Update 10/31/25 1:45 p.m. Madera City Council Agenda Page 1 of 7 November 5, 2025
REGULAR MEETING OF THE MADERA CITY COUNCIL AND
SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE
GROUNDWATER SUSTAINABILITY AGENCY
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, November 5, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 841 5696 0661 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 10/31/25 1:45 p.m. Madera City Council Agenda Page 2 of 7 November 5, 2025
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Sammie Neely, Mt. Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing Veterans Day
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Ordinance Amending City Councilmember Salaries
Recommendation: Waive further Reading and Introduce an Ordinance of the City Council of the City of Madera Adjusting the Compensation for the City Council by Amending Madera Municipal Code Section 2.1.05 by Title Only (Report by Alicia Gonzales)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – October 15, 2025, October 22, 2025
Recommendation: Approve the City Council Minutes of October 15, 2025, and October 22, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for October 4 to October 24, 2025 (Report by Michael Lima)
Update 10/31/25 1:45 p.m. Madera City Council Agenda Page 3 of 7 November 5, 2025
B-3 Acceptance of Insurance Proceeds for Pandemic-Related Losses and Expenses Due to COVID19 Recommendation: Adopt a Minute Order accepting $24,200.55 in insurance proceeds from the City of Madera’s (City) property insurance program, communicable disease endorsement, for losses and expenses due to COVID-19 (Report by Wendy Silva)
B-4 Adoption of updated City of Madera Salary Schedule P and Part Time Salary Schedule Recommendation: Adopt a resolution approving revised City of Madera Salary Schedule P and Part Time Salary Schedule effective January 1, 2026, to reflect changes to the California Minimum Wage (Report by Wendy Silva) B-5 Receipt of $2,384 to reimburse the City of Madera for management costs related to pursuing a COVID-19 Pandemic claim with the Federal Emergency Management Agency (FEMA) Recommendation: Adopt a minute order accepting $2,384 in Federal funds as reimbursement for City-incurred management expenses to pursue claims under FEMA Disaster 4482-DR-CA related to the COVID-19 Pandemic (Report by Wendy Silva)
B-6 Agreement with Holloway Environmental Solutions, LLC., for Sludge Hauling and Disposal Services from the Wastewater Treatment Plant
Recommendation: Adopt a Resolution approving an Agreement with Holloway Environmental Solutions, LLC, for sludge hauling and disposal services from the Wastewater Treatment Plant, at a rate of $62.00 per ton, with an annual 4 percent annual escalation effective June 30, for a five-year term (Report by Arnoldo Rodriguez)
B-7 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-8 2025 Downtown Christmas Light Parade Event Entries
Recommendation: Approve a Minute Order authorizing the City Manager to execute documents necessary for any City entries in the Downtown Christmas Parade scheduled Friday, December 5, 2025 (Report by Alicia Gonzales) B-9 Renewal Agreement with Wordly, Inc. Translation Services Recommendation: Adopt a Resolution Approving a Renewal Agreement with Wordly, Inc. for the Continued Provision of Translation Services Powered by Artificial Intelligence at City Council Meetings (Report by Alicia Gonzales) B-10 Local Government Waste Tire Amnesty Grant Program from the California Department of Resources Recycling and Recovery
Recommendation: Adopt Resolutions:
1. Accepting the grant award in the amount of $84,490; and
2. Amending the City’s 2025/26 Budget to reflect revenues and expenditures related to the grant (Report by Giachino Chiaramonte) Update 10/31/25 1:45 p.m. Madera City Council Agenda Page 4 of 7 November 5, 2025
B-11 Surplus and Sale of a Police Canine
Recommendation: Adopt a Resolution authorizing the surplus of one drug-detection canine, with the animal to be sold back to the handler for $1,000 (Report by Giachino Chiaramonte)
B-12 Request to Waive City Fees Relating to the Downtown Christmas Parade Recommendation: Adopt a Resolution waiving the fees to cover the costs of Police, Public Works, Parks, and Engineering services relating to the Downtown Christmas Parade in the amount of $3,508 (Report by Giachino Chiaramonte)
B-13 Operational Agreement with Community Action Partnership of Madera County Recommendation: Adopt a Resolution approving an operational agreement establishing coordination of victim services with the Community Action Partnership of Madera County and authorizing the Chief of Police to execute the agreement (Report by Giachino Chiaramonte)
B-14 Madera County Behavioral Health Department Fee Waiver Request for a Staff Appreciation & Recognition Event
Recommendation: Adopt a Resolution waiving rental fees of Pan American Community Center on December 5, 2025, related to a Staff Appreciation & Recognition Celebration, hosted by Madera County Department of Behavioral Health Services, at an anticipated rental fee of $760 (Report by Joseph Hebert)
B-15 Madera Unified School District Fee Waiver Requests Recommendation: Adopt Resolutions waiving rental fees of:
1. The John Wells Youth Center on November 18, 2025, related to an Educational Services Division Meeting, hosted by Madera Unified School District, at an anticipated rental fee of $145; and
2. The John Wells Youth Center on April 23, 2026, related to a Principal Professional Learning Communities Meeting, hosted by Madera Unified School District, at an anticipated rental fee of $245; and
