Fleet works tirelessly to improve equipment and efficiencies as technology advances and evolves. Air quality regulations require annual reporting, as well as clean air goals that must be met. New regulations are being introduced, while existing ones are being updated. Fleet must continuously update and adapt our policies and equipment to ensure these are being met.
Responsibility
Fleet is responsible for providing the vehicles and equipment the City needs to perform its essential tasks and duties. Safety is a high priority in maintaining equipment to high standards and achieving maximum uptime, ensuring departments can
work efficiently.
Equipment purchases are made with the end task in mind to obtain the proper and best fit for the application. The replacement fund charges a prorated amount over the
equipment's life to ensure funds are available when it reaches its life expectancy and a replacement is purchased. As funds are collected through Fleet, the department incurs a
consistent annual charge, and purchases are made with these funds.
Disposal of equipment occurs when it has reached the end of its useful life. This is done through a public online auction site.
Key Accomplishments
Overview of accomplishments in FY 25/26:
Completed 1,079 work orders for the fiscal year.
Obtained ASE Service Consultant Certificate.
Assisted Mechanic I in obtaining additional ASE
certifications. Upon attaining these certifications, the Mechanic I promoted to Mechanic II.
Submitted initial documentation and data for new
California Air Resources Board Zero-Emission Forklift
regulation.
Goals & Performance Measures
Train replacement mechanic for PD vehicle
maintenance, repairs, and upfit.
Relocate Fleet Division items from Central Supply
warehouse to Fleet inventory room.
Develop plan to comply with California Air Resources
Board Advanced Clean Fleet regulation.
Set up QR codes and decals for quick reference on
equipment.
Changes/Additions to Budget
Vehicles planned for purchase in Fiscal Year 2026/27
include a pickup for Code Enforcement ($48k), a
pickup for Fleet ($37k), two Police interceptor
replacement vehicles ($200k), and a box trailer for
Streets ($13k).
All vehicles proposed for purchase in FY 2026/27 are
replacement vehicles. There are no additions to the
City’s fleet proposed for acquisition in FY 2026/27.
Department Staffing & Structure
Fleet has six budgeted positions: the Manager and five
mechanics.
The mechanics are divided by service area. These consist of one light-duty mechanic, one heavy-duty mechanic, one Police services mechanic, and two Transit services mechanics.
264 City of Madera | 2026-2027 Operating Budget
30650000 Fleet Acquisition
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4162 Interest Income 0 53,037 108,809 0 110,000 0.0%
4320 Capital Contribution 0 1,743 0 0 0 0.0%
4351 Interfund Charges/ Veh Replace 0 1,720,338 2,163,750 2,244,694 2,112,296 -5.9% 4355 Transfer In 0 3,840,793 0 0 0 0.0%
Total Revenue $ 5,615,910 - $ $ 2,272,559 $ 2,244,694 $ 2,222,296 -1.0% 5000 Salaries / Full-Time 0 12,419 9,366 15,170 16,453 8.5% 5110 Salaries / Uniform Pay 0 23 38 23 38 65.2%
5300 Public Employees Retirement Sy 0 740 1,378 2,287 2,395 4.7% 5302 Long Term Disability Insurance 0 16 27 46 46 0.0%
5303 Life Insurance Premiums 0 5 7 11 11 0.0%
5304 Workers Compensation Insurance 0 1,733 474 483 486 0.6% 5305 Medicare Tax- Employer's Share 0 166 159 232 249 7.3% 5308 Deferred Compensation/Full-time 0 203 384 637 691 8.5% 5309 Unemployment Insurance 0 7 30 31 36 16.1%
5310 Section 125 Benefit Allow. 0 4,886 4,659 5,133 5,579 8.7% 6920 Interfund Chg Computer Replace 0 0 0 0 376 0.0%
7000 Vehicles and Equipment 0 311,119 563,129 999,944 298,000 -70.2% Total Expense $ 331,317 - $ $ 579,650 $ 1,023,997 $ 324,360 -68.3% Total Net Surplus/(Deficit) $ 5,284,593 - $ $ 1,692,910 $ 1,220,697 $ 1,897,936 55.5% 2026-2027 Operating Budget | City of Madera 265
30701240 Fleet Maintenance
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4351 Interfund Charges/ Veh Repairs 997,436 804,000 941,617 941,617 942,006 0.0% 4355 Transfer-In 70,894 75,684 57,000 57,000 57,000 0.0% 4657 Miscellaneous Revenue 4,452 7,266 3,305 5,000 3,306 -33.9% 4659 Refunds and Reimbursements 117,484 22,757 1,725 50,170 0 -100.0% 4900 Budgetary Carryover 0 0 0 10,047 147,235 1365.5%
