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Agenda packet, regular meeting

Madera City Council
September 3, 2025

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Agenda packet, regular meeting
Meeting
September 3, 2025
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Madera City Council
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Update 08/28/2025 at 4:00 p.m. Madera City Council Agenda Page 1 of 4 September 3, 2025

REGULAR MEETING OF THE MADERA CITY COUNCIL AND

SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE

GROUNDWATER SUSTAINABILITY AGENCY
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, September 3, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 885 5276 8137 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 08/28/2025 at 4:00 p.m. Madera City Council Agenda Page 2 of 4 September 3, 2025
CALL TO ORDER:

ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Joyce Lane, Glory of Zion Ministries
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS: None
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – 8/13/25, 8/20/25, 08/22/25
Recommendation: Approve the City Council Minutes of 8/13/25, 8/20/25, 08/22/25 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for August 9, 2025 to August 22, 2025 (Report by Michael Lima)
B-3 Piggyback Purchase Agreements for Fleet Division-related Purchases Recommendation: Adopt a Resolution Approving Sourcewell Piggyback Agreement with 72 Hour LLC, dba National Auto Fleet Group, for the Purchase of a Replacement Police Patrol Vehicle for $61,148.43 (Report by Michael Lima)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

Update 08/28/2025 at 4:00 p.m. Madera City Council Agenda Page 3 of 4 September 3, 2025
D-1 Designation of a Voting Delegate and Alternates for the League of California Cities 2025 Annual Conference
Recommendation: Approve a Minute Order to Designate a Voting Delegate and up to two Alternates for the 2025 League of California Cities' Annual Business Meeting (Report by Alicia Gonzales)
E. ADMINISTRATIVE REPORTS:

E-1 Selecting Recipient for the Proclamation Recognizing Old Timers Week Recommendation: Request for Councils Selection of a Recipient for the Proclamation Recognizing Old Timers Week (Report by Alicia Gonzales) E-2 Domestic Well Mitigation Program (DWMP) (Action on this item by the (GSA) Groundwater Sustainability Agency)
Recommendation: Receive update and provide direction regarding information provided as part of this report to City Council (Report by Keith Helmuth) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION:

G-1 Conference with Legal Counsel – Anticipated Litigation Deciding whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4) One Case
G-2 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Clerk
G-3 Conference with Labor Negotiators - Pursuant to Government Code Section §54957.6 Agency Designated Representative: Mayor Cece Gallegos
Title: City Clerk
FUTURE MEETING DATES:
 Wednesday, September 17, 2025
 Wednesday, October 1, 2025
ADJOURNMENT:
 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, Update 08/28/2025 at 4:00 p.m. Madera City Council Agenda Page 4 of 4 September 3, 2025
CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for September 3, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 4:00 p.m. on August 28, 2025. _______________________
Alicia Gonzales, City Clerk

Minutes of a Special Meeting of the Madera City Council Wednesday, August 13, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6

Absent: Councilmember Rohi Zacharia, District 1
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Michael Linden, Director of Financial Services Michael Lima, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Grants Program Manager Liliana Camacho and Communication Specialist Joseph Carrello.

INVOCATION: Councilmember Evans
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER MONTES, THE AGENDA WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER ZACHARIA.

PUBLIC COMMENT:

Members of the public shall have an opportunity to address the City Council regarding matters on this Agenda at the time the agenda item is called. Speakers should limit their comments to three (3) minutes.

No Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS:

A-1 Public Hearing for the Fiscal Years 2025-2029 Consolidated Plan and Program Year 2025/26 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Annual Action Plan
Item: B-1
Minutes for: 08/13/2025s
Adopted: 08/20/2025
City of Madera City Council Minutes
205 W. 4th Street August 13, 2025
Madera, CA 93637 Page 2 of 3
Recommendation: Adopt Resolutions to:

1. Approve the CDBG and HOME Fiscal Years 2025-2029 Consolidated Plan; and

2. Approve the Proposed Funding of the Program Year 2025/26 CDBG Allocation in the amount of $989,791; and

3. Approve the Reallocation of Unexpended Funds from the 2024/25 Program Year in the amount of $10,000 to the Jim Taubert Park Project; and

4. Approve the Reallocation of the Revolving Loan Fund Program Income Balance in the amount of $248,220.02 to the Jim Taubert Park Project; and

5. Approve the Proposed Funding for the 2025/26 HOME Allocation in the amount of $353,556.54 (Report by Michael Lima)

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER EVANS, ITEM A-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER ZACHARIA.

RES 25-149 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE COMMUNITY DEVELOPMENT BLOCK

GRANT (CDBG) AND HOME INVESTMENT PARTNERSHIPS PROGRAM
(HOME) FISCAL YEARS 2025-2029 CONSOLIDATED PLAN
RES 25-150 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG) PROGRAM YEAR 2025/26 ALLOCATION IN THE AMOUNT OF $989,791 IN THE PROGRAM YEAR 2025/26 ANNUAL ACTION PLAN RES 25-151 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE HOME INVESTMENT PARTNERSHIPS
PROGRAM (HOME) PROGRAM YEAR 2025/26 ALLOCATION IN THE
AMOUNT OF $353,556.54 IN THE PROGRAM YEAR 2025/26 ANNUAL

ACTION PLAN
RES 25-152 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING THE ALLOCATION OF $10,000 OF COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) FUNDS TO THE CITY OF MADERA PARKS DEPARTMENT’S JIM TAUBERT PARK PROJECT
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER ZACHARIA.

B-1 Memorandum of Understanding (MOU) with the Madera Affiliated City Employees’ Association (MACEA) Representing the General Bargaining Unit (GBU) Recommendation: It is recommended the City Council Adopt a Resolution Approving the MOU between the City of Madera and MACEA effective August 13, 2025, through June 30, 2027 (Report by Wendy Silva)
City of Madera City Council Minutes
205 W. 4th Street August 13, 2025
Madera, CA 93637 Page 3 of 3
RES 25-153 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF MADERA AND THE MADERA AFFILIATED CITY EMPLOYEES’ ASSOCIATION
REPRESENTING THE GENERAL BARGAINING UNIT EFFECTIVE JULY 13, 2025, THROUGH JUNE 30, 2027
B-2 Adoption of Updated City of Madera Full Time Salary Schedules Recommendation: Adopt a Resolution Approving Revised City of Madera Full Time Salary Schedules effective August 9, 2025 (Report by Wendy Silva) RES 25-154 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ADOPTINGTHE CITY OF MADERA FULL TIME SALARY SCHEDULE EFFECTIVE AUGUST 9, 2025
FUTURE MEETING DATES:
 Wednesday, August 20, 2025
 Wednesday, September 3, 2025
ADJOURNMENT: Meeting was adjourned at 7:15 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

Minutes of a Regular Meeting of the Madera City Council and Minutes of a Special Meeting of the Madera City Council as the Groundwater Sustainability Agency and Minutes of a Special Meeting of the Madera City Council Wednesday, August 20, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: The regular meeting and the special meeting of the Madera City Council as the Groundwater Sustainability Agency were called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Elsa Mejia, District 5 (Arrived at 6:06 p.m. & left at 8:35 p.m.) Councilmember Artemio Villegas, District 6

Absent: Councilmember Anita Evans, District 4
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Larry Pendarvis, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Assistant Engineer Alexis Raymundo, Senior Civil Engineer Jonathan Gramajo and Rec/Com Programs Coordinator Olga Saucedo-Garcia.

