Item: B-1
Minutes for: 02/05/2025
Adopted: 02/19/2025
The City of
MADERA
VALLEY CENTRAL Minutes of a Regular Meeting of the Madera City Council February 5, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City's website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3 (Arrived at 6:06 p.m.) Councilmember Anita Evans, District 4 (Arrived at 6:03 p.m.) Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Justin Macomb, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Senior Civil Engineer Steve Bettencourt, Deputy City Clerk Zelda Leon and Communication Specialist Joseph Carrello.
INVOCATION: Rev. Joseph Alicea, Awaken Church of God
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER MEJIA AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, THE AGENDA MOVING ITEM C-1 BEFORE ITEM 1. OATH OF OFFICE WAS APPROVED BY A 6/0 VOTE. ABSENT: DISTRICT 1 VACANT.
COUNCIL REORGANIZATION:
1. Oath of Office Ceremony for Rohi Zacharia, District 1 City Council Seat Recommendation: Staff recommends that the City Council receive this report regarding the administration of the Oath of Office to Rohi Zacharia to fill the District 1 City Council seat (Report by Alicia Gonzales)
At 6:15 p.m., Mayor Gallegos called for a 15-minute recess to celebrate the new Councilmember. The meeting resumed at 6:41 p.m.
PRESENTATIONS: None
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
Dennis Hart of the Madera County Historical Society announced that the museum has been nominated as Best Museum in Central California. They do not know who nominated them, but they are grateful. Voting is only available online and he asked that people vote daily from February 17* at noon through March 7th 5:00 p.m. He asked the City to help them in any way with publicity.
Monica Bravo, CEO of Latinos Madera Club thanked Police Chief Chiaramonte, Police Lieutenant Felix Gonzalez and Detective Dina Santos for their presence during two of their events. Members of the public felt safe, and Ms. Bravo encouraged the public to reach out to the Police Department to report crimes or community issues.
A member of the public noted that using the Wordly translation application was a little difficult. She asked that Council consider reading the comments that are emailed or mailed to them as the City Clerk used to read them before and it would be respectful to the community and nice to hear them. She stated it is also difficult to use Zoom.
Domi Frideger with a floating solar company called Lake TriCity mentioned that they would like to partner with the City and having floating solar panels at the Wastewater Treatment Plant. He stated he has been working with City Manager Arnoldo Rodriguez about this project. He gave some of his business cards to City Clerk Alicia Gonzales in case Council wanted to contact him.
Minerva Mendoza, a resident of District 2, on behalf of the American Friends Service Committee stated they are hosting a community forum at the library on February 11th at 6:00 p.m. where Councilmembers will discuss current topics with the community.
City Clerk Alicia Gonzales stated that some comments were received by email, distributed to Council prior to the meeting and that copies were available at the podium for anyone who would like a copy.
No further Public Comment was presented. Public Comment was closed.
Mayor Gallegos called Item C-1 for discussion.
A. PUBLIC HEARINGS:
A-1 Public Hearing to Amend the Community Development Block Grant (CDBG) 2019-2024 Consolidated Plan
Recommendation: Adopt a Minute Order initiating the amendment process which proposes to approve the amendment of the 2019-2024 Consolidated Plan to include HOME Investment Partnerships Program (HOME) funds in the amount of $372,064.92 and the City's portion in the amount of $127,935.08 for a total of $500,000 (Report by Michael Lima)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.
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Madera, CA 93637 Page 2 of 13
Mayor Gallegos has requested that the alternate for MCTC be switched from Councilmember Mejia to Councilmember Evans in Item B-15.
