Update 12/11/25 10:30 p.m. Madera City Council Agenda Page 1 of 6 December 17, 2025
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, December 17, 2025 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 822 7230 8749 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
“Wordly” can translate into 25+ different languages. To access written translation during the meeting, please scan the QR Code or click this link: https://attend.wordly.ai/join/FTZJ-3396 “Wordly” puede traducir a más de 25 idiomas diferentes. Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace:
https://attend.wordly.ai/join/FTZJ-3396
Update 12/11/25 10:30 p.m. Madera City Council Agenda Page 2 of 6 December 17, 2025
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Daniel Martinez, Fourth Street Church
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing the Retirement of Fire Apparatus Engineer Alberto Guzman PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Consideration of the Mitigated Negative Declaration prepared for Environmental Assessment (EA) No. SCH 2025090413 for the Northeast Water Storage Tank, Booster Pump Station, and Transmission Main Project, City Project W-T-001
Recommendation: Adopt a Resolution of the City Council of the City of Madera adopting the Mitigated Negative Declaration and Mitigation Monitoring and Reporting Program prepared for the Northeast Water Storage Tank, Booster Pump Station and Transmission Main Project, City Project W-T-0001 (EA No.
SCH 2025090413) (Report by Will Tackett)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – December 3, 2025
Recommendation: Approve the City Council Minutes of December 3, 2025 (Report by Alicia Gonzales)
Update 12/11/25 10:30 p.m. Madera City Council Agenda Page 3 of 6 December 17, 2025
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for November 22 to December 5, 2025 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Temporary Overfill of Animal Control Officer Budgeted Positions Recommendation: Adopt a Resolution Approving a Temporary Overfill for the Animal Control Officer Classification due to a Long-term Absence (Report by Wendy Silva)
B-5 Request for Certificate of Recognition Honoring Christian Johnson Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Christian Johnson (Report by Alicia Gonzales)
B-6 Request for Proclamation Recognizing January as National Mentoring Month and honor Big Brothers Big Sisters of Central California
Recommendation: Adopt a Minute Order Approving a Proclamation Recognizing January as National Mentoring Month and honor Big Brothers Big Sisters of Central California (Report by Alicia Gonzales)
B-7 Second Reading and Adoption of an Ordinance of the City Council of the City of Madera Adjusting the Compensation for the City Council by Amending Madera Municipal Code Section 2.1.05
Recommendation: Waive Full Reading and Adopt an Ordinance of the City Council of the City of Madera Adjusting the Compensation for the City Council by Amending Madera Municipal Code Section 2.1.05 by Title Only (Report by Alicia Gonzales)
B-8 Appointment of City Representative to the Board of Trustees of the Madera County Mosquito and Vector Control District
Recommendation: Adopt a Resolution Appointing Donald Horal to the Board of Trustees of the Madera County Mosquito and Vector Control District for an additional two-year term (Report by Alicia Gonzales)
B-9 Treatment of Customer Payments Requiring Penny Denominations Adopt a Minute Order Authorizing Staff to Issue a Credit on a Future City Bill to Customers where a Customer’s Payment would require Providing Change in Penny Denominations (Report by Michael Lima)
B-10 Budget Amendment to Appropriate Highway Bridge Program Funds to the 2025/26 Fiscal Year Budget
Recommendation: Adopt a Resolution to Appropriate Highway Bridge Program Funds to the 2025/26 Fiscal Year Budget (Report by Keith Helmuth)
Update 12/11/25 10:30 p.m. Madera City Council Agenda Page 4 of 6 December 17, 2025
B-11 Consider an Amendment to the Professional Services Agreement with Fire Safety Solutions Recommendation: Adopt a Resolution Approving a Fourth Amendment to the Professional Services Agreement with Fire Safety Solutions, Inc. for Building and Fire Plan Review and Inspection Services (Report by Will Tackett) B-12 Agreement with David J. Boyle Electric Shop, LLC for Construction Services on the Transit Center
Recommendation: Adopt a Resolution Approving an Agreement with David J. Boyle Electric Shop, LLC for the Construction of an Entrance Canopy at Madera Transit Center for $76,100 plus a 10 percent contingency amount for potential extra services with a not to exceed amount of $83,710 (Report by Michael Lima)
