Madera City Council
July 16, 2025

Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 1 of 6 July 16, 2025

REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, July 16, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 838 9539 0721 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 2 of 6 July 16, 2025
CALL TO ORDER:

ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Joe Alicea, Awaken Church of God
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS: None
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A. PUBLIC HEARINGS:

A-1 Establishment of Cannabis Business Permit Fees for the Annual Renewal of Cannabis Business Permits
Recommendation: Conduct a Public Hearing and Adopt a Resolution of the City Council of the City of Madera Establishing a Fee of $2816.70 for the Annual Renewal of Cannabis Business Permits (Report by Will Tackett)
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – July 2, 2025
Recommendation: Approve the City Council Minutes of July 2, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for June 21, 2025 to July 4, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 3 of 6 July 16, 2025
B-4 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-5 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-6 Federal Aviation Administration Airport Infrastructure Grants and Airport Improvement Program Grants for the Madera Municipal Airport
Recommendation: Adopt a Resolution:

1. Ratifying the submitted grant applications for Federal Fiscal Years 2025 and 2026; and

2. Authorizing the City Manager to accept the Federal Aviation Administration (FAA) Airport Infrastructure Grants (AIG) and the Airport Improvement Program (AIP) grants, including subsequent amendments thereto, that are likely to follow those applications for projects at the Madera Municipal Airport (Airport) (Report by Arnoldo Rodriguez)
B-7 Memorandum of Understanding (MOU) with Mid Management (MM) Recommendation: It is recommended the City Council adopt a resolution approving the MOU between the City of Madera and MM effective July 16, 2025, through June 30, 2027 (Report by Wendy Silva)
B-8 Adoption of Updated City of Madera Full Time Salary Schedules Recommendation: Adopt a Resolution Approving Revised City of Madera Full Time Salary Schedules Effective June 28, 2025, and July 12, 2025 (Report by Wendy Silva)
B-9 Acceptance of a Grant Award from the State of California Department of California Highway Patrol
Recommendation: Adopt Resolutions:

1. Accepting the Grant Award in the amount of $83,468; and

2. Amending the City’s 2025/26 Adopted Budget by $83,468 to Reflect Revenues and Expenditures Related to the Grant (Report by Giachino Chiaramonte)
B-10 Madera County Narcotic Enforcement Team Memorandum of Understanding Recommendation: Adopt a Resolution Approving a Multi-agency Memorandum of Understanding Establishing the Madera County Narcotic Enforcement Team and Authorizing the Chief of Police to Execute the Agreement (Report by Giachino Chiaramonte)
B-11 Lease Agreement with Madera Unified School District and California Teaching Fellows Foundation for the John Wells Youth Center
Recommendation: 1. Adopt a Resolution Approving a Two-Year Lease Agreement between the City of Madera and Madera Unified School District for Occupation and Use of Facilities at the John W. Wells Youth Center Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 4 of 6 July 16, 2025

2. Adopt a Resolution Approving a Two-Year Lease Agreement between the City of Madera and California Teaching Fellows Foundation for the Occupation and Use of Facilities at the John Wells Youth Center (Report by Joseph Hebert)
B-12 Assemblywoman Esmeralda Soria Fee Waiver Request for the Community Resource Fair and Backpack Giveaway
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center (PACC) on August 5, 2025, related to the Community Resource Fair and Backpack Giveaway event hosted by Assemblywoman Esmeralda Soria, at an Anticipated Rental Fee of $790 (Report by Joseph Hebert)
B-13 Madera Coalition for Community Justice Fee Waiver Request for the Electric Vehicle Application Clinic Resource Event
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Frank Bergon Senior Center (FBSC) on August 9, 2025, related to the Electric Vehicle Application Clinic Resource Event hosted by the Madera Coalition for Community Justice (MCCJ), at an Anticipated Rental Fee of $715 (Report by Joseph Hebert)
B-14 Budget Amendment for Fiscal Year 2025/26 for Centrifuge #2 Rehabilitation Recommendation: Approve a Resolution Authorizing a Budget Amendment for $60,000 to Fund the Rehabilitation of Centrifuge #2 at the Wastewater Treatment Plant (Report by Arnoldo Rodriguez)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Community and Park Facility Parking Lot Surface Rehabilitation, City Project No. PK-81, CDBG Block Grant and City Hall Parking Lot Resurfacing
Recommendation: Adopt a Resolution:

1. Approving a contract award for Community and Park Facility Parking Lot Surface Rehabilitation, City Project No. PK-81 CDBG Block Grant Including Bid Alternate 1 Mountain Vista Parking Lot and Bid Alternate 2 City Hall Parking Lot in the amount of $743,120.00 to VSS International, Inc., and

2. Approving a budget amendment in the amount of $194,830.84 to fully fund the project; and

3. Determining the project is Categorically Exempt pursuant to Section 15301, Class 1 (Existing Facilities) of the California Environmental Quality Act (CEQA) (Report by Keith Helmuth) D-2 Contractor Services Agreement with Tosted Asphalt, Inc. for IFB 202425-23 Lions Town & Country Park Trail Improvements
Recommendation: Adopt a Resolution Awarding a Construction Services Agreement under Invitation for Bid (IFB) 202425-23 for the Lions Town & Country Park Trail Improvements for $841,019.63 to Tosted Asphalt, Inc., with a Construction Contingency of up to 10 Percent of the Original Construction Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 5 of 6 July 16, 2025
Agreement amount, up to $84,102 (Report by Joseph Hebert) E. ADMINISTRATIVE REPORTS:

E-1 Parks & Community Services Department Fiscal Year 2024/25 Quarter 4 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 4 Recap (Report by Joseph Hebert) E-2 Appointments to the Golf Course Advisory Committee
Recommendation: This report is submitted to request direction from the City Council on the Golf Course Advisory Committee Members (Report by Joseph Hebert) E-3 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION: None
FUTURE MEETING DATES:
 Wednesday, August 20, 2025
 Wednesday, September 3, 2025
ADJOURNMENT:

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 6 of 6 July 16, 2025
 Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for July 16, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 5:00 p.m. on July 11, 2025. _______________________
Alicia Gonzales, City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 16, 2025
_________________________________ Agenda Number: ___________ Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Establishment of Cannabis Business Permit Fees for the Annual Renewal of Cannabis Business Permits.

RECOMMENDATION:

Conduct a Public Hearing and Adopt a Resolution of the City Council of the City of Madera Establishing a Fee of $2816.70 for the Annual Renewal of Cannabis Business Permits.

SUMMARY:

The Cannabis Business Permit Ordinance of the City of Madera (Title VI, Chapter 5 of the City Municipal Code [CMC]) provides each cannabis business permit issued shall expire 12 months after the date of issuance (CMC § 6-5.15[A}). Cannabis business permits may be renewed (annually) as provided in CMC § 6-5.18, which states the applicant shall pay a fee in an amount to be set by the City Council to cover the costs of processing the renewal permit application, together with any costs incurred by the City to administer the program created under the Cannabis Business Permit Ordinance.

On December 1, 2021, the City Council passed and adopted Resolution No. 21-168 establishing fees for Commercial Cannabis Business Permits. Expenses associated with the operation and administration of the cannabis regulatory program were incorporated into commercial cannabis permit fees based upon a cost recovery analysis built upon a reasonable estimate of costs, including staff time, necessary to provide these services. While Resolution No. 21-168 established fee amounts for business applications, zoning verifications, background checks and live scans, it did not identify a fee to cover the costs of processing the renewal permit application in accordance with CMC § 6-5.18(C).

A-1
City staff requests and recommends the Council adopt the attached Resolution to establish a fee of $2,816.70 for the Annual Renewal of Cannabis Business Permits.

BACKGROUND & DISCUSSION:

The Cannabis Business Permit is a regulatory permit issued by the City pursuant to the provisions of the Cannabis Business Permit Ordinance (the “Ordinance”) to a commercial cannabis business and is required before any commercial cannabis activity may be conducted in the city. The initial permit and annual renewal of a commercial cannabis business is made expressly contingent upon the business's ongoing compliance with all of the requirements of the Ordinance and any regulations adopted by the city governing the commercial cannabis activity at issue.

The provisions of CMC § 6-5.18(D), pertaining to the Renewal of Cannabis Business Permits, state an application for renewal of a cannabis business permit shall be rejected if any of the following exists:
(1) The application is filed less than 60 days before its expiration or a shorter time period which shall be at the discretion of the City Manager.
(2) The cannabis business permit is suspended or revoked at the time of the application. (3) The cannabis business has not been in regular and continuous operation in the four months prior to the renewal application or the approved extension of the deadline from the City Manager.
(4) The cannabis business has failed to conform to the requirements of the cannabis business permit or this chapter or any regulations adopted pursuant to this chapter. (5) The permittee fails or is unable to renew its State of California license. (6) If the state has determined, based on substantial evidence, that the permittee or applicant is in violation of the requirements of the state rules and regulations and the state has determined that the violation is grounds for termination or revocation of the cannabis business permit.

Additionally, CMC § 6-5.35, pertaining to Records and Recordkeeping, provides as follows:
(A) Each owner and operator of a cannabis business shall maintain accurate books and records in an electronic format, detailing all of the revenues and expenses of the business, and all of its assets and liabilities. On no less than an annual basis (at or before the time of the renewal of a cannabis business permit issued pursuant to this chapter), or at any time upon reasonable request of the city, each cannabis business shall file a sworn statement detailing the number of sales by the cannabis business during the previous 12- month period (or shorter period based upon the timing of the request), provided on a per-month basis. The statement shall also include gross sales for each month, and all applicable taxes and fees paid or due to be paid. On an annual basis, each owner and operator shall submit to the city a financial audit of the business's operations conducted by an independent certified public accountant. Each permittee shall be subject to a regulatory compliance review and financial audit as determined by the city.

On March 20, 2024, the City Council passed and adopted Resolution No. 24-38, approving an Agreement with HdL Companies to Provide Consulting Services for Commercial Cannabis Business Regulation, Management and Enforcement, and Establishing Fees for Cannabis Business Permits. In accordance with the provisions of CMC §§ 6-5.18 & 6-5.35 and pursuant to the terms of the Agreement, HdL will do the following in association with the renewal application:
• Conduct one or more on-site compliance inspections annually, as requested by the City, for each permitted cannabis business to determine compliance with State and/or local laws. If HdL identifies any non-compliant activities, we will provide the City with a recommended appropriate action to address the deficiency and to ensure future compliance by the permittee.
o The fee established for HdL to conduct annual compliance inspections is $2,500 per inspection.
• Conduct an annual revenue audit of each cannabis business to verify the accuracy of the revenue reported and remitted to the City during the review period and will recommend a tax assessment should the audit reveal any unreported revenue. As part of the audit process, Hdl will conduct a risk-based review of each business using our proprietary Cannabis Analytical Testing System (CATS™). CATS was designed by Hdl to address the unique challenges associated with auditing the cannabis industry. CATS allows audit staff to cross-analyze multiple business records to identify reporting variances, discrepancies and outliers to produce the most accurate measure of gross receipts on behalf of the City. o The fee established for HdL to conduct annual revenue audits was $10,000 per audit.

Review Authority:

The City Manager is authorized to make all decisions concerning the issuance of a renewal permit.

In making the decision, the City Manager is authorized to impose additional conditions to a renewal permit, if it is determined to be necessary to ensure compliance with state or local laws and regulations or to preserve the public health, safety, or welfare.

Appeals:

Appeals from the decision of the City Manager shall be handled pursuant to the Ordinance. On October 19, 2022, the City Council passed and adopted Resolution No. 22-177 Establishing Fees for Commercial Cannabis Business Permit Appeal Hearings. These appeal fees were adopted for all Cannabis Business Permit applications (including renewal applications pursuant to CMC § 6-

5.22) which may require appeal hearings before either a hearing officer and/or the City Council.

If a renewal application is denied, a person may file a new application pursuant to the Ordinance not sooner than one year from the date of the denial.

Processing Fees:

Based upon the annual renewal requirements listed herein above, and based upon the services that will be afforded through Agreement with HdL, establishment of a fee to cover the City’s costs for administration and processing the renewal permit application in accordance with CMC § 6-

5.18(C) will be limited to: handling of the renewal application (including application completeness review, fee processing, distribution, consultant coordination); verification of business (tax) license status and history as well as review of the consultant’s annual revenue audit and tax assessments; consideration of Police Department calls-for-service; evaluation of compliance with the Cannabis Business Ordinance and Permit requirements (including the Community Benefit Agreement); and, preparation and consideration of reports/recommendations to the City Manager.

Table 1: Costs of services for processing renewal applications Personnel Approximate
Hours
Rate per
hour
Costs
Planning Department
Admin. Asst. & Planner (avg.)
8 $108.32 $866.56
Finance Department
Accountant (avg.)
16 $71.00 $1136.00
Police Department 0 $0.00 $0.00
City Manager 3 $135.88 $407.64
City Attorney 1.5 $271.00 $406.50
Proposed Renewal Application Processing Fee $2,816.70
FINANCIAL IMPACT:

All City of Madera Cannabis program application fees were and are intended to offset administrative and operational costs associated with the implementation of the Cannabis Business Ordinance and regulation of Commercial Cannabis Business Permits. The proposed renewal application processing fee similarly serves to help offset the costs of the required annual Cannabis Business Permit renewal process.

ALTERNATIVES:

The Council may direct staff to return with additional information and/or fee considerations.

ATTACHMENTS:

1. Resolution of the City Council of the City of Madera Establishing a Fee of $2,816.70 for the Annual Renewal of Cannabis Business Permits.

ATTACHMENT 1
City Council Resolution
RESOLUTION NO. ____

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
ESTABLISHING A FEE OF $2816.70 FOR THE ANNUAL RENEWAL OF

CANNABIS BUSINESS PERMITS
WHEREAS, on June 16, 2021, the City Council of the City of Madera adopted Ordinance No. 977 C.S. adding Chapter 5 to Title VI (Cannabis Businesses) to the City Municipal Code to permit commercial cannabis businesses within the City and establish a regulatory program requiring all commercial cannabis uses to obtain a commercial cannabis business permit issued by the City prior to commencing operation; and
WHEREAS, the Ordinance provides for various fess and charges to be paid by applicants for cannabis business permits and for operation of cannabis businesses; and WHEREAS, City Municipal Code Section 6-5.37 provides that fees and charges for cannabis business operations shall be established by City Council resolution.

NOW THEREFORE, be it resolved by the City Council of the City of Madera as follows:

1. Recitals: The foregoing recitals are true and correct and are incorporated herein.

2. Fee Schedule Adopted: The City Council hereby adopts a fee schedule for Cannabis Business Permit renewal applications as herein referenced.

3. Fees : The City Council establishes the following fee as authorized by City Municipal Code Section 6-5.37:

A. Fees for all Cannabis Business Permit Renewal Applications are as follows:
1) Cannabis Business Permit Renewal Application Processing Fee - $2600.00

4. Fee Schedule: The foregoing fee shall be deemed a part of the City’s Master Fee Schedule.

5. Effective Date: This resolution is effective immediately upon adoption. * * * * *

Minutes of a Regular Meeting of the Madera City Council Wednesday, July 2, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Artemio Villegas, District 6

Absent: Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Community Development Director Will Tackett, Division Fire Chief Justin Macomb, Director of Human Resources Wendy Silva, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Deputy City Engineer Ellen Bitter, Administrative Analyst I (Engineering) Nicole Say, Code Enforcement Supervisor Claudia Mendoza and Communication Specialist Joseph Carrello.

INVOCATION: Pastor Joe Alicea, Awaken Church of God
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER MONTES, THE AGENDA AND PULLING ITEM B-6 OFF THE AGENDA WAS APPROVED BY A 5/0 VOTE. ABSENT:

COUNCILMEMBERS EVANS AND MEJIA.

PRESENTATIONS: None
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

No Public Comment was presented. Public Comment was closed.

Item: B-1
Minutes for: 07/02/2025
Adopted: 07/16/2025
City of Madera City Council Minutes
205 W. 4th Street July 2, 2025
Madera, CA 93637 Page 2 of 7
A. PUBLIC HEARINGS:

A-1 Public Hearing and Consideration of a Resolution Confirming the Diagram and Assessments for the Annual Levy of City-Wide Landscape and Lighting Assessment District and Authorizing the City Engineer to File the Diagram and Assessment with the Auditor of Madera County Recommendation: 1. Conduct the Public Hearing and Receive any Public Comments

2. Adopt Resolution:
a. Confirming the diagram and assessments as set forth in said Engineer’s Report for the Landscape and Lighting District of the City of Madera, as the same may be modified for Zones of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10- G, 10-H, 10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17- D, 18, 20-A, 20-B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25- D, 26, 26-B, 26-C, 26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36- B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50, and 51 of the City Wide Landscape and Lighting Assessment District; and
b. Levying the assessments as set forth in said report of the Engineer for Fiscal Year 2025/2026; and
c. Authorizing and directing the City Clerk to file the diagram and assessments with the Madera County Auditor’s Office; and d. Authorizing the City Engineer in consultation with City Clerk and City Attorney to make any clerical corrections (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER ZACHARIA, ITEM A-1 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

RES 25-122 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

CONFIRMING THE DIAGRAM AND ASSESSMENTS AND ORDERING THE ANNUAL LEVY AND COLLECTION FOR ZONES OF BENEFIT 1, 2, 3, 4, 6-A, 6- B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H, 10-I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21- B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C, 26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50, AND 51 OF THE CITY WIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2025/2026
A-2 Public Hearing to Consider Declaration of Nuisances and Abatement Order for Overgrown Weeds
Recommendation: Conduct a Public Hearing and Adopt a Resolution Ordering the Abatement of Weed Nuisances in the City (Report by Giachino Chiaramonte)
City of Madera City Council Minutes
205 W. 4th Street July 2, 2025
Madera, CA 93637 Page 3 of 7
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER ZACHARIA AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-2 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

RES 25-123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING THE CITY MANAGER OR THEIR DESIGNEE TO ABATE WEED

NUISANCES EXISTING WITHIN THE CITY OF MADERA
A-3 Public Hearing Regarding Annexation No. 15 (Tract 24-S-02/TSM 2024-04, Colett – Martin Subdivision) into Community Facilities District No. 2005-1 (Public Services) Under the Mello Roos Community Facilities Act of 1982 and Related Actions Recommendation: 1. Hold the Public Hearing; and

2. Adopt a Resolution of the City Council (Council) of the City of Madera, California, Authorizing Annexation of Territory (Annexation No. 15) to Community Facilities District No. 2005-1 (Public Services); Authorizing the Levy of a Special Tax; and Submitting the Levy of Tax to the Qualified Electors.; and

3. Conduct the Election of the Qualified Electors of Annexation No. 15; and

4. Adopt a Resolution of the City Council of the City of Madera, California, Making Certain Findings, Declaring and Certifying the Results of an Election, and Adding the Territory Identified as Annexation No. 15 to Community Facilities District No. 2005-1 (Public Services), Annexation No.15. (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER MONTES, ITEM A-3(2) WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

RES 25-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY
(ANNEXATION NO. 15) TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES), AUTHORIZING THE LEVY OF A SPECIAL TAX, AND

SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, ITEM A-3(4) WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

RES 25-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, MAKING CERTAIN FINDINGS, DECLARING AND CERTIFYING

THE RESULTS OF A SPECIAL ELECTION, AND ADDING THE TERRITORY IDENTIFIED AS ANNEXATION NO. 15 TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES)
A-4 Public Hearing Regarding Annexation No. 16 (Tract 24-S-01/TSM 2024-02, Adell Subdivision) into Community Facilities District No. 2005-1 (Public Services) Under the Mello Roos Community Facilities Act of 1982 and Related Actions
Recommendation: 1. Hold the Public Hearing; and
City of Madera City Council Minutes
205 W. 4th Street July 2, 2025
Madera, CA 93637 Page 4 of 7

2. Adopt a Resolution of the City Council (Council) of the City of Madera, California, Authorizing Annexation of Territory (Annexation No. 16) to Community Facilities District No. 2005-1 (Public Services); Authorizing the Levy of a Special Tax; and Submitting the Levy of Tax to the Qualified Electors; and

3. Conduct the Election of the Qualified Electors of Annexation No. 16; and

4. Adopt a Resolution of the City Council of the City of Madera, California, Making Certain Findings, Declaring and Certifying the Results of an Election, and Adding the Territory Identified as Annexation No. 16 to Community Facilities District No. 2005-1 (Public Services), Annexation No. 16. (Public Services) (Report by Will Tackett)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM A-4(2) WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

RES 25-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY
(ANNEXATION NO. 16) TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES), AUTHORIZING THE LEVY OF A SPECIAL TAX, AND

SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, ITEM A-4 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

RES 25-127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, MAKING CERTAIN FINDINGS, DECLARING AND CERTIFYING

THE RESULTS OF A SPECIAL ELECTION, AND ADDING THE TERRITORY IDENTIFIED AS ANNEXATION NO. 16 TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES)
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

B-1 Minutes – June 18, 2025, June 25, 2025
Recommendation: Approve the City Council Minutes of June 18, 2025 and June 25, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for June 7, 2025 to June 20, 2025 (Report by Michael Lima)
City of Madera City Council Minutes
205 W. 4th Street July 2, 2025
Madera, CA 93637 Page 5 of 7
B-3 Memorandum of Understanding (MOU) with the Madera Police Officers’ Association (MPOA) Recommendation: It is recommended the City Council adopt a resolution approving the MOU between the City of Madera and the MPOA effective July 2, 2025, through June 30, 2027 (Report by Wendy Silva)
RES 25-128 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MADERA AND THE MADERA POLICE OFFICERS’ ASSOCIATION EFFECTIVE JULY 2, 2025, THROUGH JUNE 30, 2027
B-4 Memorandum of Understanding (MOU) with Law Enforcement Mid Management (LEMM) Recommendation: It is recommended the City Council adopt a resolution approving the MOU between the City of Madera and LEMM effective July 2, 2025 through June 30, 2027 (Report by Wendy Silva)
RES 25-129 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MADERA AND LAW ENFORCEMENT MID MANAGEMENT EFFECTIVE JULY 2, 2025, THROUGH JUNE 30, 2027
B-5 Standard Terms and Conditions for Employment Agreements of Unrepresented Department Head Positions
Recommendation: It is recommended the City Council adopt a resolution approving revised Standard Terms and Conditions for Employment Agreements of Unrepresented Department Head Positions (Report by Wendy Silva) RES 25-130 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING STANDARD TERMS AND CONDITIONS FOR EMPLOYMENT

AGREEMENTS OF UNREPRESENTED DEPARTMENT HEAD POSITIONS
B-6 Easement Deed from Jose Diaz Contreras and Gabino Diaz Hernandez for Sidewalk Improvements at 416 Amerine Avenue for City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving an Agreement for Purchase of an Easement at 416 Amerine Avenue (APN 009-071-024) (Report by Keith Helmuth) This item was pulled off the agenda during agenda approval.

B-7 Abandoned Vehicle Abatement Program
Recommendation: Adopt a Resolution Authorizing a ten-year extension of the Joint Powers Agreement for the Abandoned Vehicle Abatement Program through October 31, 2035, and extension of the service fee (Report by Giachino Chiaramonte)
RES 25-131 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING THE EXTENSION OF THE MADERA COUNTY ABANDONED

VEHICLE ABATEMENT SERVICE AUTHORITY PROGRAM THROUGH
OCTOBER 31, 2035, AND EXTENSION OF THE SERVICE FEE
City of Madera City Council Minutes
205 W. 4th Street July 2, 2025
Madera, CA 93637 Page 6 of 7
B-8 Application for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2025/26 Recommendation: Adopt a Resolution Approving the Applications for TDA – LTF and STA Funds for Fiscal Year (FY) 2025/26 and Authorizing the City Engineer to execute and submit the Applications to the Madera County Transportation Commission (MCTC) (Report by Keith Helmuth) RES 25-132 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING APPLICATIONS FOR TRANSPORTATION
DEVELOPMENT ACT (TDA) – LOCAL TRANSPORTATION FUNDS (LTF) AND STATE TRANSIT ASSISTANCE (STA) FUNDS FOR FISCAL YEAR (FY) 2025/26

AND AUTHORIZING THE CITY ENGINEER TO EXECUTE AND SUBMIT THE

APPLICATIONS TO MADERA COUNTY TRANSPORTATION COMMISSION (MCTC)
B-9 Water/Wastewater/Storm Drain Critical Infrastructure Information (CII) Contractor/Consultant Non-Disclosure Agreement with K&B Electric LLC Recommendation: Adopt a Minute Order Approving Non-Disclosure Agreement to Allow for Design Work to be Completed for Potential Fiber-Optic Services (Report by Keith Helmuth)
B-10 Schedule “A” Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for Fire Service Operations (updated Schedule A Agreement)
Recommendation: Adopt a Resolution approving an updated Schedule “A” agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2025, to June 30, 2026, for $7,045,082 (Report by Justin Macomb) RES 25-133 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING A NEW SCHEDULE "A" AGREEMENT WITH THE

CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION (CAL FIRE) FROM JULY 1, 2025, TO JUNE 30, 2026, FOR FIRE SERVICE

OPERATIONS, AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT

ON BEHALF OF THE CITY OF MADERA
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Consultant Services Agreement with Westwood Professional Services, Inc., for Tozer Park Design and Engineering Services
Recommendation: Adopt a Resolution Awarding a Consultant Services Agreement with Westwood Professional Services, Inc. (Westwood) under Request for Qualifications (RFQ) 202425-28 for Design & Engineering Services in the amount of $171,205 (Report by Joseph Hebert)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

City of Madera City Council Minutes
205 W. 4th Street July 2, 2025
Madera, CA 93637 Page 7 of 7
RES 25-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING RESOLUTION AWARDING A CONSULTANT
SERVICES AGREEMENT UNDER REQUEST FOR QUALIFICATIONS (RFQ) NO. 202425-28 TO WESTWOOD PROFESSIONAL SERVICES, INC., IN THE AMOUNT OF $171,205, FOR TOZER PARK DESIGN AND ENGINEERING

SERVICES
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.

Councilmember Zacharia issued a final invitation for everyone to attend on the 4th of July fireworks; doors open at 5:00 p.m.

Councilmember Montes encouraged everyone to have a safe and sane Independence Day.

Mayor Pro Tem Rodriguez also invited the community to attend the 4th of July Spectacular at the District Fairgrounds, noting that parking is free and recommending everyone should bring lawn chairs.

Councilmember Villegas had no report.

Mayor Gallegos congratulated all the businesses that have recently celebrated ribbon cuttings.

She extended a special prayer for the Fire and Police personnel as they work during the 4th of July holiday. She congratulated Dr. Cecilia Massetti on her retirement following 46 years of service as Superintendent of Schools.

G. CLOSED SESSION: None
FUTURE MEETING DATES:
 Wednesday, July 16, 2025
 Wednesday, August 20, 2025
ADJOURNMENT: Meeting was adjourned at 6:40 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: July 16, 2025
Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for June 21 to July 4, 2025 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of June 21 to July 4, 2025, is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 42767 – 42776, 72771 $51,722.95
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $677,514.39
SDI EDD $2,919.31
CalPERS Payment CalPERS $155,240.00
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2024/2025 Adopted Budget and released for payment every Monday. Each demand has been audited, and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per the request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2024/2025 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

Register of Audited Demands

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42767 06/23/2025 CITY ADMIN Community Promo ANDREW J. MEDELLIN STREET BANNER - MADTOWN ROBOTICS 1,514.42 42768 06/23/2025 PD OPERATIONS PD Operations GARCIA, VICTORIA PER DIEM - CIVILIAN LEADERSHIP INST SESSION 1 236.50 42769 06/23/2025 PD OPERATIONS DUI Enforcement & Awareness OTP - FINANCE PER DIEM - SFST INSTRUCTOR COURSE 494.50 42770 06/23/2025 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 4914291 3,000.00 42772 06/27/2025 PD OPERATIONS PD Operations ASSET FORFEITURE/OTHER PD 2025 FIREWORK SPECTACULAR 10,000.00 42773 07/01/2025 PD OPERATIONS PD Operations RAUL R. HERRERA JR. POLYGRAPHS 2,000.00 42774 07/01/2025 GRANTS Housing Program MEADOWS MOBILE HOME PARK SPACE RENTAL #19 07/25 935.43 42775 07/01/2025 GRANTS Housing Program MEADOWS MOBILE HOME PARK SPACE RENTAL #23 07/25 896.00 42776 07/01/2025 GRANTS Housing Program MEADOWS MOBILE HOME PARK SPACE RENTAL #86 07/25 888.48 72771 6/27/2025 PD OPERATIONS PD Operations Greater Madera Kiwanis Club DONATION FOR THE FIREWORK SPECTACULAR 10,000.00 739 06/23/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 740 06/23/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 06/20/25 15,138.75 740 06/23/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 06/20/25P 2,046.12 741 06/24/2025 FINANCE PAYROLL TRUST MID-MGMT EMPLOYEE GROUP 06/25 MONTHLY DUES 2,735.00 742 06/24/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 06/24/25 1,013.25 743 06/24/2025 FINANCE General Trust Fund US BANK CORPORATE PAYMENT SYSTEMSCALCARD CHARGES 04/25 299.50 $ 51,722.95

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT July 16, 2025
BANK #1 - US BANK GENERAL ACCOUNT TOTAL

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 16, 2025
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council)
SUMMARY:

The purpose of this report is to provide the Council an informational update on employment matters, including new hires, transfers, and terminations. This report represents activity since the prior report submitted on the June 18, 2025, City Council agenda.

