Update 03/12/26 6:45 p.m. Madera City Council Agenda Page 1 of 6 March 18, 2026
REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, March 18, 2026 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 879 9267 6799 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 03/12/26 6:45 p.m. Madera City Council Agenda Page 2 of 6 March 18, 2026
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Mike Souza, Harvest Community Church PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS: Woman of the Year
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Public Hearing for the Program Year 2026/27 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Annual Action Plan Recommendation: Conduct the Public Hearing and, by Motion, Approve the Proposed Allocations for the CDBG and HOME Annual Action Plan in the Estimated Amount of $1,582,670 (Report by Michael Lima)
A-2 Public Hearing to Amend the Community Development Block Grant (CDBG) 2025- 2026 Annual Action Plan
Recommendation: Adopt a Resolution Approving the Amendment of the 2025-2026 CDBG Annual Action Plan to Change the Scope of Work for the Centennial Park Pool Complex Deck & Facility (Report by Michael Lima)
A-3 Adopt a Resolution Approving the Community Development Block Grant COVID 19 (CDBGCV) Subrecipient Agreement Recommendation: Adopt a Resolution Approving the CDBG-CV Subrecipient Agreement for Services for $256,050.21 with the City of Madera Parks Department for the construction of a basketball court at Rotary Gateway Park (Report by Michael Lima)
A-4 Military Equipment Use Ordinance and Policy
Recommendation: Review Military Equipment Use Policy, Ordinance, and Annual Report and by Minute Order Affirm the Ordinance and Accept the Annual Military Equipment Use Report (Report by Giachino Chiaramonte)
Update 03/12/26 6:45 p.m. Madera City Council Agenda Page 3 of 6 March 18, 2026
A-5 Consideration of Adoption of an Ordinance Creating an Expedited and Streamlined Permitting Process for Electric Vehicle Charging Stations Recommendation: Waive Full Reading and Introduce by Title Only an Ordinance of the City Council of the City of Madera, Adding Chapter 7 of Title IX of the City Municipal Code, to Create an Expedited Permit Process for Electrical Vehicle Charging Stations, with the Associated CEQA Findings (Report by Will Tackett)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – March 4, 2026
Recommendation: Approve the City Council Minutes of March 4, 2026 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for February 21 to March 6, 2026 (Report by Michael Lima)
B-3 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-4 Informational Report on Solar Project Credit Payment of $976,713.21 Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Michael Lima) B-5 Madera Coalition for Community Justice Fee Waiver Request for Cesar Chavez Day Event Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center on March 29, 2026, related to the Cesar Chavez Day Event Hosted by the Madera Coalition for Community Justice, at an Anticipated Rental Fee of $850 (Report by Joseph Hebert) B-6 Madera County Elections Division Fee Waiver Request for the Statewide Direct Election and the November 2026 General Election
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center between May 30 - June 2, 2026, and October 31 - November 3, 2026, related to the General Election, hosted by the Madera County Elections Division, at an Anticipated Rental Fee of $6,960 (Report by Joseph Hebert)
B-7 Acceptance of the Lions Town & Country Park Trail Improvements Recommendation: Approve Minute Order Approving:
1. Acceptance of the Lions Town & Country Park Trail Improvements, Specifically Located within Lions Town & Country Park, 2300 Howard Road, Madera, CA 93637; and
Update 03/12/26 6:45 p.m. Madera City Council Agenda Page 4 of 6 March 18, 2026
2. The Recording of Notice of Completion; and
3. The Release of Retention 35 days after the Recording of the Notice of Completion (Report by Joseph Hebert)
B-8 Raymond Road Street Improvements, City Project R-37, CMAQ CML 5157 (094), Shoulder Paving and RMRA Pavement Rehab
Recommendation: Adopt a Resolution Rejecting All Bids Received for the Raymond Road Street Improvements, City Project R-37, CMAQ CML 5157 (094), Shoulder Paving and RMRA Pavement Rehab (Report by Keith Helmuth) B-9 Fairgrounds Lift Station Modifications, City Project SS-00006 Recommendation: Adopt a Resolution Authorizing an Increase in Construction Contract Contingencies for the contract with Telstar Instruments for the Fairgrounds Lift Station Modifications, City Project SS-00006 (Report Keith Helmuth)
B-10 James Taubert Park
Recommendation: Adopt a Resolution Amending the Fiscal Year 2025/26 Adopted Budget for Engineering and Project Management Services Associated with James Taubert Park in the Amount of $30,000 (Report by Joseph Hebert) C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Amendments to the City of Madera Classification Plan, Changes to Salary Range Assignments for Certain Positions on the City of Madera Full-Time Salary Schedule, and Hiring Bonus Program
Recommendation: Adopt Resolutions:
1. Amending the City of Madera Classification Plan to replace Public Safety Dispatcher with Public Safety Dispatcher I/II and modify the Public Works Operations Director to include classification as unlicensed or licensed Civil Engineer; and
2. Approve three (3) Side Letter Agreements between the City of Madera and the Madera Police Officers’ Association, Mid Management Employee Group, and Law Enforcement Mid
Management Group, respectively, modifying the assigned salary ranges for certain classifications; and
3. Approve the City of Madera Full-Time Salary Schedule effective March 21, 2026; and
4. Approve Policy HR-1: Hiring Bonus Program for Eligible Positions (Report by Wendy Silva)
D-2 Initiation of a Text Amendment to the Zoning Regulations of the City Municipal Code to Establish Permitted Color Palettes for New Development and Repainting of Existing Structures in the Commercial Zones
Recommendation: Adopt a Resolution of Intention of the City Council of the City of Madera to Initiate Procedure to Amend Chapter 3, Title X of the City Municipal Code Relating to Commercial Zones in Accordance with the Provisions of Update 03/12/26 6:45 p.m. Madera City Council Agenda Page 5 of 6 March 18, 2026
Section 10-3.1500 et seq. of the City Municipal Code (Report by Will Tackett)
D-3 Community Cleanup and Employment Pathway Grant
Adopt Resolutions:
1. Approving a Restricted Grant Agreement between the State of California, acting by and through its Department of Transportation, referred herein as Caltrans, and the City for the Community Cleanup and Employment Pathway Grant in the amount of $300,000
2. Amending the Fiscal Year 2025/26 Budget, approving related revenue and expenditure line items for the execution of the Restricted Grant Agreement towards Community Cleanup and Employment Pathway Grant objectives (Report by Joseph Hebert)
E. ADMINISTRATIVE REPORTS:
E-1 Audited Comprehensive Financial Statements for the Fiscal Year ended June 30, 2025 Recommendation: Acceptance of Audited Comprehensive Financial Statements (ACFR) for Fiscal Year 2024/2025 (Report by Michael Lima)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION:
G-1 Conference with Legal Counsel – Existing Litigation (Government Code, §54956.9(d)(1)) Name of Case: City of Madera v. Jesus Lopez
County of Madera Superior Court Case No. MCV086188
FUTURE MEETING DATES:
Wednesday, April 15, 2026
Wednesday, May 6, 2026
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Update 03/12/26 6:45 p.m. Madera City Council Agenda Page 6 of 6 March 18, 2026
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for March 18, 2026, near the front entrances of City Hall and on the City’s website www.madera.gov at 6:45 p.m. on March 12, 2026. _______________________
Alicia Gonzales, City Clerk