Madera City Council
August 20, 2025

Update 08/15/2025 at 6:00 p.m. Madera City Council Agenda Page 1 of 7 August 20, 2025

REGULAR MEETING OF THE MADERA CITY COUNCIL AND

SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE

GROUNDWATER SUSTAINABILITY AGENCY
205 W. 4th Street, Madera, California 93637

JOINT MEETING

NOTICE AND AGENDA
Wednesday, August 20, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 849 9322 9238 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
“Wordly” can translate into 25+ different languages. To access written translation during the meeting, please
scan the QR Code or click this link:
https://attend.wordly.ai/join/FTZJ-3396
“Wordly” puede traducir a más de 25 idiomas diferentes.

Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/FTZJ-3396
Update 08/15/2025 at 6:00 p.m. Madera City Council Agenda Page 2 of 7 August 20, 2025
CALL TO ORDER:

ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Mike Souza, Harvest Community Church PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS:

1. Proclamation Recognizing National Senior Citizens Day PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – July 16, 2025
Recommendation: Approve the City Council Minutes of July 16, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for July 5 to August 8, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) Update 08/15/2025 at 6:00 p.m. Madera City Council Agenda Page 3 of 7 August 20, 2025
B-5 2026 Benefit Plan Renewals
Recommendation: Adopt a Minute Order Approving Renewal of the City’s Medical and Dental Plans as Presented (Report by Wendy Silva)
B-6 Approving P&A Administrative Services, Inc. (P&A) as the Plan Administrator for the City of Madera’s (City’s) Internal Revenue Service (IRS) Section 125 Plan Recommendation: Adopt a Resolution approving P&A as the Plan Administrator for the City’s IRS Section 125 Plan and authorizing the City Manager to execute the Flexible Benefits Administrative Services Agreement and related administrative documents necessary for the change in Plan Administrator (Report by Wendy Silva)
B-7 Participation in first party recovery and subrogation services with George Hills Company, Inc., (GH) through the Central San Joaquin Valley Risk Management Authority (CSJVRMA) Recommendation: Adopt a Minute Order approving participation in services available under the Master Agreement for First Party Recovery and Subrogation Services between GH and CSJVRMA (Report by Wendy Silva)
B-8 2025 Old Timers Day Parade and Booths in the Park Event Entries Recommendation: Approve a Minute Order Authorizing the City Manager to Execute Documents Necessary for any City Entries in the Old Timers Day Parade and Related Booths in the Park Event Scheduled September 27, 2025 (Report by Alicia Gonzales)
B-9 Bike Lane Construction Plan for Various Streets City Project R-94 Bid Package 2 and D Street Pavement Rehabilitation
Recommendation: Adopt a Minute Order Approving:

1. Acceptance of the Bike Lane Construction Plan for Various Streets City Project R-94 Bid Package 2 and D Street Pavement Rehabilitation Recording of Notice of Completion; and

2. Increase in Project Contingencies from 10 to 11.6 percent; and

3. Release of Retention 35 days after the Recording of the Notice of Completion (Report by Keith Helmuth)
B-10 Caltrans Airport 2025 Improvement Program Matching Grants for the Madera Municipal Airport
Recommendation: Adopt a Resolution Authorizing the City Manager to Submit Applications, Accept Allocations of Funds, and Sign Grant Agreements with the California Department of Transportation for Airport Improvement Program (AIP) Matching Grants (Report by Arnoldo Rodriguez) B-11 City Projects TS-23, 24, 32 - Traffic Signal Modifications and Traffic Signal Installations Recommendation: Adopt a Resolution Rejecting all Bids Received for the City Projects TS-23, TS-24, and TS-32 (Traffic Signals) at Howard Road and Pine Street, Howard Road and Yosemite Avenue/Q Street (Report by Keith Helmuth) B-12 Request by Jaime Deniz Rangel for Connection to the City’s Water System Update 08/15/2025 at 6:00 p.m. Madera City Council Agenda Page 4 of 7 August 20, 2025
Recommendation: Adopt a Resolution Approving an Agreement for Outside City Limits Water Connection for 28537 Avenue 14 (APN 035-222-021) (Report by Keith Helmuth)
B-13 Budget Amendment for Project TS-34, Granada Drive Pedestrian Improvements Recommendation: Adopt a Resolution Amending the City’s Fiscal Year (FY) 2025/26 Operating Budget in the Amount of $113,760 (Report by Keith Helmuth) B-14 Acceptance of a Grant Award from the State of California Office of Traffic Safety Selective Traffic Enforcement Program
Recommendation: Adopt Resolutions:

1. Accepting the Grant Award in the Amount of $115,000; and

2. Amending the City’s 2025/26 Adopted Budget by $115,000 to Reflect Revenues and Expenditures Related to the Grant (Report by Giachino Chiaramonte)
B-15 Motorola Service Provider Agreement Renewal
Recommendation: Adopt a Resolution Authorizing and Approving an Amendment to the City of Madera Fiscal Year 2025/2026 Adopted Budget to Appropriate General Fund Balance to Cover a Budget Shortfall Related to the Renewal of an Agreement with Motorola Solutions, Inc. for the Upgrade and Maintenance of Police Department Communication Equipment (Report by Giachino Chiaramonte)
B-16 Motorola VESTA 911 Agreement Renewal
Recommendation: Adopt a Resolution Authorizing an Agreement Renewal with Motorola Solutions, Inc. for the Service and Maintenance of the Madera Police Department’s (MPD) VESTA 911 Equipment and Authorizing an Amendment to the City of Madera Fiscal Year 2025/2026 Adopted Budget to Appropriate $84,943 to Cover the Cost of the Agreement Renewal (Report by Giachino Chiaramonte)
B-17 Fresno-Madera Area Agency on Aging for Fiscal Year 2025-26 for Title III C1 Congregate Nutrition Program for Older Adults
Recommendation: Adopt Resolutions:

1. Approving Contract Number 26-0147 Between the City and the Fresno-Madera Area Agency on Aging (FMAAA) for Fiscal Year (FY) 2025/2026 for the Title lll C1 Congregate Nutrition Program (CNP) for Older Adults, not to exceed $58,625; and

2. Amending the City’s FY 2025/26 Operating Budget approving related revenue and expenditure line items related to the execution of the FMAAA Contract Number 26-0147, Title III C1 Congregate Nutrition Program (Report by Joseph Hebert)
B-18 Real-Time Crime Center Data Sharing
Recommendation: Adopt a Resolution approving an addendum to the existing Master Customer Agreement with Motorola Solutions, Inc. to allow for data sharing with Peregrine Technologies, Inc. dba Peregrine in support of the City’s Real-Time Crime Center (Report by Giachino Chiaramonte) Update 08/15/2025 at 6:00 p.m. Madera City Council Agenda Page 5 of 7 August 20, 2025
B-19 City’s Participation in the Old Timers’ Day Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, Parks, and Engineering Fees and Services Relating to the Old Timers’ Day Parade in the Amount of $2,956 (Report by Giachino Chiaramonte)
B-20 Madera County Food Bank Fee Waiver Request for the Senior Brown Bag Program Recommendation: Adopt a Resolution waiving the rental fees of the Pan American Community Center starting on August 20, 2025, and ending on December 17, 2025, related to the Senior Brown Bag Program hosted by the Madera County Food Bank, at an anticipated rental fee of $2,287.50 (Report by Joseph Hebert)
B-21 Central San Joaquin Valley Risk Management Authority (CSJVRMA) updated Joint Powers Agreement
Recommendation: Adopt a Resolution approving the CSJVRMA updated Joint Powers Agreement as Amended and Restated effective July 1, 2025 (Report by Wendy Silva)
B-22 Certificate of Recognition Honoring Ginger Latimer Recipient of the Crystal Tower Award Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Ginger Latimer Recipient of the Crystal Tower Award (Report by Alicia Gonzales)
C. WORKSHOP:

C-1 Updated Intersection Control Evaluation Report for the Lake Street/4th Street/Central Avenue Intersection
Recommendation: Staff recommends that the City Council (Council) consider the information within the Intersection Control Evaluation Report (Report) and provide direction to staff regarding course of future activity for this intersection (Report by Keith Helmuth)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Amendment No. 3 to the West Coast Arborists, Inc. Agreement for City-wide Tree Management and Maintenance Services and Budget Amendment to the FY 2025/26 Budget

1. Adopt a Resolution Approving a Third Amendment to the Agreement for Tree Management and Maintenance Services with West Coast Arborists, Inc. (WCA), for additional work at $39,900; and

2. Adopt a Resolution Amending the City’s FY 2025/26 Operating Budget approving related expenditure line item for the execution of a Third Amendment to the Agreement for Tree Management
Maintenance Services with West Coast Arborists, Inc. for an additional $39,000 (Report by Joseph Hebert)
D-2 Contract Award for Water Main Replacement City Project W-43 Recommendation: Adopt a Resolution Approving the Contract Award for the Water Main Replacement Project City Project No. W-43 in the amount of $4,449,360.00 to Mid Cal Pipeline & Utilities, Inc. and Adopt a Class 2 Update 08/15/2025 at 6:00 p.m. Madera City Council Agenda Page 6 of 7 August 20, 2025
Categorical Exemption (Replacement or Reconstruction) per CEQA Guidelines Section 15302 (Report by Keith Helmuth)
E. ADMINISTRATIVE REPORTS:

E-1 Domestic Well Mitigation Program (DWMP) (Action on this item by the (GSA) Groundwater Sustainability Agency)
Recommendation: Receive update and provide direction regarding information provided as part of this report to City Council (Report by Keith Helmuth) E-2 Appointments to the Golf Course Advisory Committee
Recommendation: 1. Consider the Recommendations for Appointments to the Golf Course Advisory Committee for the Service Organization Representative, Golfer/At-large Community Member, and the Non-Golfer/At-large Community Member; and

2. Adopt a Resolution Naming and Approving the Appointments to the Golf Course Advisory Committee for the Service Organization Representative, Golfer/At-large Community Member, and the NonGolfer/At-large Community Member (Report by Joseph Hebert) E-3 City Streetlighting Update
Recommendation: This report is submitted for informational purposes only. No action is requested from the City Council at this time (Report by Arnoldo Rodriguez)
E-4 Response to Madera County Grand Jury Final Report 2425-11; Published on Monday, June 30, 2025, titled “City “Bogeys” Grand Jury’s Report”
Recommendation: It is recommended the City Council (Council) review the proposed Response to the Grand Jury Report (Report) and approve the Response as presented or provide direction on changes to the proposed Response (Report by Arnoldo Rodriguez)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION:

G-1 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Clerk
G-2 Conference with Labor Negotiators - Pursuant to Government Code Section §54957.6 Agency Designated Representative: Mayor Cece Gallegos
Title: City Clerk
FUTURE MEETING DATES:
 Wednesday, September 3, 2025
Update 08/15/2025 at 6:00 p.m. Madera City Council Agenda Page 7 of 7 August 20, 2025
 Wednesday, September 17, 2025
ADJOURNMENT:

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for August 20, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 6:00 p.m. on August 15, 2025. _______________________
Alicia Gonzales, City Clerk
Update 08/19/2025 at 9:15 a.m. Madera City Council Agenda Page 1 of 3 August 20, 2025

NOTICE AND CALL OF THE

SPECIAL MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637

CORRECTED

NOTICE AND AGENDA
Wednesday, August 20, 2025 Council Chambers
8:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 849 9322 9238 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
“Wordly” can translate into 25+ different languages. To access written translation during the meeting, please
scan the QR Code or click this link:
https://attend.wordly.ai/join/FTZJ-3396
“Wordly” puede traducir a más de 25 idiomas diferentes.

Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/FTZJ-3396
Update 08/19/2025 at 9:15 a.m. Madera City Council Agenda Page 2 of 3 August 20, 2025
CALL TO ORDER:

ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION:

PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PUBLIC COMMENT:

Members of the public shall have an opportunity to address the City Council regarding matters on this Agenda at the time the agenda item is called. Speakers should limit their comments to three (3) minutes.

A. CLOSED SESSION:

A-1 Conference with Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(3) One Case
A-2 Conference with Legal Counsel – Anticipated Litigation Deciding whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4) One Case
FUTURE MEETING DATES:
 Wednesday, September 3, 2025
 Wednesday, September 20, 2025
ADJOURNMENT:

 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.

Update 08/19/2025 at 9:15 a.m. Madera City Council Agenda Page 3 of 3 August 20, 2025
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Special Meeting of the Madera City Council for August 20, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 9:15 a.m. on August 19, 2025. _______________________
Alicia Gonzales, City Clerk

Minutes of a Regular Meeting of the Madera City Council July 16, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Deputy City Engineer Ellen Bitter, Assistant Engineer Alexis Raymundo, Recreation/Community Programs Coordinator Adam Romero and Communication Specialist Joseph Carrello.

INVOCATION: Councilmember Zacharia
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER EVANS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

PRESENTATIONS: None
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Item: B-1
Minutes for: 07/16/2025
Adopted: 08/20/2025
City of Madera City Council Minutes
205 W. 4th Street July 16, 2025
Madera, CA 93637 Page 2 of 8
Cynthia Obregon, a resident of Madera, mentioned that she was not in attendance during the June Pride Month proclamation and expressed her gratitude to Council for recognizing gay people.

Yolanda Contreras, a resident of Madera County spoke on behalf of the Madera Splashpad Project. She advocated for a fun place for children to play in Madera. She was saddened to hear Mayor Gallegos suggest to her and others that they visit other cities to enjoy their splash pads.

Michaela Contreras, a member of the public, advocated for a splash pad in Madera. Ms. Contreras asked Council why there was no clear direction to the Parks Director, no follow-up communications to their groups and why the Parks Director and City Manager were not present when their group met with Councilmembers. She also asked that this item be added to Council agendas until resolved.

Bishop Sherrod Cotton stated that they are opening a Church at 160 Dwyer Street. He invited Council to their grand opening ribbon cutting ceremony on August 3rd at 5:00 p.m. and he will be reaching out to Councilmember Evans for their musical event on August 1st.

Mayor Pro Tem Rodriguez advised Council and City Clerk Alicia Gonzales that Bishop Cotton would like to be added to the invocation rotation. Bishop Cotton was asked to give his contact information to the City Clerk.

Jose Rivera, a member of the public, advocated for a splash pad in Madera. He asked that instead of having a table tennis area at Taubert Park that Council switch that out for a splash pad.

City Clerk Alicia Gonzales stated there were two written comments. Both were emailed to Council, copies were provided to Council for this meeting and copies were available at the podium for whomever wished to see them.
1st Written Comment: by Tina Hernandez
Dear City Council Members, I am a mother and have two little ones. I would like to support the Madera Splash Pad Project and ask for each and everyone of you to please approve on this beneficial project.

We need this space for our community during the hot summer weather to safely cool down. I have two little children that have enjoyed the outdoors and because of the heat we are having to stay home or do indoor play. We would like the option to just drive down the street and have some fun cooling down in Madera but instead we have had to travel to Fresno or nearby cities to play in their splash pads. While we are there in other communities, we are also spending money on food, gas, etc when we would prefer to spend money in Madera. As you know traveling is also time consuming and my kids often get anxious by the time we get to where we need to go. Not having to travel out of town just to cool down and enjoy the fun of a splash pad would help us so much. A splash pad in Madera is much needed. Every city seem to have them but why not us. My children and I are asking for your help and to please support this project and make it a reality. Thank you for your time and consideration.
2nd Written Comment: by Maurice Johnson
This email is to address the vacancies within the Airport Advisory Committee. I am reporting my observations relating to the lack of participation from existing members of the airport advisory board.

There hasn't been a quorum in quite some time and it would be good to enlist people that are motivated to serve within their community. I (Maurice Johnson) have applied for an opportunity to support one of the vacant roles and would like to be considered. Again, this email is to bring to your attention that the state or order of business tied to the Aiport Advisory Committee’s members attendance has been deficient. Thank you.

City of Madera City Council Minutes
205 W. 4th Street July 16, 2025
Madera, CA 93637 Page 3 of 8
No further Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS:

A-1 Establishment of Cannabis Business Permit Fees for the Annual Renewal of Cannabis Business Permits
Recommendation: Conduct a Public Hearing and Adopt a Resolution of the City Council of the City of Madera Establishing a Fee of $2816.70 for the Annual Renewal of Cannabis Business Permits (Report by Will Tackett)
Josh Lewis representing Embarc stated he supports this item and also supports giving an update on their community benefits efforts.

No further Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-135 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ESTABLISHING A FEE OF $2816.70 FOR THE ANNUAL RENEWAL OF

CANNABIS BUSINESS PERMITS
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE. ITEM B-4 WAS PULLED FOR DISCUSSION.

B-1 Minutes – July 2, 2025
Recommendation: Approve the City Council Minutes of July 2, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for June 21, 2025 to July 4, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) B-4 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-5 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-6 Federal Aviation Administration Airport Infrastructure Grants and Airport Improvement Program Grants for the Madera Municipal Airport
City of Madera City Council Minutes
205 W. 4th Street July 16, 2025
Madera, CA 93637 Page 4 of 8
Recommendation: Adopt a Resolution:

1. Ratifying the submitted grant applications for Federal Fiscal Years 2025 and 2026; and

2. Authorizing the City Manager to accept the Federal Aviation Administration (FAA) Airport Infrastructure Grants (AIG) and the Airport Improvement Program (AIP) grants, including subsequent amendments thereto, that are likely to follow those applications for projects at the Madera Municipal Airport (Airport) (Report by Arnoldo Rodriguez)
RES 25-136 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, RATIFYING THE SUBMITTED APPLICATIONS TO THE FEDERAL

AVIATION ADMINISTRATION (FAA) FOR FEDERAL ASSISTANCE AND

AUTHORIZING THE CITY MANAGER TO ACCEPT AIRPORT

INFRASTRUCTURE GRANTS (AIG) AND AIRPORT IMPROVEMENT

PROGRAM (AIP) GRANTS, INCLUDING ALL AMENDMENTS THERETO, FOR

THE PROJECTS IDENTIFIED IN THE APPLICATIONS AT THE MADERA

MUNICIPAL AIRPORT (AIRPORT)
B-7 Memorandum of Understanding (MOU) with Mid Management (MM) Recommendation: It is recommended the City Council adopt a resolution approving the MOU between the City of Madera and MM effective July 16, 2025, through June 30, 2027 (Report by Wendy Silva)
RES 25-137 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MADERA AND MID MANAGEMENT EFFECTIVE JULY 16, 2025, THROUGH JUNE 30, 2027
B-8 Adoption of Updated City of Madera Full Time Salary Schedules Recommendation: Adopt a Resolution Approving Revised City of Madera Full Time Salary Schedules Effective June 28, 2025, and July 12, 2025 (Report by Wendy Silva)
RES 25-138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULES
EFFECTIVE JUNE 28, 2025, AND JULY 12, 2025
B-9 Acceptance of a Grant Award from the State of California Department of California Highway Patrol
Recommendation: Adopt Resolutions:

1. Accepting the Grant Award in the amount of $83,468; and

2. Amending the City’s 2025/26 Adopted Budget by $83,468 to Reflect Revenues and Expenditures Related to the Grant (Report by Giachino Chiaramonte)
RES 25-139 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING GRANT AWARD FROM THE STATE OF

CALIFORNIA DEPARTMENT OF CALIFORNIA HIGHWAY PATROL IN THE City of Madera City Council Minutes
205 W. 4th Street July 16, 2025
Madera, CA 93637 Page 5 of 8
AMOUNT OF $83,468 AND DESIGNATING THE CITY MANAGER AS THE

AUTHORIZING OFFICIAL TO ACCEPT THE GRANT AWARD
RES 25-140 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2025/2026 BUDGET
B-10 Madera County Narcotic Enforcement Team Memorandum of Understanding Recommendation: Adopt a Resolution Approving a Multi-agency Memorandum of Understanding Establishing the Madera County Narcotic Enforcement Team and Authorizing the Chief of Police to Execute the Agreement (Report by Giachino Chiaramonte)
RES 25-141 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING A MULTI-AGENCY MEMORANDUM OF UNDERSTANDING

ESTABLISHING THE MADERA COUNTY NARCOTIC ENFORCEMENT TEAM

AND AUTHORIZING THE CHIEF OF POLICE TO EXECUTE THE AGREEMENT B-11 Lease Agreement with Madera Unified School District and California Teaching Fellows Foundation for the John Wells Youth Center
Recommendation: 1. Adopt a Resolution Approving a Two-Year Lease Agreement between the City of Madera and Madera Unified School District for Occupation and Use of Facilities at the John W. Wells Youth Center

2. Adopt a Resolution Approving a Two-Year Lease Agreement between the City of Madera and California Teaching Fellows Foundation for the Occupation and Use of Facilities at the John Wells Youth Center (Report by Joseph Hebert)
RES 25-142 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A TWO-YEAR LEASE AGREEMENT BETWEEN THE

CITY OF MADERA AND MADERA UNIFIED SCHOOL DISTRICT FOR
OCCUPATION AND USE OF FACILITIES AT THE JOHN W. WELLS YOUTH CENTER
RES 25-143 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A TWO-YEAR LEASE AGREEMENT BETWEEN THE

CITY OF MADERA AND CALIFORNIA TEACHING FELLOWS FOUNDATION FOR OCCUPATION AND USE OF FACILITIES AT THE JOHN W. WELLS YOUTH CENTER
B-12 Assemblywoman Esmeralda Soria Fee Waiver Request for the Community Resource Fair and Backpack Giveaway
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center (PACC) on August 5, 2025, related to the Community Resource Fair and Backpack Giveaway event hosted by Assemblywoman Esmeralda Soria, at an Anticipated Rental Fee of $790 (Report by Joseph Hebert)
RES 25-144 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA WAIVING THE RENTAL FEES OF THE PAN-AMERICAN
COMMUNITY CENTER ON AUGUST 5, 2025, RELATED TO
City of Madera City Council Minutes
205 W. 4th Street July 16, 2025
Madera, CA 93637 Page 6 of 8
ASSEMBLYWOMAN ESMERALDA SORIA’S COMMUNITY RESOURCE FAIR

AND BACKPACK GIVEAWAY EVENT, AT AN ANTICIPATED RENTAL FEE OF $790
B-13 Madera Coalition for Community Justice Fee Waiver Request for the Electric Vehicle Application Clinic Resource Event
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Frank Bergon Senior Center (FBSC) on August 9, 2025, related to the Electric Vehicle Application Clinic Resource Event hosted by the Madera Coalition for Community Justice (MCCJ), at an Anticipated Rental Fee of $715 (Report by Joseph Hebert)
RES 25-145 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA WAIVING THE RENTAL FEES OF THE FRANK BERGON SENIOR CENTER ON AUGUST 9, 2025, RELATED TO MADERA COALITION FOR COMMUNITY JUSTICE’S ELECTRIC VEHICLE APPLICATION CLINIC RESOURCE EVENT, AT AN ANTICIPATED RENTAL FEE OF $715
B-14 Budget Amendment for Fiscal Year 2025/26 for Centrifuge #2 Rehabilitation Recommendation: Approve a Resolution Authorizing a Budget Amendment for $60,000 to Fund the Rehabilitation of Centrifuge #2 at the Wastewater Treatment Plant (Report by Arnoldo Rodriguez)
RES 25-146 RESOLUTION AUTHORIZING A BUDGET AMENDMENT FOR $60,000 TO FUND THE REHABILITATION OF CENTRIFUGE #2 AT THE WASTEWATER

TREATMENT PLANT (WWTP)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Community and Park Facility Parking Lot Surface Rehabilitation, City Project No. PK-81, CDBG Block Grant and City Hall Parking Lot Resurfacing
Recommendation: Adopt a Resolution:

1. Approving a contract award for Community and Park Facility Parking Lot Surface Rehabilitation, City Project No. PK-81 CDBG Block Grant Including Bid Alternate 1 Mountain Vista Parking Lot and Bid Alternate 2 City Hall Parking Lot in the amount of $743,120.00 to VSS International, Inc., and

2. Approving a budget amendment in the amount of $194,830.84 to fully fund the project; and

3. Determining the project is Categorically Exempt pursuant to Section 15301, Class 1 (Existing Facilities) of the California Environmental Quality Act (CEQA) (Report by Keith Helmuth) No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-147 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE CONTRACT AWARD FOR COMMUNITY AND City of Madera City Council Minutes
205 W. 4th Street July 16, 2025
Madera, CA 93637 Page 7 of 8

PARK FACILITIES PARKING LOT SURFACE REHABILITATION, CITY PROJECT NO. PK-81 CDBG BLOCK GRANT INCLUDING BID ALTERNATE 1 MOUNTAIN VISTA PARKING LOT AND BID ALTERNATE 2 CITY HALL PARKING LOT IN THE AMOUNT OF $743,120.00 TO VSS INTERNATIONAL, INC,. AND APPROVING A BUDGET AMENDMENT IN THE AMOUNT OF $194,830.84

TO FULLY FUND THE PROJECT AND AUTHORIZING CONSTRUCTION

CONTINGENCIES RELATING TO THE CONTRACT
D-2 Contractor Services Agreement with Tosted Asphalt, Inc. for IFB 202425-23 Lions Town & Country Park Trail Improvements
Recommendation: Adopt a Resolution Awarding a Construction Services Agreement under Invitation for Bid (IFB) 202425-23 for the Lions Town & Country Park Trail Improvements for $841,019.63 to Tosted Asphalt, Inc., with a Construction Contingency of up to 10 Percent of the Original Construction Agreement amount, up to $84,102 (Report by Joseph Hebert) Parks and Recreation Director Joseph Hebert stated the bid came in under the Engineer’s bid.

Parks and Recreation Director Joseph Hebert was asked and answered that they may be able to expand the play area with the spare funds. Mayor Pro Tem Rodriguez asked that an estimate for a water park (splash pad) be kept in mind as a possible use for the funds.

No Public Comment was presented. Public Comment was closed.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 25-148 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING RESOLUTION AWARDING A CONSTRUCTION SERVICES AGREEMENT UNDER INVITATION FOR BID (IFB) 202425-23 LIONS TOWN & COUNTRY PARK TRAIL IMPROVEMENTS FOR $841,019.63 TO TOSTED ASPHALT, INC. WITH A CONSTRUCTION CONTINGENCY OF UP TO 10% OF THE ORIGINAL CONSTRUCTION AGREEMENT AMOUNT, UP TO $84,102
E. ADMINISTRATIVE REPORTS:

E-1 Parks & Community Services Department Fiscal Year 2024/25 Quarter 4 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2024/25 Quarter 4 Recap (Report by Joseph Hebert) E-2 Appointments to the Golf Course Advisory Committee
Recommendation: This report is submitted to request direction from the City Council on the Golf Course Advisory Committee Members (Report by Joseph Hebert)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, TO TABLE ITEM E-2 TO THE NEXT MEETING WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

E-3 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) City of Madera City Council Minutes
205 W. 4th Street July 16, 2025
Madera, CA 93637 Page 8 of 8
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.

Councilmember Villegas had no reports.

Mayor Pro Tem Rodriguez requested that vacancies in the Airport Advisory Committee be added to a future agenda to address current vacancies and ensure that future meetings can achieve quorum and proceed with necessary business. He thanked the various service clubs, sponsors and agencies that were involved in putting on this year’s fireworks show.

Councilmember Mejia requested that an item be to a future agenda where they can review which boards and commissions remain relevant, examine the nomination and appointment processes for filling vacancies, and explore opportunities for community input and engagement. She attended the Leighton’s Jewelers ribbon cutting. Councilmember Villegas was also present at that event.

Councilmember Montes thanked those who helped put on this year’s fireworks show.

Councilmember Zacharia thanked the Police Department for keeping the Fireworks Spectacular show safe and thanked the various sponsors for their generous donations and thanked volunteers for their time in preparing for the event.

Councilmember Evans had no reports.

Mayor Gallegos mentioned the ribbon cutting for J&P Spinal and Joint Center and also welcomed five new officers who recently graduated from the Police Academy and will soon begin their training with the Madera Police Department.

G. CLOSED SESSION: None
FUTURE MEETING DATES:
 Wednesday, August 20, 2025
 Wednesday, September 3, 2025
ADJOURNMENT: Meeting was adjourned at 7:48 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 20, 2025
_________________________________ Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for July 5 to August 8, 2025.

SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of July 5 to August 8, 2025, is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 42277 – 43202 $10,127,949.17
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $1,522,575.10
SDI EDD $6,282.21
CalPERS Payment CalPERS $5,045,064.10
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2024/2025 or 2025/2026 Adopted Budget and released for payment every Monday. Each demand has been audited, and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2024/2025 or Fiscal Year 2025/2026 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

Register of Audited Demands

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 42777 07/09/2025 PARKS ADMINISTRATION Prop 68 Grant DAVID J. BOYLE PARKS - LTC RESTROOMS 665.01 42778 07/09/2025 PD OPERATIONS PD Operations LEATHAM FAMILY, LLC PD BADGE ORDER 622.45 42779 07/09/2025 PD OPERATIONS Code Enforcement DIEBERTS CREATIVE COPY INC DOOR HANGERS - CE 137.02 42779 07/09/2025 PD OPERATIONS PD Operations DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 75.78 42780 07/09/2025 PARKS ADMINISTRATION General Fund GLOBAL PAYMENTS, INC PARKS - ACTIVE NET SUBSCRIPTION 1,222.22 42780 07/09/2025 PARKS ADMINISTRATION Parks Administration GLOBAL PAYMENTS, INC PARKS - ACTIVE NET SUBSCRIPTION 111.11 42781 07/09/2025 PD OPERATIONS PD Operations TIM J LAW EMPLOYMENT BACKGROUND 2,400.00 42782 07/09/2025 PD OPERATIONS Animal Control NVA FRESNO VETERINARY MANAGEMENT VETERINARY CARE SERVICES C 508.37 42783 07/09/2025 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. TRANSIT OPERATOR 05/25 118,424.02 42783 07/09/2025 GRANTS TRANS - DAR MV TRANSPORTATION, INC. TRANSIT OPERATOR 05/25 75,987.83 42784 07/09/2025 FIRE Fire G & J TRUCK SALES, INC E-56 REPAIRS 3,255.64 42784 07/09/2025 FIRE MEAS K - FIRE G & J TRUCK SALES, INC T-58 REPAIRS 3,096.96 42785 07/09/2025 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 05/16/25-05/31/25 869.48 42785 07/09/2025 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 3,001.89 42785 07/09/2025 WWTP WWTP VAN DE POL ENTERPRISES, INC. FUEL WWTP - BULK PROPANE 2,492.26 42785 07/09/2025 PD OPERATIONS PD Operations VAN DE POL ENTERPRISES, INC. PD - PROPANE 23.39 42786 07/09/2025 INFORMATION SERVICES Computer Replacement NETWORKTIGERS, INC. COMPUTER HARDWARE AND PERIPHERALS 10,006.52 42787 07/09/2025 STREETS STREETS INTERNATIONAL COATINGS COMPANY, INC. TRAFFIC PAINT 11,558.96 42788 07/09/2025 PD OPERATIONS MEAS K - PD BRAUN NORTHWEST, INC 2025 FORD F650 CHASSIS HGAC AM23CC13 32,667.01 42788 07/09/2025 PD OPERATIONS P Command Centeƌ BRAUN NORTHWEST, INC r 2025 FORD F650 CHASSIS HGAC AM23CC13 35,355.99 42789 07/09/2025 PD OPERATIONS PD Operations B & M SUPPLIERS LLC NITRILE GLOVES 380.00 42790 07/09/2025 FIRE Fire JOHN DOWDING WINDOW COVERINGS 2,861.38 42791 07/09/2025 PD OPERATIONS PD Operations HNI WORKPLACE FURNISHINGS, LLC COFI CHAIR 1,578.86 42792 07/09/2025 FINANCE Central Admin AT&T 06/25 CALNET SERVICE 9391026406 30.02 42792 07/09/2025 FINANCE Finance AT&T 06/25 CALNET SERVICE 9391026406 30.03 42792 07/09/2025 FINANCE HR/RISK MGT AT&T 06/25 CALNET SERVICE 9391026406 31.58 42792 07/09/2025 FINANCE MEAS K - FIRE AT&T 05/25 CALNET SERVICE 9391068734 61.61 42792 07/09/2025 FINANCE Parks AT&T 06/25 CALNET SERVICE 9391026412 163.45 42792 07/09/2025 FINANCE Parks Administration AT&T 06/25 CALNET SERVICE 9391031580 288.63 42792 07/09/2025 FINANCE Sewer Mtnc/Operations AT&T 06/25 CALNET SERVICE 9391031570 192.11 42792 07/09/2025 FINANCE Sr Citizen Comm͘ ServicĞ AT&T e 06/25 CALNET SERVICE 93910264150 67.07 42792 07/09/2025 FINANCE WWTP AT&T 06/25 CALNET SERVICE 9391026417 40.42 42792 07/09/2025 FINANCE WWTP AT&T 06/25 CALNET SERVICE 9391026405 31.58 42792 07/09/2025 FINANCE WWTP AT&T 06/25 CALNET SERVICE 9391026410 61.61 42792 07/09/2025 FINANCE PD Operations AT&T 06/25 CALNET SERVICE 9391020514 155.40 42792 07/09/2025 FINANCE PD Operations AT&T 06/25 CALNET SERVICE 9391026414 379.44 42792 07/09/2025 FINANCE PD Operations AT&T 06/25 CALNET SERVICE 9391026409 31.99 42792 07/09/2025 PD OPERATIONS PD Operations AT&T 05/25 CALNET SERVICE 9391064552 286.21 42792 07/09/2025 PD OPERATIONS PD Operations AT&T 05/25 CALNET SERVICE 9391031566 155.40

