Update 4/10/26 1:00 p.m. Madera City Council Agenda Page 1 of 7 April 15, 2026
REGULAR MEETING OF THE MADERA CITY COUNCIL
AND SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE
GROUNDWATER SUSTAINABLITY AGENCY
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, April 15, 2026 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 859 0384 5246 #. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 4/10/26 1:00 p.m. Madera City Council Agenda Page 2 of 7 April 15, 2026
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor David Hawes, Fourth Street Church
PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing the Retirement of City Employee Lynn Hollier, Water System Lead Worker
2. Proclamation Recognizing April as Sexual Assault Awareness Month
3. Proclamation Recognizing National Volunteer Month
4. Certificate of Recognition Recognizing Linda Garner, Founder of Doors of Hope
5. Mid Valley 2025 Annual Update, Recycler of the Year, and Madera High School Scholarship Recipients
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Initiation of Proceedings for the Annexation of the Sienna Estates Subdivision into Community Facilities District No. 2005-1
Recommendation: Declaring its Intention to Annex Territory (Including a portion of Tract 05- S-19 and Tract 22-S-01, the Sienna Estates Subdivision) to the City of Madera Community Facilities District No. 2005-1 (Public Services), to Authorize the Levy of Special Taxes Therein, and Setting Public Hearing (Annexation No. 18) (Report by Will Tackett)
A-2 Annexation of the Sienna Estates Subdivision, Phase 2 into Landscape Maintenance District Zone of Benefit 45A for Fiscal Year 2026/27
Recommendation: Adopt a Resolution Approving Annexation No. 2026-01 for Annexation of the Sienna Estates, Phase 2 Subdivision (Tract No. 22-S-01) into Zone of Benefit 45A, Confirming the Diagram and Assessment for Landscape Maintenance District (LMD) Zone of Benefit 45A for Fiscal Year (FY) Update 4/10/26 1:00 p.m. Madera City Council Agenda Page 3 of 7 April 15, 2026
2026/27; and Authorizing the City Clerk to File the Diagram and Assessment with the Madera County Auditor (Report by Keith Helmuth) A-3 Measure T Annual Expenditure Plan (AEP) for Fiscal Year (FY) 2026/27 Recommendation: Adopt a Resolution Approving the Measure T AEP for FY 2026/27 and authorizing submission of the AEP to the Madera County Transportation Authority (MCTA) for adoption (Report by Keith Helmuth) A-4 Public Hearing and First Reading and Introduction of an Ordinance Amending the City’s Municipal Code Relating to Fireworks
Recommendation: Introduce by Title Only an Ordinance of the City Council of the City of Madera Repealing Chapters 13 and 13B of Title III, and Adopting a New Chapter 13 of Title III Entitled “Regulation of Fireworks” and Waive the First Reading (Report by Giachino Chiaramonte)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – March 18, 2026
Recommendation: Approve the City Council Minutes of March 18, 2026 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for March 7 to April 3, 2026 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Wendy Silva) B-4 Piggyback Purchase Agreements for Fleet Division-Related Purchase Recommendation: Adopt a Resolution Approving Sourcewell Piggyback Purchase Agreement for a Four-inch Portable Storm Drain Pump from MULTIQUIP Inc. for $15,000 (Report by Michael Lima)
B-5 Granada Drive Pedestrian Improvement City Project TS-34 State Project HSIP 5157(127) Recommendation: Adopt a Minute Order Approving:
1. Acceptance of the Granada Drive Pedestrian Improvement City Project TS-34 State Project HSIP 5157(127)
2. Recording of Notice of Completion
3. Release of retention 35 days after the recording of the Notice of Completion (Report by Keith Helmuth)
Update 4/10/26 1:00 p.m. Madera City Council Agenda Page 4 of 7 April 15, 2026
B-6 Interfund Loan Transfer and Budget Amendment for Sewer System Master Plan Update Recommendation: Adopt a Resolution Authorizing and Approving an Interfund Transfer of $167,000 and Amendment to the City of Madera Fiscal Year 2025/2026 Budget (Report by Keith Helmuth)
B-7 NeoGov Services Agreement with GovernmentJobs.com, Inc.