INVOCATION: Pastor Mike Souza, Harvest Community Church PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER ZACHARIA AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

PRESENTATIONS:

1. Proclamation Recognizing National Senior Citizens Day PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law Item: B-1
Minutes for: 08/20/2025 &
08/20/2025s
Adopted: 09/03/2025
City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 2 of 11
from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

City Manager Arnoldo Rodriguez introduced the new Madera Fire Chief Larry Pendarvis who is replacing Fire Chief Jusitn Macomb.

Mikaela Contreras a resident of Madera and a member of the Madera Splashpad Project, spoke in favor of having a splashpad in Madera.

Yolanda Contreras a resident of Madera spoke in favor of having a splashpad in Madera.

A resident, who identified herself as the mother of a special needs child addressed Council with several concerns. She explained that while attempting to enter the Yosemite Mostly 99 Cent Store with her child in a stroller, she was told that strollers were not permitted. When she informed staff that her child was disabled, she was advised that entry would only be allowed if her child was in a medical device rather than a stroller. She added that walking downtown, she is able to see and smell urine and feces as they are smeared on the buildings. She indicated that the awnings on the buildings seem to be in poor condition and should be inspected. She also shared challenges related to her child’s physical therapy and IEP, stating that parents of special needs children do not get the guidance and support they need.

A Madera resident expressed his concern about the traffic that the King Husein school will bring to that area.

Jose Rivera a resident of Madera spoke in favor of having a splashpad in Madera.

Tina Hernandez a resident of Madera spoke in favor of a splashpad in Madera.

City Clerk Alicia Gonzales stated that Council received one written comment which was submitted and read by Ms. Hernandez. A copy of the comment was made available to Council prior to the meeting, and a copy of the written comment is on the podium and is available to the public. 1st Written Comment by Tina Hernandez
Dear City Council Members, I am a mother and have two little ones. I would like to support the Madera Splash Pad Project and ask for each and every one of you to please approve of this beneficial project. We need this space for our community during the hot summer weather to safely cool down.

I have two little children that enjoy the outdoors and because of the heat we are having to stay home or do indoor play. We would like the option to just drive down the street and have some fun cooling down in Madera but instead we have had to travel to Fresno or nearby cities to play in their splash pads. While we are there in other communities, we are also spending money on food, gas, etc. when we would prefer to spend money in Madera. As you know, traveling is also time consuming, and my kids often get anxious by the time we get to where we need to go. Not having to travel out of town just to cool down and enjoy the fun of a splash pad would help us so much. A splash pad in Madera is much needed. Every city seems to have them but why not us. My children and I are asking for your help and to please support this project and make it a reality. Thank you for your time and consideration.

No further Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS: None
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 3 of 11

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.

B-1 Minutes – July 16, 2025
Recommendation: Approve the City Council Minutes of July 16, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for July 5 to August 8, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) B-4 Informational Report on Contract City Attorney Services and Litigation Expenditures Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-5 2026 Benefit Plan Renewals
Recommendation: Adopt a Minute Order Approving Renewal of the City’s Medical and Dental Plans as Presented (Report by Wendy Silva)
B-6 Approving P&A Administrative Services, Inc. (P&A) as the Plan Administrator for the City of Madera’s (City’s) Internal Revenue Service (IRS) Section 125 Plan Recommendation: Adopt a Resolution approving P&A as the Plan Administrator for the City’s IRS Section 125 Plan and authorizing the City Manager to execute the Flexible Benefits Administrative Services Agreement and related administrative documents necessary for the change in Plan Administrator (Report by Wendy Silva)
RES 25-155 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING P&A ADMINISTRATIVE SERVICES, INC. AS THE PLAN

ADMINISTRATOR FOR THE CITY OF MADERA INTERNAL REVENUE SERVICE SECTION 125 PLAN FOR THE BENEFIT YEAR BEGINNING JANUARY 1, 2026 B-7 Participation in first party recovery and subrogation services with George Hills Company, Inc., (GH) through the Central San Joaquin Valley Risk Management Authority (CSJVRMA) Recommendation: Adopt a Minute Order approving participation in services available under the Master Agreement for First Party Recovery and Subrogation Services between GH and CSJVRMA (Report by Wendy Silva)
B-8 2025 Old Timers Day Parade and Booths in the Park Event Entries Recommendation: Approve a Minute Order Authorizing the City Manager to Execute Documents Necessary for any City Entries in the Old Timers Day Parade and Related Booths in the Park Event Scheduled September 27, 2025 (Report by Alicia Gonzales)
B-9 Bike Lane Construction Plan for Various Streets City Project R-94 Bid Package 2 and D Street City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 4 of 11
Pavement Rehabilitation
Recommendation: Adopt a Minute Order Approving:

1. Acceptance of the Bike Lane Construction Plan for Various Streets City Project R-94 Bid Package 2 and D Street Pavement Rehabilitation Recording of Notice of Completion; and

2. Increase in Project Contingencies from 10 to 11.6 percent; and

3. Release of Retention 35 days after the Recording of the Notice of Completion (Report by Keith Helmuth)
B-10 Caltrans Airport 2025 Improvement Program Matching Grants for the Madera Municipal Airport
Recommendation: Adopt a Resolution Authorizing the City Manager to Submit Applications, Accept Allocations of Funds, and Sign Grant Agreements with the California Department of Transportation for Airport Improvement Program (AIP) Matching Grants (Report by Arnoldo Rodriguez) RES 25-156 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING THE SUBMITTAL OF AN APPLICATION,

ACCEPTANCE OF AN ALLOCATION OF FUNDS AND EXECUTION OF A

GRANT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION, FOR AN AIRPORT IMPROVEMENT PROGRAM (AIP)

