Madera City Council
December 3, 2025

City of Madera Water Storage Tank, Pump Station, and Transmission Main Project Cultural Resources Assessment Report
Cogstone 52
APPENDIX D. DPR 523 FORMS
State of California ⎯ The Resources Agency Primary # P-20-002308 UPDATE DEPARTMENT OF PARKS AND RECREATION HRI #
PRIMARY RECORD Trinomial CA-MAD-2649H
NRHP Status Code
Other Listings
Review Code Reviewer Date
DPR 523A (9/2013) *Required information

P1. Other Identifier: Madera Irrigation District (MID) Canal Lateral 24.2 P2. Location:  Not for Publication  Unrestricted
a. County: Madera
b. USGS 7.5' Quad: Madera Date: 1981 T 11s; R 17E ; ¼ of ¼ of Sec ; S.B.B.M. c. Address: City: Madera Zip: 93638
d. UTM: Zone: ; mE/ mN
e. Other Locational Data: Elevation:

P3a. Description:

This short segment (121.70 feet) of the Madera Irrigation Districts’ (MID) Lateral 24.2 is earthen lined canal which intersects with the MID Canal Bridge (41C0132) on Ellis Street. Lateral 24.2 is a gravity fed irrigation canal which transports water south from Dry Creek to the north. The flow of Dry Creek into the canal is controlled by Diversion Dam.

P3b. Resource Attributes: AH6. Water Conveyance, HP20. Canal P4. Resources Present: Building Structure Object Site District Element of District Other P5b. Description of Photo:

Southern side of canal from
access road, facing northwest.

P6. Date Constructed/Age
and Sources: Historic
Prehistoric Both
1955 (Built Environmental
Resource Directory, BRED)
P7. Owner and Address:

Bureau of Reclamation
P8. Recorded by:

Alison Bryson-Deveraux
Cogstone Resource
Management; 1518 W. Taft
Ave., Orange, CA 92865
P9. Date Recorded:

May 14, 2025
P10. Survey Type:

Pedestrian Survey
P11. Report Citation:

Cultural Resources Assessment Report For The City Of Madera Water Storage Tank, Pump Station, And Transmission Main Project, City Of Madera, Madera County, California.

Prepared by: Alison Bryson-Deveraux, M.A. and Shannon Lopez, M.A. June 2025.

Attachments: NONE Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other
State of California ⎯ The Resources Agency Primary # P-20-002308 UPDATE DEPARTMENT OF PARKS AND RECREATION HRI#
LINEAR FEAUTRE RECORD Trinomial CA-MAD-2649H
DPR 523E (9/2013) *Required information

L1. Historic and/or Common Name: Madera Irrigation Canal Lateral 24.2 L2a. Portion Described:  Entire Resource  Segment  Point Observation Designation:
b. Location of point or segment: Intersection of MID Canal Bridge (41C0132) and Ellis Street.

L3. Description: See P3a. Description.

L4. Dimensions: (In feet for historic features and meters for prehistoric features) a. Top Width: Approx. 30 feet
b. Bottom Width: Approx. 15-20 feet
c. Height or Depth: Approx 10-15 feet
d. Length of Segment: 121.70 feet
L5. Associated Resources:

L6. Setting: The nearby surrounding
setting of the bridge consists of vacant adjacent
lots and some residential development.

However, to the north of the intersection of Ellis
Street and Road 26 is the Torres High School
and a dense residential neighborhood.

L7. Integrity Considerations: Based on a review of 1957 and 2022 USDA aerial photographs, there appears to be no notable alterations to the
alignment or design of the
canal (NETROnline 1957 and
2022).

L8b. Description of Photo,
Map, or Drawing
View of northern side of canal
bridge.

L9. Remarks:

L10. Form Prepared by:

Shannon Lopez
Alison Bryson-Deveraux
Cogstone Resource
Management; 1518 W. Taft
Ave., Orange, CA 92865
L4e. Sketch of Cross-Section:

L8a. Photograph, Map or Drawing
____________________ Approx. 30 _Feet __ I _______________ _ 15-20 feet
State of California ⎯ The Resources Agency Primary # P-20-002308 UPDATE DEPARTMENT OF PARKS AND RECREATION HRI#
LOCATION MAP Trinomial CA-MAD-2649H
DPR 523J (9/2013) *Required information

Map Name: *Scale: 1:24,000 *Date of Map:
0 . '
~
-= Q
l l,..~::,2,i!!,;,;;_,.,...-.,
M.I.D. Lateral 24.2 (segment)
Madera County, CA ii II M.I.D. Lateral 24.2 (segment)
D USGS 7.5' Quadrangle
USGS 7.5' Quadrangle(s):

Kismet
Madera
0 • . . . .
0 0.25 0.5 Kilometers _!
L...J!L....LI_.__I ~1~--1-1 A.
1 :24,000 1 in= 2,000 ft
State of California ⎯ The Resources Agency Primary # P-20-002308 UPDATE DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial CA-MAD-2649H
DPR 523L (9/2013) *Required information

Background Information
The Madera Canal and MID distribution system is a 35.9 mile long aqueduct. It was originally designed to transport water to the lower lying agricultural properties within Madera County from the Friant Reservoir and the Chowchilla River. The system’s original design consisted of 14 lateral canals. Following later development and expansion, numerous branching canals currently spread for hundreds of miles across the county. The construction of these canals was part of the California Valley Project which resulted in the expansion and flourishing of agricultural land during the 1950s (Hattersley-Drayton 2000).

PREVIOUS DOCUMENTATION AND EVALUATIONS
Numerous segments of P-20-002308 have been recorded and evaluated for potential historic significance since 2000. 2000 Hattersley-Drayton
The earliest known documentation of the canal was in 2000 by Karana Hattersley-Drayton of Caltrans. A segment of the Madera Canal (#8, Lateral 32.2) was described as approximately 15 miles long. This segment of the canal is called Lateral 32.2 as it begins at a turnout on the Madera Canal which is approximately 32.2 miles from the Friant Dam. It is one of four turn-outs along the Madera Canal. Constructed in ca. 1953 as an open ditch, Lateral 32.2 crosses under State Route 99 near the town of Fairmead. In 1972 a portion pipe was installed as a result of the expansion of the highway [assumed to be Highway 99]. The width of the segment is between 10-12 feet at water level and 20 feet at the top of the low berms. Surrounding areas were described and rural farmland with orchards.

The Fairmead Colonies were established in 1912 and were comprised of numerous family farms. However, due to a lack of a developed water conveyance system and a severe drop in the region’s water table by the 1940s, the Fairmead Colonies struggled. In 1950, the Madera Irrigation District contracted with the Bureau of Reclamation to dig laterals in the Fairmead area which connected with the Madera Canal. The construction of Lateral 32.2 saved the struggling farmers of the Fairmead Colonies. Lateral 32.2 was recommended as qualifying as a historical resource under CEQA (Hattersley-Drayton 2000).
2000 Hattersley-Drayton
In 2000, Karana Hattersley-Drayton of Caltrans documented Lateral 32.2-9.9 which diverts water from Lateral 32.2 via the 9.9 Headworks located south of Fairmead and east of Road 20. Lateral 32.2-9.9 is six feet wide, unlined, and seven miles long. It was built in stages between 1953-1954 by Bureau of Reclamation. Lateral 32.2-9.9 was recommended eligible for listing in the NRHP and the CRHR under Criteria A/1. (Hattersley-Drayton 2000) 2005 Applied EarthWorks, Inc.

In 2005, Applied EarthWorks Inc. documented a segment of Madera Canal and Lateral 6.2. These segments of the canal were not evaluated for historic significance.
2005 Roark, Jones & Stokes
In 2005, Gabriel Roark of Jones & Stokes documented Main No. 1 Canal. Main This canal was originally built in 1870 and was used for local irrigation purposes, transporting water from the Fresno River to Cottonwood Creek. In 1949, the Madera Irrigation District (MID) purchased the canal as addition to the Madera Canal. While Main No. 1 Canal is historically significant for its association with early irrigation and agricultural development, decades of regular maintenance and redesign by MID and the Madera Canal & Irrigation Company (MC&IC) has resulted in the resource’s loss of integrity. Therefore Main No. 1 Canal is recommended not eligible for listing in the NRHP. 2009 JRP Historical Consulting, LLC.

In 2009, Joseph Freeman and Rebecca Flores of JRP Historical Consulting, LLC, documented three segments of the Madera Canal located within agricultural and ranch areas. This segment is located north of the City of Fresno near State Route 41. The site form prepared by Freeman and Flores states the segment recorded was originally documented in 1995 by “Hatoff” (this site form cannot be located at present). The segment of canal revisited by Freeman and Flores is described with steep earthen berms which rise above concrete sidewalls. The berms are level with the surrounding terrain. According to Freeman and Flores, the Madera Canal extends 37 miles north from Friant Dam. These three segments were not evaluated for potential historic significance as part of the 2009 site form.

State of California ⎯ The Resources Agency Primary # P-20-002308 UPDATE DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial CA-MAD-2649H
DPR 523L (9/2013) *Required information

2013 Culturescape
In 2013, five irrigation gate valves located along the Fresno River Big Main Canal were documented by Mark Kile of Culturescape. They are described as non-unique and ubiquitous throughout the canal system located at distribution points of the canal. These features were not evaluated for historic significance. (Culturescape 2013a) 2013 Culturescape
In 2013, Mark Kile of Culturescape documented the locations of 20 irrigation gate valves distributed along the Madera Canal system. These features were not evaluated for historic significance. (Culturescape 2013b) 2014 ESA
In 2014, R. Scott Baxter from ESA documented a 60-foot segment of the MID Big Main Canal near the northeast semi-rural area of the town of Madera. This segment, built ca. 1922, is described as an earthen, V-shaped canal with a flat bottom. Baxter recommended the MID Big Mains Canal as historically significant for the canal’s association with early corporate irrigation efforts and agricultural development in Madera County. However, following decades of alterations and maintenance, this segment of the MID Big Main Canal no longer possesses sufficient integrity to convey its historic significance. Therefore, this segment of the canal is recommended not eligible for listing in the NRHP.
2016 Garcia and Associates
In 2016, Brandon Patterson of Garcia and Associates documented a 500-foot-long segment of the Madera Canal, Lateral 24.2, near Avenue 16 and Road 22 in Madera County. The canal segment is described as V-shaped, mechanically excavated six feet deep, the base is loosely bedded by cobble and gravel. Additional components include a pre-cast, concrete box culvert and outlet, likely constructed after the 1950s. The setting of this segment of the canal is rural agricultural lands. This segment of the canal was not evaluated for historic significance. (Garcia and Associates 2016)
2016 Applied EarthWorks Inc.

In 2016, Kaite Asselin of Applied EarthWorks, Inc., documented multiple segments of laterals that are extensions of MID Lateral 6.2. These laterals were built between 1947 and 1963. Lateral 6.2 is an earthen canal with earthen berms raised three feet above surface level. These segments of the canals were not evaluated for historic significance. (Applied EarthWorks Inc. 2016)
2016 HDR EOC, Inc.

In 2016, a 100-foot section of the Madera Canal was documented by HDR EOC, Inc. The canal is described as earthen-lined, 20 feet wide and nine feet deep. This segment of canal was completed in 1947 and is largely unaltered with the exception of canal maintenance. This resource was recommended eligible for listing in the NRHP and CRHR under Criterion A/1 for its relation to the Central Valley Project (CVP) which was a major federal undertaking resulting in the expansion of agriculture in the Central Valley. This resource was also recommended eligible for listing under Criterion C/3 for its engineering significance as part of a unique irrigation system. (HDR EOC, Inc. 2016) 2016 Culturescape
In 2016, M. C. Kile of Culturescape documented a 6,500-foot segment of the MID Lateral 24.2-17.0. This irrigation canal is part of the MID expansion completed ca. 1950 and underwent major modifications up until 1965. At the time of its documentation in 2016, it was described as 15 feet wide and six feet deep. This segment of Lateral 24.2-17.0 was given the status code: 6Z (Found ineligible for NR, CR or Local designation through survey evaluation). (Kile 2016a)
2016 Culturescape
In 2016, Mark Kile of Culturescape, documented a total 14 control points for the MID constructed sometime between 1935 and 1963. This site form has conflicting recommendations of eligibility. It has a status code of 6Z (Found ineligible for NR, CR or Local designation through survey evaluation) however the Dry Creek Diversion Dam (Abbeys Hole) is recommended eligible for listing under Criterion A and Criterion B. (Kile 2016b).

State of California ⎯ The Resources Agency Primary # P-20-002308 UPDATE DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial CA-MAD-2649H
DPR 523L (9/2013) *Required information

2016 ESA
In 2016, Katherine Anderson of ESA documented three segments of the MID Lateral 6.2 Canal: MID Lateral 6.2 (1,500-fot segment), distributary canal MID Lateral 6.2-9.2 (1,500-foot segment), and distributary canal MID Lateral

6.2-13.4 (2,500-foot segment). The MID Lateral 6.2 and its distributary canals is one of many canals constructed in support of the Madera Canal and were built well after the Madera Canal’s initial construction.

MID Lateral 6.2 is an earthen trapezoidal canal, 40 feet wide at its top, 20 feet deep, and 20 feet wide at the base.

MID Lateral 6.2-9.2 is an earthen distributary canal organized with an asymmetrical trapezoidal/U-shape. Its is 20 feet wide at its top, eight feet deep, and 10 feet wide at its base. The unlined walls have steep sloping sides. MID Lateral

6.2-13.4 is also an earthen distributary canal with a trapezoidal shape. It is 20 feet wide at its top, three feet deep, and four feet wide at its base.

Anderson recommended the segments of the MID Lateral 6.2 are not considered unique in its association with the Madera Canal, nor are they associated with the lives of important individuals, nor are they considered significant in their design or form. (Anderson 2016)
2018 Applied EarthWorks
In 2018, Ward Stanley documented a 61-foot-long segment of MID Lateral 6.2. Construction of this canal was completed by 1955 as part of the Central Valley Project. No associated resources were observed. This segment of canal was not re-evaluated for historic significance. (Applied EarthWorks 2018)

HISTORIC BUILT ENVIRONMENT REVALUATION
Criteria A/1
Is this resource associated with events that have made a significant contribution to the broad patterns of history?
Lateral 24.2 was built in 1955 as an agricultural irrigation canal transporting water south from Dry Creek. A review of USDA aerials of the City of Madera and the census designated place Madera Acres shows that in 1957, two years after the construction of Lateral 24.2, multiple large parcels of land are graded. However, these parcels were developed into residential neighborhoods in the late 1960s and 1970s. As an irrigation canal, Lateral 24.2 would not be associated with providing water to these homes nor support their construction. This section of canal is not associated with any significant contributions to local agricultural or residential development. Therefore, due to a lack of significance, this segment of Lateral 24.2 is recommended not eligible for listing in the National Register of Historic Places (NRHP) under Criterion A or the California Register of Historical Resources (CRHR) under Criterion 1.

Criteria B/2
Is this resource associated with the lives of significant persons of the past? This segment of the MID canal, Lateral 24.2, is not known to be associated with the lives of people considered significant to history. Therefore, this segment of the canal is recommended not eligible for listing in the NRHP under Criterion B or the CRHR under Criterion 2.

Criteria C/3
Does this resource embody distinctive characteristics of type, period, or method of construction or represent the work of a master, or possess high artistic value, or represent a significant and distinguishable entity those components may lack individual distinction?
This segment of the MID canal, Lateral 24.2, is an unremarkable example of an earthen lined canal. It is a small part of a secondary system which supports the main Madera Irrigation District canal. It is not an exemplary representation of a type, method of construction, nor does it represent the work of a master nor possess high artistic value.

Therefore, this resource is recommended not eligible for listing in the NRHP under Criterion C and the CRHR under Criterion 3.

Criteria D/4
Has this resource yielded or may likely yield information important in history or prehistory? Criterion 4 is most often applied to archaeological sites and districts but can also apply to buildings, structures, and/or objects. This resource does not exhibit a local variation of a standard design or construction technique that can yield State of California ⎯ The Resources Agency Primary # P-20-002308 UPDATE DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial CA-MAD-2649H
DPR 523L (9/2013) *Required information

important information (such as construction expertise or availability of local materials). Therefore, this segment of Lateral 24.2 is recommended not eligible for listing in the NRHP under Criterion D or the CRHR under Criterion 4.

Center of canal from Ellis Street.

REFERENCES
Anderson, Katherine
2016 “MID Lateral 6.2 Segments”. P-20-002308. State of California, Department of Parks and Recreation. Prepared by: Katherine Anderson. Copy on file at: Southern San Joaquin Valley.

Applied EarthWorks
2005 “Madera Canal and Lateral 6.2”. P-20-002308. State of California, Department of Parks and Recreation.

Prepared by: Applied EarthWorks. Copy on file at: Southern San Joaquin Valley. 2016 “Madera Irrigation District (MID)”. P-20-002308. State of California, Department of Parks and Recreation.

Prepared by: Katie Asselin. Copy on file at: Southern San Joaquin Valley. 2018 “Madera Irrigation District Lateral 6.2”. State of California, Department of Parks and Recreation. Prepared by:

Ward Stanley. Copy on file at: Southern San Joaquin Valley.

ESA
2014 “MID Big Main Canal”. P-20-002308. State of California, Department of Parks and Recreation. Prepared by:

R. Scott Baxter. Copy on file at: Southern San Joaquin Valley.

Hattersley-Drayton, Karana
2000 “#8, Lateral 32.2 (Madera Canal)”. P-20-002308. State of California, Department of Parks and Recreation.

Prepared by: Karana Hattersley-Dayton, Caltrans. Copy on file at: Southern San Joaquin Valley.

L
State of California ⎯ The Resources Agency Primary # P-20-002308 UPDATE DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial CA-MAD-2649H
DPR 523L (9/2013) *Required information

Garcia and Associates
2016 “Madera Canal, Lateral 24.2 Segment (GANDA-MAD-01)”. P-20-002308. State of California, Department of Parks and Recreation. Prepared by: Brandon Patterson. Copy on file at: Southern San Joaquin Valley.

HDR EOC, Inc.
2016 “CA-MAD-2649H”. P-20-002308. State of California, Department of Parks and Recreation. Prepared by: M.

Connolly. Copy on file at: Southern San Joaquin Valley.

JRP Historical Consulting, LLC)
2009 “Madera Canal (UPDATE)”. P-20-002308. Department of Parks and Recreation. Prepared by: Mark Kile of Culturescape.

Copy on file at: Southern San Joaquin Valley
Kile, Mark
2013a “Fresno River Big Main Canal”. P-20-002308. Department of Parks and Recreation. Prepared by: Mark Kile of Culturescape. Copy on file at: Southern San Joaquin Valley. 2013b “Madera Irrigation District”. P-20-002308. Department of Parks and Recreation. Prepared by: Mark Kile of Culturescape. Copy on file at: Southern San Joaquin Valley. 2016a “Madera Irrigation District”. P-20-002308. Department of Parks and Recreation. Prepared by: Mark Kile of Culturescape. Copy on file at: Southern San Joaquin Valley. 2016b “Madera Irrigation District”. P-20-002308. Department of Parks and Recreation. Prepared by: Mark Kile of Culturescape. Copy on file at: Southern San Joaquin Valley.

Roark, Gabriel and Jones & Stokes
2005 “Main No. 1 Canal”. P-20-002308. State of California, Department of Parks and Recreation. Prepared by:

Gabriel Roark and Jones & Stokes. Copy on file at: Southern San Joaquin Valley.

State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI #
PRIMARY RECORD Trinomial
NRHP Status Code 6Z
Other Listings
Review Code Reviewer Date
DPR 523A (9/2013) *Required information

P1. Other Identifier:

P2. Location:  Not for Publication  Unrestricted
a. County: Madera
b. USGS 7.5' Quad: Madera Date: 1981 T ; R ; ¼ of ¼ of Sec ; S.B.B.M. c. Address: Ellis Street City: Madera Zip: 93638
d. UTM: Zone: ; mE/ mN
e. Other Locational Data: Intersection of Ellis Street and Madera Irrigation District (M.I.D.) Canal Elevation:

P3a. Description:

Built in 1975, this concrete beam bridge is located on Ellis Street and crosses over the Madera Canal. The bridge is simple in its design with concrete wing walls, girder, asphalted deck, and galvanized steel guardrails.

P3b. Resource Attributes: HP19. Bridge
P4. Resources Present: Building Structure Object SiteDistrict Element of District Other P5b. Description of Photo:

View of northern side of canal
bridge
P6. Date Constructed/Age
and Sources: Historic
Prehistoric Both
1975 (Caltrans 2025)
P7. Owner and Address:

Madera Irrigation District (M.I.D.)
P8. Recorded by:

Alison Bryson-Deveraux
Cogstone Resource
Management; 1518 W. Taft
Ave., Orange, CA 92865
P9. Date Recorded:

May 14, 2025
P10. Survey Type:

Pedestrian Survey
P11. Report Citation:

Cultural Resources Assessment Report For The City Of Madera Water Storage Tank, Pump Station, And Transmission Main Project, City Of Madera, Madera County, California.

Prepared by: Alison Bryson-Deveraux, M.A. and Shannon Lopez, M.A. June 2025.

Attachments: NONE Location Map Sketch Map Continuation Sheet Building, Structure, and Object Record Archaeological Record District Record Linear Feature Record Milling Station Record Rock Art Record Artifact Record Photograph Record  Other
State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION Trinomial

BUILDING, STRUCTURE, AND OBJECT RECORD
DPR 523B (9/2013) *Required information

B1. Historic Name: None
B2. Common Name: M.I.D. Canal Bridge
B3. Original Use: Bridge
B4. Present Use: Bridge
*B5. Architectural Style: Beam Bridge style
*B6. Construction History:

The Caltrans Local Agency Bridges list for District 06 lists this bridge as 41C0132 (M.I.D. Canal). This Caltrans list notes this bridge was constructed in 1975 (Caltrans 2025). This bridge crosses over a segment of the Madera Canal and M.I.D. distribution system. This water system was originally built to transport water to the lower lying agricultural properties within Madera County.
*B7. Moved? No Yes Unknown Date: Original Location:
*B8. Related Features:

B9a. Architect: Not known b. Builder: Not known
*B10. Significance: None Theme: Transportation Area: Madera, CA Period of Significance: 1975 Property Type: Bridge Applicable Criteria: None Criteria A/1
Is this resource associated with events that have made a significant contribution to the broad patterns of history?
This bridge (built in 1975) is a typical concrete beam bridge which is used for local pedestrian and vehicle transportation access over the man made Madera Canal. A review of a 1957 USDA aerial photograph shows a bridge present in the location of the current M.I.D. Canal Bridge. Therefore, it is assumed that the current bridge is a replacement for the original. This bridge is not associated with any events considered significant to history and therefore, recommended not eligible for listing in the National Register of Historic Places (NRHP) under Criterion A or the California Register of Historical Resources (CRHR) under Criterion 1.

B11. Additional Resource Attributes:
*B12. References:

Caltrans
2025 “41C0132”. Historical Significance-Local Agency Bridges. Structure Maintenance & Investigations. Copy provided by: CSO Jill Hupp with CA.gov.

B13. Remarks:
*B14. Evaluator: Shannon Lopez
*Date of Evaluation: May 20, 2025
(This space reserved for official comments.)
[A]
D Ellis St
0 50 Feet 0 1 0 Meters 1 in = 83.33 feet
I I I I I LLw.J 1 :1,000
State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI#
LOCATION MAP Trinomial
DPR 523J (9/2013) *Required information

Map Name: Madera *Scale: 1:24,000 *Date of Map: 1987
0 • •
~
~
Q
i L,..::i.~~~P-:::--1
.. Well
-··- ·· -
•
M.I.D. Canal Bridge (41C0132)
Madera County, CA ii II M.I.D. Canal Bridge (41 C0132)
c:J USGS 7.5' Quadrangle
\
USGS 7.5' Quadrangle(s):

Kismet
Madera
I I I
0 0.25 0.5 Kilometers A L...&1 ....... , ... , ....... 1__ ,_1 A 1 :24,000 1 in = 2,000 ft
State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial
DPR 523L (9/2013) *Required information

*B10. HISTORIC BUILT ENVIRONMENT EVALUATION CONT.

Criteria B/2
Is this resource associated with the lives of significant persons of the past? No information can be located which connects this bridge with the lives of individuals considered significant to history.

Therefore this resource is recommended not eligible for listing in the NRHP under Criterion B or the CRHR under Criterion 2.

Criteria C/3
Does this resource embody distinctive characteristics of type, period, or method of construction or represent the work of a master, or possess high artistic value, or represent a significant and distinguishable entity those components may lack individual distinction?
This bridge is an unremarkable and common representation of a small concrete beam bridge. It is not an exemplary representation of a style, period, method of construction, nor does it represent the work of a master nor does it possess high artistic value. Therefore, this bridge is recommended not eligible for listing in the NRHP under Criterion C or the CRHR under Criterion 3.

Criteria D/4
Has this resource yielded or may likely yield information important in history or prehistory? Criterion 4 is most often applied to archaeological sites and districts but can also apply to buildings, structures, and/or objects. This resource does not exhibit a local variation of a standard design or construction technique that can yield important information (such as construction expertise or availability of local materials). Therefore, this bridge is recommended not eligible for listing in the NRHP under Criterion D or the CRHR under Criterion 4.

State of California ⎯ The Resources Agency Primary #
DEPARTMENT OF PARKS AND RECREATION HRI#
CONTINUATION SHEET Trinomial
DPR 523L (9/2013) *Required information

May 2025 Survey photographs of bridge
Close up of southwestern side of canal bridge.

EXHIBIT B
State of California Department of Fish and Game Comment Letter dated October 8, 2025.

State of California – Natural Resources Agency GAVIN NEWSOM, Governor DEPARTMENT OF FISH AND WILDLIFE CHARLTON H. BONHAM, Director Central Region
1234 East Shaw Avenue
Fresno, California 93710
(559) 243-4005
www.wildlife.ca.gov
Conserving California’s Wildlife Since 1870
October 8, 2025
Will Tackett, Director of Community Development
City of Madera
428 East Yosemite Avenue
Madera, California 93638
(559) 661-3688
[email protected]
Subject: Northeast Water Storage Tank, Booster Pump Station, and Transmission Main Project (Project)
Initial Study/Mitigated Negative Declaration (MND)
State Clearinghouse No.: 2025090413
Dear Will Tackett:

The California Department of Fish and Wildlife (CDFW) received an MND from the City of Madera (City) for the above referenced Project pursuant the California Environmental Quality Act (CEQA) and CEQA Guidelines.1
Thank you for the opportunity to provide comments and recommendations regarding those activities involved in the Project that may affect California fish and wildlife.

Likewise, CDFW appreciates the opportunity to provide comments regarding those aspects of the Project that CDFW, by law, may be required to carry out or approve through the exercise of its own regulatory authority under the Fish and Game Code.

CDFW ROLE
CDFW is California’s Trustee Agency for fish and wildlife resources and holds those resources in trust by statute for all the people of the State (Fish & G. Code, §§ 711.7, subd. (a) & 1802; Pub. Resources Code, § 21070; CEQA Guidelines § 15386, subd. (a)). CDFW, in its trustee capacity, has jurisdiction over the conservation, protection, and management of fish, wildlife, native plants, and habitat necessary for biologically sustainable populations of those species (Id., § 1802). Similarly, for purposes of CEQA, CDFW is charged by law to provide, as available, biological expertise during public agency environmental review efforts, focusing specifically on projects and related activities that have the potential to adversely affect fish and wildlife resources.

CDFW is also submitting comments as a Responsible Agency under CEQA (Pub.

Resources Code, § 21069; CEQA Guidelines, § 15381). CDFW expects that it may 1 CEQA is codified in the California Public Resources Code in section 21000 et seq. The “CEQA Guidelines” are found in Title 14 of the California Code of Regulations, commencing with section 15000.

Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Exhibit B
Will Tackett, Director of Community Development
City of Madera
October 8, 2025

need to exercise regulatory authority as provided by the Fish and Game Code. As proposed, for example, the Project may be subject to CDFW’s lake and streambed alteration regulatory authority (Fish & G. Code, § 1600 et seq). Likewise, to the extent implementation of the Project as proposed may result in “take” as defined by State law of any species protected under the California Endangered Species Act (CESA) (Fish & G. Code, § 2050 et seq.), the Project proponent may seek related take authorization as provided by the Fish and Game Code.

Nesting Birds: CDFW has jurisdiction over actions with the potential to result in the disturbance or destruction of active nest sites or unauthorized take of birds. Fish and Game Code sections that protect birds, their eggs, or nests include sections 3503 (regarding unlawful take, possession, or needless destruction of the nest or eggs of any bird), 3503.5 (regarding the take, possession, or destruction of any birds-of-prey or their nests or eggs), and 3513 (regarding unlawful take of any migratory nongame bird).

Unlisted Species: Species of plants and animals need not be officially listed as Endangered, Rare, or Threatened (E, R, or T) on any State or federal list to be considered E, R, or T under CEQA. If a species can be shown to meet the criteria for E, R, or T, as specified in the CEQA Guidelines section 15380, CDFW recommends it be fully considered in the environmental analysis for the Project.

PROJECT DESCRIPTION SUMMARY
Proponent: City of Madera
Objective: The Project proposes water supply construction and associated distribution infrastructure and facilities to meet the City’s water demand and fire protection. The initial phase includes the construction of one 2.5-milion-gallon (mg) water storage tank, a booster pump station, and installation of related facilities and improvements on an approximately 2.89 acre property located on the west side of North Lake Street between Martin and Ellis Streets in an unincorporated area of Madera County. The Project will also include the installation of a 13,200 linear-foot 24-inch pipeline that will connect to the proposed water storage tank to an existing City-owned water well site. The pipeline route will follow the existing right-of-way (ROW) south along Lake Street, west along Ellis Street, and northwest along Sharon Boulevard. Additional phases will also include the installation of an additional 2.5-mg water storage tank and possible replacement of existing facilities, pumps, and equipment on the property located on the west side of North Lake Street.

Location: The Project site is located in the City of Madera Sphere of Influence in Madera County, generally bounded by Lake Street to the east, Ellis Street to the south, and Martin Street to the north. The proposed water tanks and other infrastructure will be located on a parcel on North Lake Street, Assessor’s Parcel Number (APN) 038-030- 031. The pipeline route will follow the ROW south along Lake Street, west along Ellis Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
City of Madera
October 8, 2025

Street, and northwest along Sharon Boulevard. This pipeline will connect to an existing water well site located on a parcel on Sharon Boulevard, APN 013-280-001.

COMMENTS AND RECOMMENDATIONS
CDFW offers the comments and recommendations below to assist the City in adequately identifying and/or mitigating the Project’s significant, or potentially significant, direct, indirect, and cumulative impacts on fish and wildlife (biological) resources. Editorial comments or other suggestions may also be included to improve the MND prepared for this Project.

