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Minutes of a Regular Meeting of the Madera City Council and B-1
06/17/2026
07/01/2026
Minutes of a Special Meeting of the Madera City Council as the Groundwater Sustainability Agency Wednesday, June 17, 2026
6:00 p.m.
Council Chambers
City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City's website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Cece Gallegos
Mayor Pro Tern Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District S
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, Chief Building Official Rafael Magallan, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Division Fire Chief Larry Pendarvis, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Planning Manager David Brletic, Chief of Police Giachino Chiaramonte, Public Works Director Harpiar Gandhi, Deputy City Engineer Ellen Bitter, Administrative Analyst I (Engineering) Nicole Say, Assistant Engineer Alexis Raymundo, Sergeant Richard Gonzales and Lieutenant Mark Adams.
INVOCATION: Pastor Joyce Lane, Glory of Zion Ministries PLEDGE OF ALLEGIANCE: Mayor Pro Tern Zacharia
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
PRESENTATIONS:
1. Proclamation Recognizing Juneteenth Day
Z. Proclamation Recognizing PRIDE Month
3. Presentation of Madera Unified School District's OPTIONS Program City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
June 17, 2026
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
Arturo Martinez, Jr. from the office of Senator Anna Caballero mentioned that the senator attended the services of former Mayor Santos Garcia.
Paul Chiobian expressed his concern about the use of Zak's Security and Madera Private Security services throughout the community. He stated local law enforcement should be sufficient.
Monique Williams, a recently retired employee of the California Women's Correction Facility invited Council to the 21st Annual Women in Law Enforcement Symposium which will take place on July 31'\ A member of the community pointed out that this is the second year that the Mayor has stepped out of the room during the Pride Month proclamation. She stated it isn't right and the Mayor should honor all the people in the community. She asked the community to keep that in mind the next time they vote.
No further Public Comment was presented. Public Comment was closed.
A. PUBLIC HEARINGS:
A-1 Public Hearing to Consider Declaration of Nuisances and Abatement Order for Overgrown Weeds
Recommendation: Conduct a Public Hearing and Adopt a Resolution Ordering the Abatement of Weed Nuisances in the City (Report by Giachino Chiaramonte)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 26-86 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
AUTHORIZING THE CITY MANAGER OR THEIR DESIGNEE TO ABATE WEED
NUISANCES EXISTING WITHIN THE CITY OF MADERA
A-2 Resolution Confirming the Diagram and Assessments for the Annual Levy of City-Wide Landscape and Lighting Assessment District
Recommendation: 1. Conduct Public Hearing and Receive Public Comments.
2. Adopt a Resolution:
a. Confirming the diagram and assessments as set forth in said Engineer's Report for the Landscape and Lighting District of the City of Madera, as the same may be modified for Zones of Benefit 1, 2, 3, 4, 6-A, 6-B, 7, 8, 9, 10-A, 10-B, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H, 10- 1, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-B, 17-C, 17-D, 18, 20-A, 20- B, 20-C, 21-A, 21-B, 21-C, 21-0, 23, 24, 25-C, 25-0, 26, 26-B, 26-C, 26- D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-0, 29-E, 30, 31-A, 31-B, 32-A, 32-B,33,34,34-B,34-C,35,36-A,36-B,36-C,37,39,40,41,43-A,43- C, 43-D, 43-E, 44, 45-A, 46, 50, and 51 of the City-Wide Landscape and Lighting Assessment District; and
b. Levying the Assessments as set forth in said report of the Engineer for Fiscal Year 2026/2027; and
City of Madera City Council Minutes
205 W. 4th Street June 17, 2026
Madera, CA 93637 Page 2 of 12
c. Authorizing and Directing the City Engineer to File the Diagram and Assessments with the Madera County Auditor's Office; and d. Authorizing the City Engineer in Consultation with City Clerk and City Attorney to make any Clerical Corrections (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-2 WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE.