DISCUSSION:

The Civil Service Commission (Commission) met July 7, 2025, to review eligibility lists for civil service recruitments. Lists were approved for the following classifications:
▪ Public Works Equipment Operator
▪ Electrician III
▪ Police Officer Trainee
▪ Police Officer I
The following employees began employment with the City since our last report.

Table 1. New Hires and Re-hires
Name Position Department Status* Effective
Date
Gabriel Hernandez Animal Control Officer Police PT 6/16/25 B-3
Table 1. New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Robert Stever Facility Aid Parks & Community
Services
PT 6/16/25
Brian Gomez-Vargas Parking Enforcement
Officer
Police PT 6/16/25
William Olivas Facility Aid Parks & Community
Services
PT 6/30/25
Makenzie Taylor Program Leader I Parks & Community
Services
PT 6/30/25
Makenna Nevarez Program Leader I Parks & Community
Services
PT 6/30/25
Tony Gomez Parks Worker I Parks & Community
Services
FT 7/1/25
Marisol Alvarez Lifeguard Parks & Community
Services
PT 7/2/25
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following promotions, transfers, or assignment changes occurred since our last report.

Table 2. Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Tyler Aldecoa Police Officer I Police Officer II 6/28/25 Adam Camacho Police Officer Trainee Police Officer I 6/28/25 Izac Maravilla Police Officer Trainee Police Officer I 6/28/25 Phillip Lopez Police Officer Trainee Police Officer I 6/28/25 Salvador Rangel Police Officer Trainee Police Officer I 6/28/25 Reese Rolfo Police Officer Trainee Police Officer I 6/28/25 The following employees separated from employment since our last report.

Table 3. Separations
Name Position Department Status* Effective
Date
Ismael Salas Delgado Park Aide Parks & Community
Services PT 5/7/25
Brandon Cox Police Officer Trainee Police FT 6/19/25
Rosa Padilla Public Safety Dispatcher Police FT 6/19/25 Justin Manriquez Police Officer II Police FT 6/20/25
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 16, 2025
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Quarterly Board, Commission, and Committee Attendance
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council.

SUMMARY:

This report offers an overview of attendance by appointed members to City boards, commissions, and committees for the second quarter of 2025. The purpose is to promote transparency and provide the City Council with insight into participation levels of their appointees.

BACKGROUND:

The City Council appoints individuals to serve on various boards, commissions, and committees to represent the community and provide input on key policies and programs. Regular attendance is crucial for these entities to effectively conduct business and achieve their objectives.

Monitoring attendance ensures accountability and informs the Council about member engagement levels. This report is intended to provide information on the various appointees for active commissions, commissions and boards for the second quarter of 2025 (Q2).

DISCUSSION:

The 2025 Annual Local Appointments List is attached, providing a comprehensive overview of current appointees, including their appointment date, term expiration, and required qualifications. This list serves as a reference for identifying appointees, their nominating district, and any existing vacancies.

For this report, attendance records have been compiled to offer a detailed account of member participation, including the number of meetings attended by each appointee and their B-4
attendance percentages for Q2 2025. These records cover the following boards, commissions, and committees, excluding those classified as “inactive:”  Civil Service Commission
 Americans with Disability Act Advisory Council (ADA)
 Planning Commission
 Airport Advisory Commission
 Community Development Block Grant (CDBG) Commission
 Golf Course Advisory Committee
 Transit Advisory Board
Inactive Commissions:
 Youth Commission
 Beautification Committee
 Loan Review Committee
Civil Service Commission
Mayor District 1 District 2 District 3 District 4 District 5 District 6 Commissioner Dennis Smith Nick Salinas Stephani Perez
(Appointed 5/7/2025) Saim Mohammad Shawn Griffin Gloria Toscano (Appointed 3/19/2025) Mattie Mendez
(Appointed 5/7/2025
Meeting Date
3/3/2025 Yes Yes N/A Yes Yes N/A N/A
4/7/2025 Absent Yes N/A Yes Yes Yes N/A
5/5/2025 Yes Yes N/A Absent Yes Yes N/A
6/2/2025 Yes Yes Yes Yes Yes Absent Yes
Attendance: 75% 100% 100% 75% 100% 67% 100%
Note: Civil Service Commission was unable to establish a quorum in January and February of 2025.

ADA Advisory Council
Mayor District 1 District 2 District 3 District 4 District 5 District 6 Commissioner DJ Becker Jack Porter Cynthia Ortegon Saim Mohammad Sipho Munyaradzi Gladys Marroquin Diana Robbins Meeting Date
1/21/2025 Absent Yes Absent Absent Yes Absent Yes
Revised Appts Jack Porter Vacant Cynthia Ortegon Saim Mohammad Sipho Munyaradzi Gladdys Marroquin Diana Robbins 2/18/2025 Yes Vacant Absent Absent Yes Absent Yes
3/18/2025 Yes Vacant Yes Absent Yes Absent Yes
4/15/2025 Cancelled
5/20/2025 Yes Vacant Yes Absent Yes Absent Yes
6/17/2025 Yes Vacant Yes Yes Yes Absent Yes
Attendance: 100% N/A 60% 20% 100% 0% 100%
Note: The following 2025 meetings did not convene due to lack of quorum: January and February. The meeting scheduled for April 2025 was cancelled due to lack of business.

Planning Commission
Mayor District 1 District 2 District 3 District 4 District 5 District 6 Commissioner Bobby Sheikh Robert Gran Jr. Rohi Zacharia Saim Mohammad Balwinder Singh Jose Chavez Ramon Lopez Meeting Date
1/14/2025 Yes Yes Yes Yes Absent Absent Yes
2/11/2025 Removed Yes
Ineligible due to
Council appt. Yes Yes Absent Yes
Revised Appts Tim Riche Robert Gran Jr. Abel Perez Saim Mohammad Balwinder Singh Jose Chavez Ramon Lopez 3/11/2025 Cancelled
4/8/2025 Yes Yes Yes Yes Yes Yes Yes
5/13/2025 Absent Yes Yes Yes Yes Yes Yes
6/10/2025 Cancelled
Attendance: 50% 100% 100% 100% 75% 50% 100%
Note: March and May 2025 meetings were cancelled due to lack of agenda items.

Airport Advisory Board
Mayor District 1 District 2 District 3 District 4 District 5 District 6 Commissioner Miguel Gonzalez Jerry Holiday Issa Zacharia Johanna Torres Stanley Mackey Vacant Ramon Lopez Meeting Date
1/14/2025 Absent Yes Yes Absent Absent Vacant Yes
Revised Appts Jerry Holiday Vacant Issa Zacharia Vacant Stanley Mackey Vacant Ramon Lopez 4/8/2025 Yes Vacant Absent Vacant Absent Vacant Yes
Attendance: 100% N/A 50% N/A 0% N/A 100%
Note: The Airport Advisory Committee has been unable to establish a quorum since January 2022. Additionally, District 3 Commissioner vacated her seat prior to the April 8, 2025, meeting.

Golf Course Advisory Committee
Note: The February 18, 2025, meeting was cancelled due to lack of quorum. The position terms for Karla Gran, Chito Romero, and Ed McIntyre will sunset in September 2025.

CDBG Block Grant Commission
Mayor District 1 District 2 District 3 District 4 District 5 District 6 Commissioner Gabriela Gonzalez-Gutierrez Candy Talley Alyssia Arredondo Stephanie Nathan DJ Becker Olga Garcia Dulce Arredondo Meeting Date
1/29/2025 Absent Yes Yes Absent Yes Yes Absent
Revised Appts Candy Talley Vacant Alyssia Arredondo Stephanie Nathan Cesar Villegas Olga Garcia Diana Mosqueda 3/10/2025 Yes Vacant Yes Absent Yes Absent Absent
Revised Appts Candy Talley Vacant Alyssia Arredondo Stephanie Nathan Cesar Villegas Stevie Wright Diana Mosqueda 5/20/2025 Yes Vacant Yes Absent Yes Yes Yes
Attendance: 100% N/A 100% 0% 100% 100% 50%
City Council Parks Director SGM Representative Service
Organization Rep.

Golfer/At-Large
Community Member
Food/Beverage
Representative
Non-Golfer/At-Large
Community Member
Commissioner Jose Rodriguez Joseph Hebert Dan Bacci Karla Gran Chito Romero Lisa Gill Edward McIntyre Meeting Date
1/21/2025 Yes Yes Yes Yes Yes Absent Yes
2/18/2025 Cancelled
3/24/2025 Yes Yes Yes Absent Yes Yes Yes
5/19/2025 Yes Yes Yes Yes Yes Yes Yes
6/23/2025 Absent Yes Yes Yes Yes Yes Absent
Attendance: 75% 100% 100% 75% 100% 75% 75%
Transit Advisory Board
Mayor District 1 District 2 District 3 District 4 District 5 District 6 Commissioner Cynthia Ortegon Andrew Albonico Vacant Marie Luna Patricia Carreon Otilia Morales Vacant Meeting Date
1/28/2025 Yes Absent Vacant Yes Absent Yes N/A
Revised Appts Andrew Albonico Jack Porter Vacant Marie Luna Tonyce Givens Otilia Morales Cynthia Ortegon 4/22/2025 Yes Absent Vacant Yes Yes Yes Absent
6/9/2025 (Special) Absent Yes Vacant Yes Absent Yes Yes Attendance: 33% 50% N/A 100% 50% 100% 67%
Note: Since the most recent Council Meeting held on June 18, 2025, District 4 has undergone a subsequent appointment revision. The seat is now held by Sipho Munyaradzi. This update will be reflected accordingly in the Quarter 3 report.

FINANCIAL IMPACT:

There is no financial impact associated with this report, apart from the staff time required to prepare it. Members of the various City boards, commissions, and committees serve on a voluntary basis and are not compensated for their contributions.

ALTERNATIVES:

None as this item is for informational purposes only.

ATTACHMENTS:

1. 2025 Local Appointments List

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 1 -
On or before December 31 of each year, each legislative body shall prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the legislative body of the local agency. This list shall be known as the Local Appointments List. The list shall contain the following information: (a) A list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position, (b) A list of all boards, commissions, and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position.

The City of Madera encourages residents to apply for service on City Boards, Commissions and Committees that are currently vacant or that will have vacancies. To obtain an application or request additional information, please contact the City of Madera, Office of the City Clerk at (559) 661-5405; by visiting the City Clerk Department page at www.madera.gov; or by email at [email protected].

District Committee Member Date Appointed Term Expires
Americans with
Disabilities Act
(ADA) Advisory
Council
Mayor Jack Porter 02/05/25 12/01/28
District 1 Vacant ---- 12/01/26
District 2 Cynthia Ortegon 01/16/19 12/01/28
District 3 Saim Mohammad 05/04/22 12/01/26
District 4 Sipho Munyaradzi 01/15/25 12/01/28
District 5 Gladys Marroquin 08/24/22 12/01/26
District 6 Diana Robbins 01/06/21 12/01/28
Airport Advisory
Commission
Mayor Jerry Holiday 02/05/25 12/01/28
District 1 Vacant ---- 12/01/26
District 2 Issa Zacharia 05/16/18 12/01/28
District 3 Johanna Torres 05/19/21 12/01/26
District 4 Stanley Mackey 05/19/21 12/01/28
District 5 Vacant ---- 12/01/26
District 6 Ramon Lopez-Maciel 01/06/21 12/01/28
Beautification
Committee
Mayor Miguel Gonzalez 02/03/21 12/01/24
District 1 Karen Huerta 02/07/18 12/01/26
District 2 Vacant ---- 12/01/28
District 3 Debra M. Basila 03/17/21 12/01/26
District 4 Robert Gonzalez 05/19/21 12/01/28
District 5 Agapita Rocha 01/16/19 12/01/26
District 6 Cynthia MorenoProcopio03/17/21 12/01/28
Civil Service
Commission
Mayor Dennis Smith 02/05/25 12/01/28
District 1 Nick Salinas 02/02/22 12/01/26
District 2 Stephani Perez 05/07/25 12/01/28
District 3 Saim Mohammad 02/02/22 12/01/26
District 4 Shawn Griffin 01/17/24 12/01/28
District 5 Gloria Toscano 03/19/25 12/01/26
District 6 Mattie Mendez 05/07/25 12/01/28

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 2 -
District Committee Member Date Appointed Term Expires
CDBG Block
Grant
Commission
Mayor Candace Talley 02/05/25 12/01/28
District 1 Vacant ---- 12/01/26
District 2 Alyssia Arredondo 03/01/17 12/01/28
District 3 Stephanie Nathan 03/18/20 12/01/26
District 4 Cesar Villegas 02/05/25 12/01/28
District 5 Stevie Wright 04/02/25 12/01/26
District 6 Diana Mosqueda 02/19/25 12/01/28
Golf Course
Advisory
Committee
Varies. Includes
At-Large
Appointments
by Type and
Appointments
by Category
Jose Rodriguez
(Councilmember) 09/06/23 12/01/28
Joseph Hebert (Parks
Director) 09/06/23 Continual
Dan Bacci (SGM Rep.) 09/06/23 Continual
Karla Gran (Service
Organization Rep.) 09/06/23 09/06/25
Chito Romero
(Golfer/At-Large
Community Member) 09/06/23 09/06/25
Lisa Gill (Food and
Beverage Rep.) 09/06/23 Continual
Edward McIntyre (NonGolfer/At-Large
Community Member) 09/06/23 09/06/25
Loan Review
Committee
At-Large
Appointment
Elvin Martin 03/1/06 N/A
John Molina 03/1/06 N/A
Vacant ---- N/A
Matilda Villafan 02/20/19 N/A
Johanna Torres 09/21/22 N/A
Planning
Commission
Mayor Timothy Riche 02/05/25 12/01/28
District 1 Robert Gran Jr. 01/16/19 12/01/26
District 2 Abel Perez 03/05/25 12/01/28
District 3 Saim Mohammad 05/04/22 12/01/26
District 4 Balwinder Singh 06/02/21 12/01/28
District 5 Jose E. Chavez Garcia 05/04/22 12/01/26
District 6 Ramon Lopez-Maciel 01/06/21 12/01/28
Transit Advisory
Board
Mayor Andrew Albonico 02/05/25 12/01/28
District 1 Jack Porter 03/05/25 12/01/26
District 2 Vacant ---- 12/01/28
District 3 Marie Luna 02/20/19 12/01/26
District 4 Sipho Munyaradzi 06/18/25 12/01/28
District 5 Otilia Morales 02/20/19 12/01/26
District 6 Cynthia Ortegon 02/19/25 12/01/28
Youth
Commission
Mayor Vacant ---- ----
District 1 Vacant ---- ----

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 3 -
District 2 Vacant ---- ----
District 3 Vacant ---- ----
District 4 Vacant ---- ----
District 5 Vacant ---- ----
District 6 Vacant ---- ----

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 4 -

GENERAL DESCRIPTION OF BOARDS / COMMITTEES / COMMISSIONS ADA ADVISORY COUNCIL: Four-year term. The ADA Council is composed of seven members. Appointees shall be residents of the City of Madera. Regular meetings are held the third Tuesday of each month at 3:30 p.m. Each member of the City Council makes a nomination to be considered for appointment by the Mayor.

Responsibilities: Serves in an advisory capacity to the City Council and staff on ADA matters including: promote pedestrian safety and access to all public streets; ensure that all public buildings and facilities, services, programs and activities are in compliance with ADA regulations; promote inclusion of the disabled community in the City’s emergency and disaster preparedness plans; develop disability awareness and educational outreach programs; work with the various City of Madera departments to ensure that all public buildings and facilities, remodeled and newly constructed are in compliance with current laws guaranteeing access for all people with disabilities; promote affordable and accessible housing in the community; make recommendations regarding unmet transit needs; and ensure grievance procedures are followed and enforced as described in the ADA bylaws.

AIRPORT ADVISORY COMMISSION: Four-year term. The Commission is composed of seven members. Appointees shall be residents of the City of Madera. Meetings are held the second Tuesday of each quarter per calendar year at 10:00 a.m. Each member of the City Council makes a nomination to be considered for appointment by the Mayor.

Responsibilities: Oversee, review, and make recommendations regarding the airport’s annual budget for operational and capital improvement purposes, Airport operations and services, master planning and land use.

BEAUTIFICATION COMMITTEE: Four–year term. The Committee is composed of seven members. Appointees shall be residents of the City of Madera. Regular meetings of the Committee are held every second Thursday of the month at 5:30 p.m. Each member of the City Council makes a nomination to be considered for appointment by the Mayor.

Responsibilities: Serves in an advisory capacity to the City Council and staff on community beautification matters including: develop and formulate programs and projects to enhance the aesthetic appearance of the community; develop an ordinance which will establish landscape standards for new development projects; develop and recommend practices and policies which will enhance and upgrade existing properties; and coordinate periodic community clean up campaigns and encourage public participation therein.

CIVIL SERVICE COMMISSION: Four-year term, with holdovers until new appointment is made. The Commission is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. Appointees shall be residents of the City of Madera. Commissioners shall not be employed with the City nor shall they be under the direct supervision of any existing Council Member. Meetings, as needed, are usually held on the first Tuesday of each month at 5:00 p.m.

Responsibilities: Certification of eligibility lists for hiring employees in the classified service at regularly scheduled meetings; conducts appeal hearings regarding disciplinary action or alleged violations of Civil Service rules and at the request of the City Council or Administrator; special meetings for hearings are scheduled as needed and my require multiple evenings to complete.

CDBG BLOCK GRANT COMMISSION: The Commission is composed of seven members; each member of the City Council makes a nomination to be considered for appointment by the Mayor. Meets during a weekday evening as required. Serves in an advisory capacity to staff and the City Council on matters pertaining to the use of CDBG funds allocated to the City of Madera to benefit persons of low and moderate income, disabled and elderly persons, minority groups, homeless persons, or persons at risk of homelessness and CDBG-funded activities in eligible Census Tracts where CDBG program activities are proposed. Accepts testimony from City staff and applicants presenting proposals to request CDBG funds. Evaluates proposals and recommends CDBG funding allocations consistent with policies, goals and priorities established by the City’s CDBG Consolidated Plan and the Vision Madera 2025 Action Plan. Receives testimony from staff and provides comments about the City’s CDBG-funded programs and projects overall annual outcomes and accomplishments. Promotes public participation in the CDBG planning process and any amendments.

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 5 -
Golf Course Advisory Committee: The committee consists of a 7-member body and is comprised of the following representatives: City Councilmember serves for Council Term, Parks Director – Continual Term, SGM Representative - Continual Term, Golfer/At-Large Community Member – Two-year Term, Food & Beverage Director/Representative – Continual Term, Non-Golfer/At-Large Community Member – Two-year Term, Service Organization Representative - Two-year Term. This position also has an additional caveat that the service organizations eligible are those that regularly meet at the Course, those being currently the Madera Evening Lions Club and the Morning Rotary Club.

These service clubs will rotate representation, with the Madera Evening Lions Club having the initial representative.

Should additional service organizations meet at the Course, they would be eligible to be added to the rotation of appointments. The Committee meets on the third Monday of the month at the Madera Municipal Golf Course.

Meeting times and location may differ.

Responsibilities: Serve in an advisory capacity to the City Council and staff on local golf course matters including:
providing feedback and input on matters related to the golf course operations, improvements, and maintenance; serve as a representative of the local community including golfers, residents, and other stakeholders, to ensure inclusion in decision-making process; serve as a communication channel between the golf course and the community; address and help resolve issues or concerns raised by golfers or community regarding the golf course; offer recommendations for improvements such as upgrades to facilities, landscaping, course layout, or other amenities; provide input on budgetary matters; and contribute to the development of policies and guidelines governing the use and management of the golf course.

LOAN REVIEW COMMITTEE: This committee consists of five members appointed by the City Council comprised of at least three residents of the City of Madera. Members shall possess backgrounds in residential mortgage lending, real estate or the building trades industry. Members do not serve specific terms, nor do they receive compensation/benefits. Meetings of the committee are held as needed to provide for the review of loan and grant applications for first time homebuyer down payment assistance and owner-occupied rehabilitation programs funded by State, Federal and local funds awarded to the City of Madera and from the Successor Agency to the Former Redevelopment Agency. Failure by a Committee member to attend three consecutive meetings shall be deemed an automatic resignation. A significant pattern of absences shall also be considered grounds for removal from the committee. Conflict of interest provisions apply as applicable to committee appointees serving the City of Madera or the Successor Agency to the Former Redevelopment Agency.

PLANNING COMMISSION: Four-year term. The Commission is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. Appointees must reside within the City limits. Meetings are held on the second Tuesday of each month beginning at 6:00 p.m.

Responsibilities: Develop, maintain and amend the General Plan and Specific Plans as deemed appropriate; discretionary approval of development proposals, including subdivisions, use permits, and variances; discuss overall planning for the City, including ordinances, special studies, zoning, subdivisions and signs, with recommendations to the City Council.

TRANSIT ADVISORY BOARD: Four-year term. The Board consists of seven members appointed from a cross section of the community (general public, children, elderly, disabled, students, social service agencies, and minority family).

The Board is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. Appointees shall be residents of the City of Madera. Meetings are held quarterly in January, April, July, and September at a time and public place set by the advisory board.

Responsibilities: Recommend to the City Council a five (5) year transit and equipment plan; review, modify transit system proposals.

YOUTH COMMISSION: Two-year term. The Commission is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. The Commission meets on the second Wednesday of each month at 5:00 p.m.

Responsibilities: Serves in an advisory capacity to the City Council about public safety, job opportunities for youth, recreation activities for youth, opportunities for effective participation by youth in governmental process, and changes in city regulations that are necessary to improve the social, economic, educational, recreational advantages, health and well-being of youth.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 16, 2025
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Contract City Attorney Services and Litigation Expenditures RECOMMENDATION:

This report is submitted for informational purposes only and no action is requested from the City Council (Council)
SUMMARY:

The purpose of this report is to provide the Council with a monthly update on expenditures related to contract City Attorney services and specialized legal representation for various litigation matters.

DISCUSSION:

This report outlines charges paid for services performed by the City’s contract City Attorney. The information presented encompasses the invoices received from Aleshire & Wynder, LLP for April and May 2025, as well as tracking of the Fiscal Year (FY) 2024/25 invoices received through a FY 2024/25 Year-to-Date (YTD) column.

Should the Council desire additional information or modifications to the format in future iterations of this report, please advise accordingly.

Firm: Aleshire & Wynder, LLP (City Attorney Services and Litigation) Billing Periods: April 2025 and May 2025
Matter Charges
April 2025 May 2025 FY 2024/2025 (YTD)
General Legal Review/Advice $596.20 $1,707.30 $14,274.04 City Clerk $2,032.50 $1,002.70 $27,317.04
B-5
Attendance at Council Meetings &
Requests for Information/Research $4,444.40 $3,197.80 $46,345.60 City Manager $433.60 $271.00 $9,067.70
Review and Advice on Agreements $0 $0 $0
Public Records Act Matters $0 $0 $0
City Real Property $0 $0 $768.50
Planning & Planning Commission $1,056.90 $650.40 $23,496.80 Finance $1,933.10 $3,344.30 $18,181.50
Successor Agency $0 $0 $189.70
Public Works/Engineering $1,002.70 $3,523.00 $20,242.40 Airports $2,265.50 $4,935.40 $9,687.00
Grand Jury $0 $0 $0
Personnel/Payroll $29.60 $2,255.90 $3,622.00
Municipal Code Enforcement $0 $0 $1,453.50
Police Department - General $2,895.10 $2,685.60 $17,113.90 Parks $460.70 $379.40 $4,401.00
Water $243.90 $975.60 $6,158.10
Wastewater $0 $650.40 $3,193.70
Economic Development $0 $0 $0
Ordinances $54.20 $0 $1,931.90
Special Projects $0 $0 $1,481.10
Housing $0 $0 $106.00
Cannabis $0 $0 $0
Total Advisory Services $17,448.40 $25,578.80 $209,031.48 Litigation Services
Total Litigation Services $499.10 $651.20 $21,673.83
Discounted Hours $0 $0 $0
Travel/Lodging Expenses $0 $0 $0
Shipping $0 $0 $0
Process Server (Transcripts to
Superior Court
$0 $0 $0
Total Advisory & Litigation Services $17,947.50 $26,230.00 $230,705.31 FINANCIAL IMPACT:

For FY 2024/25, expenditures for invoices related to legal fees total $230,705.31. This represents expenditures for specific City Attorney services. A summary of invoices received to date are summarized per the following table.

Legal Invoices FY 2024/25 YTD
City Attorney Advisory Services
Aleshire and Wynder $209,031.48
Litigation Services (Including discounted hours, travel & shipping) Aleshire and Wynder $21,673.83
Total City Attorney and Litigation Services Year-End $230,705.31 ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: July 16, 2025
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Federal Aviation Administration Airport Infrastructure Grants and Airport Improvement Program Grants for the Madera Municipal Airport
RECOMMENDATION:

Adopt a Resolution:

1. Ratifying the submitted grant applications for Federal Fiscal Years 2025 and 2026

2. Authorizing the City Manager to accept the Federal Aviation Administration (FAA) Airport Infrastructure Grants (AIG) and the Airport Improvement Program (AIP) grants, including subsequent amendments thereto, that are likely to follow those applications for projects at the Madera Municipal Airport (Airport) SUMMARY:

If approved, this resolution will ratify the submitted applications to the FAA for federal assistance and authorize the City Manager to accept the FAA grants that are likely to follow the applications.

The FAA typically offers 90 percent funding for approved projects in the Airport Capital Improvement Plan (ACIP). The projects identified in these applications support the City's obligation to keep the Airport safe and viable.

DISCUSSION:

Annually, the City submits an ACIP to the FAA containing a list of needed projects to maintain the airport's viability. The City's airport consultant, City staff, and the FAA work together to create a list that identifies upcoming priorities and funding opportunities. The ACIP becomes the FAA's planning document to guide future project funding. These forthcoming projects are identified in the City's Capital Improvement Plan, including:

1. Rehabilitate Apron A2 and Taxilane

2. Airport Layout Plan Narrative including Updated Drawings and Airport Geographic Information System Survey

3. Design and Reconstruct Runway 12-30 and Update Runway Lighting B-6

4. Rehabilitate Taxiways A, B, C, D, and P

5. T-hangar Collector Taxiway and Taxilanes

6. Develop Commercial Hangar Land

7. Update Pavement Maintenance Management Plan
FAA AIP and AIG grants are used for infrastructure projects such as:
▪ Maintenance and construction of runways and taxiways
▪ Signage
▪ Runway and taxiway lighting
▪ Approach and navigation lighting
▪ Drainage improvements
▪ Security and safety measures
▪ Updating airport layout plans
Recently, staff submitted Airport Infrastructure Grant and Airport Improvement Program grant applications to the FAA for federal grant funding that aligned with the Airport's infrastructure needs. This became necessary when the FAA notified City staff and the Airport consultant that funding was available to update the Airport Layout Plan, which is a necessary step to help secure future grant funding for Runway 12-30 reconstruction. Timing was of the essence because the FAA has been postponing funding for certain airport projects due to funding challenges from Congress. By submitting those applications, the future reconstruction of Runway 12-30 is more secure, which will be a multimillion-dollar project largely funded by the FAA. For the sake of transparency, staff is requesting ratification of those applications. Following those applications, the FAA informed City staff that AIP grant funds are available, equaling 90 percent of project costs. Additionally, the FAA informed City staff in the last few weeks that AIG grant funds are also available for the Apron A2 rehab project, equaling 95 percent of project costs. If the FAA AIP grants are offered and accepted, the City will seek authorization from Council to apply for the California Department of Transportation (Caltrans) Division of Aeronautics Airport Improvement Program Matching Grants that equal five percent of the FAA AIP grant. The Airport Fund would be responsible for the remaining balance using accumulated funds from land leases, T-hangar leases, agricultural leases, and fuel flowage fees.

