Agenda packet — Madera City Council, January 15, 2025 (part 1 of 3)

Update 01/10/2025 at 1:15 p.m. Madera City Council Agenda Page 1 of 7 January 15, 2025

REGULAR MEETING OF THE MADERA CITY COUNCIL

AND SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE GROUNDWATER

SUSTAINABILITY AGENCY

AND SPECIAL MEETING OF MADERA CITY COUNCIL AS SUCCESSOR AGENCY TO

THE FORMER MADERA REDEVELOPMENT AGENCY
205 W. 4th Street, Madera, California 93637

JOINT MEETING NOTICE AND AGENDA
Wednesday, January 15, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 845 3705 6298 #. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 01/10/2025 at 1:15 p.m. Madera City Council Agenda Page 2 of 7 January 15, 2025
CALL TO ORDER:

ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Vacant, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Fr. John Shearer, St. Joachim Church
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS: None
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A. PUBLIC HEARINGS:

A-1 Consideration of applications for a General Plan Amendment (GPA 2024-01) and Prezone (REZ 2024-02) pertaining to ±19.90 acres of land, comprised of 11 parcels, bounded by Adell and Fairview Streets on the south and west and the Madera Irrigation District Canal (Lat. 24.2) on the north and east, in the County of Madera (APN[s]: 038-060-017, 028, 032 & 033 and 038- 110-016, 017, 018, 019, 020, 021 & 022)
Recommendation: 1. Adopt a Resolution of the City Council of the City of Madera approving GPA 2024-01 and amending the General Plan to change the land use designation for ±6.93 acres of land from the Low Density Residential (2.1-7 dwelling units per acre) designation to the Medium Density Residential (7.1-15 dwelling units per acre) designation; and

2. Waive full reading and introduce by title only an Ordinance of the City Council of the City of Madera approving REZ 2024-02 and amending the official City of Madera Zoning Map to prezone ±6.93 acres of land to the PD-3000 (Planned Development, one unit for each 3,000 square feet of site area) zone district and ±12.97 acres of land to the R-1 (Residential, one unit for each 6,000 square feet of site area) zone district to facilitate annexation to the City of Madera (ANX 2024-01) (Report by Will Tackett)
A-2 Consideration of Ordinance Text Amendment (OTA) 2024-01, a proposed amendment to Section 6-5.40 (Operating requirements for store front/retail facilities) of Chapter 5 (Cannabis Businesses) of Title VI of the City Municipal Code (CMC) to allow for curbside delivery at licensed cannabis business store front/retail facilities Update 01/10/2025 at 1:15 p.m. Madera City Council Agenda Page 3 of 7 January 15, 2025
Recommendation: Staff recommends the City Council conduct a public hearing and take action as follows:

1. Waive full reading and introduce by title only an Ordinance of the City Council of the City of Madera determining the project is exempt pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines and amending City Municipal Code (CMC) Section 6-5.40 to allow for curbside delivery for cannabis business store front/retail operations (Report by Will Tackett) B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – December 18, 2024
Recommendation: Approve the City Council Minutes of December 18, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for December 7, 2024 to January 3, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Janitorial Services Agreement with CCS Facility Services – Fresno, Inc.

Recommendation: Adopt a resolution approving an agreement with CCS Facility Services – Fresno, Inc. to provide professional janitorial services for City facilities (Report by Arnoldo Rodriguez)
B-5 Extension of Advanced Metering Infrastructure Agreement with Sensus USA Inc.

Recommendation: Adopt a resolution ratifying the previous agreement extension and providing authority to the City Manager to sign all documents necessary to effectuate extensions of the Sensus USA Inc. Advanced Metering Infrastructure Agreement (Report by Arnoldo Rodriguez)
B-6 Acceptance of a Donation to the Police Department
Recommendation: Adopt a Minute Order accepting a donation of $1,500 from various local business owners (Report by Giachino Chiaramonte)
B-7 Purchasing Agent Agreement with the County of Madera Relating to the CalFresh Healthy Living
Recommendation: 1. Adopt a Resolution Approving a Purchasing Agent Agreement with the County of Madera in the amount of $27,000 relating to CalFresh Healthy Living Program and ending September 30, 2025; and

2. Adopt a Resolution Amending the City’s Fiscal Year (FY) 2024/25 Budget approving related revenue and expenditure line items Update 01/10/2025 at 1:15 p.m. Madera City Council Agenda Page 4 of 7 January 15, 2025
relating to the execution of the CalFresh Healthy Living Program (Report by Joseph Hebert)
B-8 Acceptance and Reimbursement of Off-Site Improvements for EZ Trip Fueling Station Recommendation: 1. Adopt a Resolution Accepting off-site improvements for the EZ Trip Fueling Station and Authorize the filing of the Notice of Acceptance for said off-site improvements; and

2. Adopt a Resolution approving a budget amendment increase of $700,000 for the purpose of reimbursing for improvements completed in connection with the EZ Trip Fueling Station Reimbursement Agreement (Report by Keith Helmuth)
B-9 Change Order to Piggyback Purchase Agreement for Fleet Division-Related Purchase Recommendation: Adopt a Resolution Approving changing the vendor on the Sourcewell piggyback agreement for the purchase of the all-electric utility truck from PB Loader to TerriCorp, Inc. dba Kingsburg Truck Center (Report by Michael Lima)
B-10 Second Reading and Adoption of Ordinance Text Amendment (OTA) 2024-02, for the Amendment of Chapter 3 of Title X: Planning and Zoning of the City Municipal Code Recommendation: The Planning Commission and staff recommend the City Council conduct a public hearing and take action as follows:

1. Waive full reading and adopt an Ordinance of the City Council of the City of Madera determining the project is exempt pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines and amending Chapter 3 of Title X: Planning and Zoning of the City Municipal Code regarding housing-related definitions, procedures, and regulated uses in zone districts that allow housing (Report by Will Tackett)
B-11 Appointment to the Americans with Disabilities Act (ADA) Advisory Council Recommendation: Adopt a Resolution Appointing Sipho Munyaradzi to the ADA Advisory Council (Report by Wendy Silva)
B-12 Reallocation of Community Development Block Grant (CDBG) Program Funds from Program Years 2020 - 2023 in the Amount of $225,936.54
Recommendation: Adopt Resolutions to:

1. Approve the reallocation of $65,172.23 to the 2023/24 Frank Bergon Senior Center Improvement Project; and

2. Approve the reallocation of $160,764.31 to the 2023/24 Clinton Street Sewer and Water Improvement Project; and

3. Approve the amendment of the 2023/24 CDBG Annual Action Plan to increase the allocations for the Frank Bergon Senior Center Improvement Project and the Clinton Street Sewer and Water Improvement Project (Report by Michael Lima)
C. WORKSHOP: None
Update 01/10/2025 at 1:15 p.m. Madera City Council Agenda Page 5 of 7 January 15, 2025
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Disposal of Fresno-Madera Area Agency on Aging (FMAAA) Equipment from the Millview Community Center Kitchen
Recommendation: Adopt a Resolution approving the disposal of equipment at the Millview Community Center, originally provided by the FMAAA for services under Title III C1 & C2 (Report by Joseph Hebert)
D-2 Adopt Resolutions Approving the ROPS and Administrative Budget for the period of July 1, 2025 to June 30, 2026 and Authorize the City Manager to present the ROPS to the Countywide Oversight Board for its consideration and approval (Action on this item by the Successor Agency)
Recommendation: Actions Related to Successor Agency Annual Budget Reporting to the Department of Finance:

1. Adopt a Resolution Adopting the Recognized Obligation Payment Schedule (ROPS) Representing Period of July 1, 2025 to June 30, 2026, for the City of Madera as the Successor Agency of the Former Madera Redevelopment Agency of the City of Madera; and

2. Adopt a Resolution Approving the Administrative Budget for the City of Madera as the Successor Agency of the Former Madera
Redevelopment Agency of the City of Madera for the Period of July 1, 2025 – June 30, 2026 (Report by Michael Lima)
D-3 Joint Groundwater Sustainability Plan 2025 Plan Amendment (Action on this item by the Groundwater Sustainability Agency)
Recommendation: Approve Resolution Adopting the Joint Groundwater Sustainability Plan 2025 Plan Amendment and thereby also approving related Second Amendment to the Madera Subbasin Coordination Agreement, Memorandum of Understanding Establishing an Interconnected Surface Water Working Group and Madera Subbasin Groundwater Sustainability Plan Periodic Evaluation (Report by Keith Helmuth)
D-4 City Council Appointment to Fill Vacancy in Council District 1 Recommendation: It is recommended that the City Council:

1. Consider the applications for the City Council District 1 seat and, after deliberation, adopt a Resolution appointing a candidate to fill the vacancy; or

2. Direct staff to prepare a Resolution calling for a special election to fill the vacancy and return the same to the City Council no later than Sunday, February 2, 2025, as required by applicable law (Report by Alicia Gonzales)
E. ADMINISTRATIVE REPORTS:

E-1 2025 List of Annual Proclamations
Recommendation: Provide Direction and Adopt a Minute Order Approving the 2025 List of Annual Proclamations from the Protocols Guidebook section concerning Ceremonial Documents (Report by Alicia Gonzales)
Update 01/10/2025 at 1:15 p.m. Madera City Council Agenda Page 6 of 7 January 15, 2025
E-2 Landscape Maintenance District (LMD) Future Assessments and Funding Methodologies Recommendation: This report is submitted for discussion and direction regarding potential changes in LMD assessments and funding methodologies(Report by Keith Helmuth)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items., and (iv) to take action on matters initiated under this section of the agenda. Under this section the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION: None
UPCOMING MEETING DATES:
 Wednesday, February 5, 2025
 Wednesday, February 19, 2025
ADJOURNMENT:

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient detail that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 The services of a translator can be made available. Please contact the City Clerk’s Office at (559) 661- 5405 or emailing [email protected] to request translation services for this meeting. Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be submitted in advance of the meeting to allow the City sufficient time to provide or arrange for the requested services. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

Update 01/10/2025 at 1:15 p.m. Madera City Council Agenda Page 7 of 7 January 15, 2025
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for January 15, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 1:15 p.m. on January 10, 2025. _______________________
Alicia Gonzales, City Clerk

REPORT TO CITY COUNCIL
Approved by: Meeting of: January 15, 2025
_________________________________ Agenda Item:

Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Consideration of applications for a General Plan Amendment (GPA 2024-01) and Prezone (REZ 2024-02) pertaining to ±19.90 acres of land, comprised of 11 parcels, bounded by Adell and Fairview Streets on the south and west and the Madera Irrigation District Canal (Lat. 24.2) on the north and east, in the County of Madera (APN[s]: 038-060-017, 028, 032 & 033 and 038-110-016, 017, 018, 019, 020, 021 & 022).

RECOMMENDATION:

The City of Madera Planning Commission and staff recommend the City Council hold a public hearing, make the necessary findings, and take action as follows:

1. Adopt a Resolution of the City Council of the City of Madera approving GPA 2024-01 and amending the General Plan to change the land use designation for ±6.93 acres of land from the Low Density Residential (2.1-7 dwelling units per acre) designation to the Medium Density Residential (7.1-15 dwelling units per acre) designation; and

SUMMARY:

The applicant, CVI Group, has filed applications for General Plan Amendment (GPA 2024-01) and Prezone (REZ 2024-02) pertaining to ±19.90 acres of land comprised of 11 parcels, bounded by Adell and Fairview Streets on the south and west and the Madera Irrigation District Canal (Lat.

A-1

24.2) on the north and east, in the County of Madera (APN[s]: 038-060-017, 028, 032 & 033 and 038-110-016, 017, 018, 019, 020, 021 & 022) to facilitate an annexation of Madera County territory (the “Project Area”) to the City of Madera (ANX 2024-01).

GPA 2024-01 pertains to a ±6.93-acre parcel located on the northeast corner of Ellis and Fairview Streets (APN: 038-060-017) (the “Project Site”). GPA 2024-01 proposes to change the General Plan land use designation for the project site from the Low Density Residential (2.1-7 dwelling units per acre) designation to the Medium Density Residential (7.1-15 dwelling units per acre) designation. GPA 2024-01 was filed to facilitate approval of a Tentative Subdivision Map (TSM 2024-01) proposing to create a 61-lot single family residential planned development on the ±6.93-acre project site.

REZ 2024-02 (and ANX 2024-01) pertains to the entirety of the ±19.90-acre project area. REZ 2024-02 proposes to prezone the project site to the PD-3000 (Planned Development, one unit for each 3,000 square feet of site area) zone district consistent with the Medium Density Residential land use designation proposed in accordance with GPA 2024-01. The balance of the project area (±12.97 acres) is proposed to be prezoned to the R-1 (Residential, one unit for each 6,000 square feet of site area) zone district consistent with the existing Low Density Residential General Plan land use designation. Prezoning is a prerequisite to annexation of the project area to the City of Madera, which is required for purposes of facilitating the proposed subdivision of the project site in accordance with TSM 2024-01.

Pursuant to the provisions of City Municipal Code (CMC) §§ 10-3.1507 & 10-3.1508, a public hearing (for amendments to zone boundaries/changes of property from one zone to another) was held before the Planning Commission on December 10, 2024. Following a complete hearing, the Commission adopted Resolution No. 2017 adopting the Mitigated Negative Declaration (SCH No. 2024110144) and the Mitigation Monitoring Program prepared for purposes of the proposed project in accordance with the provisions of the California Environmental Quality Act (CEQA) Guidelines and approving TSM 2024-01 contingent upon Council approval of GPA 2024-01, REZ 2024-02 and annexation to the City of Madera. At the same hearing, the Planning Commission adopted Resolution No. 2016 recommending the City Council approve GPA 2024-01 and REZ 2024-02.

Table 1 below provides a brief overview of the entitlement request, project applicant, project location and site characteristics.

Table 1: Project Overview
Project Number: GPA 2024-01, Prezone 2024-02 (& ANX 2024-01) Applicant: CVI Group
Property Owner: CVI Group
Location: ±19.90 acres of land bounded by Adell and Fairview Streets on the south and west and the Madera Irrigation District Canal (Lat. 24.2) on the north and east in the County of Madera, CA
Project Area /
Project Site:
±19.90 acres / ±6.93 acres
Existing Land Use
Designation:
±19.90 ac. - Low Density Residential (2.1-7 d.u./ac.)
Proposed Land
Use Designation:
±12.97 ac. - Low Density Residential (2.1-7 d.u./ac.)
±6.93 ac. - Medium Density Residential (7.1-15 d.u./ac.) Existing Zoning
District:

RRS (Madera County - Residential, Rural, Single Family District) Proposed Zoning
District:
±12.97 ac. – R1 (Residential, one unit for each 6,000 sq. ft. of site area) ±6.93 ac. – PD-3000 (Planned Development, one unit for each 3,000 sq. ft. of site area).

Site
Characteristics
Majority of the project area is composed of vacant and rural single family residential.

ANALYSIS:

Project Area & Site Characteristics
The project site of ±6.93 acres is currently vacant and most of the project area consists of rural residential development and vacant parcels. The project area is bounded by Adell and Fairview Streets on the south and west. The project area borders the Madera Irrigation District Canal on the north and east side.

The project area is located within the unincorporated area of the County of Madera but within the City of Madera Sphere of Influence (SOI) and Urban Growth Boundary (UGB) pursuant to the General Plan.

Annexation (ANX 2024-01):

The Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000 (Act) establishes procedures for local government changes of organization, including city incorporations, annexations to a city or special district, and city and special district consolidations.

Local agency formation commissions (LAFCOs) have numerous powers under the Act, but those of primary concern are the power to act on local agency boundary changes and to adopt spheres of influence for local agencies. Among the purposes of LAFCOs are the discouragement of urban sprawl and the encouragement of the orderly formation and development of local agencies.

Upon receipt of the project application, City staff met preliminarily with Madera County LAFCO staff for purposes of identifying a recommended logical and orderly boundary for annexation.

Both City and LAFCO staff agree the most logical and orderly boundary would be a prolongation of the western boundary of the project site to the south to the existing incorporated City boundary at Adell Street. The existing incorporated City boundary to the east is the Madera Irrigation District Canal (Lat. 24.2).

Accordingly, the proposed project area includes all parcels within the area which City and County staff recommend will create the most logical and orderly boundary for annexation.

General Plan Amendment (GPA 2024-01) and Prezone (REZ 2024-02):

Currently, the City of Madera’s General Plan Land Use Map designates all 11 parcels within the project area and proposed annexation boundary for Low Density Residential (2.1-7.0 dwelling units per acre) uses. Policy LU-32 of the General Plan provides zoning shall be consistent with General Plan land use designations.

The project proposes to amend the General Plan Land Use Map to change the land use designation for the project site (APN: 038-060-017) from Low Density Residential (2.1-7 dwelling units per acre) to Medium Density Residential (7.1-15 dwelling units per acre) to facilitate a subdivision of the project into 61 single family residential lots at a density of ±8.80 dwelling units per acre. Accordingly, REZ 2024-02 proposes:
 Prezone the project site (±6.93 ac.) to the PD-3000 (Planned Development, one unit for each 3,000 square feet of site area) zone district, consistent with the proposed Medium Density Residential land use designation in accordance with GPA 2024-01;  Prezone the balance of the project area (±12.97 ac.) to the R1 (Residential, one unit for each 6,000 square feet of site area) zone district consistent with the existing Low Density Residential General Plan land use designation.

Policy LU-32 of the General Plan also provides Table LU-A: General Plan/Zoning Consistency of the General Plan shall be used to determine consistency for rezoning applications. The PD-3000 and the R1 zone districts are consistent with the Medium and Low Density Residential land use designations, respectively, pursuant to Table LU-A of the General Plan.

The Medium Density Residential land use designation proposed by GPA 2024-01 will facilitate consistency between the proposed subdivision density and the General Plan Land Use designation; and allow prezoning to a zone district which will accommodate the proposed subdivision density and lot sizes (i.e., one unit for each 3,000 square feet of site/lot area).

Prezoning of the project area in accordance with REZ 2024-02 will create consistency between zoning (upon annexation to the City of Madera) and the General Plan land use designation in accordance with Policy LU-32 of the General Plan as well as the prezoning requirements for annexation as provided by the Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000.

The chart below indicates the proposed zone district and land use designation for the parcels included within the project area:

APN Acres Proposed City of
Madera GP
Proposed City of
Madera Zone District
038-060-017 6.93 Medium Density
Residential (MD)
PD-3,000 (Planned
Development, one
unit per 3,000 sq ft)
038-060-028 1.95 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
038-060-032 1.0 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
038-060-033 1.18 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
038-110-016 0.91 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
038-110-017 1.51 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
038-110-018 0.92 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
038-110-019 1.15 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
038-110-020 2.33 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
038-110-021 0.77 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
038-110-022 1.19 Low Density
Residential (LD)
R-1 (One unit for
every 6,000 sq ft)
ENVIRONMENTAL REVIEW:

The proposed project has been reviewed for compliance with the requirements of the California Environmental Quality Act (CEQA) Guidelines.

Precision Civil Engineering, Inc. has prepared an initial study, performed environmental analyses and evaluated the project in accordance with the CEQA Guidelines and criteria on behalf of the City as lead agency. The conclusions and findings resultant from these environmental studies, analyses and an evaluation of the proposed project determined that although the project could have a significant effect on the environment, there will not be a significant effect because mitigation measures have been identified to reduce the significant direct, indirect or cumulative effects on the environment to a level less-than-significant, and that preparation of a Mitigated Negative Declaration (MND) is appropriate for this project.

The Notice of Intent to adopt a Mitigated Negative Declaration (SCH No. 2024110144) was filed with the County Clerk and posted with the Governor’s Office of Planning and Research (OPR) on November 8, 2024 and published in the Madera Tribune on November 9, 2024. This initiated a public review period effectively commencing on November 9, 2024, and ending December 9, 2024.

On December 10, 2024, the City of Madera Planning Commission adopted Resolution No. 2017 adopting the Mitigated Negative Declaration (SCH No. 2024110144) and the Mitigation Monitoring and Reporting Program prepared for purposes of the proposed project and contingently approving the Tentative Subdivision Map (TSM 2024-01). The Commission therefore made the first project approval for the overall project as part of its consideration of the contingent approval of TSM 2024-01 on December 10, 2024.

As the first project approval, the Commission adopted the environmental findings of Mitigated The MND (SCH No. 2024110144) and the Mitigation Monitoring and Reporting Program prepared for purposes of the proposed project (including GPA 2024-01 & REZ 2024-02). The adopted Mitigated Negative Declaration provides the environmental assessment and criteria analyses for purposes of the entire proposed project, including subsequent actions by the City Council. As such, staff are proposing the Council find that this project has already been environmentally assessed, there have been no changes as contemplated by CEQA Guidelines Section 15162(a), and as such no further environmental documentation is required.

FISCAL IMPACT:

The applicant paid Planning Department entitlement fees in accordance with the City’s adopted Master Fee Schedule to offset the cost associated with processing the subject project applications. Future development will be required to pay all contemporary impact fees, assessments and charges toward supporting City infrastructure and services.

ALTERNATIVES:

1. Move to continue the public hearing to a future City Council meeting at a date and time certain (Council to specify date) or refer the matter back to staff to be rescheduled at a later meeting date to-be-determined; with direction to staff; or,

2. Move to recommend denial of the proposed application(s), or any part thereof, in such form as the Council may deem to be advisable.

ATTACHMENTS:

1. Vicinity Map

2. Aerial Image

3. Planning Commission Resolution No. 2016 (Recommendation)

4. Mitigated Negative Declaration (SCH No. 2024110144)

5. City Council Resolution (GPA 2024-01)
Exhibit A: Existing General Plan Land Use Map
Exhibit B: Proposed General Plan Land Use Map

6. City Council Ordinance (REZ 2024-02)
Exhibit A: Existing Zoning Map
Exhibit B: Proposed Zoning Map
ATTACHMENT 1
Vicinity Map
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ATTACHMENT 2
Aerial Image
Aerial Image
ATTACHMENT 3
Planning Commission Resolution No. 2016
(Recommendation)
RESOLUTION NO. 2016

RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF MADERA

RECOMMENDING THE CITY COUNCIL OF THE CITY OF MADERA
APPROVE GPA 2024-01 AND REZ 2024-02 TO FACILITATE ANNEXATION TO THE CITY OF MADERA (ANX 2024-01)
WHEREAS, CVI Group ("Owner") owns Assessor's Parcel Number (APN) 038-060-017, comprising ±6.93 acres of land located on the northeast corner of the intersection of Ellis Street and Fairview Street in the County of Madera, California (the "Project Site"); and WHEREAS, the Owner has submitted an application for a General Plan Amendment (GPA) 2024-01 and Prezone (REZ) 2024-02 to facilitate annexation and approval of a Tentative Subdivision Map (TSM) 2024-01 for, and annexation of, the project site to the City of Madera; and
WHEREAS, the logical and orderly formation of an annexation boundary, in accordance with the provisions of the California Government Code (CGC), requires inclusion of a total ±19.90 acres of land comprised of eleven (11) parcels bounded by Adell and Fairview Streets on the south and west and the Madera Irrigation District Canal (Lat. 24.2) on the north and east in the County of Madera, CA (APN[s]: 038-060-017, 038-110-016, 038-110-017, 038-110-018, 038-110- 019, 038-110-020, 038-110-021, 038-110-022, 038-060-028, 038-060-032, and 038-060-03) (the "Project Area"), to be annexed to the City of Madera; and WHEREAS, the specific changes of organization requested consist of detachment of the project area territory from the County of Madera and annexation to the City of Madera; and WHEREAS, the territory to be annexed is within the Sphere of Influence (SOI) and the Urban Growth Boundary of the City of Madera; and
WHEREAS, Government Code (CGC) § 56375(()(7) requires, as a condition to annexation, that a city prezone the territory to be annexed or present evidence satisfactory to the Local Agency Formation Commission (LAFCO) that the existing development entitlements on the territory are consistent with the city's general plan; and WHEREAS, GPA 2024-01 proposes to amend the General Plan Land Use Map to change the land use designation for the project site (±6.93 ac.) from Low Density Residential (2.1-7.0 dwelling units per acre) to Medium Density Residential (7.1-15 dwelling units per acre) to facilitate prezoning of the project site (±6.93 ac.) to the proposed PD-3,000 (Planned Development, one unit for each 3,000 square feet of site area) in accordance with REZ 2024-02; and
WHEREAS, REZ 2024-02 proposes to prezone the balance of the project area and annexation territory (±12.97 ac.) to the R-1 (Residential, one unit for each 6,000 square feet of site area) zone district; and
WHEREAS, the proposed PD-3,000 and R-1 zone districts are consistent with Medium Density and Low Density Residential land use designations of the General Plan, respectively, pursuant to Policy LU-32 and in accordance with Table LU-A: General Plan/Zoning Consistency of the Madera General Plan; and
WHEREAS, the project is compatible with other properties and environs within the vicinity of the project and is not expected to be detrimental to the health, safety, peace, comfort or general welfare of the neighborhood or the City; and
WHEREAS, this project was assessed in accordance with the provisions of the California Environmental Quality Act ("CEQA") resulting in preparation of a Mitigated Negative Declaration (SCH 2024110144) including a Mitigation Monitoring and Reporting Program, which has been circulated, and made available for public review pursuant to CEQA and the City of Madera Municipal Code (CMC); and
WHEREAS, project approval of TSM 2024-01 is contingent upon and subject to Council approval of GPA 2024-01 and REZ 2024-02 (to authorize ANX 2024-01), as well as the annexation of the territory to the City of Madera; and
WHEREAS, pursuant to the City's Municipal Code and State Planning and Zoning Law, the Planning Commission (Commission) is authorized to review and make recommendations to the City Council (Council) for prezones on behalf of the City; and WHEREAS, the City provided notice of the Commission hearing as required by law for the regular meeting of the Planning Commission held on December 10, 2024; and WHEREAS, the Commission received and independently reviewed and considered the information contained in the IS/MND pursuant to CEQA, and reviewed GPA 2024-01 and REZ 2024-02 (to authorize ANX 2024-01) at the duly noticed meeting on December 10, 2024; and WHEREAS, at the December 10, 2024, Commission hearing, the public was provided an opportunity to comment, and evidence, both written and oral, was considered by the Commission; and
WHEREAS, after due consideration of all the items before it, the Commission now desires to adopt this Resolution recommending the Council approve GPA 2024-01 and REZ 2024-02 and authorize ANX 2024-01; and
NOW, THEREFORE BE IT RESOLVED, by the Planning Commission of the City of Madera as follows:

1. Recitals: The above recitals are true and correct and are incorporated herein.

2. _g_Q8: The Planning Commission finds an environmental assessment initial study/Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program were prepared for this project in accordance with the requirements of the California Environmental Quality Act (CEQA) Guidelines. This process included the distribution of requests for comment from other responsible or affected agencies and interested organizations. Preparation of the environmental assessment necessitated a thorough review of the proposed Project and relevant environmental issues. Based on this review and assessment, the Planning Commission finds that although the project could have a significant effect on the environment, there will not be a significant effect because mitigation measures have been identified to reduce the potential significant direct, indirect or cumulative effects on the environment to a level less-thansignificant, and that a Mitigated Negative Declaration is appropriate for this project. The Planning Commission further finds the Initial Study and Mitigated Negative Declaration were timely and properly published and noticed as required by CEQA. As such, the Planning Commission has resolved to adopt Mitigated Negative Declaration (SCH No. 2024110144) including the Mitigation Monitoring and Reporting Program for purposes ofthe contingent approval of TSM 2024-01 and the proposed project.

3. Recommendation to City Council to Approve GPA 2024-01: Based on the evidence in the record, the Planning Commission recommends the Council approve the GPA 2024-01 to amend the General Plan Land Use Map to change the land use designation for the project site (±6.93 ac.) from Low Density Residential (2.1-7.0 dwelling units per acre) to Medium Density Residential (7.1-15 dwelling units per acre) to facilitate prezoning in accordance with REZ 2024- 02 and subdivision of the project site for purposes of a 61-lot single family residential planned development at a density of ±8.80 dwelling units per acre in accordance with TSM 2024-01.

Therefore, based on evidence in the record, the Planning Commission recommends that the City Council approve GPA 2024-01 as shown in Exhibit A.

4. Recommendation to City Council to Approve REZ 2024-02: The Commission finds that REZ 2024-02 is consistent with the General Plan goals, policies and objectives and with the General Plan Land Use Plan contingent upon Council approval of GPA 2024-01. Subject to Council approval of GPA 2024-01, the project is consistent with General Plan Policy LU-32, which provides zoning shall be consistent with General Plan land use designations and Table LU-A, which shall be used to determine consistency for rezoning applications. In accordance with Table LU-A, the PD3,000 (Planned Development, one unit for each 3,000 square feet of site area) and R-1 (Residential, one unit for each 6,000 square feet of site area) zone districts are consistent with the Low Density Residential and proposed Medium Density Residential land use designations for the territory to be annexed as designated by the General Plan and proposed in accordance with GPA 2024-01, respectively. The proposed PD-3000 zone district will allow for minimum 3,000 square-foot lot sizes, to facilitate approval of TSM 2024-01. Therefore, based on evidence in the record, the Planning Commission recommends that the City Council approve REZ 2024-02 as shown in Exhibit B.

5. Annexation Findings: The Commission finds that the annexation of the proposed project area territory to the City of Madera is consistent with the goals, objectives, and policies of the Madera General Plan. The project is consistent with General Plan Policy LU-13, which states "The City shall support annexation of property to its boundaries for the purpose of new development only when it determines that the following conditions exist:
• Sufficient public infrastructure, facilities, and services are available or will be provided in conjunction with new development; and
• Demands on public infrastructure, facilities and services created by the new development will not result in reductions in capacity that is necessary to serve the existing city limits (including demand created by potential infill development), Commissioners Rohi Zacharia, Bobby Sheikh, Balwinder Singh, Saim Mohammad, Jose Eduardo Chavez, Vice Chairperson Ramon Lopez, Chairperson Robert Gran Jr.