The MND notes the Project vicinity is a combination of residential, commercial development, undeveloped lots, and agriculture lands. The Project site consists of previously tilled parcels, undeveloped parcels surrounded by residential development and undeveloped pastures, and non-native grassland with residences within an urban setting with ornamental trees, plants, grass lawns, and ruderal habitats. The Project site also intersects a canal, operated by the Madera Irrigation District, just west of Road 26 and Ellis Street.

Currently, the MND acknowledges that the Project site is within the geographic range of several special-status animal species and proposes specific mitigation measures to reduce impacts to less than significant. CDFW has concerns about the ability of some of these measures to reduce impacts to less than significant and avoid unauthorized take for special-status animal species, including but not limited: the State threatened Swainson’s hawk (Buteo swainsoni); the State and federally threatened California tiger salamander - Central California Distinct Population Segment (DPS) (Ambystoma californiense pop. 1); the State candidate western burrowing owl (Athene cunicularia hypugaea) and Crotch’s bumble bee (Bombus crotchii); the State species of special concern American badger (Taxidea taxus); the State species of special concern and federally proposed threatened western spadefoot (Spea hammondii); and the State special animal and federally threatened vernal pool fairy shrimp (Branchinecta lynchi).

Swainson’s Hawk
The MND notes that suitable Swainson’s hawk (SWHA) nesting and foraging habitat occurs within the Project site, and that one adult SWHA was observed within the BSA, however no SWHA nest was located in the vicinity. Conservation measure (CM) BIO-4 requires protocol surveys within ½ mile of construction activities during the nesting season (March 1-August 30). CDFW concurs with this approach but recommends extending the latter date to September 15
th to avoid potentially significant impacts. CM
BIO-4 also states that Project-related activities with the potential to cause nest abandonment will be avoided, but if Project activities cause nest abandonment within the ½ mile buffer zone, the Project developer/contractor is required to fund the controlled release of captive-reared young. CDFW doesn’t concur with these methods Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
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October 8, 2025

as they would result in unauthorized take of a CESA listed species. CDFW concurs with necessary coordination with CDFW and recommends the following measures:

Recommended Mitigation Measure 1: SWHA Avoidance Buffer If Project-specific activities will take place during the SWHA nesting season (i.e., March 1 through September 15), and active SWHA nests are present, CDFW recommends a minimum ½-mile no-disturbance buffer be delineated and maintained around each nest, regardless of whether it was detected by surveys or observed incidentally. These buffers would remain in place until the breeding season has ended or until a qualified biologist has determined that the birds have fledged and are no longer reliant upon the nest or parental care for survival, to prevent nest abandonment and other take of SWHA as a result of Project activities.

Recommended Mitigation Measure 2: SWHA Take Authorization CDFW also recommends that in the event an active SWHA nest is detected, and a ½-mile no-disturbance buffer is not feasible, consultation with CDFW is warranted to discuss how to implement the Project and avoid take. If take cannot be avoided, take authorization through the acquisition of an Incidental Take Permit (ITP), pursuant to Fish and Game Code section 2081 subdivision (b) is necessary to comply with CESA.

California Tiger Salamander
The Project site is within the known geographic range of California tiger salamander (CTS) and several historical occurrences are documented within 1 mile from the Project site (CDFW 2025).The MND states that CTS have no potential to occur on the Project site due to an absence of suitable habitat being identified during surveys, and thus no mitigation measures were proposed to mitigate for potential Project-related impacts.

CDFW does not concur with this determination, as CTS breed and develop in vernal and seasonal pools, stock ponds, pooled ditches, and other inundated features in agricultural, grassland, woodland, and scrub habitat types and have been determined to be physiologically capable of dispersing up to approximately 1.3-miles from seasonally flooded wetlands (Searcy and Shaffer 2011).

The MND states that “The National Hydrography Dataset (NHD) and National Wetlands Inventory (NWI) datasets show one historical water feature that intersects the Biological Study Area (BSA) west of Road 26 along the pipeline route”, also “The NHD identified the feature as a canal ditch, and NWI identified the feature as a riverine feature.” Additionally, based on aerial imagery, it appears that periodic inundation occurs within the canal ditch and required CTS habitat of upland refugia is present adjacent to the canal ditch and potentially suitable seasonally flooded wetlands or pools are located within 1.3-miles from the Project site. The MND describes Project construction activities where the canal crossing will be completed via trenchless bore and jack construction within potential CTS habitat. Also, the MND describes small mammal burrows that were Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
City of Madera
October 8, 2025

found within the Project site that could be utilized by CTS. As suitable habitat appears to be present within and adjacent to the Project site, and CTS have been documented within the Project vicinity, CDFW recommends the following:

Recommended Mitigation Measure 3: CTS Protocol Surveys
CDFW recommends that a qualified biologist conduct protocol-level surveys in accordance with the United States Fish and Wildlife Service (USFWS) “Interim Guidance on Site Assessment and Field Surveys for Determining Presence or a Negative Finding of the California Tiger Salamander” (USFWS 2003) at the appropriate time of year to determine the existence and extent of CTS breeding and refugia habitat. The protocol-level surveys for CTS require more than one survey season and are dependent upon sufficient rainfall to complete. As a result, consultation with CDFW and USFWS is recommended well in advance of beginning the surveys and prior to any planned vegetation- or ground-disturbing activities.

CDFW advises that the protocol-level survey include a 100-foot buffer around the Project site in all areas of wetland and upland habitat that could support CTS.

Please be advised that protocol-level survey results are viable for two years after the results are reviewed by CDFW.

Recommended Mitigation Measure 4: CTS Avoidance Buffer
If CTS protocol-level surveys are not conducted, CDFW advises that a minimum 50-foot no-disturbance buffer be delineated around all small mammal burrows in suitable upland refugia habitat within and/or adjacent to the Project site. Further, CDFW recommends potential or known breeding habitat within and/or adjacent to the Project site be delineated with a minimum 250-foot no-disturbance buffer. Both upland burrow and wetland breeding no-disturbance buffers are intended to minimize impacts to CTS habitat and avoid take of individuals. Alternatively, the applicant can assume presence of CTS within the Project site and obtain an ITP in accordance with Fish and Game Code section 2081(b).

Recommended Mitigation Measure 5: CTS Take Authorization If through surveys it is determined that CTS are occupying or have the potential to occupy the Project site, consultation with CDFW is warranted to determine if the Project can avoid take. If take cannot be avoided, take authorization through the acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b) is necessary to comply with CESA. As stated above, in the absence of protocol surveys, the applicant can assume presence of CTS within the Project site and obtain an ITP from CDFW.

Western Burrowing Owl
The Project site is within the known geographic range of western burrowing owl (BUOW) and there are historical occurrences documented within a ½ mile of the Project site (CDFW 2025). The MND states that BUOW have no potential to occur on the Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
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October 8, 2025

Project site due to no suitable habitat as the site is highly disturbed, and no mitigation measures were proposed to mitigate for potential Project-related impacts. CDFW does not concur; in addition to natural habitats, BUOW are known to utilize agricultural areas and have been documented breeding and foraging along canal banks and roadways within agricultural settings. Aerial imagery shows potential habitat at the future water tank location and in various sections along Ellis Street. Additionally, the MND describes small mammal burrows that were found within the Project site that could be utilized by BUOW. As suitable habitat appears to be present within the Project site, and BUOW have been documented within the Project vicinity, CDFW recommends that a qualified biologist conduct surveys following the 2012 Staff Report on Burrowing Owl Mitigation (CDFG 2012), and that these surveys be conducted the survey season immediately prior to construction. CDFW also recommends the following:

Recommended Mitigation Measure 6: BUOW Avoidance Buffer Should a BUOW or known BUOW den (active or inactive) be detected, either during pre-construction surveys or construction activities, CDFW recommends that no-disturbance buffers, as outlined in the 2012 Staff Report on Burrowing Owl Mitigation (CDFG 2012), be implemented prior to and during any ground-disturbing activities. CDFW also recommends that these buffers be implemented for both wintering and breeding BUOW.

Recommended Mitigation Measure 7: BUOW Take Authorization If a BUOW or known BUOW den (active or inactive) is detected, and the nodisturbance buffers outlined in the 2012 Staff Report on Burrowing Mitigation are not feasible, consultation with CDFW is warranted to discuss how to implement the Project and avoid take. If take cannot be avoided, take authorization through the acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b) is necessary to comply with CESA.

Crotch’s Bumble Bee
The Project site is within the geographic range of Crotch’s bumble bee (CBB), and a historical occurrence was documented within 1.5-miles from the Project site (CDFW 2025). CBB are known to inhabit a variety of habitats, including grasslands, scrublands, areas with bare ground including vacant lots, dirt roads, and levees (Xerces Society et al. 2018). Based on aerial imagery, potential CBB habitat appears to be present within the Project site and the MND describes small mammal burrows that were found within the Project site that could be utilized by CBB. The MND does not include an evaluation for CBB and no mitigation measures were proposed for potential Project-related impacts to the species. As there is potential CBB habitat within the Project site and CBB have been documented within the Project vicinity, CDFW recommends a qualified biologist conduct a habitat assessment to determine if the Project site and the surrounding vicinity contain habitat suitable to support CBB. Potential nesting sites, which include all small mammal burrows, perennial bunch grasses, thatched annual grasses, brush piles, Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
City of Madera
October 8, 2025

and old bird nests would need to be documented as part of the assessment. If it is determined that suitable CBB habitat is present, CDFW recommends the following mitigation measures:

Recommended Mitigation Measure 8: CBB Focused Surveys
If potentially suitable habitat is identified, CDFW recommends that a qualified biologist conduct focused surveys for CBB, and their requisite habitat features following the methodology outlined in the Survey Considerations for California Endangered Species Act Candidate Bumble Bee Species (CDFW 2023) to detect bees and potential nesting sites.

Recommended Mitigation Measure 9: CBB Avoidance Buffer
If CBB is detected, CDFW recommends that all small mammal burrows and thatched/bunch grasses be avoided by a minimum of 50 feet to avoid take and potentially significant impacts. If ground-disturbing activities will occur during the overwintering period (October through February), consultation with CDFW is warranted to discuss how to implement Project activities and avoid take. Any detection of CBB prior to or during Project implementation warrants consultation with CDFW to discuss how to avoid take.

Recommended Mitigation Measure 10: CBB Take Authorization If take cannot be avoided, take authorization through the acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b) is necessary to comply with CESA.

American Badger
The Project site is within the known geographic range of American badger (AMBA) and a historical occurrence was documented approximately 8 miles from the Project site (CDFW 2025). The MND states that AMBA have no potential to occur on the Project site due to no suitable habitat being identified during surveys; thus no mitigation measures were proposed to mitigate for potential Project-related impacts. CDFW does not concur with this determination as AMBA occupy sparsely vegetated land cover with dry, friable soils to excavate dens, which they use for cover, and that support fossorial rodent prey populations (i.e., ground squirrels, pocket gophers, etc.) (Zeiner et. Al 1990). Based on aerial imagery the Project site contains suitable habitat for AMBA denning and foraging. In addition, the MND describes small mammal burrows that were found within the Project site that could be utilized by AMBA. As suitable habitat appears to be present within the Project site, and AMBA have been documented within the Project vicinity, CDFW recommends the following mitigation measures:

Recommended Mitigation Measure 11: AMBA Focused Surveys CDFW recommends that a qualified biologist conduct focused surveys for AMBA, as well as their requisite habitat features, to evaluate potential impacts resulting from ground disturbance.

Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
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October 8, 2025

Recommended Mitigation Measure 12: AMBA Avoidance Buffer Avoidance whenever possible is encouraged via delineation and a 50-foot no disturbance buffer around burrows. CDFW also advises that any individuals observed be allowed to leave the Project site of their own volition.

Western Spadefoot
The Project site is within the geographic range of western spadefoot (WESP) and there are several historical occurrences documented within 1 mile from the Project site (CDFW 2025). The MND states that WESP have no potential to occur on the Project site due to no suitable habitat being identified during surveys; thus no mitigation measures were proposed to mitigate for potential Project-related impacts. CDFW does not concur as WESP occurs primarily in grasslands and seasonal wetlands with appropriate upland habitat and have also been found in agricultural settings. The MND states that “The National Hydrography Dataset (NHD) and National Wetlands Inventory (NWI) datasets show one historical water feature that intersects the Biological Study Area (BSA) west of Road 26 along the pipeline route”, also “The NHD identified the feature as a canal ditch, and NWI identified the feature as a riverine feature.” Additionally, based on aerial imagery, it appears that periodical inundation occurs within the canal ditch and required WESP upland habitat is present adjacent to the canal ditch.

The MND describes Project construction activities where the canal crossing will be completed via trenchless bore and jack construction within WESP habitat. As suitable habitat appears to be present within and adjacent to the Project site and WESP have been documented within the Project vicinity, CDFW recommends the following mitigation measures:

Recommended Mitigation Measure 13: WESP Focused Surveys Prior to initiation of the Project, CDFW recommends that a qualified biologist conduct focused surveys for WESP and their requisite habitat.

Recommended Mitigation Measure 14: WESP Avoidance Buffer If burrows, cracks, loose soil areas or other refugia are found to be used by WESP during focused surveys, avoidance is encouraged via delineation and observance of a 50-foot no-disturbance buffer around these resources. If WESP are observed on the Project site, Project activities in their immediate vicinity cease, allowing individuals to leave the Project site on their own accord.

Please note that the California Fish and Game Commission has received a petition to list Western spadefoot pursuant to CESA. If Western spadefoot becomes a Candidate species, it would receive the same legal protection afforded to an endangered or threatened species (Fish & G. Code, §§ 2074.2 & 2085). In the event Western spadefoot becomes a Candidate prior to project construction or completion of construction, consultation with CDFW is warranted to discuss how to implement the Project and avoid take. If take cannot be avoided, take authorization through the Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
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acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b), would be necessary to comply with CESA.

Vernal Pool Fairy Shrimp
The Project site is within the geographic range of vernal pool fairy shrimp (VPFS) and there are several historical occurrences documented within 1.5-miles from the Project site (CDFW 2025). The MND states that VPFS have no potential to occur on the Project site due to no suitable habitat, including vernal pools, were identified during the survey that could support the species, and no mitigation measures were proposed to mitigate for potential Project-related impacts. CDFW does not concur as VPFS are known to breed and develop in aquatic habitats and inundated road-ruts in both grassland and agricultural habitats. Also, the MND states that “The National Hydrography Dataset (NHD) and National Wetlands Inventory (NWI) datasets show one historical water feature that intersects the Biological Study Area (BSA) west of Road 26 along the pipeline route”, and “The NHD identified the feature as a canal ditch…” Aerial imagery shows the canal ditch to be intermittently inundated with water providing potential habitat for VPFS. The MND describes Project construction activities where the canal crossing will be completed via trenchless bore and jack construction within potential VPFS habitat. Additionally, potentially suitable seasonally inundated depressions, wetlands, or pools are located within 1.5-miles from the Project site providing potential habitat for VPFS. As potential suitable habitat appears to be present within and adjacent to the Project site and VPFS have been documented within the Project vicinity, CDFW recommends the following:

Recommended Mitigation Measure 15: VPFS Surveys and Consultation with CDFW
CDFW recommends that a qualified biologist conduct protocol level surveys in accordance with the USFWS “Survey Guidelines for the Listed Large Branchiopods” (USFWS 2017) the survey season prior to construction. These surveys would need to be conducted at the appropriate time of year to determine the existence and extent of branchiopods. Surveys are dependent upon sufficient rainfall to complete, therefore if a single wet season is determined to be unreliable, then the next wet season with sufficient rainfall may be needed to complete survey requirements. If through surveys it is determined that branchiopods are occupying or have the potential to occupy the Project site, coordination with CDFW is recommended well in advance of any planned vegetation- or ground-disturbing activities to determine appropriate avoidance and minimization measures including adequate implementation of no-disturbance buffers.

Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
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Special-Status Plants
CDFW recommends that the Project site be surveyed for special-status plants by a qualified botanist following the Protocols for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Sensitive Natural Communities (CDFW 2018). This protocol, which is intended to maximize detectability, includes identification of reference populations to facilitate the likelihood of field investigations occurring during the appropriate floristic period. Please note that adverse conditions from yearly weather patterns may prevent botanical field surveyors from determining the presence of, or accurately identifying, some special status plants in the surveyed area. Disease, drought, predation, fire, herbivory, or other disturbance may also preclude presence or identification of special status plants in any given year. Visiting the survey site in more than one year increases the likelihood of detection. If special-status plants are identified during surveys, consultation with CDFW is recommended for guidance on mitigation measures such as avoidance, minimization, and mitigation. If State endangered, threatened, or rare plants are identified during special status plant surveys and take cannot be avoided, then to ensure compliance with CESA and the Native Plant Protection Act (NPPA), consultation with CDFW for acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b) and/or California Code of Regulations, Title 14, section 786.9, subdivision (b), is necessary to comply with CESA and the NPPA.

Editorial Comments and/or Suggestions
Nesting Birds: To protect nesting birds, CDFW recommends that Project grounddisturbing and vegetation-disturbing activities occur during the bird non-nesting season; however, if ground-disturbing or vegetation-disturbing activities must occur during the nesting season (February 1 through September 15), the Project applicant is responsible for ensuring that implementation of the Project does not result in violation of the Migratory Bird Treaty Act or relevant Fish and Game Code sections as referenced above.

If the nesting season cannot be avoided, CDFW recommends that a qualified biologist conduct a pre-construction survey for active nests no more than 10 days prior to the start of ground or vegetation disturbance to maximize the probability that nests that could potentially be impacted are detected. CDFW also recommends that surveys cover a sufficient area around the Project site to identify nests and determine their status. A sufficient area means any area potentially affected, either directly or indirectly, by the Project. In addition to direct impacts (i.e., nest destruction), noise, vibration, and movement of workers or equipment could also affect nests. CDFW recommends that a qualified biologist establish a behavioral baseline of all identified nests. Once Project activities begin, CDFW recommends having a qualified biologist continuously monitor nests to detect behavioral changes resulting from the Project. If behavioral changes Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
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October 8, 2025

occur, CDFW recommends halting the work causing that change and consulting with CDFW for additional avoidance and minimization measures.

If continuous monitoring of identified nests by a qualified biologist is not feasible, CDFW recommends a minimum no-disturbance buffer of 250 feet around active nests of nonlisted bird species and a 500-foot no-disturbance buffer around active nests of nonlisted raptors. These buffers are advised to remain in place until the breeding season has ended or until a qualified biologist has determined the birds have fledged and are no longer reliant upon the nest or on-site parental care for survival. Variance from these no-disturbance buffers is possible when there is a compelling biological or ecological reason to do so, such as when the Project site would be concealed from a nest site by topography. CDFW recommends that a qualified biologist advise and support any variance from these buffers and notify CDFW in advance of implementing a variance.

Lake and Streambed Alteration: The MND states the possibility the Project could disturb the bed or bank of the canal west of Road 26 and permits might be required.

CDFW concurs as Project activities that will substantially change or use any material from the bed, bank, and channel of any river, stream, or lake are subject to CDFW’s regulatory authority pursuant Fish and Game Code section 1600 et seq. Fish and Game Code section 1602 requires an entity to notify CDFW prior to commencing any activity that may (a) substantially divert or obstruct the natural flow of any river, stream, or lake; (b) substantially change or use any material from the bed, bank, or channel of any river, stream, or lake (including the removal of riparian vegetation); (c) deposit or dispose of debris, waste or other materials that could pass into any river, stream, or lake. “Any river, stream, or lake” includes those that are ephemeral or intermittent as well as those that are perennial and may include those that are highly modified such as canals and retention basins.

CDFW is required to comply with CEQA prior to issuance of a Lake or Streambed Alteration Agreement; therefore, if the CEQA document approved for the Project does not adequately describe the Project and its impacts to lakes or streams, a subsequent CEQA analysis may be necessary for Lake or Streambed Alteration Agreement issuance. For information on notification requirements, please refer to CDFW’s website (https://wildlife.ca.gov/Conservation/LSA) or contact CDFW staff in the Central Region Lake and Streambed Alteration Program at (559) 243-4593.

CNDDB Positive Submission of Data: Please note that the California Natural Diversity Database (CNDDB) is populated by and records voluntary submissions of species detections. As a result, species may be present in locations not depicted in the CNDDB but where there is suitable habitat and features capable of supporting species. A lack of an occurrence record in the CNDDB does not mean a species is not present. In order to adequately assess any potential Project-related impacts to biological resources, surveys conducted by a qualified wildlife biologist/botanist during the appropriate survey period(s) and using the appropriate protocol survey methodology are warranted to Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
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determine whether or not any special-status species are present at or near the Project site.

ENVIRONMENTAL DATA
CEQA requires that information developed in environmental impact reports and negative declarations be incorporated into a database which may be used to make subsequent or supplemental environmental determinations. (Pub. Resources Code, § 21003, subd. (e)). Accordingly, please report any special-status species and natural communities detected during Project surveys to CNDDB. The CNDDB field survey form can be filled out and submitted online at the following link:
https://wildlife.ca.gov/Data/CNDDB/Submitting-Data. The completed form can be mailed electronically to the CNDDB at the following email address: [email protected].

The types of information reported to CNDDB can be found at the following link:
https://www.wildlife.ca.gov/Data/CNDDB/Plants-and-Animals.

FILING FEES
The Project, as proposed, could have an impact on fish and/or wildlife, and assessment of environmental document filing fees is necessary. Fees are payable upon filing of the Notice of Determination by the Lead Agency and serve to help defray the cost of environmental review by CDFW. Payment of the environmental document filing fee is required in order for the underlying project approval to be operative, vested, and final. (Cal. Code Regs, tit. 14, § 753.5; Fish & G. Code, § 711.4; Pub. Resources Code, § 21089).

CONCLUSION
CDFW appreciates the opportunity to comment on the MND to assist the City in identifying and mitigating Project impacts on biological resources. A Mitigation and Monitoring Program (MMRP) (Attachment 1) is included to assist the City with incorporating the recommended mitigation measures provided above. Questions regarding this letter or further coordination should be directed to John Riedel, Environmental Scientist, at (559) 807-1453 or [email protected].

Sincerely,
Julie A. Vance
Regional Manager
Attachment (MMRP)
Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
City of Madera
October 8, 2025

ec: State Clearinghouse
Land Use and Climate Innovation
[email protected]
John Riedel
California Department of Fish and Wildlife
Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
City of Madera
October 8, 2025

References
California Department of Fish and Game. 2012. Staff report on burrowing owl mitigation.

Sacramento, California, USA.

California Department of Fish and Wildlife. 2018. Protocols for surveying and evaluating impacts to special status native plant populations and sensitive natural communities. California Department of Fish and Wildlife. Sacramento, California.

California Department of Fish and Wildlife. 2023. Survey considerations for California Endangered Species Act candidate bumble bee species. California Department of Fish and Wildlife, Sacramento, California, USA.

California Department of Fish and Wildlife. 2025. Biogeographic information and observation system (BIOS). https://www.wildlife.ca.gov/Data/BIOS. Accessed 25 September 2025.

Searcy, C. and B. Shaffer. 2011. Determining the migration distance of a vagile vernal pool specialist: How much land is required for conservation of California tiger salamanders? California State University, Chico, California, USA.

U. S. Fish and Wildlife Service. 2003. Interim guidance on site assessment and field surveys for determining presence or a negative finding of the California tiger salamander. Sacramento, California, USA.

U. S. Fish & Wildlife Service. 2017. Survey guidelines for the listed large branchiopods.

Pacific Southwest Region, Sacramento, California, USA. Revised November 2017.

Xerces Society for Invertebrate Conservation, Defenders of Wildlife, and Center for Food Safety. 2018. A petition to the state of California fish and game commission to list the Crotch’s bumble bee (Bombus crotchii), Franklin’s bumble bee (Bombus Fusf), Suckley cuckoo bumble bee (Bombus suckleyi), and western bumble bee (Bombus occidentalis occidentalis) as Endangered under the California Endangered Species Act. October 2018.

Zeiner, D., W. Laudenslayer, Jr., K. Mayer, and M. White. 1990. California’s Wildlife.

Volumes I-III in California Department of Fish and Game, editor. California Department of Fish and Wildlife, Sacramento, California, USA.

Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Attachment 1

CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE

RECOMMENDED MITIGATION MONITORING AND REPORTING PROGRAM (MMRP)
PROJECT: Northeast Water Storage Tank, Booster Pump Station, and Transmission Main Project
SCH No.: 2025090413

RECOMMENDED MITIGATION MEASURE STATUS/DATE/INITIALS
Before Disturbing Soil or Vegetation
Swainson’s Hawk (SWHA)
Recommended Mitigation Measure 2:

SWHA take authorization
California Tiger Salamander (CTS)
Recommended Mitigation Measure 3:

CTS protocol surveys
Recommended Mitigation Measure 5:

CTS take authorization
Western Burrowing Owl (BUOW)
Recommended Mitigation Measure 7:

BUOW take authorization
Crotch’s Bumble Bee (CBB)
Recommended Mitigation Measure 8:

CBB focused surveys
Recommended Mitigation Measure 10:

CBB take authorization
American Badger (AMBA)
Recommended Mitigation Measure 11:

AMBA focused surveys
Western Spadefoot (WESP)
Recommended Mitigation Measure 13:

WESP focused surveys
Vernal Pool Fairy Shrimp (VPFS)
Recommended Mitigation Measure 15:

VPFS surveys and consultation
During Construction
Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Swainson’s Hawk (SWHA)
Recommended Mitigation Measure 1:

SWHA avoidance buffer
California Tiger Salamander (CTS)
Recommended Mitigation Measure 4:

CTS avoidance buffer
Western Burrowing Owl (BUOW)
Recommended Mitigation Measure 6:

BUOW avoidance buffer
Crotch’s Bumble Bee (CBB)
Recommended Mitigation Measure 9:

CBB avoidance buffer
American Badger (AMBA)
Recommended Mitigation Measure 12:

AMBA avoidance buffer
Western Spadefoot (WESP)
Recommended Mitigation Measure 14:

WESP avoidance buffer
Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15

EXHIBIT C
Memorandum
Response to Comments for the proposed Northeast Water Storage Tank, Booster Pump Station and Transmission Main Project (SCH# 2025090413) dated November 24, 2025.

MEMO
5080 California Avenue, Suite 220  Bakersfield, California 93309-1697  Tel (661) 616-2600  Fax (661) 616-5970 www.quadknopf.com
Date: November 24, 2025 Project No.: 180483
To: Will Tackett, City of Madera
From: Jaymie L. Brauer, Principal Planner/Project Manager Subject: Response to Comments for the proposed Northeast Water Storage Tank, Booster Pump Station, and Transmission Main Project (SCH# 20250413) As Lead Agency pursuant to the California Environmental Quality Act (CEQA) Guidelines (Public Resources Code (PRC) Section 15000 et seq.), the City of Madera (City) prepared an Initial Study/Mitigated Negative Declaration (IS/MND) for the above referenced Project, pursuant to CEQA Guidelines Section 15070 et seq. The document was circulated for a 30-day public comment period, which began on September 5, 2025, and ended on October 6, 2025.

CEQA guidelines do not require nor provide guidance on responding to comments on an IS/MND.

However, this memo provides information relating to the comments received from the District, and the recommendations contained therein. These project clarifications fall within the scope of the original project analysis included in the IS/MND and do not result in an increase in impacts or any new impacts. No significant new environmental impacts would result from the recommended clarifications below. Therefore, it is our opinion that no substantial issues have been made that would require recirculation of the draft IS/MND pursuant to State CEQA Guidelines Section 15073.5 (Recirculation of a Negative Declaration Prior to Certification).

After the close of the public comment period, one comment letter was received. A letter from the California Department of Fish and Wildlife (CDFW) was received by the City on October 8, 2025.

Although not required to do so under California Environmental Quality Act (CEQA) Guidelines, the City chose to respond to these late comment letters as though they had been submitted during the regular public comment period. Accordingly, although the City is not required to provide a written response to late comment letter(s), the City has elected to respond, but without waiving its position that written responses to late comment letters are not required by law.

The City received the following letter from the CDFW. Their comments are summarized below, however, the bracketed comment letter is included as Attachment A of this memo. Comments are noted a C1 through C15 in the bracketed letter.

The following comments and responses are as follows:

1. California Department of Fish and Wildlife (CDFW)
Exhibit C:

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Comment 1:

The commenter offers thanks for the opportunity to provide comments and recommendations regarding the proposed project and sets forth CDFW’s scope of regulatory authority with respect to its role as a Responsible and Trustee Agency. The commenter also notes CDFW’s jurisdiction over actions with the potential to result in the disturbance or destruction of active nest sites or unauthorized take of birds, as well as species of plants and wildlife that meet criteria under CEQA Guidelines section 15380.

Response 1:

Thank you for your comment. CDFW is a recognized reviewing agency, and their comments are appreciated and are noted for the record. As this comment does not specifically raise concerns regarding the air quality study or CEQA document, no further response or recommendation is necessary.

Comment 2:

The commenter accurately summarizes the project description and location of the project.

Response 2:

Thank you for your comment, it is noted for the record. As this comment does not specifically raise concerns regarding the biological resources or CEQA document, no further response or recommendation is necessary.

Comment 3:

The commenter notes that the project is within the geographic range of several special-status animal species and proposes specific mitigation measures to reduce impacts to less than significant. CDFW has concerns about the ability of some of these measures to reduce impacts to less than significant and avoid unauthorized take for special-status animal species. These include the State and federally threatened California tiger salamander - Central California Distinct Population Segment (DPS) (Ambystoma californiense pop. 1); the State candidate western burrowing owl (Athene cunicularia hypugaea) and Crotch’s bumble bee (Bombus crotchii); the State species of special concern American badger (Taxidea taxus); the State species of special concern and federally proposed threatened western spadefoot (Spea hammondii); and the State special animal and federally threatened vernal pool fairy shrimp (Branchinecta lynchi).

Response 3:

Thank you for your comment, it is noted for the record. The comment does not raise any specific project-related environmental issues under CEQA and therefore no response is required.

Comment 4:

The commenter discusses the potential project related impacts to Swainson’s hawk (SWHA) and offers mitigation measures to reduce impacts to less than significant levels. They also note that if take of SWHA cannot be avoided, the project should obtain an Incidental Take Permit (ITP).

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Response 4:

Thank you for your comment and it is noted for the record.

Section 3.4.4, Biological Resources of the Initial Study (IS), and the Biological Assessment (BA) that was prepared for the project (Appendix C of the IS/MND), provided a detailed discussion of the environmental setting, including disclosing the wildlife species observed or that have the potential to occur within the project site, including, among others, Swainson’s hawk, migratory birds, western burrowing owl, American badger, and other special status plant and wildlife species.