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42792 07/09/2025 PD OPERATIONS PD Operations AT&T 05/25 CALNET SERVICE 9391031578 156.17 42793 07/09/2025 WWTP WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 4,454.60 42794 07/09/2025 PARKS ADMINISTRATION Sports Programs BSN SPORTS FOOTBALLS 447.07 42795 07/09/2025 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 644.00 42796 07/09/2025 PD OPERATIONS PD Operations CALIFORNIA FORENSIC INSTITUTE PRE-EMPLOYMENT EXAM 900.00 42797 07/09/2025 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482 FOR 06/20/2025 PAYROLL 824.44 42798 07/09/2025 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO #E700482 FOR 07/03/2025 PAYROLL 824.44 42799 07/09/2025 FINANCE COMPUTER MAINT COMCAST 06/25 SVS 81555003203220060 88.13 42800 07/09/2025 HR/RISK MGT HR/RISK MGT OCCUPATION HEALTH CENTERS OF CAL͘ RNIA, A MEDIC PRE-EMPLOYMENT SERVICES 434.00 42801 07/09/2025 PD OPERATIONS Code Enforcement CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 05/25 161.00 42801 07/09/2025 PD OPERATIONS UB - Garbage CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 05/25 40.25 42801 07/09/2025 PD OPERATIONS UB - Sewer CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 05/25 40.25 42801 07/09/2025 PD OPERATIONS UB - Water CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 05/25 80.50 42802 07/09/2025 PD OPERATIONS MEAS K - PD 47TH PLACE- CARPET ONE PD - CARPET TILE INSTALLATION 2,042.12 42803 07/09/2025 PD OPERATIONS PD Operations FRESNO CITY COLLEGE REGISTRATION FEE - FIELD TRAINING OFFICER 266.00 42803 07/09/2025 PD OPERATIONS PD Operations FRESNO CITY COLLEGE REGISTRATION FEES - POLICE ACADEMY 3,712.00 42804 07/09/2025 FACILITIES Facilities Maintenance JAM SERVICES INC 332L TRAFFIC SIGNAL CABINET 9,471.88 42805 07/09/2025 PD OPERATIONS PD Operations LANGUAGE LINE SERVICES, INC. INTERPRETATION SERVICES 681.62 42806 07/09/2025 PD OPERATIONS Animal Control MADERA ANIMAL HOSPITAL VETERINARY SERVICES 128.63 42807 07/09/2025 GRANTS INTERMODAL BLDG CITY OF MADERA 06/25 UTILITY SERVICES 3040421 53.44 42807 07/09/2025 GRANTS INTERMODAL BLDG CITY OF MADERA 06/25 UTILITY SERVICES 3040431 101.97 42807 07/09/2025 GRANTS INTERMODAL BLDG CITY OF MADERA 06/25 UTILITY SERVICES 3040441 196.33 42808 07/09/2025 FINANCE PAYROLL TRUST M.C.E.A. MONTHLY DUES 06/25 275.00 42809 07/09/2025 STREETS STREETS MADERA CARPORTS INC. CARPORT 18' X 26' 4,844.19 42810 07/09/2025 FINANCE PD Operations MADERA COUNTY TREASURER COUNTY'S PORTION PARKING PENALTIES PAID 05/25 153.50 42811 07/09/2025 UB - WATER PD Operations MADERA COUNTY TREASURER COUNTY'S PORTION OF PARKING PENALTIES PAID 03/24 175.50 42812 07/09/2025 FINANCE PAYROLL TRUST M P O A MONTHLY DUES 06/25 8,433.32 42813 07/09/2025 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 45.60 42814 07/09/2025 PD OPERATIONS PD Operations OCCU-MED, LTD. EXAM SERVICES 3,688.00 42815 07/09/2025 PARKS Prop 68 Grant O'DELL ENGINEERING, INC. PROP 68 - OLIVE/TAUBERT PARK 6,210.75 42815 07/09/2025 PARKS ADMINISTRATION Special Legislative Grant O'DELL ENGINEERING, INC. DESIGN SVS - LTC TRAILS 178.16 42816 07/09/2025 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 06/25 SERVICE 3819620697-3 92.35 42816 07/09/2025 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 06/25 SERVICE 8126770647-1 27.20 42816 07/09/2025 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 06/25 SERVICE 8307681856-2 1,081.49 42816 07/09/2025 FINANCE Engineering PACIFIC GAS & ELECTRIC 06/25 SERVICE 2000655655-7 3,239.50 42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 6690755760-8 136.35 42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 1619119913-8 124.50 42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 1715785853-5 2,515.71 42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 3499945233-6 128.39

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 7928098441-4 55.55 42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 5237156686-1 51.49 42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 4318089701-9 24.61 42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 1013877191-9 69.43 42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 8178280304-3 152.90 42816 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 3352588453-3 178.22 42816 07/09/2025 FINANCE Fire PACIFIC GAS & ELECTRIC 06/25 SERVICE 2173157566-4 3,214.63 42816 07/09/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 06/25 SERVICE 3642526071-2 73.18 42816 07/09/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 06/25 SERVICE 9651992016-7 208.96 42816 07/09/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 06/25 SERVICE 9172110863-6 28,770.65 42816 07/09/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 06/25 SERVICE 9109225160-1 577.49 42816 07/09/2025 FINANCE WWTP PACIFIC GAS & ELECTRIC 06/25 SERVICE 1902328695-8 26.29 42817 07/09/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 7946915676-5-5 21.73 42817 07/09/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 06/25 SERVICE 8788837242-9 11.89 42818 07/09/2025 HR/RISK MGT Insurance/Reimb͘ DamĂŐĞ MADERA COUNTY PROBATION ages OVERPAYMENT REFUND - PROP20241113 50.00 42819 07/09/2025 FINANCE Finance PHOENIX GROUP INFO SYS CITATIONS 05/25 310.00 42820 07/09/2025 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 06/20/25 PAYROLL 949.39 42821 07/09/2025 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 07/03/25 PAYROLL 860.16 42822 07/09/2025 PD OPERATIONS PD Operations TASER INTERNATIONAL TASERS 2,159.59 42823 07/09/2025 PD OPERATIONS PD Operations TRANSUNION RISK DATABASE ACCESS 03/25 . 210.00 42824 07/09/2025 FINANCE Building VERIZON WIRELESS CITY CELL PHONE CHARGES 05/11/25-06/10/25 117.91 42824 07/09/2025 FINANCE City Council VERIZON WIRELESS CITY CELL PHONE CHARGES 05/11/25-06/10/25 38.01 42824 07/09/2025 FINANCE Facilities Maintenance VERIZON WIRELESS CITY CELL PHONE CHARGES 05/11/25-06/10/25 684.46 42824 07/09/2025 FINANCE Fleet Maintenance VERIZON WIRELESS CITY CELL PHONE CHARGES 05/11/25-06/10/25 1.60 42824 07/09/2025 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 05/11/25-06/10/25 38.01 42824 07/09/2025 FINANCE PD Operations VERIZON WIRELESS CITY CELL PHONE CHARGES 05/11/25-06/10/25 266.11 42825 07/09/2025 PARKS Parks WEST COAST ARBORISTS, INC. CITY WIDE TREE TRIMMING 34,020.00 42826 07/09/2025 FINANCE Finance OTP - FINANCE PER DIEM - TYLER CONNECT 2025 635.43 42827 07/09/2025 PD OPERATIONS PD Operations ASSET FORFEITURE/OTHER PD REFUND - NO SHOW COURT DATE 550.00 42828 07/09/2025 BUILDING Building BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 109.55 42828 07/09/2025 BUILDING General Fund BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 1.50 42829 07/09/2025 BUILDING Building BLDING/PLAN REFNDS CANCELLED PERMIT - ADDRESS IN COUNTY 60.99 42829 07/09/2025 BUILDING General Fund BLDING/PLAN REFNDS CANCELLED PERMIT - ADDRESS IN COUNTY 3.00 42830 07/09/2025 BUILDING Building BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 502.79 42830 07/09/2025 BUILDING General Fund BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 3.61 42831 07/09/2025 BUILDING Building BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 502.81 42831 07/09/2025 BUILDING General Fund BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 3.11 42832 07/09/2025 BUILDING Building BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 502.77 42832 07/09/2025 BUILDING General Fund BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 4.13

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42833 07/09/2025 BUILDING Building BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 396.20 42833 07/09/2025 BUILDING General Fund BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEE 3.88 42834 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919341 75.11 42835 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9904328 90.25 42836 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925656 113.20 42837 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000733 53.15 42838 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923547 61.52 42839 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9902744 59.31 42840 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9922357 41.34 42841 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000590 185.53 42842 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9926059 347.05 42843 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924001 176.55 42844 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9922377 136.68 42845 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 1083003 173.44 42846 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 6739406 272.73 42847 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925882 175.42 42848 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000364 40.81 42849 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919102 121.89 42850 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923319 257.44 42851 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000481 188.60 42852 07/09/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9910925 170.44 42853 07/17/2025 ENGINEERING Sewer Capital Outlay SAK CONSTRUCTION, LLC AVE 13 SEWER INTERCEPTOR REHABILITATION SS-14 643,152.31 42854 07/17/2025 WWTP WWTP TERRAFORM POWER, LLC. SOLAR ELECTRIC UTILITIES 06/25 27,676.01 42855 07/17/2025 ENGINEERING Sewer Capital Outlay TELSTAR INSTRUMENTS SS-06 FAIRGROUNDS LIFT STATION MODIFICATIONS 16,197.50 42856 07/17/2025 ENGINEERING Water Capital Outlay CAROLLO ENGINEERS, INC PROFESSIONAL ENGINEERING SVS 77,420.42 42857 07/17/2025 PD OPERATIONS SUPP LAW ENF DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 37.89 42858 07/17/2025 PD OPERATIONS PD Operations TIM J LAW EMPLOYMENT BACKGROUND EMPLOYMENT BACKGROUND 800.00 42859 07/17/2025 PD OPERATIONS PD Operations PACIFIC STORAGE COMPANY SHREDDING SERVICES 943.00 42860 07/17/2025 PD OPERATIONS PD Operations TRILOGY MEDWASTE WEST LLC REUSABLE TUB - MEDICAL WASTESTE 212.46 42861 07/17/2025 PD OPERATIONS PD Tire Amnesty Grant AMERICAN TIRE RECYCLING, INC TRAILER RENTAL - TIRE RECYCLE 7,500.00 42862 07/17/2025 PD OPERATIONS PD Operations CV FORENSIC NURSING SPECIALISTS EXAM - 25M-04061 1,500.00 42863 07/17/2025 PD OPERATIONS PD Operations CENTRALSQUARE TECHNOLOGIES, LLC ANNUAL CRYWOLF LICENSE & MAINTENANCE 9,525.53 42864 07/17/2025 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 40.96 42864 07/17/2025 FINANCE AIRPORT OPS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 75.88 42864 07/17/2025 FINANCE Animal Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 172.98 42864 07/17/2025 FINANCE Animal Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 8,152.25 42864 07/17/2025 FINANCE Building VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 72.09 42864 07/17/2025 FINANCE Building VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 198.83 42864 07/17/2025 FINANCE Code Enforcement VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 217.68

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42864 07/17/2025 FINANCE Code Enforcement VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 328.03 42864 07/17/2025 FINANCE COMPUTER MAINT VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 36.90 42864 07/17/2025 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 618.03 42864 07/17/2025 FINANCE DRAINAGE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 471.93 42864 07/17/2025 FINANCE Engineering VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 310.83 42864 07/17/2025 FINANCE Engineering VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 167.69 42864 07/17/2025 FINANCE Facilities Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 411.06 42864 07/17/2025 FINANCE Facilities Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 662.60 42864 07/17/2025 FINANCE Fleet Maintenance VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 79.70 42864 07/17/2025 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 264.46 42864 07/17/2025 FINANCE GRAFFITI ABATE VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 655.43 42864 07/17/2025 FINANCE LMD Services VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 185.33 42864 07/17/2025 FINANCE LMD Services VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 179.02 42864 07/17/2025 FINANCE Parks VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 1,940.07 42864 07/17/2025 FINANCE Parks VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 2,175.28 42864 07/17/2025 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 1,250.80 42864 07/17/2025 FINANCE STREETS VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 1,901.31 42864 07/17/2025 FINANCE Sewer Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 1,486.63 42864 07/17/2025 FINANCE Sewer Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 764.59 42864 07/17/2025 FINANCE Street Cleaning VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 1,573.11 42864 07/17/2025 FINANCE Street Cleaning VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 1,763.54 42864 07/17/2025 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 3,675.34 42864 07/17/2025 FINANCE TRANS - FIXED VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 4,136.61 42864 07/17/2025 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 3,344.02 42864 07/17/2025 FINANCE TRANS - DAR VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 3,763.71 42864 07/17/2025 FINANCE Water Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 1,235.51 42864 07/17/2025 FINANCE Water Mtnc/Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 1,347.11 42864 07/17/2025 FINANCE Water Quality Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 138.85 42864 07/17/2025 FINANCE Water Quality Control VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 79.85 42864 07/17/2025 FINANCE WWTP VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 72.44 42864 07/17/2025 FINANCE PD Operations VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 8,796.76 42864 07/17/2025 FINANCE PW Safe & Clean Initiative VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/01/25-06/15/25 211.59 42864 07/17/2025 FINANCE PW Safe & Clean Initiative VAN DE POL ENTERPRISES, INC. FUEL CITY VEHICLES 06/16/25-06/30/25 583.62 42864 07/17/2025 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 06/01/25-06/15/25 600.62 42865 07/17/2025 PD OPERATIONS PD Operations LAW DOG K9 K9 VENDOR TRAINING 1,680.00 42866 07/17/2025 PD OPERATIONS PD Operations CINTAS CORPORATION MEDICAL SUPPLIES 301.37 42867 07/17/2025 CITY CLERK'S OFFICE City Council MEJIA, ELSA REIMBURSEMENT - BACK TO SCHOOL BACKPACKS 679.26 42868 07/17/2025 PW ADMIN AIRPORT OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 39.00 42868 07/17/2025 PW ADMIN Comm & Rec Centers EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 351.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42868 07/17/2025 PW ADMIN Engineering EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 78.00 42868 07/17/2025 PW ADMIN Fire EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 117.00 42868 07/17/2025 PW ADMIN General Fund EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 39.00 42868 07/17/2025 PW ADMIN INTERMODAL BLDG EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 78.00 42868 07/17/2025 PW ADMIN Parks EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 39.00 42868 07/17/2025 PW ADMIN Sewer Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 19.50 42868 07/17/2025 PW ADMIN Water Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 19.50 42868 07/17/2025 PW ADMIN Water Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES - WELL SITES 06/25 833.00 42868 07/17/2025 PW ADMIN WWTP EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 39.00 42868 07/17/2025 PW ADMIN PD Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 06/25 39.00 42869 07/17/2025 FLEET MAINTENANCE Fleet Maintenance DL BATTY, INC. SHOP - ROLL UP DOOR REPLACEMENT 8,109.59 42870 07/17/2025 CITY ADMIN City Attorney ALESHIRE & WYNDER LLP CONSULTING SVS CITY ATTORNEY 44,177.50 42871 07/17/2025 ENGINEERING Water Capital Outlay DEPARTMENT OF WATER RESOURCES WATER MAIN REPLACEMENT W-4343 1,000.00 42872 07/17/2025 PLANNING Planning MICHAEL BAKER INTERNATIONAL, INC. CONSULTING SERVICES - HOUSING ELEMENT 6,860.00 42873 07/17/2025 PARKS ADMINISTRATION MUSD Agreements REPTILE RON ANIMAL PRESENTATIONS INC͘ EXOTIC ANIMAL PRESENTATION PORATED 1,200.00 42874 07/17/2025 BUILDING Building BPR CONSULTING GROUP PLAN CHECK & INSPECTION SVS 2,776.88 42875 07/17/2025 GRANTS CDBG ADMIN LESAR DEVELOPMENT CONSULTANTS PLAN CONSULTANTS 3,762.50 42876 07/17/2025 PD OPERATIONS MEAS K - PD ALLSTEEL INC ACUITY OFFICE CHAIR 22,306.35 42876 07/17/2025 PD OPERATIONS PD Operations ALLSTEEL INC ACUITY OFFICE CHAIR 685.56 42877 07/17/2025 PARKS ADMINISTRATION Prop 68 Grant MICHAEL JASON BLUHM LTC RESTROOM RENOVATION 4,215.70 42878 07/17/2025 CITY CLERK'S OFFICE General Fund WATER EDUCATION FOR LATINO LEADERS WELL UNTAPPED FELLOWSHIP PROGRA 937.00 42879 07/17/2025 PD OPERATIONS DUI EnforcemeŶƚ JERRY THOMPSON ess 2025 ENCLOSED TRAILER 3,500.00 42880 07/17/2025 PD OPERATIONS PD Operations CAL & STAN, INC. OFFICE CHAIR ASSEMBLY 786.05 42881 07/17/2025 WWTP WWTP BLUE TRITON BRANDS INC WWTP - LAB & DRINKING WATER 350.77 42882 07/17/2025 WATER QUALITY CONTROLWater Quality Control DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 1,824.00 42882 07/17/2025 WATER QUALITY CONTROLWater Quality Control DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 540.00 42883 07/17/2025 PD OPERATIONS PD Operations AT&T 06/25 CALNET SERVICE 9391064552 285.94 42884 07/17/2025 ENGINEERING Sewer Capital Outlay BLAIR CHURCH & FLYNN SS-08 2018 MANHOLE PROJECT & SS-09 SEWER REPAIRS 208.00 42885 07/17/2025 WWTP WWTP CALIFORNIA BOILER INC. HEAT EXCHANGER 1,516.43 42886 07/17/2025 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE BLOOD ALCOHOL ANALYSIS 840.00 42887 07/17/2025 PD OPERATIONS PD Operations CALIFORNIA FORENSIC INSTITUTE PRE-EMPLOYMENT EXAM 900.00 42888 07/17/2025 ENGINEERING Engineering CA SURVEYING AND DRAFTING SUPPLY TRI POD TIPS 38.71 42889 07/17/2025 HR/RISK MGT HR/RISK MGT OCCUPATION HEALTH CENTERS OF CAL͘ PRE-EMPLOYMENT SERVICES RNIA, A MEDIC 510.00 42890 07/17/2025 INFORMATION SERVICES LTF - Streets DLT SOLUTIONS, INC. AUTOCAD LICENSE RENEWAL 1,500.00 42891 07/17/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS UPDATED SECURITY CODES - FBSC 30.00 42891 07/17/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS MONTHLY REPORT - FBSCM 258.00 42892 07/17/2025 BUILDING Building FIRE SAFETY SOLUTIONS, INC. REVIEW & INSPECTION SVS 06/16/25-06/30/25 9,120.00 42893 07/17/2025 PD OPERATIONS SUPP LAW ENF J'S COMMUNICATIONS INTERNAL REPLACEMENT BATTERY CARTRIDGE 1,783.59 42894 07/17/2025 PD OPERATIONS PD Operations LANGUAGE LINE SERVICES, INC. INTERPRETATION SERVICES 750.10

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42895 07/17/2025 FLEET ACQUISITION Fleet Acquisition LEHR AUTO ELECTRIC PD UPFIT PARTS #6043 3,972.89 42896 07/17/2025 HR/RISK MGT INS/RISK MGT LIEBERT CASSIDY WHITMORE LEGAL SERVICES 4,333.00 42897 07/17/2025 PARKS ADMINISTRATION Aquatics Programs CHARLES LUECKER CHLORINE FOR POOL 1,382.14 42898 07/17/2025 ENGINEERING Water Capital Outlay MADERA COUNTY WATER STORAGE TAN 11,424.75 42899 07/17/2025 ENGINEERING CDBG Public ImprovementsMADERA TRIBUNE REQUEST FOR BID - PK-81 1,320.00 42899 07/17/2025 ENGINEERING Water Capital Outlay MADERA TRIBUNE REQUEST FOR BID - W-43 847.00 42899 07/17/2025 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 45.60 42900 07/17/2025 PARKS ADMINISTRATION Aquatics Programs MAMMOTH OXYGEN CO2 FOR POOL 219.60 42901 07/17/2025 PW ADMIN General Fund MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 9,636.75 42901 07/17/2025 PW ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 1,174.52 42901 07/17/2025 PW ADMIN SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 14,737.91 42901 07/17/2025 PW ADMIN Street Cleaning MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 7,189.47 42901 07/17/2025 PW ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 2,477.74 42902 07/17/2025 PW ADMIN WWTP MONDRAGON, JUAN MILEAGE REIMBURSEMENT - CALL TO WWTP 53.76 42903 07/17/2025 PD OPERATIONS SUPP LAW ENF MOTOROLA SOLUTIONS INC. VIGILANT HARDWARE 1,416.96 42903 07/17/2025 PD OPERATIONS SUPP LAW ENF MOTOROLA SOLUTIONS INC. UNIT REPAIR 879.75 42903 07/17/2025 PD OPERATIONS SUPP LAW ENF MOTOROLA SOLUTIONS INC. VIDEO SYSTEM ANNUAL LICENSE 390.00 42903 07/17/2025 PD OPERATIONS SUPP LAW ENF MOTOROLA SOLUTIONS INC. LOCKING MOLLE MOUNT 2,938.99 42903 07/17/2025 PD OPERATIONS PD Operations MOTOROLA SOLUTIONS INC. CONTRACT ADMIN SVS 4,891.11 42903 07/17/2025 PD OPERATIONS PD Operations MOTOROLA SOLUTIONS INC. VIDEO SYSTEM ANNUAL LICENSE 487.50 42904 07/17/2025 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SVS - SIDEWALK IMPROVEMENTSD 2,240.00 42905 07/17/2025 BUILDING Building PECK'S PRINTERY BUILDING - CORRECTION NOTICESICES 410.27 42906 07/17/2025 PD OPERATIONS General Trust Fund PETTY CASH - POLICE DEPT. PETTY CASH REIMBURSEMENT 1,913.42 42906 07/17/2025 PD OPERATIONS MEAS K - PD PETTY CASH - POLICE DEPT. PETTY CASH REIMBURSEMENT 44.34 42906 07/17/2025 PD OPERATIONS PD Operations PETTY CASH - POLICE DEPT. PETTY CASH REIMBURSEMENT 65.00 42907 07/17/2025 PD OPERATIONS SUPP LAW ENF PROFORCE MISC PD EQUIPMENT 851.62 42908 07/17/2025 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING ON-CALL W-39, W-40, & W-41 WATER MAIN REPLACEMENT 898.70 42909 07/17/2025 FLEET MAINTENANCE Fleet Maintenance PUENTES, JUAN TOOL ALLOWANCE REIMBURSEMENT 300.00 42910 07/17/2025 PARKS ADMINISTRATION Comm & Rec Centers SERGIO'S WELDING PAC DUMPSTER ENCLOSURE FENCING 677.87 42911 07/17/2025 ENGINEERING FAU CMAQ TJKM TRANSPORTATION CONSULTANTS CONSULTING SERVICES 349.10 42911 07/17/2025 ENGINEERING LTF - Streets TJKM TRANSPORTATION CONSULTANTS CONSULTING SERVICES 38.78 42912 07/17/2025 PARKS ADMINISTRATION Comm & Rec Centers TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 337.24 42913 07/17/2025 PD OPERATIONS PD Operations TRANSUNION RISK DATABASE ACCESS 06/25 . 219.00 42914 07/17/2025 ENGINEERING LTF - Streets UNION PACIFIC RAILROAD CO. PLAN REVIEW - 183.0-184.0 356.00 42914 07/17/2025 ENGINEERING LTF - Streets UNION PACIFIC RAILROAD CO. PLAN REVIEW - 184.5-185.0 365.05 42914 07/17/2025 ENGINEERING LTF - Streets UNION PACIFIC RAILROAD CO. PLAN REVIEW - 184.5-185.0 90.05 42915 07/17/2025 PARKS Parks WEST COAST ARBORISTS, INC. CITY WIDE TREE TRIMMING 3,780.00 42915 07/17/2025 PARKS ADMINISTRATION Parks WEST COAST ARBORISTS, INC. CITY WIDE TREE TRIMMING 1,260.00 42916 07/17/2025 ENGINEERING Water Capital Outlay WEST VALLEY CONSTRUCTION CO. INC. 2024 WATER METER PROJECT 411,978.88

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42917 07/17/2025 ENGINEERING Engineering YAMABE & HORN ENGINEERING MAP & PLAN CHECK 307.50 42918 07/17/2025 PD OPERATIONS General Trust Fund OTP - FINANCE CITIZENS ACADEMY COINS 300.00 42919 07/17/2025 PW ADMIN STREETS OTP - FINANCE REIMBURSEMENT - DOT FEES 98.00 42920 07/17/2025 PW ADMIN STREETS OTP - FINANCE REIMBURSEMENT - DOT FEES 58.00 42921 07/17/2025 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 10000379 3,000.00 42922 07/17/2025 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 505909 1,266.00 42923 07/17/2025 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9903056 1,515.00 42924 07/24/2025 CITY ADMIN Water Quality Control MENDOZA, MARTIN PER DIEM - TRI STATE SEMINAR 473.00 42925 07/24/2025 PD OPERATIONS PD Operations MUNOZ, ANTHONY PER DIEM - DRE FIELD CERTIFICATION 372.00 42926 07/24/2025 CITY ADMIN Sewer Mtnc/Operations GARCIA, OSCAR PER DIEM - TRI STATE SEMINAR 344.50 42927 07/24/2025 HR/RISK MGT AIRPORT OPS CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 40,555.13 42927 07/24/2025 HR/RISK MGT Animal Control CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 3,280.41 42927 07/24/2025 HR/RISK MGT Aquatics Programs CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 8,803.35 42927 07/24/2025 HR/RISK MGT Building CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 7,526.29 42927 07/24/2025 HR/RISK MGT CDBG ADMIN CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 1,258.91 42927 07/24/2025 HR/RISK MGT Central Admin CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 42,170.26 42927 07/24/2025 HR/RISK MGT City Clerk's Office CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 2,074.35 42927 07/24/2025 HR/RISK MGT City Council CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 6,778.30 42927 07/24/2025 HR/RISK MGT Code Enforcement CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 8,865.93 42927 07/24/2025 HR/RISK MGT Comm & Rec Centers CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 41,241.82 42927 07/24/2025 HR/RISK MGT COMPUTER MAINT CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 5,581.46 42927 07/24/2025 HR/RISK MGT DRAINAGE CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 8,107.67 42927 07/24/2025 HR/RISK MGT Engineering CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 19,891.91 42927 07/24/2025 HR/RISK MGT Facilities Maintenance CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 15,343.94 42927 07/24/2025 HR/RISK MGT Finance CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 7,649.92 42927 07/24/2025 HR/RISK MGT Fire CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 60,345.63 42927 07/24/2025 HR/RISK MGT Fleet Maintenance CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 12,339.31 42927 07/24/2025 HR/RISK MGT Fleet Motor Pool CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 2,474.65 42927 07/24/2025 HR/RISK MGT GRANT OVERSIGHT CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 435.66 42927 07/24/2025 HR/RISK MGT GRAFFITI ABATE CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 1,329.14 42927 07/24/2025 HR/RISK MGT Home Program Income CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 242.17 42927 07/24/2025 HR/RISK MGT HR/RISK MGT CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 3,873.49 42927 07/24/2025 HR/RISK MGT INTERMODAL BLDG CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 5,094.00 42927 07/24/2025 HR/RISK MGT LMD Services CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 7,811.23 42927 07/24/2025 HR/RISK MGT Parks CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 168,866.09 42927 07/24/2025 HR/RISK MGT Parks Administration CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 3,369.92 42927 07/24/2025 HR/RISK MGT Planning CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 5,480.93 42927 07/24/2025 HR/RISK MGT STREETS CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 156,667.73 42927 07/24/2025 HR/RISK MGT Recreation CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 5,234.55

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42927 07/24/2025 HR/RISK MGT Sewer Mtnc/Operations CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 349,254.28 42927 07/24/2025 HR/RISK MGT SOLID WASTE CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 764.96 42927 07/24/2025 HR/RISK MGT Sports Programs CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 3,344.98 42927 07/24/2025 HR/RISK MGT Sr Citizen Comm͘ Serv͘ CSJVRMA e Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 2,798.45 42927 07/24/2025 HR/RISK MGT Street Cleaning CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 10,598.90 42927 07/24/2025 HR/RISK MGT Tire Clean Up CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 484.04 42927 07/24/2025 HR/RISK MGT TRANS - FIXED CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 22,373.85 42927 07/24/2025 HR/RISK MGT TRANS - DAR CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 2,304.80 42927 07/24/2025 HR/RISK MGT UB - Garbage CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 1,529.92 42927 07/24/2025 HR/RISK MGT UB - Sewer CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 1,529.92 42927 07/24/2025 HR/RISK MGT UB - Water CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 3,050.24 42927 07/24/2025 HR/RISK MGT WATER CONSERV CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 1,936.74 42927 07/24/2025 HR/RISK MGT Water Mtnc/Operations CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 93,992.96 42927 07/24/2025 HR/RISK MGT Water Quality Control CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 3,231.11 42927 07/24/2025 HR/RISK MGT WWTP CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 188,450.70 42927 07/24/2025 HR/RISK MGT MEAS K - PD CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 13,072.56 42927 07/24/2025 HR/RISK MGT City Manager CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 2,614.57 42927 07/24/2025 HR/RISK MGT Fleet Acquisition CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 145.12 42927 07/24/2025 HR/RISK MGT Purchasing CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 1,380.30 42927 07/24/2025 HR/RISK MGT Special Events CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 745.73 42927 07/24/2025 HR/RISK MGT PD Operations CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 529,843.99 42927 07/24/2025 HR/RISK MGT Successor Agency Admin CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 1,306.58 42927 07/24/2025 HR/RISK MGT Prop 64 CSJVRMA ety Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 968.37 42927 07/24/2025 HR/RISK MGT PD Tire Amnesty Grant CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 309.77 42927 07/24/2025 HR/RISK MGT COPS Hiring Grant CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 3,873.49 42927 07/24/2025 HR/RISK MGT PW Safe & Clean Initiative CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 2,905.11 42927 07/24/2025 HR/RISK MGT MUSD Agreements CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 396.90 42927 07/24/2025 HR/RISK MGT MCDPH Agreements CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 164.65 42927 07/24/2025 HR/RISK MGT DAP Program Income CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 145.12 42927 07/24/2025 HR/RISK MGT Special Investigation Unit CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 1,936.74 42927 07/24/2025 HR/RISK MGT PD Opioid Settlement CSJVRMA s Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 968.37 42927 07/24/2025 HR/RISK MGT Schools Policing CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 2,905.11 42927 07/24/2025 HR/RISK MGT PD Housing Authority CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 968.37 42927 07/24/2025 HR/RISK MGT Abandoned Vehicle Abate CSJVRMA ent Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 706.97 42927 07/24/2025 HR/RISK MGT Golf Operations CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 10,396.37 42927 07/24/2025 HR/RISK MGT Parking Dist Operation CSJVRMA Q2 WORKERS COMP, LIABILITY, & PROP ALLOCATION 464.81 42928 07/24/2025 PD OPERATIONS PD Operations CEDERQUIST, BRENT PER DIEM - SLI SESSION #7 258.00 42929 07/24/2025 BUILDING Building FIRE SAFETY SOLUTIONS, INC. REVIEW & INSPECTION SVS 07/01/25-07/15/25 7,695.00 42930 07/24/2025 HR/RISK MGT Building KAISER FOUNDATION HEALTH PLAN CITY PAID RETIREE MEDICAL BILL 07/01/25 - 06/30/26 860.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42931 07/24/2025 CITY ADMIN Sewer Mtnc/Operations SOLIS, OSCAR PER DIEM - TRI STATE SEMINAR 344.50 42932 07/24/2025 ENGINEERING General Trust Fund BOND ENCROACH WARRANTY BOND RELEASE 9,184.80 42933 07/24/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921033 133.71 42934 07/24/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 8527002 177.72 42935 07/24/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 4486007 85.19 42936 07/24/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924598 43.85 42937 07/24/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9920403 54.46 42938 07/24/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9917580 143.46 42939 07/24/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9917836 792.99 42940 07/24/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9916207 139.98 42941 07/24/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000015 245.11 42942 07/25/2025 ENGINEERING Water Capital Outlay THIRKETTLE CORPORATION W-32 SENSUS METERS 15,331.76 42943 07/25/2025 PARKS ADMINISTRATION Prop 68 Grant DAVID J. BOYLE PARKS - LTC RESTROOMS 31,561.00 42944 07/25/2025 ENGINEERING Water Capital Outlay CAROLLO ENGINEERS, INC PROFESSIONAL ENGINEERING SVS 111,941.50 42945 07/25/2025 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. TRANSIT OPERATOR 06/25 108,557.11 42945 07/25/2025 GRANTS TRANS - DAR MV TRANSPORTATION, INC. TRANSIT OPERATOR 06/25 70,491.64 42946 07/25/2025 FIRE Fire WORKING FIRE FURNITURE BED FRAMES - STATION 57 , INC 11,743.67 42947 07/25/2025 CITY ADMIN STREETS RODRIGUEZ, MAURICIO PER DIEM - TRI STATE SEMINAR LLC 344.50 42948 07/25/2025 GRANTS CDBG Public Services OLIVE CHARITABLE ORGANIZATION CDBG 24/25 - BENNET HOUSE Q4 INVOICE 3 1,589.69 42949 07/25/2025 HR/RISK MGT PD Operations VIDEGAIN, ALICIA TUITION REIMBURSEMENT 918.00 42950 07/25/2025 PARKS ADMINISTRATION CDBG Public Improvements JUAREZ BROTHERS GENERAL ENG DBG - FBSC FENCE INSTALLATION C. 6,881.14 42951 07/25/2025 HR/RISK MGT INS/RISK MGT KRAMER WORKPLACE INVESTIGATIONS CONSULTING SERVICES 8,778.00 42952 07/25/2025 FINANCE Madera Groundwater JPA Committ JACOB T ROBERSON MRWM CONSULTING - 05/25 2,362.00 42952 07/25/2025 FINANCE Madera Groundwater JPA Committ JACOB T ROBERSON MRWM CONSULTING - 06/25 2,362.00 42953 07/25/2025 PW ADMIN AIRPORT OPS CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 803.00 42953 07/25/2025 PW ADMIN AIRPORT OPS CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 803.00 42953 07/25/2025 PW ADMIN Central Admin CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 2,175.00 42953 07/25/2025 PW ADMIN Central Admin CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 2,175.00 42953 07/25/2025 PW ADMIN Comm & Rec Centers CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 7,815.00 42953 07/25/2025 PW ADMIN Comm & Rec Centers CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 7,815.00 42953 07/25/2025 PW ADMIN COMPUTER MAINT CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 85.00 42953 07/25/2025 PW ADMIN COMPUTER MAINT CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 85.00 42953 07/25/2025 PW ADMIN Engineering CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 1,522.00 42953 07/25/2025 PW ADMIN Engineering CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 1,522.00 42953 07/25/2025 PW ADMIN Finance CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 256.75 42953 07/25/2025 PW ADMIN Finance CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 256.75 42953 07/25/2025 PW ADMIN INTERMODAL BLDG CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 893.00 42953 07/25/2025 PW ADMIN INTERMODAL BLDG CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 893.00 42953 07/25/2025 PW ADMIN Parks CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 250.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42953 07/25/2025 PW ADMIN Parks CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 250.00 42953 07/25/2025 PW ADMIN Sewer Mtnc/Operations CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 950.50 42953 07/25/2025 PW ADMIN Sewer Mtnc/Operations CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 950.50 42953 07/25/2025 PW ADMIN SOLID WASTE CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 950.50 42953 07/25/2025 PW ADMIN SOLID WASTE CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 950.50 42953 07/25/2025 PW ADMIN TRANS - FIXED CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 864.50 42953 07/25/2025 PW ADMIN TRANS - FIXED CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 864.50 42953 07/25/2025 PW ADMIN TRANS - DAR CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 864.50 42953 07/25/2025 PW ADMIN TRANS - DAR CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 864.50 42953 07/25/2025 PW ADMIN UB - Garbage CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 256.75 42953 07/25/2025 PW ADMIN UB - Garbage CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 256.75 42953 07/25/2025 PW ADMIN UB - Sewer CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 256.75 42953 07/25/2025 PW ADMIN UB - Sewer CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 256.75 42953 07/25/2025 PW ADMIN UB - Water CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 256.75 42953 07/25/2025 PW ADMIN UB - Water CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 256.75 42953 07/25/2025 PW ADMIN WWTP CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 1,106.00 42953 07/25/2025 PW ADMIN WWTP CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 1,106.00 42953 07/25/2025 PW ADMIN PD Operations CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 05/25 5,448.00 42953 07/25/2025 PW ADMIN PD Operations CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 06/25 5,448.00 42954 07/25/2025 BUILDING Building BPR CONSULTING GROUP PLAN CHECK & INSPECTION SVSPLAN CHECK & INSPECTION SVS 2,620.00 42955 07/25/2025 ENGINEERING LTF - Streets VSS INTERNATIONAL, INC. R-94 BID PACKAGE 2 BIKE LANES & D ST PAVEMENT 386,991.74 42956 07/25/2025 WATER QUALITY Water Quality Control L DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 468.00 42956 07/25/2025 WATER QUALITY Water Quality Control L DELLAVALLE LABORATORY,INC. QUARTERLY MONITORING 5,427.00 42956 07/25/2025 WATER QUALITY Water Quality Control L DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 3,552.00 42957 07/25/2025 FINANCE AIRPORT OPS AT&T SERVICE 831-000-6408-576 06/25 510.91 42957 07/25/2025 FINANCE AIRPORT OPS AT&T SERVICE 831-000-6408-576 06/25 510.91 42957 07/25/2025 FINANCE AIRPORT OPS AT&T SERVICE 831-000-6408-576 04/25 520.03 42957 07/25/2025 FINANCE Building AT&T SERVICE 831-000-6408-576 05/25 103.97 42957 07/25/2025 FINANCE Building AT&T SERVICE 831-000-6408-576 06/25 103.97 42957 07/25/2025 FINANCE Building AT&T SERVICE 831-000-6408-576 04/25 105.82 42957 07/25/2025 FINANCE City Attorney AT&T SERVICE 831-000-6408-576 05/25 33.86 42957 07/25/2025 FINANCE City Attorney AT&T SERVICE 831-000-6408-576 06/25 33.86 42957 07/25/2025 FINANCE City Attorney AT&T SERVICE 831-000-6408-576 04/25 34.47 42957 07/25/2025 FINANCE City Clerk's Office AT&T SERVICE 831-000-6408-576 05/25 28.52 42957 07/25/2025 FINANCE City Clerk's Office AT&T SERVICE 831-000-6408-576 06/25 28.52 42957 07/25/2025 FINANCE City Clerk's Office AT&T SERVICE 831-000-6408-576 04/25 29.03 42957 07/25/2025 FINANCE Code Enforcement AT&T SERVICE 831-000-6408-576 05/25 569.73 42957 07/25/2025 FINANCE Code Enforcement AT&T SERVICE 831-000-6408-576 06/25 569.73 42957 07/25/2025 FINANCE Code Enforcement AT&T SERVICE 831-000-6408-576 04/25 579.90