None
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ATTACHMENT 4
Mitigated Negative Declaration (SCH No. 2024110144)
https://www.madera.gov/home/departments/planning/#trcurrent-projects-environmental-review-2436011 ATTACHMENT 5
City Council Resolution (GPA 2024-01)
Including:

Exhibit “A”: Existing General Plan Land Use Map
Exhibit “B”: Proposed General Plan Land Use Map
RESOLUTION NO. ____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING GPA 2024-01 AND AMENDING THE GENERAL PLAN TO CHANGE THE LAND USE DESIGNATION FOR ±6.93-ACRES OF LAND FROM THE LOW DENSITY RESIDENTIAL (2.1-7 DWELLING UNITS PER ACRE) DESIGNATION TO THE MEDIUM DENSITY RESIDENTIAL (7.1-15 DWELLING UNITS PER ACRE)

DESIGNATION
WHEREAS, ^ƚĂƚĞ>ĂǁƌĞƋƵŝƌĞƐƚŚĂƚůŽĐĂůĂŐĞŶĐŝĞƐĂĚŽƉƚ'ĞŶĞƌĂůWůĂŶƐĐŽŶƚĂŝŶŝŶŐƐƉĞĐŝĮĐ mandatory elements; and
WHEREAS, the City of Madera has adopted a Comprehensive General Plan Update, and ƚŚĞŝƚǇŽĨDĂĚĞƌĂŝƐĐƵƌƌĞŶƚůǇŝŶĐŽŵƉůŝĂŶĐĞǁŝƚŚ^ƚĂƚĞŵĂŶĚĂƚĞƐƌĞůĂƟǀĞ ƚŽ ůĞŵĞŶƚƐŽĨ ƚŚĞ
General Plan; and
WHEREAS, State Law also provides for periodic review, updates, and amendments of its various plans; and
WHEREAS, s/'ƌŽƵƉ;͞AƉƉůŝĐĂŶƚ͟ͿƐƵďŵŝƩĞĚan ĂƉƉůŝĐĂƟŽŶƌĞƋƵĞƐƟŶŐĂŶĂŵĞŶĚŵĞŶƚ to the Madera General Plan Land Use Map (GPA 2024-01) to change the land use ĚĞƐŝŐŶĂƟŽŶ for ±6.93 acres of ƉƌŽƉĞƌƚǇůŽĐĂƚĞĚŽŶƚŚĞŶŽƌƚŚĞĂƐƚĐŽƌŶĞƌŽĨ&ĂŝƌǀŝĞǁ^ƚƌĞĞƚĂŶĚ ůůŝƐ^ƚƌĞĞƚ;AWE͗
038-060-017) ;ƚŚĞ͞WƌŽũĞĐƚ^ŝƚĞ͟ͿĨƌŽŵƚŚĞ>ŽǁĞŶƐŝƚǇZĞƐŝĚĞŶƟĂůůĂŶĚƵƐĞĚĞƐŝŐŶĂƟŽŶƚŽƚŚĞ DĞĚŝƵŵĞŶƐŝƚǇZĞƐŝĚĞŶƟĂůůĂŶĚƵƐĞĚĞƐŝŐŶĂƟŽŶ͕ĂƐƐŚŽǁŶŝŶƚŚĞĂƩĂĐŚĞĚ ǆŚŝďŝƚƐAĂŶĚ; and
WHEREAS, ƚŚĞƉƌŽƉŽƐĞĚ'ĞŶĞƌĂůWůĂŶĂŵĞŶĚŵĞŶƚǁĂƐĮůĞĚƚŽĨĂĐŝůŝƚĂƚĞprezoning of the project site to the PD-3000 (Planned Development, one unit for every 3,000 square feet), thereby providing the required consistency between the General Plan and Zoning Ordinance in accordance with the policies of the General Plan; and
WHEREAS, the proposed General Plan amendment is ĐŽŵƉĂƟďůĞǁŝƚŚƚŚĞŶĞŝŐŚďŽƌŚŽŽĚ and ŶŽƚĞǆƉĞĐƚĞĚƚŽďĞĚĞƚƌŝŵĞŶƚĂůƚŽƚŚĞŚĞĂůƚŚ͕ƐĂĨĞƚǇ͕ƉĞĂĐĞ͕ĐŽŵĨŽƌƚŽƌŐĞŶĞƌĂůwelfare of the neighborhood or the City; and
WHEREAS, this project was assessed in accordance with the provisions of the California

ŶǀŝƌŽŶŵĞŶƚĂůYƵĂůŝƚǇAĐƚ;͞
YA͟Ϳ ƌĞƐƵůƟŶŐŝŶƉƌĞƉĂƌĂƟŽŶĂŶĚĂĚŽƉƟŽŶŽĨĂDŝƟŐĂƚĞĚEĞŐĂƟǀĞ ĞĐůĂƌĂƟŽŶ ;^,EŽ͘ ϮϬϮϰ11Ϭ1ϰϰͿ ŝŶĐůƵĚŝŶŐ ĂDŝƟŐĂƟŽŶDŽŶŝƚŽƌŝŶŐ ĂŶĚ ZĞƉŽƌƟŶŐ WƌŽŐƌĂŵ͕ which has been circulated, and made available for public review pursuant to the YAĂŶĚƚŚĞ
City of Madera Municipal Code (CMC); and
WHEREAS, pursuant to the CMC, the Planning Commission is authorized to adopt ĞŶǀŝƌŽŶŵĞŶƚĂůĚĞƚĞƌŵŝŶĂƟŽŶƐŽŶďĞŚĂůĨŽĨƚŚĞŝƚǇ; and
WHEREAS, ƉƵƌƐƵĂŶƚƚŽƚŚĞD͕ĂƉƌŽƉĞƌůǇŶŽƟĐĞĚƉƵďůŝĐŚĞĂƌŝŶŐǁĂƐŚĞůĚďĞĨŽƌĞƚŚĞ Planning Commission of the City of Madera (Commission) on December 10, 2024, following which the Commission adopted ZĞƐŽůƵƟŽŶEŽ͘ 2017 to adopt tŚĞDŝƟŐĂƚĞĚEĞŐĂƟǀĞĞĐůĂƌĂƟŽŶ;^, EŽ͘ ϮϬϮϰ11Ϭ1ϰϰͿ and the MŝƟŐĂƟŽŶ Monitoring and RĞƉŽƌƟŶŐ Program prepared for the proposed project; and
WHEREAS, at the ƉƌŽƉĞƌůǇŶŽƟĐĞĚƉƵďůŝĐŚĞĂƌŝŶŐŚĞůĚďĞĨŽƌĞƚŚĞWůĂŶŶŝŶŐŽŵŵŝƐƐŝŽŶ ŽĨƚŚĞŝƚǇŽĨDĂĚĞƌĂ;ŽŵŵŝƐƐŝŽŶͿŽŶĞĐĞŵďĞƌ1Ϭ͕ϮϬϮϰ͕ƚŚĞŽŵŵŝƐƐŝŽŶĂĚŽƉƚĞĚZĞƐŽůƵƟŽŶ EŽ͘ϮϬ1ϲ͕ƌĞĐŽŵŵĞŶĚŝŶŐƚŚĞŝƚǇŽƵŶĐŝůŽĨƚŚĞŝƚǇŽĨDĂĚĞƌĂ;ŽƵŶĐŝůͿĂƉƉƌŽǀĞ'WAϮϬϮϰ-01; and
WHEREAS, pursuant to the provisions of the California Government Code (CGC), the ůĞŐŝƐůĂƟǀĞďŽĚǇ;ŽƵŶĐŝůͿŵĂǇĂŵĞŶĚĂůůŽƌƉĂƌƚŽĨĂŶĂĚŽƉƚĞĚ'ĞŶĞƌĂůWůĂŶĨŽůůŽǁŝŶŐĂŶŽƟĐĞĚ public hearing; and
WHEREAS, ƚŚĞ ŝƚǇ ƉƌŽǀŝĚĞĚ ŶŽƟĐĞ ŽĨ ƚŚĞ ŽƵŶĐŝů ŚĞĂƌŝŶŐ on January 15, 2025, as required by law; and
WHEREAS, the Council received and independently reviewed GPA 2024-01 during the duly ŶŽƟĐĞĚƉƵďůŝĐŚĞĂƌŝŶŐĐŽŶĚƵĐƚĞĚĂƚƚŚĞƌĞŐƵůĂƌůǇƐĐŚĞĚƵůĞĚŵĞĞƟŶŐŽĨƚŚĞŽƵŶĐŝůŽŶ:ĂŶƵĂƌǇ 15, 2025; and
WHEREAS, at the January 15, 2025, public hearing, the public was provided an ŽƉƉŽƌƚƵŶŝƚǇƚŽĐŽŵŵĞŶƚ͕ĂŶĚĞǀŝĚĞŶĐĞ͕ďŽƚŚǁƌŝƩĞŶĂŶĚŽƌĂů͕ǁĂƐĐŽŶƐŝĚĞƌĞĚďǇƚŚĞŽƵŶĐŝů͖ and
WHEREAS, ĂŌĞƌĚƵĞĐŽŶƐŝĚĞƌĂƟŽŶŽĨĂůůƚŚĞŝƚĞŵƐďĞĨŽƌĞŝƚ͕ƚŚĞŽƵŶĐŝůŶŽǁĚĞƐŝƌĞƐƚŽ adopt ƚŚŝƐZĞƐŽůƵƟŽŶƚŽĂpprove GPA 2024-01.

NOW THEREFORE, be it resolved by the City Council ŽĨƚŚĞŝƚǇŽĨDĂĚĞƌĂĂƐĨŽůůŽǁƐ͗

1. Recitals͗dŚĞĂďŽǀĞƌĞĐŝƚĂůƐĂƌĞƚƌƵĞĂŶĚĐŽƌƌĞĐƚĂŶĚĂƌĞŝŶĐŽƌƉŽƌĂƚĞĚŚĞƌĞŝŶ by reference.

2.
YA͗ dŚŝƐ ƉƌŽũĞĐƚ ŚĂƐ ďĞĞŶ ƉƌĞǀŝŽƵƐůǇ ĂƐƐĞƐƐĞĚ͘ dŚĞ ŝƚǇ ŽƵŶĐŝů ĨŝŶĚƐ ƚŚĂƚ ƉƵƌƐƵĂŶƚ
YA'ƵŝĚĞůŝŶĞƐΑ1ϱ1ϲϮ ƐƵďƐĞƋƵĞŶƚĞŶǀŝƌŽŶŵĞŶƚĂů ƌĞǀŝĞǁŝƐŶŽƚ ƌĞƋƵŝƌĞĚ ĨŽƌGPA 2024-01 ďĂƐĞĚŽŶƚŚĞĨŽůůŽǁŝŶŐ͗
a. EŽ ƐƵďƐƚĂŶƚŝĂů ĐŚĂŶŐĞƐ ĂƌĞ ƉƌŽƉŽƐĞĚ ŝŶ ƚŚĞ ƉƌŽũĞĐƚ ǁŚŝĐŚ ǁŝůů ƌĞƋƵŝƌĞ ŵĂũŽƌ ƌĞǀŝƐŝŽŶƐ ŽĨ ƚŚĞ ƉƌĞǀŝŽƵƐ ŵŝƚŝŐĂƚĞĚ ŶĞŐĂƚŝǀĞ ĚĞĐůĂƌĂƚŝŽŶ ĚƵĞ ;DEͿ ƚŽ ƚŚĞ involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. In this case, the Planning Commission ĂƉƉƌŽǀĞĚ ƚŚĞDE ĂůŵŽƐƚ ŝŵŵĞĚŝĂƚĞůǇ ƉƌŝŽƌ ƚŽ ƚŚĞ ĂĚŽƉƚŝŽŶ ŽĨ ƚŚŝƐResolution. GPA 2024-01 ŝƐ ĐŽŶƐŝƐƚĞŶƚ ǁŝƚŚ ƚŚĞ ƐĂŵĞ ĚĞŶƐŝƚǇ͕ ŝŶƚĞŶƐŝƚǇ͕ ĂŶĚ ƵƐĞ͕ ĂŶĚ ŝƐ ĞǆĂĐƚůǇ ĂƐ contemplated by thĞ DE͘ AƐ ƐƵĐŚ͕ ƚŚĞ ƉƌŽƉŽƐĞĚ GPA 2024-01 has the same ĞŶǀŝƌŽŶŵĞŶƚĂůŝŵƉĂĐƚƐĂƐƐĞƐƐĞĚŝŶƚŚĞDE͘
b. EŽ ƐƵďƐƚĂŶƚŝĂů ĐŚĂŶŐĞƐ ŽĐĐƵƌ ǁŝƚŚ ƌĞƐƉĞĐƚ ƚŽ ƚŚĞ ĐŝƌĐƵŵƐƚĂŶĐĞƐ ƵŶĚĞƌ ǁŚŝĐŚƚŚĞƉƌŽũĞĐƚŝƐƵŶĚĞƌƚĂŬĞŶ͕ǁŚŝĐŚǁŝůůƌĞƋƵŝƌĞŵĂũŽƌƌĞǀŝƐŝŽŶƐŽĨƚŚĞƉƌĞǀŝŽƵƐDE due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. In this case, GPA 2024-01 is ĞǆĂĐƚůǇĐŽŶƐŝƐƚĞŶƚǁŝƚŚ ƚŚĞDEĂŶĚƐƉĞĐŝĨŝĐĂůůǇĐŽŶƚĞŵƉůĂƚĞĚďǇŝƚ͘AĚĚŝƚŝŽŶĂůůǇ͕GPA 2024-01 allows for the implementation of the subdivision map(s) contingently approved ďǇƚŚĞWůĂŶŶŝŶŐŽŵŵŝƐƐŝŽŶĂƐƉĂƌƚŽĨƚŚĞĂƉƉƌŽǀĂůŽĨƚŚĞDE͕ƉƌŽƉĞƌƚǇǁŝůůĐŽŶƚŝŶƵĞ ƚŽďĞƵƐĞĚĨŽƌƌĞƐŝĚĞŶƚŝĂůƵƐĞƐĂƐŽƌŝŐŝŶĂůůǇĐŽŶƚĞŵƉůĂƚĞĚďǇƚŚĞDE͕ĂŶĚƚŚĞƌĞĂƌĞŶŽ new substantial changes in the physical environment that were not anticipated in the DE͕ŝŶĐůƵĚŝŶŐŝƚƐĂŶĂůǇƐŝƐŝŶůŝŐŚƚŽĨƚŚĞĚĞǀĞůŽƉŵĞŶƚĐŽŶƚĞŵƉůĂƚĞĚ͘ c. dŚĞƌĞŝƐŶŽŶĞǁŝŶĨŽƌŵĂƚŝŽŶ͕ǁŚŝĐŚǁĂƐŶŽƚŬŶŽǁŶĂŶĚĐŽƵůĚŶŽƚŚĂǀĞ been known at the time of the previous mitigated negative declaration that the project ǁŝůůŚĂǀĞƐŝŐŶŝĨŝĐĂŶƚĞĨĨĞĐƚŶŽƚĚŝƐĐƵƐƐĞĚŝŶƚŚĞDE͘dŚĞGPA 2024-01 will not have any ŵŽƌĞƐŝŐŶŝĨŝĐĂŶƚĞĨĨĞĐƚƐƚŚĂŶƚŚĂƚĂůƌĞĂĚǇĚŝƐĐƵƐƐĞĚĂŶĚĂƐƐĞƐƐĞĚŝŶƚŚĞDE͕ĂŶĚǁĂƐ ƐƉĞĐŝĨŝĐĂůůǇĐŽŶƚĞŵƉůĂƚĞĚďǇƚŚĞDE͘&ƵƌƚŚĞƌŵŽƌĞ͕ƐŝŶĐĞĂDEǁĂƐƉƌĞǀŝŽƵƐůǇĂĚŽƉƚĞĚ ĨŽƌƚŚĞƉƌŽũĞĐƚ͕ƚŚĞĐŽŶƐŝĚĞƌĂƚŝŽŶƐƐĞƚĨŽƌƚŚŝŶ
YA'ƵŝĚĞůŝŶĞƐΑ1ϱ1ϲϮ;ĂͿ;ϯͿ;ͿĂŶĚ;Ϳ͕
related to the adequacy and feasibility of previously adopted mitigation measures, are not applicable.
ĂƐĞĚƵƉŽŶƚŚĞƐĞĨŝŶĚŝŶŐƐ͕ƚŚĞŝƚǇŽƵŶĐŝůĚĞƚĞƌŵŝŶĞƐƚŚĂƚƚŚŝƐƉƌŽũĞĐƚŚĂƐĂůƌĞĂĚǇďĞĞŶ environmentally assessed and no further environmental documentation is required for GPA 2024-01.

3. Approval of GPA 2024-01 ͗ ĂƐĞĚŽŶƚŚĞƚĞƐƚŝŵŽŶǇĂŶĚŝŶĨŽƌŵĂƚŝŽŶƉƌĞƐĞŶƚĞĚĂƚ the hearing, and all of the evidence in the whole of the record pertaining to this matter, the City Council hereby finds that the proposed amendment to the City of Madera General Plan is hereby found consistent with the intent and purpose of the Madera General Plan. Additionally, the City Council finds that approval of General Plan Amendment 2024-01 in the best interest of the City, and is not detrimental to public health, safety, or welfare. As such, the City Council hereby approves the amendment of the City of Madera General Plan Land Use Map by amending the General Plan land use designation for AWE038-060-017 from the Low Density Residential land use designation to the Medium Density Residential ůĂŶĚƵƐĞĚĞƐŝŐŶĂƚŝŽŶĨŽƌĂƉƉƌŽǆŝŵĂƚĞůǇ6.93 ĂĐƌĞƐŽĨƉƌŽƉĞƌƚǇĂƐƐƉĞĐŝĨŝĞĚŝŶĂƚƚĂĐŚĞĚ
ǆŚŝďŝƚ͞A,” which is incorporated by reference.

4. ĨĨĞĐƚŝǀĞĂƚĞ͗dŚŝƐƌĞƐŽůƵƚŝŽŶŝƐĞĨĨĞĐƚŝǀĞŝŵŵĞĚŝĂƚĞůǇ͘ * * * * *

ǆŚŝďŝƚ͞A͗͟
ǆŝƐƟŶŐ'ĞŶĞƌĂůWůĂŶ>ĂŶĚhƐĞDĂƉ

ǆŚŝďŝƚΗ͗͟WƌŽƉŽƐĞĚ'ĞŶĞƌĂůWůĂŶ>ĂŶĚhƐĞDĂƉ
Project area
General Plan
Land Use Designations
- C - Commercial
- I - Industrial
D VLD - Very Low Density Residenticil
D LO - Low Density Residential
D MD - Medium Density Residential
- HD - High Density Residential
- NMU - Neighborhood Mixed Use
- VMU - Village Mixed Use
General Plan
Land Use Designations
1111 C - Commercial
1111 0 - Office
C:J I - Industrial
VLD - Very Low Density Residential
LO - Low Density Residential
MD - Medium Density Residential
HD - High Density Residential
1111 NMU - Neighborhood Mixed Use
- VMU - Village Mixed Use
ATTACHMENT 6
City Council Ordinance (REZ 2024-02)
Including:

Exhibit “A”: Existing Zoning Map
Exhibit “B”: Proposed Zoning Map
ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING REZ 2024-02 AND AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO PREZONE ±6.93 ACRES OF LAND TO THE PD3000 (PLANNED DEVELOPMENT, ONE UNIT FOR EACH 3,000 SQUARE FEET OF SITE AREA) ZONE DISTRICT AND ±12.97 ACRES OF LAND TO THE R-1 (RESIDENTIAL, ONE UNIT FOR EACH 6,000 SQUARE FEET OF SITE AREA)

ZONE DISTRICT TO FACILITATE ANNEXATION TO THE CITY OF MADERA (ANX 2024-01)
WHEREAS, CVI Group, (“Applicant”) has submitted an application to prezone (REZ 2024- 02) ±19.90 acres of land, comprised of 11 parcels, bounded by Adell and Fairview Streets on the south and west and the Madera Irrigation District Canal (Lat. 24.2) on the north and east, comprising APN(s) 038-060-017, 028, 032 & 033 and 038-110-016, 017, 018, 019, 020, 021 & 022 in the County of Madera, California (the “Project Area”); and WHEREAS, the project area is located within the Sphere of Influence and Urban Growth Boundary of the City of Madera and is planned for Low Density Residential (±12.97 acres) and Medium Density Residential (±6.93 acres) land uses on the adopted City of Madera General Plan Land Use Map, and
WHEREAS, REZ 2024-02 has been filed to facilitate annexation of the project area to the City of Madera in accordance with the provisions of the California Government Code (CGC); and WHEREAS, the project area is currently zoned RRS (Residential, Rural, Single Family) by the Madera County Zoning Ordinance; and
WHEREAS, REZ 2024-02 proposes to prezone a ±6.93-acre portion of the project area located at the northeast corner of the intersection of Ellis and Fairview Streets (APN: 038-060- 017) (the “Project Site”) to the PD-3000 (Planned Development, One unit for each 3,000 square feet of site area) zone district to facilitate approval of a Tentative Subdivision Map (TSM 2024- 01) proposing to create a 61-lot single family residential subdivision of the project site; and WHEREAS, REZ 2024-02 proposes to prezone a ±12.97-acre portion of the project area located on the east side of Fairview Street between Ellis and Adell Streets (APN[s]: 038-060-028, 032 & 033 and 038-110-016, 017, 018, 019, 020, 021 & 022) to the R-1 (Residential, One unit for each 6,000 sq. ft. of site area) zone district to facilitate annexation of a logical boundary; and WHEREAS, this project was assessed in accordance with the provisions of the California Environmental Quality Act (“CEQA”) resulting in preparation and adoption of a Mitigated Negative Declaration (SCH No. 2024110144) including a Mitigation Monitoring and Reporting Program, which has been circulated, and made available for public review pursuant to the CEQA and the City of Madera Municipal Code (CMC); and
WHEREAS, pursuant to the CMC, the Planning Commission is authorized to adopt environmental determinations on behalf of the City; and WHEREAS, pursuant to the CMC, a properly noticed public hearing was held before the Planning Commission of the City of Madera (Commission) on December 10, 2024, following which the Commission adopted Resolution No. 2017 to adopt the Mitigated Negative Declaration (SCH No. 2024110144) and the Mitigation Monitoring and Reporting Program prepared for the proposed project; and
WHEREAS, at the properly noticed public hearing held before the Planning Commission of the City of Madera (Commission) on December 10, 2024, the Commission adopted Resolution No. 2016, recommending the City Council of the City of Madera (Council) approve REZ 2024-02; and
WHEREAS, pursuant to the CMC, a public hearing (for amendments to zone boundaries/changes of property from one zone to another) shall be held before the Council and the Council shall adopt the amendment; and
WHEREAS, the City provided notice of the Council hearing on January 15, 2025 as required by law; and
WHEREAS, the Council received and independently reviewed REZ 2024-02 during the duly noticed public hearing conducted at the regularly scheduled meeting of the Council on January 15, 2025; and
WHEREAS, at the January 15, 2025, public hearing, the public was provided an opportunity to comment, and evidence, both written and oral, was considered by the Council; and
WHEREAS, after due consideration of all the items before it, the Council now desires to adopt this Ordinance approving REZ 2024-02, and
NOW THEREFORE, the City Council of the City of Madera ordains as follows:

SECTION 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference.

SECTION 2. CEQA. This project has been previously assessed. The City Council finds that pursuant CEQA Guidelines § 15162 subsequent environmental review is not required for REZ 2024-02 based on the following:
a. No substantial changes are proposed in the project which will require major revisions of the previous mitigated negative declaration due (MND) to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. In this case, the Planning Commission approved the MND almost immediately prior to the adoption of this Ordinance. REZ 2024- 02 is consistent with the same density, intensity, and use, and is exactly as contemplated by the MND. As such, the proposed REZ 2024-02 has the same environmental impacts assessed in the MND.
b. No substantial changes occur with respect to the circumstances under which the project is undertaken, which will require major revisions of the previous MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects. In this case, REZ 2024-02 is exactly consistent with the MND and specifically contemplated by it. Additionally, REZ 2024-02 allows for the implementation of the subdivision map(s) contingently approved by the Planning Commission as part of the approval of the MND, property will continue to be used for residential uses as originally contemplated by the MND, and there are no new substantial changes in the physical environment that were not anticipated in the MND, including its analysis in light of the development contemplated. c. There is no new information, which was not known and could not have been known at the time of the previous mitigated negative declaration that the project will have significant effect not discussed in the MND. The REZ 2024-02 will not have any more significant effects than that already discussed and assessed in the MND and was specifically contemplated by the MND. Furthermore, since a MND was previously adopted for the project, the considerations set forth in CEQA Guidelines § 15162(a)(3)(C) and (D), related to the adequacy and feasibility of previously adopted mitigation measures, are not applicable.

Based upon these findings, the City Council determines that this project has already been environmentally assessed and no further environmental documentation is required for REZ 2024-

02. SECTION 3. Findings. Based upon the record before it at the public hearing, the City Council determines the adoption of the proposed prezoning ordinance as recommended by the Planning Commission is in the best interest of the City of Madera. The City Council finds REZ 2024- 02 is consistent with the City’s Zoning Ordinance to promote the growth of the City in an orderly and sustainable manner and to ensure consistency with the City General Plan. The City Council hereby makes the following findings:
a. The proposed Prezone will provide the required consistency between the General Plan and zoning in accordance with Table LU-A: General Plan/Zoning Consistency of the Madera General Plan as required by General Plan Policy LU-32. Table LU-A of the General Plan identifies General Plan Land Use Category and Consistent Zoning Districts.

According to Table LU-A, the R-1 and PD-3000 zone districts are consistent with the LowDensity Residential Land Use designation for the site, respectively. b. The Prezone is not expected to be detrimental to the health, safety peace, comfort, or general welfare of the neighborhood or the City. Environmental analyses and findings prepared for the proposed project and as provided in the MND (SCH No. 2024110144) considered potential environmental impacts associated with the project.

Mandatory findings of significance provide the project will not result in significant environmental effects which will cause substantial adverse effects on human beings, either directly or indirectly. In addition, all required standards of the Zoning Regulations contained within the City Municipal Code will be complied with and conditions of approval will be applied and mitigation measures implemented to ensure the proposed project will not be detrimental to the health, safety, peace, comfort or general welfare of the neighborhood or City.

SECTION 4. Approval of REZ 2024-02. The City Council hereby approves REZ 2024-02 and hereby amends the City of Madera Zoning Map as provided for in Chapter 3 of Title X of the Madera Municipal Code as illustrated in the hereto attached Exhibits “A” and “B” which indicates the segment of the City of Madera Zoning Map to be amended.

SECTION 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions thereof may be declared invalid or unconstitutional.

SECTION 6. Posting. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council of the City of Madera and shall cause this Ordinance to be published or posted in accordance with Government Code Section 36933 as required by law.

SECTION 7 Effect Date of Ordinance. This Ordinance shall be effective and of full force and effect at 12:01 a.m. on the thirty-first day after its passage. * * * * *
Exhibit “A”: Existing Zoning Map
Exhibit "B”: Proposed Zoning Map
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City of Madera Zoning District (Existing)
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County of Madera Zoning District (Existing) -· - - Agricultural, Rural, (Five Acre) District - Residential, Rural, Single Family District
Residential, Rural, Multiple Family District
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CITY Of MADERA· ELLIS/FAIRVIEW RESIDENTIAi. SUBDIVISION a
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CITYOF MADERA- ELLIS/ FAIRVIEW RESIDENTIAL SUBDIVISION
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REPORT TO THE CITY COUNCIL
Approved by:

Council Meeting of: January 15, 2025
_________________________________ Agenda Number: _____________ Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Consideration of Ordinance Text Amendment (OTA) 2024-01, a proposed amendment to Section 6-5.40 (Operating requirements for store front/retail facilities) of Chapter 5 (Cannabis Businesses) of Title VI of the City Municipal Code (CMC) to allow for curbside delivery at licensed cannabis business store front/retail facilities.

RECOMMENDATION:

Staff recommends the City Council conduct a public hearing and take action as follows:
(1) Waive full reading and introduce by title only an Ordinance of the City Council of the City of Madera determining the project is exempt pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines and amending City Municipal Code (CMC) Section 6-5.40 to allow for curbside delivery for cannabis business store front/retail operations.

SUMMARY:

On June 16, 2021, the City Council of the City of Madera, considered and approved Ordinance 977, which added to the Chapter 5 (Cannabis Businesses) to Title VI of the City Municipal Code (CMC),to permit commercial cannabis businesses within the City. This “Cannabis Business Permit Ordinance,” established a regulatory program that requires all commercial cannabis uses to obtain a commercial cannabis business permit issued by the City prior to commencing operations. The Ordinance also contains operational requirements aimed to protect and preserve the City of Madera residents’ public health, safety, and welfare including the regulation of the permissible cannabis business operations such as: store front/retail facilities, non-store front retailers, cannabis business delivery vehicles, cannabis distributors, cannabis testing labs, cannabis manufacturing, cannabis cultivators, and cannabis delivery services. ,
Embarc Madera has filed an application for Ordinance Text Amendment (OTA) 2024-01, proposes to amend the Operating Requirements for Store Front/Retail Facilities contained in CMC § 6-5.40 et seq.; specifically §§ 6-5.40(G)(2) & (G)(3), pertaining to the regulation of sale and delivery of cannabis goods to patrons located within or about a motor vehicle to allow curbside delivery in accordance with the provisions of the California Code of Regulations.

A-2
ANALYSIS:

The proposed amendment is consistent with State regulations. The California Code of Regulations (CCR) Title 4, Division 19, § 15402, provides:
• A licensed retailer or licensed microbusiness authorized to engage in storefront sales at their licensed premises may conduct sales through curbside delivery. Cannabis goods that have been purchased by a customer may be delivered to the customer in a vehicle parked immediately outside the licensed retail premises. Curbside delivery of cannabis goods must occur under video surveillance and meet the requirements of section 15044, subsection (e) for recording point-ofsale areas. Retail employees engaging in curbside delivery must verify each customer’s age pursuant to subsection (a). Licensed retailers who are only authorized to engage in retail sales through delivery shall not conduct sales through curbside delivery.

Further, California Code of Regulation Title 4, Division 19, § 15025 resembles Madera’s Cannabis Business Permit Ordinance and states:
• Licensed retailers or licensed microbusinesses authorized to engage in retail sales shall not operate as or with a drive-in or drive-through at which cannabis goods are sold to persons within or about a motor vehicle, except for curbside delivery conducted pursuant to section 15404.

As proposed, OTA 2024-01 would amend CMC §§ 6-5.40(G)(2) & (G)(3) to incorporate these provisions of the CCR to allow Store Front/Retail Facilities to conduct sales through curbside delivery. CMC §§ 6-5.40(G) would be amended to read as follows (see Attachment 1, Exhibit A):
(2) Retailers shall not operate as or with a drive-in or drive-through at which cannabis goods are sold to persons within or about a motor vehicle, except for curbside delivery as provided in § 6-

5.40(G)(3).
(3) No cannabis goods shall be sold and/or delivered by any means or method to any person within a motor vehicle, except curbside delivery conducted pursuant to the following:
(a) A licensed retailer or licensed microbusiness authorized to engage in storefront sales at their licensed premises may conduct sales through curbside delivery. Cannabis goods that have been purchased by a customer may be delivered to the customer in a vehicle at a location on the licensed retail premises, which is immediately outside the structure, and which is not located adjacent to the public rights-of-way. Curbside delivery of cannabis goods must occur under video surveillance meeting the requirements of § 6-

5.36(A)(5) and in substantial compliance with § 6-5.40(G)(5) for recording point-of-sale areas. Retail employees engaging in curbside delivery must verify each customer’s age pursuant to § 6-5.40(B). Licensed retailers who are only authorized to engage in retail sales through delivery shall not conduct sales through curbside delivery.

The applicant has identified the following potential benefits in regard to the curbside pickup of cannabis goods/products:
• Improved public health and safety: Considering ongoing public health concerns such as COVID-19, curbside pickup helps minimize in-store congestion, thereby reducing the risk of communicable disease transmission.
• Enhanced customer convenience: Allowing curbside pickup will provide our customers with a safer and more convenient way to purchase cannabis products, especially for those with mobility issues or those who prefer a minimal-contact shopping experience. • Economic viability: By expanding our service capabilities to include curbside pickup, we can better compete with neighboring jurisdictions that already permit such services, including Fresno, ultimately contributing to the local economy through increased sales and tax revenues.

The required security measures of the Cannabis Business Permit Ordinance require a cannabis business permittee to implement sufficient security measures to deter and prevent the unauthorized entrance into areas containing cannabis or cannabis products and to deter and prevent theft of cannabis or cannabis products at the cannabis business. This can include perimeter fencing and exterior lighting, preventing individuals from remaining on the premises of the cannabis business, 24-hour security personnel, and a 24-hour video surveillance system for the licensed premises, including all point-of-sale areas. Additionally, curbside delivery would still be subject to existing codified regulations governing age verification. Given these existing mandatory security requirements would be applicable and can be adequately extended to cover curb side delivery areas immediately outside the structure of the licensed premises, it is staff’s opinion that curbside delivery would not pose a significant risk or detriment to the public health, safety or welfare.

ENVIRONMENTAL REVIEW:

Staff performed a preliminary environmental assessment and has determined that the project is exempt under Section 15061(b)(3) (General Rule) of the California Environmental Quality Act (CEQA) Guidelines because the activity is covered by the common sense exemption that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

OTA 2024-01 does not have potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Commercial cannabis storefront/retail businesses are limited in number by ordinance and awards for Commercial cannabis business permits are awarded by the City Council. Neither the designation/reservation of existing on-site parking stalls or improved areas of the licensed premises for curbside delivery, or the installation of additional video surveillance equipment will have potential to cause a significant effect on the environment.

COUNCIL ACTION:

The Council will be acting on OTA 2024-02. Staff recommends that the Council:

FINANCIAL IMPACT:

The applicant paid the Planning Department application/processing fees in accordance with the City’s adopted Master Fee Schedule to offset the cost associated with processing the subject project application.

Approval of OTA 2024-01 has potential to contribute to the success of local cannabis store front/retail businesses and ensuring the local market remains competitive with other nearby valley cities; ultimately, contributing to the local economy through increased sales and tax revenues.

ALTERNATIVES:

As an alternative, the Council may elect to:

1. Move to refer the item back to staff and/or continue the public hearing to a future City Council meeting at a date and time certain with direction to staff to return with an updated staff report and/or Ordinance (Council to specify and articulate reasons for referral/continuance).

2. Move to deny the request.

3. Provide staff with other alternative directives.

ATTACHMENTS:

1. City Council Ordinance
Exhibit “A” – OTA 2024-01 Draft Ordinance
ATTACHMENT 1
City Council Ordinance
Including:

Exhibit “A”: OTA 2024-01
ORDINANCE NO. _____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA DETERMINING THE PROJECT IS EXEMPT PURSUANT TO SECTION 15061(b)(3) OF THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES AND AMENDING CITY MUNICIPAL CODE (CMC) SECTION 6-5.40

TO ALLOW FOR CURBSIDE DELIVERY FOR CANNABIS BUSINESS

STORE FRONT/RETAIL OPERATIONS
WHEREAS, pursuant to the authority granted to the City of Madera (“City”) by Article XI, Section 7 of the California Constitution, the City has the police power to adopt regulations designed to promote public health, public morals, or public safety; and
WHEREAS, comprehensive zoning regulations and regulations upon the use of land and property within the City lie within the City’s police power; and WHEREAS, on June 16, 2021, the City Council of the City of Madera, considered and approved Ordinance 977, adding Chapter 5, Title VI, Cannabis Businesses to the City Municipal Code (CMC) to permit commercial cannabis businesses within the City; and
WHEREAS, the operating requirements for Store Front/Retail Facilities contained in CMC §

6.540(G) et seq. prohibit the sale and/or delivery of cannabis goods to persons located within or about a motor vehicle; and
WHEREAS, the provisions of the California Code of Regulations (CCR) Title 4, Division 19 (Department of Cannabis Control) permit a licensed cannabis retailer or microbusiness to conduct sales through curbside delivery; and
WHEREAS, Ordinance Text Amendment (OTA) 2024-01 would amend CMC §§ 6.540(G)(2) &

6.540(G)(3) in order to permit curbside delivery of cannabis products and goods in the City in accordance with the provisions of CCR Title 4, Division 19; and
WHEREAS, a preliminary environmental assessment was performed and the proposed project was found to be exempt pursuant to Section 15063(b)(3) (General Rule/Common Sense) of the California Environmental Quality Act (CEQA) Guidelines; and
WHEREAS, the City provided notice of the Council hearing as required by law on December 7, 2024; and
WHEREAS, the Council received and independently reviewed OTA 2024-01 at the regularly scheduled meeting of the Council held on January 15, 2025; and WHEREAS, at the January 15, 2025 Council meeting, a public hearing was held, the public was provided an opportunity to comment, and evidence, both written and oral, was considered by the Council; and
WHEREAS, after due consideration of the items before it, the Council now desires to adopt OTA 2024-01.

NOW THEREFORE, the City Council of the City of Madera ordains as follows:

SECTION 1. Recitals. The City Council hereby finds that all of the facts set forth in the recitals above are true and correct and incorporated herein.

SECTION 2. CEQA Determination. A preliminary environmental assessment was prepared for this project in accordance with the requirements of the California Environmental Quality Act (CEQA). The City Council has determined the project is exempt pursuant to Section 15061(b)(3) (Common Sense) of the CEQA Guidelines. The activity is covered by the general rule common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment.

Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. OTA 2024-01 does not have potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. Commercial cannabis storefront/retail businesses are limited in number by ordinance and awards for Commercial cannabis business permits are awarded by the City Council. Neither the designation/reservation of existing on-site parking stalls or improved areas of the licensed premises for curbside delivery, or the installation of additional video surveillance equipment will have potential to cause a significant effect on the environment. Any proposed future development would be subject to CEQA analysis if subject to discretionary approvals. No further environmental analysis is required.

SECTION 3. Approval of OTA 2024-01. The Council hereby approves OTA 2024-01, amending section 6-5.40 of Chapter 5 of Title VI of the City Municipal Code as set forth in Exhibit “A” attached hereto with additions shown in underline and deletions shown in strikethrough.