RES 26-87 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA,
CONFIRMING THE DIAGRAM AND ASSESSMENTS AND ORDERING THE ANNUAL LEVY AND COLLECTION FOR ZONES OF BENEFIT 1, 2, 3, 4, 6-A, 6-8, 7, 8, 9, 10-A, 10-8, 10-C, 10-D, 10-E, 10-F, 10-G, 10-H, 10-1, 12, 13, 14, 15, 15-B, 15-C, 16, 17-A, 17-8, 17-C, 17-D, 18, 20-A, 20-B, 20-C, 21-A, 21- B, 21-C, 21-D, 23, 24, 25-C, 25-D, 26, 26-B, 26-C, 26-D, 27, 27-B, 28, 28-B, 29, 29-B, 29-C, 29-D, 29-E, 30, 31-A, 31-B, 32-A, 32-B, 33, 34, 34-B, 34-C, 35, 36-A, 36-8, 36-C, 37, 39, 40, 41, 43-A, 43-C, 43-D, 43-E, 44, 45-A, 46, 50, AND 51 OF THE CITY-WIDE LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT FOR FISCAL YEAR 2026/2027
A-3 Adoption of Updated District Boundary to Include Property Annexed into the City (Adell-D Street Annexation)
Recommendation: Waive the Full Reading and Introduce an Ordinance of the City Council of t he City of Madera Amending Subsection C (3) of Section 2-1.08 of the City Municipal Code to Adopt Revised District Boundaries by Title Only, including CEQA Guidelines Section 15061(b)(3) Determination (Report by Alicia Gonzales)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM A-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
INTRO ORD AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING SUBSECTION (C)(3) OF SECTION 2-1.08 OF CHAPTER 1 OF
TITLE II OF THE MADERA MUNICIPAL CODE AND ADOPTING REVISED
DISTRICT VOTING BOUNDARIES
A-4 General Plan Amendment (GPA 2026-06) for Adoption of the 2026 Madera County MultiJurisdictional Local Hazard Mitigation Plan (LHMP) and Incorporation by Reference into the Safety Element of the City of Madera General Plan
Recommendation: Adopt a Resolution Determining that the Project is Exempt from the Provisions of the California Environmental Quality Act (CEQA) Pursuant to Sections 15262 and 15061(b)(3) of the CEQA Guidelines, and Approving General Plan Amendment (GPA) 2026-06 to Adopt and Incorporate, by Reference, the Madera County Multi-Jurisdictional Local Hazard Mitigation Plan Update (March 2026) into the Safety Element of the General Plan (Report by Will Tackett)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM A-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 26-88
City of Madera
205 W. 4th Street
Madera, CA 93637
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
DETERMINING THAT THE PROJECT IS EXEMPT FROM THE PROVISIONS OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT {CEQA) PURSUANT TO City Council Minutes
June 17, 2026
SECTIONS 15262 AND 15061(B)(3) OF THE CEQA GUIDELINES, AND APPROVING GENERAL PLAN AMENDMENT {GPA) 2026-06 TO ADOPT AND INCORPORATE, BY REFERENCE, THE MADERA COUNTY MULTIJURISDICTIONAL LOCAL HAZARD MITIGATION PLAN UPDATE (MARCH 2026) INTO THE SAFETY ELEMENT OF THE GENERAL PLAN
B. CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.
A resident of Madera, Diana Hernandez asked for item B-16 to be pulled for discussion. Per City Attorney Shannon L. Chaffin, this item will have its own motion.
ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER EVANS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
B-1 Minutes - May 20, 2026
Recommendation: Approve the City Council Minutes of May 20, 2026 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for May 9 to June 5, 2026 {Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council {Council) (Report by Wendy Silva) B-4 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-5 Memorandum of Understanding with Respect to the Cost Sharing for Water Year 2025 Madera Subbasin Groundwater Sustainability Plan (GSP) Annual Reports (Action on this item by the Successor Agency)
Recommendation: Adopt a Resolution Approving Memorandum of Understanding with Respect to the Cost Sharing for Water Year 2025 Madera Subbasin GSP Annual Reports (MOU) (Report by Keith Helmuth)
GSA Res 26-02 A RESOLUTION OF THE CITY OF MADERA AND THE CITY OF MADERA,
GROUNDWATER SUSTAINABILITY AGENCY BOARD APPROVING THE
MEMORANDUM OF UNDERSTANDING WITH RESPECT TO THE COST
SHARING FOR THE WATER YEAR 2025 MADERA SUBBASIN GSP ANNUAL
REPORTS
B-6 Renewal of a Three-year Annual Volume Software License Agreement between the City and Microsoft/CDW-G
Recommendation:
City of Madera
205 W. 4th Street
Madera, CA 93637
Adopt a Resolution Approving the Renewal of Software Licensing through a Contract between the City and Microsoft (Report by Gary Price) City Council Minutes
June 17, 2026
RES 26-89 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING A THREE-YEAR ANNUAL VOLUME LICENSE SOFTWARE
AGREEMENT BETWEEN THE CITY OF MADERA AND MICROSOFT/CDW-G IN THE AMOUNT OF $138,704.87 PER YEAR
B-7 Temporary Authority for the City Manager to offer higher than C-step for licensed Civil Engineers
Recommendation: Adopt a Resolution Providing the City Manager Temporary Authority to Offer Candidates Considered for Positions requiring a Civil Engineering License Higher than C-step on the Assigned Salary Range for the Classifications through March 18, 2027 (Report by Wendy Silva) RES 26-90 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
PROVIDING THE CITY MANAGER TEMPORARY AUTHORITY TO OFFER
LICENSED CIVIL ENGINEER CANDIDATES HIGHER THAN C-STEP ON THE
ASSIGNED SALARY RANGE
B-8 Adoption of Updated City of Madera Full Time Salary Schedule Recommendation: Adopt a Resolution Approving the Revised City of Madera Full Time Salary Schedule Reflecting a Two percent (2%) Cost-of-living Adjustment Effective June 13, 2026, for Certain Positions (Report by Wendy Silva) RES 26-91 A RESOLUTION OF THE CiTY COUNCiL OF THE CiTY OF MADERA
ADOPTING THE CITY OF MADERA FULL TIME SALARY SCHEDULE
EFFECTIVE JUNE 13, 2026
B-9 Education and Leadership Foundation Fee Waiver Request for the Workers' Rights Resource Fair
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center on June 27, 2026, related to the Workers' Rights Resource Fair, Hosted by the Education & Leadership Foundation, at an Anticipated Rental Fee of $1,025 (Report by Joseph Hebert) RES 26-92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE PAN-AMERICAN
COMMUNITY CENTER ON JUNE 27, 2026, RELATED TO THE WORKERS'
RIGHTS RESOURCE FAIR, HOSTED BY THE EDUCATION & LEADERSHIP FOUNDATION, AT AN ANTICIPATED RENTAL FEE OF $1,025
B-10 Fiscal Year 2026-2030 Transit Asset Management (TAM) Plan Recommendation: Adopt a Resolution Approving the FY 2026 - 2030 City of Madera Transit Asset Management Plan (Report by Michael Lima)
RES 26-93 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE TRANSIT ASSET MANAGEMENT (TAM) PLAN FY 2026-2030
B-11 Update the City's Public Transportation Agency Safety Plan for the Madera Metro Transit System
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
June 17, 2026
Recommendation: Adopt a Resolution Approving the Updated City of Madera's Public Transportation Agency Safety Plan {Report by Michael Lima) RES 26-94 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE PUBLIC TRANSPORTATION AGENCY SAFETY PLAN {PTASP)
B-12 Transit Center Canopy Installation Project
Recommendation: Adopt a Minute Order Approving:
1. Acceptance of the Transit Center Canopy Project
2. Recording of Notice of Completion
3. Release of Retention 35 days after the Recording of the Notice of Completion (Report by Michael Lima)
B-13 K-9 Donation from the Community Corrections Partnership Recommendation: Adopt a Resolution Accepting the Donation of a Trained, Dual-purpose Kg from the Community Correction Partnership (Report by Giachino Chiaramonte)
RES 26-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ACCEPTING A DONATION OF A DUAL-PURPOSE K-9 AND ITS REQUIRED
TRAINING FROM THE COMMUNITY CORRECTIONS PARTNERSHIP