Mayor Pro Tem Rodriguez asked that Item B-15 be pulled for discussion.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER MEJIA, THE CONSENT CALENDAR AND PULLING ITEM B-15 FOR DISCUSSION WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
B-1 Minutes - January 15, 2025
Recommendation: Approve the City Council Minutes of January 15, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for January 4, 2025 to January 24, 2025 (Report by Michael Lima)
B-3 Appointment to the Americans with Disabilities Act (ADA) Advisory Council Recommendation: Adopt a Resolution Approving the Appointment of Jack Porter to the ADA Advisory Council (Report by Wendy Silva)
RES 25-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE APPOINTMENT OF JACK PORTER TO THE CITY OF
MADERA AMERICANS WITH DISABILITIES ACT ADVISORY COUNCIL B-4 Appointment to the Civil Service Commission
Recommendation: Adopt a Resolution Approving the Appointment of Dennis Smith the Civil Service Commission (Report by Wendy Silva)
RES 25-16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPOINTING DENNIS SMITH TO THE CITY OF MADERA CIVIL SERVICE
COMMISSION
B-5 Appointment to the Planning Commission
Recommendation: Adopt a Resolution Approving the Appointment of Timothy Riche to the Planning Commission (Report by Will Tackett)
RES 25-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPOINTING TIMOTHY RICHE TO THE CITY OF MADERA PLANNING
COMMISSION
B-6 Appointment to the Community Development Block Grant Commission Recommendation: Adopt a Resolution Approving the Appointment of Candy Talley to the Block Grant Commission (Report by Michael Lima)
RES 25-18 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPOINTING CANDY TALLEY TO THE CITY OF MADERA BLOCK GRANT
COMMISSION
B-7 Appointment to Airport Advisory Commission
Recommendation: Adopt a Resolution Approving the Appointment of Jerry Holiday to the Airport Advisory Commission (Report by Arnoldo Rodriguez) City of Madera
205W. 4th Street
Madera, CA 93637
RES 25-19 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPOINTING JERRY HOLIDAY TO THE CITY OF MADERA AIRPORT
ADVISORY COMMISSION
B-8 Amendments to the City of Madera Classification Plan Recommendation: Adopt a Resolution Amending the City of Madera Classification Plan to re- title the Neighborhood Preservation class series to Code Enforcement and approve a revised salary schedule reflecting the job title changes (Report by Wendy Silva)
RES 25-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AMENDING THE CITY OF MADERA CLASSIFICATION PLAN AND ADOPTING
THE CITY OF MADERA FULL TIME SALARY SCHEDULE EFFECTIVE
FEBRUARY 5, 2025
B-9 Proclamation Recognizing National Pesticide Safety Education Month Recommendation: Adopt a Minute Order approving a Proclamation Recognizing National Pesticide Safety Education Month (Report by Alicia Gonzales) B-10 Amendment No. 2 to the Landscape Maintenance Services for the Downtown District, Certain City Facilities, and Median Islands Agreement with Elite Maintenance & Tree Service, Inc. (EMTS)
Recommendation: Adopt a Resolution Approving Amendment No. 2 to the Landscape Maintenance Services for the Downtown District, Certain City Facilities, and Median Islands Agreement with EMTS extending their service agreement for 90 days (Report by Joseph Hebert)
RES 25-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AMENDMENT NO. 2 TO THE AGREEMENT
BETWEEN THE CITY OF MADERA AND ELITE MAINTENANCE & TREE SERVICE, INC. FOR LANDSCAPE MAINTENANCE SERVICES FOR THE
DOWNTOWN DISTRICT, CERTAIN CITY FACILITIES, AND MEDIAN ISLANDS B-11 Second Reading and Adoption of Ordinance Text Amendment (OTA) 2024-01, a proposed amendment to Section 6-5.40 (Operating requirements for store front/retail facilities) of Chapter 5 (Cannabis Businesses) of Title Vi of the City Municipal Code (CMC) to allow for curbside delivery at licensed cannabis business store front/retail facilities Recommendation: Staff recommends the City Council conduct a public hearing and take action as follows:
Waive Full Reading and Adopt an Ordinance of the City Council of the City of Madera determining the project is exempt pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines and amending City Municipal Code (CMC) Section 6-5.40 to allow for curbside delivery for cannabis business store front/retail operations by title only (Report by Will Tackett)
ORD 1012 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA
DETERMINING THE PROJECT IS EXEMPT PURSUANT TO SECTION
15061(b)(3) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES AND AMENDING CITY MUNICIPAL CODE (CMC) SECTION 6- City of Madera City Council Minutes