SECTION 4. Severability. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance and each section, subsection, sentences, clauses, phrases, or portions thereof may be declared invalid or unconstitutional.

SECTION 5. Publication. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council of the City of Madera and shall cause this Ordinance to be published or posted in accordance with Government Code Section 36933 as required by law.

SECTION 6. Effective Date of Ordinance. This Ordinance shall be effective and of full force and effect at 12:01 a.m. on the thirty-first day after its passage. * * * * *
The foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Madera on the 15th day of January, 2025 and was passed and adopted at a regular meeting of the City Council on the 15th day of February, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
_________________________________
Hon. Cecelia Gallegos, Mayor
ATTEST:
_________________________________
Alicia Gonzales, City Clerk
Exhibit “A” – OTA 2024-01
Exhibit A
The City Council of the City of Madera does ordain as follows:

CHAPTER 5: CANNABIS BUSINESSES
§ 6-5.40 OPERATING REQUIREMENTS FOR STORE FRONT/RETAIL FACILITIES. (A) No more than the number of cannabis retailers adopted by Council resolution may operate within the city at any one time and shall be issued a permit by the city. (B) Retailers shall verify the age and all necessary documentation of each individual to ensure the customer is not under the age of 18 years. If the potential customer is 18 to 20 years old, retailer shall confirm the customer's possession of a valid doctor's recommendation and/or Cal. Health and Safety Code § 11362.71 identification card (Medical Marijuana Card). For adult-use purchases, retailers shall verify that all customers are 21 years of age or older for the purchase of cannabis or cannabis products. (C) Individuals must show their government-issued identification, and, in the case of medical cannabis facilities, their physician's recommendation, or a cannabis card issued pursuant to Cal. Health and Safety Code § 11362.71 in order to gain access into the retailer.

The government-issued identification and, if applicable, doctor's recommendation or cannabis card must also be shown at the point-of-sale station at the time of purchase.

Doctor recommendations are not to be obtained or provided at the retail location. (D) Uniformed licensed security personnel shall be employed to monitor site activity, control loitering and site access, and to serve as a visual deterrent to unlawful activities.

Security personnel may be allowed to carry firearms if authorized by the Chief of Police. (E) Retailers may have only that quantity of cannabis and cannabis products to meet the daily demand readily available for sale on-site in the retail sales area of the retailer.

Additional product may be stored in a secured, locked area to which customers, vendors, and visitors shall not have access.
(F) All restroom facilities shall remain locked and under the control of management. (G) Retailers authorized to conduct retail activities shall only serve customers who are within the licensed premises, or at a delivery address that meets the requirements of this division.
(1) The sale and delivery of cannabis goods shall not occur through a pass-through window or a slide-out tray to the exterior of the premises. (2) Retailers shall not operate as or with a drive-in or drive-through at which cannabis goods are sold to persons within or about a motor vehicle, except for curbside delivery as provided in § 6-5.40(G)(3).
(3) No cannabis goods shall be sold and/or delivered by any means or method to any person within a motor vehicle, except curbside delivery conducted pursuant to the following:
(a) A licensed retailer or licensed microbusiness authorized to engage in storefront sales at their licensed premises may conduct sales through curbside delivery.

Cannabis goods that have been purchased by a customer may be delivered to the customer in a vehicle at a location on the licensed retail premises, which is immediately outside the structure, and which is not located adjacent to the public rights-of-way. Curbside delivery of cannabis goods must occur under video surveillance meeting the requirements of § 6-5.36(A)(5) and in substantial compliance with § 6-5.40(G)(5) for recording point-of-sale areas. Retail employees engaging in curbside delivery must verify each customer’s age pursuant to § 6-

5.40(B). Licensed retailers who are only authorized to engage in retail sales through delivery shall not conduct sales through curbside delivery. (4) All cannabis goods sold by a retail business shall be contained in child-resistant packaging.
(5) Retailers shall record point-of-sale areas and areas where cannabis goods are displayed for sale on the video surveillance system. At each point-of-sale location, camera placement must allow for the recording of the facial features of any person purchasing or selling cannabis goods, or any person in the retail area, with sufficient clarity to determine identity.
(6) A retail licensee who is engaged in retail sale shall hire or contract for security personnel who are at least 21 years of age to provide security services for the licensed retail premises. All security personnel hired or contracted for by the licensee shall be licensed by the Bureau of Security and Investigative Services and shall comply with Chapters 11.4 and 11.5 of Division 3 of the Business and Professions Code. (H) Access to retailer premises.
(1) Access to the premises of a retail licensee/permittee shall be limited to individuals who are at least 21 years of age.
(2) Notwithstanding § 6-5.38(H)(1), individuals who are at least 18 years of age and in possession of a valid physician's recommendation shall be granted access to the premises of a retail licensee/permittee for the sole purpose of purchasing medicinal cannabis consistent with the physician's recommendation.
(I) Authorized sales. A retailer shall only sell adult-use cannabis and adult-use cannabis products to individuals who are at least 21 years of age. A retailer shall only sell medicinal cannabis or medicinal cannabis products to individuals who are at least 18 years of age, but not yet 21, if those individuals are in possession of a valid physician's recommendation.

Medicinal cannabis sales to individuals 21 years of age and older are unrestricted. (J) Limited access areas. A retailer shall establish limited-access areas and permit only authorized individuals to enter the limited-access areas. Authorized individuals include individuals employed by the retailer as well as any outside vendors, contractors, or other individuals conducting business that requires access to the limited access area. All individuals granted access to the limited access area shall be at least 21 years of age, and if not employed by the retailer, shall be escorted at all times by an employee of the licensee/permittee. A retailer shall maintain a log of all individuals who are not employees who are granted access to the limited access area. These logs shall be made available to the City Manager, Chief of Police, or their designees upon request. (K) Operating hours of the store front retailer license shall be limited to the hours of 9:00 a.m. through 9:00 p.m., seven days a week.
(L) Store front/retail security requirements. All provisions incorporated within § 6-5.31 of this chapter (Security Measures), are directly applicable to and binding on all cannabis businesses, including all store front/retail businesses.

Minutes of a Regular Meeting of the Madera City Council December 18, 2024 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 829 3653 5942 #. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.

CALL TO ORDER: Meeting was called to order at 6:01 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Vacant, District 1
Councilmember Steve Montes, District 3 (Arrived at 6:05 p.m.) Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Justin Macomb, Fire Battalion Chief Ralph Duran, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Police Commander Josiah Arnold, Administrative Analyst (Police Dept.) Sarah Sarquiz and Communication Specialist Joseph Carrello.

INVOCATION: Councilmember Evans
PLEDGE OF ALLEGIANCE: Mayor Gallegos
APPROVAL OF AGENDA:

ON MOTION BY MAYOR PRO TEM GALLEGOS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA MOVING ITEM D-4 BEHIND THE CONSENT WAS APPROVED BY A 6/0 VOTE. VACANT: DISTRICT

1. PRESENTATIONS:

1. Learning more about Madera Irrigation District (MID) - Tommy Greci, General Manager MID Item: B-1
Minutes for: 12/18/2024
Adopted: 01/15/2025
City of Madera City Council Minutes
205 W. 4th Street December 18, 2024
Madera, CA 93637 Page 2 of 9
PUBLIC COMMENT:

The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

No Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS:

A-1 Ordinance Text Amendment (OTA) 2024-02, for the amendment of Chapter 3 of Title X:

Planning and Zoning of the City Municipal Code
Recommendation: The Planning Commission and staff recommend the City Council conduct a public hearing and take action as follows:

Planning and Zoning of the City Municipal Code regarding housingrelated definitions, procedures, and regulated uses in zone districts that allow housing (Report by Will Tackett)
An architect, a resident of Madera asked that they support this item as it would allow housing/affordable housing while still having to meet requirements for open space, lot size, etc.

A real estate agent, spoke in favor of this item as it would help with housing needs.

No further Public Comment was presented. Public Comment was closed.

The City Attorney read the title of the ordinance to be considered.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM A-1 WAS APPROVED BY A 6/0 VOTE. VACANT: DISTRICT 1.

B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED BY A 6/0 VOTE. VACANT: DISTRICT 1.

B-1 Minutes – November 20, 2024 and December 4, 2024
Recommendation: Approve the City Council Minutes of November 20, 2024 and December 4, 2024 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for November 23, 2024, to December 6, 2024 (Report by Michael Lima)
City of Madera City Council Minutes
205 W. 4th Street December 18, 2024
Madera, CA 93637 Page 3 of 9
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Adoption of Updated City of Madera Full Time Salary Schedules Recommendation: Adopt a Resolution Approving Revised City of Madera Full Time Salary Schedules effective December 3, 2024; December 4, 2024; and December 28, 2024 (Report by Wendy Silva)
RES 24-206 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULES
EFFECTIVE DECEMBER 3, 2024; DECEMBER 4, 2024; AND DECEMBER 28, 2024
B-5 Transfer of Road Maintenance Rehabilitation Account (RMRA) appropriations from the existing Highway Users Tax Account (HUTA) fund to a new RMRA Fund Recommendation: Adopt a Budget Amendment Resolution Authorizing the Transfer of RMRA Appropriations from the existing HUTA Fund to a new RMRA Fund (Report by Keith Helmuth)
RES 24-207 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE CITY’S FISCAL YEAR 2024/25 BUDGET

APPROVING TRANSFER OF ROAD MAINTENANCE REHABILITATION

ACCOUNT (RMRA) APPROPRIATIONS FROM THE EXISTING HIGHWAY

USERS TAX ACCOUNT (HUTA) FUND TO A NEW RMRA FUND
B-6 Accepting Improvements for the Ellis & D Street Subdivision (Tract No. 19-S-07) Recommendation: Adopt a Resolution:

1. Accepting improvements for the Ellis & D Street Subdivision (Tract No. 19-S-07); and

2. Authorize the filing of the Notice of Acceptance for said subdivision improvements (Report by Keith Helmuth)
RES 24-208 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING IMPROVEMENTS REQUIRED TO BE INSTALLED IN CONNECTION WITH ELLIS & D STREET SUBDIVISION (TRACT NO. 19-S07), AND AUTHORIZING THE FILING OF A NOTICE OF ACCEPTANCE FOR

SUCH IMPROVEMENTS
B-7 City of Madera FY 2022-2026 Transit Asset Management (TAM) Plan Update Recommendation: Adopt a Resolution Approving the updated City of Madera FY 2022-2026 Transit Asset Management (TAM) Plan (Report by Michael Lima) RES 24-209 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE UPDATED 2022-2026 TRANSIT ASSET

MANAGEMENT (TAM) PLAN
B-8 Piggyback Purchase Agreements for Fleet Division-Related Purchases Recommendation: Adopt a Resolution approving piggyback purchase agreements of:

City of Madera City Council Minutes
205 W. 4th Street December 18, 2024
Madera, CA 93637 Page 4 of 9

1. A 5-yard all-electric dump truck for Public Works from PB Loader Corporation for$218,398; and

2. A 5-yard dump truck for the Parks Department from PB Loader Corporation for $197,288 (Report by Michael Lima)
RES 24-210 RESOLUTION APPROVING SOURCEWELL PIGGYBACK AGREEMENTS FOR

THE PURCHASE OF I) AN ALL-ELECTRIC DUMP TRUCK FOR GRAFFITI

ABATEMENT FROM PB LOADER CORPORATION IN THE AMOUNT OF
$218,398, II) A 5 YARD DUMP TRUCK FOR THE PARKS DEPARTMENT FROM PB LOADER CORPORATION IN THE AMOUNT OF $197,288
B-9 Banking Services Contract Award
Recommendation: Adopt a Resolution Awarding a Five (5) Year Contract with Four (4) OneYear Extensions to US Bank for Banking Services (Report by Michael Lima) RES 24-211 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A CONTRACT FOR BANKING SERVICES BETWEEN

THE CITY AND US BANK
B-10 Edward Byrne Memorial Justice Assistance Grant (JAG) Program 2024/25 Grant Award Acceptance
Recommendation: Adopt a Resolution accepting the $20,491 grant award and amending the City’s 2024/25 Adopted Budget to reflect revenues and expenditures related to the grant (Report by Giachino Chiaramonte)
RES 24-212 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING THE ACCEPTANCE OF THE EDWARD BYRNE MEMORIAL JUSTICE PROGRAM 2024/25 GRANT IN THE AMOUNT OF $20,491
B-11 Agreement with Union Pacific Railroad Company for the Water Main Replacement under the Fresno River project, Project W-00009
Recommendation: Adopt a Resolution approving a Pipeline Crossing Agreement (Agreement) between the Union Pacific Railroad Company and the City of Madera for the water main replacement across the Fresno River (Report by Keith Helmuth)
RES 24-213 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA

APPROVING A PIPELINE CROSSING AGREEMENT BETWEEN THE UNION

PACIFIC RAILROAD COMPANY AND THE CITY OF MADERA FOR THE

WATER MAIN REPLACEMENT ACROSS THE FRESNO RIVER
B-12 Extension of Agreement with Backflow Solutions, Inc.

Recommendation: Adopt a Resolution Extending the Existing Agreement with Backflow Solutions, Inc., for one additional year (Report by Arnoldo Rodriguez) RES 24-214 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, EXTENDING THE EXISTING AGREEMENT FOR SERVICES BETWEEN THE CITY OF MADERA AND BACKFLOW SOLUTIONS, INC. FOR

ONE YEAR
City of Madera City Council Minutes
205 W. 4th Street December 18, 2024
Madera, CA 93637 Page 5 of 9
B-13 Consider an Amendment to the Professional Services Agreement with Fire Safety Solutions Recommendation: Adopt a Resolution approving a Second Amendment to the Professional Services Agreement with Fire Safety Solutions, Inc. for Building and Fire Plan Review and Inspection Services (Report by Will Tackett) RES 24-215 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

APPROVING A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH FIRE SAFETY SOLUTIONS, INC. FOR BUILDING AND

FIRE PLAN REVIEW AND INSPECTION SERVICES
B-14 Award of Agreement for Professional Recruiting Services Recommendation: Adopt a Resolution Approving a Professional Services Agreement with CPS HR Consulting for Recruiting Services (Report by Wendy Silva) RES 24-216 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES WITH CPS HR

CONSULTING
B-15 Annual Local Appointment List on City Boards, Commissions, and Committees Recommendation: Approve a Minute Order Authorizing the City Clerk to File the 2025 Annual Local Appointments List (Report by Alicia Gonzales) Item D-4 was heard after the Consent Calendar section.

C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Purchase of New Tasers for the Police Department
Recommendation: Adopt Resolutions:

1. Approving the purchase of 71 Tasers from Axon Enterprises, Inc. for $265,686.35; and

2. Approving a Budget Amendment to the Fiscal Year 2024/25 Operating Budget to appropriate Measure K fund balance funds for the purchase of the Tasers (Report by Giachino Chiaramonte)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED BY A 6/0 VOTE. VACANT: DISTRICT 1.

RES 24-217 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING THE PURCHASE OF 71 TASERS FROM AXON ENTERPRISES, INC. IN THE AMOUNT OF $265,686.35
RES 24-218 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF
MADERA FISCAL YEAR 2024/2025 ADOPTED BUDGET TO APPROPRIATE

MEASURE K FUNDS FOR THE PURCHASE OF TASERS FOR THE POLICE

DEPARTMENT
D-2 Contract Award for Fairgrounds Lift Station Modifications, City Project SS-00006 Recommendation: Adopt a Resolution:

City of Madera City Council Minutes
205 W. 4th Street December 18, 2024
Madera, CA 93637 Page 6 of 9

1. Approving the contract award for the Fairgrounds Lift Station Modifications, City Project SS-00006 for $1,902,002 to Telstar Instruments; and

2. Authorizing a contingency of 10 percent of the contract amount; and

3. Adopting a CEQA Class 2 Replacement or Reconstruction Categorical Exemption per Section 15302 © (Report by Keith Helmuth)

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED BY A 6/0 VOTE. VACANT: DISTRICT 1.

RES 24-219 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE CONTRACT AWARD FOR THE
FAIRGROUNDS LIFT STATION MODIFICATIONS, CITY PROJECT SS-00006, IN THE AMOUNT OF $1,902,002 TO TELSTAR INSTRUMENTS AND

ADOPTING A CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) CLASS 2 CATEGORICAL EXEMPTION (EXISTING FACILITIES)
D-3 Approval of an Agreement with Wordly for Translation Services Recommendation: 1. Adopt a Resolution approving the agreement with Wordly for the provision of AI-powered translation services at City Council meetings; and

2. Adopt a Resolution approving a budget amendment for the amount of $9,950 (Report by Alicia Gonzales)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, ITEM D-3 WAS APPROVED BY A 6/0 VOTE. VACANT: DISTRICT 1.

RES 24-220 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN AGREEMENT WITH WORDLY FOR AI TRANSLATION

SERVICES AT CITY COUNCIL MEETINGS
RES 24-221 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF
MADERA FISCAL YEAR 2024/2025 BUDGET TO ENTER INTO AN

AGREEMENT WITH WORDLY
D-4 City Council Appointment to Fill Vacancy in Council District 1 Recommendation: It6 is recommended that the City Council:

1. Consider the applications for the City Council District 1 seat and, after deliberation, adopt a Resolution appointing a candidate to fill the vacancy; or

2. Direct staff to prepare a Resolution calling for a special election to fill the vacancy, with the election to be held no later than Sunday, February 2, 2025, as required by applicable law (Report by Alicia Gonzales)
(MOTION #1) ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER EVANS, TO APPOINT ROHI ZACHARIA AS COUNCILMEMBER FOR DISTRICT 1 FAILED BY A 3/3 VOTE. VACANT: DISTRICT 1
City of Madera City Council Minutes
205 W. 4th Street December 18, 2024
Madera, CA 93637 Page 7 of 9
YES: 3 MAYOR PRO TEM RODRIGUEZ

COUNCILMEMBER EVANS

COUNCILMEMBER VILLEGAS
NO: 3 COUNCILMEMBER MONTES

COUNCILMEMBER MEJIA

MAYOR GALLEGOS
(MOTION #2) ON MOTION BY MAYOR GALLEGOS AND SECONDED BY COUNCILMEMBER MONTES, TO APPOINT TIM RICHE AS COUNCILMEMBER FOR DISTRICT 1 FAILED BY A 3/3 VOTE.

VACANT: DISTRICT 1
YES: 3 COUNCILMEMBER MONTES

COUNCILMEMBER MEJIA

MAYOR GALLEGOS
NO: 3 COUNCILMEMBER EVANS

COUNCILMEMBER VILLEGAS

MAYOR PRO TEM RODRIGUEZ
(MOTION #3) ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY

COUNCILMEMBER MEJIA, TO CONTINUE THIS ITEM TO THE NEXT REGULAR COUNCIL MEETING ON JANUARY 15TH. STAFF WILL POST THE ITEM ON SOCIAL MEDIA ADVISING THE PUBLIC THAT

COUNCIL WILL BE DISCUSSING THIS ITEM AND THAT IT WILL BE OPEN TO OTHER CANDIDATES IF THEY WOULD LIKE TO APPLY. THE APPLICATION DEADLINE IS 5:00 P.M. ON JANUARY 8TH.

APPLICATIONS WILL BE SUBMITTED TO THE CITY COUNCIL AS PART OF THE AGENDA PACKET.

INDIVIDUALS WILL BE INTERVIEWED AT THE JANUARY 15TH MEETING SIMILAR TO WHAT OCCURRED THIS EVENING PASSED BY A 6/0 VOTE. VACANT: DISTRICT 1 MOTION PASSED WITH THE FOLLOWING VOTE:

YES: 6 COUNCILMEMBER EVANS

COUNCILMEMBER MEJIA

COUNCILMEMBER VILLEGAS

MAYOR GALLEGOS

MAYOR PRO TEM RODRIGUEZ

COUNCILMEMBER MONTES
Mayor Gallegos announced a short recess at 8:19 p.m. and Council resumed the meeting at 8:30 p.m.

E. ADMINISTRATIVE REPORTS:

E-1 Informational Report on Attendance of City Board, Commission, Committee Members Recommendation: Staff recommends that the City Council receive and review this report as an informational item (Report by Arnoldo Rodriguez)
Mayor Pro Tem Rodriguez asked that Council review the attendance of committees and maybe bring this item back to discuss different ways of appointing members to these committees to improve attendance, have quorums and get updates from those committees.

No Public Comment was presented. Public Comment was closed.

E-2 Seek Direction Regarding the Regular City Council Meetings Scheduled for 2025 City of Madera City Council Minutes
205 W. 4th Street December 18, 2024
Madera, CA 93637 Page 8 of 9
Recommendation: Direction on, and Adoption of, a Meeting Schedule for Council (Report by Arnoldo Rodriguez)
No Public Comment was presented. Public Comment was closed.

Staff was directed to remove June 4th and August 6th meetings from the Council Meeting Schedule.

F. FUTURE AGENDA ITEMS:

This portion of the meeting is reserved (i) to initiate new matters and to request updates, and (ii) and to initiate new agenda items.

Mayor Gallegos asked that Section F and G go back to being combined on future agendas. All Councilmembers agreed.

Mayor Pro Tem Rodriguez asked that committee attendance, quorum and member selection be brought back to them for further discussion. All Councilmembers agreed.

G. COUNCILMEMBER COMMUNICATIONS (REPORTS/ANNOUNCEMENTS):

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, and (ii) to make announcements.

Councilmember Evans wished everyone a Merry Christmas and invited everyone to the Christmas Extravaganza taking place on Sunday.

Councilmember Montes wished everyone a Merry Christmas.

Councilmember Mejia had nothing to report.

Mayor Pro Tem Rodriguez stated he attended the Golf Course Advisory Committee where they reviewed improvements and discussed creating a priority list of improvements which include a better irrigation system. He attended a LAFCO meeting where they approved an annexation of lots at Adell and Ellis Streets.

Councilmember Villegas wished everyone a Merry Christmas.

Mayor Gallegos welcomed new hires at the Police Department: (6) officers, (3) dispatchers and (1) records clerk. She congratulated Barbara Leach as the new CEO of the Madera District Fairgrounds. Mayor Gallegos thanked Parks and City staff for their work on the Jolly Trolley event. She attended “Cookie with a Cop” where 500 – 1,000 donations of pajamas for children were made. The children got to eat cookies, speak with police officers, take pictures with Santa and get some pajamas. Mayor Gallegos wished staff a safe and happy holiday and wished everyone a Merry Christmas.

H. CLOSED SESSION: None
UPCOMING MEETING DATES:
 Wednesday, January 15, 2025
 Wednesday, February 5, 2025
ADJOURNMENT: Meeting was adjourned at 9:20 p.m.

City of Madera City Council Minutes
205 W. 4th Street December 18, 2024
Madera, CA 93637 Page 9 of 9
______________________________________ _____________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
__________________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: January 15, 2025
Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for December 7, 2024, to January 3, 2025 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of December 7, 2024, to January 3, 2025, is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 41181 – 41322 $5,535,747.03
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $671,167.61
SDI EDD $2,765.22
CalPERS Payment CalPERS $302,115.38
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2024/2025 Adopted Budget and released for payment every Monday. Each demand has been audited and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2024/2025 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41181 12/16/2024 FINANCE AIRPORT OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 105.75 41181 12/16/2024 FINANCE Central Admin PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 170.65 41181 12/16/2024 FINANCE Comm & Rec Centers PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 669.40 41181 12/16/2024 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 17.50 41181 12/16/2024 FINANCE Engineering PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 124.30 41181 12/16/2024 FINANCE Facilities Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 744.24 41181 12/16/2024 FINANCE Fleet Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 584.01 41181 12/16/2024 FINANCE Parks PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 818.10 41181 12/16/2024 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 1,065.53 41181 12/16/2024 FINANCE Sewer Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 354.05 41181 12/16/2024 FINANCE Street Cleaning PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 86.90 41181 12/16/2024 FINANCE UB - Water PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 56.85 41181 12/16/2024 FINANCE Water Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 747.38 41181 12/16/2024 FINANCE Water Quality Control PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 219.40 41181 12/16/2024 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 1,331.82 41181 12/16/2024 FINANCE PD Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/24 170.30 41182 12/16/2024 FINANCE Building AT&T 09/24 CALNET SVS 9391026390 34.89 41182 12/16/2024 FINANCE Building AT&T 10/24 CALNET SVS 9391026390 34.98 41182 12/16/2024 FINANCE Building AT&T 10/24 CALNET SVS 9391031577 29.91 41182 12/16/2024 FINANCE Building AT&T 11/24 CALNET SVS 9391026390 35.00 41182 12/16/2024 FINANCE Building AT&T 11/24 CALNET SVS 9391031577 29.82 41182 12/16/2024 FINANCE City Attorney AT&T 09/24 CALNET SVS 9391026390 9.95 41182 12/16/2024 FINANCE City Attorney AT&T 10/24 CALNET SVS 9391026390 9.98 41182 12/16/2024 FINANCE City Attorney AT&T 10/24 CALNET SVS 9391031577 8.53 41182 12/16/2024 FINANCE City Attorney AT&T 11/24 CALNET SVS 9391026390 9.98 41182 12/16/2024 FINANCE City Attorney AT&T 11/24 CALNET SVS 9391031577 8.50 41182 12/16/2024 FINANCE City Clerk's Office AT&T 09/24 CALNET SVS 9391026390 9.95 41182 12/16/2024 FINANCE City Clerk's Office AT&T 10/24 CALNET SVS 9391026390 9.98 41182 12/16/2024 FINANCE City Clerk's Office AT&T 10/24 CALNET SVS 9391031577 8.53 41182 12/16/2024 FINANCE City Clerk's Office AT&T 11/24 CALNET SVS 9391026390 9.98 41182 12/16/2024 FINANCE City Clerk's Office AT&T 11/24 CALNET SVS 9391031577 8.50 41182 12/16/2024 FINANCE COMPUTER MAINT AT&T 09/24 CALNET SVS 9391026390 19.93 41182 12/16/2024 FINANCE COMPUTER MAINT AT&T 10/24 CALNET SVS 9391026390 19.98 41182 12/16/2024 FINANCE COMPUTER MAINT AT&T 10/24 CALNET SVS 9391031577 17.09 41182 12/16/2024 FINANCE COMPUTER MAINT AT&T 11/24 CALNET SVS 9391026390 20.00 41182 12/16/2024 FINANCE COMPUTER MAINT AT&T 11/24 CALNET SVS 9391031577 17.04 41182 12/16/2024 FINANCE Engineering AT&T 09/24 CALNET SVS 9391026390 69.78 41182 12/16/2024 FINANCE Engineering AT&T 10/24 CALNET SVS 9391026390 69.96 41182 12/16/2024 FINANCE Engineering AT&T 10/24 CALNET SVS 9391031577 59.83 41182 12/16/2024 FINANCE Engineering AT&T 11/24 CALNET SVS 9391026390 70.00 41182 12/16/2024 FINANCE Engineering AT&T 11/24 CALNET SVS 9391031577 59.65 41182 12/16/2024 FINANCE Finance AT&T 09/24 CALNET SVS 9391026390 54.82

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT January 15, 2025

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41182 12/16/2024 FINANCE Finance AT&T 10/24 CALNET SVS 9391026390 54.97 41182 12/16/2024 FINANCE Finance AT&T 10/24 CALNET SVS 9391031577 47.00 41182 12/16/2024 FINANCE Finance AT&T 11/24 CALNET SVS 9391026390 55.00 41182 12/16/2024 FINANCE Finance AT&T 11/24 CALNET SVS 9391031577 46.86 41182 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 09/24 CALNET SVS 9391026390 19.93 41182 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 10/24 CALNET SVS 9391026390 19.98 41182 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 10/24 CALNET SVS 9391031577 17.09 41182 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 11/24 CALNET SVS 9391026390 20.00 41182 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 11/24 CALNET SVS 9391031577 17.04 41182 12/16/2024 FINANCE HR/RISK MGT AT&T 09/24 CALNET SVS 9391026390 14.92 41182 12/16/2024 FINANCE HR/RISK MGT AT&T 10/24 CALNET SVS 9391026390 14.96 41182 12/16/2024 FINANCE HR/RISK MGT AT&T 10/24 CALNET SVS 9391031577 12.80 41182 12/16/2024 FINANCE HR/RISK MGT AT&T 11/24 CALNET SVS 9391026390 14.97 41182 12/16/2024 FINANCE HR/RISK MGT AT&T 11/24 CALNET SVS 9391031577 12.76 41182 12/16/2024 FINANCE Planning AT&T 09/24 CALNET SVS 9391026390 24.91 41182 12/16/2024 FINANCE Planning AT&T 10/24 CALNET SVS 9391026390 24.97 41182 12/16/2024 FINANCE Planning AT&T 10/24 CALNET SVS 9391031577 21.35 41182 12/16/2024 FINANCE Planning AT&T 11/24 CALNET SVS 9391026390 24.99 41182 12/16/2024 FINANCE Planning AT&T 11/24 CALNET SVS 9391031577 21.29 41182 12/16/2024 FINANCE UB - Garbage AT&T 09/24 CALNET SVS 9391026390 16.22 41182 12/16/2024 FINANCE UB - Garbage AT&T 10/24 CALNET SVS 9391026390 16.23 41182 12/16/2024 FINANCE UB - Garbage AT&T 10/24 CALNET SVS 9391031577 13.90 41182 12/16/2024 FINANCE UB - Garbage AT&T 11/24 CALNET SVS 9391026390 16.23 41182 12/16/2024 FINANCE UB - Garbage AT&T 11/24 CALNET SVS 9391031577 13.86 41182 12/16/2024 FINANCE UB - Sewer AT&T 09/24 CALNET SVS 9391026390 16.19 41182 12/16/2024 FINANCE UB - Sewer AT&T 10/24 CALNET SVS 9391026390 16.24 41182 12/16/2024 FINANCE UB - Sewer AT&T 10/24 CALNET SVS 9391031577 13.88 41182 12/16/2024 FINANCE UB - Sewer AT&T 11/24 CALNET SVS 9391026390 16.24 41182 12/16/2024 FINANCE UB - Sewer AT&T 11/24 CALNET SVS 9391031577 13.84 41182 12/16/2024 FINANCE UB - Water AT&T 09/24 CALNET SVS 9391026390 32.45 41182 12/16/2024 FINANCE UB - Water AT&T 10/24 CALNET SVS 9391026390 32.54 41182 12/16/2024 FINANCE UB - Water AT&T 10/24 CALNET SVS 9391031577 27.82 41182 12/16/2024 FINANCE UB - Water AT&T 11/24 CALNET SVS 9391026390 32.56 41182 12/16/2024 FINANCE UB - Water AT&T 11/24 CALNET SVS 9391031577 27.74 41182 12/16/2024 FINANCE City Manager AT&T 09/24 CALNET SVS 9391026390 9.95 41182 12/16/2024 FINANCE City Manager AT&T 10/24 CALNET SVS 9391026390 9.98 41182 12/16/2024 FINANCE City Manager AT&T 10/24 CALNET SVS 9391031577 8.53 41182 12/16/2024 FINANCE City Manager AT&T 11/24 CALNET SVS 9391026390 9.98 41182 12/16/2024 FINANCE City Manager AT&T 11/24 CALNET SVS 9391031577 8.50 41182 12/16/2024 PARKS ADMINISTRATION Parks Administration AT&T 10/24 CALNET SVS 9391031580 286.18 41182 12/16/2024 PARKS ADMINISTRATION Parks Administration AT&T 11/24 CALNET SVS 9391031580 285.84 41182 12/16/2024 COMM & REC CENTERS Comm & Rec Centers AT&T 09/24 CALNET SVS 9391026391 306.49 41182 12/16/2024 COMM & REC CENTERS Comm & Rec Centers AT&T 10/24 CALNET SVS 9391026391 307.64 41182 12/16/2024 COMM & REC CENTERS Comm & Rec Centers AT&T 11/24 CALNET SVS 9391026391 307.12 41182 12/16/2024 PD OPERATIONS PD Operations AT&T 09/24 CALNET SVS 9391059143 2,057.71

