Update 3/27/2025 at 4:17 p.m. Madera City Council Agenda Page 1 of 5 April 2, 2025
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, April 2, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900-6833 enter ID: 856 2603 0544 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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This meeting is also being conducted by teleconference at the following location:
OYO Posada Santa Cecelia
Constitucion 4, Zona Centro
99300 Jerez de Garcia Salinas, Zacatecas
Mexico
Councilmember Artemio Villegas will participate via that teleconference location. The teleconference location is open to the public and any member of the public has an opportunity to address the City Council from the teleconference location in the same manner as if that person attended the meeting at City Hall. The City Council will control the conduct of the meeting and determine the appropriate order on public comments from the teleconference location. All votes during the meeting shall be by roll call.
Update 3/27/2025 at 4:17 p.m. Madera City Council Agenda Page 2 of 5 April 2, 2025
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Roger Leach, Valley West Christian Center PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing April as Sexual Assault Awareness Month PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – March 19, 2025
Recommendation: Approve the City Council Minutes of March 19, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for March 8 to March 21, 2025 (Report by Michael Lima)
B-3 Transportation Art Maintenance Agreement with the Department of Transportation for the Block Wall Enhancement Project
Recommendation: Adopt a Resolution Approving a Transportation Art Maintenance Agreement (TAMA) with the Department of Transportation (Caltrans) for the Block Wall Enhancement Project (Report by Joseph Hebert) B-4 Madera County Department of Child Support Services Fee Waiver Request for the 3rd Annual Kickball Charity Tournament Event
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Recommendation: Adopt a Resolution Waiving the Rental Fees of the Sunrise Rotary Sports Complex on May 24, 2025, related to the 3rd Annual Kickball Charity Tournament Event Hosted by the Madera County Department of Child Support Services, at an Anticipated Fee Rental of $437.50 (Report by Joseph Hebert)
B-5 Resolution Authorizing the Filing of Applications with the Federal Transit Administration (FTA)
Recommendation: Adopt a Resolution Approving the City Manager or their Designee the Authority to Submit and Execute FTA Applications on behalf of the City of Madera (Report by Michael Lima)
B-6 One Easement Deed for Sidewalk Improvements at Various Locations City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving an Agreement for Purchase of an Easement at 121 West Dunham Street (APN 012-054-013) (Report by Keith Helmuth)
B-7 Right of Entry Agreement with Union Pacific Railroad Company for the Installation of an Electrical Service for City Project R-10, Olive Avenue Widening Recommendation: Adopt a Resolution Approving a Right of Entry Agreement with Union Pacific Railroad Company (UPRR) for the Installation of Electrical Service Conduit within UPRR Right of Way Related to the Olive Avenue Widening Project (Report by Keith Helmuth)
B-8 Appointment to the Community Development Block Grant Commission Recommendation: Adopt a Resolution Appointing Stevie Wright to the Block Grant Commission (BGC) (Report by Michael Lima)
B-9 Caltrans Highway Project 06-0Y180 on State Route 145 in Madera County Agreement for the Adjustment of Manhole and Valve Covers
Recommendation: Adopt a Resolution Approving Agreement for the Adjustment of Manhole and Valve Covers (Report by Keith Helmuth)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Appointment to the Civil Service Commission
Recommendation: Adopt a Resolution Approving the Appointment of John Jasper to the Civil Service Commission (Continued from March 19, 2025) (Report by Wendy Silva)
E. ADMINISTRATIVE REPORTS:
E-1 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) E-2 Select Recipient for the Proclamations in the Month of May Recommendation: Request for Council’s Selection of a Recipient for the following:
Update 3/27/2025 at 4:17 p.m. Madera City Council Agenda Page 4 of 5 April 2, 2025
1. Proclamation Recognizing Foster Care Awareness Month
2. Proclamation Recognizing Relay for Life Weekend
3. Proclamation Recognizing Letter Carrier’s Stamp Out Hunger Food Drive Day (Report by Alicia Gonzales)
E-3 Fiscal Year 2024/25 Revenue and Expense Update
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Michael Lima) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION:
G-1 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, Michael Lima, and Che Johnson
Employee Organizations: Madera Affiliated City Employees’ Association, Madera Police Officers’ Association, Mid Management
Employee Group, and Law Enforcement Mid
Management Employee Group
G-2 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Representative: Arnoldo Rodriguez and Che Johnson Unrepresented Positions: Police Chief, Director of Parks & Community Services, City Engineer, Director of Human Resources, Director
of Information Technology, Chief Building Official,
Planning Manager, Director of Financial Services,
Public Works Operations Director, and Director of
Community Development
UPCOMING MEETING DATES:
▪ Wednesday, April 16, 2025
▪ Wednesday, May 7, 2025
ADJOURNMENT:
▪ The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient detail that the City may evaluate the nature of the Update 3/27/2025 at 4:17 p.m. Madera City Council Agenda Page 5 of 5 April 2, 2025
request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
▪ Please silence or turn off cell phones and electronic devices while the meeting is in session. ▪ Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
▪ Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov ▪ Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
▪ Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for April 2, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 4:50 p.m. on March 27, 2025. _______________________
Alicia Gonzales, City Clerk