MATCHING GRANT
B-11 City Projects TS-23, 24, 32 - Traffic Signal Modifications and Traffic Signal Installations Recommendation: Adopt a Resolution Rejecting all Bids Received for the City Projects TS-23, TS-24, and TS-32 (Traffic Signals) at Howard Road and Pine Street, Howard Road and Yosemite Avenue/Q Street (Report by Keith Helmuth) RES 25-157 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA REJECTING ALL BIDS RECEIVED FOR CITY PROJECTS TS-23, TS24, AND TS-32 (TRAFFIC SIGNALS) B-12 Request by Jaime Deniz Rangel for Connection to the City’s Water System Recommendation: Adopt a Resolution Approving an Agreement for Outside City Limits Water Connection for 28537 Avenue 14 (APN 035-222-021) (Report by Keith Helmuth)
RES 25-158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING AGREEMENT FOR OUTSIDE CITY LIMITS WATER CONNECTION FOR 28537 AVENUE 14 (APN 035-222-021)
B-13 Budget Amendment for Project TS-34, Granada Drive Pedestrian Improvements Recommendation: Adopt a Resolution Amending the City’s Fiscal Year (FY) 2025/26 Operating Budget in the Amount of $113,760 (Report by Keith Helmuth) RES 25-159 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AMENDING THE CITY’S FISCAL YEAR 2025/26 ADOPTED BUDGET IN THE AMOUNT OF $113,760
City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 5 of 11
B-14 Acceptance of a Grant Award from the State of California Office of Traffic Safety Selective Traffic Enforcement Program
Recommendation: Adopt Resolutions:

1. Accepting the Grant Award in the Amount of $115,000; and

2. Amending the City’s 2025/26 Adopted Budget by $115,000 to Reflect Revenues and Expenditures Related to the Grant (Report by Giachino Chiaramonte)
RES 25-160 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING GRANT AWARD FROM THE STATE OF

CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM IN THE AMOUNT OF $115,000 AND

DESIGNATING THE CITY MANAGER AS THE AUTHORIZING OFFICIAL TO

ACCEPT THE GRANT AWARD
RES 25-161 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2025/2026 BUDGET
B-15 Motorola Service Provider Agreement Renewal
Recommendation: Adopt a Resolution Authorizing and Approving an Amendment to the City of Madera Fiscal Year 2025/2026 Adopted Budget to Appropriate General Fund Balance to Cover a Budget Shortfall Related to the Renewal of an Agreement with Motorola Solutions, Inc. for the Upgrade and Maintenance of Police Department Communication Equipment (Report by Giachino Chiaramonte)
RES 25-162 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF
MADERA FISCAL YEAR 2025/2026 ADOPTED BUDGET TO APPROPRIATE

GENERAL FUND FUND BALANCE TO COVER A BUDGET SHORTFALL

RELATED TO THE RENEWAL OF AN AGREEMENT WITH MOTOROLA
SOLUTIONS, INC. FOR THE UPGRADE AND MAINTENANCE OF POLICE

DEPARTMENT COMMUNICATION EQUIPMENT
B-16 Motorola VESTA 911 Agreement Renewal
Recommendation: Adopt a Resolution Authorizing an Agreement Renewal with Motorola Solutions, Inc. for the Service and Maintenance of the Madera Police Department’s (MPD) VESTA 911 Equipment and Authorizing an Amendment to the City of Madera Fiscal Year 2025/2026 Adopted Budget to Appropriate $84,943 to Cover the Cost of the Agreement Renewal (Report by Giachino Chiaramonte)
RES 25-163 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING AN AGREEMENT RENEWAL WITH MOTOROLA SOLUTIONS, INC. FOR THE SERVICE AND MAINTENANCE OF THE MADERA POLICE DEPARTMENT’S VESTA 911 EQUIPMENT AND AUTHORIZING AN
AMENDMENT TO THE CITY OF MADERA FISCAL YEAR 2025/2026
ADOPTED BUDGET TO APPROPRIATE $84,943 TO COVER THE COST OF

THE AGREEMENT RENEWAL
City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 6 of 11
B-17 Fresno-Madera Area Agency on Aging for Fiscal Year 2025-26 for Title III C1 Congregate Nutrition Program for Older Adults
Recommendation: Adopt Resolutions:

1. Approving Contract Number 26-0147 Between the City and the Fresno-Madera Area Agency on Aging (FMAAA) for Fiscal Year (FY) 2025/2026 for the Title lll C1 Congregate Nutrition Program (CNP) for Older Adults, not to exceed $58,625; and

2. Amending the City’s FY 2025/26 Operating Budget approving related revenue and expenditure line items related to the execution of the FMAAA Contract Number 26-0147, Title III C1 Congregate Nutrition Program (Report by Joseph Hebert)
RES 25-164 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A CONTRACT BETWEEN THE CITY OF MADERA

AND THE FRESNO-MADERA AREA AGENCY ON AGING (FMAAA) FOR FY 2025/2026 FOR THE TITLE III C1 CONGREGATE NUTRITION PROGRAM FOR OLDER ADULTS, NOT TO EXCEED $58,625
RES 25-165 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2025/26 OPERATING BUDGET,

APPROVING RELATED REVENUE AND EXPENDITURE LINE ITEMS RELATED TO THE EXECUTION OF THE FMAAA FY 2025/2026 TITLE III C1

CONGREGATE NUTRITION PROGRAM FOR OLDER ADULTS CONTRACT
B-18 Real-Time Crime Center Data Sharing
Recommendation: Adopt a Resolution approving an addendum to the existing Master Customer Agreement with Motorola Solutions, Inc. to allow for data sharing with Peregrine Technologies, Inc. dba Peregrine in support of the City’s Real-Time Crime Center (Report by Giachino Chiaramonte) RES 25-166 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN ADDENDUM TO THE EXISTING MASTER CUSTOMER
AGREEMENT WITH MOTOROLA SOLUTIONS, INC. TO ALLOW FOR DATA SHARING WITH PEREGRINE TECHNOLOGIES, INC. DBA PEREGRINE IN SUPPORT OF THE CITY’S REAL-TIME CRIME CENTER
B-19 City’s Participation in the Old Timers’ Day Parade Recommendation: Adopt a Resolution Waiving the Fees to Cover the Costs of Police, Public Works, Parks, and Engineering Fees and Services Relating to the Old Timers’ Day Parade in the Amount of $2,956 (Report by Giachino Chiaramonte)
RES 25-167 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING

THE FEES TO COVER COSTS OF POLICE, PUBLIC WORKS, PARK, AND

ENGINEERING FEES AND SERVICES RELATING TO THE OLD TIMERS

PARADE FOR MADERA DOWNTOWN ASSOCIATION, MADERA SUNRISE
ROTARY CLUB 587, IN THE AMOUNT OF $2,956.00
B-20 Madera County Food Bank Fee Waiver Request for the Senior Brown Bag Program City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 7 of 11
Recommendation: Adopt a Resolution waiving the rental fees of the Pan American Community Center starting on August 20, 2025, and ending on December 17, 2025, related to the Senior Brown Bag Program hosted by the Madera County Food Bank, at an anticipated rental fee of $2,287.50 (Report by Joseph Hebert)
RES 25-168 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, WAIVING THE RENTAL FEES OF THE PAN AMERICAN COMMUNITY CENTER STARTING ON AUGUST 20, 2025, AND ENDING ON DECEMBER 17, 2025, RELATED TO THE SENIOR BROWN BAG PROGRAM

