, all rights, powers, duties and authorities relating to the procurement of supplies, 2022 CITY OF MADERA - MADERA METRO TAM PLAN
6 services and construction are vested as indicated in the City’s Purchasing Policy as adopted by the City Council of the City of Madera. It is expected that when guidance is needed for FTA funded procurements, responsible staff will make use of not only these Guidelines and City Purchasing Policies but also the source documents for FTA regulations – specifically the current and updated versions of Federal guidelines published in 49 CFR Part 18.36, “Procurement”; “FTA Circular E 4220.1F – Third Party Contracting Requirements; FTA Best Practices Procurement Manual; and FTA Circular C 5010.1D – Grant Management Guidelines. Authoritative polices relating to all procurements for the City are those authorized by the Madera City Council as the City of Madera Purchasing Policy. These Guidelines are intended to supplement the City’s official purchasing policy by providing references and guidance based on FTA procurement requirements for FTA grant recipients.
Staff will use the City’s procurement thresholds and methods when the City’s requirements are more restrictive than FTA guidelines; otherwise, staff will use the most applicable FTA type of procurement method indicated below for specific purchases. • Micro Purchase <$3,500
• Small Purchase >$3,500 and <$100,000
• Competitive Proposal (RFP)
• Competitive Sealed Bid (IFB)
• Sole Source Procurement
• Piggyback Procurement
• QualificationsBased Procurement (as required for Architectural and Engineering Services) • Special Circumstances
2022 CITY OF MADERA - MADERA METRO TAM PLAN
7 INTRODUCTION
OVERVIEW OF MADERA METRO TRANSIT
The City of Madera (population 63,000) is located in central California in a region known as the San Joaquin Valley and is the largest incorporated city in Madera County (population 153,000). Madera Metro is the largest provider of transit services in the County, with over 140,000 annual boardings.
Madera Metro operates Dial A Ride (DAR), ADA/Paratransit (ADAP), and three fixed routes within city limits.
Madera Metro has three major hubs: the Intermodal Bus Depot, Madera Community Hospital, and Madera Marketplace. The City strives to meet the community's need for effective and responsive transit services particularly due to population growth and a focus on reducing greenhouse gas emissions.
In April 2021, the Madera City Council approved an agreement with WSP USA, Inc for the Consulting of Transit Services for the development of the Madera Transit Plan. The goal in producing the Madera Transit Plan is to evaluate the City’s transit system and devise operational and policy changes that will improve Madera Metro transit services. Goals include improving connectivity with other modes of transportation and systems to advance multi-modal transportation within the region. Other goals are to evaluate the changes (routes and service) that should be implemented or enhanced, in order to improve the efficiencies and the connectivity with current and planned transportation systems.
The Madera Transit Plan is scheduled to be completed April 2023 which will include the structuring of its three fixed routes, the introduction of a new North end service route, updating schedules, improving headways, reducing miles traveled, increasing ridership, and devise new service boundaries.
City of Madera Transit Mission Statement
The City of Madera Transit Mission seeks to provide transit customers in the City’s transit service area with public transportation to specified destinations in a professional, courteous and timely manner with equipment that is accessible, affordable, and comfortable.
Transit Division Staffing
Transit program activities function under the supervision of the Grants Administrator which operates under the Finance Department. Madera Metro’s Accountable Executive (AE) is Marcela Zuniga. The Accountable Executive is the single, identifiable person who has ultimate responsibility for carrying out this Agency’s TAM Plan and the Public Transportation Agency Safety Plan (PTASP) and has control or direction over the human and capital resources needed 2022 CITY OF MADERA - MADERA METRO TAM PLAN
8 to develop and maintain both this Plan and the TAM Plan.
The following positions are assigned direct responsibilities within the Transit Division: Grants Administration, Transit Program Manager, and the Administrative Assistant.
The following positions are housed in other City departments are assigned direct responsibilities to assist the Transit Division: Financial Service Manager, Procurement Manager, Accountant II, Fleet Operations Manager, Maintenance Worker, and two Mechanic III.
Transit Assets
Madera Transit Center – 1951 Independence Drive
Madera Intermodal Transit Center – 123 N. E Street
Transit Vehicles - 19
FIGURE 1 – City of Madera Finance Department Organizational Chart 2022 CITY OF MADERA – MADERA METRO TAM PLAN
9 TAM APPROACH
A Transit Asset Management Core Team was established to improve and modernize asset management programs and deliver an updated TAM Plan that complies with the FTA TAM Regulation and Board Policy No. 463. The TAM Core Team includes representation of key stakeholders from departments that play a criticalrole in the lifecyclemanagement of the City of Madera CIP, Asset Management of the City’s Transit System, and have leadership oversite of frontline managers and employees that execute deliverables of the TAM Plan.
FIGURE 2 – TAM Organizational Structure
The City of Madera Transit System TAM Plan sets agency-wide objectives and strategies for delivering upon the commitments contained with Madera Metro Policy. In addition, this TAM Plan identifies activities to sustain Madera Metro’s TAM performance and specifies the lifecycle management activities outlined in the Fleet and Facilities Maintenance Plans (FMP’s) for each department that is responsible for the operations and/or maintenance of a given Asset Class.
TAM is a business model that uses the condition of assets to guide the optimal prioritization of funding at transit properties in order to keep our transit networks in a State of Good Repair (SGR).
SGR is defined as the condition in which a capital asset is able to operate at a full level of performance. This means the assets:
• Is able to perform its designed function,
• Does not pose a known unacceptable safety risk, and
• Its lifecycle investment has been met or recovered.
TAM Core Team
Chief Executive Office
City Council
City Manager
Finances &
Procurement
Fleet &
Facility
Maintenance
Planning &
Engineering
Operations &
Management
Innovation &
Technology
2022 CITY OF MADERA – MADERA METRO TAM PLAN
10 Madera Metro’s objective is to provide safe, reliable, affordable, and sustainable transportation services to its passengers. To accomplish this, Madera Metro must continually seek areas of improvement to its management of fleet and facilities. When executed properly, the TAM Plan is designed to improve coordination of all departments across all phases of an asset’slifecycle as shown in Figure 4 to manage assets and required resources more efficiently.
FIGURE 3 - MADERA METRO TRANSIT ASSET LIFECYCLE
The TAM Plan aims to reduce maintenance costs and risks while simultaneously enhancing the performance of the City’s transit system. In addition, the TAM Plan enhancesthe City of Madera ability to communicatewith the public, City Council, Boards and Commissions, and stakeholders about the City’s approach to asset management and the benefits of investing in the transit system and the consequences of underinvestment.
FIGURE 4 – ASSET MANAGEMENTOPTIMIZES COST, PERFORMANCE,AND RISK Asset Management System- Delivering Balance
• Reduce Capital andO&M
• Reduce Safety and Service Risk
• Improve System-Wide Performance
Cost
Management
Performance
Management
Risk
Management
Use / Operate
Create /
Acquire
Maintain /
Monitor
Dispose /
Resale
Rehabilitate /
Replace
2022 CITY OF MADERA – MADERA METRO TAM PLAN
11 TAM Plan Elements (Tier II)
The City of Madera (Madera Metro) TAM Plan complies with the FTA Regulation that meets the required TAM Elements as a Tier II Agency. These elements align with the TAM Policy and are described below and in this section.
TAM PLAN REQUIREMENTS
As a Tier II provider, Madera Metro must develop its own TAM Plan that includes all four (4) elements of the Final Rule. These elements must:
• Include the capital assetinventory
• Provide asset condition assessment information
• Describe the decision support tools used to prioritize capital investment needs • Identify project-based prioritization of investments
In order to provide a visual of the federal regulations and elementslisted above, Figure 5 below reflects the strategies that Madera Metro plans to implement. This figure also describes the criteria for TAM Plan that will be addressed in the initially submitted TAM Plan.
FIGURE 5 – TAM PLAN ELEMENTS
•A register of capital assets and information about
An Inventory of those assets.
Assets
•A rating of the assets’ physical state; to be
completed for assets the agency has direct
capital responsibility for; should be at a level of
detail sufficient to monitor and predict
performance of inventoried assets
A Condidtion
Assessment of
Inventoried Assets
•An analytic process or tool that: (1) assists in
capital asset investment prioritization and/or (2)
estimates capital needs over time (does not
necessarily mean software)
Description of
Decision Support
Tools
•A prioritized list of projects of programs to
manage or improve the State of Good Repair
(SGR) of capital assets A Prioritizing List of
Investments
2022 CITY OF MADERA – MADERA METRO TAM PLAN
12 An Inventory of Assets
The TAM plan includes objectives and strategiesthat will optimize the management of Madera Metro’s assets to ensure alignment with the FTA reporting requirements for the National Transit Database (NTD). Madera Metro’s assets are monitored and services internally.
Madera Metro currently uses excel spreadsheets to track and manage the vehicle asset lifecycle. During asset procurement and receipt or acceptance,specific asset identification, useful life, warranty and maintenance interval information data is collected from the Original Equipment Manufacturer (OEM). Fleet and facilities maintenance programs are updated with multiple scheduled maintenance activities required to meet OEM recommended maintenance intervals, along with safety and regulatory compliance. This practice ensures the asset data is properly recorded by personnel for effective and efficient lifecycle management. The City’s Fleet Maintenance and Transit Section is currently researching Asset Management Software to better track the vehicle asset lifecycle. Table 1 illustrates an example of the City FTA Vehicle Assets that are recorded by personnel.
Condition Assessment of Inventoried Assets
In order to determine the facility asset’s condition, the FTA’s Transit Economic Requirements Model (TERM)scale is being used. A TERM scale condition rating ranges from (5) Excellentto (1) Poor. Perthe FTA TAM Final Ruling, assets with a condition rating score of 3.0 and above are in a state of good repair. Assets with a condition score lower than 2.9 are not in a state of good repair and may require prioritization during capital programing to ensure safe, efficient, and reliable transit service. Tables 2 and 3 illustrate the condition of each asset. 2022 CITY OF MADERA – MADERA METRO TAM PLAN
13 TABLE 2 – VEHICLE ASSET CONDITION/USEFUL LIFE BENCHMARCH (ULB) FY24/25
FLEET INVENTORY
BUS
# SERVICE YEAR MAKE MODEL FUEL TYPE LENGTH IN SERVICE ULB 39 DAR 2012 Ford E-450 Elkhart GAS 26 FT 7/16/2012 -2
40 DAR 2012 Ford E-450 Elkhart CNG 26 FT 7/16/2012 -2
43 DAR 2013 Ford E-450 Starcraft CNG 26 FT 5/23/2014 -1 44 FR 2013 Ford E-450 Starcraft CNG 26 FT 5/6/2014 -2
45 FR 2013 Ford E-450 Starcraft CNG 26 FT 5/6/2014 -2
46 DAR 2013 Ford E-450 Starcraft CNG 26 FT 5/23/2014 -1 47 FR 2019 Ford E-450 Starcraft GAS 26 FT 1/22/2020 7
48 DAR 2019 Ford E-450 Starcraft GAS 26 FT 1/22/2020 5
49 FR 2019 Chevy 4500 Arboc GAS 26 FT 1/23/2020 7
50 FR 2019 Chevy 4500 Arboc GAS 26 FT 1/23/2020 7
51 FR 2019 Chevy 4500 Arboc GAS 26 FT 1/23/2020 7
52 FR 2020 International Starcraft Diesel 32 FT 4/27/2020 8 53 FR 2020 International Starcraft Diesel 32 FT 3/20/2020 8 54 FR 2019 Aero Elite 320 ElDorado CNG 32 FT 4/20/2020 8 55 FR 2019 Ford F-550 ElDorado CNG 32 FT 4/21/2021 8
56 DAR 2022 Dodge Voyager
(Braun) BraunAbility Gas Van 3/01/2024 8
57 DAR 2022
Dodge Voyager
(Braun) BraunAbility Gas Van 3/01/2024 8
58 DAR 2022
Dodge Voyager
(Braun) BraunAbility Gas Van 3/01/2024 8
59 FR 2023 Ford E-450 Starcraft Gas 26 FT 1/06/2024 10
60 FR 2023 Ford E-450 Starcraft Gas 26 FT 1/06/2024 10
61 FR 2023 Ford E-450 Starcraft Gas 26 FT 1/06/2024 10
2022 CITY OF MADERA – MADERA METRO TAM PLAN
14 TABLE 3 – FACILITY ASSETS
1 Facility Name: Madera City Hall
Address: 205 W. 4th Street, Madera, Ca. 93637
Condition Assessment: 3
Facility Type: Administrative
Year Built: 1967
Sq ft: 1,000
2 Facility Name: City Maintenance Yard
Address:1030 S. Gateway Drive, Madera, Ca. 93637
Condition Assessment: 3
Facility Type: Maintenance Facility – Service and Inspection & Administration
Year Built: 1970
Sq ft: 5,000
3 Facility Name: Madera Intermodal Transit Center
Address:123 N. 3 Street, Madera, Ca. 93637
Condition Assessment: 3
Facility Type: Administrative Office, Transit Services
Year Built: 1970
Sq ft: 1,000
4 Facility Name: Madera Transit Center
Address: 1951 Independence Drive
Condition Assessment: 5
Facility Type: Administration, Fleet Yard
Year Built: 2019
Sq ft: 2,000
Decision Support Tools and Investment Prioritization
Part of the asset management process is optimizing how funds are allocated based on the assessed asset inventory to help achieve and maintain a state of good repair. This includes both capital and operating funds.
Madera Metro Capital Plan coincides with City of Madera Capital Improvement Plan (CIP). The CIP is presented to the City of Madera City Council annually. The basic process for assembling a CIP isshown below.
2022 CITY OF MADERA – MADERA METRO TAM PLAN
15 FIGURE 6 – 5-YEAR CAPITAL INVESTMENT PLAN PROCESS
Tables 6.A and 6.B illustrate the Transit CIP outline in the approved 2022/2027 City of Madera Capital Improvement Plan
FIGURE 6.A – TRANS 10, TRANSIT DEVELOPMENTS
16 FIGURE 6.B – TRANS 11, TRANSIT CENTER CHARGING STATION PROJECT Prioritizing List of Investments
Table 4 below illustrates the City of Madera’s investment priorities for the Madera Metro Transit System through the FY2025/26.
17 TABLE 4 – PRIORITY LIST OF INVESTMENTS
Priority
(By FY)
Project Funding Source Purpose
23/24 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
23/24 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
23/24 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
23/24 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
23/24 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
23/24 Trans - 10 Affordable
Housing
Sustainable
Community
Grant
Review Figure 6.A
23/24 Trans - 11 Affordable
Housing
Sustainable
Community
Grant
Review Figure 6.B
24/25 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
24/25 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
24/25 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
24/25 Vehicle
Replacement
Section 5307 To replace fleet that is beyond it’s ULB
25/26 Fleet Maintenance
Facility
Unsecured To modernize the City’s fleet
maintenance facility
STATE OF GOOD REPAIR (SGR) PERFORMANCE MEASURES
The TAM Rule requires that transit agencies establish SGR performance measures and targets for each asset class. As a Tier II provider, Madera Metro must report on the SGR measures for the following asset categories as defined by the FTA:
18 • Rolling stock (revenue vehicles): Percent of vehicles that have either met or exceeded their ULB – Seen in Table 6.A.
• Equipment (non-revenue service vehicles): Percent of vehicles that have either met or exceeded their ULB.
• Facilities: Percent of facilitiesrated below condition 3 on the FTA TERM scale – Seen in Table 6.B Note: Infrastructure (rail fixed guideway, track, signals and systems) does not apply to Madera Metro because it is a bus-only transit property
TAM REPORTING REQUIREMENTS
The FTA requires transit providers to update TAM Plans in their entirety at least once every four (4) years, with the first completed TAM Plan required by October 1, 2018.
U.S. Title 49CFR§625.29 (a) states that a TAM Plan should cover a planning horizon of at least four (4) years. The District may amend the TAM Plan at any time, but this should be initiated following any major change to the asset inventory, condition assessment, or capital investment.
The TAM Plan should also be updated following any change to the prioritization processes affecting the timing of future projects. Although TAM Plans are required to be updated in their entirety at least once every four (4) years, Madera Metro will review its TAM Plan annually and update it as needed to reflect current conditions.
In addition to the performance targets and TAM Plan, the TAM Final Rule requires that two (2) additional asset management reports be submitted to the NTD annually. The following reports are due to the NTD no later than four months after the City’s fiscal year end:
• The Data Report should describe the condition of the transportation system currently and the SGR performance targets for the upcoming year.
• The Narrative Reportshould describe changes in the transportation system condition and report progress on meeting the performance targets from the prior year.
