Update 10/09/25 6:21 p.m. Madera City Council Agenda Page 1 of 7 October 15, 2025
REGULAR MEETING OF THE MADERA CITY COUNCIL AND
SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE
GROUNDWATER SUSTAINABILITY AGENCY
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, October 15, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 843 2565 8822 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
“Wordly” can translate into 25+ different languages. To access written translation during the meeting, please scan the QR Code or click this link: https://attend.wordly.ai/join/FTZJ-3396 “Wordly” puede traducir a más de 25 idiomas diferentes. Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/FTZJ-3396
This meeting is also being conducted by teleconference at the following location:
The Pines Resort
Resort Lobby
54432 Road 432
Bass Lake, CA 93604
Mayor Pro Tem Rodriguez will participate via that teleconference location at The Pines Resort at the address noted above. The teleconference location is open to the public and any member of the public has an opportunity to address the City Council from the teleconference location in the same manner as if that person attended the meeting at City Hall. The City Council will control the conduct of the meeting and determine the appropriate order on public comments from the teleconference location. All votes during the meeting shall be by roll call.
Update 10/09/25 6:21 p.m. Madera City Council Agenda Page 2 of 7 October 15, 2025
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Sam Alvarado III, Grace Point Ministries PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing Breast Cancer Awareness Month
2. Proclamation Recognizing Indigenous People’s Day
3. Proclamation Recognizing Disability Awareness Month
4. Proclamation Recognizing Domestic Violence Awareness Month
5. Senator Anna Caballero’s Young Legislator Program (YLP) PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Consideration of adoption of the 2025 California Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildland-Urban Interface, Historical, Fire, Existing Building, Green Building Standards, and Reference Standards Codes
Recommendation: Waive full reading and introduce by title only an Ordinance of the City Council of the City of Madera adopting the 2025 California Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildland-Urban Interface, Historical, Fire, Existing Building, Green Building Standards, and Reference Standards Codes including Appendix CJ of the California Residential Code, and Appendix Q of The California Building Code by Repealing Chapter 1 of Title IX, and adding Chapter 1 of Title IX of the Madera Municipal Code, with the associated CEQA findings. (Report by Rafael Magallan)
A-2 Initiation of Proceedings for the Annexation of the Tract 25-S-01 Tozer III Subdivision into Community Facilities District 2005-1
Update 10/09/25 6:21 p.m. Madera City Council Agenda Page 3 of 7 October 15, 2025
Recommendation: Adopt a Resolution Declaring Its Intention to Annex Territory (Tract 25-S 01/TSM 2024-05, Tozer III Subdivision) to the City of Madera Community Facilities District No. 2005-1 (Public Services), to Authorize the Levy of Special Taxes Therein, and Setting Public Hearing (Annexation No. 17) (Report by Will Tackett)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – September 17, 2025
Recommendation: Approve the City Council Minutes of September 17, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for September 6 to October 3, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Porsche Club of America Special Activity Permit for Autocross Events at the Madera Municipal Airport
Recommendation: Adopt a Resolution Approving a Special Activity Permit for the use of Designated Areas of the Madera Municipal Airport for Porsche Club of America Autocross Events (Report by Wendy Silva)
B-5 Adoption of Updated City of Madera Full Time Salary Schedules Recommendation: Adopt a Resolution Approving Revised City of Madera Full Time Salary Schedules Effective September 6, 2025 (Report by Wendy Silva) B-6 Retirement, Surplus, and Sale of Police Canines
Recommendation: Adopt a Resolution Authorizing the Retirement of One Apprehension Canine and the Surplus of One Drug-detection Canine, with both Animals to be Sold Back to their Respective Handlers for the amounts of $1 and $1,000, Respectively (Report by Giachino Chiaramonte)
B-7 Facility Use Agreements with Community Action Partnership of Madera County Recommendation: Adopt a Resolution Authorizing the City Manager to Execute Facility Use Agreements for the City’s use of Community Action Partnership of Madera County facilities (Report by Giachino Chiaramonte) B-8 Madera Unified School District Attendance Recovery Camp Consultant Services Agreement for School Year 2025-2026
Recommendation: Adopt a Resolution Approving a Consultant Services Agreement between the City of Madera and Madera Unified School District for the Attendance Update 10/09/25 6:21 p.m. Madera City Council Agenda Page 4 of 7 October 15, 2025
Recovery Camp for School Year 2025-2026, not to exceed $11,274 (Report by Joseph Hebert)
B-9 Reject Bids for the Invitation for Bid (IFB) 202526-01 Asphalt Concrete Patching and Slurry Seal Type II Application On- Call Services
Recommendation: Approve a Minute Order Rejecting the Bids Received for IFB 202526-01 Asphalt Concrete Patching and Slurry Seal Type II Application On-Call Services (Report by Arnoldo Rodriguez)
B-10 Piggyback Purchase Agreements for Fleet Division-related Purchases Recommendation: Adopt a Resolution approving Sourcewell piggyback agreement with National Auto Fleet Group for the purchase of three replacement Police patrol vehicles for $154,358.70 (Report by Michael Lima) B-11 Colett-Martin Subdivision (Tract No. 24-S-02) Final Map and Improvement Agreement and Initiation of Annexation Proceedings into Landscape Maintenance District (LMD) Zone 51 Recommendation: 1. Adopt Resolution:
a. Approving the Final Map for the Colett-Martin Subdivision. b. Approving Improvement Agreement for the Colett-Martin Subdivision (Tract No. 24-S-02).
