Item: B-1
Minutes for: 10/15/2025
Adopted: 11/05/2025
The City of
MADERA
VALLEY CENTRAL
Minutes of a Regular Meeting of the Madera City Council and Minutes of a Special Meeting of the Madera City Council as the Groundwater Sustainability Agency Wednesday, October 15, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City's website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail. Mayor Pro Tem Rodriguez participated via teleconference at The Pines Resort, Resort Lobby, 54432 Road 432, Bass Lake, CA 93604. All votes during the meeting were made by roll call.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2 (Teleconference) Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Larry Pendarvis Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte, Senior Planner Robert Smith, and Water & Sewer Operations Manager John Botwright.
INVOCATION: Pastor Sam Alvarado III, Grace Point Ministries PLEDGE OF ALLEGIANCE: Mayor Gallegos
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, THE AGENDA WAS APPROVED UNAIMOUSLY BY A 7/0 VOTE WITH ITEM B-6 PULLED.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (7) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER MEJIA
COUNCILMEMBER VILLEGAS
PRESENTATIONS:
1. Proclamation Recognizing Breast Cancer Awareness Month Proclamation Recognizing Indigenous People's Day
3. Proclamation Recognizing Disability Awareness Month
4. Proclamation Recognizing Domestic Violence Awareness Month Senator Anna Caballero's Young Legislator Program (YLP) PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
Harlan Rippetoe, founder of the Big Valley Horseshoe League, asked Council to support, fund and build eight additional horseshoe courts at Rotary Park. They may be able to hold state tournaments with the additional horseshoe courts. The people at the events would utilize local hotels and restaurants and stores for shopping.
Yolanda Contreras, a Madera resident, spoke in favor of having a splash pad in the city. She stated she got to meet Assemblywoman Soria at a "Meet and Greet" event and Assemblywoman Soria showed support of a splash pad and would be willing to meet with Council regarding that topic. Ms. Conteras stated she participated in the Old Timers' Day Parade. Their float won the "best overall" entry at the parade. She asked to get a picture with Council. City Attorney Shannon L. Chaffin advised Council that they are limited on what they can do as this is Public Comment.
Maurice asked for an update on the Airport Advisory Committee.
City Clerk Alicia Gonzales stated that Council received one written comment. A copy of the comment was made available to Council prior to the meeting, and a copy of the written comment was on the podium and available to the public.
Written Comment by Tina Hernandez:
I am writing to express my deepest gratitude for the Madera Splash Pad Project's relentless efforts in promoting this vital initiative. As a steadfast advocate for families within our community, they have demonstrated unwavering dedication. As a parent of two young children who would greatly benefit from this exceptional outdoor recreational facility, 1 am particularly grateful for their efforts, especially during the hot summer months. We have driven to nearby cities to enjoy their splash pads but would prefer to stay in our own city when we have one, as the cost and time could be saved tremendously. My youngest daughter, who has special needs, thoroughly enjoys sensory play and spending time outdoors, making this facility an ideal destination for her, as well as children of all ages. As non-swimmers, the splash pad's safety features are especially reassuring.
City of Madera City Council Minutes
205 W. 4th Street October 15, 2025
Madera, CA 93637 Page 2 of 12
Written Comment by Maleah Sumner:
I hope this message finds you well. I am writing as a resident of Madera to express my strong support for the development of a community splash pad in our city. Madera is a growing community, and families like mine deeply value safe, affordable, and family-friendly recreational spaces. A splash pad would provide a much-needed place for children to play and cool off during the hot summer months, while also offering parents a safe environment to gather and connect with one another. Unlike traditional pools, splash pads require less maintenance, reduce drowning risks, and can be enjoyed by children of all ages and abilities.
For me personally, the addition of a splash pad would mean having a safe and fun space right here in our city where my family and neighbors could spend quality time together. It would also strengthen our sense of community, give local children a healthy outdoor activity, and reflect the city's commitment to investing in spaces that improve the quality of life for residents. I truly believe this project would be an incredible benefit to Madera and a lasting resource for families.
I hope the council will consider allocating resources or exploring grants to make a splash pad a reality for our community. Thank you for your time and for your continued dedication to improving our city.