The TAM Rule requires that agencies annually report on their progress towards meeting SGR performance targets and any change in condition from the previous year Reference: 49 CFR Part 625 Subpart E Section 625.55(a)(2) “Each provider must submit … (2) An annual narrative report to the National Transit Database that provides a description of any change in the condition of the provider’s transit system from the previous year and describes the progress made during the year to meet the performance targets set in the previous reporting year.”
19 Figure 7 below shows an example of the National Transit Database, Transit Asset Management Plan, Performance Metrics and Targets Module Form A-90.
FIGURE 7 - NTD A-90 TAM TARGETS REPORT
Figure 7 – City of Madera 2024 NTD Annual Report (Actual Data Submitted, Form A-90)
1. Rolling Stock – Percent of revenue vehicles that have met or exceeded their useful life benchmark
Performance
Measure
2024 Target
(%)
2024
Performance (%) 2024 Difference 2025 Target (%)
BU – Bus N/A N/A N/A N/A
CU - Cutaway 47.00 36.84 -10.16 37.00
VN – Van N/A 0 N/A 0
2. Equipment – Percent of service vehicles that have met or exceeded their useful life benchmark (N/A)
3. Facility – Percent of facilities rated below 3 on the condition scale Passenger /
Parking
Facilities
0.00 0.00 0.00 0.00
Administrative
/
Maintenance
Facilities
25.00 0.00 -25.00 0.00
TAM APPROACH AND VISION
Transit Asset Management is a strategic approach in managing fleet and facilities; to optimize their performance; their useful life; and to minimize the total cost of ownership. Madera Metro’s commitment to its Mission and the TAM Vision are reflected in Table 5 – Madera Metro’s TAM Vision.
This table outlines Madera Metro’s direction and vision to establish and continually improve asset management, strategies, and plans.
20 TABLE 5 – TAM VISION ELEMENTS
Commitment TAM Vision Elements
Safety Madera Metro TAM program intends to provide a safe and secure environmentforthe entire Madera community. To do that,we willfoster a safety culture and align our asset and safety management practices and, will proactively review and communicate safety-related issues.
Ridership Madera Metro strives to increase ridership by providing a transit system that is efficient, reliable, and clean. This goal is to increase usage as City residents and user’s grow trust with the City’s transit system.
Quality and Reliability Through improved management of our assets, Madera Metro will enhance the customer experience We will deliver customerservice through improved internal/external communications,service reliability, convenience, accessibility, while meeting all agreed standards ofservice.
Efficiency and
Effectiveness
Madera Metro will employ effective asset management business practices and tools and ensure optimal asset performance and useful life. Quality data will be used to support transparent and cost-effective decision-making and accountability to community stakeholders.
Madera Metro will utilize historical data to better inform future investment decisions by accurately capturing capital and operating costs to assess and optimize the total cost of ownership of the assets.
Communications Madera Metro promotes its services through advertising, public outreach, and public information efforts. The efforts reflect Madera Metro’s core values of providing safe, convenient, courteous, and reliable transit service to the public.
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: December 18, 2024
Agenda Number: B-8
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Piggyback purchase agreements for Fleet Division-related purchases RECOMMENDATION:
Adopt a Resolution approving piggyback purchase agreements of:
1. A 5-yard all-electric dump truck for Public Works from PB Loader Corporation for $218,398
2. A 5-yard dump truck for the Parks Department from PB Loader Corporation for $197,288 SUMMARY:
Staff is proposing to replace three dump ducks with two, albeit new, dump trucks. One of the two new dump trucks will be all-electric, consistent with California Air Resources Board Advanced Clean Fleets Regulation, requiring the City to ensure 50 percent of their annual vehicle purchases per calendar year are zero-emissions beginning January 1,2024.
Appropriations for the proposed equipment purchases were included in the Fiscal Year (FY) 2024/25 Adopted Budget for the Fleet Replacement Fund (Org Unit 3065-0000), which Council approved on August 21, 2024. These appropriations cover various pieces of equipment as outlined in Table 1. Staff recommends using piggyback agreements through Sourcewell to purchase the equipment. This approach offers time and costs that would otherwise be incurred should an RFP for a stand-alone vehicle purchase be issued.
DISCUSSION:
A piggyback contract can be executed via another entity’s agreement when the items or services have already been bid by other governmental agencies or special cooperative agreements, provided such contracts are the result of a competitive bidding process, that the competitive bidding process used and all terms and conditions are substantially the same as those used by the City, and that the competitive bidding process and terms and conditions contain a clause allowing piggybacking by other public agencies. In some instances, this method provides the most efficient purchase method or the best cost savings for the quantities or type of goods or services utilized. These contracts are also encouraged when applicable for operational proficiencies and to minimize staff processing time when the goods or services being procured have limited availability.
Council approved Ordinance 996 C.S. on December 21, 2022, which amended the City’s Municipal Code by adding Title II, Section 4 - Purchasing Procedures. This section allows the City to utilize piggyback purchasing procedures through the Purchasing Manager to purchase supplies, equipment, or services without completing the City’s bidding or proposal process from any supplier who offers the goods or services at the same or better price, terms, and conditions as the supplier previously offered to another public agency as the lowest bidder pursuant to the competitive bidding or proposal process required by that other public agency.
The Fleet Division purchases various commodities in its daily operations, including vehicles, equipment, miscellaneous goods, and services throughout the year. Because of Fleet's variety and quantity of procurements, the division is a natural fit to utilize the piggyback procurement process.
Table 1 provides an overview of procurements that would be obtained through the piggyback process contingent upon Council action. These procurements have been budgeted in the current budget and approved by the Council on August 21, 2024. Table 1 outlines the items to be procured, the lead department, the vendor, and the cost.
Table 1: List of proposed equipment (all costs are estimates) Item to Procure Lead Agency Proposed
Vendor Amount
5-yard all-electric dump
truck – Graffiti
Abatement/Streets
Sourcewell – 080521-PBL PB Loader
Corporation
$218,398
5-yard dump truck - Parks Sourcewell – 080521-PBL PB Loader Corporation
$197,288
Total $415,686
As outlined in Table 2, staff recommends retiring three dump trucks and replacing them with two, as part of an ongoing effort to optimize fleet size and reduce redundancies. While staff is proposing to eliminate 3, staff is attempting to right-size its fleet, reduce duplicative equipment, and identify equipment that it currently does not possess as it better aligns its equipment with its service delivery model.
The identified existing fleet vehicles declared surplus upon the arrival of the new vehicles.
Table 2: List of vehicles to be retired
New Equipment Equipment that will be retired
Existing unit# Description Department
All-electric dump truck 336 2004 Stake side dump truck Graffiti 328 2004 5-yard dump truck Streets
5-yard dump truck 274 2001 5-yard dump truck Parks
Attachment 2 provides links to the Lead Agency piggyback agreements shown above.
After reviewing the available purchase options for these purchases, staff determined that using piggyback purchase agreements between public agencies and various vendors represents the most advantageous purchasing strategy. Procuring all the items in the table above with RFPs would use significant staff time. This strategy ensures the City receives excellent pricing with efficient use of staff time and resources.
FINANCIAL IMPACT:
Purchases under the recommended cooperative purchase agreements will be made from Fleet capital expense funds. Sufficient funding is available in the Fiscal Year 2024/25 Adopted Budget for purchases made through June 30, 2025.
ALTERNATIVES:
As an alternative, Council may suggest getting individual quotes from vendors per item or issuing a Request for Proposal per each. Either scenario, while feasible, would require staff resources with no guarantee that the prices obtained through this alternative process would be better than those obtained through piggybacking.
ATTACHMENTS:
1. Resolution approving Sourcewell piggyback purchase
2. Lead Agency piggyback agreement web links
RESOLUTION NO. _______
RESOLUTION APPROVING SOURCEWELL PIGGYBACK AGREEMENTS FOR
THE PURCHASE OF I) AN ALL-ELECTRIC DUMP TRUCK FOR GRAFFITI
ABATEMENT FROM PB LOADER CORPORATION IN THE AMOUNT OF
$218,398, II) A 5 YARD DUMP TRUCK FOR THE PARKS DEPARTMENT FROM PB LOADER CORPORATION IN THE AMOUNT OF $197,288
WHEREAS, a piggyback contract can be executed via another entity’s agreement when the items or services have already been bid by other governmental agencies or special co-operative agreements, provided such contracts are the result of a competitive bidding, and that the competitive bidding process used, and all terms and conditions are substantially the same as the City’s competitive bidding process and terms and conditions; and WHEREAS, the City Council (‘Council’) approved Ordinance 996 C.S. on December 21, 2022, which amended the City’s Municipal Code, adding Title II Section 4 Purchasing Procedures; and WHEREAS, Ordinance 996 C.S. allows the City to utilize piggyback purchasing procedures through the Purchasing Manager to purchase supplies, equipment, or services without completing the City’s bidding or proposal process, from any supplier who offers the goods or services at the same or better price, terms, and/or conditions as the supplier previously offered to another public; and
WHEREAS, staff has conducted a due diligence and determined that piggyback purchases through the State of California best meet the City’s interests.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA does hereby resolve, find, and order as follows:
1. The above recitals are true and correct and are incorporated herein by this reference.
2. The Council finds that the use of piggyback purchases per Council approved Ordinance 996 C.S. amending the City’s municipal code, adding Title II Section 4 Purchasing Procedures is appropriate.
3. The Council approves the Sourcewell piggyback agreements for i) purchase of an allelectric dump truck for Graffiti Abatement from PB Loader Corporation in the amount of $218,398, ii) purchase of a 5 yard dump truck for the Parks Department from PB Loader Corporation in the amount of $197,288, consistent with the material terms of the Sourcewell PB Loader agreement. The City Manager is authorized to execute the same, including any non-material modifications, subject to approval as to legal form by the City Attorney.
4. This Resolution shall take effect immediately upon its adoption.
5. * * *
ATTACHMENT 2
Lead Agency piggyback agreement web links
Sourcewell PB Loader - #080521-PBL
https://www.sourcewell-mn.gov/cooperative-purchasing/080521-pbl#tab-contractdocuments
REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: December 18, 2024
Agenda Number: B-9
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Banking Services Contract Award
RECOMMENDATION:
Adopt a Resolution awarding a five-year contract with four (4) one-year extensions to US Bank for banking services
SUMMARY:
The City has been operating without a banking services contract for several years. With the recent merger between United Bank (the City’s previous banking services provider) and US Bank, staff took the opportunity to issue a Request for Proposal (RFP) with the purpose of securing banking services under contract terms. The RFP generated two responses. Staff evaluated those responses utilizing several criteria. Staff also conducted interviews with both respondents. After factoring all the information received through the RFP evaluation process, staff is recommending award of a five-year contract with four (4) one-year extensions to US Bank. Based on current activity levels, the cost of the contract is estimated to be approximately $101,300/year for the initial term of the contract.
DISCUSSION:
The City utilizes banking services for a variety of financial functions including:
Check depositing
Cash management, and
Payment processing
Many government agencies codify theirrelationship with the bank that provides services through a contract. Such contracts are important as they define both the services that will be received and the costs that will be incurred during the contract’s term. In the City’s case, there has not been a contract for banking services since 2015. Since the expiration of the previous contract, the City has been operating on a month-to-month arrangement with its bank. While this arrangement has provided the City with banking services, it has also left the City exposed to price adjustments that would otherwise not likely happen with a contract.
From 2015 to 2023, the City operated under a month-to-month arrangement with United Bank.
With the December 2022 acquisition of United Bank by US Bank, US Bank became the City’s provider of banking services. Upon completion of the acquisition, staff commenced a conversion process to move from United Bank’s account numbers and banking functionality to those provided by US Bank. The conversion process was successfully completed in May 2023.
As a result of the acquisition and the absence of a contract, staff decided to commence an RFP process to secure a long-term contract for banking services. An RFP was issued on July 13, 2024.
A notice was sent through PlanetBids to all potentially relevant bidders at the time the RFP was issued. Responses were due on August 12, 2024. At the end of the response period, the City received two responses to this RFP: US Bank and JP Morgan Chase Bank.
Upon receiving these responses, staff convened an RFP evaluation committee made up of four representatives of the City’s Finance Department and one representative from the City’s Building Division. The representatives scored the proposals based on the following criteria:
Conformance to terms of RFP in preparing and submitting the proposal Operations requirements
Firm experience
Financial strength, security, and regulatory compliance Transition Plan
Cost Proposal Rates
After scoring the proposals, staff interviewed representatives from both US Bank and JP Morgan Chase Bank on October 16, 2024. The interviews were intended to elicit additional information or clarification on the responses provided by both banks.
After evaluating both the RFP responses and the information gathered during the interviews, staff recommends award of the banking services contract to US Bank. The reasons for the recommendation to award a contract to US Bank are:
Strong municipal government client base
Existing familiarity with the City’s banking requirements Committed a dedicated team to support the City’s banking $25,000 retention allowance to be used to offset banking fees or purchase new banking equipment
Banking fees reduced from amounts currently being paid by the City. Fee rates would not be adjusted during the initial five-year term of the agreement.
The amount that will be paid annually by the City under the proposed contract is made up of several charges; most of which are variable based on the City’s banking activity level. However, based on current activity levels, it is estimated that the City will pay approximately $101,300 for banking services each year. This amount would be a reduction of approximately $16,200/year from what the City is currently paying for banking services.
It should be noted that JP Morgan Chase’s proposal was projected to cost the City approximately $99,300/year. Additionally, JP Morgan Chase offered a $50,000 transition credit (to be used to offset fees or purchase equipment) if they were awarded the contract. While cognizant that the financial incentives were greater under the JP Morgan Chase proposal, staff believes these financial benefits would be more than offset by the value of the additional staff time associated with transitioning to a new bank. Also, staff is of the opinion that US Bank would be able to provide new services and functionality immediately upon commencement of the agreement due to their existing understanding of the City’s banking needs. As a contrast, JP Morgan Chase indicated they would need to get a greater understanding of the City’s banking needs before they would be able to offer new services and functionality.
Given all these factors, Staff recommends award of a five-year banking services contract with four (4) one-year extensions to US Bank.
FINANCIAL IMPACT:
The annual financial impact of this contract is estimated, as it is a variable amount based on City’s banking activity. However, based on current activity levels, it is estimated the recommended contract will cost the City approximately $101,300 annually during the initial five-year term of the agreement. The annual payment is estimated to save the City approximately $16,200 annually from what it is currently paying for banking services. This amount is budgeted in the Finance Department’s Fiscal Year 2024/2025 Adopted Budget. Amounts to be paid under this contract in future fiscal years will be budgeted in those fiscal years’ budgets.
Additionally, the City will receive a $25,000 retention credit, which can be applied to fees or purchase new banking equipment in the first year of the agreement.
ALTERNATIVES:
As an alternative, Council may choose to award the contract to JP Morgan Chase. Additionally, Council may choose not to award the contract to either vendor and direct staff to reissue the RFP. In this latter scenario, the City will continue on a month-to-month agreement with US Bank and pay the higher fees associated with that agreement.
ATTACHMENTS:
1. Resolution - Authorizing approval of the contract.
Exhibit 1 - Proposed agreement with US Bank
RESOLUTION NO. 24-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING A CONTRACT FOR BANKING SERVICES BETWEEN
THE CITY AND US BANK
WHEREAS, the City’s previous banking services contract had reached the end of its term; and
WHEREAS, the City issued a Request for Proposals to secure a banking services contract on July 13, 2024; and
WHEREAS, the City received two responses to the Request for Proposals that it issued; and
WHEREAS, City staff evaluated both responses and conducted interviews with the respondents; and
WHEREAS, City staff reviewed all the material presented by the respondents, and made a recommendation that the City award a five-year with four one-year extensions for banking services to US Bank; and
WHEREAS, City staff has negotiated a draft contract with US Bank under the terms they proposed as part of their Request for Proposal response.
NOW THEREFORE, the City Council of the City of Madera hereby finds, orders and resolves as follows:
1. The foregoing recitals are true and correct and are incorporated herein by reference.
2. The City Council approves a contract for banking services with US Bank.
3. The City Manager or the Director of Financial Services are authorized to sign the contract as shown in Exhibit 1, and all related documents for service on behalf of the City and US Bank.
4. The City Manager or the Director of Financial Services are authorized to sign the extensions to the contract once the terms of those extensions become available.
5. This resolution is effective immediately upon adoption. * * *
Exhibit 1
CITY OF MADERA
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Agreement”) is made and entered into the 12th day of November 2024, by and between the CITY OF MADERA, a municipal corporation of the State of California, hereinafter called “City” AND U.S. BANK NATIONAL ASSOCIATION, hereinafter called “Consultant”.