Specifically, the IS noted that Swainson’s hawk is known to occur near the project site and one was observed flying overhead during the survey. While almond orchards are not considered Swainson’s hawk foraging habitat, the analysis recognized that this species is known to forage in alfalfa fields and open low crops and grasslands and these habitat types are present adjacent to the project site.

The IS states the project area and vicinity have a lack of sufficient prey base and provide lowquality foraging habitat for Swainson’s hawk and other raptor species. To account for potential impacts, implementation of Mitigation Measures (MM) BIO-1 through BIO-5 as recommended in the BA would protect, avoid, and minimize impacts to potential nesting migratory birds and raptors, including the Swainson’s hawk. MM BIO-1 will require a preconstruction survey to be conducted prior to ground disturbance, and MM BIO-2 requires that pre-disturbance surveys be conducted if construction occurs during nesting season, and additional measures should nests be identified. MM BIO-3 establishes procedures for active raptor nests, MM BIO-4 provides for Swainson’s hawk-specific protocol surveys and CDFW pre-approved mitigation measures, and MM BIO-5 requires training for all construction personnel for biological resources.

The impact analysis evaluated potential project-related impacts on Swainson’s hawk and identified feasible avoidance and minimization measures to reduce potential project-related impacts to less than significant levels. The project will implement full avoidance if nesting SWHA are observed during preconstruction surveys, and an ITP will not be required.

The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required.

Comment 5:

The commenter notes Project site is within the known geographic range of California tiger salamander (CTS) and several historical occurrences are documented within 1 mile from the Project site (CDFW 2025).The MND states that CTS have no potential to occur on the Project site PAGE 4 OF 12
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due to an absence of suitable habitat being identified during surveys, and thus no mitigation measures were proposed to mitigate for potential Project-related impacts.. CDFW does not concur with this determination, as CTS breed and develop in vernal and seasonal pools, stock ponds, pooled ditches, and other inundated features in agricultural, grassland, woodland, and scrub habitat types and have been determined to be physiologically capable of dispersing up to approximately 1.3-miles from seasonally flooded wetlands Response 5:

Thank you for your comment, it is noted for the record.

As noted in the IS Table 3.4.4-1 (page 3-25), a reconnaissance level survey was conducted by qualified biologists of the project and a 500-foot buffer area, where feasible. There are no known or observed vernal pools, ponds, lakes, rivers, streams or creeks observed. There are no ephemeral pools or artificial ponds nor upland habitat or refugia: valley and foothill grassland, oak woodlands to support this species. The Lateral 24.2 canal was dry at the time of the survey. It is also routinely maintained and devoid of suitable habitat to support CTS or other aquatic species. It is also noted that the bed and bank of the canal will not be impacted in any way by the project- as the project intends to jack and bore underneath the canal.

As noted in the IS and BA, it is highly unlikely that CTS would be found within the small area located at the Lateral 24.2 canal. MM BIO-1 will require a preconstruction survey to be conducted, which would be sufficient to confirm absence of this species from the project site prior to construction activities. MM BIO-5 requires training for all construction personnel for biological resources
The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required.

Comment 6:

The commenter states The Project site is within the known geographic range of western burrowing owl (BUOW) and there are historical occurrences documented within a ½ mile of the Project site (CDFW 2025). The MND states that BUOW have no potential to occur on the Project site due to no suitable habitat as the site is highly disturbed, and no mitigation measures were proposed to mitigate for potential Project-related impacts
Response 6:

Thank you for your comment, it is noted for the record. As noted, a reconnaissance level survey was conducted by qualified biologist of the project and a 500-foot buffer area, where feasible. In Table 3.4.4-1 (page 3-26) of the IS, there are no grasslands, shrublands, fallow fields, dry grain fields observed on or near the project site, which are the preferred habitat for this species. It is also noted that there is a lack of prey base, and no small mammal burrows to provide suitable nesting PAGE 5 OF 12
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sites for BUOW. The majority of the project will be conducted on existing roadways with little to no suitable habitat or prey base to support this species.

Although BUOW are not specifically called out in the mitigation, MM BIO-1 will require a preconstruction survey to be conducted to confirm the presence or absence of special status species, especially avian species. MM BIO-2 requires that pre-disturbance surveys be conducted if construction occurs during nesting season, out outlines additional measures to implement should nests be identified. MM BIO-5 requires training for all construction personnel for biological resources. A qualified biologist will conduct these surveys, and in the unlikely event BUOW are observed, the appropriate measures would be completed as required under the California Endangered Species Act (CESA).

The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required.

Comment 7:

The commenter states that within the geographic range of Crotch’s bumble bee (CBB), and a historical occurrence was documented within 1.5-miles from the Project site (CDFW 2025). CBB are known to inhabit a variety of habitats, including grasslands, scrublands, areas with bare ground including vacant lots, dirt roads, and levees.

Response 7:

Thank you for your comment, it is noted for the record. The California Natural Diversity Database (CNDDB) was conducted. The search focus was on the Madera California USGS 7.5-minute quadrangle in which the project is located, plus the surrounding eight quadrangles: Berenda, Kismet, Daulton, Gregg, Herndon, Biola, Gravelly Ford, and Bonita Ranch. CBB was not included on the CNDDB list, and therefore, it was not specifically evaluated.

However, as noted in the IS and BA, there are no potential CBB nesting sites, which include small mammal burrows, perennial bunch grasses, thatched annual grasses, brush piles or old bird nests observed during the reconnaissance survey of the project. The majority of the project is considered urban habitat with little to no suitable nesting or foraging habitat for this species. None of the preferred host plant species were observed in the area as well, making this area unsuitable to support CBB habitation.

However, as noted previously, mitigation MM BIO-1 requires a preconstruction clearance survey of the project and MM BIO-5 requires training for all construction personnel for biological resources. In the unlikely event CBB or other special status species or their sign are observed, the appropriate protective measures would be implemented. A qualified biologist will conduct these surveys, and in the unlikely event CBB are observed, the appropriate measures would be completed as required under the California Endangered Species Act (CESA).

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The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required.

Comment 8:

The commenter states that within the geographic range of American badger (AMBA) and a historical occurrence was documented approximately 8 miles from the Project site. Based on aerial imagery, the commenter believes suitable habitat appears to be present within the Project site, and AMBA have been documented within the Project vicinity and mitigation is required.

Response 8:

Thank you for your comment, it is noted for the record. As noted in the IS and BA, a reconnaissance level biological survey of the site itself was conducted by qualified biologist as the basis for the BA. As was noted in Appendix B of the BA (Appendix C of the IS/MND), no suitable habitat, open, drier stages of shrub, forest, and herbaceous habitats, with friable soils, were identified during the survey that could support the species. Aerial imagery is often outdated and does not qualify as a definitive assessment of a project site.

It was also noted that AMBA can be somewhat tolerant of human activity, but they typically avoid humans. The project is a predominantly urban, completely developed area with heavy vehicular traffic and human presence. It is highly unlikely that this species would inhabit the project area.

However, as noted previously, mitigation MM BIO-1 requires a preconstruction clearance survey of the project and MM BIO-5 requires training for all construction personnel for biological resources. In the unlikely event AMBA or other special status species or their sign are observed, the appropriate protective measures would be implemented.

The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required Comment 9:

The commenter states that within the geographic range of western spadefoot (WESP) and there are several historical occurrences documented within 1 mile from the Project site Response 9:

Thank you for your comment, it is noted for the record.

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As noted in Response 5, there are no known vernal pools, ponds, lakes, rivers, streams or creeks on or near the project. This species also prefers vernal pools for breeding where predators cannot become established. It occurs in open areas with sand or gravelly soils in a variety of habitats:
grasslands, coastal scrub, woodlands, chaparral, sandy washes, lowland river floodplains, alkali flats, foothills, and mountains. There were no vernal pools or other suitable habitat to support WESP on or within the 500 foot buffer of the project. The Lateral 24.2 canal was dry at the time of the survey. It is also routinely maintained and devoid of suitable habitat to support WESP or other aquatic species. It is also noted that the bed and bank of the canal will not be impacted in any way by the project- as the project intends to jack and bore underneath the canal.

As noted in the IS and BA, it is highly unlikely that WESP would be found within the small area located at the Lateral 24.2 canal. MM BIO-1 will require a preconstruction survey to be conducted, which would be sufficient to confirm absence of this species from the project site prior to construction activities. MM BIO-5 requires training for all construction personnel for biological resources.

The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required.

Comment 10:

The commenter states that the Project within the geographic range of vernal pool fairy shrimp (VPFS) and there are several historical occurrences documented within 1.5-miles from the Project site. As suitable habitat appears to be present within and adjacent to the Project site and VPFS have been documented within the Project vicinity, the commenter recommends mitigation measures be imposed.

Response 10:

Thank you for your comment, it is noted for the record.

See Responses 5 and 9. This species also occurs in a variety of vernal pool habitats that range from small, clear sandstone rock pools to large, turbid, alkaline, grassland valley floor pools. there are no known vernal pools, ponds, lakes, rivers, streams or creeks on or near the project. Based on the reconnaissance survey there are no known vernal pools, ponds, lakes, rivers, streams or creeks observed on or near the project. Because of the lack of suitable breeding and foraging habitat, it was determined it is highly unlikely that VPFS would inhabit or use the project site.

As noted in the IS and BA, it is highly unlikely that VPFS would be found within the small area located at the Lateral 24.2 canal. MM BIO-1 will require a preconstruction survey to be conducted, which would be sufficient to confirm absence of this species from the project site prior to construction activities. MM BIO-5 requires training for all construction personnel for biological PAGE 8 OF 12
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resources. In the unlikely event CBB are observed, the appropriate measures would be completed as required under the California Endangered Species Act (CESA).

The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required.

Comment 11:

The commenter recommends that the Project site be surveyed for special-status plants by a qualified botanist following the Protocols for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Sensitive Natural Communities.

Response 11:

Thank you for your comment, it is noted for the record.

As is noted in the BA federal and State listed and special-status plant species lists were generated using the USFWS’ IPaC system, CDFW’s CNDDB, and California Native Plant Society (CNPS) Inventory of Rare and Endangered Plants of California was compiled. These lists are found in Appendix A of the BA (Appendix B of the IS). Also, as noted in the BA (see page 1-1), special status plant species Succulent owl’s clover (Castilleja campestris succulenta), San Joaquin Valley Orcutt grass (Orcuttia inaequalis), hairy Orcutt grass (Orcuttia pilosa) and Greene’s tuctoria (Tuctoria greenei) were considered. Vegetation communities found within project and a 500 foot buffer, where feasible, were characterized during the survey. Vegetation communities were characterized based on the CWHR Habitat Classification Scheme. Based on the reconnaissance level survey and review of the available databases, the four special status plant species are determined not to occur on the project. Although the survey was conducted outside the optimal blooming period for these four species, there was no suitable habitat present. The four species require vernal pools, and as noted previously in Responses 5 and 9, it is highly unlikely these species would be present due to lack of suitable habitat conditions. It is highly unlikely that the four special status plant species would be found within the small area located at the Lateral 24.2 canal, as the canal is routinely maintained and devoid of vegetation.

As noted in the IS, MM BIO-1 will require a preconstruction survey to be conducted, which would be sufficient to confirm absence of these plant species from the project site prior to construction activities. MM BIO-5 requires training for all construction personnel for biological resources. In the unlikely event any of these plants are observed, the appropriate measures would be completed as required under the California Endangered Species Act (CESA).

The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological PAGE 9 OF 12
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resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required.

Comment 12:

To protect nesting birds, the commenter recommends that Project ground-disturbing and vegetation-disturbing activities occur during the bird non-nesting season; however, if grounddisturbing or vegetation-disturbing activities must occur during the nesting season (February 1 through September 15), the Project applicant is responsible for ensuring that implementation of the Project does not result in violation of the Migratory Bird Treaty Act or relevant Fish and Game Code sections.

Response 12:

Thank you for your comment, it is noted for the record.

As noted in the BA and IS, federal and State listed wildlife species, including tricolored blackbird (Agelaius tricolor), western burrowing owl and Swainson’s hawk, as well as migratory avian species were considered and evaluated. The Swainson’s hawk and other migratory nesting birds are identified as potentially occurring outside the project itself, but within the 500-foot buffer area.

Mitigation measures that will be incorporated into the project design and specific conservation measures incorporated for the protection of federal and State listed, and other sensitive species (special-status) expected to occur adjacent to the project. Implementation of these measures will further protect these species from potential indirect effects during the construction phase of the Project
To account for potential impacts, implementation of MM BIO-1 through BIO-5 was recommended to protect, avoid, and minimize impacts to potential nesting migratory birds and raptors, including the Swainson’s hawk. MM BIO-1 will require a preconstruction survey to be conducted, and MM BIO-2 requires that pre-disturbance surveys be conducted if construction occurs during nesting season, and additional measures should nests be identified. MM BIO-3 establishes procedures for active raptor nests, MM BIO-4 provides for Swainson’s hawk-specific protocol surveys and avoidance measures, and MM BIO-5 requires training for all construction personnel for biological resources.

The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required.

Comment 13:

The commenter noted Project could disturb the bed or bank of the canal west of Road 26 and permits might be required. The commenter concurs as Project activities that will substantially change or use any material from the bed, bank, and channel of any river, stream, or lake are PAGE 10 OF 12
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subject to CDFW’s regulatory authority pursuant Fish and Game Code section 1600 et seq. Fish and Game Code section 1602.

Response 13:

Thank you for your comment, it is noted for the record.

As noted in the Project Description (page 3) of the IS, WATER DISTRIBUTION: Approximately 13,200 linear feet (LF) of 24-inch transmission main will connect the tank site to the City-owned Well 38. The transmission main will cross below a joint-use irrigation and drainage canal approximately 300 feet west of Ellis Street. The canal crossing will be approximately 200 linear feet and will be completed via trenchless jack and bore construction. By using this method to underground the pipeline at the Lateral 24.2 canal, no impacts are anticipated to either the canal bed or bank.

As noted in the IS (page 3-33) the Lateral 24.2 canal is operated by the Madera Irrigation District and under the jurisdiction of the United States Bureau of Reclamation (USBR). Should the Project impact the canal ditch, implementation of MM BIO-6 would require that specific impacts be identified by a water delineation and the appropriate regulatory permit be obtained, or through confirmation that regulatory permits are not required. The Project proposes the pipeline to cross underneath the canal via the trenchless jack and bore method. Through the use of the jack and bore, the Project anticipates no impacts to the canal bed or bank. However, an encroachment permit would be required from USBR in order to install the pipeline, as outlined in MM BIO-7. With implementation of MM BIO-7, impacts to water features such as Lateral 24.2 would be less than significant
The commenter does not provide evidence to contradict the conclusions of the IS, and as such, the document has adequately addressed this issue under CEQA. Based on the information presented above, the Lead Agency is of the opinion that potential project impacts related to biological resources have been fully disclosed, adequately analyzed and appropriately mitigated to the extent feasible under CEQA. No further analysis or revisions are required.

Comment 14:

The commenter states that CEQA requires that information developed in environmental impact reports and negative declarations be incorporated into a database which may be used to make subsequent or supplemental environmental determinations. please report any special-status species and natural communities detected during Project surveys to CNDDB.

Response 14:

Thank you for your comment, it is noted for the record.

As this comment does not specifically raise concerns regarding the biological resources or CEQA document, no further response or recommendation is necessary.

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Comment 15:

The commenter states The Project, as proposed, could have an impact on fish and/or wildlife, and assessment of environmental document filing fees is necessary. Fees are payable upon filing of the Notice of Determination by the Lead Agency and serve to help defray the cost of environmental review by CDFW.

Response 15:

Thank you for your comment, it is noted for the record.

Once the project is approved and the CEQA document is adopted by the City, the appropriate Fish and Game fees will be paid. As this comment does not specifically raise concerns regarding the biological resources or CEQA document, no further response or recommendation is necessary PAGE 12 OF 12
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Attachment AComment Letter Received
State of California – Natural Resources Agency GAVIN NEWSOM, Governor DEPARTMENT OF FISH AND WILDLIFE CHARLTON H. BONHAM, Director Central Region
1234 East Shaw Avenue
Fresno, California 93710
(559) 243-4005
www.wildlife.ca.gov
Conserving California’s Wildlife Since 1870
October 8, 2025
Will Tackett, Director of Community Development
City of Madera
428 East Yosemite Avenue
Madera, California 93638
(559) 661-3688
[email protected]
Subject: Northeast Water Storage Tank, Booster Pump Station, and Transmission Main Project (Project)
Initial Study/Mitigated Negative Declaration (MND)
State Clearinghouse No.: 2025090413
Dear Will Tackett:

The California Department of Fish and Wildlife (CDFW) received an MND from the City of Madera (City) for the above referenced Project pursuant the California Environmental Quality Act (CEQA) and CEQA Guidelines.1
Thank you for the opportunity to provide comments and recommendations regarding those activities involved in the Project that may affect California fish and wildlife.

Likewise, CDFW appreciates the opportunity to provide comments regarding those aspects of the Project that CDFW, by law, may be required to carry out or approve through the exercise of its own regulatory authority under the Fish and Game Code.

CDFW ROLE
CDFW is California’s Trustee Agency for fish and wildlife resources and holds those resources in trust by statute for all the people of the State (Fish & G. Code, §§ 711.7, subd. (a) & 1802; Pub. Resources Code, § 21070; CEQA Guidelines § 15386, subd. (a)). CDFW, in its trustee capacity, has jurisdiction over the conservation, protection, and management of fish, wildlife, native plants, and habitat necessary for biologically sustainable populations of those species (Id., § 1802). Similarly, for purposes of CEQA, CDFW is charged by law to provide, as available, biological expertise during public agency environmental review efforts, focusing specifically on projects and related activities that have the potential to adversely affect fish and wildlife resources.

CDFW is also submitting comments as a Responsible Agency under CEQA (Pub.

Resources Code, § 21069; CEQA Guidelines, § 15381). CDFW expects that it may 1 CEQA is codified in the California Public Resources Code in section 21000 et seq. The “CEQA Guidelines” are found in Title 14 of the California Code of Regulations, commencing with section 15000.

Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 C1
Will Tackett, Director of Community Development
City of Madera
October 8, 2025

need to exercise regulatory authority as provided by the Fish and Game Code. As proposed, for example, the Project may be subject to CDFW’s lake and streambed alteration regulatory authority (Fish & G. Code, § 1600 et seq). Likewise, to the extent implementation of the Project as proposed may result in “take” as defined by State law of any species protected under the California Endangered Species Act (CESA) (Fish & G. Code, § 2050 et seq.), the Project proponent may seek related take authorization as provided by the Fish and Game Code.

Nesting Birds: CDFW has jurisdiction over actions with the potential to result in the disturbance or destruction of active nest sites or unauthorized take of birds. Fish and Game Code sections that protect birds, their eggs, or nests include sections 3503 (regarding unlawful take, possession, or needless destruction of the nest or eggs of any bird), 3503.5 (regarding the take, possession, or destruction of any birds-of-prey or their nests or eggs), and 3513 (regarding unlawful take of any migratory nongame bird).

Unlisted Species: Species of plants and animals need not be officially listed as Endangered, Rare, or Threatened (E, R, or T) on any State or federal list to be considered E, R, or T under CEQA. If a species can be shown to meet the criteria for E, R, or T, as specified in the CEQA Guidelines section 15380, CDFW recommends it be fully considered in the environmental analysis for the Project.

PROJECT DESCRIPTION SUMMARY
Proponent: City of Madera
Objective: The Project proposes water supply construction and associated distribution infrastructure and facilities to meet the City’s water demand and fire protection. The initial phase includes the construction of one 2.5-milion-gallon (mg) water storage tank, a booster pump station, and installation of related facilities and improvements on an approximately 2.89 acre property located on the west side of North Lake Street between Martin and Ellis Streets in an unincorporated area of Madera County. The Project will also include the installation of a 13,200 linear-foot 24-inch pipeline that will connect to the proposed water storage tank to an existing City-owned water well site. The pipeline route will follow the existing right-of-way (ROW) south along Lake Street, west along Ellis Street, and northwest along Sharon Boulevard. Additional phases will also include the installation of an additional 2.5-mg water storage tank and possible replacement of existing facilities, pumps, and equipment on the property located on the west side of North Lake Street.

Location: The Project site is located in the City of Madera Sphere of Influence in Madera County, generally bounded by Lake Street to the east, Ellis Street to the south, and Martin Street to the north. The proposed water tanks and other infrastructure will be located on a parcel on North Lake Street, Assessor’s Parcel Number (APN) 038-030- 031. The pipeline route will follow the ROW south along Lake Street, west along Ellis Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 C1
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Will Tackett, Director of Community Development
City of Madera
October 8, 2025

Street, and northwest along Sharon Boulevard. This pipeline will connect to an existing water well site located on a parcel on Sharon Boulevard, APN 013-280-001.

COMMENTS AND RECOMMENDATIONS
CDFW offers the comments and recommendations below to assist the City in adequately identifying and/or mitigating the Project’s significant, or potentially significant, direct, indirect, and cumulative impacts on fish and wildlife (biological) resources. Editorial comments or other suggestions may also be included to improve the MND prepared for this Project.

The MND notes the Project vicinity is a combination of residential, commercial development, undeveloped lots, and agriculture lands. The Project site consists of previously tilled parcels, undeveloped parcels surrounded by residential development and undeveloped pastures, and non-native grassland with residences within an urban setting with ornamental trees, plants, grass lawns, and ruderal habitats. The Project site also intersects a canal, operated by the Madera Irrigation District, just west of Road 26 and Ellis Street.

Currently, the MND acknowledges that the Project site is within the geographic range of several special-status animal species and proposes specific mitigation measures to reduce impacts to less than significant. CDFW has concerns about the ability of some of these measures to reduce impacts to less than significant and avoid unauthorized take for special-status animal species, including but not limited: the State threatened Swainson’s hawk (Buteo swainsoni); the State and federally threatened California tiger salamander - Central California Distinct Population Segment (DPS) (Ambystoma californiense pop. 1); the State candidate western burrowing owl (Athene cunicularia hypugaea) and Crotch’s bumble bee (Bombus crotchii); the State species of special concern American badger (Taxidea taxus); the State species of special concern and federally proposed threatened western spadefoot (Spea hammondii); and the State special animal and federally threatened vernal pool fairy shrimp (Branchinecta lynchi).

Swainson’s Hawk
The MND notes that suitable Swainson’s hawk (SWHA) nesting and foraging habitat occurs within the Project site, and that one adult SWHA was observed within the BSA, however no SWHA nest was located in the vicinity. Conservation measure (CM) BIO-4 requires protocol surveys within ½ mile of construction activities during the nesting season (March 1-August 30). CDFW concurs with this approach but recommends extending the latter date to September 15
th to avoid potentially significant impacts. CM
BIO-4 also states that Project-related activities with the potential to cause nest abandonment will be avoided, but if Project activities cause nest abandonment within the ½ mile buffer zone, the Project developer/contractor is required to fund the controlled release of captive-reared young. CDFW doesn’t concur with these methods Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 C2
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Will Tackett, Director of Community Development
City of Madera
October 8, 2025

as they would result in unauthorized take of a CESA listed species. CDFW concurs with necessary coordination with CDFW and recommends the following measures:

Recommended Mitigation Measure 1: SWHA Avoidance Buffer If Project-specific activities will take place during the SWHA nesting season (i.e., March 1 through September 15), and active SWHA nests are present, CDFW recommends a minimum ½-mile no-disturbance buffer be delineated and maintained around each nest, regardless of whether it was detected by surveys or observed incidentally. These buffers would remain in place until the breeding season has ended or until a qualified biologist has determined that the birds have fledged and are no longer reliant upon the nest or parental care for survival, to prevent nest abandonment and other take of SWHA as a result of Project activities.

Recommended Mitigation Measure 2: SWHA Take Authorization CDFW also recommends that in the event an active SWHA nest is detected, and a ½-mile no-disturbance buffer is not feasible, consultation with CDFW is warranted to discuss how to implement the Project and avoid take. If take cannot be avoided, take authorization through the acquisition of an Incidental Take Permit (ITP), pursuant to Fish and Game Code section 2081 subdivision (b) is necessary to comply with CESA.

California Tiger Salamander
The Project site is within the known geographic range of California tiger salamander (CTS) and several historical occurrences are documented within 1 mile from the Project site (CDFW 2025).The MND states that CTS have no potential to occur on the Project site due to an absence of suitable habitat being identified during surveys, and thus no mitigation measures were proposed to mitigate for potential Project-related impacts.

CDFW does not concur with this determination, as CTS breed and develop in vernal and seasonal pools, stock ponds, pooled ditches, and other inundated features in agricultural, grassland, woodland, and scrub habitat types and have been determined to be physiologically capable of dispersing up to approximately 1.3-miles from seasonally flooded wetlands (Searcy and Shaffer 2011).

The MND states that “The National Hydrography Dataset (NHD) and National Wetlands Inventory (NWI) datasets show one historical water feature that intersects the Biological Study Area (BSA) west of Road 26 along the pipeline route”, also “The NHD identified the feature as a canal ditch, and NWI identified the feature as a riverine feature.” Additionally, based on aerial imagery, it appears that periodic inundation occurs within the canal ditch and required CTS habitat of upland refugia is present adjacent to the canal ditch and potentially suitable seasonally flooded wetlands or pools are located within 1.3-miles from the Project site. The MND describes Project construction activities where the canal crossing will be completed via trenchless bore and jack construction within potential CTS habitat. Also, the MND describes small mammal burrows that were Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 C4
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Will Tackett, Director of Community Development
City of Madera
October 8, 2025

found within the Project site that could be utilized by CTS. As suitable habitat appears to be present within and adjacent to the Project site, and CTS have been documented within the Project vicinity, CDFW recommends the following:

Recommended Mitigation Measure 3: CTS Protocol Surveys
CDFW recommends that a qualified biologist conduct protocol-level surveys in accordance with the United States Fish and Wildlife Service (USFWS) “Interim Guidance on Site Assessment and Field Surveys for Determining Presence or a Negative Finding of the California Tiger Salamander” (USFWS 2003) at the appropriate time of year to determine the existence and extent of CTS breeding and refugia habitat. The protocol-level surveys for CTS require more than one survey season and are dependent upon sufficient rainfall to complete. As a result, consultation with CDFW and USFWS is recommended well in advance of beginning the surveys and prior to any planned vegetation- or ground-disturbing activities.

CDFW advises that the protocol-level survey include a 100-foot buffer around the Project site in all areas of wetland and upland habitat that could support CTS.

Please be advised that protocol-level survey results are viable for two years after the results are reviewed by CDFW.

Recommended Mitigation Measure 4: CTS Avoidance Buffer
If CTS protocol-level surveys are not conducted, CDFW advises that a minimum 50-foot no-disturbance buffer be delineated around all small mammal burrows in suitable upland refugia habitat within and/or adjacent to the Project site. Further, CDFW recommends potential or known breeding habitat within and/or adjacent to the Project site be delineated with a minimum 250-foot no-disturbance buffer. Both upland burrow and wetland breeding no-disturbance buffers are intended to minimize impacts to CTS habitat and avoid take of individuals. Alternatively, the applicant can assume presence of CTS within the Project site and obtain an ITP in accordance with Fish and Game Code section 2081(b).

Recommended Mitigation Measure 5: CTS Take Authorization If through surveys it is determined that CTS are occupying or have the potential to occupy the Project site, consultation with CDFW is warranted to determine if the Project can avoid take. If take cannot be avoided, take authorization through the acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b) is necessary to comply with CESA. As stated above, in the absence of protocol surveys, the applicant can assume presence of CTS within the Project site and obtain an ITP from CDFW.

Western Burrowing Owl
The Project site is within the known geographic range of western burrowing owl (BUOW) and there are historical occurrences documented within a ½ mile of the Project site (CDFW 2025). The MND states that BUOW have no potential to occur on the Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 C5
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Will Tackett, Director of Community Development
City of Madera
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Project site due to no suitable habitat as the site is highly disturbed, and no mitigation measures were proposed to mitigate for potential Project-related impacts. CDFW does not concur; in addition to natural habitats, BUOW are known to utilize agricultural areas and have been documented breeding and foraging along canal banks and roadways within agricultural settings. Aerial imagery shows potential habitat at the future water tank location and in various sections along Ellis Street. Additionally, the MND describes small mammal burrows that were found within the Project site that could be utilized by BUOW. As suitable habitat appears to be present within the Project site, and BUOW have been documented within the Project vicinity, CDFW recommends that a qualified biologist conduct surveys following the 2012 Staff Report on Burrowing Owl Mitigation (CDFG 2012), and that these surveys be conducted the survey season immediately prior to construction. CDFW also recommends the following:

Recommended Mitigation Measure 6: BUOW Avoidance Buffer Should a BUOW or known BUOW den (active or inactive) be detected, either during pre-construction surveys or construction activities, CDFW recommends that no-disturbance buffers, as outlined in the 2012 Staff Report on Burrowing Owl Mitigation (CDFG 2012), be implemented prior to and during any ground-disturbing activities. CDFW also recommends that these buffers be implemented for both wintering and breeding BUOW.

Recommended Mitigation Measure 7: BUOW Take Authorization If a BUOW or known BUOW den (active or inactive) is detected, and the nodisturbance buffers outlined in the 2012 Staff Report on Burrowing Mitigation are not feasible, consultation with CDFW is warranted to discuss how to implement the Project and avoid take. If take cannot be avoided, take authorization through the acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b) is necessary to comply with CESA.

Crotch’s Bumble Bee
The Project site is within the geographic range of Crotch’s bumble bee (CBB), and a historical occurrence was documented within 1.5-miles from the Project site (CDFW 2025). CBB are known to inhabit a variety of habitats, including grasslands, scrublands, areas with bare ground including vacant lots, dirt roads, and levees (Xerces Society et al. 2018). Based on aerial imagery, potential CBB habitat appears to be present within the Project site and the MND describes small mammal burrows that were found within the Project site that could be utilized by CBB. The MND does not include an evaluation for CBB and no mitigation measures were proposed for potential Project-related impacts to the species. As there is potential CBB habitat within the Project site and CBB have been documented within the Project vicinity, CDFW recommends a qualified biologist conduct a habitat assessment to determine if the Project site and the surrounding vicinity contain habitat suitable to support CBB. Potential nesting sites, which include all small mammal burrows, perennial bunch grasses, thatched annual grasses, brush piles, Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 C6
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Will Tackett, Director of Community Development
City of Madera
October 8, 2025

and old bird nests would need to be documented as part of the assessment. If it is determined that suitable CBB habitat is present, CDFW recommends the following mitigation measures:

Recommended Mitigation Measure 8: CBB Focused Surveys
If potentially suitable habitat is identified, CDFW recommends that a qualified biologist conduct focused surveys for CBB, and their requisite habitat features following the methodology outlined in the Survey Considerations for California Endangered Species Act Candidate Bumble Bee Species (CDFW 2023) to detect bees and potential nesting sites.