Recommendation: Adopt a Resolution Approving a NeoGov Services Agreement with GovernmentJobs.com, Inc., for Ongoing Software Licensing, Implementation, and Training Services (Report by Wendy Silva) B-8 Proclamation Recognizing Upstanders Day
Recommendation: Adopt a Minute Order Approving a Proclamation Recognizing Upstander’s Day (Report by Alicia Gonzales)
B-9 City Participation in the National Opioid Settlement Agreements with Six (6) Remnant Defendants
Recommendation: Adopt a Resolution:
1. Approving Settlement Agreements and Participation Forms for the City’s participation in the National Opioid Settlement Agreements with Associated Pharmacies, Inc. (American Associated Pharmacies); J. M. Smith Corporation; Morris & Dickson Co., L.L.C.; Louisiana Wholesale Drug Company, Inc.; North Carolina Mutual Wholesale Drug Company, Inc.; and United Natural Foods, Inc. (SuperValu), collectively referred to as the Six (6) Remnant Defendants, and authorizing the City Manager to execute all necessary documents and carryout all required actions to ensure the City’s participation, including transmittal of executed documents and participation in future related settlements, as applicable; and
2. Approving the California State-Subdivision Agreements Regarding Distribution and Use of Settlement Funds relating to the New National Opioid Settlement Agreements with Six (6) Remnant Defendants (Report by Arnoldo Rodriguez)
B-10 Community Cleanup and Employment Pathway Grant – Revised Restricted Grant Agreement Recommendation: Adopt a Resolution Approving a Revised Restricted Grant Agreement between the State of California, acting by and through its Department of Transportation, referred herein as Caltrans, and the City of Madera for the Community Cleanup and Employment Pathway Grant in the amount of $300,000, rescinding Resolution Number 26-46 (Report by Joseph Hebert)
Update 4/10/26 1:00 p.m. Madera City Council Agenda Page 5 of 7 April 15, 2026
B-11 Madera County Food Bank Waiver Requests for Senior Nutrition and Produce Program & Brown Bag Program
Recommendation: Adopt Resolutions:
1. Waiving the Rental Fees of the Lions Town & Country Park starting on May 13, 2026, and ending on October 28, 2026, related to the Senior Nutrition and Produce Program event hosted by the Madera County Food Bank, at an anticipated rental fee of $605; and
2. Waiving the Rental Fees of the Pan American Community Center starting on April 22, 2026, and ending on December 16, 2026, related to the Senior Brown Bag Program hosted by the Madera County Food Bank, at an anticipated rental fee of $305 (Report by Joseph Hebert) B-12 Madera Evening Lions of California Donation $1,000 Recommendation: Adopt a Resolution Accepting Madera Evening Lions of California’s Donation of $1,000 (Report by Joseph Hebert)
B-13 Span Construction & Engineering, Inc. Donation of $500 Recommendation: Adopt a Resolution Accepting SPAN Construction & Engineering’s Donation of $500 (Report by Joseph Hebert)
B-14 Second Reading and Adoption of an Ordinance Creating an Expedited and Streamlined Permitting Process for Electric Vehicle Charging Stations Recommendation: Waive Full Reading and Adopt by Title Only an Ordinance of the City Council of the City of Madera, adding Chapter 7 of Title IX of the City Municipal Code, to create an Expedited Permit Process for Electrical Vehicle Charging Stations, with the associated CEQA findings (CEQA Guidelines Section 15061[b][3]) (Report by Will Tackett) B-15 Agreement with Liebert Cassidy Whitmore
Recommendation: Adopt a Resolution Approving a Consulting Services Agreement with Liebert Cassidy Whitmore for Updated Civil Service Rules and Personnel Policies (Report by Wendy Silva)