Staff is requesting that the City Manager be authorized to execute all documents required to accept the FAA's AIG and AIP grants. This will be helpful because the turnaround time between an FAA grant offer and their request for an executed grant has been as short as several days, particularly at the end of the Federal Fiscal Year.

FINANCIAL IMPACT:

The FAA grants are issued on a reimbursement basis. The Airport Fund currently has a balance of $2,022,000. Should the grants be awarded, the Airport Fund will be responsible for a match of $200,589 for the projects listed in Table 1. That match is likely to be reduced to $111,626 by 2026 AIG grant funds. There will be no financial impact to the General Fund.

The upcoming projects and their funding sources are shown in the table below.

Table 1: Airport Capital Improvement Projects
Project Description
Estimated
Airport
Funds Project
Cost FAA Funds Caltrans Funds
Rehab Apron A2 and Taxilane $1,374,680 $1,175,000 $0 $199,680 Airport Layout Plan & AGIS Survey $363,400 $345,230 $17,261 $909 Total: $1,738,080 $1,520,230 $17,261 $200,589
ALTERNATIVES:

Council may direct staff to bring each project before Council or postpone these projects to a future time. Council may also direct staff to provide additional information about these projects or to decline the pending grant offers.

ATTACHMENTS:

1. Resolution
a. Exhibit 1: FAA Application for Federal Assistance under AIG grant for Rehabilitation of Apron A2 & Taxilane Base Bid
b. Exhibit 2: FAA Application for Federal Assistance under AIP grant for Rehabilitation of Apron A2 & Taxilane Alternate 1
c. Exhibit 3: FAA Application for Federal Assistance under AIP grant for Rehabilitation of Apron A2 & Taxilane Alternate 1 &2
d. Exhibit 4: FAA Application for Federal Assistance under AIP grant for Airport Layout Plan Narrative with Updated ALP Drawings

2. FAA AIG Grant Agreement Template
Attachment 1: Resolution
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, RATIFYING THE SUBMITTED APPLICATIONS TO THE FEDERAL

AVIATION ADMINISTRATION (FAA) FOR FEDERAL ASSISTANCE AND

AUTHORIZING THE CITY MANAGER TO ACCEPT AIRPORT

INFRASTRUCTURE GRANTS (AIG) AND AIRPORT IMPROVEMENT

PROGRAM (AIP) GRANTS, INCLUDING ALL AMENDMENTS THERETO, FOR

THE PROJECTS IDENTIFIED IN THE APPLICATIONS AT THE MADERA

MUNICIPAL AIRPORT (AIRPORT)
WHEREAS, the FAA requires the City of Madera to submit in this Federal Fiscal Year (FFY) grant applications for 2025 and 2026; and
WHEREAS, City staff has submitted FAA grant applications seeking federal assistance for FFY 2025 and 2026; and
WHEREAS, the United States of America, acting through the Department of Transportation via the FAA, is expected to offer grant agreements to the City of Madera by means of the AIG program for entitlement and discretionary Airport Infrastructure Grant projects; and WHEREAS, the United States of America, acting through the Department of Transportation via the FAA, is expected to offer grant agreements to the City of Madera by means of the AIP program for entitlement and discretionary Airport Improvement Program grant projects; and
WHEREAS, the City of Madera desires to enter into those agreements for grant funding.

NOW THEREFORE, THE COUNCIL OF THE CITY OF MADERA, hereby resolves, determines, finds, and orders as follows:

1. The above recitals are true and correct.

2. The City Council hereby ratifies the AIG and AIP grant applications that have been submitted, attached as Exhibits 1-4 and incorporated herein.

3. The City Council authorizes the City Manager to execute all required documentation to accept AIG grant agreement(s) and any grant amendments on behalf of the City of Madera upon such grant offer(s) being received from the FAA.

4. The City Council authorizes the City Manager to execute all required documentation to accept AIP grant agreement(s) and any grant amendments on behalf of the City of Madera upon such grant offer(s) being received from the FAA.

5. The resolution is effective immediately upon adoption. * * * * * * * *
Exhibit 1(a): FAA Application for Federal Assistance under AIG grant for Rehabilitation of Apron A2 & Taxilane Base Bid

APPLICATION FOR FEDERAL ASSISTANCE

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) PROGRAM

DESIGN/CONSTRUCT
REHABILITATE APRON A2 AND TAXILANE BASE BID
MAY 6, 2025

APPLICATION FOR FEDERAL ASSISTANCE

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) PROGRAM

DESIGN/CONSTRUCT
REHABILITATE APRON A2 AND TAXILANE – BASE BID
The City of Madera has prepared and submits herewith an Application for Federal Assistance for a grant under the Airport Infrastructure Grant (AIG) Program for the engineering design and construction of the Rehabilitation of Apron A2 and Taxilane (Base Bid) at the Madera Municipal Airport.

This application includes the documents listed in the FY25 AIP Application Checklist, including the FY25 Airport Project Schedule, Standard Form 424, FAA Form 5100-100, Program Narrative (Justification), project sketch, project costs, NEPA Compliance document, Exhibit “A”, Standard DOT Title VI Assurances, SAM certificate, and sponsor certifications.

Airport: Madera Municipal Airport, Madera, Madera County, California Project: Design/Construct - Rehabilitate Apron A2 and Taxilane Base Bid No. Item SFO ADO Due
Anticipated
Submission Comments
1 Submission of Updated ACIP to SFO-ADO 12/2/24 Submitted 10-21-24 2 Submission NEPA docs for SFO-SDO review by 9/16/24 Submitted 7-24-2023 3 Completion of NEPA no later than 12/31/24 Approved 8-3-23 4 Submission of Pre-Application Checklist to ADO by: 10/31/24 Submitted 10-29-24 5 Submission of SF424 - Preapplication 12/31/24
6 Preliminary Design at 30% Level (submit as needed)
7 Design Completed at 60% Level; CSPP submitted CSPP Approved 4-10-25 8 Sponsor Submits 90% Design Level to ADO by:
9 Sponsor submits 100% and advertises project by
10 Sponsor opens Bids, evaluation by Jan 13-Apr 14,
2025 Bids Received 4-22-2025
11 Final Application with Amount Based on Bids 5/1/25 Submitted 5-6-2025 FY25 AIRPORT PROJECT SCHEDULE - AIRPORT INFRASTRUCTURE GRANT

DESIGN/ CONSTRUCT PROJECTS
Date
OMB Number: 4040-0004
Expiration Date: 11/30/2025
Application for Federal Assistance SF-424
*1. Type of Submission:

Preapplication
Application
Changed/Corrected Application
*2. Type of Application
New
Continuation
Revision
* If Revision, select appropriate letter(s):
* Other (Specify)
*3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier: 5b. Federal Award Identifier:

State Use Only:

6. Date Received by State: 7. State Application Identifier:

8. APPLICANT INFORMATION:
*a. Legal Name:
*b. Employer/Taxpayer Identification Number (EIN/TIN): *c. UEI:
d. Address:
*Street 1:

Street 2:
*City:

County/Parish:
*State: Province:
*Country:
*Zip / Postal Code
e. Organizational Unit:

Department Name: Division Name:
f. Name and contact information of person to be contacted on matters involving this application:

Prefix: *First Name:

Middle Name:
*Last Name:

Suffix:

Title:

Organizational Affiliation:
*Telephone Number: Fax Number:
*Email:

Application for Federal Assistance SF-424
*9. Type of Applicant 1: Select Applicant Type:

Type of Applicant 2: Select Applicant Type:

Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10. Name of Federal Agency:

11. Catalog of Federal Domestic Assistance Number:

CFDA Title:
*12. Funding Opportunity Number:
*Title:

13. Competition Identification Number:

Title:

14. Areas Affected by Project (Cities, Counties, States, etc.):
*15. Descriptive Title of Applicant’s Project:

Attach supporting documents as specified in agency instructions.

FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 1 of 7 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Application for Federal Assistance (Development and Equipment Projects) PART II – PROJECT APPROVAL INFORMATION
Part II - SECTION A
The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.

Item 1.

Does Sponsor maintain an active registration in the System for Award Management (www.SAM.gov)? Yes No
Item 2.

Can Sponsor commence the work identified in the application in the fiscal year the grant is made or within six months after the grant is made, whichever is later? Yes No N/A Item 3.

Are there any foreseeable events that would delay completion of the project? If yes, provide attachment to this form that lists the events. Yes No N/A Item 4.

Will the project(s) covered by this request have impacts or effects on the environment that require mitigating measures? If yes, attach a summary listing of mitigating measures to this application and identify the name and date of the environmental document(s).

Yes No N/A
Item 5.

Is the project covered by this request included in an approved Passenger Facility Charge (PFC) application or other Federal assistance program? If yes, please identify other funding sources by checking all applicable boxes.

Yes No N/A
The project is included in an approved PFC application.

If included in an approved PFC application,
does the application only address AIP matching share? Yes No The project is included in DQother Federal Assistance program. ,Ws CFDA number is EHORZ.

Item 6.

Will the requested Federal assistance include Sponsor indirect costs as described in 2 CFR Appendix VII to Part 200, States and Local Government and Indian Tribe Indirect Cost Proposals?
Yes No N/A
If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate the Sponsor proposes to apply:

De Minimis rate of 10% as permitted by 2 CFR § 200.414.

Negotiated Rate equal to % as approved by (the Cognizant Agency) on (Date) (2 CFR part 200, appendix VII).

Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 2 of 7

PART II - SECTION B
Certification Regarding Lobbying
The declarations made on this page are under the signature of the authorized representative as identified in box 21 of form SF-424, to which this form is attached. The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.

The Authorized Representative certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sponsor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Authorized Representative shall complete and submit Standard Form-LLL, ‘‘Disclosure Form to Report Lobbying,’’ in accordance with its instructions. (3) The Authorized Representative shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 3 of 7 PART II – SECTION C
The Sponsor hereby represents and certifies as follows:

1. Compatible Land Use – The Sponsor has taken the following actions to assure compatible usage of land adjacent to or in the vicinity of the airport:

2. Defaults – The Sponsor is not in default on any obligation to the United States or any agency of the United States Government relative to the development, operation, or maintenance of any airport, except as stated herewith:

3. Possible Disabilities – There are no facts or circumstances (including the existence of effective or proposed leases, use agreements or other legal instruments affecting use of the Airport or the existence of pending litigation or other legal proceedings) which in reasonable probability might make it impossible for the Sponsor to carry out and complete the Project or carry out the provisions of the Grant Assurances, either by limiting its legal or financial ability or otherwise, except as follows:

4. Consistency with Local Plans – The project is reasonably consistent with plans existing at the time of submission of this application) of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport.

5. Consideration of Local Interest – It has given fair consideration to the interest of communities in or near where the project may be located.

6. Consultation with Users – In making a decision to undertake an airport development project under Title 49, United States Code, it has consulted with airport users that will potentially be affected by the project (§ 47105(a)(2)).

7. Public Hearings – In projects involving the location of an airport, an airport runway or a major runway extension, it has afforded the opportunity for public hearings for the purpose of considering the economic, social, and environmental effects of the airport or runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall, when requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary. Further, for such projects, it has on its management board either voting representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary concerning a proposed project.

8. Air and Water Quality Standards – In projects involving airport location, a major runway extension, or runway location it will provide for the Governor of the state in which the project is located to certify in writing to the Secretary that the project will be located, designed, constructed, and operated so as to comply with applicable and air and water quality standards. In any case where such standards have not been approved and where applicable air and water quality standards have been promulgated by the Administrator of the Environmental Protection Agency, certification shall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided within sixty days after the project application has been received by the Secretary.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 4 of 7 PART II – SECTION C (Continued)

9. Exclusive Rights – There is no grant of an exclusive right for the conduct of any aeronautical activity at any airport owned or controlled by the Sponsor except as follows:

10. Land – (a) The sponsor holds the following property interest in the following areas of land, which are to be developed or used as part of or in connection with the Airport subject to the following exceptions, encumbrances, and adverse interests, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. >@ The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title company and that such attorney or title company has determined that the Sponsor holds the above property interests. (b) The Sponsor will acquire within a reasonable time, but in any event prior to the start of any construction work under the Project, the following property interest in the following areas of land on which such construction work is to be performed, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. >@ (c) The Sponsor will acquire within a reasonable time, and if feasible prior to the completion of all construction work under the Project, the following property interest in the following areas of land which are to be developed or used as part of or in connection with the Airport as it will be upon completion of the Project, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. >@ 1 State the character of property interest in each area and list and identify for each all exceptions, encumbrances, and adverse interests of every kind and nature, including liens, easements, leases, etc. The separate areas of land need only be identified here by the area numbers shown on the property map.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 5 of 7 PART III – BUDGET INFORMATION – CONSTRUCTION
SECTION A – GENERAL

1. Assistance Listing Number:

2. Functional or Other Breakout:

SECTION B – CALCULATION OF FEDERAL GRANT
Cost Classification
Latest Approved
Amount
(Use only for
revisions)
Adjustment
+ or (-) Amount
(Use only for
revisions)
Total
Amount
Required

1. Administration expense

2. Preliminary expense

3. Land, structures, right-of-way

4. Architectural engineering basic fees

5. Other Architectural engineering fees

6. Project inspection fees

7. Land development

8. Relocation Expenses

9. Relocation payments to Individuals and Businesses

10. Demolition and removal

11. Construction and project improvement

12. Equipment

13. Miscellaneous

14. Subtotal (Lines 1 through 13)

15. Estimated Income (if applicable)

16. Net Project Amount (Line 14 minus 15)

17. Less: ,QHOiJiEOH Exclusions (Section C, OiQe  J)

18. Subtotal (Lines 16 through 17)

19. Federal Share requested of Line 1

20. Grantee share

21. Other shares

22. TOTAL PROJECT (Lines 19, 20 & 21)
OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 6 of 7 SECTION C – EXCLUSIONS

23. Classification (Description of non-participating work) Amount Ineligible for
Participation
a.
b.
c.
d.
e.
f.
g. Total
SECTION D – PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE

24. Grantee Share – Fund Categories Amount
a. Securities
b. Mortgages
c. Appropriations (Ey Applicant)
d. Bonds
e. Tax Levies
f. NonCash
g. Other (Explain)

h. TOTAL - Grantee share

25. Other Shares
a. State
b. Other
c. TOTAL - Other Shares

26. TOTAL NON-FEDERAL FINANCING
SECTION E – REMARKS
($ttach sheets if additional space is required)
Amount
MADERA MUNICIPAL AIRPORT – MADERA, CALIFORNIA

APPLICATION FOR FEDERAL ASSISTANCE
2025 AIRPORT INFRASTRUCTURE GRANT – DESIGN/CONSTRUCT
REHABILITATE APRON A2 AND TAXILANE BASE BID

PART IV

PROGRAM NARRATIVE

1. OBJECTIVES
An Application for Federal Aviation Administration Airport Infrastructure Grant funds has been prepared for the engineering design and construction of the Rehabilitation of Apron A2 and Taxilane proposed to be included in the 2025 Airport Infrastructure Grant (AIG) program at the Madera Municipal Airport. A description of this project is as follows:

The pavements on Apron A2 and the taxilane serving the corporate hangars in this area are exhibiting significant cracking, which is creating considerable FOD. A Pavement Maintenance Management Plan (PMMP) was completed in 2015 which documented a PCI of 60 for this area.

A new PMMP is currently being prepared for the Madera Municipal Airport which indicates a PCI of 40. It is considered important to rehabilitate these pavements as soon as possible so that the surface does not deteriorate further and create further FOD and surface failure.

It is proposed that the Apron A2 and Taxilane rehabilitation will consist of the removal of the existing 3” of asphalt surface course and 1” of aggregate base course, recompaction of the existing aggregate base course, and the placement of 4 inches of new asphalt surface course.

Wherever soft, unstable areas are encountered these areas will be over excavated 2 feet for muck, a new geogrid will be placed, and the area will be backfilled with subbase course or AC grindings. New airfield markings will be installed.

This project was bid with a base bid and two additive alternates in order to tailor the final scope of the awarded project to the actual bid prices received and the amount of AIG funds available. This grant application includes the design of the total project and the construction of the Base Bid only. The cost of the entire portion of the Base Bid only is beyond the available AIG funds. The City will front the remaining costs and apply for a future 2025 AIG reimbursement grant. There is also a small ineligible strip of pavement in front of the hangars which open directly to the apron. The attached sketch map shows the scope of this project with color designations breaking out the area included in this grant (Taxilane 50, x 1,120’, Apron A2 2,343 Sq. Yd.), area included in a future 2026 AIG reimbursement grant (Apron A2 1,548 Sq. Yd.) and the ineligible area (Apron A2 843 Sq. Yd.).

2. RESULTS OR BENEFITS EXPECTED
The rehabilitation of the apron and taxilane pavements will provide safe and functional apron and taxilane pavements for operations at the airport, which will have a remaining life so far as deep-seated distress is concerned of 20+ years.

Madera Municipal Airport Part IV – Program Narrative
Application for Federal Assistance
2025 Airport Infrastructure Grant Program Page 2
Rehabilitate Apron A2 & Taxilane Base Bid – Design/Construct

3. APPROACH

a. Plan of Action - All airport design conforms to Advisory Circular 150/5300-13B, Airport Design. Specifications are being prepared based on Advisory Circular 150/5370-10H, Standards for Specifying Construction of Airports. All safety requirements as outlined in Advisory Circular 150/5370-2G, Operational Safety on Airports During Construction will be included in the Construction Safety and Phasing Plan prepared for this project.

The engineering will be performed in five phases, as follows:

Phase 1 – Preliminary Engineering
1) Environmental Studies – Cat Ex
2) Perform topographic surveys.
3) Project Scoping
Phase 2 – Engineering Design and Preparation of Plans and Specifications 1) Perform complete engineering design.
2) Prepare complete plans and specifications for the project, ready for bid. 3) Prepare Engineer’s Report including engineer’s estimate of construction costs for the proposed project and the Construction Safety and Phasing Plan.

Phase 3 - Engineering Support During Bidding and Contract Award 1) Assist City in distributing final plans and specifications to prospective contractors. 2) Participate in a pre-bid meeting for all prospective contractors. 3) Respond to any questions and comments from prospective contractors. 4) Preparation of required addenda.
5) Assist City in awarding contract including preparation of Abstract of Bids, evaluation of bids, and preparation of application for AIP funding.

Phase 4 - Engineering Design Services During Construction and Project Closeout
1) Participate in a pre-construction conference.
2) Provide engineering surveillance of all construction operations, including attendance at weekly construction meetings, preparation of any change orders required, preparation of contractor pay estimates, preparation of F.A.A.

Madera Municipal Airport Part IV – Program Narrative
Application for Federal Assistance
2025 Airport Infrastructure Grant Program Page 3
Rehabilitate Apron A2 & Taxilane Base Bid – Design/Construct reimbursement requests, review of all contractor submittals, preparation of final as-constructed drawings and final engineer’s report, and updating the ALP to show as constructed conditions.

Phase 5 - Construction Management - The Contractor will be required to furnish material submittals for all materials proposed for use on the project, provide all Quality Control Testing and Inspection during the construction of this project, and meet all requirements of the plans and specifications.

The Engineer will provide all Quality Assurance Testing and Inspection, which will include the following:
1) Furnish qualified Resident Engineer to review and monitor all construction activities. Provide all testing and inspection required as included in the quality assurance program including providing technicians and inspectors as required. 2) Provide all testing and inspection required as included in the quality assurance program including providing technicians and inspectors as required. 3) Provide surveying services as required.
4) Provide traffic safety inspectors and Safety Plan implementation. 5) Review and approve all contractor’s quality control testing and inspection. b. Consultant – The consultant who will work on the project will be Brandley Engineering.

Brandley Engineering will perform the engineering support and construction management for this project.

4. GEOGRAPHIC LOCATION
The rehabilitation of Apron A2 and Taxilane pavements included in this application will be at the Madera Municipal Airport located in Madera, Madera County, California. The areas to be served will be the City of Madera and areas of Madera County that will be concerned with the airport improvements.

The locations and dimensions of the project are shown on the project sketch included as part of this Program Narrative.

5. SPONSOR’S REPRESENTATIVE
Arnoldo Rodriguez, City Manager, City of Madera, 1030 S. Gateway Drive, Madera, California 93637, Telephone: 559-661-5402,
Email: [email protected].

David Austin, Administrative Analyst, City of Madera, 1030 S. Gateway Drive, Madera, California 93637, Telephone: 559-662-4951
Email: [email protected].

Madera Municipal Airport Part IV – Program Narrative
Application for Federal Assistance
2025 Airport Infrastructure Grant Program Page 4
Rehabilitate Apron A2 & Taxilane Base Bid – Design/Construct

6. ATTACHMENTS
Also included in this application are the following attachments:
 Attachment 1 – Cost Estimates
 Attachment 2 – NEPA Compliance
 Attachment 3 – Exhibit A, Property Map
 Attachment 4 – Standard DOT Title VI Assurances
 Attachment 5 – System for Award Management (SAM)
 Attachment 6 – Sponsor Certifications

X X X X X
X
X
X
X
X
X
FUEL
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50'
500'
620'
X

X X X X X
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HELO FUEL
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MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
KDC
MSB
MAE 2025-26 GRANTS
DATE 4/23/2025DRAWN

CHECKED
PROJECT No.

PLATE No.
1 FILE

83.02 0 60 120
SCALE: 1"=120'
N
RUNWAY 12-30

TAXIWAY P

AVIATION DR

D C B A E
6125 KING ROAD, SUITE 201 ∙ LOOMIS, CALIFORNIA 95650 ∙ (916) 652-4725 2025 AIRPORT INFRASTRUCTURE GRANT

PROJECT SKETCH MAP
LEGEND
REHABILITATE APRON A2 AND TAXILANE -FY 25 AIG GRANT
50' x 1,120' (TAXILANE), 2,343 SQ YDS (APRON)
REHABILITATE APRON A2 FAA INELIGIBLE, SPONSOR FUNDED
843 SQ YDS
REHABILITATE APRON A2 FAA ELIGIBLE, SPONSOR FUNDED,FY26 AIG REINBURSEMENT - 1,548 SQ YDS

TAXIWAY P

VICINITY MAP

PROJECT
AREA
ATTACHMENT 1

COST ESTIMATES

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
Cost Estimates of the project are included in this attachment as follows:

Attachment 1A – Construction Costs Based on Bids
Attachment 1B – Breakdown of Engineering Costs
Attachment 1C – Breakdown of Administration Costs
Attachment 1D – Summary of Project Costs
Also included;
Independent Fee Estimate (IFE) for Engineering Design Costs Independent Fee Estimate (IFE) for Engineering During Construction Costs ATTACHMENT NO. 1A
Item Unit
No. Description Unit Quantity Price Cost
1 SWPPP Prepared by Qualified SWPPP
Developer (QSD) and SWPPP
Implementation and Monitoring (C-103) LS 1.0 $ 18,000.00 $ 18,000.00 2 Mobilization (C-105) LS 1.0 90,000.00 90,000.00
3 Marking and Lighting of Closed Airport
Facilities (C-106) LS 1.0 88,000.00 88,000.00
4 Muck Excavation (P-152) Cu Yd 2,000.0 50.00 100,000.00 5 Subbase Course (P-154) Cu Yd 1,000.0 60.00 60,000.00
6 Geogrid (P-209) Sq Yd 2,900.0 9.00 26,100.00
7 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Pulverize, Mix, Excavate, Haul &
Stockpile (P-207) Sq. Yd. 11,400.0 3.00 34,200.00
8 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Excavate from Stockpile, Place &
Compact as ASB (P-207) Cu Yd 1,000.0 41.00 41,000.00
9 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Excavate from Stockpile, haul and
dispose off site (P-207) Cu Yd 100.0 40.00 4,000.00
10 Crushed Aggregate Base Course (P209) Cu Yd 1,400.0 83.00 116,200.00 11 Scarify and Recompact Base Sq Yd 11,400.0 2.00 22,800.00 12 Asphalt Mix Pavement Surface Course
(P-401) Ton 3,000.0 166.00 498,000.00
13 Emulsified Asphalt Prime Coat (P-602) Ton 10.0 500.00 5,000.00 14 Emulsified Asphalt Tack Coat (P-603) Ton 5.0 750.00 3,750.00 15 Joint Sealing Filler (P-605) Ln. Ft. 1,220.0 9.00 10,980.00 16 Concrete Cap Utilities (P-610) Ln Ft 250.0 50.00 12,500.00 17 Airfield Marking (P-620) Sq Ft 1,350.0 5.00 6,750.00 18 Reflective Media (P-620) Lbs 120.0 10.00 1,200.00
Total Base Bid $ 1,138,480.00
Rehabilitate Apron A2 and Taxilane Base Bid

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - DESIGN/CONSTRUCTION

CONSTRUCTION COSTS BASED ON BIDS

BASE BID
Attachment 1A - Page 1 of 2 5/6/2025
ATTACHMENT NO. 1A
Rehabilitate Apron A2 and Taxilane Base Bid

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - DESIGN/CONSTRUCTION

CONSTRUCTION COSTS BASED ON BIDS
Item Unit
No. Description Unit Quantity Price Cost
7 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Pulverize, Mix, Excavate, Haul &
Stockpile (P-207) Sq. Yd. 834.0 $ 3.00 $ 2,502.00
11 Scarify and Recompact Base Sq Yd 834.0 2.00 1,668.00 12 Asphalt Mix Pavement Surface Course
(P-401) Ton 218.0 166.00 36,188.00
13 Emulsified Asphalt Prime Coat (P-602) Ton 0.7 500.00 350.00 14 Emulsified Asphalt Tack Coat (P-603) Ton 0.4 750.00 262.50 15 Joint Sealing Filler (P-605) Ln. Ft. 358.0 9.00 3,222.00 Total FAA Ineligible $ 44,192.50
Total Construction Cost - FAA
Eligible Base Bid Use $ 1,094,287.50
FAA Ineligible (50' of apron pavement in front of hangars opening directly to apron) Attachment 1A - Page 2 of 2 5/6/2025
ATTACHMENT 1B
Phase 1 - Preliminary Engineering
Environmental Studies - Cat Ex
NEPA Project Manager $ 5,750.00
Principal Engineer 2.0 Hrs. @ 300.00$ 600.00
Senior Design Engineer 2.0 Hrs. @ 180.00 360.00
Total Environmental $ 6,710.00
Use $ 6,700.00
Topographic Surveys
Topographic Survey $ 10,000.00
Engineering Supervision 1,000.00
Total Topographic Surveys $ 11,000.00
Project Scoping
Principal Engineer 2.0 Hrs. @ 300.00$ $ 600.00
Junior Engineer/Senior Drafter 2.0 Hrs. @ 120.00 240.00 Project Administrator 5.0 Hrs. @ 100.00 500.00
Clerical 2.0 Hrs. @ 85.00 170.00
Total - Project Application $ 1,510.00
Use $ 1,500.00
Total Preliminary Engineering $ 19,200.00
Phase 2 - Engineering Design:

Engineering Services up through Preparation of Plans, Specifications, and Reports Principal Engineer 60.0 Hrs. @ 300.00$ $ 18,000.00
Senior Engineer 100.0 Hrs. @ 180.00 18,000.00
Junior Engineer/Senior Drafter 48.0 Hrs. @ 120.00 5,760.00 Project Administrator 45.0 Hrs. @ 100.00 4,500.00
Clerical 38.0 Hrs. @ 76.00 2,888.00
Total Engineering Design $ 49,148.00
Use 49,500.00
Phase 3 - Engineering During Bid and Award
Principal Engineer 17.0 Hrs. @ 300.00$ $ 5,100.00
Senior Engineer 6.0 Hrs. @ 180.00 1,080.00
Junior Engineer/Senior Drafter 6.0 Hrs. @ 120.00 720.00 Project Administrator 12.0 Hrs. @ 100.00 1,200.00
Clerical 3.0 Hrs. @ 76.00 228.00
Mileage 330.0 Miles @ 0.670 221.10
Total Engineering During Bid and Award $ 8,549.10
Use 8,500.00

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - DESIGN/CONSTRUCTION

BREAKDOWN OF ENGINEERING COSTS
Rehabilitate Apron A2 and Taxilane Base Bid
Attachment 1B - Page 1 of 2 5/6/2025
ATTACHMENT 1B

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - DESIGN/CONSTRUCTION

BREAKDOWN OF ENGINEERING COSTS
Rehabilitate Apron A2 and Taxilane Base Bid
Phase 4 - Engineering During Construction & Project Closeout Principal Engineer 85.0 Hrs. @ 300.00$ $ 25,500.00
Senior Engineer 40.0 Hrs. @ 180.00 7,200.00
Junior Engineer/Senior Drafter 40.0 Hrs. @ 120.00 4,800.00 Project Administrator 70.0 Hrs. @ 100.00 7,000.00
Clerical 25.0 Hrs. @ 76.00 1,900.00
Mileage 990.0 Miles @ 0.670 663.30
Total Engineering During Construction $ 47,063.30
Use $ 47,000.00
Phase 5 - Resident Engineering, Testing, and Inspection Base Bid:

Resident Engineer
Regular Time 230.0 Hrs. @ 190.00$ $ 43,700.00
Overtime 50.0 Hrs. @ 285.00 14,250.00
Apprentice
Regular Time 40.0 Hrs. @ 95.00 3,800.00
Overtime 10.0 Hrs. @ 142.50 1,425.00
Certified Asphalt Testing 10,500.00
Certified ConcreteTesting 1,000.00
Per Diem 20.0 Days @ 208.00 4,160.00
Vehicle Rental 25.0 Days @ 50.00 1,250.00
Mileage 1,650.0 Miles @ 0.670 1,105.50
Total Resident Engineering - Base Bid $ 81,190.50
Use 82,000.00
Total Engineering $ 206,200.00
Attachment 1B - Page 2 of 2 5/6/2025
ATTACHMENT NO. 1C
Public Works Operations Director $ 10,500.00
Administrative Analyst 16,500.00
Printing, Postage, Advertising, etc. 3,000.00
Total Administration Costs $ 30,000.00
Rehabilitate Apron A2 and Taxilane Base Bid

BREAKDOWN OF ADMINISTRATION COSTS

MADERA MUNICIPAL AIRPORT
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - DESIGN/CONSTRUCTION

MADERA, CALIFORNIA
Attachment 1C 5/6/2025
ATTACHMENT NO. 1D
Construction Cost:

Base Bid $ 1,138,480
Alternate 1 -
Alternate 2 -
$ 1,138,480
Engineering:

Phase 1 - Preliminary Engineering $ 19,200
Phase 2 - Engineering Design/Preparation of Plans and Specifications 49,500 Phase 3 - Engineering During Bid and Contract Award 8,500 Phase 4 - Engineering During Construction 47,000
Phase 5 - Resident Engineering, Testing, and Inspection - Base Bid 82,000 Total Engineering 206,200
Administrative Costs 30,000
Total Project Costs $ 1,374,680
Less Ineligible Construction Costs (44,193)
Total (FAA Eligible) Project Costs $ 1,330,487
F.A.A. Participation $ 1,175,000
Sponsor Participation $ 199,680

SUMMARY OF PROJECT COSTS

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - DESIGN/CONSTRUCTION Rehabilitate Apron A2 and Taxilane Base Bid
Attachment 1D 5/6/2025
JULY 27, 2023
Mr. Reginald Dones
Federal Aviation Administration
Airports District Office
San Francisco, California
Subject: Madera Municipal Airport
Madera, Madera County, California
2023 Airport Infrastructure Grant (AIG) Program
Rehabilitate Apron A2 and Taxi lane – Engineering Design Record of Negotiations
Dear Mr. Dones:

The City of Madera proposes the engineering design of the Rehabilitation of Apron A2 and Taxiway at Madera Municipal Airport, Madera, Madera County, California, under the 2023 Airport Infrastructure Grant (AIG) Program of the Federal Aviation Administration. It is proposed to utilize the services of Brandley Engineering to provide engineering services for the design of this project. The City of Madera and Brandley Engineering entered into negotiations for the engineering fees related to this project.