No further Public Comment was presented. Public Comment was closed.
A. PUBLIC HEARINGS:
A-1 Consideration of adoption of the 2025 California Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildiand-Urban interface, Historical, Fire, Existing Building, Green Buiiding Standards, and Reference Standards Codes
Recommendation: Waive full reading and introduce by title only an Ordinance of the City Council of the City of Madera adopting the 2025 California Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildland-Urban Interface, Historical, Fire, Existing Building, Green Building Standards, and Reference Standards Codes including Appendix CJ of the California Residential Code, and Appendix Q of The California Building Code by Repealing Chapter 1 of Title IX, and adding Chapter 1 of Title IX of the Madera Municipal Code, with the associated CEQA findings. (Report by Rafael Magallan)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-1 WAS APPROVED BY A 6/1 VOTE. ABSENT: COUNCILMEMBER MEJIA THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (6) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER VILLEGAS
ABSENT: (1) COUNCILMEMBER MEJIA
INTRO ORD AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING THE 2025 CALIFORNIA BUILDING, RESIDENTIAL, ELECTRICAL,
MECHANICAL, PLUMBING, ENERGY, WILDLAND-URBAN INTERFACE, City of Madera City Council Minute
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Madera, CA 93637 Page 3 of 12
HISTORICAL, FIRE, EXISTING BUILDING, GREEN BUILDING STANDARDS,
AND REFERENCE STANDARDS CODES INCLUDING APPENDIX CJ OF THE
CALIFORNIA RESIDENTIAL CODE, AND APPENDIX Q OF THE CALIFORNIA BUILDING CODE BY REPEALING CHAPTER 1 OF TITLE IX, AND ADDING CHAPTER 1 OF TITLE IX OF THE MADERA MUNICIPAL CODE, WITH THE ASSOCIATED CEQA FINDINGS.
A-2 Initiation of Proceedings for the Annexation of the Tract 25-S-01 Tozer III Subdivision into Community Facilities District 2005-1
Recommendation: Adopt a Resolution Declaring Its Intention to Annex Territory (Tract 25-S 01/TSM 2024-05, Tozer III Subdivision) to the City of Madera Community Facilities District No. 2005-1 (Public Services), to Authorize the Levy of Special Taxes Therein, and Setting Public Hearing (Annexation No. 17) (Report by Will Tackett)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (7) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER MEJIA
COUNCILMEMBER VILLEGAS
RES 25-196 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, DECLARING ITS INTENTION TO ANNEX TERRITORY (TRACT 25-5-01/TSM 2024-05, TOZER III SUBDIVISION) TO THE CITY OF MADERA COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES), TO
AUTHORIZE THE LEVY OF SPECIAL TAXES THEREIN, AND SETTING PUBLIC HEARING (ANNEXATION NO. 17)
CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (7) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER MEJIA
COUNCILMEMBER VILLEGAS
City of Madera
205W. 4th Street
Madera, CA 93637
B-1 Minutes - September 17, 2025
Recommendation: Approve the City Council Minutes of September 17, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for September 6 to October 3, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Porsche Club of America Special Activity Permit for Autocross Events at the Madera Municipal Airport
Recommendation: Adopt a Resolution Approving a Special Activity Permit for the use of Designated Areas of the Madera Municipal Airport for Porsche Club of America Autocross Events (Report by Wendy Silva)
RES 25-197 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, RAFIFYING APPROVAL OF A SPECIAL ACTIVITY PERMIT FOR
THE USE OF DESIGNATED AREAS OF THE MADERA MUNICIPAL AIRPORT FOR THE 2025-2026 PORSCHE CLUB OF AMERICA AUTOCROSS EVENTS B-5 Adoption of Updated City of Madera Full Time Salary Schedules Recommendation: Adopt a Resolution Approving Revised City of Madera Full Time Salary Schedules Effective September 6, 2025 (Report by Wendy Silva) RES 25-198 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULE
EFFECTIVE SEPTEMBER 6, 2025
B-6 Retirement, Surplus, and Sale of Police Canines
Recommendation: Adopt a Resolution Authorizing the Retirement of One Apprehension Canine and the Surplus of One Drug-detection Canine, with both Animals to be Sold Back to their Respective Handlers for the amounts of $1 and $1,000, Respectively (Report by Giachino Chiaramonte)
This item was pulled off the agenda.
