Item: B-1
Minutes for: 08/20/2025 &
08/20/2025s
Adopted: 09/03/2025
Minutes of a Regular Meeting of the Madera City Council and Minutes of a Special Meeting of the Madera City Council as the Groundwater Sustainability Agency and Minutes of a Special Meeting of the Madera City Council Wednesday, August 20, 2025
6:00p.m.
Council Chambers
City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members ofthe public were able to observe the live-streamed meeting on the City's website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.
CALL TO ORDER: The regular meeting and the special meeting of the Madera City Council as the Groundwater Sustainability Agency were called to order at 6:00 p.m.
ROLL CALL:
Present:
Absent:
Mayor Cece Gallegos
Mayor Pro Tern Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Council member Steve Montes, District 3
Councilmember Elsa Mejia, District 5 (Arrived at 6:06 p.m. & left at 8:35 p.m.) Councilmember Artemio Villegas, District 6
Councilmember Anita Evans, District 4
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Larry Pendarvis, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Assistant Engineer Alexis Raymundo, Senior Civil Engineer Jonathan Gramajo and Rec/Com Programs Coordinator Olga Saucedo-Garcia.
INVOCATION: Pastor Mike Souza, Harvest Community Church PLEDGE OF ALLEGIANCE: Mayor Pro Tern Rodriguez
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER ZACHARIA AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
PRESENTATIONS:
1. Proclamation Recognizing National Senior Citizens Day PUBLIC COMMENT:
The first lS minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
City Manager Arnoldo Rodriguez introduced the new Madera Fire Chief Larry Pendarvis who is replacing Fire Chief Jusitn Macomb.
Mikaela Contreras a resident of Madera and a member of the Madera Splash pad Project, spoke in favor of having a splashpad in Madera.
Yolanda Contreras a resident of Madera spoke in favor of having a splashpad in Madera.
A resident, who identified herself as the mother of a special needs child addressed Council with several concerns. She explained that while attempting to enter the Yosemite Mostly 99 Cent Store with her child in a stroller, she was told that strollers were not permitted. When she informed staff that her child was disabled, she was advised that entry would only be allowed if her child was in a medical device ratherthan a stroller. She added that walking downtown, she is able to see and smell urine and feces as they are smeared on the buildings. She indicated that the awnings on the buildings seem to be in poor condition and should be inspected. She also shared challenges related to her child's physical therapy and IEP, stating that parents of special needs children do not get the guidance and support they need.
A Madera resident expressed his concern about the traffic that the King Husein school will bring to that area.
Jose Rivera a resident of Madera spoke in favor of having a splashpad in Madera.
Tina Hernandez a resident of Madera spoke in favor of a splash pad in Madera.
City Clerk Alicia Gonzales stated that Council received one written comment which was submitted and read by Ms. Hernandez. A copy of the comment was made available to Council prior to the meeting, and a copy of the written comment is on the podium and is available to the public. rt Written Comment by Tina Hernandez
Dear City Council Members, I am a mother and have two little ones. I would like to support the Madera Splash Pad Project and ask for each and every one of you to please approve ofthis beneficial project. We need this space for our community during the hot summer weather to safely cool down.
I have two little children that enjoy the outdoors and because of the heat we are having to stay home or do indoor play. We would like the option to just drive down the street and have some fun cooling down in Madera but instead we have had to travel to Fresno or nearby cities to play in their splash pads. While we are there in other communities, we are also spending money on food, gas, etc. when we would prefer to spend money in Madera. As you know, traveling is also time consuming, and my kids often get anxious by the time we get to where we need to go. Not having to travel out of town just to cool down and enjoy the fun of a splash pad would help us so much. A splash pad in Madera is much needed. Every city seems to have them but why not us. My children and I are asking for your help and to please support this project and make it a reality. Thank you for your time and consideration.
No further Public Comment was presented. Public Comment was closed.
A.
B.
PUBLIC HEARINGS: None
CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 20, 2025
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.