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42957 07/25/2025 FINANCE Comm & Rec Centers AT&T SERVICE 831-000-6408-576 05/25 1,591.56 42957 07/25/2025 FINANCE Comm & Rec Centers AT&T SERVICE 831-000-6408-576 06/25 1,591.56 42957 07/25/2025 FINANCE Comm & Rec Centers AT&T SERVICE 831-000-6408-576 04/25 1,619.97 42957 07/25/2025 FINANCE COMPUTER MAINT AT&T SERVICE 831-000-6408-576 05/25 107.53 42957 07/25/2025 FINANCE COMPUTER MAINT AT&T SERVICE 831-000-6408-576 06/25 107.53 42957 07/25/2025 FINANCE COMPUTER MAINT AT&T SERVICE 831-000-6408-576 04/25 109.45 42957 07/25/2025 FINANCE Engineering AT&T SERVICE 831-000-6408-576 05/25 238.82 42957 07/25/2025 FINANCE Engineering AT&T SERVICE 831-000-6408-576 06/25 238.82 42957 07/25/2025 FINANCE Engineering AT&T SERVICE 831-000-6408-576 04/25 243.09 42957 07/25/2025 FINANCE Finance AT&T SERVICE 831-000-6408-576 05/25 81.39 42957 07/25/2025 FINANCE Finance AT&T SERVICE 831-000-6408-576 06/25 81.39 42957 07/25/2025 FINANCE Finance AT&T SERVICE 831-000-6408-576 04/25 82.84 42957 07/25/2025 FINANCE Fire AT&T SERVICE 831-000-6408-576 05/25 1,022.42 42957 07/25/2025 FINANCE Fire AT&T SERVICE 831-000-6408-576 06/25 1,022.42 42957 07/25/2025 FINANCE Fire AT&T SERVICE 831-000-6408-576 04/25 1,040.67 42957 07/25/2025 FINANCE GRANT OVERSIGHT AT&T SERVICE 831-000-6408-576 05/25 99.81 42957 07/25/2025 FINANCE GRANT OVERSIGHT AT&T SERVICE 831-000-6408-576 06/25 99.81 42957 07/25/2025 FINANCE GRANT OVERSIGHT AT&T SERVICE 831-000-6408-576 04/25 101.59 42957 07/25/2025 FINANCE HR/RISK MGT AT&T SERVICE 831-000-6408-576 05/25 67.73 42957 07/25/2025 FINANCE HR/RISK MGT AT&T SERVICE 831-000-6408-576 06/25 67.73 42957 07/25/2025 FINANCE HR/RISK MGT AT&T SERVICE 831-000-6408-576 04/25 68.93 42957 07/25/2025 FINANCE Planning AT&T SERVICE 831-000-6408-576 05/25 87.33 42957 07/25/2025 FINANCE Planning AT&T SERVICE 831-000-6408-576 06/25 87.33 42957 07/25/2025 FINANCE Planning AT&T SERVICE 831-000-6408-576 04/25 88.89 42957 07/25/2025 FINANCE UB - Garbage AT&T SERVICE 831-000-6408-576 05/25 198.42 42957 07/25/2025 FINANCE UB - Garbage AT&T SERVICE 831-000-6408-576 06/25 198.42 42957 07/25/2025 FINANCE UB - Garbage AT&T SERVICE 831-000-6408-576 04/25 201.96 42957 07/25/2025 FINANCE UB - Sewer AT&T SERVICE 831-000-6408-576 05/25 198.42 42957 07/25/2025 FINANCE UB - Sewer AT&T SERVICE 831-000-6408-576 06/25 198.42 42957 07/25/2025 FINANCE UB - Sewer AT&T SERVICE 831-000-6408-576 04/25 201.97 42957 07/25/2025 FINANCE UB - Water AT&T SERVICE 831-000-6408-576 05/25 396.85 42957 07/25/2025 FINANCE UB - Water AT&T SERVICE 831-000-6408-576 06/25 396.85 42957 07/25/2025 FINANCE UB - Water AT&T SERVICE 831-000-6408-576 04/25 403.93 42957 07/25/2025 FINANCE City Manager AT&T SERVICE 831-000-6408-576 05/25 33.86 42957 07/25/2025 FINANCE City Manager AT&T SERVICE 831-000-6408-576 06/25 33.86 42957 07/25/2025 FINANCE City Manager AT&T SERVICE 831-000-6408-576 04/25 34.47 42957 07/25/2025 FINANCE PD Operations AT&T SERVICE 831-000-6408-576 05/25 569.73 42957 07/25/2025 FINANCE PD Operations AT&T SERVICE 831-000-6408-576 06/25 569.73 42957 07/25/2025 FINANCE PD Operations AT&T SERVICE 831-000-6408-576 04/25 579.90

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42958 07/25/2025 FINANCE Building AT&T SERVICE 831-000-6408-576 06/25 31.58 42958 07/25/2025 FINANCE Building AT&T SERVICE 831-000-6408-576 06/25 29.93 42958 07/25/2025 FINANCE Building AT&T SERVICE 831-000-6408-576 06/25 18.65 42958 07/25/2025 FINANCE Building AT&T 06/25 CALNET SERVICE 9391026390 34.81 42958 07/25/2025 FINANCE City Attorney AT&T 06/25 CALNET SERVICE 9391031577 8.54 42958 07/25/2025 FINANCE City Attorney AT&T 06/25 CALNET SERVICE 9391031559 6.22 42958 07/25/2025 FINANCE City Attorney AT&T 06/25 CALNET SERVICE 9391026390 9.93 42958 07/25/2025 FINANCE City Clerk's Office AT&T 06/25 CALNET SERVICE 9391031577 8.54 42958 07/25/2025 FINANCE City Clerk's Office AT&T 06/25 CALNET SERVICE 9391031559 4.66 42958 07/25/2025 FINANCE City Clerk's Office AT&T 06/25 CALNET SERVICE 9391026390 9.93 42958 07/25/2025 FINANCE Code Enforcement AT&T 06/25 CALNET SERVICE 9391026413 62.87 42958 07/25/2025 FINANCE Comm & Rec Centers AT&T 06/25 CALNET SERVICE 9391026390 267.02 42958 07/25/2025 FINANCE Comm & Rec Centers AT&T 06/25 CALNET SERVICE 93910263920 63.22 42958 07/25/2025 FINANCE Comm & Rec Centers AT&T 06/25 CALNET SERVICE 9391026393 93.19 42958 07/25/2025 FINANCE Comm & Rec Centers AT&T 06/25 CALNET SERVICE 9391026391 310.85 42958 07/25/2025 FINANCE COMPUTER MAINT AT&T 06/25 CALNET SERVICE 9391031577 17.10 42958 07/25/2025 FINANCE COMPUTER MAINT AT&T 06/25 CALNET SERVICE 9391031559 4.66 42958 07/25/2025 FINANCE COMPUTER MAINT AT&T 06/25 CALNET SERVICE 9391026390 16.16 42958 07/25/2025 FINANCE Engineering AT&T 06/25 CALNET SERVICE 9391031577 59.87 42958 07/25/2025 FINANCE Engineering AT&T 06/25 CALNET SERVICE 9391031559 35.74 42958 07/25/2025 FINANCE Engineering AT&T 06/25 CALNET SERVICE 9391026390 69.63 42958 07/25/2025 FINANCE Facilities Maintenance AT&T 06/25 CALNET SERVICE 9391031564 13.71 42958 07/25/2025 FINANCE Facilities Maintenance AT&T 06/25 CALNET SERVICE 9391026394 24.38 42958 07/25/2025 FINANCE Finance AT&T 06/25 CALNET SERVICE 9391031577 47.03 42958 07/25/2025 FINANCE Finance AT&T 06/25 CALNET SERVICE 9391026390 54.70 42958 07/25/2025 FINANCE Fire AT&T 06/25 CALNET SERVICE 9391026402 31.58 42958 07/25/2025 FINANCE Fleet Maintenance AT&T 06/25 CALNET SERVICE 9391031564 9.14 42958 07/25/2025 FINANCE Fleet Maintenance AT&T 06/25 CALNET SERVICE 9391026394 16.28 42958 07/25/2025 FINANCE GRANT OVERSIGHT AT&T 06/25 CALNET SERVICE 9391031577 17.10 42958 07/25/2025 FINANCE GRANT OVERSIGHT AT&T 06/25 CALNET SERVICE 9391031559 10.88 42958 07/25/2025 FINANCE GRANT OVERSIGHT AT&T 06/25 CALNET SERVICE 9391026390 19.89 42958 07/25/2025 FINANCE HR/RISK MGT AT&T 06/25 CALNET SERVICE 9391031577 12.80 42958 07/25/2025 FINANCE HR/RISK MGT AT&T 06/25 CALNET SERVICE 9391031559 6.22 42958 07/25/2025 FINANCE HR/RISK MGT AT&T 06/25 CALNET SERVICE 9391026390 14.89 42958 07/25/2025 FINANCE Planning AT&T 06/25 CALNET SERVICE 9391031577 21.37 42958 07/25/2025 FINANCE Planning AT&T 06/25 CALNET SERVICE 9391031559 10.81 42958 07/25/2025 FINANCE Planning AT&T 06/25 CALNET SERVICE 9391026390 24.85 42958 07/25/2025 FINANCE STREETS AT&T 06/25 CALNET SERVICE 9391031564 22.86 42958 07/25/2025 FINANCE STREETS AT&T 06/25 CALNET SERVICE 9391026394 16.28

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42958 07/25/2025 FINANCE Sewer Mtnc/Operations AT&T 06/25 CALNET SERVICE 939103156 15.99 42958 07/25/2025 FINANCE Sewer Mtnc/Operations AT&T 06/25 CALNET SERVICE 939102639 28.44 42958 07/25/2025 FINANCE SOLID WASTE AT&T 06/25 CALNET SERVICE 9391031564 18.29 42958 07/25/2025 FINANCE SOLID WASTE AT&T 06/25 CALNET SERVICE 9391026394 32.50 42958 07/25/2025 FINANCE Sr Citizen Community ServiceAT&T 06/25 CALNET SERVICE 9391026389 31.58 42958 07/25/2025 FINANCE Sr Citizen Community ServiceAT&T 06/25 CALNET SERVICE 9391026403 34.32 42958 07/25/2025 FINANCE UB - Garbage AT&T 06/25 CALNET SERVICE 9391031577 13.89 42958 07/25/2025 FINANCE UB - Garbage AT&T 06/25 CALNET SERVICE 9391031564 4.57 42958 07/25/2025 FINANCE UB - Garbage AT&T 06/25 CALNET SERVICE 9391026394 8.13 42958 07/25/2025 FINANCE UB - Garbage AT&T 06/25 CALNET SERVICE 9391031559 6.28 42958 07/25/2025 FINANCE UB - Garbage AT&T 06/25 CALNET SERVICE 9391026390 19.89 42958 07/25/2025 FINANCE UB - Sewer AT&T 06/25 CALNET SERVICE 9391031577 13.89 42958 07/25/2025 FINANCE UB - Sewer AT&T 06/25 CALNET SERVICE 9391031564 4.57 42958 07/25/2025 FINANCE UB - Sewer AT&T 06/25 CALNET SERVICE 9391026394 8.13 42958 07/25/2025 FINANCE UB - Sewer AT&T 06/25 CALNET SERVICE 9391031559 6.22 42958 07/25/2025 FINANCE UB - Sewer AT&T 06/25 CALNET SERVICE 9391026390 16.16 42958 07/25/2025 FINANCE UB - Water AT&T 06/25 CALNET SERVICE 9391031577 27.84 42958 07/25/2025 FINANCE UB - Water AT&T 06/25 CALNET SERVICE 9391031564 9.15 42958 07/25/2025 FINANCE UB - Water AT&T 06/25 CALNET SERVICE 9391026394 40.66 42958 07/25/2025 FINANCE UB - Water AT&T 06/25 CALNET SERVICE 9391031577 35.74 42958 07/25/2025 FINANCE UB - Water AT&T 06/25 CALNET SERVICE 9391026390 32.38 42958 07/25/2025 FINANCE Water Mtnc/Operations AT&T 06/25 CALNET SERVICE 9391031564 20.56 42958 07/25/2025 FINANCE Water Mtnc/Operations AT&T 06/25 CALNET SERVICE 9391026394 36.57 42958 07/25/2025 FINANCE Water Quality Control AT&T 06/25 CALNET SERVICE 9391031564 9.14 42958 07/25/2025 FINANCE Water Quality Control AT&T 06/25 CALNET SERVICE 9391026394 16.28 42958 07/25/2025 FINANCE WWTP AT&T 06/25 CALNET SERVICE 9391031564 13.71 42958 07/25/2025 FINANCE WWTP AT&T 06/25 CALNET SERVICE 9391026394 24.38 42958 07/25/2025 FINANCE City Manager AT&T 06/25 CALNET SERVICE 9391031577 8.54 42958 07/25/2025 FINANCE City Manager AT&T 06/25 CALNET SERVICE 9391031559 9.32 42958 07/25/2025 FINANCE City Manager AT&T 06/25 CALNET SERVICE 9391026390 9.93 42958 07/25/2025 FINANCE Purchasing AT&T 06/25 CALNET SERVICE 9391031564 13.71 42958 07/25/2025 FINANCE Purchasing AT&T 06/25 CALNET SERVICE 9391026394 24.38 42958 07/25/2025 FINANCE PD Operations AT&T 06/25 CALNET SERVICE 9391059143 2,008.19 42958 07/25/2025 FINANCE PD Operations AT&T 06/25 CALNET SERVICE 9391031561 155.40 42958 07/25/2025 FINANCE PD Operations AT&T 06/25 CALNET SERVICE 9391026411 154.25 42958 07/25/2025 FINANCE PD Operations AT&T 06/25 CALNET SERVICE 9391031577 284.88 42958 07/25/2025 PD OPERATIONS PD Operations AT&T 06/25 CALNET SERVICE 9391031578 312.34 42958 07/25/2025 PD OPERATIONS PD Operations AT&T 06/25 CALNET SERVICE 9391031566 310.80 42959 07/25/2025 FINANCE Aquatics Programs AT&T 06/25 CALNET SERVICE 9391026397 30.02

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42959 07/25/2025 FINANCE Sr Citizen Community ServiceAT&T 06/25 CALNET SERVICE 9391026398 31.58 42959 07/25/2025 FINANCE Sr Citizen Community ServiceAT&T 06/25 CALNET SERVICE 9391026395 31.58 42959 07/25/2025 FINANCE PD Operations AT&T 06/25 CALNET SERVICE 9391026401 31.58 42960 07/25/2025 FINANCE AIRPORT OPS AT&T 05/25 FIRSTNET SERVICE 287302656036 229.40 42960 07/25/2025 FINANCE AIRPORT OPS AT&T 05/25 FIRSTNET SERVICE 287302656036 229.39 42960 07/25/2025 FINANCE Building AT&T 05/25 FIRSTNET SERVICE 287302656036 149.76 42960 07/25/2025 FINANCE Building AT&T 06/25 FIRSTNET SERVICE 287302656036 149.73 42960 07/25/2025 FINANCE City Clerk's Office AT&T 05/25 FIRSTNET SERVICE 287302656036 89.74 42960 07/25/2025 FINANCE City Clerk's Office AT&T 06/25 FIRSTNET SERVICE 287302656036 89.74 42960 07/25/2025 FINANCE City Council AT&T 05/25 FIRSTNET SERVICE 287302656036 281.68 42960 07/25/2025 FINANCE City Council AT&T 06/25 FIRSTNET SERVICE 287302656036 281.68 42960 07/25/2025 FINANCE Code Enforcement AT&T 05/25 FIRSTNET SERVICE 287302656036 44.87 42960 07/25/2025 FINANCE Code Enforcement AT&T 06/25 FIRSTNET SERVICE 287302656036 44.87 42960 07/25/2025 FINANCE Comm & Rec Centers AT&T 05/25 FIRSTNET SERVICE 287302656036 49.92 42960 07/25/2025 FINANCE Comm & Rec Centers AT&T 06/25 FIRSTNET SERVICE 287302656036 49.91 42960 07/25/2025 FINANCE COMPUTER MAINT AT&T 05/25 FIRSTNET SERVICE 287302656036 575.73 42960 07/25/2025 FINANCE COMPUTER MAINT AT&T 06/25 FIRSTNET SERVICE 287302656036 575.69 42960 07/25/2025 FINANCE Engineering AT&T 05/25 FIRSTNET SERVICE 287302656036 284.28 42960 07/25/2025 FINANCE Engineering AT&T 06/25 FIRSTNET SERVICE 287302656036 284.75 42960 07/25/2025 FINANCE Facilities Maintenance AT&T 05/25 FIRSTNET SERVICE 287302656036 649.22 42960 07/25/2025 FINANCE Facilities Maintenance AT&T 06/25 FIRSTNET SERVICE 287302656036 649.16 42960 07/25/2025 FINANCE Finance AT&T 05/25 FIRSTNET SERVICE 287302656036 189.58 42960 07/25/2025 FINANCE Finance AT&T 06/25 FIRSTNET SERVICE 287302656036 189.56 42960 07/25/2025 FINANCE Fleet Maintenance AT&T 05/25 FIRSTNET SERVICE 287302656036 44.87 42960 07/25/2025 FINANCE Fleet Maintenance AT&T 06/25 FIRSTNET SERVICE 287302656036 44.87 42960 07/25/2025 FINANCE GRANT OVERSIGHT AT&T 05/25 FIRSTNET SERVICE 287302656036 94.79 42960 07/25/2025 FINANCE GRANT OVERSIGHT AT&T 06/25 FIRSTNET SERVICE 287302656036 94.78 42960 07/25/2025 FINANCE HR/RISK MGT AT&T 05/25 FIRSTNET SERVICE 287302656036 49.92 42960 07/25/2025 FINANCE HR/RISK MGT AT&T 06/25 FIRSTNET SERVICE 287302656036 49.91 42960 07/25/2025 FINANCE Parks AT&T 05/25 FIRSTNET SERVICE 287302656036 94.79 42960 07/25/2025 FINANCE Parks AT&T 06/25 FIRSTNET SERVICE 287302656036 94.78 42960 07/25/2025 FINANCE Parks Administration AT&T 05/25 FIRSTNET SERVICE 287302656036 90.16 42960 07/25/2025 FINANCE Parks Administration AT&T 06/25 FIRSTNET SERVICE 287302656036 90.15 42960 07/25/2025 FINANCE Planning AT&T 05/25 FIRSTNET SERVICE 287302656036 94.79 42960 07/25/2025 FINANCE Planning AT&T 06/25 FIRSTNET SERVICE 287302656036 94.78 42960 07/25/2025 FINANCE STREETS AT&T 05/25 FIRSTNET SERVICE 287302656036 49.92 42960 07/25/2025 FINANCE STREETS AT&T 06/25 FIRSTNET SERVICE 287302656036 49.91 42960 07/25/2025 FINANCE Recreation AT&T 05/25 FIRSTNET SERVICE 287302656036 89.74 42960 07/25/2025 FINANCE Recreation AT&T 06/25 FIRSTNET SERVICE 287302656036 89.74

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42960 07/25/2025 FINANCE Sr Citizen Comm͘ Serǀ͘ AT&T e 05/25 FIRSTNET SERVICE 287302656036 109.79 42960 07/25/2025 FINANCE Sr Citizen Comm͘ Serv͘ AT&T e 06/25 FIRSTNET SERVICE 287302656036 109.78 42960 07/25/2025 FINANCE WWTP AT&T 05/25 FIRSTNET SERVICE 287302656036 94.79 42960 07/25/2025 FINANCE WWTP AT&T 06/25 FIRSTNET SERVICE 287302656036 94.78 42960 07/25/2025 FINANCE City Manager AT&T 05/25 FIRSTNET SERVICE 287302656036 140.08 42960 07/25/2025 FINANCE City Manager AT&T 06/25 FIRSTNET SERVICE 287302656036 122.42 42960 07/25/2025 FINANCE Purchasing AT&T 05/25 FIRSTNET SERVICE 287302656036 44.87 42960 07/25/2025 FINANCE Purchasing AT&T 06/25 FIRSTNET SERVICE 287302656036 44.87 42961 07/25/2025 ENGINEERING Measure T-LTP Suppl Sts. AKEL ENGINEERING GROUP, INC. aint PROFESSIONAL ENGINEERING SVS 9,685.50 42962 07/25/2025 ENGINEERING Engineering AMERICAN BUSINESS MACHINES PLOTTER LEASE 320.00 42963 07/25/2025 WATER QUALITY CONTROLWater Quality Control BSK ASSOCIATES UCMR5 SAMPLING 4,620.00 42964 07/25/2025 ENGINEERING Sewer Capital Outlay BLAIR CHURCH & FLYNN PROFESSIONAL ENGINEERING SVS 1,792.00 42965 07/25/2025 HR/RISK MGT HR/RISK MGT CA DEPARTMENT OF JUSTICE PRE-EMPLOYMENT SVS 256.00 42965 07/25/2025 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE BLOOD ALCOHOL ANALYSIS 1,120.00 42965 07/25/2025 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 2,065.98 42966 07/25/2025 HR/RISK MGT HR/RISK MGT OCCUPATION HEALTH CENTERS OF CAL͘ PRE-EMPLOYMENT SVS RNIA, A MEDIC 1,161.00 42967 07/25/2025 ENGINEERING Engineering DIAMOND COMMUNICATIONS ALARM SERVICES - ENG 180.00 42968 07/25/2025 PD OPERATIONS PD Operations FISHER SCIENTIFIC COMPANY, LLC TRUNARC CORE PROGRAM-ONE 1,310.00 42969 07/25/2025 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. POWER SWEEPING 05/25 434.50 42969 07/25/2025 GRANTS Parking Dist Operation GUARDIAN WESTERN SWEEPING INC. POWER SWEEPING 05/25 434.50 42970 07/25/2025 PARKS ADMINISTRATION Aquatics Programs CHARLES LUECKER CHLORINE FOR POOL 305.62 42971 07/25/2025 ENGINEERING Water Mtnc/Operations MADERA COUNTY 5-YEAR GSA UPDATE 94,378.56 42971 07/25/2025 ENGINEERING Water Mtnc/Operations MADERA COUNTY GSP ANNUAL REPORT 7,187.68 42972 07/25/2025 WATER MTNC/OPERATIONSWater Mtnc/Operations MADERA PUMPS, INC. PUMPING EQUIPMENT AND ACCESSORIES 34,746.73 42973 07/25/2025 GRANTS PLHA MADERA RESCUE MISSION, INC. lloca PLHA INVOICE 06/25 7,525.85 42974 07/25/2025 PD OPERATIONS SUPP LAW ENF MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 3,186.28 42975 07/25/2025 PARKS ADMINISTRATION Comm & Rec Centers MAGNETAR. US, INC. YC ALARM SYSTEM SERVICE 1,412.33 42976 07/25/2025 UB - WATER SOLID WASTE MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 05/25 636,872.62 42977 07/25/2025 INFORMATION SERVICES Computer Replacement MOTOROLA SOLUTIONS INC. AVIGILON COMPUTER SOFTWARE 15,745.00 42977 07/25/2025 PD OPERATIONS SUPP LAW ENF MOTOROLA SOLUTIONS INC. LICENSE FEE 458.32 42978 07/25/2025 ENGINEERING LTF - Streets NICHOLS CONSULTING ENGINEERS, CHTD. ENGINEERING CONSULTING SVS 2,160.00 42979 07/25/2025 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 98.11 42979 07/25/2025 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 11.35 42979 07/25/2025 FINANCE Central Admin PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 64.26 42979 07/25/2025 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 3,637.24 42979 07/25/2025 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 3,207.15 42979 07/25/2025 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 550.77 42979 07/25/2025 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 387.26 42979 07/25/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 39,604.45

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42979 07/25/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 8,856.84 42979 07/25/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 9787342989-4 184.07 42979 07/25/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 5207933925-6 87.10 42979 07/25/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 3533032414-2 2,048.67 42979 07/25/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 5225647713-5 14.78 42979 07/25/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 06/25 SERVICE 1598348280-1 78.35 42979 07/25/2025 FINANCE Fire PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 1,890.83 42979 07/25/2025 FINANCE Fire PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 111.90 42979 07/25/2025 FINANCE INTERMODAL BLDG PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 1,020.07 42979 07/25/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 8,968.63 42979 07/25/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 209.71 42979 07/25/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 06/25 SERVICE 8675479583-8 66.19 42979 07/25/2025 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 2,476.40 42979 07/25/2025 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 32.24 42979 07/25/2025 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 (177.09) 42979 07/25/2025 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 11.34 42979 07/25/2025 FINANCE Sr Citizen Comm͘ Serv͘ PACIFIC GAS & ELECTRIC e 06/25 SERVICE 9920095153-3 7.83 42979 07/25/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 142,876.09 42979 07/25/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 26,552.89 42979 07/25/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 06/25 SERVICE 3533032414-2 28,796.09 42979 07/25/2025 FINANCE WWTP PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 38,141.12 42979 07/25/2025 FINANCE WWTP PACIFIC GAS & ELECTRIC 06/25 SERVICE 3533032414-2 226,739.30 42979 07/25/2025 FINANCE Zone 34B Activities PACIFIC GAS & ELECTRIC 06/25 SERVICE 0443905948-8 11.90 42979 07/25/2025 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 33.39 42979 07/25/2025 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 82.90 42979 07/25/2025 FINANCE Zone 26 Activities PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 12.28 42979 07/25/2025 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 30.88 42979 07/25/2025 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 22.24 42979 07/25/2025 FINANCE Zone 27B Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 11.23 42979 07/25/2025 FINANCE Zone 2 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 54.64 42979 07/25/2025 FINANCE Zone 3 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 41.05 42979 07/25/2025 FINANCE Zone 31B Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 30.88 42979 07/25/2025 FINANCE Zone 4 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 10.28 42979 07/25/2025 FINANCE Zone 6A Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 72.46 42979 07/25/2025 FINANCE Zone 29C Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 11.54 42979 07/25/2025 FINANCE Zone 8 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 73.54 42979 07/25/2025 FINANCE Zone 16 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 23.73 42979 07/25/2025 FINANCE Zone 13 Activities PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 181.66 42979 07/25/2025 FINANCE PD Operations PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 1,170.35

