Update 06/12/26 4:30 p.m. Madera City Council Agenda Page 1 of 8 June 17, 2026
REGULAR MEETING OF THE MADERA CITY COUNCIL
AND SPECIAL MEETING OF THE MADERA CITY COUNCIL AS THE
GROUNDWATER SUSTAINABLITY AGENCY
205 W. 4th Street, Madera, California 93637
NOTICE AND AGENDA
Wednesday, June 17, 2026 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. This meeting will also be available for public viewing and participation through Zoom. Members of the public may also observe the live-streamed meeting on the City’s website at www.madera.gov/live. Members of the public may comment on agenda items at the meeting or remotely through an electronic meeting via phone by dialing (669) 900- 6833 enter ID: 830 8839 6165#. Press *9 to raise your hand to comment and *6 to unmute yourself to speak. Comments will also be accepted via email at [email protected] or by regular mail at 205 W. 4th Street, Madera, CA 93637.
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Update 06/12/26 4:30 p.m. Madera City Council Agenda Page 2 of 8 June 17, 2026
CALL TO ORDER:
ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Lance Leach, Valley West Christian Center PLEDGE OF ALLEGIANCE:
APPROVAL OF AGENDA:
PRESENTATIONS:
1. Proclamation Recognizing Juneteenth Day
2. Proclamation Recognizing PRIDE Month
3. Presentation of Madera Unified School District’s OPTIONS Program PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.
Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
A. PUBLIC HEARINGS:
A-1 Public Hearing to Consider Declaration of Nuisances and Abatement Order for Overgrown Weeds
Recommendation: Conduct a Public Hearing and Adopt a Resolution Ordering the Abatement of Weed Nuisances in the City (Report by Giachino Chiaramonte)
A-2 Resolution Confirming the Diagram and Assessments for the Annual Levy of City-Wide Landscape and Lighting Assessment District
Recommendation: 1. Conduct Public Hearing and Receive Public Comments.
2. Adopt a Resolution:
a. Confirming the diagram and assessments as set forth in said Engineer’s Report for the Landscape and Lighting District of the City of Madera, as the same may be modified for Zones of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H, 10- I, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20- B, 20-C, 21-A, 21-B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C, 26- D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-B, 36-C, 37, 39, 40, 41, 43-A, 43- Update 06/12/26 4:30 p.m. Madera City Council Agenda Page 3 of 8 June 17, 2026
C, 43-D, 43-E, 44, 45-A, 46, 50, and 51 of the City-Wide Landscape and Lighting Assessment District; and
b. Levying the Assessments as set forth in said report of the Engineer for Fiscal Year 2026/2027; and
c. Authorizing and Directing the City Engineer to File the Diagram and Assessments with the Madera County Auditor’s Office; and d. Authorizing the City Engineer in Consultation with City Clerk and City Attorney to make any Clerical Corrections (Report by Keith Helmuth) A-3 Adoption of Updated District Boundary to Include Property Annexed into the City (Adell-D Street Annexation)
Recommendation: Waive the Full Reading and Introduce an Ordinance of the City Council of the City of Madera Amending Subsection C (3) of Section 2-1.08 of the City Municipal Code to Adopt Revised District Boundaries by Title Only, including CEQA Guidelines Section 15061(b)(3) Determination (Report by Alicia Gonzales)
A-4 General Plan Amendment (GPA 2026-06) for Adoption of the 2026 Madera County MultiJurisdictional Local Hazard Mitigation Plan (LHMP) and Incorporation by Reference into the Safety Element of the City of Madera General Plan
Recommendation: Adopt a Resolution Determining that the Project is Exempt from the Provisions of the California Environmental Quality Act (CEQA) Pursuant to Sections 15262 and 15061(b)(3) of the CEQA Guidelines, and Approving General Plan Amendment (GPA) 2026-06 to Adopt and Incorporate, by Reference, the Madera County Multi-Jurisdictional Local Hazard Mitigation Plan Update (March 2026) into the Safety Element of the General Plan (Report by Will Tackett)
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.