B-14 Vehicle Donation from the Community Correction Partnership Recommendation: Adopt a Resolution Accepting the Donation of Two Vehicles for the Special Investigations Unit {SIU) from the Community Correction Partnership (Report by Giachino Chiaramonte)
RES 26-96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
ACCEPTING A DONATION OF TWO UPFITTED VEHICLES FROM THE
COMMUNITY CORRECTIONS PARTNERSHIP FOR USE BY THE SPECIAL
INVESTIGATIONS UNIT
B-15 Pacific Gas & Electric (PG&E) Charitable Contribution Donation Program Recommendation: Adopt a Resolution Accepting Pacific Gas & Electric Company's Charitable Contribution Donation of $10,000 for Movies in the Park Summer 2026 (Report by Joseph Hebert)
RES 26-97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA ACCEPTING PACIFIC GAS & ELECTRIC COMPANY'S
CHARITABLE CONTRIBUTION DONATION OF $10,000 FOR MOVIES IN THE PARK SUMMER 2026
B-16 Second Reading and Adoption of an Ordinance to Rezone (REZ 2026-01) Three Areas of the City as Described in the 2024-2032 6th Cycle Housing Element Recommendation:
City of Madera
205 W. 4th Street
Madera, CA 93637
Waive Full Reading and Adopt by Title Only an Ordinance of the City Council of the City of Madera approving Rezone {REZ) 2026-01 and Amending the Official City of Madera Zoning Map to Rezone Three Areas of the City to the R-3 (Residential, one unit for each 871 square feet of City Council Minutes
June 17, 2026
site area) Zone District as Described in the City of Madera's Adopted 2024-2032 6th Cycle Housing Element (Report by Will Tackett) Diana Hernandez of 487 Sharon Boulevard expressed concern that in the future she would have to sell her property to a developer or develop it to meet this ordinance. Community Development Director Will Tackett clarified that the adoption of this ordinance to rezone the property does not change development standards, nor does it obligate development. All it does is zone property to achieve capacity to meet our future population projections. It does not obligate a property owner to develop within the six (6) years. If it develops, it is at the discretion of the property owner. The resolution adopted on May 20th to change the land use to High Density did not include this property. It is already designated within the General Plan as High Density, so the City is not changing anything. The property's inclusion in the ordinance to rezone is simply because that property is currently zoned as PD 1500 (Planned Development Zone of 1 unit per each 1,500 square feet of site area). By changing it to R-3, the City is removing an impediment to development. Currently, plan development at the property would require public hearing and action of the Planning Commission. With this ordinance, that would no longer be required. The City is not changing any rules or land use designation. They are removing barriers to the development of the property.
No further Public Comment was presented. Public Comment was closed.
ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER iviOi'JTES, iTEM B-16 WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE.
ORD 1022 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING REZONE (REZ) 2026-01 AND AMENDING THE OFFICIAL CITY
OF MADERA ZONING MAP TO REZONE THREE AREAS OF THE CITY TO THE R-3 (RESIDENTIAL, ONE UNIT FOR EACH 871 SQUARE FEET OF SITE AREA) ZONE DISTRICT AS DESCRIBED IN THE CITY OF MADERA'S 2024-2032 6TH
CYCLE HOUSING ELEMENT
8-17 License Plate Reader Camera Donation from the Community Correction Partnership Recommendation: Adopt a Resolution Accepting a Donation of 45 Motorola Vigilant License Plate Reader Cameras (Report by Giachino Chiaramonte)
RES 26-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA ACCEPTING A DONATION OF 45 MOTOROLA VIGILANT LICENSE PLATE
READER CAMERAS FROM THE COMMUNITY CORRECTIONS PARTNERSHIP 8-18 Valley Water Collaborative Voluntary Contribution Agreement Recommendation: Adopt a Resolution Approving Entering the Valley Water Collaborative Voluntary Contribution Agreement (Report by Harpiar Gandhi) RES 26-99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING ENTERING THE VALLEY WATER
COLLABORATIVE VOLUNTARY CONTRIBUTION AGREEMENT
8-19 Consider an Amendment to the Professional Services Agreement with Fire Safety Solutions Recommendation:
City of Madera
205 W. 4th Street
Madera, CA 93637
Adopt a Resolution Approving a Fifth Amendment to the Professional Services Agreement with Fire Safety Solutions, Inc. for Building and Fire Plan Review and Inspection Services (Report by Will Tackett) City Council Minutes
June 17, 2026
RES 26-100 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA,