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
42979 07/25/2025 FINANCE Zone 39 Activities PACIFIC GAS & ELECTRIC 06/25 SERVICE 6948316261-1 24.95 42979 07/25/2025 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 05/25 SERVICE 3533032414-2 61.90 42979 07/25/2025 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 06/25 SERVICE 9920095153-3 87.80 42980 07/25/2025 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING DESIGN SERVICES FOR W-000009 358.00 42981 07/25/2025 WATER MTNC/OP^ Water Mtnc/Operations S SEAL RITE PAVING ASPHALT PAVING/PATCHING 53,035.28 42982 07/25/2025 ENGINEERING AFFORDABLE HOUSING SEAL RITE PAVING SIDEWALK IMPROVEMENT 226,640.29 42983 07/25/2025 WWTP WWTP SYNAGRO WEST, INC. SLUDGE HAULING & DISPOSAL 6,332.09 42984 07/25/2025 GRANTS INTERMODAL BLDG VILLA GARDENING SERVICE INC LAWN SERVICES - 06/25 600.00 42985 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - MILLVIEW GYM 200.00 42986 07/25/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 480.00 42986 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 42987 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 42988 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 50.00 42989 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 42990 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - JWYC 200.00 42991 07/25/2025 PARKS ADMINISTRATION Parks OTP- PARKS REFUNDS LOCATION CHANGE REFUND 95.63 42992 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 42993 07/25/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND 240.00 42993 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND 100.00 42994 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM 500.00 42995 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 42996 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 42997 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM 200.00 42998 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 42999 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC 100.00 43000 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM 200.00 43001 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC 100.00 43002 07/25/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS ACTIVITY WITHDRAWAL REFUND 85.00 43003 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 50.00 43004 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 50.00 43005 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43006 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS 1.009203002 500.00 43007 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43008 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM 100.00 43009 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - POOL 100.00 43010 07/25/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 480.00 43010 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43011 07/25/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS ACTIVITY WITHDRAWAL REFUND 85.00 43012 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 50.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
43013 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - POOL 100.00 43014 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43015 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 50.00 43016 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - POOL 100.00 43017 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 50.00 43018 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 100.00 43018 07/25/2025 PARKS ADMINISTRATION Parks OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 200.00 43019 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM 500.00 43020 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 43021 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM 500.00 43022 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC 100.00 43023 07/25/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND 85.00 43023 07/25/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND 5.00 43024 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43025 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43026 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 43027 07/25/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS ACTIVITY WITHDRAWAL REFUND 70.00 43028 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43029 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 43030 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - POOL 100.00 43031 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - POOL 100.00 43032 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC 100.00 43033 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM 500.00 43034 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43035 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 100.00 43036 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 43037 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43038 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43039 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 43040 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43041 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 43042 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - POOL 100.00 43043 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43044 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC 50.00 43045 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 50.00 43046 07/25/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 480.00 43046 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43046 07/25/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43047 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM 500.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
43048 07/25/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY 50.00 43049 07/29/2025 CITY ADMIN STREETS VALDEZ, JAVIER PER DIEM - TRI-STATE SEMINAR LLC 344.50 43050 07/29/2025 FINANCE Finance THE PUN GROUP PROFESSIONAL AUDITING SVS 6,667.00 43051 07/29/2025 PD OPERATIONS PD Operations RAMIREZ, PRISCILLA PER DIEM - FBI BASIC CNT TRAINING COURSE 451.50 43052 07/29/2025 PD OPERATIONS PD Operations NATHAN MUNOZ PER DIEM - DRE FIELD CERTIFICATION 372.00 43053 07/29/2025 PD OPERATIONS PD Operations JEREMY MCCOOL PER DIEM - FBI BASIC CNT TRAINING COURSE 451.50 43054 07/29/2025 PD OPERATIONS PD Operations GARCIA, VICTORIA PER DIEM - CLI SESSION #2 215.00 43055 07/29/2025 FINANCE MEAS K - FIRE BANK OF NEW YORK MELLON 2019 CFD LEASE REVENUE BOND PAYMENT 1,500.00 43056 07/29/2025 WATER MTNC/OPERATIONSWater Mtnc/Operations CALIFORNIA RURAL WATER ASSOCIATION MEMBERSHIP RENEWAL 1,662.00 43057 07/29/2025 ENGINEERING AFFORDABLE HOUSING CHICAGO TITLE COMPANY TITLE REPORTS 8,000.00 43058 07/29/2025 FIRE Fire DEPARTMENT OF FORESTRY AND FIRE Q1 ACTUAL BILLING FOR CITY CONTRACT FY 25/26 987,818.94 43058 07/29/2025 FIRE MEAS K - FIRE DEPARTMENT OF FORESTRY AND FIRE Q1 ACTUAL BILLING FOR CITY CONTRACT FY 25/26 493,909.46 43059 07/29/2025 WATER MTNC/OPERATIONSWater Mtnc/Operations MADERA PUMPS, INC. WELL #29 REPAIRS 14,227.15 43060 07/29/2025 FINANCE CFD 2005-1 City-Wide WILLDAN FINANCIAL SERVICES ces Q1 FY 25/26 CFD 2005-1 & 2006-1 2,481.91 43060 07/29/2025 FINANCE CFD 2006-1 KB Home WILLDAN FINANCIAL SERVICES Q1 FY 25/26 CFD 2005-1 & 2006-1 1,095.43 43061 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9900634 1,446.51 43062 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 2032001 377.07 43063 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9900752 198.98 43064 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9907066 2,489.62 43065 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9909755 140.08 43066 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919392 73.62 43067 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9915004 123.57 43068 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923230 288.29 43069 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000399 276.43 43070 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 1231001 40.91 43071 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 6120032 89.17 43072 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9902335 115.50 43073 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921502 149.03 43074 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923147 199.32 43075 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925253 67.76 43076 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921351 423.16 43077 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 51002 102.38 43078 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 7254425 273.20 43079 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000694 149.19 43080 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 7354001 195.00 43081 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9906266 122.17 43082 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9892765 280.30 43083 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9922357 61.51 43084 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9905600 50.78

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
43085 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924955 31.56 43086 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9918979 439.28 43087 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9899460 139.82 43088 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9908151 338.36 43089 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9908121 91.91 43090 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923350 170.58 43091 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9897990 252.11 43092 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9926449 245.71 43093 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9909171 220.55 43094 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9922140 230.98 43095 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9890459 101.56 43096 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925079 355.87 43097 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9908042 126.43 43098 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9896301 109.33 43099 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9922312 124.95 43100 07/29/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 5290006 1,541.84 43101 07/31/2025 ENGINEERING Engineering PLAN IT SOFTWARE LLC CIP SOFTWARE RENEWAL 4,200.00 43102 07/31/2025 CITY ADMIN City Attorney ALESHIRE & WYNDER LLP CONSULTING SVS CITY ATTORNEY 22,223.20 43103 07/31/2025 INFORMATION SERVICES Computer Replacement HP INC. DESKTOP COMPUTERS 56,084.29 43104 07/31/2025 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #19 08/25 935.85 43105 07/31/2025 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #23 08/25 896.42 43106 07/31/2025 GRANTS Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #86 08/25 888.90 43107 07/31/2025 ENGINEERING RSTP - FED EX DAVE CHRISTIAN CONSTRUCTION TS-34 GRANADA - PEDESTRIAN IMPROVEMENT 56,291.21 43108 07/31/2025 CITY ADMIN Sewer Mtnc/Operations ROMERO, ARTURO PER DIEM - TRI STATE SEMINAR 473.00 43109 07/31/2025 PARKS ADMINISTRATION Comm & Rec Centers TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 337.24 43110 08/08/2025 PD OPERATIONS PD Operations RAUL R. HERRERA JR. POLYGRAPHS 2,000.00 43111 08/08/2025 PD OPERATIONS PD Operations DIEBERTS CREATIVE COPY INC BUSINESS CARDS - PD 37.89 43112 08/08/2025 ENGINEERING LTF - Streets RMA GEOSCIENCE, INC. R-94 BP3 TESTING LAB 470.00 43113 08/08/2025 ENGINEERING Engineering MARK THOMAS & COMPANY, INC. ENGINEERING AND GRANT WRITING SERVICES 3,000.00 43114 08/08/2025 HR/RISK MGT HR/RISK MGT AMAZON.COM SHREDDER 761.18 43114 08/08/2025 INFORMATION SERVICES Computer Replacement AMAZON.COM NETWORK PARTS 60.40 43115 08/08/2025 PARKS ADMINISTRATION Parks ELITE MAINTENANCE AND TREE SERVICE GROUP 2 NON-MEDIAN LANDSCAPE MAINTENANCE 14,831.46 43115 08/08/2025 PARKS ADMINISTRATION MEDIAN LANDS ELITE MAINTENANCE AND TREE SERVICE GROUP 3 MEDIAN LANDSCAPE MAINTENANCE 32,909.64 43115 08/08/2025 PARKS ADMINISTRATION Parking Dist Operation ELITE MAINTENANCE AND TREE SERVICE GROUP 1 DOWNTOWN LANDSCAPE MAINTENANCE 1,335.16 43116 08/08/2025 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 06/16/25-06/30/25 620.83 43116 08/08/2025 FIRE MEAS K - FIRE VAN DE POL ENTERPRISES, INC. FUEL CDF - BULK DIESEL 2,630.32 43117 08/08/2025 FINANCE Finance NICHOLS LOCAL GOVERNMENT CONSULT͘ STATE MANDATED COST CONSULTING , LLC 3,800.00 43118 08/08/2025 PW ADMIN AIRPORT OPS EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 39.00 43118 08/08/2025 PW ADMIN Central Admin EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 39.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
43118 08/08/2025 PW ADMIN Comm & Rec Centers EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 351.00 43118 08/08/2025 PW ADMIN Engineering EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 78.00 43118 08/08/2025 PW ADMIN Fire EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 117.00 43118 08/08/2025 PW ADMIN INTERMODAL BLDG EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 78.00 43118 08/08/2025 PW ADMIN Parks EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 39.00 43118 08/08/2025 PW ADMIN Sewer Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 19.49 43118 08/08/2025 PW ADMIN WATER CONSERV EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 4.88 43118 08/08/2025 PW ADMIN Water Mtnc/Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 9.75 43118 08/08/2025 PW ADMIN Water Quality Control EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 4.88 43118 08/08/2025 PW ADMIN WWTP EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 39.00 43118 08/08/2025 PW ADMIN PD Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 39.00 43118 08/08/2025 PW ADMIN PD Operations EAGLESHIELD PEST CONTROL PEST CONTROL SERVICES 07/25 85.00 43119 08/08/2025 STREETS STREETS ADVANCED CAREER INSTITUTE TUITION 4,055.00 43120 08/08/2025 PD OPERATIONS PD Operations LEADSONLINE PARENT, LLC CELLHAWK SUBSCRIPTION RENEWAL 3,401.00 43121 08/08/2025 FINANCE Madera Groundwater JPA Committ CALTECH WEB LLC WEB DESIGN & MAINTENANCE - 07/10/25-08/10/25 99.00 43122 08/08/2025 INFORMATION SERVICES Central Admin GHD SERVICES INC CONSULTING SERVICES 19,272.00 43123 08/08/2025 PD OPERATIONS PD Operations B & M SUPPLIERS LLC NITRILE GLOVES 190.00 43124 08/08/2025 PW ADMIN AIRPORT OPS CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 803.00 43124 08/08/2025 PW ADMIN Central Admin CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 2,175.00 43124 08/08/2025 PW ADMIN Comm & Rec Centers CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 7,815.00 43124 08/08/2025 PW ADMIN COMPUTER MAINT CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 85.00 43124 08/08/2025 PW ADMIN Engineering CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 1,522.00 43124 08/08/2025 PW ADMIN Finance CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 256.75 43124 08/08/2025 PW ADMIN INTERMODAL BLDG CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 893.00 43124 08/08/2025 PW ADMIN Parks CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 250.00 43124 08/08/2025 PW ADMIN Sewer Mtnc/Operations CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 950.50 43124 08/08/2025 PW ADMIN SOLID WASTE CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 950.50 43124 08/08/2025 PW ADMIN TRANS - FIXED CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 864.50 43124 08/08/2025 PW ADMIN TRANS - DAR CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 864.50 43124 08/08/2025 PW ADMIN UB - Garbage CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 256.75 43124 08/08/2025 PW ADMIN UB - Sewer CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 256.75 43124 08/08/2025 PW ADMIN UB - Water CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 256.75 43124 08/08/2025 PW ADMIN WWTP CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 1,106.00 43124 08/08/2025 PW ADMIN MEAS K - PD CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 1,061.00 43124 08/08/2025 PW ADMIN PD Operations CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 07/25 4,387.00 43125 08/08/2025 WATER MTNC/OPERATIONSWater Mtnc/Operations PACE SUPPLY CORP FIRE HYDRANTS 51,407.93 43126 08/08/2025 INFORMATION SERVICES MEAS K - PD CDCE, INC. PANASONIC DOCK 15,885.69 43126 08/08/2025 PD OPERATIONS MEAS K - PD CDCE, INC. PANASONIC DOCK 102,504.73 43127 08/08/2025 CITY ADMIN WWTP MOUNTAIN VALLEY ENVIRON͘ SERV CONSULTING SERVICES ES, INC. 15,160.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
43128 08/08/2025 INFORMATION SERVICES Computer Replacement NETWORK CRAZE TECHNOLOGIES, INC. TRANSCEIVER MODULE 2,252.25 43129 08/08/2025 ENGINEERING Engineering A-PLUS BUYER, INC. DOOR DECALS 81.26 43130 08/08/2025 WATER QUALITY Water Quality Control L DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 1,824.00 43131 08/08/2025 FINANCE City Attorney AT&T 06/25 CALNET SERVICE 9391026388 62.84 43132 08/08/2025 FINANCE PD Operations AT&T 06/25 FIRSTNET SERVICE 287302965625 6,118.75 43133 08/08/2025 ENGINEERING Sewer Capital Outlay AECOM TECHNICAL SERVICES, INC. SS-06 ONCALL FAIRGROUND LIFT STATION MODIFICATION 6,640.00 43134 08/08/2025 HR/RISK MGT PD Operations ANAYA, CHRIS TUITION REIMBURSEMENT 459.00 43135 08/08/2025 ENGINEERING Sewer Capital Outlay BSK ASSOCIATES WWTP24-01 TESTING LAB 6,832.25 43136 08/08/2025 INFORMATION SERVICES Computer Replacement CDW GOVERNMENT, INC COMPUTER HARDWARE AND PERIPHERALS 23,020.47 43137 08/08/2025 PD OPERATIONS PD Operations CALIFORNIA POLICE CHIEFS ASSOC CPCA DUES FY 25/26 2,140.00 43138 08/08/2025 FINANCE Building COMCAST CITY INTERNET CONNECTION 06/25 69.06 43138 08/08/2025 FINANCE Building COMCAST CITY INTERNET CONNECTION 07/25 69.06 43138 08/08/2025 FINANCE City Attorney COMCAST CITY INTERNET CONNECTION 06/25 20.44 43138 08/08/2025 FINANCE City Attorney COMCAST CITY INTERNET CONNECTION 07/25 20.44 43138 08/08/2025 FINANCE City Clerk's Office COMCAST CITY INTERNET CONNECTION 06/25 20.58 43138 08/08/2025 FINANCE City Clerk's Office COMCAST CITY INTERNET CONNECTION 07/25 20.58 43138 08/08/2025 FINANCE Code Enforcement COMCAST CITY INTERNET CONNECTION 06/25 146.86 43138 08/08/2025 FINANCE Code Enforcement COMCAST CITY INTERNET CONNECTION 07/25 146.86 43138 08/08/2025 FINANCE Comm & Rec Centers COMCAST CITY INTERNET CONNECTION 06/25 98.24 43138 08/08/2025 FINANCE Comm & Rec Centers COMCAST CITY INTERNET CONNECTION 07/25 98.24 43138 08/08/2025 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 06/25 40.03 43138 08/08/2025 FINANCE COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 07/25 40.03 43138 08/08/2025 FINANCE Engineering COMCAST CITY INTERNET CONNECTION 06/25 137.00 43138 08/08/2025 FINANCE Engineering COMCAST CITY INTERNET CONNECTION 07/25 137.00 43138 08/08/2025 FINANCE Facilities Maintenance COMCAST CITY INTERNET CONNECTION 06/25 30.16 43138 08/08/2025 FINANCE Facilities Maintenance COMCAST CITY INTERNET CONNECTION 07/25 30.16 43138 08/08/2025 FINANCE Finance COMCAST CITY INTERNET CONNECTION 06/25 107.96 43138 08/08/2025 FINANCE Finance COMCAST CITY INTERNET CONNECTION 07/25 107.96 43138 08/08/2025 FINANCE Fleet Maintenance COMCAST CITY INTERNET CONNECTION 06/25 20.58 43138 08/08/2025 FINANCE Fleet Maintenance COMCAST CITY INTERNET CONNECTION 07/25 20.58 43138 08/08/2025 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 06/25 40.03 43138 08/08/2025 FINANCE GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 07/25 40.03 43138 08/08/2025 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 06/25 40.03 43138 08/08/2025 FINANCE HR/RISK MGT COMCAST CITY INTERNET CONNECTION 07/25 40.03 43138 08/08/2025 FINANCE Parks COMCAST CITY INTERNET CONNECTION 06/25 49.61 43138 08/08/2025 FINANCE Parks COMCAST CITY INTERNET CONNECTION 07/25 49.61 43138 08/08/2025 FINANCE Parks Administration COMCAST CITY INTERNET CONNECTION 06/25 39.89 43138 08/08/2025 FINANCE Parks Administration COMCAST CITY INTERNET CONNECTION 07/25 39.89 43138 08/08/2025 FINANCE Planning COMCAST CITY INTERNET CONNECTION 06/25 49.33

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
43138 08/08/2025 FINANCE Planning COMCAST CITY INTERNET CONNECTION 07/25 49.33 43138 08/08/2025 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 06/25 49.61 43138 08/08/2025 FINANCE STREETS COMCAST CITY INTERNET CONNECTION 07/25 49.61 43138 08/08/2025 FINANCE Recreation COMCAST CITY INTERNET CONNECTION 06/25 59.34 43138 08/08/2025 FINANCE Recreation COMCAST CITY INTERNET CONNECTION 07/25 59.34 43138 08/08/2025 FINANCE Sewer Mtnc/Operations COMCAST CITY INTERNET CONNECTION 06/25 35.09 43138 08/08/2025 FINANCE Sewer Mtnc/Operations COMCAST CITY INTERNET CONNECTION 07/25 35.09 43138 08/08/2025 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 06/25 39.87 43138 08/08/2025 FINANCE SOLID WASTE COMCAST CITY INTERNET CONNECTION 07/25 39.87 43138 08/08/2025 FINANCE Sr Citizen Comm͘ Serv͘ COMCAST e CITY INTERNET CONNECTION 06/25 39.89 43138 08/08/2025 FINANCE Sr Citizen Comm͘ Serv͘ COMCAST e CITY INTERNET CONNECTION 07/25 39.89 43138 08/08/2025 FINANCE UB - Garbage COMCAST CITY INTERNET CONNECTION 06/25 32.70 43138 08/08/2025 FINANCE UB - Garbage COMCAST CITY INTERNET CONNECTION 07/25 32.70 43138 08/08/2025 FINANCE UB - Sewer COMCAST CITY INTERNET CONNECTION 06/25 32.70 43138 08/08/2025 FINANCE UB - Sewer COMCAST CITY INTERNET CONNECTION 07/25 32.70 43138 08/08/2025 FINANCE UB - Water COMCAST CITY INTERNET CONNECTION 06/25 64.27 43138 08/08/2025 FINANCE UB - Water COMCAST CITY INTERNET CONNECTION 07/25 64.27 43138 08/08/2025 FINANCE Water Mtnc/Operations COMCAST CITY INTERNET CONNECTION 06/25 44.82 43138 08/08/2025 FINANCE Water Mtnc/Operations COMCAST CITY INTERNET CONNECTION 07/25 44.82 43138 08/08/2025 FINANCE Water Quality Control COMCAST CITY INTERNET CONNECTION 06/25 20.58 43138 08/08/2025 FINANCE Water Quality Control COMCAST CITY INTERNET CONNECTION 07/25 20.58 43138 08/08/2025 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 06/25 30.16 43138 08/08/2025 FINANCE WWTP COMCAST CITY INTERNET CONNECTION 07/25 30.16 43138 08/08/2025 FINANCE City Manager COMCAST CITY INTERNET CONNECTION 06/25 20.44 43138 08/08/2025 FINANCE City Manager COMCAST CITY INTERNET CONNECTION 07/25 20.44 43138 08/08/2025 FINANCE Purchasing COMCAST CITY INTERNET CONNECTION 06/25 30.16 43138 08/08/2025 FINANCE Purchasing COMCAST CITY INTERNET CONNECTION 07/25 30.16 43139 08/08/2025 PD OPERATIONS PD Operations COMCAST 07/25 SVS 8155500320092096 216.54 43140 08/08/2025 HR/RISK MGT HR/RISK MGT OCCUPATION HEALTH CENTERS K& AL PRE-EMPLOYMENT SERVICES RNIA, A MEDIC 879.00 43141 08/08/2025 PD OPERATIONS Code Enforcement CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 06/25 189.75 43141 08/08/2025 PD OPERATIONS UB - Garbage CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 06/25 47.44 43141 08/08/2025 PD OPERATIONS UB - Sewer CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 06/25 47.44 43141 08/08/2025 PD OPERATIONS UB - Water CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 06/25 94.87 43142 08/08/2025 UB - WATER UB - Garbage DATAPROSE, LLC BILLING 05/25 2,731.27 43142 08/08/2025 UB - WATER UB - Garbage DATAPROSE, LLC BILLING 06/25 2,729.94 43142 08/08/2025 UB - WATER UB - Sewer DATAPROSE, LLC BILLING 05/25 2,731.29 43142 08/08/2025 UB - WATER UB - Sewer DATAPROSE, LLC BILLING 06/25 2,729.95 43142 08/08/2025 UB - WATER UB - Water DATAPROSE, LLC BILLING 05/25 5,462.57 43142 08/08/2025 UB - WATER UB - Water DATAPROSE, LLC BILLING 06/25 5,459.90

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
43143 08/08/2025 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FIRE #58 35.00 43143 08/08/2025 GRANTS INTERMODAL BLDG DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT 80.00 43143 08/08/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - PANAM 36.00 43143 08/08/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS MONTHLY REPORT - PANAM 45.00 43143 08/08/2025 PW ADMIN Facilities Maintenance DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 63.75 43143 08/08/2025 PW ADMIN STREETS DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 63.75 43143 08/08/2025 PW ADMIN Sewer Mtnc/Operations DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 63.75 43143 08/08/2025 PW ADMIN Water Mtnc/Operations DIAMOND COMMUNICATIONS SECURITY ALARM MONITORING - PW 63.75 43144 08/08/2025 INFORMATION SERVICES Computer Replacement GRUBER TECHNICAL INC. ELECTRICAL EQUIPMENT 8,456.81 43145 08/08/2025 GRANTS INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. POWER SWEEPING 07/25 434.50 43145 08/08/2025 GRANTS Parking Dist Operation GUARDIAN WESTERN SWEEPING INC. POWER SWEEPING 07/25 434.50 43146 08/08/2025 FACILITIES Facilities Maintenance JAM SERVICES INC STREE LIGHT POLES 4,191.44 43147 08/08/2025 PD OPERATIONS General Trust Fund L.N. CURTIS & SONS HOLSTER BRACKET 338.01 43148 08/08/2025 CITY CLERK'S OFFICE City Council LEAGUE OF CALIFORNIA CITIES CAL CITIES DIVISIONAL MEETING 75.00 43149 08/08/2025 FLEET MAINTENANCE Fleet Maintenance LEHR AUTO ELECTRIC PD UPFIT PARTS #6043 3,641.67 43149 08/08/2025 FLEET MAINTENANCE Fleet Maintenance LEHR AUTO ELECTRIC PD UPFIT PARTS #6037 559.19 43150 08/08/2025 HR/RISK MGT HR/RISK MGT MADERA TRIBUNE JOB ADVERSTISEMENT 72.20 43151 08/08/2025 CITY ADMIN STREETS MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 17.62 43151 08/08/2025 CITY ADMIN Street Cleaning MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 5,579.28 43151 08/08/2025 CITY ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 1,277.45 43151 08/08/2025 CITY ADMIN PW Safe & Clean Initiative MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 2,745.20 43151 08/08/2025 PW ADMIN Street Cleaning MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 5,629.97 43151 08/08/2025 PW ADMIN WWTP MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 831.37 43151 08/08/2025 PW ADMIN PW Safe & Clean Initiative MID VALLEY DISPOSAL INC. WASTE DISPOSAL SVS 2,784.91 43152 08/08/2025 PD OPERATIONS PD Operations MOTOROLA SOLUTIONS INC. VERINT SUPPORT & MAINTENANCE 76,575.36 43153 08/08/2025 PD OPERATIONS PD Operations PECK'S PRINTERY PD - 2 PART NCR-RETURN OF SEARCH WARRANTS 313.93 43153 08/08/2025 PD OPERATIONS PD Operations PECK'S PRINTERY PD - EPO-002 GUN VIOLENCE FORM 59.53 43153 08/08/2025 PD OPERATIONS PD Operations PECK'S PRINTERY PD - EMERGENCY PROTECTIVE ORDER 691.71 43154 08/08/2025 PD OPERATIONS PD Operations PROFORCE MISC PD EQUIPMENT 1,575.05 43155 08/08/2025 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING ON-CALL W-39, W-40, & W-41 WATER MAIN REPLACEMENT 966.60 43156 08/08/2025 PW ADMIN Sewer Capital Outlay STANTEC CONSULTING SERVICES INC. PROFESSIONAL ENGINEERING SVS 29,985.70 43157 08/08/2025 CITY ADMIN Sewer Mtnc/Operations STATE WATER RESOURCES CONTROL BRD͘ GRADE T2 EXAM FEES 60.00 43158 08/08/2025 GRANTS INTERMODAL BLDG TECH. MASTER PEST MANAGEMENT SQUIRREL CONTROL - TRANSIT 150.00 43159 08/08/2025 FACILITIES Facilities Maintenance TESCO CONTROLS, INC. TRAFFIC SIGNAL BBS 4,113.50 43160 08/08/2025 CITY ADMIN Facilities Maintenance UNDERGROUND SERVICE ALERT MEMBERSHIP FEE 909.54 43160 08/08/2025 CITY ADMIN STREETS UNDERGROUND SERVICE ALERT MEMBERSHIP FEE 909.55 43160 08/08/2025 CITY ADMIN Sewer Mtnc/Operations UNDERGROUND SERVICE ALERT MEMBERSHIP FEE 909.55 43160 08/08/2025 CITY ADMIN Water Mtnc/Operations UNDERGROUND SERVICE ALERT MEMBERSHIP FEE 909.55 43161 08/08/2025 PD OPERATIONS Animal Control VE24/7 PETVETS VETERINARY SVS 184.50

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
43162 08/08/2025 PARKS Parks WEST COAST ARBORISTS, INC. CITY WIDE TREE TRIMMING 3,675.00 43163 08/08/2025 ENGINEERING Engineering YAMABE & HORN ENGINEERING MAP CHECK - 25-147 225.00 43164 08/08/2025 PD OPERATIONS PD Operations OTP - FINANCE REIMBURSEMENT - MPOA VEST 405.94 43165 08/08/2025 FINANCE Finance OTP - FINANCE REIMBURSEMENT - POSTAGE FEES 17.95 43166 08/08/2025 FINANCE Parking Dist Operation OVERPAYMENTS VOIDED PK REIMB - PK 11083 67.00 43167 08/08/2025 FINANCE PD Operations OVERPAYMENTS VOIDED PK REIMB - PK 43968 67.00 43168 08/08/2025 FINANCE PD Operations OVERPAYMENTS VOIDED PK REIMB - PK 43964 67.00 43169 08/08/2025 FINANCE Parking Dist Operation OVERPAYMENTS VOIDED PK REIMB - PK 11103 67.00 43170 08/08/2025 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9920411 1,980.00 43171 08/08/2025 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9903056 990.00 43172 08/08/2025 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9892352 2,746.00 43173 08/08/2025 PW ADMIN WATER CONSERV OTP- REBATES TURF REBATE - 9916620 2,127.00 43174 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000632 153.90 43175 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919043 149.96 43176 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924623 122.72 43177 08/08/2025 FINANCE Water Utility OTP- UB REFUNDS UB TERM REFUND 9153151-502438 1,437.94 43178 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000158 276.81 43179 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9926301 278.86 43180 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9922377 145.79 43181 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919522 195.00 43182 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921362 134.98 43183 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 4603003 103.23 43184 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9897189 279.79 43185 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9891739 31.88 43186 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9917558 176.39 43187 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000021 209.82 43188 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000747 162.85 43189 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 52001 107.50 43190 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921900 367.32 43191 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924918 192.89 43192 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9920782 100.34 43193 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924180 170.81 43194 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9906434 259.59 43195 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000460 238.97 43196 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921154 322.98 43197 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923984 286.08 43198 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9926269 123.37 43199 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9908913 76.22 43200 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9920824 152.94

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
43201 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 10000320 150.00 43202 08/08/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9909079 150.00 748 07/07/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 749 07/07/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 07/03/25 15,136.89 749 07/07/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 07/03/25 2,733.92 750 07/18/2025 FINANCE PAYROLL TRUST CA DEPARTMENT OF CHILD SUPPORT CHILD SUPPORT DEDUCTIONS FOR 07/03/25 PAYROLL 1,009.32 751 07/18/2025 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 07/18/25 PAYROLL 34,504.52 752 07/21/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 753 07/21/2025 HR/RISK MGT City Clerk's Office BENEFIT & RISK MANAGEMENT SERVICES BENEFIT PREMIUMS 08/25 1,013.00 753 07/21/2025 HR/RISK MGT INS/RISK MGT BENEFIT & RISK MANAGEMENT SERVICES BENEFIT PREMIUMS 08/25 1,065.37 753 07/21/2025 HR/RISK MGT PAYROLL TRUST BENEFIT & RISK MANAGEMENT SERVICES BENEFIT PREMIUMS 08/25 443,467.07 753 07/21/2025 HR/RISK MGT PD Operations BENEFIT & RISK MANAGEMENT SERVICES BENEFIT PREMIUMS 08/25 1,613.00 754 07/21/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-01 FOR 07/18/25 15,211.60 754 07/21/2025 FINANCE PAYROLL TRUST NPC-ORCHARD TRUST COMPANY PLAN #340227-02 FOR 07/18/25 2,863.34 755 07/25/2025 FINANCE WWTP Bond Admin BBVA USA 2021 WASTEWATER REV REF BOND 463,171.20 756 07/09/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PLAN YEAR FEE & PARTICIPANT FEE 152.00 756 07/09/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 07/09/25 1,241.58 757 07/15/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 07/15/25 516.73 758 07/29/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 07/29/25 1,032.02 759 07/22/2025 FINANCE PAYROLL TRUST MID-MGMT EMPLOYEE GROUP 07/25 MONTHLY DUES 2,785.00 760 07/22/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 07/22/25 811.43 761 07/22/2025 FINANCE AIRPORT OPS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,829.93 761 07/22/2025 FINANCE Animal Control US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 330.40 761 07/22/2025 FINANCE Aquatics Programs US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,193.18 761 07/22/2025 FINANCE Building US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 900.00 761 07/22/2025 FINANCE CDBG Public Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 4,992.06 761 07/22/2025 FINANCE Central Admin US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 118.34 761 07/22/2025 FINANCE City Clerk's Office US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,775.00 761 07/22/2025 FINANCE City Council US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 5,058.95 761 07/22/2025 FINANCE Code Enforcement US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 780.99 761 07/22/2025 FINANCE Comm & Rec Centers US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,098.50 761 07/22/2025 FINANCE COMPUTER MAINT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,903.96 761 07/22/2025 FINANCE Engineering US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 251.63 761 07/22/2025 FINANCE Facilities Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 5,475.62 761 07/22/2025 FINANCE Finance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 197.81 761 07/22/2025 FINANCE Fire US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 16,178.42 761 07/22/2025 FINANCE Fleet Maintenance US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 10,779.40 761 07/22/2025 FINANCE General Fund US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 8,410.33 761 07/22/2025 FINANCE General Trust Fund US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,617.19

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
761 07/22/2025 FINANCE HR/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 2,541.36 761 07/22/2025 FINANCE INS/RISK MGT US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 2,374.48 761 07/22/2025 FINANCE INTERMODAL BLDG US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 244.58 761 07/22/2025 FINANCE LMD Services US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 822.32 761 07/22/2025 FINANCE MEAS K - FIRE US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 10,493.61 761 07/22/2025 FINANCE Parks US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 8,812.04 761 07/22/2025 FINANCE Parks Administration US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,008.54 761 07/22/2025 FINANCE Planning US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 892.29 761 07/22/2025 FINANCE STREETS US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 27,166.93 761 07/22/2025 FINANCE Recreation US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 219.43 761 07/22/2025 FINANCE Sewer Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 490.90 761 07/22/2025 FINANCE Sports Programs US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 2,765.85 761 07/22/2025 FINANCE Sr Citizen Comm͘ Serv͘ US BANK CORPORATE PAYMENT SYSTEMS e CALCARD CHARGES 06/25 4,349.46 761 07/22/2025 FINANCE Street Cleaning US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 50.93 761 07/22/2025 FINANCE SUPP LAW ENF US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 431.51 761 07/22/2025 FINANCE TRANS - FIXED US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 5,307.96 761 07/22/2025 FINANCE TRANS - DAR US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 3,009.57 761 07/22/2025 FINANCE UB - Garbage US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 28.85 761 07/22/2025 FINANCE UB - Sewer US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 28.85 761 07/22/2025 FINANCE UB - Water US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 57.70 761 07/22/2025 FINANCE Water Mtnc/Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 8,378.15 761 07/22/2025 FINANCE Water Quality Control US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 8,693.92 761 07/22/2025 FINANCE WWTP US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 21,522.24 761 07/22/2025 FINANCE MEAS K - PD US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,896.57 761 07/22/2025 FINANCE City Manager US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 2,185.69 761 07/22/2025 FINANCE Fleet Acquisition US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 2,524.82 761 07/22/2025 FINANCE Special Events US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 3,456.93 761 07/22/2025 FINANCE PD Operations US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 4,880.78 761 07/22/2025 FINANCE DUI Enforcement US BANK CORPORATE PAYMENT SYSTEMS ess CALCARD CHARGES 06/25 392.00 761 07/22/2025 FINANCE PD Tire Amnesty Grant US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 560.05 761 07/22/2025 FINANCE PW Safe & Clean Initiative US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,517.76 761 07/22/2025 FINANCE Computer Replacement US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 2,881.64 761 07/22/2025 FINANCE MCDPH Agreements US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,482.16 761 07/22/2025 FINANCE MUSD Agreements US BANK CORPORATE PAYMENT SYSTEMS CALCARD CHARGES 06/25 1,001.82 761 07/22/2025 FINANCE Insurance/Reimď͘ US BANK CORPORATE PAYMENT SYSTEMS ages CALCARD CHARGES 06/25 120.00 762 08/01/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 06/25/25 1,724.43 763 08/01/2025 FINANCE PAYROLL TRUST JOANN COOK SPOUSAL SUPPORT 525.00 764 08/01/2025 FINANCE PAYROLL TRUST MISSION SQUARE - 302351 PLAN #302351 CONTRIBS FOR 08/01/25 PAYROLL 33,712.27 765 08/05/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 08/05/25 383.36

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT August 20, 2025
766 08/05/2025 FINANCE Water Debt Service BANK OF NEW YORK MELLON nds 2019 WATER REVENUE REFUNDING BOND 319,386.02 767 08/06/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC FSA SECTION 125 DISBURSEMENT 08/06/25 381.15 768 08/08/2025 FINANCE PAYROLL TRUST NAVIA BENEFIT SOLUTIONS INC SECTION 125 PLAN YEAR FEE & PARTICIPANT FEE 152.00 BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 10,127,949.17

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: August 20, 2025
Agenda Number: ___________
Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council an informational update on employment matters, including new hires, transfers, and terminations. This report represents activity since the prior report submitted on the July 16, 2025, City Council agenda.