HOSTED BY THE MADERA COUNTY FOOD BANK, AT AN ANTICIPATED RENTAL FEE OF $2,287.50
B-21 Central San Joaquin Valley Risk Management Authority (CSJVRMA) updated Joint Powers Agreement
Recommendation: Adopt a Resolution approving the CSJVRMA updated Joint Powers Agreement as Amended and Restated effective July 1, 2025 (Report by Wendy Silva)
RES 25-169 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING THE CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT

AUTHORITY JOINT POWERS AGREEMENT AS AMENDED AND RESTATED EFFECTIVE JULY 1, 2025
B-22 Certificate of Recognition Honoring Ginger Latimer Recipient of the Crystal Tower Award Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Ginger Latimer Recipient of the Crystal Tower Award (Report by Alicia Gonzales)
C. WORKSHOP:

C-1 Updated Intersection Control Evaluation Report for the Lake Street/4th Street/Central Avenue Intersection
Recommendation: Staff recommends that the City Council (Council) consider the information within the Intersection Control Evaluation Report (Report) and provide direction to staff regarding course of future activity for this intersection (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM C-1 TO HAVE A ROUNDABOUT IN THAT AREA WAS APPROVED BY A 6/0 VOTE. ABSENT:

COUNCILMEMBER EVANS.

D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Amendment No. 3 to the West Coast Arborists, Inc. Agreement for City-wide Tree Management and Maintenance Services and Budget Amendment to the FY 2025/26 Budget

1. Adopt a Resolution Approving a Third Amendment to the Agreement for Tree Management and Maintenance Services with West Coast Arborists, Inc. (WCA), for additional work at $39,900; and City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 8 of 11

2. Adopt a Resolution Amending the City’s FY 2025/26 Operating Budget approving related expenditure line item for the execution of a Third Amendment to the Agreement for Tree Management
Maintenance Services with West Coast Arborists, Inc. for an additional $39,000 (Report by Joseph Hebert)
Staff indicated that Attachment 1 indicates that Exhibit A is a “First Amendment”. That was a typo and should indicate “Third Amendment”.

No Public Comment was presented. Public Comment was closed.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.

RES 25-170 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING A THIRD AMENDMENT TO THE AGREEMENT

FOR TREE MANAGEMENT AND MAINTENANCE SERVICES WITH WEST
COAST ARBORISTS, INC. (WCA), FOR ADDITIONAL WORK AT $39,900 RES 25-171 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2025/26 OPERATING BUDGET,

APPROVING RELATED EXPENDITURE LINE ITEM FOR THE EXECUTION OF

A THIRD AMENDMENT TO THE AGREEMENT FOR TREE MANAGEMENT
MAINTENANCE SERVICES WITH WEST COAST ARBORISTS, INC. FOR AN ADDITIONAL $39,900
D-2 Contract Award for Water Main Replacement City Project W-43 Recommendation: Adopt a Resolution Approving the Contract Award for the Water Main Replacement Project City Project No. W-43 in the amount of $4,449,360.00 to Mid Cal Pipeline & Utilities, Inc. and Adopt a Class 2 Categorical Exemption (Replacement or Reconstruction) per CEQA Guidelines Section 15302 (Report by Keith Helmuth)
No Public Comment was presented. Public Comment was closed.

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM D-2 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER EVANS.

RES 25-172 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING THE CONTRACT AWARD FOR WATER MAIN
REPLACEMENT PROJECT, CITY PROJECT W-43 IN THE AMOUNT OF $4,449,360 TO MID CAL PIPELINE & UTILITIES, INC. AND AUTHORIZING

CONSTRUCTION CONTINGENCIES RELATING TO THE CONTRACT
E. ADMINISTRATIVE REPORTS:

E-1 Domestic Well Mitigation Program (DWMP) (Action on this item by the (GSA) Groundwater Sustainability Agency)
Recommendation: Receive update and provide direction regarding information provided as part of this report to City Council (Report by Keith Helmuth) City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 9 of 11

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM RODRIGUEZ, ITEM E-1 TO BE FLEXIBLE ON THE AMOUNT WAS APPROVED BY A 6/0 VOTE. ABSENT:

COUNCILMEMBER EVANS.

E-2 Appointments to the Golf Course Advisory Committee
Recommendation: 1. Consider the Recommendations for Appointments to the Golf Course Advisory Committee for the Service Organization Representative, Golfer/At-large Community Member, and the Non-Golfer/At-large Community Member; and

2. Adopt a Resolution Naming and Approving the Appointments to the Golf Course Advisory Committee for the Service Organization Representative, Golfer/At-large Community Member, and the NonGolfer/At-large Community Member (Report by Joseph Hebert) Council appointed Edward McIntyre as Golfer/At-Large Community Member, Dan Riley as Service Organization Representative, and Andrew Medellin as Non-Golfer/At-Large Community Member to the Golf Course Advisory Committee.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM E-2 APPOINTING MEMBERS AS NOTED ABOVE WAS APPROVED BY A 6/0 VOTE. ABSENT:

COUNCILMEMBER EVANS.

RES 25-173 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA NAMING

AND APPROVING THE APPOINTMENTS TO THE GOLF COURSE ADVISORY

COMMITTEE FOR THE SERVICE ORGANIZATION REPRESENTATIVE,

GOLFER/AT-LARGE COMMUNITY MEMBER, AND THE NON-GOLFER
/ATLARGE COMMUNITY MEMBER
E-3 City Streetlighting Update
Recommendation: This report is submitted for informational purposes only. No action is requested from the City Council at this time (Report by Arnoldo Rodriguez)
No Public Comment was presented. Public Comment was closed.

The Mayor received unanimous consensus from the Council directing staff to review the budget and begin setting aside funds annually for streetlight replacements.

E-4 Response to Madera County Grand Jury Final Report 2425-11; Published on Monday, June 30, 2025, titled “City “Bogeys” Grand Jury’s Report”
Recommendation: It is recommended the City Council (Council) review the proposed Response to the Grand Jury Report (Report) and approve the Response as presented or provide direction on changes to the proposed Response (Report by Arnoldo Rodriguez)
Councilmember Mejia left the meeting at 8:35 p.m.

No Public Comment was presented. Public Comment was closed.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM E-4 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.

F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 10 of 11
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.

Councilmember Villegas had no reports.

Mayor Pro Tem Rodriguez reported that he attended the July 21st Golf Course Advisory Committee meeting and reported back that an A/C unit at the Golf Course Pro Shop has been replaced. He added that there was a request made by him and Committee Member McIntyre that the Golf Course agreement be brought to Council for review. There was also a request to get an RFP for the irrigation system. Mayor Pro Tem Rodriguez also reported that he attended a Food Bank event, the Lifetime Achievement Awards, and the 4 Around 40 event.

