Update 2/26/26 7:45 p.m. Madera City Council Agenda Page 1 of 6 March 4, 2026
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, March 4, 2026 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 839 0886 0837 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 2/26/26 7:45 p.m. Madera City Council Agenda Page 2 of 6 March 4, 2026
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Mike Souza, Harvest Community Church PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing the Retirement of Scott Farrell, Fire Apparatus Engineer
2. Proclamation Recognizing Women’s History Month
3. Proclamation Recognizing Red Cross Month
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Reallocation of Community Development Block Grant COVID (CDBG-CV) Program Funds from the Program Year 2020/21
Recommendation: Adopt a Resolution to:
1. Reallocate $256,050.21 to the Construction of a Basketball Court at Rotary Gateway Park; and
2. Approve the Amendment of the 2020/21 CDBG Annual Action Plan to Update the CDBG CV Scope of Work and Funding Activity (Report by Michael Lima)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – February 18, 2026
Recommendation: Approve the City Council Minutes of February 18, 2026 (Report by Alicia Gonzales)
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B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for January 24 to February 20, 2026 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) B-4 Temporary Authority for the City Manager to Offer Higher than C-step for Certain Classifications
Recommendation: Adopt a Resolution Providing the City Manager Temporary Authority to Offer Candidates Considered for Public Safety Dispatcher and Police Officer Positions Higher than C-step on the Assigned Salary Range for the Classifications (Report by Wendy Silva)
B-5 Designation of Applicant’s Agents for Federal Disaster Assistance and Grant Assistance Recommendation: Adopt a Resolution Designating the City Manager, Director of Financial Services, Director of Human Resources, and Administrative Analyst (Human Resources) to act as Applicant’s Agents on behalf of the City of Madera with the Federal Emergency Management Agency and California Governor’s Office of Emergency Services for a period of three years beginning April 5, 2026 (Report by Wendy Silva)
B-6 Certificate of Recognition Honoring State Senator Anna Caballero Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring State Senator Anna Caballero for Her Efforts in Securing $500,000 in Funding for Improvements at Town & Country Park (Report by Alicia Gonzales)
B-7 Certificate of Recognition Recognizing Assemblywoman Esmeralda Soria Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Assemblywoman Esmeralda Soria for Her Efforts in Securing $1,100,000 in Funding for Improvements at Town & Country Park (Report by Alicia Gonzales)
B-8 Certificate of Recognition Recognizing Tosted Asphalt Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Tosted Asphalt, Inc. for Improvements at Town & Country Park and Completion of the Lions Town & Country Park Trail Improvements Project (Report by Alicia Gonzales)
B-9 Event Exhibitor Guidelines, Release, and Indemnification Agreement with Clovis Community College
Recommendation: Adopt a Resolution Authorizing the City Manager to Execute Agreements for the City’s Participation in Clovis Community College Job Fairs (Report by Wendy Silva)
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B-10 Caltrans Drainage Agreement 06-1833
Recommendation: Adopt a Resolution Approving Caltrans Drainage Agreement 06-1833 (Report by Keith Helmuth)
B-11 Clinton Street Sewer and Water Main Project, City Project R-97 Recommendation: Adopt a Minute Order Approving:
1. Acceptance of the Clinton Street Sewer and Water Main Project, City Project R-97; and
2. Recording of Notice of Completion; and
3. Release of retention 35 days after the recording of the Notice of Completion (Report by Keith Helmuth)
B-12 Olive Avenue Widening and Reconstruction – Gateway Drive to Knox Street, Phase 2 Utility Undergrounding, City Project No. R-000010
Recommendation: Adopt a Resolution Increasing the Allowable Project Contingencies for the Olive Avenue Widening and Reconstruction – Gateway Drive to Knox Street Phase 2, Utility Undergrounding City Project No. R-000010 (Report by Keith Helmuth)
B-13 Amendment to the Applications for Transportation Development Act (TDA) – Local Transportation Funds (LTF) and State Transit Assistance (STA) Funds for Fiscal Year (FY) 2025/26
Recommendation: Adopt a Resolution Approving the Amendment to the Applications for TDA - STA Funds for FY 2025/26 and Authorizing the Director of Financial Services to Execute and Submit the Applications to the Madera County Transportation Commission (MCTC) (Report by Michael Lima) B-14 Sale Agreement for a Manufactured Home at 1218 East Cleveland Avenue, Space 19 Recommendation: Adopt a Resolution:
1. Approving Staff Actions Related to the Sale Negotiations for the Manufactured Home at 1218 East Cleveland Avenue. Space 19, Madera, California
2. Approving the Sale Agreement for $40,000 (Report by Michael Lima) C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 2026 Fourth of July Celebration
Recommendation Adopt Resolutions:
1. Delegating Authority to the City Manager for the 2026 4th of July Community Event and Associated Finding of California Environmental Quality Act Guidelines Section 15378 (No Project) and 15323 (Normal Operations of Facilities for Public Gatherings); and
2. Amending the Fiscal Year 2025/26 Budget, Approving Related Revenue and Expenditure Line Items for the Execution of the Upcoming Fourth of July Celebration Event in Amount Not to Exceed $60,497 (Report by Joseph Hebert)
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E. ADMINISTRATIVE REPORTS:
E-1 Selecting Recipients for April Proclamation
Recommendation: Request for Council’s Selection of Recipients for the Proclamation Recognizing Sexual Assault Awareness Month and a Proclamation Recognizing National Volunteer Day (Report by Alicia Gonzales) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION:
G-1 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representatives: Arnoldo Rodriguez, Wendy Silva, and Michael Lima Employee Organizations: Madera Affiliated City Employees’ Association, Madera Police Officers’ Association, Mid Management
Employee Group, and Law Enforcement Mid
Management Employee Group
G-2 Conference with Labor Negotiators Pursuant to Government Code §54957.6 Agency Designated Representative: Arnoldo Rodriguez, Wendy Silva, and Mike Lima Unrepresented Positions: City Engineer and Public Works Operations Director FUTURE MEETING DATES:
Wednesday, March 18, 2026
Wednesday, April 15, 2026
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Update 2/26/26 7:45 p.m. Madera City Council Agenda Page 6 of 6 March 4, 2026
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for March 4, 2026, near the front entrances of City Hall and on the City’s website www.madera.gov at 7:45 p.m. on February 26, 2026. _______________________
Alicia Gonzales, City Clerk