Item: B-1
Minutes for: 05/07/2025
Adopted: 05/21/2025
The City of
MADERA
VALLEY CENTRAL
Minutes of a Regular Meeting of the Madera City Council and Minutes of a Special Meeting of the Madera City Council as the Groundwater Sustainability Agency May 7, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City's website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3 (Arrived at 6:03 p.m.) Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Grant Administrator Marcela Zuniga, Division Fire Chief Justin Macomb, Fire Battalion Chief Anthony Garcia, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Police Commander Josiah Arnold, Administrative Analyst I (Engineering) Nicole Say, Police Lieutenant Felix Gonzalez and Communication Specialist Joseph Carrello.
INVOCATION: Pastor Fred Thurman, New Life Assembly
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MEJIA, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
PRESENTATIONS:
1. MadTown Robotics World Championship Recognition
2. Proclamation Recognizing the Retirement of City Employee Pat Rollins, Electrician III Proclamation Recognizing Letter Carriers' Stamp Out Hunger Food Drive Proclamation Recognizing Relay for Life
City of Madera City Council Minutes
205 W. 4th Street May 7, 2025
Madera, CA 93637 Page 1 of 8
Proclamation Recognizing Public Service Week
6. Proclamation Recognizing International Firefighters Day
7. Proclamation Recognizing National Police Week
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
Ismael Valenzuela, a resident and business owner of Madera through his son, advised Council that he had bid on a tree trimming project, but the award was given to an out of town contractor. He stated that when contracts are given to out-of-town contractors it affects local businesses and workers. He would like to meet with the City Manager to understand the decisions to award projects to out-of-town contractors.
No further Public Comment was presented. Public Comment was closed. Public Comment was re-opened.
A member of the public asked that the pedestrian crossing at Matilda Torres High School doesn't have lights and it poses a safety concern for the children. He asked that pedestrian crossing lights be installed.
No further Public Comment was presented. Public Comment was closed.
A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
B-1 Minutes - April 16, 2025
Recommendation: Approve the City Council Minutes of April 16, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for April 5 to April 25, 2025 (Report by Michael Lima)
B-3 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and no action is requested from the City Council (Council) (Report by Arnoldo Rodriguez) B-4 Certificate of Recognition Honoring Monte Pistoresi Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Monte Pistoresi (Report by Alicia Gonzales)
B-5 Granada Drive Pedestrian Improvement City Project TS-34 State Project HSIP 5157(127) Recommendation: Adopt a Resolution Approving the Contract Award for Granada Drive Pedestrian Improvement City Project TS-34 State Project HSIP 5157(127) City of Madera City Council Minutes
May 7, 2025
Master. 59867 Page 2 of 8
in the amount of $219,680.00 to Dave Christian Construction Co., Inc. (Report by Keith Helmuth)
RES 25-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE CONTRACT AWARD FOR GRANADA DRIVE PEDESTRIAN IMPROVEMENT CITY PROJECT NO. TS-34 STATE PROJECT NO. HSIP - 5157(127) IN THE AMOUNT OF $219,680.00 AND
AUHTORIZING CONSTRUCTION CONTINGENCIES RELATING TO THE
CONTRACT
B-6 Madera County Food Bank Fee Waiver Request for Senior Nutrition and Produce Program Recommendation: Adopt a Resolution Waiving the Rental Fees of the Lions Town & Country Park starting on May 14, 2025, and ending on October 22, 2025, related to the Senior Nutrition and Produce Program (SNAPP) event hosted by the Madera County Food Bank (MCFB), at an anticipated rental fee of $2,505 (Report by Joseph Hebert)
RES 25-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE LIONS TOWN &
COUNTRY PARK STARTING ON MAY 14, 2025, THROUGH OCTOBER 22, 2025, RELATED TO THE MADERA COUNTY FOOD BANK'S SENIOR