Recommended Mitigation Measure 9: CBB Avoidance Buffer
If CBB is detected, CDFW recommends that all small mammal burrows and thatched/bunch grasses be avoided by a minimum of 50 feet to avoid take and potentially significant impacts. If ground-disturbing activities will occur during the overwintering period (October through February), consultation with CDFW is warranted to discuss how to implement Project activities and avoid take. Any detection of CBB prior to or during Project implementation warrants consultation with CDFW to discuss how to avoid take.

Recommended Mitigation Measure 10: CBB Take Authorization If take cannot be avoided, take authorization through the acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b) is necessary to comply with CESA.

American Badger
The Project site is within the known geographic range of American badger (AMBA) and a historical occurrence was documented approximately 8 miles from the Project site (CDFW 2025). The MND states that AMBA have no potential to occur on the Project site due to no suitable habitat being identified during surveys; thus no mitigation measures were proposed to mitigate for potential Project-related impacts. CDFW does not concur with this determination as AMBA occupy sparsely vegetated land cover with dry, friable soils to excavate dens, which they use for cover, and that support fossorial rodent prey populations (i.e., ground squirrels, pocket gophers, etc.) (Zeiner et. Al 1990). Based on aerial imagery the Project site contains suitable habitat for AMBA denning and foraging. In addition, the MND describes small mammal burrows that were found within the Project site that could be utilized by AMBA. As suitable habitat appears to be present within the Project site, and AMBA have been documented within the Project vicinity, CDFW recommends the following mitigation measures:

Recommended Mitigation Measure 11: AMBA Focused Surveys CDFW recommends that a qualified biologist conduct focused surveys for AMBA, as well as their requisite habitat features, to evaluate potential impacts resulting from ground disturbance.

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Will Tackett, Director of Community Development
City of Madera
October 8, 2025

Recommended Mitigation Measure 12: AMBA Avoidance Buffer Avoidance whenever possible is encouraged via delineation and a 50-foot no disturbance buffer around burrows. CDFW also advises that any individuals observed be allowed to leave the Project site of their own volition.

Western Spadefoot
The Project site is within the geographic range of western spadefoot (WESP) and there are several historical occurrences documented within 1 mile from the Project site (CDFW 2025). The MND states that WESP have no potential to occur on the Project site due to no suitable habitat being identified during surveys; thus no mitigation measures were proposed to mitigate for potential Project-related impacts. CDFW does not concur as WESP occurs primarily in grasslands and seasonal wetlands with appropriate upland habitat and have also been found in agricultural settings. The MND states that “The National Hydrography Dataset (NHD) and National Wetlands Inventory (NWI) datasets show one historical water feature that intersects the Biological Study Area (BSA) west of Road 26 along the pipeline route”, also “The NHD identified the feature as a canal ditch, and NWI identified the feature as a riverine feature.” Additionally, based on aerial imagery, it appears that periodical inundation occurs within the canal ditch and required WESP upland habitat is present adjacent to the canal ditch.

The MND describes Project construction activities where the canal crossing will be completed via trenchless bore and jack construction within WESP habitat. As suitable habitat appears to be present within and adjacent to the Project site and WESP have been documented within the Project vicinity, CDFW recommends the following mitigation measures:

Recommended Mitigation Measure 13: WESP Focused Surveys Prior to initiation of the Project, CDFW recommends that a qualified biologist conduct focused surveys for WESP and their requisite habitat.

Recommended Mitigation Measure 14: WESP Avoidance Buffer If burrows, cracks, loose soil areas or other refugia are found to be used by WESP during focused surveys, avoidance is encouraged via delineation and observance of a 50-foot no-disturbance buffer around these resources. If WESP are observed on the Project site, Project activities in their immediate vicinity cease, allowing individuals to leave the Project site on their own accord.

Please note that the California Fish and Game Commission has received a petition to list Western spadefoot pursuant to CESA. If Western spadefoot becomes a Candidate species, it would receive the same legal protection afforded to an endangered or threatened species (Fish & G. Code, §§ 2074.2 & 2085). In the event Western spadefoot becomes a Candidate prior to project construction or completion of construction, consultation with CDFW is warranted to discuss how to implement the Project and avoid take. If take cannot be avoided, take authorization through the Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 C8
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Will Tackett, Director of Community Development
City of Madera
October 8, 2025

acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b), would be necessary to comply with CESA.

Vernal Pool Fairy Shrimp
The Project site is within the geographic range of vernal pool fairy shrimp (VPFS) and there are several historical occurrences documented within 1.5-miles from the Project site (CDFW 2025). The MND states that VPFS have no potential to occur on the Project site due to no suitable habitat, including vernal pools, were identified during the survey that could support the species, and no mitigation measures were proposed to mitigate for potential Project-related impacts. CDFW does not concur as VPFS are known to breed and develop in aquatic habitats and inundated road-ruts in both grassland and agricultural habitats. Also, the MND states that “The National Hydrography Dataset (NHD) and National Wetlands Inventory (NWI) datasets show one historical water feature that intersects the Biological Study Area (BSA) west of Road 26 along the pipeline route”, and “The NHD identified the feature as a canal ditch…” Aerial imagery shows the canal ditch to be intermittently inundated with water providing potential habitat for VPFS. The MND describes Project construction activities where the canal crossing will be completed via trenchless bore and jack construction within potential VPFS habitat. Additionally, potentially suitable seasonally inundated depressions, wetlands, or pools are located within 1.5-miles from the Project site providing potential habitat for VPFS. As potential suitable habitat appears to be present within and adjacent to the Project site and VPFS have been documented within the Project vicinity, CDFW recommends the following:

Recommended Mitigation Measure 15: VPFS Surveys and Consultation with CDFW
CDFW recommends that a qualified biologist conduct protocol level surveys in accordance with the USFWS “Survey Guidelines for the Listed Large Branchiopods” (USFWS 2017) the survey season prior to construction. These surveys would need to be conducted at the appropriate time of year to determine the existence and extent of branchiopods. Surveys are dependent upon sufficient rainfall to complete, therefore if a single wet season is determined to be unreliable, then the next wet season with sufficient rainfall may be needed to complete survey requirements. If through surveys it is determined that branchiopods are occupying or have the potential to occupy the Project site, coordination with CDFW is recommended well in advance of any planned vegetation- or ground-disturbing activities to determine appropriate avoidance and minimization measures including adequate implementation of no-disturbance buffers.

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Will Tackett, Director of Community Development
City of Madera
October 8, 2025

Special-Status Plants
CDFW recommends that the Project site be surveyed for special-status plants by a qualified botanist following the Protocols for Surveying and Evaluating Impacts to Special Status Native Plant Populations and Sensitive Natural Communities (CDFW 2018). This protocol, which is intended to maximize detectability, includes identification of reference populations to facilitate the likelihood of field investigations occurring during the appropriate floristic period. Please note that adverse conditions from yearly weather patterns may prevent botanical field surveyors from determining the presence of, or accurately identifying, some special status plants in the surveyed area. Disease, drought, predation, fire, herbivory, or other disturbance may also preclude presence or identification of special status plants in any given year. Visiting the survey site in more than one year increases the likelihood of detection. If special-status plants are identified during surveys, consultation with CDFW is recommended for guidance on mitigation measures such as avoidance, minimization, and mitigation. If State endangered, threatened, or rare plants are identified during special status plant surveys and take cannot be avoided, then to ensure compliance with CESA and the Native Plant Protection Act (NPPA), consultation with CDFW for acquisition of an ITP, pursuant to Fish and Game Code section 2081 subdivision (b) and/or California Code of Regulations, Title 14, section 786.9, subdivision (b), is necessary to comply with CESA and the NPPA.

Editorial Comments and/or Suggestions
Nesting Birds: To protect nesting birds, CDFW recommends that Project grounddisturbing and vegetation-disturbing activities occur during the bird non-nesting season; however, if ground-disturbing or vegetation-disturbing activities must occur during the nesting season (February 1 through September 15), the Project applicant is responsible for ensuring that implementation of the Project does not result in violation of the Migratory Bird Treaty Act or relevant Fish and Game Code sections as referenced above.

If the nesting season cannot be avoided, CDFW recommends that a qualified biologist conduct a pre-construction survey for active nests no more than 10 days prior to the start of ground or vegetation disturbance to maximize the probability that nests that could potentially be impacted are detected. CDFW also recommends that surveys cover a sufficient area around the Project site to identify nests and determine their status. A sufficient area means any area potentially affected, either directly or indirectly, by the Project. In addition to direct impacts (i.e., nest destruction), noise, vibration, and movement of workers or equipment could also affect nests. CDFW recommends that a qualified biologist establish a behavioral baseline of all identified nests. Once Project activities begin, CDFW recommends having a qualified biologist continuously monitor nests to detect behavioral changes resulting from the Project. If behavioral changes Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 C11 C12
Will Tackett, Director of Community Development
City of Madera
October 8, 2025

occur, CDFW recommends halting the work causing that change and consulting with CDFW for additional avoidance and minimization measures.

If continuous monitoring of identified nests by a qualified biologist is not feasible, CDFW recommends a minimum no-disturbance buffer of 250 feet around active nests of nonlisted bird species and a 500-foot no-disturbance buffer around active nests of nonlisted raptors. These buffers are advised to remain in place until the breeding season has ended or until a qualified biologist has determined the birds have fledged and are no longer reliant upon the nest or on-site parental care for survival. Variance from these no-disturbance buffers is possible when there is a compelling biological or ecological reason to do so, such as when the Project site would be concealed from a nest site by topography. CDFW recommends that a qualified biologist advise and support any variance from these buffers and notify CDFW in advance of implementing a variance.

Lake and Streambed Alteration: The MND states the possibility the Project could disturb the bed or bank of the canal west of Road 26 and permits might be required.

CDFW concurs as Project activities that will substantially change or use any material from the bed, bank, and channel of any river, stream, or lake are subject to CDFW’s regulatory authority pursuant Fish and Game Code section 1600 et seq. Fish and Game Code section 1602 requires an entity to notify CDFW prior to commencing any activity that may (a) substantially divert or obstruct the natural flow of any river, stream, or lake; (b) substantially change or use any material from the bed, bank, or channel of any river, stream, or lake (including the removal of riparian vegetation); (c) deposit or dispose of debris, waste or other materials that could pass into any river, stream, or lake. “Any river, stream, or lake” includes those that are ephemeral or intermittent as well as those that are perennial and may include those that are highly modified such as canals and retention basins.

CDFW is required to comply with CEQA prior to issuance of a Lake or Streambed Alteration Agreement; therefore, if the CEQA document approved for the Project does not adequately describe the Project and its impacts to lakes or streams, a subsequent CEQA analysis may be necessary for Lake or Streambed Alteration Agreement issuance. For information on notification requirements, please refer to CDFW’s website (https://wildlife.ca.gov/Conservation/LSA) or contact CDFW staff in the Central Region Lake and Streambed Alteration Program at (559) 243-4593.

CNDDB Positive Submission of Data: Please note that the California Natural Diversity Database (CNDDB) is populated by and records voluntary submissions of species detections. As a result, species may be present in locations not depicted in the CNDDB but where there is suitable habitat and features capable of supporting species. A lack of an occurrence record in the CNDDB does not mean a species is not present. In order to adequately assess any potential Project-related impacts to biological resources, surveys conducted by a qualified wildlife biologist/botanist during the appropriate survey period(s) and using the appropriate protocol survey methodology are warranted to Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 C12
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Will Tackett, Director of Community Development
City of Madera
October 8, 2025

determine whether or not any special-status species are present at or near the Project site.

ENVIRONMENTAL DATA
CEQA requires that information developed in environmental impact reports and negative declarations be incorporated into a database which may be used to make subsequent or supplemental environmental determinations. (Pub. Resources Code, § 21003, subd. (e)). Accordingly, please report any special-status species and natural communities detected during Project surveys to CNDDB. The CNDDB field survey form can be filled out and submitted online at the following link:
https://wildlife.ca.gov/Data/CNDDB/Submitting-Data. The completed form can be mailed electronically to the CNDDB at the following email address: [email protected].

The types of information reported to CNDDB can be found at the following link:
https://www.wildlife.ca.gov/Data/CNDDB/Plants-and-Animals.

FILING FEES
The Project, as proposed, could have an impact on fish and/or wildlife, and assessment of environmental document filing fees is necessary. Fees are payable upon filing of the Notice of Determination by the Lead Agency and serve to help defray the cost of environmental review by CDFW. Payment of the environmental document filing fee is required in order for the underlying project approval to be operative, vested, and final. (Cal. Code Regs, tit. 14, § 753.5; Fish & G. Code, § 711.4; Pub. Resources Code, § 21089).

CONCLUSION
CDFW appreciates the opportunity to comment on the MND to assist the City in identifying and mitigating Project impacts on biological resources. A Mitigation and Monitoring Program (MMRP) (Attachment 1) is included to assist the City with incorporating the recommended mitigation measures provided above. Questions regarding this letter or further coordination should be directed to John Riedel, Environmental Scientist, at (559) 807-1453 or [email protected].

Sincerely,
Julie A. Vance
Regional Manager
Attachment (MMRP)
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Will Tackett, Director of Community Development
City of Madera
October 8, 2025

ec: State Clearinghouse
Land Use and Climate Innovation
[email protected]
John Riedel
California Department of Fish and Wildlife
Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Will Tackett, Director of Community Development
City of Madera
October 8, 2025

References
California Department of Fish and Game. 2012. Staff report on burrowing owl mitigation.

Sacramento, California, USA.

California Department of Fish and Wildlife. 2018. Protocols for surveying and evaluating impacts to special status native plant populations and sensitive natural communities. California Department of Fish and Wildlife. Sacramento, California.

California Department of Fish and Wildlife. 2023. Survey considerations for California Endangered Species Act candidate bumble bee species. California Department of Fish and Wildlife, Sacramento, California, USA.

California Department of Fish and Wildlife. 2025. Biogeographic information and observation system (BIOS). https://www.wildlife.ca.gov/Data/BIOS. Accessed 25 September 2025.

Searcy, C. and B. Shaffer. 2011. Determining the migration distance of a vagile vernal pool specialist: How much land is required for conservation of California tiger salamanders? California State University, Chico, California, USA.

U. S. Fish and Wildlife Service. 2003. Interim guidance on site assessment and field surveys for determining presence or a negative finding of the California tiger salamander. Sacramento, California, USA.

U. S. Fish & Wildlife Service. 2017. Survey guidelines for the listed large branchiopods.

Pacific Southwest Region, Sacramento, California, USA. Revised November 2017.

Xerces Society for Invertebrate Conservation, Defenders of Wildlife, and Center for Food Safety. 2018. A petition to the state of California fish and game commission to list the Crotch’s bumble bee (Bombus crotchii), Franklin’s bumble bee (Bombus Fusf), Suckley cuckoo bumble bee (Bombus suckleyi), and western bumble bee (Bombus occidentalis occidentalis) as Endangered under the California Endangered Species Act. October 2018.

Zeiner, D., W. Laudenslayer, Jr., K. Mayer, and M. White. 1990. California’s Wildlife.

Volumes I-III in California Department of Fish and Game, editor. California Department of Fish and Wildlife, Sacramento, California, USA.

Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Attachment 1

CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE

RECOMMENDED MITIGATION MONITORING AND REPORTING PROGRAM (MMRP)
PROJECT: Northeast Water Storage Tank, Booster Pump Station, and Transmission Main Project
SCH No.: 2025090413

RECOMMENDED MITIGATION MEASURE STATUS/DATE/INITIALS
Before Disturbing Soil or Vegetation
Swainson’s Hawk (SWHA)
Recommended Mitigation Measure 2:

SWHA take authorization
California Tiger Salamander (CTS)
Recommended Mitigation Measure 3:

CTS protocol surveys
Recommended Mitigation Measure 5:

CTS take authorization
Western Burrowing Owl (BUOW)
Recommended Mitigation Measure 7:

BUOW take authorization
Crotch’s Bumble Bee (CBB)
Recommended Mitigation Measure 8:

CBB focused surveys
Recommended Mitigation Measure 10:

CBB take authorization
American Badger (AMBA)
Recommended Mitigation Measure 11:

AMBA focused surveys
Western Spadefoot (WESP)
Recommended Mitigation Measure 13:

WESP focused surveys
Vernal Pool Fairy Shrimp (VPFS)
Recommended Mitigation Measure 15:

VPFS surveys and consultation
During Construction
Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Swainson’s Hawk (SWHA)
Recommended Mitigation Measure 1:

SWHA avoidance buffer
California Tiger Salamander (CTS)
Recommended Mitigation Measure 4:

CTS avoidance buffer
Western Burrowing Owl (BUOW)
Recommended Mitigation Measure 6:

BUOW avoidance buffer
Crotch’s Bumble Bee (CBB)
Recommended Mitigation Measure 9:

CBB avoidance buffer
American Badger (AMBA)
Recommended Mitigation Measure 12:

AMBA avoidance buffer
Western Spadefoot (WESP)
Recommended Mitigation Measure 14:

WESP avoidance buffer
Docusign Envelope ID: 3F47B959-336D-4699-954D-5F0F3B42CB15 Minutes of a Regular Meeting of the Madera City Council and Minutes of a Special Meeting of the Madera City Council as the Groundwater Sustainability Agency Wednesday, November 5, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6

Absent: Councilmember Steve Montes, District 3
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Director of Financial Services Michael Lima, Division Fire Chief Larry Pendarvis, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Chief of Police Giachino Chiaramonte and Recreation & Community Programs Coordinator Adam Romero.

INVOCATION: Councilmember Zacharia
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Rodriguez
APPROVAL OF AGENDA:

ON MOTION BY MAYOR PRO TEM RODRIGUEZ AND SECONDED BY COUNCILMEMBER MEJIA, THE AGENDA MOVING ITEM E-4 AFTER ITEM A-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES PRESENTATIONS:

1. Proclamation Recognizing Veterans Day
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Item: B-1
Minutes for: 11/05/2025
Adopted: 12/03/2025
Return to Agenda
City of Madera City Council Minutes
205 W. 4th Street November 5, 2025
Madera, CA 93637 Page 2 of 10
Harlon Rippetoe, founder of the Big Valley Horseshoe League in Madera asked Council to support the funding of eight (8) additional horseshoe pitching courts at Rotary Park.

Ali, a member of the Madera Islamic community mentioned that the Annual Islamic Center will be having a food drive on November 25th. He stated everyone was welcome to attend. They will be serving 150 families during their event. They will also be having an event in December.

Elias Morales Giron (Spanish speaker) advised Council that his property on Adell Street was annexed into the City Limits 10 years ago and the City still has not run water in that direction. He would like to build on his property but does not have $500,000 in funding resources to run a water line to his property. He would like the City to fund the water line, so that he can build another home on the property. He has been advised that he cannot put in a new water well at the site nor can he use his current water well to provide water to new construction.

Phillip Gallegos, retired Parks and Recreation Director for the City of Kerman would like Council’s support in implementing a military honor program that involves installing street banners that honor military active duty, veteran and military personnel in memoriam.

No further Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS:

A-1 Ordinance Amending City Councilmember Salaries
Recommendation: Waive further Reading and Introduce an Ordinance of the City Council of the City of Madera Adjusting the Compensation for the City Council by Amending Madera Municipal Code Section 2.1.05 by Title Only (Report by Alicia Gonzales)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES

INTRO ORD AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA

ADJUSTING THE COMPENSATION FOR THE CITY COUNCIL BY AMENDING MADERA MUNICIPAL CODE SECTION 2.1.05
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MEJIA, THE CONSENT CALENDAR WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES B-1 Minutes – October 15, 2025, October 22, 2025
Recommendation: Approve the City Council Minutes of October 15, 2025, and October 22, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for October 4 to October 24, 2025 (Report by Michael Lima)
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Madera, CA 93637 Page 3 of 10
B-3 Acceptance of Insurance Proceeds for Pandemic-Related Losses and Expenses Due to COVID19 Recommendation: Adopt a Minute Order accepting $24,200.55 in insurance proceeds from the City of Madera’s (City) property insurance program, communicable disease endorsement, for losses and expenses due to COVID-19 (Report by Wendy Silva)
B-4 Adoption of updated City of Madera Salary Schedule P and Part Time Salary Schedule Recommendation: Adopt a resolution approving revised City of Madera Salary Schedule P and Part Time Salary Schedule effective January 1, 2026, to reflect changes to the California Minimum Wage (Report by Wendy Silva) RES 25-215 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

ADOPTINGCITY OF MADERA SALARY SCHEDULE P AND THE CITY OF MADERA PARTTIME SALARY SCHEDULE, BOTH EFFECTIVE JANUARY 1, 2026
B-5 Receipt of $2,384 to reimburse the City of Madera for management costs related to pursuing a COVID-19 Pandemic claim with the Federal Emergency Management Agency (FEMA) Recommendation: Adopt a minute order accepting $2,384 in Federal funds as reimbursement for City-incurred management expenses to pursue claims under FEMA Disaster 4482-DR-CA related to the COVID-19 Pandemic (Report by Wendy Silva)
B-6 Agreement with Holloway Environmental Solutions, LLC., for Sludge Hauling and Disposal Services from the Wastewater Treatment Plant
Recommendation: Adopt a Resolution approving an Agreement with Holloway Environmental Solutions, LLC, for sludge hauling and disposal services from the Wastewater Treatment Plant, at a rate of $62.00 per ton, with an annual 4 percent annual escalation effective June 30, for a five-year term (Report by Arnoldo Rodriguez)
RES 25-216 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING A CONSULTANT SERVICES AGREEMENT WITH HOLLOWAY ENVIRONMENTAL SOLUTIONS, LLC. FOR SLUDGE HAULING AND

DISPOSAL SERVICES FOR THE WASTEWATER TREATMENT PLANT
B-7 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-8 2025 Downtown Christmas Light Parade Event Entries
Recommendation: Approve a Minute Order authorizing the City Manager to execute documents necessary for any City entries in the Downtown Christmas Parade scheduled Friday, December 5, 2025 (Report by Alicia Gonzales) City of Madera City Council Minutes
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Madera, CA 93637 Page 4 of 10
B-9 Renewal Agreement with Wordly, Inc. Translation Services Recommendation: Adopt a Resolution Approving a Renewal Agreement with Wordly, Inc. for the Continued Provision of Translation Services Powered by Artificial Intelligence at City Council Meetings (Report by Alicia Gonzales) RES 25-217 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING A RENEWAL AGREEMENT WITH WORDLY, INC. FOR AI

TRANSLATION SERVICES AT CITY COUNCIL MEETINGS
B-10 Local Government Waste Tire Amnesty Grant Program from the California Department of Resources Recycling and Recovery
Recommendation: Adopt Resolutions:

1. Accepting the grant award in the amount of $84,490; and

2. Amending the City’s 2025/26 Budget to reflect revenues and expenditures related to the grant (Report by Giachino Chiaramonte) RES 25-218 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA ACCEPTING THE CALIFORNIA DEPARTMENT OF RESOURCES

RECYCLING AND RECOVERY LOCAL GOVERNMENT WASTE TIRE
AMNESTYGRANT IN THE AMOUNT OF $84,490
RES 25-219 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING AND APPROVING AMENDMENTS TO THE CITY OF MADERA FISCAL YEAR 2025/2026 BUDGET
B-11 Surplus and Sale of a Police Canine
Recommendation: Adopt a Resolution authorizing the surplus of one drug-detection canine, with the animal to be sold back to the handler for $1,000 (Report by Giachino Chiaramonte)
RES 25-220 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING THE SURPLUS AND SALE OF POLICE CANINE ULF
B-12 Request to Waive City Fees Relating to the Downtown Christmas Parade Recommendation: Adopt a Resolution waiving the fees to cover the costs of Police, Public Works, Parks, and Engineering services relating to the Downtown Christmas Parade in the amount of $3,508 (Report by Giachino Chiaramonte)
RES 25-221 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA WAIVING

THE FEES TO COVER COSTS OF POLICE, PUBLIC WORKS, PARK AND

ENGINEERING SERVICES RELATING TO THE DOWNTOWN CHRISTMAS

PARADE FOR MADERA DOWNTOWN ASSOCIATION AND MADERA
EVENING LIONS IN THE AMOUNT OF $3,508
B-13 Operational Agreement with Community Action Partnership of Madera County Recommendation: Adopt a Resolution approving an operational agreement establishing coordination of victim services with the Community Action Partnership of City of Madera City Council Minutes
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Madera, CA 93637 Page 5 of 10
Madera County and authorizing the Chief of Police to execute the agreement (Report by Giachino Chiaramonte)
RES 25-222 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN OPERATIONAL AGREEMENT ESTABLISHING

COORDINATION OF VICTIM SERVICES WITH THE COMMUNITY ACTION

PARTNERSHIP OF MADERA COUNTY AND AUTHORIZING THE CHIEF OF

POLICE TO EXECUTE THE AGREEMENT
B-14 Madera County Behavioral Health Department Fee Waiver Request for a Staff Appreciation & Recognition Event
Recommendation: Adopt a Resolution waiving rental fees of Pan American Community Center on December 5, 2025, related to a Staff Appreciation & Recognition Celebration, hosted by Madera County Department of Behavioral Health Services, at an anticipated rental fee of $760 (Report by Joseph Hebert)
RES 25-223 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, WAIVING THE RENTAL FEES OF PAN AMERICAN
COMMUNITY CENTER ON DECEMBER 5, 2025, RELATED TO A STAFF

APPRECIATION & RECOGNITION CELEBRATION, HOSTED BY MADERA

COUNTY DEPARTMENT OF BEHAVIORAL HEALTH SERVICES, AT AN
ANTICIPATED RENTAL FEE OF $760
B-15 Madera Unified School District Fee Waiver Requests Recommendation: Adopt Resolutions waiving rental fees of:

1. The John Wells Youth Center on November 18, 2025, related to an Educational Services Division Meeting, hosted by Madera Unified School District, at an anticipated rental fee of $145; and

2. The John Wells Youth Center on April 23, 2026, related to a Principal Professional Learning Communities Meeting, hosted by Madera Unified School District, at an anticipated rental fee of $245; and

3. The Pan American Community Center on April 28, 2026, related to a Student and Family Support Services Division Meeting, hosted by Madera Unified School District, at an anticipated rental fee of $175 (Report by Joseph Hebert)
RES 25-224 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, WAIVING THE RENTAL FEES OF THE JOHN WELLS YOUTH CENTER ON NOVEMBER 18, 2025, RELATED TO AN EDUCATIONAL

SERVICES DIVISION MEETING, HOSTED BY MADERA UNIFIED SCHOOL DISTRICT, AT AN ANTICIPATED RENTAL FEE OF $145
RES 25-225 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, WAIVING THE RENTAL FEES OF THE JOHN WELLS YOUTH CENTER ON APRIL 23, 2026, RELATED TO A PRINCIPAL PROFESSIONAL

LEARNING COMMUNITIES MEETING, HOSTED BY MADERA UNIFIED
SCHOOL DISTRICT, AT AN ANTICIPATED RENTAL FEE OF $245
RES 25-226 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, WAIVING THE RENTAL FEES OF THE PAN AMERICAN City of Madera City Council Minutes
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Madera, CA 93637 Page 6 of 10
COMMUNITY CENTER ON APRIL 28, 2026, RELATED TO A STUDENT AND

FAMILY SUPPORT SERVICES DIVISION MEETING, HOSTED BY MADERA UNIFIED SCHOOL DISTRICT, AT AN ANTICIPATED RENTAL FEE OF $175 B-16 Grant award from the Federal Highway Administration for the Safe Streets and Roads for All Program
Recommendation: Adopt a Resolution accepting a grant award from the Federal Highway Administration in the amount of $338,520 and designating the City Manager as the Authorizing Official to accept the grant award (Report by Keith Helmuth)
RES 25-227 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, ACCEPTING A GRANT AWARD FROM THE FEDERAL
HIGHWAY ADMINISTRATION IN THE AMOUNT OF $338,520 AND

DESIGNATING THE CITY MANAGER AS THE AUTHORIZING OFFICIAL TO

ACCEPT THE GRANT AWARD
B-17 Second Reading and Adoption of an Ordinance Adopting the 2025 California Building, Residential, Electrical, Mechanical, Plumbing, Energy, Wildland-Urban Interface, Historical, Fire, Existing Building, Green Building Standards, and Reference Standards Codes Recommendation: Waive Full Reading, and adopt by title only an Ordinance of the City Council of the City of Madera adopting the 2025 California Building, Plumbing, Mechanical, Electrical, Fire, Residential, Energy, and Green Building Standards Codes, including Appendix CJ of the California Residential Code, and Appendix Q of the California Building Code, by repealing Chapter 1 of Title IX, and adding Chapter 1 of Title IX of the Madera Municipal Code, with the associated CEQA Findings (Report by Rafael Magallan)
ORD 1017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA ADOPTING THE 2025 CALIFORNIA BUILDING, RESIDENTIAL, ELECTRICAL,

MECHANICAL, PLUMBING, ENERGY, WILDLAND-URBAN INTERFACE,

HISTORICAL, FIRE, EXISTING BUILDING, GREEN BUILDING STANDARDS,

AND REFERENCE STANDARDS CODES INCLUDING APPENDIX CJ OF THE

CALIFORNIA RESIDENTIAL CODE, AND APPENDIX Q OF THE CALIFORNIA BUILDING CODE BY REPEALING CHAPTER 1 OF TITLE IX, AND ADDING CHAPTER 1 OF TITLE IX OF THE MADERA MUNICIPAL CODE, WITH THE

ASSOCIATED CEQA FINDINGS
B-18 Amendment No. 2 to Agreement with CDM-Smith for Professional Engineering Design Services for Water Well 37, Project W-GW-001
Recommendation: Adopt a Resolution Approving Amendment No. 2 to the Agreement with CDM-Smith in the amount of $75,000 for professional engineering design services for Water Well No. 37, City Project No. W-GW-001 (Report by Keith Helmuth)
RES 25-228 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AMENDMENT NO. 2 TO AGREEMENT WITH CDM-SMITH IN THE AMOUNT OF $75,000.00 FOR PROFESSIONAL ENGINEERING DESIGN SERVICES FOR A WATER WELL 37, CITY PROJECT NO. W-GW-001 City of Madera City Council Minutes
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Madera, CA 93637 Page 7 of 10
B-19 Award of Agreement for Medical Services
Recommendation: Adopt a resolution approving a Medical Services Agreement with COH Services, Inc. (dba Camarena Occupational Health) (Report by Wendy Silva)
RES 25-229 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING AN AGREEMENT FOR MEDICAL SERVICES WITH COH
SERVICES, INC.

