Update 11/26/25 12:00 p.m. Madera City Council Agenda Page 1 of 5 December 3, 2025
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, December 3, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 860 4497 0348 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
“Wordly” can translate into 25+ different languages. To access written translation during the meeting, please scan the QR Code or click this link: https://attend.wordly.ai/join/FTZJ-3396 “Wordly” puede traducir a más de 25 idiomas diferentes. Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
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Update 11/26/25 12:00 p.m. Madera City Council Agenda Page 2 of 5 December 3, 2025
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Jose Rodriguez, District 2
Councilmember Rohi Zacharia, District 1
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Daniel Martinez, Fourth Street Church
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing Councilmember Mejia as the 2025 Recipient of the Mexicanos Distinguidos Award
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Annexation of the Colett-Martin Subdivision into Landscape Maintenance District Zone of Benefit 51 for Fiscal Year 2026/27
Recommendation: Adopt Resolution Approving Annexation No. 2025-10 for Annexation of the Colett-Martin Subdivision (Tract No. 24-S-02) into Zone of Benefit 51, Confirming the Diagram and Assessment for Landscape Maintenance District (LMD) Zone of Benefit 51 for Fiscal Year (FY) 2026/27; and Authorizing the City Clerk to File the Diagram and Assessment with the Madera County Auditor (Report by Keith Helmuth)
A-2 Ordinance Amending City Councilmember Salaries
Recommendation: Waive further Reading and Introduce an Ordinance of the City Council of the City of Madera Adjusting the Compensation for the City Council by Amending Madera Municipal Code Section 2.1.05 by Title Only (Report by Alicia Gonzales)
A-3 Consideration of the Mitigated Negative Declaration prepared for Environmental Assessment (EA) No. SCH 2025090413 for the Northeast Water Storage Tank, Booster Pump Station and Transmission Main Project, City Project W-T-001
Recommendation: Adopt a Resolution Adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the Northeast Water Storage Tank, Booster Pump Station and Transmission Update 11/26/25 12:00 p.m. Madera City Council Agenda Page 3 of 5 December 3, 2025
Main Project, City Project W-T-0001 (EA No. SCH 2025090413) (Report by Will Tackett)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – November 5, 2025, November 19, 2025
Recommendation: Approve the City Council Minutes of November 5, 2025 and November 19, 2025 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for November 8 to November 21, 2025 (Report by Michael Lima)
B-3 One-Year Extension to Agreements for Professional On-Call Engineering Services Recommendation: Adopt a Resolution Approving a One-year Extension of the On-Call Consultant Services Agreements (Agreement) with AECOM Technical Services Inc, and Westwood Professional Services Inc, (formerly O’Dell Engineering) with a not-to-exceed amount of $400,000 per Agreement (Report by Keith Helmuth)
B-4 Reappropriation of Previously Encumbered American Rescue Plan Act Funds to Fiscal Year 2025/26
Recommendation: Adopt a Resolution to Reappropriate Previously Encumbered American Rescue Plan Act (ARPA) funds to Fiscal Year (FY) 2025/26 (Report by Keith Helmuth)
B-5 Master Agreement between the Madera County Transportation Commission (MCTC) and the City for Fiscal Year (FY) 2024/2025 Allocation of the Regional Surface Transportation Program (RSTP) Exchange Funding
Recommendation: Adopt a Resolution Approving the Master Agreement between the MCTC and the City for the FY 2024/2025 Allocation of RSTP Exchange Funding (Report by Keith Helmuth)
B-6 Annual Local Appointment List on City Boards, Commissions, and Committees Recommendation: Approve a Minute Order Authorizing the City Clerk to File the 2026 Annual Local Appointments List (Report by Alicia Gonzales) C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Piggyback Purchase Agreement for a Replacement Audio/Visual (A/V) System for the City Hall Council Chambers
Recommendation: Adopt a Resolution to enter into a California Multiple Awards Schedule (CMAS) Piggyback Government Contract Agreement with EKC Enterprises Update 11/26/25 12:00 p.m. Madera City Council Agenda Page 4 of 5 December 3, 2025
for the Purchase of a New Audio/Visual (A/V) System for $56,616.32, and Adopt a Budget Amendment in the same amount (Report by Gary Price) E. ADMINISTRATIVE REPORTS:
E-1 Consideration of Selection of Mayor Pro Tem to Serve a One-year Term Recommendation: Approve a Minute Order Accepting the Nomination for Mayor Pro-Tem and Making the Appointment of Mayor Pro Tem to Serve a One-year Term (Report by Alicia Gonzales)
E-2 Seek Direction Regarding the Regular City Council Meetings Scheduled for 2026 Recommendation: Deliberation and Direction Given from Council (Report by Alicia Gonzales) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
FUTURE MEETING DATES:
Wednesday, December 17, 2025
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
Update 11/26/25 12:00 p.m. Madera City Council Agenda Page 5 of 5 December 3, 2025
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for December 3, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 12:40 p.m. on November 26, 2025. _______________________
Alicia Gonzales, City Clerk