Item: B-1
Minutes for: 09/17/2025
Adopted: 10/15/2025
The City of
MADERA
VALLEY CENTRAL
Minutes of a Regular Meeting of the Madera City Council and Minutes of a Special Meeting of the Madera City Council as the Groundwater Sustainability Agency Wednesday, September 17, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City's website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Director of Financial Services Michael Lima, Division Fire Chief Larry Pendarvis, Fire Battalion Chief Dana McCarroli, Grants Administrator Marcela Zuniga, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Senior Civil Engineer Jonathan Gramajo, and Administrative Analyst (HR) Eric Battles.
INVOCATION: Joyce Lane, Glory of Zion Ministries
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, REMOVE ITEM B-5 AND ITEM D-2 FROM THE AGENDA AND CORRECT THE TYPO IN THE RESOLUTION FOR ITEM B-8 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
PRESENTATIONS:
1. Proclamation Recognizing Old Timers Week
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
Mikaela Contreras, a resident of Madera, spoke in support and advocated having a splash pad in Madera.
She stated that as Council might be reluctant to approve a splash pad due to budget funds that Council might want to re-evaluate the high salaries within City staff.
Maria Valenzuela, a parent in Madera spoke in support of having a splash pad in Madera.
Stephen Quick, a former resident of Madera, made Council aware of the change in Proposition 57. They have a protest planned for October 11, 2025 at the River Park Shopping Center on Nees and Blackstone Avenues. Mr. Quick handed flyers of the protest to City Clerk Alicia Gonzales for Council distribution.
Luis Zaragosa, a resident of Madera, stated that starting a business is complicated and could be costly once permits are included. He stated that when he got his business license, the application was $50 but his application kept being postponed and he paid approximately $6,000. He would like the city to come up with a grant program or workshop that would help people. He asked that the process be streamlined and easier.
Alvina Miguel, a resident of Madera, along with Valeria Salamanca, Oscar and Jesus spoke about the Rising Sun water and energy program that they are a part of. An informative flyer on their program was handed to City Clerk Alicia Gonzales for Council distribution.
Vincent Enriquez, owner and operator of Pablo Taxi and Pablo Medical Transport mentioned how Gold Taxi operates without a license, and their drivers have not gone through the required background check and fingerprinting. He stated he has spoken to Claudia Mendoza in Code Enforcement and Police Chief Chiaramonte about this issue, but Gold Taxi is still in operation.
Nathan Alonzo, the local government affairs representative for PG&E asked to be put on a future agenda, so that he could give Council an update on the efforts to expand capacity in Madera.
An unidentified speaker addressed the Council during public comment, requesting that the inclusive swing at Centennial Park be fixed. She mentioned that she had an issue with Pablo Taxi in the past. Her son uses medical transport. She once requested medical transport for her son and instead of a medical transport van picking them up, they were picked up in a car which could not accommodate the stroller that she uses as medical transport for her son. Pablo still got paid through medical for the service. She stated that maybe, if he served the community better, he wouldn't have to worry about other people's business. She mentioned that she supports having a splash pad in Madera.
Written public comment was received and made available to the Council and the public.
No further Public Comment was presented. Public Comment was closed.
A. PUBLIC HEARINGS:
A-1 Public Hearing Regarding the Program Year 2024/25 Community Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report (CAPER) and Financial Summary Recommendation: Conduct a Public Hearing, Invite Public Input, and Adopt a Resolution Approving the City's Program Year 2024/25 CAPER and Financial Summary (Report by Michael Lima)
No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
City of Madera City Council Minute
205 W. 4th Street September 17, 2025
Madera, CA 93637 Page 2 of 9
RES 25-177 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING THE PROGRAM YEAR (PY) 2024/25
COMMUNITY DEVELOPMENT BLOCK GRANT CONSOLIDATED ANNUAL
PERFORMANCE AND EVALUATION REPORT AND FINANCIAL SUMMARY B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.
ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER MEJIA, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
B-1 Minutes - September 3, 2025 and September 10, 2025
Recommendation: Approve the City Council Minutes of September 3, 2025 and September 10, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for August 23, 2025 to September 5, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Madera County Elections Division Fee Waiver Request for the Special Election occurring November 4, 2025
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan American Community Center starting on October 31, 2025, and ending on November 4, 2025, related to the Special Election, hosted by the Madera County Elections Division, at an Anticipated Rental Fee of $4,045 (Report by Joseph Hebert)
RES 25-178 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, WAIVING THE RENTAL FEES OF THE PAN AMERICAN COMMUNITY CENTER STARTING ON OCTOBER 31, 2025, AND ENDING ON NOVEMBER 4, 2025, RELATED TO THE SPECIAL ELECTION, HOSTED BY THE
MADERA COUNTY ELECTIONS DIVISION, AT AN ANTICIPATED RENTAL FEE OF $4,045
B-5 Madera Unified School District Attendance Recovery Camp Consultant Services Agreement for School Year 2025-2026
Recommendation: Adopt a Resolution Approving a Consultant Services Agreement between the City of Madera and Madera Unified School District for the Attendance Recovery Camp for School Year 2025-2026, not to exceed $11,274 (Report by Joseph Hebert)
This item was removed from the agenda during the Agenda Approval section of the meeting.
City of Madera City Council Minute
205 W. 4'h Street September 17, 2029
Madera, CA 93637 Page 3 of9
B-6 Easement Deed from Jose Diaz Contreras and Gabino Diaz Hernandez for Sidewalk Improvements at 416 Amerine Avenue for City Project R-94 Bid Package 3 Phase 2 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving an Agreement for Purchase of an Easement at 416 Amerine Avenue (APN 009-071-024) (Report by Keith Helmuth) RES 25-179 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING AN AGREEMENT FOR THE PURCHASE OF AN EASEMENT AT 416 AMERINE AVE, MADERA, CA 93637 (APN 009-071-024)
B-7 Second Amendment to the Agreement with Stantec Consulting Services, Inc. to Prepare the Quarterly Groundwater Monitoring Reports
Recommendation: Adopt a Resolution Approving a Second Contract Amendment to the Professional Engineering Consulting Services with Stantec Consulting Services to Prepare the Quarterly Groundwater Monitoring Reports as Required by the New Waste Discharge Permit (R5-2022-0074) for the Wastewater Treatment Facility for 27,000 (Report by Arnoldo Rodriguez) RES 25-180 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING SECOND AMENDMENT TO AGREEMENT FOR
PROFESSIONAL ENGINEERING CONSTING SERVICES WITH STANTEC
CONSULTING SERVICES FOR THE PREPARATION OF QUARTERLY
GROUNDWATER MONITORING REPORTS FOR THE CITY OF MADERA
WASTEWATER TREATMENT FACILITY
B-8 Streamlining Caltrans Improvements to the Avenue 17 and State Route 99 Interchange Recommendation: Adopt a Resolution Authorizing Kimley Horn and Associates to Act Related to Certain Caltrans Improvements for Avenue 17 and State Route 99, and to Approve a Covenant to Indemnify with NP Opco, LLC. (Report by Keith Helmuth)
Council was advised that there was a typo on the name of the company. It was referred to as Kimely throughout the resolution however, the correct spelling is Kimley. Staff will correct the resolution.