RECITALS
A. City desires to obtain Banking Services and issued a Request for Proposals for said Services.
B. Consultant represents that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees.
C. City desires to retain Consultant to provide said Services, as detailed further herein.
D. City desires to retain Consultant, and Consultant desires to provide City with the Services, on the terms and conditions as set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual agreements herein, City and Consultant agree as follows:
AGREEMENT
1. Scope of Services. Consultant shall perform, to the satisfaction of City in accordance with this Agreement, the Consultant’s specific Services in accordance with their proposal, attached hereto as Exhibits A and B, and incorporated by herein by this reference. Consultantshall at all times faithfully, competently and to the best of its ability, experience, and talent, perform all services described herein.
2. Commencement of Services; Term of Agreement. Consultant shall commence the Services upon City’s issuance of a written "Notice to Proceed" and shall continue in full force and effect for five (5) year(s) unless otherwise terminated by the City. The term may be extended by the City Manager or Director of Financial Services in writing, if mutually agreed to at least 90 days in advance of expiration, for a period not to exceed four (4) additional one-year extensions.
(a) Continuity of Personnel. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff and subcontractors assigned to perform the Services under this Agreement. Consultant shall notify City of any changes in Consultant's staff and subcontractors assigned to perform the Services under this Agreement.
(b) Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit A unless such additional services are authorized in advance and in writing by the City Manager of City. Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City and Consultant.
3. Compensation for Services. City shall compensate Consultant for rendering the Services as follows:
a. CITY agrees to compensate Consultant for services under this Agreement in compliance with the schedule set forth in Exhibit B which is attached hereto and incorporated herein by this reference. Fees are to be fixed for the term of this Agreement.
b. Consultant shall submit to the City monthly analysis of account activity and charges. The Consultant shall maintain appropriate and necessary documentation supporting the monthly analysis detailing the type of service provided. The analysis shall be submitted within fifteen (15) working days of the month following the period covered by the analysis.
4. Independent Contractor Status. Consultant and its subcontractors shall perform the Services as independent contractors and not as officers, employees, agents, or volunteers of City. Nothing contained in this Agreement shall be deemed to create any contractual relationship between City and Consultant’s employees or subcontractors, nor shall anything contained in this Agreement be deemed to give any third party, including but not limited to Consultant’s employees or subcontractors, any claim or right of action against City. Neither the City nor any of its employees shall have any control over the manner, mode, or means by which Consultant or its agents or employees perform the services under this Agreement.
5. Qualifications, and Professional Standards. Consultant represents and warrants that it has the qualifications, experience, and facilities necessary to properly perform the services required underthis Agreement in a thorough, competent, and professional manner. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, the following standards:
Must be a United States-Chartered commercial banking institution that conducts business in California.
A member of the Federal Reserve System and have access to all services. Maintain a branch in the City of Madera or near vicinity. Must be a qualified depository for public funds pursuant to California Government Code Section 53648.
A Local Agency Investment Fund (LAIF) depository.
Have a Community Reinvestment Act (CRA) rating of “Outstanding” or “Satisfactory” as
determined by the appropriate regulatory body.
Maintain a capital structure equal to or greater than the average of all moneys the City has with the bank during the term of the agreement pursuant to California Government Code Section 53638.
Consultant represents that to the extent Consultant utilizes subcontractors, such subcontractors are, and will be, qualified in their fields. Consultant also expressly represents that both Consultant and its subcontractors, if any, are now, and will be throughout their performance of the Services under this Agreement, properly licensed or otherwise qualified and authorized to perform the Services required and contemplated by this Agreement.
Consultant and its subcontractors, if any, shall utilize the standard of care and skill customarily exercised by members of their profession, shall use reasonable diligence and best judgment while performing the Services, and shall comply with and keep themselves informed of all applicable laws and regulations.
6. Identity of Subcontractors and Subconsultants. Consultant shall before commencing any work under this Agreement provide to City in writing: (a) the identity of all subcontractors and subconsultants (collectively referred to as "subcontractors"), if any, which Consultant intends to utilize in Consultant's performance of this Agreement; and (b) a detailed description of the full scope of work to be provided by such subcontractors. Consultant shall only employ subcontractors preapproved by City and in no event shall Consultant replace an approved subcontractor without the advance written permission of City, with the understanding that City’s permission will not be unreasonably withheld.
Notwithstanding any other provisions in this Agreement, Consultant shall be liable to City for the performance of Consultant'ssubcontractors. The term“subcontractor” does not include vendors of the Consultant who do not provide a service directly to the City and are not hired by Consultant specifically for performance under the Agreement.
7. Subcontractor Provisions. Reserved. Government Flow-Down Provisions. If Supplier is providing Services or Deliverables in connection with this Agreement to any Customer that is a local, state, or federal government entity or institution, then Supplier agrees that all mandatory and discretionary flow-down provisions from Purchaser’s contract with such government entity or institution are incorporated into this Agreement as if fully set forth herein. Such flow-down provisions may include, without limitation: audit, contract changes, default, termination, indemnification, funds limitation, and disputes.
8. Power to Act on Behalf of City. Consultant shall not have any right, power, or authority to create any obligation, express or implied, or make representations on behalf of City except as may be expressly authorized in advance in writing from time to time by City and then only to the extent of such authorization.
9. Record Keeping; Reports. Consultant shall keep complete records showing the type of Services performed according to its record retention schedule and applicable law (the “Retention Period”). Consultantshall be responsible and shallrequire itssubcontractorsto keep similarrecords. Upon 90 days’ written request, no more than once per calendar year, City shall be given reasonable accessto the records of during normal business hours and in such a manner as to not interfere with normal business activities Consultant and its subcontractors for audit purposes during the Retention Period. Consultant’ssensitive or confidential information can be viewed by the City at a Consultant location or via a video conference call, however the City may not record or create copies of Consultant sensitive or confidential information.
10. Ownership and Inspection of Documents. All work product protected by the United States Patent and Copyright Office and generated by or produced by Consultant in connection with the Services as a deliverable solely, and paid for by, City under this Agreement, including physical drawings and materials recorded on computer discs (“Work Product”), shall be and remain the property of City. City shall have the right to use, copy, modify, and reuse the Work Product as it sees fit. Upon City’s request, Consultant shall make available for inspection and copying all such Work Product and all Work Product shall be turned over to City promptly at City’s request or upon termination of this Agreement, whichever occurs first. Consultant shall not release any Work Product to third parties without prior written approval of the City Manager. This obligation shall survive termination of this Agreement and shall survive for four (4) yearsfrom the date of expiration or termination of this Agreement.
11. Confidentiality. All data, reports, conclusions, opinions, recommendations, and other work product prepared and performed by and on behalf of Consultant in connection with the Services performed pursuantto this Agreementshall be kept confidential and shall be disclosed only to City, unless otherwise provided by law or expressly authorized by City. Confidential information shall not include information disclosed by City to Consultant which is (i) in the public domain, (ii) known by Consultant as the time of disclosure of such information by City, (iii) subsequently received by the Consultant in good faith from a third party not known to Consultant to be bound by a duty of confidentiality, or (iv) independently generated by Consultant. Consultant shall not disclose or permit the disclosure of any confidential information acquired during performance of the Services, except to its agents, directors, officers, advisors, employees, affiliates, and subcontractors who need such confidential information in order to properly perform their duties relative to this Agreement. Consultant shall also require its subcontractors to be bound to these confidentiality provisions. However, Consultant may disclose confidential information without notice to City (i) to a bank regulatory agency in connection with an examination of Consultant’s records, (ii) at the express direction of any other authorized government agency, (iii) pursuant to a subpoena or court order, or (iv) as required by law.
12. City Name and Logo. Consultant shall not use City’s name or insignia, photographs relating to the City projects for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
13. Conflicts of Interest. To the best of its knowledge, Consultant nor any of its employees providing Services directly under this Agreement have a present interest, which would conflict in any manner with the known non-political interests of the City or which would in any way hinder Consultant’s performance of services under this Agreement. During the performance of the Services, Consultantshall not assign an employee who is employed by the City or a member of any City Board or Commission to the services. City understands and acknowledges that Consultant is, as of the date of execution of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties.
Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section. City understands and acknowledges that Consultant will, perform non-related services for other governmental agencies and private parties following the completion of the Services under this Agreement, and any such future service shall not be considered a conflict of interest for purposes of this section.
14. Non-liability of Officers and Employees. No officer or employee of City shall be personally liable to Consultant, or any successorsin interest, in the event of a default or breach by City for any amount which may become due Consultant or its successor, or for any breach of any obligation under the terms of this Agreement.
15. City Right to Employ Other Consultants. This Agreement is non-exclusive with Consultant. City reserves the right to employ other consultants in connection with the Services.
16. Termination of Agreement. This Agreement shall terminate upon completion of the Services, or earlier pursuant to the following.
a. For Convenience. This Agreement may be terminated by either party at its discretion upon thirty (30) days prior written notice to other party. b. For Breach of Either Party. If for any cause either party failsto fulfill in a timely and proper manner its obligations under this Agreement (the “breaching party”), the other party (the “terminating party”) shall have the right to terminate the Agreement by giving not lessthan five (5) working days’ written notice to the breaching party of the intent to terminate and specifying the effective date thereof. The terminating party shall, however, provide the breaching party with a detailed statement of the grounds for termination. This statement shall include, as appropriate, references to specific provisions of this Agreement, dates, dollar amounts and other information relevant to the decision to terminate for cause. Consultant may also terminate or suspend any Services, or feature or function of any Services, immediately without notice to City if any of the following occurs: (a) City becomes insolvent or files, or has filed against it, any bankruptcy or other insolvency, reorganization, liquidation or dissolution proceeding of any kind; (b) a material adverse change occurs in City business or financial condition; (c) Consultant has reason to believe that City has engaged in fraudulent or illegal activity; (d) City fails to maintain balances in accounts sufficient to cover overdrafts; (e) City violates, or is in default under, the terms of this Agreement or any other agreement with Consultant; (f) City fails to comply with security procedures or fails to provide information reasonably requested by Consultant; (g) Consultant has a reasonable basis to believe the confidentiality, integrity, or availability of City’s data or information has been compromised; (h) Consultant determines it is impractical or illegal to provide any Services because of changes in laws, regulations or rules or due to regulatory guidance, demand or request; (i) Consultant, in good faith, is unable to satisfy itself that any Services have been properly authorized by City; or (j) Consultant, in good faith, deems itself insecure. c. Compensation to Consultant Upon Termination. In the event termination provided conditions for payment have been met, Consultant shall be paid compensation for services performed prior to notice of termination. As to any phase partially performed but for which the applicable portion of Consultant's compensation has not become due, Consultant shall be paid the reasonable value of its services provided. However, in no event shall such payment when added to any other payment due under the applicable part of the work exceed the total compensation ofsuch part as specified in Section 3 herein. In the event of termination due to Consultant’s failure to perform in accordance with the terms of this Agreement through no fault of City, City may withhold an amount that would otherwise be payable as an offset to City's damages caused by such failure.
d. Effect of Termination. Upon receipt of a termination notice (or completion of this Agreement), Consultant shall: (i) promptly discontinue all Services affected (unless the notice directs otherwise); and (ii) deliver or otherwise make available to the City, without additional compensation, all data, documents, procedures, reports, estimates, summaries, and such other information and materials as may have been accumulated by the Consultant in performing this Agreement,whether completed orin process. Following the termination ofthis Agreement for any reason whatsoever, City shall have the right to utilize such information and other documents, or any other works of authorship fixed in any tangible medium of expression, including but not limited to physical drawings, data magnetically or otherwise recorded on computer disks, or other writings prepared or caused to be prepared under this Agreement by Consultant. Consultant may not refuse to provide such writings or materials for any reason whatsoever. Notwithstanding any termination, the terms of this Agreement shall apply to all transactions which have been initiated prior to termination.
17. Insurance. Consultant shall obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit "C" attached hereto and incorporated herein by this reference. All insurance policies shall be subject to City approval as to form and content. Consultant shall provide City with copies of required certificates of insurance upon request.
18. Indemnity and Defense. Consultant shall indemnify, defend, and hold harmless the City, its officers, employees, agents and volunteers (“City indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), to the extent arising out of the Consultant’s performance of its obligations under this agreement or out of the operations conducted by Consultant, except for such loss or damage to the extent arising from the negligence or willful misconduct of the City. The foregoing indemnification obligation of Consultant is contingent upon City promptly notifying Consultant in writing of such claim, permitting Consultant sole authority to control the defense or settlement of such claim, and providing Consultant reasonable assistance in connection therewith.
19. Compliance with All Laws. Consultant shall be familiar with and shall comply with all City, State, and Federal laws and regulations applicable to Consultant. In providing the services required under this Agreement, Consultant shall at all times comply with all laws, regulations, and resolutions of the United States, the State of California, and the City of Madera applicable to Consultant now in force and as they may be enacted, issued, or amended during the term of this Agreement.
20. Assignment. Except for assignments arising under operation of law following a merger or acquisition, neither this Agreement nor any duties or obligations hereunder shall be assignable by Consultant without the prior written consent of City. In the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Consultant shall not assign the payment of any monies due Consultant from City under the terms of this Agreement to any other individual, corporation, or entity. City retains the right to pay any and all monies due Consultant directly to Consultant.
21. Form and Service of Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by certified mail, postage prepaid and return receipt requested, addressed as follows:
To City: Director of Financial Services City of Madera
Finance Department
205 W. Fourth Street
Madera, CA 93637
Email: [email protected]
To Consultant: U.S. Bank National Association
Attn: Jamie OConnell
9467 Milliken Avenue
Rancho Cucamonga, CA 91730-6004
Email: [email protected]
Notice shall be deemed effective on the date personally delivered or transmitted electronically, or if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.
Either party may update their contact information, including but not limited to mailing address, email address, or phone number, at any time by providing written notice to the other party in accordance with the notice provisions set forth in this Agreement. Such updates shall take effect upon the other party's receipt of the written notice unless a later effective date is specified in the notice.
22. Entire Agreement. This Agreement, including the attachments and exhibits, along with Exhibit “D”, Consultant’s Master Services Agreement, Services Terms and Conditions, Deposit Account Agreement, and documents referenced or incorporated therein, represents the entire Agreement between City and Consultant, and supersedes all prior negotiations, representations, or agreements, either written or oral with respect to the subject matter herein. In the event of a conflict between this Agreement and Consultant’s Master Services Agreement, Services Terms and Conditions, Deposit Account Agreement, and documents referenced or incorporated therein, this Agreement supersedes. This Agreement may be amended only by written instrumentsigned by both City and Consultant.
23. Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns.
24. Authority. The signatories to this Agreement warrant and represent that they have the legal right, power, and authority to execute this Agreement and bind their respective entities.
25. Severability. In the event any term or provision of this Agreement is declared to be invalid or illegal for any reason, this Agreement will remain in full force and effect and will be interpreted as though such invalid or illegal provision were not a part of this Agreement. The remaining provisions will be construed to preserve the intent and purpose of this Agreement and the parties will negotiate in good faith to modify any invalidated provisions to preserve each party’s anticipated benefits.
26. Applicable Law and Interpretation and Venue. This Agreement shall be interpreted in accordance with the laws of the State of California. The language of all parts of this Agreement shall, in all cases, be construed as a whole, according to its fair meaning, and not strictly for or against either party. This Agreement is entered into by City and Consultant in the County of Madera, California. Thus, in the event of litigation, venue shall only lie with the appropriate state or federal court in Fresno County.
27. Attorneys Fees. If either party is required to commence any proceeding or legal action to enforce or interpret any term, covenant, or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorneys’ fees and legal expenses.
28. Amendments and Waiver. This Agreementshall not be modified or amended in any way, and no provision shall be waived, except in writing signed by the parties hereto or , to the extent only affecting the City, the City Manager. No waiver of any provision of this Agreement shall be deemed, orshall constitute, a waiver of any other provision, whether or notsimilar, nor shall any such waiver constitute a continuing or subsequent waiver of the same provision.
Failure of either party to enforce any provision of this Agreement shall not constitute a waiver of the right to compel enforcement of the remaining provisions of this Agreement.
29. Third Party Beneficiaries. Nothing in this Agreement shall be construed to confer any rights upon any party not a signatory to this Agreement.
30. Execution in Counterparts. This Agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy or an original, with all signatures appended together, shall be deemed a fully executed Agreement.
31. Non-Discrimination. Consultant shall not discriminate on the basis of any protected class under federal or State law in the provision of the Services or with respect to any Consultant employees or applicants for employment. Consultant shall ensure that any subcontractors are bound to this provision. A protected class includes, but is not necessarily limited to race, color, national origin, ancestry, religion, age, sex, sexual orientation, marital status, and disability.
[SIGNATURES ON FOLLOWING PAGE]
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement on the date(s) set forth below.