NUTRITION AND PRODUCE PROGRAM, AT AN ANTICIPATED RENTAL FEE OF $2,505
B-7 Procure Server and Storage Area Network (SAN) Hardware under a Piggyback Government Contract with AMS.NET
Recommendation: Adopt a Resolution Approving the City of Madera's Purchase of Information Technology Equipment under a Piggyback Contract between the County of Merced and AMS.NET in the amount of $410,435.35 plus shipping costs (Report by Gary Price)
RES 25-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE PURCHASE OF INFORMATION TECHNOLOGY
EQUIPMENT IN THE AMOUNT OF $410,435.35 PLUS SHIPPING UNDER THE AMS.NET FAST OPEN CONTRACTS UTILIZATION SERVICES (FOCUS)
CONTRACT AND THE COUNTY OF MERCED, CALIFORNIA PARTICIPATING
ADDENDUM
B-8 One Easement Deed for Sidewalk Improvements at Various Locations City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving and Agreement for Purchase of an Easement at 349 S C Street (APN 007-192-012) (Abdou Coury Hanna) (Report by Keith Helmuth)
RES 25-74 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING AN AGREEMENT FOR THE PURCHASE OF AN EASEMENT AT 349 S C STREET, MADERA, CA 93638 (APN 007-192-012)
B-9 Acceptance of Fleet Rollup Door Removal and Replacement Contract with DL Batty, Inc.
Recommendation: Adopt a Minute Order Approving:
1. Acceptance of Fleet Rollup Door Removal and Replacement City of Madera City Council Minutes
205 W. Ath Street May 7, 2025
Madera, CA 93637 Page 3 of 8
2. The Recording of the Notice of Completion
3. The release of retention 35 days after recording of the Notice of Completion (Report by Michael Lima)
B-10 Budget Amendment for Community Facilities District Budgets Recommendation: Adopt Budget Amendment Increasing the Budgets for Community Facilities District 2005-1 ($1,000) and Community Facilities District 2006- 1 ($500) (Report by Michael Lima)
RES 25-75 RESOLUTION AMENDING THE FISCAL YEAR 2024/2025 ADOPTED BUDGET FOR THE COMMUNITY FACILITIES DISTRICT 2005-1 FUND AND THE COMMUNITY FACILITIES DISTRICT 2006-1 FUND BY $1,000 AND $500,
RESPECTIVELY
B-11 Fee Study/Cost Allocation Plan Professional Services Contract Recommendation: Award a Three-Year Contract with Two (2) One-Year Extensions to ClearSource Financial for Fee Study and Cost Allocation Plan Preparation/Development Services (Report by Michael Lima) RES 25-76 RESOLUTION APPROVING A THREE-YEAR CONTRACT WITH TWO ONE-
YEAR EXTENSIONS BETWEEN THE CITY OF MADERA AND CLEARSOURCE
FINANCIAL FOR FEE STUDY AND COST ALLOCATION PLAN
CALCULATION/PREPARATION SERVICES
B-12 Appointment to the Civil Service Commission for District 6 Recommendation: Adopt a Resolution Approving the Appointment of Mattie Mendez to the Civil Service Commission (Report by Wendy Silva)
RES 25-77 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE APPOINTMENT OF MATTIE MENDEZ TO THE CITY OF
MADERA CIVIL SERVICE COMMISSION
B-13 Appointment to the Civil Service Commission for District 2 Recommendation: Adopt a Resolution Approving the Appointment of Stephani Perez to the Civil Service Commission (Report by Wendy Silva)
RES 25-78 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE APPOINTMENT OF STEPHANI PEREZ TO THE CITY OF
MADERA CIVIL SERVICE COMMISSION
B-14 Motorola Service Provider Agreement Renewal
Recommendation: Adopt a Resolution Authorizing and Approving an Amendment to the City of Madera Fiscal Year 2024/2025 Adopted Budget to Appropriate General Fund Balance to Cover a Budget Shortfall Related to the Renewal of an Agreement with Motorola Solutions, Inc. for the Upgrade and Maintenance of Police Department Communication Equipment (Report by Giachino Chiaramonte)
RES 25-79 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF
MADERA FISCAL YEAR 2024/2025 ADOPTED BUDGET TO APPROPRIATE City of Madera City Council Minutes
205 W. 4th Street May 7, 2025
Madera, CA 93637 Page 4 of 8
GENERAL FUND FUND BALANCE TO COVER A BUDGET SHORTFALL
RELATED TO THE RENEWAL OF AN AGREEMENT WITH MOTOROLA
SOLUTIONS, INC. FOR THE UPGRADE AND MAINTENANCE OF POLICE
DEPARTMENT COMMUNICATION EQUIPMENT