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5.40 TO ALLOW FOR CURBSIDE DELIVERY FOR CANNABIS BUSINESS
STORE FRONT/RETAIL OPERATIONS
B-12 Second Reading and Adoption of an Ordinance to Prezone (REZ 2024-02) t19.90 acres of land, comprised of 11 parcels, bounded by Adell and Fairview Streets on the south and west and the Madera Irrigation District Canal (Lat. 24.2) on the north and east, in the County of Madera (APN[s]: 038-060-017, 028, 032 & 033 and 038-110-016, 017, 018, 019, 020, 021 & 022) to facilitate annexation to the City of Madera
Recommendation: The City of Madera Planning Commission and staff recommend the City Council hold a public hearing, make the necessary findings, and take Waive Full Reading and Adopt an Ordinance of the City Council of the City of Madera approving REZ 2024-02 and amending the official City of Madera Zoning Map to prezone +6.93 acres of land to the PD-3000 (Planned Development, one unit for each 3,000 square feet of site area zone district and +12.97 acres of land to the R-1 (Residential, one unit for each 6,000 square feet of site area zone district to facilitate annexation to the City of Madera (ANX 2024-01) by title only (Report by Will Tackett) ORD 1013 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING REZ 2024-02 AND AMENDING THE OFFICIAL CITY OF MADERA ZONING MAP TO PREZONE 16.93 ACRES OF LAND TO THE PD- 3000 (PLANNED DEVELOPMENT, ONE UNIT FOR EACH 3,000 SQUARE FEET OF SITE AREA) ZONE DISTRICT AND +12.97 ACRES OF LAND TO THE R-1 (RESIDENTIAL, ONE UNIT FOR EACH 6,000 SQUARE FEET OF SITE
AREA) ZONE DISTRICT TO FACILITATE ANNEXATION TO THE CITY OF MADERA (ANX 2024-01)
B-13 Second Reading and Adoption of Ordinance Text Amendment (OTA) 2024-02, for the amendment of Chapter 3 of Title X: Planning and Zoning of the City Municipal Code Recommendation: The Planning Commission and staff recommend the City Council conduct a public hearing and take action as follows:
Waive Full Reading and Adopt an Ordinance of the City Council of the City of Madera determining the project is exempt pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA Suidelines and amending Chapter 3 of Title X: Planning and Zoning of the ity Municipal Code regarding housing-related definitions, procedures and regulated uses in zone districts that allow housing by title onl ORD 1014 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA
DETERMINING THE PROJECT IS EXEMPT PURSUANT TO SECTION
15061(b)(3) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES AND AMENDING CHAPTER 3 OF TITLE X: PLANNING AND
ZONING OF THE CITY MUNICIPAL CODE REGARDING HOUSING-RELATED
DEFINITIONS, PROCEDURES, AND REGULATED USES IN ZONE DISTRICTS
THAT ALLOW HOUSING
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Madera, CA 93637 Page 5 of 13
B-14 Agreement with the Madera County Animal Shelter
Recommendation: Adopt a Resolution Authorizing and Approving an Amendment to the Fiscal Year 2024/2025 Budget appropriating $150,000 from the General Fund balance to address a missed payment obligation under the agreement with Madera County for animal control services (Report by Giachino Chiaramonte)
RES 25-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING AND APPROVING AN AMENDMENT TO THE FISCAL YEAR 2024/2025 BUDGET APPROPRIATING $150,000 FROM THE GENERAL
FUND BALANCE TO ADDRESS A MISSED PAYMENT OBLIGATION UNDER
THE AGREEMENT WITH MADERA COUNTY FOR ANIMAL CONTROL
SERVICES
B-15 Councilmember Appointments made by the Mayor to Collaborative Agencies Recommendation: Approve a Minute Order Approving the Mayor's Appointments to Collaborative Boards, Commissions, and Committees (Report by Alicia Gonzales)
Mayor Pro Tem Rodriguez mentioned that in the past this item has been in the Administrative Reports section, so that it could be discussed with all of Council and he would like that to continue.
Mayor Pro Tem Rodriguez stated he noticed that he has been removed from one of the appointments and he asked that he be allowed to continue serving as the primary on the MCTC.
Mayor Gallegos stated that these are Mayor appointments where the Mayor appoints Councilmembers to different agency boards. She looked at Councilmember schedules, etc. and then made appointments that she felt would best represent the City. Councilmembers will be able to learn, experience, lead and do what is best for the City. She herself has in the past been on a board and then removed for another Councilmember to gain experience. Every Councilmember she appointed has accepted the appointments and they are going to move forward and do the best they can do to represent the City.