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41182 12/16/2024 PD OPERATIONS PD Operations AT&T 10/24 CALNET SVS 9391031579 284.70 41182 12/16/2024 PD OPERATIONS PD Operations AT&T 10/24 CALNET SVS 9391059143 2,057.71 41182 12/16/2024 PD OPERATIONS PD Operations AT&T 10/24 CALNET SVS 9391026414 374.77 41182 12/16/2024 PD OPERATIONS PD Operations AT&T 11/24 CALNET SVS 9391026414 375.72 41183 12/16/2024 FINANCE Building AT&T 09/24 CALNET SVS 9391031577 29.66 41183 12/16/2024 FINANCE City Attorney AT&T 09/24 CALNET SVS 9391031577 8.46 41183 12/16/2024 FINANCE City Clerk's Office AT&T 09/24 CALNET SVS 9391031577 8.46 41183 12/16/2024 FINANCE COMPUTER MAINT AT&T 09/24 CALNET SVS 9391031577 16.94 41183 12/16/2024 FINANCE Engineering AT&T 09/24 CALNET SVS 9391031577 59.31 41183 12/16/2024 FINANCE Facilities Maintenance AT&T 09/24 CALNET SVS 9391026394 24.20 41183 12/16/2024 FINANCE Facilities Maintenance AT&T 10/24 CALNET SVS 9391026394 24.52 41183 12/16/2024 FINANCE Facilities Maintenance AT&T 11/24 CALNET SVS 9391026394 24.35 41183 12/16/2024 FINANCE Facilities Maintenance AT&T 11/24 CALNET SVS 9391031564 13.72 41183 12/16/2024 FINANCE Finance AT&T 09/24 CALNET SVS 9391031577 46.60 41183 12/16/2024 FINANCE Fleet Maintenance AT&T 09/24 CALNET SVS 9391026394 16.16 41183 12/16/2024 FINANCE Fleet Maintenance AT&T 10/24 CALNET SVS 939102639 16.37 41183 12/16/2024 FINANCE Fleet Maintenance AT&T 11/24 CALNET SVS 9391026394 16.26 41183 12/16/2024 FINANCE Fleet Maintenance AT&T 11/24 CALNET SVS 9391031564 9.15 41183 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 09/24 CALNET SVS 9391031577 16.94 41183 12/16/2024 FINANCE HR/RISK MGT AT&T 09/24 CALNET SVS 9391031577 12.69 41183 12/16/2024 FINANCE Planning AT&T 09/24 CALNET SVS 9391031577 21.17 41183 12/16/2024 FINANCE STREETS AT&T 09/24 CALNET SVS 9391026394 40.36 41183 12/16/2024 FINANCE STREETS AT&T 10/24 CALNET SVS 9391026394 40.89 41183 12/16/2024 FINANCE STREETS AT&T 11/24 CALNET SVS 9391026394 40.62 41183 12/16/2024 FINANCE STREETS AT&T 11/24 CALNET SVS 9391031564 22.88 41183 12/16/2024 FINANCE Sewer Mtnc/Operations AT&T 09/24 CALNET SVS 9391026394 28.23 41183 12/16/2024 FINANCE Sewer Mtnc/Operations AT&T 10/24 CALNET SVS 9391026394 28.60 41183 12/16/2024 FINANCE Sewer Mtnc/Operations AT&T 11/24 CALNET SVS 9391026394 28.41 41183 12/16/2024 FINANCE Sewer Mtnc/Operations AT&T 11/24 CALNET SVS 9391031564 16.01 41183 12/16/2024 FINANCE SOLID WASTE AT&T 09/24 CALNET SVS 9391026394 32.26 41183 12/16/2024 FINANCE SOLID WASTE AT&T 10/24 CALNET SVS 9391026394 32.69 41183 12/16/2024 FINANCE SOLID WASTE AT&T 11/24 CALNET SVS 9391026394 32.49 41183 12/16/2024 FINANCE SOLID WASTE AT&T 11/24 CALNET SVS 9391031564 18.32 41183 12/16/2024 FINANCE UB - Garbage AT&T 09/24 CALNET SVS 9391026394 8.07 41183 12/16/2024 FINANCE UB - Garbage AT&T 09/24 CALNET SVS 9391031577 13.76 41183 12/16/2024 FINANCE UB - Garbage AT&T 10/24 CALNET SVS 9391026394 8.17 41183 12/16/2024 FINANCE UB - Garbage AT&T 11/24 CALNET SVS 9391026394 8.12 41183 12/16/2024 FINANCE UB - Garbage AT&T 11/24 CALNET SVS 9391031564 4.57 41183 12/16/2024 FINANCE UB - Sewer AT&T 09/24 CALNET SVS 9391026394 8.07 41183 12/16/2024 FINANCE UB - Sewer AT&T 09/24 CALNET SVS 9391031577 13.76 41183 12/16/2024 FINANCE UB - Sewer AT&T 10/24 CALNET SVS 9391026394 8.17 41183 12/16/2024 FINANCE UB - Sewer AT&T 11/24 CALNET SVS 9391026394 8.12 41183 12/16/2024 FINANCE UB - Sewer AT&T 11/24 CALNET SVS 9391031564 4.57 41183 12/16/2024 FINANCE UB - Water AT&T 09/24 CALNET SVS 9391026394 16.16 41183 12/16/2024 FINANCE UB - Water AT&T 09/24 CALNET SVS 9391031577 27.58

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41183 12/16/2024 FINANCE UB - Water AT&T 10/24 CALNET SVS 9391026394 16.37 41183 12/16/2024 FINANCE UB - Water AT&T 11/24 CALNET SVS 9391026394 16.26 41183 12/16/2024 FINANCE UB - Water AT&T 11/24 CALNET SVS 9391031564 9.16 41183 12/16/2024 FINANCE Water Mtnc/Operations AT&T 09/24 CALNET SVS 9391026394 36.30 41183 12/16/2024 FINANCE Water Mtnc/Operations AT&T 10/24 CALNET SVS 9391026394 36.78 41183 12/16/2024 FINANCE Water Mtnc/Operations AT&T 11/24 CALNET SVS 9391026394 36.53 41183 12/16/2024 FINANCE Water Mtnc/Operations AT&T 11/24 CALNET SVS 9391031564 20.58 41183 12/16/2024 FINANCE Water Quality Control AT&T 09/24 CALNET SVS 9391026394 16.16 41183 12/16/2024 FINANCE Water Quality Control AT&T 10/24 CALNET SVS 9391026394 16.37 41183 12/16/2024 FINANCE Water Quality Control AT&T 11/24 CALNET SVS 9391026394 16.26 41183 12/16/2024 FINANCE Water Quality Control AT&T 11/24 CALNET SVS 9391031564 9.15 41183 12/16/2024 FINANCE WWTP AT&T 09/24 CALNET SVS 9391026394 24.20 41183 12/16/2024 FINANCE WWTP AT&T 10/24 CALNET SVS 9391026394 24.52 41183 12/16/2024 FINANCE WWTP AT&T 11/24 CALNET SVS 9391026394 24.35 41183 12/16/2024 FINANCE WWTP AT&T 11/24 CALNET SVS 9391031564 13.72 41183 12/16/2024 FINANCE City Manager AT&T 09/24 CALNET SVS 9391031577 8.46 41183 12/16/2024 FINANCE Purchasing AT&T 09/24 CALNET SVS 9391026394 24.20 41183 12/16/2024 FINANCE Purchasing AT&T 10/24 CALNET SVS 9391026394 24.52 41183 12/16/2024 FINANCE Purchasing AT&T 11/24 CALNET SVS 9391026394 24.35 41183 12/16/2024 FINANCE Purchasing AT&T 11/24 CALNET SVS 9391031564 13.72 41183 12/16/2024 PARKS Parks AT&T 10/24 CALNET SVS 9391026412 162.74 41183 12/16/2024 PARKS Parks AT&T 11/24 CALNET SVS 9391026412 162.65 41183 12/16/2024 SEWER MTNC/OP Sewer Mtnc/Operations AT&T 10/24 CALNET SVS 9391031570 192.30 41183 12/16/2024 SEWER MTNC/OP Sewer Mtnc/Operations AT&T 11/24 CALNET SVS 9391031570 192.30 41183 12/16/2024 COMM & REC CENTERS Comm & Rec Centers AT&T 09/24 CALNET SVS 9391026396 266.09 41183 12/16/2024 COMM & REC CENTERS Comm & Rec Centers AT&T 10/24 CALNET SVS 9391026396 266.09 41183 12/16/2024 PD OPERATIONS PD Operations AT&T 09/24 CALNET SVS 93910315790 282.23 41183 12/16/2024 PD OPERATIONS PD Operations AT&T 09/24 CALNET SVS 93910264110 166.58 41183 12/16/2024 PD OPERATIONS PD Operations AT&T 11/24 CALNET SVS 9391031579 283.84 41183 12/16/2024 PD OPERATIONS PD Operations AT&T 11/24 CALNET SVS 9391020514 155.55 41184 12/16/2024 FINANCE Building AT&T 09/24 CALNET SVS 9391031559 18.67 41184 12/16/2024 FINANCE Building AT&T 10/24 CALNET SVS 9391031559 18.67 41184 12/16/2024 FINANCE Building AT&T 11/24 CALNET SVS 9391031559 18.67 41184 12/16/2024 FINANCE City Attorney AT&T 09/24 CALNET SVS 9391031559 7.00 41184 12/16/2024 FINANCE City Attorney AT&T 10/24 CALNET SVS 9391031559 7.00 41184 12/16/2024 FINANCE City Attorney AT&T 11/24 CALNET SVS 9391031559 7.00 41184 12/16/2024 FINANCE City Clerk's Office AT&T 09/24 CALNET SVS 9391031559 4.67 41184 12/16/2024 FINANCE City Clerk's Office AT&T 10/24 CALNET SVS 9391031559 4.67 41184 12/16/2024 FINANCE City Clerk's Office AT&T 11/24 CALNET SVS 9391031559 4.67 41184 12/16/2024 FINANCE COMPUTER MAINT AT&T 09/24 CALNET SVS 9391031559 2.33 41184 12/16/2024 FINANCE COMPUTER MAINT AT&T 10/24 CALNET SVS 9391031559 2.33 41184 12/16/2024 FINANCE COMPUTER MAINT AT&T 11/24 CALNET SVS 9391031559 2.33 41184 12/16/2024 FINANCE Engineering AT&T 09/24 CALNET SVS 9391031559 35.00 41184 12/16/2024 FINANCE Engineering AT&T 10/24 CALNET SVS 9391031559 35.00 41184 12/16/2024 FINANCE Engineering AT&T 11/24 CALNET SVS 9391031559 35.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41184 12/16/2024 FINANCE Facilities Maintenance AT&T 09/24 CALNET SVS 9391031564 13.72 41184 12/16/2024 FINANCE Facilities Maintenance AT&T 10/24 CALNET SVS 9391031564 13.72 41184 12/16/2024 FINANCE Finance AT&T 09/24 CALNET SVS 9391031559 23.33 41184 12/16/2024 FINANCE Finance AT&T 10/24 CALNET SVS 9391031559 23.33 41184 12/16/2024 FINANCE Finance AT&T 11/24 CALNET SVS 9391031559 23.33 41184 12/16/2024 FINANCE Fleet Maintenance AT&T 09/24 CALNET SVS 9391031564 9.15 41184 12/16/2024 FINANCE Fleet Maintenance AT&T 10/24 CALNET SVS 9391031564 9.15 41184 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 09/24 CALNET SVS 9391031559 11.67 41184 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 10/24 CALNET SVS 9391031559 11.67 41184 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 11/24 CALNET SVS 9391031559 11.67 41184 12/16/2024 FINANCE HR/RISK MGT AT&T 09/24 CALNET SVS 9391031559 7.00 41184 12/16/2024 FINANCE HR/RISK MGT AT&T 10/24 CALNET SVS 9391031559 7.00 41184 12/16/2024 FINANCE HR/RISK MGT AT&T 11/24 CALNET SVS 9391031559 7.00 41184 12/16/2024 FINANCE Planning AT&T 09/24 CALNET SVS 9391031559 11.67 41184 12/16/2024 FINANCE Planning AT&T 10/24 CALNET SVS 9391031559 11.67 41184 12/16/2024 FINANCE Planning AT&T 11/24 CALNET SVS 9391031559 11.67 41184 12/16/2024 FINANCE STREETS AT&T 09/24 CALNET SVS 9391031564 22.88 41184 12/16/2024 FINANCE STREETS AT&T 10/24 CALNET SVS 9391031564 22.88 41184 12/16/2024 FINANCE Sewer Mtnc/Operations AT&T 09/24 CALNET SVS 9391031564 16.01 41184 12/16/2024 FINANCE Sewer Mtnc/Operations AT&T 10/24 CALNET SVS 9391031564 16.01 41184 12/16/2024 FINANCE SOLID WASTE AT&T 09/24 CALNET SVS 9391031564 18.32 41184 12/16/2024 FINANCE SOLID WASTE AT&T 10/24 CALNET SVS 9391031564 18.32 41184 12/16/2024 FINANCE UB - Garbage AT&T 09/24 CALNET SVS 9391031564 4.57 41184 12/16/2024 FINANCE UB - Garbage AT&T 09/24 CALNET SVS 9391031559 6.22 41184 12/16/2024 FINANCE UB - Garbage AT&T 10/24 CALNET SVS 9391031564 4.57 41184 12/16/2024 FINANCE UB - Garbage AT&T 10/24 CALNET SVS 939103155 6.22 41184 12/16/2024 FINANCE UB - Garbage AT&T 11/24 CALNET SVS 9391031559 6.22 41184 12/16/2024 FINANCE UB - Sewer AT&T 09/24 CALNET SVS 9391031564 4.57 41184 12/16/2024 FINANCE UB - Sewer AT&T 09/24 CALNET SVS 9391031559 6.22 41184 12/16/2024 FINANCE UB - Sewer AT&T 10/24 CALNET SVS 9391031564 4.57 41184 12/16/2024 FINANCE UB - Sewer AT&T 10/24 CALNET SVS 9391031559 6.22 41184 12/16/2024 FINANCE UB - Sewer AT&T 11/24 CALNET SVS 9391031559 6.22 41184 12/16/2024 FINANCE UB - Water AT&T 09/24 CALNET SVS 9391031564 9.16 41184 12/16/2024 FINANCE UB - Water AT&T 09/24 CALNET SVS 9391031559 12.44 41184 12/16/2024 FINANCE UB - Water AT&T 10/24 CALNET SVS 9391031564 9.16 41184 12/16/2024 FINANCE UB - Water AT&T 10/24 CALNET SVS 9391031559 12.44 41184 12/16/2024 FINANCE UB - Water AT&T 11/24 CALNET SVS 9391031559 12.44 41184 12/16/2024 FINANCE Water Mtnc/Operations AT&T 09/24 CALNET SVS 9391031564 20.58 41184 12/16/2024 FINANCE Water Mtnc/Operations AT&T 10/24 CALNET SVS 9391031564 20.58 41184 12/16/2024 FINANCE Water Quality Control AT&T 09/24 CALNET SVS 9391031564 9.15 41184 12/16/2024 FINANCE Water Quality Control AT&T 10/24 CALNET SVS 9391031564 9.15 41184 12/16/2024 FINANCE WWTP AT&T 09/24 CALNET SVS 9391031564 13.72 41184 12/16/2024 FINANCE WWTP AT&T 10/24 CALNET SVS 9391031564 13.72 41184 12/16/2024 FINANCE City Manager AT&T 09/24 CALNET SVS 9391031559 9.33 41184 12/16/2024 FINANCE City Manager AT&T 10/24 CALNET SVS 9391031559 9.33

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41184 12/16/2024 FINANCE City Manager AT&T 11/24 CALNET SVS 9391031559 9.33 41184 12/16/2024 FINANCE Purchasing AT&T 09/24 CALNET SVS 9391031564 13.72 41184 12/16/2024 FINANCE Purchasing AT&T 10/24 CALNET SVS 9391031564 13.72 41184 12/16/2024 RECREATION Sr Citizen Community Service AT&T 11/24 CALNET SVS 9391026415 67.89 41184 12/16/2024 UB - WATER UB - Water AT&T 09/24 CALNET SVS 9391026393 89.71 41184 12/16/2024 UB - WATER UB - Water AT&T 10/24 CALNET SVS 9391026393 90.76 41184 12/16/2024 UB - WATER UB - Water AT&T 11/24 CALNET SVS 9391026393 90.40 41184 12/16/2024 PD OPERATIONS PD Operations AT&T 09/24 CALNET SVS 9391031561 155.55 41184 12/16/2024 PD OPERATIONS PD Operations AT&T 10/24 CALNET SVS 9391026411 150.80 41184 12/16/2024 PD OPERATIONS PD Operations AT&T 10/24 CALNET SVS 9391031561 155.55 41184 12/16/2024 PD OPERATIONS PD Operations AT&T 10/24 CALNET SVS 155.55 41184 12/16/2024 PD OPERATIONS PD Operations AT&T 11/24 CALNET SVS 9391026411 148.55 41184 12/16/2024 PD OPERATIONS PD Operations AT&T 11/24 CALNET SVS 9391031561 155.55 41185 12/16/2024 CITY ATTORNEY City Attorney AT&T 09/24 CALNET SVS 9391026388 60.61 41185 12/16/2024 CITY ATTORNEY City Attorney AT&T 10/24 CALNET SVS 9391026388 60.88 41185 12/16/2024 CITY ATTORNEY City Attorney AT&T 11/24 CALNET SVS 9391026388 60.92 41185 12/16/2024 CODE ENFORCEMENT Code Enforcement AT&T 09/24 CALNET SVS 9391026413 60.54 41185 12/16/2024 CODE ENFORCEMENT Code Enforcement AT&T 10/24 CALNET SVS 9391026413 61.14 41185 12/16/2024 CODE ENFORCEMENT Code Enforcement AT&T 11/24 CALNET SVS 9391026413 60.97 41185 12/16/2024 FINANCE Central Admin AT&T 10/24 CALNET SVS 9391026406 29.18 41185 12/16/2024 FINANCE Finance AT&T 10/24 CALNET SVS 9391026406 29.19 41185 12/16/2024 FIRE MEAS K - FIRE AT&T 09/24 CALNET SVS 9391068734 60.35 41185 12/16/2024 FIRE MEAS K - FIRE AT&T 10/24 CALNET SVS 9391068734 60.26 41185 12/16/2024 RECREATION Sr Citizen Community Service AT&T 10/24 CALNET SVS 9391026415 67.65 41185 12/16/2024 SEWER MTNC/OPERATIONS Sewer Mtnc/Operations AT&T 10/24 CALNET SVS 9391026410 59.93 41185 12/16/2024 SEWER MTNC/OPERATIONS Sewer Mtnc/Operations AT&T 11/24 CALNET SVS 9391026410 59.75 41185 12/16/2024 COMM & REC CENTERS Comm & Rec Centers AT&T 09/24 CALNET SVS 9391026392 60.84 41185 12/16/2024 COMM & REC CENTERS Comm & Rec Centers AT&T 10/24 CALNET SVS 9391026392 61.59 41185 12/16/2024 COMM & REC CENTERS Comm & Rec Centers AT&T 11/24 CALNET SVS 9391026392 61.34 41186 12/16/2024 BUILDING Building AT&T 10/24 CALNET SVS 9391026407 30.80 41186 12/16/2024 BUILDING Building AT&T 11/24 CALNET SVS 9391026407 32.08 41186 12/16/2024 FINANCE Central Admin AT&T 11/24 CALNET SVS 9391026406 29.09 41186 12/16/2024 FINANCE Finance AT&T 11/24 CALNET SVS 9391026406 29.10 41186 12/16/2024 FIRE Fire AT&T 10/24 CALNET SVS 9391026402 30.80 41186 12/16/2024 FIRE Fire AT&T 11/24 CALNET SVS 9391026402 32.08 41186 12/16/2024 HR/RISK MGT HR/RISK MGT AT&T 10/24 CALNET SVS 9391026400 30.74 41186 12/16/2024 RECREATION Sr Citizen Community Service AT&T 09/24 CALNET SVS 9391026403 33.39 41186 12/16/2024 RECREATION Sr Citizen Community Service AT&T 10/24 CALNET SVS 9391026395 30.77 41186 12/16/2024 RECREATION Sr Citizen Community Service AT&T 10/24 CALNET SVS 9391026389 30.77 41186 12/16/2024 RECREATION Sr Citizen Community Service AT&T 10/24 CALNET SVS 9391026403 33.39 41186 12/16/2024 WWTP WWTP AT&T 10/24 CALNET SVS 9391026405 30.74 41186 12/16/2024 WWTP WWTP AT&T 10/24 CALNET SVS 9391026417 39.57 41186 12/16/2024 WWTP WWTP AT&T 11/24 CALNET SVS 9391026417 39.55 41186 12/16/2024 PD OPERATIONS PD Operations AT&T 10/24 CALNET SVS 9391026409 31.15 41186 12/16/2024 PD OPERATIONS PD Operations AT&T 11/24 CALNET SVS 9391026409 31.06

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41187 12/16/2024 BUILDING Building AT&T 09/24 CALNET SVS 9391026407 30.42 41187 12/16/2024 FIRE Fire AT&T 09/24 CALNET SVS 9391026402 30.42 41187 12/16/2024 HR/RISK MGT HR/RISK MGT AT&T 11/24 CALNET SVS 9391026400 30.65 41187 12/16/2024 RECREATION Aquatics Programs AT&T 09/24 CALNET SVS 9391026397 28.86 41187 12/16/2024 RECREATION Aquatics Programs AT&T 10/24 CALNET SVS 9391026397 29.21 41187 12/16/2024 RECREATION Aquatics Programs AT&T 11/24 CALNET SVS 9391026397 29.09 41187 12/16/2024 RECREATION Sr Citizen Community Service AT&T 09/24 CALNET SVS 9391026395 30.42 41187 12/16/2024 RECREATION Sr Citizen Community Service AT&T 09/24 CALNET SVS 9391026389 30.42 41187 12/16/2024 RECREATION Sr Citizen Community Service AT&T 09/24 CALNET SVS 9391026398 30.65 41187 12/16/2024 RECREATION Sr Citizen Community Service AT&T 10/24 CALNET SVS 9391026398 30.65 41187 12/16/2024 RECREATION Sr Citizen Community Service AT&T 11/24 CALNET SVS 9391026395 30.65 41187 12/16/2024 RECREATION Sr Citizen Community Service AT&T 11/24 CALNET SVS 9391026389 30.65 41187 12/16/2024 WWTP WWTP AT&T 11/24 CALNET SVS 9391026405 30.65 41187 12/16/2024 PD OPERATIONS PD Operations AT&T 09/24 CALNET SVS 9391026401 30.65 41187 12/16/2024 PD OPERATIONS PD Operations AT&T 10/24 CALNET SVS 9391026401 30.65 41188 12/16/2024 FINANCE Building AT&T 10/24 FRISTNET SERVICE 287302656036 150.39 41188 12/16/2024 FINANCE City Clerk's Office AT&T 10/24 FRISTNET SERVICE 287302656036 90.18 41188 12/16/2024 FINANCE City Council AT&T 10/24 FRISTNET SERVICE 287302656036 281.68 41188 12/16/2024 FINANCE Code Enforcement AT&T 10/24 FRISTNET SERVICE 287302656036 45.09 41188 12/16/2024 FINANCE Comm & Rec Centers AT&T 10/24 FRISTNET SERVICE 287302656036 50.13 41188 12/16/2024 FINANCE COMPUTER MAINT AT&T 10/24 FRISTNET SERVICE 287302656036 743.42 41188 12/16/2024 FINANCE Engineering AT&T 10/24 FRISTNET SERVICE 287302656036 240.76 41188 12/16/2024 FINANCE Facilities Maintenance AT&T 10/24 FRISTNET SERVICE 287302656036 881.91 41188 12/16/2024 FINANCE Finance AT&T 10/24 FRISTNET SERVICE 287302656036 185.59 41188 12/16/2024 FINANCE Fleet Maintenance AT&T 10/24 FRISTNET SERVICE 287302656036 45.09 41188 12/16/2024 FINANCE GRANT OVERSIGHT AT&T 10/24 FRISTNET SERVICE 287302656036 95.22 41188 12/16/2024 FINANCE HR/RISK MGT AT&T 10/24 FRISTNET SERVICE 287302656036 50.13 41188 12/16/2024 FINANCE Parks AT&T 10/24 FRISTNET SERVICE 287302656036 290.77 41188 12/16/2024 FINANCE Parks Administration AT&T 10/24 FRISTNET SERVICE 287302656036 50.13 41188 12/16/2024 FINANCE Planning AT&T 10/24 FRISTNET SERVICE 287302656036 90.18 41188 12/16/2024 FINANCE STREETS AT&T 10/24 FRISTNET SERVICE 287302656036 50.13 41188 12/16/2024 FINANCE Recreation AT&T 10/24 FRISTNET SERVICE 287302656036 90.18 41188 12/16/2024 FINANCE UB - Garbage AT&T 10/24 FRISTNET SERVICE 287302656036 11.27 41188 12/16/2024 FINANCE UB - Sewer AT&T 10/24 FRISTNET SERVICE 287302656036 11.27 41188 12/16/2024 FINANCE UB - Water AT&T 10/24 FRISTNET SERVICE 287302656036 22.55 41188 12/16/2024 FINANCE WWTP AT&T 10/24 FRISTNET SERVICE 287302656036 50.13 41188 12/16/2024 FINANCE City Manager AT&T 10/24 FRISTNET SERVICE 287302656036 140.50 41188 12/16/2024 PD OPERATIONS PD Operations AT&T 10/24 FRISTNET SERVICE 287302656036 6,872.57 41189 12/16/2024 AIRPORT OPERATIONS AIRPORT OPS CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - AIRPORT 113.50 41189 12/16/2024 ENGINEERING Engineering CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - RDA 113.50 41189 12/16/2024 FACILITIES Facilities Maintenance CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - CITY YARD 113.50 41189 12/16/2024 FINANCE UB - Water CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - FINANCE 548.00 41189 12/16/2024 FIRE Fire CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - FIRE STATION #6 113.50 41189 12/16/2024 FIRE Fire CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - FIRE STATION #7 113.50 41189 12/16/2024 GRANTS INTERMODAL BLDG CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - INTERMODEL 267.70

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41189 12/16/2024 WWTP WWTP CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - WWTP 310.90 41189 12/16/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - PW 356.80 41189 12/16/2024 COMM & REC CENTERS Comm & Rec Centers CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - FRANK BERGON SENIOR CENTE 325.75 41189 12/16/2024 COMM & REC CENTERS Comm & Rec Centers CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - PAN AM CENTER 702.80 41189 12/16/2024 COMM & REC CENTERS Comm & Rec Centers CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - MILLVIEW 113.50 41189 12/16/2024 COMM & REC CENTERS Comm & Rec Centers CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - JW YOUTH CENTER 782.45 41189 12/16/2024 COMM & REC CENTERS Comm & Rec Centers CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - PARKS 113.50 41189 12/16/2024 PD OPERATIONS PD Operations CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - SIU PD 113.50 41190 12/16/2024 ENGINEERING Engineering CALIFORNIA CLIMATE CONTROL, INC. 08/24 HVAC MAINTENANCE - ENGINEERING 113.50 41191 12/16/2024 PW ADMIN Street Cleaning MID VALLEY DISPOSAL INC. WASTE DISPOSAL CITY YARDS 5,402.25 41191 12/16/2024 PW ADMIN PW Safe & Clean Initiative MID VALLEY DISPOSAL INC. WASTE DISPOSAL CITY YARDS 2,055.21 41191 12/16/2024 STREETS STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL SHARON BLVD 1,476.79 41191 12/16/2024 WWTP WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL WWTP 1,098.48 41192 12/16/2024 ENGINEERING Engineering PACIFIC GAS & ELECTRIC 10/24 SERVICE 2000655655-7 2,613.27 41192 12/16/2024 ENGINEERING Engineering PACIFIC GAS & ELECTRIC 11/24 SERVICE 2000655655-7 1,784.78 41192 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 09/24 SERVICE 1715785853-5 2,532.44 41192 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 1715785853-5 1,908.99 41192 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 1715785853-5 1,719.53 41192 12/16/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 13.89 41192 12/16/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 27.31 41192 12/16/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 8.65 41192 12/16/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 1,518.46 41192 12/16/2024 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 7.84 41192 12/16/2024 FINANCE Central Admin PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 4,529.46 41192 12/16/2024 FINANCE Central Admin PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 58.33 41192 12/16/2024 FINANCE Central Admin PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 51.58 41192 12/16/2024 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 5,471.33 41192 12/16/2024 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 3,483.57 41192 12/16/2024 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 4,305.12 41192 12/16/2024 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 3,111.57 41192 12/16/2024 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 3,492.80 41192 12/16/2024 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 248.05 41192 12/16/2024 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 997.09 41192 12/16/2024 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 363.88 41192 12/16/2024 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 2,608.01 41192 12/16/2024 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 693.28 41192 12/16/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 39,929.50 41192 12/16/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 36,304.36 41192 12/16/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 8,862.24 41192 12/16/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 38,738.80 41192 12/16/2024 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 7,714.03 41192 12/16/2024 FINANCE Fire PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 2,810.15 41192 12/16/2024 FINANCE Fire PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 2,379.53 41192 12/16/2024 FINANCE Fire PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 101.93 41192 12/16/2024 FINANCE Fire PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 1,134.06

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41192 12/16/2024 FINANCE Fire PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 114.76 41192 12/16/2024 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 1,233.17 41192 12/16/2024 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 1,098.88 41192 12/16/2024 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 936.68 41192 12/16/2024 FINANCE Parks PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 5,243.10 41192 12/16/2024 FINANCE Parks PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 2,122.59 41192 12/16/2024 FINANCE Parks PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 14.06 41192 12/16/2024 FINANCE Parks PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 12,982.06 41192 12/16/2024 FINANCE Parks PACIFIC GAS & ELECTRIC 11/24 SERVICE 3533032414-2 9,110.88 41192 12/16/2024 FINANCE Parks PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 198.61 41192 12/16/2024 FINANCE Recreation PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 35.46 41192 12/16/2024 FINANCE Recreation PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 33.82 41192 12/16/2024 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 3,447.53 41192 12/16/2024 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 3,349.58 41192 12/16/2024 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 (28.48) 41192 12/16/2024 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 2,792.73 41192 12/16/2024 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 254.94 41192 12/16/2024 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 376.84 41192 12/16/2024 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 369.54 41192 12/16/2024 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 8.95 41192 12/16/2024 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 318.78 41192 12/16/2024 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 127.70 41192 12/16/2024 FINANCE Sr Citizen Community Service PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (24.38) 41192 12/16/2024 FINANCE Sr Citizen Community Service PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 33.50 41192 12/16/2024 FINANCE Sr Citizen Community Service PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 32.60 41192 12/16/2024 FINANCE Sr Citizen Community Service PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 8.39 41192 12/16/2024 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 212,764.68 41192 12/16/2024 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 161,668.30 41192 12/16/2024 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 30,874.07 41192 12/16/2024 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 29,052.37 41192 12/16/2024 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 11/24 SERVICE 3533032414-2 5,033.66 41192 12/16/2024 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 25,981.93 41192 12/16/2024 FINANCE WWTP PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 48,335.41 41192 12/16/2024 FINANCE WWTP PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 41,259.32 41192 12/16/2024 FINANCE WWTP PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 30,141.63 41192 12/16/2024 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (44.83) 41192 12/16/2024 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 10.68 41192 12/16/2024 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 (11.21) 41192 12/16/2024 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 10.27 41192 12/16/2024 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 35.54 41192 12/16/2024 FINANCE Zone 26 Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 (44.13) 41192 12/16/2024 FINANCE Zone 26 Activities PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 11.77 41192 12/16/2024 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (134.65) 41192 12/16/2024 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 31.85 41192 12/16/2024 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 (91.26)

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41192 12/16/2024 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 30.82 41192 12/16/2024 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 20.37 41192 12/16/2024 FINANCE Zone 20B Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (86.90) 41192 12/16/2024 FINANCE Zone 20B Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 23.29 41192 12/16/2024 FINANCE Zone 20B Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 22.91 41192 12/16/2024 FINANCE Zone 27B Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (43.95) 41192 12/16/2024 FINANCE Zone 27B Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 11.59 41192 12/16/2024 FINANCE Zone 27B Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 11.21 41192 12/16/2024 FINANCE Zone 2 Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (220.84) 41192 12/16/2024 FINANCE Zone 2 Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 56.00 41192 12/16/2024 FINANCE Zone 2 Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 54.31 41192 12/16/2024 FINANCE Zone 3 Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (179.65) 41192 12/16/2024 FINANCE Zone 3 Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 41.70 41192 12/16/2024 FINANCE Zone 3 Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 40.69 41192 12/16/2024 FINANCE Zone 31B Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (134.65) 41192 12/16/2024 FINANCE Zone 31B Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 31.85 41192 12/16/2024 FINANCE Zone 31B Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 30.82 41192 12/16/2024 FINANCE Zone 4 Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (44.83) 41192 12/16/2024 FINANCE Zone 4 Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 10.50 41192 12/16/2024 FINANCE Zone 4 Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 9.91 41192 12/16/2024 FINANCE Zone 6A Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (204.85) 41192 12/16/2024 FINANCE Zone 6A Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 73.00 41192 12/16/2024 FINANCE Zone 6A Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 70.47 41192 12/16/2024 FINANCE Zone 29C Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (43.59) 41192 12/16/2024 FINANCE Zone 29C Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 11.95 41192 12/16/2024 FINANCE Zone 29C Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 11.53 41192 12/16/2024 FINANCE Zone 8 Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (203.53) 41192 12/16/2024 FINANCE Zone 8 Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 74.34 41192 12/16/2024 FINANCE Zone 8 Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 71.53 41192 12/16/2024 FINANCE Zone 16 Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 (86.44) 41192 12/16/2024 FINANCE Zone 16 Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 24.50 41192 12/16/2024 FINANCE Zone 16 Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 23.46 41192 12/16/2024 FINANCE Zone 13 Activities PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 60.76 41192 12/16/2024 FINANCE Zone 13 Activities PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 174.26 41192 12/16/2024 FINANCE Zone 13 Activities PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 167.28 41192 12/16/2024 FINANCE PD Operations PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 9,394.30 41192 12/16/2024 FINANCE PD Operations PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 5,935.48 41192 12/16/2024 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 08/24 SERVICE 3533032414-2 19.57 41192 12/16/2024 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 09/24 SERVICE 3533032414-2 78.03 41192 12/16/2024 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 10/24 SERVICE 9920095153-3 (245.50) 41192 12/16/2024 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 10/24 SERVICE 3533032414-2 80.16 41192 12/16/2024 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 11/24 SERVICE 9920095153-3 92.92 41192 12/16/2024 FIRE Fire PACIFIC GAS & ELECTRIC 10/24 SERVICE 2173157566-4 2,325.96 41192 12/16/2024 FIRE Fire PACIFIC GAS & ELECTRIC 11/24 SERVICE 2173157566-4 1,913.09 41192 12/16/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations PACIFIC GAS & ELECTRIC 10/24 SERVICE 9172110863-6 22,871.42