Councilmember Zacharia reported that he attended the Lifetime Achievement Awards and shared that he had an enjoyable time at the event.

Councilmember Montes reported that he attended the Food Bank event and recognized the partnership that CAPMC has with them. He also attended the one-year Mi Rancho Market anniversary event, where hundreds of backpacks were distributed to the community.

Mayor Gallegos recognized City staff for their work in responding to recent water main breaks and a fire in the City. She also acknowledged the passing of Dorothy Nishimoto, former owner of Bridge Store.

CALL TO ORDER: (Additional Special Meeting of the City Council) Mayor Gallegos called to order an additional Special Meeting of the City Council and asked that City Attorney Shannon L. Chaffin announced Closed Session for the current meeting and the additional Special Meeting.

G. CLOSED SESSION: (Regular Meeting of the City Council) G-1 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Clerk
G-2 Conference with Labor Negotiators - Pursuant to Government Code Section §54957.6 Agency Designated Representative: Mayor Cece Gallegos
Title: City Clerk
A. CLOSED SESSION: (Additional Special Meeting of the City Council) A-1 Conference with Legal Counsel—Anticipated Litigation Significant exposure to litigation pursuant to Government Code Section 54956.9(d)(3) One Case
A-2 Conference with Legal Counsel – Anticipated Litigation Deciding whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4) One Case
City Attorney Shannon Chaffin made the closed session announcement for both meetings at 9:01 p.m. Mr. Chaffin and Council returned from Closed Session at 10:44 p.m. Councilmembers Evans and Mejia were absent. Mr. Chaffin stated there was no reportable action.

City of Madera City Council Minutes
205 W. 4th Street August 20, 2025
Madera, CA 93637 Page 11 of 11
ADJOURNMENT: Meeting was adjourned at 10:44 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

Minutes of a Special Meeting of the Madera City Council Friday, August 22, 2025 Council Chambers
4:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 4:01 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Artemio Villegas, District 6

Absent: Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin (Arrived at 4:06 p.m.) and Community Development Director Will Tackett.

INVOCATION: Councilmember Zacharia
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED BY A 4/0 VOTE. ABSENT: COUNCILMEMBERS MONTES, EVANS AND MEJIA.

PUBLIC COMMENT:

Members of the public shall have an opportunity to address the City Council regarding matters on this Agenda at the time the agenda item is called. Speakers should limit their comments to three (3) minutes.

No Public Comment was presented. Public Comment was closed.

A. CLOSED SESSION:

A-1 Conference with Legal Counsel – Anticipated Litigation Deciding whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4) One Case
City Clerk Alicia Gonzales made the closed session announcement at 4:05 p.m. City Attorney Shannon L. Chaffin and Council returned from Closed Session at 4:29 p.m. Councilmembers Montes, Evans and Mejia were absent. Mr. Chaffin stated there was no reportable action.

Item: B-1
Minutes for: 08/22/2025s
Adopted: 09/03/2025
City of Madera City Council Minutes
205 W. 4th Street August 22, 2025
Madera, CA 93637 Page 2 of 3
B. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

B-1 Consideration of a Resolution Requesting the Voiding of the Community Benefit Agreement dated August 15, 2024, with Madera Has Culture, Inc. (dba Culture Cannabis Club) Arising from the Corporation’s Suspension by the California Secretary of State Recommendation: Adopt a Resolution of the City Council of the City of Madera Requesting the Voiding of, and Voiding, the Community Benefit Agreement dated August 15, 2024, by and between the City of Madera and Madera Has Culture, Inc. (Corporation Suspended) (Report by Will Tackett) Mike Warda, on behalf of “Culture”, spoke in favor of not terminating the agreement. He did not know the reason for calling an emergency meeting for this item. He disagrees with Council that this entity cannot do business. He stated it can do business; it just can’t file a lawsuit right now because it is in suspended status. He stated that they have an email from the Planning Director saying they would work with them until August 29th to get it back in good standing. He is not sure what changed. The company is in the process of getting its status corrected with the Franchise Tax Board. He is asking that the City extend the agreement. He stated that if the agreement is terminated, they will work and do whatever they need to do to enforce their rights.

Devon Julian, one of the owners of Madera Has Culture, Inc. stated they are fully committed to honoring the cannabis business permit and the benefits agreement that they’ve entered into with the City. The issue with the Franchise Tax Board is an administrative oversight and can be remedied quickly.

No further Public Comment was presented. Public Comment was closed.

City Attorney Shannon L. Chaffin addressed Council to clarify some items. Mr. Chaffin stated that this is not an emergency meeting. It is a special meeting, and cities have them all the time.

Mr. Chaffin stated that even though this isn’t about the auto expiration of the cannabis business license, the business has known about the deadline for a year. The business received emails months ago about the deadline and having to get everything done by August 15th. The email sent out last week was seeking a confirmation as to whether or not there had been a mistake by the California Secretary of State. Was there an error on the website? The City received a response indicating that the business was going through the revivor process which is an admission that it was not a mistake, and the business had been suspended. The email did not extend any commercial cannabis business license items. It was related only to building permits and at the bottom of the email it made it very clear that if the corporation was suspended at this time rather than being an entry error by the Secretary of State, then any delays in reviving the corporation will not toll mandatory deadlines or other requirements related to permit issuance. The Commercial Cannabis Business permit had already been issued.

It is an automatic expiration under the City’s code.

City Attorney Chaffin stated there was a modification to the resolution.

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM B-1 WITH THE MODIFIED RESOLUTION WAS APPROVED BY A 4/0 VOTE. ABSENT:

COUNCILMEMBERS MONTES, EVANS AND MEJIA.

RES 25-174 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, REQUESTING THE VOIDING OF THE COMMUNITY BENEFIT City of Madera City Council Minutes
205 W. 4th Street August 22, 2025
Madera, CA 93637 Page 3 of 3
AGREEMENT DATED AUGUST 15, 2024, BY AND BETWEEN THE CITY OF MADERA AND MADERA HAS CULTURE, INC. (CORPORATION SUSPENDED) ADJOURNMENT: Meeting was adjourned at 4:40 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: September 3, 2025
_________________________________ Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for August 9 to August 22, 2025 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of August 9 to August 22, 2025 is summarized in the following tables. Attachment A contains Warrants, while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 43203 – 43375 $1,174,861.23
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $699,643.85
SDI EDD $2,880.52
CalPERS Payment CalPERS $160,380.83
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2025/2026 Adopted Budget and released for payment every Monday. Each demand has been audited, and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2025/2026 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