B-15 Engagement of Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC (Baker Donelson) Recommendation: Adopt a Resolution Ratifying an Agreement Waiver and Consent with Baker Donelson for Limited Engagement as Legal Counsel in Support of the City's Application for Disaster Relief Funds for the January 2023 Winter Storms Event (Report by Wendy Silva)
RES 25-80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA RATIFYING
AN AGREEMENT WAIVER AND CONSENT WITH BAKER, DONELSON,
BEARMAN, CALDWELL, & BERKOWITZ, PC FOR LIMITED ENGAGEMENT AS
LEGAL COUNSEL
B-16 Automatic License Plate Reader Purchase
Recommendation: Adopt a Resolution Approving Omnia Partners Piggyback Agreement R250203 for the Purchase of Automatic License Plate Readers from Flock Group Inc., dba Flock Safety for $47,215 (Report by Giachino Chiaramonte)
RES 25-81 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING OMNIA PARTNERS PIGGYBACK AGREEMENT R250203 FOR
THE PURCHASE OF AUTOMATIC LICENSE PLATE READERS FROM FLOCK SAFETY IN THE AMOUNT OF $47,215
WORKSHOP: None
PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Contractor Services Agreement with EMTS Inc. for Professional Landscape Maintenance Services
Recommendation: 1. Adopt a Resolution awarding a Contractor Services Agreement under Request for Proposal (RFP) No. 202425-15 to EMTS Inc, dba Elite Maintenance & Tree Services, for Professional Landscape Maintenance Services in the amount of $294,457.56, for the Downtown District, certain City facilities & non-medians, and median islands; and
2. Adopt a Resolution Amending the City's Fiscal Year 2024/25 Adopted Budget for $5,790 (Report by Joseph Hebert)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 25-82 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING RESOLUTION AWARDING A CONTRACTOR
SERVICES AGREEMENT UNDER REQUEST FOR PROPOSAL (RFP) NO. 202425-15 TO EMTS INC, DBA ELITE MAINTENANCE & TREE SERVICES,
FOR PROFESSIONAL LANDSCAPE MAINTENANCE SERVICES IN THE
AMOUNT OF $294,457.56
City of Madera City Council Minutes
205 W. 4th Street May 7, 2025
Madera, CA 93637 Page 5 of 8
RES 25-83 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE CITY'S FISCAL YEAR 2024/25 ADOPTED BUDGET FOR $5,790
D-2 Rejection of Bids Received for the Invitation for Bids (IFB) 202425-22 James Taubert Park Construction
Recommendation: Accept a Resolution Rejecting all Bids Received for IFB 202425-22 for the Construction of James Taubert Park (Report by Joseph Hebert)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 25-84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA REJECTING ALL BIDS FOR CITY OF MADERA IF 202425-22
JAMES TAUBERT PARK CONSTRUCTION
D-3 Madera Subbasin Joint Groundwater Sustainability Plan Five-Year Evaluation and Update Cost Sharing Memorandum of Understanding
Recommendation: Approve a Resolution Approving Madera Subbasin Joint Groundwater Sustainability Plan Five-Year Evaluation and Update Cost Sharing Memorandum of Understanding (Action on this item by the Groundwater Sustainability Agency) (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
GSA RES 25-03 A RESOLUTION OF THE CITY OF MADERA AND THE CITY OF MADERA,
GROUNDWATER SUSTAINABILITY AGENCY BOARD APPROVING THE
MADERA SUBBASIN JOINT GROUNDWATER SUTAINABILITY PLAN FIVE-
YEAR EVALUATION AND UPDATE COST SHARING MEMORANDUM OF
UNDERSTANDINGS
ADMINISTRATIVE REPORTS:
E-1 Parks & Community Services Department Fiscal Year 2024/25 Quarter 3 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 3 Recap (Report by Joseph Hebert) E-2 Select Recipient for the Proclamations in the Month of June Recommendation: Request for Council's Selection of a Recipient for the Proclamation Recognizing Pride Month and a Proclamation Recognizing Juneteenth Day (Report by Alicia Gonzales)
Council agreed by consensus that the Juneteenth Day proclamation will be presented to Sammie Neely and Yvonne Neely. The Pride Month proclamation will be presented to the Madera High School Gay-Straight Alliance, and if they are unavailable to accept it, the Madera Coalition for Community Justice will be contacted
E-3 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) City of Madera City Council Minutes
205 W. 4h Street May 7, 2025
Madera, CA 93637 Page 6 of 8
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.