U.S. BANK NATIONAL ASSOCIATION CITY OF MADERA
By: By:
Jamie OConnell, Senior VP Arnoldo Rodriguez, City Manager Date: ______________________ Date:
APPROVE AS TO FORM:
Shannon F. Chaffin, City Attorney
ATTEST:
Alicia Gonzales, City Clerk
EXHIBIT A
SCOPE OF SERVICES
SCOPE OF SERVICES
Service Group 1: General Banking Services
The firm awarded the contract will be the City’s primary cash management partner. This firm will process both deposits (both electronic and paper), handle payroll and accounts payable disbursements, and be the central point of cash management.
The City currently maintains three (3) traditional demand deposit accounts to collect and disburse funds. The City also uses one (1) zero-balance account (“ZBA”) structure to concentrate funds automatically in the master depository account.
Minimum Acceptable Requirements include the following criteria and services:
Be “Well Capitalized” as defined by the Federal Deposit Insurance Corporation (FDIC); Offer demand deposit accounts to meet the banking requirements of the City, and maintain accurate, detailed records of activity in those accounts; Offer ZBA cash concentration services;
Offer an overnight investment sweep option or interest-bearing account option for balances;
Continually comply with all applicable federal and state regulations regarding the provision of the proposed services;
Provide a primary relationship contact and dedicated customer support; and Service-specific minimum requirements as noted in each section below.
A. Deposit Services
The City will require the firm to capture and provide online access to images of items received in the lockbox for at least seven (7) years from the date of the item Lockbox required services include:
Provide a lockbox solution for the City’s payment and document collection needs; Process all payments and documents sent to a P.O. Box, including payments and documents that may require data entry;
Process and image checks, remittance documents, and other forms/documents received including all attachments;
Provide online reporting and download of transaction detail and summary, including account numbers and payment amounts in PDF and spreadsheet formats:
Provide online exception item review and correction; and Provide electronic lockbox services.
B. Check Disbursements
The City disburses approximately 5,500 checks per year for accounts payable, payroll, and other disbursement needs. Accounts payable processing and payroll is processed bi-weekly on Thursdays for payment on Fridays. The City utilizes payee positive pay on all check writing accounts and check block services on all non-check writing accounts.
Positive pay files are generated by the City. These files are manually uploaded through the incumbent bank’s online portal.
Check Disbursements required services include:
Provide positive pay with payee validation services with online upload and manual keying of check details;
Provide online positive pay exception item review and decisioning:
Provide check block services on non-check writing accounts; Provide online stop payment services;
Provide electronic archival of cleared checks (images of front and back) to meet the City’s archival requirements; and
Provide online access to cashed check images for at least seven (7) years from the date of item as noted above.
EXHIBIT B
SCHEDULE OF COMPENSATION
AFP
CODE SERVICE DESCRIPTION
AVERAGE MONTHLY
VOLUME
PROPOSED
UNIT COST
TOTAL
MONTHLY
COST
GENERAL ACCOUNT SERVICES
010 020 ZBA Lead 1 15.00 15
010 000 Account Maintenance 5 10.00 50
010 100 Paper Debits 350 0.15 53
010 100 Electronic Debits 46 0.15 7
010 101 Paper Credits 134 0.15 20
010 101 Electronic Credits 20 0.15 3
010 021 ZBA Subsidiary 1 10.00 10
LOCKBOX SERVICES
050 000 LBX Monthly Maint-Extended 1 89.00 89
050 002 LBX PO Box Rental-Extended 155 1.00 155
050 100 LBX per Item-Extended 1,790 0.30 537
050 11L LBX Batch Preparation-Extended 62 0.60 37
050 11R LBX Image per Check-EXT 3,580 0.02 72
050 11R LBX Image Document-Extended 3,877 0.05 194
050 11R LBX Image Monthly-Extended 1 100.00 100
050 11R LBX 7 Year Archive per Item-EX 7,457 0.02 112
050 126 LBX Data Keystroke-Extended 12,709 0.01 127
050 131 LBX Payee Verif (1-10)-EXT 1,790 - - 050 13D LBX Rejected Item-EXT 137 0.40 55 050 300 LBX Deposit-Extended 25 1.50 37
050 303 LBX Split Dep Maint-Extended 1 55.00 55
050 303 LBX Split Dep Item-Extended 1,790 0.10 179
050 401 LBX Data Trans per Mnth-Ext 1 110.00 55
050 401 LBX Data Tansm per Item-EXT 1,790 0.01 22
059 13F LBX Invoice Balance-Extended 1,790 0.20 358
100 214 Lockbox Deposited Item 1,790 0.01 18
DEPOSITORY SERVICES
000 230 Deposit Coverage 21,732 0.13 2,803
100 000 Branch Deposit Processing Fee 9 1.50 14
100 011 Coin Deposited-per Roll 1 0.20 0
100 01Z Cash Deposited-per $100 3,680 0.20 736
100 224 Deposited Item 112 0.10 11
100 400 Returned Deposited Items 8 8.00 60
100 401 Returned Item Reason Code 12 0.50 6
100 402 Redeposited Returned Item 5 4.50 21
100 405 Returned Item Special Instruc 3 3 1.00 101 300 EDM Monthly Maint - per Acct FIRST 1 10.00 10 101 300 EDM Monthly Maint - per Acct NEXT 1 10.00 10
101 300 EDM Monthly Maint - per Acct TOTAL 2 - - 101 300 Web Monthly Maint - per Wrkstn 5 16.00 76 101 310 Image Check Item - Transit 3,052 0.10 305
101 311 Image Check Item - On-Us 219 0.10 22
101 320 Remittance Item 1 0.10 0
109 999 Night Dep Processing-per Dep 96 1.50 143
109 999 Deposit Credit 87 0.60 52
999 999 Image Quality Car/Lar & OCR 5 - -
Service Group 1: General Banking Services
AFP
CODE SERVICE DESCRIPTION
AVERAGE MONTHLY
VOLUME
PROPOSED
UNIT COST
TOTAL
MONTHLY
COST
Service Group 1: General Banking Services
PAPER DISBURSEMENT SERVICES
150 030 SP Positive Pay Monthly Maint 2 - - 150 030 Full/Positive Pay Maint 2 50.00 100 150 101 Reject Checks Paid 2 - - 150 120 Full/Positive Pay - per Item 350 0.04 14 150 310 SP Positive Pay Exceptions 15 4.75 72
150 322 SP Checks Returned 1 13.00 7
150 400 SP Stop/Inquiry ARP-per Item 2 0.10 0
150 410 SP Stop Payments Mo Maint FIRST 1 5.00 5
150 410 SP Stop Payments Mo Maint NEXT 4 - - 150 410 SP Stop Payments Mo Maint TOTAL 5 - - 150 410 SP Stop Payments-per Stop 2 8.00 14 151 350 SP Image Access Mo Maint 5 5.00 25
151 352 Image Retrieval - per Item 8 0.10 1
151 352 SP Short Term Imgs Retrieved 5 1.50 8
159 999 SP Issue Mnt Confirm-per File 9 1.00 9
ACCOUNT RECONCILIATION SERVICES
200 100 SP ARP Recon Report-per Item 7,270 0.04 291
200 201 SP Issue Maint Mo Maintenance FIRST 1 20.00 20
200 201 SP Issue Maint Mo Maintenance NEXT 1 - - 200 201 SP Issue Maint Mo Maintenance TOTAL 2 - - 200 201 Transmission Input 9 7.50 68 200 306 SP Account Recon Monthly Maint 1 - - 200 306 SP ARP Recon Reports Maint 2 10.00 20 200 306 SP ARP Recon Outstanding Maint 1 10.00 10
200 306 SP ARP Daily Paid Monthly Main 1 10.00 10
GENERAL ACH SERVICES
250 000 ACH Monthly Maintenance 1 30.00 30
250 000 SP ACH Origination Mo Maint FIRST 1 20.00 20
250 000 SP ACH Origination Mo Maint NEXT 1 - - 250 000 SP ACH Origination Mo Maint TOTAL 2 - - 250 000 SP ACH Positive Pay Mo Maint 5 10.00 50 250 000 SP ACH Whse Mo Maint 1 15.00 15
250 102 ACH Orig Transit Item 1,931 0.05 97
250 102 ACH Originated On-US Item 141 0.05 7
250 102 SP ACH On-US Item 1 0.10 0
250 102 SP ACH Transit Item 3 0.10 0
250 202 ACH Received Item 157 0.30 47
250 220 ACH Received Addenda Item 186 0.04 7
250 302 ACH Return-per Item 17 4.25 70
250 501 ACH Process Run 3 3.00 10
250 505 SP ACH Process Run 3 3.00 9
250 611 SP ACH Adjustment Mo Maint 1 - - 250 720 ACH Return and NOC Report FIRST 1 5.00 5 250 720 ACH Return and NOC Report NEXT 1 2.00 2
250 720 ACH Return and NOC Report TOTAL 2 - - 250 720 ACH Return and NOC Report Curr 2 4.00 8 AFP
CODE SERVICE DESCRIPTION
AVERAGE MONTHLY
VOLUME
PROPOSED
UNIT COST
TOTAL
MONTHLY
COST
Service Group 1: General Banking Services
251 070 ACH Notification of Change 1 3.50 4
WIRE & OTHER FUNDS TRANSFER SERVICE
350 000 Wire Monthly Maint Voice-Pin 1 10.00 10
350 000 SP Wires Monthly Maintena FIRST 1 20.00 20
350 000 SP Wires Monthly Maintena NEXT 4 - - 350 000 SP Wires Monthly Maintena TOTAL 5 - - 350 104 SP Fedwire Non-Repetitive 7 5.50 39 350 403 SP Wire Beneficiary Email 3 0.10 0
INFORMATION SERVICES
400 272 Sp Current Day Per Acct FIRST 1 40.00 40
400 272 Sp Current Day Per Acct NEXT 4 20.00 80
400 272 Sp Current Day Per Acct TOTAL 5 - - 400 272 Sp Current Day Per Item 2,258 0.10 226 400 272 Sp Previous Day Per Acct FIRST 1 30.00 30
400 272 Sp Previous Day Per Acct NEXT 4 15.00 60
400 272 Sp Previous Day Per Acct TOTAL 5 - - 400 272 Sp Previous Day Per Item 2,066 0.05 103 401 020 SP Token Monthly Maintenance 12 1.00 12
409 999 SP Current Day ACH Addenda 5 15.00 75
409 999 SP Previous Day ACH Addenda 5 10.00 50
409 999 Account Analysis Report PDF 5 - - 409 999 Monthly DDA Statement PDF 5 - - 409 999 SP Book Transfer Mo Maint FIRST 1 5.00 5 409 999 SP Book Transfer Mo Maint NEXT 4 - - 409 999 SP Book Transfer Mo Maint TOTAL 5 - - 409 999 SP Book Transfer-per Transfer 2 - - 409 999 SP External Message Mo Maint FIRST 1 5.00 5 409 999 SP External Message Mo Maint NEXT 14 - - 409 999 SP External Message Mo Maint TOTAL 15 - - 409 999 SP External User Task Sent 38 - - TOTAL ESTIMATED ANNUAL COST BASED ON CURRENT AVERAGE MONTHLY VOLUMES: $ 101,294.00 AFP
CODE SERVICE DESCRIPTION
AVERAGE MONTHLY
VOLUME
PROPOSED
UNIT COST
TOTAL
MONTHLY
COST
Service Group 1: General Banking Services
OPTIONAL SERVICES PROPOSED FOR SERVICE GROUP 1: GENERAL BANKING SERVICES 150.00 150
200.00 200
0.15 per volume
5.00 per volume
150.00 150
Data Normalization - per Item 0.01 per volume
12.00 per volume
Date
Company Name
Street Address
City/State/Zip
Federal Tax ID Number
Phone Number
Person Preparing Proposal
Title
Email Address
Signature of Person Preparing Proposal
800 Nicollett Mall
Minneapolis, MN 55402
31-0841368
949-963-8095
Jamie OConnell
Senior Vice President
BID PROPOSAL AUTHORIZATION
9-Aug-24
[email protected]
U.S. Bank National Association
VantagePoint Monthly
VantagePoint Data Trans - per Transmission
Commercial Money Fund Sweep
E-LOCKBOX Maintenance
ELBX Electronic Pymt RB Item
E-LOCKBOX Returns and NOC
EXHIBIT C
INSURANCE
A. Insurance Requirements
For General Banking Services and Merchant Card Processing Services, Contractor shall maintain limits no less than:
▪ $2,000,000 General Liability (including operations, products and completed operations) per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Coverage shall be at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage form CG 00 01. General liability policies shall be endorsed using ISO form CG 20 10 that the City and its officers, officials, employees, and agents shall be additional insureds under such policies. ▪ Commercial Crime Insurance. Commercial crime insurance with limits of not less than $2,000,000 per occurrence and annual aggregate, to cover loss or damage to currency, coin, checks, securities, or other property placed into the care, custody and control of the Contractor by the City, whether in transit or storage resulting in or from:
▪ The commission, or attempted commission of a crime,
▪ The theft, disappearance or destruction money, securities, and property, including, the cost of check reconstruction,
▪ dishonest or fraudulent acts, including forgery and alteration, ▪ loss or damage to locked safe, vault, or cash box in the possession of the Contractor ▪ Worker’s Compensation as required by the State of California and $1,000,000 Employer’s Liability per accident for bodily injury or disease. Contractor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.
▪ $2,000,000 per claim and in the aggregate Professional Liability (Errors & Omissions)/Cyber Liability per claim and in the aggregate. Contractor shall maintain Professional Liability, Technology Errors & Omissions Liability, and Network Security & Privacy Liability insurance that lists the City of Madera and its officers, officials, employees, and agents as additional insureds. Coverage shall include: (i) Failure to prevent unauthorized access to, use of or tampering with computer systems/networks, including denial of service, unless directly caused by a mechanical or electrical failure, (ii) Unauthorized disclosure of personal or confidential information, (iii) liability arising out of professional errors and/or omissions resulting in the introduction of a computer virus or other malicious code causing damage to Customer’s computer system, network or similar related property and the data, software and programs thereon, (iv) liability for intellectual property infringement claims and for indemnification and legal defense of any claims of intellectual property infringement, including infringement of copyright, or trade mark, brought against the City for the Consultant’s system, (v) government investigations and associated fines/penalties, if insurable by law, resulting from the alleged or actual disclosure of personal or confidential information or security breach, (vi) liability for City’s non-physical business interruption due to a security failure of Consultant’s computer system, network, hardware or software or Consultant’s professional services. The policy will have a retroactive date of no later than the effective date of this Agreement and coverage shall be maintained for an additional period of three (3) years following termination of the Agreement. The cost of such insurance shall be included in Consultant’s bid.
EXHIBIT D
CONSULTANT’S MASTER SERVICES AGREEMENT, SERVICES
TERMS AND CONDITIONS, DEPOSIT ACCOUNT AGREEMENT
(Rev. 12/2023 | CR-41687565) U.S. Bank Personal
U.S. Bank Master Services Agreement
Customer Tax Identification Number: Enter Tax ID
I, Enter Name , HEREBY CERTIFY that I am Enter Title of Enter Company Name (“Customer”), Select Entity Type If applicable enter State
I further certify that I have full power and lawful authority to execute this Master Services Agreement (“MSA”) on behalf of Customer. I further certify that Customer has taken all action required by its resolutions and other organizational documents, records, or agreements to authorize the individuals listed below to act on behalf of Customer in all transactions contemplated under this MSA. Customer shall not be bound by the terms and conditions for those specific services described, to the extent Customer elects not to use such service(s).
Customer hereby agrees as follows:
DEPOSIT ACCOUNTS:
1. U.S. Bank National Association (“Bank”) is hereby designated as Customer’s banking depository. Customer has received a copy of the deposit account terms and conditions and agrees that such terms shall govern the deposit account services provided by Bank. All transactions between Customer and Bank involving any of Customer’s accounts at Bank will be governed by the deposit account terms and conditions, this MSA and other disclosures provided to Customer. Customer agrees to provide Bank with a copy of documents requested by Bank.
2. Any one (1) of the persons whose names and signatures appear in Appendix A (individually, an “Account Signer”) are hereby authorized to open, add, modify, or close accounts in the name of Customer or its subsidiaries or affiliates, or if applicable, as an agent for another entity, and to sign, on behalf of Customer, its subsidiaries or affiliates or as an agent for another entity, checks, drafts or other orders for the payment, transfer or withdrawal of any of the funds or other property of Customer, whether signed, manually or by use of a facsimile or mechanical signature or otherwise authorized, including those payable to the individual order of the person or persons signing or otherwise authorizing the same and including also those payable to the Bank or to any other person for application, or which are actually applied to the payment of any indebtedness owing to the Bank from the person or persons who signed such checks, drafts or other withdrawal orders or otherwise authorized such withdrawals; and are also authorized to endorse for deposit, payment or collection any check, bill, draft or other instrument made, drawn or endorsed to the accounts governed by this MSA for deposit into these accounts. The authorization contained in the preceding sentence includes transfers of funds or other property of Customer to accounts outside of those accounts Customer maintains at Bank. Any one of the Contract Signers (as defined below) is also authorized to execute any documentation that Bank may require to add or delete Account Signers.