Register of Audited Demands

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 43203 08/14/2025 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING TINY TIKES SHIRTSTINY 394.03 43203 08/14/2025 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING FUTSOL JERSEY 27.06 43203 08/14/2025 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING FUTSAL PRIZE 205.68 43204 08/14/2025 GRANTS TRANS - FIXED MV TRANSPORTATION, INC. TRANSIT OPERATOR 07/25 126,316.88 43204 08/14/2025 GRANTS TRANS - DAR MV TRANSPORTATION, INC. TRANSIT OPERATOR 07/25 82,226.96 43205 08/14/2025 FINANCE AIRPORT OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 86.26 43205 08/14/2025 FINANCE AIRPORT OPS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 131.61 43205 08/14/2025 FINANCE Central Admin PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 128.92 43205 08/14/2025 FINANCE Central Admin PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 140.00 43205 08/14/2025 FINANCE Comm & Rec Centers PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 524.28 43205 08/14/2025 FINANCE Comm & Rec Centers PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 612.50 43205 08/14/2025 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 14.00 43205 08/14/2025 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 17.50 43205 08/14/2025 FINANCE Engineering PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 94.14 43205 08/14/2025 FINANCE Engineering PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 102.50 43205 08/14/2025 FINANCE Facilities Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 634.85 43205 08/14/2025 FINANCE Facilities Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 760.71 43205 08/14/2025 FINANCE Fleet Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 440.44 43205 08/14/2025 FINANCE Fleet Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 556.80 43205 08/14/2025 FINANCE Parks PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 604.58 43205 08/14/2025 FINANCE Parks PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 765.51 43205 08/14/2025 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 1,835.21 43205 08/14/2025 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 933.61 43205 08/14/2025 FINANCE Sewer Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 309.16 43205 08/14/2025 FINANCE Sewer Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 351.50 43205 08/14/2025 FINANCE Street Cleaning PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 98.71 43205 08/14/2025 FINANCE Street Cleaning PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 320.54 43205 08/14/2025 FINANCE UB - Water PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 42.32 43205 08/14/2025 FINANCE UB - Water PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 45.00 43205 08/14/2025 FINANCE Water Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 1,223.89 43205 08/14/2025 FINANCE Water Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 612.44 43205 08/14/2025 FINANCE Water Quality Control PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 212.14 43205 08/14/2025 FINANCE Water Quality Control PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 213.31 43205 08/14/2025 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 686.52 43205 08/14/2025 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 740.75 43205 08/14/2025 FINANCE PD Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 06/25 131.80 43205 08/14/2025 FINANCE PD Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 07/25 147.50