The consulting firm of Brandley Engineering was selected on March 4, 2020, from those consultants who submitted their qualifications.

An independent fee estimate (IFE) for the engineering design for the subject project was prepared by the City of Madera, Engineering Department, for services to be provided including environmental studies (Cat Ex), topographic surveys, and engineering design and preparation of plans and specifications ready for bid. A copy of this IFE is attached.

A scope of work and fee proposal for the Engineering Design Services for the rehabilitation of the Apron A2 and Taxiway pavements has been requested from Brandley Engineering.

The consultant has submitted their fee proposal for the Engineering Design Services in the amount of $68,700.00 for the Rehabilitation of Apron A2 and Taxi lane Pavements.

A comparison of the independent fee estimates and Brandley Engineering’s fee is shown below.

The Sponsor’s Independent Fee Estimate was $74,815.20, which is 9% over the consultant’s fee proposal. Since the IFE is within 10% of the consultant’s fee proposal, the Sponsor considers this reasonable and recommends accepting the consultant’s fee of $68,700.00.

Engineering
428 East Yosemite Avenue ● Madera, CA 93638 ● TEL (559) 661-5418 ● FAX (559) 675-6605 www.madera.gov
1 Independent Fee Estimate

A general agreement has been prepared for the agreement between the City of Madera and consultant. This agreement is attached as Exhibit A. The scope of work, proposed Task Order for the rehabilitation of Apron A2 and Taxi lanes project, and consultant's fee proposal are attached as Exhibit B. The Sponsor's independent fee estimate is attached to this record of negotiation as Exhibit C and hereby submitted to the ADO for a reasonableness of cost determination.

The analysis was conducted in good faith to ensure the fees are fair and reasonable. The procedures outlined in AC 150/5100-14 have been followed.

Please contact me or Jerry Martinez, Engineering Project Manager, at (559)-661-5418 if you have questions.

Very truly yours,
Keith Helmuth, P.E.

City Engineer
Cc. Ismael Hernandez, Public Works Director
Jerry Martinez, Engineering Project Manager
Sergio Martinez-Orozco, Administrative Analyst
Melissa Brandley, P.E. Brandley Engineering
Project File
Engineering
428 East Yosemite Avenue ● Madera, CA 93638 ● TEL (559) 661-5418 ● FAX (559) 675-6605 www.madera.gov
2 Independent Fee Estimate

EXHIBIT C
Phase 1 - Preliminary Engineering
Environmental Studies - Cat Ex
NEPA Project Manager 3,000.00
Principal Engineer 2 Hrs. @ $300 600.00
Senior Design Engineer 2 Hrs. @ $180 360.00
Total Environmental $ 3,960.00
Use $3,960.00
Topographic Surveys
Topographic Survey 10,000.00
Engineering Supervision 1,000.00
Total Topographic Surveys $ 11,000.00
Use $11,000.00
Project Scoping
Principal Engineer 2 Hrs. @ $300 600.00
Junior Engineer/Senior Drafter 2 Hrs. @ $120 240.00
Project Administrator 5 Hrs. @ $100 500.00
Clerical 2 Hrs. @ $85 170.00
Total Project Application $ 1,510.00
Use $1,510.00
Phase 2 - Project testing
Determine Paving Structural Sections
Resident Engineer
Regular Hours 10.0 Hrs. @ $180 1,800.00 $
Certified Asphalt Testing Lab 3,000.00
New PMMP Determination 1,000.00
Total - Construction Management $ 5,800.00
Use $5,800.00
Phase 3 - Engineering Design
Engineering Services up through Preparation of Plans, Specifications ready for bid including Reports Principal Engineer 50.0 Hrs. @ $300 15,000.00 $
Senior Design Engineer 100.0 Hrs. @ $180 18,000.00
Junior Engineer/Senior Drafter 48.0 Hrs. @ $120 5,760.00 Project Administrator 45.0 Hrs. @ $100 4,500.00
Airfield & Taxiway Markings/Signage 3,000.00
City Bidding Requirements 2,000.00
Engineers Report/Construction Estimate 1,000.00
Clerical 38.0 Hrs. @ $76 2,888.00
Mileage 340.0 Miles @ $0.58 197.20
Postage and Other Expenses 200.00
Total - Bidding and Contract Award $ 52,545.20
Use $52,545.20
Total Engineering Design Fee Estimate $ 74,815.20
Standard Rates

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2023 AIRPORT INFRASTRUCTURE GRANT - DESIGN

CITY OF MADERA INDEPENDENT FEE ESTIMATE
Rehabilitate Apron A2 and Taxilane - Estimated Construction Cost $1,697,000 C:\Users\eperez\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\76K3BUPD\Madera IFE - Rehab Apron A2 Taxilane 72123 7/28/2023 Independent Fee Estimate

The City of Madera, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
May 6, 2025
Mr. Barry Franklin
Program Manager/Civil Engineer
Federal Aviation Administration
Airports District Office
2999 Oak Road, Suite 200
Walnut Creek, CA 94597
Subject: Madera Municipal Airport, Madera, Madera County, California 2025 Airport Infrastructure (AIG) – Construct
Rehabilitation of Apron A2 and Taxilane – Base Bid
Record of Negotiations
Dear Mr. Franklin:

The City of Madera proposes the construction of the Rehabilitation of Apron A2 and Taxilane Base Bid at Madera Municipal Airport, Madera, Madera County, California, under the 2025 Airport Infrastructure Grant (AIG) program of the Federal Aviation Administration. It is proposed to utilize the services of Brandley Engineering to provide engineering services during the construction of this project. The City of Madera and Brandley Engineering entered into negotiations for the engineering fees related to this project.

The consulting firm of Brandley Engineering was selected from those consultants who submitted their qualifications, and the City of Madera entered into an agreement with Brandley Engineering.

An independent fee estimate (IFE) for the engineering design phase of this project was completed in 2023.

This independent fee estimate (IFE) covers the construction phase of the Base Bid only for the subject project including engineering during bid and award, engineering during construction, and resident engineering. This IFE was prepared by Jerry Martinez, City Engineering Project Manager. A copy of this IFE is attached.

A scope of work and fee proposal for the Engineering Services During Construction for the Rehabilitation of Apron A2 and Taxilane Base Bid was requested from Brandley Engineering. The consultant has submitted their fee proposal for the Engineering Services in the amount of $137,500. A comparison of the independent fee estimate and Brandley Engineering’s fee is shown below.

The Sponsor’s Independent Fee Estimate was $164,700, which is 20% over the consultant’s fee proposal.

Since the IFE is above of the consultant’s fee proposal, the Sponsor considers this reasonable and recommends accepting the consultant’s fee of $137,500. The analysis was conducted in good faith to ensure the fees are fair and reasonable. The procedures outlined in AC 150/5100-14 have been followed.

Very truly yours,
The CITY OF MADERA
Base Bid:

Part I - Engineering Support During Bidding and Contract Award Principal Engineer 16.0 Hrs. @ $300 4,800.00 $
Senior Design Engineer 8.0 Hrs. @ $180 1,440.00
Junior Engineer 8.0 Hrs. @ $110 880.00
Project Administrator 8.0 Hrs. @ $100 800.00
Clerical 5.0 Hrs. @ $76 380.00
Mileage 340.0 Miles @ $0.58 197.20
Postage and Other Expenses 200.00
Total - Bidding and Contract Award $ 8,697.20
Use $8,700.00
Part II - Engineering During Construction and Final Project Closeout Principal Engineer 80.0 Hrs. @ 300.00$ $ 24,000.00
Senior Engineer 48.0 Hrs. @ 180.00 8,640.00
Junior Engineer/Senior Drafter 48.0 Hrs. @ 120.00 5,760.00 Project Administrator 80.0 Hrs. @ 100.00 8,000.00
Clerical 30.0 Hrs. @ 76.00 2,280.00
Mileage 680.0 Miles @ 0.58 394.40
Total - Engineering During Construction $ 49,074.40
Use $50,000.00
Part III - Engineering Duing Construction and Final Project Closeout (25 working days) Resident Engineer
Regular Hours 288.0 Hrs. @ $184 52,992.00 $
Overtime Hours 80.0 Hrs. @ $270 21,600.00
Senior Inspector
Regular Hours 40.0 Hrs. @ $123 4,920.00
Overtime Hours 10.0 Hrs. @ $225 2,250.00
Apprentice
Regular Hours 40.0 Hrs. @ $95 3,800.00
Overtime Hours 10.0 Hrs. @ $143 1,425.00
Certified Asphalt Testing Lab 5,000.00
Certified Concrete Testing Lab 3,000.00
Vehicle Rental 35.0 Days @ $50 1,750.00
Mileage 3,400.0 Miles @ $0.58 1,972.00
Per Diem 35.0 Days @ $208 7,280.00
Total - Construction Management $ 105,989.00
Use $106,000.00
Total Engineering Fee Estimate - Base Bid $ 164,700.00
Standard Rates

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - CONSTRUCTION

CITY OF MADERA INDEPENDENT FEE ESTIMATE
Rehabilitate Apron A2 & Taxilane Estimated Construction Cost $1,239,350 (base bid) Standard Rates
Q:\83 MADERA\83.02 ACIP\2025\Application\AIG - Apron\IFE Construct\IFE From City\IFE Rehabilitate Apron A2 & Taxilane 42925 4/30/2025 ATTACHMENT 2

NEPA COMPLIANCE

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
Western-Pacific Region
San Francisco Airports District Office
12 2DN5G6XLWH200
:DOQXW&UHHN&$
5

August 3, 2023
Madera Municipal Airport
Sergio Martinez, Administrative Analyst, Airport Manager 1030 S. Gateway Drive
Madera, &A 93637
Subject: Proposed Project Categorical Exclusion at Madera Municipal Airport Dear Mr. Martinez:

The Federal Aviation Administration (FAA) has reviewed the environmental information you submitted for the Rehabilitate Apron A2 and Taxilane 3roMect at the Madera Municipal Airport
MAE
, Madera, California. The enclosed figure highlights
the area of the proposed project. The FAA has determined the proposed project is Categorically Excluded pursuant to FAA Order 1050.1F as it relates to the National Environmental Policy Act of 1969, as amended (NEPA). Therefore, no further federal environmental disclosure documentation for the project components is necessary for NEPA purposes.

This letter notifies you that the proposed project has complied with NEPA only. This is not a notice of final project approval of funding availability.

If you have any questions regarding this matter, I am available at 925-546-6441, or by email at [email protected].

Sincerely,
Christopher D. Jones, Ph.D.

Environmental Protection Specialist
Enclosure
EXHIBIT 1

MADERA MUNICIPAL AIRPORT
Documented Categorical Exclusion
APRON and TAXILANE REHABILITATION
July 2023

STAGING
AREA

PROJECT AREA

HAUL ROUTE

HAUL ROUTE
NORTH
AIRPORT DR.

AVENUE 17
ATTACHMENT 3
EXHIBIT “A”, PROPERTY MAP

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
Exhibit “A” Airport Property Map dated December 15, 2016 is included in this Attachment 1. This Property Map was approved by the FAA along with the Airport Layout Plan set of drawings on August 22, 2017.

ATTACHMENT 4

STANDARD DOT TITLE VI ASSURANCES

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
ATTACHMENT NO. 4

STANDARD DOT TITLE VI ASSURANCES
The City of Madera (hereinafter referred to as the Sponsor) hereby agrees that as a condition to receiving Federal financial assistance from the Department of Transportation (DOT), it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) and all requirements imposed by 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation -- Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the "Regulations") to the end that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. Without limiting the above general assurance, the Sponsor agrees concerning this grant that:

1. Each "program" and "facility" (as defined in Sections 21.23(e) and 21.23(b)) will be conducted or operated in compliance with all requirements of the Regulations.

2. It will insert the clauses of Attachment 1 of this assurance in every contract subject to the Act and the Regulations.

3. Where Federal financial assistance is received to construct a facility, or part of a facility, the assurance shall extend to the entire facility and facilities operated in connection therewith.

4. Where Federal financial assistance is in the form or for the acquisition of real property or an interest in real property, the assurance shall extend to rights to space on, over, or under such property.

5. It will include the appropriate clauses set forth in Attachment 2 of this assurance, as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the Sponsor with other parties:
(a) for the subsequent transfer of real property acquired or improved with Federal financial assistance under this Project; and
(b) for the construction or use of or access to space on, over, or under real property acquired or improved with Federal financial assistance under this Project.

6. This assurance obligates the Sponsor for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements thereon, in which case the assurance obligates the sponsor or any transferee for the longer of the following periods:
(a) The period during which the property is used for a purpose for which Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or (b) The period during which the Sponsor retains ownership or possession of the property.

7. It will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he delegates specific authority to give reasonable guarantee that it, other sponsors, subgrantees, contractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations, and this assurance.

8. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act, the Regulations, and this assurance.

THIS ASSURANCE is given in consideration of and for the purpose of obtaining Federal financial assistance for this Project and is binding on its contractors, the sponsor, subcontractors, transferees, successors in interest and other participants in the Project. The person or persons whose signatures appear below are authorized to sign this assurance on behalf of the Sponsor.

DATED

CITY OF MADERA
(Sponsor)
By
Arnoldo Rodriguez, City Manager
STANDARD DOT TITLE VI ASSURANCES 8/29/96

CONTRACTOR CONTRACTUAL REQUIREMENTS
ATTACHMENT 1
During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

1. Compliance with Regulations. The contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination. The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.

4. Information and Reports. The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the sponsor or the FAA, as appropriate, and shall set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance. In the event of the contractor's non-compliance with the nondiscrimination provisions of this contract, the sponsor shall impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the contractor complies, and/or b. Cancellation, termination, or suspension of the contract, in whole or in part.

6. Incorporation of Provisions. The contractor shall include the provisions of paragraphs 1 through 5 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the sponsor or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Sponsor to enter into such litigation to protect the interests of the sponsor and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

STANDARD DOT TITLE VI ASSURANCES 8/29/96

CLAUSES FOR DEEDS, LICENSES, LEASES, PERMITS OR SIMILAR

INSTRUMENTS
ATTACHMENT 2
The following clauses shall be included in deeds, licenses, leases, permits, or similar instruments entered into by the Sponsor pursuant to the provisions of Assurances 5(a) and 5(b).

1. The (grantee, licensee, lessee, permittee, etc., as appropriate) for himself, his heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (deed, license, lease, permit, etc.) for a purpose for which a DOT program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended.

2. The (grantee, licensee, lessee, permittee, etc., as appropriate) for himself, his personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that: (1) no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.) shall use the premises in compliance with all other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended.

ATTACHMENT 5

SYSTEM FOR AWARD MANAGEMENT (SAM)

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA

CITY OF MADERA
Unique Entity ID
GM14DSJ51PR1

CAGE / NCAGE
4ANF8
Purpose of Registration
Federal Assistance Awards Only
Registration Status
Active Registration
Expiration Date
Nov 8, 2025
Physical Address
205 W 4TH ST
Madera, California 93637-3527
United States
Mailing Address
205 W. 4TH Street
Madera, California 93637-3527
United States
Business Information
Doing Business as
(blank)
Division Name
(blank)
Division Number
(blank)
Congressional District
California 13
State / Country of Incorporation
(blank) / (blank)
URL
www.madera.gov
Registration Dates
Activation Date
Nov 13, 2024
Submission Date
Nov 8, 2024
Initial Registration Date
Jun 6, 2005
Entity Dates
Entity Start Date
Mar 27, 1907
Fiscal Year End Close Date
Jun 30
Immediate Owner
CAGE
(blank)
Legal Business Name
(blank)
Highest Level Owner
CAGE
(blank)
Legal Business Name
(blank)
Executive Compensation
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.

Proceedings Questions
Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions.

Exclusion Summary
Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:

Yes
Entity Types
Business Types
Entity Structure
U.S. Government Entity
Entity Type
US Local Government
Organization Factors
(blank)
Profit Structure
(blank)
Last updated by Anthony Forestiere on Nov 08, 2024 at 11:44 AM CITY OF MADERA Apr 17, 2025 02:37:45 PM GMT
https://sam.gov/entity/GM14DSJ51PR1/coreData?status=null Page 1 of 2 Socio-Economic Types
Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.

Government Types
U.S. Local Government
City
Other Government Entities
Planning Commission
Airport Authority
Transit Authority
Financial Information
Accepts Credit Card Payments
No
Debt Subject To Offset
No
EFT Indicator
0000
CAGE Code
4ANF8
Points of Contact
Electronic Business
Arnoldo Rodriguez, Mr.
205 W. 4TH Street
Madera, California 93637
United States
Marcela Zuniga, Ms. 205 West 4TH Street
Madera, California 93637
United States
Government Business
Arnoldo Rodriguez, Mr.
205 W. 4TH Street
Madera, California 93637
United States
Marcela Zuniga, Grant Administrator 205 West 4TH Street Madera, California 93637
United States
Past Performance
Marcela Zuniga, Grants Administrator
205 West 4TH Street
Madera, California 93637
United States
Service Classifications
NAICS Codes
Primary NAICS Codes NAICS Title
Disaster Response
This entity does not appear in the disaster response registry.

Last updated by Anthony Forestiere on Nov 08, 2024 at 11:44 AM CITY OF MADERA Apr 17, 2025 02:37:45 PM GMT
https://sam.gov/entity/GM14DSJ51PR1/coreData?status=null Page 2 of 2 ATTACHMENT 6

SPONSOR CERTIFICATIONS

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
This attachment consists of the following Sponsor Certifications:

Drug-Free Workplace
Selection of Consultants
Project Plans and Specifications
Equipment and Construction Projects
Construction Project Final Acceptance
Potential Conflicts of Interest
FAA Form 5100-130
U.S. Department
of Transportation
Federal Aviation
Administration
FAA Form 5100-130, Drug-Free Workplace – Airport Improvement Program Sponsor Certification
Paperwork Reduction Act Burden Statement
A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a currently valid OMB Control Number. The OMB Control Number for this information collection is 2120-0569. Public reporting for this collection of information is estimated to be approximately 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, completing and reviewing the collection of information. All responses to this collection of information are required under 49 U.S.C. Section 47105 to retain a benefit and to meet the reporting requirements of 2 CFR 200. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden tR ,nIRUPatiRn &ROOectiRn
&OeaUance 2IIiceU )eGeUaO AYiatiRn AGPinistUatiRn 111 +iOOZRRG 3aUNZa\ )RUt :RUtK 7; 112.

FAA Form 5100-130 (/) SUPERSEDES PREVIOUS EDITION Page 1 of 3 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Drug-Free Workplace
Airport Improvement Program Sponsor Certification
Sponsor:

Airport:

Project Number:

Description of Work:

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply with the statutory and administrative requirements in carrying out a project under the Airport Improvement Program (AIP). General requirements on the drug-free workplace within federal grant programs are described in 2 CFR part 182. Sponsors are required to certify they will be, or will continue to provide, a drug-free workplace in accordance with the regulation. The AIP project grant agreement contains specific assurances on the Drug-Free Workplace Act of 1988.

Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time based on the certification statement focus area, but no later than the end of the project period of performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all applicable statutory and administrative standards. The source of the requirement is referenced within parenthesis.

1. A statement has been or will be published prior to commencement of project notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the sponsor's workplace, and specifying the actions to be taken against employees for violation of such prohibition (2 CFR § 182.205).

Yes No N/A

2. An ongoing drug-free awareness program (2 CFR § 182.215) has been or will be established prior to commencement of project to inform employees about:
a. The dangers of drug abuse in the workplace;
b. The sponsor's policy of maintaining a drug-free workplace; c. Any available drug counseling, rehabilitation, and employee assistance programs; and d. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace.

Yes No N/A
City of Madera
Madera Municipal Airport
AIP 3-06-0144-___-2025
Design/Construct - Rehabilitate Apron A2 and Taxilane Base Bid FAA Form 5100-130 (/) SUPERSEDES PREVIOUS EDITION Page 2 of 3

3. Each employee to be engaged in the performance of the work has been or will be given a copy of the statement required within item 1 above prior to commencement of project (2 CFR § 182.210).

Yes No N/A

4. Employees have been or will be notified in the statement required by item 1 above that, as a condition employment under the grant (2 CFR § 182.205(c)), the employee will:
a. Abide by the terms of the statement; and
b. Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction.

Yes No N/A

5. The Federal Aviation Administration (FAA) will be notified in writing within 10 calendar days after receiving notice under item 4b above from an employee or otherwise receiving actual notice of such conviction (2 CFR § 182.225). Employers of convicted employees must provide notice, including position title of the employee, to the FAA (2 CFR § 182.300).

Yes No N/A

6. One of the following actions (2 CFR § 182.225(b)) will be taken within 30 calendar days of receiving a notice under item 4b above with respect to any employee who is so convicted:
a. Take appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; and
b. Require such employee to participate satisfactorily in drug abuse assistance or rehabilitation programs approved for such purposes by a federal, state, or local health, law enforcement, or other appropriate agency.

Yes No N/A

7. A good faith effort will be made, on a continuous basis, to maintain a drug-free workplace through implementation of items 1 through 6 above (2 CFR § 182.200).

Yes No N/A
Site(s) of performance of work (2 CFR § 182.230):

Location 1
Name of Location:

Address:

Location 2 (if applicable)
Name of Location:

Address:

Location 3 (if applicable)
Name of Location:

Address:

Madera Municipal Airport
4020 Aviation Drive, Madera, CA 93637
City of Madera City Offices
1030 S. Gateway Drive, Madera, CA 93637
FAA Form 5100-130 (/) SUPERSEDES PREVIOUS EDITION Page 3 of 3 Attach documentation clarifying any above item marked with a “No” response.

Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and additional documentation for any item marked “no” is correct and complete.

Executed on this day of , .

Name of Sponsor:

Name of Sponsor’s Authorized Official:

Title of Sponsor’s Authorized Official:

Signature of Sponsor’s Authorized Official:

I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and willfully providing false information to the federal government is a violation of 18 USC § 1001 (False Statements) and could subject me to fines, imprisonment, or both.

City of Madera
Arnoldo Rodriguez
City Manager
FAA Form 5100-134
U.S. Department
of Transportation
Federal Aviation
Administration
FAA Form 5100-134, Selection of Consultants – Airport
Improvement Program Sponsor Certification
Paperwork Reduction Act Statement
A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a currently valid OMB Control Number. The OMB Control Number for this information collection is 2120-0569. Public reporting for this collection of information is estimated to be approximately 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, completing and reviewing the collection of information. All responses to this collection of information are required under 49 U.S.C. Section 47105 to retain a benefit and to meet the reporting requirements of 2 CFR 200. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden tR ,nIRUPatiRn &ROOectiRn
&OeaUance 2IIiceU )eGeUaO AYiatiRn AGPinistUatiRn 111 +iOOZRRG 3aUNZa\ )RUt :RUtK 7; 112.

FAA Form 5100-134 (/) SUPERSEDES PREVIOUS EDITION Page 1 of 3 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Selection of Consultants
Airport Improvement Program Sponsor Certification
Sponsor:

Airport:

Project Number:

Description of Work:

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply with the statutory and administrative requirements in carrying out a project under the Airport Improvement Program (AIP). General requirements for selection of consultant services within federal grant programs are described in 2 CFR §§ 200.317-200.326. Sponsors may use other qualifications-based procedures provided they are equivalent to standards of Title 40 chapter 11 and FAA Advisory Circular 150/5100-14, Architectural, Engineering, and Planning Consultant Services for Airport Grant Projects.

Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time based on the certification statement focus area, but no later than the end of the project period of performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all applicable statutory and administrative standards. The source of the requirement is referenced within parenthesis.

1. Sponsor acknowledges their responsibility for the settlement of all contractual and administrative issues arising out of their procurement actions (2 CFR § 200.318(k)).

Yes No N/A

2. Sponsor procurement actions ensure or will ensure full and open competition that does not unduly limit competition (2 CFR § 200.319).

Yes No N/A

3. Sponsor has excluded or will exclude any entity that develops or drafts specifications, requirements, or statements of work associated with the development of a request-forqualifications (RFQ) from competing for the advertised services (2 CFR § 200.319).

Yes No N/A
City of Madera
Madera Municipal Airport
AIP 3-06-0144-___-2025
Design/Construct - Rehabilitate Apron A2 and Taxilane Base Bid FAA Form 5100-134 (/) SUPERSEDES PREVIOUS EDITION Page 2 of 3

4. The advertisement describes or will describe specific project statements-of-work that provide clear detail of required services without unduly restricting competition (2 CFR § 200.319).

Yes No N/A

5. Sponsor has publicized or will publicize a RFQ that:
a. Solicits an adequate number of qualified sources (2 CFR § 200.320(d)); and b. Identifies all evaluation criteria and relative importance (2 CFR § 200.320(d)).

Yes No N/A

6. Sponsor has based or will base selection on qualifications, experience, and disadvantaged business enterprise participation with price not being a selection factor (2 CFR § 200.320(d)).