Total Revenue $ 1,190,266 $ 909,707 $ 1,003,648 $ 1,063,834 $ 1,149,547 8.1% 5000 Salaries/Full-time 229,226 229,759 228,771 253,001 256,568 1.4% 5100 Salaries/Overtime 6,123 4,688 2,643 5,083 4,500 -11.5% 5105 Salaries/Leave Payout 825 0 0 0 0 0.0%
5110 Salaries/Uniform Pay 2,811 2,928 3,269 1,644 3,165 92.5% 5300 Public Employee Retirement Sys 32,806 33,578 30,861 34,674 31,733 -8.5% 5302 Long Term Disability Insurance 687 721 617 729 781 7.1% 5303 Life Insurance Premiums 216 261 227 267 299 12.0%
5304 Workers Compensation Insurance 19,966 21,042 11,700 11,912 11,814 -0.8% 5305 Medicare Tax- Employer's Share 3,763 3,733 3,667 4,067 4,058 -0.2% 5306 Unfunded Accrued Liability 76,234 85,474 84,608 84,608 92,749 9.6% 5308 Deferred Compensation/Full-time 9,022 9,229 8,626 9,780 9,855 0.8% 5309 Unemployment Insurance 618 763 801 980 1,047 6.8%
5310 Section 125 Benefit Allow. 33,563 47,968 48,354 54,327 66,144 21.8% 6402 Telephone/Fax Charges 1,135 224 256 200 324 62.0%
6403 Cell Phone Charges 0 603 410 620 600 -3.2%
6404 Internet Charges 0 248 261 292 300 2.7%
6415 Publications/Subscriptions 4,211 5,541 3,948 4,350 4,600 5.7% 6416 Office Supplies/Expendable 526 884 175 800 800 0.0% 6417 Software Costs 0 0 0 0 1,830 0.0%
6425 Vehicle Fuel, Supplies & Maint 6,261 5,312 2,883 5,000 10,000 100.0% 6427 Major Repair Parts/Supplies 35,433 59,920 27,647 60,000 60,000 0.0% 6428 Repairs 169,157 186,529 98,276 190,000 205,000 7.9% 6440 Contracted Services 12,997 9,724 8,110 11,000 11,670 6.1% 6530 Conference/Training/Ed 2,711 985 11,000 13,250 2,750 -79.2% 6532 Maintenance/Other Supplies 7,684 9,524 6,889 9,000 9,000 0.0% 6551 Expense/ Damaged Vehicle Ins 32,645 4,019 1,180 0 0 0.0% 6560 Liability / Property Insurance 7,385 15,212 15,746 18,069 15,683 -13.2% 6610 Contingency 0 0 0 12,692 0 -100.0%
6900 Interfund Charge - Fac. Maint. 38,757 38,757 38,757 38,757 38,251 -1.3% 6902 Interfund Charges- Central Sup 27,300 24,840 12,368 11,221 0 -100.0% 6904 Interfund Charges - Admin. Ove 57,229 57,229 69,949 69,949 70,664 1.0% 6907 Interfund Chrg/Vehicle Replcmt 5,440 6,653 6,653 6,653 7,740 16.3% 6918 Interfund Charges- Comp Maint 26,049 30,753 29,582 29,582 14,873 -49.7% 6920 Interfund Charges - Computer Repl 12,140 7,387 9,247 9,247 30,864 233.8% 6926 Interfund Chg Risk Charges 3,576 1,643 3,290 3,290 2,970 -9.7% 7000 Vehicles and Equipment 65,131 0 -1,537 5,500 0 -100.0% 7025 Software Cost 0 0 0 177,000 177,000 0.0%
8200 Transfer Out 0 3,439,000 0 0 0 0.0%
Total Expense $ 931,626 $ 4,345,131 $ 769,234 $ 1,137,544 $ 1,147,632 0.9% Total Net Surplus/(Deficit) 258,640 $ $ (3,435,424) $ 234,414 $ (73,710) $ 1,915 102.6% 266 City of Madera | 2026-2027 Operating Budget
30701250 Fleet Acquisition
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4351 Interfund Charges/ Veh Replace 1,226,130 0 0 0 0 0.0% 4355 Transfer-In 749,500 0 0 0 0 0.0%
Total Revenue $ 1,975,630 $ - $ - $ - $ - 0.0%
7000 Vehicles and Equipment 358,133 -18 0 0 0 0.0%
Total Expense $ 358,133 $ (18) $ - $ - $ - 0.0%
Total Net Surplus/(Deficit) 1,617,497 $ $ 18 $ - $ - $ - 0.0% 2026-2027 Operating Budget | City of Madera 267
30701260 Fleet Motor Pool
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4352 Interfund Charges Revenue - Ve 29,918 51,122 43,604 43,604 28,261 -35.2% 4355 Transfer-In 0 1,204 0 0 0 0.0%
4659 Refunds and Reimbursements 0 0 3 0 0 0.0%
4900 Budgetary Carryover 0 0 0 528 0 -100.0%
Total Revenue $ 29,918 $ 52,326 $ 43,607 $ 44,132 $ 28,261 -36.0% 5000 Salaries / Full-Time 0 16,611 12,349 14,838 15,145 2.1% 5100 Salaries / Overtime 0 207 139 268 200 -25.4%
5110 Salaries / Uniform Pay 0 108 115 92 173 88.0%
5300 Public Employees Retirement Sy 0 1,351 1,701 2,094 1,951 -6.8% 5302 Long Term Disability Insurance 0 29 33 43 46 7.0%
5303 Life Insurance Premiums 0 11 12 15 16 6.7%
5304 Workers Compensation Insurance 0 1,573 633 645 648 0.5% 5305 Medicare Tax- Employer's Share 0 221 203 239 238 -0.4% 5308 Deferred Compensation/Full-time 0 391 497 615 628 2.1% 5309 Unemployment Insurance 0 34 46 53 59 11.3%