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41192 12/16/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations PACIFIC GAS & ELECTRIC 11/24 SERVICE 9172110863-6 15,454.85 41193 12/16/2024 AIRPORT OPERATIONS AIRPORT OPS PACIFIC GAS & ELECTRIC 11/24 SERVICE 3819620697-3 145.22 41193 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 09/24 SERVICE 9787342989-4 165.75 41193 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 1619119913-8 136.10 41193 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 8178280304-3 247.65 41193 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 9787342989-4 181.41 41193 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 161911913-8 160.58 41193 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 8178280304-3 245.64 41193 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 3352588453-3 161.45 41193 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 9787342989-4 179.24 41193 12/16/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations PACIFIC GAS & ELECTRIC 10/24 SERVICE 9651992016-7 249.07 41193 12/16/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations PACIFIC GAS & ELECTRIC 10/24 SERVICE 9109225160-1 611.52 41193 12/16/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations PACIFIC GAS & ELECTRIC 11/24 SERVICE 9651992016-7 259.68 41193 12/16/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations PACIFIC GAS & ELECTRIC 11/24 SERVICE 9109225160-1 584.67 41193 12/16/2024 COMM & REC CENTERS Comm & Rec Centers PACIFIC GAS & ELECTRIC 10/24 SERVICE 8307681856-2 1,100.45 41193 12/16/2024 COMM & REC CENTERS Comm & Rec Centers PACIFIC GAS & ELECTRIC 11/24 SERVICE 8307681856-2 1,205.77 41194 12/16/2024 AIRPORT OPERATIONS AIRPORT OPS PACIFIC GAS & ELECTRIC 10/24 SERVICE 3919620697-3 83.52 41194 12/16/2024 AIRPORT OPERATIONS AIRPORT OPS PACIFIC GAS & ELECTRIC 11/24 SERVICE 8126770647-1 127.09 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 09/24 SERVICE 1598348280-1 88.98 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 09/24 SERVICE 5207933925-6 84.25 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 6690755760-8 112.60 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 3352588453-3 103.22 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 3499945233-6 120.80 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 1598348280-1 100.37 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 5207933925-6 104.29 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 6690755760-8 114.96 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 3499945233-6 114.48 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 1598348280-1 124.92 41194 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 5207933925-6 111.85 41194 12/16/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations PACIFIC GAS & ELECTRIC 10/24 SERVICE 3642526071-2 90.90 41194 12/16/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations PACIFIC GAS & ELECTRIC 11/24 SERVICE 3642526071-2 94.48 41195 12/16/2024 AIRPORT OPERATIONS AIRPORT OPS PACIFIC GAS & ELECTRIC 10/24 SERVICE 8126770647-1 23.65 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 09/24 SERVICE 5225647713-5 14.30 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 7949615676-5 24.76 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 5237156686-1 43.35 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 4318089701-9 24.62 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 1013877191-9 71.94 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 5225647713-5 14.29 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 7949615676-5 25.51 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 5237156686-1 40.87 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 4318089701-9 26.42 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 7928098441-4 61.39 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 1013877191-9 76.82 41195 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 11/24 SERVICE 5225647713-5 16.26 41195 12/16/2024 PARKS Parks PACIFIC GAS & ELECTRIC 10/24 SERVICE 8675479583-8 55.37

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41195 12/16/2024 PARKS Parks PACIFIC GAS & ELECTRIC 11/24 SERVICE 8675479583-8 59.41 41196 12/16/2024 FACILITIES Facilities Maintenance PACIFIC GAS & ELECTRIC 10/24 SERVICE 7928098441-4 2.08 41196 12/16/2024 FINANCE Zone 39 Activities PACIFIC GAS & ELECTRIC 11/24 SERVICE 6948316261-1 11.07 41196 12/16/2024 PARKS Parks PACIFIC GAS & ELECTRIC 09/24 SERVICE 8675479583-8 3.93 41197 12/16/2024 FINANCE Building VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 104.14 41197 12/16/2024 FINANCE Building VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 104.14 41197 12/16/2024 FINANCE City Council VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 38.01 41197 12/16/2024 FINANCE City Council VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 38.01 41197 12/16/2024 FINANCE Facilities Maintenance VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 52.07 41197 12/16/2024 FINANCE Facilities Maintenance VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 52.07 41197 12/16/2024 FINANCE Fire VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 152.04 41197 12/16/2024 FINANCE Fire VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 152.04 41197 12/16/2024 FINANCE Fleet Maintenance VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 1.70 41197 12/16/2024 FINANCE Fleet Maintenance VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 1.70 41197 12/16/2024 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 38.01 41197 12/16/2024 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 38.01 41197 12/16/2024 FINANCE Parks VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 1.70 41197 12/16/2024 FINANCE Parks VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 1.70 41197 12/16/2024 FINANCE Planning VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 52.07 41197 12/16/2024 FINANCE Planning VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 52.07 41197 12/16/2024 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 14.59 41197 12/16/2024 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 14.14 41197 12/16/2024 FINANCE Sewer Mtnc/Operations VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 1.70 41197 12/16/2024 FINANCE Street Cleaning VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 1.70 41197 12/16/2024 FINANCE Water Mtnc/Operations VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 92.08 41197 12/16/2024 FINANCE Water Mtnc/Operations VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 92.08 41197 12/16/2024 FINANCE Water Quality Control VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 38.01 41197 12/16/2024 FINANCE Water Quality Control VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 38.01 41197 12/16/2024 FINANCE WWTP VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 38.01 41197 12/16/2024 FINANCE WWTP VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 38.01 41197 12/16/2024 FINANCE PD Operations VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/24 - 10/10/24 494.21 41197 12/16/2024 FINANCE PD Operations VERIZON WIRELESS CITY CELL PHONE CHARGES 10/11/24 - 11/10/24 494.27 41198 12/16/2024 STREETS STREETS OTP - FINANCE DOT COMMERCIAL CERTIFICATION FEE REIMBURSEMENT 100.00 41199 12/16/2024 FINANCE Water Fund AR REFUNDS METER 5 DEPOSIT REFUND - #6571 1,700.00 41200 12/16/2024 FINANCE Water Fund AR REFUNDS METER 19 DEPOSIT REFUND - #6107 1,700.00 41201 12/16/2024 FINANCE Water Fund AR REFUNDS METER 32 DEPOSIT REFUND - #6264 1,700.00 41202 12/20/2024 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 11/24 18,820.15 41203 12/20/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations FERGUSON ENTERPRISES, INC. EMERGENCY HYDRANT 4,157.88 41204 12/20/2024 PW ADMIN Engineering SERVICEMASTER BY J&C BROWN ENG - CLEANING SUPPLIES 245.39 41205 12/20/2024 GRANTS Prop 1B PTMISEA RRM DESIGN GROUP PROFESSIONAL ENG DESIGN - INTERMODAL FACILITY 13,518.52 41205 12/20/2024 GRANTS AFFORDABLE HOUSING RRM DESIGN GROUP PROFESSIONAL ENG DESIGN - INTERMODAL FACILITY 8,242.43 41206 12/20/2024 PD OPERATIONS MEAS K - PD HARRY D. WILSON INC. BMW 1250 - SERVICE 612.69 41207 12/20/2024 FLEET MAINTENANCE Fleet Maintenance GIBBS INTERNATIONAL INC REPAIRS #336 4,403.75 41208 12/20/2024 ENGINEERING DRAINAGE 2NDNATURE SOFTWARE INC ANNUAL SOFTWARE RENEWAL 19,966.53 41209 12/20/2024 GRANTS TRANS - FIXED TRILLIUM SOLUTIONS, INC. GTFS ANNUAL SUBSCRIPTION 3,750.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41209 12/20/2024 GRANTS Fixed Route TRILLIUM SOLUTIONS, INC. GTFS ANNUAL SUBSCRIPTION 1,250.00 41210 12/20/2024 PD OPERATIONS PD Operations RAUL R. HERRERA JR. POLYGRAPHS 1,250.00 41211 12/20/2024 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING TINY TIKES SHIRTS 225.16 41211 12/20/2024 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING FLAG FOOTBALL PRIZES 454.65 41212 12/20/2024 PD OPERATIONS PD Operations LEATHAM FAMILY, LLC PD BADGE ORDER 596.25 41213 12/20/2024 PD OPERATIONS PD Operations DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 37.89 41214 12/20/2024 PD OPERATIONS PD Operations TIM J LAW EMPLOYMENT BACKGROUND 6,600.00 41215 12/20/2024 ENGINEERING Sewer Capital Outlay RMA GEOSCIENCE, INC. AVE 13 SOIL TESTING 8,890.00 41216 12/20/2024 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. TRANSIT OPERATOR 11/24 105,380.70 41216 12/20/2024 GRANTS TRANS - DAR MV TRANSPORTATION, INC. TRANSIT OPERATOR 11/24 67,876.81 41217 12/20/2024 CITY ADMIN Central Admin CRISCOM PUBLIC RELATIONS, INC. CONSULTANT SERVICES 4,000.00 41218 12/20/2024 PD OPERATIONS PD Operations TRILOGY MEDWASTE WEST LLC REUSABLE TUB - MEDICAL WASTE 158.60 41219 12/20/2024 FLEET MAINTENANCE Fleet Maintenance O'REILLY AUTOMOTIVE STORES, INC. MISC REPAIR PARTS 1,299.92 41220 12/20/2024 FINANCE Finance MV CHENG & ASSOCIATES, INC. CONSULTING SERVICES: FINANCE DIRECTOR 2,937.50 41221 12/20/2024 PD OPERATIONS PD Operations CV FORENSIC NURSING SPECIALISTS EXAM - 24M-07156 1,500.00 41222 12/20/2024 ENGINEERING Water Mtnc/Operations DAVIDS ENGINEERING, INC. PROFESSIONAL SERVICES 579.00 41223 12/20/2024 PARKS ADMINISTRATION Parks ELITE MAINTENANCE AND TREE SERVICE PARKS MAINTENANCE ITEM 645.00 41223 12/20/2024 PARKS ADMINISTRATION Parks ELITE MAINTENANCE AND TREE SERVICE GROUP 2 NON-MEDIAN MAINTENANCE 12/24 5,678.40 41223 12/20/2024 PARKS ADMINISTRATION MEDIAN LANDS ELITE MAINTENANCE AND TREE SERVICE GROUP 3 MEDIAN MAINTENANCE 12/24 12,560.80 41223 12/20/2024 PARKS ADMINISTRATION Parking Dist Operation ELITE MAINTENANCE AND TREE SERVICE GROUP 1 DOWNTOWN MAINTENANCE 12/24 509.60 41224 12/20/2024 FINANCE City Manager HINDERLITER, DE LLAMAS AND ASSOCIATES Q2 24/25 CONTRACT/AUDIT SALES TAX 1,983.02 41225 12/20/2024 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 29.75 41225 12/20/2024 FINANCE Animal Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 331.71 41225 12/20/2024 FINANCE Animal Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 358.76 41225 12/20/2024 FINANCE Building VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 177.10 41225 12/20/2024 FINANCE Building VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 99.13 41225 12/20/2024 FINANCE Code Enforcement VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 66.22 41225 12/20/2024 FINANCE Code Enforcement VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 327.71 41225 12/20/2024 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 233.61 41225 12/20/2024 FINANCE Engineering VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 346.31 41225 12/20/2024 FINANCE Engineering VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 244.81 41225 12/20/2024 FINANCE Facilities Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 314.90 41225 12/20/2024 FINANCE Facilities Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 200.14 41225 12/20/2024 FINANCE Fleet Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 183.20 41225 12/20/2024 FINANCE Fleet Motor Pool VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 31.97 41225 12/20/2024 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 675.37 41225 12/20/2024 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 421.27 41225 12/20/2024 FINANCE LMD Services VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 380.33 41225 12/20/2024 FINANCE LMD Services VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 548.20 41225 12/20/2024 FINANCE Parks VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 1,840.40 41225 12/20/2024 FINANCE Parks VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 1,123.79 41225 12/20/2024 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 2,223.20 41225 12/20/2024 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 1,275.59 41225 12/20/2024 FINANCE Sewer Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 1,042.73 41225 12/20/2024 FINANCE Sewer Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 1,070.61

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41225 12/20/2024 FINANCE Street Cleaning VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 2,326.16 41225 12/20/2024 FINANCE Street Cleaning VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 1,325.71 41225 12/20/2024 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 2,896.37 41225 12/20/2024 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 2,616.98 41225 12/20/2024 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 2,881.45 41225 12/20/2024 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 2,381.08 41225 12/20/2024 FINANCE Water Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 1,259.61 41225 12/20/2024 FINANCE Water Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 612.09 41225 12/20/2024 FINANCE Water Quality Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 524.87 41225 12/20/2024 FINANCE Water Quality Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 362.85 41225 12/20/2024 FINANCE WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 36.03 41225 12/20/2024 FINANCE PD Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 10/16/24-10/31/24 7,490.93 41225 12/20/2024 FINANCE PD Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 11/16/24-11/30/24 6,115.51 41225 12/20/2024 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 10/16/24-10/31/24 558.48 41225 12/20/2024 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 11/01/24-11/15/24 587.74 41225 12/20/2024 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 11/16/24/11/30/24 474.74 41225 12/20/2024 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 2,121.90 41225 12/20/2024 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - BULK PROPANE 6,130.98 41226 12/20/2024 ENGINEERING Sewer Capital Outlay THE MADERA MAIL DROP PLAN & SPEC BOOK PRINTING 1,994.15 41227 12/20/2024 PD OPERATIONS PD Operations LAW DOG K9 K9 VENDOR TRAINING 900.00 41228 12/20/2024 GRANTS CDBG ADMIN CITY DATA SERVICES LLC CDS MAINENANCE - 10/24-12/24 2,325.00 41229 12/20/2024 PD OPERATIONS PD Operations CINTAS CORPORATION MEDICAL SUPPLIES 125.35 41230 12/20/2024 GRANTS Home Program Income BACKOWSKI LAW GROUP, PC LEGAL SERVICES - 2084.011 796.50 41231 12/20/2024 WWTP WWTP CAL WEST RAIN EFFLUENT PUMP REBUILD 12,119.58 41232 12/20/2024 PW ADMIN AIRPORT OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 39.00 41232 12/20/2024 PW ADMIN Central Admin EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 39.00 41232 12/20/2024 PW ADMIN Comm & Rec Centers EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 351.00 41232 12/20/2024 PW ADMIN Engineering EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 78.00 41232 12/20/2024 PW ADMIN Fire EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 117.00 41232 12/20/2024 PW ADMIN INTERMODAL BLDG EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 78.00 41232 12/20/2024 PW ADMIN Parks EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 39.00 41232 12/20/2024 PW ADMIN STREETS EAGLESHIELD PEST CONTROL RODENT BAIT STATION 160.00 41232 12/20/2024 PW ADMIN Sewer Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 19.50 41232 12/20/2024 PW ADMIN Sewer Mtnc/Operations EAGLESHIELD PEST CONTROL RODENT BAIT STATION 160.00 41232 12/20/2024 PW ADMIN Water Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 19.50 41232 12/20/2024 PW ADMIN Water Mtnc/Operations EAGLESHIELD PEST CONTROL RODENT BAIT STATION 160.00 41232 12/20/2024 PW ADMIN WWTP EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 39.00 41232 12/20/2024 PW ADMIN PD Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 11/24 39.00 41233 12/20/2024 UB - WATER UB - Garbage SAFEGUARD BUSINESS SYSTEMS, INC. DEPOSIT SLIPS 55.10 41233 12/20/2024 UB - WATER UB - Sewer SAFEGUARD BUSINESS SYSTEMS, INC. DEPOSIT SLIPS 55.10 41233 12/20/2024 UB - WATER UB - Water SAFEGUARD BUSINESS SYSTEMS, INC. DEPOSIT SLIPS 110.20 41234 12/20/2024 FIRE Fire BURTON'S FIRE, INC MISC PARTS 2,503.74 41235 12/20/2024 WWTP WWTP SCHROEDER VALVE & REPAIR INC. HEAT EXCHANGER 4,189.79 41236 12/20/2024 PARKS ADMINISTRATION Comm & Rec Centers NEWTON, ROBERT CARPET CLEANING - JWYC 1,800.90 41237 12/20/2024 PD OPERATIONS SUPP LAW ENF RUBBER SOUL BICYCLES TERO X 4.0 29 SILDST/SMK XL 10,157.64

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41238 12/20/2024 FINANCE Madera Groundwater JPA Committ JACOB T ROBERSON MRWM CONSULTING 1,000.00 41239 12/20/2024 FINANCE Madera Groundwater JPA Committ MADERA COUNTY FARM BUREAU 2016 PROP 1 IRWM DAC INVOLVEMENT GRANT 15,423.02 41240 12/20/2024 FINANCE Madera Groundwater JPA Committ CALTECH WEB LLC WEB DESIGN & MAINTENANCE - 11/10/24-12/10/24 99.00 41241 12/20/2024 CITY ADMIN LTF - Streets HDR ENGINEERING, INC HDR ENGINEERING CONSULTING SERVICES 27,567.50 41241 12/20/2024 CITY ADMIN MEAS T - RTP HDR ENGINEERING, INC HDR ENGINEERING CONSULTING SERVICES 27,567.50 41242 12/20/2024 WATER QUALITY CONTROL Water Quality Control DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 1,824.00 41243 12/20/2024 PD OPERATIONS PD Operations AT&T 10/24 CALNET SVS 9391064552 571.18 41244 12/20/2024 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 1,584.20 41245 12/20/2024 ENGINEERING Sewer Capital Outlay BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 4,091.55 41246 12/20/2024 PARKS ADMINISTRATION Sports Programs BSN SPORTS YOUTH BASKETBALL BALLS 804.51 41247 12/20/2024 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE BLOOD ALCOHOL ANALYSIS 1,260.00 41247 12/20/2024 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 2,134.98 41249 12/20/2024 PD OPERATIONS MEAS K - PD CALIFORNIA FORENSIC INSTITUTE PRE-EMPLOYMENT EXAM 1,800.00 41250 12/20/2024 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482-3 FOR 12/06/2024 PAYROLL 888.13 41251 12/20/2024 FINANCE COMPUTER MAINT COMCAST 11/24 SERVICE 8155500320322006 83.38 41251 12/20/2024 FINANCE PD Operations COMCAST 11/24 SVS 8155500320092096 192.28 41251 12/20/2024 FINANCE PD Operations COMCAST 12/24 SVS 8155500320092096 197.03 41252 12/20/2024 PD OPERATIONS PD Operations COMMUNITY MEDICAL CENTER LEGAL BLOOD DRAWS - 10/24 175.00 41253 12/20/2024 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CALIFORNIA PRE-EMPLOYMENT SERVICES 683.00 41254 12/20/2024 HR/RISK MGT HR/RISK MGT CPS HR CONSULTING CONTRACTED SERVICES/BILINGUAL EXAM 1,179.25 41255 12/20/2024 ENGINEERING General Trust Fund DMP DEVELOPMENT CORP. REIMBURSEMENT - LMD DEPOSIT VARBELLA II 7,853.04 41256 12/20/2024 UB - WATER UB - Garbage DATAPROSE, LLC 10/24 BILLING 2,747.49 41256 12/20/2024 UB - WATER UB - Sewer DATAPROSE, LLC 10/24 BILLING 2,747.50 41256 12/20/2024 UB - WATER UB - Water DATAPROSE, LLC 10/24 BILLING 5,495.00 41257 12/20/2024 ENGINEERING Engineering DIAMOND COMMUNICATIONS UPDATED SECURITY CODES - ENG 30.00 41257 12/20/2024 ENGINEERING Engineering DIAMOND COMMUNICATIONS FIRE/SECURITY ALARM MONITORING - ENG 180.00 41257 12/20/2024 GRANTS INTERMODAL BLDG DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT 355.00 41257 12/20/2024 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - PANAM 108.00 41257 12/20/2024 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - FBSC 213.00 41257 12/20/2024 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - FBSC 213.00 41257 12/20/2024 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS FIRE ALARM CERT - JWYC 275.00 41258 12/20/2024 BUILDING Building FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 11/16/24-11/30/24 12,105.00 41258 12/20/2024 BUILDING Building FIRE SAFETY SOLUTIONS, LLC FIRE PROTECTION SVS 12/01/24-12/15/24 15,285.00 41259 12/20/2024 PD OPERATIONS PD Operations FRESNO CITY COLLEGE REGISTRATION FEE - POLICE ACADEMY 930.00 41259 12/20/2024 PD OPERATIONS PD Operations FRESNO CITY COLLEGE REGISTRATION FEE - TRAFFIC COLLISION INVESTIGATION 356.00 41260 12/20/2024 PW ADMIN Facilities Maintenance GRAINGER, INC. SIGNAL METER 1,567.15 41261 12/20/2024 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. 12/24 POWER SWEEPING 402.50 41261 12/20/2024 GRANTS Parking Dist Operation GUARDIAN WESTERN SWEEPING INC. 12/24 POWER SWEEPING 402.50 41262 12/20/2024 PW ADMIN Water Mtnc/Operations INDUSTRIAL ELECTRICAL CO. GENERATOR MAINTENANCE - MEADOWS 1,212.62 41263 12/20/2024 INFORMATION SERVICES LTF - Streets INSIGHT PUBLIC SECTOR MS PROJECT STANMS PROJECT STAN 5,733.91 41263 12/20/2024 INFORMATION SERVICES Water Mtnc/Operations INSIGHT PUBLIC SECTOR SURFACE PROSSURFACE PROS 5,050.31 41264 12/20/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 12/24 UTILITY SERVICE 3040421 53.00 41264 12/20/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 12/24 UTILITY SERVICE 3040431 99.75 41264 12/20/2024 GRANTS INTERMODAL BLDG CITY OF MADERA 12/24 UTILITY SERVICE 3040441 365.40 41265 12/20/2024 FINANCE PD Operations MADERA COUNTY TREASURER COUNTY'S PORTION PARKING PENALTIES PAID 10/24 417.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41266 12/20/2024 FINANCE General Fund MADERA COUNTY TSA MCC12403-A-24 Q1, Q2, &, Q3 366,050.96 41267 12/20/2024 PW ADMIN AIRPORT OPS MADERA COUNTY ENVIRONMENTAL HEALTH DEPT PERMIT FEES 550.00 41267 12/20/2024 WWTP WWTP MADERA COUNTY ENVIRONMENTAL HEALTH DEPT PERMIT FEES 984.00 41268 12/20/2024 WATER MTNC/OPERATIONS Water Mtnc/Operations MADERA PUMPS, INC. 250HP WESTINGHOUSE MOTOR REPAIR 13,515.27 41269 12/20/2024 GRANTS Permanent Local Housing AllocaMADERA RESCUE MISSION, INC. PLHA INVOICE 11/24 24,876.82 41270 12/20/2024 ENGINEERING Sewer Capital Outlay MADERA TRIBUNE REQUEST FOR BID - WWTP 24-01 1,353.00 41270 12/20/2024 GRANTS CDBG ADMIN MADERA TRIBUNE PUBLIC NOTICE 286.00 41270 12/20/2024 GRANTS CDBG ADMIN MADERA TRIBUNE NOFA 1,000.00 41270 12/20/2024 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 125.40 41271 12/20/2024 PD OPERATIONS PD Operations MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 99.48 41272 12/20/2024 PARKS ADMINISTRATION Aquatics Programs MAMMOTH OXYGEN CO2 FOR POOL 108.00 41273 12/20/2024 FINANCE CFD 2005-1 City-Wide ServicesWILLDAN FINANCIAL SERVICES 3RD QTR FY 24/25 CFD 2005-1 & 2006-1 1,878.96 41273 12/20/2024 FINANCE CFD 2006-1 KB Home WILLDAN FINANCIAL SERVICES 3RD QTR FY 24/25 CFD 2005-1 & 2006-1 1,019.48 41274 12/20/2024 BUILDING Building PECK'S PRINTERY BUILD - CORRECTION NOTICES 540.17 41274 12/20/2024 BUILDING Building PECK'S PRINTERY BUILD - ELECTRICAL TAGS 612.70 41274 12/20/2024 BUILDING Building PECK'S PRINTERY BUILD - PIPING TAGS 612.70 41275 12/20/2024 FINANCE Finance PHOENIX GROUP INFO SYS CITATIONS 10/24 332.73 41275 12/20/2024 FINANCE Parking Dist Operation PHOENIX GROUP INFO SYS CITATIONS 10/24 32.91 41276 12/20/2024 FINANCE CFD Debt Fund - 2006 Bonds PITNEY BOWES, INC. POSTAGE MACHINE LEASE 09/30/24-12/29/24 63.26 41276 12/20/2024 FINANCE Water Mtnc/Operations PITNEY BOWES, INC. POSTAGE MACHINE LEASE 09/30/24-12/29/24 316.30 41276 12/20/2024 FINANCE WWTP PITNEY BOWES, INC. POSTAGE MACHINE LEASE 09/30/24-12/29/24 126.52 41276 12/20/2024 PW ADMIN AIRPORT OPS PITNEY BOWES, INC. POSTAGE FEES 49.38 41276 12/20/2024 PW ADMIN Facilities Maintenance PITNEY BOWES, INC. POSTAGE FEES 49.37 41276 12/20/2024 PW ADMIN Fleet Maintenance PITNEY BOWES, INC. POSTAGE FEES 49.37 41276 12/20/2024 PW ADMIN STREETS PITNEY BOWES, INC. POSTAGE FEES 49.37 41276 12/20/2024 PW ADMIN Sewer Mtnc/Operations PITNEY BOWES, INC. POSTAGE FEES 49.37 41276 12/20/2024 PW ADMIN Water Mtnc/Operations PITNEY BOWES, INC. POSTAGE FEES 49.38 41276 12/20/2024 PW ADMIN Water Quality Control PITNEY BOWES, INC. POSTAGE FEES 49.50 41276 12/20/2024 PW ADMIN WWTP PITNEY BOWES, INC. POSTAGE FEES 49.38 41276 12/20/2024 PW ADMIN Purchasing PITNEY BOWES, INC. POSTAGE FEES 49.37 41277 12/20/2024 PD OPERATIONS PD Operations PROFORCE MISC PD EQUIPMENT 730.70 41278 12/20/2024 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING ON-CALL W-39, W-40, & W-41 WATER MAIN REPLACEMENT 4,325.80 41278 12/20/2024 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING PROFESSIONAL CONSULTING SVS 948.70 41279 12/20/2024 WWTP WWTP ROCKWELL ENG. & EQ. CO.,INC. HEAT EXCHANGER PUMP 19,826.00 41280 12/20/2024 GRANTS SB1-State of Good Repair SAFETY NETWORK, INC. TRANSIT SIGNS 6,027.56 41281 12/20/2024 STREETS STREETS SEAL RITE PAVING ASPHALT PAVING/PATCHING 297,556.00 41282 12/20/2024 WWTP WWTP SPARKLETTS WWTP - LAB & DRINKING WATER 119.59 41283 12/20/2024 PW ADMIN Sewer Capital Outlay STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING SVS 303,243.22 41283 12/20/2024 WWTP Sewer Capital Outlay STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING SVS 2,104.00 41284 12/20/2024 WWTP WWTP STATE WATER RESOURCES CONTROL BOARD WWTP ANNUAL PERMIT FEE 38,205.00 41285 12/20/2024 PW ADMIN Water Mtnc/Operations STATE WATER RESOURCES CONTROL BOARD EXAM FEES - WATER DISTRIBUTION - BOTWRIGHT 155.00 41285 12/20/2024 PW ADMIN Water Mtnc/Operations STATE WATER RESOURCES CONTROL BOARD EXAM FEES - WATER DISTRIBUTION - SOLIS 65.00 41285 12/20/2024 PW ADMIN Water Mtnc/Operations STATE WATER RESOURCES CONTROL BOARD EXAM FEES - WATER DISTRIBUTION - LARA 60.00 41285 12/20/2024 PW ADMIN Water Mtnc/Operations STATE WATER RESOURCES CONTROL BOARD EXAM FEES - WTR TREATMENT - LARAEXAM FEES - WTR TREATMENT - LARA 110.00 41286 12/20/2024 FIRE Fire STEVES CHEVROLET OF CHOWCHILLA SERVICE - 2023 CHEVY SILVERADO 338.12

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 41287 12/20/2024 WWTP WWTP SYNAGRO WEST, INC. SLUDGE HAULING & DISPOSAL 11,622.32 41288 12/20/2024 GRANTS INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT 150.00 41289 12/20/2024 FINANCE General Fund US BANK CORPORATE PAYMENT SYSTEMS SERVICES FOR PERIOD 08/01/24-10/31/24 3,357.55 41290 12/20/2024 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC LAWN SERVICES 10/24 500.00 41290 12/20/2024 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC LAWN SERVICES 11/24 500.00 41291 12/20/2024 ENGINEERING Engineering YAMABE & HORN ENGINEERING MAP CHECK - 24-P-02 708.75 41291 12/20/2024 ENGINEERING Engineering YAMABE & HORN ENGINEERING MAP CHECK - 24-P-01 38.63 41291 12/20/2024 ENGINEERING Engineering YAMABE & HORN ENGINEERING MAP CHECK - 24-9-03 38.63 41291 12/20/2024 ENGINEERING Engineering YAMABE & HORN ENGINEERING ADELL & D ST MAP CHECK & IMPROVEMENT PLAN CHECK 717.50 41292 12/20/2024 PLANNING Planning OTP - FINANCE REIMBURSEMENT - 2024 CEQA ESSENTIALS WORKSHOP 43.35 41293 12/20/2024 PD OPERATIONS General Trust Fund OTP - FINANCE REIMBURSEMENT - 20M-07622 8,740.00 41294 12/20/2024 HR/RISK MGT HR/RISK MGT OTP - FINANCE REIMBURSEMENT - CALPELRA ANNUAL CONFERENCE 41.00 41295 12/20/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9910015 1,380.00 41296 12/20/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9895930 3,000.00 41297 12/20/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9925326 1,755.00 41298 12/20/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9910420 912.00 41299 12/20/2024 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 99101391 456.00 41300 12/20/2024 BUILDING Building BLDING/PLAN REFNDS JOB CANCELLED - REIMBURSE FEE 1,328.30 41301 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9902364 153.70 41302 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9926410 130.20 41303 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 7800385 921.46 41304 12/20/2024 FINANCE Water Fund OTP- UB REFUNDS DEPOSIT MAIS TO MUNIS - 9925748-514012 402.92 41305 12/20/2024 FINANCE Water Fund OTP- UB REFUNDS DEPOSIT MAIS TO MUNIS - 9922538-511716 156.79 41306 12/20/2024 FINANCE Water Fund OTP- UB REFUNDS DEPOSIT MAIS TO MUNIS - 9909016*506934 380.99 41307 12/20/2024 FINANCE Water Fund OTP- UB REFUNDS DEPOSIT MAIS TO MUNIS - 9908131-506505 382.52 41308 12/20/2024 FINANCE Water Fund OTP- UB REFUNDS DEPOSIT MAIS TO MUNIS - 9907315-506505 404.27 41309 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 8577221 54.94 41310 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919435 272.57 41311 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9477303 247.05 41312 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9922010 195.50 41313 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9902658 258.18 41314 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919751 64.42 41315 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9917249 243.73 41316 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923083 121.46 41317 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9920376 84.96 41318 12/20/2024 FINANCE Water Utility OTP- UB REFUNDS UB TERM REFUND - 9892468-552436 55.73 41319 12/20/2024 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9918007 189.77 41320 12/20/2024 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #86 01/25 812.06 41321 12/20/2024 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #19 01/25 871.09 41322 12/20/2024 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #23 01/25 833.54 594 12/09/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PLAN YEAR FEE & PARTICIPANT FEE 120.00 595 12/09/2024 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 11/29/24 PAYROLL 29,875.79 596 12/10/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/10/2024 444.83 597 12/10/2024 HR/RISK MGT City Clerk's Office BENEFIT & RISK MANAGEMENT SERVICES BENEFIT PREMIUMS 12/24 5,756.57 597 12/10/2024 HR/RISK MGT PAYROLL TRUST BENEFIT & RISK MANAGEMENT SERVICES BENEFIT PREMIUMS 12/24 404,588.04

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 597 12/10/2024 HR/RISK MGT PD Operations BENEFIT & RISK MANAGEMENT SERVICES BENEFIT PREMIUMS 12/24 1,566.00 598 12/10/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 11/29/2024 13,904.16 599 12/10/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 11/29/2024 1,803.06 600 12/06/2024 FINANCE Sewer Fund BANK OF NEW YORK MELLON 2015 WASTEWATER REV REF BOND PMT 226,764.17 601 12/11/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/11/2024 570.24 602 12/17/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/17/2024 538.05 603 12/01/2024 FINANCE AIRPORT OPS CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 6.20 603 12/01/2024 FINANCE Aquatics Programs CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 (0.18) 603 12/01/2024 FINANCE Building CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 2.51 603 12/01/2024 FINANCE CDBG Public Improvements CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 856.69 603 12/01/2024 FINANCE City Clerk's Office CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 (11.85) 603 12/01/2024 FINANCE COMPUTER MAINT CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 8,566.01 603 12/01/2024 FINANCE Finance CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 249.38 603 12/01/2024 FINANCE Fire CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 (10.20) 603 12/01/2024 FINANCE Fleet Maintenance CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 46.83 603 12/01/2024 FINANCE MEAS K - FIRE CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 567.13 603 12/01/2024 FINANCE Parks CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 (8.63) 603 12/01/2024 FINANCE STREETS CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 (302.48) 603 12/01/2024 FINANCE Street Cleaning CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 6.02 603 12/01/2024 FINANCE TRANS - FIXED CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 (44.78) 603 12/01/2024 FINANCE Water Capital Outlay CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 23.50 603 12/01/2024 FINANCE Water Mtnc/Operations CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 178.64 603 12/01/2024 FINANCE WWTP CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 24.58 603 12/01/2024 FINANCE Fleet Acquisition CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 142.86 603 12/01/2024 FINANCE Prop 1B PTMISEA CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 731.07 603 12/01/2024 FINANCE PD Operations CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 11.88 603 12/01/2024 FINANCE CalTrans Grant CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 (7.18) 603 12/01/2024 FINANCE Health and Wellness CALIFORNIA DEPT OF TAX AND FEE ADMIN SALES AND USE TAX PAYABLE FY 23/24 132.00 604 12/18/2024 FINANCE Finance PITNEY BOWES, INC. PREPAID POSTAGE REFILL 5,000.00 605 12/19/2024 FINANCE SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 09/24 633,332.42 606 12/19/2024 FINANCE AIRPORT OPS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 5,497.03 606 12/19/2024 FINANCE Animal Control US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 44.37 606 12/19/2024 FINANCE Building US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 1,208.82 606 12/19/2024 FINANCE CDBG Public Improvements US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 6,075.57 606 12/19/2024 FINANCE CDBG Public Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 7,132.50 606 12/19/2024 FINANCE City Clerk's Office US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 656.20 606 12/19/2024 FINANCE City Council US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 4,091.21 606 12/19/2024 FINANCE Code Enforcement US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 2,618.83 606 12/19/2024 FINANCE Comm & Rec Centers US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 899.24 606 12/19/2024 FINANCE Community Promo US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 3,882.39 606 12/19/2024 FINANCE COMPUTER MAINT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 2,689.58 606 12/19/2024 FINANCE DRAINAGE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 505.65 606 12/19/2024 FINANCE Engineering US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 399.81 606 12/19/2024 FINANCE Facilities Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 4,104.57 606 12/19/2024 FINANCE Finance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 694.71