RES 25-181 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA AUTHORIZING KIMLEY HORN AND ASSOCIATES TO ACT RELATED TO CERTAIN CALTRANS IMPROVEMENTS FOR AVENUE 17 AND STATE ROUTE 99 AND APPROVE A COVENANT TO INDEMNIFY WITH NP
OPCO, LLC
B-9 City Participation in the National Opioid Settlement Agreements with Secondary Manufacturers
Recommendation: Adopt a Resolution:
1. Approving Settlement Agreements and Participation Forms for the City's participation in the New National Opioid Settlement Agreements with Alvogen, Inc., Amneal Pharmaceuticals Inc., Apotex Inc., Hikma Pharmaceuticals Usa, Inc., Indivior Inc., Mylan Pharmaceuticals Inc., Sun Pharmaceutical Industries, Inc., and Zydus Pharmaceuticals Inc., (collectively referred to as Secondary Manufacturers), and authorizing the City Manager to execute all City of Madera City Council Minutes
205 W. 4th Street September 17, 2025
Madera, CA 93637 Page 4 of 9
necessary documents and carry out all required actions to ensure the City's participation, including transmittal of executed documents and participation in future related settlements, as applicable; and
2. Approving the California State-Subdivision Agreements Regarding Distribution and Use of Settlement Funds relating to the New National Opioid Settlement Agreements with Secondary Manufacturers (Report by Arnoldo Rodriguez)
RES 25-182 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING SETTLEMENT AGREEMENTS) WITH SECONDARY
MANUFACTURERS AND ENTRY INTO PARTICIPATION AND ALLOCATION
AGREEMENTS WITH THE STATE OF CALIFORNIA FOR THE SAME
B-10 City Participation in the National Opioid Settlement Agreements with Purdue and Sackler Family
Recommendation: Adopt a Resolution:
1. Approving Settlement Agreements and Participation Forms for the City's participation in the New National Opioid Settlement Agreements with Purdue Pharma LLC., and the Sackler Family and their affiliates (Purdue) and authorizing the City Manager to execute all necessary documents and carry out all required actions to ensure the City's participation, including transmittal of executed documents and participation in future related
settlements, as applicable; and
2. Approving the California State-Subdivision Agreements Regarding Distribution and Use of Settlement Funds relating to the New National Opioid Settlement Agreements with Purdue and the Sackler Family (Report by Arnoldo Rodriguez)
RES 25-183 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING SETTLEMENT AGREEMENTS) WITH PURDUE PHARMA,
LLC., AND THE SACKLER FAMILY AND ENTRY INTO PARTICIPATION
ANDALLOCATION AGREEMENTS WITH THE STATE OF CALIFORNIA FOR
THE SAME
B-11 Community Development Block Grant (CDBG) Program Year 2025/26 Subrecipient Agreements
Recommendation: Adopt Resolutions Approving the Program Year 2025/26 CDBG Subrecipient Agreement for Services for:
1. $177,958.20 with City of Madera Program Year 2025/26 CDBG Administration; and
2. • $20,000 with Community Action Partnership of Madera County; and
3. $15,000 with Madera Coalition for Community Justice; and
4. $15,000 with Project Run Madera; and
5. $15,000 with O.L.I.V.E. Charitable Organization; and
6. $45,000 with Community Action Partnership of Madera County; and
City of Madera City Council Minutes
205 W. 4th Street September 17, 2025
Madera, CA 93637 Page 5 of 9
7. $18,446.20 with Madera County Workforce; and
8. $40,022.45 with City of Madera Parks Department (Senior Program); and
9. $230,047 with City of Madera Public Works Department (Sidewalk Replacement Program); anc
10.5013715 . O. $413,317.15 with City of Madera Parks Department (Centennia Pool Complex); and
11. $10,000 with City of Madera Parks Department (Taubert Park) (Report by Michael Lima)
RES 25-184 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($177,958) WITH CITY OF MADERA, DEPARTMENT OF FINANCE
RES 25-185 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($20,000) WITH COMMUNITY ACTION PARTNERSHIP OF MADERA
COUNTY
RES 25-186 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($15,000) WITH THE MADERA COALITION FOR COMMUNITY JUSTICE RES 25-187 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($15,000) WITH PROJECT RUN MADERA
RES 25-188 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($15,000) WITH O.L.I.V.E CHARITABLE ORGANIZATION
RES 25-189 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($45,000) WITH THE COMMUNITY ACTION PARTNERSHIP OF MADERA COUNTY
RES 25-190 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($18,446.20) WITH THE MADERA COUNTY WORKFORCE
RES 25-191 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($40,022.45) WITH CITY OF MADERA, PARKS DEPARTMENT
City of Madera City Council Minutes
205 W. 4th Street September 17, 2025
Madera, CA 93637 Page 6 of 9
RES 25-192 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($230,047.00) WITH CITY OF MADERA, PUBLIC WORKS DEPARTMENT RES 25-193 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($413,317.15) WITH CITY OF MADERA, PARKS DEPARTMENT
RES 25-194 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2025/26 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($10,000) WITH CITY OF MADERA, PARKS DEPARTMENT
c. WORKSHOP: None
PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Sixth Amendment to the City Clerk At-Will Employment Agreement Recommendation: This report has been prepared at the direction of the City Council (Council), therefore there is no staff recommendation provided. Council is asked to consider and determine whether to adopt the Resolution approving a Sixth Amendment to the City Clerk At-Will Employment No Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 25-195 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING
A SIXTH AMENDMENT TO THE CITY CLERK AT-WILL EMPLOYMENT
AGREEMENT
D-2 Award of Contract and Budget Amendment the Airport Apron A2 and Hangar Taxilane Rehabilitation Project
Recommendation: Adopt a Resolution:
1. Awarding the construction contract for the Apron A2 and Hangar Taxilane Rehabilitation Project to Terra West Construction, Inc. for $2,199,805.00; and
2. Amending the Fiscal Year 2025-26 Operating Budget, and
3. Adopting a Class 2 (Replacement or Reconstruction) Categorical Exemption under CEQA (Report by Arnoldo Rodriguez)
This item was removed from the agenda during the Agenda Approval section of the meeting.