Yes No N/A

7. Sponsor has verified or will verify that agreements exceeding $25,000 are not awarded to individuals or firms suspended, debarred or otherwise excluded from participating in federally assisted projects (2 CFR §180.300).

Yes No N/A

8. A/E services covering multiple projects: Sponsor has agreed to or will agree to:
a. Refrain from initiating work covered by this procurement beyond five years from the date of selection (AC 150/5100-14); and
b. Retain the right to conduct new procurement actions for projects identified or not identified in the RFQ (AC 150/5100-14).

Yes No N/A

9. Sponsor has negotiated or will negotiate a fair and reasonable fee with the firm they select as most qualified for the services identified in the RFQ (2 CFR § 200.323).

Yes No N/A

10. The Sponsor’s contract identifies or will identify costs associated with ineligible work separately from costs associated with eligible work (2 CFR § 200.302).

Yes No N/A

11. Sponsor has prepared or will prepare a record of negotiations detailing the history of the procurement action, rationale for contract type and basis for contract fees (2 CFR §200.318(i)).

Yes No N/A

12. Sponsor has incorporated or will incorporate mandatory contact provisions in the consultant contract for AIP-assisted work (49 U.S.C. Chapter 471 and 2 CFR part 200 Appendix II) Yes No N/A
FAA Form 5100-134 (/) SUPERSEDES PREVIOUS EDITION Page 3 of 3

13. For contracts that apply a time-and-material payment provision (also known as hourly rates, specific rates of compensation, and labor rates), the Sponsor has established or will establish:
a. Justification that there is no other suitable contract method for the services (2 CFR §200.318(j));
b. A ceiling price that the consultant exceeds at their risk (2 CFR §200.318(j)); and c. A high degree of oversight that assures consultant is performing work in an efficient manner with effective cost controls in place 2 CFR §200.318(j)).

Yes No N/A

14. Sponsor is not using or will not use the prohibited cost-plus-percentage-of-cost (CPPC) contract method. (2 CFR § 200.323(d)).

Yes No N/A
Attach documentation clarifying any above item marked with “no” response.

Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and additional documentation for any item marked “no” is correct and complete.

I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and willfully providing false information to the federal government is a violation of 18 USC § 1001 (False Statements) and could subject me to fines, imprisonment, or both.

Executed on this day of ,.

Name of Sponsor:

Name of Sponsor’s Authorized Official:

Title of Sponsor’s Authorized Official:

Signature of Sponsor’s Authorized Official:

I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and willfully providing false information to the federal government is a violation of 18 USC § 1001 (False Statements) and could subject me to fines, imprisonment, or both.

City of Madera
Arnoldo Rodriguez
City Manager
FAA Form 5100-132
U.S. Department
of Transportation
Federal Aviation
Administration
FAA Form 5100-132, Project Plans and Specifications – Airport Improvement Program Sponsor Certification
Paperwork Reduction Act Statement
A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a currently valid OMB Control Number. The OMB Control Number for this information collection is 2120-0569. Public reporting for this collection of information is estimated to be approximately 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, completing and reviewing the collection of information. All responses to this collection of information are required under 49 U.S.C. Section 47105 to retain a benefit and to meet the reporting requirements of 2 CFR 200. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden tR ,nIRUPatiRn &ROOectiRn
&OeaUance 2IIiceU )eGeUaO AYiatiRn AGPinistUatiRn 111 +iOOZRRG 3aUNZa\ )RUt :RUtK 7; 112.

FAA Form 5100-132 (/) SUPERSEDES PREVIOUS EDITION Page 1 of 3 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Project Plans and Specifications
Airport Improvement Program Sponsor Certification
Sponsor:

Airport:

Project Number:

Description of Work:

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply with the statutory and administrative requirements in carrying out a project under the Airport Improvement Program (AIP). Labor and civil rights standards applicable to AIP are established by the Department of Labor (www.dol.gov/). AIP Grant Assurance C.1—General Federal Requirements identifies applicable federal laws, regulations, executive orders, policies, guidelines and requirements for assistance under AIP. A list of current advisory circulars with specific standards for procurement, design or construction of airports, and installation of equipment and facilities is referenced in standard airport sponsor Grant Assurance 34 contained in the grant agreement.

Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time based on the certification statement focus area, but no later than the end of the project period of performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all applicable statutory and administrative standards. The source of the requirement is referenced within parenthesis.

1. The plans and specifications were or will be prepared in accordance with applicable federal standards and requirements, so that no deviation or modification to standards set forth in the advisory circulars, or FAA-accepted state standard, is necessary other than those explicitly approved by the Federal Aviation Administration (FAA) (14 USC § 47105).

Yes No N/A

2. Specifications incorporate or will incorporate a clear and accurate description of the technical requirement for the material or product that does not contain limiting or proprietary features that unduly restrict competition (2 CFR §200.319).

Yes No N/A
City of Madera
Madera Municipal Airport
AIP 3-06-0144-___-2025
Design/Construct - Rehabilitate Apron A2 and Taxilane Base Bid FAA Form 5100-132 (/) SUPERSEDES PREVIOUS EDITION Page 2 of 3

3. The development that is included or will be included in the plans is depicted on the current airport layout plan as approved by the FAA (14 USC § 47107).

Yes No N/A

4. Development and features that are ineligible or unallowable for AIP funding have been or will be omitted from the plans and specifications (FAA Order 5100.38, par. 3-43).

Yes No N/A

5. The specification does not use or will not use “brand name” or equal to convey requirements unless sponsor requests and receives approval from the FAA to use brand name (FAA Order 5100.38, Table U-5).

Yes No N/A

6. The specification does not impose or will not impose geographical preference in their procurement requirements (2 CFR §200.319(b) and FAA Order 5100.38, Table U-5).

Yes No N/A

7. The use of prequalified lists of individuals, firms or products include or will include sufficient qualified sources that ensure open and free competition and that does not preclude potential entities from qualifying during the solicitation period (2 CFR §319(d)).

Yes No N/A

8. Solicitations with bid alternates include or will include explicit information that establish a basis for award of contract that is free of arbitrary decisions by the sponsor (2 CFR § 200.319(a)(7)).

Yes No N/A

9. Concurrence was or will be obtained from the FAA if Sponsor incorporates a value engineering clause into the contract (FAA Order 5100.38, par. 3-57).

Yes No N/A

10. The plans and specifications incorporate or will incorporate applicable requirements and recommendations set forth in the federally approved environmental finding (49 USC §47106(c)).

Yes No N/A

11. The design of all buildings comply or will comply with the seismic design requirements of 49 CFR § 41.120. (FAA Order 5100.38d, par. 3-92)
Yes No N/A

12. The project specification include or will include process control and acceptance tests required for the project by as per the applicable standard:
a. Construction and installation as contained in Advisory Circular (AC) 150/5370-10.

Yes No N/A
FAA Form 5100-132 (/) SUPERSEDES PREVIOUS EDITION Page 3 of 3 b. Snow Removal Equipment as contained in AC 150/5220-20.

Yes No N/A
c. Aircraft Rescue and Fire Fighting (ARFF) vehicles as contained in AC 150/5220-10.

Yes No N/A
. For construction activities within or near aircraft operational areas(AOA):

D. The Sponsor has or will prepare a construction safety and phasing plan (CSPP) conforming to Advisory Circular 150/5370-2.

E. Compliance with CSPP safety provisions has been or will be incorporated into the plans and specifications as a contractor requirement.

F. Sponsor will not initiate work until receiving FAA’s concurrence with the CSPP (FAA Order 5100.38, Par. 5-29).

Yes No N/A

14. The project was or will be physically completed without federal participation in costs due to errors and omissions in the plans and specifications that were foreseeable at the time of project design (49 USC §47110(b)(1) and FAA Order 5100.38d, par. 3-100).

Yes No N/A
Attach documentation clarifying any above item marked with “No” response.

Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and additional documentation for any item marked “no” is correct and complete.

Executed on this day of , .

Name of Sponsor:

Name of Sponsor’s Authorized Official:

Title of Sponsor’s Authorized Official:

Signature of Sponsor’s Authorized Official:

I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and willfully providing false information to the federal government is a violation of 18 USC § 1001 (False Statements) and could subject me to fines, imprisonment, or both.

City of Madera
Arnoldo Rodriguez
City Manager
FAA Form 5100-12

U.S. Department
of Transportation
Federal Aviation
Administration
FAA Form 5100-129, Construction Project Final Acceptance – Airport Improvement Program Sponsor Certification
Paperwork Reduction Act Burden Statement
A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a currently valid OMB Control Number. The OMB Control Number for this information collection is 2120-0569. Public reporting for this collection of information is estimated to be approximately 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, completing and reviewing the collection of information. All responses to this collection of information are required under 49 U.S.C. Section 47105 to retain a benefit and to meet the reporting requirements of 2 CFR 200. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden tR ,nIRUPatiRn &ROOectiRn
&OeaUance 2IIiceU )eGeUaO AYiatiRn AGPinistUatiRn 111 +iOOZRRG 3aUNZa\ )RUt :RUtK 7; 112.

FAA Form 5100-129 (/) SUPERSEDES PREVIOUS EDITION page 1 of 3 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Construction Project Final Acceptance
Airport Improvement Program Sponsor Certification
Sponsor:

Airport:

Project Number:

Description of Work:

Application
49 USC § 47105(d), authorizes the Secretary to require me certification from the sponsor that it will comply with the statutory and administrative requirements in carrying out a project under the Airport Improvement Program. General standards for final acceptance and close out of federally funded construction projects are in 2 CFR § 200.343 – Closeout and supplemented by FAA Order 5100.38. The sponsor must determine that project costs are accurate and proper in accordance with specific requirements of the grant agreement and contract documents.

Certification Statements
Except for certification statements below marked not applicable (N/A), this list includes major requirements of the construction project. Selecting “<es” represents sponsor DFNQRZOHGJPHQW and confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time based on the certification statement focus area, but no later than the end of the project period of performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all applicable statutory and administrative standards. The source of the requirement is referenced within parenthesis.

1. The personnel engaged in project administration, engineering supervision, project inspection, and acceptance testing were or will be determined to be qualified and competent to perform the work (Grant Assurance).

Yes No N/A

2. Construction records, including daily logs, were or will be kept by the resident engineer/construction inspector that fully document contractor’s performance in complying with:
a. Technical standards (Advisory Circular (AC) 150/5370-12); b. Contract requirements (2 CFR part 200 and FAA Order 5100.38); and c. Construction safety and phasing plan measures (AC 150/5370-2).

Yes No N/A

3. All acceptance tests specified in the project specifications were or will be performed and documented. (AC 150/5370-12).

Yes No N/A
City of Madera
Madera Municipal Airport
AIP 3-06-0144-___-2025
Design/Construct - Rehabilitate Apron A2 and Taxilane Base Bid FAA Form 5100-129 (/) SUPERSEDES PREVIOUS EDITION page 2 of 3

4. Sponsor has taken or will take appropriate corrective action for any test result outside of allowable tolerances (AC 150/5370-12).

Yes No N/A

5. Pay reduction factors required by the specifications were applied or will be applied in computing final payments with a summary made available to the FAA (AC 150/5370-10).

Yes No N/A

6. Sponsor has notified, or will promptly notify the Federal Aviation Administration (FAA) of the following occurrences:
a. Violations of any federal requirements set forth or included by reference in the contract documents (2 CFR part 200);
b. Disputes or complaints concerning federal labor standards (29 CFR part 5); and c. Violations of or complaints addressing conformance with Equal Employment Opportunity or Disadvantaged Business Enterprise requirements (41 CFR Chapter 60 and 49 CFR part 26).

Yes No N/A

7. Weekly payroll records and statements of compliance were or will be submitted by the prime contractor and reviewed by the sponsor for conformance with federal labor and civil rights requirements as required by FAA and U.S. Department of Labor (29 CFR Part 5).

Yes No N/A

8. Payments to the contractor were or will be made in conformance with federal requirements and contract provisions using sponsor internal controls that include:
a. Retaining source documentation of payments and verifying contractor billing statements against actual performance (2 CFR § 200.302 and FAA Order 5100.38); b. Prompt payment of subcontractors for satisfactory performance of work (49 CFR § 26.29); c. Release of applicable retainage upon satisfactory performance of work (49 CFR § 26.29); and
d. Verification that payments to DBEs represent work the DBE performed by carrying out a commercially useful function (49 CFR §26.55).

Yes No N/A

9. A final project inspection was or will be conducted with representatives of the sponsor and the contractor present that ensure:
a. Physical completion of project work in conformance with approved plans and specifications (Order 5100.38);
b. Necessary actions to correct punch list items identified during final inspection are complete (Order 5100.38); and
c. Preparation of a record of final inspection and distribution to parties to the contract (Order 5100.38);
Yes No N/A

10. The project was or will be accomplished without material deviations, changes, or modifications from approved plans and specifications, except as approved by the FAA (Order 5100.38).

Yes No N/A
FAA Form 5100-129 (/) SUPERSEDES PREVIOUS EDITION page 3 of 3 Yes No N/A

12. For development projects, sponsor has taken or will take the following close-out actions:
a. Submit to the FAA a final test and quality assurance report summarizing acceptance test results, as applicable (Grant Condition);
b. Complete all environmental requirements as established within the project environmental determination (Oder 5100.38); and
c. Prepare and retain as-built plans (Order 5100.38).

Yes No N/A

13. Sponsor has revised or will revise their airport layout plan (ALP) that reflects improvements made and has submitted or will submit an updated ALP to the FAA no later than 90 days from the period of performance end date. (49 USC § 47107 and Order 5100.38).

Yes No N/A
Attach documentation clarifying any above item marked with “No” response.

Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and additional documentation for any item marked “no” is correct and complete.

Executed on this day of , .

Name of Sponsor:

Name of Sponsor’s Authorized Official:

Title of Sponsor’s Authorized Official:

Signature of Sponsor’s Authorized Official:

I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and willfully providing false information to the federal government is a violation of 18 USC § 1001 (False Statements) and could subject me to fines, imprisonment, or both.

11. The construction of all buildings have complied or will comply with the seismic construction requirements of 49 CFR § 41.120.

City of Madera
Arnoldo Rodriguez
City Manager
FAA Form 5100-131
U.S. Department
of Transportation
Federal Aviation
Administration
FAA Form 5100-131, Equipment and Construction Contracts – Airport Improvement Sponsor Certification
Paperwork Reduction Act Burden Statement
A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a currently valid OMB Control Number. The OMB Control Number for this information collection is 2120-0569. Public reporting for this collection of information is estimated to be approximately 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, completing and reviewing the collection of information. All responses to this collection of information are required under 49 U.S.C. Section 47105 to retain a benefit and to meet the reporting requirements of 2 CFR 200. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden tR ,nIRUPatiRn &ROOectiRn
&OeaUance 2IIiceU )eGeUaO AYiatiRn AGPinistUatiRn 111 +iOOZRRG 3aUNZa\ )RUt :RUtK 7; 112.

FAA Form 5100-131 (/) SUPERSEDES PREVIOUS EDITION Page 1 of 4 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Equipment and Construction Contracts
Airport Improvement Sponsor Certification
Sponsor:

Airport:

Project Number:

Description of Work:

Application
49 USC § 47105(d) authorizes the Secretary to require certification from the sponsor that it will comply with the statutory and administrative requirements in carrying out a project under the Airport Improvement Program (AIP). General procurement standards for equipment and construction contracts within Federal grant programs are described in 2 CFR §§ 200.317-200.326. Labor and Civil Rights Standards applicable to the AIP are established by the Department of Labor (www.dol.gov) AIP Grant Assurance C.1—General Federal Requirements identifies all applicable Federal Laws, regulations, executive orders, policies, guidelines and requirements for assistance under the AIP. Sponsors may use state and local procedures provided the procurement conforms to these federal standards.

This certification applies to all equipment and construction projects. Equipment projects may or may not employ laborers and mechanics that qualify the project as a “covered contract” under requirements established by the Department of Labor requirements. Sponsor shall provide appropriate responses to the certification statements that reflect the character of the project regardless of whether the contract is for a construction project or an equipment project.

Certification Statements
Except for certification statements below marked as not applicable (N/A), this list includes major requirements of the construction project. Selecting “Yes” represents sponsor acknowledgement and confirmation of the certification statement. The term “will” means Sponsor action taken at appropriate time based on the certification statement focus area, but no later than the end of the project period of performance. This list is not comprehensive and does not relieve the sponsor from fully complying with all applicable statutory and administrative standards. The source of the requirement is referenced within parenthesis.

1. A written code or standard of conduct is or will be in effect prior to commencement of the project that governs the performance of the sponsor’s officers, employees, or agents in soliciting, awarding and administering procurement contracts (2 CFR § 200.318).

Yes No N/A
City of Madera
Madera Municipal Airport
AIP 3-06-0144-___-2025
Design/Construct - Rehabilitate Apron A2 and Taxilane - Base Bid FAA Form 5100-131 (/) SUPERSEDES PREVIOUS EDITION Page 2 of 4

2. For all contracts, qualified and competent personnel are or will be engaged to perform contract administration, engineering supervision, construction inspection, and testing (Grant Assurance C.17).

Yes No N/A

3. Sponsors that are required to have a Disadvantage Business Enterprise (DBE) program on file with the FAA have included or will include clauses required by Title VI of the Civil Rights Act and 49 CFR Part 26 for Disadvantaged Business Enterprises in all contracts and subcontracts.

Yes No N/A

4. Sponsors required to have a DBE program on file with the FAA have implemented or will implement monitoring and enforcement measures that:
a. Ensure work committed to Disadvantaged Business Enterprises at contract award is actually performed by the named DBEs (49 CFR § 26.37(b)); b. Include written certification that the sponsor has reviewed contract records and has monitored work sites for performance by DBE firms (49 CFR § 26.37(b)); and c. Provides for a running tally of payments made to DBE firms and a means for comparing actual attainments (i.e. payments) to original commitments (49 CFR § 26.37(c)).

Yes No N/A

5. Sponsor procurement actions using the competitive sealed bid method (2 CFR § 200.320(c)). was or will be:
a. Publicly advertised, allowing a sufficient response time to solicit an adequate number of interested contractors or vendors;
b. Prepared to include a complete, adequate and realistic specification that defines the items or services in sufficient detail to allow prospective bidders to respond; c. Publicly opened at a time and place prescribed in the invitation for bids; and d. Prepared in a manner that result in a firm fixed price contract award to the lowest responsive and responsible bidder.

Yes No N/A

6. For projects the Sponsor proposes to use the competitive proposal procurement method (2 CFR § 200.320(d)), Sponsor has requested or will request FAA approval prior to proceeding with a competitive proposal procurement by submitting to the FAA the following:
a. Written justification that supports use of competitive proposal method in lieu of the preferred sealed bid procurement method;
b. Plan for publicizing and soliciting an adequate number of qualified sources; and c. Listing of evaluation factors along with relative importance of the factors.

Yes No N/A

7. For construction and equipment installation projects, the bid solicitation includes or will include the current federal wage rate schedule(s) for the appropriate type of work classifications (2 CFR Part 200, Appendix II).

Yes No N/A
FAA Form 5100-131 (/) SUPERSEDES PREVIOUS EDITION Page 3 of 4

8. Concurrence was or will be obtained from the Federal Aviation Administration (FAA) prior to contract award under any of the following circumstances (Order 5100.38D):
a. Only one qualified person/firm submits a responsive bid; b. Award is to be made to other than the lowest responsible bidder; and c. Life cycle costing is a factor in selecting the lowest responsive bidder.

Yes No N/A

9. All construction and equipment installation contracts contain or will contain provisions for:
a. Access to Records (§ 200.336)
b. Buy American Preferences (Title 49 U.S.C. § 50101)
c. Civil Rights - General Provisions and Title VI Assurances( 41 CFR part 60) d. Federal Fair Labor Standards (29 U.S.C. § 201, et seq) e. Occupational Safety and Health Act requirements (20 CFR part 1920) f. Seismic Safety – building construction (49 CFR part 41) g. State Energy Conservation Requirements - as applicable(2 CFR part 200, Appendix II) h. U.S. Trade Restriction (49 CFR part 30)
i. Veterans Preference (49 USC § 47112(c))
Yes No N/A

10. All construction and equipment installation contracts exceeding $2,000 contain or will contain the provisions established by:
a. Davis-Bacon and Related Acts (29 CFR part 5)
b. Copeland “Anti-Kickback” Act (29 CFR parts 3 and 5)
Yes No N/A

11. All construction and equipment installation contracts exceeding $3,000 contain or will contain a contract provision that discourages distracted driving (E.O. 13513).

Yes No N/A

12. All contracts exceeding $10,000 contain or will contain the following provisions as applicable:
a. Construction and equipment installation projects - Applicable clauses from 41 CFR Part 60 for compliance with Executive Orders 11246 and 11375 on Equal Employment Opportunity;
b. Construction and equipment installation - Contract Clause prohibiting segregated facilities in accordance with 41 CFR part 60-1.8;
c. Requirement to maximize use of products containing recovered materials in accordance with 2 CFR § 200.322 and 40 CFR part 247; and
d. Provisions that address termination for cause and termination for convenience (2 CFR Part 200, Appendix II).

Yes No N/A
FAA Form 5100-131 (/) SUPERSEDES PREVIOUS EDITION Page 4 of 4

13. All contracts and subcontracts exceeding $25,000: Measures are in place or will be in place (e.g. checking the System for Award Management) that ensure contracts and subcontracts are not awarded to individuals or firms suspended, debarred, or excluded from participating in federally assisted projects (2 CFR parts 180 and 1200).

Yes No N/A
1. Contracts exceeding the simplified acquisition threshold (currently $250,000) include or will include provisions, as applicable, that address the following:
a. Construction and equipment installation contracts - a bid guarantee of 5%, a performance bond of 100%, and a payment bond of 100% (2 CFR § 200.325); E. Construction and equipment installation contracts - requirements of the Contract Work Hours and Safety Standards Act (40 USC 3701-3708, Sections 103 and 107); c. Restrictions on Lobbying and Influencing (2 CFR part 200, Appendix II); G. Conditions specifying administrative, contractual and legal remedies for instances where contractor of vendor violate or breach the terms and conditions of the contract (2 CFR §200, Appendix II); and
e. All Contracts - Applicable standards and requirements issued under Section 306 of the Clean Air Act (42 USC 7401-7671q), Section 508 of the Clean Water Act (33 USC 1251-1387, and Executive Order 11738.

Yes No N/A
Attach documentation clarifying any above item marked with “No” response.

Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and additional documentation for any item marked “no” is correct and complete.

Executed on this day of , .

Name of Sponsor:

Name of Sponsor’s Authorized Official:

Title of Sponsor’s Authorized Official:

Signature of Sponsor’s Authorized Official:

I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and willfully providing false information to the federal government is a violation of 18 USC § 1001 (False Statements) and could subject me to fines, imprisonment, or both.

City of Madera
Arnoldo Rodriguez
City Manager
FAA Form 5100-135
U.S. Department
of Transportation
Federal Aviation
Administration
FAA Form 5100-135, Certification and Disclosure Regarding Potential Conflicts of Interest – Airport Improvement Program Sponsor Certification
Paperwork Reduction Act Statement
A federal agency may not conduct or sponsor, and a person is not required to respond to, nor shall a person be subject to a penalty for failure to comply with a collection of information subject to the requirements of the Paperwork Reduction Act unless that collection of information displays a currently valid OMB Control Number. The OMB Control Number for this information collection is 2120-0569. Public reporting for this collection of information is estimated to be approximately 8 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, completing and reviewing the collection of information. All responses to this collection of information are required under 49 U.S.C. Section 47105 to retain a benefit and to meet the reporting requirements of 2 CFR 200. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to: Information Collection Clearance Officer, Federal Aviation Administration, 10101 +illwood Parkway, Fort :orth, T; 76177-1524.

FAA Form 5100-135 (/) SUPERSEDES PREVIOUS EDITION Page 1 of 2 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Certification and Disclosure Regarding Potential Conflicts of Interest Airport Improvement Program Sponsor Certification
Sponsor:

Airport:

Project Number:

Description of Work:

Application
Title 2 CFR § 200.112 and § 1201.112 address Federal Aviation Administration (FAA) requirements for conflict of interest. As a condition of eligibility under the Airport Improvement Program (AIP), sponsors must comply with FAA policy on conflict of interest. Such a conflict would arise when any of the following have a financial or other interest in the firm selected for award:
a) The employee, officer or agent,
b) Any member of his immediate family,
c) His or her partner, or
d) An organization which employs, or is about to employ, any of the above.

Selecting “Yes” represents sponsor or sub-recipient acknowledgement and confirmation of the certification statement. Selecting “No” represents sponsor or sub-recipient disclosure that it cannot fully comply with the certification statement. If “No” is selected, provide support information explaining the negative response as an attachment to this form. This includes whether the sponsor has established standards for financial interest that are not substantial or unsolicited gifts are of nominal value (2 CFR § 200.318(c)). The term “will” means Sponsor action taken at appropriate time based on the certification statement focus area, but no later than the end of the project period of performance.

Certification Statements

1. The sponsor or sub-recipient maintains a written standards of conduct governing conflict of interest and the performance of their employees engaged in the award and administration of contracts (2 CFR § 200.318(c)). To the extent permitted by state or local law or regulations, such standards of conduct provide for penalties, sanctions, or other disciplinary actions for violations of such standards by the sponsor’s and sub-recipient’s officers, employees, or agents, or by contractors or their agents.

Yes No
City of Madera
Madera Municipal Airport
AIP 3-06-0144-___-2025
Design/Construct - Rehabilitate Apron A2 and Taxilane Base Bid FAA Form 5100-135 (/) SUPERSEDES PREVIOUS EDITION Page 2 of 2

2. The sponsor’s or sub-recipient’s officers, employees or agents have not and will not solicit or accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to sub-agreements (2 CFR § 200.318(c)).

Yes No

3. The sponsor or sub-recipient certifies that is has disclosed and will disclose to the FAA any known potential conflict of interest (2 CFR § 1200.112).

Yes No
Attach documentation clarifying any above item marked with “no” response.

Sponsor’s Certification
I certify, for the project identified herein, responses to the forgoing items are accurate as marked and have the explanation for any item marked “no” is correct and complete.

Executed on this day of , .

Name of Sponsor:

Name of Sponsor’s Authorized Official:

Title of Sponsor’s Authorized Official:

Signature of Sponsor’s Authorized Official:

I declare under penalty of perjury that the foregoing is true and correct. I understand that knowingly and willfully providing false information to the federal government is a violation of 18 USC § 1001 (False Statements) and could subject me to fines, imprisonment, or both.

City of Madera
Arnoldo Rodriguez
City Manager
Exhibit 1(b): FAA Application for Federal Assistance under AIP grant for Rehabilitation of Apron A2 & Taxilane Alternate 1

APPLICATION FOR FEDERAL ASSISTANCE

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP)

DESIGN/CONSTRUCT
REHABILITATE APRON A2 AND TAXILANE ALTERNATE 1
JUNE 23, 2025

APPLICATION FOR FEDERAL ASSISTANCE

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP)

DESIGN/CONSTRUCT
REHABILITATE APRON A2 AND TAXILANE – ALTERNATE 1
The City of Madera has prepared and submits herewith an Application for Federal Assistance for a grant under the Airport Improvement Program (AIP) for the construction of the Rehabilitation of Apron A2 (Alternate 1) at the Madera Municipal Airport.

This application includes the documents listed in the FY25 AIP Application Checklist, including the FY25 Airport Project Schedule, Standard Form 424, FAA Form 5100-100, Program Narrative (Justification), project sketch, project costs, NEPA Compliance document, Exhibit “A”, Standard DOT Title VI Assurances, SAM certificate, and sponsor certifications.