B-7 Facility Use Agreements with Community Action Partnership of Madera County Recommendation: Adopt a Resolution Authorizing the City Manager to Execute Facility Use Agreements for the City's use of Community Action Partnership of Madera County facilities (Report by Giachino Chiaramonte) RES 25-199 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING THE CITY MANAGER TO EXECUTE FACILITY USE
AGREEMENTS WITH COMMUNITY ACTION PARTNERSHIP OF MADERA
COUNTY
City of Madera City Council Minutes
205W. 4th Street October 15, 2025
Madera, CA 93637 Page 5 of 12
B-8 Madera Unified School District Attendance Recovery Camp Consultant Services Agreement for School Year 2025-2026
Recommendation: Adopt a Resolution Approving a Consultant Services Agreement between the City of Madera and Madera Unified School District for the Attendance Recovery Camp for School Year 2025-2026, not to exceed $11,274 (Report by Joseph Hebert)
RES 25-200 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, RATIFYING APPROVAL OF A CONSULTANT SERVICES
AGREEMENT BETWEEN THE CITY OF MADERA AND MADERA UNIFIED
SCHOOL DISTRICT FOR THE ATTENDANCE RECOVERY CAMP FOR SCHOOL YEAR 2025-2026, NOT TO EXCEED $11,274
B-9 Reject Bids for the Invitation for Bid (IFB) 202526-01 Asphalt Concrete Patching and Slurry Seal Type Il Application On- Call Services
Recommendation: Approve a Minute Order Rejecting the Bids Received for FB 202526-01 Asphalt Concrete Patching and Slurry Seal Type |I Application On-Call Services (Report by Arnoldo Rodriguez)
B-10 Piggyback Purchase Agreements for Fleet Division-related Purchases Recommendation: Adopt a Resolution approving Sourcewell piggyback agreement with National Auto Fleet Group for the purchase of three replacement Police patrol vehicles for $154,358.70 (Report by Michael Lima) RES 25-201 RESOLUTION APPROVING SOURCEWELL PIGGYBACK AGREEMENT WITH
NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF THREE POLICE PATROL VEHICLES IN THE AMOUNT OF $154,358.70
B-11 Colett-Martin Subdivision (Tract No. 24-S-02) Final Map and Improvement Agreement and Initiation of Annexation Proceedings into Landscape Maintenance District (LMD) Zone 51 Recommendation: 1. Adopt Resolution:
a. Approving the Final Map for the Colett-Martin Subdivision. b. Approving Improvement Agreement for the Colett-Martin Subdivision (Tract No. 24-S-02).
c. Authorizing staff to record the Final Map and Improvement Agreement.
d. Accepting the Dedication of Land for Public Use
2. Adopt Resolution Initiating Proceedings Pursuant to the Landscaping and Lighting Act of 1972 for the Annexation of Property into City of Madera Landscape Maintenance District Zone of Benefit 51, to Review the Improvements and Assessments for Fiscal year 2026/27, and Setting a Public Hearing (Report by Keith Helmuth)
RES 25-202 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING THE FINAL MAP FOR THE COLETT-MARTIN SUBDIVISION (TRACT NO. 24-S-02) AND IMPROVEMENT AGREEMENT (AGREEMENT) AND ACCEPTING DEDICATIONS FOR PUBLIC USE
RES 25-203 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA INITIATING PROCEEDINGS PURSUANT TO THE LANDSCAPING City of Madera City Council Minutes
205 W. 4th Street October 15, 2025
Madera, CA 93637 Page 6 of 12
AND LIGHTING ACT OF 1972 FOR THE ANNEXATION OF PROPERTY INTO
CITY OF MADERA LANDSCAPE MAINTENANCE DISTRICT (LMD) ZONE OF BENEFIT 51, TO REVIEW THE IMPROVEMENTS AND ASSESSMENTS FOR FISCAL YEAR 2026/2027, AND SETTING A PUBLIC HEARING
B-12 Community and Park Facilities Parking Lot Surface Rehabilitation, City Project No. PK-81 CDBG Block Grant
Recommendation: Adopt a Minute Order Approving:
1. Acceptance of the Community and Park Facilities Parking Lot Surface Rehabilitation, City Project No. PK-81 CDBG Block Grant
2. Recording of Notice of Completion
3. Release of retention 35 days after the recording of the Notice of Completion (Report by Keith Helmuth)