B-1 Minutes – May 20, 2026
Recommendation: Approve the City Council Minutes of May 20, 2026 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for May 9 to June 5, 2026 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) Update 06/12/26 4:30 p.m. Madera City Council Agenda Page 4 of 8 June 17, 2026
B-5 Memorandum of Understanding with Respect to the Cost Sharing for Water Year 2025 Madera Subbasin Groundwater Sustainability Plan (GSP) Annual Reports (Action on this item by the Successor Agency)
Recommendation: Adopt a Resolution Approving Memorandum of Understanding with Respect to the Cost Sharing for Water Year 2025 Madera Subbasin GSP Annual Reports (MOU) (Report by Keith Helmuth)
B-6 Renewal of a Three-year Annual Volume Software License Agreement between the City and Microsoft/CDW-G
Recommendation: Adopt a Resolution Approving the Renewal of Software Licensing through a Contract between the City and Microsoft (Report by Gary Price) B-7 Temporary Authority for the City Manager to offer higher than C-step for licensed Civil Engineers
Recommendation: Adopt a Resolution Providing the City Manager Temporary Authority to Offer Candidates Considered for Positions requiring a Civil Engineering License Higher than C-step on the Assigned Salary Range for the Classifications through March 18, 2027 (Report by Wendy Silva) B-8 Adoption of Updated City of Madera Full Time Salary Schedule Recommendation: Adopt a Resolution Approving the Revised City of Madera Full Time Salary Schedule Reflecting a Two percent (2%) Cost-of-living Adjustment Effective June 13, 2026, for Certain Positions (Report by Wendy Silva) B-9 Education and Leadership Foundation Fee Waiver Request for the Workers’ Rights Resource Fair
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center on June 27, 2026, related to the Workers’ Rights Resource Fair, Hosted by the Education & Leadership Foundation, at an Anticipated Rental Fee of $1,025 (Report by Joseph Hebert) B-10 Fiscal Year 2026-2030 Transit Asset Management (TAM) Plan Recommendation: Adopt a Resolution Approving the FY 2026 – 2030 City of Madera Transit Asset Management Plan (Report by Michael Lima)
B-11 Update the City’s Public Transportation Agency Safety Plan for the Madera Metro Transit System
Recommendation: Adopt a Resolution Approving the Updated City of Madera’s Public Transportation Agency Safety Plan (Report by Michael Lima) B-12 Transit Center Canopy Installation Project
Recommendation: Adopt a Minute Order Approving:
1. Acceptance of the Transit Center Canopy Project
2. Recording of Notice of Completion
3. Release of Retention 35 days after the Recording of the Notice of Completion (Report by Michael Lima)
B-13 K-9 Donation from the Community Corrections Partnership Update 06/12/26 4:30 p.m. Madera City Council Agenda Page 5 of 8 June 17, 2026
Recommendation: Adopt a Resolution Accepting the Donation of a Trained, Dual-purpose K9 from the Community Correction Partnership (Report by Giachino Chiaramonte)
B-14 Vehicle Donation from the Community Correction Partnership Recommendation: Adopt a Resolution Accepting the Donation of Two Vehicles for the Special Investigations Unit (SIU) from the Community Correction Partnership (Report by Giachino Chiaramonte)
B-15 Pacific Gas & Electric (PG&E) Charitable Contribution Donation Program Recommendation: Adopt a Resolution Accepting Pacific Gas & Electric Company’s Charitable Contribution Donation of $10,000 for Movies in the Park Summer 2026 (Report by Joseph Hebert)
B-16 Second Reading and Adoption of an Ordinance to Rezone (REZ 2026-01) Three Areas of the City as Described in the 2024-2032 6th Cycle Housing Element Recommendation: Waive Full Reading and Adopt by Title Only an Ordinance of the City Council of the City of Madera approving Rezone (REZ) 2026-01 and Amending the Official City of Madera Zoning Map to Rezone Three Areas of the City to the R-3 (Residential, one unit for each 871 square feet of site area) Zone District as Described in the City of Madera’s Adopted 2024-2032 6th Cycle Housing Element (Report by Will Tackett) B-17 License Plate Reader Camera Donation from the Community Correction Partnership Recommendation: Adopt a Resolution Accepting a Donation of 45 Motorola Vigilant License Plate Reader Cameras (Report by Giachino Chiaramonte)