B-16 Second Amendment to Airport Engineering and Construction Management Services Agreement with Brandley Engineering
Recommendation: Adopt a Resolution Retroactively Approving Amendment No. 2 to the Airport Engineering and Construction Management Services Agreement with Brandley Engineering, Inc. (Report by Harpiar Gandhi) B-17 Caltrans Division of Aeronautics Annual Credit Program Funds Recommendation: Adopt a Resolution:
1. Authorizing the Acceptance of $10,000 in FY 2025/26 Annual Credit Program funds from the Caltrans Division of Aeronautics; and
2. Authorizing the City Manager, or Designee, to Execute and Submit all Required Documents, including the Disbursement Request (Form DOA-0009) and any Required Certifications (Report by Harpiar Gandhi)
Update 4/10/26 1:00 p.m. Madera City Council Agenda Page 6 of 7 April 15, 2026
B-18 Waste Gas Burner/Flare Unit for the Digesters at the Wastewater Treatment Plant Recommendation: Adopt a Resolution:
1. Authorizing a Sole Source Purchase from Varec Biogas, a Division of Ovivo USA, LLC, for the Procurement of a Varec 239 Waste Gas Burner/Flare Unit for the Wastewater Treatment Plant; and
2. Authorizing the City Manager, or Designee, to Execute a Contract in an Amount not to exceed $74,400, Subject to Approval as to form by the City Attorney and Compliance with Applicable City Purchasing Requirements (Report by Harpiar Gandhi)
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Phyllis’s Garden Soft Interview Room Memorandum of Understanding Recommendation: Adopt a Resolution Approving a Memorandum of Understanding with Phyllis’s Garden Non-Profit Organization and Authorizing the City Manager to Execute the Agreement (Report by Giachino Chiaramonte) D-2 Rescind the Naming of Cesar Chavez Plaza
Recommendation: Adopt a Resolution Rescinding Resolution No. 96-71, which designated the plaza located on North E Street between Yosemite Avenue and East 5th Street as “Cesar Chavez Plaza” (Report by Arnoldo Rodriguez) E. ADMINISTRATIVE REPORTS:
E-1 Final Allocations for the Program Year 2026/27 Community Development Block Grant and HOME Investment Partnerships Program Annual Action Plan Recommendation: Approve the Final Allocations for the Program Year 2026/27 Community Development Block Grant (CDBG) and HOME Investment Partnerships Program (HOME) Annual Action Plan in the Amount of $1,602,179 (Report by Michael Lima)
E-2 Domestic Well Mitigation Program (DWMP) Updates (Action on this item by the Successor Agency)
Recommendation: Receive presentation from John Davids with regard to the Domestic Well Mitigation Program (DWMP) (Report by Keith Helmuth)
E-3 Selecting Recipients for May Proclamations
Recommendation: Request for Council’s Selection of Recipients for the Proclamation Recognizing National Foster Care Awareness Month, Relay for Life, and Letter Carrier’s Stamp Out Hunger Food Drive Day (Report by Alicia Gonzales)
E-4 Discussion and Direction Regarding Participation Rules for the Woman of the Year Program Recommendation: This report was prepared at the direction of the City Council (Council) to facilitate discussion on participation guidelines for the Woman of the Year event (Report by Alicia Gonzales)
Update 4/10/26 1:00 p.m. Madera City Council Agenda Page 7 of 7 April 15, 2026
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION:
G-1 Threat to Public Services or Facilities (Government Code §54957(a)) Consultation with: City Manager and City Attorney
FUTURE MEETING DATES:
Wednesday, May 6, 2026
Wednesday, May 20, 2026
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for April 15, 2026, near the front entrances of City Hall and on the City’s website www.madera.gov at 1:00 p.m. on April 10, 2026. _______________________
Alicia Gonzales, City Clerk