Update 09/12/2025 at 7:00 p.m. Madera City Council Agenda Page 1 of 6 September 17, 2025
REGULAR MEETING OF THE MADERA CITY COUNCIL AND
SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE
GROUNDWATER SUSTAINABILITY AGENCY
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, September 17, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 889 1965 3075 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 09/12/2025 at 7:00 p.m. Madera City Council Agenda Page 2 of 6 September 17, 2025
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Joyce Lane, Glory of Zion Ministries
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing Old Timers Week
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Public Hearing Regarding the Program Year 2024/25 Community Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Financial Summary Recommendation: Conduct a Public Hearing, Invite Public Input, and Adopt a Resolution Approving the City’s Program Year 2024/25 CAPER and Financial Summary (Report by Michael Lima)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – September 3, 2025 and September 10, 2025
Recommendation: Approve the City Council Minutes of September 3, 2025 and September 10, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for August 23, 2025 to September 5, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
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Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Madera County Elections Division Fee Waiver Request for the Special Election occurring November 4, 2025
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan American Community Center starting on October 31, 2025, and ending on November 4, 2025, related to the Special Election, hosted by the Madera County Elections Division, at an Anticipated Rental Fee of $4,045 (Report by Joseph Hebert)
B-5 Madera Unified School District Attendance Recovery Camp Consultant Services Agreement for School Year 2025-2026
Recommendation: Adopt a Resolution Approving a Consultant Services Agreement between the City of Madera and Madera Unified School District for the Attendance Recovery Camp for School Year 2025-2026, not to exceed $11,274 (Report by Joseph Hebert)
B-6 Easement Deed from Jose Diaz Contreras and Gabino Diaz Hernandez for Sidewalk Improvements at 416 Amerine Avenue for City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving an Agreement for Purchase of an Easement at 416 Amerine Avenue (APN 009-071-024) (Report by Keith Helmuth) B-7 Second Amendment to the Agreement with Stantec Consulting Services, Inc. to Prepare the Quarterly Groundwater Monitoring Reports
Recommendation: Adopt a Resolution Approving a Second Contract Amendment to the Professional Engineering Consulting Services with Stantec Consulting Services to Prepare the Quarterly Groundwater Monitoring Reports as Required by the New Waste Discharge Permit (R5-2022-0074) for the Wastewater Treatment Facility for 27,000 (Report by Arnoldo Rodriguez) B-8 Streamlining Caltrans Improvements to the Avenue 17 and State Route 99 Interchange Recommendation: Adopt a Resolution Authorizing Kimley Horn and Associates to Act Related to Certain Caltrans Improvements for Avenue 17 and State Route 99, and to Approve a Covenant to Indemnify with NP Opco, LLC. (Report by Keith Helmuth)
B-9 City Participation in the National Opioid Settlement Agreements with Secondary Manufacturers
Recommendation: Adopt a Resolution:
1. Approving Settlement Agreements and Participation Forms for the City’s participation in the New National Opioid Settlement Agreements with Alvogen, Inc., Amneal Pharmaceuticals Inc., Apotex Inc., Hikma Pharmaceuticals Usa, Inc., Indivior Inc., Mylan Pharmaceuticals Inc., Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals Inc., (collectively referred to as Secondary Manufacturers), and authorizing the City Manager to execute all necessary documents and carry out all required actions to ensure Update 09/12/2025 at 7:00 p.m. Madera City Council Agenda Page 4 of 6 September 17, 2025
the City’s participation, including transmittal of executed documents and participation in future related settlements, as applicable; and
2. Approving the California State-Subdivision Agreements Regarding Distribution and Use of Settlement Funds relating to the New National Opioid Settlement Agreements with Secondary Manufacturers (Report by Arnoldo Rodriguez)
B-10 City Participation in the National Opioid Settlement Agreements with Purdue and Sackler Family
Recommendation: Adopt a Resolution:
1. Approving Settlement Agreements and Participation Forms for the City’s participation in the New National Opioid Settlement Agreements with Purdue Pharma LLC., and the Sackler Family and their affiliates (Purdue) and authorizing the City Manager to execute all necessary documents and carry out all required actions to ensure the City’s participation, including transmittal of executed documents and participation in future related
settlements, as applicable; and
2. Approving the California State-Subdivision Agreements Regarding Distribution and Use of Settlement Funds relating to the New National Opioid Settlement Agreements with Purdue and the Sackler Family (Report by Arnoldo Rodriguez)
B-11 Community Development Block Grant (CDBG) Program Year 2025/26 Subrecipient Agreements
Recommendation: Adopt Resolutions Approving the Program Year 2025/26 CDBG Subrecipient Agreement for Services for:
1. $177,958.20 with City of Madera Program Year 2025/26 CDBG Administration; and
2. $20,000 with Community Action Partnership of Madera County; and
3. $15,000 with Madera Coalition for Community Justice; and
4. $15,000 with Project Run Madera; and
5. $15,000 with O.L.I.V.E. Charitable Organization; and
6. $45,000 with Community Action Partnership of Madera County; and
7. $18,446.20 with Madera County Workforce; and
8. $40,022.45 with City of Madera Parks Department (Senior Program); and
9. $230,047 with City of Madera Public Works Department (Sidewalk Replacement Program); and
10. $413,317.15 with City of Madera Parks Department (Centennial Pool Complex); and
11. $10,000 with City of Madera Parks Department (Taubert Park) (Report by Michael Lima)
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C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Sixth Amendment to the City Clerk At-Will Employment Agreement Recommendation: This report has been prepared at the direction of the City Council (Council), therefore there is no staff recommendation provided. Council is asked to consider and determine whether to adopt the Resolution approving a Sixth Amendment to the City Clerk At-Will Employment Agreement (Report by Wendy Silva)
D-2 Award of Contract and Budget Amendment the Airport Apron A2 and Hangar Taxilane Rehabilitation Project
Recommendation: Adopt a Resolution:
1. Awarding the construction contract for the Apron A2 and Hangar Taxilane Rehabilitation Project to Terra West Construction, Inc. for $2,199,805.00; and
2. Amending the Fiscal Year 2025-26 Operating Budget, and
3. Adopting a Class 2 (Replacement or Reconstruction) Categorical Exemption under CEQA (Report by Arnoldo Rodriguez)
E. ADMINISTRATIVE REPORTS:
E-1 Selecting Recipients for October Proclamations
Recommendation: Request for Council’s Selection of Recipients for the following Proclamations: Breast Cancer Awareness Month, Indigenous People’s Day, Domestic Violence Awareness Month (Report by Alicia Gonzales) E-2 Domestic Well Mitigation Program (DWMP)
Recommendation: Receive update and provide direction regarding information provided as part of this report to City Council (Action on this item by the (GSA) Groundwater Sustainability Agency) (Report by Keith Helmuth) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
FUTURE MEETING DATES:
Wednesday, October 1, 2025
Wednesday, October 15, 2025
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may Update 09/12/2025 at 7:00 p.m. Madera City Council Agenda Page 6 of 6 September 17, 2025
call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for September 17, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 7:00 p.m. on September 12, 2025. _______________________
Alicia Gonzales, City Clerk