ADMINISTRATIVE REPORTS:
E-1 Selecting Recipients for October Proclamations
Recommendation: Request for Council's Selection of Recipients for the following Proclamations: Breast Cancer Awareness Month, Indigenous People's Day, Domestic Violence Awareness Month (Report by Alicia Gonzales) City of Madera City Council Minutes
205 W. 4* Street September 17, 2025
Madera, CA 93637 Page 7 of 9
Council agreed by consensus that staff reach out to Charlotte Brewer for a suggestion of a Relay for Life participant who would receive the Breast Cancer Awareness Month proclamation. The Indigenous People's Day proclamation will be presented to La Guelaguetza. The Domestic Violence Awareness Month proclamation will be presented to Lideres Campesinas and will also be presented to the Community Action Partnership of Madera County (CAPMC).
E-2 Domestic Well Mitigation Program (DWMP)
Recommendation: Receive update and provide direction regarding information provided as part of this report to City Council (Action on this item by the (GSA) Groundwater Sustainability Agency) (Report by Keith Helmuth) No further Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY MAYOR GALLEGOS ITEM E-2 AS WRITTEN WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (i) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.
Councilmember Evans reported that the traffic signal on Lake Street and Sherwood Avenue is coming along and will be working soon.
Councilmember Zacharia reported that he attended the 9/11 memorial event last week. He mentioned that today is his 14** Wedding Anniversary. Councilmembers congratulated him on his anniversary.
Councilmember Montes had nothing to report.
Councilmember Mejia had nothing to report.
Mayor Pro Tem Rodriguez reported that he attended the September 3rd Cottonwood Creek Ribbon Cutting along with Councilmembers Evans, Zacharia and Villegas. Three (3) aging bridges were consolidated into one (1) bridge which improved the infrastructure and prepares for the future six-lane expansion from Avenue 12 to Avenue 7. They hope to start construction in the summer of 2026. He also attended the Valley Voice trip to Washington, D.C., which is a coalition of eight (8) counties within the Central Valley that advocate for federal funding for regional projects and transportation. Air quality in the San Joaquin Valley was also discussed.
Mayor Pro Tem Rodriguez thanked Police Chief Chiaramonte for hosting the Business Watch meeting and introducing new software that will help fight crime.
Councilmember Villegas stated he attended the 9/11 Anniversary celebration.
Mayor Gallegos reported that a student was struck by a vehicle earlier in the week and urged everyone to stay safe. She offered prayers to the family of a City/County resident involved in a fatal accident on Avenue 7 and Road 24. She gave a shout out to the Madera District Fair CEO Barbara Leach for putting on a beautiful event (District Fair) this year; it was a huge success.
G. CLOSED SESSION: None
FUTURE MEETING DATES:
Wednesday, October 1, 2025
City of Madera City Council Minutes
205 W. 4' Street September 17, 2025
Madera, CA 93637 Page 8 of 9
• Wednesday, October 15, 2025
ADJOURNMENT: Meeting was adjourned at 7:05 p.m.
Anisonzas leceisk allegas
ICIA GONZALÉS, City Clerk CECELIA K. GALLEGOS, Mayor
Zelda seon
MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk
ON OF MADER,
ACORPORANE
*
March 27, 1907
CALIFORNIA
City of Madera City Council Minutes
205W. W.4th Street September 17, 2025
Madera, CA 93637 Page 9 of 9