3. The Pan American Community Center on April 28, 2026, related to a Student and Family Support Services Division Meeting, hosted by Madera Unified School District, at an anticipated rental fee of $175 (Report by Joseph Hebert)
B-16 Grant award from the Federal Highway Administration for the Safe Streets and Roads for All Program
Recommendation: Adopt a Resolution accepting a grant award from the Federal Highway Administration in the amount of $338,520 and designating the City Manager as the Authorizing Official to accept the grant award (Report by Keith Helmuth)
Update 10/31/25 1:45 p.m. Madera City Council Agenda Page 5 of 7 November 5, 2025
B-17 Second Reading and Adoption of an Ordinance Adopting the 2025 California Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildland-Urban Interface, Historical, Fire, Existing Building, Green Building Standards, and Reference Standards Codes Recommendation: Waive Full Reading, and adopt by title only an Ordinance of the City Council of the City of Madera adopting the 2025 California Building, Plumbing, Mechanical, Electrical, Fire, Residential, Energy, and Green Building Standards Codes, including Appendix CJ of the California Residential Code, and Appendix Q of the California Building Code, by repealing Chapter 1 of Title IX, and adding Chapter 1 of Title IX of the Madera Municipal Code, with the associated CEQA Findings (Report by Rafael Magallan)
B-18 Amendment No. 2 to Agreement with CDM-Smith for Professional Engineering Design Services for Water Well 37, Project W-GW-001
Recommendation: Adopt a Resolution Approving Amendment No. 2 to the Agreement with CDM-Smith in the amount of $75,000 for professional engineering design services for Water Well No. 37, City Project No. W-GW-001 (Report by Keith Helmuth)
B-19 Award of Agreement for Medical Services
Recommendation: Adopt a resolution approving a Medical Services Agreement with COH Services, Inc. (dba Camarena Occupational Health) (Report by Wendy Silva)
B-20 Appointment to the Airport Advisory Commission
Recommendation: Adopt a resolution approving the appointment of Patrick Civiello to the Airport Advisory Commission (Report by Arnoldo Rodriguez) B-21 Madera Sunrise Rotary Club Donation of $1,000 during FY 2025/26 Recommendation: 1. Adopt a Resolution accepting a donation of $1,000 from the Madera Sunrise Rotary Club (MSRC); and
2. Adopt a Resolution Amending the City’s Fiscal Year 2025/26 Budget to recognize the related revenue and corresponding expenditure appropriation consistent with the donor’s intent (Report by Larry Pendarvis)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Domestic Well Mitigation Program (DWMP) Update and Memorandum of Understanding with Respect to the Cost Sharing in the Implementation of the Domestic Well Mitigation Program (Action on this item by the (GSA) Groundwater Sustainability Agency) Recommendation: 1. Receive update and provide direction regarding information provided as part of this report to City Council; and
2. Approve a Resolution Approving Memorandum of Understanding with Respect to the Cost Sharing in the Implementation of the Domestic Well Mitigation Program (Report by Keith Helmuth) Update 10/31/25 1:45 p.m. Madera City Council Agenda Page 6 of 7 November 5, 2025
D-2 One-Year Extension to Agreements for Professional On-Call Engineering Services Recommendation: Adopt a Resolution approving a one-year extension of the On-Call Consultant Services Agreements (Agreement) currently in effect with Akel Engineering Group, Blair Church & Flynn Consulting Engineers, AM Consulting Engineers, Peters Engineering Group, Provost & Pritchard Engineering Group, Yamabe & Horn Engineering, and TJKM Consultants, with a not to exceed amount of $400,000 per Agreement (Report by Keith Helmuth)
D-3 Construction Agreement with Taylor Backhoe Service, Inc., dba TBS Contractors, for IFB 202425-22B James Taubert Park Construction Rebid
Recommendation: Adopt Resolutions:
1. Awarding a Construction Services Agreement under Invitation for Bid 202425-22B for the James Taubert Park Construction Rebid for $1,858,228.50 to Taylor Backhoe Service, Inc. dba TBS Contractors, with a construction contingency of 10 percent ($185,822.85)
2. Amending the Fiscal Year (FY) 2025/26 Budget, approving related expenditure line items for the execution of the Construction Services Agreement with Taylor Backhoe Service, Inc. dba TBS Contractors (Report by Joseph Hebert)
E. ADMINISTRATIVE REPORTS:
E-1 Parks & Community Services Department Fiscal Year 2025/26 Quarter 1 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2025/26 Quarter 1 Recap (Report by Joseph Hebert) E-2 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) E-3 Informational Report on the City’s Finances
Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) E-4 Airport Advisory Commission (AAC) Rules of Procedure Recommendation: This item is being presented at the request of the City Council for discussion and information purposes only. No formal action is requested at this time (Report by Arnoldo Rodriguez)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
Update 10/31/25 1:45 p.m. Madera City Council Agenda Page 7 of 7 November 5, 2025
FUTURE MEETING DATES:
Wednesday, November 19, 2025
Wednesday, December 3, 2025
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for November 5, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 1:45 p.m. on October 31, 2025. _______________________
Alicia Gonzales, City Clerk