B-20 Appointment to the Airport Advisory Commission
Recommendation: Adopt a resolution approving the appointment of Patrick Civiello to the Airport Advisory Commission (Report by Arnoldo Rodriguez) RES 25-230 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPOINTING PATRICK CIVIELLO TO THE CITY OF MADERA AIRPORT

ADVISORY COMMISSION
B-21 Madera Sunrise Rotary Club Donation of $1,000 during FY 2025/26 Recommendation: 1. Adopt a Resolution accepting a donation of $1,000 from the Madera Sunrise Rotary Club (MSRC); and

2. Adopt a Resolution Amending the City’s Fiscal Year 2025/26 Budget to recognize the related revenue and corresponding expenditure appropriation consistent with the donor’s intent (Report by Larry Pendarvis)
RES 25-231 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, ACCEPTING $1,000 IN DONATION FUNDS FROM THE

MADERA SUNRISE ROTARY CLUB
RES 25-232 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AMENDING THE FISCAL YEAR 2025/26 BUDGET, APPROVING

RELATED REVENUE AND EXPENDITURE LINE ITEMS RELATING TO THE $1,000 DONATION MADE BY THE MADERA SUNRISE ROTARY CLUB
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Domestic Well Mitigation Program (DWMP) Update and Memorandum of Understanding with Respect to the Cost Sharing in the Implementation of the Domestic Well Mitigation Program (Action on this item by the (GSA) Groundwater Sustainability Agency) Recommendation: 1. Receive update and provide direction regarding information provided as part of this report to City Council; and

2. Approve a Resolution Approving Memorandum of Understanding with Respect to the Cost Sharing in the Implementation of the Domestic Well Mitigation Program (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER ZACHARIA AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES GSA RES 25-04 A RESOLUTION OF THE CITY OF MADERA AND THE CITY OF MADERA,

GROUNDWATER SUSTAINABILITY AGENCY BOARD APPROVING THE
City of Madera City Council Minutes
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Madera, CA 93637 Page 8 of 10

MEMORANDUM OF UNDERSTANDING WITH RESPECT TO THE COST

SHARING IN THE IMPLEMENTATION OF THE DOMESTIC WELL

MITIGATION PROGRAM
D-2 One-Year Extension to Agreements for Professional On-Call Engineering Services Recommendation: Adopt a Resolution approving a one-year extension of the On-Call Consultant Services Agreements (Agreement) currently in effect with Akel Engineering Group, Blair Church & Flynn Consulting Engineers, AM Consulting Engineers, Peters Engineering Group, Provost & Pritchard Engineering Group, Yamabe & Horn Engineering, and TJKM Consultants, with a not to exceed amount of $400,000 per Agreement (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER ZACHARIA, ITEM D-2 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES RES 25-233 A RESOLUTION APPROVING AN AMENDMENT TO CONSULTANT SERVICE

AGREEMENTS WITH AKEL ENGINEERING GROUP, BLAIR, CHURCH &

FLYNN CONSULTING ENGINEERS, AM CONSULTING ENGINEERS, PETERS

ENGINEERING GROUP, PROVOST & PRITCHARD ENGINEERING GROUP,

YAMABE & HORN ENGINEERING, AND TJKM CONSULTANTS IN THE
AMOUNT OF $400,000 FOR EACH AGREEMENT AND EXTENDING THE

TERM FOR ONE YEAR FOR PROFESSIONAL ON-CALL ENGINEERING

SERVICES
D-3 Construction Agreement with Taylor Backhoe Service, Inc., dba TBS Contractors, for IFB 202425-22B James Taubert Park Construction Rebid
Recommendation: Adopt Resolutions:

1. Awarding a Construction Services Agreement under Invitation for Bid 202425-22B for the James Taubert Park Construction Rebid for $1,858,228.50 to Taylor Backhoe Service, Inc. dba TBS Contractors, with a construction contingency of 10 percent ($185,822.85)

2. Amending the Fiscal Year (FY) 2025/26 Budget, approving related expenditure line items for the execution of the Construction Services Agreement with Taylor Backhoe Service, Inc. dba TBS Contractors (Report by Joseph Hebert)

ON MOTION BY COUNCILMEMBER VILLEGAS AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-3 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MONTES RES 25-234 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2025/26 OPERATING BUDGET,

APPROVING RELATED EXPENDITURE LINE ITEMS FOR THE EXECUTION OF

THE CONSTRUCTION SERVICES AGREEMENT WITH TAYLOR BACKHOE SERVICE, INC., DBA TBS CONTRACTORS
RES 25-235 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING RESOLUTION AWARDING A CONSTRUCTION SERVICES AGREEMENT UNDER INVITATION FOR BID 202425-22B FOR THE JAMES TAUBERT PARK CONSTRUCTION REBID FOR $1,858,228.50 TO TAYLOR BACKHOE SERVICE, INC. DBA TBS CONTRACTORS
City of Madera City Council Minutes
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Madera, CA 93637 Page 9 of 10
E. ADMINISTRATIVE REPORTS:

E-1 Parks & Community Services Department Fiscal Year 2025/26 Quarter 1 Recap Recommendation: This report is submitted to provide the City Council with an informational report on the status of the Parks & Community Services (PCS) Department Fiscal Year 2025/26 Quarter 1 Recap (Report by Joseph Hebert) E-2 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) E-3 Informational Report on the City’s Finances
Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) E-4 Airport Advisory Commission (AAC) Rules of Procedure Recommendation: This item is being presented at the request of the City Council for discussion and information purposes only. No formal action is requested at this time (Report by Arnoldo Rodriguez)
This item was presented after Item A-1 as mentioned at Agenda approval.

Mike Pistoresi of DMP Development stated that the Airport Advisory Commission should not be made up of people who do not have airport or aircraft knowledge. He asked that the rules be changed, so that at least one member be a fixed base operator on airport business, in addition to opening it up to the county and requiring that they have aviation experience.

No further Public Comment was presented. Public Comment was closed.

City Manager Arnoldo Rodriguez suggested and Council agreed that the following items be incorporated into the rules for this commission: The commission, not staff, should set the date and time for the meetings; any non-city residents who apply to be on the commission should have aviation experience; be a pilot; be a leasee at the airport; be an employee of a leasee at the airport or have a hangar space lease at the airport.

This item will be brought back to Council for further discussion and/or adoption.

F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.

Councilmember Villegas had nothing to report.

Mayor Pro Tem Rodriguez was excited about the paving at the Town & Country Park pictures.

He thanked Senator Caballero and Assemblymember Soria for their support. He asked and received Council consensus to give the Splash Pad a certificate of recognition for having won first place float in the Old Timers’ Day parade.

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Madera, CA 93637 Page 10 of 10
Councilmember Mejia participated in the MLK Middle School Career Day and thanked the City Clerk for the goody bags that she was able to distribute at that event. She commented that there will be a Christmas in the Park event on December 5th.

Councilmember Evans thanked staff for the newly installed light at Pan Am Park. She mentioned that the Trunk & Treat event was awesome. She mentioned the new trail and Movies in the Park event at the Town & Country Park.

Councilmember Zacharia mentioned that the Robotics Team has a big competition that will be held on Saturday and Sunday.

Mayor Gallegos mentioned the Veterans’ Day ceremony on Thursday, November 11th at 11:00 a.m. at Courthouse Park. She asked and received Council consensus to put the Military Banner Program on a future agenda. Mayor Gallegos mentioned that all organizations that participated in the Old Timers’ Day Parade should be recognized not just the Splash Pad. She mentioned that many churches and service clubs participated in making Halloween a success for children.

G. CLOSED SESSION: None
FUTURE MEETING DATES:
 Wednesday, November 19, 2025
 Wednesday, December 3, 2025
ADJOURNMENT: Meeting was adjourned at 8:11 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk
City of Madera City Council Minutes
205 W. 4th Street November 19, 2025
Madera, CA 93637 Page 1 of 8
Minutes of a Regular Meeting of the Madera City Council Wednesday, November 19, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

Mayor Pro Tem Rodriguez acknowledged the passing of former Mayor Herman Perez.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6

Absent: Mayor Cece Gallegos
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Fire Chief Larry Pendarvis, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, and Chief of Police Giachino Chiaramonte.

INVOCATION: Sammie Neely, Mt. Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE: Councilmember Montes
Mayor Pro Tem Rodriguez led a moment of silence in honor of former Mayor Herman Perez’s passing and acknowledged his contributions to the city.

APPROVAL OF AGENDA:

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA AND CONTINUING ITEM A-1 TO THE DECEMBER 3, 2025 COUNCIL MEETING WAS APPROVED BY A 6/0 VOTE. ABSENT: MAYOR GALLEGOS.

PRESENTATIONS:

1. Proclamations Recognizing Small Business Saturday
Recess was called at 6:26 p.m. and meeting restarted at 6:30 p.m.

Item: B-1
Minutes for: 11/19/2025
Adopted: 12/03/2025
Return to Agenda
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Madera, CA 93637 Page 2 of 8

2. Proclamation Recognizing Veterans Day

3. Recognition of Old Timers Day Parade First Place Winners

4. Resolution Recognizing Mr. Luther Slack - Presented by the Office of Senator Anna Caballero PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Cade Denise expressed his support of having a Splash Pad in Madera. He is also in support of all the parks in the community. He stated that the soccer field in the Millview Sports Complex could be improved by planting more grass and filling the holes in the field. He also suggested having more police officers patrolling the area.

Arturo Martinez, representing the office of Senator Anna Caballero informed Council of the events they attended such as Veterans Day and State of the County. He will bring an update on the Outdoor Legislative Program once they have their video presentation ready. He stated that the Madera County Board of Supervisors recognized farm workers that saved children from a burning bus.

Little Miss Madera County, Jewel Ocean Deniz stated she is in support of having a water park in Madera.

Harlon Rippetoe Founder of the Big Valley Horseshoe League in Madera wished Mayor Gallegos a speedy recovery. He asked that Council support the construction of eight (8) additional horseshoe pitching courts at Rotary Park. Having additional courts would make Madera a contender in holding horseshoe tournaments. Members and their families attend tournaments which would be economically beneficial to the City of Madera as they would utilize business establishments and stores for shopping. Mr. Rippetoe asked that league members in attendance stand to show support of this item. The league has celebrated 25 years.

Big Valley Horseshoe Club President, Nick Balderama stated that the Madera league is one of the largest leagues in California. He asked that Council consider adding additional courts at Rotary Park, so that tournaments might be held in Madera. He mentioned their fundraising efforts and community involvement in the Madera community. Tournaments would be economically beneficial to the City of Madera.

Cody Nelson, member of the Big Valley Horseshoe League, asked that Council support and fund additional horseshoe courts at Rotary Park. Having more horseshoe courts would bring in tournaments which would then utilize hotels and restaurants in the city during tournament play.

Yolanda Contreras spoke in favor of having a Splash Pad.

No further Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS:

A-1 Consideration of the Mitigated Negative Declaration prepared for Environmental Assessment (EA) No. SCH 2025090413 for the Northeast Water Storage Tank, Booster Pump Station and Transmission Main Project, City Project W-T-001
Recommendation: Adopt a Resolution of the City Council of the City of Madera adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the Northeast Water Storage Tank, Booster Pump City of Madera City Council Minutes
205 W. 4th Street November 19, 2025
Madera, CA 93637 Page 3 of 8
Station and Transmission Main Project, City Project W-T-0001 (EA No.

SCH 2025090413) (Report by Will Tackett)
This item was continued to the December 3, 2025 Council Meeting during the Agenda approval process.

A-2 Public Hearing Regarding Annexation No. 17 (Tract 25-S-01/TSM 2024-05, Tozer III Subdivision) into Community Facilities District No. 2005-1 (Public Services) Under the Mello Roos Community Facilities Act of 1982 and Related Actions Recommendation: 1. Hold the Public Hearing; and

2. Adopt a Resolution of the City Council (Council) of the City of Madera, California, Authorizing Annexation of Territory (Annexation No. 17) to Community Facilities District No. 2005-1 (Public Services); and Authorizing the Levy of a Special Tax; and Submitting the Levy of Tax to the Qualified Electors.

3. Conduct the Election of the Qualified Electors of Annexation No. 17.

4. Adopt a Resolution of the City Council of the City of Madera, California, Making Certain Findings, Declaring and Certifying the Results of an Election, and Adding the Territory Identified as Annexation No. 17 to Community Facilities District No. 2005-1 (Public Services), Annexation No. 17 (Report by Will Tackett)
City Attorney Shannon Chaffin advised Council that the title on the resolution mentions Annexation 15, however the correct annexation number is 17.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM A-2 WITH THE CORRECTION TO THE RESOLUTION TITLE WAS APPROVED BY A 6/0 VOTE.

ABSENT: MAYOR GALLEGOS.

RES 25-236 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, AUTHORIZING THE ANNEXATION OF TERRITORY
(ANNEXATION NO. 17) TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES), AUTHORIZING THE LEVY OF A SPECIAL TAX, AND

SUBMITTING THE LEVY OF TAX TO THE QUALIFIED ELECTORS
RES 25-237 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, MAKING CERTAIN FINDINGS, DECLARING AND CERTIFYING

THE RESULTS OF A SPECIAL ELECTION, AND ADDING THE TERRITORY IDENTIFIED AS ANNEXATION NO. 17 TO COMMUNITY FACILITIES DISTRICT NO. 2005-1 (PUBLIC SERVICES)
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

Council was informed that the Notice of Completion for Item B-6 was revised to include a list of addresses as required by the County Recorder’s Office for recording purposes.

Councilmember Mejia recused herself from Item B-3 as it involves her.

City of Madera City Council Minutes
205 W. 4th Street November 19, 2025
Madera, CA 93637 Page 4 of 8

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, THE CONSENT CALENDAR WAS APPROVED BY A 6/0 VOTE. ABSENT: MAYOR GALLEGOS.

ABSTENTION FROM ITEM B-3: COUNCILMEMBER MEJIA.

B-1 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for October 25 to November 7, 2025 (Report by Michael Lima)
B-2 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-3 Proclamation Recognizing Councilmember Mejia as the 2025 recipient of the Mexicanos Distinguidos Award
Recommendation: Adopt a Minute Order approving a Proclamation Recognizing Councilmember Mejia as the 2025 recipient of the Mexicanos Distinguidos Award (Report by Alicia Gonzales)
B-4 Madera Unified School District Winter Intersession Camp for School Year 2025-2026 Recommendation: Adopt Resolutions:

1. Approving a Consultant Services Agreement between the City of Madera and Madera Unified School District for the Winter Camp for School Year 2025-2026, not to exceed $27,552.50

2. Amending the Fiscal Year 2025/26 Budget, approving related revenue and expenditure line items for the execution of the Consultant Services Agreement with Madera Unified School District, for the Winter Camp (Report by Joseph Hebert)
RES 25-238 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING THE CONSULTANT SERVICES AGREEMENT

WITH THE MADERA UNIFIED SCHOOL DISTRICT (MUSD) FOR THE FISCAL YEAR (FY) 2025/2026 WINTER CAMP, NOT TO EXCEED $27,552.50 RES 25-239 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, APPROVING RELATED REVENUE AND EXPENDITURE LINE

ITEMS FOR THE EXECUTION OF THE CONSULTANT SERVICES AGREEMENT

WITH MADERA UNIFIED SCHOOL DISTRICT, FOR THE WINTER CAMP B-5 Improvement Deferral Agreement and Authorization of Lien for Jsmak Properties, LLC Recommendation: Adopt a resolution of the City of Madera (City) approving Improvement Deferral Agreement and Authorization of Lien for Jsmak Properties, LLC (Agreement) (Report by Keith Helmuth)
RES 25-240 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING IMPROVEMENT DEFERRAL AGREEMENT AND

AUTHORIZATION OF LIEN BETWEEN JSMAK PROPERTIES LLC AND CITY OF

MADERA AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT B-6 Acceptance of Energy Services Agreement with ENGIE Services U.S., Inc.

Recommendation: Adopt a Minute Order Approving:

City of Madera City Council Minutes
205 W. 4th Street November 19, 2025
Madera, CA 93637 Page 5 of 8

1. Acceptance of Energy Services Agreement

2. The Recording of Notice of Completion

3. The release of retention after recording of the Notice of Completion (Report by Arnoldo Rodriguez)
B-7 Surplus and Disposition of Nine (9) Automated External Defibrillators (AEDs) Recommendation: Adopt a Resolution authorizing the surplus and disposition of nine (9) end-of-life AEDs to AEDSuperstore through the AED Trade-In Program for $150 each ($1,350 total) (Report by Wendy Silva)
RES 25-241 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AUTHORIZING THE SURPLUS AND TRADE-IN OF NINE (9)

AUTOMATED EXTERNAL DEFIBRILATORS (AEDS)
B-8 Informational Report on the Community Development Block Grant (CDBG) Revolving Loan Program
Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Report by Michael Lima) B-9 Budget Amendment for Appliance Purchases
Recommendation: Adopt a Resolution approving a budget amendment to the Fiscal Year 2025/26 Operating Budget to appropriate Supplemental Law Enforcement Services Fund balance funds for the purchase of an ice maker and evidence refrigerator (Report by Giachino Chiaramonte) RES 25-242 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

AUTHORIZING AND APPROVING AN AMENDMENT TO THE CITY OF
MADERA FISCAL YEAR 2025/2026 BUDGET TO APPROPRIATE

SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS FOR THE

PURCHASE OF AN ICE MAKER AND EVIDENCE REFRIGERATOR
B-10 California Department of Fish and Wildlife (CDFW) Hunter Education Fee Waiver Requests Recommendation: Adopt a Resolution waiving the rental fees of the Rotary Youth Hut on 16 dates through September 2026, related to Hunter Education Classes, hosted by the California Department of Fish and Wildlife, at an anticipated rental fee of $3,545 (Report by Joseph Hebert) RES 25-243 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, WAIVING THE RENTAL FEES OF THE ROTARY YOUTH HUT ON 16 SEPARATE DATES THROUGH SEPTEMBER 2026, RELATED TO HUNTER

EDUCATION CLASSES, HOSTED BY THE CALIFORNIA DEPARTMENT OF FISH AND WILDLIFE, AT AN ANTICIPATED RENTAL FEE OF $3,545
B-11 Madera County Master Gardeners Fee Waiver Request for the Annual Tea Party Recommendation: Adopt a Resolution waiving the rental fees of the Frank Bergon Senior Center on Saturday, January 31, 2026, related to an Annual Tea Party hosted by the Madera County Master Gardeners, at an anticipated rental fee of $465 (Report by Joseph Hebert)
RES 25-244 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA, WAIVING THE RENTAL FEES OF THE FRANK BERGON SENIOR City of Madera City Council Minutes
205 W. 4th Street November 19, 2025
Madera, CA 93637 Page 6 of 8
CENTER ON SATURDAY, JANUARY 31, 2026, RELATED TO AN ANNUAL TEA

PARTY HOSTED BY THE MADERA COUNTY MASTER GARDENERS, AT AN ANTICIPATED RENTAL FEE OF $465
B-12 Agreement with SNF Polydyne Inc. for Sludge Dewatering Polymers Recommendation: Adopt a resolution approving a five-year agreement with SNF Polydyne Inc. to provide sludge dewatering polymers for use at the Wastewater Treatment Plant (Report by Arnoldo Rodriguez) RES 25-245 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AN AGREEMENT WITH SNF POLYDYNE INC. FOR THE

PURCHASE OF SLUDGE DEWATERING POLYMERS FOR USE AT THE

WASTEWATER TREATMENT PLANT
B-13 Appointment to the Airport Advisory Commission
Recommendation: Adopt a resolution approving the appointment of Maurice Johnson to the Airport Advisory Commission (Report by Arnoldo Rodriguez) RES 25-246 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPOINTING MAURICE JOHNSON TO THE CITY OF MADERA AIRPORT

ADVISORY COMMISSION
B-14 Certificate of Recognition Recognizing Pistoresi Ambulance Recommendation: Adopt a Minute Order approving a Certificate of Recognition honoring Pistoresi Ambulance for its service to the Madera community (Report by Alicia Gonzales)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Purchase of Boise Mobile Equipment Type-6 Custom Fire Engine and Related Budget Amendment
Recommendation: Adopt a Resolution Approving a Purchase Agreement for a Bosie Mobile Equipment (BME) Type 6 Fire Engine from Golden State Fire Apparatus under Houston-Galveston Area Council (H-GAC) Cooperative Purchase Contract #FS12-23; authorizing execution by City Manager; and approving an amendment to the 2025/26 adopted budget appropriating $461,480.25 for the purchase in the Measure K Fire Budget for the Purchase of Equipment (Report by Larry Pendarvis)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: MAYOR GALLEGOS.

RES 25-247 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING A PURCHASE AGREEMENT FOR A BOISE MOBILE EQUIPMENT (BME) TYPE 6 FIRE ENGINE A HOUSTON-GALVESTON AREA COUNCIL (HGAC) PURCHASE CONTRACT #FS12-23; AUTHORIZING EXECUTION BY CITY MANAGER; AND AMENDING THE 2025/26 ADOPTED BUDGET
APPROPRIATING $461,480.25 FOR THE PURCHASE IN THE MEASURE K

FIRE BUDGET FOR THE PURCHASE OF EQUIPMENT
City of Madera City Council Minutes
205 W. 4th Street November 19, 2025
Madera, CA 93637 Page 7 of 8
D-2 Amendment No. 1 to Agreement with Stantec Consulting Services, Inc. for the Wastewater Treatment Facility Improvement Project for Additional Engineering Services during Construction and Design of a new Influent Pump Station (IPS) Wet Well Recommendation: Adopt a Resolution approving the Amendment No. 1 to the Agreement with Stantec Consulting Services, Inc. for the Madera Wastewater Treatment Plant (WWTP) Improvements Project, authorizing additional construction-phase engineering support and the design of a new IPS wet well, for a total not-to-exceed amount of $160,000 (Report by Arnoldo Rodriguez)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-2 WAS APPROVED BY A 6/0 VOTE. ABSENT: MAYOR GALLEGOS.

RES 25-248 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AMENDMENT NO. 1 TO AGREEMENT WITH STANTEC
CONSULTING SERVICES, INC. FOR THE MADERA WASTEWATER

TREATMENT FACILITY (WWTF) IMPROVEMENTS PROJECT, AUTHORIZING

ADDITIONAL CONSTRUCTION-PHASE ENGINEERING SUPPORT AND THE

DESIGN OF A NEW INFLUENT PUMP STATION (IPS) WET WELL, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $160,000
D-3 Airport Advisory Commission (AAC) Rules of Procedure Recommendation: Adopt a resolution approving revised Airport Advisory Commission (AAC) Rules of Procedure (Report by Arnoldo Rodriguez)
City Manager Arnoldo Rodriguez stated that legal counsel recommends that Council add the following language to 1.B.: In addition to city residents, the City Council may also appoint noncity residents.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM D-3 WITH THE ADDITIONAL LANGUAGE TO 1.B. AS APPROVED BY A 6/0 VOTE. ABSENT:

MAYOR GALLEGOS.

RES 25-249 A RESOLUTION OF THE CITY COUNCIL OF MADERA, CALIFORNIA

APPROVING RULES OF PROCEDURE REVISIONS TO AIRPORT ADVISORY

COMMISSION (AAC) RULES OF PROCEDURE
E. ADMINISTRATIVE REPORTS: None
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.

Councilmember Evans thanked staff for her Yeti. She attended the Veterans Day event at Courthouse Park, the celebration at Tesoro Viejo, the State of the County event, and the Live Well event hosted by the Superintendent of Schools. She reminded everyone that the Muslim Temple on Avenue 26 will have a food give-away on November 25th from 9:00 a.m. until the food is gone. She wished everyone a Happy Thanksgiving.

City of Madera City Council Minutes
205 W. 4th Street November 19, 2025
Madera, CA 93637 Page 8 of 8
Councilmember Zacharia mentioned that the cameras still aren’t focusing on the speakers and asked if they could get an update on that. He mentioned that he attended the Economic Development Committee.

Councilmember Montes attended the Madera County Food Bank event and mentioned that they increased the number of vouchers, so that more people could participate. He gave his condolences to the family of former Mayor Perez.

Councilmember Mejia also gave her condolences to the Perez family. She mentioned that she attended the final California Connects regional convening in Fresno. She thanked the Madera Police Department and Lieutenant Gonzalez for spearheading the Mad Grinch. She wished her nephew, Avery Mejia Macias a happy 5th birthday.

Councilmember Villegas attended the November 14th rebranding of Amtrak trains to Gold Runner in Stockton, California. He attended the Nishimoto Elementary School event last Saturday where Assemblywoman Esmeralda Soria gave away turkeys and other food.

Mayor Pro Tem Rodriguez stated that he completed his fifth and final session for the Well (Water Education for Latino Leaders) Fellowship earlier this month. He also attended a SelfHelp Counties conference in San Francisco as part of his MCTC (Madera County Transportation Commission) appointment. He thanked Councilmember Montes for inviting him to the Madera County Food Bank event. His children have volunteered at the event for many years. He attended the Golf Course Advisory Committee meeting where they discussed the irrigation system. He gave his condolences to the former Mayor Perez’s family.

G. CLOSED SESSION: None
FUTURE MEETING DATES:
 Wednesday, December 3, 2025
 Wednesday, December 17, 2025
ADJOURNMENT: Meeting was adjourned at 8:15 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 3, 2025
_________________________________ Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for November 8 to November 21, 2025 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of November 8 to November 21, 2025, is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 44045 – 44160 $1,381,645.34
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $767,037.44
SDI EDD $3,740.44
CalPERS Payment CalPERS $157,542.54
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2025/2026 Adopted Budget and released for payment every Monday. Each demand has been audited, and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per Return to Agenda
request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2025/2026 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

Register of Audited Demands

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 44045 11/10/2025 PD OPERATIONS PD Operations VASQUEZ, RYAN PER DIEM - CA NARCOTIC OFFICER ASSOC CONFERENCE 408.50 44046 11/10/2025 FLEET MAINTENANCE Fleet Maintenance THE PAPE GROUP INC HYDRO-EXC PARTS 411.71 44046 11/10/2025 FLEET MAINTENANCE Water Mtnc/Operations THE PAPE GROUP INC HYDRO-EXC PARTS 500.52 44047 11/10/2025 PD OPERATIONS PD Operations QUINTANA, JESSE PER DIEM - FIELD TRAINING OFFICER COURSE URSE 494.50 44048 11/10/2025 PD OPERATIONS PD Operations GIBBS, JOSHUA PER DIEM - SWAT TEAM LEADER COURSEE 494.50 44049 11/10/2025 PD OPERATIONS PD Operations JARED MACIEL PER DIEM - CA NARCOTIC OFFICER ASSOC CONFERENCE 408.50 44050 11/10/2025 PD OPERATIONS PD Operations SARAH SARQUIZ PER DIEM - MMASC 2025 CONFERENCEP 322.50 44051 11/10/2025 PD OPERATIONS PD Operations BRADLEY ARNOLD PER DIEM - FIELD TRAINING OFFICER COURSE URSE 494.50 44052 11/10/2025 PD OPERATIONS PD Operations CODY LUGINBILL PER DIEM - CA NARCOTIC OFFICER ASSOC CONFERENCE 408.50 44053 11/10/2025 ENGINEERING Sewer Capital Outlay GATEWAY PACIFIC CONTRACTORS, INC. WWTP24-01 IMPROVEMENTS PROJECT 16,615.95 44054 11/10/2025 ENGINEERING Sewer Capital Outlay GATEWAY PACIFIC CONTRACTORS, INC. WWTP24-01 IMPROVEMENTS PROJECT 315,703.05 44055 11/10/2025 PD OPERATIONS PD Operations GAONA, JUAN PER DIEM - BASIC CRISIS NEGOTIATION COURSE 494.50 44056 11/10/2025 FACILITIES Facilities Maintenance JAM SERVICES INC 12IN TRAFFIC SIGNAL RED ARROWS 294.44 44057 11/10/2025 FINANCE PD Operations MADERA UNIFORM & ACCESSORIES RAZOR BODY ARMOR 1,163.69 44057 11/10/2025 PD OPERATIONS PD Operations MADERA UNIFORM & ACCESSORIES UNIFORM ACCESSORIES 379.47 44057 11/10/2025 PD OPERATIONS PD Operations MADERA UNIFORM & ACCESSORIES RAZOR BODY ARMOR 5,818.45 44058 11/10/2025 PARKS ADMINISTRATION Special Legislative Grant TOSTED ASPHALT, INC. LTC TRAIL IMPROVEMENTS 239,011.47 44059 11/10/2025 FINANCE Building VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/25-10/10/25 77.72 44059 11/10/2025 FINANCE City Council VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/25-10/10/25 38.01 44059 11/10/2025 FINANCE Facilities Maintenance VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/25-10/10/25 38.86 44059 11/10/2025 FINANCE HR/RISK MGT VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/25-10/10/25 38.01 44059 11/10/2025 FINANCE STREETS VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/25-10/10/25 13.77 44059 11/10/2025 FINANCE PD Operations VERIZON WIRELESS CITY CELL PHONE CHARGES 09/11/25-10/10/25 1,836.16 44060 11/10/2025 ENGINEERING Engineering YAMABE & HORN ENGINEERING MAP & PLAN CHECK 277.50 44061 11/10/2025 PD OPERATIONS PD Operations OTP - FINANCE PER DIEM - BATI INVESTIGATIVE & INTERVIEW TRAINING 494.50 44062 11/10/2025 FINANCE Water Fund AR REFUNDS DEPOSIT REFUND - METER #36 1,700.00 44063 11/12/2025 GRANTS AFFORDABLE HOUSING RRM DESIGN GROUP PROFESSIONAL ENG DESIGN - INTERMODAL FACILITY 11,878.10 44064 11/12/2025 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING FALL BASEBALL SHIRTS 935.28 44065 11/12/2025 FINANCE UB - Garbage A-MAIS TECHNOLOGIES INC. CUSTOMIZATION OF A-MAIS SOFTWARE SUPPORT312.50 44065 11/12/2025 FINANCE UB - Sewer A-MAIS TECHNOLOGIES INC. CUSTOMIZATION OF A-MAIS SOFTWARE SUPPORT312.50 44065 11/12/2025 FINANCE UB - Water A-MAIS TECHNOLOGIES INC. CUSTOMIZATION OF A-MAIS SOFTWARE SUPPORT625.00 44066 11/12/2025 FINANCE Central Admin PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 112.00 44066 11/12/2025 FINANCE Central Admin PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 140.00 44066 11/12/2025 FINANCE Comm & Rec Centers PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 490.00 44066 11/12/2025 FINANCE Comm & Rec Centers PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 612.50 44066 11/12/2025 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 14.00