B-13 Appointment to the Transit Advisory Board
Recommendation: Adopt a Resolution Approving the Appointment of Alvina Miguel-Leon to the Transit Advisory Board (Report by Michael Lima)
B-14 2022-23 SB-1 (3R & ADA) Seals and Overlays, City Project No. R-81 Recommendation: Adopt a Resolution:
1. Approving the contract award for 2022-23 SB-1 (3R & ADA) Seals and Overlays, City Project No. R-81, in the amount of $956,074 to Avison Construction, Inc.; and
2. Determining the project is Categorically Exempt pursuant to Section 15301, Class 1 (Existing Facilities) of the California Environmental Quality Act (CEQA) (Report by Keith Helmuth) B-15 Grant from the California Department of Justice authorized under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016 in the amount of $394,197 Recommendation: Adopt a Resolution Authorizing the City Manager to execute the Memorandum of Understanding with the Department of Justice and related documents accepting grant award in the amount of $394,197 (Report by Giachino Chiaramonte)
B-16 Acceptance of $83,794.84 to reimburse the City of Madera for January 2023 winter storm road and storm drain damage
Recommendation: Adopt a Minute Order Accepting $83,794.84 in Federal and State of California funds as reimbursement under the Robert T. Stafford Disaster Relief and Emergency Assistance Act and California Disaster Assistance Act for City-incurred expenses for road and storm drain repairs after the 2023 California Severe Winter Storms, Flooding, Landslides, and Mudslides Event (Report by Wendy Silva)
B-17 Agreement with Alliant Insurances Services, Inc.
Recommendation: Adopt a Resolution Approving a Consulting Services Agreement with Alliant Insurance Services, Inc., for employee benefits consulting and broker services (Report by Wendy Silva)
Update 12/11/25 10:30 p.m. Madera City Council Agenda Page 5 of 6 December 17, 2025
B-18 Reject the bids received for Ready Mix - Concrete Materials Recommendation: Approve a Minute Order rejecting the bids received for IFB 202526-05 Furnish and Delivery of Ready Mix - Concrete Materials (Report by Arnoldo Rodriguez)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Irrigation System Assessment at the Madera Municipal Golf Course Recommendation: This item is being presented at the request of the Golf Course Advisory Committee (GCAC) which is recommending that the City enter into a consultant service agreement for an irrigation system assessment at the Madera Municipal Golf Course and a budget amendment to appropriate existing funds within the golf course capital expense account (Report by Joseph Hebert)
D-2 Purchase of Two Replacement Gearboxes for the Wastewater Treatment Plant Aeration System
Recommendation: Adopt a Resolution Authorizing the Purchase of two (2) Replacement Gearboxes for the Wastewater Treatment Plant (WWTP) Aeration System from WesTech Engineering, LLC for $145,065.25 (Report by Arnoldo Rodriguez)
D-3 Accept QA Constructors Inc. bid for the Invitation for Bid (IFB) 202526-01B Asphalt Concrete Patching and Slurry Seal Type II Application On- Call Services Recommendation: Adopt a Resolution Approving an Agreement with QA Constructors Inc. for Asphalt Concrete Patching and Slurry Seal Type II Application On-Call Services not to exceed $1,066,480 (Report by Arnoldo Rodriguez) D-4 Preparation of the 2025 Urban Water Management Plan Recommendation: Adopt a Resolution Approving a Budget Amendment to the Water Maintenance and Operation Fund in the Amount of $45,000 for the 2025 Urban Water Management Plan (UWMP) Update (Report by Arnoldo Rodriguez)
E. ADMINISTRATIVE REPORTS:
E-1 2026 List of Annual Proclamations
Recommendation: Provide Direction and Adopt a Minute Order Approving the 2026 List of Annual Proclamations (Report by Alicia Gonzales)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
Update 12/11/25 10:30 p.m. Madera City Council Agenda Page 6 of 6 December 17, 2025
G. CLOSED SESSION:
G-1 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Manager
G-2 Conference with Labor Negotiators - Pursuant to Government Code §54957.6 Unrepresented Employee: City Manager
FUTURE MEETING DATES:
Wednesday, January 14, 2026 (Special Meeting)
Wednesday, February 4, 2026
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for December 17, 2025, near the front entrances of City Hall and on the City’s website www.madera.gov at 10:30 p.m. on December 11, 2025. _______________________
Alicia Gonzales, City Clerk