3. Unless Customer otherwise advises Bank in writing and Bank has a reasonable opportunity to act on such writing, the Account Signers listed in Appendix A will be Account Signers on any future deposit accounts that Customer maintains with Bank.
4. Customer acknowledges and agrees that Bank is not required to obtain the consent of or otherwise contact an Account Signer for transactions other than those listed in paragraph 2 above, including, but not limited to, transfers between accounts Customer maintains at Bank, advances on loans Customer has with Bank and transfers to pay down loans Customer has with Bank.
U.S. Bank Master Services Agreement
(Rev. 12/2023 | CR-41687565) U.S. Bank Personal
TREASURY MANAGEMENT SERVICES:
5. Bank’s treasury management services (“Treasury Management Service(s)”) are described in the U.S. Bank Services Terms and Conditions, any supplements thereto, any implementation documents, user manuals, operating guides and other related documentation and disclosures provided by Bank, and any addendum to any of the foregoing (collectively the "Services Agreement"). Customer has received and reviewed the Services Agreement and desires to use one or more of the Treasury Management Services.
6. Any one (1) of the persons whose names and signatures appear in Appendix B (individually, a “Treasury Management Signer”) are empowered in the name of and on behalf of the Customer to enter into all Treasury Management Services transactions contemplated in the Services Agreement including, but not limited to, selecting Treasury Management Services, appointing agents to act on behalf of Customer in the delivery of Treasury Management Services, signing additional documentation necessary to implement the Treasury Management Services and giving Bank instructions with regard to any Treasury Management Service, including without limitation, wire transfers, ACH transfers, and any other electronic or paper transfers from or to any account Customer may maintain with Bank. Bank may, at its discretion, require Customer to execute additional documentation to implement or amend certain Treasury Management Services. In such cases, documentation necessary to implement or amend such Services shall be signed by a Treasury Management Signer. Customer further acknowledges and agrees that Bank may implement or amend Services based on the verbal, written, facsimile, voice mail, email or other electronically communicated instructions that it believes in good faith to have been received from a Treasury Management Signer. Any one of the Contract Signers (as defined below) is also authorized to execute any documentation that Bank may require to add or delete Treasury Management Signers.
MONEY CENTER AND SAFEKEEPING SERVICES:
7. Any one (1) of the persons referenced in Appendix M (individually, a “Money Center Signer”) are each authorized and empowered in the name of and on behalf of the Customer to transact any and all depository and investment business through the Bank’s Money Center division (the “Money Center”) and any securities custodial business through the Bank’s Safekeeping Department (the “Safekeeping Department), which such person may at any time deem to be advisable, including, without limiting the generality of the foregoing, selecting any services that may from time to time be offered by the Money Center or the Safekeeping Department (collectively referred to herein as “Money Center Services” and “Safekeeping Services”, respectively), appointing additional Money Center Signers or agents to act on behalf of Customer with respect to Money Center Services and Safekeeping Services, signing additional documentation necessary to implement the Money Center Services and Safekeeping Services and giving Bank instructions with regard to any Money Center Service and Safekeeping Service. Customer has received and reviewed the Services Agreement and may use one or more of the Money Center Services or Safekeeping Services from time to time. Bank may, at its discretion, require Customer to execute additional documentation to implement or amend certain Money Center Services or Safekeeping Services. In those cases, the required documentation shall be signed by a Money Center Signer. Customer further acknowledges and agrees that Bank may take any action with respect to any Money Center Services or Safekeeping Services requested by a Money Center Signer based on the verbal, written, facsimile, voice mail, email or other electronically communicated instructions that Bank believes in good faith to have been received from a Money Center Signer. Any one of the Money Center Signers is also authorized to execute any documentation that Bank may require to add or delete Money Center Signers.
FOREIGN EXCHANGE:
8. Bank is authorized by Customer to enter into foreign exchange transactions. Customer has received a copy of the Services Agreement and agrees that the terms contained in the Services Agreement, this MSA and other disclosures provided to Customer shall govern the foreign exchange services provided by Bank. Customer agrees to provide Bank with a copy of documents requested by Bank.
U.S. Bank Master Services Agreement
(Rev. 12/2023 | CR-41687565) U.S. Bank Personal
FOREIGN CURRENCY ACCOUNTS:
9. Bank is hereby designated as Customer’s banking depository for one or more Foreign Currency Account(s) (the “Foreign Account(s)”). Any one (1) of the persons whose names and signatures appear in Appendix C (individually, a “Foreign Currency Account Signer”) are hereby authorized to open, add, modify, or close any Foreign Account(s) in the name of Customer or its subsidiaries or affiliates and to make, on behalf of Customer, orders for payment or transfer of any of the funds or other property of Customer, whether signed, manually or by use of a facsimile or mechanical signature or otherwise authorized, including those payable to the individual order of the person or persons signing or otherwise authorizing the same. Customer hereby expressly authorizes and directs Bank to accept written and oral instructions any payment orders, by telephone or otherwise, consistent with the Services Agreement. Customer has received a copy of the Services Agreement and agrees that the terms contained in the Services Agreement, this MSA and other disclosures provided to Customer shall govern the Foreign Accounts. Any one of the Contract Signers (as defined below) is also authorized to execute any documentation that Bank may require to add or delete Foreign Currency Account Signers.
OTHER SERVICES:
10. A Contract Signer is authorized and empowered on behalf of Customer to transact any and all other depository and investment business with and through Bank, and, in reference to any such business, to make any and all agreements and to execute and deliver to Bank any and all contracts and other writings which such person may deem to be necessary or desirable.
GENERAL:
11. All Account Signers, Treasury Management Signers, Foreign Currency Account Signers and/or Money Center Signers (whether designated in this MSA or in a prior document [for example, a Certificate of Authority or a Treasury Management Services Agreement] executed by Customer) will remain in place until Bank receives written notice of any change and has a reasonable time to act upon Customer’s written notice.
12. Any and all transactions by or in behalf of Customer with the Bank prior to the adoption of this MSA (whether involving deposits, withdrawals, Treasury Management Services, or otherwise) are in all respects ratified, approved and confirmed.
13. Customer agrees to furnish Bank with the names and signatures (either actual or any form or forms of facsimile or mechanical signatures adopted by the person authorized to sign) of the persons who presently are Account Signers, Treasury Management Signers, Foreign Currency Account Signers and/or Money Center Signers. Bank shall be indemnified and saved harmless by Customer from any claims, demands, expenses, loss or damage resulting from or growing out of honoring or relying on the signature or other authority (whether or not properly used and, in the case of any facsimile signature, regardless of when or by whom or by what means such signature may have been made or affixed) of any officer or person whose name and signature was so certified, or refusing to honor any signature or authority not so certified.
Each of the undersigned (individually and collectively, the “Contract Signers”) certifies that, based on his or her review of Customer’s books and records, Customer has, and at the time of adoption of this MSA had, full power and lawful authority to adopt the MSA and to confer the powers herein granted to the persons named, and that such persons have full power and authority to exercise the same.
Each of the Contract Signers further certifies that he or she has the full power and lawful authority to execute this MSA on behalf of Customer, its subsidiaries and affiliates, or if applicable, as an agent for another entity who has entered into an agreement with Customer authorizing Customer to act on such entity's behalf.
U.S. Bank Master Services Agreement
(Rev. 12/2023 | CR-41687565) U.S. Bank Personal
Each of the Contract Signers further certifies that the Account Signers, Treasury Management Signers, Foreign Currency Account Signers and/or Money Center Signers have been duly elected to and now hold the offices of Customer set opposite their respective names, and the signatures appearing opposite their names are the authentic, official signatures of the said signer.
Customer agrees that document electronic signatures or signatures that are transmitted by facsimile or other electronic means shall be binding as of the date signed and to the same extent as original signatures. The parties agree to accept a digital image of this Agreement, as executed, as a true and correct original and admissible as best evidence for the purpose of state law, federal or state rules of evidence, and similar statutes and regulations The MSA shall be effective as of the last date of the undersigned Contract Signers:
Signature: Signature:
Print name: Print name:
Print title: Print title:
Email address: Email address:
Date: Date:
Signature: Signature:
Print name: Print name:
Print title: Print title:
Email address: Email address:
Date: Date:
Signature: Signature:
Print name: Print name:
Print title: Print title:
Email address: Email address:
Date: Date:
Signature: Signature:
Print name: Print name:
Print title: Print title:
Email address: Email address:
Date: Date:
For Internal Use Only:
Review: Validation Method: TL Review Imaged:
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U.S. Bank Services
Terms and Conditions
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This document provides product information,
disclosures and descriptions of the Global
Treasury Management, Foreign Exchange, and
Money Center and Safekeeping Services
(“Services”) available at U.S. Bank. Other
documents may become part of our Agreement
depending on the Services selected. Please
read all documents carefully; they will govern the
Services provided to you, the Customer.
Customer shall not be bound by the terms and
conditions for specific Services to the extent
Customer is not using such Service(s).
U.S. Bank National Association
Member FDIC
U.S. Bank Services – Terms and Conditions
TABLE OF CONTENTS
I. INTRODUCTION ...............................................................................................................................................................................1 II. TERMS APPLICABLE TO ALL GLOBAL TREASURY MANAGEMENT, FOREIGN EXCHANGE AND MONEY CENTER AND SAFEKEEPING SERVICES .............................................................................................................................................................. 2 III. TERMS APPLICABLE TO SPECIFIC GLOBAL TREASURY MANAGEMENT SERVICES ................................................................ 7 A. ELECTRONIC BILL PRESENTMENT AND PAYMENT SERVICES ..................................................................................................... 7 B. INFORMATION REPORTING AND TRANSACTION SERVICES ........................................................................................................ 9 C. ELECTRONIC DEPOSIT SERVICES ................................................................................................................................................ 10 D. ACH SERVICES................................................................................................................................................................................ 13 E. WIRE TRANSFER SERVICES .......................................................................................................................................................... 17 F. DATA TRANSLATION SERVICES .................................................................................................................................................... 19 G. CASH VAULT SERVICES ................................................................................................................................................................. 21 H. U.S. BANK EASYTAXSM SERVICES .................................................................................................................................................. 22 I. PAPER-BASED DISBURSEMENT SERVICES ................................................................................................................................... 23 J. POSITIVE PAY SERVICES ................................................................................................................................................................ 24 K. LOCKBOX SERVICES ...................................................................................................................................................................... 26 L. HEALTHCARE PAYMENT CONSOLIDATOR .................................................................................................................................... 28 M. COMMERCIAL SWEEP ACCOUNTS – LOAN OPTION ................................................................................................................... 28 N. COMMERCIAL SWEEP ACCOUNTS – INVESTMENT OPTION ....................................................................................................... 29 O. MASTER REPURCHASE AGREEMENT (MRA) ............................................................................................................................... 31 P. ZERO BALANCE ACCOUNT (ZBA) SERVICES ................................................................................................................................ 35 Q. SINGLEPOINT® INTERNATIONAL REQUEST FOR TRANSFER SERVICES ................................................................................. 35 R. SWIFT-RELATED SERVICES ........................................................................................................................................................... 36 IV. TERMS APPLICABLE TO SPECIFIC FOREIGN EXCHANGE SERVICES ...................................................................................... 38 A. ELECTRONIC FOREIGN EXCHANGE SERVICES ........................................................................................................................... 38 B. FOREIGN CURRENCY ACCOUNTS ................................................................................................................................................ 39 V. TERMS APPLICABLE TO SPECIFIC MONEY CENTER AND SAFEKEEPING SERVICES ............................................................ 40 A. INVESTMENT, DEPOSITORY AND SAFEKEEPING SERVICES ..................................................................................................... 40 B. TERMS AND CONDITIONS OF ELECTRONIC DELIVERY .............................................................................................................. 44
I. INTRODUCTION
1. Definitions. a. “Agent” means any director, officer, employee, representative, affiliate, third-party vendor or any other person or automation acting on behalf of the Customer with the actual, implied, or apparent authority of Customer.
Bank may rely on any grant of authority until it receives written notice of its revocation and is given a reasonable amount of time to act upon such notice.
b. “Bank” means U.S. Bank National Association and each subsidiary or affiliate of U.S. Bank that provides Services to Customer. c. “Business Day” means any day on which a majority of Bank’s offices are open to the public for substantially all banking functions. Saturdays, Sundays, federal or state holidays or any day recognized by a Federal Reserve Bank as a holiday shall not be considered a Business Day, even if Bank’s offices are open.
d. “Customer” means the business entity, and any parent company, subsidiary, or affiliate, for whom Bank provides a Service. e. ”Internet Service” or “Internet Services” means one or more Services offered by Bank via the Internet.
f. “Service” or “Services” means one or more global treasury management, foreign exchange, or money center and safekeeping services offered by Bank.
g. “Terms of Use” means terms or rules of use posted by Bank governing Customer’s use of Internet Services.
h. "Written," "writing" and other like terms mean, unless otherwise provided or required by context, both paper and electronic forms of communication such as emails, faxes, digital images and copies, electronic notices capable of being stored and printed, and similar electronic versions. To the extent permitted under applicable law or regulation, signatures may be made and delivered electronically, whether digitally or otherwise, which shall have the same legal validity and enforceability as manually executed signatures and are binding on the parties. The parties may rely on electronic forms of documents subject to any applicable law, regulation, or rule.
2. Other Agreements, Laws, and Regulations. These terms and conditions and the Master Services Agreement (or existing Treasury Management Service Agreement or equivalent document executed by Customer) are collectively referred to herein as the “Agreement.” The Services are provided to Customer subject to the following other documents, laws, and regulations, which are hereby incorporated into and made part of this Agreement: a. the setup materials, user guides, and any supplement thereto required by Bank to implement a specific Service (referred to in the Agreement as the “Implementation Documents”);
b. the most current fee and availability schedule and other fee disclosures provided to Customer, including account statements; c. the provisions of the then-current deposit account agreement and accompanying disclosures, which govern deposit accounts and other depository services;
d. the Uniform Commercial Code, as enacted in the State of Minnesota; e. any applicable automated clearinghouse operating rules, including, without limitation, the National Automated Clearing House Association Operating Rules and Guidelines (the “NACHA Rules”), the Real-Time Payments Operating Rules, and the rules promulgated by the Electronic Check Clearing House Organization (the "ECCHO Rules") and The Clearing House; and
f. federal, state and local laws and regulations applicable to Bank or Customer, including, without limitation, Regulation CC promulgated by the Board of Governors of the Federal Reserve System, 12 CFR Section 229.1, et seq. ("Regulation CC"), all Operating Circulars promulgated by the Board of Governors of the Federal Reserve System, and the regulations overseen by the Office of Foreign Assets Control (“OFAC”).
3. Change of Terms. Bank may change the terms of this Agreement at any time upon reasonable written notice to Customer or by any other method permitted by law. Customer’s continued use of the Services after the effective date of any change to the terms shall be deemed Customer’s consent to the revised terms. Any other variations to this Agreement must be in writing and executed by Bank. In the event performance of the Services in accordance with the terms of this Agreement would result in violation of any present or future statute, regulation, government policy, or relevant clearing or central bank agreements or settlement systems to which Bank is subject, and which governs or affects the transactions contemplated by this Agreement, then this Agreement shall be deemed amended to the extent necessary to comply with such statute, regulation, policy, agreement or systems, and Bank shall incur no liability to Customer as a result of such violation or amendment. No course of dealing between Bank and Customer will constitute a modification of this Agreement or constitute an agreement between the Bank and Customer regardless of whatever practices and procedures Bank and Customer may use. Bank may change the Terms of Use for any Internet Service at any time by posting notice of such change via an alert or message on a broadcast or message page of the website (“Broadcast Message”). All changes shall have an effective date. Customer’s use of the Internet Service after the effective date of any such change shall constitute an acceptance of the revised Terms of Use by Customer. Customer is responsible for establishing an internal procedure for reviewing the Broadcast Message page on a regular basis to obtain timely notice of changes to the Terms of Use. In the event that a specific Internet Service does not have Broadcast Message capability, Customer will be notified of any changes in accordance with Section II.25 hereof.
4. No Third-Party Beneficiaries/Third-Party Claims. Services provided by Bank are for the sole and exclusive benefit of Customer, and no other persons or organizations shall have any of the rights and remedies arising under this Agreement. Customer agrees to defend, indemnify and hold Bank harmless from and against any and all claims, demands, expenses, losses, liabilities and damages of third parties of any nature whatsoever, including, without limitation, reasonable attorney fees and court costs at trial or appeal arising directly or indirectly from any Service delivered to Customer pursuant to this Agreement.
