Update 05/01/2025 at 6:11 p.m. Madera City Council Agenda Page 1 of 6 May 7, 2025
REGULAR MEETING OF THE MADERA CITY COUNCIL
AND SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE
GROUNDWATER SUSTAINABILITY AGENCY
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, May 7, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 865 8851 4697 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 05/01/2025 at 6:11 p.m. Madera City Council Agenda Page 2 of 6 May 7, 2025
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Fred Thurman, New Life Assembly
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. MadTown Robotics World Championship Recognition
2. Proclamation Recognizing the Retirement of City Employee Pat Rollins, Electrician III
3. Proclamation Recognizing Letter Carriers’ Stamp Out Hunger Food Drive
4. Proclamation Recognizing Relay for Life
5. Proclamation Recognizing Public Service Week
6. Proclamation Recognizing International Firefighters Day
7. Proclamation Recognizing National Police Week
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – April 16, 2025
Recommendation: Approve the City Council Minutes of April 16, 2025 (Report by Alicia Gonzales)
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B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for April 5 to April 25, 2025 (Report by Michael Lima)
B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and no action is requested from the City Council (Council) (Report by Arnoldo Rodriguez) B-4 Certificate of Recognition Honoring Monte Pistoresi Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Monte Pistoresi (Report by Alicia Gonzales)
B-5 Granada Drive Pedestrian Improvement City Project TS-34 State Project HSIP 5157(127) Recommendation: Adopt a Resolution Approving the Contract Award for Granada Drive Pedestrian Improvement City Project TS-34 State Project HSIP 5157(127) in the amount of $219,680.00 to Dave Christian Construction Co., Inc. (Report by Keith Helmuth)
B-6 Madera County Food Bank Fee Waiver Request for Senior Nutrition and Produce Program Recommendation: Adopt a Resolution Waiving the Rental Fees of the Lions Town & Country Park starting on May 14, 2025, and ending on October 22, 2025, related to the Senior Nutrition and Produce Program (SNAPP) event hosted by the Madera County Food Bank (MCFB), at an anticipated rental fee of $2,505 (Report by Joseph Hebert)
B-7 Procure Server and Storage Area Network (SAN) Hardware under a Piggyback Government Contract with AMS.NET
Recommendation: Adopt a Resolution Approving the City of Madera’s Purchase of Information Technology Equipment under a Piggyback Contract between the County of Merced and AMS.NET in the amount of $410,435.35 plus shipping costs (Report by Gary Price)
B-8 One Easement Deed for Sidewalk Improvements at Various Locations City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving and Agreement for Purchase of an Easement at 349 S C Street (APN 007-192-012) (Abdou Coury Hanna) (Report by Keith Helmuth)
B-9 Acceptance of Fleet Rollup Door Removal and Replacement Contract with DL Batty, Inc.
Recommendation: Adopt a Minute Order Approving:
1. Acceptance of Fleet Rollup Door Removal and Replacement
2. The Recording of the Notice of Completion
3. The release of retention 35 days after recording of the Notice of Completion (Report by Michael Lima)
B-10 Budget Amendment for Community Facilities District Budgets Recommendation: Adopt Budget Amendment Increasing the Budgets for Community Facilities District 2005-1 ($1,000) and Community Facilities District 2006- 1 ($500) (Report by Michael Lima)
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B-11 Fee Study/Cost Allocation Plan Professional Services Contract Recommendation: Award a Three-Year Contract with Two (2) One-Year Extensions to ClearSource Financial for Fee Study and Cost Allocation Plan Preparation/Development Services (Report by Michael Lima) B-12 Appointment to the Civil Service Commission for District 6 Recommendation: Adopt a Resolution Approving the Appointment of Mattie Mendez to the Civil Service Commission (Report by Wendy Silva)
B-13 Appointment to the Civil Service Commission for District 2 Recommendation: Adopt a Resolution Approving the Appointment of Stephani Perez to the Civil Service Commission (Report by Wendy Silva)
B-14 Motorola Service Provider Agreement Renewal
Recommendation: Adopt a Resolution Authorizing and Approving an Amendment to the City of Madera Fiscal Year 2024/2025 Adopted Budget to Appropriate General Fund Balance to Cover a Budget Shortfall Related to the Renewal of an Agreement with Motorola Solutions, Inc. for the Upgrade and Maintenance of Police Department Communication Equipment (Report by Giachino Chiaramonte)
B-15 Engagement of Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC (Baker Donelson) Recommendation: Adopt a Resolution Ratifying an Agreement Waiver and Consent with Baker Donelson for Limited Engagement as Legal Counsel in Support of the City’s Application for Disaster Relief Funds for the January 2023 Winter Storms Event (Report by Wendy Silva)
B-16 Automatic License Plate Reader Purchase
Recommendation: Adopt a Resolution Approving Omnia Partners Piggyback Agreement R250203 for the Purchase of Automatic License Plate Readers from Flock Group Inc., dba Flock Safety for $47,215 (Report by Giachino Chiaramonte)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Contractor Services Agreement with EMTS Inc. for Professional Landscape Maintenance Services
Recommendation: 1. Adopt a Resolution awarding a Contractor Services Agreement under Request for Proposal (RFP) No. 202425-15 to EMTS Inc, dba Elite Maintenance & Tree Services, for Professional Landscape Maintenance Services in the amount of $294,457.56, for the Downtown District, certain City facilities & non-medians, and median islands; and
2. Adopt a Resolution Amending the City’s Fiscal Year 2024/25 Adopted Budget for $5,790 (Report by Joseph Hebert)
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D-2 Rejection of Bids Received for the Invitation for Bids (IFB) 202425-22 James Taubert Park Construction
Recommendation: Accept a Resolution Rejecting all Bids Received for IFB 202425-22 for the Construction of James Taubert Park (Report by Joseph Hebert) D-3 Madera Subbasin Joint Groundwater Sustainability Plan Five-Year Evaluation and Update Cost Sharing Memorandum of Understanding
Recommendation: Approve a Resolution Approving Madera Subbasin Joint Groundwater Sustainability Plan Five-Year Evaluation and Update Cost Sharing Memorandum of Understanding (Action on this item by the Groundwater Sustainability Agency) (Report by Keith Helmuth) E. ADMINISTRATIVE REPORTS:
E-1 Parks & Community Services Department Fiscal Year 2024/25 Quarter 3 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 3 Recap (Report by Joseph Hebert) E-2 Select Recipient for the Proclamations in the Month of June Recommendation: Request for Council’s Selection of a Recipient for the Proclamation Recognizing Pride Month and a Proclamation Recognizing Juneteenth Day (Report by Alicia Gonzales)
E-3 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
G-1 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, Michael Lima, and Che Johnson
Employee Organizations: Madera Affiliated City Employees’ Association, Madera Police Officers’ Association, Mid Management
Employee Group, and Law Enforcement Mid
Management Employee Group
G-2 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Representative: Arnoldo Rodriguez and Che Johnson Unrepresented Positions: Police Chief, Director of Parks & Community Services, City Engineer, Director of Human Resources, Director
Update 05/01/2025 at 6:11 p.m. Madera City Council Agenda Page 6 of 6 May 7, 2025
of Information Technology, Chief Building Official,
Planning Manager, Director of Financial Services,
Public Works Operations Director, and Director of
Community Development
UPCOMING MEETING DATES:
Wednesday, May 21, 2025
Wednesday, June 18, 2025
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for May 7, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 7:00 p.m. on May 1, 2025. _______________________
Alicia Gonzales, City Clerk