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025
43206 08/14/2025 ENGINEERING Sewer Capital Outlay GATEWAY PACIFIC CONTRACTORS, INC. WWTP24-01 IMPROVEMENTS PROJECT 208,844.20 43207 08/14/2025 ENGINEERING Sewer Capital Outlay GATEWAY PACIFIC CONTRACTORS, INC. WWTP24-01 IMPROVEMENTS PROJECT 10,991.80 43208 08/14/2025 FACILITIES Deferred Maintenance R & H WHOLESALE SUPPLY, INC. BEST LOCK PARTS 448.17 43209 08/14/2025 ENGINEERING Sewer Capital Outlay AECOM TECHNICAL SERVICES, INC. SS-06 ONCALL FAIRGROUND LIFT STATION MODIFICATION3,445.00 43210 08/14/2025 FACILITIES Aquatics Programs CONSOLIDATED ELECTRICAL DISTRIB͘ POOL MOTOR WIRING S, INC. 2,496.37 43211 08/14/2025 ENGINEERING Water Capital Outlay CDM SMITH INC. ENGINEERING SERVICES FOR WELL 37 658.00 43212 08/14/2025 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO#E700482 FOR 07/18/2025 PAYROLL 824.44 43213 08/14/2025 FINANCE PAYROLL TRUST COLONIAL LIFE & ACCIDENT INSURANCE CO#E700482 FOR 08/01/2025 PAYROLL 824.44 43214 08/14/2025 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS PRE-EMPLOYMENT SERVICES IFORNIA, A MEDIC 405.00 43215 08/14/2025 INFORMATION SERVICES Computer Replacement DELL COMPUTER CORPORATION STORAGE SERVERS 36,493.76 43216 08/14/2025 WWTP WWTP FUENTES CONCRETE CONCRETE MIXER REPAIRS 1,350.00 43217 08/14/2025 FIRE MEAS K - FIRE L.N. CURTIS & SONS EXTRICATION EQUIPMENT E-258 15,131.32 43218 08/14/2025 FINANCE PAYROLL TRUST M.C.E.A. MONTHLY DUES 07/25 270.00 43219 08/14/2025 FINANCE PAYROLL TRUST M P O A MONTHLY DUES 07/25 8,291.20 43220 08/14/2025 ENGINEERING Water Capital Outlay MADERA TRIBUNE REQUEST FOR BID - WELL 37 836.00 43221 08/14/2025 ENGINEERING AFFORDABLE HOUSING O'DELL ENGINEERING, INC. DESIGN SERVICES R-000094 BID PACKAGE 3 350.00 43221 08/14/2025 PARKS Prop 68 Grant O'DELL ENGINEERING, INC. PROP 68 - OLIVE/TAUBERT PARK 3,333.15 43221 08/14/2025 PARKS ADMINISTRATION Special Legislative Grant O'DELL ENGINEERING, INC. DESIGN SVS - LTC TRAILS 890.80 43222 08/14/2025 HR/RISK MGT Sewer Mtnc/Operations REGENCE BLUECROSS BLUESHIELD CITY PAID RETIREE MED BILL 08/01/25-06/30/26 1,925.00 43222 08/14/2025 HR/RISK MGT Water Mtnc/Operations REGENCE BLUECROSS BLUESHIELD CITY PAID RETIREE MED BILL 08/01/25-06/30/26 1,925.00 43223 08/14/2025 WWTP WWTP SJVAPCD AIR QUALITY PERMIT - C3555 2,348.00 43224 08/14/2025 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 07/18/25 PR 895.73 43225 08/14/2025 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 08/01/25 PR 100.00 43226 08/14/2025 ENGINEERING RSTP - FED EX TECHNICON ENGINEERING SVCS., INC. LAB TESTING - TS-34 1,210.00 43227 08/14/2025 STREETS STREETS WEST COAST ARBORISTS, INC. TREE REMOVAL 7,560.00 43228 08/14/2025 PD OPERATIONS General Trust Fund ASSET FORFEITURE/OTHER PD REIMBURSEMENT - MCR072395A 1,310.00 43229 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43229 08/14/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43229 08/14/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43230 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43230 08/14/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43230 08/14/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43231 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 480.00 43231 08/14/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43231 08/14/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43232 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 320.00 43232 08/14/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43232 08/14/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025
43233 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 255.00 43234 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43234 08/14/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43234 08/14/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43235 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43235 08/14/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43235 08/14/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43236 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43236 08/14/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43236 08/14/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43237 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 415.00 43237 08/14/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43237 08/14/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43238 08/14/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 505.15 43238 08/14/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43238 08/14/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43239 08/19/2025 ENGINEERING Sewer Capital Outlay SAK CONSTRUCTION, LLC AVE 13 SEWER INTERCEPTOR REHABILITATION SS-14 607,837.59 43240 08/19/2025 PARKS ADMINISTRATION Aquatics Programs REGENA HARTT POOL LEAK DETECTION 1,795.00 43241 08/19/2025 ENGINEERING Water Capital Outlay MADERA COUNTY WATER STORAGE TANK 6,802.00 43242 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 640.00 43242 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43242 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43243 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43243 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43244 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43244 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43245 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 50.00 43245 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43246 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43246 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43247 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 50.00 43247 08/19/2025 PARKS ADMINISTRATION Parks OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 155.00 43247 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 25.00 43247 08/19/2025 PARKS ADMINISTRATION Sports Programs OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY 100.00 43248 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 340.00 43248 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 20.00 43249 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 90.00 43249 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025
43250 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43250 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43251 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43251 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43252 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43252 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43253 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43253 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43254 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43254 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43255 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43255 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43256 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43256 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43257 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43257 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43257 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43258 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 171.00 43258 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 20.00 43259 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43259 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43260 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43260 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43261 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 130.00 43261 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43262 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43262 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43263 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 75.00 43263 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 15.00 43264 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43264 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43265 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43265 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43266 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43266 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43267 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 125.50 43267 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43268 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025
43268 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43269 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43269 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43269 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43270 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43270 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43271 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 180.00 43271 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 20.00 43272 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43272 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43273 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43273 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43274 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 510.00 43274 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 30.00 43275 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43275 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43276 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43276 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43277 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43277 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43278 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43278 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43279 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43279 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43280 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 430.00 43280 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 30.00 43281 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 101.50 43281 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43282 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43282 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43283 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43283 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43284 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 200.00 43284 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 20.00 43285 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43285 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43286 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43286 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025
43287 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43287 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43288 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43288 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43288 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43289 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 90.00 43289 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43290 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43290 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43291 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43291 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43292 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43292 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43293 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 50.00 43293 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43294 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43294 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43294 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43295 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 90.00 43295 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43296 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 90.00 43296 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43297 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 270.00 43297 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 30.00 43298 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 155.00 43298 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 15.00 43299 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 70.00 43299 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43300 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 135.00 43300 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 15.00 43301 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43301 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43302 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43302 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43303 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43303 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43304 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43304 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025
43305 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43305 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43306 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43306 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43307 08/19/2025 PARKS ADMINISTRATION Sports Programs OTP- PARKS REFUNDS ACTIVITY WITHDRAWAL REFUND 70.00 43308 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 280.00 43308 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 40.00 43309 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43309 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43310 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43310 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43311 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 90.00 43311 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43312 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43312 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43312 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43313 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43313 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43313 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43314 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43314 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43315 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 110.00 43315 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43316 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43316 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43317 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43317 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43318 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43318 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43319 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 340.00 43319 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 20.00 43320 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43320 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43321 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43321 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43322 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43322 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43323 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025
43323 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43324 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 180.00 43324 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 20.00 43325 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43325 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43326 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43326 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43327 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43327 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43328 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43328 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43329 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43329 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43330 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43330 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43331 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 240.00 43331 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43331 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43332 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43332 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43333 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43333 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43334 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43334 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43335 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43335 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43336 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43336 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43337 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43337 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43338 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43338 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43339 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 70.00 43339 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43340 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 70.00 43340 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43341 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43341 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025
43342 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43342 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43343 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43343 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43344 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43344 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43345 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43345 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43346 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43346 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43347 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43347 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43348 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43348 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43349 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43349 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43350 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 110.00 43350 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43351 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43351 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43352 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43352 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43353 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 90.00 43353 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43354 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 110.00 43354 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43355 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 340.00 43355 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 20.00 43356 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43356 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43357 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43357 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 95.00 43358 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43358 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43359 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 161.50 43360 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 75.00 43360 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 15.00 43361 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT September 3, 2025
43361 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43362 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43362 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43363 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 1,080.00 43363 08/19/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 100.00 43363 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43364 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 175.00 43364 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 15.00 43365 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43365 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43366 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43366 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43367 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43367 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43368 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43368 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43369 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 130.00 43369 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43370 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 45.00 43370 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43371 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43371 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43372 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 170.00 43372 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 10.00 43373 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 25.00 43373 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 43374 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 255.00 43374 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 15.00 43375 08/19/2025 PARKS ADMINISTRATION Aquatics Programs OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 85.00 43375 08/19/2025 PARKS ADMINISTRATION Parks Administration OTP- PARKS REFUNDS CANCELLATION REFUND - POOL 5.00 BANK #1 - US BANK GENERAL ACCOUNT TOTAL $1,174,861.23

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: September 3, 2025
_________________________________ Agenda Number: ___________ Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Piggyback purchase agreements for Fleet Division-related purchases RECOMMENDATION:

Adopt a Resolution approving Sourcewell piggyback agreement with 72 Hour LLC, dba National Auto Fleet Group, for the purchase of a replacement Police patrol vehicle for $61,148.43 SUMMARY:

Appropriations for numerous pieces of equipment were included in the Fiscal Year (FY) 2025/26 Adopted Budget for the Fleet Replacement Fund, which Council approved on June 25, 2025.

Included in those appropriations were funding for Police Department patrol vehicle replacements. Staff is proposing to purchase a Ford F150 for the Police Department from National Auto Fleet Group through a piggyback agreement with Sourcewell. Using a piggyback agreement for this purchase will save both time and cost that would otherwise be incurred should a stand-alone vehicle purchase RFP be issued. The existing vehicle is expected to be taken out of service and disposed of through the City’s surplus property process.

DISCUSSION:

Council approved Ordinance 996 C.S. on December 21, 2022, which amended the City’s Municipal Code by adding Title II, Section 4 - Purchasing Procedures. This section allows the City to utilize piggyback purchasing procedures through the Procurement Services Manager to purchase supplies, equipment, or services without completing the City’s bidding or proposal process. A piggyback contract can be executed via another entity’s agreement when the items or services have already been bid by other governmental agencies or special cooperative agreements, provided such contracts are the result of a competitive bidding process, that the competitive bidding process used and all terms and conditions are substantially the same as those used by the City, and that the competitive bidding process and terms and conditions contain a clause allowing piggybacking by other public agencies.

B-3
The Fleet Division purchases various commodities throughout the year for its daily operations, including vehicles, equipment, miscellaneous goods, and services. Because of the variety and quantity of procurements made by Fleet, the division is a natural fit to utilize the piggyback procurement process.

