Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 1 of 6 July 16, 2025
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, July 16, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 838 9539 0721 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 2 of 6 July 16, 2025
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Joe Alicea, Awaken Church of God
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS: None
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Establishment of Cannabis Business Permit Fees for the Annual Renewal of Cannabis Business Permits
Recommendation: Conduct a Public Hearing and Adopt a Resolution of the City Council of the City of Madera Establishing a Fee of $2816.70 for the Annual Renewal of Cannabis Business Permits (Report by Will Tackett)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – July 2, 2025
Recommendation: Approve the City Council Minutes of July 2, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for June 21, 2025 to July 4, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 3 of 6 July 16, 2025
B-4 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-5 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-6 Federal Aviation Administration Airport Infrastructure Grants and Airport Improvement Program Grants for the Madera Municipal Airport
Recommendation: Adopt a Resolution:
1. Ratifying the submitted grant applications for Federal Fiscal Years 2025 and 2026; and
2. Authorizing the City Manager to accept the Federal Aviation Administration (FAA) Airport Infrastructure Grants (AIG) and the Airport Improvement Program (AIP) grants, including subsequent amendments thereto, that are likely to follow those applications for projects at the Madera Municipal Airport (Airport) (Report by Arnoldo Rodriguez)
B-7 Memorandum of Understanding (MOU) with Mid Management (MM) Recommendation: It is recommended the City Council adopt a resolution approving the MOU between the City of Madera and MM effective July 16, 2025, through June 30, 2027 (Report by Wendy Silva)
B-8 Adoption of Updated City of Madera Full Time Salary Schedules Recommendation: Adopt a Resolution Approving Revised City of Madera Full Time Salary Schedules Effective June 28, 2025, and July 12, 2025 (Report by Wendy Silva)
B-9 Acceptance of a Grant Award from the State of California Department of California Highway Patrol
Recommendation: Adopt Resolutions:
1. Accepting the Grant Award in the amount of $83,468; and
2. Amending the City’s 2025/26 Adopted Budget by $83,468 to Reflect Revenues and Expenditures Related to the Grant (Report by Giachino Chiaramonte)
B-10 Madera County Narcotic Enforcement Team Memorandum of Understanding Recommendation: Adopt a Resolution Approving a Multi‐agency Memorandum of Understanding Establishing the Madera County Narcotic Enforcement Team and Authorizing the Chief of Police to Execute the Agreement (Report by Giachino Chiaramonte)
B-11 Lease Agreement with Madera Unified School District and California Teaching Fellows Foundation for the John Wells Youth Center
Recommendation: 1. Adopt a Resolution Approving a Two-Year Lease Agreement between the City of Madera and Madera Unified School District for Occupation and Use of Facilities at the John W. Wells Youth Center Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 4 of 6 July 16, 2025
2. Adopt a Resolution Approving a Two-Year Lease Agreement between the City of Madera and California Teaching Fellows Foundation for the Occupation and Use of Facilities at the John Wells Youth Center (Report by Joseph Hebert)
B-12 Assemblywoman Esmeralda Soria Fee Waiver Request for the Community Resource Fair and Backpack Giveaway
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center (PACC) on August 5, 2025, related to the Community Resource Fair and Backpack Giveaway event hosted by Assemblywoman Esmeralda Soria, at an Anticipated Rental Fee of $790 (Report by Joseph Hebert)
B-13 Madera Coalition for Community Justice Fee Waiver Request for the Electric Vehicle Application Clinic Resource Event
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Frank Bergon Senior Center (FBSC) on August 9, 2025, related to the Electric Vehicle Application Clinic Resource Event hosted by the Madera Coalition for Community Justice (MCCJ), at an Anticipated Rental Fee of $715 (Report by Joseph Hebert)
B-14 Budget Amendment for Fiscal Year 2025/26 for Centrifuge #2 Rehabilitation Recommendation: Approve a Resolution Authorizing a Budget Amendment for $60,000 to Fund the Rehabilitation of Centrifuge #2 at the Wastewater Treatment Plant (Report by Arnoldo Rodriguez)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Community and Park Facility Parking Lot Surface Rehabilitation, City Project No. PK-81, CDBG Block Grant and City Hall Parking Lot Resurfacing
Recommendation: Adopt a Resolution:
1. Approving a contract award for Community and Park Facility Parking Lot Surface Rehabilitation, City Project No. PK-81 CDBG Block Grant Including Bid Alternate 1 Mountain Vista Parking Lot and Bid Alternate 2 City Hall Parking Lot in the amount of $743,120.00 to VSS International, Inc., and
2. Approving a budget amendment in the amount of $194,830.84 to fully fund the project; and
3. Determining the project is Categorically Exempt pursuant to Section 15301, Class 1 (Existing Facilities) of the California Environmental Quality Act (CEQA) (Report by Keith Helmuth) D-2 Contractor Services Agreement with Tosted Asphalt, Inc. for IFB 202425-23 Lions Town & Country Park Trail Improvements
Recommendation: Adopt a Resolution Awarding a Construction Services Agreement under Invitation for Bid (IFB) 202425-23 for the Lions Town & Country Park Trail Improvements for $841,019.63 to Tosted Asphalt, Inc., with a Construction Contingency of up to 10 Percent of the Original Construction Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 5 of 6 July 16, 2025
Agreement amount, up to $84,102 (Report by Joseph Hebert) E. ADMINISTRATIVE REPORTS:
E-1 Parks & Community Services Department Fiscal Year 2024/25 Quarter 4 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 4 Recap (Report by Joseph Hebert) E-2 Appointments to the Golf Course Advisory Committee
Recommendation: This report is submitted to request direction from the City Council on the Golf Course Advisory Committee Members (Report by Joseph Hebert) E-3 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
FUTURE MEETING DATES:
Wednesday, August 20, 2025
Wednesday, September 3, 2025
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Update 07/11/2025 at 5:00 p.m. Madera City Council Agenda Page 6 of 6 July 16, 2025
Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for July 16, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 5:00 p.m. on July 11, 2025. _______________________
Alicia Gonzales, City Clerk