Airport: Madera Municipal Airport, Madera, Madera County, California Project: Construct - Rehabilitate Apron A2 Alternate 1
No. Item SFO ADO Due
Anticipated
Submission Comments
1 Submission of Updated ACIP to SFO-ADO 12/2/24 Submitted 10-21-24 2 Submission NEPA docs for SFO-SDO review by 9/16/24 Submitted 7-24-2023 3 Completion of NEPA no later than 12/31/24 Approved 8-3-23 4 Submission of Pre-Application Checklist to ADO by: 10/31/24 Submitted 10-29-24 5 Submission of SF424 - Preapplication 12/31/24
6 Preliminary Design at 30% Level (submit as needed)
7 Design Completed at 60% Level; CSPP submitted CSPP Approved 4-10-25 8 Sponsor Submits 90% Design Level to ADO by:
9 Sponsor submits 100% and advertises project by
10 Sponsor opens Bids, evaluation by Jan 13-Apr 14,
2025 Bids Received 4-22-2025
11 Final Application with Amount Based on Bids 6/23/25 Submitted 6-23-25 FY25 AIRPORT PROJECT SCHEDULE - AIRPORT IMPROVEMENT PROGRAM (AIP)

CONSTRUCT PROJECTS
Date
OMB Number: 4040-0004
Expiration Date: 11/30/2025
Application for Federal Assistance SF-424
*1. Type of Submission:

Preapplication
Application
Changed/Corrected Application
*2. Type of Application
New
Continuation
Revision
* If Revision, select appropriate letter(s):
* Other (Specify)
*3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier: 5b. Federal Award Identifier:

State Use Only:

6. Date Received by State: 7. State Application Identifier:

8. APPLICANT INFORMATION:
*a. Legal Name:
*b. Employer/Taxpayer Identification Number (EIN/TIN): *c. UEI:
d. Address:
*Street 1:

Street 2:
*City:

County/Parish:
*State: Province:
*Country:
*Zip / Postal Code
e. Organizational Unit:

Department Name: Division Name:
f. Name and contact information of person to be contacted on matters involving this application:

Prefix: *First Name:

Middle Name:
*Last Name:

Suffix:

Title:

Organizational Affiliation:
*Telephone Number: Fax Number:
*Email:

Application for Federal Assistance SF-424
*9. Type of Applicant 1: Select Applicant Type:

Type of Applicant 2: Select Applicant Type:

Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10. Name of Federal Agency:

11. Catalog of Federal Domestic Assistance Number:

CFDA Title:
*12. Funding Opportunity Number:
*Title:

13. Competition Identification Number:

Title:

14. Areas Affected by Project (Cities, Counties, States, etc.):
*15. Descriptive Title of Applicant’s Project:

Attach supporting documents as specified in agency instructions.

FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 1 of 7 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Application for Federal Assistance (Development and Equipment Projects) PART II – PROJECT APPROVAL INFORMATION
Part II - SECTION A
The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.

Item 1.

Does Sponsor maintain an active registration in the System for Award Management (www.SAM.gov)? Yes No
Item 2.

Can Sponsor commence the work identified in the application in the fiscal year the grant is made or within six months after the grant is made, whichever is later? Yes No N/A Item 3.

Are there any foreseeable events that would delay completion of the project? If yes, provide attachment to this form that lists the events. Yes No N/A Item 4.

Will the project(s) covered by this request have impacts or effects on the environment that require mitigating measures? If yes, attach a summary listing of mitigating measures to this application and identify the name and date of the environmental document(s).

Yes No N/A
Item 5.

Is the project covered by this request included in an approved Passenger Facility Charge (PFC) application or other Federal assistance program? If yes, please identify other funding sources by checking all applicable boxes.

Yes No N/A
The project is included in an approved PFC application.

If included in an approved PFC application,
does the application only address AIP matching share? Yes No The project is included in DQother Federal Assistance program. ,Ws CFDA number is EHORZ.

Item 6.

Will the requested Federal assistance include Sponsor indirect costs as described in 2 CFR Appendix VII to Part 200, States and Local Government and Indian Tribe Indirect Cost Proposals?
Yes No N/A
If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate the Sponsor proposes to apply:

De Minimis rate of 10% as permitted by 2 CFR § 200.414.

Negotiated Rate equal to % as approved by (the Cognizant Agency) on (Date) (2 CFR part 200, appendix VII).

Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 2 of 7

PART II - SECTION B
Certification Regarding Lobbying
The declarations made on this page are under the signature of the authorized representative as identified in box 21 of form SF-424, to which this form is attached. The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.

The Authorized Representative certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sponsor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Authorized Representative shall complete and submit Standard Form-LLL, ‘‘Disclosure Form to Report Lobbying,’’ in accordance with its instructions. (3) The Authorized Representative shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 3 of 7 PART II – SECTION C
The Sponsor hereby represents and certifies as follows:

1. Compatible Land Use – The Sponsor has taken the following actions to assure compatible usage of land adjacent to or in the vicinity of the airport:

2. Defaults – The Sponsor is not in default on any obligation to the United States or any agency of the United States Government relative to the development, operation, or maintenance of any airport, except as stated herewith:

3. Possible Disabilities – There are no facts or circumstances (including the existence of effective or proposed leases, use agreements or other legal instruments affecting use of the Airport or the existence of pending litigation or other legal proceedings) which in reasonable probability might make it impossible for the Sponsor to carry out and complete the Project or carry out the provisions of the Grant Assurances, either by limiting its legal or financial ability or otherwise, except as follows:

4. Consistency with Local Plans – The project is reasonably consistent with plans existing at the time of submission of this application) of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport.

5. Consideration of Local Interest – It has given fair consideration to the interest of communities in or near where the project may be located.

6. Consultation with Users – In making a decision to undertake an airport development project under Title 49, United States Code, it has consulted with airport users that will potentially be affected by the project (§ 47105(a)(2)).

7. Public Hearings – In projects involving the location of an airport, an airport runway or a major runway extension, it has afforded the opportunity for public hearings for the purpose of considering the economic, social, and environmental effects of the airport or runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall, when requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary. Further, for such projects, it has on its management board either voting representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary concerning a proposed project.

8. Air and Water Quality Standards – In projects involving airport location, a major runway extension, or runway location it will provide for the Governor of the state in which the project is located to certify in writing to the Secretary that the project will be located, designed, constructed, and operated so as to comply with applicable and air and water quality standards. In any case where such standards have not been approved and where applicable air and water quality standards have been promulgated by the Administrator of the Environmental Protection Agency, certification shall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided within sixty days after the project application has been received by the Secretary.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 4 of 7 PART II – SECTION C (Continued)

9. Exclusive Rights – There is no grant of an exclusive right for the conduct of any aeronautical activity at any airport owned or controlled by the Sponsor except as follows:

10. Land – (a) The sponsor holds the following property interest in the following areas of land, which are to be developed or used as part of or in connection with the Airport subject to the following exceptions, encumbrances, and adverse interests, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. >@ The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title company and that such attorney or title company has determined that the Sponsor holds the above property interests. (b) The Sponsor will acquire within a reasonable time, but in any event prior to the start of any construction work under the Project, the following property interest in the following areas of land on which such construction work is to be performed, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. >@ (c) The Sponsor will acquire within a reasonable time, and if feasible prior to the completion of all construction work under the Project, the following property interest in the following areas of land which are to be developed or used as part of or in connection with the Airport as it will be upon completion of the Project, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. >@ 1 State the character of property interest in each area and list and identify for each all exceptions, encumbrances, and adverse interests of every kind and nature, including liens, easements, leases, etc. The separate areas of land need only be identified here by the area numbers shown on the property map.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 5 of 7 PART III – BUDGET INFORMATION – CONSTRUCTION
SECTION A – GENERAL

1. Assistance Listing Number:

2. Functional or Other Breakout:

SECTION B – CALCULATION OF FEDERAL GRANT
Cost Classification
Latest Approved
Amount
(Use only for
revisions)
Adjustment
+ or (-) Amount
(Use only for
revisions)
Total
Amount
Required

1. Administration expense

2. Preliminary expense

3. Land, structures, right-of-way

4. Architectural engineering basic fees

5. Other Architectural engineering fees

6. Project inspection fees

7. Land development

8. Relocation Expenses

9. Relocation payments to Individuals and Businesses

10. Demolition and removal

11. Construction and project improvement

12. Equipment

13. Miscellaneous

14. Subtotal (Lines 1 through 13)

15. Estimated Income (if applicable)

16. Net Project Amount (Line 14 minus 15)

17. Less: ,QHOiJiEOH Exclusions (Section C, OiQe  J)

18. Subtotal (Lines 16 through 17)

19. Federal Share requested of Line 1

20. Grantee share

21. Other shares

22. TOTAL PROJECT (Lines 19, 20 & 21)
OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 6 of 7 SECTION C – EXCLUSIONS

23. Classification (Description of non-participating work) Amount Ineligible for
Participation
a.
b.
c.
d.
e.
f.
g. Total
SECTION D – PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE

24. Grantee Share – Fund Categories Amount
a. Securities
b. Mortgages
c. Appropriations (Ey Applicant)
d. Bonds
e. Tax Levies
f. NonCash
g. Other (Explain)

h. TOTAL - Grantee share

25. Other Shares
a. State
b. Other
c. TOTAL - Other Shares

26. TOTAL NON-FEDERAL FINANCING
SECTION E – REMARKS
($ttach sheets if additional space is required)
Amount
MADERA MUNICIPAL AIRPORT – MADERA, CALIFORNIA

APPLICATION FOR FEDERAL ASSISTANCE
2025 AIRPORT IMPROVEMENT PROGRAM (AIP) – CONSTRUCT
REHABILITATE APRON A2 ALTERNATE 1

PART IV

PROGRAM NARRATIVE

1. OBJECTIVES
An Application for Federal Aviation Administration Airport Improvement Program funds has been prepared for the engineering design and construction of the Rehabilitation of Apron A2 Alternate 1 proposed to be included in the 2025 Airport Improvement Program (AIP) at the Madera Municipal Airport. A description of this project is as follows:

The pavements on Apron A2 serving the corporate hangars in this area are exhibiting significant cracking, which is creating considerable FOD. A Pavement Maintenance Management Plan (PMMP) was completed in 2015 which documented a PCI of 60 for this area. A new PMMP is currently being prepared for the Madera Municipal Airport which indicates a PCI of 40. It is considered important to rehabilitate these pavements as soon as possible so that the surface does not deteriorate further and create further FOD and surface failure.

It is proposed that the Apron A2 rehabilitation will consist of the removal of the existing 3” of asphalt surface course and 1” of aggregate base course, recompaction of the existing aggregate base course, and the placement of 4 inches of new asphalt surface course. Wherever soft, unstable areas are encountered these areas will be over excavated 2 feet for muck, a new geogrid will be placed, and the area will be backfilled with subbase course or AC grindings. New airfield markings will be installed.

This project was bid with a base bid and two additive alternates in order to tailor the final scope of the awarded project to the actual bid prices received and the amount of FAA funds available. An AIG grant application was submitted separately which includes the design of the total project and the construction of the Base Bid only. This AIP grant application will fund the construction of Alternate 1. The entire Alternate 1 is eligible for FAA funding. The attached sketch map shows the scope of this project for the Alternate 1 only (Apron A2 Alternate 1 5,800 Sq. Yd.).

2. RESULTS OR BENEFITS EXPECTED
The rehabilitation of the apron pavements will provide safe and functional apron pavements for operations at the airport, which will have a remaining life so far as deep-seated distress is concerned of 20+ years.

Madera Municipal Airport Part IV – Program Narrative
Application for Federal Assistance
2025 Airport Improvement Program Page 2
Rehabilitate Apron A2 Alternate 1 – Construct

3. APPROACH

a. Plan of Action - All airport design conforms to Advisory Circular 150/5300-13B, Airport Design. Specifications are being prepared based on Advisory Circular 150/5370-10H, Standards for Specifying Construction of Airports. All safety requirements as outlined in Advisory Circular 150/5370-2G, Operational Safety on Airports During Construction will be included in the Construction Safety and Phasing Plan prepared for this project.

The engineering will be performed in five phases, as follows:

Construction Management - The Contractor will be required to furnish material submittals for all materials proposed for use on the project, provide all Quality Control Testing and Inspection during the construction of this project, and meet all requirements of the plans and specifications.

The Engineer will provide all Quality Assurance Testing and Inspection, which will include the following:
1) Furnish qualified Resident Engineer to review and monitor all construction activities. Provide all testing and inspection required as included in the quality assurance program including providing technicians and inspectors as required. 2) Provide all testing and inspection required as included in the quality assurance program including providing technicians and inspectors as required. 3) Provide surveying services as required.
4) Provide traffic safety inspectors and Safety Plan implementation. 5) Review and approve all contractor’s quality control testing and inspection. b. Consultant – The consultant who will work on the project will be Brandley Engineering.

Brandley Engineering will perform the engineering support and construction management for this project.

4. GEOGRAPHIC LOCATION
The rehabilitation of Apron A2 Alternate 1 pavements included in this application will be at the Madera Municipal Airport located in Madera, Madera County, California. The areas to be served will be the City of Madera and areas of Madera County that will be concerned with the airport improvements.

The locations and dimensions of the project are shown on the project sketch included as part of this Program Narrative.

Madera Municipal Airport Part IV – Program Narrative
Application for Federal Assistance
2025 Airport Improvement Program Page 3
Rehabilitate Apron A2 Alternate 1 – Construct

5. SPONSOR’S REPRESENTATIVE
Arnoldo Rodriguez, City Manager, City of Madera, 1030 S. Gateway Drive, Madera, California 93637, Telephone: 559-661-5402,
Email: [email protected].

David Austin, Administrative Analyst, City of Madera, 1030 S. Gateway Drive, Madera, California 93637, Telephone: 559-662-4951
Email: [email protected].

6. ATTACHMENTS
Also included in this application are the following attachments:
 Attachment 1 – Cost Estimates
 Attachment 2 – NEPA Compliance
 Attachment 3 – Exhibit A, Property Map
 Attachment 4 – Standard DOT Title VI Assurances
 Attachment 5 – System for Award Management (SAM)
 Attachment 6 – Sponsor Certifications

X X X X X
X
X
X
X
X
X
FUEL
FUEL
FUEL
50'
500'
620'
X

X X X X X
X
X

HELO FUEL
FUEL
FUEL
FUEL
FUEL
X
X

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
KDC
MSB
MAE 2025-26 GRANTS
DATE 6/23/2025DRAWN

CHECKED
PROJECT No.

PLATE No.
1 FILE

83.02 0 60 120
SCALE: 1"=120'
N
RUNWAY 12-30

TAXIWAY P

AVIATION DR

D C B A E
6125 KING ROAD, SUITE 201 ∙ LOOMIS, CALIFORNIA 95650 ∙ (916) 652-4725 2025 AIRPORT IMPROVEMENT PROGRAM

PROJECT SKETCH MAP
LEGEND
REHABILITATE APRON A2 ALTERNATE 1 -FY 25 AIP GRANT
5,800 SQ YDS

TAXIWAY P

VICINITY MAP

PROJECT
AREA
ATTACHMENT 1

COST ESTIMATES

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
Cost Estimates of the project are included in this attachment as follows:

Attachment 1A – Construction Costs Based on Bids
Attachment 1B – Breakdown of Engineering Costs
Attachment 1C – Breakdown of Administration Costs
Attachment 1D – Summary of Project Costs
Also included;
Independent Fee Estimate (IFE) for Engineering During Construction Costs ATTACHMENT NO. 1A
Item Unit
No. Description Unit Quantity Price Cost
1-1 Mobilization (C-105) LS 1.0 $ 50,000.00 $ 50,000
1-2 Muck Excavation (P-152) Cu Yd 1,400.0 47.00 65,800
1-3 Subbase Course (P-154) Cu Yd 900.0 56.00 50,400
1-4 Geogrid (P-154) Sq Yd 2,100.0 9.00 18,900
1-5 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Pulverize, Mix, Excavate, Haul &
Stockpile (P-207) Sq Yd 5,900.0 3.00 17,700
1-6 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Excavate from Stockpile, Place &
Compact as ASB (P-207) Cu Yd 500.0 41.00 20,500
1-7 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Excavate from Stockpile, haul and
dispose off site (P-207) Cu Yd 50.0 36.00 1,800
1-8 Crushed Aggregate Base Course (P209) Ton 1,000.0 83.00 83,000 1-9 Scarify and Recompact Existing
Aggregate Base Course (P-209) Sq Yd 5,900.0 2.00 11,800 1-10 Asphalt Mix Pavement Surface Course
(P-401) Ton 1,550.0 166.00 257,300
1-11 Emulsified Asphalt Prime Coat (P-602) Ton 5.0 500.00 2,500 1-12 Emulsified Asphalt Tack Coat (P-603) Ton 2.5 750.00 1,875 Total Alternate 1 $ 581,575
ALTERNATE 1

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM(AIP) - CONSTRUCTION

CONSTRUCTION COSTS BASED ON BIDS
Rehabilitate Apron A2 Alternate 1
Attachment 1A - Page 1 of 9 6/23/2025
ATTACHMENT 1B
Phase 5 - Resident Engineering, Testing, and Inspection Alternate 1:

Resident Engineer
Regular Time 55.0 Hrs. @ 190.00$ $ 10,450.00
Overtime 12.0 Hrs. @ 285.00 3,420.00
Apprentice
Regular Time 10.0 Hrs. @ 95.00 950.00
Overtime 2.5 Hrs. @ 142.50 356.25
Certified Asphalt Testing 3,500.00
Per Diem 5.0 Days @ 208.00 1,040.00
Vehicle Rental 6.0 Days @ 50.00 300.00
Mileage 396.0 Miles @ 0.670 265.32
Total Resident Engineering - Alternate 1 $ 20,281.57
Use $ 21,000.00
Total Engineering 21,000.00

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP) - CONSTRUCTION

BREAKDOWN OF ENGINEERING COSTS
Rehabilitate Apron A2 Alternate 1
Attachment 1B - Page 2 of 9 6/23/2025
ATTACHMENT NO. 1C
Public Works Operations Director $ -
Administrative Analyst -
Printing, Postage, Advertising, etc. -
Total Administration Costs $ -

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP) - CONSTRUCTION

BREAKDOWN OF ADMINISTRATION COSTS
Rehabilitate Apron A2 Alternate 1
Attachment 1C 6/23/2025
ATTACHMENT NO. 1D
Construction Cost:

Base Bid $ -
Alternate 1 581,575
Alternate 2 -
$ 581,575
Engineering:

Resident Engineering, Testing, and Inspection - Alternate 1 21,000 Total Engineering 21,000
Administrative Costs -
Total Project Costs $ 602,575
F.A.A. Participation $ 572,446
State Participation $ 28,622
Sponsor Participation $ 1,506

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP) - CONSTRUCTION
Rehabilitate Apron A2 Alternate 1

SUMMARY OF PROJECT COSTS
Attachment 1D 6/23/2025
The City of Madera, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
May 6, 2025
Mr. Barry Franklin
Program Manager/Civil Engineer
Federal Aviation Administration
Airports District Office
2999 Oak Road, Suite 200
Walnut Creek, CA 94597
Subject: Madera Municipal Airport, Madera, Madera County, California 2025 Airport Infrastructure (AIG) – Construct
Rehabilitation of Apron A2 and Taxilane – Alternate 1
Record of Negotiations
Dear Mr. Franklin:

The City of Madera proposes the construction of the Rehabilitation of Apron A2 and Taxilane Alternate 1 at Madera Municipal Airport, Madera, Madera County, California, under the 2025 Airport Improvement Program (AIP) of the Federal Aviation Administration. It is proposed to utilize the services of Brandley Engineering to provide resident engineering, testing and inspection during the construction of this project.

The City of Madera and Brandley Engineering entered into negotiations for the engineering fees related to this project. The consulting firm of Brandley Engineering was selected from those consultants who submitted their qualifications, and the City of Madera entered into an agreement with Brandley Engineering.

An independent fee estimate (IFE) for the engineering design phase of this project was completed in 2023.

A separate independent fee estimate (IFE) for the engineering during construction of the base bid of this project was completed in 2025. This independent fee estimate (IFE) covers the construction phase of the Alternate 1 only for the subject project including resident engineering, testing and inspection. This IFE was prepared by Jerry Martinez, City Engineering Project Manager. A copy of this IFE is attached.

A scope of work and fee proposal for the Resident Engineering, Testing and Inspection for the Rehabilitation of Apron A2 and Taxilane Alternate 1 was requested from Brandley Engineering. The consultant has submitted their fee proposal for the Engineering Services in the amount of $21,000. A comparison of the independent fee estimate and Brandley Engineering’s fee is shown below.

The Sponsor’s Independent Fee Estimate was $32,000, which is 52% over the consultant’s fee proposal.

Since the IFE is above of the consultant’s fee proposal, the Sponsor considers this reasonable and recommends accepting the consultant’s fee of $21,000. The analysis was conducted in good faith to ensure the fees are fair and reasonable. The procedures outlined in AC 150/5100-14 have been followed.

Very truly yours,
The CITY OF MADERA
Alternate 1: Construction Management/Resident Engineer (6 additional working days) Resident Engineer
Regular Hours 64.0 Hrs. @ $184 11,776.00 $
Overtime Hours 10.0 Hrs. @ $270 2,700.00
Senior Inspector
Regular Hours 40.0 Hrs. @ $123 4,920.00
Overtime Hours 10.0 Hrs. @ $225 2,250.00
Apprentice
Regular Hours 40.0 Hrs. @ $95 3,800.00
Overtime Hours 10.0 Hrs. @ $143 1,425.00
Certified Asphalt Testing Lab 2,000.00
Certified Concrete Testing Lab 1,000.00
Vehicle Rental 6.0 Days @ $50 300.00
Mileage 340.0 Miles @ $0.58 197.20
Per Diem 6.0 Days @ $208 1,248.00
Total - Construction Management Alternate 1 $ 31,616.20 Use $32,000.00
Total Engineering Fee Estimate - Alternates 1 $ 32,000.00 Standard Rates
Standard Rates

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - CONSTRUCTION

CITY OF MADERA INDEPENDENT FEE ESTIMATE
Rehabilitate Apron A2 & Taxilane Estimated Construction Cost $1,239,350 (Alternate 1) Q:\83 MADERA\83.02 ACIP\2025\Application\AIG - Apron\IFE Construct\IFE From City\IFE Rehabilitate Apron A2 & Taxilane 42925 5/1/2025 ATTACHMENT 2

NEPA COMPLIANCE

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
Western-Pacific Region
San Francisco Airports District Office
12 2DN5G6XLWH200
:DOQXW&UHHN&$
5

August 3, 2023
Madera Municipal Airport
Sergio Martinez, Administrative Analyst, Airport Manager 1030 S. Gateway Drive
Madera, &A 93637
Subject: Proposed Project Categorical Exclusion at Madera Municipal Airport Dear Mr. Martinez:

The Federal Aviation Administration (FAA) has reviewed the environmental information you submitted for the Rehabilitate Apron A2 and Taxilane 3roMect at the Madera Municipal Airport
MAE
, Madera, California. The enclosed figure highlights
the area of the proposed project. The FAA has determined the proposed project is Categorically Excluded pursuant to FAA Order 1050.1F as it relates to the National Environmental Policy Act of 1969, as amended (NEPA). Therefore, no further federal environmental disclosure documentation for the project components is necessary for NEPA purposes.

This letter notifies you that the proposed project has complied with NEPA only. This is not a notice of final project approval of funding availability.

If you have any questions regarding this matter, I am available at 925-546-6441, or by email at [email protected].

Sincerely,
Christopher D. Jones, Ph.D.

Environmental Protection Specialist
Enclosure
EXHIBIT 1

MADERA MUNICIPAL AIRPORT
Documented Categorical Exclusion
APRON and TAXILANE REHABILITATION
July 2023

STAGING
AREA

PROJECT AREA

HAUL ROUTE

HAUL ROUTE
NORTH
AIRPORT DR.

AVENUE 17
ATTACHMENT 3
EXHIBIT “A”, PROPERTY MAP

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
Exhibit “A” Airport Property Map dated December 15, 2016 is included in this Attachment 1. This Property Map was approved by the FAA along with the Airport Layout Plan set of drawings on August 22, 2017.

ATTACHMENT 4

STANDARD DOT TITLE VI ASSURANCES

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
ATTACHMENT NO. 4

STANDARD DOT TITLE VI ASSURANCES
The City of Madera (hereinafter referred to as the Sponsor) hereby agrees that as a condition to receiving Federal financial assistance from the Department of Transportation (DOT), it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) and all requirements imposed by 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation -- Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the "Regulations") to the end that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. Without limiting the above general assurance, the Sponsor agrees concerning this grant that:

1. Each "program" and "facility" (as defined in Sections 21.23(e) and 21.23(b)) will be conducted or operated in compliance with all requirements of the Regulations.

2. It will insert the clauses of Attachment 1 of this assurance in every contract subject to the Act and the Regulations.

3. Where Federal financial assistance is received to construct a facility, or part of a facility, the assurance shall extend to the entire facility and facilities operated in connection therewith.

4. Where Federal financial assistance is in the form or for the acquisition of real property or an interest in real property, the assurance shall extend to rights to space on, over, or under such property.

5. It will include the appropriate clauses set forth in Attachment 2 of this assurance, as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the Sponsor with other parties:
(a) for the subsequent transfer of real property acquired or improved with Federal financial assistance under this Project; and
(b) for the construction or use of or access to space on, over, or under real property acquired or improved with Federal financial assistance under this Project.

6. This assurance obligates the Sponsor for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements thereon, in which case the assurance obligates the sponsor or any transferee for the longer of the following periods:
(a) The period during which the property is used for a purpose for which Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or (b) The period during which the Sponsor retains ownership or possession of the property.

7. It will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he delegates specific authority to give reasonable guarantee that it, other sponsors, subgrantees, contractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations, and this assurance.

8. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act, the Regulations, and this assurance.

STANDARD DOT TITLE VI ASSURANCES 8/29/96

CONTRACTOR CONTRACTUAL REQUIREMENTS
ATTACHMENT 1
During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

1. Compliance with Regulations. The contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination. The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.

4. Information and Reports. The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the sponsor or the FAA, as appropriate, and shall set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance. In the event of the contractor's non-compliance with the nondiscrimination provisions of this contract, the sponsor shall impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the contractor complies, and/or b. Cancellation, termination, or suspension of the contract, in whole or in part.

6. Incorporation of Provisions. The contractor shall include the provisions of paragraphs 1 through 5 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the sponsor or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Sponsor to enter into such litigation to protect the interests of the sponsor and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

STANDARD DOT TITLE VI ASSURANCES 8/29/96

CLAUSES FOR DEEDS, LICENSES, LEASES, PERMITS OR SIMILAR

INSTRUMENTS
ATTACHMENT 2
The following clauses shall be included in deeds, licenses, leases, permits, or similar instruments entered into by the Sponsor pursuant to the provisions of Assurances 5(a) and 5(b).

1. The (grantee, licensee, lessee, permittee, etc., as appropriate) for himself, his heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (deed, license, lease, permit, etc.) for a purpose for which a DOT program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended.

2. The (grantee, licensee, lessee, permittee, etc., as appropriate) for himself, his personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that: (1) no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.) shall use the premises in compliance with all other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended.

ATTACHMENT 5

SYSTEM FOR AWARD MANAGEMENT (SAM)

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA

CITY OF MADERA
Unique Entity ID
GM14DSJ51PR1

CAGE / NCAGE
4ANF8
Purpose of Registration
Federal Assistance Awards Only
Registration Status
Active Registration
Expiration Date
Nov 8, 2025
Physical Address
205 W 4TH ST
Madera, California 93637-3527
United States
Mailing Address
205 W. 4TH Street
Madera, California 93637-3527
United States
Business Information
Doing Business as
(blank)
Division Name
(blank)
Division Number
(blank)
Congressional District
California 13
State / Country of Incorporation
(blank) / (blank)
URL
www.madera.gov
Registration Dates
Activation Date
Nov 13, 2024
Submission Date
Nov 8, 2024
Initial Registration Date
Jun 6, 2005
Entity Dates
Entity Start Date
Mar 27, 1907
Fiscal Year End Close Date
Jun 30
Immediate Owner
CAGE
(blank)
Legal Business Name
(blank)
Highest Level Owner
CAGE
(blank)
Legal Business Name
(blank)
Executive Compensation
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.

Proceedings Questions
Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions.

Exclusion Summary
Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:

Yes
Entity Types
Business Types
Entity Structure
U.S. Government Entity
Entity Type
US Local Government
Organization Factors
(blank)
Profit Structure
(blank)
Last updated by Anthony Forestiere on Nov 08, 2024 at 11:44 AM CITY OF MADERA Apr 17, 2025 02:37:45 PM GMT
https://sam.gov/entity/GM14DSJ51PR1/coreData?status=null Page 1 of 2 Socio-Economic Types
Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.