Staff recommends utilizing the Sourcewell piggyback purchase agreement to acquire a Ford F150 police responder for the Police Department from National Auto Fleet Group. This vehicle is anticipated to facilitate calls in more rough terrain conditions, including in the riverbed, with its higher ground clearance and all-wheel drive capability. The proposed purchase would replace a Ford Interceptor Utility patrol vehicle that was put into service in 2019. Although the current vehicles have relatively low mileage, they have undergone extensive use. Additionally, these vehicles often experience long idle times due to the need to power essential equipment, such as on-board computers, which places significant strain on the engines. Typically, Police Interceptors have a service life of approximately 6-7 years or 100,000 miles, making this replacement timely.

Since first responder vehicles are exempt from the new California Air Resources Board Advanced Clean Fleet Rule, this vehicle will be gasoline-powered. 72 Hour LLC, dba National Auto Fleet Group, is the designated dealer for the Ford F150 Police Responders on the Sourcewell contract #091521-NAF (National Auto Fleet Group: Contract 091521-NAF | Sourcewell). Delivery lead times for these vehicles can vary from 6 to 12 months from receipt of purchase order.

FINANCIAL IMPACT:

The purchase under the recommended cooperative purchase agreement will be made from the Fleet Acquisition Fund (Org 3065-0000). Adequate appropriations were included in the Fiscal Year 2025/26 Adopted Budget for this purchase. The total cost of the vehicles is $61,148.43.

ALTERNATIVES:

As an alternative, Council may direct staff to prepare a Request for Proposal (RFP) to solicit quotes from vendors per item or issue an RFP per item. Either scenario, while feasible, would require staff resources with no certainty that the prices obtained through this alternative process would be better than those obtained through piggybacking.

ATTACHMENTS:

1. Resolution approving Sourcewell piggyback purchase
RESOLUTION NO. _______

RESOLUTION APPROVING SOURCEWELL PIGGYBACK AGREEMENT WITH 72 HOUR LLC, DBA NATIONAL AUTO FLEET GROUP, FOR THE PURCHASE OF A POLICE PATROL VEHICLE IN THE AMOUNT OF $61,148.43
WHEREAS, a piggyback contract can be executed via another entity’s agreement when the items or services have already been bid by other governmental agencies or special cooperative agreements, provided such contracts are the result of competitive bidding, and that the competitive bidding process used and all terms and conditions are substantially the same as the City’s competitive bidding process and terms and conditions; and WHEREAS, the City Council (‘Council’) approved Ordinance 996 C.S. on December 21, 2022, which added Title II Section 4 Purchasing Procedures to City’s Municipal Code; and WHEREAS, Ordinance 996 C.S. allows the City to utilize piggyback purchasing procedures to purchase supplies, equipment, or services without completing the City’s bidding or proposal process, from any supplier who offers the goods or services at the same or better price, terms, and/or conditions as the supplier previously offered to another public; and WHEREAS,staff has conducted a due diligence and determined that a piggyback purchase through Sourcewell best meets the City’s interests.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA does hereby resolve, find, and order as follows:

1. The above recitals are true and correct and are incorporated herein by this reference.

2. The Council finds that the use of piggyback purchases per the City’s Municipal Code, Title II, Section 4 - Purchasing Procedures is appropriate, and is in the best interest of the City.

3. The Council approves the Sourcewell piggyback agreements for purchase of a Ford F150 Police Responder patrol vehicle for $61,148.43 from National Auto Fleet Group (Sourcewell Contract #091521-NAF).

4. The City Manager is authorized to enter into agreements(s) for each of the items listed above, consistent with the material terms of the Sourcewell agreements and California law, and subject to approval as to legal form by the City Attorney.

5. This Resolution shall take effect immediately upon its adoption. * * *

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: September 3, 2025
_________________________________ Agenda Number: ___________ Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Designation of a Voting Delegate and Alternates for the League of California Cities 2025 Annual Conference
RECOMMENDATION:

Approve a Minute Order to designate a voting delegate and up to two alternates for the 2025 League of California Cities' Annual Business Meeting
SUMMARY:

This year's League of California Cities Annual Conference is scheduled for Wednesday, October 8, through Friday, October 10, 2025 in Long Beach. One important aspect of the Annual Conference is the annual Business Meeting when the membership acts on conference resolutions. The Business Meeting will take place on Friday, October 10, 2025.

To expedite the management of business, every City is being requested to designate a voting representative and up to two voting alternates who will be present at the Business Meeting.

League bylaws provide that each city is entitled to one vote to determine a city position in matters affecting municipal or League policy matters.

DISCUSSION:

As of the writing of this report, all Councilmembers including Mayor Gallegos and Mayor Pro Tem Rodriguez are registered to attend the conference.

D-1
Besides other business which takes place at the meeting, several resolutions are voted on which reflect policy issues facing the State. The resolutions adopted are forwarded to the State and action is encouraged.

Each City that is a member of the League of California Cities is encouraged to designate a voting delegate to represent them at the League. The delegate will have the authority to vote on the resolutions at the meeting. The attached report from the League outlines the procedures for the meeting and describes each resolution that has been submitted for consideration. The attached correspondence from the League (Attachment 1) requests that the Council designate a voting delegate and up to two alternates to represent the City at the League's Annual Business Meeting.

FINANCIAL IMPACT:

There is no direct fiscal impact associated with designating a voting delegate and two alternates for the 2025 League of California Cities' (League) Annual Business Meeting.

ALTERNATIVES:

The Council may elect not to designate a voting delegate and alternates and forfeit the City’s voting ability at this year’s League of CA Cities Annual Business Meeting.

ATTACHMENTS:

1. Letter from the League of CA Cities including Voting Procedures and Delegate/Alternate Form
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, July 16, 2025
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Oct. 8-10, 2025 Long Beach Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.

Taking place on Oct. 10, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.

To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.

Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.

Following council action, please submit your city’s delegates through the online submission portal by Wed., Sept. 24. When completing the Voting Delegate submission form, you will be asked to attest that council action was taken. You will need to be signed in to your My Cal Cities account when submitting the form.

Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide pre-conference communications with voting delegates.

Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.

Council Action Advised by September 24, 2025
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.

Please view Cal Cities’ event and meeting policy in advance of the conference.

Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.

Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

The voting delegate desk, located in the conference registration area of the Long Beach Convention Center in Long Beach, will be open at the following times: Wednesday, Oct. 16, 8:00 a.m.-6:00 p.m. and Thursday, Oct. 17, 7:30 a.m.-4:00 p.m. On Friday, Oct. 18, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.

The voting procedures that will be used at the conference are attached to this memo.

Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.

Once again, thank you for submitting your voting delegate and alternates by Wednesday, Sept. 24. If you have questions, please contact Zach Seals at [email protected].

Attachments:
• General Assembly Voting Guidelines
• Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines

1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.

2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.

3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.

4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.

5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.

6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.

7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.

Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).

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