B-13 Request to Waive City Fees Relating to Madera High School's Homecoming Parade Recommendation: Adopt the Resolution waiving the fees to cover the costs of City fees and services relating to the Madera High School Homecoming Parade in the amount of $2,136 (Report by Giachino Chiaramonte)
RES 25-204 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING
THE FEES TO COVER THE COSTS OF POLICE, PUBLIC WORKS AND
ENGINEERING SERVICES AND FEES RELATING TO THE MADERA HIGH SCHOOL HOMECOMING PARADE IN THE AMOUNT OF $2,136.00
B-14 Madera Elks Lodge Fee Waiver Request for the Annual Hoop Shoot Event Recommendation: Adopt a Resolution waiving the rental fees of the John Wells Youth Center on November 22, 2025, related to a Hoop Shoot Contest hosted by the Madera Elks Lodge #1918, at an anticipated rental fee of $425 (Report by Joseph Hebert)
RES 25-205 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE JOHN WELLS YOUTH CENTER ON NOVEMBER 22, 2025, RELATED TO A HOOP SHOOT CONTEST HOSTED BY THE MADERA ELKS LODGE #1918, AT AN ANTICIPATED FEE RENTAL OF $425
B-15 Madera Unified School District Fee Waiver Request for a Safe Routes to School Event Recommendation: Adopt a Resolution waiving rental fees of Maple Court Park on October
21. 2025, related to a Safe Routes to School Event, hosted by Madera Unified School District, at an anticipated rental fee of $275 (Report by Joseph Hebert)
RES 25-206 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, WAIVING THE RENTAL FEES OF MAPLE COURT PARK ON OCTOBER 21, 2025, RELATED TO A SAFE ROUTES TO SCHOOL EVENT,
HOSTED BY MADERA UNIFIED SCHOOL DISTRICT, AT AN ANTICIPATED RENTAL FEE OF $275
City of Madera City Council Minutes
205 W. 4th Street Octobegs, 202
Madera, CA 93637
B-16 Professional Services Agreement with Mountain Valley Environmental Services, Inc.
Recommendation: Adopt a Resolution approving a Professional Services Agreement with Mountain Valley Environmental Services, Inc., for temporary Chief Plant Operator services at the Wastewater Treatment Plant (Report by Wendy Silva)
RES 25-207 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MADERAAPPROVING AN AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF MADERA AND MOUNTAIN VALLEY
ENVIRONMENTALSERVICES, INC.
B-17 Central Valley Regional Center Fee Waiver Request for the "Passport to the World:
Celebrating Our Global Villages" Event
Recommendation: Adopt a Resolution waiving the rental fees of the Pan American RES 25-208 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, WAIVING THE RENTAL FEES OF THE PAN AMERICAN COMMUNITY CENTER ON NOVEMBER 8, 2025, RELATED TO A "PASSPORT TO THE WORLD: CELEBRATING OUR GLOBAL VILLAGES" EVENT HOSTED
BY THE CENTRAL VALLEY REGIONAL CENTER, AT AN ANTICIPATED RENTAL FEE OF $1,445
c. WORKSHOP: None
PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Piggyback Purchase Agreement for New Hydro-Excavator Recommendation: Adopt a Resolution ratifying the City Manager's decision to enter into a Sourcewell piggyback agreement with The Charles Machine Works, Inc. (Ditch Witch Division) for the purchase of a new HX30 hydro-excavator for $80,934.95, and adopt a budget amendment for $84,990 (Report by Michael Lima)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (7) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER MEJIA
COUNCILMEMBER VILLEGAS
RES 25-209 RESOLUTION APPROVING A SOURCEWELL PIGGYBACK AGREEMENT WITH THE CHARLES MACHINE WORKS, INC. (DITCH WITCH DIVISION) FOR THE City of Madera City Council Minutes
205 W. 4th Street October 15, 2025
Madera, CA 93637 Page 8 of 12
PURCHASE OF A NEW PUBLIC WORKS HYDRO-EXCAVATOR IN THE
AMOUNT OF $80,934.95 AND APPROVE A BUDGET AMENDMENT IN THE AMOUNT OF $84,990 TO FUND THIS PURCHASE
D-2 Water Well Preventative Maintenance, Rehabilitation, and On-Call Repair Services Recommendation: Adopt a Resolution approving a Contractor Services Agreement with Facilities) Categorical Exemption under the California Environmental Quality Act (CEQA) (Report by Arnoldo Rodriguez)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (7) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER MEJIA