Government Types
U.S. Local Government
City
Other Government Entities
Planning Commission
Airport Authority
Transit Authority
Financial Information
Accepts Credit Card Payments
No
Debt Subject To Offset
No
EFT Indicator
0000
CAGE Code
4ANF8
Points of Contact
Electronic Business
Arnoldo Rodriguez, Mr.
205 W. 4TH Street
Madera, California 93637
United States
Marcela Zuniga, Ms. 205 West 4TH Street
Madera, California 93637
United States
Government Business
Arnoldo Rodriguez, Mr.
205 W. 4TH Street
Madera, California 93637
United States
Marcela Zuniga, Grant Administrator 205 West 4TH Street Madera, California 93637
United States
Past Performance
Marcela Zuniga, Grants Administrator
205 West 4TH Street
Madera, California 93637
United States
Service Classifications
NAICS Codes
Primary NAICS Codes NAICS Title
Disaster Response
This entity does not appear in the disaster response registry.

Last updated by Anthony Forestiere on Nov 08, 2024 at 11:44 AM CITY OF MADERA Apr 17, 2025 02:37:45 PM GMT
https://sam.gov/entity/GM14DSJ51PR1/coreData?status=null Page 2 of 2 ATTACHMENT 6

SPONSOR CERTIFICATIONS

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
This attachment consists of the following Sponsor Certifications:

Drug-Free Workplace
Selection of Consultants
Project Plans and Specifications
Equipment and Construction Projects
Construction Project Final Acceptance
Potential Conflicts of Interest

Exhibit 1(c): FAA Application for Federal Assistance under AIP grant for Rehabilitation of Apron A2 & Taxilane Alternate 1 & 2

APPLICATION FOR FEDERAL ASSISTANCE

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP)

DESIGN/CONSTRUCT
REHABILITATE APRON A2 AND TAXILANE ALTERNATE 1 & 2
JUNE 23, 2025

APPLICATION FOR FEDERAL ASSISTANCE

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP)

DESIGN/CONSTRUCT
REHABILITATE APRON A2 AND TAXILANE – ALTERNATE 1 & 2
The City of Madera has prepared and submits herewith an Application for Federal Assistance for a grant under the Airport Improvement Program (AIP) for the construction of the Rehabilitation of Apron A2 (Alternate 1 & 2) at the Madera Municipal Airport.

This application includes the documents listed in the FY25 AIP Application Checklist, including the FY25 Airport Project Schedule, Standard Form 424, FAA Form 5100-100, Program Narrative (Justification), project sketch, project costs, NEPA Compliance document, Exhibit “A”, Standard DOT Title VI Assurances, SAM certificate, and sponsor certifications.

Airport: Madera Municipal Airport, Madera, Madera County, California Project: Construct - Rehabilitate Apron A2 Alternate 1 & 2 No. Item SFO ADO Due
Anticipated
Submission Comments
1 Submission of Updated ACIP to SFO-ADO 12/2/24 Submitted 10-21-24 2 Submission NEPA docs for SFO-SDO review by 9/16/24 Submitted 7-24-2023 3 Completion of NEPA no later than 12/31/24 Approved 8-3-23 4 Submission of Pre-Application Checklist to ADO by: 10/31/24 Submitted 10-29-24 5 Submission of SF424 - Preapplication 12/31/24
6 Preliminary Design at 30% Level (submit as needed)
7 Design Completed at 60% Level; CSPP submitted CSPP Approved 4-10-25 8 Sponsor Submits 90% Design Level to ADO by:
9 Sponsor submits 100% and advertises project by
10 Sponsor opens Bids, evaluation by Jan 13-Apr 14,
2025 Bids Received 4-22-2025
11 Final Application with Amount Based on Bids 6/23/25 Submitted 6-23-25 FY25 AIRPORT PROJECT SCHEDULE - AIRPORT IMPROVEMENT PROGRAM (AIP)

CONSTRUCT PROJECTS
Date
OMB Number: 4040-0004
Expiration Date: 11/30/2025
Application for Federal Assistance SF-424
*1. Type of Submission:

Preapplication
Application
Changed/Corrected Application
*2. Type of Application
New
Continuation
Revision
* If Revision, select appropriate letter(s):
* Other (Specify)
*3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier: 5b. Federal Award Identifier:

State Use Only:

6. Date Received by State: 7. State Application Identifier:

8. APPLICANT INFORMATION:
*a. Legal Name:
*b. Employer/Taxpayer Identification Number (EIN/TIN): *c. UEI:
d. Address:
*Street 1:

Street 2:
*City:

County/Parish:
*State: Province:
*Country:
*Zip / Postal Code
e. Organizational Unit:

Department Name: Division Name:
f. Name and contact information of person to be contacted on matters involving this application:

Prefix: *First Name:

Middle Name:
*Last Name:

Suffix:

Title:

Organizational Affiliation:
*Telephone Number: Fax Number:
*Email:

Application for Federal Assistance SF-424
*9. Type of Applicant 1: Select Applicant Type:

Type of Applicant 2: Select Applicant Type:

Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10. Name of Federal Agency:

11. Catalog of Federal Domestic Assistance Number:

CFDA Title:
*12. Funding Opportunity Number:
*Title:

13. Competition Identification Number:

Title:

14. Areas Affected by Project (Cities, Counties, States, etc.):
*15. Descriptive Title of Applicant’s Project:

Attach supporting documents as specified in agency instructions.

FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 1 of 7 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Application for Federal Assistance (Development and Equipment Projects) PART II – PROJECT APPROVAL INFORMATION
Part II - SECTION A
The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.

Item 1.

Does Sponsor maintain an active registration in the System for Award Management (www.SAM.gov)? Yes No
Item 2.

Can Sponsor commence the work identified in the application in the fiscal year the grant is made or within six months after the grant is made, whichever is later? Yes No N/A Item 3.

Are there any foreseeable events that would delay completion of the project? If yes, provide attachment to this form that lists the events. Yes No N/A Item 4.

Will the project(s) covered by this request have impacts or effects on the environment that require mitigating measures? If yes, attach a summary listing of mitigating measures to this application and identify the name and date of the environmental document(s).

Yes No N/A
Item 5.

Is the project covered by this request included in an approved Passenger Facility Charge (PFC) application or other Federal assistance program? If yes, please identify other funding sources by checking all applicable boxes.

Yes No N/A
The project is included in an approved PFC application.

If included in an approved PFC application,
does the application only address AIP matching share? Yes No The project is included in DQother Federal Assistance program. ,Ws CFDA number is EHORZ.

Item 6.

Will the requested Federal assistance include Sponsor indirect costs as described in 2 CFR Appendix VII to Part 200, States and Local Government and Indian Tribe Indirect Cost Proposals?
Yes No N/A
If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate the Sponsor proposes to apply:

De Minimis rate of 10% as permitted by 2 CFR § 200.414.

Negotiated Rate equal to % as approved by (the Cognizant Agency) on (Date) (2 CFR part 200, appendix VII).

Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 2 of 7

PART II - SECTION B
Certification Regarding Lobbying
The declarations made on this page are under the signature of the authorized representative as identified in box 21 of form SF-424, to which this form is attached. The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.

The Authorized Representative certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sponsor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Authorized Representative shall complete and submit Standard Form-LLL, ‘‘Disclosure Form to Report Lobbying,’’ in accordance with its instructions. (3) The Authorized Representative shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 3 of 7 PART II – SECTION C
The Sponsor hereby represents and certifies as follows:

1. Compatible Land Use – The Sponsor has taken the following actions to assure compatible usage of land adjacent to or in the vicinity of the airport:

2. Defaults – The Sponsor is not in default on any obligation to the United States or any agency of the United States Government relative to the development, operation, or maintenance of any airport, except as stated herewith:

3. Possible Disabilities – There are no facts or circumstances (including the existence of effective or proposed leases, use agreements or other legal instruments affecting use of the Airport or the existence of pending litigation or other legal proceedings) which in reasonable probability might make it impossible for the Sponsor to carry out and complete the Project or carry out the provisions of the Grant Assurances, either by limiting its legal or financial ability or otherwise, except as follows:

4. Consistency with Local Plans – The project is reasonably consistent with plans existing at the time of submission of this application) of public agencies that are authorized by the State in which the project is located to plan for the development of the area surrounding the airport.

5. Consideration of Local Interest – It has given fair consideration to the interest of communities in or near where the project may be located.

6. Consultation with Users – In making a decision to undertake an airport development project under Title 49, United States Code, it has consulted with airport users that will potentially be affected by the project (§ 47105(a)(2)).

7. Public Hearings – In projects involving the location of an airport, an airport runway or a major runway extension, it has afforded the opportunity for public hearings for the purpose of considering the economic, social, and environmental effects of the airport or runway location and its consistency with goals and objectives of such planning as has been carried out by the community and it shall, when requested by the Secretary, submit a copy of the transcript of such hearings to the Secretary. Further, for such projects, it has on its management board either voting representation from the communities where the project is located or has advised the communities that they have the right to petition the Secretary concerning a proposed project.

8. Air and Water Quality Standards – In projects involving airport location, a major runway extension, or runway location it will provide for the Governor of the state in which the project is located to certify in writing to the Secretary that the project will be located, designed, constructed, and operated so as to comply with applicable and air and water quality standards. In any case where such standards have not been approved and where applicable air and water quality standards have been promulgated by the Administrator of the Environmental Protection Agency, certification shall be obtained from such Administrator. Notice of certification or refusal to certify shall be provided within sixty days after the project application has been received by the Secretary.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 4 of 7 PART II – SECTION C (Continued)

9. Exclusive Rights – There is no grant of an exclusive right for the conduct of any aeronautical activity at any airport owned or controlled by the Sponsor except as follows:

10. Land – (a) The sponsor holds the following property interest in the following areas of land, which are to be developed or used as part of or in connection with the Airport subject to the following exceptions, encumbrances, and adverse interests, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. >@ The Sponsor further certifies that the above is based on a title examination by a qualified attorney or title company and that such attorney or title company has determined that the Sponsor holds the above property interests. (b) The Sponsor will acquire within a reasonable time, but in any event prior to the start of any construction work under the Project, the following property interest in the following areas of land on which such construction work is to be performed, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. >@ (c) The Sponsor will acquire within a reasonable time, and if feasible prior to the completion of all construction work under the Project, the following property interest in the following areas of land which are to be developed or used as part of or in connection with the Airport as it will be upon completion of the Project, all of which areas are identified on the aforementioned property map designated as Exhibit “A”. >@ 1 State the character of property interest in each area and list and identify for each all exceptions, encumbrances, and adverse interests of every kind and nature, including liens, easements, leases, etc. The separate areas of land need only be identified here by the area numbers shown on the property map.

OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 5 of 7 PART III – BUDGET INFORMATION – CONSTRUCTION
SECTION A – GENERAL

1. Assistance Listing Number:

2. Functional or Other Breakout:

SECTION B – CALCULATION OF FEDERAL GRANT
Cost Classification
Latest Approved
Amount
(Use only for
revisions)
Adjustment
+ or (-) Amount
(Use only for
revisions)
Total
Amount
Required

1. Administration expense

2. Preliminary expense

3. Land, structures, right-of-way

4. Architectural engineering basic fees

5. Other Architectural engineering fees

6. Project inspection fees

7. Land development

8. Relocation Expenses

9. Relocation payments to Individuals and Businesses

10. Demolition and removal

11. Construction and project improvement

12. Equipment

13. Miscellaneous

14. Subtotal (Lines 1 through 13)

15. Estimated Income (if applicable)

16. Net Project Amount (Line 14 minus 15)

17. Less: ,QHOiJiEOH Exclusions (Section C, OiQe  J)

18. Subtotal (Lines 16 through 17)

19. Federal Share requested of Line 1

20. Grantee share

21. Other shares

22. TOTAL PROJECT (Lines 19, 20 & 21)
OMB CONTROL NUMBER: 2120-0569
OMB EXPIRATION DATE: //
FAA Form 5100-100 (/) SUPERSEDES PREVIOUS EDITION Page 6 of 7 SECTION C – EXCLUSIONS

23. Classification (Description of non-participating work) Amount Ineligible for
Participation
a.
b.
c.
d.
e.
f.
g. Total
SECTION D – PROPOSED METHOD OF FINANCING NON-FEDERAL SHARE

24. Grantee Share – Fund Categories Amount
a. Securities
b. Mortgages
c. Appropriations (Ey Applicant)
d. Bonds
e. Tax Levies
f. NonCash
g. Other (Explain)

h. TOTAL - Grantee share

25. Other Shares
a. State
b. Other
c. TOTAL - Other Shares

26. TOTAL NON-FEDERAL FINANCING
SECTION E – REMARKS
($ttach sheets if additional space is required)
Amount
MADERA MUNICIPAL AIRPORT – MADERA, CALIFORNIA

APPLICATION FOR FEDERAL ASSISTANCE
2025 AIRPORT IMPROVEMENT PROGRAM (AIP) – CONSTRUCT
REHABILITATE APRON A2 ALTERNATE 1 & 2

PART IV

PROGRAM NARRATIVE

1. OBJECTIVES
An Application for Federal Aviation Administration Airport Improvement Program funds has been prepared for the engineering design and construction of the Rehabilitation of Apron A2 Alternate 1 & 2 proposed to be included in the 2025 Airport Improvement Program (AIP) at the Madera Municipal Airport. A description of this project is as follows:

The pavements on Apron A2 serving the corporate hangars in this area are exhibiting significant cracking, which is creating considerable FOD. A Pavement Maintenance Management Plan (PMMP) was completed in 2015 which documented a PCI of 60 for this area. A new PMMP is currently being prepared for the Madera Municipal Airport which indicates a PCI of 40. It is considered important to rehabilitate these pavements as soon as possible so that the surface does not deteriorate further and create further FOD and surface failure.

It is proposed that the Apron A2 rehabilitation will consist of the removal of the existing 3” of asphalt surface course and 1” of aggregate base course, recompaction of the existing aggregate base course, and the placement of 4 inches of new asphalt surface course. Wherever soft, unstable areas are encountered these areas will be over excavated 2 feet for muck, a new geogrid will be placed, and the area will be backfilled with subbase course or AC grindings. New airfield markings will be installed.

This project was bid with a base bid and two additive alternates in order to tailor the final scope of the awarded project to the actual bid prices received and the amount of FAA funds available. An AIG grant application was submitted separately which includes the design of the total project and the construction of the Base Bid only. This AIP grant application will fund the construction of Alternate 1 & 2. The entire Alternate 1 & 2 is eligible for FAA funding. The attached sketch map shows the scope of this project for the Alternate 1 & 2 only (Apron A2 Alternate 1 & 2 10,500 Sq. Yd.).

2. RESULTS OR BENEFITS EXPECTED
The rehabilitation of the apron pavements will provide safe and functional apron pavements for operations at the airport, which will have a remaining life so far as deep-seated distress is concerned of 20+ years.

Madera Municipal Airport Part IV – Program Narrative
Application for Federal Assistance
2025 Airport Improvement Program Page 2
Rehabilitate Apron A2 Alternate 1 & 2 – Construct

3. APPROACH

a. Plan of Action - All airport design conforms to Advisory Circular 150/5300-13B, Airport Design. Specifications are being prepared based on Advisory Circular 150/5370-10H, Standards for Specifying Construction of Airports. All safety requirements as outlined in Advisory Circular 150/5370-2G, Operational Safety on Airports During Construction will be included in the Construction Safety and Phasing Plan prepared for this project.

The engineering will be performed in five phases, as follows:

Construction Management - The Contractor will be required to furnish material submittals for all materials proposed for use on the project, provide all Quality Control Testing and Inspection during the construction of this project, and meet all requirements of the plans and specifications.

The Engineer will provide all Quality Assurance Testing and Inspection, which will include the following:
1) Furnish qualified Resident Engineer to review and monitor all construction activities. Provide all testing and inspection required as included in the quality assurance program including providing technicians and inspectors as required. 2) Provide all testing and inspection required as included in the quality assurance program including providing technicians and inspectors as required. 3) Provide surveying services as required.
4) Provide traffic safety inspectors and Safety Plan implementation. 5) Review and approve all contractor’s quality control testing and inspection. b. Consultant – The consultant who will work on the project will be Brandley Engineering.

Brandley Engineering will perform the engineering support and construction management for this project.

4. GEOGRAPHIC LOCATION
The rehabilitation of Apron A2 Alternate 1 & 2 pavements included in this application will be at the Madera Municipal Airport located in Madera, Madera County, California. The areas to be served will be the City of Madera and areas of Madera County that will be concerned with the airport improvements.

The locations and dimensions of the project are shown on the project sketch included as part of this Program Narrative.

Madera Municipal Airport Part IV – Program Narrative
Application for Federal Assistance
2025 Airport Improvement Program Page 3
Rehabilitate Apron A2 Alternate 1 & 2 – Construct

5. SPONSOR’S REPRESENTATIVE
Arnoldo Rodriguez, City Manager, City of Madera, 1030 S. Gateway Drive, Madera, California 93637, Telephone: 559-661-5402,
Email: [email protected].

David Austin, Administrative Analyst, City of Madera, 1030 S. Gateway Drive, Madera, California 93637, Telephone: 559-662-4951
Email: [email protected].

6. ATTACHMENTS
Also included in this application are the following attachments:
 Attachment 1 – Cost Estimates
 Attachment 2 – NEPA Compliance
 Attachment 3 – Exhibit A, Property Map
 Attachment 4 – Standard DOT Title VI Assurances
 Attachment 5 – System for Award Management (SAM)
 Attachment 6 – Sponsor Certifications

X X X X X
X
X
X
X
X
X
FUEL
FUEL
FUEL
50'
500'
620'
X

X X X X X
X
X

HELO FUEL
FUEL
FUEL
FUEL
FUEL
X
X

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
KDC
MSB
MAE 2025-26 GRANTS
DATE 6/23/2025DRAWN

CHECKED
PROJECT No.

PLATE No.
1 FILE

83.02 0 60 120
SCALE: 1"=120'
N
RUNWAY 12-30

TAXIWAY P

AVIATION DR

D C B A E
6125 KING ROAD, SUITE 201 ∙ LOOMIS, CALIFORNIA 95650 ∙ (916) 652-4725 2025 AIRPORT IMPROVEMENT PROGRAM

PROJECT SKETCH MAP
LEGEND
REHABILITATE APRON A2 ALTERNATE 2 -FY 25 AIP GRANT
4,700 SQ YDS

TAXIWAY P

VICINITY MAP

PROJECT
AREA
REHABILITATE APRON A2 ALTERNATE 1 -FY 25 AIP GRANT
5,800 SQ YDS
ATTACHMENT 1

COST ESTIMATES

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
Cost Estimates of the project are included in this attachment as follows:

Attachment 1A – Construction Costs Based on Bids
Attachment 1B – Breakdown of Engineering Costs
Attachment 1C – Breakdown of Administration Costs
Attachment 1D – Summary of Project Costs
Also included;
Independent Fee Estimate (IFE) for Engineering During Construction Costs ATTACHMENT NO. 1A
Item Unit
No. Description Unit Quantity Price Cost
1-1 Mobilization (C-105) LS 1.0 $ 50,000.00 $ 50,000
1-2 Muck Excavation (P-152) Cu Yd 1,400.0 47.00 65,800
1-3 Subbase Course (P-154) Cu Yd 900.0 56.00 50,400
1-4 Geogrid (P-154) Sq Yd 2,100.0 9.00 18,900
1-5 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Pulverize, Mix, Excavate, Haul &
Stockpile (P-207) Sq Yd 5,900.0 3.00 17,700
1-6 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Excavate from Stockpile, Place &
Compact as ASB (P-207) Cu Yd 500.0 41.00 20,500
1-7 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Excavate from Stockpile, haul and
dispose off site (P-207) Cu Yd 50.0 36.00 1,800
1-8 Crushed Aggregate Base Course (P209) Ton 1,000.0 83.00 83,000 1-9 Scarify and Recompact Existing
Aggregate Base Course (P-209) Sq Yd 5,900.0 2.00 11,800 1-10 Asphalt Mix Pavement Surface Course
(P-401) Ton 1,550.0 166.00 257,300
1-11 Emulsified Asphalt Prime Coat (P-602) Ton 5.0 500.00 2,500 1-12 Emulsified Asphalt Tack Coat (P-603) Ton 2.5 750.00 1,875 Total Alternate 1 $ 581,575
ALTERNATE 1
Rehabilitate Apron A2 and Taxilane Base Bid

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - DESIGN/CONSTRUCTION

CONSTRUCTION COSTS BASED ON BIDS
Attachment 1A - Page 1 of 10 6/23/2025
ATTACHMENT NO. 1A

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP) - CONSTRUCTION

CONSTRUCTION COSTS BASED ON BIDS
Rehabilitate Apron A2 Alternate 1 
Item Unit
No. Description Unit Quantity Price Cost
2-1 Mobilization (C-105) LS 1.0 40,000.00 $ 40,000
2-2 Muck Excavation (P-152) Cu Yd 1,100.0 47.00 51,700
2-3 Subbase Course (P-154) Cu Yd 700.0 63.00 44,100
2-4 Geogrid (P-154) Sq Yd 1,600.0 9.00 14,400
2-5 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Pulverize, Mix, Excavate, Haul &
Stockpile (P-207) Sq Yd 5,000.0 3.00 15,000
2-6 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Excavate from Stockpile, Place &
Compact as ASB (P-207) Cu Yd 450.0 41.00 18,450
2-7 In-place Full Depth Recycled (FDR)
Asphalt Aggregate Subbase Course –
Excavate from Stockpile, haul and
dispose off site (P-207) Cu Yd 50.0 40.00 2,000
2-8 Crushed Aggregate Base Course (P209) Ton 800.0 80.00 64,000 2-9 Scarify and Recompact Existing
Aggregate Base Course (P-209) Sq Yd 5,000.0 2.00 10,000 2-10 Asphalt Mix Pavement Surface Course
(P-401) Ton 1,300.0 166.00 215,800
2-11 Emulsified Asphalt Prime Coat (P-602) Ton 4.0 500.00 2,000 2-12 Emulsified Asphalt Tack Coat (P-603) Ton 2.0 750.00 1,500 2-13 Airfield Marking (P-620) Sq Ft 130.0 5.00 650
2-14 Reflective Media (P-620) Lbs 15.0 10.00 150
Total Alternate 2 $ 479,750
Total Project $ 1,061,325
ALTERNATE 2
Attachment 1A - Page 2 of 10 6/23/2025
ATTACHMENT 1B
Resident Engineering, Testing, and Inspection
Alternate 1:

Resident Engineer
Regular Time 55.0 Hrs. @ 190.00$ $ 10,450.00
Overtime 12.0 Hrs. @ 285.00 3,420.00
Apprentice
Regular Time 10.0 Hrs. @ 95.00 950.00
Overtime 2.5 Hrs. @ 142.50 356.25
Certified Asphalt Testing 3,500.00
Per Diem 5.0 Days @ 208.00 1,040.00
Vehicle Rental 6.0 Days @ 50.00 300.00
Mileage 396.0 Miles @ 0.670 265.32
Total Resident Engineering - Alternate 1 $ 20,281.57
Use $ 21,000.00
Alternate 2
Resident Engineer
Regular Time 55.0 Hrs. @ 190.00$ $ 10,450.00
Overtime 12.0 Hrs. @ 285.00 3,420.00
Apprentice
Regular Time 10.0 Hrs. @ 95.00 950.00
Overtime 2.5 Hrs. @ 142.50 356.25
Certified Asphalt Testing 3,500.00
Per Diem 5.0 Days @ 208.00 1,040.00
Vehicle Rental 6.0 Days @ 50.00 300.00
Mileage 396.0 Miles @ 0.670 265.32
Total Resident Engineering - Alternate 2 $ 20,281.57
Use $ 21,000.00
Total Resident Engineering - Alternate 1 & 2 42,000.00
Total Engineering $ 42,000.00

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP) - CONSTRUCTION

BREAKDOWN OF ENGINEERING COSTS
Rehabilitate Apron A2 Alternate 1 
Attachment 1B - Page 3 of 10 6/23/2025
ATTACHMENT NO. 1C
Public Works Operations Director $ -
Administrative Analyst -
Printing, Postage, Advertising, etc. -
Total Administration Costs $ -

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP) - CONSTRUCTION

BREAKDOWN OF ADMINISTRATION COSTS
Rehabilitate Apron A2 Alternate 1 
Attachment 1C 6/23/2025
ATTACHMENT NO. 1D
Construction Cost:

Base Bid $ -
Alternate 1 581,575
Alternate 2 479,750
$ 1,061,325
Engineering:

Resident Engineering, Testing, and Inspection - Alternate 1 & 2 42,000 Total Engineering 42,000
Administrative Costs -
Total Project Costs $ 1,103,325
F.A.A. Participation $ 1,048,159
State Participation $ 52,408
Sponsor Participation $ 2,758

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM (AIP) - CONSTRUCTION
Rehabilitate Apron A2 Alternate 1 

SUMMARY OF PROJECT COSTS
Attachment 1D 6/23/2025
The City of Madera, 205 W 4th Street, Madera, CA 93637
PHONE: (559) 661-5400 • www.madera.gov
May 6, 2025
Mr. Barry Franklin
Program Manager/Civil Engineer
Federal Aviation Administration
Airports District Office
2999 Oak Road, Suite 200
Walnut Creek, CA 94597
Subject: Madera Municipal Airport, Madera, Madera County, California 2025 Airport Infrastructure (AIG) – Construct
Rehabilitation of Apron A2 and Taxilane – Alternate 1 and 2 Record of Negotiations
Dear Mr. Franklin:

The City of Madera proposes the construction of the Rehabilitation of Apron A2 and Taxilane Alternate 1 and 2 at Madera Municipal Airport, Madera, Madera County, California, under the 2025 Airport Improvement Program (AIP) of the Federal Aviation Administration. It is proposed to utilize the services of Brandley Engineering to provide resident engineering, testing and inspection during the construction of this project. The City of Madera and Brandley Engineering entered into negotiations for the engineering fees related to this project. The consulting firm of Brandley Engineering was selected from those consultants who submitted their qualifications, and the City of Madera entered into an agreement with Brandley Engineering.

An independent fee estimate (IFE) for the engineering design phase of this project was completed in 2023.

A separate independent fee estimate (IFE) for the engineering during construction of the base bid of this project was completed in 2025. This independent fee estimate (IFE) covers the construction phase of the Alternate 1 and 2 for the subject project including resident engineering, testing and inspection. This IFE was prepared by Jerry Martinez, City Engineering Project Manager. A copy of this IFE is attached.

A scope of work and fee proposal for the Resident Engineering, Testing and Inspection for the Rehabilitation of Apron A2 and Taxilane Alternate 1 and 2 was requested from Brandley Engineering. The consultant has submitted their fee proposal for the Engineering Services in the amount of $42,000. A comparison of the independent fee estimate and Brandley Engineering’s fee is shown below.

The Sponsor’s Independent Fee Estimate was $64,000, which is 52% over the consultant’s fee proposal.

Since the IFE is above of the consultant’s fee proposal, the Sponsor considers this reasonable and recommends accepting the consultant’s fee of $42,000. The analysis was conducted in good faith to ensure the fees are fair and reasonable. The procedures outlined in AC 150/5100-14 have been followed.