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 03, 2025

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 03, 2025
44066 11/12/2025 FINANCE COMPUTER MAINT PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 17.50 44066 11/12/2025 FINANCE Engineering PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 82.00 44066 11/12/2025 FINANCE Engineering PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 102.50 44066 11/12/2025 FINANCE Facilities Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 562.64 44066 11/12/2025 FINANCE Facilities Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 873.57 44066 11/12/2025 FINANCE Fleet Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 549.16 44066 11/12/2025 FINANCE Fleet Maintenance PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 680.84 44066 11/12/2025 FINANCE Parks PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 1,012.98 44066 11/12/2025 FINANCE Parks PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 745.19 44066 11/12/2025 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 916.58 44066 11/12/2025 FINANCE STREETS PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 1,379.67 44066 11/12/2025 FINANCE Sewer Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 298.92 44066 11/12/2025 FINANCE Sewer Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 351.50 44066 11/12/2025 FINANCE Street Cleaning PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 621.22 44066 11/12/2025 FINANCE Street Cleaning PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 102.40 44066 11/12/2025 FINANCE UB - Water PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 36.00 44066 11/12/2025 FINANCE UB - Water PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 45.00 44066 11/12/2025 FINANCE Water Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 873.25 44066 11/12/2025 FINANCE Water Mtnc/Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 607.26 44066 11/12/2025 FINANCE Water Quality Control PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 166.60 44066 11/12/2025 FINANCE Water Quality Control PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 225.97 44066 11/12/2025 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 714.14 44066 11/12/2025 FINANCE WWTP PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 832.33 44066 11/12/2025 FINANCE PD Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 09/25 118.00 44066 11/12/2025 FINANCE PD Operations PRUDENTIAL OVERALL SUPPLY UNIFORM SERVICES 10/25 147.50 44067 11/12/2025 INFORMATION SERVICES Finance AMERITECH COMPUTER SERVICE, INC. SECURE TONER 549.59 44068 11/12/2025 INFORMATION SERVICES MEAS K - PD CDCE, INC. PANASONIC DOCK 20,015.60 44069 11/12/2025 GRANTS AFFORDABLE HOUSING LOPEZ, AMANCIO INTERMODAL RENOVATION 150.00 44070 11/12/2025 FINANCE Parks Administration AT&T 10/25 CALNET SERVICE 9391031580 288.29 44070 11/12/2025 FINANCE Sr Citizen Community Serv AT&T e 10/25 CALNET SERVICE 9391026415 66.79 44070 11/12/2025 FINANCE WWTP AT&T 10/25 CALNET SERVICE 9391026417 40.14 44070 11/12/2025 FINANCE PD Operations AT&T 10/25 CALNET SERVICE 9391026414 377.76 44071 11/12/2025 ENGINEERING Sewer Capital Outlay AECOM TECHNICAL SERVICES, INC. SS-06 ONCALL FAIRGROUND LIFT STATION MODIFICATION 1,167.50 44072 11/12/2025 ENGINEERING Engineering AMERICAN BUSINESS MACHINES PLOTTER LEASE 160.00 44072 11/12/2025 ENGINEERING Engineering AMERICAN BUSINESS MACHINES FINANCE CHARGE 9.50 44072 11/12/2025 ENGINEERING Engineering AMERICAN BUSINESS MACHINES PLOTTER TONER 232.74

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 03, 2025
44073 11/12/2025 PARKS ADMINISTRATION Sports Programs BSN SPORTS TINY TIKES EQUIPMENT 311.76 44074 11/12/2025 HR/RISK MGT HR/RISK MGT OCCUPATIONAL HEALTH CENTERS OF CAL. PRE-EMPLOYMENT SERVICES RNIA, A MEDIC 434.00 44075 11/12/2025 HR/RISK MGT HR/RISK MGT CPS HR CONSULTING PRE-EMPLOYMENT SERVICES 677.75 44076 11/12/2025 FLEET MAINTENANCE Fleet Maintenance DEPARTMENT OF MOTOR VEHICLES REGISTRATION FEE - SE677649 #5504 32.00 44077 11/12/2025 FLEET MAINTENANCE Fleet Maintenance DEPARTMENT OF MOTOR VEHICLES REGISTRATION FEE - SE677288 #5503 32.00 44078 11/12/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - PANAM 81.00 44078 11/12/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS MONTHLY ALARM REPORT - FBSC 45.00 44078 11/12/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS JWYC BATTERY REPLACEMENT 202.54 44078 11/12/2025 PARKS ADMINISTRATION Comm & Rec Centers DIAMOND COMMUNICATIONS MONTHLY REPORT - PANAM 80.00 44079 11/12/2025 BUILDING Building FIRE SAFETY SOLUTIONS, INC. REVIEW & INSPECTION SVS 10/16/25-10/31/25 8,475.00 44080 11/12/2025 INFORMATION SERVICES Computer Replacement INTEGRATED ELECTRONICS SURVEILLANCE CAMERAS 2,619.93 44081 11/12/2025 STREETS STREETS MADERA TRIBUNE REQUEST FOR BID 1,157.00 44082 11/12/2025 PARKS ADMINISTRATION Aquatics Programs MAMMOTH OXYGEN CO2 FOR POOL 111.60 44083 11/12/2025 PLANNING General Trust Fund WILLDAN FINANCIAL SERVICES CFD 2005-1 ANNEXATION #15 3,500.00 44083 11/12/2025 PLANNING General Trust Fund WILLDAN FINANCIAL SERVICES CFD 2005-1 ANNEXATION #16 3,500.00 44084 11/12/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 10/25 SERVICE 1715785853-5 2,025.33 44084 11/12/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 10/25 SERVICE 5225647713-5 14.78 44084 11/12/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 09/25 SERVICE 1598348280-1 91.40 44084 11/12/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 10/25 SERVICE 1598348280-1 103.38 44085 11/12/2025 ENGINEERING Water Capital Outlay PROVOST & PRITCHARD CONSULTING DESIGN SERVICES FOR W-000009 3,395.60 44086 11/12/2025 ENGINEERING AFFORDABLE HOUSING SEAL RITE PAVING SIDEWALK IMPROVEMENT 309,123.64 44087 11/12/2025 PARKS ADMINISTRATION Comm & Rec Centers TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 367.59 44088 11/12/2025 HR/RISK MGT INTERMODAL BLDG VILLA GARDENING SERVICE INC LAWN SERVICES 10/25 600.00 44089 11/12/2025 BUILDING Planning AR REFUNDS PROJECT CANCELLED - REIMBURSE FEES 4,530.88 44090 11/12/2025 PARKS ADMINISTRATION General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY FEESLD 50.00 44090 11/12/2025 PARKS ADMINISTRATION Parks OTP- PARKS REFUNDS DEPOSIT REFUND - SUNRISE ROTARY FEESLD 37.50 44091 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9908952 90.29 44092 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925164 283.15 44093 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 2949003 136.06 44094 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 8946008 355.42 44095 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 8320002 64.70 44096 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 8797049 122.72 44097 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924946 141.82 44098 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9893376 141.11 44099 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 5804152 122.58 44100 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9926175 267.10

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 03, 2025
44101 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923023 150.00 44102 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924756 212.83 44103 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9921139 140.35 44104 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923898 139.12 44105 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 1183009 131.40 44106 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9924563 97.04 44107 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9908652 455.65 44108 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9895389 165.44 44109 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9895391 65.46 44110 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 8595003 96.14 44111 11/12/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9925992 92.90 44112 11/19/2025 PARKS ADMINISTRATION Sports Programs J & D MANUFACTURING TINKY TIKES T-SHIRTS 386.99 44113 11/19/2025 INFORMATION SERVICES Computer Replacement ZOHO CORPORATION MANAGE ENGINE SOFTWARE LICENSE RENEWAL22,058.00 44114 11/19/2025 PD OPERATIONS PD Operations TRILOGY MEDWASTE WEST LLC REUSABLE TUB - MEDICAL WASTE 296.36 44115 11/19/2025 INFORMATION SERVICES PD Operations AMAZON.COM WEB CAMERA 28.13 44115 11/19/2025 INFORMATION SERVICES PD Operations AMAZON.COM MEDIA WALL HARDWARE 174.93 44115 11/19/2025 INFORMATION SERVICES PD Operations AMAZON.COM MEDIA WALL 356.25 44115 11/19/2025 INFORMATION SERVICES Computer Replacement AMAZON.COM SFP 62.15 44116 11/19/2025 FIRE Fire VAN DE POL ENTERPRISES, INC. FUEL CDF - 10/01/25-10/15/25 484.77 44117 11/19/2025 HR/RISK MGT HR/RISK MGT SIJ HOLDINGS LLC JOB ADVERSTISEMENT 2,496.00 44118 11/19/2025 PD OPERATIONS PD Operations CINTAS CORPORATION MEDICAL SUPPLIES 247.91 44119 11/19/2025 ENGINEERING Transportation Impact Fee CORNERSTONE STRUCTURAL ENGINEER. B-02 DESIGN SERVICES FOR ROUP, INC. WESTBERRY BRIDGE2,266.70 44120 11/19/2025 ENGINEERING LTF - Streets ORANGE COAST TITLE COMPANY OF PRELIMINARY REPORT 2,500.00 44121 11/19/2025 ENGINEERING Engineering PROJECTTEAM, INC. PROJECT MANAGEMENT SOFTWARE 12,600.00 44122 11/19/2025 FLEET ACQUISITION Fleet Acquisition PB LOADER CORPORATION 10 YARD DUMP TRUCK 222,863.74 44123 11/19/2025 FINANCE Madera Groundwater JPA JACOB T ROBERSON ommitt MRWM CONSULTING - 09/01/25-09/30/25 /25 2,362.00 44123 11/19/2025 FINANCE Madera Groundwater JPA JACOB T ROBERSON ommitt MRWM CONSULTING - 10/01/25-10/31/25 /25 2,362.00 44124 11/19/2025 FINANCE Madera Groundwater JPA CALTECH WEB LLC ommitt WEB DESIGN & MAINTENANCE - 11/10 5-12/10/2599.00 44125 11/19/2025 PD OPERATIONS PD Operations B & M SUPPLIERS LLC NITRILE GLOVES 190.00 44126 11/19/2025 FINANCE AIRPORT OPS CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 803.00 44126 11/19/2025 FINANCE Central Admin CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 2,175.00 44126 11/19/2025 FINANCE Comm & Rec Centers CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 7,815.00 44126 11/19/2025 FINANCE COMPUTER MAINT CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 256.75 44126 11/19/2025 FINANCE Engineering CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 1,522.00 44126 11/19/2025 FINANCE Finance CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 256.75 44126 11/19/2025 FINANCE INTERMODAL BLDG CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 893.00

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 03, 2025
44126 11/19/2025 FINANCE Parks CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 85.00 44126 11/19/2025 FINANCE Sewer Mtnc/Operations CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 250.00 44126 11/19/2025 FINANCE SOLID WASTE CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 1,901.00 44126 11/19/2025 FINANCE TRANS - FIXED CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 864.50 44126 11/19/2025 FINANCE TRANS - DAR CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 864.50 44126 11/19/2025 FINANCE UB - Garbage CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 256.75 44126 11/19/2025 FINANCE UB - Water CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 256.75 44126 11/19/2025 FINANCE WWTP CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 1,106.00 44126 11/19/2025 FINANCE MEAS K - PD CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 1,061.00 44126 11/19/2025 FINANCE PD Operations CCS FACILITY SERVICES - FRESNO, INC. JANITORIAL SERVICES 11/25 4,387.00 44127 11/19/2025 PD OPERATIONS MEAS K - PD CAL & STAN, INC. OFFICE CHAIRS 5,958.16 44128 11/19/2025 FIRE Fire KALMIKOV ENTERPRISES, INC REPAIRS - E-258 3,506.52 44128 11/19/2025 FIRE MEAS K - FIRE KALMIKOV ENTERPRISES, INC REPAIRS - E-58 2,630.49 44129 11/19/2025 WATER QUALITY CONT Water Quality Control DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 608.00 44129 11/19/2025 WATER QUALITY CONT Water Quality Control DELLAVALLE LABORATORY,INC. MONTHLY SAMPLING 468.00 44129 11/19/2025 WATER QUALITY CONT Water Quality Control DELLAVALLE LABORATORY,INC. WEEKLY SAMPLING 608.00 44129 11/19/2025 WATER QUALITY CONT Water Quality Control DELLAVALLE LABORATORY,INC. SPECIAL SAMPLING 36.00 44130 11/19/2025 FINANCE Aquatics Programs AT&T 10/25 CALNET SERVICE 9391026397 29.85 44130 11/19/2025 FINANCE Building AT&T 10/25 CALNET SERVICE 9391026407 31.41 44130 11/19/2025 FINANCE City Attorney AT&T 10/25 CALNET SERVICE 9391026388 63.18 44130 11/19/2025 FINANCE Code Enforcement AT&T 10/25 CALNET SERVICE 9391026413 62.44 44130 11/19/2025 FINANCE Comm & Rec Centers AT&T 10/25 CALNET SERVICE 9391026393 92.68 44130 11/19/2025 FINANCE Comm & Rec Centers AT&T 10/25 CALNET SERVICE 9391026392 62.86 44130 11/19/2025 FINANCE Comm & Rec Centers AT&T 10/25 CALNET SERVICE 9391026391 310.28 44130 11/19/2025 FINANCE Facilities Maintenance AT&T 10/25 CALNET SERVICE 9391026394 24.27 44130 11/19/2025 FINANCE Facilities Maintenance AT&T 10/25 CALNET SERVICE 9391031564 13.71 44130 11/19/2025 FINANCE Fire AT&T 10/25 CALNET SERVICE 9391026402 31.41 44130 11/19/2025 FINANCE Fleet Maintenance AT&T 10/25 CALNET SERVICE 9391026394 16.21 44130 11/19/2025 FINANCE Fleet Maintenance AT&T 10/25 CALNET SERVICE 9391031564 9.14 44130 11/19/2025 FINANCE STREETS AT&T 10/25 CALNET SERVICE 9391026394 40.48 44130 11/19/2025 FINANCE STREETS AT&T 10/25 CALNET SERVICE 9391031564 22.86 44130 11/19/2025 FINANCE Sewer Mtnc/Operations AT&T 10/25 CALNET SERVICE 9391026394 28.31 44130 11/19/2025 FINANCE Sewer Mtnc/Operations AT&T 10/25 CALNET SERVICE 9391031564 15.99 44130 11/19/2025 FINANCE SOLID WASTE AT&T 10/25 CALNET SERVICE 9391026394 32.36 44130 11/19/2025 FINANCE SOLID WASTE AT&T 10/25 CALNET SERVICE 9391031564 18.29 44130 11/19/2025 FINANCE Sr Citizen Community Serv AT&T e 10/25 CALNET SERVICE 9391026395 31.41

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 03, 2025
44130 11/19/2025 FINANCE Sr Citizen Community Serv AT&T e 10/25 CALNET SERVICE 9391026389 31.41 44130 11/19/2025 FINANCE UB - Garbage AT&T 10/25 CALNET SERVICE 9391026394 8.09 44130 11/19/2025 FINANCE UB - Garbage AT&T 10/25 CALNET SERVICE 9391031564 4.57 44130 11/19/2025 FINANCE UB - Sewer AT&T 10/25 CALNET SERVICE 9391026394 8.09 44130 11/19/2025 FINANCE UB - Sewer AT&T 10/25 CALNET SERVICE 9391031564 4.57 44130 11/19/2025 FINANCE UB - Water AT&T 10/25 CALNET SERVICE 9391026394 16.21 44130 11/19/2025 FINANCE UB - Water AT&T 10/25 CALNET SERVICE 9391031564 9.15 44130 11/19/2025 FINANCE Water Mtnc/Operations AT&T 10/25 CALNET SERVICE 9391026394 36.40 44130 11/19/2025 FINANCE Water Mtnc/Operations AT&T 10/25 CALNET SERVICE 9391031564 20.56 44130 11/19/2025 FINANCE Water Quality Control AT&T 10/25 CALNET SERVICE 9391026394 16.21 44130 11/19/2025 FINANCE Water Quality Control AT&T 10/25 CALNET SERVICE 9391031564 9.14 44130 11/19/2025 FINANCE WWTP AT&T 10/25 CALNET SERVICE 9391026394 24.27 44130 11/19/2025 FINANCE WWTP AT&T 10/25 CALNET SERVICE 9391031564 13.71 44130 11/19/2025 FINANCE Purchasing AT&T 10/25 CALNET SERVICE 9391026394 24.27 44130 11/19/2025 FINANCE Purchasing AT&T 10/25 CALNET SERVICE 9391031564 13.71 44130 11/19/2025 FINANCE PD Operations AT&T 10/25 CALNET SERVICE 9391026411 98.17 44130 11/19/2025 FINANCE PD Operations AT&T 10/25 CALNET SERVICE 9391031579 283.83 44130 11/19/2025 FINANCE PD Operations AT&T 10/25 CALNET SERVICE 9391031561 117.90 44130 11/19/2025 PD OPERATIONS PD Operations AT&T 10/25 CALNET SERVICE 9391064552 216.94 44131 11/19/2025 PD OPERATIONS PD Operations AT&T LEA TRACKING NUMBERS - 4428254 95.00 44132 11/19/2025 FINANCE AIRPORT OPS AT&T 10/25 FIRSTNET SERVICE 287302656036 229.55 44132 11/19/2025 FINANCE Building AT&T 10/25 FIRSTNET SERVICE 287302656036 149.85 44132 11/19/2025 FINANCE City Clerk's Office AT&T 10/25 FIRSTNET SERVICE 287302656036 89.80 44132 11/19/2025 FINANCE City Council AT&T 10/25 FIRSTNET SERVICE 287302656036 281.68 44132 11/19/2025 FINANCE Code Enforcement AT&T 10/25 FIRSTNET SERVICE 287302656036 44.90 44132 11/19/2025 FINANCE Comm & Rec Centers AT&T 10/25 FIRSTNET SERVICE 287302656036 49.95 44132 11/19/2025 FINANCE COMPUTER MAINT AT&T 10/25 FIRSTNET SERVICE 287302656036 575.94 44132 11/19/2025 FINANCE Engineering AT&T 10/25 FIRSTNET SERVICE 287302656036 282.64 44132 11/19/2025 FINANCE Facilities Maintenance AT&T 10/25 FIRSTNET SERVICE 287302656036 315.08 44132 11/19/2025 FINANCE Finance AT&T 10/25 FIRSTNET SERVICE 287302656036 194.75 44132 11/19/2025 FINANCE Fleet Maintenance AT&T 10/25 FIRSTNET SERVICE 287302656036 44.90 44132 11/19/2025 FINANCE GRANT OVERSIGHT AT&T 10/25 FIRSTNET SERVICE 287302656036 94.85 44132 11/19/2025 FINANCE HR/RISK MGT AT&T 10/25 FIRSTNET SERVICE 287302656036 49.95 44132 11/19/2025 FINANCE LMD Services AT&T 10/25 FIRSTNET SERVICE 287302656036 49.95 44132 11/19/2025 FINANCE Parks AT&T 10/25 FIRSTNET SERVICE 287302656036 94.85 44132 11/19/2025 FINANCE Parks Administration AT&T 10/25 FIRSTNET SERVICE 287302656036 90.19

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 03, 2025
44132 11/19/2025 FINANCE Planning AT&T 10/25 FIRSTNET SERVICE 287302656036 94.85 44132 11/19/2025 FINANCE STREETS AT&T 10/25 FIRSTNET SERVICE 287302656036 166.43 44132 11/19/2025 FINANCE Recreation AT&T 10/25 FIRSTNET SERVICE 287302656036 44.90 44132 11/19/2025 FINANCE Sewer Mtnc/Operations AT&T 10/25 FIRSTNET SERVICE 287302656036 88.49 44132 11/19/2025 FINANCE Sports Programs AT&T 10/25 FIRSTNET SERVICE 287302656036 44.90 44132 11/19/2025 FINANCE Sr Citizen Community Serv AT&T e 10/25 FIRSTNET SERVICE 287302656036 59.90 44132 11/19/2025 FINANCE Water Mtnc/Operations AT&T 10/25 FIRSTNET SERVICE 287302656036 83.44 44132 11/19/2025 FINANCE Water Quality Control AT&T 10/25 FIRSTNET SERVICE 287302656036 44.90 44132 11/19/2025 FINANCE WWTP AT&T 10/25 FIRSTNET SERVICE 287302656036 94.85 44132 11/19/2025 FINANCE City Manager AT&T 10/25 FIRSTNET SERVICE 287302656036 109.90 44132 11/19/2025 FINANCE Purchasing AT&T 10/25 FIRSTNET SERVICE 287302656036 44.90 44132 11/19/2025 FINANCE PD Operations AT&T 10/25 FIRSTNET SERVICE 28730296562525 6,512.15 44133 11/19/2025 HR/RISK MGT PD Operations ADAMS, MARK TUITION REIMBURSEMENT 918.00 44134 11/19/2025 INFORMATION SERVICES Computer Replacement CDW GOVERNMENT, INC TABLETS 5,126.71 44135 11/19/2025 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE MISCELLANEOUS SERVICES 1,876.98 44135 11/19/2025 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE BLOOD ALCOHOL ANALYSIS 1,505.00 44136 11/19/2025 PD OPERATIONS PD Operations CA DEPARTMENT OF JUSTICE FINGERPRINT APPS 352.00 44137 11/19/2025 ENGINEERING Engineering CA SURVEYING AND DRAFTING SUPPLY SERVICE CONTRACT - LICENSE RENEWAL 1,400.00 44137 11/19/2025 ENGINEERING General Fund CA SURVEYING AND DRAFTING SUPPLY SERVICE CONTRACT - LICENSE RENEWAL 700.00 44138 11/19/2025 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 37.22 44138 11/19/2025 PURCHASING AIRPORT OPS CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 37.93 44138 11/19/2025 PURCHASING Building CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 113.03 44138 11/19/2025 PURCHASING Building CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 91.87 44138 11/19/2025 PURCHASING City Clerk's Office CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 189.09 44138 11/19/2025 PURCHASING City Clerk's Office CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 42.23 44138 11/19/2025 PURCHASING Engineering CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGE R
GES 882.65
44138 11/19/2025 PURCHASING Engineering CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 263.15 44138 11/19/2025 PURCHASING Finance CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 1,660.23 44138 11/19/2025 PURCHASING Finance CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 418.00 44138 11/19/2025 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 285.59 44138 11/19/2025 PURCHASING HR/RISK MGT CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 80.16 44138 11/19/2025 PURCHASING Parks Administration CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 720.31 44138 11/19/2025 PURCHASING Parks Administration CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 295.62 44138 11/19/2025 PURCHASING Planning CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 204.64 44138 11/19/2025 PURCHASING Planning CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 206.86 44138 11/19/2025 PURCHASING Sewer Mtnc/Operations CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 174.73

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 03, 2025
44138 11/19/2025 PURCHASING Sewer Mtnc/Operations CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 41.51 44138 11/19/2025 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 174.73 44138 11/19/2025 PURCHASING SOLID WASTE CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 41.51 44138 11/19/2025 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 189.09 44138 11/19/2025 PURCHASING TRANS - FIXED CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 42.23 44138 11/19/2025 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 189.09 44138 11/19/2025 PURCHASING TRANS - DAR CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 42.23 44138 11/19/2025 PURCHASING Water Mtnc/Operations CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 174.73 44138 11/19/2025 PURCHASING Water Mtnc/Operations CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 41.51 44138 11/19/2025 PURCHASING Water Quality Control CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 32.48 44138 11/19/2025 PURCHASING Water Quality Control CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 33.61 44138 11/19/2025 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 174.15 44138 11/19/2025 PURCHASING WWTP CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 37.93 44138 11/19/2025 PURCHASING PD Operations CANON FINANCIAL SERVICES COPIER CONTRACT 10/25 200.26 44138 11/19/2025 PURCHASING PD Operations CANON FINANCIAL SERVICES COPIER CONTRACT 11/25 200.26 44138 11/19/2025 PURCHASING PD Operations CANON FINANCIAL SERVICES COPIER CONTRACT & QUARTERLY CHARGEGES 475.26 44138 11/19/2025 PURCHASING PD Operations CANON FINANCIAL SERVICES COPIER CONTRACT & PROPERTY TAX 266.19 44139 11/19/2025 FIRE Fire COOK'S COMMUNICATIONS BK5000 HANDHELD RADIOS 13,439.70 44140 11/19/2025 UB - WATER UB - Garbage DATAPROSE, LLC BILLING 10/25 2,921.14 44140 11/19/2025 UB - WATER UB - Sewer DATAPROSE, LLC BILLING 10/25 2,921.15 44140 11/19/2025 UB - WATER UB - Water DATAPROSE, LLC BILLING 10/25 5,842.31 44141 11/19/2025 INFORMATION SERVICES Computer Replacement DELL COMPUTER CORPORATION NETWORK EQUIPMENT 2,538.77 44142 11/19/2025 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FIRE #58 70.00 44142 11/19/2025 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM INSPECTION - FIRE #58 58 659.50 44142 11/19/2025 FIRE MEAS K - FIRE DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - FIRE #58 35.00 44143 11/19/2025 PD OPERATIONS PD Operations FRESNO CITY COLLEGE REGISTRATION FEES - POLICE ACADEMY 2,790.00 44144 11/19/2025 PD OPERATIONS Animal Control MADERA ANIMAL HOSPITAL VETERINARY SERVICES 110.24 44145 11/19/2025 CITY ADMIN Community Promo MADERA TRIBUNE WELCOME TO MADERA AD 400.00 44145 11/19/2025 ENGINEERING Engineering MADERA TRIBUNE PUBLIC NOTICE 760.50 44146 11/19/2025 PD OPERATIONS MEAS K - PD OCCU-MED, LTD. EXAM SERVICES 2,766.00 44147 11/19/2025 FINANCE AIRPORT OPS PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 9.99 44147 11/19/2025 FINANCE Central Admin PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 26.91 44147 11/19/2025 FINANCE Comm & Rec Centers PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 1,551.00 44147 11/19/2025 FINANCE DRAINAGE PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 533.31 44147 11/19/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 10/25 SERVICE 5207933925-6 110.57 44147 11/19/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 10/25 SERVICE 9787342989-4 191.34

CHECK PAY DATE DEPARTMENT PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT December 03, 2025
44147 11/19/2025 FINANCE Facilities Maintenance PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 7,465.52 44147 11/19/2025 FINANCE Fire PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 105.34 44147 11/19/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 10/25 SERVICE 8675479583-8 56.77 44147 11/19/2025 FINANCE Parks PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 229.33 44147 11/19/2025 FINANCE Sewer Mtnc/Operations PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 45.51 44147 11/19/2025 FINANCE SOLID WASTE PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 18.60 44147 11/19/2025 FINANCE Sr Citizen Community Serv PACIFIC GAS & ELECTRIC e 10/25 SERVICE 9920095153-3 8.65 44147 11/19/2025 FINANCE Water Mtnc/Operations PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 1,511.66 44147 11/19/2025 FINANCE Zone 24 Activities PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 20.16 44147 11/19/2025 FINANCE Zone 26 Activities PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 9.86 44147 11/19/2025 FINANCE Zone 31A Activities PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 19.99 44147 11/19/2025 FINANCE PD Operations PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 271.41 44147 11/19/2025 FINANCE Zone 39 Activities PACIFIC GAS & ELECTRIC 10/25 SERVICE 6948316261-1 22.21 44147 11/19/2025 FINANCE Parking Dist Operation PACIFIC GAS & ELECTRIC 10/25 SERVICE 9920095153-3 99.78 44148 11/19/2025 ENGINEERING LTF - Streets PROVOST & PRITCHARD CONSULTING PROFESSIONAL ENGINEERING SVS 904.60 44149 11/19/2025 FINANCE PAYROLL TRUST STATE OF CALIFORNIA FRANCHISE TAX DEDUCTIONS FOR 11/07/25 PAYROLL 559.77 44150 11/19/2025 CITY ADMIN Facilities Maintenance UNDERGROUND SERVICE ALERT CA STATE FEE FOR REGULATORY COSTS 294.53 44150 11/19/2025 CITY ADMIN STREETS UNDERGROUND SERVICE ALERT CA STATE FEE FOR REGULATORY COSTS 294.56 44150 11/19/2025 CITY ADMIN Sewer Mtnc/Operations UNDERGROUND SERVICE ALERT CA STATE FEE FOR REGULATORY COSTS 294.56 44150 11/19/2025 CITY ADMIN Water Mtnc/Operations UNDERGROUND SERVICE ALERT CA STATE FEE FOR REGULATORY COSTS 294.56 44151 11/19/2025 ENGINEERING LTF - Streets BOND ENCROACH PAYMENT FOR PORTION OF PROPERTY 416 AMERINE AVE 500.00 44152 11/19/2025 ENGINEERING LTF - Streets BOND ENCROACH PAYMENT FOR PORTION OF PROPERTY 416 AMERINE AVE 500.00 44153 11/19/2025 ENGINEERING LTF - Streets BOND ENCROACH PAYMENT FOR PORTION OF PROPERTY 401 S LAKE ST 500.00 44154 11/19/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9923768 270.72 44155 11/19/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9913204 329.07 44156 11/19/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9896476 2,520.90 44157 11/19/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919243 328.04 44158 11/19/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFFUND 10000680 209.52 44159 11/19/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9919280 136.71 44160 11/19/2025 UB - WATER Water Fund OTP- UB REFUNDS UB TERM REFUND 9902392 222.18 BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 1,381,645.34

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 3, 2025
_________________________________ Agenda Number: ___________ Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

One-Year Extension to Agreements for Professional On-Call Engineering Services RECOMMENDATION:

Adopt a Resolution approving a one-year extension of the On-Call Consultant Services Agreements (Agreement) with AECOM Technical Services Inc, and Westwood Professional Services Inc, (formerly O’Dell Engineering) with a not-to-exceed amount of $400,000 per Agreement
SUMMARY:

On October 19, 2022, City Council (Council) adopted Resolution 22-178 which approved agreements with selected consultants for on-call professional engineering services for three years. The agreements include a provision for two (2) one-year extensions. At the November 5, 2025, meeting, Council approved an extension with 7 of the original 10 agreements. Staff recommends extending agreements with two additional consultants, bringing the total to 9 of the 10.

It should be noted that since the execution of the original on-call agreement, O’Dell Engineering was acquired by Westwood Professional Services, Inc. The extension to the agreement includes language that notes this change.

BACKGROUND:

As noted at the November 5, 2025, Council meeting, to save time, reduce costs, and conserve staff resources, the City established agreements with multiple firms through its standard Request for Qualifications (RFQ) solicitation, agreement approval, and purchasing process.

B-3
Return to Agenda
The on-call agreement functions as “master agreements” that allow the City to efficiently obtain professional services as needed. For specific projects, a Task Order, defined in the on-call agreement, is prepared to outline the scope of work, schedule, and cost for the specific project.