B-1 Minutes - July 16, 2025
Recommendation: Approve the City Council Minutes of July 16, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for July 5 to August 8, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-5 2026 Benefit Plan Renewals
Recommendation: Adopt a Minute Order Approving Renewal of the City's Medical and Dental Plans as Presented (Report by Wendy Silva)
B-6 Approving P&A Administrative Services, Inc. (P&A) as the Plan Administrator for the City of Madera's (City's) Internal Revenue Service (IRS) Section 125 Plan Recommendation: Adopt a Resolution approving P&A as the Plan Administrator for the City's IRS Section 125 Plan and authorizing the City Manager to execute the Flexible Benefits Administrative Services Agreement and related administrative documents necessary for the change in Plan Administrator (Report by Wendy Silva)
RES 25-155 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING P&A ADMINISTRATIVE SERVICES, INC. AS THE PLAN
ADMINISTRATOR FOR THE CITY OF MADERA INTERNAL REVENUE SERVICE SECTION 125 PLAN FOR THE BENEFIT YEAR BEGINNING JANUARY 1, 2026 B-7 Participation in first party recovery and subrogation services with George Hills Company, Inc., (GH) through the Central San Joaquin Valley Risk Management Authority (CSJVRMA) Recommendation: Adopt a Minute Order approving participation in services available under the Master Agreement for First Party Recovery and Subrogation Services between GH and CSJVRMA (Report by Wendy Silva)
B-8 2025 Old Timers Day Parade and Booths in the Park Event Entries Recommendation: Approve a Minute Order Authorizing the City Manager to Execute Documents Necessary for any City Entries in the Old Timers Day Parade and Related Booths in the Park Event Scheduled September 27, 2025 (Report by Alicia Gonzales)
B-9 Bike Lane Construction Plan for Various Streets City Project R-94 Bid Package 2 and D Street City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 20, 2025
Pavement Rehabilitation
Recommendation: Adopt a Minute Order Approving:
1. Acceptance of the Bike Lane Construction Plan for Various Streets City Project R-94 Bid Package 2 and D Street Pavement Rehabilitation Recording of Notice of Completion; and
2. Increase in Project Contingencies from 10 to 11.6 percent; and
3. Release of Retention 35 days after the Recording of the Notice of Completion (Report by Keith Helmuth)
B-10 Caltrans Airport 2025 Improvement Program Matching Grants for the Madera Municipal Airport
Recommendation: Adopt a Resolution Authorizing the City Manager to Submit Applications, Accept Allocations of Funds, and Sign Grant Agreements with the California Department of Transportation for Airport Improvement Program (AIP) Matching Grants (Report by Arnoldo Rodriguez) RES 25-156 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION,
ACCEPTANCE OF AN ALLOCATION OF FUNDS AND EXECUTION OF A
GRANT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION, FOR AN AIRPORT IMPROVEMENT PROGRAM (AIP)
MATCHING GRANT
B-11 City Projects TS-23, 24, 32 - Traffic Signal Modifications and Traffic Signal Installations Recommendation: Adopt a Resolution Rejecting all Bids Received for the City Projects TS-23, TS-24, and TS-32 (Traffic Signals) at Howard Road and Pine Street, Howard Road and Yosemite Avenue/Q Street (Report by Keith Helmuth) RES 25-157 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA REJECTING ALL BIDS RECEIVED FOR CITY PROJECTS TS-23, TS24, AND TS-32 (TRAFFIC SIGNALS) B-12 Request by Jaime Deniz Rangel for Connection to the City's Water System Recommendation: Adopt a Resolution Approving an Agreement for Outside City Limits Water Connection for 28537 Avenue 14 (APN 035-222-021) (Report by Keith Helmuth)
RES 25-158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 28537 AVENUE 14 (APN 035-222-021)
B-13 Budget Amendment for Project TS-34, Granada Drive Pedestrian Improvements Recommendation:
RES 25-159
City of Madera
205 W. 4th Street
Madera, CA 93637
Adopt a Resolution Amending the City's Fiscal Year (FY) 2025/26 Operating Budget in the Amount of $113,760 (Report by Keith Helmuth)
A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AMENDING THE CITY'S FISCAL YEAR 2025/26 ADOPTED BUDGET IN THE AMOUNT OF $113,760
City Council Minutes
August 20, 2025
B-14 Acceptance of a Grant Award from the State of California Office of Traffic Safety Selective Traffic Enforcement Program
Recommendation: Adopt Resolutions:
1. Accepting the Grant Award in the Amount of $115,000; and
2. Amending the City's 2025/26 Adopted Budget by $115,000 to Reflect Revenues and Expenditures Related to the Grant (Report by Giachino Chiaramonte)
RES 25-160 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, ACCEPTING GRANT AWARD FROM THE STATE OF
CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM IN THE AMOUNT OF $115,000 AND
DESIGNATING THE CITY MANAGER AS THE AUTHORIZING OFFICIAL TO
ACCEPT THE GRANT AWARD
RES 25-161 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2025/2026 BUDGET
B-15 Motorola Service Provider Agreement Renewal