Very truly yours,
The CITY OF MADERA
Alternate 1: Construction Management/Resident Engineer (6 additional working days) Resident Engineer
Regular Hours 64.0 Hrs. @ $184 11,776.00 $
Overtime Hours 10.0 Hrs. @ $270 2,700.00
Senior Inspector
Regular Hours 40.0 Hrs. @ $123 4,920.00
Overtime Hours 10.0 Hrs. @ $225 2,250.00
Apprentice
Regular Hours 40.0 Hrs. @ $95 3,800.00
Overtime Hours 10.0 Hrs. @ $143 1,425.00
Certified Asphalt Testing Lab 2,000.00
Certified Concrete Testing Lab 1,000.00
Vehicle Rental 6.0 Days @ $50 300.00
Mileage 340.0 Miles @ $0.58 197.20
Per Diem 6.0 Days @ $208 1,248.00
Total - Construction Management Alternate 1 $ 31,616.20 Use $32,000.00
Alternate 2: Construction Management/Resident Engineer (6 additional working days) Resident Engineer
Regular Hours 64.0 Hrs. @ $184 11,776.00 $
Overtime Hours 10.0 Hrs. @ $270 2,700.00
Senior Inspector
Regular Hours 40.0 Hrs. @ $123 4,920.00
Overtime Hours 10.0 Hrs. @ $225 2,250.00
Apprentice
Regular Hours 40.0 Hrs. @ $95 3,800.00
Overtime Hours 10.0 Hrs. @ $143 1,425.00
Certified Asphalt Testing Lab 2,000.00
Certified Concrete Testing Lab 1,000.00
Vehicle Rental 6.0 Days @ $50 300.00
Mileage 340.0 Miles @ $0.58 197.20
Per Diem 6.0 Days @ $208 1,248.00
Total - Construction Management Alternate 2 $ 31,616.20 Use $32,000.00
Total Engineering Fee Estimate - Alternates 1 & 2 $ 64,000.00 Standard Rates
Standard Rates
Standard Rates

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT INFRASTRUCTURE GRANT (AIG) - CONSTRUCTION

CITY OF MADERA INDEPENDENT FEE ESTIMATE
Rehabilitate Apron A2 & Taxilane Estimated Construction Cost $1,239,350 (Alternate 1 & 2) Standard Rates
Q:\83 MADERA\83.02 ACIP\2025\Application\AIG - Apron\IFE Construct\IFE From City\IFE Rehabilitate Apron A2 & Taxilane 42925 5/1/2025 ATTACHMENT 2

NEPA COMPLIANCE

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
Western-Pacific Region
San Francisco Airports District Office
12 2DN5G6XLWH200
:DOQXW&UHHN&$
5

August 3, 2023
Madera Municipal Airport
Sergio Martinez, Administrative Analyst, Airport Manager 1030 S. Gateway Drive
Madera, &A 93637
Subject: Proposed Project Categorical Exclusion at Madera Municipal Airport Dear Mr. Martinez:

The Federal Aviation Administration (FAA) has reviewed the environmental information you submitted for the Rehabilitate Apron A2 and Taxilane 3roMect at the Madera Municipal Airport
MAE
, Madera, California. The enclosed figure highlights
the area of the proposed project. The FAA has determined the proposed project is Categorically Excluded pursuant to FAA Order 1050.1F as it relates to the National Environmental Policy Act of 1969, as amended (NEPA). Therefore, no further federal environmental disclosure documentation for the project components is necessary for NEPA purposes.

This letter notifies you that the proposed project has complied with NEPA only. This is not a notice of final project approval of funding availability.

If you have any questions regarding this matter, I am available at 925-546-6441, or by email at [email protected].

Sincerely,
Christopher D. Jones, Ph.D.

Environmental Protection Specialist
Enclosure
EXHIBIT 1

MADERA MUNICIPAL AIRPORT
Documented Categorical Exclusion
APRON and TAXILANE REHABILITATION
July 2023

STAGING
AREA

PROJECT AREA

HAUL ROUTE

HAUL ROUTE
NORTH
AIRPORT DR.

AVENUE 17
ATTACHMENT 3
EXHIBIT “A”, PROPERTY MAP

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
Exhibit “A” Airport Property Map dated December 15, 2016 is included in this Attachment 1. This Property Map was approved by the FAA along with the Airport Layout Plan set of drawings on August 22, 2017.

ATTACHMENT 4

STANDARD DOT TITLE VI ASSURANCES

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
ATTACHMENT NO. 4

STANDARD DOT TITLE VI ASSURANCES
The City of Madera (hereinafter referred to as the Sponsor) hereby agrees that as a condition to receiving Federal financial assistance from the Department of Transportation (DOT), it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) and all requirements imposed by 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation -- Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the "Regulations") to the end that no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives Federal financial assistance and will immediately take any measures necessary to effectuate this agreement. Without limiting the above general assurance, the Sponsor agrees concerning this grant that:

1. Each "program" and "facility" (as defined in Sections 21.23(e) and 21.23(b)) will be conducted or operated in compliance with all requirements of the Regulations.

2. It will insert the clauses of Attachment 1 of this assurance in every contract subject to the Act and the Regulations.

3. Where Federal financial assistance is received to construct a facility, or part of a facility, the assurance shall extend to the entire facility and facilities operated in connection therewith.

4. Where Federal financial assistance is in the form or for the acquisition of real property or an interest in real property, the assurance shall extend to rights to space on, over, or under such property.

5. It will include the appropriate clauses set forth in Attachment 2 of this assurance, as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the Sponsor with other parties:
(a) for the subsequent transfer of real property acquired or improved with Federal financial assistance under this Project; and
(b) for the construction or use of or access to space on, over, or under real property acquired or improved with Federal financial assistance under this Project.

6. This assurance obligates the Sponsor for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements thereon, in which case the assurance obligates the sponsor or any transferee for the longer of the following periods:
(a) The period during which the property is used for a purpose for which Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or (b) The period during which the Sponsor retains ownership or possession of the property.

7. It will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he delegates specific authority to give reasonable guarantee that it, other sponsors, subgrantees, contractors, subcontractors, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations, and this assurance.

8. It agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act, the Regulations, and this assurance.

STANDARD DOT TITLE VI ASSURANCES 8/29/96

CONTRACTOR CONTRACTUAL REQUIREMENTS
ATTACHMENT 1
During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

1. Compliance with Regulations. The contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract.

2. Nondiscrimination. The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations.

3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin.

4. Information and Reports. The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Sponsor or the Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to the sponsor or the FAA, as appropriate, and shall set forth what efforts it has made to obtain the information.

5. Sanctions for Noncompliance. In the event of the contractor's non-compliance with the nondiscrimination provisions of this contract, the sponsor shall impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to:
a. Withholding of payments to the contractor under the contract until the contractor complies, and/or b. Cancellation, termination, or suspension of the contract, in whole or in part.

6. Incorporation of Provisions. The contractor shall include the provisions of paragraphs 1 through 5 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the sponsor or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Sponsor to enter into such litigation to protect the interests of the sponsor and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

STANDARD DOT TITLE VI ASSURANCES 8/29/96

CLAUSES FOR DEEDS, LICENSES, LEASES, PERMITS OR SIMILAR

INSTRUMENTS
ATTACHMENT 2
The following clauses shall be included in deeds, licenses, leases, permits, or similar instruments entered into by the Sponsor pursuant to the provisions of Assurances 5(a) and 5(b).

1. The (grantee, licensee, lessee, permittee, etc., as appropriate) for himself, his heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (deed, license, lease, permit, etc.) for a purpose for which a DOT program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended.

2. The (grantee, licensee, lessee, permittee, etc., as appropriate) for himself, his personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land") that: (1) no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in the construction of any improvements on, over, or under such land and the furnishing of services thereon, no person on the grounds of race, color, or national origin shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.) shall use the premises in compliance with all other requirements imposed by or pursuant to 49 CFR Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as said Regulations may be amended.

ATTACHMENT 5

SYSTEM FOR AWARD MANAGEMENT (SAM)

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA

CITY OF MADERA
Unique Entity ID
GM14DSJ51PR1

CAGE / NCAGE
4ANF8
Purpose of Registration
Federal Assistance Awards Only
Registration Status
Active Registration
Expiration Date
Nov 8, 2025
Physical Address
205 W 4TH ST
Madera, California 93637-3527
United States
Mailing Address
205 W. 4TH Street
Madera, California 93637-3527
United States
Business Information
Doing Business as
(blank)
Division Name
(blank)
Division Number
(blank)
Congressional District
California 13
State / Country of Incorporation
(blank) / (blank)
URL
www.madera.gov
Registration Dates
Activation Date
Nov 13, 2024
Submission Date
Nov 8, 2024
Initial Registration Date
Jun 6, 2005
Entity Dates
Entity Start Date
Mar 27, 1907
Fiscal Year End Close Date
Jun 30
Immediate Owner
CAGE
(blank)
Legal Business Name
(blank)
Highest Level Owner
CAGE
(blank)
Legal Business Name
(blank)
Executive Compensation
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.

Proceedings Questions
Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions.

Exclusion Summary
Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:

Yes
Entity Types
Business Types
Entity Structure
U.S. Government Entity
Entity Type
US Local Government
Organization Factors
(blank)
Profit Structure
(blank)
Last updated by Anthony Forestiere on Nov 08, 2024 at 11:44 AM CITY OF MADERA Apr 17, 2025 02:37:45 PM GMT
https://sam.gov/entity/GM14DSJ51PR1/coreData?status=null Page 1 of 2 Socio-Economic Types
Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.

Government Types
U.S. Local Government
City
Other Government Entities
Planning Commission
Airport Authority
Transit Authority
Financial Information
Accepts Credit Card Payments
No
Debt Subject To Offset
No
EFT Indicator
0000
CAGE Code
4ANF8
Points of Contact
Electronic Business
Arnoldo Rodriguez, Mr.
205 W. 4TH Street
Madera, California 93637
United States
Marcela Zuniga, Ms. 205 West 4TH Street
Madera, California 93637
United States
Government Business
Arnoldo Rodriguez, Mr.
205 W. 4TH Street
Madera, California 93637
United States
Marcela Zuniga, Grant Administrator 205 West 4TH Street Madera, California 93637
United States
Past Performance
Marcela Zuniga, Grants Administrator
205 West 4TH Street
Madera, California 93637
United States
Service Classifications
NAICS Codes
Primary NAICS Codes NAICS Title
Disaster Response
This entity does not appear in the disaster response registry.

Last updated by Anthony Forestiere on Nov 08, 2024 at 11:44 AM CITY OF MADERA Apr 17, 2025 02:37:45 PM GMT
https://sam.gov/entity/GM14DSJ51PR1/coreData?status=null Page 2 of 2 ATTACHMENT 6

SPONSOR CERTIFICATIONS

MADERA MUNICIPAL AIRPORT

MADERA, MADERA COUNTY, CALIFORNIA
This attachment consists of the following Sponsor Certifications:

Drug-Free Workplace
Selection of Consultants
Project Plans and Specifications
Equipment and Construction Projects
Construction Project Final Acceptance
Potential Conflicts of Interest

Exhibit 1(d): FAA Application for Federal Assistance under AIP grant for Airport Layout Plan Narrative with Updated ALP Drawing

APPLICATION FOR FEDERAL ASSISTANCE

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM –

AIRPORT LAYOUT PLAN NARRATIVE WITH

UPDATED ALP DRAWINGS

AIRPORT GEOSPATIAL INFORMATION SYSTEM (AGIS)

WITH OBSTRUCTION MITIGATION PLAN
April 22, 2025

APPLICATION FOR FEDERAL ASSISTANCE

MADERA MUNICIPAL AIRPORT

MADERA, CALIFORNIA
2025 AIRPORT IMPROVEMENT PROGRAM –

AIRPORT LAYOUT PLAN NARRATIVE WITH

UPDATED ALP DRAWINGS

AIRPORT GEOSPATIAL INFORMATION SYSTEM (AGIS)

WITH OBSTRUCTION MITIGATION PLAN
The City of Madera has prepared and submits herewith an Application for Federal Assistance for a grant under the Airport Improvement Program for an Airport Layout Plan Narrative with Updated Airport Layout Plan Drawings including an Airport Geospatial Information System (AGIS) with Obstruction Mitigation Plan for the Madera Municipal Airport.

This application includes the documents listed in the FY25 AIP Application Checklist, including the FY24 Airport Project Schedule, Standard Form 424, FAA Form 5100-101, Program Narrative (Justification), project costs, Exhibit “A”, Standard DOT Title VI Assurances, SAM certificate, and sponsor certifications.

Airport: Madera Municipal Airport, Madera, California - ALP Update with AGIS with Obstruction Mitigation Plan No. Item SFO ADO Due
Anticipated
Submission Comments
1 Submission of Updated ACIP to SFO-ADO 12/2/24 Submitted 10-21-24 2 Submission of Pre-Application Checklist to ADO by: 10/21/24 Submitted 10-29-24 3 Submission of SF424 - Preapplication 12/31/24 Submitted 12-4-24 4 Sponsor Submits IFE & Negotiated Fees for any
Engineering Costs 2/1/24 Sumbitted 4-22-25
5 Final Application 5/1/25 3/1/24 Submitted 4-22-25
FY25 AIRPORT PROJECT SCHEDULE

AIRPORT LAYOUT PLAN UPDATE
Date
OMB Number: 4040-0004
Expiration Date: 11/30/2025
Application for Federal Assistance SF-424
*1. Type of Submission:

Preapplication
Application
Changed/Corrected Application
*2. Type of Application
New
Continuation
Revision
* If Revision, select appropriate letter(s):
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*3. Date Received: 4. Applicant Identifier:
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8. APPLICANT INFORMATION:
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Application for Federal Assistance SF-424
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Application for Federal Assistance SF-424

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*19. Is Application Subject to Review By State Under Executive Order 12372 Process? a This application was made available to the State under the Executive Order 12372 Process for review on E Program is subject to E.O. 12372 but has not been selected by the State for review.

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21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001) ** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or agency specific instructions.

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*Signature of Authorized Representative: *Date Signed: // FAA Form 5100-101 (/) SUPERSEDES PREVIOUS EDITION Page 1 of 4 U.S. Department of Transportation
Federal Aviation Administration
OMB CONTROL NUMBER: 2120-0569
EXPIRATION DATE: //
Application for Federal Assistance (Planning Projects)
Part II – Project Approval Information
Section A – Statutory Requirements
The term “Sponsor” refers to the applicant name as provided in box 8 of the associated SF-424 form.

Item 1
Does Sponsor maintain an active registration in the System for Award Management (www.SAM.gov)?
Yes No
Item 2
Can Sponsor commence the work identified in the application in the fiscal year the grant is made or within six months after the grant is made, whichever is later? Yes No N/A
Item 3
Are there any foreseeable events that would delay completion of the project? If yes, provide attachment to this form that lists the events.

Yes No N/A
Item 4
Is the project covered by another Federal assistance program? If yes, please identify other funding sources by the Catalog of Federal Domestic Assistance (CFDA) number.

CFDA:

Yes No N/A
Item 5
Will the requested Federal assistance include Sponsor indirect costs as described in 2 CFR Appendix VII to Part 200, States and Local Government and Indian Tribe Indirect Cost Proposals?
Yes No N/A
If the request for Federal assistance includes a claim for allowable indirect costs, select the applicable indirect cost rate the Sponsor proposes to apply:

De Minimis rate of 10% as permitted by 2 CFR § 200.414
Negotiated Rate equal to % as approved by (the Cognizant Agency) on (Date) (2 CFR part 200, appendix VII)
Note: Refer to the instructions for limitations of application associated with claiming Sponsor indirect costs.

FAA Form 5100-101 (/) SUPERSEDES PREVIOUS EDITION Page 2 of 4 Section B – Certification Regarding Lobbying
The declarations made on this page are under the signature of the authorized representative as identified in box 21 of form SF-424, to which this form is attached. The term “Sponsor” refers to the applicant name provided in box 8 of the associated SF-424 form.

The Authorized Representative certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Sponsor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the Authorized Representative shall complete and submit Standard Form-LLL, ‘‘Disclosure Form to Report Lobbying,’’ in accordance with its instructions (3) The Authorized Representative shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

FAA Form 5100-101 (/) SUPERSEDES PREVIOUS EDITION Page 3 of 4 Part III – Budget Information
Section A – Budget Summary
Grant Program
(a)
Federal
Catalog No
(b)
New or Revised Budget
Federal
(c)
Non-Federal
(d)
Total
(e)

1. Airport Improvement Program 20-106 $ $ $

2. 3. TOTALS $ $ $
Section B – Budget Categories (All Grant Programs)

4. Object Class Categories
Airport Improvement Program
(1)
Other Program
(2)
Amount Total Adjustment
+ or (-) Amount
(Use only for
revisions)
Amount Adjustment
+ or (-) Amount
(Use only for
revisions)
a. Administrative expense $ $ $ $ $
b. Airport Planning
c. Environmental Planning
d. Noise Compatibility Planning
e. Subtotal
f. Program Income
g. TOTALS
OiQe e PiQXs OiQe f
$ $ $ $ $
Section C – Non-Federal Resources
Grant Program
(a)
Applicant
(b)
State
(c)
Other Sources
(d)
Total
(e)

5. $ $ $ $

6. 7. TOTALS $ $ $ $
Section D – Forecasted Cash Needs
Source of funds Total for Project 1st Year 2nd Year 3rd Year 4th Year

8. Federal $ $ $ $ $

9. Non-Federal

10. TOTAL $ $ $ $ $
Section E – Other Budget Information

11. Other Remarks: (attach sheets if necessary)
MADERA MUNICIPAL AIRPORT – MADERA, CALIFORNIA

APPLICATION FOR FEDERAL ASSISTANCE
2025 AIRPORT IMPROVEMENT PROGRAM –

AIRPORT LAYOUT PLAN NARRATIVE WITH UPDATED ALP DRAWINGS

AIRPORT GEOSPATIAL INFORMATION SYSTEM (AGIS) SURVEY

PART IV

PROGRAM NARRATIVE

1. OBJECTIVES
An Application for Federal Aviation Administration Airport Improvement Program funds has been prepared for an Airport Layout Plan Narrative with Updated ALP Drawings and Airport Geospatial Information System (AGIS) Survey with Obstruction Mitigation Plan proposed to be included in the 2025 Airport Improvement Program at the Madera Municipal Airport. The studies include the following:

The City of Madera owns and operates Madera Municipal Airport located in Madera, California. The most recent Airport Layout Plan for Madera Municipal Airport was competed in 2017.

It is proposed in this project to perform a complete Airport Layout Plan Narrative with Updated Airport Layout Plan Drawings to guide possible future airport development while considering potential environmental and socioeconomic issues. The existing Airport Layout Plan will be evaluated, and additions and modifications made as necessary.

The updated Airport Layout Plan will be prepared to accommodate all forecast traffic and to meet FAA requirements. Special attention will be given to the following:
• Accurate Forecasting and determination of critical aircraft • Compliance with FAA standards
• Evaluation of runway width and options to justify maintaining as much runway width as possible including evaluation of visibility minimums • Addressing non-standard cross taxiway configurations including angled taxiways and taxiways that provide direct access from hangars and aprons to the runway • Providing adequate facilities to accommodate future growth • Tee Hangar and corporate hangar expansions
This Airport Layout Plan will consist of all items set forth in FAA Advisory Circular 150/5070- 6B, Airport Master Plans, including public involvement, environmental considerations including a cultural resource survey, a detailed inventory of existing facilities, aviation forecasts, facility requirements based on demand/capacity evaluation, development and evaluation of possible alternatives, detailed Airport Layout Plans, facility implementation plan, and financial feasibility analysis. The plan will also conform to SOP 2.0, Standard Procedure for FAA Review and Approval of Airport Layout Plans.

The purpose of this study is to prepare a comprehensive Airport Layout Plan Narrative with Updated Airport Layout Plan Drawings to provide appropriate criteria and guidelines for future shortterm, mid-term, and long-term development of the airport so as to satisfy aviation demands that are compatible with community development.

Madera Municipal Airport Part IV – Program Narrative
2025 Airport Improvement Program Page 2
Airport Layout Plan and AGIS
As part of this Airport Layout Plan Update, FAA has requested that an Airport Geospatial Information System (AGIS) survey be conducted to support the Airspace Analysis for approach and departure procedures into Runway Approach 12-30, along with the development of an Obstruction Mitigation Plan. Madera Municipal Airport currently does not have any AGIS survey information.

DBE Goal Calculation – FAA requires airports to have a current DBE program if they receive $250,000 or more in AIP funding during a Federal fiscal year. Each DBE program is valid for 3 years. Madera Municipal Airport’s DBE program covers FY 22-24 and requires an update.

This will include update of the Disadvantaged Business Enterprise (DBE) Program and preparation of a goal calculation as required by 49 CFR Part 26. This will be included in the engineering scope under the proposed grant.

2. RESULTS OR BENEFITS EXPECTED
The Airport Layout Plan Narrative with Updated Airport Layout Plan Drawings will provide the City of Madera and the region with guidance for future potential development of the Madera Municipal Airport that supports its long-term goals as established by the City of Madera. The plan will present a definitive strategy for airport development with detailed facility requirements, development costs, and suggested programs for financing project costs. This study will be the result of full consideration of the environment and compatibility with adjacent areas and communities, of City and County master plans, as well as the California Aviation Plan and National Airport System Plan.

The survey information collected during the AGIS survey will be utilized to assist in the development of an Obstruction Mitigation Plan as well as approach and departure procedures for Runway 12/30 at the Madera Municipal Airport. Building elevations will also be provided to support the development of the Airport Layout Plan.

3. APPROACH
a. Plan of Action: The airport study work program will conform to the phases and elements of work as described in FAA Advisory Circular 150/5070-6, Airport Master Plans, latest edition, and will be prepared to meet all requirements of SOP 2.0, Standard Procedure for FAA Review and Approval of Airport Layout Plans (ALPs).

The Airport Property Map, Exhibit “A”, will conform to all requirements of SOP 3.0, Standard Operating Procedure (SOP) for FAA Review of Exhibit “A” Airport Property Inventory Maps. Data presented will conform to all criteria contained in FAA Advisory Circular 150/5300-13B, Airport Design. Appropriate data and recommendations from area-wide planning agencies and the California Department of Transportation, Division of Aeronautics, will be utilized and evaluated in this study. This study will include:

Madera Municipal Airport Part IV – Program Narrative
2025 Airport Improvement Program Page 3
Airport Layout Plan and AGIS

1. Project Scoping/Pre-Planning – Meetings will be held with the City and FAA to analyze the required scope of the project, identify the airport development issues to be addressed in the study, determine scheduling of the study, and establish the required deliverables.

2. DBE Goal Calculation - FAA requires airports to have a current DBE program if they receive $250,000 or more in AIP funding during a Federal fiscal year. Each DBE program is valid for 3 years. Madera Municipal Airport’s DBE program covers FY 22-24 and requires an update. This will include update of the Disadvantaged Business Enterprise (DBE) Program and preparation of a goal calculation as required by 49 CFR Part 26.

3. Inventory – Evaluate existing airport conditions including surrounding community and the Airport’s roles in support its community. An inventory will be made of existing airport facilities, features, and services provided including airfield facilities, building facilities, airspace, lighting and NAVAIDs, services available (fuel, AWOS, etc.), access, utilities, and security.

4. Aviation Forecast/Critical Aircraft - It is vital during the initial stages of an ALP Update that the airport forecast and critical aircraft be determined in order to establish the existing and future operational demands on the airport and the Runway Design Code (RDC). This step requires careful coordination with the Airport and Airport users to gather as much available data as possible. Careful early FAA coordination is necessary to ensure a smooth and efficient FAA approval of the critical aircraft.

5. Environmental and Wildlife Hazard Management – A portion of the Airport Layout Plan Narrative will be dedicated to Environmental and Wildlife Hazard Management considerations, a cultural resources records search, to consider future development to a practical plan that minimizes the environmental complications for future projects.

6. AGIS Survey and Obstruction Mitigation Plans - The AGIS Surveys will be prepared by Woolpert, Inc., in accordance with FAA Advisory Circulars 150/5300- 16A, -17C and -18B. Woolpert, Inc., will be engaged to provide the complete AGIS surveys for this project. Woolpert is a well-known and experienced survey firm and is approved by FAA for AGIS surveys. A detailed scope of services and plan of action for this project has been obtained from Woolpert and is included as Exhibit A to this Narrative.

Also included will be the development of an Obstruction Mitigation Plan that lays out planned mitigation for all identified obstructions.

Madera Municipal Airport Part IV – Program Narrative
2025 Airport Improvement Program Page 4
Airport Layout Plan and AGIS

7. Facility Requirements Analysis – An evaluation will be made of the Airport’s ability of existing features identified in the Inventory to meet the current and future demands based on the Aviation Forecasts.

8. Alternatives Development and Evaluation - Brandley Engineering will work with the City of Madera to develop and evaluate various alternatives to address each “action item” identified in the “Facility Requirements Analysis”. Potential solutions to the “action items” such as a taxiway extension, tee hangar development, apron expansion, access roads, parking lots, and navigational aids will be defined.

Several different concept layouts will be presented with an accompanying cost/benefit analysis of each. One alternative analysis will include an evaluation of the feasibility to reduce visibility minimums on Runway 12-30. This will involve evaluation of flight procedures by Flight Tech and a scope of work is included as Exhibit B to this narrative.

9. Airport Layout Plan Set – The Airport Layout Plan set of drawings will be designed and drafted to meet all FAA requirements as included in the FAA Standard Operating Procedure (SOP) 2.0, Checklist of Review and Approval of Airport Layout Plans, and will include the following drawings:
9 Cover Sheet
9 Existing Airport Layout Plan showing existing facilities. 9 Future Airport Layout Plan showing existing facilities, short-term proposed development, and ultimate development for the airport. The forecasts developed for operations and based aircraft will be used to develop this Airport Layout Plan. This plan will be updated to reflect the need to accommodate the forecast traffic indicated.
9 Data Tables including the wind rose, runway data tables, runway end data tables, and airport data tables. This information will provide the dimensional details of items shown on the Airport Layout Plan.
9 Terminal Area Layout Plan showing a large-scale plan of the terminal area facilities
9 Airport Airspace Drawing. This drawing will depict the critical surfaces for this airport as defined by FAR Part 77 and as they relate to existing topography.

This plan will also show the areas where existing ground penetrates the Part 77 imaginary surfaces.
9 Inner Portion of Approach Surface Drawing. This drawing will show the plan/profile of the approaches to Runway 8 and Runway 26 for existing conditions and will show all items that penetrate the imaginary surface (vegetation, buildings, utilities, etc.).

Madera Municipal Airport Part IV – Program Narrative
2025 Airport Improvement Program Page 5
Airport Layout Plan and AGIS
9 Airport Land Use Compatibility Plan. This drawing depicts a large scale view of the airport and surrounding area and the various recommended land uses for each area.
9 Airport Property Map/Exhibit A showing the airport property boundary, the various tracts of land that were acquired to develop the airport, and the method of acquisition.

10. Development Summary - Brandley Engineering will work with the City of Madera to prioritize and phase the proposed development to meet the Airport’s short-, medium- and long-term needs and goals. Cost estimates will be prepared for each proposed project. A realistic future project schedule and timeline will be created with careful consideration of local and FAA financial constraints.

11. Narrative Report – The comprehensive Narrative Report will include details of each of the steps listed above and will provide the City of Madera with a well justified and realistic plan for development of the Airport to improve the Airport’s usability and importance in the local community.

12. FAA and City Coordination - FAA & City coordination will be required at various steps throughout the development of the ALP and Narrative report to ensure FAA acceptance of the methodology and proposed development. This will include several zoom meetings to present various ALP related issues or development proposals, discuss proposed non-standard mitigation measures, the proposed development plan and negotiate FAA approval of the forecasts and ALP development plan.
b. Consultant The engineering consultant who will prepare the Airport Layout Plan Narrative and Updated ALP Drawings will be Brandley Engineering. Woolpert, Inc. will provide the AGIS Surveys. Flight Tech will assist with the Visibility Minimum Reduction feasibility study. Acorn Environmental will assist with the environmental chapter of the narrative report.

4. GEOGRAPHIC LOCATION
The project included in this Application will be at the Madera Municipal Airport located in Madera, Madera County, California. The areas to be served will be the City of Madera and areas of Madera County that will be concerned with the airport improvements.

5. SPONSOR’S REPRESENTATIVES
David Austin, Administrative Analyst, City of Madera/Madera Municipal Airport, 1030 S.

Gateway Drive, Madera, California 93637, Telephone: 559-662-4951, Email: [email protected].

Madera Municipal Airport Part IV – Program Narrative
2025 Airport Improvement Program Page 6
Airport Layout Plan and AGIS
Arnoldo Rodriguez, City Manager, City of Madera, 205 W. 4th Street, Madera, California 93637, Telephone: 559-661-5402, Email: [email protected].

6. ATTACHMENTS
Also included in this Application are the following attachments:
 Attachment 1 – Cost Estimates
 Attachment 2 – Exhibit A, Property Map
 Attachment 3 – Standard DOT Title VI Assurances
 Attachment 4 – System for Award Management (SAM)
 Attachment 5 – Sponsor Certifications
Woolpert, Inc.
12200 NW Ambassador Drive, Suite 610
Kansas City, MO 64163
816.895.9188
October 3, 2024
R. Damon Brandley, P.E.

Brandley Engineering, Inc.
6125 King Road Suite 201
Loomis, CA 95650
RE: Aerial Photography and Surveying Services at Madera Municipal Airport (Madera, CA) - MAE Dear Damon,
Thank you for the opportunity to provide you with our proposal for Geospatial Services at Madera Municipal Airport. Herewith is our SOW for your review. If there is anything you would like to discuss further on this project please do not hesitate to reach out.

Thank you again, and we look forward to working with you on this project.

Sincerely,
Woolpert, Inc.

Justin Ness, PLS
Aviation Geospatial/Survey/AGIS Practice Manger
Senior Associate
Enclosure: Scope of Work dated October 3, 2024

EXHIBIT A
Madera Municipal Airport (MAE)
Aeronautical Survey to Support AGIS Obstruction, ALP Updating October 3, 2024