Mayor Pro Tem Rodriguez reiterated that he would like to remain on the MCTC.
Councilmember Montes stated that these are the Mayor's appointments and that for the health of the Council there needs to be a succession plan and a movement of ideas. He stated that there is nothing that would impede Mayor Pro Tem Rodriguez from advocating for the community even if a colleague is appointed to the MCT instead.
Councilmember Zacharia stated that he appreciates the appointment, but he would be more comfortable in a position where somebody who has that knowledge is able to sit at the table and make those final decisions but allow him to sit with them and learn that knowledge.
Councilwoman Evans indicated that she would be willing to step back, so that Councilmember Zacharia can learn from Mayor Pro Tem Rodriguez.
Mayor Gallegos stated that even though she was voted as the new MCTC Chairperson, she will step down from MCTC and allow Mayor Pro Tem Rodriguez to continue on MCTC along with Councilmember Zacharia.
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Madera, CA 93637 Page 6 of 13
Councilmember Mejia asked and Mayor Gallegos clarified that the alternate is Councilmember Evans. Councilmember Mejia acknowledged the time that Mayor Gallegos spent talking with each of the Councilmembers about these appointments.
Councilmember Mejia stated that she has been part of a childcare campaign for over five (5) years and asked if there would be a conflict to be appointed as an alternate to the Madera County Local Childcare and Development Planning Council. City Attorney Shannon L. Chaffin stated that based on what he has seen so far, she should be ok.
City Attorney Shannon L. Chaffin stated that for the benefit of the public there is a sentence in the staff report that states that per the City Attorney it's necessary for the City Council to approve the Mayor's appointments. He stated that a more accurate sentence would be, "any appointments by the Mayor must be approved by the Council in its discretion in order for the appointment to be effective unless otherwise required by law or agreement".
Cynthia Wilson, a resident of Madera, is in agreement with Mayor Pro Tem Rodriguez staying in the MCTC seat and having someone there with experience.
A member of the public, who stated he is a Civil Engineer/Transportation Engineer with 26 years in the transportation field was surprised to hear that Mayor Pro Tem Rodriguez was being removed from the MCTC. He has worked with Mayor Pro Tem Rodriguez in the MCTC and believes that Mayor Pro Tem Rodriguez's experience is an asset.
Ms. Torres stated there was a time when the Council decided the appointments as a whole and she would like to see that happen again.
Mayor Gallegos addressed the audience and clarified that all Councilmembers have the opportunity to appoint residents to [City agency] commissions but these are appointments where the Mayor appoints Councilmembers to boards throughout the community loutside agencies] and it has always been that way.
No further Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, ITEM B-15 (WITH THE CHANGES BELOW) WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
Mayor Pro Tem Rodriguez and Councilmember Zacharia will serve on the MCTC with Councilmember Evans as the alternate.
Councilmember Mejia will serve as the alternate for the Madera County Local Childcare and Development Planning Council.