Recommendation: Adopt a Resolution Authorizing and Approving an Amendment to the City of Madera Fiscal Year 2025/2026 Adopted Budget to Appropriate General Fund Balance to Cover a Budget Shortfall Related to the Renewal of an Agreement with Motorola Solutions, Inc. for the Upgrade and Maintenance of Police Department Communication Equipment (Report by Giachino Chiaramonte)
RES 25-162 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF
MADERA FISCAL YEAR 2025/2026 ADOPTED BUDGET TO APPROPRIATE
GENERAL FUND FUND BALANCE TO COVER A BUDGET SHORTFALL
RELATED TO THE RENEWAL OF AN AGREEMENT WITH MOTOROLA
SOLUTIONS, INC. FOR THE UPGRADE AND MAINTENANCE OF POLICE
DEPARTMENT COMMUNICATION EQUIPMENT
B-16 Motorola VESTA 911 Agreement Renewal
Recommendation: Adopt a Resolution Authorizing an Agreement Renewal with Motorola Solutions, Inc. for the Service and Maintenance of the Madera Police Department's (MPD) VESTA 911 Equipment and Authorizing an Amendment to the City of Madera Fiscal Year 2025/2026 Adopted Budget to Appropriate $84,943 to Cover the Cost of the Agreement Renewal (Report by Giachino Chiaramonte)
RES 25-163 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING AN AGREEMENT RENEWAL WITH MOTOROLA SOLUTIONS, INC. FOR THE SERVICE AND MAINTENANCE OF THE MADERA POLICE DEPARTMENT'S VESTA 911 EQUIPMENT AND AUTHORIZING AN
AMENDMENT TO THE CITY OF MADERA FISCAL YEAR 2025/2026
ADOPTED BUDGET TO APPROPRIATE $84,943 TO COVER THE COST OF
THE AGREEMENT RENEWAL
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 20, 2025
B-17 Fresno-Madera Area Agency on Aging for Fiscal Year 2025-26 for Title Ill Cl Congregate Nutrition Program for Older Adults
Recommendation: Adopt Resolutions:
1. Approving Contract Number 26-0147 Between the City and the Fresno-Madera Area Agency on Aging (FMAAA) for Fiscal Year (FY) 2025/2026 for the Title Ill Cl Congregate Nutrition Program (CNP) for Older Adults, not to exceed $58,625; and
2. Amending the City's FY 2025/26 Operating Budget approving related revenue and expenditure line items related to the execution of the FMAAA Contract Number 26-0147, Title Ill Cl Congregate Nutrition Program (Report by Joseph Hebert)
RES 25-164 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING A CONTRACT BETWEEN THE CITY OF MADERA
AND THE FRESNO-MADERA AREA AGENCY ON AGING (FMAAA) FOR FY 2025/2026 FORTHETITLE Ill Cl CONGREGATE NUTRITION PROGRAM FOR OLDER ADULTS, NOTTO EXCEED $58,625
RES 25-165 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2025/26 OPERATING BUDGET,
APPROVING RELATED REVENUE AND EXPENDITURE LINE ITEMS RELATED TO THE EXECUTION OF THE FMAAA FY 2025/2026 TITLE Ill Cl
CONGREGATE NUTRITION PROGRAM FOR OLDER ADULTS CONTRACT
B-18 Real-Time Crime Center Data Sharing
Recommendation: Adopt a Resolution approving an addendum to the existing Master Customer Agreement with Motorola Solutions, Inc. to allow for data sharing with Peregrine Technologies, Inc. dba Peregrine in support of the City's Real-Time Crime Center (Report by Giachino Chiaramonte) RES 25-166 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING AN ADDENDUM TO THE EXISTING MASTER CUSTOMER
AGREEMENT WITH MOTOROLA SOLUTIONS, INC. TO ALLOW FOR DATA SHARING WITH PEREGRINE TECHNOLOGIES, INC. OBA PEREGRINE IN
SUPPORT OF THE CITY'S REAL-TIME CRIME CENTER
B-19 City's Participation in the Old Timers' Day Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, Parks, and Engineering Fees and Services Relating to the Old Timers' Day Parade in the Amount of $2,956 (Report by Giachino Chiaramonte)
RES 25-167 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING
THE FEES TO COVER COSTS OF POLICE, PUBLIC WORKS, PARK, AND
ENGINEERING FEES AND SERVICES RELATING TO THE OLD TIMERS
PARADE FOR MADERA DOWNTOWN ASSOCIATION, MADERA SUNRISE
ROTARY CLUB 587, IN THE AMOUNT OF $2,956.00
B-20 Madera County Food Bank Fee Waiver Request for the Senior Brown Bag Program City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 20, 2025
Recommendation: Adopt a Resolution waiving the rental fees of the Pan American Community Center starting on August 20, 2025, and ending on December 17, 2025, related to the Senior Brown Bag Program hosted by the Madera County Food Bank, at an anticipated rental fee of $2,287.50 (Report by Joseph Hebert)
RES 25-168 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, WAIVING THE RENTAL FEES OF THE PAN AMERICAN COMMUNITY CENTER STARTING ON AUGUST 20, 2025, AND ENDING ON DECEMBER 17, 2025, RELATED TO THE SENIOR BROWN BAG PROGRAM
HOSTED BY THE MADERA COUNTY FOOD BANK, AT AN ANTICIPATED RENTAL FEE OF $2,287.50
B-21 Central San Joaquin Valley Risk Management Authority (CSJVRMA) updated Joint Powers Agreement
Recommendation: Adopt a Resolution approving the CSJVRMA updated Joint Powers Agreement as Amended and Restated effective July 1, 2025 (Report by Wendy Silva)
RES 25-169 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT
AUTHORITY JOINT POWERS AGREEMENT AS AMENDED AND RESTATED EFFECTIVE JULY 1, 2025
B-22 Certificate of Recognition Honoring Ginger Latimer Recipient of the Crystal Tower Award C.