DISCUSSION:

The Civil Service Commission (Commission) met August 4, 2025, to review eligibility lists for civil service recruitments. A list was approved Construction Inspector I.

The following employees began employment with the City since our last report.

Table 1: New Hires and Re-hires
Name Position Department Status* Effective
Date
David Gomez Assistant Engineer Engineering FT 7/14/25
Johnny Rey Park Aide Parks & Community
Services
PT 7/17/25
Cody Gaither Park Aide Parks & Community
Services
PT 7/17/25
B-3
Table 1: New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Adriana Ramirez Program Leader I Parks & Community
Services
PT 7/18/25
Jesus German DazaMiron
Park Aide Parks & Community
Services
PT 7/28/25
Adrian Galarza Police Officer Trainee Police Department FT 7/28/25 Jocelynn Markle Police Officer Trainee Police Department FT 7/28/25 Claudia Carreno
Trejo
Park Aide Parks & Community
Services
PT 8/11/25
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following promotions, transfers, or assignment changes occurred since our last report.

Table 2: Promotions, Transfers, or Assignment Changes
Name Old Position New Position Effective
Date
Jose De La O Mariscal Police Officer I Police Officer II 6/28/25 Nicolas Matula Mechanic I Mechanic II 7/17/25
Adileni Rueda Assistant Planner Associate Planner 7/26/25 The following employees separated from employment since our last report.

Table 3: Separations
Name Position Department Status* Effective
Date
Teresa PugsleyCordova Water System Worker I Public Works (Water) FT 7/7/25
David Russell Maintenance Technician Public Works
(Airport) FT 7/11/25
David Austin Administrative Analyst I Public Works
(Administration) FT 7/21/25
Shawn Bushey Police Sergeant Police Department FT 7/25/25 Noe Herrera Facility Aide Parks & Community
Services PT 8/3/25
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 20, 2025
_________________________________ Agenda Number: ___________ Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Contract City Attorney Services and Litigation Expenditures RECOMMENDATION:

This report is submitted for informational purposes only and no action is requested from the City Council (Council).

SUMMARY:

The purpose of this report is to provide the Council with a monthly update on expenditures related to contract City Attorney services and specialized legal representation for various litigation matters.

DISCUSSION:

This report outlines charges paid for services performed by the City’s contract City Attorney. The information presented encompasses the invoices received from Aleshire & Wynder, LLP for June 2025, as well as tracking of the Fiscal Year (FY) 2024/25 invoices received through a FY 2024/25 Year-to-Date (YTD) column.

Should the Council desire additional information or modifications to the format in future iterations of this report, please advise accordingly.

Firm: Aleshire & Wynder, LLP (City Attorney Services and Litigation) Billing Periods: June 2025
Matter Charges
June 2025 FY 2024/2025 (YTD)
General Legal Review/Advice $1,761.50 $16,035.54
City Clerk $2,439.00 $29,756.04
B-4
Attendance at Council Meetings &
Requests for Information/Research $2,222.20 $48,567.80
City Manager $0 $9,067.70
Review and Advice on Agreements $0 $0
Public Records Act Matters $0 $0
City Real Property $0 $768.50
Planning & Planning Commission $1,815.70 $25,312.50
Finance $2,188.10 $20,369.60
Successor Agency $0 $189.70
Public Works/Engineering $4,579.90 $24,822.30
Airports $1,010.70 $10,697.70
Grand Jury $0 $0
Personnel/Payroll $474.50 $4,096.50
Municipal Code Enforcement $0 $1,453.50
Police Department - General $1,822.90 $18,936.80
Parks $3,470.10 $7,871.10
Water $298.10 $6456.20
Wastewater $81.30 $3,275.00
Economic Development $0 $0
Ordinances $0 $1,931.90
Special Projects $0 $1,481.10
Housing $0 $106.00
Cannabis $0 $0
Total Advisory Services $22,164.00 $231,195.48
Litigation Services
Total Litigation Services $59.20 $21,733.03
Discounted Hours $0 $0
Travel/Lodging Expenses $0 $0
Shipping $0 $0
Process Server (Transcripts to
Superior Court
$0 $0
Total Advisory & Litigation Services $22,223.20 $252,928.51 FINANCIAL IMPACT:

For FY 2024/25, expenditures for invoices related to legal fees total $252,928.51. This represents expenditures for specific City Attorney services. A summary of invoices received to date are summarized per the following table.

Legal Invoices FY 2024/25 YTD
City Attorney Advisory Services
Aleshire and Wynder $231,195.48
Litigation Services (Including discounted hours, travel & shipping) Aleshire and Wynder $21,733.03
Total City Attorney and Litigation Services Year-End $252,928.51

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 20, 2025
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
2026 Benefit Plan Renewals
RECOMMENDATION:

Adopt a Minute Order approving renewal of the City’s medical and dental plans as presented SUMMARY:

The City of Madera offers health benefits to its employees through an Internal Revenue Service (IRS) Section 125 cafeteria-style plan. The City’s Section 125 plan includes medical, dental, and vision insurance benefits; group life insurance buy-up and accidental death and dismemberment benefits for employees, spouses, and dependents; a medical expense flexible spending account option; and a dependent care flexible spending account option. The City’s contribution towards individual employee health insurance is a negotiated item in the various Memorandums of Understanding (MOUs) between the City and bargaining units. The Section 125 plan allows employees to use the City’s contribution to pay premiums on a pre-tax basis.

For plan year 2026, only the medical and dental plans are open for renewal and revised rates; all other plans are in multi-year rate locks. Overall, the City’s renewal for the 2026 plan year is very favorable. Medical plans through Anthem and Kaiser will experience an increase of 6.71% and the Delta Dental plan was issued a rate pass (no change to current rates).

In addition to standard health benefits as noted above, as a requirement for participation in the Central San Joaquin Risk Management Authority (CSJVRMA), the City provides an Employee Assistance Program (EAP). The City participates under the CSJVRMA’s agreement for services with SimpleEAP and does not contract directly with the provider. There is no change to the EAP premium rate.

B-5
DISCUSSION:

Medical Plan
In 2021, the City joined PRISM for health benefits. PRISMHealth is a public entity risk-sharing pool that is focused on creating value and long-term stability in the provision of benefits to public entity employees. The City’s insured population count makes sustaining stand-alone, fully insured plans through multiple carriers difficult and has historically subjected the City to rate volatility in the open market. Since joining PRISMHealth, the City has been able to offer employees a choice of four (4) medical plans: Anthem Core, Anthem Buy-up, Kaiser Core, and Kaiser Buy-up. The plan design for these four (4) options are summarized in Table 1.

Table 1: Summary of Medical Insurance Plan Designs
Plan Benefit
Anthem PPO Kaiser Permanente HMO
Core Buy-Up Core Buy-Up
Deductible
Self | Family $500 | $1,000 None $300 | $900 None
Annual Out-of-Pocket
Maximum
Self | Family
$3,000 | $6,000 $1,000 | $2,000 $2,500 | $7,500 $1,500 | $3,000 Office Visits
Primary Care or
Specialist
$20 $10 $30 $10
Urgent Care $20 $10 $30 $10
Emergency Room
(waived if admitted) $250 + 20% $50 $75 $50
Outpatient Surgery 20% $100 20% $10/procedure
Inpatient Hospital Stay 20% $100 per day
(up to 7 days) 20% No Charge
Pharmacy - Retail Administered by Navitas effective
1/1/2026
RX Copay Out of
Pocket Max $2,000 $1,000 Combined with Medical
Tier 1 | Tier 2 | Tier 3
Tier 4 or Specialty
$15 | $30 | $50
30% up to $500
$10 | $25 | $40
30% up to $500
$10 | $30 | $30
$30
$10 | $10 | $10
$10
PRISMHealth determines annual renewal rates by overall pool performance and cost of claims.

Additionally, reserves can be utilized when prudent to off-set large expenses to manage premium volatility, such as when health plans saw a significant uptick in total claims in 2022 as care that was deferred during the COVID pandemic was sought. PRISMHealth members are additionally evaluated for an individual Claims Performance Risk Adjustment (CPRA) based on a review of up to 3 years of the entity’s loss ratio data compared to the overall pool. This analysis can lead to an adjustment of plus or minus 7.5% to the pool renewal rate. CPRA cannot be applied more than once in a two (2) year period. The City last received a CPRA renewal for 2024 and is eligible for plan year 2026.

The PRISMHealth pool renewal rate for 2026 is 14.24%. This represents one of the largest historical year-over-year increases for the pool. This renewal was largely driven by a significant increase in pharmacy spend, led by specialty drugs, as well as several other factors described below.
▪ Provider Cost Increases: The COVID pandemic was extraordinarily disruptive for healthcare systems, spiking supply and labor costs between 2020 and 2022. These costs have now moderated but remain above historical norms. This category is also influenced by an increase in private equity ownership in the healthcare industry, with a focus on higher profit margins.
▪ Regulatory Changes: California Senate Bill 729 mandates expanded insurance coverage for infertility treatments and will be applicable to the City’s HMO plans (Kaiser) for plan year 2026.
▪ Specialty Drugs – autoimmune and oncology therapies: specialty drugs and biologics include such treatments as transfusion and infusion of human cells to replace or repair damaged tissues and/or cells. These treatments can range from $400,000 - $500,000 per treatment. Additionally, the Food and Drug Administration (FDA) has approved several gene therapies for rare diseases and conditions that can cost between $1M and $5M per dose.
▪ Specialty Drugs – GLP-1’s: New GLP-1 drugs like Ozempic and Mounjaro cost up to $15,000 per year. While originally approved for diabetes treatment, they have expanded to include weight loss, cardiovascular disease, and sleep apnea. Providers have been aggressively prescribing these medications, increasing specialty pharmacy spend for PRISMHealth PPO plans more than 30% from 2023 to 2024. It should be noted that this 30% increase in overall pharmacy spend was driven by only 7% of the insured population participating in GLP-1’s.
▪ Growing epidemic of chronic disease and deteriorating health: The prevalence of chronic disease and obesity has increased significantly, with approximately 60% of Americans living with chronic conditions and 74% either obese or overweight. ▪ Demand for mental health and substance abuse disorders: There is a noted rise in depression and anxiety across all age groups, with significant increases in young adults.

Increased utilization of mental healthcare is being driven by lower stigma associated with seeking care, rising mental health disorders in young adults, and additional modalities of care including telehealth and group therapy.
▪ Higher Cost Treatments due to advances in Technology: While medical advances have transitioned diagnoses such as cancer and organ failure from terminal conditions to chronic conditions, the related therapies and lifelong management of the conditions have increased the frequency of high-cost claims ($1M+), with stop loss carriers seeing increases of up to 45% in the number of million-dollar claims.

Looking forward, to assist in the management of the above noted cost-drivers, PRISMHealth will be implementing new programs in plan year 2026 for PPO plans as well as continue to look for unique cost-containment strategies available to the self-insured pool. One change will be to the Pharmacy Benefit Manager (PBM) for PPO plans to improve pricing, formulary, clinical programs, and contract language to better manage prescription drug inflation in coming years. After conclusion of a competitive Request for Proposal (RFP) process, PRISMHealth has engaged Navitus as its new PBM effective January 1, 2026. Additionally, an RFP was also conducted this past year for chronic condition and weight management vendors in an effort to deploy more resources to address conditions driving costs within the pool, including diabetes, hypertension, hyperlipidemia, obesity, and gastrointestinal conditions. Digbi Health was selected for its holistic, data driven approach to weight loss and condition management. Digbi Health will also become the sole prescriber of weight-loss GLP-1’s, with individuals required to participate in their personalized support program for continued provision of the medication.

Specific to the City of Madera’s medical insurance plans, the City is eligible for a CPRA for the 2026 renewal. Based on the City’s loss ratio and claim data, the City received the full corridor adjustment to the pool renewal, with the renewal rates for the City coming in at 6.71%. Table 2 summarizes the existing 2025 rates and the 2026 renewal rates.

Table 2: Monthly Medical Plan Premiums (dollars)
2025 Plan Premiums (current) 2026 Plan Premiums (renewal) Enrollment
Level
Employee
Only Employee+1 Employee +Family
Employee
Only Employee+1 Employee +Family
Anthem Core 1,013 1,844 2,644 1,081 1,968 2,821
Anthem Buy-up 1,115 2,028 2,909 1,190 2,164 3,104
Kaiser Core 925 1,681 2,411 987 1,794 2,573
Kaiser Buy-up 1,037 1,888 2,707 1,107 2,015 2,889
Dental
In July 2021, the City moved dental insurance into the PRISM pool as well, opting for a Delta Dental plan. The City was offered a rate decrease for both the 2024 and 2025 plan years. For the 2026 renewal, the pool renewal rate was 2.3%, however the City’s CPRA was applied, resulting in a rate pass (0%) renewal. Monthly dental premiums are shown in Table 3.

Table 3: Monthly Dental Plan Premiums (dollars)
Employee
Only Employee+1 Employee +Family
2025 Plan Premiums (Current) 26.50 55.50 102.70
2026 Plan premiums (Renewal) 26.50 55.50 102.70
Vision
The City’s vision insurance is through Superior Vision. This plan is still purchased on the open market as to date, the premiums are more favorable than plans offered in the PRISM pool. The City was offered a three (3) year renewal with a rate pass in 2024. This means that the City’s premiums will remain the same as current and will not be due for renewal until January 2027.

Monthly vision premiums are shown in Table 4.

Table 4: Monthly Vision Plan Premiums (dollars)
Employee
Only Employee+1 Employee +Family
2021 - 2023 (prior rate period) $6.24 $9.69 $15.36
2024 - 2026 (current rate period) $6.24 $9.69 $15.36
Life and Long Term Disability Insurance
The City provides basic life insurance and dependent life insurance for employees and their dependents. Employees may purchase additional voluntary life insurance at their own expense.

The City also provides long term disability insurance that provides income protection after a ninety (90) day waiting period for disabling illnesses and conditions that prevent an employee from working. The City purchases the life and long term disability plans through the PRISM pool from Lincoln Financial. For 2024, the City was offered a three (3) year renewal with a rate pass.

Table 5 shows the premiums that are in effect until the next renewal in January 2027.

Table 5: Life and Long-Term Disability Premium Rates (dollars) Basic Life with Accidental
Death & Dismemberment
Basic
Dependent Life
Long Term
Disability
2021 - 2023
(prior rate period)

0.165/1,000 coverage 1.75 per month 0.36/100 payroll
2024 -2026
(current rate period)

0.165/1,000 coverage 1.75 per month 0.36/100 payroll
Employee Assistance Program (EAP)
As a participating member of CSJVRMA, the City is required to offer an EAP. EAP plans offer limited mental health counseling services to address immediate needs, with the intent to help individuals who need long-term mental health assistance find an appropriate provider within their medical network to take over care. The plan also provides assistance in managing issues with daily life challenges sch as finding childcare, elder care, or basic legal services; services to assist when life’s challenges affect work performance; counseling services for interoffice conflict resolution; and critical incident response services. CSJVRMA contracts with Simple Therapy (formerly Halcyon) for these benefits and under the most recent contract, provides wellness benefits through the same provider. The premium for the EAP and Wellness plans is $2.15 per employee per month.

IRS Section 125 Plan
The City’s IRS Section 125 Plan provides an opportunity for employees to pay health insurance premiums on a pre-tax basis. In addition, the Section 125 Plan also includes Flexible Spending Accounts (FSAs) for both medical and dependent care expenses. The medical FSA is authorized to match the annual IRS limit, currently $3,200 per plan year. The IRS has not traditionally adjusted the limit for dependent care expense FSAs and this plan limit is $5,000 per plan year.

Employees may elect participation through pre-tax payroll deductions into the FSA plans. The medical FSA monies can be used for out-of-pocket expenses for co-pays, deductibles, eligible over-the counter items such as cold medicine and acne products, vision services, glasses, contacts, dental services, and orthodontic services. The dependent care FSA monies can be used to pay for expenses related to preschool, daycare, summer care, and similar dependent childcare situations. These plans are currently administered by Navia Benefit Solutions, however due to claims processing and customer service issues, the City’s broker sought proposals from alternative providers. Staff is recommending a change to P&A Administrative Services, Inc. (P&A).

This change will remove the annual administrative fee paid by the City, increase customer service levels provided, and lower the monthly administrative fee to individual employees enrolled in the FSA accounts. The provider agreement with P&A is contemplated as a separate item on the August 20, 2025, City Council agenda as there is no recommended change to the plans offered; the recommendation is to change the provider servicing the plan.

FINANCIAL IMPACT:

Health plan premiums (medical, dental, and vision) are paid by employees through payroll deductions. The City’s contributions toward health insurance are negotiated with the bargaining units and captured in the applicable MOUs. The MOUs state that the City’s contribution will be equal to the Core plan for Anthem or Kaiser, plus dental, plus vision insurance at each enrollment level through the term of the MOUs, or June 30, 2027. Table 6 provides an estimate based on current enrollment of the increased cost to the City for health contributions. These amounts will begin in January 2026 and were included in the adopted fiscal year 2025-26 operating budget.

Table 6: Estimated Cost to City based on MOU Provisions and Renewal Premiums Plan/Tier
Current
Enrollment Count
Annual Increase
to City
Contribution per
Employee*
Total Annual
Increase to City
Contribution*
Anthem EE Only 45 1,368 61,560
Anthem EE+1 30 2,472 74,160
Anthem EE+Family 82 3,516 288,312
Kaiser EE Only 9 1,248 11,232
Kaiser EE+1 9 2,256 20,304
Kaiser EE+Family 19 3,216 61,104
Total Estimated 2026 Health Increase (January - December) $516,672 *Rounded to nearest whole dollar
ALTERNATIVES:

Council may direct staff to explore changes to the plan designs. While the City has the authority to determine carriers under the MOUs, bargaining units have input on plan design. Should the Council desire to effectuate a change to the plan designs, staff would begin the process of meeting with bargaining unit representatives.

ATTACHMENTS:

1. 2026 Monthly Health Premiums with City Contribution and Employee Out-of-Pocket January - December 2026 Monthly Health Premiums
City Contribution/Employee Out-of-Pocket
Plan
Plan Type EE Only EE+1 EE+Family EE Only EE+1 EE+Family Medical 987.00 1794.00 2573.00 1107.00 2015.00 2889.00
Dental 26.50 55.50 102.70 26.50 55.50 102.70
Vision 6.24 9.69 15.36 6.24 9.69 15.36
City Contribution
Monthly Total Premium 1019.74 1859.19 2691.06 1139.74 2080.19 3007.06 City Contribution 1019.74 1859.19 2691.06 1019.74 1859.19 2691.06 Employee Monthly Out-of-Pocket 0.00 0.00 0.00 120.00 221.00 316.00 Increase to City Contribution from 2024 to 2025 Rate 104.00 188.00 268.30 104.00 188.00 268.30 Increase to Employee Out-of-Pocket from 2024 to 2025 Rate 0.00 0.00 0.00 13.00 23.00 33.00 Plan
Plan Type EE Only EE+1 EE+Family EE Only EE+1 EE+Family Medical 1081.00 1968.00 2821.00 1190.00 2164.00 3104.00 Dental 26.50 55.50 102.70 26.50 55.50 102.70
Vision 6.24 9.69 15.36 6.24 9.69 15.36
City Contribution
Monthly Total Premium 1113.74 2033.19 2939.06 1222.74 2229.19 3222.06 City Contribution 1113.74 2033.19 2939.06 1113.74 2033.19 2939.06 Employee Monthly Out-of-Pocket 0.00 0.00 0.00 109.00 196.00 283.00 Increase to City Contribution from 2024 to 2025 Rate 114.00 206.00 293.30 114.00 206.00 293.30 Increase to Employee Out-of-Pocket from 2024 to 2025 Rate 0.00 0.00 0.00 11.00 20.00 30.00 Kaiser Core Kaiser Buy-up
Anthem Core Anthem Buy-up

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 20, 2025
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Approving P&A Administrative Services, Inc. (P&A) as the Plan Administrator for the City of Madera’s (City’s) Internal Revenue Service (IRS) Section 125 Plan RECOMMENDATION:

Adopt a Resolution approving P&A as the Plan Administrator for the City’s IRS Section 125 Plan and authorizing the City Manager to execute the Flexible Benefits Administrative Services Agreement and related administrative documents necessary for the change in Plan Administrator
SUMMARY:

The City of Madera offers health benefits to its employees through an IRS Section 125 cafeteriastyle plan. The City’s Section 125 plan includes medical, dental, and vision insurance premiums; group life insurance buy-up and accidental death and dismemberment premiums for employees, spouses, and dependents; a medical expense flexible spending account option; and a dependent care flexible spending account option. The City’s current Plan Administrator inherited the account through a business acquisition. Due to ongoing customer service concerns, staff requested the City’s broker, Alliant Insurance Services, to solicit proposals from alternative providers during the annual insurance renewal process. Of the providers who proposed services, P&A was determined to best meet the City’s needs and will provide the requested services at a lower cost to both the City and employees than the current provider. To proceed with the change in Plan Administrator, the City will need to complete the application process with P&A, execute a Flexible Benefits Administration Services Agreement, as well as administrative documents necessary for the plan.

DISCUSSION:

The City’s IRS Section 125 Plan provides an opportunity for employees to pay health insurance premiums on a pre-tax basis. In addition, the Section 125 Plan also includes Flexible Spending Accounts (FSAs) for both medical and dependent care expenses. The medical FSA is authorized B-6
to match the annual IRS limit, currently $3,200 per plan year. The IRS has not traditionally adjusted the limit for dependent care expense FSAs and this plan limit is $5,000 per plan year.

Employees may elect participation through pre-tax payroll deductions into the FSA plans. The medical FSA monies can be used for out-of-pocket expenses for co-pays, deductibles, eligible over-the counter items such as cold medicine and acne products, vision services, glasses, contacts, dental services, and orthodontic services. The dependent care FSA monies can be used to pay for expenses related to preschool, daycare, summer care, and similar dependent childcare situations. These plans are currently administered by Navia Benefit Solutions, Inc., (Navia) however due to claims processing and customer service issues, the City’s broker, Alliant Insurance Services, sought proposals from alternative providers. Staff is recommending a change to P&A. This change will remove the annual administrative fee paid by the City, increase customer service levels provided, and lower the monthly administrative fee charged to individual employees enrolled in the FSA accounts.

Table 1: Summary Plan Comparison
Plan Component Navia P&A
Annual Fee $250 $0
Monthly Fee for Employees participating in FSAs $4 $3.45 Annual Non-discrimination Testing City Staff Provider
The change in Plan Administrator will require completion of an application process for plan setup, execution of a Flexible Benefits Administration Services Agreement, and additional administrative actions to ensure plan documents are restated by the new Plan Administrator and align with IRS regulations. As the specific agreement is dependent on completion of the application process, staff has obtained a sample standard agreement provided for reference as Attachment 2 and is requesting the City Manager be authorized to execute this agreement once generated for the City and any additional administrative documents necessary for the change in Plan Administrator, subject to document review by the City Attorney. This will allow for and ensure the plan can be implemented and built in the City’s online benefit administration system in time for open enrollment in October. Additionally, authority is sought to provide notice of termination to Navia and any required document execution for plan run-out on 2025 plan year claims.

ALTERNATIVES:

Council may direct staff to keep the current Plan Administrator or seek additional proposals.

ATTACHMENTS:

1. Resolution

2. Sample Flexible Benefits Administration Services Agreement Attachment 1: Resolution
Resolution No.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING P&A ADMINISTRATIVE SERVICES, INC. AS THE PLAN

ADMINISTRATOR FOR THE CITY OF MADERA INTERNAL REVENUE SERVICE SECTION 125 PLAN FOR THE BENEFIT YEAR BEGINNING JANUARY 1, 2026 WHEREAS, the City of Madera maintains an Internal Revenue Service (IRS) Section 125 Plan providing pre-tax benefits to employees; and
WHEREAS, the City of Madera sought proposals for Plan Administrator services for said IRS Section 125 Plan through its broker, Alliant Insurance Services; and WHEREAS, after review of proposals and demonstration of proposed services, P&A Administrative Services, Inc. is recommended to take over the Plan Administrator role for the City’s IRS Section 125 Plan beginning with the 2026 benefit year; and WHEREAS, the change in Plan Administrator requires participation in an application process for plan set-up options and subsequent execution of a Flexible Benefits Administration Services Agreement and related documents for plan administration.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. P&A Administrative Services is approved as the Plan Administrator for the City of Madera Internal Revenue Service Section 125 Plan for the benefit year beginning January 1, 2026.

3. The City Manager is authorized to execute the Flexible Benefits Administration Services Agreement and related documents necessary to effectuate the change in Plan Administrator, subject to document review and approval by the City Attorney.

4. The Director of Human Resources is authorized to provide notice to current provider Navia Benefit Solutions, Inc., regarding termination of services.

5. The City Manager is authorized to execute necessary documents for plan run-out and plan termination required from Navia Benefit Solutions, Inc. to effectuate the change in Plan Administrator, subject to document review and approval by the City Attorney.

6. This resolution is effective immediately upon adoption. **************
Attachment 2: Sample Flexible Benefits Administration Services Agreement

FLEXIBLE BENEFITS ADMINISTRATION

SERVICES AGREEMENT
This Agreement made effective as of January 1, 2017 (the “Effective Date”), by and between SAMPLE COMPANY, 123 Main Street, Buffalo, NY 14202 (the "Employer"), and P&A ADMINISTRATIVE SERVICES, INC., 17 Court Street, Suite 500, Buffalo, NY 14202-3294 ("P&A").

W I T N E S S E T H:

WHEREAS, the Employer maintains a cafeteria plan as defined in Section 125 of the Internal Revenue Code for its eligible employees (the "Plan"); and WHEREAS, the Employer desires to retain P&A to provide administrative services with respect to the Plan, and P&A desires to provide such services upon certain terms and conditions; NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein and for other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto, with the intention of being legally bound hereby, covenant and agree as follows:

1. Services. P&A shall provide the following services with respect to the Plan:
a. prepare such Plan documents as shall be necessary to properly restate the Plan as of the Effective Date, including a Plan document, a summary of the Plan for distribution to employees eligible to participate in the Plan (“Participants”), and an enrollment form. At the time provided to the Employer, such documents shall conform in all respects with applicable laws and regulations;
b. with the assistance of the Employer, enroll Participants in the Plan; c. provide to each Participant who elects benefits under the Plan’s Medical Expense Reimbursement Account benefit option or Dependent Care Assistance Account benefit option an electronic payment card that may be used to pay expenses that are eligible for reimbursement under that benefit option, and such additional cards for use by family members of the Participant as he or she reasonably shall request; d. substantiate the eligibility of expenses paid by use of an electronic payment card to the extent required by applicable law;
e. provide Participants who have elected flexible spending account benefits under the Plan with a form to use in submitting flexible spending account claims; f. receive, review and, when authorized by the Plan and by applicable law, approve flexible spending account claims;
g. from time to time, notify the Employer of the aggregate amount of funds needed from the Employer to pay pending approved claims and receive said funds as transmitted by the SAMPLE
2 Employer;
h. pay approved flexible spending account claims from funds made available by the Employer for that purpose. Claims shall be paid by check or, where authorized by a claimant, by direct electronic deposit to a bank account of the claimant; i. provide with each flexible spending account claim paid by check a statement of the Participant's remaining account balance under the flexible spending account from which the payment has been made;
j. before the end of each Plan Year of the Plan as described in the Plan document (the “Plan Year”), provide to each Participant who elected any flexible spending account benefits for that Plan Year a statement setting forth each of his or her flexible spending account balances and advise of the potential forfeiture of any balances not used to reimburse the Participant for eligible expenses incurred prior to the end of that Plan Year; k. perform such benefits discrimination testing as P&A shall deem necessary to assure the Plan's continuing compliance under Code Section 125; and l. prepare any annual return (Form 5500 Series or equivalent) required by applicable federal law with respect to the Plan for filing by the Employer with respect to each Plan Year ending prior to the termination of this Agreement.

2. Compensation. As compensation for the services rendered hereunder, the Employer shall pay P&A such fees as are set forth in Schedule A attached hereto and made a part hereof. P&A may modify this fee schedule as of the beginning of any Plan Year commencing on or after the initial term of the Agreement (as described in Section 5 hereof). P&A shall notify the Employer in writing of any modification to the fee schedule not less than ninety (90) days before the beginning of the Plan Year in which the modification is to become effective. Should the Employer be unwilling to accept any such modification, it may exercise its right to terminate the Agreement in accordance with Section 5 below.

3. Employer Responsibilities.
a. The Employer shall notify P&A in writing of any event or occurrence that affects the group of employees who are eligible for reimbursement of expenses under the Plan (e.g., hiring of a new employee, termination of an employee, change in hours worked) as soon as is reasonably practicable.
b. The Employer shall provide P&A on a timely basis with such other information as P&A reasonably shall request in furtherance of its responsibilities hereunder as soon as is reasonably practicable.
c. The Employer shall provide P&A with the funds necessary to pay all claims that qualify for reimbursement under the Plan. P&A shall not be obligated to advance funds to SAMPLE
3 the Employer for this purpose.
d. The Employer shall be responsible for assuring that withholding from its payroll is consistent in all respects with salary reduction elections made under the Plan and for preparing Forms W-2 that reflect benefits that were received by Participants during the reporting year to the extent required by law.

4. Responsibilities of the Parties and Indemnification. The responsibilities and liabilities of P&A are only those set forth herein, and no others shall be implied. P&A shall have no duty or authority to make, or to compel the Employer to make payment of any benefit under the Plan. Except for its own misconduct or negligence, P&A shall not indemnify the Employer or any other provider of benefits under the Plan, with respect to its liability to pay benefits to Participants.

Except for its own misconduct or negligence, neither P&A nor any of its officers, directors, or employees, nor any agent of or counsel for any of the foregoing, shall be liable to anyone at any time interested in the Plan, for any act or omission in providing services hereunder. P&A shall indemnify and hold harmless the Employer from any claim, liability, obligation or charge arising out of P&A’s misconduct, negligence or other wrongdoing in connection with activities or responsibilities arising out of or relating to this Agreement. The Employer shall indemnify and hold harmless P&A from any claim, liability, obligation or charge arising out of the Employer’s misconduct, negligence or other wrongdoing in connection with activities or responsibilities arising out of or relating to this Agreement.

5. Term; Termination. The initial term of this Agreement shall commence on the Effective Date and shall end on the last day of the first twelve-month Plan Year commencing on or after that date.

Thereafter, this Agreement automatically shall be renewed for each additional Plan Year unless one of the parties hereto gives the other party notice in writing of its desire to terminate the Agreement as of the end of a specified Plan Year not less than sixty (60) days prior to the end of that Plan Year. Notwithstanding the foregoing, this Agreement shall terminate (a) automatically if either party is adjudicated a bankrupt or suffers appointment of a temporary or permanent receiver, trustee or custodian for all or a substantial part of their assets, which shall not be discharged within thirty (30) days of appointment, or makes an assignment for the benefit of creditors, or (b) after written notice by one party of the other party's material breach of, or material failure to perform, its obligations hereunder unless such breach or failure is cured within ten (10) days of said notice. Any notice of breach must provide all such details as are known to the non-breaching party regarding the nature of the other party’s alleged breach, the specific obligation hereunder to which the alleged material breach relates, the approximate date on which the alleged breach occurred and the identity of any personnel of the other party that were involved. Failure to provide such detail shall render said notice null and void for purposes of this Agreement.

Should the Employer cause this Agreement to be terminated other than in accordance with the SAMPLE
4 preceding paragraph, the Employer immediately shall become obligated to pay P&A as liquidated damages an amount equal to seventy-five percent of the fees that would have been due had the Agreement remained in effect for the period (i) commencing on the date next following the date on which the Agreement prematurely was or will become terminated, and (ii) ending on the earliest date as of which the Employer properly could have terminated the Agreement by giving the advance notice prescribed hereunder on the date the Employer first notified P&A in writing of the Employer’s intention to terminate the Agreement. For purposes of calculating this liquidated damages amount, the fees due to P&A hereunder for services it provided in the month preceding the month within which P&A first was notified of the premature termination of the Agreement shall be the fees due for each month during the period described in the preceding sentence.

6. Confidentiality. All books and records, including the data therein, pertaining to each party which may come into the hands of the other are to be treated as confidential and private records, and the other party shall not disclose information from such records unless it is required by law or authorized by the initial party in writing prior to such disclosure. Both parties reserve the right to control the use of any of their symbols, trademarks, computer programs and service marks currently existing or hereafter established. Both parties agree that they will not use the computer programs work, symbols, trademarks, service marks, or other devices of the other in advertising, promotional material, or otherwise and will not advertise or display such devices without the prior written consent of the other party. In addition, both parties further agree that any such work, symbols, trademarks, service marks, or other devices furnished by one party to the other shall remain the property of the initial party and shall be returned by the other party upon demand of the initial party upon termination of this Agreement.

7. HIPAA Compliance. The parties hereto acknowledge that they have entered into a separate Business Associate Agreement of even date herewith, a copy of which is appended hereto as Exhibit 1, and agree that said Business Associate Agreement and all of the obligations and rights of the parties thereunder shall be incorporated herein by reference.

