Update 05/15/2025 at 6:45 p.m. Madera City Council Agenda Page 1 of 7 May 21, 2025
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, May 21, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 853 9586 4823 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 05/15/2025 at 6:45 p.m. Madera City Council Agenda Page 2 of 7 May 21, 2025
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Fred Thurman, New Life Assembly
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing National Foster Care Awareness Month
2. Proclamation Recognizing Public Works Week
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2025/26 Recommendation: Adopt a Resolution Approving the Measure T AEP for FY 2025/26 and Authorizing Submission of the AEP to the Madera County Transportation Authority (MCTA) for Adoption (Report by Keith Helmuth) A-2 Public Hearing to Amend the Community Development Block Grant (CDBG) 2024-2025 Annual Action Plan
Recommendation: Adopt a Resolution Approving the Amendment of the 2024-2025 Community Development Block Grant Annual Action Plan to allocate $372,064.92 of HOME Investment Partnership Program (HOME) fund and the City’s portion of $127,935.08 for a total of $500,000 (Report by Michael Lima)
A-3 Initiation of Proceedings for the Annexation of the Tract 24-S-02 Colett–Martin Subdivision into Community Facilities District 2005-1
Recommendation: Adopt a Resolution Declaring Its Intention to Annex Territory (Tract 24-S02/TSM 2024-04, Colett–Martin Subdivision) to Community Facilities District No. 2005-1 (Public Services), to Authorize the Levy of Special Taxes Therein, and Setting Public Hearing (Annexation No. 15) (Report by Will Tackett)
Update 05/15/2025 at 6:45 p.m. Madera City Council Agenda Page 3 of 7 May 21, 2025
A-4 Initiation of Proceedings for the Annexation of the Tract 24-S-01 Adell Subdivision into Community Facilities District 2005-1
Recommendation: Adopt a Resolution Declaring Its Intention to Annex Territory (Tract 24-S01/TSM 2024-02, Adell Subdivision) to Community Facilities District No. 2005-1 (Public Services), to Authorize the Levy of Special Taxes Therein, and Setting Public Hearing (Annexation No. 16) (Report by Will Tackett) B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – May 7, 2025
Recommendation: Approve the City Council Minutes of May 7, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for April 26, 2025 to May 9, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and no action is requested from the City Council (Council) (Report by Arnoldo Rodriguez) B-5 Assignment of an Airport Ground Lease Agreement from 4160 & 4170 Aviation Drive, LLC, to
TDP AIR, LLC
Recommendation: Adopt a Resolution Approving the Assignment of Lease Agreement– Airport Property #2 from 4160 & 4170 Aviation Drive, LLC, to TDP AIR, LLC (Report by Arnoldo Rodriguez)
B-6 Piggyback Purchase Agreement Change Order and Budget Amendment for Fleet DivisionRelated Purchases Recommendation: Adopt a Resolution Approving the Sourcewell Piggyback Agreement Change Order in the Amount of $3,066.68 for the Purchase of Safe & Clean Tractor from Pioneer Farm Equipment Co. and a Budget Amendment Increasing the Fleet Acquisition Budget by $19,067 for the Change Order Plus the Purchase Price of a Flail Mower(Report by Michael Lima)
B-7 Consultant Services Agreement with Madera Unified School District for Summer 2025 Camp Recommendation: Adopt a Resolution Approving the Consultant Services Agreement with the Madera Unified School District (MUSD) for the Expanded Learning Opportunities Program (ELOP) Summer Camps 2025, not to exceed $47,744 (Report by Joseph Hebert)
Update 05/15/2025 at 6:45 p.m. Madera City Council Agenda Page 4 of 7 May 21, 2025
B-8 Pacific Gas & Electric (PG&E) Charitable Contribution Donation Program Recommendation: Adopt a Resolution Accepting Pacific Gas & Electric Company’s Charitable Contribution Donation of $10,000 for Movies in the Park for Summer 2025 (Report by Joseph Hebert)
B-9 One Easement Deed for Sidewalk Improvements at Various Locations City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving an Agreement for Purchase of an Easement at 401 S. Lake Street (APN 011-032-013) (Knox-Kennedy LLC) (Report by Keith Helmuth)
B-10 Temporary Authority for the City Manager to Offer Higher than C-step for Certain Classifications
Recommendation: Adopt a Resolution Providing the City Manager Temporary Authority to Offer Candidates Considered for Deputy City Engineer, Senior Civil Engineer, Associate Civil Engineer, Senior Planner, and Associate Planner Positions Higher than C-step on the Assigned Salary Range for the Classifications (Report by Wendy Silva)