6. Foreign Account Tax Compliance Act. If a payment made by either party under this Agreement is or could become subject to the U.S. Federal withholding tax imposed by Sections 1471 through 1474 of the Internal Revenue Code of 1986, as amended (“FATCA”), then (i) each party shall provide to the other party such information, and shall disclose to the applicable governmental authorities such information, as may be required in order for such party to comply with all applicable requirements of FATCA and to determine that the other party has complied with FATCA, and (ii) a party that fails to comply with FATCA shall indemnify the other party for all costs, damages, and liabilities arising out of such party’s failure to comply with FATCA. Customer is responsible for providing Bank with all necessary documentation to establish that payments to Customer are exempt from FATCA withholding.
7. Disclaimer of Warranties. BANK MAKES NO WARRANTIES,
EXPRESS OR IMPLIED, IN LAW OR IN FACT, INCLUDING, WITHOUT
LIMITATION, THE IMPLIED WARRANTIES OF FITNESS FOR A
PARTICULAR PURPOSE AND OF MERCHANTABILITY, EITHER TO
CUSTOMER OR TO ANY OTHER PARTY, WITH RESPECT TO THE
SERVICES PROVIDED BY BANK OR ITS AGENTS OR WITH RESPECT
TO SOFTWARE PRODUCTS PROVIDED OR MADE AVAILABLE TO
THE CUSTOMER FOR ITS USE BY BANK IN CONNECTION WITH THIS AGREEMENT AND ANY SERVICE. BANK PROVIDES ALL INTERNET
SERVICES ON AN “AS IS,” “AS AVAILABLE” BASIS AND MAKES NO
REPRESENTATIONS OR WARRANTIES OF ANY KIND WITH
RESPECT TO THE INTERNET SERVICES OR THE CONTENT OR
SECURITY OF ANY WEBSITE. WITHOUT LIMITING THE FOREGOING,
BANK DOES NOT WARRANT THAT THE OPERATION OF ANY
WEBSITE WILL BE UNINTERRUPTED OR ERROR FREE. CUSTOMER
IS RESPONSIBLE FOR TAKING APPROPRIATE PRECAUTIONS
AGAINST DAMAGE TO ITS OPERATIONS WHICH COULD BE CAUSED
BY INTERRUPTIONS OR MALFUNCTIONS OF ANY WEBSITE AND
ASSUMES THE RISK OF SUCH OCCURRENCES.
II. TERMS APPLICABLE TO ALL GLOBAL TREASURY
MANAGEMENT, FOREIGN EXCHANGE AND MONEY CENTER
AND SAFEKEEPING SERVICES
1. Services. Bank may provide Services that are not specifically included in the Services section of this Agreement. By accepting and using any Service, Customer agrees that the Service will be governed by this Agreement and any other conditions communicated to Customer by Bank.
Certain Services included in this Agreement may not be available or may not be provided in certain market areas. If requested by Customer and agreed to by Bank, Bank will grant Customer access to one or more of Bank's Internet Services in the manner established by Bank. Customer shall use its access to Internet Services and websites operated by or on behalf of Bank only to conduct its business through or with Bank and agrees to limit access to those Agents who require access to Internet Services. In addition to this Agreement and applicable law, Customer agrees that its use of the Internet Services shall be governed any applicable Terms of Use. In the event of a conflict between the Terms of Use and the rules set forth in this Agreement, the Terms of Use shall govern.
2. Proprietary Information. Customer acknowledges that this Agreement, all related documentation and computer programs and systems used in providing Services, and all information related thereto constitute proprietary property of Bank that is of great commercial value.
Customer agrees that it shall not acquire any proprietary interest or rights therein as a result of its use of the Services and shall keep all such proprietary information strictly confidential.
3. Representations and Warranties. Customer and Bank each represent and warrant to the other, as of the date this Agreement is entered into and at the time any Service is used or performed, that: (a) it is validly existing and in good standing under the laws of the jurisdiction of its organization; (b) it has all requisite power and authority to execute and deliver, and to perform its obligations under, this Agreement and each Service used or performed by it; (c) this Agreement has been duly authorized and executed by it and constitutes its legal, valid and binding obligation; (d) any consent or authorization of any governmental authority or third party required to be obtained by it in connection with this Agreement or any Service used or performed by it has been obtained; and (e) the Services received are for business use only and are not primarily for personal, family or household use. In addition, Customer represents and warrants to Bank that this Agreement will not violate: (i) any law, rule, regulation, order, writ, judgment, injunction, decree or award binding on Customer or Customer’s use of any Services; or (ii) the provisions of any agreement to which Customer is a party or is subject, or by which it, or its assets, is bound, or conflict with or constitute a default thereunder. Customer represents and warrants that is has collected appropriate consents to provide its Agents’ and other employees’ personal information to Bank (and its subcontractors) to provide the Services, including generating the Codes (defined below). To the extent applicable to Customer, Customer represents and warrants that it is not using any of the Services in the delivery of Title IV funds under 34 C.F.R. § 668.
4. Financial Review. Bank’s willingness to provide Services to Customer is dependent on the Customer’s financial condition. Customer’s financial condition is subject to review by Bank from time to time, and such reviews must be satisfactory to Bank in its sole discretion and opinion. Customer shall, upon request, provide to Bank any such information as Bank may require to perform any such review. Customer’s failure to meet such standards or provide such information or assistance when requested shall constitute a breach of this Agreement and shall permit Bank to cease providing Services upon written notice to Customer.
5. Fees. Unless otherwise agreed to by Bank in writing, Customer shall pay Bank the fees, charges and assessments set forth for the Services provided in the most current fee schedules and other fee disclosures provided to Customer (including account statements), plus additional fees and expenses for extraordinary Services. The price schedule for each Service shall be deemed accepted by Customer upon provision of the Service to Customer. In addition, Customer shall pay Bank the amount of any taxes levied or leased on fees charged pursuant to this Agreement, including, without limitation, federal, state, or local privilege excise or sales taxes based on gross revenue, any taxes or amount in lieu thereof paid or payable by Bank, excluding Bank’s income taxes and any assessments charged to Bank directly as a result of providing the Services. Bank may change the amount or type of service charges from time to time. Fees for Services used by Customer may be charged in full to Customer’s account(s) or may be offset through account analysis by applying earnings credit to Customer's service charges to determine a single monthly net service charge. The applicable earnings credit rate is established by the Bank and will change from time to time without advance notice to Customer. Customer’s net service charge could be zero if such earnings credit exceeds total charges in a given month, however excess earnings credits are not refundable as a payment and unused earnings credits shall be forfeited according to a schedule established by Bank or agreed to by the parties. If Customer’s earnings credit is insufficient to offset the amount due hereunder, Customer agrees to pay such amount to Bank upon demand. If the earnings credit rate for Customer’s account(s), or the index or other referenced rate upon which the earnings credit rate is based, is at any time less than zero percent, Customer agrees to pay all amounts of the negative earnings credit or fees imposed by Bank as compensation for the negative earnings credit rate. Customer authorizes Bank to debit Customer’s account(s) with Bank for any and all fees, expenses or other charges owed by Customer to Bank under this Agreement.
6. Accounts. a. Deposit Accounts. Most Services require that Customer maintain one or more deposit accounts with Bank. All checks, wire transfers, ACH payments and other items deposited into such accounts are provisionally credited and taken subject to later verification by Bank and Bank's receipt of final settlement. Deposited items that are deposited and later returned unpaid will be charged against the account without prior notice. Customer agrees to pay Bank for any overdraft or overpayment in any of Customer's accounts. If the interest rate for any of Customer's deposit accounts, or the index or other referenced rate upon which the interest rate for such accounts is based, is at any time less than zero percent, Customer agrees to pay Bank all amounts of the negative interest or fees that Bank imposes as compensation for the less-than-zero interest rate. Customer authorizes Bank to charge any account Customer maintains with Bank for any amount remaining due under this Section.
b. Virtual Accounts. If requested by Customer and agreed to by Bank, Customer may elect to open, close, and/or maintain one or more virtual subaccounts ("Virtual Account") in a structure beneath Customer's deposit account at Bank. Customer agrees that (i) Customer will be considered owner of the funds, including for tax purposes, within any Virtual Account, regardless of the subaccount structure created by Customer, and as such is responsible for any obligations arising from ownership of such funds; (ii) Customer is responsible for and assumes all liability for Agents of Customer granted access to any Virtual Account; (iii) Customer is responsible for compliance with any and all laws and regulations applicable to such Virtual Accounts; and (iv) unless approved in writing by Bank, Customer shall not assign any Virtual Account to any legal entity other than the legal entity to which the deposit account is titled.
7. Security Interest. Customer grants to Bank a consensual possessory security interest in Customer’s deposit accounts maintained with Bank and the funds held therein to secure payment of all of Customer’s obligations under this Agreement.
8. Accuracy and Timeliness of Information. Bank will use reasonable efforts to provide the information requested through the Services in a prompt fashion but shall not be liable for temporary failure to provide timely information. In such event, Customer shall be responsible for carrying out banking business through alternative delivery channels. Bank shall not be liable for any inaccurate or incomplete information with respect to transactions which have not been completely processed or posted to Bank’s systems prior to being made available pursuant to the Services.
9. Authorized Signers, Authorized Users, and System
Administrators. Customer shall appoint certain Authorized Signer(s) in the Master Services Agreement or in such other format or document as may be agreed by Bank. Customer agrees that Authorized Signers shall be authorized to act on behalf of Customer in all actions taken under this Agreement and may enter into all transactions contemplated in this Agreement, including, without limitation, selecting Services for the benefit of Customer, appointing initial system administrator(s), and signing
additional documentation that may be necessary to implement Services and giving instructions with regard to any Service, including, without limitation, wire transfers, ACH transfers and other electronic or paper transfers from or to any account Customer maintains with Bank. If Customer uses Internet-based services, Customer shall designate one or more system administrators (“System Administrator(s)”). The Authorized Signer(s) or System Administrator(s) shall appoint Agents to access or use the Services provided for the benefit of Customer (“Authorized Users”).
Authorized Users may act on behalf of Customer for a particular Service in accordance with the relevant Implementation Documents or other document(s) establishing the Authorized Users’ responsibilities or in accordance with the authority granted by Customer. An Authorized User may submit documents or forms to Bank via a secure communications channel offered by Bank, such as, but not limited to, encrypted email from a validated email address or a Bank platform requiring sign-on credentials.
Bank may rely on any signature (electronic, facsimile, wet ink, etc.), including a signature other than that of the Authorized User, on a document or form, or image thereof, submitted via any such method.
Customer may revoke the authority of or change the Authorized Signers at any time upon prior written notice and execution of additional documentation required by Bank. Such change or revocation shall not be binding upon Bank until it has received the required written notice and has had a reasonable opportunity to act thereon. In any event, Bank may act on instructions that it believes in good faith were provided by an Authorized Signer or Authorized User, or anyone purporting to be an Authorized Signer or Authorized User.
The System Administrator shall be responsible for setting up Internet Services and for establishing internal security procedures related to such Internet Services, which may be made available through applications or systems offered by Bank, including, without limitation, accepting delivery of software, system-wide configuration of Bank accounts, appointing Authorized Users, establishing authority levels, authorization requirements and payment limits, and distributing and resetting IDs, passwords and other internal security devices related to the Internet Services. Customer represents and warrants to Bank that any actions taken by the System Administrator in relation to the Internet Services including, without limitation, the appointment of Authorized Users and the access, automation and privileges granted to such Authorized Users, are duly authorized by Customer.
System Administrators shall assign only one ID to each Authorized User or System Administrator to identify the Authorized User of System Administrator within Bank’s internet platform. If an Authorized User or System Administrator is assigned more than one ID, Customer releases and holds Bank harmless from any damages or losses suffered as a result, including, but not limited to, the use of multiple IDs to authorize or authenticate payments from Customer’s account(s).
10. Forms Approval and Service Implementation. Bank reserves the right to approve the form of Customer’s checks, drafts, deposit slips and similar documentation. Prior to initiating a new account or Service, or at any other necessary time, Customer agrees to provide all information and conduct any test that Bank may reasonably request, including, without limitation, completing Implementation Documents and signature cards, providing corporate resolutions and other documents, and assessing test tapes and transmissions. Customer acknowledges that Services will not commence or continue until such time as an approved item or test is provided to Bank and determined by Bank to be satisfactory. During the implementation process, Customer may be required to provide information, perform testing, or otherwise engage with Bank. Customer acknowledges that its failure to timely perform any such task may delay implementation. Customer shall be responsible for initial product installation, whether or not Bank provides telephone or on-site installation support.
11. Security Procedures. a. Introduction. Customer agrees that Bank may select, in its sole discretion, security procedures that must be used in connection with certain Service(s), including Internet Services. Customer acknowledges and agrees that it understands Bank’s security procedures, and that such security procedures are commercially reasonable. Customer agrees that its use of Bank’s security procedures constitutes its agreement to such security procedures, regardless of whether Bank has communicated such security procedures to Customer. Customer represents and warrants that it will comply with Bank’s security procedures. Customer agrees to be bound by any payment order, transaction or service change order that is acted upon by Bank in accordance with such security procedures. Bank reserves the right to reject any transaction or Service request that is not made in accordance with such security procedures. Customer understands that the security procedures are not intended for the purpose of detecting errors in the transmission or content of information controlled by Customer. If Customer selects certain security procedures to use in connection with a Service and those security procedures provide less protection against unauthorized transactions or activity than other security procedures offered by Bank in connection with such Service, the security procedures selected by Customer shall be deemed commercially reasonable to the same extent as the security procedures offered by Bank that provide greater protection. Customer acknowledges that, in order to meet the constantly evolving threat of account fraud, the Bank’s security procedures also need to evolve over time. Bank reserves the right, and Customer agrees that Bank shall have the right, in its sole discretion, to issue new security procedures and/or to cancel or change any security procedures by giving verbal or written notice to Customer. The new or changed security procedures shall become effective upon notification unless Bank provides an effective date to Customer. Customer acknowledges and agrees that, notwithstanding anything to the contrary set forth in the Agreement, reasonable notice may be less than a day’s notice or even contemporaneous. Customer agrees that its use of such new or changed security procedures constitutes its agreement: (i) to use the new or changed security procedures, regardless of whether Bank has communicated the new or changed security procedures to Customer, and (ii) that such new or changed security procedures are commercially reasonable. Bank also reserves the right to periodically audit Customer's security procedures and information technology processes, and to mandate controls or suspend Services until Customer complies with such security procedures.
b. Access. Customer shall be solely responsible for designating authorized access to Services. Access to Services may be controlled through the use of user IDs, personal identification numbers, passwords, digital certificates/signatures, biometric authentication, private keys or other security devices (“Codes"). Customer is solely responsible for maintaining its own internal security and agrees to use the utmost care in selecting any company, individual or automation given access to one or more of the Services. Codes that are assigned to individual Authorized Users shall not be shared with any other person, including other Authorized Users and Customer shall not disclose any information regarding the Services that an unauthorized user would find helpful to obtain access to all or part of any Service. Customer assumes all risk of accidental disclosure or inadvertent use of any Codes, whether such disclosure or use arises out of Customer’s negligent or deliberate acts or otherwise. If Customer or its Agents has reason to believe that any security procedures or Codes have or may become known by unauthorized persons (whether or not employed by Customer) or if Customer believes its network or computer systems have been compromised or its computers infected, Customer shall immediately notify Bank by telephone and confirm such verbal notification in writing to Bank within 24 hours. Bank will replace the security procedures and/or Codes in accordance with Bank’s procedures.
Customer shall be solely responsible for funds transfer instructions and other communications or transactions initiated before Bank received Customer’s notice and had a reasonable time to act on such notice.