B-16 Acceptance of 2023 Water Meter Installation Project, City Project W-31 Recommendation: Adopt a Minute Order Approving:
1. Acceptance of the 2023 Water Meter Installation Project, City Project W-31
2. The Recording of the Notice of Completion
3. The release of retention 35 days after the recording of the Notice of Completion (Report by Keith Helmuth)
B-17 Construction Agreement for Repair and Replacement of Arson-Damaged Equipment at Thaddeus Sran Playground at Centennial Park
Recommendation: Adopt a Resolution approving the Construction Agreement with Dave Bang Associates, Inc of California, (Dave Bang) for the procurement of City of Madera CI Coar 5,2025
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replacement of parts, demolition, and installation of playground equipment in the amount of $202,600.25, and rescinding Resolution No. 24-175 approved on October 30, 2024 (Report by Joseph Hebert) RES 25-23 RESOLUTION APPROVING THE CONSTRUCTION AGREEMENT WITH DAVE
BANG ASSOCIATES, INC OF CALIFORNIA, FOR THE PROCUREMENT OF
REPLACEMENT PARTS, DEMOLITION, AND INSTALLATION OF EQUIPMENT
DAMAGED BY ARSON AT THE THADDEUS SRAN PLAYGROUND FOR
$202,600.25 AND RESCINDING RESOLUTION NO. 24-175 APPROVED ON OCTOBER 30, 2024
B-18 Piggyback Purchase Agreement Change Order for Fleet Division-related Purchases and Accompanying Budget Amendment
* Recommendation: Adopt a Resolution Approving the State of California piggyback agreement change order in the amount of $4,535.66 with Downtown Ford of Sacramento for the purchase of three utility trucks and an accompanying budget amendment increasing appropriations in the Fleet Acquisition Fund (Report by Michael Lima)
RES 25-24 RESOLUTION APPROVING THE STATE OF CALIFORNIA PIGGYBACK
AGREEMENT CHANGE ORDER FOR THE PURCHASE OF THREE UTILITY TRUCKS
B-19 Black Saints United Fee Waiver Request for the Black History Month Celebration Event Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan American Community Center on February 16, 2025, related to a Black History Month Celebration hosted by the Black Saints United, at an anticipated fee rental of $935 (Report by Joseph Hebert)
RES 25-25 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE PAN AMERICAN
COMMUNITY CENTER ON FEBRUARY 16, 2025, RELATED TO A BLACK
HISTORY MONTH CELEBRATION HOSTED BY THE BLACK SAINTS UNITED, AT AN ANTICIPATED FEE RENTAL OF $935
B-20 Appointment to the Transit Advisory Board
Recommendation: Adopt a Resolution Approving the Appointment of Andrew Albonico to the Transit Advisory Board (Report by Michael Lima)
RES 25-26 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE APPOINTMENT OF ANDREW ALBONICO TO THE CITY OF
MADERA TRANSIT ADVISORY BOARD
B-21 Appointment to the Community Development Block Grant Commission Recommendation: Adopt a Resolution appointing Cesar Villegas to the Block Grant Commission (BGC) (Report by Michael Lima)
RES 25-27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE APPOINTMENT OF CESAR VILLEGAS TO THE CITY OF
MADERA BLOCK GRANT COMMISSION
City of Madera ty Council Minute
205 W. 4th Street
Madera, CA 93637
C. WORKSHOP:
C-1 Ensuring the City of Madera as a Refuge and Welcoming City for All Recommendation: This report is submitted for informational purposes. Staff will receive comments and direction as may be offered from the City Council (Council) (Report by Arnoldo Rodriguez)
This item was heard earlier in the meeting immediately following public comment.
Santos Garcia spoke on this topic. He stated that ICE has the right to do their job, but the community has to know that they can report crimes to the police without fear. He would like a resolution which shows the commitment to the community.
A member of the public thanked Police Chief Chiaramonte for taking the stand that they are here to protect the community and that resources are not there to collaborate with any federal agency. She mentioned that other funding sources be considered which would not impact the residents negatively. She asked that the City continue to take the position that the police are here to protect and serve the community regardless of citizenship status and will not collaborate with ICE.
Evelyn Gasum, a resident of Madera, suggested that information also be posted in public spaces such as the swap meet or broadcast somehow. She stated that many people are scared, and everyone needs to recognize that these are the people that are working in the fields in extreme heat or cold to feed us.
Socorro Santillan, a constituent of District 1, is an immigrant of this country. She hopes the Council will stand with those that need their leadership and make the right decision to protect the community.
A member of the public stated he is a citizen of the United States but also an immigrant and most of his siblings are immigrants also. He wants Council to pass a resolution that lets the community know that immigrants are valuable and that they are needed for the City, State and the country. The resolution should also indicate that the City is not giving information to ICE.
This will alleviate the community's fear.
Sulema Yanez, a member of the public, stated that if the Council chooses to save their grants and their pockets instead of their community then there is a risk that about 80% of the population in Madera might get deported and the City will not need all those grants, they are trying to save.
Baldwin Moy stated that a resolution should indicated the City is a Sanctuary City not just a Welcoming City as being a welcoming city is just lip service. This needs to be dealt with in a forthright manner.
Public Comment was closed.