8. Binding Effect. This Agreement shall inure to the benefit of and be binding upon the parties, their legal representatives, contractors, agents, successors and assigns.

9. Integration. By their making of this Agreement, the parties hereto hereby acknowledge that this Agreement supersedes any previous understandings between them with respect to all matters contained herein and contains the entire understanding and agreement between them with respect to all matters contained herein and cannot be amended, modified or supplemented except by a subsequent written agreement entered into by both parties.

10. Subcontracting. P&A shall not subcontract any portion of this Agreement without the prior written approval of the Employer.

SAMPLE
5 11. Non-Exclusive Arrangement. Nothing contained herein shall be construed to prevent either party from independently operating or participating in any other agreement concerning plan administration services independent and unrelated to the services and obligations of the parties pursuant to this Agreement.

12. Waiver of Breach. The waiver by either party of a breach or violation of any provision of this Agreement shall not operate as or be construed as a waiver of a breach or violation of any other provision of this Agreement or of any subsequent breach or violation thereof.

13. Severability. In the event any provision of this Agreement is rendered invalid or unenforceable, the remaining provisions of this Agreement shall remain in full force and effect.

14. Governing Law. This Agreement is made in and shall be construed pursuant to the laws of the State of New York, to the extent that the law of the State of New York is not superseded by federal law.

15. Enforcement. If any action at law or in equity (including arbitration) is necessary to enforce or interpret any one or more of the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys’ fees, costs and necessary disbursements in addition to any other relief to which such party may be entitled.

16. Notice. Any notice hereunder by either party shall be deemed to have been duly given three (3) business days after mailing, and shall be given by fax and by being mailed in any post office or post office box maintained by the United States Postal Service, enclosed in a postage paid envelope, registered or certified mail, return receipt requested, addressed to the party to whom or which notice is intended to be given at such party’s address as stated above or to such other address as each party shall specify in writing to the other.

IN WITNESS WHEREOF, the parties have entered into this Agreement as of the Effective Date.

SAMPLE COMPANY P&A ADMINISTRATIVE SERVICES, INC.

BY: BY: SAMPLE
6 SCHEDULE A-FEES
The Employer will pay to P&A:

1. INSTALLATION FEE. A fee of $xx.xx for all of those services relating to the installation of the Plan, including preparation of Plan documents, data entry and processing of enrollment forms. P&A shall extract this fee from a bank account designated by the Employer for purposes of providing P&A with the funds needed for the administration of the Plan (the “Employer’s Account”)

2. ADMINISTRATION FEES. Administration fees for each calendar month commencing while this Agreement remains in effect.

After open enrollment of Plan Participants has been completed for each Plan Year, P&A shall determine if an Annual Minimum Fee in the amount of $xx.xx is due with respect to that Plan Year. This Annual Minimum Fee shall be due only if the following total is less than $xx.xx: The number of Plan Participants who enrolled in any of the Plan's Flexible Spending Account options during open enrollment multiplied by $xx.xx (the per Participant monthly fees described below) then multiplied again by 12 months.

If it is determined, with respect to a particular Plan Year, that the Annual Minimum Fee provision above does not apply, P&A shall begin during the second month of this Agreement to extract the administrative fees due for services in the prior month from a bank account designated by the Employer for purposes of providing P&A with the funds needed for the administration of the Plan (the “Employer’s Account”). The fees for a given month shall equal $xx.xx for each individual who was eligible for the reimbursement of expenses under any of the Plan's Flexible Spending Account options as of the first day of that month on account of a salary reduction agreement in effect on that date or otherwise, including (i) any individual who, on that date, would have been eligible for reimbursement under any of the Plan's Flexible Spending Account options but for the fact that he or she previously was reimbursed for the full amount of his or her benefit election for the Plan Year; (ii) any individual whose eligibility to make additional salary reduction contributions to the Plan had terminated prior to that date but who, on that date, remained eligible to submit post-termination run-out claims under the terms of the Plan; and (iii) any individual who had elected COBRA coverage prior to that date and whose COBRA coverage remained in effect on that date.

If it is determined to apply with respect to a Plan Year, P&A shall extract the Annual Minimum Fee from the Employer’s Account. Once extracted, this Annual Minimum Fee shall be credited against the Employer’s obligation for monthly fees as determined in accordance with the preceding paragraph. As soon as the year-to-date total of those monthly fees exceeds the amount of the Annual Minimum Fee, P&A shall begin to extract the excess monthly fees from the Employer’s Account.

3. ANNUAL REPORT PREPARATION. $300.00 for each annual return (Form 5500 Series or equivalent) that is prepared by P&A pursuant to Section 1 of this Agreement.

4. REQUESTED ADDITIONAL SERVICES AND MATERIALS. For such services and materials requested by the Employer that are in addition to the services and materials described in Section 1 of this Agreement, P&A shall be entitled to such additional compensation from the requesting party as is mutually agreed upon by the requesting party and P&A.

5. MAILING EXPENSES. The cost of any mailing required under the Agreement the rate for which exceeds the first class rate charged by the U.S. Post Office.

6. RECOUPMENT OF PENALTIES AND FEES. The amount of any penalty or like fee that is imposed on P&A as a result of any action or inaction by the Employer or by the employees or other agents of the Employer with respect to the administration of the Plan, including but not limited to returned check charges or ACH rejection fees. P&A shall be entitled to immediately recoup any such penalty or fee from the Employer after giving the Employer written notice that P&A has paid such amount.

SAMPLE
7 Note: Should the Employer elect to change the terms of the Plan or should changes in applicable laws necessitate changes to the Plan documents, P&A will provide the Employer with a quote as to the cost of having P&A make the document changes.

SAMPLE

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 20, 2025
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Participation in first party recovery and subrogation services with George Hills Company, Inc., (GH) through the Central San Joaquin Valley Risk Management Authority (CSJVRMA) RECOMMENDATION:

Adopt a Minute Order approving participation in services available under the Master Agreement for First Party Recovery and Subrogation Services between GH and CSJVRMA SUMMARY:

The City participates in a joint powers authority, CSJVRMA, for risk pooling and risk management services specific to public entity risk, including general liability, automobile liability, property coverage, and worker’s compensation coverage. As the rate of recovery on property loss has declined due to the increase in uninsured and underinsured individuals, CSJVRMA sought services to increase recovery on property claims. CSJVRMA recently entered into an agreement with GH to provide subrogation services on pooled claims for the CSJVRMA, with services optionally available to member cities. Currently City staff pursues recovery of property damage claims, however our resources are limited as we do not specialize in this industry. At this time, staff is recommending utilizing subrogation services available under the GH agreement to aid in recovery on property damage claims, with the intent to increase the City’s recovery rate.

DISCUSSION:

The CSJVRMA is a governmental joint powers authority established in 1979 for the purpose of providing self-insurance, insurance, excess insurance, and other group purchased coverage for its member cities. The City of Madera initiated membership in the CSJVRMA in 1983. Since that time, the City has participated in multiple risk sharing programs though CSJVRMA, including property and auto damage programs. Specific to these programs, CSJVRMA recently pursued subrogation services to aid in recovery of damages against third parties and their insurers in an B-7
effort to enhance recovery of funds for pooled programs, member-city deductibles, and potential loss of use.

CSJVRMA issued a Request for Proposals (RFP) for subrogation services and received four (4) responses. RFP responses were reviewed by the CSJVRMA Administration and Financial Services Subcommittee, with the top three (3) firms interviewed by the committee. At the conclusion of this process, it was recommended by the committee that the CSJVRMA enter into an agreement with GH for subrogation services. This recommendation was approved by the CSJVRMA Executive Committee, resulting in a service agreement with GH. Said service agreement provides that services are also available to CSJVRMA member cities for a one-time set-up fee of $250.

Currently City staff pursue recovery claims for property damage on behalf of the City. These claims typically involve damage caused during automobile accidents to signage, infrastructure, or landscaping, but can potentially involve any City-owned property that is damaged or defaced.

Staff currently pursues these claims with insurance companies, through court-ordered restitution, and through private-pay arrangements. If the party responsible is known and recovery has not been achieved before the 3-year statute for these types of claims, the recovery is sent to collections. To date, the collections process has not been a successful mechanism to recovery City funds.

At this time, staff is recommending participating in the services available under the GH agreement with CSJVRMA for subrogation services. GH has a specialized subrogation unit that is experienced in recovery and asset searches. Similar to collections, they do charge a fee of 25% of the claim value for funds recovered. For the majority of their claims (87%), they report that this fee is covered by the at-fault party or their insurance and the client (in this case the City) receives their full damages in payment.

If participation in GH subrogation services is approved, staff will still be responsible for documenting and furnishing property damage information and repair estimates. Claims will still be tracked in the City’s record-keeping system. For each recovery claim, staff will review the best approach to recovery and either proceed with processing the claim internally or referring the claim to GH. The intent of participation is to increase the City’s overall recovery rate. This will be monitored by staff on a continuous basis to determine the overall benefit of participation in these subrogation services.

ALTERNATIVES:

Council may direct staff to seek a different provide through a City-issued RFP process rather than participating in the CSJVRMA program.

ATTACHMENTS:

1. Master Agreement for First Party Recovery and Subrogation Services between GH and

CSJVRMA
Attachment 1: Master Agreement between GH and CSJVRMA
Claims Adjusting and Administration Services Between the Central San Joaquin Valley Risk Management Authority and George Hills Company
page 1 of 8

MASTER AGREEMENT FOR FIRST PARTY

RECOVERY AND SUBROGATION SERVICES
GEORGE HILLS COMPANY, INC. (“GH”) has agreed to provide first party recovery and subrogation services to CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (“CSJVRMA”) and its members, which agreement will be executed by GH and CSJVRMA. CSJVRMA members (“MEMBER” or “CLIENT”) may independently elect to utilize these services, as needed, individually, independently, and subject to the terms contained in this Agreement.

1. RECITALS
WHEREAS, the CSJVRMA, on behalf of itself and its members, has contracted for first party recovery and subrogation services to be provided by GH.

WHEREAS, the CSJVRMA and its members desire to avail itself of first party recovery and subrogation services provided by GH.

WHEREAS, any claim assigned to GH by CSJVRMA or any member of CSJVRMA will be handled pursuant to the terms and conditions of this Agreement.

NOW, THEREFORE, in consideration of the mutual promises of the parties and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the PARTIES hereto agree as follows.

2. SCOPE OF SERVICES
In the event that CLIENT assigns first party recovery and subrogation claims to GH, CLIENT shall identify damages it has sustained which have a value of $1,000 or greater and for which any individual or entity is believed to be liable or responsible, the following may be performed:
a) CLIENT may authorize GH to act as a representative of CLIENT for the investigation, adjustment, processing, supervision, and evaluation of an ultimate recovery of potential money from the identified individuals or entities.
b) With prior approval of the CLIENT, GH my engage the services of one of the CLIENT’s litigation attorneys to consult, review, and determine the best legal strategy available leading to recovery for the CLIENT. Upon determination by the attorney that a civil action is in the best interest of the CLIENT, GH will notify the CLIENT and obtain authorization to initiate litigation in accordance with the recommendations of the CLIENT and its attorney.
c) Where requested, GH shall consult with CLIENT on claims and other related matters not specifically assigned to GH for handling under this Agreement.

Claims Adjusting and Administration Services Between the Central San Joaquin Valley Risk Management Authority and George Hills Company
page 2 of 8
d) GH reserves the right to cease working on any claim whereas information has not been made available to GH within 120 days after GH has submitted the information and/or documentation to the CLIENT, at such time, the claim will be closed.
e) GH does not handle subrogation claims with a value less than $1,000, unless a separate arrangement is established and agreed upon between the CLIENT and GH.

3. COMPENSATION, FEES AND EXPENSES
a) Compensation for Services: CLIENT will pay to GH an Administrative Fee in the amount of 25% of the Direct Loss, or gross damages, recoverable from the at-fault party(ies). The minimum Administrative Fee to be paid to GH will be $250 per claim.

1. Where applicable and pursuant to Section 10251 of the California Public Utilities Code, GH will add the Administrative Fee to the gross damages and recover the Administrative Fee from the at-fault party(ies) as authorized by law.

2. Where GH obtains a Full Recovery from an identified individual or entity, GH will retain the Administrative Fee and issue payment of the balance of the recovered amount to the CLIENT.

3. Where GH obtains a Partial Recovery, GH will retain 25% of the recovered amount as the Administrative Fee and remit the balance of the Partial Recovery to the CLIENT.

4. Where GH obtains No Recovery on a claim, GH will waive the Administrative Fee and the CLIENT will make no payment to GH in connection with that claim.

5. GH has the authority to reject any claim for any reason, relieving the CLIENT of any fiscal responsibility for rejected claims only.

6. The amounts due under this section shall invoiced to the CLIENT on a monthly basis following receipt of the recovery payment from the at-fault party(ies). All fees and costs associated with each claim will be included on the individual invoice and the respective amounts deducted from the recovery, after which the final balance will be sent to the CITY. b) Recall of Claim: While GH is handling a subrogation claim for the CLIENT pursuant to the terms of this Agreement, and the institution of a civil action is determined by the CLIENT to be the best course of action, CLIENT may elect to, at CLIENT’s expense, recall the claim to the CLIENT’s control so that CLIENT may pursue recovery in a manner in the best interest of the Claims Adjusting and Administration Services Between the Central San Joaquin Valley Risk Management Authority and George Hills Company
page 3 of 8
CLIENT. In the event the CLIENT recalls the claim as indicated above, CLIENT shall be responsible for payment to GH for any and all time and expense incurred by GH’s subrogation claim adjuster, and/or subrogation division staff, up to the time wherein the claim has been recalled by the CLIENT.
c) Compensation Upon Termination: Due to the nature of these services, in that compensation is contingent upon recovery, if the Agreement is terminated prior to recovery or other closure of any claim, the CLIENT shall pay GH for all expenses and time spent, to date, on any claims(s) currently open and recovery in process. Payment shall be based on the current hourly rate for a GH adjuster at the time of termination. GH will submit final invoice within five business days of termination.
d) Costs and Expenses: All costs and expenses arising out of or connected to any claim or lawsuit filed pursuant to this Agreement, including attorney fees for outside counsel where necessary and approved, will be paid by the CLIENT.
a. Where GH is requested to appear in small claims court to pursue the recovery of funds, each appearance will incur an additional fee of $250.
b. Where GH personnel appear in the same court on the same day for more than one claim, GH will charge a flat fee of $500 for half of a day or $1,000 for a full day, regardless of the number of claims handled on that day.
c. GH will be reimbursed for all miles traveled at the current IRS rate. d. All costs and expenses allocated to any claim will be billed to the member which assigned to claim for handling.
e) Claims System Access:

CSJVRMA will have access to the client portal to oversee all claims handled by GH. Where any member requests access to the client portal, the member requesting access shall pay a one-time fee of $250.
f) Billing for Services and Payment to GH: The process preferred by GH is stated as follows:
i. Once recovery is agreed to between GH and the at-fault party and all documentation is executed including a release, the at-fault party will issue a check to GH for the full agreed upon amount.

Claims Adjusting and Administration Services Between the Central San Joaquin Valley Risk Management Authority and George Hills Company
page 4 of 8
ii. GH shall deposit the gross recovered funds into the GH Client Trust Fund.
iii. GH will promptly issue the net payment to the CLIENT of the amount remaining after deduction of the fees to compensation GH based on this Agreement.

4. COMPROMISE OR SETTLEMENT OF CLAIMS
It is agreed that GH will consult with and seek authority from the CLIENT prior to the settlement or compromise of all subrogation claims.

5. FILE RETENTION
GH shall serve as the custodian of the client’s data, for documents related to each of the subrogation claims subject to this agreement only, and as such shall electronically retain all related records through the life of this Agreement. Upon termination of this Agreement, GH shall dispose of or transfer the data at the client’s direction. Client and GH may agree via a separate signed agreement to retain records for a longer period of time.

6. CONFIDENTIALITY
All data, documents, discussions, or other information developed or received by or for GH in PERFORMANCE of this Agreement are confidential and not to be disclosed to any person except as authorized by CLIENT or CLIENT’s designee, or as required by law.

7. CONFLICT OF INTEREST
In the event GH receives a claim from the CLIENT in which there arises a "conflict of interest," GH shall immediately notify CLIENT. CLIENT may then, at their expense choose to hire another well-qualified claim firm to handle that particular claim to a conclusion. GH covenants that it presently knows of no interest, direct or indirect, which would conflict in any manner with the performance of services required under this Agreement.

8. CLIENT RESPONSIBILITY
CLIENT agrees to the following:

1. CLIENT shall cooperate with GH as reasonably necessary for GH to perform its services.

2. CLIENT agrees to provide direction to GH as requested regarding the particulars and handling of all subrogation claims.

Claims Adjusting and Administration Services Between the Central San Joaquin Valley Risk Management Authority and George Hills Company
page 5 of 8

3. If required by the Court, CLIENT will assign a regularly employed individuals to attend any and all small claims hearings in furtherance of the efforts by GH to advance a claim or obtain recovery.

9. TERM AND TERMINATION
The term of this Agreement shall commence immediately upon execution and will remain effective until such a time as either party issues a written notice of intent to terminate to the other party pursuant to section 16 of this Agreement. Such notice of intent to terminate shall be provided ninety (90) days before the date on which the Agreement will terminate. If the notice of intent to terminate does not identify a date of termination, the Agreement will automatically be terminated ninety (90) days after the date the notice is received by the other party. Compensation and Fee upon termination will be governed by section 3.

10. FAIR EMPLOYMENT
It is the policy of GH to provide fair and equal treatment to all staff members. GH is an Equal Opportunity Employer and does not discriminate in any way against any person on the basis of age, race, sex, color, national origin, national ancestry, physical disability, medical condition, mental disability, religion, creed, marital status, sexual orientation, gender identification, gender expression, use of family care leave or any other classification deemed protected by law.

11. INDEPENDENT CONTRACTOR
In performing claims administrative services herein agreed upon, GH, and all GH employees, shall have the status of an independent contractor of the CLIENT and shall not be deemed to be an officer, employee, or agent of CLIENT. GH can perform work for others. CLIENT shall not be liable in any manner for any act or omissions by GH. GH will have no claim for any vacation time, sick leave, health insurance, retirement benefits, or any employee benefits of any kind.

12. INDEMNIFICATION
GH will defend, indemnify, and hold harmless CLIENT from and against all claims, demands, actions, or causes of action arising directly or indirectly from the negligent action, conduct, or failure to act by GH personnel (“Indemnity Event”), except that indemnity under this section does not apply with respect to any claim, demand, action, or cause of action arising out of the sole negligence or willful misconduct of the CLIENT. This right to indemnity shall not cover any claims in which there is a failure to give GH prompt and timely notice, within thirty (30) days of notice received by the CLIENT which implicates this provision, but only if and to the extent that such failure materially prejudices the defense of such claims.

Claims Adjusting and Administration Services Between the Central San Joaquin Valley Risk Management Authority and George Hills Company
page 6 of 8
CLIENT will defend, indemnify, and hold harmless GH, and/or employees of GH, from and against all claims, demands, actions, or causes of action, which may arise, from the action, conduct, or failure to act by CLIENT. In any cases subject to this indemnity provision, wherein GH, or any employee of GH, is named in a filed or verified complaint simply by virtue of the fact it is the CLAIMS ADMINISTRATION firm, or an employee thereof, on a given claim, the CLIENT will defend GH, and/or its employees, at no cost to GH or its employees.

13. EMPLOYEE SOLICITATION
During the period of this Agreement, and for a period of one (1) year thereafter, GH agrees not to solicit for employment any CLIENT employee contacted during the performance of this Agreement; CLIENT agrees not to solicit for employment, or employ, during the period of this Agreement, and for a period of one (1) year thereafter, any employee of GH contacted by the CLIENT during the performance of this Agreement.

14. BINDING ARBITRATION
Any dispute arising under the agreement including but not limited to claims for breach of the agreement, performance of the terms of the agreement, and any other matters arising out of the obligations of the parties under the agreement shall not be subject to any court action but shall instead be submitted to binding arbitration. The arbitration shall be conducted pursuant to California Code of Civil Procedure section 1280 et.seq. by a single neutral arbitrator who is a lawyer experienced in contract interpretation and application, or a retired federal or state court judge. Each party shall pay 1/2 of the cost of arbitration. Each party shall also be responsible for its costs and expenses of arbitration.

15. FORCE MAJEURE CLAUSE.

GH shall be relieved of any liability if unable to meet the terms and conditions of this Agreement due to any "Act of God", natural disasters such as earthquake or fires, floods, riots, epidemics, pandemics, including COVID-19 regulations or restrictions issued by federal, state or local governmental authorities, strikes, or any act or order which is beyond the control of GH, provided GH takes all reasonable steps practical and necessary to effect prompt resumption of its responsibilities hereunder.

Claims Adjusting and Administration Services Between the Central San Joaquin Valley Risk Management Authority and George Hills Company
page 7 of 8

16. NOTICES
All notices to GH shall be sent via certified U.S. Mail, postage prepaid, to the following address and/or via e-mail:

GH
George Hills Company
Attn: John Chaquica, CEO
P.O. Box 278
Rancho Cordova, CA 95741
E-mail: [email protected]
All notices to the CLIENT shall be personally served or mailed, postage prepaid, to the following address:

Client:

Jeanette Workman
Director, Program Administration
CSJVRMA care of Sedgwick
1750 Creekside Oaks Dr., Ste. 200
Sacramento, CA 95833
E-mail: [email protected]
This subsection only, regarding Notices, may be amended unilaterally by either party by and through the mailing of new or amended contact information to the other party via certified U.S. Mail at any time.

17. AMENDMENT
GH and CLIENT agree that the terms and conditions of the Agreement may be reviewed or modified at any time. Any modifications to this Agreement, however, shall be effective only when agreed to in writing by both the CLIENT and GH, excepting only, modifications to the contact information to which Notices shall be sent under section 16.

18. ENTIRE AGREEMENT
GH and CLIENT agree that this Agreement constitutes the entire Agreement of the parties regarding the subject matter described herein and supersedes all prior communications, contracts, and promises, either written or oral.

Claims Adjusting and Administration Services Between the Central San Joaquin Valley Risk Management Authority and George Hills Company
page 8 of 8

19. ENTIRE AGREEMENT
This agreement shall constitute the entire agreement between the parties. This agreement may not be modified except by a written document signed by both parties. George Hills shall not subcontract, transfer, or assign this agreement or any part thereof, or interest therein, to any person without the prior written consent of CSJVRMA. Any attempted assignment without such consent shall be invalid.

20. CHOICE OF LAW
This agreement is executed and delivered within the state of California and shall be construed and enforced in accordance with the laws of the state of California.

21. TIME OF ESSENCE
Time is of the essence in respect to all provisions of this Agreement that specify a time for performance: provided, however that the foregoing shall not be construed to limit or deprive a party of the benefits of any grace or use period allowed in this Agreement.
_______________ BY: _____________________________________ Date John E. Chaquica, CEO
GEORGE HILLS COMPANY INC.
________________ BY: _____________________________________ Date Maria Alaniz, President

CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
2025 Old Timers Day Parade and Booths in the Park event entries RECOMMENDATION:

Approve a Minute Order authorizing the City Manager to execute documents necessary for any City entries in the Old Timers Day Parade and related Booths in the Park event scheduled September 27, 2025
SUMMARY:

The City Council and various City departments have traditionally participated in the Old Timers Day Parade. The parade is one of Madera’s most historic and longest legacies. This day marks the parade’s 94th year of history. In order for Councilmembers or other City departments to participate in the parade event or booths in the park, applications including hold harmless agreements, must be executed. In addition, an entry fee is paid per entry and the City typically has several entries, such as emergency response vehicles.

DISCUSSION:

The 2025 Madera Old Timers’ Day Parade and Booths in the Park event will occur on the morning of Saturday, September 27, 2025. The City Council has historically participated in the event, as well as City departments. In order to participate, applications and hold harmless agreements must be executed on behalf of the City and submitted to event organizers. The requested action is to authorize the City Manager to execute any required documentation for these entries on behalf of the City.

Council Meeting of: August 20, 2025
Agenda Number: ___B-8______ _
FINANCIAL IMPACT:

The parade and park events have various entry fees depending on the type of entry. Cost ranges from $50 to $100 depending on the entry. Funds to pay for the entry fees would come from existing budgeted dollars; there is no request for additional appropriation of funds.

ALTERNATIVES:

The Council may direct staff not to participate in the parade.

ATTACHMENTS:

1. Parade Entry Form and Hold Harmless Agreement

2. Booths in the Park Application and Liability Release and Hold Harmless Agreement

2. 1.

2. 1.

Category of Entries (SELECT ONE)
(see parade rules #5 & #6)
Class: 1 Floats
Commercial
Youth Groups
Organizations
Class 2:Military Units
Drill Teams
Color Guard
Class 3: Bands
High School (over 1600 students)
High School (700-1599)
High School (100-699)
Junior High School
Class 4: Drill Teams (Non Military)
Auxiliary – Jr.

Auxiliary – Sr.

Class 5: Majorette/Drum Majors
Majorette, Peewee Group (3 or more)
Majorette, Single Junior
Majorette, Single Senior
Majorette, Jr. Group (3 or more)
Majorette, Sr. Group (3 or more)
Drum Major, Junior. High School
Drum Major, Senior High School
Class 6 Open Class
Future Horseman (ages 1 - 8)
Costume or Western
Junior Equestrian (ages 9 - 12)
Class 7: Divided Classes (Male & Female)
Mounted Group
Color Guard
Charro/Charra
Parade Horse or Pony
Charro/Charra Costume
Working Horse Western – Jr.

Working Horse Western – Sr.

Fancy Dressed Western – Jr.

Fancy Dressed Western – Sr.

Plain Western – Jr.

Plain Western – Sr.

Novelty – Fiesta (Jr. & Sr.)
Class 8: Hitch Classes
Horse
Pony
Mule
Class 9: Special Groups
Antique Auto
Antique Auto Group (3 or more)
Classic Auto
Classic Auto Group (3 or more)
Decorated Auto, Truck, Car, or Boat
Dune Buggy or 4-Wheel Drive
Comic
Street Rods
Motorcycle
Old Fire Trucks
Class 10: Youth Groups
Dance Group
Performing Gymnastics Group
Youth Comic
Scout Troops
Bike Group/Clubs
Cheer
Youth Activities-Other
Class 11: Non-Judged
Commercial
Political Individual/Group
Miscellaneous
Entry Fees:

Political $100.00
All Others $45.00
Late Fees (after 9/20/2024) $20.00
No Entry Fee for Bands
Completed signed application and hold
harmless agreement can be mailed or
delivered to:

Old Timers’ Day Parade
c/o Madera Chamber of Commerce
120 North E Street
Madera, CA 93638
Or email forms to: [email protected]
Please make checks payable to:

Madera Downtown Association

PARADE RULES

1. Parade starts at 10:00 a.m. SHARP!

2. Forward motion at all times. Units will be
penalized for delay.

3. Maintain approximately 50 ft. between units.

4. NO throwing or distributing of candy or objects
to spectators.

5. Junior Units are age 13 and under. (circle)

6. Senior Units are age 14 and older. (circle)

7. Bands should play often along route.

8. Identification numbers are to be placed in
view of the judges (facing north).

9. Entries involving vehicles or animals must
maintain control of same at all time.

10. Entries may enter in only one category.

11. Only one trophy awarded per entry.

12. Children under the age of 6 may not enter
unless accompanied by a person 18 years of
age or older.

13. Parade officials reserve the right to discharge
any parade participant…

14. All vehicles participating in parade must be
insured for liability.

PARADE GOES ON RAIN OR SHINE!

AWARDS CEREMONY
After the parade, and upon judges final
tallying of scores, the Awards Ceremony will
be held after the parade, at Courthouse Park.

AWARDS
1st, 2nd & 3rd Place categories receive trophies.

Bands: In addition to 1st, 2nd, and 3rd place
trophies, the school who places 1st Overall
(band, aux., and drum major) will receive
$200.00
Equestrian: All will be judged by CAHA judge.

The 1st Overall equestrian will receive $150.00,
2nd Overall will receive $100.00 and 3rd Overall
will receive $50.00. Trophies will be awarded
for all equestrian entries.

ENTRY FORM
202 Old Timers’ Day Parade
Saturday, September 2, 202
Entries Close September , 202
Organization Name
Authorized Representative
Address
City Zip
Phone
Email
# of Participants # of Vehicles
Entry Type
(ex: Semi-Trailer/Car/Truck/Horses/Float/Harley)
Approx. length of entry
Amount Enclosed $
My signature certifies the category of entry in which
to be judged. In entering this event, I agree to
accept the decision of the duly appointed judges. I
have read and agree to abide by all rules and
regulations of the event. I agree to release the
Madera Downtown Association, Madera Sunrise
Rotary, and all their associates affiliates with this
event from any, and all, responsibility for loss,
damage, and/or personal injury to any person or
property from any participation in this event. I also
confirm that this entry holds a current liability
insurance policy to cover event participation.

Signature of Authorized Representative
Questions ?? 
Call: 559-474-9901RU Email: [email protected]

2. 1.

1. 2.

1. 3.

2. 3. 1.

2. 3.

4. 5.

6. 7.

8. 9.
10 1.

2. 3.

4. 1.

2. 3.

4. 5.

6. 7.

1. 2.

3. 4.

5. 6.

7. 1.

2. 3.

1. 2.

3. 4.

5. 6.

7. 8.

9. 10
11 12
202 Old Timers Day Parade

HOLD HARMLESS AGREEMENT
In submitting this application, the Applicant (organization/group name) , and its agents and those assigned, agrees to release and hold harmless the, Madera Downtown Association, City of Madera, Madera Sunrise Rotary Club, and their directors, members, employees, volunteers, and other representatives, and to promptly indemnify same, from and against any and all claims, actions, damages, liability of every typed and nature, including all costs and legal expenses incurred by the applicant or any other party, by reason of any activity arising under, or in connection with the applicant’s participation in the Old Timers Day Parade including but not limited to loss of life, personal injury, and/or damage to property arising from, or out, of any occurrence, omission, or activity to such participation.

In the event Madera Downtown Association, City of Madera, and Madera Sunrise Rotary Club shall be made a party to any litigation by or against the Applicant, then the Applicant shall hold the Madera Downtown Association, City of Madera, and Madera Sunrise Rotary Club harmless and shall pay all cost, expenses and attorney’s fees incurred or paid by them in connection with such litigation. In signing below, I verify that in consideration of your acceptance of this entry, I intend to be legally bound myself , my heirs, executors and administrators, waive and release any and all rights I may have against Madera Downtown Association, City of Madera, and Madera Sunrise Rotary Club, and all other associated sponsors, promoters, and agents for any and all injuries suffered by me in conjunction with/and or arising in and out of my traveling to, participate in, and returning from Old Timers Day Parade.

By signing this document, the applicant certifies that they have read, understand and will comply with the Old Timers Day Parade Rules and Regulations. The applicant further certifies that all members participating in the unit identified in the application have been advised of and are knowledgeable of said rules and regulations and have agreed to comply with them. The applicant further agrees to hold harmless, the Madera Downtown Association, City of Madera, Madera Sunrise Rotary Club and its designated representatives, volunteers and sponsors, for all claims, damages and liability arising from any injury associated with the parade in all manner.

THIS HOLD HARMLESS AGREEMENT MUST BE SIGNED OR THE APPLICANT WILL NOT BE ADMITED TO THE PARADE.

I agree to the Hold Harmless Agreement.

SIGNATURE OF AUTHORIZED REPRESENTATIVE TO GIVE CONSENT:

Print Name of AUTHORIZED REPRESENTATIVE TO GIVE CONSENT Date

The Madera Downtown Association & Madera Sunrise Rotary 202 Old Timers’ Day Parade
SATURDAY SEPTEMBER2, 2024 AT 10:00 A.M.

Entries due by September , 2024
Announcers Script Information
Please tell us a little about your entry, your past awards, and other parades you’ve been involved in. If your entry is a float, please tell us who built it, the name of your sponsors, etc. This information will be read by the parade announcer and will be used in the pre-parade publicity. Please limit your script to 50 words. We will edit your script if necessary.

Your entry will be final when all paperwork; entry form, hold harmless agreement, publicity information sheet, and payment has been submitted. After completion of parade application forms, please make a copy for your records.

Mail or deliver your completed entry form, with payment (Cash, Check, or Credit Card, to):

Madera Old Timers’ Day Parade c/o Madera Chamber of Commerce 120 N. E St. Madera, CA 93638
Or email forms to: [email protected]
Please contact the parade organizer with any questions
at: 
[email protected] or (559) 474-9901

REPORT TO CITY COUNCIL
Council Meeting of: August 20, 2025
Agenda Number: B-9
Keith Helmuth, Department Director
Arnoldo Rodriguez, City Manager
SUBJECT:

Bike Lane Construction Plan for Various Streets City Project R-94 Bid Package 2 and D Street Pavement Rehabilitation
RECOMMENDATION:

Adopt a Minute Order Approving:

1. Acceptance of the Bike Lane Construction Plan for Various Streets City Project R-94 Bid Package 2 and D Street Pavement Rehabilitation Recording of Notice of Completion

2. Increase in project contingencies from 10 to 11.6 percent

3. Release of retention 35 days after the recording of the Notice of Completion SUMMARY:

On March 5, 2025, the City Council awarded a contract to VSS International, Inc. for Bike Lane Construction Plan for Various Streets City Project R-94 Bid Package 2 and D Street Pavement Rehabilitation (Project) for $450,211.00. The Contractor has completed the Project in accordance with the plans and specifications and as modified by approved change orders.