B-18 Valley Water Collaborative Voluntary Contribution Agreement Recommendation: Adopt a Resolution Approving Entering the Valley Water Collaborative Voluntary Contribution Agreement (Report by Harpiar Gandhi) B-19 Consider an Amendment to the Professional Services Agreement with Fire Safety Solutions Recommendation: Adopt a Resolution Approving a Fifth Amendment to the Professional Services Agreement with Fire Safety Solutions, Inc. for Building and Fire Plan Review and Inspection Services (Report by Will Tackett) B-20 Lake and Sherwood Traffic Signal, City Project TS-35 Recommendation: Adopt a Minute Order Approving:
1. Acceptance of Lake and Sherwood Traffic Signal, City Project TS-35
2. Recording of Notice of Completion
3. Release of Retention 35 days after the Recording of the Notice of Completion (Report by Keith Helmuth)
B-21 Agreement with Madera Unified School District for Summer Camps 2026 Recommendation: Adopt a Resolution Approving an MOU with the Madera Unified School District (MUSD) for the Summer Camps 2026, not to exceed $46,222 (Report by Joseph Hebert)
B-22 Approving the Community Development Block Grant (CDBG) Program Year 2026/27 Subrecipient Agreements
Update 06/12/26 4:30 p.m. Madera City Council Agenda Page 6 of 8 June 17, 2026
Recommendation: Adopt Resolutions Approving the Program Year 2026/27 CDBG Subrecipient Agreement for Services for:
1. $190,264 with City of Madera Program Year 2026/27 CDBG Administration
2. $17,500 with Madera Project Run
3. $15,000 with O.L.I.V.E. Charitable Organization
4. $17,500 United Way Fresno and Madera Counties
5. $43,468 Madera County Food Bank
6. $30,000 with City of Madera Parks Department (Senior Program)
7. $230,000 with City of Madera Public Works Department (Sidewalk Replacement Program)
8. $51,000 with City of Madera Parks Department (Horseshoe Pits - Design)
9. $78,000 with City of Madera Parks Department (Clinton Street Widening)
10. $284,365 with the City of Madera Parks Department (Demolition Project) (Report by Michael Lima)
C. WORKSHOP:
C-1 Fiscal Year 2026-2027 Budget Workshop – Expenses
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Michael Lima) D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Storey Road Shoulder Paving, City Project R-60, CMAQ 5157 (114) Recommendation: Adopt a Resolution Approving the Contract Award for the Storey Road Shoulder Paving, City Project R-60, CMAQ CML 5157 (114) in the amount of $284,555 to AJ Excavation Inc. and Adopting a CEQA Class I (Existing Facilities) Categorical Exemption for the Project (Report by Keith Helmuth)
D-2 Consultant Services Agreement with HNTB Corporation, and Associated Budget Adjustment, for the Rail Corridor Improvement Study
Recommendation: Adopt a Resolution:
1. Approving an Agreement and for Consultant Services between the City and HNTB Corporation for the Rail Corridor Improvement Study for $1,797,812.80
2. Approve a Budget Adjustment Amending the Fiscal Year (FY) 2025/26 Budget (Report by Keith Helmuth)
D-3 Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) for Oneyear for Fire Protection Services Recommendation: Adopt a Resolution Approving a New Schedule “A” Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2026, to June 30, 2027, for $7,297,944 (Report by Larry Pendarvis) D-4 Project List for Fiscal Year (FY) 2026/27 Funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act of 2017
Update 06/12/26 4:30 p.m. Madera City Council Agenda Page 7 of 8 June 17, 2026
Recommendation: Adopt a Resolution Adopting a List of Projects for FY 2026/27 Funded by SB 1: The Road Repair and Accountability Act of 2017 (Report by Keith Helmuth)
D-5 2024 Water Meter Project, City Project W-32, Phase 1 Recommendation: Adopt a Minute Order Approving:
1. Acceptance of 2024 Water Meter Project, City Project W-32, Phase I
2. Recording of Notice of Completion
3. Release of Retention 35 days after the Recording of the Notice of Completion (Report by Keith Helmuth)
E. ADMINISTRATIVE REPORTS:
E-1 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Council) (Report by Michael Lima) F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.
G. CLOSED SESSION: None
FUTURE MEETING DATES:
Wednesday, July 1, 2026
Wednesday, July 15, 2026
ADJOURNMENT:
The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.
Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.
When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
Please silence or turn off cell phones and electronic devices while the meeting is in session. Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov Update 06/12/26 4:30 p.m. Madera City Council Agenda Page 8 of 8 June 17, 2026
Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.
I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for June 17, 2026, near the front entrances of City Hall and on the City’s website www.madera.gov at 5:40 p.m. on June 12, 2026. _______________________
Alicia Gonzales, City Clerk