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 606 12/19/2024 FINANCE Fire US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 12,499.21 606 12/19/2024 FINANCE Fleet Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 12,817.97 606 12/19/2024 FINANCE General Fund US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 10,490.57 606 12/19/2024 FINANCE GRAFFITI ABATE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 499.14 606 12/19/2024 FINANCE Home Program Income US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 16.50 606 12/19/2024 FINANCE HR/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 3,309.43 606 12/19/2024 FINANCE INS/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 220.00 606 12/19/2024 FINANCE LMD Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 520.49 606 12/19/2024 FINANCE MEAS K - FIRE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 4,127.21 606 12/19/2024 FINANCE Parks US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 11,726.75 606 12/19/2024 FINANCE Parks Administration US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 537.15 606 12/19/2024 FINANCE Planning US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 1,748.39 606 12/19/2024 FINANCE STREETS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 14,212.20 606 12/19/2024 FINANCE Recreation US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 139.85 606 12/19/2024 FINANCE Sewer Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 4,008.72 606 12/19/2024 FINANCE Sports Programs US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 181.70 606 12/19/2024 FINANCE Street Cleaning US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 903.36 606 12/19/2024 FINANCE SUPP LAW ENF US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 1,243.50 606 12/19/2024 FINANCE TRANS - FIXED US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 3,888.25 606 12/19/2024 FINANCE TRANS - DAR US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 5,644.30 606 12/19/2024 FINANCE UB - Garbage US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 96.02 606 12/19/2024 FINANCE UB - Sewer US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 96.02 606 12/19/2024 FINANCE UB - Water US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 192.03 606 12/19/2024 FINANCE Water Capital Outlay US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 135.57 606 12/19/2024 FINANCE Water Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 13,212.17 606 12/19/2024 FINANCE Water Quality Control US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 3,440.86 606 12/19/2024 FINANCE WWTP US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 24,027.97 606 12/19/2024 FINANCE MEAS K - PD US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 134.91 606 12/19/2024 FINANCE City Manager US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 615.00 606 12/19/2024 FINANCE Fleet Acquisition US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 2,127.01 606 12/19/2024 FINANCE Special Events US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 5,011.95 606 12/19/2024 FINANCE PD Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 9,874.08 606 12/19/2024 FINANCE PD Tire Amnesty Grant US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 951.16 606 12/19/2024 FINANCE PW Safe & Clean Initiative US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 9.73 606 12/19/2024 FINANCE Computer Replacement US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 11/24 411.18 607 12/20/2024 HR/RISK MGT AIRPORT OPS CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 7,399.83 607 12/20/2024 HR/RISK MGT Animal Control CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 3,013.58 607 12/20/2024 HR/RISK MGT Aquatics Programs CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 3,516.44 607 12/20/2024 HR/RISK MGT Building CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 10,195.29 607 12/20/2024 HR/RISK MGT CDBG ADMIN CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,895.40 607 12/20/2024 HR/RISK MGT Central Admin CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 9,847.35 607 12/20/2024 HR/RISK MGT City Clerk's Office CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 9,243.26 607 12/20/2024 HR/RISK MGT City Council CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 861.15 607 12/20/2024 HR/RISK MGT Code Enforcement CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 9,723.56 607 12/20/2024 HR/RISK MGT Comm & Rec Centers CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 11,047.13

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 607 12/20/2024 HR/RISK MGT COMPUTER MAINT CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 9,633.09 607 12/20/2024 HR/RISK MGT DRAINAGE CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 7,742.75 607 12/20/2024 HR/RISK MGT Engineering CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 36,634.29 607 12/20/2024 HR/RISK MGT Facilities Maintenance CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 14,253.77 607 12/20/2024 HR/RISK MGT Finance CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 11,696.23 607 12/20/2024 HR/RISK MGT Fire CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 14,509.67 607 12/20/2024 HR/RISK MGT Fleet Maintenance CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 6,791.22 607 12/20/2024 HR/RISK MGT Fleet Motor Pool CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 811.47 607 12/20/2024 HR/RISK MGT GRANT OVERSIGHT CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,025.03 607 12/20/2024 HR/RISK MGT GRAFFITI ABATE CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,298.72 607 12/20/2024 HR/RISK MGT Home Program Income CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 234.65 607 12/20/2024 HR/RISK MGT HR/RISK MGT CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 7,332.42 607 12/20/2024 HR/RISK MGT INS/RISK MGT CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 4,619.97 607 12/20/2024 HR/RISK MGT INTERMODAL BLDG CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,199.87 607 12/20/2024 HR/RISK MGT LMD Services CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 6,545.97 607 12/20/2024 HR/RISK MGT Parks CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 59,922.10 607 12/20/2024 HR/RISK MGT Parks Administration CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 5,841.78 607 12/20/2024 HR/RISK MGT Planning CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 9,876.90 607 12/20/2024 HR/RISK MGT STREETS CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 81,525.21 607 12/20/2024 HR/RISK MGT Recreation CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 4,018.76 607 12/20/2024 HR/RISK MGT Sewer Mtnc/Operations CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 26,272.92 607 12/20/2024 HR/RISK MGT SOLID WASTE CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,624.33 607 12/20/2024 HR/RISK MGT Sports Programs CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 2,824.08 607 12/20/2024 HR/RISK MGT Sr Citizen Community Service CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 2,545.63 607 12/20/2024 HR/RISK MGT Street Cleaning CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 5,573.72 607 12/20/2024 HR/RISK MGT Tire Clean Up CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 382.17 607 12/20/2024 HR/RISK MGT TRANS - FIXED CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 10,246.90 607 12/20/2024 HR/RISK MGT TRANS - DAR CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 3,443.43 607 12/20/2024 HR/RISK MGT UB - Garbage CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,857.13 607 12/20/2024 HR/RISK MGT UB - Sewer CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,857.13 607 12/20/2024 HR/RISK MGT UB - Water CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 3,714.50 607 12/20/2024 HR/RISK MGT WATER CONSERV CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 2,026.32 607 12/20/2024 HR/RISK MGT Water Mtnc/Operations CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 23,267.57 607 12/20/2024 HR/RISK MGT Water Quality Control CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 3,225.20 607 12/20/2024 HR/RISK MGT WWTP CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 56,947.88 607 12/20/2024 HR/RISK MGT MEAS K - PD CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 17,940.00 607 12/20/2024 HR/RISK MGT Fleet Acquisition CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 306.33 607 12/20/2024 HR/RISK MGT Purchasing CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,728.98 607 12/20/2024 HR/RISK MGT Special Events CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 792.23 607 12/20/2024 HR/RISK MGT PD Operations CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 180,390.41 607 12/20/2024 HR/RISK MGT Successor Agency Admin CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 307.61 607 12/20/2024 HR/RISK MGT Prop 64 Health & Public SafetyCSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,304.17 607 12/20/2024 HR/RISK MGT PD Tire Amnesty Grant CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 451.55 607 12/20/2024 HR/RISK MGT COPS Hiring Grant CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 5,020.05 607 12/20/2024 HR/RISK MGT PW Safe & Clean Initiative CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 2,662.04

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 607 12/20/2024 HR/RISK MGT Schools Policing CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 4,430.20 607 12/20/2024 HR/RISK MGT PD Housing Authority CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,666.28 607 12/20/2024 HR/RISK MGT MCDPH Agreements CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 118.02 607 12/20/2024 HR/RISK MGT MUSD Agreements CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 282.13 607 12/20/2024 HR/RISK MGT Parking Dist Operation CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 328.00 607 12/20/2024 HR/RISK MGT DAP Program Income CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 319.47 607 12/20/2024 HR/RISK MGT Special Investigation Unit CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 3,738.93 607 12/20/2024 HR/RISK MGT PD Opioid Settlement Funds CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 1,666.28 607 12/20/2024 HR/RISK MGT Abandoned Vehicle AbatementCSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 842.94 607 12/20/2024 HR/RISK MGT Golf Operations CSJVRMA Q3 LIABILITY, CYBER ASSESSMENT, & WC 2,447.61 608 12/20/2024 FINANCE SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 10/24 633,241.69 609 12/20/2024 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 12/20/24 PAYROLL 29,925.40 610 12/24/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/24/2024 1,819.08 611 12/23/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 12/20/2024 13,765.71 612 12/23/2024 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 12/20/2024 2,013.32 613 12/31/2024 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 12/31/2024 364.75 BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 5,535,747.03

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 15, 2025
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council an informational update on employment matters, including new hires, transfers, and terminations. This report represents activity since the prior report submitted on the December 18, 2024, City Council agenda.

DISCUSSION:

The Civil Service Commission (Commission) met on December 18, 2024, and approved eligibility lists for the following positions:
▪ Computer Technician I
▪ Maintenance Technician
▪ Water System Worker I
▪ Wastewater Treatment Lab Analyst/Environmental Compliance Inspector I The following employees began employment with the City since our last report.

Table 1. New Hires and Re-hires
Name Position Department Status* Effective
Date
Reese Rolfo Police Officer Trainee Police Department FT 12/16/24 Phillip Lopez Police Officer Trainee Police Department FT 12/16/24 B-3
Table 1. New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Rosa Lorena Padilla Public Safety Dispatcher Police Department FT 12/16/24 Berenice Andrade
Davalos
Public Safety Dispatcher Police Department FT 12/16/24
Matthew Solorio II Public Safety Dispatcher Police Department FT 12/16/24 Mariela Castillo Intern Building PT 12/16/24
Adam Camacho Police Officer Trainee Police Department FT 12/30/24 *Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following promotions, transfers, or assignment changes occurred since our last report.

Table 2. Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Brissia Galindo Garcia Parking Enforcement Officer Records Clerk 12/30/24 The following employees separated from employment since our last report.

Table 3. Separations
Name Position Department Status* Effective
Date
Mariela Castillo Intern Building PT 12/18/24
Kassandra Garcia Program Leader I Parks & Community Services PT 12/20/24 *Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: January 15, 2025
_________________________________ Agenda Number: ___________ Wendy Silva, Human Resources Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Janitorial Services Agreement with CCS Facility Services – Fresno, Inc.

RECOMMENDATION:

Adopt a resolution approving an agreement with CCS Facility Services – Fresno, Inc. to provide professional janitorial services for City facilities
SUMMARY:

In recent years the City contracted with Servicemaster by J&C Brown (Servicemaster) for janitorial services for various City facilities. Due to the expiration of that agreement, staff published Request for Proposals (RFP) 202324-01 for Professional Janitorial Services and the City received ten (10) responsive proposals by the submission deadline. The proposals were evaluated by a team of City staff from various departments and the City Council approved awarding a new agreement to One Main Janitorial, Inc. (One Main) at its October 30, 2024, meeting. The One Main Janitorial contract was subsequently terminated by the City without any work having been provided. The action contemplated in this report would award an agreement to the second ranked proposer, CCS Facility Services – Fresno, Inc. (CCS).

DISCUSSION:

The City has at least fifteen (15) different locations currently receiving professional janitorial service. In February 2024, the City published an RFP by advertisement in the Madera Tribune and by upload to PlanetBids, the City's online bidding platform. PlanetBids notified twenty-eight (28) vendors registered with the City and another 250 vendors who are registered with other government agencies of the opportunity to submit a bid. Additionally, the City directly notified all twenty-seven (27) janitorial service providers who hold a City of Madera business license. The City received and thoroughly evaluated ten (10) responsive bidders based on criteria specified in the RFP, including qualifications and experience, completeness of response, work plan, references, and cost. As part of the process, bidders were invited to tour the following facilities that are included in this RFP to ensure a thorough understanding of facility needs:

B-4
▪ City Hall ▪ Parks & Community Development/Youth Center ▪ Engineering Division on Yosemite ▪ Police Department
▪ Police Department ▪ Police Department—SIU
▪ Public Works ▪ Madera Municipal Airport
▪ Intermodal ▪ Wastewater Treatment Plant
▪ Frank Bergon Senior Center ▪ Madera Transit Center
▪ Pan-American Community Center
The following 10 vendors provided responsive bids and were scored in the order shown in Table 1, below:

Table 1: Ranking of Responsive Vendors
Vendor Weighted Score Rank
One Main Janitorial 231 1
CCS Facility Services 226 2
Quality Cleaning Professionals 210 3
Charitar Realty 204 4
Janico 179 5
ABM 175 6
Quick Shipping Solutions 168 7
Servicemaster 168 7
Impec Group 139 9
Geil Enterprises, Inc. dba Janitorial, Inc. 135 10
The City Council awarded an agreement to the top ranked vendor, One Main, at its October 30, 2024, meeting. Staff provided the current vendor at that time, Servicemaster, with notice to terminate service effective November 30, 2024, with an anticipated start date for One Main of December 1, 2024. One Main was unable to complete the process needed for contract requirements to meet City requirements, and the City provided One Main with a termination notice consistent with the terms of the agreement approved October 30, 2024. While the City provided termination notice and has directed One Main that no work be performed under the agreement, the City has advised that any supplies specific to City facilities that were purchased in anticipation of the work to be performed under the agreement will be purchased at prices consistent with the agreement. One Main has provided a list of supplies procured for the City’s potential needs should they have provided services and staff is reviewing the items for conformance with the terms of the agreement. One Main will be paid for eligible expenses incurred once review is complete.

Upon discovering that One Main would not be able to comply with the contract terms, staff contacted Servicemaster to explore continued service while the process to award a new agreement was completed; they had already reassigned their staff and were not able to continue service. Currently, a team of full and part-time City staff from the Parks & Community Services Department is providing temporary cleaning services to City facilities on an overtime/extra hours basis. These staff members are doing a great job, however this work is in addition to their normally scheduled work assignments and the model is not sustainable.

Staff contacted the second ranked vendor, CSS, who confirmed they would honor their original pricing from the RFP process and had capacity to begin service to City facilities. The proposed agreement with CSS is for a three (3) year term, with the option to extend the agreement up to three (3) additional years, not to exceed a total of six (6) years.

FINANCIAL IMPACT:

CSS’s fee schedule is $741 more per month than the agreement originally awarded to One Main, however One Main’s pricing included a seven percent (7%) annual escalator, while the new agreement with CSS includes a three percent (3%) annual escalator. This represents an overall savings over the life of the proposed agreement.

CSS’s monthly expense for base services will be $23,998 for year one. Funds for contract janitorial services are appropriated in the adopted FY 2024/25 budget; staff does not anticipate additional funds will be needed for this service as the agreement pricing, while more than One Main, is still less than the prior provider, Servicemaster, who was in place at the time of budget development.

ALTERNATIVES:

The City Council could choose not to award the contract to this vendor and direct staff to seek additional vendors. Alternatively, the City Council could direct staff to seek a reduction in the scope of janitorial services.

ATTACHMENTS:

1. Resolution
a. Exhibit 1: Agreement for Services

2. CCS Facility Services Proposal
Attachment 1: Resolution and Agreement
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AWARDING AN AGREEMENT FOR JANITORIAL SERVICES IN RESPONSE TO REQUEST FOR PROPOSALS (RFP) NO. 202324-01 TO CCS

FACILITY SERVICES
WHEREAS, the City contracts for professional janitorial services at various City-owned facilities and published a Request for Proposals seeking such services; and WHEREAS, the City received ten (10) proposals to provide requested services that were deemed responsive and timely; and
WHEREAS, the City awarded an agreement to the first ranked vendor on October 30, 2024, however said vendor was not able to meet the contract requirements and was terminated; and
WHEREAS, after evaluation and scoring of the proposals as set forth in the RFP, CCS Facility Services -Fresno, Inc., received the second-highest weighted total score and has the desired experience and capabilities to provide the requested services; and WHEREAS, the City desires to retain CCS Facility Services – Fresno, Inc., for such services; and
WHEREAS, CCS Facility Services -Fresno, Inc., desires to provide such services to the City; and
WHEREAS, an agreement for Professional Janitorial Services has been prepared that is in the best interests of both the City and CCS Facility Services – Fresno, Inc.

NOW THEREFORE, THE COUNCIL OF THE CITY OF MADERA, hereby resolves, determines, finds, and orders as follows:

1. The above recitals are true and correct.

2. The City Council awards an agreement to CCS Facility Services – Fresno, Inc., for Professional Janitorial Services, and approved said agreement attached hereto as Exhibit 1 and incorporated herein.

3. The resolution is effective immediately upon adoption. * * * * * * * *
Exhibit 1: Agreement for Services

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AGREEMENT FOR SERVICES

BETWEEN

CITYOF MADERA
AND
CCS FACILITY SERVICES – FRESNO, INC.

This Services Agreement, (hereinafter referred to as the "Agreement"), made and entered into the 15th day of January, 2025, between the City of Madera, a municipal corporation, (hereinafter referred to as "City"), and CCS Facility Services – Fresno, Inc., (hereinafter referred to as "Vendor").

RECITALS
A. City desires to obtain Janitorial Services (“Services”) and issued Request for Proposals (RFP) 202324-01 for said Services.

B. Vendor submitted a proposal in response to RFP 202324-01 demonstrating it is a firm specializing in providing Janitorial Services with the necessary experience to provide desired Services to the City.

C. City desiresto retain Vendor, and Vendor desiresto provide City with the Services, on the terms and conditions as set forth in this Agreement.

NOW, THEREFORE, in consideration of the promises and mutual agreements herein, City and Vendor agree as follows:

TERMS AND CONDITIONS

1. Term.

This Agreement shall be effective beginning on December 18, 2024, after approval by the City Council at a duly scheduled meeting thereof and shall continue in full force and effect for three (3) years unless otherwise terminated by the City. The agreement term may be extended by the City Manager in writing for a period not to exceed three (3) additional one-year extensions.

2. Scope of Work. Vendor shall provide Services described in Exhibit A which is attached and incorporated by reference. Such services will begin after satisfactorily completing all contract and RFP requirements and a notice to proceed is issued by the City.

2.1 Vendor acknowledges and agrees that any Services Vendor provides to City shall be on a non-exclusive basis.

2.2 The parties acknowledge and agree that the Vendor, in the performance of this Agreement and the authority delegations provided for in this Agreement and Exhibit A hereto,shall exercise Vendor’sindependent judgment and shall not take

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direction, directly or indirectly, in connection therewith from the City Manager, the Mayor, the City Council (or any member thereof), or any other person.

2.3 Vendor represents and warrants that Vendor is qualified to provide services described in Exhibit A meeting all experience, training, and current requirements thereunder.

2.4 Vendor acknowledges and agrees that Vendor’s assigned staff providing services must submit to and satisfactorily complete background checks with the Madera Police Department before providing services in any City building. No staff may be assigned to provide services, even on a temporary or substitute basis, without completing this requirement. Vendor may arrange for background checks of as many staff as needed to fulfill the requirements of this agreement.

3. Compensation. City shall pay Vendor as follows:

3.1 Vendor shall be compensated in accordance with Exhibit B which is attached and incorporated by reference.

3.2 Vendor shall bill City monthly and submit billing to City within five days from the end of each month. For each billing received by the fifth day of the month, the City shall make payment therefore by the 22nd day of the month. Billings submitted to City must be itemized by location.

3.3 Billings shall be submitted by email or postal mail to:

Vonny McPherson, Administrative Assistant
Public Works Department, City of Madera
1030 S. Gateway Drive
Madera, CA 93637
Email: [email protected]

4. Termination. Remedies and Force Majeure.

4.1 This Agreement shall terminate without any liability of City to Vendor upon thirty (30) business days prior written notice by City to Vendor. This Agreement shall terminate without any liability of Vendor to City upon sixty (60) days prior written notice to City by Vendor.

4.2 In the event of such termination, Vendor shall be paid for all services provided to the City to date of termination.

4.3 Upon any termination or expiration of the Agreement, City may (i) exercise any right, remedy (in contract, law, or equity), or privilege which may be available to it under applicable laws of the State of California or any other applicable law; (ii) proceed by appropriate court action to enforce the terms of the Agreement; and/or (iii) recover all direct, indirect, consequential, economic, and incidental

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damages for the breach of the Agreement.

4.4 Vendor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of Vendor and without its fault or negligence, such as: acts of God or the public enemy; acts of City in its contractual capacity; fires; floods; epidemics; quarantine restrictions;strikes; unusually severe weather; and delays of common carriers. Vendor shall notify City Manager in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, and shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to City Manager of the cessation of such occurrence. Such notice shall be provided in accordance with Section 11. Notices of this agreement.

5. Indemnification and Insurance.

5.1 Indemnification and Defense. Vendor shall indemnify, defend, and hold harmless the City, its officers, employees, agents and volunteers (“City indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Vendor’s performance of its obligations under this agreement or out of the operations conducted by Vendor, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Vendor’s performance of this agreement, the Vendor shall provide a defense to the City indemnitees, or at the City’s option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels’ fees, incurred in defense of such claims.

5.2 Insurance. Vendor shall obtain and maintain in full force and effect during the term of this Agreement the insurance policies set forth in Exhibit C attached hereto and incorporated herein by this reference. All insurance policies shall be subject to City approval as to form and content. Vendor shall provide City with copies of required certificates of insurance upon request.

5.3 The provision will survive expiration or termination of this Agreement.

6. Conflict of Interest. Prior to City’s execution of this Agreement, Vendor shall complete a City of Madera Conflict of Interest Disclosure Statement. Said Statement is attached hereto as Exhibit D and incorporated herein by reference. During the term of this Agreement, Vendor shall have the obligation and duty to immediately notify City in writing of any change to the information provided by Vendor on Exhibit D.

6.1 Vendor shall not employ or retain the services of any person while such person either is employed by City or is a member of the City Council, any City commission, board, committee, orsimilar City body. Thisrequirement may be waived in writing by the City Manager if no actual or potential conflict is involved.

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6.2 Vendor shall comply with all applicable laws, rules, regulations, and professional canons/requirements governing avoidance of impermissible client conflicts, including without limitation the requirements of the California Political Reform Act (Government Codes Section 87100 et seq.) and the regulations of the Fair Political Practices Commission concerning disclosure and disqualification (2 California Code of Regulations Section 18700 et seq.).

6.3 Vendor represents and warrants that as of the effective date hereof, Vendor represents no client whose interests are adverse to the City's.

6.4 This Section 6 shall survive expiration or termination of this Agreement.

7. Nondiscrimination. Vendor shall not employ discriminatory practices in the provision of services, employment of personnel, or in any other respect on the basis of race, color, creed, religion, sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability. During the performance of this Agreement, Vendor will comply with all laws and regulations, as applicable. Specifically, no person in the United Statesshall, on the grounds of race, color, creed, religion,sex, sexual preference, national origin, ancestry, ethnicity, age, marital status, status as a disabled veteran or veteran of the Vietnam era, medical condition, or physical or mental disability be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity made possible by or resulting from this Agreement.

8. Invalid Provisions. The provisions of this Agreement are severable. In the event any term, covenant, condition or provision of the Agreement, or the application thereof to any person, entity, or circumstance, shall to any extent be held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the terms, covenants, conditions or provisions of this Agreement, or the application thereof to any person, entity, or circumstance, shall remain in full force and effect and shall in no way be affected, impaired or invalidated, provided that such invalidity, voiding or unenforceability of such covenant, condition or provision does not materially prejudice either party in its respective rights and obligations contained in the then remaining valid covenants, conditions or provisions of this Agreement.

9. Independent Contractor. Vendor is and throughout this Agreement shall be an independent contractor and not an employee, partner, or agent of the City. However, City shall retain the right to verify that Vendor is performing his respective obligations in accordance with the terms hereof.

9.1 Because of his status as an independent contractor, Vendor shall have absolutely no right to employment rights and benefits available to City employees. Vendor shall be solely liable and responsible for all payroll and tax withholding and for providing to, or on behalf of, its employees all employee benefits including, without limitation, health, welfare, and retirement benefits. In addition, together

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with his other obligations under this Agreement, Vendor shall be solely responsible for all matters relating to employment and tax withholding for and payment of Vendor's employees, including, without limitation, (i) compliance with Social Security and unemployment insurance withholding, payment of workers compensation benefits, and all other laws and regulations governing matters of employee withholding, taxes and payment; and (ii) any claim of right or interest in City employment benefits, entitlements, programs and/or funds offered employees of City whether arising by reason of any common law, de facto, leased, or co- employee rights or other theory. It is acknowledged that during the term of this Agreement, Vendor may be providing services to others unrelated to City or to this Agreement.

10. Partnership/Joint Venture. This Agreement does not evidence a partnership or joint venture between Vendor and City. Unless specifically provided for herein, the Vendor shall have no authority to bind the City absent City’s express written consent. Except to the extent otherwise provided in this Agreement, Vendor shall bear his own costs/expenses in pursuit hereof.

11. Notices. Any notice required or intended to be given to either party under the terms of this Agreement shall be in writing and shall be deemed to be duly given if delivered personally or deposited into the United States mail with postage prepaid, addressed to the party to which notice isto be given at the party's address set forth herein. Parties may at any time provide written notice consistent with this Section 11 modifying the designated person or delivery location.

11.1 Personalservice, as aforesaid, shall be deemed served and effective upon delivery thereof. Service by mail, as aforesaid, shall be deemed to be sufficiently served and effective as of 12:00:01 AM, on the fourth (4th) calendar day following date of deposit in the United States mail, properly addressed and postage prepaid.

11.2 Designated City contact for notices:

Arnoldo Rodriguez, City Manager
City of Madera
205 W. 4th Street
Madera, CA 93637

11.3 Designated Vendor contact for notices:

CCS Facility Services
Bob Bertuccelli
2695 North Fowler, Suite 110
Fresno, CA 93727

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12. Assignment. Neither this Agreement nor any duties or obligations hereunder shall be assignable by Vendor without the prior written consent of City. In the event of an assignment to which City has consented, the assignee shall agree in writing to personally assume and perform the covenants, obligations, and agreements herein contained. In addition, Vendor shall not assign the payment of any monies due Vendor from City under the terms of this Agreement to any other individual, corporation, or entity. City retains the right to pay any and all monies due Vendor directly to Vendor.

13. Non-Solicitation. Vendor represents and warrants that Vendor has not paid or agreed to pay any compensation, contingent or otherwise, to solicit or procure this Agreement or any rights/benefits hereunder.

14. Compliance with Law. In providing the services required under this Agreement, Vendor shall at all times comply with all applicable laws of the United States, the State of California and City, and with all applicable regulations promulgated by federal, state, regional, or local administrative and regulatory agencies, now in force and as they may be enacted, issued, or amended during the term of this Agreement.

15. Governing Law and Venue. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the State of California. Venue for purposes of the filing of any case, controversy or proceeding regarding the enforcement or interpretation of this Agreement and any rights and duties hereunder shall be Madera County, California.

16. Attorney's Fees. If either party is required to commence any proceeding or legal action to enforce any term, covenant or condition of this Agreement, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorney's fees and legal expenses in addition to any other relief to which such party may be entitled.

17. Waiver. The waiver by either party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement. No provisions of this Agreement may be waived unless in writing and signed by all parties to this Agreement.

Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.

18. Cumulative Remedies. No remedy or election hereunder shall be deemed exclusive but shall, wherever possible, be cumulative with all other remedies at law or in equity.

19. General Provisions.

19.1 Once this Agreement is signed by all parties, it shall be binding upon, and shall inure to the benefit of, all parties, and each parties' respective heirs, successors, assigns, transferees, agents, servants, employees, and representatives.

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19.2 The section headings in this Agreement are for convenience and reference only and shall not be construed or held in any way to explain, modify, or add to the interpretation or meaning of the provisions of this Agreement.

19.3 The parties acknowledge that this Agreement in its final form is the result of the combined efforts of the parties and that, should any provision of this Agreement be found to be ambiguous in any way, such ambiguity shall not be resolved by construing this Agreement in favor of or against either party, but rather by construing the terms in accordance with their generally accepted meaning.

19.4 In the event of any conflict between the body of this Agreement and any Exhibit or Attachment hereto, the terms and conditions of the body of this Agreement shall control and take precedence over the terms and conditions expressed within the Exhibit or Attachment. Furthermore, any terms or conditions contained within any Exhibit or Attachment hereto which purport to modify the allocation of risk between the parties, provided for within the body of this Agreement, shall be null and void.

19.5 The rights, interests, duties, and obligations defined within this Agreement are intended for the specific parties hereto as identified in the preamble of this Agreement. Notwithstanding anything stated to the contrary in this Agreement, it is not intended that any rights or interests in this Agreement benefit or flow to the interest of any third parties.

20. Final Agreement. This Agreement and any documents, instruments and materials referenced and incorporated herein representsthe entire agreement between the parties with respect to the subject matter hereof and supersedes all prior agreements between City and Vendor. This Agreement may be modified only by written instrument duly authorized and executed by both City and Vendor.

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IN WITNESS WHEREOF, the parties have executed this Agreement at Madera, California, the day, and year first above written.

CITY OF MADERA
a municipal corporation
By:

Cece Gallegos, Mayor
Date:

CCS FACILITY SERVICES
By:

Date:

ATTEST:

By:

Alicia Gonzales, City Clerk
Date:

APPROVED AS TO FORM
By:

Shannon L. Chaffin, City Attorney
Date:

Exhibits:

Exhibit A - Scope of Work
Exhibit B - Schedule of Compensation
Exhibit C - Insurance Requirements
Exhibit D - Conflict of Interest Disclosure Form
CCS FACILITY SERVICES 32
Exhibit A
Workplan - Scope of Services and Scheduling

SITE DESCRIPTION DAILY TASKS
PER RFP 202324-01 WEEKLY TASKS

CITI HALL MTWTF X
CITI HALL, FINANCE DEPARTMENT / ATTORNEY OFF. MTWTF X

PUBLIC WORKS MTWTF X

INTERMODAL MTWTF X

FRANK BERGON SENIOR CENTER TWT X

PAN-AMERICAN COMMUNITY CENTER MTWTF X
PARKS & COMMUNITY DEVELOPMENT – 1ST FLR MTWTF X
PARKS & COMMUNITY DEVELOPMENT – 2ND FLR MTWTF X

POLICE DEPARTMENT MTWTF X

PD SIU MTWTF X
MUNICIPAL AIRPORT 2 DAYS
WASTEWATER TREATMENT PLANT 2 DAYS

ENGINEERING OFFICE MTWTF X

MADERA TRANSIT CENTER MTWTF X
• & CCS T FACILITY SERVICES
Representative Janitorial Scope of Work
CCS Facility Services will follow City of Madera’s exact cleaning specifications as listed on RFP 202324-01. •
D. Required service level and frequency for each affected City facility is as follows :
1) Perform Daily (as specified in Attachment C, City of Madera Locations List) a) Vacuum all carpeted areas.
b) Dust mop or sweep all bare floors.
c) Spot clean carpets. Any areas where spot cleaning was attempted but soiling was not remedied must be reported to the City janitorial contract manager by the next business day.
d) Empty all waste baskets and install fresh plastic liners. Dispose of all trash in on-site exterior trash bins.
e) Empty all recycling baskets (blue cans identified with recycling logo) in appropriate on-site exterior recycling bins. Materials in recycling bins shall not be co-mingled with materials in trash bins (black or grey cans). f) Empty all shredder bins, replace I inters as they become damaged, and dispose of contents in appropriate on-site exterior recycling bins. g) Wipe microwaves inside and out with daily cleaner appropriate to the surface type.
h) Clean and wipe breakroom tables and exterior refrigerator door handles with disinfectant appropriate to the surface.
i) Clean glass/plexiglass partitions, mirrors, restroom partitions, glass doors (inside/out), etc. with daily cleaner appropriate to the surface type. j) Clean and wipe all door jambs, doorknobs, light switches, and counters with disinfectant appropriate to the surface.
k) Clean and sanitize all sinks (in restrooms and breakrooms), toilets, and urinals.

Wet mop all restroom floors with disinfectant solution. This includes removal of dirt build-up and hard water deposit.

Representative Janitorial Scope of Work
CCS Facility Services will follow City of Madera’s exact cleaning specifications as listed on RFP 202324-01. •
I) Refill all dispensers in restrooms and break rooms (hand soap, liquid room deodorizer, toilet paper, toilet seat covers, sanitary disposal bags, sanitary napkins, paper towels, etc.).
m) Contractor sha ll notify the City's contract manager when batteries on automatic dispensers need to be replaced, as well as when the dispensers fail to operate. Batteries will be provided and maintained by City staff. n) Clean all conference room tables and City Council Chambers dais surfaces and wipe with disinfectant appropriate to the surface.
o) Clean, disinfect, and polish drinking fountains.
p) Check urinal deodorant blocks and replace as needed. q) Clean janitorial closets and/or storage areas and maintain all supplies in an organized manner.
r) Ensure restrooms have access to at least one ( 1) extra roll of toilet paper, one (1) extra pack of toilet seat covers, and one (1) extra roll of paper towels in each restroom.
2) Perform Weekly:
a) Dust filing cabinets, chair rungs, low moldings, sills, picture frames, partition tops and other accessible surfaces. Dust cleared from desks and tabletops, lockers, shelves, and cabinets. This includes front-facing surfaces of desks. b) Clean and sanitize telephones and cabinetry/desk handles and drawer pulls. c) Wet mop Central Supply Room at Public Works.
d) Buff all waxed bare floors.
e) Remove interior cobwebs.
f) Clean display surface of any conference room or City Council Chamber televisions or display screens with appropriate technology surface cleaner to remove smudges.

Representative Janitorial Scope of Work
CCS Facility Services will follow City of Madera’s exact cleaning specifications as listed on RFP 202324-01. •
g) In all conference rooms and the City Council Chambers, vacuum all fabric cha irs and wipe vinyl/leather chairs with appropriate surface cleaner. Spot clean chairs as necessary. Any areas where spot cleaning was attempted but soiling was not remedied must be reported to the City janitorial contract manager by the next business day.
3) Perform Monthly:
a) Scrub, wax and buff all bare floors.
b) Dust all interior walls and spot clean as needed.
c) Wipe clean all interior doors with appropriate cleaner for surface. d) Clean interior and exterior of all windows. This includes cobweb removal on exterior windows.
e) Dust all mini blinds.
f) Dust and clean baseboards.
4) Perform Quarterly:
a) Conduct walk-thru inspection of each site with assigned personnel to document any deficiencies or val idate compliance with terms of the contract.