Customer agrees to defend, indemnify and hold Bank harmless from and against any claims, losses, damages, costs, expenses, fines and other liabilities arising out of Customer’s failure to maintain the security and confidentiality of the Codes or arising out of the unlawful use of any website or portal by Customer or any person or automation that obtains access to a website or portal using the Codes. c. Confidentiality. Customer and Bank represent, warrant and mutually agree that all confidential information concerning the other party or parties that comes into its possession in connection with any of the Services will be maintained in strictest confidence and shall not be used or divulged to any other party except as may be necessary or advisable for the due performance of any of the Services, as required by applicable law, or as otherwise agreed or consented to by the parties. Bank shall maintain physical, electronic, and procedural safeguards to keep Customer's
confidential information secure. Customer’s obligation to maintain the confidentiality of all security procedures shall survive the termination of any Service or this Agreement. Customer acknowledges that certain Services may involve the handling of confidential consumer information that may be subject to privacy laws and regulations, including unauthorized access or breach notification regulations. Customer agrees to notify Bank immediately if Customer sends or receives Protected Health Information (as defined in the Health Insurance Portability and Accountability Act of 1996) that requires the execution of a business associate agreement. Customer consents to Bank sharing confidential information with its affiliates in order to provide recommendations to Customer of additional products and services that Bank reasonably believes may be of interest to Customer.
d. Verbal or Written Instructions. For some Services, Bank may choose to honor Customer’s request to give Bank verbal or written instructions regarding the Services. Customer agrees that Bank may in good faith rely on such verbal or written instructions that purport to come from an authorized Agent of the Customer without independent verification by Bank. e. Fraud Prevention Measures. Bank offers certain products, Services, and security procedures, such as, but not limited to, Positive Pay, Payee Positive Pay, account blocks or filters, and multi-factor authentication, that are designed to detect or deter fraud. Failure to use such products, Services or security procedures could substantially increase the likelihood of fraud. If Customer fails to implement any of these products, Services or security procedures, or if Customer fails to follow these or other precautions reasonable for its particular circumstances, Customer agrees that, except with respect to liability, loss or damage caused by Bank's own lack of good faith or failure to exercise ordinary care: (i) it will be precluded from asserting any claims against Bank for paying any unauthorized, altered, counterfeit or other fraudulent item that such product, Service, security procedure or precaution was designed to detect or deter; (ii) Bank will not be required to re-credit Customer’s account or otherwise have any liability for paying such items; and (iii) Customer will pay all costs and expenses incurred by Bank for all efforts undertaken by Bank to recover any losses incurred by Customer.
f. Waiver of Security Procedures. Customer, after having been offered Bank’s security procedures, may request that payment orders, transactions, or services orders be authenticated using a different security procedure. Bank, in its sole discretion, may elect to permit Customer to use such a security procedure. In such circumstances, Customer agrees that it shall be bound by any payment order, transaction, or service order authenticated by its selected security procedure whether or not such payment order, transaction, or service order is properly authorized. g. Internet Services. Customer shall at all times use a Web browser that supports the level of encryption used by Bank as part of its security procedures. Customer is solely responsible for maintaining a secure work environment to ensure against the use of Internet Services by unauthorized individuals or unauthorized automated access. Security procedures to be followed by Customer include, without limitation, informing Authorized Users that any passwords should not be shared, securing physical access to the terminals used for Internet Services when an Authorized User has logged in to an application or system and, if applicable, identifying secure methods for controlling authorized automated access to an application or system.
h. Antivirus Protection. Customer agrees to run antivirus software before transmitting data to or through any website. Customer may use any commercially available, industry recognized antivirus software of the type that detects and disinfects viruses automatically, without the need for the Customer to execute virus scanning for each file manually. Customer shall update its antivirus software on a regular basis and in no event less often than once every week.
i. Anti-malware Protection. Bank may offer complimentary anti-malware software for use with certain Services that is designed to detect, deter, or destroy different types of known malware. Failure to install anti-malware software offered by Bank could substantially increase the likelihood of fraud and other losses. If Customer fails to install software offered by Bank or other commercially reasonable anti-malware software, Customer agrees that, except with respect to losses caused by Bank’s own lack of good faith or failure to exercise ordinary care, it will be precluded from asserting claims against Bank for any losses caused by malware which such software would have detected, deterred or destroyed. Bank will not be required to re-credit Customer’s account or otherwise have any liability for such losses.
j. Network Security. Customer agrees to install and utilize current industrystandard network security for its information technology systems that access Services via the Internet. Network security protection includes, but is not limited to, firewalls and intrusion detection systems. For certain Services, Bank may require Customer maintain specific network security protection in order to access the Services.
12. Unsecured Electronic Transmissions and Instructions. Bank shall transmit to Customer information related to Services via secure electronic transmissions. If Customer elects to send or receive instructions or reports from Bank via unsecured electronic means, including, without limitation, facsimile transmission, voice mail, unsecured email, pager or other unsecured electronic or telephonic methods (“Electronic Transmission”), Customer acknowledges that such Electronic Transmissions are inherently insecure communication methods due to the possibility of error, delay and observation or receipt by unauthorized personnel. Bank may rely in good faith on Customer’s instructions regarding how and to what number or email address Electronic Transmissions should be sent and may rely on any Electronic Transmission that it reasonably believes to have been initiated by the Customer. Should Customer elect to send or receive unsecured Electronic Transmissions to or from Bank, Customer assumes all risks, and Bank shall not be liable for any loss, that results from the nonreceipt, disclosure, alteration, or unauthorized access of any such unsecured Electronic Transmission.
13. Account Blocks and Filters. ACH debit blocks and check blocks prevent ACH debits and checks from posting to Customer’s account. ACH filters and check filters enable Customer to set various criteria to authorize certain transactions to post to Customer’s account while excluding others.
If an ACH debit or check filter is established by Customer, any ACH debit entry or check presented that does not specifically meet the criteria will be dishonored or sent back to the originator of the transaction. Customer acknowledges that the effectiveness of the filters is dependent on the accuracy and timeliness of the information provided by Customer. In addition, Customer acknowledges that payments to Bank and certain Bank-approved vendors cannot be blocked and that certain ACH transactions such as returns, settlements or adjustments cannot be blocked per NACHA Rules. If Customer desires to modify a block or filter setting, Customer shall notify Bank at least 72 hours in advance of the changes taking effect.
14. User Manuals; Computer Equipment and Software. Bank may provide Customer with one or more user guides or manuals (“User Manual”) in paper or electronic format that will set forth the applicable policies and procedures related to a Service with which Customer agrees to comply. Bank may, without prior notification, make amendments to any User Manual. Bank owns or has obtained all proprietary rights to the User Manuals and Customer agrees not to duplicate, distribute, or otherwise copy Bank’s User Manuals without Bank’s prior written consent. Any User Manual will at all times remain the property of Bank and Bank reserves the right to request Customer to return all printed copies of such User Manual within thirty (30) days of termination of the applicable Service. Many Services require the use of computer hardware and software or other equipment. Customer is responsible for maintaining its computer and equipment (including those provided by or through Bank for use with Services) in good working order. Customer shall ensure that computers and other equipment have the necessary compatibility and format to interface with Bank’s systems, including, without limitation, the ability to support the Bank's security procedures. Customer agrees to install upgrades and other system enhancements within a reasonable time after being requested to do so by Bank. License agreements for necessary software shall either be embedded in the software or separately documented. Customer agrees to comply with all applicable software license agreements, whether or not such agreements have been executed by Customer. Customer has no rights or ownership in any software provided by or through Bank and shall not transfer, copy, alter, modify, reverse engineer, reproduce, or convey in any manner, in whole or in part, any such software. Customer shall return all software and User Manuals
associated with any software upon request. Bank makes no representations or warranties with respect to any equipment or software provided by Bank.
15. Transactions on Non-Business Days/Cutoff Times. Transactions, deposits, payment orders, entries or other requests by Customer received by Bank on a non-Business Day, after established cutoff deadlines, or during a maintenance window may be treated by Bank as received on the next Business Day or may not be processed at all. Bank may change any cutoff time or other deadline at any time. Bank will make a reasonable effort to notify Customer of any changes in advance.
16. Customer-Initiated Transactions and Instructions. Bank will honor Customer’s transactions and instructions (including adjustments, amendments, and cancellations) only when Customer has complied with this Agreement and related policies and procedures. Bank will be under no obligation to honor, either in whole or in part, and may, in its sole discretion, delay, suspend or reject any transaction or instruction that: a. exceeds Customer’s collected or available funds on deposit with Bank; b. Bank has reason to believe may not be authorized by Customer; c. involves funds subject to a hold, dispute or legal process preventing their withdrawal;
d. violates any provision of any applicable regulation of the Federal Reserve Bank or any other federal, state, or local regulatory authority; e. requires Customer, at Bank’s sole discretion, to complete an additional security procedure due to characteristics of such transaction or instruction before processing;
f. requires Bank to complete regulatory or legal clearance requirements, such as OFAC screening; or
g. Bank has reasonable cause not to honor, for the protection of either Bank or Customer.
17. Inconsistent Name and Account Number. If Customer or third party acting on Customer’s instruction initiates a fund transfer instruction or payment order (“Payment Order”) to Bank that describes the person to receive the proceeds of such Payment Order (the “Beneficiary”), the Beneficiary’s bank, or an intermediary bank by name and an account or other identifying number, Bank and subsequent parties to the Payment Order, including the Beneficiary’s bank, may rely on and act solely on the basis of such number, even though the name and number do not agree and even though Bank and subsequent parties know or have reason to know of the inconsistency. Customer’s obligation to pay the amount of the Payment Order to Bank is not excused in such circumstances. With respect to incoming Payment Orders that do not include an account number recognizable to Bank, Bank may return the Payment Order to the sending financial institution without incurring any liability to Customer.
18. Intercompany Services/Authority to Transfer or Commingle Funds. In the event that Customer lists entities in an appendix to the Master Services Agreement or in any other document, or otherwise requests Bank to provide Services to a parent company, subsidiary, affiliate, or other commonly owned company, Customer agrees that it shall be jointly and severally liable for such company’s obligations under this Agreement. Customer hereby represents and warrants to Bank that any and all transfers and commingling of funds required or permitted by any Service or requested by Customer, and all other aspects of the performance hereby by Bank and Customer, have been duly authorized by all necessary parties, including, without limitation, the account holder of each account, and that Customer has obtained and shall maintain in its regular business records and make available to Bank upon reasonable demand, for a period of seven (7) years after termination of the Service, adequate documentary evidence of such authorization from the account holder of each account, executed by the duly authorized officer(s) of each such account holder in accordance with that account holder’s bylaws and/or board resolutions. Customer further represents and warrants that each transfer or commingling of funds authorized hereunder is not in violation of any agreement, bylaw, or board resolution of Customer or any of its affiliates or subsidiaries, nor is it in violation of any applicable federal, state, local law, regulation, of any decree, judgment, order of any judicial or administrative authority. Each representation and warranty contained herein shall be continuing and shall be deemed to be repeated upon Bank’s effecting each transfer and commingling of funds authorized hereunder.
19. Customer Records. This Agreement and the performance of Services by Bank shall not relieve Customer of any obligation imposed by law, clearinghouse rules (including the NACHA Rules and ECCHO Rules), or by contract regarding the maintenance of records, or from employing adequate audit, accounting and review practices as are customarily followed by similar businesses. In addition, Customer shall retain and provide to Bank, upon request, all information necessary to remake or reconstruct any deposit, transmission, file, or entry for thirty (30) days following receipt by Bank of the deposit, file, entry, transmission, or other order affecting an account.
20. Account Communications and Review Period. Customer agrees to regularly and promptly review and verify all statements, reports, check payment records, wire transfer instructions, confirmations, adjustments, charges, and other transactions ("Account Communications"). Customer may receive or access Account Communications electronically, including without limitation, delivery by posting to a password-protected website or database. Customer acknowledges that any Account Communication provided by Bank through electronic delivery is deemed to constitute good and effective delivery when posted by Bank, regardless of whether Customer actually or timely receives or accesses such Account Communication. Unless a different review period is specified elsewhere in this Agreement, Customer shall, within a reasonable time, which in no event shall be greater than thirty (30) calendar days following the day Bank first mails, electronically transmits or otherwise makes data available to Customer (“Review Period”), notify Bank of any error or discrepancy between Customer’s records and any Bank notice or statement, or any transaction or transfer Customer believes was not authorized. If Customer fails to notify Bank of such unauthorized transaction within the Review Period, Customer agrees that the failure to report any such errors or unauthorized transactions shall relieve Bank of any liability for the unreported erroneous or unauthorized transaction. In accordance with NACHA Rules, Customer must report an unauthorized ACH debit entry to the Customer’s account by the established deadline on the Business Day following the settlement date of the unauthorized entry. Otherwise, Customer's sole recourse is to the originator of the transaction.
21. Communications. a. Monitoring and Recording. Customer acknowledges and agrees that Bank, or anyone acting on Bank’s behalf, may monitor and/or record any communication between Customer, or its Agent, and Bank, or anyone acting on Bank’s behalf, for quality control, security, and other purposes.
Customer also acknowledges and agrees that this monitoring or recording may be done without any further notice to Customer or its Agent. The communication that may be monitored or recorded includes telephone calls, cellular or mobile phone calls, electronic mail messages, text messages, instant or live chat, or any other communications in any form. b. Telephone Calls and Text Messages. Customer gives Bank express consent to make calls to any telephone number provided by Customer to Bank, including to cellular (mobile) phone numbers. Consent includes authorization to use any means, including automatic dialing technology, artificial and pre-recorded voices, and text messages, for servicing and other non-telemarketing purposes.
22. Limitation of Bank’s Liability for Services. Customer acknowledges that Bank’s fees for Services are very small in relation to the amounts of transfers initiated through these Services and consequently Bank’s willingness to provide such Services is based on the liability limitations contained in this Agreement. In addition to greater limitations on Bank’s liability that may be provided elsewhere in this Agreement, (a) Bank’s liability related to any Service shall be limited exclusively to actual proven damages arising directly from its own gross negligence or willful misconduct; and (b) Bank shall not be liable for any loss or damage arising directly or indirectly from the following:
i. any inaccuracy or incompleteness in the input of an order or instruction from the Customer;
ii. any failure by Customer to obtain a confirmation of an order or instruction; or
iii. any cancellation or attempted cancellation by Customer of an order or instruction.
Except for claims arising directly from Bank’s own gross negligence or willful misconduct, Bank’s liability for violations of Bank’s obligations set forth in Section II.11(c) shall be limited to the amount of fees paid by Customer during the twelve (12) month period preceding the date on which the claim arose. Bank will not, under any circumstances, be liable for any special, incidental, indirect, consequential, punitive or similar losses or damages, whether or not the likelihood of such losses or damages was known by either party at the time Customer first obtains Services from Bank or at the time any instruction or order is given to Bank pursuant to any Service, and whether such losses or damages arise from tort, contract, loss of investment opportunity, lost or reduced profits, or otherwise. Bank’s maximum liability for any loss of interest shall be calculated using a rate equal to the average Federal Funds rate at the Federal Reserve Bank of New York for the period involved.
Notwithstanding the foregoing, Bank shall not be liable for any losses or damages caused, in whole or in part, by the action or inaction of Customer, or any Agent or employee of Customer, whether or not such action or inaction constitutes negligence or a breach of this Agreement. Bank shall not be liable for any damage, cost, loss, liability or delay caused by a force majeure event, including but not limited to, accident, strike, labor dispute, fire, flood, war, riot, terrorist act, government restrictions, compromise of the confidentiality, integrity, or availability of Customer’s data or information, exchange or market rulings, market volatility, suspension of trading, equipment breakdown, electrical, telephone, Internet or mechanical failures, acts of nature, epidemic, any cause which is attributable to a third party, or any other cause or event that was beyond Bank’s reasonable control whether or not reasonably foreseeable.
Customer agrees that the fees charged for the performance of the Services shall be deemed to have been established in contemplation of these liability limitations.
23. Dispute Resolution. a. Governing Law. Except as otherwise provided herein, this Agreement shall be governed by the laws of the State of Minnesota, without regard to conflicts of law principles.
b. Jury Trial Waiver. To the fullest extent permitted by law, Bank and Customer hereby agree to waive trial by jury in any judicial proceeding involving, directly or indirectly, any matter (whether in tort, contract or otherwise) in any way arising out of, related to, or connected with these Services or this Agreement. Bank and Customer represent and warrant to each other that this jury trial waiver is knowingly, willingly, and voluntarily given. c. Jurisdiction and Venue. Customer consents to the jurisdiction of the courts of the State of Minnesota, waives any argument that such venue is inconvenient and agrees to bring litigation commenced in connection with this Agreement in either the District Court of Hennepin County or the United States District Court, District of Minnesota, Fourth Division. d. Collection Costs. Should Bank have to undertake any action to recover any amount due under this Agreement for the Services, including, without limitation, fees, overdrafts or overpayment, Customer shall be liable to Bank for the cost of such effort, plus reasonable attorney fees. e. Adverse Claims. If Bank receives an adverse claim against any account, and Bank reasonably believes that it will not be protected if the claim is ignored, Customer agrees that Bank may place a hold on the affected account. Any such hold will remain in place only so long as reasonably necessary to resolve the claim or employ legal remedies to allow a court to decide such claim. Assuming compliance with this Section, Bank shall have no liability for dishonored transactions due to the hold, and Customer agrees to reimburse Bank all costs, including reasonable attorney fees, incurred due to such adverse claim.
24. Necessary Third-Party Service Providers. a. Third-Party Networks. Some Services are provided by Bank through access to a third-party network. Such Services are dependent upon the availability of the third-party network on conditions acceptable to Bank.