APPROVING A FIFTH AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH FIRE SAFETY SOLUTIONS, INC. FOR BUILDING AND
FIRE PLAN REVIEW AND INSPECTION SERVICES
8-20 Lake and Sherwood Traffic Signal, City Project TS-35 Recommendation: Adopt a Minute Order Approving:
1. Acceptance of Lake and Sherwood Traffic Signal, City Project TS-35
2. Recording of Notice of Completion
3. Release of Retention 35 days after the Recording of the Notice of Completion (Report by Keith Helmuth)
8-21 Agreement with Madera Unified School District for Summer Camps 2026 Recommendation: Adopt a Resolution Approving an MOU with the Madera Unified School District (MUSD) for the Summer Camps 2026, not to exceed $46,222 (Report by Joseph Hebert)
RES 26-101 RESOLUTION APPROVING A MEMORANDUM OF UNDERSTANDING WITH
MADERA UNIFIED SCHOOL DISTRICT FOR THE EXPANDED LEARNING OPPORTUNITIES PROGRAM (ELOP) SUMMER CAMPS 2026, NOT TO
EXCEED $46,222
B-22 Approving the Community Development Block Grant (CDBG) Program Year 2026i27 Subrecipient Agreements
Recommendation: Adopt Resolutions Approving the Program Year 2026/27 CDBG Subrecipient Agreement for Services for:
RES 26-102
RES 26-103
City of Madera
205 W. 4th Street
Madera, CA 93637
1. $190,264 with City of Madera Program Year 2026/27 CDBG Administration
2. $17,500 with Madera Project Run
3. $15,000 with O.L.I.V.E. Charitable Organization
4. $17,500 United Way Fresno and Madera Counties
5. $43,468 Madera County Food Bank
6. $30,000 with City of Madera Parks Department (Senior Program)
7. $230,000 with City of Madera Public Works Department (Sidewalk Replacement Program)
8. $51,000 with City of Madera Parks Department (Horseshoe Pits - Design)
9. $78,000 with City of Madera Parks Department (Clinton Street Widening)
10. $284,365 with the City of Madera Parks Department (Demolition Project) (Report by Michael Lima)
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($190,264) WITH CITY OF MADERA, DEPARTMENT OF FINANCE
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
City Council Minutes
June 17, 2026
RES 26-104
RES 26-105
RES 26-106
RES 26-107
RES 26-108
RES 26-109
RES 26-110
RES 26-111
WORKSHOP:
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($17,500) WITH MADERA PROJECT RUN
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($15,000) WITH OLIVE CHARITABLE ORGANIZATION
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($17,500) WITH UNITED WAY FRESNO AND MADERA COUNTIES
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($43,468) WITH MADERA COUNTY FOOD BANK
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($30,000) WITH CITY OF MADERA, PARKS DEPARTMENT
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($230,000) WITH CITY OF MADERA, PUBLIC WORKS DEPARTMENT
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($51,000) WITH CITY OF MADERA, PARKS DEPARTMENT
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($78,000) WITH CITY OF MADERA, PARKS DEPARTMENT
A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA, CALIFORNIA, APPROVING A PROGRAM YEAR 2026/27 COMMUNITY
DEVELOPMENT BLOCK GRANT SUBRECIPIENT AGREEMENT FOR SERVICES ($284,365) WITH CITY OF MADERA, PARKS DEPARTMENT
C.
C-1 Fiscal Year 2026-2027 Budget Workshop - Expenses
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Michael Lima) D. PETITIONS, BIDS. RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Storey Road Shoulder Paving, City Project R-60, CMAQ 5157 (114) Recommendation:
City of Madera
205 W. 4th Street
Madera, CA 93637
Adopt a Resolution Approving the Contract Award for the Storey Road Shoulder Paving, City Project R-60, CMAQ CML 5157 (114) in the amount City Council Minutes
June 17, 2026
of $284,555 to AJ Excavation Inc. and Adopting a CEQA Class I (Existing Facilities) Categorical Exemption for the Project (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER MEJIA AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 26-112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE CONTRACT AWARD FOR STOREY ROAD SHOULDER PAVING, CITY PROJECT R-60, CMAQ CML 5157 (114), IN THE AMOUNT OF $284,555 TO AJ EXCAVATION INC. AND AUTHORIZING
CONTRACT CONTINGENCIES RELATED TO THE CONTRACT
D-2 Consultant Services Agreement with HNTB Corporation, and Associated Budget Adjustment, for the Rail Corridor Improvement Study
Recommendation: Adopt a Resolution:
1. Approving an Agreement and for Consultant Services between the City and HNTB Corporation for the Rail Corridor Improvement Study for $1,797,812.80
2. Approve a Budget Adjustment Amending the Fiscal Year (FY) 2025/26 Budget (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE.