Contractor must submit documentation to the City's contract manager at the completion of the quarterly walk-thru inspections.
b) In the event that results of the janitorial service are considered unsatisfactory by the City representative, the vendor shall be required to re-clean the unsatisfactory area at no cost to the City. Said service shall be performed without interruption in the regu lar cleaning schedule. 5) Perform Semi-Annually (twice per year):
a) Shampoo carpet twice per year. Shampoo service shall be scheduled through City staff member assigned to administer the janitorial services contract before each job is authorized. The term "shampoo carpets" shall mean to clean carpets by wet extraction methodology common to the industry. This may Representative Janitorial Scope of Work
CCS Facility Services will follow City of Madera’s exact cleaning specifications as listed on RFP 202324-01. 6)
•
include pretreatment of large or significant soiled areas or areas not remedied by daily spot cleaning. Furniture wil l be moved by City staff. b) Strip, seal, and wax all bare floors every six months which shall be scheduled through City staff member assigned to administer the janitorial services contract, before each job is authorized.
c) Terrazzo floors shall be cleaned and finish sealant applied every six months.

Terrazzo cleaning service shall be schedu led through City staff member assigned to administer the janitorial services contract before each job is authorized.
d) Clean light fixture lenses in City Hal l Conference Room and City Hall Administration.

Perform Annually:
a) Shampoo all fabric conference room chairs annually wh ich shall be scheduled through City contract manager. The term "shampoo all fabric conference room chairs" shall mean to clean chairs by wet extraction methodology common to the industry. This may include pretreatment of large or significant soiled areas or areas not remedied by prior spot cleaning.
7) Additional Services
a) City may request add itional cleaning outside the normal scheduled work. If requested, the appropriate crew should be able to respond within two (2) hours of contact (Monday through Friday from 8:00 a.m. to 5:00 p.m.) The fee for any additional services must be submitted as an hourly rate. 8) Optional Services*
a) City may request emergency cleaning outside the normal daily scope of work outside of normal business hours. If requested, the appropriate crew should be able to respond within two (2) hours of contact (other than Monday through Friday 8:00 a.m. to 5:00 p.m.) The fee for any additional services must be submitted as an outside normal business hours emergency hourly rate.

Exhibit B - Schedule of Compensation
Proposer hereby proposes to deliver to and provide janitorial services for the City of Madera, various locations, equipment, and services in accordance with the published specifications, for the following prices. For each City facility, bidder must provide total monthly/annual cost for all labor, material, and supplies (tax included) as specified in RFP.

REVISED Cost Proposal for City of Madera IFB 202324-01, Professional Janitorial Services Year 1 Year 2 Year 3 Optional Extention 1 Optional Extention 2 Optional Extention 3 Item Facility Frequency Monthly Annual Monthly Annual Monthly Annual Monthly Annual Monthly Annual Monthly Annual 1 City Hall
205 West 4th Street Daily (Monday through Friday) $ 2,175.00 $ 26,105.77 $ 2,240.75 $ 26,888.95 $ 2,307.97 $ 27,695.61 $ 2,377.21 $ 28,526.48 $ 2,442.58 $ 29,310.96 $ 2,509.75 $ 30,117.01 2 City Hall, Finance Department/Attorney Offices Daily (Monday through Friday) $ 1,027.00 $ 12,319.95 $ 1,057.46 $ 12,689.55 $ 1,089.19 $ 13,070.23 $ 1,121.86 $ 13,462.34 $ 1,152.71 $ 13,832.55 $ 1,184.41 $ 14,212.95 205 West 4th Street 3 PublicWorks,
1030 South Gateway Drive Daily (Monday through Friday) $ 2,151.00 $ 25,812.42 $ 2,215.57 $ 26,586.80 $ 2,282.03 $ 27,384.40 $ 2,350.49 $ 28,205.93 $ 2,415.13 $ 28,981.60 $ 2,481.55 $ 29,778.59 4 Intermodal Daily (Monday through Friday) $ 893.00 $ 10,719.98 $ 920.13 $ 11,041.58 $ 947.74 $ 11,372.82 $ 976.17 $ 11,714.01 $ 1,003.01 $ 12,035.14 $ 1,030.59 $ 12,367.14 123 North E Street 5 Frank Bergon Senior Center Three days per week $ 878.00 $ 10,530.51 $ 903.87 $ 10,846.42 $ 930.98 $ 11,171.81 $ 958.91 $ 11,506.97 $ 985.28 $ 11,823.41 $ 1,012.38 $ 12,148.55 238 South D Street (Tuesday, Wednesday, and Thursday) 6 Pan-American Community Center
703 East Sherwood Way Daily (Monday through Friday) $ 1,484.00 $ 17,802.66 $ 1,528.06 $ 18,336.74 $ 1,573.90 $ 18,886.84 $ 1,621.12 $ 19,453.45 $ 1,665.70 $ 19,988.42 $ 1,711.51 $ 20,538.10 7 Parks &Community Devopment/Youth Center, 1st Floor Daily (Monday through Friday) $ 4,432.00 $ 53,189.51 $ 4,565.43 $ 54,785.19 $ 4,702.40 $ 56,428.75 $ 4,843.47 $ 58,121.61 $ 4,976.66 $ 59,719.96 $ 5,113.52 $ 61,362.25 701 East 5th Street 8 Parks & Community Devopment/Youth Center, 2nd Floor
701 East 5th Street Daily (Monday through Friday) $ 1,021.00 $ 12,251.95 $ 1,051.63 $ 12,619.51 $ 1,083.17 $ 12,998.10 $ 1,115.67 $ 13,388.04 $ 1,146.35 $ 13,756.21 $ 1,177.88 $ 14,134.51 9 Police Department Daily (Monday through Friday) $ 3,899.00 $ 46,784.98 $ 4,015.71 $ 48,188.53 $ 4,136.18 $ 49,634.19 $ 4,260.27 $ 51,123.22 $ 4,377.43 $ 52,529.10 $ 4,497.80 $ 53,973.66 330 South C Street 10 PDSIU
330 S C St Daily (Monday through Friday) $ 963.00 $ 11,557.74 $ 992.04 $ 11,904.47 $ 1,021.80 $ 12,261.61 $ 1,052.45 $ 12,629.46 $ 1,081.40 $ 12,976.77 $ 1,111.14 $ 13,333.63 11 Municipal Airport 2 days per week $ 718.00 $ 8,614.34 $ 739.40 $ 8,872.77 $ 761.58 $ 9,138.96 $ 784.43 $ 9,413.13 $ 806.00 $ 9,671.99 $ 828.16 $ 9,937.97 4020 Aviation Drive 12 Wastewater Treatment Plant 2 days per Week $ 1,106.00 $ 13,268.23 $ 1,138.86 $ 13,666.28 $ 1,173.02 $ 14,076.27 $ 1,208.21 $ 14,498.56 $ 1,241.44 $ 14,897.27 $ 1,275.58 $ 15,306.94 13048 Road 21 1/2 13 EngineeringOffice Daily (Monday through Friday) $ 1,522.00 $ 18,262.10 $ 1,567.50 $ 18,809.96 $ 1,614.52 $ 19,374.26 $ 1,662.96 $ 19,955.49 $ 1,708.69 $ 20,504.26 $ 1,755.68 $ 21,068.13 428 E Yosemite Ave. 14 Madera Transit Center Daily (Monday through Friday) $ 1,729.00 $ 20,743.76 $ 1,780.51 $ 21,366.07 $ 1,833.92 $ 22,007.06 $ 1,888.94 $ 22,667.27 $ 1,940.88 $ 23,290.62 $ 1,994.26 $ 23,931.11 1951 Independence Dr Optional Services Year 1 Year 2 Year 3 Optional Extention 1 Optional Extention 2 Optional Extention 3 Item Description Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate Hourly Rate A Emergency Hourly Rate (response within two (2) hours of contact Monday through Friday from 8:00 a.m. to 5:00 p.m.) $ 45.00 $ 45.00 $ 45.00 $ 50.00 $ 50.00 $ 50.00 B Outside Normal Business Hours Emergency Hourly Rate (response within two (2) hours of contact any time otherthan Monday through Friday from 8:00 a.m. to 5:00 p.m.) $ 55.00 $ 55.00 $ 55.00 $ 60.00 $ 60.00 $ 60.00 Proposals shall be valid for a minimum of 180 days following submission.

BID PROPOSAL AUTHORIZATION
Date 12/12/2024
Company Name CCS Facility Services
StreetAddress 2695 N Fowler Ave
City/State/Zip Fresno, CA 93727
Federal Tax ID Number 20-5877574
PhoneNumber (669) 328-4278
Person Preparing Proposal Bob Bertuccelli
Title Business Development Manager
Email Address [email protected]
Signature of Person Preparing Proposal #UNKNOWN!

EXHIBIT C

INSURANCE

REQUIREMENTS
A. Insurance Requirements.

Vendor shall maintain limits no less than:
 $2,000,000 General Liability (including operations, products and completed operations) per occurrence, $4,000,000 general aggregate, for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. Coverage shall be at least as broad as Insurance Services Office (ISO) Commercial General Liability coverage form CG 00 01. General liability policies shall be endorsed using ISO forms CG 20 10 to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies.  $2,000,000 Automobile Liability combined single limit per accident for bodily injury or property damage at least as broad as ISO Form CA 00 01 for all activities of Vendor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles. Automobile Liability policies shall be endorsed to provide that the City and its officers, officials, employees, and agents shall be additional insureds under such policies.  Worker’s Compensation as required by the State of California and $1,000,000 Employer’s Liability per accident for bodily injury or disease. Vendor shall submit to the City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of the City, its officers, agents, employees, and volunteers.

Maintenance of Coverage
Vendor shall procure and maintain, for the duration of the contract, insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Vendor, his agents, representatives, employees, subcontractors, or subconsultants as specified in this Agreement.

Proof of Insurance
Vendor shall provide to the City certificates of insurance and endorsements, as required, as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by the City prior to commencement of performance. Current evidence of insurance shall be kept on file with the City at all times during the term of this Agreement. Agency reserves the right to require complete, certified copies of all required insurance policies, at any time.

Acceptable Insurers
All insurance policies shall be issued by an insurance company currently authorized by the Insurance commissioner to transact business of insurance in the State of California, with an assigned policyholders’ Rating of A- (or higher) and a Financial Size Category Class VII (or larger), in accordance with the latest edition of Best’s Key Rating Guide.

Waiver of Subrogation
All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against the City, its elected or appointed officers, agents, officials, employees, and volunteers, or shall specifically allow Vendor, or others providing insurance evidence in compliance with these specifications, to waive their right of recovery prior to a loss. Vendor hereby waives its own right of recovery against the City and shall require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.

Enforcement of Contract Provisions (non estoppel)
Vendor acknowledges and agrees that any actual or alleged failure on the part of the Agency to inform Vendor of non-compliance with any requirement imposes no additional obligations on the City, nor does it waive any rights hereunder.

Specifications not Limiting
Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If Vendor maintains higher limits than the minimums required above, the entity shall be entitled to coverage at the higher limits maintained by Vendor.

Notice of Cancellation
Vendor agrees to oblige its insurance agent or broker and insurers to provide to the City with thirty (30) calendar days’ notice of cancellation (except for nonpayment for which ten (10) calendar days’ notice is required) or nonrenewal of coverage for each required coverage.

Self-insured Retentions
Any self-insured retentions must be declared to and approved by the City. The City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by the City’s Risk Manager.

Timely Notice of Claims
Vendor shall give the City prompt and timely notice of claims made or suits instituted that arise out of or result from Vendor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.

Additional Insurance
Vendor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgement may be necessary for its proper protection and prosecution of the Work.

EXHIBIT D

DISCLOSURE OF CONFLICT OF INTEREST
YES* NO
1 Are you currently in litigation with the City of Madera or any of its agents?
2 Do you represent any firm, organization or person who isin litigation with the City of Madera?
3 Do you currently represent or perform work for any clients who do business with the City of Madera?
4 Are you or any of your principals, managers or professionals, owners or investors in a business which does business with the City of Madera, or in a business which is in litigation with the City of Madera?
5 Are you or any of your principals, managers, or professionals, related by blood or marriage to any City of Madera employee who has any significant role in the subject matter of this service? 6 Do you or any of your subcontractors have, or expect to have, any interest, direct or indirect, in any other contract in connection with this Project?
* If the answer to any question is yes, please explain in full below.

Explanation:

Signature
(name)
(address)
(city state zip)
Additional page(s) attached.

LJ LJ
LJ LJ
LJ LJ
Attachment 2: CCS Facility Services Proposal
Proposal for
Commercial
Cleaning
Services
March 14, 2024
CCS FACILITY SERVICES 2
Contents
Alignment of Our Core
Values
CCS Solutions for
Prospect’s Critical Needs
Transitions &
Pricing
About CCS
Facility Services
Additional
Information
Cover Letter, Page 3
Qualifications and
Experience, Page 5
Work Plan, Page 32
Attachments, Page 50
Cost Proposal, Page Addenda, Page 47
March 14, 2024
Jennifer Stickman
Procurement Services Manager
Finance Department
City of Madera
205 W. 4th Street
Madera, CA 93637
Dear Jennifer:

The City of Madera brand conveys quality, and you deserve a quality vendor partner to help carry out that brand promise. As your vendor, CCS Facility Services would work extremely hard to uphold these standards.

When we were small, we were thinking big: about how to reinvent this industry and provide a higher level of professionalism and service to customers. As we’ve become bigger, we’ve been careful to think small: remaining focused on the details important to our customers.

To bring you the highest possible value, we work hard to innovate and execute at a high level of performance. To deliver the most for every penny you spend, we expect the very best from every employee in our company.

Our drive and efficiency in the right business areas create opportunities for reinvestments in other critical areas, including a team of specialized supervisory and customer support roles much broader than our competitors. Other reinvestments include industry-leading job site and business technologies. These investments in leadership and technology optimize the overall impact of your investment in CCS as the City of Madera’s janitorial vendor.

The last few years have been a time of tremendous change, placing a more intense focus on providing healthy workplaces and buildings to the people you serve. CCS Facility Services never slows down in our learning and training on how to deliver the highest quality clean to our customers.

With more than 35 years of expertise and experience, every member of the CCS Facility Services team is committed to delivering the results and confidence the City of Madera expects. We work hard to be the very best, with service and value that stands above the competition. We look forward to developing a long, productive relationship with you and your team. Thank you for the opportunity.

Sincerely,
Bob Bertuccelli
Bob Bertuccelli
Business Development Manager
CCS Facility Services
2695 North Fowler, Suite 110
Fresno, CA 93727
559-348-1090
ccsbts.com

CCS FACILITY SERVICES
4 Janitorial service is a big
element of a facility’s
operations. You need expert
service to keep your facility
clean and running smoothly.

CCS Facility Services knows
what it takes to determine the
resources, plot out the
workplan, secure the products
and equipment, and deploy the
right staff to get the job done –
to your exact specifications.

This proposal reflects your
critical needs in a commercial
cleaning partner, and we are
excited to construct a solution
for you.

Let’s get to work.

CCS FACILITY SERVICES4
CCS FACILITY SERVICES 5
Qualifications &
Experience
for City of Madera
CCS FACILITY SERVICES 6
Executive Summary
In 1988, CCS Facility Services was founded as Commercial Cleaning Systems with a small footprint in Denver, Colorado. Over the next three decades, with the sole mission of “being the best,” CCS became the largest provider of janitorial services in the state of Colorado and has since expanded to multiple states. Our focus of delivering a high level of customerservice along with superior cleaning has been the key element for success.

Our niche position in the integrated facility services market means that we are large enough to enjoy economies of scale that we pass onto our customers and right sized to deliver the detailed attention each facility deserves. However, our path to “big” has been the result of a careful commitment to think “small” – through a focus on every customer, every property, every detail, every day. “Big” is not nearly as important as “best.”
What does CCS’ size and strength mean to City of Madera? It means that our team has the capacity to respond to client needs quickly and effectively. Our geographic market density, built over decades, provides a distinct advantage to our customers. Our robust operational structure ensures that our daytime managers are inside their properties checking on performance and touching base with customers on a regular basis, and our nighttime managers are checking quality and working with their teams in each building every single night. It means that our building engineers are on the job and ready to go, keeping your facilities up and running to the highest standards in the industry.

We’ve got you covered – 24/7. With significant personnel and equipment resources ready to work for City of Madera, CCS is structured to consistently deliver excellence day in and day out. Should special needs arise, whether planned or unplanned, we are well prepared to respond quickly, reliably, and effectively. Between our emergency response capabilities, our team of floaters ready to deploy, an extensive fleet, and long-standing supplier relationships, CCS’ deep bench of resources represents an unmatched infrastructure that can expertly serve City of Madera’s portfolio.

Additionally, we continue to grow in our service offerings for customers. From ISSA’s GBAC STAR Service and CIMS-GB programs to LEED, WELL, Fitwel expertise and more, we invest in knowledge, accreditations, and certifications to make ourselves a better partner to you.

In short, CCS is uniquely qualified to effectively start and serve City of Madera right away.

Our goal in this RFP is to grow our partnership with City of Madera by demonstrating that we are your best option for both service and value.

We are a company built to serve.

CCS FACILITY SERVICES 7
CCS’ Technology-Enabled Communication System

TECHNOLOGY

ALLOWS FOR

SEAMLESS

HANDOFF BETWEEN

DAY AND NIGHT
CREWS
Here’s how it works:
• Building Leads, supervisors, and managers keep close
tabs on work performance.
• This includes staying close with our customers to
understand and address concerns and needs.
• Deficiencies are immediately corrected where
possible. Where this is not possible, they are formally reported.
• Mobile communications for all managers facilitate
speed and accuracy in reporting.
• All reported work items are entered into our work
ticket system, overseen by our Communications
Managers.
• These managers verify work completion 24/7 and
generate reports for our Account Managers.
• Our Account Managers report back to you every
morning to verify completion and ensure
your satisfaction.

CCS FACILITY SERVICES 7

THE CCS FACILITY SERVICES DIFFERENCE
24/7, Hardwired Communication Process
CCS Facility Services knows that communication is
critical to service excellence. Communication
between all stakeholders, from everyone on the
City’s team to everyone on your CCS team, is what
sets us apart from the rest.

Communication is the key to effectively and reliably
address any special needs or requests in a timely
manner. We pride ourselves in providing quick
completion of all requests. We have a softwarebased communication system that assures our nightly managers are informed of requests and
building needs.

Our communications strategy is both an art and a
science: we have a robust communications protocol
with built-in, manager-directed redundancy to
ensure nothing falls through the cracks as well as
multiple technological tools to keep track of people
and jobs.
• & CCS T FACILITY SERVICES
CCS FACILITY SERVICES 8
Technology & Processes to
Follow Up & Follow Through
Our investment in technology helps us get the job
done to give you peace of mind:

1. Production software: aligns and builds all
scheduling, training and site-required needs

2. Electronic timekeeping: tracks staff clock in/clock
out in real-time and course correct if needed

3. Software-based work ticketing system: ensures
real-time ticket processing and status

4. Mobile communications for all managers:
provides instant access to schedules,
proposals, checklists, photos, and more

5. Digital supply inventory management:
proprietary CCS app that ensures both your
team and ours can track supplies in real-time

6. Cloud-based system: Office 365 allows CCS
to pull up contracts, photos, and other
customer needs on-the-spot
Work Ticketing System
Employee Portal
Electronic, Geo-targeted Timekeeping

THE CCS FACILITY SERVICES DIFFERENCE
24/7, Hardwired Communication Process •
Janet Piede
Mar 29, 2021 10:36 AM
Please prevent slips and falls. Always clean spills
promptly. Thank you.

Por favor de prevenirresbalones y caidas. Siem pre
limpie los derrames inmediatamente
"No Se Resbale / Don't Slip
Lim pie charcosdeagua enseguida/Clean spills
promptly
Use zapatos adecuados / Wear proper footwear
Ponga la senal de pisa mojado Put down wet floor
signs"
Janet Piede
Mar 2S, 20212:09 PM
COVID•l9Vacdne Information
Janet Piede
Mar 22, 20218:49 AM
CCS FACILITY SERVICES 9
How do we know the job gets done, both day and night?
CCS’ robust communication engine has a role dedicated to job-specific communications in place 24/7 dedicated to communicating facility needs and documenting work ticket status to keep Account Managers up to speed. We call it an “engine” because it has multiple moving parts that ensure the job gets done! Plus, the nighttime communications manager, a role unique to CCS, maintains a nightly Work Ticket Status Report so Account Managers and branch leaders know what occurred overnight – every night.

Across every day of every week, information relative to a customer’s scope of work is shared between multiple stakeholders. Our communication engine pictured below funnels data into a human-attended work ticket system, where items are closed out both electronically and via verbal and photographic confirmation – every day of the week. Work items collected throughout the day and night are executed day and night, with verification of task completion communicated back to customers by your Account Managers.

THE CCS FACILITY SERVICES DIFFERENCE

THE CCS COMMUNICATIONS ENGINE AT WORK

TO ENSURE WE GET THE JOB DONE FOR YOU
The CCS Communication Engine
I

COMMUNICATION

CONFIRMATION AND

DETAILS TO CUSTOMER
(I

DOCUMENTATION

INCLUDING IMPORTANT

DETAILS
VERIFICATION - HUMAN INTERACTION 11

TO VERIFY

NIGHTTIME

COMMUNICATIONS

MANAGER
•

CUSTOMER REQUEST

CUSTOMER REQUESTS OR CCS

MANAGER IDENTIFIES NEED

COLLABORATION

CCS FACILITY

SERVICES TEAM
Ill WORK SCHEDULING a WITH FRONTLINE
STAFF
CCS FACILITY SERVICES 10

THE CCS FACILITY SERVICES DIFFERENCE
Janitorial and facility engineering are critical services that need to run efficiently. Understanding which teammate is in what space performing specific tasks in the scope of work allows customers to feel confident in their building services provider.

That is why CCS Facility Services invested in Lighthouse, a “command center” for our day and nighttime workforce. Pulling real-time data from wireless/Bluetooth beacons throughout job sites, Lighthouse ensures that our teams are where they are supposed to be getting the job done, and then that data is translated into cloud-based reporting to improve quality and lower cost and improve safety.

Lighthouse’s functionality delivers:
• Recording shifts
• Sending/receiving messages
• Managing tasks
• Reporting issues
• Live feed of activity
• Issues and service failures in real time
• Real-time maps of employee placement
• Optimizing routes
Real-time Workforce Oversight
- -- - -..,ca,r 'I' USN MD'N -
•:• l'itWbod!'M! $11•1 :
...
- ·-
CCS FACILITY SERVICES 11

THE CCS FACILITY SERVICES DIFFERENCE
FINDD: Electronic and Geofenced Timekeeping System
• Facial recognition to ensure correct employees on site • Real-time alert to supervisor if employee does not punch into shift • Clock in and clock out timed to labor standards
• Alerts when punches are missed
CCS Technology in Action •
find:i
CCS FACILITY SERVICES 12

THE CCS FACILITY SERVICES DIFFERENCE
The CCS Facility Services branch infrastructure is designed to support the field that supports our customers. That’s why the customer is at the top. All company roles are charged with ensuring that our customers’ full scopes of service are met with excellence.

When it’s time to work, your CCS team is on-the-job and ready to go. Our supervisors are in the field during all shifts, providing quality assurance and job-specific feedback. In fact, our hardwired QA protocol includes:
• Creating scope of work checklists, from space-specific protocols to preparing for VIP visitors
• Define quality standards for each item
• Document needs through work ticketing system
• Report back as needs are addressed
• See results instantly and resolve deficiencies

ACCOUNTABILITY

IS A CCS CORE
VALUE
Hardwired Quality Assurance Through
Multi-tiered Supervisory Structure
..

I
I
I
I
I
lift\ Hard Floor Care
Technicians
& Hard Floor Care
'fBI Supervisors
lift\ Floor / Carpet Care
'fBI General Manager
..

I
& Carpet Care
Technicians
lift\ Carpet Care
'fBI Supervisors •
Nighttime
Communications
Manager
•
..

I
I
I
I
I
• Day Porters
& Day Service
Managers
• Night Staff
lift\ Building
Supervisors
• Area Managers
lift\ Senior Nighttime
'fBI Area Managers
Procurement&
Sustainability Manager • Account Managers:Vour Single Point of Contact for All Needs Vice President /
General Manager
CCS FACILITY SERVICES 13
CCS Facility Services has hardwired processes in place to ensure we get the job done, from the daily scope of work to unique requests from customers. Below is our documented, multi-step QA process from start to finish:

THE CCS FACILITY SERVICES DIFFERENCE
The customer contacts his or her CCS Account Manager to communicate request. If needed, your CCS Account Manager will visit the site to ensure full understanding of the request. 1 REQUEST FROM CUSTOMER
All work tickets are completed by 5:30pm each day and electronically sent to Night Area Managers. The CCS Account Manager meets with Night Area Managers daily to communicate work tickets and any other details.
2 COLLABORATION
Night Area Managers communicate the work that needs to be completed to supervisors/leads at your building. Supervisors/leads are responsible for ensuring completion. 3 WORK SCHEDULING
Quality Assurance Process:

Start to Finish
Sent: Tu esday, March 9, 2021 6:00 PM
To: Meaghan Obrien <[email protected]>
Subject: Paper shredder in the Conference Room
Hello Meaghan,
•
can you please have the crew clean up around the paper shredder in the management office conference room tonight? Thanks Sincerely,
CCS Orange County Janitorial, I , ccs·· 3001 Red Hill Avenue Building6, Suite220 .... , .. "' "'" Costa Mesa CA 926266034
Edwards - 1921 E. Alton
1921 E Alton Ave
Santa Ana CA 92705-5836
Work Descriptiori
WorkTicket 8841442
General Information:

TT Job Number: 1009532
Job Number:

Schedule Date:

Billable:

Route:

Frequeocy:

Section:
10095-32
03/09/21
No
Orang eColliy
Requested By: Jim Rinker, Facilities Mimger
Ticket Supervisor: Marcelino Cruz · OC
Task Name: Staff Noti!icaiton
I. 2nd floor Conference Center- Copy Room #238 - Shredder machine has overfiO'M!d Remove shredder trash from receptacle and replace re. Detail vacuum sourrounding area of paper shreds and deoos.

CCS FACILITY SERVICES 14

THE CCS FACILITY SERVICES DIFFERENCE
Night Area Managers often visit the building in person to inspect proper completion. CCS encourages taking before and after photos of all work ticket items. 4 CONFIRM WORK IS COMPLETE
Night Area Managers send completion notes to Night Communications Manager to be logged in WinTeam work ticketing system and closed.
5 DOCUMENT TICKET COMPLETION
The Night Communications Managers works from 9pm to 5am compiling completion notes from the work tickets written that day. At the end of his/her shift, an electronic communication log is compiled and emailed to all Account Managers, VPs and General Managers. 6 NIGHTTIME COMMUNICATIONS MANAGER REVIEW
Account Managers communicate completion notes and send photos to the property manager making the original request. CCS ensures communication prior to the start of each workday so that managers can close communication with tenants, if need be.
7 CONFIRM COMPLETION
Quality Assurance Process:

Start to Finish
•
Good morning Glenn,
The crew was able to clean the paper shredder area last night. Attached for your tenant are before and after photos. We also detail vacuumed under the desks and moved the fil ing cabinet to be sure to get all the pieces of paper. I When we were inspecting the suite, we also noticed that a few lights are out in the conference room. Would you like for us to replace the lightbulbs? The day porter can do this today or we can have the night crew complete tonight.

Thanks, and let us know if there is anything else that we can do for you.

CCS FACILITY SERVICES 15
Day Service
Managers and
Night Area
Managers act as
“eyes and ears.”
Your buildings
are never
unsupervised.

Account
Managers
assigned to
each property
are available
24/7 for
needs that
arise.

Robust pool
of floater
employees
are ready to
be called in
case of an
emergency.

Save our customers money and
decrease our customers’ risk
Having the flexibility to respond quickly and effectively is critical in times of emergency. In addition to our trained emergency response technicians, we can flex from our significant team of floaters and other teammates who can be responsive in times of need.

This means we have resources that can be deployed to you whenever needed to service facilities during emergency situations.

In addition, CCS Facility Services has a dedicated team of floor care experts who will help with any emergency cleanup from leaks or other significant events that may arise.

Finally, CCS’ Account Managers are available 24/7 for any emergency needs.

THE CCS FACILITY SERVICES DIFFERENCE
Emergency Response Capabilities:

The Capacity to Flex
TYPICAL EMERGENCY RESPONSE TIME IS UNDER 1 HOUR, 24/7
CCS FACILITY SERVICES 16
Our team needs the right tools to provide the best cleaning for our customers. For CCS, that means a commitment to investing in the best equipment that delivers not only an exemplary clean but also minimizes impact on the environment and protects our employees’ physical health.

Getting leading edge equipment minimizes risk. Dust and particles in air can have direct short- and long- term impacts on the health and productivity of people inside a building. That’s why CCS uses the highest quality equipment that meet or exceed LEED and Carpet and Rug Institute (CRI) requirements.

High Speed Floor Burnishers
polish floors to return them to
their original high shine. This
piece of equipment reduces
operator fatigue with its
extremely low vibration and ease
of transport. It works expertly on
uneven floors, increasing
efficiency and productivity among
workers.

Battery-Powered Scrubbers
provide the ease of a mop but
deliver the clean of a walk-behind
floor scrubber. This tool increased
productivity and reduces the risk
of slip and fall injuries.

Swing Machines are used to
polish, scrub, and strip floors at
adjustable speeds depending on
the operation. Its simplified
design helps reduce
maintenance costs and increase
efficiency.

Ride-On Auto Scrubbers
deliver a higher rate of
productivity and allow for
360-degree visibility by the
rider and provide 100% water
pick up for safe, dry floors.

CRI Green Label Vacuums effectively
pick up dirt and contain it within the
vacuum instead of redistributing it in
the air with vacuum exhaust. These
vacuums are cordless and able to be
worn as backpacks, allowing for less
strain on the back, shoulders, and neck.

Wet Vacuums are an essential part
of our supplies. Rubber padding is
included to protect walls,
baseboard, and furniture from
damage. Our vacuums meet CRI
requirements to best serve our
employees and customers.

THE CCS FACILITY SERVICES DIFFERENCE
Leading Edge Equipment
'J', Team. The Vacuum Company
CCS FACILITY SERVICES 17
Commercial facility flooring experiences
tremendous wear and tear, from staff
and visitor traffic to delivery equipment
and more. Your flooring is one of the first
things people encounter when they
enter the building, and perception of
unclean floors can color tenants’ and
visitors’ impressions of the overall
building. Routine floor care will save you
money down the line and help reinforce
the overall cleanliness of your facility.

Hard floor restoration and carpet care
require unique skills, which is why CCS
has a dedicated Carpet Cleaning & Floor
Care Division headed by an experienced
management team with a combined 250
years of experience.

Based on our customers’ unique needs,
we can provide:
• Carpet cleaning and deep cleaning
• Floor restoration
• Preventative maintenance
• Water restoration
CCS’ extensive expertise in the care and
maintenance of any type of flooring can
meet the needs of any commercial
facility: hardwood, tile, laminate, carpet,
or vinyl.

After each cleaning, a member of this
dedicated CCS team walks the building
before the next business day, carefully
inspecting the quality and completeness
of the carpet cleaning or floor
restoration.

Our investment in this program includes
certified Carpet Cleaning Technicians
through the IICRC.

WITH PROPER

PREVENTATIVE

MAINTENANCE,

FACILITIES CAN

DOUBLE THE

LIFESPAN OF

FLOOR & CARPETS

THE CCS FACILITY SERVICES DIFFERENCE
CCS FACILITY SERVICES 17
Dedicated Floor
Care Program
CCS FACILITY SERVICES 18
Portable Extractor
The Hydro-Force Nautilus Extreme MXE Portable Extractor is a powerful carpet and hard surface cleaner, with the added benefit of a flood extractor. It includes a high capacity

18.3GPM auto pump and two powerful Ametek-Lamb stage vacuum motors to quickly provide hot water extraction. It includes a 500 PSI pump that allows for cleaning without Gekko tools.

Truck Mount Extractor
The Apex 570 has a 90-gallon waste tank, titanium wand, 150’ vacuum and solution line, and a 50’ garden hose and provides another option for hot water extraction. This extractor is powered by a liquid-cooled cast iron Kubota engine and delivers consistent high heat for the best clean. The Helical Tri-Lobe HF 408 Blower produces less vibration ensuring better dry times.

Power Drying Fans
CCS Facility Services has 100+ fans ready to deploy in case of an emergency or when hot water extracted carpets need to be dried quicker in high-trafficked areas.

Rotating Brush Machine
Used primarily for low-moisture cleaning, the Hydro-Force Brush Pro 17” Counter-Rotating Brush Machine is used for encapsulating carpet blemishes to restore carpet. The cylindrical brush agitation carries soil from the bottom to top so it can be encapsulated and removed through later vacuuming. It is used often and due to its quiet operation and nearly instantaneous drying, making it usable both during and outside of business hours.

Dry Compound
The Brush Pro Dry Compound imbedded with cleaning agents that lift and separate soil from fibers then absorbs into the compound for easy removal, leaving carpets dry and ready for use immediately. The SDS is attached separately.

Carpet Cleaning Pre-Spray
Bridgepoint Systems’ Flex Powder is a hot, ultra-concentrated, Citrus Solv enhanced, high alkaline pre-spray for carpets needing a restoration cleaning. It begins to work on contact at dissolving grease and oils in minutes to prepare for extraction. It dissolves quickly and is used by our team before hot water extractions. The SDS is attached separately.

THE CCS FACILITY SERVICES DIFFERENCE
Carpet Cleaning:

Equipment & Chemicals
ccs

FACILITY SERVICES
CCS FACILITY SERVICES 1919
Poster Reinforcing
Appearance
Displayed in
Janitorial Closets
Our team is a reflection of your facility, and we take that very seriously.

Staff are clearly trained on dress code + we will work with clients on specific uniform requests.