BACKGROUND:

The work in general consists of installation of pavement striping, marking, and stenciling on approximately 1.6 miles of roadway. Work also includes removal of existing striping via grinding and installation of various street signs. Work also includes removal and restoration of severely deteriorated sections of asphalt pavement (dig outs), asphalt crack filing, and application of slurry seal.

Keith Helmuth, Department Director
A final project inspection was conducted by City staff pursuant to the construction drawings. All parties agree that the project can be recommended for acceptance by the Council and a “Notice of Completion” recorded.

Table 1 provides a summary of the project contract costs. One change order was processed which consisted of costs due to unforeseen conditions including grinding and removing additional asphalt concrete that was in poor condition, reconstructing curb access ramp to meet ADA requirements, and final balancing change orders involving additives or deductive items based on the total work performed versus the total quantity included in the bid item.

Table 1: Project Summary, including Change Orders
Summary of Changes Cost
Original Project $450,211.00
Change Order #1 $52,227.63
Total $502,438.63
A purchase order (PO) adjustment is required to process the final progress payment and retention release as the cost including change order #1 exceeded approved contingency. The approved change order increased the contract by approximately 11.60 percent, wherein a contingency of up to 10 percent was approved at award.

FINANCIAL IMPACT:

There is no fiscal impact on the City’s General Fund. The Project is programmed in the CIP FY 24/25 budget for AHSC Grant funding and RMRA Gas Tax funds. Any unused Affordable Housing and Sustainable Communities (AHSC) funds will transfer back to the fund balance for other project expenses.

ALTERNATIVES:

As an alternative, the Council may reject the Project's Notice of Completion. Rejection of the Notice of Completion will result in staff’s inability to release retention funds and closing the Project.

ATTACHMENTS:

1. Notice of Completion

2. Project Map
Attachment 1
Notice of Completion

Recording Requested by:

City of Madera
And When Recorded, Mail to:

City of Madera – City Clerk
205 W. 4th Street
Madera, CA 93637
_________________________________________ Space above this line for Recorder’s Use ______________________________________ Fee Waived per Section 27383 & 27388.1(a)(2)(D) of the Government Code – No Document Tax Due $ -0-

NOTICE OF COMPLETION
_____________________________________________________________________________________________________________________ NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is owner of the interest or estate stated below in the property hereinafter described.

2. The full name of the undersigned is City of Madera.

3. The full address of the undersigned is 205 W. 4th Street, Madera, CA 93637.

4. The nature of the title of the undersigned is: In fee ____________________________________________ (If other than fee, strike “In fee” and insert, for example, “purchaser under contract of purchase” or “lessee”.)

5. The full name and full addresses of all persons, if any, who hold title with the undersigned as joint tenant or as tenants in common are:

Name Address
______________________________________ ___________________________________________

6. A work of improvement on the property hereinafter described was completed on

7. The name of the original contractor, if any, for such work of improvement was:
(If no contractor for work of improvements as a whole, insert “none”.)

8. The full name(s) and address(es) of the transferor(s) of the undersigned is(are):

Name Address
______________________________________ ___________________________________________

9. The property on which said work of improvement was completed is in the City of Madera, County of Madera, State of California, and is described as follows:

10. The street address of said property is
(If no street address has been officially assigned, insert “none”.) Dated Keith Brent Helmuth, P.E.

City Engineer
________________________________________________
(Signature of Owner named in Paragraph 2)
City of Madera
REV 06/2025

State of California
County of Madera
Keith Brent Helmuth, being duly sworn says: He is the City Engineer of the City of Madera, the corporation that executed the foregoing notice as owner of the aforesaid interest or estate in the property therein described; that he makes this verification on behalf of said corporation; that he has read said notice and knows the contents thereof, and that the facts herein stated are true. (Signature of Officer)
_______________________________________________________ Keith Brent Helmuth, P.E.

City Engineer
State of California
County of Madera
______________________________________________________ (Seal) Alicia Gonzales
City Clerk
The notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached and not the truthfulness, accuracy or validity of that document.
^ƵďƐĐriďed aŶd ƐǁorŶ to ;or affirŵedͿ ďefore ŵe oŶ tŚe ͺͺͺͺͺͺͺͺ day of ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ͕ ͺͺͺͺͺͺ ďy <eitŚ reŶt ,eůŵƵtŚ͕ Ɖroǀed to ŵe oŶ tŚe ďaƐiƐ of ƐatiƐfaĐtory eǀideŶĐe to ďe tŚe ƉerƐoŶ;ƐͿ ǁŚo aƉƉeared ďefore ŵe͘
REV 06/2025
Attachment 2
Project Map

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Caltrans Airport 2025 Improvement Program Matching Grants for the Madera Municipal Airport RECOMMENDATION:

Adopt a Resolution authorizing the City Manager to submit applications, accept allocations of funds, and sign grant agreements with the California Department of Transportation for Airport Improvement Program (AIP) Matching Grants
SUMMARY:

On July 16, 2025, the City Council adopted a resolution ratifying the grant applications submitted for Federal Fiscal Years 2025 and 2026 and authorizing the City Manager to accept Federal Aviation Administration (FAA) Airport Infrastructure Grants (AIG) and Airport Improvement Program (AIP) grants for the Madera Municipal Airport. Those applications are expected to result in multiple FAA grant awards within the next month.

To fully leverage these federal funds, staff is now seeking authorization to apply for corresponding Caltrans AIP Matching Grants for the eligible portions of the approved projects.

The Caltrans program will fund approximately five percent of FAA AIP grant amounts, reducing the City’s local match requirement.

If approved, this resolution will authorize the submission of Caltrans AIP Matching Grant applications and allow the City Manager to accept the matching funds and execute associated agreements. The projects supported through these grants are essential to maintaining a safe, functional, and economically viable airport.

DISCUSSION:

Annually, the City submits an Airport Capital Improvement Plan (ACIP) to the FAA identifying needed projects to maintain the airport’s operational viability. Semi-annually the City submits an Airport Capital Improvement Plan (ACIP) to the Caltrans Division of Aeronautics. The City’s airport Council Meeting of: August 20, 2025
Agenda Number: ______ B-10
consultant, City staff, and the FAA collaborate to establish project priorities and identify funding opportunities. The ACIP serves as the FAA and Caltrans’s planning document for future project funding. These forthcoming projects are identified in the City's Capital Improvement Plan, including:
 Rehab Apron A2 & Taxilane
 Airport Layout Plan Narrative including Updated Drawings and AGIS Survey  Design and Reconstruct Runway 12-30 and Update Runway Lighting  Rehabilitate Taxiways B, C, D, and P
 T-hangar Collector Taxiway and Taxilanes
 Develop Commercial Hangar Land
 Update Pavement Maintenance Management Plan
FAA Airport Improvements Program (AIP) and Airports Infrastructure (AIG) grants are used for infrastructure projects such as:
 Maintenance and construction of runways and taxiways
 Signage
 Runway and taxiway lighting
 Approach and navigation lighting
 Drainage improvements
 Security and safety measures
 Updating airport layout plans
The two projects moving forward under the current FAA grant cycle are the:

1. Airport Layout Plan & AGIS Survey and

2. Rehabilitation of Apron A2 and Taxilane (Design & Construction).

The Airport Layout Plan & AGIS Survey has a total project cost of $363,400 and will be funded as follows:
 FAA AIP Grant: $345,230 (95% of total cost)
 Caltrans Matching Grant: $17,262 (5% of FAA grant)
 Local Contribution: $909
The Rehabilitation of Apron A2 and Taxilane will be funded in three components, each with separate funding sources:
 FAA Grant #1 – AIG Taxilane Grant: Total $896,324, with $851,508 in FAA funding and $44,816 in local match (not eligible for Caltrans match).  FAA Grant #2 – AIG Apron Grant: Total $478,356, with $323,492 in FAA funding and $154,864 in local match (includes ineligible costs and advance funding to be reimbursed in 2026; not eligible for Caltrans match).
 FAA Grant #3 – AIP Apron Grant: Total $1,103,325, with $1,048,159 in FAA funding, $52,408 in Caltrans match, and $2,758 in local match.

Total funding breakdown for the Rehabilitation of Apron A2 and Taxilane:
 Total Cost: $2,478,005
 FAA Grants: $2,223,159
 Caltrans Matching Grant: $52,408
 Local Funding: $202,438
These grants will allow the City to address priority infrastructure improvements, including pavement rehabilitation, updated airport layout planning, and compliance-related surveys. The FAA’s current funding level of 95% for eligible projects significantly reduces the City’s financial burden, and the Caltrans match will further offset local costs.

Staff is requesting that the City Manager be authorized to execute all documents required to apply for and accept Caltrans funding for these AIP projects as well as execute the associated agreements directly related for this project.

FINANCIAL IMPACT:

The FAA grants are issued on a reimbursement basis. The Airport Fund currently has a balance of $2,022,000. Should the grants be awarded, the Airport Fund will be responsible for a match of $203,347 for the projects listed in Table 1. That match is likely to be reduced to $86,963 by 2026 AIG grant funds. There will be no financial impact to the General Fund.

The table outlining the Airport Capital Improvement Projects as presented in the July 16, 2025 staff report was prepared using project costs and anticipated grant funding estimates available at that time. Since that Council action, the Federal Aviation Administration (FAA) has released additional funding, which has changed the cost share and grant amounts for the projects. For transparency, the original table from the previous staff report is presented below, followed by an updated table reflecting the revised figures. This comparison highlights the changes in total project costs, FAA grant funding, and required matching funds resulting from the additional FAA allocation.

Table 1: Airport Capital Improvement Projects (As presented to Council on July, 16 2025) Project Description
Estimated
Airport
Funds Project
Cost FAA Funds Caltrans Funds
Rehab Apron A2 and Taxilane $1,374,680 $1,175,000 $0 $199,680 Airport Layout Plan & AGIS Survey $363,400 $345,230 $17,261 $909 Total: $1,738,080 $1,520,230 $17,261 $200,589
Table 2: Airport Capital Improvement Projects (Based on most current FAA allocations) Project Description
Estimated
Airport
Funds Project
Cost FAA Funds Caltrans Funds
Rehab Apron A2 and Taxilane $2,478,005 $2,223,159 $52,408 $202,438 Airport Layout Plan & AGIS Survey $363,400 $345,230 $17,261 $909 Total: $2,841,405 $2,568,389 $69,669 $203,347
ALTERNATIVES:

Council may direct staff to bring each project forward separately, postpone them to a future date, request additional information, or decline the pending grant opportunities.

ATTACHMENTS:

1. Resolution
a. State Matching Grant for FAA Airport Improvement Program - Application Attachment 1: Resolution
RESOLUTION NO. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION,

ACCEPTANCE OF AN ALLOCATION OF FUNDS AND EXECUTION OF A

GRANT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION, FOR AN AIRPORT IMPROVEMENT PROGRAM (AIP)

MATCHING GRANT
WHEREAS, the City of Madera and the Federal Aviation Administration are parties to federal AIP grants for Rehabilitate Apron A2 Project and the Airport Layout Plan Update at the Madera Municipal Airport; and
WHEREAS, the California Department of Transportation, pursuant to the Public Utilities Code section 21683.1, provides grants of 5% of Federal Aviation Administration grants to airports; and
WHEREAS, the California Department of Transportation requiresthe City Council to adopt a resolution authorizing the submission of an application for an AIP Matching grant; NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Madera, State of California:

1. Authorizes filing an application for a state AIP Matching grant for these projects.

2. Authorizes accepting the allocation of state AIP Matching funds for these projects.

3. Authorizes execution of an AIP Matching Grant Agreement for these projects; and BE IT FURTHER RESOLVED, that the City Council of the City of Madera does hereby authorize the City Manager, to sign any documents required to apply for and accept these subject funds on behalf of the City of Madera. The resolution is effective immediately upon adoption.
* * * * * * * *
a. Exhibit 1(a): State Matching Grant for FAA Airport Improvement Program - Application
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

STATE MATCHING GRANT FOR FAA AIRPORT IMPROVEMENT PROGRAM - APPLICATION DOT DOA-0012 (REV 10/2024)
This document is available in alternative accessible formats. For more information, please contact the Forms Management Unit at (279) 234-2284, TTY 711, in writing at Forms Management Unit, 1120 N Street, MS-89, Sacramento, CA 95814, or by email at [email protected].

ADA Notice

PERSONAL INFORMATION NOTICE
Pursuant to the Federal Privacy Act (5 U.S.C, Section 552 et seq.) and the Information Practices Act of 1977 (IPA) (Civil Code Sections 1798 et seq.) declares that the right to privacy is a personal and fundamental right protected by the California and United States Constitutions. Please be advised that this form requests personal information. The term “personal information” means any information that is maintained by an agency that identifies or describes an individual, including, but not limited to, the individual’s name, social security number, physical description, home address, home telephone number, education, financial matters, and medical or employment history. It includes statements made by, or attributed to, the individual. (Civil Code, § 1798.3, subdivision (a).) Information Collection and Access: California law requires the following information to be provided when collecting information from individuals. (See, for example, Civil Code, § 1798.17.)
Agency Name and Division Within the Agency Requesting the Information:

California Department of Transportation, Division of Aeronautics Title of Official Responsible for Information Maintenance:

For more information, please contact the Office Chief for the Office of Technical Services & Programs at (916) 879-2965, in writing at Office of Technical Services & Programs, 1120 N Street, MS- 40, Sacramento, CA 95814, or by email at [email protected].

Maintenance of the Information Authorized By:

Information Practices Act (Civil Code Section 1798 et seq.) Consequences of Not Providing All or Any Part of the Requested Information:

This information is mandatory. Failure to provide all information requested may result in processing delays.

Principal Purpose(s) for Which the Information Will Be Used:

The request for personal information is to facilitate processing this form and review eligibility for the program.

Known Disclosures:

The information shall be disclosed to authorized California Department of Transportation employees and will remain confidential.

Right of Access to Records:

Individuals have the right to access information provided and may request a correction or deletion of records. Exceptions may include, but are not limited to, investigations and public transparency laws. Personal Information will only be disclosed as permitted by the Information Practices Act, Civil Code, §§ 1798–1798.83, or as otherwise required by law. To request access to, or to request correction or deletion of, information provided in this form you may contact the Official Responsible for Information Maintenance identified above.

STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

STATE MATCHING GRANT FOR FAA AIRPORT IMPROVEMENT PROGRAM - APPLICATION DOT DOA-0012 (REV 10/2024)
This document is available in alternative accessible formats. For more information, please contact the Forms Management Unit at (279) 234-2284, TTY 711, in writing at Forms Management Unit, 1120 N Street, MS-89, Sacramento, CA 95814, or by email at [email protected].

ADA Notice

AUTHORIZATION

PLEASE PRINT OR TYPE AND COMPLETE ALL APPLICABLE ITEMS

AIRPORT INFORMATION

PUBLIC ENTITY COUNTY

AIRPORT NAME PERMIT NUMBER

CONTACT NAME TITLE

MAILING ADDRESS EMAIL PHONE

PROJECT INFORMATION
Project must be in the Department’s most recent Capital Improvement Plan and the project cannot commence prior to the State’s award of a matching grant or the project becomes ineligible for a matching grant.

Check to acknowledge statement
DESCRIPTIVE TITLE OF APPLICANT'S PROJECT (as shown on page one of the executed federal grant and in the adopted Capital Improvement Plan):

FEDERAL GRANT NUMBER

FEDERAL
GRANT $

APPLICANT
FUNDS $
STATE
FUNDS* $

TOTAL COST
OF PROJECT $
*Maximum is 5% of the federal
grant amount.

REQUIRED SUPPORTING DOCUMENTS
Pursuant to Public Utilities Code Section 21681-21684 and Section 4067 of the CAAP Regulations, submit the following documents with this application:
• Local government approval (resolution or minute order) as described in Section 4067(a). • FAA Grant Agreement with FAA and sponsor signatures.
• Verification of full compliance with the California Environmental Quality Act (CEQA) by submitting information to fulfill either 1. or 2. below:

1. Copy of Notice of Exemption or provide the Categorical Exemption Class # . (CEQA Guidelines Sections 15300-15333).

2. Copy of Notice of Determination or provide the following information:
○ Environmental Impact Report (Title/Date) State Clearinghouse (SCH) # or ○ Negative Declaration (Title/Date) State Clearinghouse (SCH) # or ○ National Environmental Policy Act (NEPA) document (Title/Date) . (NEPA documents-Environmental Impact Statement or Finding of No Significant Impact must comply with CEQA provisions). • Airport Layout Plan (ALP) showing project location(s) and dimensions or project sketch if no ALP exists. • Completed CAAP Certification (Form DOA-0007), if not submitted to the Division of Aeronautics earlier for this fiscal year. • Additional documentation may be required if items in the FAA AIP grant are not eligible for CAAP funding.

I agree that by providing my electronic signature for this form, I agree to conduct business transactions by electronic means and that my electronic signature is the legal binding equivalent to my handwritten signature. I hereby agree that my electronic signature represents my execution or authentication of this form, and my intent to be bound by it.

AUTHORIZED OFFICIAL'S SIGNATURE DATE

PRINT NAME TITLE

MAILING ADDRESS EMAIL PHONE
SEND COMPLETED FORM AND ALL REQUIRED DOCUMENTS TO:

[email protected]

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 20, 2025
_________________________________ Agenda Number: __________ Keith Helmuth, City Engineer
Arnoldo Rodriguez, City Manager
SUBJECT:

City Projects TS-23, 24, 32 - Traffic Signal Modifications and Traffic Signal Installations RECOMMENDATION:

Adopt a Resolution of the City Council of the City of Madera Rejecting all Bids Received for the City Projects TS-23, TS-24, and TS-32 (Traffic Signals) at Howard Road and Pine Street, Howard Road and Yosemite Avenue/Q Street
SUMMARY:

On August 5th, 2025 the City received three bids for a single bid package combining the Traffic Signal Modification at:

1. Howard Road/Olive Ave and Pine Street, Howard Road/Yosemite Ave and Q Street City Project TS-23, Federal Project CML 5157 (121)

2. Traffic Signal Installation at Cleveland Avenue and Granada Drive City Project No. TS-24, Federal Project CML 5157 (124), and

3. Traffic Signal Installation at South Street and D Street City Project No. TS-32, Federal Project CML 5157 (125) (the Project).

The Project combines three Capital Improvement Plan (CIP) projects TS-23, 24, and 32 funded primarily with Congestion Mitigation and Air Quality (CMAQ) funds.

The first and second low bidders were found non-responsive to the bid documents. The value of the third bid exceeds the available construction budget. Thus, staff recommends rejecting all the bids and rebidding the individual projects.

Approved by:
_________________________________
Keith Helmuth, City Engineer
B-11
BACKGROUND:

The proposed project combines improvements at three intersections. The decision to combine the projects was made to take advantage of economies of scale, as larger projects can often be delivered more cost-effectively through the competitive bidding process.

Because the combined project includes three distinct improvements, funding for the work is derived from multiple sources. Specifically, the City secured funding through three separate CMAQ applications:
 In FY 2014/15, the City completed a CMAQ Lifeline Program application (Project TS-23 HOPYQ) for traffic signal modifications.
 In FY 2019/20, the City completed two CMAQ applications (Projects TS-24 and TS-32) for traffic signal installations.

In total, the City received $1,035,000 in CMAQ funding to support the combined project.

DISCUSSION:

The City retained TJKM Consultants for design of the signal projects via Request for Proposals (RFP). The contract with TJKM was entered into in 2021.TJKM Consultants prepared plans and specifications for three traffic signal improvement projects described below. These CIP projects are funded mostly with CMAQ funds and were combined into one bid document for bidding and construction using three separate bid schedules. The projects include:

1. Bid Schedule A – CIP Project TS-23 HOPYQ Intersection Traffic Signals The Howard/Olive & Pine, Yosemite & Q (HOPYQ) intersections project consists of installing Adaptive Signal Control Technology (ASCT) at the existing traffic signals. ASCT uses hardware (cameras) and software to collect data to develop signal-timing improvements intended to provide green time where most needed depending on changing needs throughout the day.

Installation includes controllers, pull boxes, conduits, conductors, video detection units, cellular modem and antenna installation, and fiber optic cabling.

2. Bid Schedule B – CIP Project TS-24 New Traffic Signal at Cleveland Avenue and Granada Drive
The intersection of Cleveland & Granada is a traditional traffic signal installation; however, the location has three existing signal poles without mast arms. Therefore, the cost of this location would be expected to be less in comparison to a full traffic signal installation that typically includes cabinets, pullboxes, conduit, controller, mast arms, push buttons, Emergency Vehicle Pre-emption, signing, and striping.

3. Bid Schedule C – CIP Project TS-32 New Traffic Signal at South Street and D Street The work at this location generally consists of installing a new traffic signal system in place of the current all-way stop. The project includes traffic signal pole installation, cabinets, pullboxes, conduits, conductors, push buttons, Emergency Vehicle Pre-emption (EVP), programming the signal controller for signal timing, signing, and striping.

On July 2, 2025, the City released the projects for public bidding on the PlanetBids web portal.

Also, a “Notice Inviting Bids” was duly published in the Madera Tribune Newspaper on July 2 and July 9, firms downloaded the plans and specifications from PlanetBids.

On August 5, 2025, 3 bids were received. The bids were checked for accuracy against bidding requirements, validity of licenses, and bid security. Due to the federal funding, the project included a goal of at least 20 percent participation in the contract by Disadvantaged Business Enterprises (DBE). If the goal is not met, the bidder is to provide a Good Faith Effort demonstrating their efforts to maximize opportunities for DBE participation. All three bidders met the DBE goal. However, two did not submit all the required DBE documentation. The bids received are summarized by Total Base Bid in Table 1.

Table 1: Bid Abstract
Bidder TS-23
Schedule A
TS-24
Schedule B
TS-32
Schedule C Bid Total
C3 Electric, Inc. $248,441.00 $328,711.00 $407,734.00 $984,886.00 PTM General Engineering
Services, Inc. $370,400.00 $432,400.00 $528,231.00 $1,331,031.00 St Francis Electric, LLC $463,366.00 $399,307.00 $496,043.00 $1,358,716.00 Engineer’s Estimate $208,385.51 $358,890.01 $509,202.01 $1,076,477.53 Bids made by C3 Electric, Inc. and PTM General Engineering Services, Inc. were deemed nonresponsive due to missing DBE documentation. The bid from St. Francis Electric, LLC was determined to have reasonable pricing for Schedules B and C when compared to the engineer’s estimate. However, for Bid Schedule A, the HOPYQ Improvements TS-23, St. Francis Electric’s bid exceeded the engineer’s estimate by approximately $255,000.

The bid amount for Schedule A exceeds the available funding available in the City’s CIP. The additional costs are not justifiable to warrant a budget amendment to award the project. Based on this, staff recommends rejecting all bids and rebidding the projects individually projects.

FINANCIAL IMPACT:

There is no fiscal impact on the City’s General Fund, rather funding for this project comes from CMAQ, Measure T, Local Transportation Fund (LTF), Traffic Signal Impact Fees, and Regional Surface Transportation Program (RSTP) Federal Exchange. There will be some additional nonGeneral Fund costs incurred by the projects to rebid.

ALTERNATIVES:

Should the Council wish to award the contract an additional $255,000 would have to be added to the project budget to cover the bid amount for Schedule A.

ATTACHMENTS:

1. Resolution

2. Map of project locations
Attachment 1
Resolution
RESOLUTION NO. 25-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA REJECTING ALL BIDS RECEIVED FOR CITY PROJECTS TS-23, TS24, AND TS-32 (TRAFFIC SIGNALS) WHEREAS, on July 2, 2025 the City of Madera (City) Engineering Department advertised a solicitation for construction bids for the Traffic Signal Modification at Howard Road and Pine Street, Howard Road and Yosemite Avenue/Q Street City Project TS-23, Federal Project CML 5157 (121); Traffic Signal Installation at Cleveland Avenue and Granada Drive City Project No.

TS-24, Federal Project CML 5157 (124); Traffic Signal Installation at South Street and D Street City Project No. TS-32, Federal Project CML 5157 (125) (collectively “Project”) and WHEREAS, three sealed bids were received on August 5, 2025 and opened by the City Engineer; and
WHEREAS, two bids are deemed non-responsive; and
WHEREAS, the responsive bid is approximately $255,000 above budget; and WHEREAS, the City Council has determined that it is in the best interest of the City to reject all bids and re-advertise for bids as may be appropriate.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The City Council (Council) has reviewed and considered all information presented including the report to Council from the Engineering Department.

3. It is in the best interests of the City to reject all bids for the Project, and the City Council so rejects all bids.

4. The City’s Engineering Department is authorized to re-advertise for bids for the Project or any component of the same.

5. This Resolution is effective immediately upon adoption. * * * * * *
Attachment 1
Resolution
Attachment 2
Map of Project Locations

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 20, 2025
_________________________________ Agenda Number: ___________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Request by Jaime Deniz Rangel for connection to the City’s water system RECOMMENDATION:

Adopt a Resolution approving an Agreement for Outside City Limits Water Connection for 28537 Avenue 14 (APN 035-222-021)
SUMMARY:

The City of Madera (City) has a policy wherein properties located outside the City Limits, but proximate to the City water and sewer systems, may, under certain conditions, apply for and receive City utility services. If approved by City Council, this Agreement for Outside City Limits Water Connection for 28537 Avenue 14 (APN 035-222-021) (Agreement) will be documented and recorded on the property's title, ensuring that future transactions involving the property, such as its sale, will ensure the Agreement be listed in the Title Report. This provision ensures that all stakeholders involved in property transactions are made aware of the Agreement's existence and terms.

DISCUSSION:

The property owner, Jaime Deniz Rangel (Owner), has an existing single-family residence on a

0.59-acre parcel located on the north side of Avenue 14, between Road 28 ½ and Road 29. The Owner has made a request to connect to the existing 12-inch City water main in Avenue 14 due to the failure of the well, which previously served his water needs. The Owner has emphasized the urgency of this matter as the lack of potable water leaves him with limited options, potentially requiring reliance on bottled water or incurring expenses for water delivery services.

Fortunately, the property fronts the 12-inch water line that was installed in 2018 as part of a SelfHelp Enterprises water main extension project. This existing infrastructure provides a feasible solution to address the immediate water needs of the property owners.

B-12
Importantly, all expenses associated with the water service lateral installation and subsequent charges will be borne by the Owners, including:
 Water Service Lateral: A one-inch water meter and backflow preventer will be installed on the existing service lateral leading to the property. This metered installation will follow the standard procedure for all new City connections.
 Development Impact Fees (DIF): A DIF of $845, designed for one house, will be collected prior to permitting the water connection. This fee aligns with the City's development policies and is a standard procedure for new connections.  Encroachment Permit Fee: An encroachment permit fee of $202 will be levied on the Owner. This fee covers administrative expenses related to the installation process.  Volumetric Charges: Once connected, the Owner will be subject to volumetric charges, akin to existing utility customers. These charges are consumption-based and will be reflective of their water usage.

The Local Agency Formation Commission (LAFCO) has approved the connection for the home on this parcel to City water service outside the current City limits. This Agreement will be recorded on the title and will outline specific terms and conditions pertinent to the provided services. The Agreement serves as a critical document delineating the terms of service for the subject property and includes the Owners' covenant not to protest annexation. This covenant signifies the property owners' agreement not to oppose or protest potential future annexation efforts by the City.

FINANCIAL IMPACT:

In consideration of the request for the outside city limits water connection, it is important to note that approving this request incurs no additional expense to the City, the Water Enterprise Fund, or the General Fund. All costs associated with the physical construction of the water lateral and meter will be solely borne by the Owner.

ALTERNATIVES:

Denial of this Agreement could impact the residents of the specified property, leading them to face unforeseen challenges. Without the approved water connection, the residents may encounter difficulties in obtaining access to potable water. This could prompt them to seek alternative and potentially costly measures to meet their basic water needs. Such alternatives might include reliance on bottled water or the expense of arranging water delivery services.

ATTACHMENTS:

1. Location Map

2. Resolution
Exhibit A – Agreement
Attachment 1
Location Map
28537 Avenue 14

Attachment 2
Resolution
RESOLUTION NO. 25-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 28537 AVENUE 14 (APN 035-222-021)
WHEREAS, Jaime Deniz Rangel owns the property located at 28537 Avenue 14 (“Property”) and desires to connect the Property to the City of Madera (City) water system; and WHEREAS, the property is located in the unincorporated territory of the County of Madera; and
WHEREAS, the City Council is willing to authorize said connection to the City’s water system, subject to certain conditions; and
WHEREAS, all costs to connect to the City water system will be borne by the Property owner.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The Council approves the Agreement for Outside City Limits Water Connection for 28537 Avenue 14 (APN 035-222-021) (Agreement) which is attached to this resolution as Exhibit A and incorporated by reference.

3. The City Engineer and City Clerk with concurrence of the City Attorney are authorized to make any clerical and non-material corrections to this resolution and the Agreement.

4. Staff is hereby directed to record the Agreement.

5. This resolution is effective immediately upon adoption. * * * * * * * * * * * * *
Exhibit A
Agreement

RECORDED AT THE REQUEST OF
AND WHEN RECORDED MAIL TO:

CITY CLERK

CITY OF MADERA
205 W. 4TH STREET
MADERA, CA 93637
Presented for Recordation by the City of Madera
Fee Waived Per Sections 27383 & 27388.1(a)(2)(D) of the Government Code………No Fee Due Address: 28537 Avenue 14, Madera, California
APN: 035-222-021

AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION
FOR 28537 Avenue 14 (APN 035-222-021)
This AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 28525 Avenue 14 (“Agreement”), is made and entered into this 20th day of August 2025, by and between the CITY OF MADERA, a municipal corporation of the State of California, hereinafter called “CITY”, and JAIME DENIZ RANGEL, hereinafter called “OWNER”.

RECITALS
A. OWNER is the record owner of that certain real property located at 28525 Avenue 14, in the County of Madera, California and more particularly described below.

B. The Property consists of 0.59 acres, more or less, located` on the north side of Avenue 14, between Road 28 ½ and Road 29, known as 28537 Avenue 14, in the unincorporated territory of Madera County (the “Subject Property”).

C. OWNER desires a water connection to serve one single-family dwelling on the Subject Property.

D. CITY is willing to authorize said water connection subject to conditions as set forth in this Agreement.

AGREEMENT
In consideration of the recitals above, which are incorporated herein, and the mutual promises contained herein, the Parties agree as follows:

1. Authority to Connect to City Water. CITY hereby authorizes OWNER to connect to the 12-inch water main on Avenue 14 to serve one dwelling for domestic residential (no commercial or agricultural) uses only on the Subject Property located at 28537 Avenue 14, which property is more particularly described as follows:

SEE ATTACHED EXHIBIT “A” FOR LEGAL DESCRIPTION

2. Payment of Fees. Prior to any such water connection, APPLICANT shall pay to CITY water impact fees which total $845.00 or that which may be in effect at the time fees are paid.

Impact fees are based on one single family residence on a single parcel. Any additional development on the Subject Property will be subject to additional CITY impact fees. OWNERS shall also pay the CITY connection, permit, inspection or other fees as required. On and after connection of OWNERS’ property to the CITY water system, OWNER shall pay to CITY the monthly water service charges as determined by the Director of Finance.

3. Municipal Service Application and Service Rates. In addition to this Agreement, OWNER agrees to complete a Municipal Service Application to apply for water and agree to pay the water rates applicable to City residents which will be billed in accordance with City billing of City residents. As a new water service connection, OWNER is required to install a water meter and a reduced pressure back flow prevention device at property line in accordance with CITY Standard Specifications and destroy any existing well onsite or disconnect from any community well in accordance with the Madera County and California Department of Health Standards.

4. Discontinuance of Utilities. The parties acknowledge that one result of the utility billing method of payment is to allow City to use the non-judicial remedy of discontinuing all utility services in the event of a default by OWNER in the performance of its duties and obligations pursuant to the Agreement.

5. No Assignment; Agreement Runs with the Land. The rights and obligations of the parties shall not be assigned or transferred to others without the prior written consent of the other party. This Agreement shall be binding upon and insure to the benefit of the parties’ successors or assigns. The burdens and benefits of this Agreement shall run with the land identified in Exhibit A attached hereto. This Agreement shall be executed in recordable form.

6. Notices. All notices to be given under this Agreement shall be in writing and either:
(a) Sent by certified mail, return receipt requested, in which case notice shall be deemed delivered three (3) business days after deposit, postage prepaid in the United States Mail,
(b) Sent by a nationally recognized overnight courier, in which case notice shall be deemed delivered one (1) business day after deposit with this courier, or (c) By telecopy or similar means, if a copy of the notice is also sent by United States Certified Mail, in which case notice shall be deemed delivered on transmittal by telecopier or other similar means provided that a transmission report is generated by reflecting the accurate transmission of the notices, as follows:

TO OWNER: Jaime Deniz Rangel
28537 Avenue 14
Madera, CA 93637
TO CITY: CITY OF MADERA
Attn: City Manager
205 W. 4th Street
Madera, CA 93637
These addresses may be changed by written notice to the other party, provided that no notice of a change of address shall be effective until actual receipt by the parties of the notice.

Copies of notices are for informational purposes only, and a failure to give or receive copies of any notice shall not be deemed a failure to give notice.

7. Limitation on Use of City Water. OWNER agrees that the water provided by the CITY shall be used only for domestic water service to the Subject Property. Any future water connection for property development purposes is subject to CITY approval.

8. LAFCo Approval. The Subject Property is located outside the corporate limits of the City of Madera but within the City’s Sphere of Influence. Due to this, the CITY must obtain authorization from the Madera Local Agency Formation Commission (LAFCo) to extend and/or connect utility services to the subject property. LAFCo authorization requires the submittal of an application for review. The CITY has prepared and submitted the required application, and LAFCo has authorized the extension and/or connection of utility services to the Subject Property.