C-1
Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Ginger Latimer Recipient of the Crystal Tower Award (Report by Alicia Gonzales)
WORKSHOP:
Updated Intersection Control Evaluation Report for the Lake Street/4th Street/Central Avenue Intersection
Recommendation: Staff recommends that the City Council (Council) consider the information within the Intersection Control Evaluation Report (Report) and provide direction to staff regarding course of future activity for this intersection (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM C-1 TO HAVE A ROUNDABOUT IN THAT AREA WAS APPROVED BY A 6/0 VOTE. ABSENT:
COUNCILMEMBER EVANS.
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Amendment No. 3 to the West Coast Arborists, Inc. Agreement for City-wide Tree Management and Maintenance Services and Budget Amendment to the FY 2025/26 Budget City of Madera
205 W. 4'h Street
Madera, CA 93637
1. Adopt a Resolution Approving a Third Amendment to the Agreement for Tree Management and Maintenance Services with West Coast Arborists, Inc. (WCA), for additional work at $39,900; and City Council Minutes
August 20, 2025
2. Adopt a Resolution Amending the City's FY 2025/26 Operating Budget approving related expenditure line item for the execution of a Third Amendment to the Agreement for Tree Management
Maintenance Services with West Coast Arborists, Inc. for an additional $39,000 {Report by Joseph Hebert)
Staff indicated that Attachment 1 indicates that Exhibit A is a "First Amendment". That was a typo and should indicate "Third Amendment".
No Public Comment was presented. Public Comment was closed.
ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.
RES 25-170
RES 25-171
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING A THIRD AMENDMENT TO THE AGREEMENT
FOR TREE MANAGEMENT AND MAINTENANCE SERVICES WITH WEST
COAST ARBORISTS, INC. {WCA), FOR ADDITIONAL WORK AT $39,900
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2025/26 OPERATING BUDGET,
APPROVING RELATED EXPENDITURE LINE ITEM FOR THE EXECUTION OF
A THIRD AMENDMENT TO THE AGREEMENT FOR TREE MANAGEMENT
MAINTENANCE SERVICES WITH WEST COAST ARBORISTS, INC. FOR AN ADDITIONAL $39,900
D-2 Contract Award for Water Main Replacement City Project W-43 E.
E-1
Recommendation: Adopt a Resolution Approving the Contract Award for the Water Main Replacement Project City Project No. W-43 in the amount of $4,449,360.00 to Mid Cal Pipeline & Utilities, Inc. and Adopt a Class 2 Categorical Exemption {Replacement or Reconstruction) per CEQA Guidelines Section 15302 (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM D-2 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.
RES 25-172 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE CONTRACT AWARD FOR WATER MAIN
REPLACEMENT PROJECT, CITY PROJECT W-43 IN THE AMOUNT OF $4,449,360 TO MID CAL PIPELINE & UTILITIES, INC. AND AUTHORIZING
CONSTRUCTION CONTINGENCIES RELATING TO THE CONTRACT
ADMINISTRATIVE REPORTS:
Domestic Well Mitigation Program (DWMP) (Action on this item by the (GSA) Groundwater Sustainability Agency)
Recommendation: Receive update and provide direction regarding information provided as part of this report to City Council (Report by Keith Helmuth) City of Madera City Council Minutes
August 20, 2025
205 W. 4th Street
Madera, CA 93637
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, ITEM E-1 TO BE FLEXIBLE ON THE AMOUNT WAS APPROVED BY A 6/0 VOTE. ABSENT:
COUNCILMEMBER EVANS.