Since the program’s inception in 2022, nearly $2.3 million has been authorized through the program. A summary of Task Orders awards per consultant, and year is provided in Table 1.

Consultant awards were capped at $900,000 each for the first three years.

Table 1: On-Call Engineering Expenses, by Year
Consultant
Year
Total
1 10/19/22
through
10/18/23
2 10/19/23
through
10/18/24
3 10/19/24
through
10/18/25
AECOM(1) $300,000 $37,745 - $337,745
Akel Engineering (2) $102,894 $11,194 $110,003 $224,091 AMCE (2) $231,043 - - $231,043
Blair Church & Flynn (2) $237,250 - $237,250
Westwood Professional Services Inc,
(formerly O'Dell Engineering) (1) $203,500 $29,399 - $232,899 Peter's Engineering (2) $78,725 $78,725
Provost & Pritchard (2) $300,000 $300,000 $294,530 $894,530 QK Inc. - - - $0
TJKM Consultants (2) $56,290 - - $56,290
Yamabe & Horn (2) $14,451 - - $14,451
Total $1,524,153 $378,338 $404,533 $2,307,024
(1) Subject of this report.
(2) One-year extension approved by Council on November 5, 2025.

Under the on-call agreement, consultants have lent their engineering services to several Capital Improvement Program (CIP) projects.

At the November 5, 2025, meeting which approved extensions to agreements with seven consultants for on-call engineering services. At the time, staff had not received signed extensions to the on-call agreement from two of the consultants, AECOM Technical Services and Westwood Professional Services. Moreover, the November 5, 2025, report noted that the remaining two extensions would be brought back to Council upon receipt.

Those extensions have since been received. As with the extensions that were previously approved, the extensions for these two consultants will be for one year, with a not-to-exceed amount of $400,000.
-
-
-
FINANCIAL IMPACT:

There is no impact on the General Fund. The approval of professional service agreements in and of themselves does not have a fiscal impact on the City’s budget. Most work performed is for projects in the 5-year CIP, the costs of which are paid for by various grants or rate payer funded accounts and appropriated in the annual Fiscal Year Budget.

ALTERNATIVES
As an alternative, Council may direct staff to not enter into an agreement with the consultants listed and solicit competitive proposals from other engineering firms for each individual project.

Delays will result, and the cost of engineering may increase due to the postponement of work.

ATTACHMENTS:

1. Resolution Approving an extension to Consulting Services Agreements for On-Call Engineering and Surveying Services
1a. Agreement with AECOM Technical Services Inc for an amount not-to-exceed $400,000
1b. Agreement with Westwood Professional Services Inc for an amount not-to-exceed $400,000
Attachment 1
Resolution Approving an Amendment to
Consulting Services Agreements
RESOLUTION NO. 25-______

A RESOLUTION APPROVING AN AMENDMENT TO CONSULTANT SERVICE

AGREEMENTS WITH AECOM TECHNICAL SERVICES INC, AND WESTWOOD PROFESSIONAL SERVICES INC, IN THE AMOUNT OF $400,000 FOR EACH

AGREEMENT AND EXTENDING THE TERM FOR ONE YEAR FOR

PROFESSIONAL ON-CALL ENGINEERING SERVICES
WHEREAS, the City has a continuing need for Professional Engineering Services to be performed on an On-Call basis; and
WHEREAS, engineering services by professional consulting firms are required for various projects; and
WHEREAS, on May 17, 2022, the Engineering Department advertised a Request for Qualification (RFQ) for Professional On-Call Engineering Services on the City’s website and solicited firms to provide a proposal for the project; and WHEREAS, the City entered into a three-year Consultant Service Agreement with each consultant on October 19, 2022; and
WHEREAS, O’Dell Engineering was purchased by Westwood Professional Services Inc and is now operating under that name; and
WHEREAS, the City desires to extend the agreement though an amendment to the agreement (Amendment) with said consultants for an additional year as provided for in the original agreement; and
WHEREAS, the City desires to increase the maximum amount allowed per consultant to $400,000 reflecting cost increases in providing the necessary services.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The approval of an Amendment to the existing Consultant Service Agreement, attached hereto as Attachment 1A, with AECOM Technical Services Inc in the amount of $400,000.00 for On-Call Engineering Services.

3. The approval of an Amendment to the existing Consultant Service Agreement, attached hereto as Attachment 1B, with Westwood Professional Services Inc in the amount of $400,000.00 for On-Call Engineering Services.

4. The City Engineer is authorized to execute the Task Orders associated with the approved agreements.

5. This resolution is effective immediately upon adoption. * * * * * * * *
ATTACHMENT 1A
On-Call Agreement Amendment
with AECOM Technical Services, Inc

FIRST AMENDMENT TO ON-CALL CONSULTANT SERVICES AGREEMENT BETWEEN THE

CITY OF MADERA AND AECOM TECHNICAL SERVICES, INC
This First Amendment ("Amendment") to the On-Call Consultant Services Agreement between the City of Madera ("City") and AECOM TECHNICAL SERVICES, INC ("Consultant") dated October 19, 2022 (the "Agreement"), is entered into this ___ day of ___, 2025.

RECITALS
A. The City and the Consultant entered into the Agreement for On-Call Consultant Services, which commenced on October 19, 2022.

B. The term of the Agreement, as set forth in Section 2, is for three (3) years, terminating on October 19, 2025, unless terminated earlier as set forth in the Agreement.

C. The parties desire to extend the term of the Agreement for an additional one (1) year term as provided for in Section 2 of the Agreement.

D. The City and the Consultant have agreed to amend the Agreement to extend the term and adjust the total compensation.

NOW, THEREFORE, in consideration of the promises and mutual agreements herein, City and Consultant agree as follows:

1. AMENDMENT OF SECTION 2, TERM OF AGREEMENT; COMMENCEMENT OF

SERVICES
Section 2 of the Agreement is hereby amended to extend the term for one (1) additional year. The new term shall commence on October 19, 2025, and shall terminate on October 19, 2026, unless terminated earlier as set forth in the Agreement.

2. AMENDMENT OF SECTION 4, COMPENSATION FOR SERVICES
Section 4(a) of the Agreement is hereby amended to include an additional one-year period for compensation. The total compensation under the Agreement shall not exceed $400,000 for the period commencing October 19, 2025, and ending October 19, 2026.

Section 4(c) of the Agreement is hereby amended to include an updated Professional Services Fee Schedule (Attachment A) in effect for the duration of this extension, superseding the originally agreed upon fee schedule from the Original Agreement.

3. RATIFICATION OF AGREEMENT
Except as expressly modified by this Amendment, all other terms and conditions of the original Agreement shall remain in full force and effect. The parties agree that this Amendment and the original Agreement shall be read as a single, integrated document.

4. AUTHORITY
The signatories to this Amendment warrant and represent that they have the legal right, power, and authority to execute this Amendment and bind their respective entities.

IN WITNESS WHEREOF, the City and Consultant have executed this Agreement on the date(s) set forth below.

AECOM TECHNICAL CITY OF MADERA

SERVICES, INC
By: ______________________________ By: ______________________________ Eric Garabay, Area Manager Cecelia K. Gallegos, Mayor
Taxpayer ID #: 94-2239515
Date: ________________________ Date: ________________________ APPROVED AS TO FORM:
_____________________________
Shannon Chaffin, City Attorney
ATTEST:

By: __________________________
Alicia Gonzales, City Clerk

EXHIBIT A

PROFESSIONAL SERVICES FEE SCHEDULE

EXHIBIT A
City of Madera On-Call Engineering and Land Surveying Consulting Services | Madera City AECOM SHR On-Call 2025.docx
AECOM

FEE SCHEDULE FOR PROFESSIONAL SERVICES
Effective October 01, 2025
Engineers, Planners, Architects, Scientists:

Technician $ 105.00 per hour
Engineer I/Specialist I $ 125.00 per hour
Engineer II/Specialist II $ 145.00 per hour
Engineer III/Specialist III $ 160.00 per hour
Engineer IV $ 180.00 per hour
Engineer V $ 200.00 per hour
Engineer VI $ 220.00 per hour
Engineer VII $ 240.00 per hour
Engineer VIII $ 260.00 per hour
Project Manager I $ 210.00 per hour
Project Manager II $ 250.00 per hour
Project Manager III $ 290.00 per hour
Principal I $ 315.00 per hour
Principal II $ 350.00 per hour
Construction Administration Personnel:

Resident Project Representative I $ 155.00 per hour
Senior Resident Project Representative II $ 175.00 per hour Resident Engineer $ 230.00 per hour
Construction Services Manager $ 260.00 per hour
Technical Support Staff:

Clerical/General Office $ 95.00 per hour
Administrative Specialist $ 125.00 per hour
Drafter/CADD Technician $ 105.00 per hour
Assistant CADD Operator $ 125.00 per hour
Designer/CADD Operator $ 145.00 per hour
Senior Designer/Design CADD Operator $ 160.00 per hour
Design/CADD Supervisor $ 200.00 per hour
Direct Project Expenses
Other Reproduction (8½x11 / 11x17 Color) $1.20 / 1.60 per page Plan Sheet Printing - In House 22” x 34” $3.00 per sheet Subcontracted Services/Reproduction Cost + 15%
Subcontracted or Subconsultant Services Cost + 10%
Auto Mileage for Construction Phase Services IRS rate per mile Travel & Subsistence (other than mileage) Cost
Miscellaneous Materials Cost + 15%
Fee schedule is subject to change annually based on California Consumer Price Index. - Fee Schedule is subject to change annually, upon mutual agreement. Rates for additional classifications not identified above will be submitted to the client for approval prior to work on task order. - If authorized by the Client, an overtime premium multiplier of 1.5 may be applied to the billing rate of hourly personnel who work overtime to meet a deadline which cannot be met during normal business hours. - Invoices will be rendered monthly. Payment is due upon presentation. A late payment finance charge of

1.5% per month (but not exceeding the maximum rate allowable by law) will be applied to any unpaid balance commencing 30 days after the date of the original invoice.

ATTACHMENT 1B
On-Call Agreement Amendment with
Westwood Professional Services, Inc

FIRST AMENDMENT TO ON-CALL CONSULTANT SERVICES AGREEMENT BETWEEN THE

CITY OF MADERA AND WESTWOOD PROFESSIONAL SERVICES, INC (FORMERLY O’DELL ENGINEERING)
This First Amendment ("Amendment") to the On-Call Consultant Services Agreement between the City of Madera ("City") and Westwood Professional Services, Inc ("Consultant") dated October 19, 2022 (the "Agreement"), is entered into this ___ day of ___, 2025.

RECITALS
A. The City and the O’Dell Engineering entered into the Agreement for On-Call Consultant Services, which commenced on October 19, 2022.

B. O’Dell Engineering was acquired by Westwood Professional Services, Inc.

C. The term of the Agreement, as set forth in Section 2, is for three (3) years, terminating on October 19, 2025, unless terminated earlier as set forth in the Agreement.

D. The parties desire to extend the term of the Agreement for an additional one (1) year term as provided for in Section 2 of the Agreement.

E. The City and the Consultant have agreed to amend the Agreement to extend the term and adjust the total compensation.

NOW, THEREFORE, in consideration of the promises and mutual agreements herein, City and Consultant agree as follows:

1. AMENDMENT OF SECTION 2, TERM OF AGREEMENT; COMMENCEMENT OF

SERVICES
Section 2 of the Agreement is hereby amended to extend the term for one (1) additional year. The new term shall commence on October 19, 2025, and shall terminate on October 19, 2026, unless terminated earlier as set forth in the Agreement.

2. AMENDMENT OF SECTION 4, COMPENSATION FOR SERVICES
Section 4(a) of the Agreement is hereby amended to include an additional one-year period for compensation. The total compensation under the Agreement shall not exceed $400,000 for the period commencing October 19, 2025, and ending October 19, 2026.

Section 4(c) of the Agreement is hereby amended to include an updated Professional Services Fee Schedule (Attachment A) in effect for the duration of this extension, superseding the originally agreed upon fee schedule from the Original Agreement.

3. RATIFICATION OF AGREEMENT
Except as expressly modified by this Amendment, all other terms and conditions of the original Agreement shall remain in full force and effect. The parties agree that this Amendment and the original Agreement shall be read as a single, integrated document.

4. AUTHORITY
The signatories to this Amendment warrant and represent that they have the legal right, power, and authority to execute this Amendment and bind their respective entities.

IN WITNESS WHEREOF, the City and Consultant have executed this Agreement on the date(s) set forth below.

Westwood Professional CITY OF MADERA
Services, Inc
By: ______________________________ By: ______________________________ Mike Persak Cecelia K. Gallegos, Mayor
Director, Land Division
Taxpayer ID #: _________________
Date: ________________________ Date: ________________________ APPROVED AS TO FORM:
_____________________________
Shannon Chaffin, City Attorney

ATTEST:

By: __________________________
Alicia Gonzales, City Clerk

EXHIBIT A

PROFESSIONAL SERVICES FEE SCHEDULE
TBPLS Firm No. 10074302

FEE SCHEDULE FOR SERVICES
2025 – California - PW
The following is the fee schedule for all work performed under an hourly agreement.

Classification Hourly Rate
Admin I...................................................................................................................................$120.00 Admin II................................................................................................................................. $130.00 Admin III................................................................................................................................$140.00 Admin IV................................................................................................................................$160.00 Admin V ..................................................................................................................................$175.00 Intern I ....................................................................................................................................$95.00 Intern II...................................................................................................................................$115.00 Intern III ................................................................................................................................ $130.00 Field Intern I............................................................................................................................$90.00 Field Intern II......................................................................................................................... $105.00 Field Intern III........................................................................................................................$115.00 Remote Sensing Tech I...........................................................................................................$135.00 Remote Sensing Tech II......................................................................................................... $150.00 Remote Sensing Tech III ........................................................................................................$175.00 Remote Sensing Tech IV........................................................................................................ $185.00 Remote Sensing Tech V ........................................................................................................ $200.00 Remote Sensing Tech VI........................................................................................................$230.00 Remote Sensing Field Tech I...................................................................................................$95.00 Remote Sensing Field Tech II ................................................................................................$125.00 Remote Sensing Field Tech III...............................................................................................$135.00 Remote Sensing Field Tech IV ..............................................................................................$160.00 Remote Sensing Field Tech V.................................................................................................$175.00 Remote Sensing Field Tech VI ..............................................................................................$190.00 Remote Sensing Field Tech VII............................................................................................ $200.00 Remote Sensing Field Tech VIII.............................................................................................$215.00 1 Person Geospatial Crew (w/Truck) .....................................................................................$175.00 Dust Monitor............................................................................................................................$80.00 Construction Observer I ........................................................................................................ $120.00 Construction Observer II........................................................................................................$125.00 Construction Observer III .....................................................................................................$140.00 Construction Observer IV...................................................................................................... $165.00 Construction Observer V .......................................................................................................$180.00 Engineering Tech I..................................................................................................................$110.00 Engineering Tech II............................................................................................................... $130.00 Engineering Tech III.............................................................................................................. $145.00 Engineering Tech IV .............................................................................................................. $165.00 Engineering Tech V.................................................................................................................$175.00 Engineering Tech VI..............................................................................................................$190.00 TBPLS Firm No. 10074302
Engineering Tech VII.............................................................................................................$210.00 Graduate Engineer I ..............................................................................................................$160.00 Graduate Engineer II............................................................................................................. $170.00 Graduate Engineer III............................................................................................................$180.00 Graduate Engineer IV............................................................................................................$190.00 Engineer I............................................................................................................................... $195.00 Engineer II .............................................................................................................................$205.00 Engineer III............................................................................................................................$220.00 Engineer IV ............................................................................................................................$240.00 Engineer V.............................................................................................................................. $275.00 Engineer VI ............................................................................................................................$290.00 Engineer VII...........................................................................................................................$305.00 Environmental Field I.............................................................................................................$110.00 Environmental Field II.......................................................................................................... $120.00 Environmental Field III......................................................................................................... $130.00 Environmental Scientist I.......................................................................................................$125.00 Environmental Scientist II ....................................................................................................$140.00 Environmental Scientist III...................................................................................................$160.00 Environmental Scientist IV ....................................................................................................$175.00 Environmental Scientist V..................................................................................................... $195.00 Environmental Scientist VI ................................................................................................... $210.00 Environmental Scientist VII..................................................................................................$235.00 Environmental Scientist VIII ................................................................................................$255.00 GIS I .................................................................................................................................... $105.00 GIS II ....................................................................................................................................$120.00 GIS III .....................................................................................................................................$135.00 GIS IV .................................................................................................................................... $150.00 GIS V ....................................................................................................................................$180.00 GIS VI .................................................................................................................................... $195.00 GIS VII....................................................................................................................................$205.00 GIS VIII...................................................................................................................................$215.00 Graduate Landscape Designer I............................................................................................ $150.00 Graduate Landscape Designer II........................................................................................... $165.00 Graduate Landscape Designer III..........................................................................................$175.00 Landscape Architect I............................................................................................................ $170.00 Landscape Architect II...........................................................................................................$180.00 Landscape Architect III.........................................................................................................$190.00 Landscape Architect IV.......................................................................................................... $210.00 Landscape Architect V...........................................................................................................$230.00 Landscape Architect VI..........................................................................................................$250.00 Assistant Project Manager I ................................................................................................. $200.00 Assistant Project Manager II..................................................................................................$215.00 Assistant Project Manager III................................................................................................$225.00 Project Manager I ..................................................................................................................$210.00 Project Manager II.................................................................................................................$235.00 Project Manager III................................................................................................................$255.00 Project Manager IV................................................................................................................$280.00 Project Manager V .................................................................................................................$300.00 TBPLS Firm No. 10074302
Project Manager VI.................................................................................................................$315.00 Project Manager VII...............................................................................................................$330.00 Survey Field I ........................................................................................................................ $200.00 Survey Field II....................................................................................................................... $200.00 Survey Field III ......................................................................................................................$240.00 Survey Field IV.......................................................................................................................$265.00 Survey Field V ........................................................................................................................$180.00 Survey Field VI.......................................................................................................................$240.00 Survey Field VII .....................................................................................................................$250.00 Survey Tech I...........................................................................................................................$115.00 Survey Tech II........................................................................................................................ $130.00 Survey Tech III....................................................................................................................... $145.00 Survey Tech IV....................................................................................................................... $170.00 Survey Tech V.........................................................................................................................$190.00 Survey Tech VI.......................................................................................................................$205.00 Graduate Surveyor I............................................................................................................... $150.00 Graduate Surveyor II............................................................................................................. $165.00 Graduate Surveyor III.............................................................................................................$175.00 Surveyor I............................................................................................................................... $170.00 Surveyor II .............................................................................................................................$190.00 Surveyor III.............................................................................................................................$215.00 Surveyor IV ............................................................................................................................$235.00 Surveyor V..............................................................................................................................$250.00 Surveyor VI ............................................................................................................................$270.00 Project Processor I...................................................................................................................$90.00 Project Processor II.................................................................................................................$110.00 Project Coordinator I.............................................................................................................$140.00 Project Coordinator II............................................................................................................ $150.00 Project Coordinator III..........................................................................................................$160.00 Senior Project Coordinator I ................................................................................................. $170.00 Senior Project Coordinator II................................................................................................ $185.00 GMS Tech I...............................................................................................................................$85.00 GMS Tech II.............................................................................................................................$95.00 GMS Tech III.......................................................................................................................... $105.00 GMS Tech IV..........................................................................................................................$120.00 GMS Engineer I......................................................................................................................$140.00 GMS Engineer II.....................................................................................................................$155.00 GMS Engineer III....................................................................................................................$175.00 GMS Engineer IV...................................................................................................................$190.00 Field Engineer I ......................................................................................................................$115.00 Field Engineer II.................................................................................................................... $130.00 Field Engineer II.................................................................................................................... $150.00 Field Engineer IV...................................................................................................................$160.00 Researcher I ............................................................................................................................$90.00 Researcher II..........................................................................................................................$100.00 Researcher III ........................................................................................................................$120.00 Researcher IV.........................................................................................................................$140.00 Expert Witness – Court Appearance/Deposition...................................................................2 x rate TBPLS Firm No. 10074302
Westwood Current™ (Geospatial Project Management Tool) Setup and Licensing ....... $700.00+ Specialized Geospatial Equipment – Per Day Use ........................................ $200.00 – $3,000.00 Charges for Other Direct Costs, Outside Services, and facilities furnished by Westwood are computed on the basis of actual cost-plus 15 percent.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 3, 2025
_________________________________ Agenda Number: ___________ Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Reappropriation of Previously Encumbered American Rescue Plan Act (ARPA) Funds to Fiscal Year 2025/26
RECOMMENDATION:

Adopt a Resolution to reappropriate previously encumbered American Rescue Plan Act (ARPA) funds to Fiscal Year (FY) 2025/26
SUMMARY:

ARPA was a $1.9 trillion economic stimulus bill signed into law on March 11, 2021, that included $65 billion for local governments nationwide. The purpose of the funds was to fund projects or needs addressing economic harm resulting from or exacerbated by the COVID-19 public health emergency. ARPA’s funding has multiple goals and needs to meet the objectives as indicated by the legislation, including the following:
§ Support Public Health Response: Fund COVID-19 mitigation efforts, medical expenses, behavioral healthcare, and certain public health and safety staff § Address Negative Economic Impacts: Respond to economic harms to workers, families, small businesses, impacted industries, and the public sector § Replace Public Sector Revenue Loss: Use funds to provide government services to the extent of the reduction in revenue experienced due to the pandemic § Premium Pay for Essential Workers: Offer additional support to those who have and will bear the greatest health risks because of their service in critical infrastructure sectors § Water and Sewer Infrastructure: Make necessary investments to improve access to clean drinking water and invest in wastewater and stormwater infrastructure B-4
Return to Agenda
§ Broadband Infrastructure: Make necessary investments to provide unserved or underserved locations with new or expanded broadband access At the August 4, 2021, Council meeting, staff recommended that Council direct the City’s approximately $23 million allocation to water, sewer, and drainage improvements.

As part of the City’s efforts to meet ARPA funding deadlines, purchase orders were created for numerous projects to be encumbered by December 31, 2024, for spending before December 31, 2026. Although new encumbrances cannot be made against ARPA funds after this cutoff date, funds can be moved between projects encumbered prior to the cutoff date subject to a budget amendment. This item, if approved, would reallocate a portion of said funds.

BACKGROUND:

Staff is recommending that Council reallocate partial funds from a water meter project and a water main project. Given Federal guidelines, funds may be allocated to another ARPA-funded project or may be released (i.e. returned to the Federal government). The projects include:

Water Meter Project
Originally approved by Council on March 1, 2023, $310,048 was appropriated for design services for water meter-related projects in FY 2021/22. These projects included:
§ Manual Read Water Meter Replacements/AMR, CIP Project W-000031 § New Water Meter Installations on Unmetered Services, CIP Project W-000032 § Residential AMR Meter Replacements, CIP Project W-000033 Of this $310,048, $176,720.25 has been expended. Engineering focused on Projects W-000031 and W-000032 due to mandates for meters on all services by year January 2025 and the ability to capture revenues from older, malfunctioning manual read meters. Design services did not move forward for the W-000033 Project. Because no further expenses against this encumbrance are expected, staff recommends reallocating the remaining $133,327.75 to projects W-39, W-40, W-41, & W-43 for water main replacements at various locations throughout the City, as well as portions of State Route 145.

Water Main Replacement Project
ARPA funds for $479,200 were encumbered under the on-call engineering services agreement for design services for water main replacement projects, specifically, projects W-39, W-40, W-41 and W-43, in FY 2021/22. The costs for these services were later amended to increase the total to $868,530 using fund balance from the City’s Water Fund for the following additional services:
§ Amendment No. 1 – added design engineering services for additional 2,160 lineal feet of water main replacement
§ Amendment No. 2 – added services related to regulatory permitting required for watermain replacement on the Lake Street Bridge
§ Amendment No. 3 – added construction management and inspection services for the Yosemite Avenue watermain replacement project
Table 1, below, summarizes the affected projects, associated encumbrances, known expenditures and balances for the life to date (LTD):

Table 1: Project Balances
Project Type Funding
Source Encumbrances Amount Spent LTD
Remaining
Balance
Water Meter Projects (1) ARPA $310,048 $176,720.25 $133,327.75 Water Main Projects (2) ARPA $479,200 $418,253 $60,946
Water Funds $389,330 - $389,330
(1)
(2)
Projects W-39, W-40, W-41, W-43
Projects W-31, W-32, & W-33
To meet the timeliness requirements, staff is recommending reallocating the remaining $133,327.75 of the unspent water meter project (W-31, W-32, & W-33) to the water main projects (W-39, W-40, W-41, & W-43). Taking this action would allow the City to meet ARPA spending requirements and will also reduce the impact on the City’s Water Fund by $133,327.75.

As the subject funds are encumbrances from prior years, they are not appropriated in the current fiscal year budget for allocation. Closing any purchase order that was encumbered in a prior FY transfers the unspent portion to unrestricted fund balance. To spend this fund balance, a budget amendment is required to appropriate these funds in the current FY.

Staff is recommending approval of a budget amendment, which will utilize unrestricted fund balance generated by the closing of the water meters purchase order to increase appropriations by $133,327.75. Should Council approve this budget amendment, the appropriations will be added to the Water Fund’s budget to be applied to the water main projects’ purchase order.

FINANCIAL IMPACT:

There is no impact on the General Fund. This amendment allows the use of ARPA funds for other projects, reducing the impact on the City’s Water Fund.

ALTERNATIVES
As an alternative, Council may direct staff to use these released funds for other uses or projects that qualify for ARPA expenditures.

ATTACHMENTS:

1. Resolution Approving the Reappropriation of Previously Encumbered American Rescue Plan Act (ARPA) Funds to Fiscal Year (FY) 2025-26
1a. Budget Amendment
Attachment 1
Resolution to Reappropriate Previously Encumbered
American Rescue Plan Act (ARPA) funds to Fiscal Year (FY) 2025/26 RESOLUTION NO. 25-______

A RESOLUTION TO REAPPROPRIATE PREVIOUSLY ENCUMBERED

AMERICAN RESCUE PLAN ACT (ARPA) FUNDS TO FISCAL YEAR (FY) 2025/26
WHEREAS, the City has previously allocated American Rescue Plan Act (ARPA) funds for several projects; and
WHEREAS, some of these projects required less funding than originally anticipated, leaving a balance to be expended; and
WHEREAS, the City desires to move these funds to a different previously designated ARPA project; and
WHEREAS, moving these funds requires a budget amendment to allow them to be reallocated in Fiscal Year (FY) 2025/26.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The budget amendment, Exhibit A, attached hereto and incorporated herein, is approved.

3. A signed copy this Resolution shall be placed on file with the Director of Financial Services, who shall prepare the entries necessary to reflect budget changes identified in the City's accounting system.

4. This resolution is effective immediately upon adoption. * * * * * * * *
Exhibit A
Budget Adjustment
1 ORG OBJECT PROJECT
FUND CODE CODE CODE DESCRIPTION (+) (-)
WATER 20303830 4900 Budgetary Carryover $ 133,328
20303830 7050 ARPA Construction/Infrastructure 133,328
$ 133,328 $ 133,328

EXHIBIT A

CITY OF MADERA
Budget Appropriations: Res. 25-______
Budget Transfer & Amendment for Fiscal Year 2025/26

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 3, 2025
_________________________________ Agenda Number: ___________ Keith Helmuth, City Engineer
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Master Agreement Between the Madera County Transportation Commission (MCTC) and the City for Fiscal Year (FY) 2024/2025 Allocation of the Regional Surface Transportation Program (RSTP) Exchange Funding
RECOMMENDATION:

Adopt a Resolution Approving the Master Agreement between the MCTC and the City for the FY 2024/2025 allocation of RSTP Exchange Funding
SUMMARY:

The MCTC, designated asthe Regional Transportation Planning Agency (RTPA), is permitted under Section 182.6 of the Streets and Highways Code (S&HC), to exchange the annual apportionment of RSTP funds for non-Federal funds. The RSTP Exchange Funds for Madera County are processed through an agreement between MCTC and Caltrans. The funds are then apportioned to the County, the City, and Chowchilla for use on eligible transportation projects.

DISCUSSION:

The MCTC informs the County, City and City of Chowchilla about available RSTP Exchange Funds.

MCTC also provides the amount apportioned for each of the three local agencies, and the prescribed application form.

The MCTC requires the local agencies to execute a standard Master Agreement (Agreement) to be submitted together with the Application for Planned Expenditures Form. The City is entitled to receive $1,082,271 of FY 2024/25 RSTP Exchange funds. This is an increase of $62,245 from the allocation that was granted in FY 2023/24. RSTP Exchange Funds must be expended within three years of the date of the Agreement.

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Projects eligible to be funded with RSTP Exchange Funds include construction, reconstruction, rehabilitation, resurfacing, restoration and operational improvements on the City's Collector and Arterial streets, construction and inspection of bridges, certain transit projects and a few other projects as defined in Sections 133(b) and (c) of Title 23 of the United States Code and Article XIX of the California State Constitution.

It is recommended that the FY 2024/25 allocation of RSTP Exchange Funds be programmed for the following projects consistent with the FY 2025/26 Capital Improvement Program (CIP) and the RSTP Agreement as outlined in Exhibit A:
 R-82 – Almond Avenue Extension
FINANCIAL IMPACT:

There will not be an impact to the City’s General Fund to process the agreement and submit the application to MCTC. Furthermore, use of RSTP Exchange Funds does not require a match of any kind from other funding sources.

ALTERNATIVES:

1. Council may choose not to approve the Agreement. This would result in the City not receiving RSTP Exchange Funds.

2. Council may choose to assign RSTP Exchange Funds to other projects; however, this would require revisions to the CIP and MUNIS budgets and could result in underfunding the identified projects.

ATTACHMENTS:

1. Resolution - RSTP Master Agreement for FY 2024/25
a. Exhibit A – RSTP Master Agreement
i. Exhibit A - RSTP Application
Attachment 1
Resolution
RSTP Master Agreement for FY 2024/25
RESOLUTION NO. 25-__

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

THE MASTER AGREEMENT BETWEEN THE MADERA COUNTY

TRANSPORTATION COMMISSION (MCTC) AND THE CITY OF MADERA FOR THE FISCAL YEAR 2024/2025 ALLOCATION OF REGIONAL SURFACE

TRANSPORTATION PROGRAM (RSTP) EXCHANGE FUNDING
WHEREAS, the City of Madera is entitled to receive $1,082,271 of RSTP Exchange Funds; and
WHEREAS, the RSTP Program Exchange Funds can be used for projects as defined in Sections 133(b) and (c) of Title 23 of the United States Code (USC); and WHEREAS,the MCTC operates asthe Regional Transportation Planning Agency (RTPA) and requires that a Master Agreement between the City and MCTC be executed and submitted together with the application; and
WHEREAS, the MCTC has prepared a standard Master Agreement with conditions acceptable to the City of Madera, a copy of which is attached hereto as Exhibit A and referred to for full particulars; and
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The above recitals are true and correct.