Councilmember Villegas had nothing to report.
Mayor Pro Tem Rodriguez expressed his condolences to the family of Monte Pistoresi.
Councilmember Mejia mentioned that there was a great turn out at the May 1" May Day March which was a peaceful protest in defense of immigrant rights and dignity of all workers. Police personnel walked alongside them to make sure they were safe.
Councilmember Evans expressed her condolences to the family of Monte Pistoresi. The service will be tomorrow at 9:30 a.m. at St. Joachim Church. She thanked Council for agreeing to present a proclamation to the family. Councilmember Evans thanked Relay for Life for allowing her to share her story regarding her daughter's passing due to secondhand smoke and breast cancer. She also attended the Prayer Breakfast. Councilmember Evans stated that the Food Bank will start distributing food to the senior citizens on May 14th. They used to pay $2.00 for a box of food and now pay $5.00, but it is well worth the cost.
Councilmember Zacharia expressed his condolences to the family of Monte Pistoresi. He stated that the Kiwanis Club will hold their 20th Annual Walk at Woodword Park this weekend.
Councilmember Montes was not at the dais during this section of the agenda.
Mayor Gallegos attended the Walk a Mile in Her Shoes event. Public Works crews fixed a water leak on Mainberry Street. The Frank Bergon Senior Center is looking good, and the senior citizens love the new fence. Mayor Gallegos congratulated Lieutenant Felix Gonzalez as he was accepted into the FBI.
G. CLOSED SESSION: None
G-1 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, Michael Lima, and Che Johnson
Employee Organizations: Madera Affiliated City Employees' Association, Madera Police Officers' Association, Mid Management
Employee Group, and Law Enforcement Mid
Management Employee Group
G-2 Conference with Labor Negotiators pursuant to Government Code §54957.6 Agency Designated Representative: Arnoldo Rodriguez and Che Johnson Unrepresented Positions: Police Chief, Director of Parks & Community Services, City Engineer, Director of Human Resources, Director
of Information Technology, Chief Building Official,
Planning Manager, Director of Financial Services,
Public Works Operations Director, and Director of
Community Development
City of Madera City Council Minutes
205 W. 4th Street May 7, 2025
Madera, CA 93637 Page 7 of 8
City Attorney Shannon Chaffin made the closed session announcement at 7:43 p.m. Mr. Chaffin and Council returned from Closed Session at 8:02 p.m. Mr. Chaffin stated there was no reportable action.
UPCOMING MEETING DATES:
Wednesday, May 21, 2025
• Wednesday, June 18, 2025
ADJOURNMENT: Meeting was adjourned at 8:03 p.m.
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ALICIA GONZALES, City clerk CECELIA K. GALLEGOS, Mayor
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ZELDA LEON, Deputy City Clerk WHY, OF MADE
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CORPORATE
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CALIFOR
City of Madera City Council Minutes
205 W. 4th Street May 7, 2025
Madera, CA 93637 Page 8 of 8