City Manager Arnoldo Rodriguez asked, and City Attorney Shannon L. Chaffin responded that even if the City of Madera declared itself a Sanctuary City, ICE could still come into every single inch of the City whether or not the City declared itself as off limits. In the 1860s, the Civil War established that the federal government had priority and precedent in law over State's rights and therefore local rights because the City falls under the umbrella of the State. From a purely legal perspective, there is no legal basis for the City to be able to keep ICE outside the community as it is within the United States' federal enforcement area.
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City Manager Arnoldo Rodriguez stated that per his understanding, the City Council would like to pass a resolution in support of their community and all community members but not mention Sanctuary City.
City Attorney Shannon L. Chaffin stated that per his understanding, the general direction of the City Council is to return with a resolution supporting the community and unity within the community without saying Sanctuary City and maybe mentioning DACA Mayor Gallegos advised that there are seven (7) nods of agreement by Council.
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Sidewalk Improvements at Various Locations City Project No. R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving the Contract Award for Sidewalk Improvements at Various Locations City Project No. R-94 Bid Package 3 Phase 2 Affordable Housing and Sustainable Communities Program (AHSC), Agreement No. 19-AHSC-12761 in the amount of $2,056,522.00 to Witbro Inc dba Seal Rite Paving & Grading (Report by Keith Helmuth) No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 25-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE CONTRACT AWARD FOR SIDEWALK
IMPROVEMENTS AT VARIOUS LOCATIONS CITY PROJECT NO. R-94 BID PACKAGE 3 PHASE 2 AHSC AGREEMENT NO. 19-AHSC-12761 IN THE AMOUNT OF $2,056,522.00 AND AUTHORIZING CONSTRUCTION
CONTINGENCIES RELATING TO THE CONTRACT
D-2 Clinton Street Sewer and Water Main Project, City Project R-97 Recommendation: 1. Adopt a Resolution Approving the Contract Award for the Clinton Street Sewer and Water Main Project, City Project R-97, CDBG Block Grant B23MC060053 in the amount of $767,246.75 to United Pavement Maintenance Inc.; and
2. Adopt a Resolution Approving a Budget Amendment to the Fiscal Year 2024/25 Capital Projects Budget to appropriate additional CDBG funds to the Project (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 25-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE CONTRACT AWARD FOR THE CLINTON STREET SEWER AND WATER MAIN PROJECT, CITY PROJECT R-97 IN THE AMOUNT OF $767,246.75 TO UNITED PAVEMENT MAINTENANCE INC,
AND AUTHORIZING CONSTRUCTION CONTINGENCIES RELATING TO THE
CONTRACT
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RES 25-30 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF MADERA FISCAL YEAR 2024/2025 BUDGET TO APPROPRIATE
ADDITIONAL COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
TO THE CLINTON STREET SEWER AND WATER MAIN PROJECT, CITY PROJECT R-97
D-3 Construction Agreement for Frank Bergon Senior Center Fencing Recommendation: 1. Adopt a Resolution Approving a Construction Agreement with Juarez Brothers General Engineering Inc, for Project "IFB 202324-31 Frank Bergon Senior Center Fencing, CBDGB22MC060053" for $137,622.76; No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 25-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING A CONSTRUCTION AGREEMENT WITH JUAREZ
BROTHERS GENERAL ENGINEERING INC OF CALIFORNIA, FOR THE CONSTRUCTION OF PROJECT "IFB 202324-31 FRANK BERGON SENIOR CENTER FENCING, CBDG B22MC060053" FOR THE AMOUNT OF
$137,632.76
RES 25-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE CITY'S FISCAL YEAR 2024/25 ADOPTED BUDGET FOR $65,172
E. ADMINISTRATIVE REPORTS:
E-1 Madera County Economic Develapment Commission (EDE) 2025/26 Basic Service Level Recommendation: Adopt a Minute Order Approving the City's contribution towards the Madera County Economic Development Commission (EDC) for Fiscal Year (FY) 2025/26 in the amount of $194,614.51 (Report by Kristina Gallagher, EDC Executive Director)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM E-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
E-2 Parks & Community Services Department Fiscal Year 2024/25 Quarter 2 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 2 Recap (Report by Joseph Hebert) E-3 Select Recipient for the Proclamation in the Month of February Recommendation: Request for Council's Selection of a Recipient for the Proclamation Recognizing Black History Month (Report by Alicia Gonzales) City of Madera City Council Minutes
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Council selected the NAACP as the recipient by consensus.