COUNCILMEMBER VILLEGAS
RES 25-210 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING A CONTRACTOR SERVICES AGREEMENT WITH MADERA PUMPS, INC., FOR WATER WELL PREVENTATIVE MAINTANCE,
REHABILITATION, AND ON-CALL REPAIR SERVICES
D-3 Award of Contract and Budget Amendment the Airport Apron A2 and Hangar Taxilane Rehabilitation Project
Recommendation: Adopt a Resolution:
1. Awarding the construction contract for the Apron A2 and Hangar Taxilane Rehabilitation Project to Terra West Construction, Inc. for
2. Amending the Fiscal Year 2025-26 Operating Budget, and
3. Adopting a Class 2 (Replacement or Reconstruction) Categorical Exemption under the California Environmental Quality Act (CEQA)
ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER ZACHARIA, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (7) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER MEJIA
COUNCILMEMBER VILLEGAS
City of Madera City Council Minutes
205 W. 4th Street October 15, 2025
Madera, CA 93637 Page 9 of 12
RES 25-211 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AWARDING IFB NO. 202425-24 TO TERRA WEST
CONSTRUCTION IN THE AMOUNT OF $2,199,805.00 FOR THE
REHABILITATION OF APRON A2 AND HANGAR TAXILANES AT THE
MADERA MUNICIPAL AIRPORT, CONTINGENT UPON RECEIPT OF FEDERAL
AVIATION ADMINISTRATION GRANT FUNDING, AND APPROVING A
BUDGET AMENDMENT OF $911,922 FOR THE SAME
D-4 Sole Source Purchase from Aqua-Metric Sales Company for Replacement of Two Base Stations Supporting the City's Automatic Water Meter Reading System Recommendation: Adopt a Resolution approving a sole source purchase from Aqua-Metric Sales Company for the replacement of two base stations that support the City's automatic water meter reading system, consistent with the City s existing contractual relationship with Sensus Metering Systems (Report
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (7) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER MEJIA
COUNCILMEMBER VILLEGAS
RES 25-212 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING A SOLE SOURCE PURCHASE FROM AQUA-
METRIC SALES COMPANY FOR THE REPLACEMENT OF TWO BASE
STATIONS SUPPORTING THE CITY'S AUTOMATIC WATER METER READING SYSTEM
E. ADMINISTRATIVE REPORTS:
E-1 Selecting Recipients for November Proclamations
Recommendation: Reolama tons: Veeran Day and Smal Business saturday Replowing Alicia Gonzales)
Local veteran commander Frank Pajarillo and Imogene Ollison were nominated to receive Veterans Day proclamations. Rancho San Miguel, Sanchez Bros. Tires, Midland Tractor, La Estrella Market and Sabor a Oaxaca Restaurante were nominated to receive the Small Business Saturday proclamation. Mayor Gallegos asked her colleagues if they wanted to select one business or approve all businesses. By consensus, Council agreed that all nominations should receive a proclamation.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM E-1 NOMINATIONS AS NOTED ABOVE WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
City of Madera City Council Minutes
205 W. 4"' Street October 15, 2025
Madera, CA 93637 Page 10 of 12
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (7) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER MEJIA
COUNCILMEMBER VILLEGAS
E-2 Domestic Well Mitigation Program (DWMP) Update
Recommendation: Receive update and provide direction regarding information provided as part of this report to City Council (Action on this item by the (GSA) Groundwater Sustainability Agency) (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM E-2 AS PRESENTED WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
THE MOTION PASSED WITH THE FOLLOWING VOTE:
YES: (7) MAYOR GALLEGOS
COUNCILMEMBER ZACHARIA
MAYOR PRO TEM RODRIGUEZ
COUNCILMEMBER MONTES
COUNCILMEMBER EVANS
COUNCILMEMBER MEJIA
COUNCILMEMBER VILLEGAS
COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.