c. Authorizing staff to record the Final Map and Improvement Agreement.
d. Accepting the Dedication of Land for Public Use
2. Adopt Resolution Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for the Annexation of Property into City of Madera Landscape Maintenance District Zone of Benefit 51, to Review the Improvements and Assessments for Fiscal year 2026/27, and Setting a Public Hearing (Report by Keith Helmuth)
B-12 Community and Park Facilities Parking Lot Surface Rehabilitation, City Project No. PK-81 CDBG Block Grant
Recommendation: Adopt a Minute Order Approving:
1. Acceptance of the Community and Park Facilities Parking Lot Surface Rehabilitation, City Project No. PK-81 CDBG Block Grant
2. Recording of Notice of Completion
3. Release of retention 35 days after the recording of the Notice of Completion (Report by Keith Helmuth)
B-13 Request to Waive City Fees Relating to Madera High School’s Homecoming Parade Recommendation: Adopt the Resolution waiving the fees to cover the costs of City fees and services relating to the Madera High School Homecoming Parade in the amount of $2,136 (Report by Giachino Chiaramonte)
B-14 Madera Elks Lodge Fee Waiver Request for the Annual Hoop Shoot Event Recommendation: Adopt a Resolution waiving the rental fees of the John Wells Youth Center on November 22, 2025, related to a Hoop Shoot Contest hosted by the Madera Elks Lodge #1918, at an anticipated rental fee of $425 (Report by Joseph Hebert)
Update 10/09/25 6:21 p.m. Madera City Council Agenda Page 5 of 7 October 15, 2025
B-15 Madera Unified School District Fee Waiver Request for a Safe Routes to School Event Recommendation: Adopt a Resolution waiving rental fees of Maple Court Park on October 21, 2025, related to a Safe Routes to School Event, hosted by Madera Unified School District, at an anticipated rental fee of $275 (Report by Joseph Hebert)
B-16 Professional Services Agreement with Mountain Valley Environmental Services, Inc.
Recommendation: Adopt a Resolution approving a Professional Services Agreement with Mountain Valley Environmental Services, Inc., for temporary Chief Plant Operator services at the Wastewater Treatment Plant (Report by Wendy Silva)
B-17 Central Valley Regional Center Fee Waiver Request for the “Passport to the World:
Celebrating Our Global Villages” Event
Recommendation: Adopt a Resolution waiving the rental fees of the Pan American Community Center on November 8, 2025, related to a “Passport to the World: Celebrating Our Global Villages” event hosted by the Central Valley Regional Center, at an anticipated rental fee of $1,445 (Report by Joseph Hebert)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Piggyback Purchase Agreement for New Hydro-Excavator Recommendation: Adopt a Resolution ratifying the City Manager’s decision to enter into a Sourcewell piggyback agreement with The Charles Machine Works, Inc. (Ditch Witch Division) for the purchase of a new HX30 hydro-excavator for $80,934.95, and adopt a budget amendment for $84,990 (Report by Michael Lima)
D-2 Water Well Preventative Maintenance, Rehabilitation, and On-Call Repair Services Recommendation: Adopt a Resolution approving a Contractor Services Agreement with Madera Pumps, Inc., for Water Well Preventative Maintenance, Rehabilitation, And On-Call Repair Services and a Class 1 (Existing Facilities) Categorical Exemption under the California Environmental Quality Act (CEQA) (Report by Arnoldo Rodriguez)
D-3 Award of Contract and Budget Amendment the Airport Apron A2 and Hangar Taxilane Rehabilitation Project
Recommendation: Adopt a Resolution:
1. Awarding the construction contract for the Apron A2 and Hangar Taxilane Rehabilitation Project to Terra West Construction, Inc. for $2,199,805.00
2. Amending the Fiscal Year 2025-26 Operating Budget, and
3. Adopting a Class 2 (Replacement or Reconstruction) Categorical Exemption under the California Environmental Quality Act (CEQA) (Report by Arnoldo Rodriguez)
Update 10/09/25 6:21 p.m. Madera City Council Agenda Page 6 of 7 October 15, 2025
D-4 Sole Source Purchase from Aqua-Metric Sales Company for Replacement of Two Base Stations Supporting the City’s Automatic Water Meter Reading System Recommendation: Adopt a Resolution approving a sole source purchase from Aqua-Metric Sales Company for the replacement of two base stations that support the City’s automatic water meter reading system, consistent with the City’s existing contractual relationship with Sensus Metering Systems (Report by Arnoldo Rodriguez)
E. ADMINISTRATIVE REPORTS:
E-1 Selecting Recipients for November Proclamations
Recommendation: Request for Council’s Selection of Recipients for the following Proclamations: Veteran’s Day and Small Business Saturday (Report by Alicia Gonzales)
E-2 Domestic Well Mitigation Program (DWMP) Update
Recommendation: Receive update and provide direction regarding information provided as part of this report to City Council (Action on this item by the (GSA) Groundwater Sustainability Agency) (Report by Keith Helmuth) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
FUTURE MEETING DATES:
Wednesday, November 5, 2025
Wednesday, November 19, 2025
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Update 10/09/25 6:21 p.m. Madera City Council Agenda Page 7 of 7 October 15, 2025
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for October 15, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 7:00 p.m. on October 9, 2025. _______________________
Alicia Gonzales, City Clerk