Employee Uniforms:
• Day Staff
9 Work shirt with CCS logo
9 Work pants
9 Work jacket
• Night Staff
9 Apron/smock with CCS logo
9 Work pants
• Appearance Expectations
9 Non-slip, closed-toed shoes
9 Minimal jewelry
9 Tidy hair and facial hair

THE CCS FACILITY SERVICES DIFFERENCE
Employee ID Badges
• Provided by CCS
• Always worn on
duty with facilityspecific security
badges if needed
Professionalism in the
Workplace
CCS FACILITY SERVICES 2020

THE CCS FACILITY SERVICES DIFFERENCE
CCS Facility Services is committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender identity and expression, sexual orientation, national origin, ancestry, citizenship status, uniform service membership or veteran status, marital status, age, medical condition, genetic information, disability, or any other status protected under federal, state, and local laws.

This policy extends to all aspects of our employment practices, including but not limited to recruitment, hiring, discipline, termination, promotions, transfers, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.

CCS FACILITY SERVICES 20
Equal Employment
Opportunity Policy
• & CCS T FACILITY SERVICES
CCS FACILITY SERVICES 21
CCS plans and works to maintain a quality, stable workforce at each of our facilities. This starts with careful recruiting to identify candidates who are suited for the job and likely to stay on the job.

Recruiting is a challenging endeavor in today’s market. It requires a high level of professionalism and intentionality to succeed. Our large, trained, and dedicated recruiting team does an exceptional job bringing quality candidates to the hiring process for evaluation.

Facilitated by our hiring offices, mobile hiring capabilities, and trained recruitment team, CCS uses multiple methods to identify and draw quality employment candidates for interview. These include:
• Employee referrals
• Social media
• CCS Facility Services website (ccsbts.com)
• Community bulletin boards
• Extended hiring office hours – evenings and weekends
• “On the street” campaigns

THE CCS FACILITY SERVICES DIFFERENCE
ALL OUR TEAM:

CCS DOES NOT

SUBCONTRACT
All Staff Are W-2
Employees & Are
Managed by CCS
Personnel
Robust Recruitment Effort
looking tor a
great new iob?

JOIN CCS FACILITY
SERVICES!
ccs

OUR JANITORIAL TEAM
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•

OUR ENGINEERING TEAM
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CCS FACILITY SERVICES 22

THE CCS FACILITY SERVICES DIFFERENCE
Hiring is critical and retaining talent even more so.

CCS Facility Services carefully identifies and vets candidates and conducts thorough employment history checks, criminal background and additional checks per the requirements of the contract prior to placing an employee at a facility.

Once on board, the training starts and then it never stops.

Our core value of Continuous Improvement is reflected in our multi-step staff training program.

CCS STAFF ARE
ALL EMPLOYED: NO

SUB-CONTRACTORS

IN-BRANCH

ONBOARDING

SITE-SPECIFIC
ONBOARDING +

TEAMING UP WITH

EXPERIENCED
STAFF

ONGOING

TRAINING,

INCLUDING

NEW INFO IN REAL

TIME, DELIVERED

DIGITALLY
1 2 3

TRAINING, TRAINING
& MORE TRAINING

ADVANCED LEADERSHIP TRAINING FOR SUPERVISORS

PROFESSIONAL DEVELOPMENT THROUGH

WEEKLY TEAM LEARNING
+
Right People, Right
Preparation, Right Place
I
• •
CCS FACILITY SERVICES 23
Our retention strategy is to recognize, invest, promote from within, and always show that we care. The majority of our frontline supervisors and Account Managers came
from the field, so they know what customers value and
what staff need to be supported. From Employee of the
Month to On The Spot impromptu recognition, CCS honors
our incredible staff on a regular basis – and we love when our clients join us in the celebrations!
On the Spot Recognition

THE CCS FACILITY SERVICES DIFFERENCE
Employee of The Month Certificate
Scan here to watch some
of our employees being
recognized and sharing
what CCS means to them.

Helping our teammates thrive
is part of our promise to them.

We provide a service called
DailyPay, which gives
employees access to earned
wages the very next day,
instant transfers for times of
need, and tools for saving and
financial wellness.

Celebrating Exceptional Service
Cl»CCS l/1ULO l'IE 0 1 TH I M O N TK
Armando Lara
dailypay. -
Good evening, Theo
Welcome to DailyPayl
Available now ©
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Pre-tax earnings © )
$336.00
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and l&e11re ta~6!lout
For paycheck Feb3
dailypa,y.

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• & CCS T FACILITY SERVICES
WHAT •HES CCS DIFFERENT

RECOGNIZE

EDUCATE
HERAlD

PROMOTE
R
INVEST
HIE
DEllVER
CCS FACILITY SERVICES 2424

THE CCS FACILITY SERVICES DIFFERENCE
Scan here to learn more about
CCS’ Corporate Citizenship
program.

There is no CCS Facility Services without the tremendous commitment of our staff, and we are committed to providing the best all-around experience for staff to feel supported, especially our frontline teammates.

We retain field staff on average well over a year, which is at least double the industry average. That number is several times higher for critical positions, including day porters, leads, supervisors, floor techs. Key administrative and managerial positions is higher still, approaching a decade of service for these employees. More than 80% of leadership positions, from building leads and up, were promoted from within the company.

CCS Facility Services employees not only stay longer, but they overwhelmingly recommend the business as a great place to work. We benefit from employee recommendations every day.

CCS is proud of our turnover rate relative to the entire industry, but we can always do better. Our Corporate Citizenship / ESG goals around turnover include:
• Reduce overall turnover by 10% by the year 2025
• Grow our rate of internal promotion of 80% or higher
92%
of CCS employees
would recommend
CCS as a great
place to work
CCS Employee Satisfaction
Survey 2022
Industry-leading Employee Retention
CCS FACILITY SERVICES 25

THE CCS FACILITY SERVICES DIFFERENCE
A safe facility is a strong facility.

Each facility has safety and security needs specific to the property and it is the responsibility of everyone working within the space to both follow and reinforce safety procedures. We will learn and adhere to your protocols, which complements our custom-developed, extensive safety and security training. This is a critical part of our new employee onboarding and then messaged through ongoing training and communications.

WE TAKE VERY

SERIOUSLY OUR

RESPONSIBILITY

TO KEEP YOUR

FACILITY SAFE
CCS Safety in Action:
• In-depth safety training during onboarding
• Daily written and verbal safety messages delivered
through CCS employee digital portal
• Janitorial closet posters for site-specific safety
• Employee badges can be worn 100% of the time
• Quality assurance by supervisors
• CCS-specific safety videos accessed through
mobile employee portal to reinforce best practices
CCS FACILITY SERVICES CCS FACILITY SERVICES 25
Our Role in Facility Safety
and Security
CCS FACILITY SERVICES CCS FACILITY SERVICES 2626

THE CCS FACILITY SERVICES DIFFERENCE

WE TAKE THE SAFETY OF YOUR

BUILDING VERY SERIOUSLY
CCS Facility Services utilizes GHRR in order to ensure proper screening and vetting of employees. We know the importance of finding the best candidates and how that contributes to our success at customer sites. These background checks include, but are not limited to, social security verification, criminal record checks, drug testing, employment history, and motor vehicle records. The tests required are subject to change and are dependent upon the needs of the customer and the contract requirements.

In addition, CCS Facility Services fully complies with federal law via participation in the I-9 program. We employ a third-party administrator to oversee this work, including electronic processing, to ensure that our I-9s are accurate, complete, and fully compliant with program requirements. This is accompanied by careful candidate interviews, background checks (customized to customer requirements), and reference checks. We are not presently subscribed to the optional federal E-Verify program.

Background Checks
• & CCS T FACIUTY SERVIC
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A DISA Company
I
CCS FACILITY SERVICES 27

THE CCS FACILITY SERVICES DIFFERENCE
27 Alert and rational behavior is required for the safe and adequate performance of job duties. Therefore, working after the apparent use of alcohol, a controlled substance, or abuse of any other substance is prohibited.

Furthermore, it is prohibited to have possession of, sale, distribution, transference of, or use of illegal drugs and alcoholic beverages during work. Showing up to work under the influence of alcohol and/or drugs and the handling of the substances are reasons for immediate termination. To smoke or chew tobacco is not allowed during the work hours. It is prohibited to sell any article, to bet, or distribute any information that is not in relation with work.

CCS’ drug testing procedures may vary depending on the state in which employees work. Employee handbooks also direct employees to see the state law addendum for state-specific details.

CCS FACILITY SERVICES
Policy on Alcohol/Drug Use
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CCS FACILITY SERVICES 28

THE CCS FACILITY SERVICES DIFFERENCE
28 CCS Facility Services strictly prohibits weapons of any type in its facilities, at any client locations, and facilities or company-sponsored events. This includes visible and concealed weapons, even those for which the owner has obtained the necessary permits. This policy does not include firearms that may be locked in an employee’s personal vehicle on company property or a client’s property.

While this list is not all-inclusive, “weapons” include: firearms, knives, any explosive materials, and any other objects that could be used to harass, intimidate, or injure another individual.

Violators of this policy will be subject to disciplinary action, up to and including termination.

CCS Facility Services reserves the right at any time and at its discretion to search all vehicles, packages, containers, briefcases, purses, lockers, desks, enclosures, and persons entering its facilities or the facilities of clients for the purpose of determining whether any weapon has been brought into facilities in violation of this policy. Employees who fail or refuse to promptly permit a search under this policy will be subject to discipline up to and including termination.

CCS FACILITY SERVICES 28
Weapons Policy
CCS FACILITY SERVICES 29
Scheduling
Scope of Services &
CCS FACILITY SERVICES 30

THE CCS FACILITY SERVICES DIFFERENCE
CCS’ customer service program embodies a team approach. Between robust local infrastructure in each market to our technology tools for communicating your team’s needs to our assigned team members, we ensure everyone is on the same page to get the job done. These positions coordinate and execute work as an integrated unit, using a communication and work ticket system that leads the industry. An overview of this is provided throughout this proposal.

CCS Team Supporting the
City of Madera’s Portfolio

TITLE ROLE DESCRIPTION
General Manager /
Regional Vice President
Responsible for branch operations. Supports Account Managers, Day Service Managers, and Night Area Managers to ensure effective coordination and execution of service delivery, including escalation.

Also active in quality assurance and customer satisfaction Senior Account Managers / Account
Managers
Primary point of contact between CCS Facility Services and the customer for all communications, including emergency situations Senior Day Service Managers /
Day Service Managers
Oversee Day Porter staff as well as primary trainers for all day staff and day cleaning services
Senior Night Area Managers Oversee and manage a set of Night Area Managers to support work with nighttime staff
Night Area Managers Seasoned managers who inspect each building nightly to ensure contract compliance, execution of special tasks, etc.

Nighttime Leads / Supervisors Oversees nighttime general cleaners, assists in ensuring proper completion of all duties and work tickets
Lead Day Porters Oversees day porters as a working leader; assists with training and quality control
Building Supervisors Dedicated person per facility who actively manage CCS building staff Building Staff Team of frontline staff dedicated to the property who perform routine day and/or nighttime operations
Daytime Communications Manager
Daytime communications hub for day service team to enter and execute work tickets; communicates overnight tickets identified during the day to incoming nightshift
Nighttime Communications Manager
Nighttime communications hub for night service team to execute and verify completion of work tickets. Generates reports for the Account Managers to communicate and close the loop with customers Branch Support Staff Off-site employees who perform administrative support for frontline staff, including HR and Recruitment
Carpet & Hard Floor Specialists Specially trained and equipped personnel who will perform all nonroutine, interim, and restorative carpet and hard floor care Backup Staff / Floaters
In times of labor shortage or emergency needs, dedicated pool of “floater” employees who can fill in on short notice to ensure uninterrupted service
CCS FACILITY SERVICES 31

THE CCS FACILITY SERVICES DIFFERENCE
CCS in Service: The Team Approach
Jaime is primarily responsible for the management and supervision of all daytime and nighttime operations including strategic and operational leadership, developing and maintaining customer relations, quality assurance, and the training and development of account managers. Prior to joining CCS nine years ago, Jaime acquired his leadership skills as a Janitorial Supervisor. Jaime is an Associate Member of the Building Owners and Manager Association, a Friend of IREM, and an Associate Member of the International Facility Managers Association.

JAIME JACOBO
General Manager
As an experienced Account Manager with the CCS Fresno branch, Carla establishes and maintains effective lines of communication with clients’ and facilities’ personnel to ascertain that their needs and requirements are being satisfied. Carla has been involved in account management for nearly a decade. Before joining CCS in 2015, Carla worked as a graphic designer.

CARLA VENEGAS
Senior Account Manager
“
CCS Facility Services provides service at
multiple properties that our team
manages. The CCS team is both
professional and trustworthy. I have found
them to be thorough, efficient, timely, and
quick to respond to special requests.

CCS Fresno Customer
The CCS Facility
Services Support
Team for the City
of Madera
ccs

FACILITY SERVICES
CCS FACILITY SERVICES 32
Workplan - Scope of Services and Scheduling

SITE DESCRIPTION DAILY TASKS
PER RFP 202324-01 WEEKLY TASKS

CITI HALL MTWTF X
CITI HALL, FINANCE DEPARTMENT / ATTORNEY OFF. MTWTF X

PUBLIC WORKS MTWTF X

INTERMODAL MTWTF X

FRANK BERGON SENIOR CENTER TWT X

PAN-AMERICAN COMMUNITY CENTER MTWTF X
PARKS & COMMUNITY DEVELOPMENT – 1ST FLR MTWTF X
PARKS & COMMUNITY DEVELOPMENT – 2ND FLR MTWTF X

POLICE DEPARTMENT MTWTF X

PD SIU MTWTF X
MUNICIPAL AIRPORT 2 DAYS
WASTEWATER TREATMENT PLANT 2 DAYS

ENGINEERING OFFICE MTWTF X

MADERA TRANSIT CENTER MTWTF X
CCS FACILITY SERVICES 33
Workplan – Routing for Scope of Services
RFP 202324-01
RFP 202324-01 Janitorial Services
Site Visit Route
Obtained from Google Maps.

Site Address
Start 1030 South Gateway Dr, Madera, CA
Stop 1 238 South D Street, Madera, CA
Stop 2 123 North E Street, Madera, CA
Stop 3 428 East Yosemite Avenue, Madera, CA
Stop 4 701 East 5th Street, Madera, CA
Stop 5 703 East Sherwood Wav, Madera, CA
Stop6 4020 Aviation Drive, Madera, CA
Stop 7 205 West 4th Street, Madera, CA
Stop 8 1951 Independence Dr, Madera, CA
Stoo 9 13048 Road 21 1/2 Madera CA
Site
Public Works
Frank Bergen Senior Center
Transit lntermodal
Enqineerinq
Parks & Communitv OevopmenVYouth Center
Pan-American Community Center
Municipal Airport
CitvHall
Madera Transit Center
Wastwater Treatment Plant farming '
:ench
3048 Road 21 1/2
Madera Municipal B GolfCourse T
Avf 14 1'2
Madera SIKH TEMPLE 9 A~el 4
Avfnue 17
•
Madera Acres
t
Storey
Ave 141 2
Little Okie Raceway
q
Parksdale
•
CCS FACILITY SERVICES 34
Representative Janitorial Scope of Work
CCS Facility Services will follow City of Madera’s exact cleaning specifications as listed on RFP 202324-01. •
D. Required service level and frequency for each affected City facility is as follows:
1) Perform Dai ly {as specified in Attachment C, City of Madera Locations List) a) Vacuum all ca rpeted areas.
b) Dust mop or sweep all bare floors.
c) Spot clean carpets. Any areas where spot cleaning was attempted but soiling was not remedied must be reported to the City janitorial contract manager by the next business day.
d) Empty all waste baskets and install fresh plastic liners. Dispose of all t rash in on-site exterior trash bins.
e) Empty all recycling baskets (blue cans identified with recycl ing logo) in appropriate on-site exterior recycling bins. Materials in recycling bins shall not be co-mingled with materials in trash bins (black or grey cans). f) Empty all shredder bins, replace linters as they become damaged, and dispose of contents in appropriate on-site exterior recycl ing bins. g) Wipe microwaves inside and out with daily cleaner appropriate to t he surface type.
h) Clean and wipe breakroom tables and exterior refrigerator door handles with disinfectant appropriate to the surface.
i) Clean glass/plexiglass partitions, mirrors, restroom partitions, glass doors (inside/out), etc. with daily cleaner appropriate to the surface type. j) Clean and wipe all door jambs, doorknobs, light switches, and counters with disinfectant appropriate to the surface.
k) Clean and sanit ize al l sinks (in restrooms and breakrooms), toilets, and urinals.

Wet mop all restroom floors with disinfectant solution. This includes removal of dirt build-up and hard water deposit.

CCS FACILITY SERVICES 35
Representative Janitorial Scope of Work
CCS Facility Services will follow City of Madera’s exact cleaning specifications as listed on RFP 202324-01. •
I) Refil l all dispensers in restrooms and break rooms (hand soap, liquid room deodorizer, toilet paper, toilet seat covers, sanitary disposal bags, sanitary napkins, paper towels, etc.).
m) Contractor shall notify the City's contract manager when batteries on automatic dispensers need to be replaced, as well as when the dispensers fail to operate. Batteries will be provided and maintained by City staff. n) Clean all conference room tables and City Council Chambers dais surfaces and wipe with disinfectant appropriate to the surface.
o) Clean, disinfect, and polish drinking fountains.
p) Check urinal deodorant blocks and replace as needed. q) Clean janitorial closets and/or storage areas and maintain all supplies in an organized manner.
r) Ensure restrooms have access to at least one (1) extra roll of toilet paper, one (1) extra pack of toilet seat covers, and one (1) extra roll of paper towels in each restroom.
2) Perform Weekly:
a) Dust filing cabinets, chair rungs, low moldings, sills, picture frames, partition tops and other accessible surfaces. Dust cleared from desks and tabletops, lockers, shelves, and cabinets. This includes front-facing surfaces of desks. b) Clean and sanitize telephones and cabinetry/desk handles and drawer pulls. c) Wet mop Central Supply Room at Public Works.
d) Buff all waxed bare floors.
e) Remove interior cobwebs.
f) Clean display surface of any conference room or City Council Chamber televisions or display screens with appropriate technology surface cleaner to remove smudges.

CCS FACILITY SERVICES 36
Representative Janitorial Scope of Work
CCS Facility Services will follow City of Madera’s exact cleaning specifications as listed on RFP 202324-01. •
g) In all conference rooms and the City Counci l Chambers, vacuum all fabric chairs and wipe vinyl/leather chairs with appropriate surface cleaner. Spot clean chairs as necessary. Any areas where spot cleaning was attempted but soi ling was not remedied must be reported to the City janitorial contract manager by the next business day.
3) Perform Monthly:
a) Scrub, wax and buff all bare floors.
b) Dust all interior walls and spot clean as needed.
c) Wipe clean all interior doors with appropriate cleaner for surface. d) Clean interior and exterior of all windows. This includes cobweb removal on exterior windows.
e) Dust all mini blinds.
f) Dust and clean baseboards.
4) Perform Quarterly:
a) Conduct walk-thru inspection of each site with assigned personnel to document any deficiencies or validate compliance with terms of the contract.

Contractor must submit documentation to the City's contract manager at the completion of the quarterly walk-thru inspections.
b) In the event that results of the janitorial service are considered unsatisfactory by the City representative, the vendor shall be required to re-clean the unsatisfactory area at no cost to the City. Said service shall be performed without interruption in the regular cleaning schedule.
5) Perform Semi-Annually (twice per year):
a) Shampoo carpet twice per year. Shampoo service shall be scheduled through City staff member assigned to administer the janitorial services contract before each job is authorized. The term "shampoo carpets" shall mean to clean carpets by wet extraction methodology common to the industry. This may CCS FACILITY SERVICES 37
Representative Janitorial Scope of Work
CCS Facility Services will follow City of Madera’s exact cleaning specifications as listed on RFP 202324-01. 6)
•
include pretreatment of large or significant soiled areas or areas not remedied by daily spot cleaning. Furniture will be moved by City staff. b) Strip, seal, and wax all bare floors every six months which shall be scheduled through City staff member assigned to administer the janitorial services contract, before each job is authorized.
c) Terrazzo floors shall be cleaned and finish sealant applied every six months.

Terrazzo cleaning service shall be scheduled through City staff member assigned to administer the janitorial services contract before each job is authorized.
d) Clean light fixture lenses in City Hall Conference Room and City Hall Administration.

Perform Annually:
a) Shampoo all fabric conference room chairs annually which shall be scheduled through City contract manager. The term "shampoo all fabric conference room chairs" shall mean to clean chairs by wet extraction methodology common to the industry. This may include pretreatment of large or significant soiled areas or areas not remedied by prior spot cleaning.
7) Additional Services
a) City may request additional cleaning outside the normal scheduled work. If requested, the appropriate crew should be able to respond within two (2) hours of contact (Monday through Friday from 8:00 a.m. to 5:00 p.m.) The fee for any additional services must be submitted as an hourly rate. 8) Optional Services*
a) City may request emergency cleaning outside the normal da ily scope of work outside of normal business hours. If requested, the appropriate crew should be able to respond within two (2) hours of contact (other than Monday through Friday 8:00 a.m. to 5:00 p.m.) The fee for any additional services must be submitted as an outside normal business hours emergency hourly rate.

CCS FACILITY SERVICES 38
Changing contractors can be hard but CCS Facility Services makes it easy on you.

We commit the time, effort and resources needed to understand your needs and orchestrate a seamless transition.

We prepare for the worst to accomplish the best: always planning for the possibility of incumbent employees leaving – always assigning additional supervision to offset unfamiliarity – always positioning reserve staff to address the unexpected. This is driven by our commitment to service and made possible by our unique depth of local resources.

DEDICATED

TRANSITION
TEAM
2 4
Review administrative
items/details:
• Finalize pricing
• Contract preparation
• Certificate of
insurance
requirements
• Billing information
• Emergency contact
information
Schedule facility
walkthrough with
CCS Transition Team
CCS Transition Team
meets with facility
operational team to
finalize transition
detail:
• Overall staffing and
shifts, schedules
• Transition plan
• Key/access card
set-up
• Delivery instructions
to the facility
Day Service Manager
greets Day Porters &
Night Area Manager
greets nighttime staff
• Go over facility,
day/night
procedure,
equipment, and
supplies
Validate that
equipment
stored/stocked in
right places
Additional
equipment/supply
delivery if needed
1 3
CCS Transition Team
tours facility
Documents needs
and develops full
work plan:
• Special tenant
requirements
• Areas not to clean
• Secured areas
• Alarm systems
Orders needed
supplies
Assembles
job-site team
Making the Transition
CCS FACILITY SERVICES 3939
Inclusive Pricing
in Janitorial Scope

SUPERVISORS
STAFF
SAFETY

EDUCATION

EQUIPMENT
CCS

EQUIPMENT

MAINTENANCE

WORK ORDER

SYSTEMS

REPORTING

SUPPLIES
& CHEMICALS

TRAINING
••
••
••
• -
•
CCS FACILITY SERVICES 40
CCS Facility Services
About
•
CCS FACILITY SERVICES 41

THE CCS FACILITY SERVICES DIFFERENCE
Providing Janitorial and Facility Maintenance Services to the Greater Fresno, Bay Area, and Central Valley Regions
Address: 2695 North Fowler, Suite 110, Fresno, CA 93727 Janitorial and Flooring Services Offered:
• Carpet Cleaning
• Cleanroom Services
• Construction Cleanup
• Day & Night Janitorial
• Emergency Water Restoration
• Exterior Power Washing
• General Maintenance
• Hard Floor Maintenance
• Pressure Washing
• Special Event Set Up & Cleaning
• Street Sweeping
• Window Cleaning
Facility Engineering Services Offered:
• Budgeting / Capital Expense Planning
• CMMS Programming and Management
• Construction Project Management
• Energy Benchmarking
• Equipment Records Data
• HVAC Maintenance & Optimization
• Local & Federal Compliance
• Machinery Repair
• Plumbing
• Preventative Maintenance
• Tenant Services
• Utilities End User Management
CCS FACILITY SERVICES 41
CCS Facility Services,
Fresno Branch
•
& CCS T FACIUTY SERVICES
CCS FACILITY SERVICES 42
Guided by a
Service Heart
42 We never forget where we
came from. More than 30
years ago, a small team of
service-driven individuals
believed they could bring a
new level of professionalism
and quality to commercial
janitorial service. Today, CCS
is an integrated facility
services company with
thousands of cleaning and
building engineering
professionals across the
country.

CCS FACILITY
SERVICES’ MISSION

TO BE THE BEST
facility services provider

TO COMPLETELY EXCEED
our customers’ expectations

TO PROVIDE EXCELLENCE
in customer service at a fair price

TO DEVELOP AND SUSTAIN
controlled growth of our company

TO ALWAYS REMEMBER
our humble beginnings and
care for our people
I
CCS FACILITY SERVICES 43
What does it mean to be a good corporate
citizen?
At CCS Facility Services, that means many
things. Unified under our core values, we
strive to demonstrate our corporate
citizenship to thousands of clients and
employees across the country. Therefore, CCS
is committed to meaningful and measurable
excellence as a corporate citizen through a
strategy of Environmental, Social, and
Governance (ESG) initiatives.

Our program is grounded in our ESG
Commitment statement: We act responsibly
toward our teammates, our clients, our
communities, and our planet through
trustworthy and transparent actions.

We believe that by measuring critical
environmental, social, and governance
levers, we will enhance all aspects of our
business, which will allow us to best take care
of all of our constituents in the future.

Corporate Citizenship the CCS Way
ccsbts.com/corporatecitizenship
• & CCS T FACILITY SERVICES

FACILITY SERVICES
Committed Corporate Citizen
ENVIRONMENTAL • SOCIAL • GOVERNANCE
... ... ... W ••• 11111
CCS FACILITY SERVICES 44
An important aspect of CCS Facility Services’ Corporate Citizenship program is the belief in expanding our work in diversity, equity, and inclusion (DEI), and, accordingly, we want our customers to understand the importance of DEI to our company. Upward mobility is central to who we are at CCS Facility Services, and we are proud to have a long history of internal promotion.

But we can do more. We want our employees to feel ownership in their roles, to be challenged to develop new skills, and to know they are contributing to our work to build a better world because they are part of CCS Facility Services.

Our approach to DEI includes:

THE CCS FACILITY SERVICES DIFFERENCE
Expanding Access to Diversity,
Equity, and Inclusion
•

INCLUSIVE HIRING PHILOSOPHIES
CCS Faci lity Services is an equal opportunity employer.

We work with prospective hires to help them see a
future with CCS regardless of their gender, race,
religious affil iations, or age
I! EMPLOYEES FROM A WIDE RANGE
OF BACKGROUNDS Because of our inclusive hiring philosophies, we hire many "minorities," also referred to as members of the
global majority, in our operations.
and branch leaders 1s largely bilingual, we send materials to employees 1n their preferred language, and we have a certified English as a Second Language instructor on staff

INTERNAL PROMOTION
Our culture of promoting people from the field goes
back to our early days as a company, and CCS Facil ity
Services is proud to have an internal promotion rate
of ~80%.

DIVERSE LEADERS Leaders from a diverse set of backgrounds are best positioned to inform Diversity, Equity & Inclusion
practices when hiring, training, and promoting employees.

CCS FACILITY SERVICES 45

THE CCS FACILITY SERVICES DIFFERENCE

CCS IS AMONG

THE FEW CLEANING

PROVIDERS

GLOBALLY TO

HOLD CIMS-GB

WITH HONORS

DESIGNATION
Scan here to learn more
about out commitment to
sustainability
CCS FACILITY SERVICES 45
Green practices are not only the right thing to do but
it is baked into our DNA: our logo represents our care
and responsibility for the earth.

How CCS’ Investments in Sustainable Practices
Benefit Our Customers:
• “Green Cleaning” prerequisite using CCS’ CIMS-GB
designation + an additional point on top of that
• Assist you and your team to achieve LEED EB:

O&M points and adherence to the LEED process
• Earn LEED-EB credits toward building certification
• Environmentally preferable cleaning practices and
products
• Compliance with governmental requirements
• A reduction in building maintenance and repairs
• In-house expertise to provide sustainability
consulting: green solutions, guidance in selection
of equipment, materials, waste material disposal
policies and procedures, and more
Sustainability & Green
Cleaning
•
CiMs) OB CERTIFIED
, rr,tHO"lORS
CCS FACILITY SERVICES 4646
CCS Facility Services invests in comprehensive coverage via trusted and respected underwriters.

We will always provide proof of that coverage to our customers.

Sample Certificate of Insurance •
ACORDe CERTIFICATE OF LIABILITY INSURANCE JO/ J/2024 I DATE 4MMJDDIYYYYI I,._ -- 12/ 14/2023
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in l ieu ol such endorsement(s).

PRODUCER: Lockton Companie ~~~.t-- 8110 E Union Avenue rA~~Nt,. r_ •• I INC Ho\:
uite 100 f -MAIL
Denver CO 8023 Anno< .. ,
(303) 414-6000 INSURERtSI AFFORDING COVERAGE NAIC I
1NsuRER A: Zurich American Insurance Comoanv 16535 INSURED 1NsuRER 6, American Ztuich Insurance Couioanv 40142 1345173 1NsuRER c, XL Soecialiv Insurance Comoanv 37885 1N•uRER o, American Guaramee and Liab. Ins. Co. 26247
INSURER E , Tra,·elers Property Casually Company of Ame.rica 25674 INSURER F :

COVERAGES CERTIFICATE NUMBER· 11473442 REVISION NUMBER· , XXXA,"00(

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTVI/ITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER OOCUMENT Wint RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS ANO CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1ITR TYPE OF INSURANCE ,,;:~, ;:;;,:;; POLICY NUMBER ; IMMIDDIY~YYI 11Mi:iroDJYYYv1 UMITS A X COMMERCIAL GE'HERAL LIABILITY y N 9984166--01 1011 12023 1011 -024 EACH OCCURRENCE s 2.000.000 =i CWM-w OCQJR PREMiSES 'tEi1~tneei s 2.000.000 .x. ,li250K SIR Included MEO EXP tMvone omool s 10.000
PERSONAL 4 A[1II INJURY
- s 2.000.000
GEN\. AGGREGATE LIMIT APPi.JES PER GENEFIAI. AGGR£GA TE s 4.000.000 PRODUCTS • OOMPIOP AGG s 4.000.000
Oll1ER. s
A AUTOMOBILE LIA8UTY N N 9984167-01 IOll /2023 1011/2024 ......,.,,..,I,_..,~,.,.,,__ UMI Ea accbent s 2.000.000 >--
LX- ANY AUTO eoDILY INJURY 4Per person) s xxxxxxx OWNED RSCHEllUI.ED AUTOS ONLY BOOIL Y lNJURY (""' acxlOOnt) s xxxxxxx AUTOS >-- HIRED NON-OWNEO r,,;:.,.~~.~~ AUTOS ONLY AUTOS ONLY s xxxxxxx - s xxxxxxx D .x. UMBRELLA LIA8
~ OCQJR N N SXS 3320S33-0l I0iJ/2023 !Oil - 024 EACH OCCtJRRENCE s 10 000 000 EXCESS LIA8 ~IADE AGGREGATE s 10000.000 OED I X I RETENTION< so s XX,'XXXX,'(
A WOR KERS COMPE• SATIOH N WC 9984164-01 to~ 10, 1 -023 10 I 024 xl~';'n,= I I~:'" AND MPLOYERS' LIABILITY YI N B 141-lY P'ROPRIETORJPARTNERJEXECUTIVE WC 9984165-01 .VI nly) IOll - 023 1011 _024 E L EACH ACCIDENT s 1.000.000 Off!QaR!MEM8ER El<CLUOW? N I A (,M;in~ta,y n NH) EL DISEASE • EA EMPLOYEE S l 000 000
g~=~~~RATIONSbebW El. DISEASE • POLICY LIMIT s I 000000 C Employee Theft inc N N ELUl9255 -23 101112023 1011 /2024 $1.000.000 Per 0cc. Limi, The: ft Clienl Prop $25.000 Ikduc1iblc
E IM/ConEqp QT-660-9W0295 l 2-TI L-23 6J9/2023 I0ll _024 $100K prOccl Slk Dcd.

DESCRIPTK>~ OF OPERATIONS, LOCATIONS I VEHICLES (ACORD 101 , Addklooal Rem111k1 S<:Mdule, may b& an:.ched H mo.-e.spai:e Is required) IlilS CEXTIFICATE SUPER.SWESALLPRE\!10USLY ISSUE) CEJI.TCFlCATES FOR THlSHOLDER.APPUCABl.ET01HE CAJUUERS USTEDANO THE POUCYTEU.i(S)

CERTIFICATE HOLDER

SAMPLE ONLY
ACORD 25 (2016103)
CANCELLATION See Anaclunems

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

The ACORD name and logo are registered marks of ACORD
CCS FACILITY SERVICES 47
Addenda
CCS FACILITY SERVICES 48
Addendum No. 1
ADDEN DUM NO. 1
Februa ry 21, 2024
RE: RFP 202324-01 Professional Janitorial Services
The foregoing documents are amended in th e respects as herein set forth. This addendum and the amendments herein sha ll become part of said documents and of any contract entered into pursuant to said documents.

Proposal DUE DATE remains the same: 4:00pm on THURSDAY, FEBRUARY 14, 2024 RFP Modifications, Clarifications, and Details Number of Informational Items Pages
RFP 202324-01 Professional Document attached 1
Janitoria l Services RFP and uploaded. 21
2 RFP 202324-01 Pre-Bid Routes I nformationa I Document recalled 1 Item and deleted.

Issued by:
nifer Stickman
: rement Servi ces Manager
To verify receipt of t his Addendum No. 1, please email this sheet to Jennifer Stickman at [email protected] before bid due date. A copy of t his signed sheet must also be included with your bid proposal submittal.

Compa ny:

Signature:

Acknow ledged by:

CCS Facility Services
Bob Bertuccelli
City of M adera Purchasing, 205 West 4th St reet, Madera, CA 93637 Phone: (559) 661-5463 • Website: www madeca gov
CCS FACILITY SERVICES 49
Addendum No. 2 RFP 202324--01 Professional Janitorial Services Addendum No. 2, March 8, 2024

Page 1 ends

Madera City CouncilJanuary 15, 2025

Madera City Council
January 15, 2025