9. Annexation. In accordance with Government Code Section 56133 (b) and LAFCo’s approval of the application to extend and/or connect utility services to the Subject Property, OWNER agrees not to protest the future annexation of the subject property into the City of Madera, if such annexation is not subject to conditions, excluding the facts pertaining to the annexation itself or the extension of water or sanitary sewer service, which might materially prejudice those holding interest in the Subject Property.

10. Attorney’s Fees. If either party commences an action against the other to enforce this Agreement, or because of the breach by either party of this Agreement, the prevailing party in this action shall be entitled to recover attorney fees and costs incurred in connection with the prosecution or defense of this action, including any appeal of the action, in addition to all other relief. Prevailing party within the meaning of this Section shall include, without limitation, a party who successfully brings an action against the other party for sums allegedly due or performance of covenants allegedly breached, or that party who obtains substantially the relief sought in the action.

11. Entire Agreement. This Agreement contains the entire agreement between the parties as to the subject matter hereof. This Agreement shall not be construed to relieve OWNER from properly maintaining improvements on OWNERS’ property as required by any existing site plan or conditional use permit, to excuse compliance with any law or regulation of general application, or to address any developmental requirements that may be applied to any future development of OWNERS’ property. Without limitation of the foregoing, OWNER acknowledges that the Development Impact Fees paid as provided herein are for the existing residence only, and any additional residences or other uses or additional improvements will require the payment of additional Development Impact Fees as may be applicable to such additional residences, uses or improvements.

No promise, representation, warranty, or covenant not included in this Agreement has been or is relied on by either party. Each party has relied upon his own examination of this Agreement, the counsel of his own advisors, and the warranties, representations, and covenants in the Agreement itself. The failure or refusal of either party to read the Agreement or other documents, or to obtain legal or other advice relevant to this transaction constitutes a waiver of any objection, contention, or claim that might have been based on such reading, inspection, or advice.

12. Time of the Essence. Time is of the essence for each condition, term, and provision in this Agreement.

13. Counterpart Signatures. This Agreement may be executed in one or more counterparts. Each shall be deemed an original and all taken together shall constitute one and the same instrument. The execution of this Agreement is deemed to have occurred, and this Agreement shall be enforceable and effective only on the complete execution of this Agreement by the parties.

14. Severance. If any term or provision of this Agreement shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement shall not be affected.

15. No Waiver. A waiver or breach of a covenant or provision in this Agreement shall not be deemed a waiver of any other covenant or provision in this Agreement, and no waiver shall be valid unless in writing and executed by the waiving party. An extension of time for performance of any obligation or act shall not be deemed an extension of the time for performance of any other obligation or act.

16. Headings. Headings at the beginning of each section and subsection are solely for the convenience of the parties and are not a part of and shall not be used to interpret this Agreement. The singular form shall include the plural and vice versa. This Agreement shall not be construed as if it had been prepared by one of the parties, but rather as if both parties have prepared it. Unless otherwise indicated, all references to sections are to this Agreement. All exhibits referred to in this Agreement are attached to it and incorporated to it by this reference.

17. Applicable Law. This Agreement shall be governed and construed in accordance with California law. This Agreement concerns real property located in Madera, California and each party agrees that a court of competent jurisdiction for the judicial district including Madera, California would be the most appropriate court for any litigation that might arise in connection with this Agreement.

18. Authority to Sign. Each party signing below certifies that he or she is authorized to execute this Agreement and thereby obligate the party on whose behalf such signature is made. The authority of each signer was, if necessary, granted by appropriate corporate action.

19. Amendments to Agreement. This Agreement may be modified or amended only by a writing duly authorized and executed by both parties. It may not be amended or modified by oral agreements or understanding between the parties. This Agreement and any modification or amendment thereto shall only be effective if authorized by the City Council of the City of Madera.

20. Limitation on Use of City Water. OWNER agrees that the water provided by the CITY shall be used only for domestic use and residential landscape irrigation use. No use of CITY water for agricultural irrigation or other use atypical of residential use shall be allowed.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year hereinabove first written.

CITY OF MADERA OWNERS
By: ___________________________ By: ___________________________ Cecelia K. Gallegos, MAYOR Jaime Deniz Rangel

ATTACH NOTARY ACKNOWLEDGEMENTS

FOR OWNERS/APPLICANTS
ACCEPTED BY:

By: ___________________________
Keith B. Helmuth, City Engineer
ATTEST:

By: ____________________________
Alicia Gonzales, City Clerk
APPROVED AS TO LEGAL FORM:

By: ____________________________
Shannon L. Chaffin, City Attorney
EXHIBIT “A”

THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF MADERA, COUNTY OF MADERA, STATE OF CALIFORNIA AND IS DESCRIBED AS FOLLOWS.

PARCEL 1:

ALL THAT PORTION OF THE SOUTH QUARTER OF LOT 29 IN SECTION 20, TOWNSHIP 11 SOUTH, RANGE 18

EAST, MOUNT DIABLO BASE AND MERIDIAN, OF LANKERSHIM COLONY, ACCORDING TO THE MAP THEREOF RECORDED IN BOOK 4 OF MAPS, AT PAGE 31, FRESNO COUNTY RECORDS, SHOWN AS PARCEL 3 OF PARCEL MAP NO. 215, RECORDED OCTOBER 24, 1869 IN BOOK 15 OF MAPS, AT PAGE 56, MADERA COUNTY RECORDS.

EXCEPTING THEREFROM AN UNDIVIDED 4/5THS INTEREST IN A WELL ALSO ON THE NORTH 20 FEET OF THE SOUTH 46 FEET OF THE WEST 5 FEET THEREOF.

PARCEL 2:

AN UNDIVIDED 1/5TH INTEREST IN A WELL SITE ON THE NORTH 20 FEET OF THE SOUTH 45 FEET OF THE EAST 5 FEET OF THAT PORTION OF LOT 29 IN SECTION 20, TOWNSHIP 11 SOUTH, RANGE 18 EAST, MOUNT

DIABLO BASE AND MERIDIAN, OF LANKERSHIM COLONY, ACCORDING TO THE MAP THEREOF RECORDED IN BOOK 4 OF MAPS, AT PAGE 31, FRESNO COUNTY RECORDS, SHOWN AS PARCEL 2 OF PARCEL MAP NO. 215, RECORDED OCTOBER 24, 1968 IN BOOK 15 OF MAPS, AT PAGE 56, MADERA COUNTY RECORDS.

PARCEL 3:

AN EASEMENT FOR WATER PIPELINES OVER THE NORTH 10 FEET OF THE SOUTH 26 FEET AND OVER THE EAST 5 FEET OF THE SOUTH 16 FEET OF ALL THAT PORTION OF THE SOUTH QUARTER OF LOT 29 IN SECTION 20, TOWNSHIP 11 SOUTH, RANGE 18 EAST, MOUNT DIABLO BASE AND MERIDIAN, OF LANKERSHIM COLONY, ACCORDING TO THE MAP THEREOF RECORDED IN BOOK 4 OF MAPS, AT PAGE 31. FRESNO COUNTY RECORDS, SHOWN AS PARCEL 2 OF PARCEL MAP NO. 215 RECORDED OCTOBER 24, 1968 IN BOOK 15 OF MAPS, AT PAGE 56, MADERA COUNTY RECORDS.

APN: 035-222-021

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: August 20, 2025
_________________________________ Agenda Number: ____________ Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Budget Amendment for Project TS-34, Granada Drive Pedestrian Improvements RECOMMENDATION:

Adopt a Resolution Amending the City’s Fiscal Year (FY) 2025/26 operating budget in the amount of $113,760
SUMMARY:

Funds from the Highway Safety Infrastructure Program (HSIP) for the Granada Drive Pedestrian Improvement Project, City Project TS-34 (Project) require reappropriation.

DISCUSSION:

HSIP funds were previously appropriated for the Project in FY 2024/25 and planned to be encumbered prior to the June 30, 2025 End of Year (EOY) date for the FY 2024/25 budget.

Due to unexpected project delays, staff was unable to encumber funds by the June 30, 2025 cutoff period. As a result, staff is requesting that Council reallocate the same funds for FY 2025/26.

The amount budgeted in FY 2024/25, EOY expenses, and the final amount for reallocation are detailed below in Table 1. In addition to the amounts below, there is $187,906 in RSTP funding for this project that is already allocated in FY 2025/26.

Table 1: Funding Breakdown
Funding Source FY 2024/25 Budgeted
Amount
Amount Expended in
FY 2024/25
Amount to be
Reallocated to FY
2025/26
HSIP Funds $113,760 $0 $113,760
B-13
FISCAL IMPACT:

The proposed action would increase the appropriations in the Highway Safety Infrastructure Program by $113,760. As the revenue source for these appropriations is a grant, the proposed amendment would have no impact on the General Fund.

ALTERNATIVES:

Council could reject the proposed budget amendment. If Council rejects the proposed budget amendment, the project would not have sufficient appropriation authority to be completed.

ATTACHMENTS:

1. Resolution
Exhibit A: Budget Adjustment
Attachment 1
Resolution
RESOLUTION NO. 25-________

A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, AMENDING THE CITY’S FISCAL YEAR 2025/26
ADOPTED BUDGET IN THE AMOUNT OF $113,760
WHEREAS, the City Council previously adopted an Operating Budget for the 2024/25 Fiscal Year; and
WHEREAS, previously budgeted amounts from Fiscal Year 2024/25 were not expended prior to the close of the Fiscal Year; and require reallocation to Fiscal Year 2025/26; and
WHEREAS, the unexpended funds require reappropriation in Fiscal Year 2025/26; and
WHEREAS, a budget amendment has been prepared to reappropriate the required funding to Fiscal Year 2025/26.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The budget amendment as shown in Exhibit A, attached hereto and incorporated herein, is approved.

3. A signed copy this Resolution shall be placed on file with the Director of Financial Services, who shall prepare the entries necessary to reflect budget changes identified in the City's accounting system.

4. This resolution is effective immediately upon adoption. * * * * * * * * * * *
Exhibit A
Budget Adjustment

DESCRIPTION
CODE CODE CODE (+) (-)
41705080 4493 $ 113,760
41705080 7050 Construction/Infrastructure $ 113,760
Totals $ 113,760 $ 113,760
Project TS-00034 Fiscal Year 2025/26

ORG OBJECT PROJECT APPROPRIATED AS PART OF CONSTRUCTION APPROVAL Grants

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Giachino Chiaramonte, Chief of Police
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Acceptance of a grant award from the State of California Office of Traffic Safety Selective Traffic Enforcement Program
RECOMMENDATION:

Adopt Resolutions:
ϭ͘ Accepting the grant award in the amount of $115,000
Ϯ͘ Amending  the  City’s  2025/26  Adopted  Budget  by  $115,000  to  reflect  revenues  and expenditures related to the grant
SUMMARY:

The State of California Office of Traffic Safety (OTS) sponsors several grant programs to improve the safety of the state’s streets and highways.  The City applied for assistance to address these issues in our community and has received official confirmation that our application was approved.  Specifically, the OTS has awarded the Police Department (MPD) $115,000 to fund the anti‐driving under the influence (DUI) program.

DISCUSSION:

OTS’s Selective Traffic Enforcement Program (STEP) focuses on a comprehensive approach to enforce and encourage compliance with seat belt use, impaired driving, speed limit, and other traffic laws.  Education and enforcement are two critical components of collision reduction.  The acceptance of the STEP grant will allow the MPD to bolster its enforcement and education efforts in all problem areas previously mentioned.

The grant award for $115,000 will allow the MPD to perform overtime operations related to DUI checkpoints and saturation patrols and traffic enforcement operations linked to distracted driving and primary collision factors.  These comprehensive programs have a long‐lasting impact Council Meeting of:  ƵŐƵƐƚ ϮϬ, 2025
Agenda Number:   ‐ϭϰ
in reducing fatal and injury collisions.  The grant provides funds to purchase two Lidar speed measuring devices, which use lasers instead of radio waves like radar devices. Lidar can more accurately target a specific vehicle in high‐traffic areas to determine its speed. The grant will also fund expenses related to training personnel to better identify persons under the influence.

The City was previously awarded an OTS grant and successfully managed the award activities.

Last year, Council accepted the STEP grant of $140,000. The higher award amount, compared to the proposed grant, was primarily due to the inclusion of funding for a DUI Checkpoint Supply Trailer, which remains in the procurement phase.

FINANCIAL IMPACT:

Acceptance of the STEP award does not impact the General Fund, but conversely, it provides $115,000 in funding to support our community’s law enforcement services.   It will assist in offsetting MPD’s expenditures for the enforcement of persons driving under the influence and enforcement operations focusing on primary collision factors.

ALTERNATIVES:

Council may decline the grant funds or may request additional information.

ATTACHMENTS:
ϭ͘ Resolution   accepting  the   grant   award   and   designating  the   City   Manager   as  the Authorizing Official to execute all necessary documents Ϯ͘ Resolution amending the Fiscal Year 2025/26 Adopted Budget by $115,000 Exhibit A ‐ Line‐item breakdown of proposed budget amendments

3. Grant agreement from the Office of Traffic Safety
RESOLUTION NO. 25‐______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING GRANT AWARD FROM THE STATE OF

CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM IN THE AMOUNT OF $115,000 AND

DESIGNATING THE CITY MANAGER AS THE AUTHORIZING OFFICIAL TO

ACCEPT THE GRANT AWARD
WHEREAS, the City of Madera Police Department is responsible for the safety of the citizens of the community; and
WHEREAS, the Police Department spends considerable resources in its efforts to provide frontline law enforcement services to the community; and WHEREAS, the City Council of the City supports the efforts of the Police Department to secure resources by the most efficient means possible; and WHEREAS, the State of California Office of Traffic Safety has allocated $115,000 through the Selective Traffic Enforcement Program to the Police Department; and WHEREAS, the grant funds will support traffic enforcement operations to mitigate impaired driving and primary collision factors.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The foregoing recitals are true and correct.

2. The grant award of $115,000 from the State of California Office of Traffic Safety is accepted.

3. The City Manager is designated as the Authorizing Official to accept the grant on the City’s behalf and execute all related necessary documents related to the grant.

4. This resolution is effective immediately upon adoption. * * * * * * * *

RESOLUTION NO. 25‐______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2025/2026 BUDGET
WHEREAS, the City Council has authorized the City Manager to accept a grant award in the amount of $115,000 from the State of California Office of Traffic Safety Selective Traffic Enforcement Program; and
WHEREAS, the amendments to the City of Madera Fiscal Year 2025/2026 Budget, listed in Exhibit A, attached hereto, are necessary to account for receipt of the grant funds and related expenditures.

NOW THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds and order as follows:

1. The above recitals are true and correct.

2. The appropriations for the items listed in Exhibit A, attached hereto, are approved.

3. The City Clerk is authorized and directed to forward a copy of the resolution to the Director of Financial Services, who is authorized to take such action as necessary to implement the terms of this resolution

4. The resolution is effective immediately upon adoption. ****************

ORG OBJECT
FUND CODE PROJECT CODE DESCRIPTION (+) (-)

OTS DUI ENFORCEMENT
4790 47900000 26OTS 4458 DUI Enf & Awareness Grant 115,000 4790 47900000 26OTS 5100 Salaries/Overtime 105,350
4790 47900000 26OTS 6518 Other Supplies 2,800
4790 47900000 26OTS 6530 Conference Training & Education 1,850 4790 47900000 26OTS 7000 Vehicles and Equipment 5,000
TOTALS 115,000 115,000

EXHIBIT A
CITY OF MADERA FISCAL YEAR 2025/26 BUDGET AMENDMENT FOR

DUI ENFORCEMENT GRANT
1 8/5/2025 8:03:55 AM Page 1 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT26039

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Madera From:

To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
Madera Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed:

Allocation is contingent upon availability of federal funds. $115,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Felix Gonzalez
Lieutenant
[email protected]
(559) 675-4251
330 South C Street
Madera, CA 93638
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Arnoldo Rodriguez
City Manager
[email protected]
(559) 661-5402
205 W Fourth Street
Madera, CA 93637
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Mike Lima
Director of Financial Services
[email protected]
559-661-5453
205 West 4th Street
Madera, CA 93637
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Stephanie Dougherty
Director
[email protected]
(916) 509-3030
2208 Kausen Drive Suite 300
Sacramento, CA 95758
(Signature) (Date) (Signature) (Date)
8/5/2025 8:03:55 AM Page 2 of 17

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES
405e DDL-26 20.616 0521-0890-101 2025 04/25 BA/25 $10,000.00 402PT-26 20.600 0521-0890-101 2025 04/25 BA/25 $25,000.00 164AL-26 20.608 0521-0890-101 2025 04/25 BA/25 $80,000.00

AGREEMENT
TOTAL $115,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$115,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $115,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

GM14DSJ51PR1
205 West 4th Street
Madera
93637-3527
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
8/5/2025 8:03:55 AM Page 3 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT26039

1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.

The City of Madera is located in the central valley of the state and our primary industry is agriculture, which equates to a lot of drivers. The city has several major thoroughfares, but two of the largest are Highway 99 and State Route 145 which traverse through the city. These two highways give Madera an influx of commuter and tourist traffic, in addition to the daily traffic. Madera PD's opportunity to receive funds from OTS will provide the entire city to have access to safer roadways through their commitment to additional enforcement, equipment, and publicity. The crash data shows that the crashes are occurring across the entire city and they have seen an increase in right of way violations, injury speed crash, and fatal crashes.

Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).

The Madera Police Department investigated 736 crashes in the 2024 calendar year, which is a 10% increase from the previous year. There were two fatal crashes, however alcohol was not involved, which is a decrease from the previous year. Nearly 80 crashes occurred with injuries or fatalities involving 04 people of which 13% were alcohol involved.

Other crashes were attributed to unsafe speed, failing to yield to pedestrians, right of way violations, and unsafe turning. Another rather new phenomenon the City is experiencing are ebike crashes, with a higher population utilizing these bikes as transportation. While the number of crashes that have occurred in the City of Madera have decreased this past year from previous years, the Police Department still has much more work to be done.

The City of Madera has seen a mix of positive and concerning trends in traffic safety over the past year. On one hand, the decrease in fatal crashes and alcohol-related incidents is promising, but overall crashes and the rise of ebike-related crashes point to some emerging challenges. The award of this grant will greatly help with these challenges and hopefully lead to a continued decrease in fatalities and crashes.

Define the target population the grant intends to serve and how they are affected by the problem(s).

The entire population of the City of Madera is the target, as there is a widespread issue in Madera involving multiple groups of road users—drivers, e-bike riders, and pedestrians.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.
8/5/2025 8:03:55 AM Page 4 of 17

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 10 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 10 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training (classroom and field training must be completed).
3 7. Send law enforcement personnel to SFST Instructor training. 1

8. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
12 9. Conduct DUI Saturation Patrol operation(s). 12

10. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
5 11. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
5 12. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 3 13. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 14. Participate in highly visible collaborative DUI Enforcement operations. 1

15. Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.
2 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
8/5/2025 8:03:55 AM Page 5 of 17
 Conduct all training needed to implement the program, in the first quarter.  Purchase all grant related supplies and materials to implement the program, in the first quarter.  Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
 News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.

The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
8/5/2025 8:03:55 AM Page 6 of 17
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.
 Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grantrelated event or program. Media and program highlights are to be reflected in QPRs.  Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
8/5/2025 8:03:55 AM Page 7 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT26039

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
405e DDL-26 20.616 Distracted Driving Laws $10,000.00
402PT-26 20.600 State and Community Highway
Safety
$25,000.00
164AL-26 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$80,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-26 $3,500.00 12 $42,000.00
DUI Saturation Patrols 164AL-26 $2,750.00 12 $33,000.00 Collaborative DUI Enforcement 164AL-26 $2,200.00 1 $2,200.00 Traffic Enforcement 402PT-26 $1,350.00 5 $6,750.00
Pedestrian and Bicycle Enforcement 402PT-26 $1,800.00 3 $5,400.00 Street Racing and Sideshow Enforcement
Operations
402PT-26 $3,000.00 2 $6,000.00
Distracted Driving Enforcement 405e DDL26$2,000.00 5 $10,000.00 Category Sub-Total $105,350.00
B. TRAVEL EXPENSES
In State Travel 402PT-26 $1,850.00 1 $1,850.00
$0.00
Category Sub-Total $1,850.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-26 $2,800.00 1 $2,800.00
Lidar Device 402PT-26 $2,500.00 2 $5,000.00
Category Sub-Total $7,800.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $115,000.00
8/5/2025 8:03:55 AM Page 8 of 17
State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT26039

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Street Racing and Sideshow Enforcement Operations - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.

Lidar Device - Light detection and ranging device used to measure the speed of motor vehicles. This device will be used for speed enforcement. Costs may include lidar devices, batteries, tax, and shipping.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

The OTS grant funded activities must be separate from the CHP Cannabis Tax Fund Grant Program activities and maintained under separate accounting/tracking/other codes (example: the same DUI checkpoint may not be funded by both the CHP and the OTS). 8/5/2025 8:03:55 AM Page 9 of 17
8/5/2025 8:03:55 AM Page 10 of 17
Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.

Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
 The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
 Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT26039
8/5/2025 8:03:55 AM Page 11 of 17
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1]in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the 8/5/2025 8:03:55 AM Page 12 of 17
form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.

By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 8/5/2025 8:03:55 AM Page 13 of 17
rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) 8/5/2025 8:03:55 AM Page 14 of 17

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER

COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 8/5/2025 8:03:55 AM Page 15 of 17
its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart

9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https://www.sam.gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of 8/5/2025 8:03:55 AM Page 16 of 17
records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER

COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

DISCLOSURE REQUIREMENTS
8/5/2025 8:03:55 AM Page 17 of 17
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient.

If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

California Office of Traffic Safety
Grant Program Manual
For Federal Fiscal Year 2024
This manual establishes consistent program and project management procedures for the California Office of Traffic Safety (OTS) staff and subrecipients (agencies/organizations receiving federal grant funds from the OTS) to guide the administration of the state’s highway safety program in compliance with National Highway Traffic Safety Administration guidelines. Best practice requires the OTS to have a current manual which documents standard operating procedures and the management of the highway safety program. This manual contains a written record of current approved administrative and financial procedures; however, it does not specifically address all regulations. Periodic changes and additions to the manual may be necessary to meet changing federal and state laws and/or to improve program management and fiscal procedures. When an agency or organization accepts federal safety funds, it also agrees to fully comply with all requirements in this manual and any periodic changes that may be made during the grant period.

State of California – Office of Traffic Safety

GRANT AGREEMENT
([KLELW %

GRANT PROGRAM MANUAL
TOC Page 2 Revised: 10/2023
Table of Contents
COMMONLY USED TERMS & ACRONYMS ________________________________________________________________ 1 HIGHWAY SAFETY PROGRAM__________________________________________________________________________ 8 DEVELOPMENT OF THE STATE HIGHWAY SAFETY PLAN _____________________________________________________ 8 PROBLEM IDENTIFICATION & PROGRAM AREAS________________________________________________________________ 8 NHTSAPROGRAM PRIORITY AREAS _______________________________________________________________________ 9 PROJECT SOLICITATION AND DEVELOPMENT __________________________________________________________________ 9 ANNUAL GRANT CYCLE _______________________________________________________________________________10 GRANT ELIGIBILITY __________________________________________________________________________________10 ARE YOU ELIGIBLE FOR AN OTS GRANT? ________________________________________________________________10 GRANT TYPES _____________________________________________________________________________________12 GRANT APPLICATION PROCESS AND REVIEW_________________________________________________________________ 12 GRANT APPLICATION REVIEW___________________________________________________________________________14 RISK ASSESSMENT __________________________________________________________________________________14 GRANT AGREEMENT & PRE-OPERATIONS MEETING _______________________________________________________15 DRAFT GRANT AGREEMENT ____________________________________________________________________________15 FINAL GRANT AGREEMENT ____________________________________________________________________________18 PRE-OPERATIONAL REVIEW ____________________________________________________________________________19 GRANT REQUIREMENTS _____________________________________________________________________________19 FEDERAL& STATE REGULATIONS GOVERNING THE OTS GRANTS ___________________________________________________19 AUDITS__________________________________________________________________________________________20 FEDERAL FUNDING ACCOUNTABILITY & TRANSPARENCY ACT______________________________________________________21 PROCUREMENT STANDARDS (COMPETITIVE & SOLE SOURCE) _____________________________________________________21 CONTRACTUAL SERVICES ______________________________________________________________________________22 NON-PROFITS _____________________________________________________________________________________24 TRAFFIC ENFORCEMENT AGENCIES _______________________________________________________________________24 INSTITUTIONS OF HIGHER EDUCATION _____________________________________________________________________24 LIMITATION OF LIABILITY ______________________________________________________________________________24 SUBRECIPIENT RESPONSIBILITIES & PROCEDURES ________________________________________________________25 AUTHORIZING OFFICIAL_______________________________________________________________________________25 GRANT DIRECTOR___________________________________________________________________________________25 FISCAL OR ACCOUNTING OFFICIAL________________________________________________________________________26 CHANGE AUTHORIZED OFFICIALS OR DELEGATION _____________________________________________________________26 FINANCIAL MANAGEMENT_____________________________________________________________________________26 FRAUD PREVENTION _________________________________________________________________________________27 SAFEGUARDING PERSONAL INFORMATION __________________________________________________________________28 DIRECT ALLOWABLE COSTS & SOURCE DOCUMENTS ___________________________________________________________28 PERSONNEL_______________________________________________________________________________________28 TRAVEL__________________________________________________________________________________________30 CONTRACTUAL SERVICES ______________________________________________________________________________31 EQUIPMENT ______________________________________________________________________________________31 OTHER DIRECT COSTS ________________________________________________________________________________32 ALLOWABLE INDIRECT COSTS ___________________________________________________________________________33 UNALLOWABLE COSTS FOR SELECTED ITEMS _________________________________________________________________ 33 GRANT REVISIONS __________________________________________________________________________________35 CLAIMS PREPARATION & REIMBURSEMENT _____________________________________________________________36

GRANT PROGRAM MANUAL
TOC Page 3 Revised: 10/2023
GRANT REPORTS ___________________________________________________________________________________38 QUARTERLY PERFORMANCE REPORT (QPR) _________________________________________________________________ 38 GRANT CLOSE OUT__________________________________________________________________________________39 EQUIPMENT DISPOSAL _______________________________________________________________________________39 MONITORING _____________________________________________________________________________________40 GRANT PERFORMANCE REVIEW _________________________________________________________________________40 EQUIPMENT ______________________________________________________________________________________41 PUBLIC INFORMATION & EDUCATION __________________________________________________________________41 ADVERTISING & PUBLIC RELATIONS_______________________________________________________________________42 COPYRIGHTS/TRADEMARKS ____________________________________________________________________________43 WITHHOLDING, DISALLOWANCE, REDUCTION, TERMINATION AND/OR DENIAL OF GRANT FUNDS ________________43 TERMINATION REQUESTED BY THE SUBRECIPIENT _____________________________________________________________43 DISPUTES/DISAGREEMENTS __________________________________________________________________________44 APPENDIX A - CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS _____________________________45 CERTIFICATIONS AND ASSURANCES FOR FISCAL YEAR 2024 HIGHWAY SAFETY GRANTS (23 U.S.C. CHAPTER 4 AND 41 U.S.C. SEC. 1906, PUB. L. 109-59, AS AMENDED BY SEC. 25024, PUB. L. 117-58) ________________________________45 NONDISCRIMINATION____________________________________________________________________________46 THEDRUG-FREE WORKPLACE ACTOF 1988 (41U.S.C. 8103) _______________________________________________50 POLITICAL ACTIVITY (HATCH ACT) __________________________________________________________________51 CERTIFICATION REGARDING FEDERAL LOBBYING______________________________________________________51 RESTRICTION ON STATE LOBBYING _________________________________________________________________ 52 CERTIFICATION REGARDING DEBARMENT AND SUSPENSION _______________________________________________52 (APPLIES TO ALL SUBRECIPIENTS AS WELL AS STATES) ____________________________________________________________52 PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE ______________________________________58 (APPLIES TO ALL SUBRECIPIENTS AS WELL AS STATES) ____________________________________________________________58 POLICY ON SEAT BELT USE____________________________________________________________________________59 POLICY ON BANNING TEXT MESSAGING WHILE DRIVING ___________________________________________________59 APPENDIX B – MANDATORY DISCLOSURES ______________________________________________________________60 APPENDIX C – LAW ENFORCEMENT AGENCIES ___________________________________________________________63 PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE _____________________________________63 RACIAL PROFILING _______________________________________________________________________________63 VEHICLE PURSUITS _______________________________________________________________________________63 USE OF FUNDS___________________________________________________________________________________63 APPENDIX D – GENERAL TERMS & CONDITIONS, STATE CERTIFICATIONS ______________________________________64

1. ADMINISTRATIVE SUPPORT AND STATEMENT OF INTENT _____________________________________________64

2. AIR OR WATER POLLUTION VIOLATION ____________________________________________________________64

3. AMENDMENT _________________________________________________________________________________64

4. AMERICANS WITH DISABILITIES ACT. ______________________________________________________________65

5. ANTITRUST CLAIMS ____________________________________________________________________________65

6. APPROVAL ___________________________________________________________________________________66

GRANT PROGRAM MANUAL
TOC Page 4 Revised: 10/2023

7. ASSIGNMENT _________________________________________________________________________________66

8. AUDITS AND ACCESS TO RECORDS ________________________________________________________________66

9. AVAILABILITY OF FUNDS ________________________________________________________________________66

10. BYRD ANTI-LOBBYING AMENDMENT (31 USC 1352) ________________________________________________67

11. CHILD SUPPORT COMPLIANCE ACT______________________________________________________________67

12. CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT_________________________________ 68

13. COMPENSATION ____________________________________________________________________________68

14. COMPETITION ______________________________________________________________________________68

15. CONFLICT OF INTEREST _______________________________________________________________________68

16. CONTRACTS ________________________________________________________________________________69

17. CONTRACTOR CERTIFICATION CLAUSES: _________________________________________________________70

18. CONTRACTOR (INDEPENDENT) _________________________________________________________________ 70

19. CONVICT/FORCED LABOR _____________________________________________________________________70

20. COPYRIGHTS (41 CFR 105-71.134)_______________________________________________________________70

21. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA ______________________________________70

22. DAVIS-BACON ACT, AS AMENDED (40 USC 3142) __________________________________________________71

23. DISADVANTAGED BUSINESS ENTERPRISE/SMALL BUSINESS AFFIRMATIVE STEPS ________________________71

24. DISCLOSURE REQUIREMENTS __________________________________________________________________72

25. DISPUTES. __________________________________________________________________________________72

26. DOCUMENT RETENTION AND ACCESS ___________________________________________________________72

27. DOMESTIC PARTNERS ________________________________________________________________________72

28. DRUG-FREE WORKPLACE REQUIREMENTS: _______________________________________________________72

29. ENERGY EFFICIENCY __________________________________________________________________________73

30. EQUAL EMPLOYMENT OPPORTUNITY ___________________________________________________________73

31. EQUIPMENT ________________________________________________________________________________73

32. EXPATRIATE CORPORATIONS __________________________________________________________________74

33. FINANCIAL MANAGEMENT SYSTEM _____________________________________________________________74

34. GENDER IDENTITY: ___________________________________________________________________________74

35. GOVERNING LAW____________________________________________________________________________74

36. INDEMNIFICATION ___________________________________________________________________________74

37. INTANGIBLE PROPERTY _______________________________________________________________________74

38. LABOR CODE/WORKERS’ COMPENSATION _______________________________________________________76

39. LIMITED ENGLISH PROFICIENCY ________________________________________________________________76

40. LOGOS _____________________________________________________________________________________76

41. LOSS LEADER _______________________________________________________________________________76

42. PROGRESS SCHEDULE ________________________________________________________________________77

GRANT PROGRAM MANUAL
TOC Page 5 Revised: 10/2023

43. PROGRESS PAYMENTS ________________________________________________________________________77

44. NATIONAL LABOR RELATIONS BOARD CERTIFICATION ______________________________________________77

45. NON-DISCRIMINATION CLAUSE: ________________________________________________________________77

46. NON-DUPLICATION OF GRANT FUNDING_________________________________________________________78

47. NON-ENFORCEMENT SUPPLANTING AVOIDANCE __________________________________________________78

48. PRIORITY HIRING CONSIDERATIONS ____________________________________________________________78

49. RECYCLING CERTIFICATION ____________________________________________________________________79

50. RESOLUTION _______________________________________________________________________________79

51. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT _________________________________ 79

52. SINGLE AUDIT ACT CERTIFICATION ______________________________________________________________79

53. SOLICITATION _______________________________________________________________________________80

54. STATEMENT OF COMPLIANCE __________________________________________________________________80

55. SUBRECIPIENT/CONTRACTOR NAME CHANGE ____________________________________________________80

56. SWEAT FREE CODE OF CONDUCT _______________________________________________________________81

57. TERMINATION FOR CAUSE ____________________________________________________________________81

58. TERMINATION WITHOUT CAUSE _______________________________________________________________81

59. TIMELINESS ________________________________________________________________________________81

60. UNENFORCEABLE PROVISION __________________________________________________________________81 INSTITUTIONS OF HIGHER EDUCATION _____________________________________________________________________82 APPENDIX E – DOCUMENT EXAMPLES __________________________________________________________________83 PERSONNEL ACTIVITY REPORT (PAR) _____________________________________________________________________83 EMPLOYEE TIME CERTIFICATION _________________________________________________________________________85

GRANT PROGRAM MANUAL