Mayor Pro Tem (MPT) Rodriguez stated he was not physically present at tonight's meeting as he is attending a San Joaquin Valley Air Pollution Control District Study Session on mitigating pro damation recitent and the yout program. MPT Rodiue congratulated chief Built Official Rafael Magallan and Water/Sewer Operations Manager John Botwright. He mentioned that Maurice (Public Comment) has reported several times that the Airport Advisory Commission (AAC) has not been able to meet due to not having a quorum of members present.
MPT Rodriguez reminded his colleagues that he has asked that this item be brought to Council for discussion on reconfiguring/restructuring the commission so that airport related items can be discussed and/or vetted through that commission and he would like that added to the next agenda. MPT Rodriguez would also like the Splash Pad program to attend a Council meeting, so that the Old Timers Day Parade organizers can present the Splash Pad with the proclamation they were awarded the day of the parade.
Mayor Gallegos asked City Manager Arnoldo Rodriguez if the Airport Advisory Commission item could be added to the November 5'* Council meeting. Mr. Rodriguez stated the item could be added to the agenda for discussion and direction from Council. Council gave a unanimous consensus to add the AAC item to the November 5th agenda. Council also had a consensus for City of Madera City Council Minutes
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Madera, CA 93637 Page 11 of 12
the Splash Pad to receive their Old Timers' Day Parade proclamation at the November 5th meeting.
Councilmember Villegas had nothing to report.
Councilmember Mejia stated she participated in the League of California Cities (LoCC) Annual Expo & Conference. She heard and met Erin Brockovich, a consumer advocate and environmental activist while at the conference and found her to be inspiring. Councilmember Mejia attended the Old Timers' Day Parade, the Boots in the Park event, and toured Madera County's award-winning museum. She also mentioned that today was the last day of Hispanic Heritage Month. Councilmember Mejia then gave her report in Spanish.
Councilmember Evans stated she attended the LoCC along with Councilmembers Zacharia, Mejia and Villegas. City Manager Arnoldo Rodriguez also attended. Councilmember Evans mentioned that she joined the Latino Coalition. She asked and received unanimous consensus from her colleagues to add Senator Anna Caballero or her representative to the November 5'h agenda to present a certificate to the family of Sergeant Luther Slack. Councilmember Evans stated that there is still not a traffic light near the Pan Am Center, but she will report on it when it occurs.
Councilmember Zacharia stated he attended the LoCC. He also announced that he is a new uncle as his sister-in-law just had a child.
Councilmember Montes stated that CAPMC is selling tickets to the 23'd Soup Bowl Event which focuses on Domestic Violence awareness. The event will be held on October 24t. He stated that Food Bank Volunteer Days will be held at the Fairgrounds on November 15t and December 20th. There is an online registration portal for any who would like to volunteer on those days.
Mayor Gallegos mentioned that recently, the city had its first rain of the season, and no street flooding occurred. She thanked staff for that. She encouraged people to wear purple in observance of Domestic Violence Awareness and post pictures on their social media. Mayor Gallegos, police officers, Fire Chief and Fire Station 56 fire staff attended a dinner event in support of the Rescue Mission.
G. CLOSED SESSION: None
FUTURE MEETING DATES:
• Wednesday, November 5, 2025
• Wednesday, November 19, 2025
ADJOURNMENT: Meeting was adjourned at 8:05 p.m.
Oübonzas
ALICIA GONZALES, City Clerk VIIIII GECELIA K. GALLEGOS, Mayor Ji OF MADER,
Belta Seor CORPORATE
ZELDA LEÓN, Deputy City Clerk * March 27,1907 *
City of Madera City Council Minutes
205 W. 4th Street October 15, 2025
Madera, CA 93637 Page 12 of 12