2. The Master Agreement between the MCTC and the City of Madera for the Fiscal Year 2024/2025 Allocation of Regional Surface Transportation Program (RSTP) Exchange Funding (“Master Agreement”) as described above and attached hereto as Exhibit A and incorporated by reference is necessary for the City of Madera to receive RSTP Exchange Funds.

3. The Master Agreement is hereby approved.

4. The City Engineer is authorized to submit the executed Master Agreement together with the Application for Planned Expenditures toMCTC and any amendments thereto.

5. This resolution is effective immediately upon adoption. * * * * * * * *
Exhibit A
RSTP Master Agreement
1 RSTP Exchange Agreement

MASTER AGREEMENT BETWEEN THE

MADERA COUNTY TRANSPORTATION COMMISSION

AND THE CITY OF MADERA
FOR THE FISCAL YEAR 2024/25 ALLOCATION OF RSTP EXCHANGE FUNDING This agreement is made on _ _______2025 by and between the City of Madera, a public body, hereinafter referred to as “Recipient,” and the Madera County Transportation Commission, hereinafter referred to as “MCTC.”
WHEREAS, the MCTC is the state-designated Regional Transportation Planning Agency for Madera County; and
WHEREAS, as authorized by section 182.6(g) of the Streets and Highways Code, the MCTC has entered into a separate agreement with the State of California, through the Department of Transportation (Caltrans), to assign a defined portion of its annual Regional Surface Transportation Program (RSTP) apportionment to Caltrans in exchange for state funds for specified fiscal year(s); and WHEREAS, the MCTC is authorized to use these exchanged funds (hereinafter RSTP Exchange Funds) to assist local agencies to promote projects which otherwise qualify for RSTP funds; and WHEREAS, it is contemplated by MCTC and the Recipient that the amount of funding and the projects designated in Exhibit A may change from time to time as set forth below; and WHEREAS, the MCTC has requested the Madera County Auditor-Controller to establish a separate fund for the Federal Apportionment Exchange Program and such a separate fund has been established.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, THE PARTIES HERETO AGREE AS FOLLOWS:

A. The MCTC agrees to allocate RSTP Exchange Funds paid by Caltrans under the Federal Apportionment Exchange Program only for projects as authorized under sections 133(b) and 133(c) of Title 23, United States Code and Article XIX of the California State Constitution.

B. The Recipient agrees to use RSTP Exchange Funds only for the RSTP Exchange eligible project(s) described in Exhibit A.

C. The Recipient agrees to reimburse funds back to MCTC if it is determined that RSTP Exchange Funds were used for ineligible projects.
2 RSTP Exchange Agreement

1. ADMINISTRATIVE POLICIES
A. The projects described in Exhibit A, and the amounts allocated therefore, may be amended from time to time without changing the rest of this Master Agreement.

B. The Recipient agrees to submit a RSTP Monitoring report to MCTC every 6 months describing the progress towards completion for all projects listed in Exhibit A.

C. The Recipient agrees to mention MCTC’s role in funding the project in any press releases or media events held by the Recipient to promote a funded project.

D. The MCTC agrees to reimburse the Recipient within 30 days of receipt of an accurately completed claim form from the Recipient. The Recipient shall be reimbursed for actual incurred costs that are supported with documentation.

E. The Recipient agrees to cause the completion of the project(s) within three years from the date funds were approved, as recorded in Exhibit A. Failure to complete the project(s) in a timely basis shall allow MCTC to refuse reimbursement and to reprogram such funds for other purposes.

2. COST PRINCIPLES
A. Recipient agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.

B. Recipient agrees to require its contractors and subcontractors to:
(1) use Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., to determine the allowability of individual project cost items; and (2) comply with Federal administrative procedures in accordance with 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.

3. THIRD PARTY CONTRACTING
A. Recipient shall not award a construction contract over $10,000 or other contracts over $25,000 on the basis of a noncompetitive negotiation for work to be performed using Funds without the prior written approval of Caltrans. This provision shall not apply to professional service contracts of the type which are required to be procured in accordance with Government Code Sections 4525 (d), (e), and (f). 3 RSTP Exchange Agreement
B. Recipient agrees that travel and per diem reimbursements and third-party contract reimbursements to subcontractors will be allowable as project costs only after those costs are incurred and paid for by the subcontractors and only if consistent with Paragraph 6, below.

C. In addition to the above, the audit requirements of third party contractor/ consultants with Recipient shall be consistent with Local Assistance Procedures Manual as published by Caltrans.

4. ACCOUNTING SYSTEM
Recipient, its contractors and subcontractors, shall establish and maintain an accounting system and records that properly accumulate and segregate expenditures by line item. The accounting system of Recipient, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment claims.

5. RIGHT TO AUDIT
For the purpose of verifying that funds paid hereunder are properly accounted for and proceeds are expended in accordance with the terms of this agreement, the Recipient, its contractors and subcontractors each agrees to grant Caltrans and/or the MCTC auditors access to the Recipient’s books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including but not limited to, the costs of administering those various contracts. All documents shall be made available for inspection by authorized Caltrans or MCTC agents at any time during project development and for a four-year period from date of completion of project or one year after the audit is completed or waived by Caltrans, whichever is later.

6. TRAVEL AND SUBSISTENCE
Payments to contractors and subcontractors for travel and subsistence expenses of Recipient forces and/or its contractors or subcontractors, claimed for reimbursement or applied as local match credit, shall not exceed rates authorized to be paid exempt non-represented State employees under current State of California Department of Human Resources (CalHR) rules. If the rates invoiced are in excess of those authorized CalHR rates, then Recipient is responsible for the cost difference and any overpayments shall be reimbursed to the MCTC on demand.

7. PROJECT COMPLETION
Recipient agrees to provide to the MCTC a short report summarizing total project costs and milestones, including before and after photos of the project, for each project within sixty (60) days of completion. 4 RSTP Exchange Agreement

8. Governing Laws
This Agreement shall be construed and enforced according to the laws of the State of California, and the parties hereby agree that the County of Madera shall be the proper venue for any dispute arising hereunder.

9. Conflict of Interest
Recipient warrants that it presently has no interest and shall not acquire any interest during the term of this Agreement, which would directly or indirectly conflict in any manner or to any degree with its full and complete performance of all services under this Agreement.

10. Construction of Agreement
The parties agree that each party has fully participated in the review and revision of this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any exhibit or amendment. To that end, it is understood and agreed that this Agreement has been arrived at through negotiation, and that neither party is to be deemed the party which prepared this Agreement within the meaning of Civil Code Section 1654. Section and paragraph headings appearing herein are for convenience only and shall not be used to interpret the terms of this Agreement.

11. Waiver
Any waiver of any term or condition hereof must be in writing. No such waiver shall be construed as a waiver of any other term or condition herein.

12. Successors and Assigns
This Agreement and all rights, privileges, duties and obligations hereunder, to the extent assignable or delegable, shall be binding upon and inure to the benefit of the parties and their respective successors, permitted assigns and heirs.

13. Time is of the Essence
The parties mutually acknowledge and agree that time is of the essence with respect to every provision hereof in which time is an element. No extension of time for performance of any obligation or act shall be deemed an extension of time for performance of any other obligation or act, nor shall any such extension create a precedent for any further or future extension.

14. Execution of Agreement
Any individual executing this Agreement on behalf of an entity represents and warrants that he or she has the requisite authority to enter into this Agreement on behalf of such entity and to bind the entity to the terms and conditions hereof. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same agreement.
5 RSTP Exchange Agreement

15. Entire Agreement
This document, including all exhibits hereto, constitutes the entire agreement between the parties, and supersedes any and all prior written or oral negotiations and representations between the parties concerning all matters relating to the subject of this Agreement.

16. TERMINATION DATE
This Agreement shall remain in effect for a period of three (3) years from the date of this Agreement.

17. AMENDMENTS
Any changes to Exhibit A of the Agreement requested by the Recipient shall be implemented by a written amendment to the Agreement and approved by both parties.

IN WITNESS WHEREOF, MCTC and Recipient execute this Agreement as follows:

MADERA COUNTY TRANSPORTATION COMMISSION
Patricia Taylor Date
Executive Director

CITY OF MADERA
Cecelia K. Gallegos Date
Mayor
Approved as to Form:

Shannon L. Chaffin Date
City Attorney
Exhibit A
RSTP Application

RSTP APPLICATION

EXHIBIT A

MADERA COUNTY TRANSPORTATION COMMISSION
Application for RSTP Exchange Funds
Fiscal Year Cycle:

Application Number:

Applicant Agency:

Project Manager:

PLANNED EXPENDITURES

PROJECT NAME PROJECT DESCRIPTION
(including streets and roads)

CATEGORY OF

ELIGIBILITY

ESTIMATED
AMOUNT
TOTAL
Submitted By:
__________________________________________________
Signature of Authorized Representative
__________________________________________________
Title and Date
Reviewed By:
__________________________________________________
Signature of MCTC Representative

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 3, 2025
_________________________________ Agenda Number: ___________ Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Annual Local Appointment List on City Boards, Commissions, and Committees RECOMMENDATION:

Approve a Minute Order Authorizing the City Clerk to File the 2026 Annual Local Appointments List
DISCUSSION:

California Government Code Sections 54970 to 54974 (commonly referred to as the Maddy Act) were established to inform and promote opportunities for citizens to serve on local government boards, committees, and commissions. The Maddy Act requires that on or before December 31 of each year, each legislative body shall prepare an appointment list of all regular and ongoing boards, commissions, and committees appointed by the local agency's legislative body. This list shall be known as the Local Appointments List.” Generally, the City Clerk prepares the list, known as the Local Appointments List, and posts it.

A copy of the 2026 Annual Local Appointments List is attached, which shows a list of all appointive terms with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position.

FINANCIAL IMPACT:

There is no financial impact, sans the time it took to prepare this report considering that members of the various City commissions are not compensated, rather they volunteer.

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ALTERNATIVES:

None. Action is required to ensure compliance with the Maddy Act.

ATTACHMENTS:

1. 2026 Annual Local Appointments List

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 1 -
On or before December 31 of each year, each legislative body shall prepare an appointments list of all regular and ongoing boards, commissions, and committees which are appointed by the legislative body of the local agency. This list shall be known as the Local Appointments List. The list shall contain the following information: (a) A list of all appointive terms which will expire during the next calendar year, with the name of the incumbent appointee, the date of appointment, the date the term expires, and the necessary qualifications for the position, (b) A list of all boards, commissions, and committees whose members serve at the pleasure of the legislative body, and the necessary qualifications for each position.

The City of Madera encourages residents to apply for service on City Boards, Commissions and Committees that are currently vacant or that will have vacancies. To obtain an application or request additional information, please contact the City of Madera, Office of the City Clerk at (559) 661-5405; by visiting the City Clerk Department page at www.madera.gov; or by email at [email protected].

District Committee Member Date Appointed Term Expires
Americans with
Disabilities Act
(ADA) Advisory
Council
Mayor Jack Porter 02/05/25 12/01/28
District 1 Vacant ---- 12/01/26
District 2 Cynthia Ortegon 01/16/19 12/01/28
District 3 Saim Mohammad 05/04/22 12/01/26
District 4 Sipho Munyaradzi 01/15/25 12/01/28
District 5 Gladys Marroquin 08/24/22 12/01/26
District 6 Diana Robbins 01/06/21 12/01/28
Airport Advisory
Commission
Mayor Jerry Holiday 02/05/25 12/01/28
District 1 Patrick Civiello 11/05/25 12/01/26
District 2 Issa Zacharia 05/16/18 12/01/28
District 3 Vacant ---- 12/01/26
District 4 Maurice Johnson 11/19/25 12/01/28
District 5 Vacant ---- 12/01/26
District 6 Ramon Lopez-Maciel 01/06/21 12/01/28
Beautification
Committee
Mayor Miguel Gonzalez 02/03/21 12/01/24
District 1 Karen Huerta 02/07/18 12/01/26
District 2 Vacant ---- 12/01/28
District 3 Debra M. Basila 03/17/21 12/01/26
District 4 Robert Gonzalez 05/19/21 12/01/28
District 5 Agapita Rocha 01/16/19 12/01/26
District 6 Cynthia MorenoProcopio03/17/21 12/01/28
Civil Service
Commission
Mayor Dennis Smith 02/05/25 12/01/28
District 1 Nick Salinas 02/02/22 12/01/26
District 2 Stephani Perez 05/07/25 12/01/28
District 3 Vacant ---- 12/01/26
District 4 Shawn Griffin 01/17/24 12/01/28
District 5 Gloria Toscano 03/19/25 12/01/26
District 6 Mattie Mendez 05/07/25 12/01/28

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 2 -
District Committee Member Date Appointed Term Expires
CDBG Block
Grant
Commission
Mayor Candace Talley 02/05/25 12/01/28
District 1 Vacant ---- 12/01/26
District 2 Alyssia Arredondo 03/01/17 12/01/28
District 3 Vacant ---- 12/01/26
District 4 Cesar Villegas 02/05/25 12/01/28
District 5 Stevie Wright 04/02/25 12/01/26
District 6 Diana Mosqueda 02/19/25 12/01/28
Golf Course
Advisory
Committee
Varies. Includes
At-Large
Appointments
by Type and
Appointments
by Category
Jose Rodriguez
(Councilmember) 09/06/23 12/01/28
Joseph Hebert (Parks
Director) 09/06/23 Continual
Dan Bacci (SGM Rep.) 09/06/23 Continual
Dan Riley (Service
Organization Rep.) 08/20/25 08/20/27
Edward McIntyre
(Golfer/At-Large
Community Member) 08/20/25 08/20/27
Lisa Gill (Food and
Beverage Rep.) 09/06/23 Continual
Andy Medellin (NonGolfer/At-Large
Community Member) 08/20/25 08/20/27
Loan Review
Committee
At-Large
Appointment
Elvin Martin 03/1/06 N/A
John Molina 03/1/06 N/A
Vacant ---- N/A
Matilda Villafan 02/20/19 N/A
Johanna Torres 09/21/22 N/A
Planning
Commission
Mayor Timothy Riche 02/05/25 12/01/28
District 1 Robert Gran Jr. 01/16/19 12/01/26
District 2 Abel Perez 03/05/25 12/01/28
District 3 Saim Mohammad 05/04/22 12/01/26
District 4 Balwinder Singh 06/02/21 12/01/28
District 5 Jose E. Chavez Garcia 05/04/22 12/01/26
District 6 Ramon Lopez-Maciel 01/06/21 12/01/28
Transit Advisory
Board
Mayor Andrew Albonico 02/05/25 12/01/28
District 1 Jack Porter 03/05/25 12/01/26
District 2 Vacant ---- 12/01/28
District 3 Marie Luna 02/20/19 12/01/26
District 4 Sipho Munyaradzi 06/18/25 12/01/28
District 5 Otilia Morales 02/20/19 12/01/26
District 6 Cynthia Ortegon 02/19/25 12/01/28
Youth
Commission
Mayor Vacant ---- ----
District 1 Vacant ---- ----

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 3 -
District 2 Vacant ---- ----
District 3 Vacant ---- ----
District 4 Vacant ---- ----
District 5 Vacant ---- ----
District 6 Vacant ---- ----

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 4 -

GENERAL DESCRIPTION OF BOARDS / COMMITTEES / COMMISSIONS ADA ADVISORY COUNCIL: Four-year term. The ADA Council is composed of seven members. Appointees shall be residents of the City of Madera. Regular meetings are held the third Tuesday of each month at 3:30 p.m. Each member of the City Council makes a nomination to be considered for appointment by the Mayor.

Responsibilities: Serves in an advisory capacity to the City Council and staff on ADA matters including: promote pedestrian safety and access to all public streets; ensure that all public buildings and facilities, services, programs and activities are in compliance with ADA regulations; promote inclusion of the disabled community in the City’s emergency and disaster preparedness plans; develop disability awareness and educational outreach programs; work with the various City of Madera departments to ensure that all public buildings and facilities, remodeled and newly constructed are in compliance with current laws guaranteeing access for all people with disabilities; promote affordable and accessible housing in the community; make recommendations regarding unmet transit needs; and ensure grievance procedures are followed and enforced as described in the ADA bylaws.

AIRPORT ADVISORY COMMISSION: The term of each AAC member shall be in accordance with Section 2-3.101 of the Municipal Code. The Commission is composed of seven members. In addition to City residents, the City Council may appoint non-City residents pursuant to Section 2-3.101 of the Municipal Code, subject to the qualifications outlined in the AAC Rules of Procedure. Commission meetings shall be held quarterly on a date and time determined by a vote of the AAC. Meetings will take place at the Madera Municipal Airport Lobby, located at 4020 Aviation Drive.

Responsibilities: Oversee, review, and make recommendations regarding the airport’s annual budget for operational and capital improvement purposes, Airport operations and services, master planning and land use.

BEAUTIFICATION COMMITTEE: Four–year term. The Committee is composed of seven members. Appointees shall be residents of the City of Madera. Regular meetings of the Committee are held every second Thursday of the month at 5:30 p.m. Each member of the City Council makes a nomination to be considered for appointment by the Mayor.

Responsibilities: Serves in an advisory capacity to the City Council and staff on community beautification matters including: develop and formulate programs and projects to enhance the aesthetic appearance of the community; develop an ordinance which will establish landscape standards for new development projects; develop and recommend practices and policies which will enhance and upgrade existing properties; and coordinate periodic community clean up campaigns and encourage public participation therein.

CIVIL SERVICE COMMISSION: Four-year term, with holdovers until new appointment is made. The Commission is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. Appointees shall be residents of the City of Madera. Commissioners shall not be employed with the City nor shall they be under the direct supervision of any existing Council Member. Meetings, as needed, are usually held on the first Tuesday of each month at 5:00 p.m.

Responsibilities: Certification of eligibility lists for hiring employees in the classified service at regularly scheduled meetings; conducts appeal hearings regarding disciplinary action or alleged violations of Civil Service rules and at the request of the City Council or Administrator; special meetings for hearings are scheduled as needed and my require multiple evenings to complete.

CDBG BLOCK GRANT COMMISSION: The Commission is composed of seven members; each member of the City Council makes a nomination to be considered for appointment by the Mayor. Meets during a weekday evening as required. Serves in an advisory capacity to staff and the City Council on matters pertaining to the use of CDBG funds allocated to the City of Madera to benefit persons of low and moderate income, disabled and elderly persons, minority groups, homeless persons, or persons at risk of homelessness and CDBG-funded activities in eligible Census Tracts where CDBG program activities are proposed. Accepts testimony from City staff and applicants presenting proposals to request CDBG funds. Evaluates proposals and recommends CDBG funding allocations consistent with policies, goals and priorities established by the City’s CDBG Consolidated Plan and the Vision Madera 2025 Action Plan. Receives testimony from staff and provides comments about the City’s CDBG-funded programs and projects overall annual outcomes and accomplishments. Promotes public participation in the CDBG planning process and any amendments.

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 5 -
Golf Course Advisory Committee: The committee consists of a 7-member body and is comprised of the following representatives: City Councilmember serves for Council Term,Parks Director – Continual Term, SGM Representative - Continual Term, Golfer/At-Large Community Member – Two-year Term, Food & Beverage Director/Representative – Continual Term, Non-Golfer/At-Large Community Member – Two-year Term, Service Organization Representative - Two-year Term. This position also has an additional caveat that the service organizations eligible are those that regularly meet at the Course, those being currently the Madera Evening Lions Club and the Morning Rotary Club.

These service clubs will rotate representation, with the Madera Evening Lions Club having the initial representative.

Should additional service organizations meet at the Course, they would be eligible to be added to the rotation of appointments. The Committee meets on the third Monday of the month at the Madera Municipal Golf Course.

Meeting times and location may differ.

Responsibilities: Serve in an advisory capacity to the City Council and staff on local golf course matters including:
providing feedback and input on matters related to the golf course operations, improvements, and maintenance; serve as a representative of the local community including golfers, residents, and other stakeholders, to ensure inclusion in decision-making process; serve as a communication channel between the golf course and the community; address and help resolve issues or concerns raised by golfers or community regarding the golf course; offer recommendations for improvements such as upgrades to facilities, landscaping, course layout, or other amenities; provide input on budgetary matters; and contribute to the development of policies and guidelines governing the use and management of the golf course.

LOAN REVIEW COMMITTEE: This committee consists of five members appointed by the City Council comprised of at least three residents of the City of Madera. Members shall possess backgrounds in residential mortgage lending, real estate or the building trades industry. Members do not serve specific terms, nor do they receive compensation/benefits. Meetings of the committee are held as needed to provide for the review of loan and grant applications for first time homebuyer down payment assistance and owner-occupied rehabilitation programs funded by State, Federal and local funds awarded to the City of Madera and from the Successor Agency to the Former Redevelopment Agency. Failure by a Committee member to attend three consecutive meetings shall be deemed an automatic resignation. A significant pattern of absences shall also be considered grounds for removal from the committee. Conflict of interest provisions apply as applicable to committee appointees serving the City of Madera or the Successor Agency to the Former Redevelopment Agency.

PLANNING COMMISSION: Four-year term. The Commission is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. Appointees must reside within the City limits. Meetings are held on the second Tuesday of each month beginning at 6:00 p.m.

Responsibilities: Develop, maintain and amend the General Plan and Specific Plans as deemed appropriate; discretionary approval of development proposals, including subdivisions, use permits, and variances; discuss overall planning for the City, including ordinances, special studies, zoning, subdivisions and signs, with recommendations to the City Council.

TRANSIT ADVISORY BOARD: Four-year term. The Board consists of seven members appointed from a cross section of the community (general public, children, elderly, disabled, students, social service agencies, and minority family).

The Board is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. Appointees shall be residents of the City of Madera. Meetings are held quarterly in January, April, July, and September at a time and public place set by the advisory board.

Responsibilities: Recommend to the City Council a five (5) year transit and equipment plan; review, modify transit system proposals.

YOUTH COMMISSION: Two-year term. The Commission is composed of seven members, each member of the City Council makes a nomination to be considered for appointment by the Mayor. The Commission meets on the second Wednesday of each month at 5:00 p.m.

LOCAL APPOINTMENT LIST
(Pursuant to California Government Code Section 54972)
- 6 -
Responsibilities: Serves in an advisory capacity to the City Council about public safety, job opportunities for youth, recreation activities for youth, opportunities for effective participation by youth in governmental process, and changes in city regulations that are necessary to improve the social, economic, educational, recreational advantages, health and well-being of youth.

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: December 3, 2025
_________________________________ Agenda Number: ___________ Gary Price, Director of Information Technology
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Piggyback purchase agreement for a replacement Audio/Visual (A/V) system for the City Hall Council Chambers
RECOMMENDATION:

Adopt a Resolution to enter into a California Multiple Awards Schedule (CMAS) piggyback government contract agreement with EKC Enterprises for the purchase of a new audio/visual (A/V) system for $56,616.32, and adopt a budget amendment in the same amount SUMMARY:

The current A/V system in the Council Chambers has been in operation for over 15 years, exceeding the typical lifespan of this type of equipment. The system is experiencing increasingly frequent technical failures, including system shutdowns, and cameras not tracking the appropriate speakers. The manufacturer no longer provides support, parts, or software updates for this legacy equipment, making repairs difficult and costly.

City staff are proposing to procure a new system through a piggyback agreement under the CMAS program. Using a piggyback agreement for this purchase will save time and costs that would otherwise be incurred if a stand-alone equipment purchase Request For Proposal (RFP) were issued. As this will be a new system that was not included in the fiscal year 2025/26 budget, the purchase requires Council approval and a budget amendment.

DISCUSSION:

Technical failures during public meetings can cause delays or require rescheduling, impacting city business and decision-making. A non-functional A/V system can hinder public access and transparency, potentially violating open meeting requirements if streaming or recording D-1
Return to Agenda
capabilities fail. The current system's instability results in frequent, time-consuming, and expensive emergency repairs.

Staff recommends purchasing a new A/V system for the Council Chamber, which includes:
 Two, 75-inch wall-mounted displays
 9 PC monitors to replace existing personal monitors, with7 installed on the dais  A touchscreen controller at the Clerk’s desk
 4 in-ceiling speakers
 2 PC monitors at the Clerk’s desk
 2 wall-mounted cameras positioned along the back wall facing the dais The existing microphones are expected to be compatible with the new system and will remain in place. The current camera system, along with the equipment stand located near the center of the Council Chamber, will be removed.

In short, the existing A/V system has become increasingly unreliable, as evidenced by the recent cancellation of a Council meeting due to equipment failure. While City staff explored options to replace the system several years ago, the cost at that time was prohibitive and could not be justified. As technology has evolved, staff has continued researching systems, and the proposed system appears to meet the City’s needs at a reasonable cost.

FINANCIAL IMPACT:

The purchase of the proposed A/V system would be a new addition to the City and is currently not funded. As such, Council approval is required to authorize the expenditure through a budget amendment. The cost of the unit is $56,616.32, including taxes and shipping. This budget amendment would allow a budgetary carryover from the Information Technology Department’s budget to fund the purchase. The fund currently has $68,297.00, thus there are adequate funds to cover the costs of this expense.

ALTERNATIVES:

As an alternative, Council may direct staff to prepare an RFP to solicit quotes from vendors per item or issue an RFP per item. Either scenario, while feasible, would require staff resources with no certainty that the prices obtained through this alternative process would be better than those obtained through piggybacking.

Another alternative would be to not approve the purchase and continue use of the failing system.

ATTACHMENTS:

1. Resolution approving CMAS piggyback purchase

2. Exhibit A: Budget amendment

3. Exhibit B: EKC Enterprises quote

4. Exhibit C: CMAS agreements
RESOLUTION NO. _______

ADOPT A RESOLUTION TO ENTER INTO A CALIFORNIA MULTIPLE AWARDS

SCHEDULE (CMAS) PIGGYBACK GOVERNMENT CONTRACT AGREEMENT

WITH EKC ENTERPRISES FOR THE PURCHASE OF A NEW AUDIO/VISUAL (A/V) SYSTEM FOR $56,616.32, AND ADOPT A BUDGET AMENDMENT IN

THE SAME AMOUNT
WHEREAS, a piggyback contract can be executed via another entity’s agreement when the items or services have already been bid by other governmental agencies or special cooperative agreements, provided such contracts are the result of competitive bidding, and that the competitive bidding process used and all terms and conditions are substantially the same as the City’s competitive bidding process and terms and conditions; and WHEREAS, the City Council (‘Council’) approved Ordinance 996 C.S. on December 21, 2022, which added Title II Section 4 Purchasing Procedures to City’s Municipal Code; and WHEREAS, Ordinance 996 C.S. allows the City to utilize piggyback purchasing procedures to purchase supplies, equipment, or services without completing the City’s bidding or proposal process, from any supplier who offers the goods or services at the same or better price, terms, and/or conditions as the supplier previously offered to another public; and WHEREAS,staff has conducted a due diligence and determined that a piggyback purchase through CMAS best meets the City’s interests; and
WHEREAS, the purchase of an A/V system would be beneficial to City operations; and WHEREAS, the City Manager authorized the purchase of the new A/V system.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA does hereby resolve, find, and order as follows:

1. The above recitals are true and correct and are incorporated herein by this reference.

2. The Council finds that the use of piggyback purchases per the City’s Municipal Code, Title II, Section 4 - Purchasing Procedures is appropriate, and is in the best interest of the City.

3. The Council ratifies the City Manager’s decision to use the CMAS piggyback agreements for purchase of a new A/V system for $56,616.32 from EKC Enterprises on CMAS Contracts 3-21-07-1044, 3-19-70-3654A, 3-24-11-1028, 3-23-12-1031, 3-14-11-1017, 3-24-11-1015, and 3-24-11-1012.

4. The City Manager is authorized to enter into agreements(s) for each of the items listed above, consistent with the material terms of the CMAS agreements and California law, and subject to approval as to legal form by the City Attorney.

5. The budget amendment for $56,617 is approved. The Director of Financial Services is directed to adjust the City’s Fiscal Year 2025/26 Amended Budget in the amount of the approved amendment, as shown in Exhibit A.

6. This Resolution shall take effect immediately upon its adoption. * * *

EXHIBIT A
CITY OF MADERA FISCAL YEAR 2025/26 BUDGET AMENDMENT

FOR COUNCIL CHAMBERS A/V SYSTEM PURCHASE
FUND
ORG
CODE
OBJECT
CODE DESCRIPTION (+) (-)

EQUIPMENT FUND
3073 30730000 4900 Budgetary Carryover 56,617
3073 30730000 7000 Vehicles & Equipment 56,617
TOTALS $56,617 $56,617
Exhibit B:

ECK Enterprises quote
Madera City Hall-Counsel Chambers AV Upgrade
City of Madera
205 W 4Th St
Madera, CA 93637-3527 US
Quote
11/19/2025
and
This Agreement is between
EKC Enterprises
PO Box 6487
Fresno, Ca 93703 United States
559-438-0330
Presented By: Michael
Ohanesian
Scope Of Work
CMAS Contract Numbers:
3-21-07-1044
3-19-70-3654A
3-24-11-1028
3-23-12-1031
3-24-11-1017
3-24-11-1015
3-24-11-1012

SCOPE OF WORK
This scope of work details the complete Turn Key solution for the City of Madera’s Council Chambers audiovisual upgrade, focusing on modernizing the existing AV infrastructure to provide enhanced video distribution, camera control, and meeting management functionality. All installation, programming, and integration shall comply with applicable building codes, manufacturer recommendations, and AVIXA installation best practices.
- Deinstall the existing non-functional PoE switch, power conditioner, Shure mic 1U mixers, amplifier, and inceiling speakers. - Existing wireless microphone receivers to remain in place. - Existing gooseneck microphones to remain in place.
- Deinstall existing personal monitors.
- Deinstall existing wall-mounted displays.
- Existing display wall mounts are to remain in place.
- Install (2) new Samsung 75" displays using their existing wall mounts. - Install (9) Dell PC monitors to replace personal monitors at the board member desks. - Install QSC Core 24F, Tripp Lite PDU, Netgear PoE switch, QSC NV-21 units, and Crestron HDMI splitter in the AV rack.
- Install QSC touchscreen controller at the new clerk desk location. - Install new Q-SYS amplifier in the AV rack.
- Install QSC NV32 in the AV rack.
- Install (4) new in-ceiling speakers in the existing speaker locations. - Deinstall the PC from the existing clerk desk and relocate it to the customer-approved new location.

Madera City Hall-Counsel Chambers AV Upgrade
11/19/2025