Bank reserves the right to discontinue the Service or provide the Service through an alternative third-party network and shall have no liability should such network become unavailable. Bank does not warrant and shall not be responsible for Services received by Customer from any third-party network.
b. Third-Party Vendors. Customer agrees that Bank may, at its sole discretion and at any time without notice to Customer, engage third-party vendors to provide a Service, or portions thereof, to Customer, or to support Bank in its provision of a Service to Customer. Customer acknowledges that Bank’s third-party vendors may perform certain functions offshore. Some Services and/or computer equipment and software are provided to Customer by a third-party vendor selected by Customer who is unaffiliated with Bank. In those cases, the third-party vendor is acting as Customer’s Agent rather than an agent of Bank, and Customer agrees to be bound by such third party's acts or omissions. Bank does not warrant and shall not be responsible for Services provided by unaffiliated third-party vendors. Customer authorizes Bank to disclose to any third-party vendor of Customer or Bank information concerning Customer to the extent required to deliver the requested Service.
25. Notices. All written notices to Bank shall be delivered or mailed to the address designated by Bank. Notices, including but not limited to, Account Communications sent to Customer shall be delivered or mailed to Customer’s current lead account address or other known address if deemed more appropriate by Bank under the circumstances. Notices may be delivered to some Customers in electronic format, including posting to Bank's website, delivery via facsimile to a number on file, or delivery to an electronic mail address on file or used by an Authorized Signer or Authorized User.
26. Severability. To the extent possible, each provision of this Agreement shall be interpreted in such manner as to be effective and valid under applicable law, but if any provision shall be held to be invalid, illegal or unenforceable, such provision shall be ineffective only to the extent of such invalidity, illegality or unenforceability, without rendering invalid, illegal or unenforceable the remainder of any such provision or the remaining provisions of this Agreement.
27. Waiver. A waiver by Bank or Customer of any term or provision shall not be construed as a waiver of such term or provision at any other time, or of any other term or provision. Bank’s waiver of the enforcement of any of the terms of this Agreement with respect to any transaction or series of transactions will not affect Bank’s right to enforce any of its rights with respect to other Customers or to enforce any of its rights with respect to later transactions with Customer.
28. Assignment. In addition to Section 24 above, Bank may at any time assign or delegate its rights and duties under this Agreement. Customer may not assign or transfer its rights or obligations hereunder to any other person or entity without Bank's written consent, which consent shall not be unreasonably withheld.
29. Termination. Any Services, or feature or function of any Services, may be terminated by either party upon thirty (30) days’ prior written notice to the other. Bank may also terminate or suspend any Services, or feature or function of any Services, immediately without notice to Customer if any of the following occurs: (a) Customer becomes insolvent or files, or has filed against it, any bankruptcy or other insolvency, reorganization, liquidation or dissolution proceeding of any kind; (b) a material adverse change occurs in Customer’s business or financial condition; (c) Bank has reason to believe that Customer has engaged in fraudulent or illegal activity; (d) Customer fails to maintain balances in accounts sufficient to cover overdrafts; (e) Customer violates, or is in default under, the terms of this Agreement or any other agreement with Bank; (f) Customer fails to comply with security procedures or fails to provide information reasonably requested by Bank; (g) Bank has a reasonable basis to believe the confidentiality, integrity, or availability of Customer’s data or information has been compromised; (h) Bank determines it is impractical or illegal to provide any Services because of changes in laws, regulations or rules or due to regulatory guidance, demand or request; (i) Bank, in good faith, is unable to satisfy itself that any Services have been properly authorized by Customer; or (j) Bank, in good faith, deems itself insecure.
Notwithstanding any termination, the terms of this Agreement shall apply to all transactions which have been initiated prior to termination.
30. Privacy. a. California Consumer Privacy Act. (CCPA). Use of California Covered Personal Information. “California Covered Personal Information” means the Personal Information (as defined under CCPA) that Bank may Collect (as defined under CCPA) pursuant to the terms of the Agreement or the Services provided hereunder that is not subject to Gramm-Leach-Bliley Act. “CCPA” means the California Consumer Privacy Act of 2018, codified at California Civil Code section 1798.100 et seq., as amended by the California Privacy Rights Act (CPRA), and all applicable regulations and successor laws thereto.
If Customer is a “Business” under the CCPA, then with respect to California Covered Personal Information (if any), the provisions of subsections 30(a) and (b) hereof shall apply. Bank may only process the California Covered Personal Information being disclosed by Customer or otherwise Collected in connection with the Agreement for the Business Purposes (as defined under CCPA) agreed upon by the Parties, or as Customer may otherwise instruct, or as may be permitted under the CCPA. Bank shall comply with all applicable sections of the CCPA, including providing the same level of privacy protection required of Customer with respect to the California Covered Personal Information and shall implement reasonable security procedures and practices appropriate to the nature of the California Covered Personal Information. b. Individual Requests. Each Party shall cooperate with and assist the other party in complying with the CCPA. Bank will provide timely assistance to Customer in responding to a California resident’s request to know, including by providing Customer with the California Covered Personal Information of such resident that Bank has in its possession or otherwise Collected pursuant to this Agreement or in connection with providing the Services; provided, however, that Customer acknowledges most California Covered Personal Information (e.g., Customer’s employees’ contact information) was provided to Bank by Customer (so Customer should already have access to such information). Bank will comply with reasonable requests from Customer to delete or correct any California Covered Personal Information that Bank has Collected in connection with this Agreement, unless Bank determines that a statutory exemption or other legal requirement permits it to retain such California Covered Personal Information. If Bank stores such California Covered Personal Information on archived or backup systems, Bank may delay compliance with the request, with respect to such information, until the archived or backup system related to that data is restored to an active system, is next accessed or used, or the data is destroyed as part of the regularly scheduled destruction of such backed-up information.
In the event that Bank receives a request directly from a California resident to exercise his/her rights under the CCPA, Bank may (in its sole discretion) inform the person that the request cannot be acted upon because the request has been sent to a service provider or Bank may respond to such request in accordance with its standard process for responding to requests (which may also include providing a general response to those who are not residents of California or otherwise covered by CCPA). c. Other States. The parties acknowledge that Bank is exempt from state data privacy laws that include an exemption for financial institutions subject to the Gramm-Leach-Bliley Act (e.g., Colorado Privacy Act, Connecticut Act Concerning Personal Data Privacy and Online Monitoring of 2022, Iowa’s Act Relating to Consumer Data Protection, Utah Consumer Privacy Act of 2022 and Virginia Consumer Data Protection Act).
III. TERMS APPLICABLE TO SPECIFIC GLOBAL TREASURY
MANAGEMENT SERVICES
The following are additional terms and conditions applicable to specific Treasury Management Services offered by Bank. Bank may change the number or type of Services offered at any time. Customer shall not be bound by the terms and conditions for the specific Services described in Sections III, IV, and V of this Agreement to the extent Customer is not using such Service(s).
A. ELECTRONIC BILL PRESENTMENT AND PAYMENT SERVICES
Electronic Bill Presentment and Payment (EBPP) Services, including eBill, E-Payment, and other service options for Customer to select, allow Customer’s customers (“Payers”) to make payments to Customer through multiple channels. Depending on the specific EBPP Services solution used, these channels may include, without limitation, the Internet, an Interactive Voice Response (IVR) system, text message, chatbots, social media, or virtual assistants. In addition, Customer may distribute electronic invoices, bills or statements to Payers who can pay such invoices, bills, or statements via multiple payment channels accessible through the EBPP Services.
1. Internet and Channel Options. a. “Customer Payment Site” means the interactive Internet payment site hosted by Bank or a third-party vendor used by Bank (collectively, for this Section III.A, “Bank”) where Payers may make payments to Customer over the Internet. Bank will configure, implement, host, and support the Customer Payment Site. If Customer provides the content for the Customer Payment Site, Customer agrees to indemnify and hold Bank harmless for any content that violates applicable law or payment network rules. If available and upon request by Customer, Bank will provide draft terms and conditions for Customer to provide to its customers on Customer Payment Site. Such terms and conditions are provided “AS IS,” without any representations or warranties. Customer shall be solely responsible for determining the suitability of such terms and conditions for Customer’s use, as well as the final form and content of any terms and conditions it elects to post (if any).
b. Customer License. Bank shall have the right and license to use or sublicense Customer’s name, trademarks, service marks, copyrights and logos and other textual information in connection with the Customer Payment Site solely for the purposes contemplated herein. c. “Administrative Payment Center Website” means the interactive Internet site hosted by Bank where Customer may access reports, initiate payments on behalf of Payers, or initiate refunds. Bank will configure, implement, host, and support the Administrative Payment Center Website.
Customer shall be solely responsible for setting up Authorized Users, access entitlements and internal controls within the Administrative Payment Center Website.
d. Links. If applicable, Customer shall provide and maintain a secure link on its website to the Customer Payment Site. Customer shall be responsible for ensuring that the link to the Customer Payment Site takes Payer to the appropriate area within the Customer Payment Site.
Customer shall be responsible for providing the agreed-upon data concerning Payer in a manner that meets Bank’s encryption or security methods during the exchange. Customer and Bank agree to use industrystandard security procedures and technology to ensure the security of the Customer’s website and the Customer Payment Site and to prevent data theft or unauthorized access.
2. Compliance with laws and regulations. Customer agrees to comply with all applicable laws, rules and regulations, including without limitation, those issued by: (i) the National Automated Clearing House Association; (ii) the Real-Time Payments (RTP) System Operating Rules; (iii) the Zelle Network Participation Rules; (iv) any governmental entity, including (without limitation) the requirements contained in the Electronic Fund Transfer Act (including without limitation Section 1005.10, Preauthorized Drafts), the Americans with Disabilities Act, the Health Insurance Portability and Accountability Act, Regulation E, the Electronic Signatures in Global and National Commerce Act, the Controlling the Assault of NonSolicited Pornography And Marketing (CAN-SPAM) Act, the Fair Credit Reporting Act and the Telephone Consumer Protection Act; and (v) any
other entity or association that issues or sponsors a payment device, including (without limitation) the requirements of the Payment Card Industry (PCI) Data Security Standard and any credit card association, including Visa and Mastercard. Customer further agrees to comply with all payment network regulations for ATM debit networks.
3. Payer Authentication / Authorization. For each payment channel, Bank shall authenticate a Payer's identity or the validity of a payment authorization in the manner specified by Customer in the Implementation Documents. Customer acknowledges and agrees that the authentication of the Payer's identity or the validity of the payment authorization in such manner shall constitute a commercially reasonable fraud detection measure and Bank shall have no liability for all payments so authenticated.
Bank is not responsible for errors made by Payer or Customer and may rely on the information submitted or communicated by Payer or Customer.
Customer agrees to defend, indemnify and hold Bank harmless from any claims related to Customer’s or Payer’s submission of inaccurate or incorrect information.
4. Payment Processing. Payments shall be processed in the manner mutually agreed to between Bank and Customer, which may include ACH debit entries, debit cards, credit cards or other payment processing methods. Customer shall at all times be considered the originator of Payer’s payment. For ACH WEB debit transactions, upon Customer’s request and if agreed to by Bank, Bank will validate receiving account and account status information by use of a commercially reasonable fraud detection system selected by Bank for the first use of new account information or of a change to existing account information. By requesting that Bank perform such validation, Customer consents to Bank disclosing any information necessary to perform such validation to Bank’s third-party vendors. Depending on the applicable payment processing channel, payment processing may also be subject to the terms of any other agreement between Bank and Customer and between Customer and the payment transaction processor supported by Bank (including those who may be an affiliate of Bank). Depending on the specific EBPP Services solution used, payments may be initiated through a number of channels including, but not limited to, the Customer Payment Site, IVR system text message, chatbots, social media, or virtual assistants. Bank will notify Customer of the payments that were initiated either through the Administrative Payment Center Website or by delivering a file in the manner set forth in the Implementation Documents. Customer acknowledges that all payments are subject to adjustment, return, reversal and/or chargeback in accordance with the rules governing the applicable payment processing channel. Customer agrees to be liable to Bank for any such adjustment, return, reversal, or chargeback.
5. Recurring Payments. Some EBPP Services provide Customer with the ability to offer Payers the option of making fixed or variable recurring payments. Customer must use and Payers must enroll in an EBPP Service that offers recurring payments in order to initiate variable recurring payments.
6. Fees. In addition to Bank’s standard fees, Customer agrees to pay additional fees and expenses for implementation of EBPP Services as may be disclosed from time to time by Bank. Customer also agrees to pay the applicable fees and expenses charged by the payment transaction processor supported by Bank, as set forth in Customer’s agreement with such processor.
7. Convenience Fee, Service Fee, and Surcharge
a. Some EBPP Services offer flexible fee or surcharge options that allow Customer or Bank to define and collect fees or surcharge to be charged to Payers in connection with the payment transaction. Payers are provided with the opportunity to stop the payment process if they do not wish to pay the fee.
b. If Customer desires to collect fees, Customer shall be responsible for ensuring that fee and surcharge assessments comply with the relevant laws, rules, and regulations. c. If agreed to by Bank and Customer, Bank may collect and retain the fees. In such case, Customer agrees that Bank may, in its sole discretion, set, adjust, manage, and collect the fees as a means to wholly or partially offset Bank fees that may otherwise have been incurred by Customer.
Bank’s willingness to collect fees shall be based on Customer’s projected payment volume, average ticket, type of transactions, or other considerations such as changes to interchange fees and assessments.
Bank may, in its sole discretion, establish or modify payment caps for sums paid by Payers. If the actual payment volume, average ticket, payment types or other considerations fail to meet Customer’s stated projections or do not completely offset Bank fees, Customer agrees to reimburse Bank for any resulting shortfall in Bank fees.
8. Transaction Controls. Customer agrees to notify Bank of any material change or anticipated material change in daily dollar activity or type of transaction processing and obtain Bank’s consent to such change. Bank may, in its sole discretion, immediately upon written notice to Customer, place a maximum dollar limit on the EBPP Services transactions or require Customer to provide reasonable security for Bank’s continued handling of such transactions.
9. Payer Communications. Customer agrees to obtain all consents necessary from Payers for Bank to process the Payers’ data and communicate with Payers (e.g., confirmation Short Message Service ("SMS") or email) in the course of performing EBPP Services.
10. Customer Records. This Agreement and the performance of EBPP Services by Bank shall not relieve Customer of any obligation imposed by law, clearinghouse or payment system rules, payment card industry rules, or by contract regarding the retention, maintenance or destruction of records, or from employing adequate audit, accounting and review practices as are customarily followed by similar businesses. In addition, Customer shall retain and provide to Bank, upon request, all information necessary to remake or reconstruct any transmission, file, or entry for thirty (30) days following receipt by Bank of the deposit, file, entry, transmission, or other order.
11. Bill Presentment and Distribution Service. If offered within the EBPP Services selected by Customer, Customer may, if approved by Bank, distribute invoices, statements, confirmations, regulatory notices, or other electronic communications to Payers via EBPP Services. Customer represents and warrants that it will not use or include any reference to untruncated credit card, social security, or bank account numbers, or Protected Health Information in any electronic communications exchanged through EBPP Services. Customer shall indemnify and hold Bank harmless from and against any and all claims, demands, damages, losses, liabilities, penalties and expenses (including, without limitation, reasonable attorney fees and court costs at trial or on appeal) arising directly or indirectly from Customer’s breach of the representation or warranty contained in this paragraph. Customer acknowledges and agrees that all electronic communications exchanged through EBPP Services may be received, processed, managed, and archived by third parties unaffiliated with Bank. Bank makes no representation or warranty, and assumes no responsibility, with respect to any actions or inactions of any unaffiliated third party in connection with Customer’s use of EBPP Services.
12. Third-Party Vendor. Customer agrees that Bank may, at its sole discretion and at any time without notice to Customer, engage a third-party vendor to provide EBPP Services, or portions thereof, to Customer, or to support Bank in its provision of EBPP Services. Customer acknowledges such third-party vendors may perform certain functions offshore.
Customer authorizes Bank to disclose to any third-party vendor information concerning Customer to the extent required to deliver EBPP Services. Customer may elect to receive other services not offered by Bank directly from any such third-party vendor. Bank shall have no responsibilities or liability with respect to the provision of such services.
13. Card Updater Service. Bank participates in card updater programs offered by card issuers which enable Bank to update card information for Payers with expired or expiring cards. If selected by Customer and agreed to by Bank, Bank will provide Customer with updated card information for Payers when such information is available. Customer must be approved by card issuers, or by Bank in accordance with card issuer guidelines, prior to use. Such information will only be available for Payers who have elected recurring payments or for which another legitimate business need exists.
Bank is not responsible for the accuracy or completeness of any information provided by the card issuers.
14. E-Lockbox. E-Lockbox provides Customer with the ability to receive consumer payments electronically that are initiated via the consumers'