E-2 Appointments to the Golf Course Advisory Committee
Recommendation: 1. Consider the Recommendations for Appointments to the Golf Course Advisory Committee for the Service Organization Representative, Golfer/At-large Community Member, and the Non-Golfer/At-large Community Member; and
2. Adopt a Resolution Naming and Approving the Appointments to the Golf Course Advisory Committee for the Service Organization Representative, Golfer/At-large Community Member, and the NonGolfer/At-large Community Member (Report by Joseph Hebert) Council appointed Edward McIntyre as Golfer/At-Large Community Member, Dan Riley as Service Organization Representative, and Andrew Medellin as Non-Golfer/At-Large Community Member to the Golf Course Advisory Committee.
ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM E-2 APPOINTING MEMBERS AS NOTED ABOVE WAS APPROVED BY A 6/0 VOTE. ABSENT:
COUNCILMEMBER EVANS.
RES 25-173 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA NAMING
AND APPROVING THE APPOINTMENTS TO THE GOLF COURSE ADVISORY
COMMITTEE FOR THE SERVICE ORGANIZATION REPRESENTATIVE,
GOLFER/AT-LARGE COMMUNITY MEMBER, AND THE NON-GOLFER
/ATLARGE COMMUNITY MEMBER
E-3 City Streetlighting Update
Recommendation: This report is submitted for informational purposes only. No action is requested from the City Council at this time (Report by Arnoldo Rodriguez)
No Public Comment was presented. Public Comment was closed.
The Mayor received unanimous consensus from the Council directing staff to review the budget and begin setting aside funds annually for streetlight replacements.
E-4 Response to Madera County Grand Jury Final Report 2425-11; Published on Monday, June 30, 2025, titled "City "Bogeys" Grand Jury's Report"
F.
Recommendation: It is recommended the City Council (Council) review the proposed Response to the Grand Jury Report (Report) and approve the Response as presented or provide direction on changes to the proposed Response (Report by Arnoldo Rodriguez)
Council member Mejia left the meeting at 8:35 p.m.
No Public Comment was presented. Public Comment was closed.
ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM E-4 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
City of Madera City Council Minutes
August 20, 2025
205 W. 4th Street
Madera, CA 93637
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.
Councilmember Villegas had no reports.
Mayor Pro Tern Rodriguez reported that he attended the July 2l51 Golf Course Advisory Committee meeting and reported back that an A/C unit at the Golf Course Pro Shop has been replaced. He added that there was a request made by him and Committee Member McIntyre that the Golf Course agreement be brought to Council for review. There was also a request to get an RFP for the irrigation system. Mayor Pro Tern Rodriguez also reported that he attended a Food Bank event, the Lifetime Achievement Awards, and the 4 Around 40 event.
Councilmember Zacharia reported that he attended the Lifetime Achievement Awards and shared that he had an enjoyable time at the event.
Councilmember Montes reported that he attended the Food Bank event and recognized the partnership that CAPMC has with them. He also attended the one-year Mi Rancho Market anniversary event, where hundreds of backpacks were distributed to the community.
Mayor Gallegos recognized City staff for their work in responding to recent water main breaks and a fire in the City. She also acknowledged the passing of Dorothy Nishimoto, former owner of Bridge Store.
CALL TO ORDER: (Additional Special Meeting of the City Council) G.
G-1
Mayor Gallegos called to order an additional Special Meeting of the City Council and asked that City Attorney Shannon L. Chaffin announced Closed Session for the current meeting and the additional Special Meeting.
CLOSED SESSION: (Regular Meeting of the City Council)
Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Clerk
G-2 Conference with Labor Negotiators - Pursuant to Government Code Section §54957.6 Agency Designated Representative: Mayor Cece Gallegos
Title: City Clerk
A. CLOSED SESSION: (Additional Special Meeting of the City Council) A-1 Conference with Legal Counsel-Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(3) One Case
A-2 Conference with Legal Counsel - Anticipated Litigation Deciding whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4) One Case
City Attorney Shannon Chaffin made the closed session announcement for both meetings at 9:01 p.m. Mr. Chaffin and Council returned from Closed Session at 10:44 p.m. Councilmembers Evans and Mejia were absent. Mr. Chaffin stated there was no reportable action.
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 20, 2025
ADJOURNMENT: Meeting was adjourned at 10:44 p.m.
ZELDA LEON, Deputy City Clerk
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 20, 2025