RES 26-113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, APPROVING AN AGREEMENT AND ASSOCIATED BUDGET
ADJUSTMENT FOR CONSULTANT SERVICES BETWEEN THE CITY AND HNTB
CORPORATION FOR THE CITY OF MADERA RAIL CORRIDOR
IMPROVEMENT STUDY FOR $1,797,812.80
D-3 Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) for Oneyear for Fire Protection Services Recommendation: Adopt a Resolution Approving a New Schedule "A" Agreement with the California Department of Forestry and Fire Protection (CAL FIRE) from July 1, 2026, to June 30, 2027, for $7,297,944 (Report by Larry Pendarvis)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS, ITEM 0 -3 WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE.
RES 26-114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING A NEW SCHEDULE "A" AGREEMENT WITH THE
CALIFORNIA DEPARTMENT OF FORESTRY AND FIREPROTECTION (CAL FIRE) FROM JULY 1, 2026, TO JUNE 30, 2027, FOR FIRE SERVICE
OPERATIONS, AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT
ON BEHALF OF THE CITY OF MADERA
D-4 Project List for Fiscal Year (FY) 2026/27 Funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act of 2017
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
June 17, 2026
Recommendation: Adopt a Resolution Adopting a List of Projects for FY 2026/27 Funded by SB 1: The Road Repair and Accountability Act of 2017 (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 26-115 A RESOLUTION OF THE CITY COUNCIL ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2026-27 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
D-5 2024 Water Meter Project, City Project W-32, Phase 1 Recommendation: Adopt a Minute Order Approving:
1. Acceptance of 2024 Water Meter Project, City Project W-32, Phase I
2. Recording of Notice of Completion
3. Release of Retention 35 days after the Recording of the Notice of Completion (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY MAYOR PRO TEM ZACHARIA, ITEM D-5 WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE.
E. ADMINISTRATIVE REPORTS:
E-1 Informational Report on the Madera Metro Transit System F.
Recommendation: This report is submitted for informational purposes and there is no action requested from the City Council (Council) (Report by Michael Lima) COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.
Councilmember Mejia had nothing to report.
Councilmember Rodriguez mentioned that he and Mayor Pro Tern Zacharia attended the MCTC meeting today where they approved the guidelines for the Measure T renewal. He mentioned he had a chance to ride the Metrobus in Mexico City and advocated for a micro transit system in Madera that would allow people to get to where they need to be.
Councilmember Villegas had nothing to report.
Councilmember Montes thanked staff for everything they do. He has great confidence in them.
Mayor Pro Tern Zacharia asked that CDBG be added to a future agenda, so that Council can discuss CDBG and getting information to interested groups. Many groups do not seem to be familiar with the process, timelines and requirements of CDBG. Councilmember Mejia mentioned that she'd made a similar request in 2023 and having this item on the agenda has her full support. Councilmembers supported having it on the agenda.
Councilmember Evans mentioned she'd attended the funeral services for former Mayor Santos Garcia and she also attended a taco lunch at James Monroe Elementary. She mentioned that she was verbally attacked regarding the condition of the river and the presence of the homeless. She thanked and commended everyone for their efforts in cleaning up the river.
City of Madera City Council Minutes
June 17, 2026
205 W. 4th Street
Madera, CA 93637
She acknowledged that residents contact all of Council about this and other issues and Council and departments follow procedures to get issues resolved. She mentioned that some residents have a misconception on the salary that Council receives. Council is paid $500.00 monthly and with the price of gas, it does not go far. Councilmember Evans invited everyone to a city event which will be held on June 19th where there will be vendors, food trucks and entertainment.
Mayor Gallegos mentioned the water leaks that start occurring come summertime and stated that staff are working on them. She mentioned that Downtown projects are occurring and residents should keep an eye out for them.
G. CLOSED SESSION: None
FUTURE MEETING DATES:
• Wednesday, July 1, 2026
• Wednesday, July 15, 2026
ADJOURNMENT: Meeting was adjourned at 7:53 p.m.
qgfda__, cffuiv ~ UTES PREPARED BY
ZELDA LEON, Deputy City Clerk
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
June 17, 2026