E-4 Informational Report on Solar Project Credit Payment of $1,966,669.83 Recommendation: This report is informational only (Report by Michael Lima) COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (i) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
Councilmember Evans invited everyone to the February 16"h Black History Celebration where they will be honoring Battalion 6888 which is an Army Corps of black woman. She participated in a fire relief donation for the families impacted by the Los Angeles fires. Meathead Movers volunteered to take the items to Los Angeles.
Councilmember Zacharia stated that last Saturday, he attended a St. Joachim's Church Prayer Breakfast.
Councilmember Montes welcomed Councilmember Zacharia.
Councilmember Mejia welcomed Councilmember Zacharia. She attended the January 29th Madera Coalition for Justice "Know Your Rights" meeting which provide lots of helpful information to the community. She is looking forward to the February 11*h Pan Valley Institute's meeting which will focus on elected and constituents having conversations. Councilmember Mejia attended the ribbon cutting for the new playground and thanked the Parks and Recreation Department for that project.
Mayor Pro Tem Rodriguez congratulated newly appointed Councilmember Zacharia and also thanked him for having served on the Planning Commission which he had to leave to become a Councilmember. He thanked the Mayor and Council for allowing him to continue serving on the MCTC. He thanked City Engineer Keith Helmuth and Director of Community Development Will Tackett for making themselves available to a customer who is bringing a project to the City.
Mayor Pro Tem Rodriguez mentioned attending the League of CA Cities conference and thanked City Manager Arnoldo Rodriguez for facilitating their outings while as the conference and he also thanked City Clerk Alicia Gonzales for sorting out his travel issues.
Councilmember Villegas welcomed Councilmember Zacharia. He thanked the Parks and Recreation Department on McNally Park. The park used to be disorderly but is now quiet, clean and better looking.
Mayor Gallegos gave a shout out to Fire Department personnel and Division Fire Chief Justin Macomb for their efforts in Los Angeles and making it back safely. She gave a shout out to newly sworn in Stephanie Nathan, CEO. Ms. Nathan is the United Way representative for Madera and Fresno. Mayor Gallegos stated she and City Manager Arnoldo Rodriguez attended the swearing in of Congressman Gray. They spoke to him 1-on-1 and she will be meeting with him about projects that need to move forward. She invited everyone to join them tomorrow in the swearing in of Police Department personnel.
City of Madera City Council Minutes
205 W. 4t Street February 5, 2025
Madera, CA 93637 Page 12 of 13
G. CLOSED SESSION:
G-1 Conference with Labor Negotiators pursuant to Government Code $54957.6 Agency Designated Representatives: Arnoldo Rodriguez and Wendy Silva Employee Organizations: Madera Affiliated City Employees' Association, Madera Police Officers' Association, Mid Management
Employee Group, and Law Enforcement Mid
Management Employee Group
G-2 Conference with Labor Negotiators pursuant to Government Code $54957.6 Agency Designated Representative: Arnoldo Rodriguez
Unrepresented Positions: Police Chief, Director of Parks & Community Services, City Engineer, Director of Human Resources, Director
ot Information Technology, Chief Building Official,
Planning Manager, Director of Financial Services,
Public Works Operations Director, and Director of
Community Development
City Attorney Shannon Chaffin made the closed session announcement at 9:38 p.m. Mr. Chaffin and Council returned from Closed Session at 11:13 p.m. Mr. Chaffin stated there was no reportable action.
UPCOMING MEETING DATES:
Wednesday, February 19, 2025
Wednesday, March 5, 2025
ADJOURNMENT: Meeting was adjourned at 11:13 p.m.
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ALICIA GONZALES, City Glerk JOSE RODRIGUEZ, Mayor Pro Tem Zelda Deon
MINUTES PREPARE CLY OF MADER"
ZELDA LEÓN, Deputy City Clerk
CORPORATE
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City of Madera City Council Minutes
205 W. 4' Street February 5, 2025
Madera, CA 93637 Page 13 of 13