B-11 Construction Agreement with Floyd Johnston Construction Recommendation: Adopt a Resolution Ratifying a Construction Agreement with Floyd Johnston Construction Memorializing Purchase Order No. 30230276 for Emergency Sewer Repairs During the January 2023 Winter Storms Disaster Event (Report by Wendy Silva)
B-12 Authorization for the Sale of a Police Service Horse Recommendation: Approve a Minute Order Authorizing the Sale of a Police Service Horse for $1.00 (Report by Giachino Chiaramonte)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Landscape and Lighting Assessment District Zones of Benefit: Engineer’s Report and Intention to Levy and Collect Annual Assessment for City Wide Landscape and Lighting Assessment District Zones of Benefit for Fiscal Year 2025/2026
Recommendation: 1. Adopt Resolution Ordering The City Engineer To File A Report With Regard To City Wide Landscape And Lighting Assessment District Zones of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10- E, 10-F, 10-G, 10-H,10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17- C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25- D, 26, 26-B, 26-C,26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50 & 51 For Fiscal Year (FY) 2025/26; and
2. Adopt a Resolution Of Intention To Levy And Collect Annual Assessments For City Wide Landscape And Lighting Assessment District Zones Of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H,10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, Update 05/15/2025 at 6:45 p.m. Madera City Council Agenda Page 5 of 7 May 21, 2025
25-C, 25-D, 26, 26-B, 26-C,26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29- D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50, & 51 for FY 2025/26 And Setting Date For Public Hearing (Report by Keith Helmuth)
D-2 Consideration of Agreements with MV Public Transportation, Inc. for Transit Services Management and Operations and for use of Office Space at the City’s Transit Center Recommendation: 1. Adopt a Resolution Approving an Agreement for Management and Operation of Madera Transit Services with MV Public Transportation, Inc. for a two-year term beginning July 1, 2025, through June 30, 2027; and
2. Adopt a Resolution Approving a Lease Agreement with MV Public Transportation, Inc. for a two-year term beginning July 1, 2025, through June 30, 2027 (Report by Michael Lima)
D-3 Real-Time Crime Center Acquisition
Recommendation: Adopt a Resolution Approving the City of Alhambra, California, Piggyback Agreement C2M24-64 and the Customer Terms and Conditions for the Purchase of Real-Time Crime Center Software from Peregrine Technologies, Inc., dba Peregrine for $84,000 (Report by Giachino Chiarmonte)
E. ADMINISTRATIVE REPORTS:
E-1 Pavement Management Plan Update
Recommendation: Informational item regarding the recently completed Pavement Distress Survey and Analysis and acceptance of Pavement Management Program Update Report (Report by Keith Helmuth)
E-2 Informational Report on Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) for Fire Service Operations
Recommendation: Informational Item on Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026. No action is being requested as part of this item (Report by Justin Macomb)
E-3 Valley Water Collaborative Request for Contribution Recommendation: Receive presentation from representative of the Valley Water Collaborative regarding request for funding and provide direction to staff (Report by Keith Helmuth)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION:
Update 05/15/2025 at 6:45 p.m. Madera City Council Agenda Page 6 of 7 May 21, 2025
G-1 Conference with Legal Counsel – Anticipated Litigation Deciding whether to initiate litigation pursuant to paragraph 4 of subdivision (d) of Government Code Section §54956.9
One Case
G-2 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, Michael Lima, and Che Johnson
Employee Organizations: Madera Affiliated City Employees’ Association, Madera Police Officers’ Association, Mid Management
Employee Group, and Law Enforcement Mid
Management Employee Group
G-3 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representative: Arnoldo Rodriguez and Che Johnson Unrepresented Positions: Police Chief, Director of Parks & Community Services, City Engineer, Director of Human Resources, Director
of Information Technology, Chief Building Official,
Planning Manager, Director of Financial Services,
Public Works Operations Director, and Director of
Community Development
FUTURE MEETING DATES:
Wednesday, June 18, 2025
Wednesday, July 2, 2025
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Update 05/15/2025 at 6:45 p.m. Madera City Council Agenda Page 7 of 7 May 21, 2025
Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for May 21, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 6:45 p.m. on May 15, 2025. _______________________
Alicia Gonzales, City Clerk