5310 Section 125 Benefit Allow. 0 3,305 3,117 3,489 4,167 19.4% 6425 Vehicle Fuel, Supplies & Maint 2,737 1,412 796 2,800 2,800 0.0% 6532 Maintenance/Other Supplies 0 30 27 300 300 0.0%
6560 Liability / Property Insurance 3,451 3,915 4,100 4,704 4,364 -7.2% 6904 Interfund Charges - Admin. Ove 0 0 2,321 2,321 2,246 -3.2% 6907 Interfund Chrg/Vehicle Replcmt 22,167 22,167 20,200 20,200 17,867 -11.5% 6920 Interfund Chg Computer Replace 0 0 0 0 501 0.0%
6926 Interfund Chg Risk Charges 0 423 857 857 827 -3.5% Total Expense $ 28,356 $ 51,787 $ 47,145 $ 53,573 $ 52,176 -2.6% Total Net Surplus/(Deficit) 1,562 $ $ 539 $ (3,538) $ (9,441) $ (23,915) -153.3% 268 City of Madera | 2026-2027 Operating Budget
Department Summary
The Facilities and Electrical Division (Facilities) is within the organizational structure of the Public Works Department.
Facilities ensures that the City’s buildings, equipment, and facilities are maintained. The team manages complex repairs and renovations to minor repairs, such as repairing light fixtures. The team also excels in problem-solving skills as they maintain all critical components within the City’s
infrastructure.
Responsibilities
Facilities staff maintain or repair the City’s:
12 solar array systems
Plumbing systems
Electrical systems including lights, switches, and
receptacles
Heating and ventilation (HVAC) systems
Various pumps and water well control systems
Sports field lighting
Roofs
Painting
Fire alarm systems
Sewer lift stations
Facilities
2026-2027 Operating Budget | City of Madera 269
Storm drain lift stations
Streetlights
Traffic signals, HAWK with their controller cabinets
and programming
Irrigation Booster pumping stations
Another significant responsibility is the Wastewater Treatment Plant. This asset, which is the City's single most expensive complex, is a system that requires maintenance, diagnosing, and fine-tuning of assets such as the SCADA instrumentation and PLC-based process control systems, variable frequency drives for a host of electrical motors, influent and effluent pumps, mixers, oxidization ditch mixing pumps, secondary clarifier equipment, and large centrifuges.
Whether coordinating a large-scale project or handling daily maintenance, the Facilities and Electrical division thrives in a cross-functional environment that changes daily.
Deferred Maintenance Program
As part of FY 2024/25 Budget, the City launched a deferred maintenance program. Funds from this program are used for repairs or replacement of capital items at City facilities, such as HVAC units, flooring, roofs, etc. In the current FY, Council designated $396k for the following projects:
$80k for Pan Am Center renovation
$30k for HVAC replacement at Police Headquarters
$60k for John Wells Center gym sealer
$45k for Police HQ roof maintenance
$200k for a roof replacement at the Corporation Yard
in Year 5; preliminary estimates are $1M
This budget includes $359k in deferred maintenance projects, which continues to add $200k for the roof at the Corporation Yard, scheduled for in FY 2028/29.
Key Accomplishments
Some of the notable accomplishments of the division within the past fiscal year include:
• 337 Streetlights were repaired due to outages,
damaged wiring, and (blueish) defective fixtures
• Conducted 954 repairs, replacements, and
maintenance tasks related to streetlights, traffic
signals, plumbing leaks, and HVAC issues.
Ensured the safe operation and programming of
42 signalized traffic signals.
Coordinated the safe electrical operation of 18
operational water wells, 5 sewer lift stations, 22
storm draft lift stations, and 2 complex irrigation
booster pumping stations.
Maintained over 3,500 conventional streetlights and
196 solar-powered streetlights, pedestrian HAWK
system with various RRFB digital crosswalks.
In partnership with Madera Unified School District,
installation of a RRFB crosswalk for safety crossing at Country Club and Tanforan Drive for Torres High
Students.
Upgraded Country Club Drive and Ellis Street signal
with split phasing (protected left turns east & west
Upgraded Storm pumping station 10 (Pine/Almond)
with a 3rd, 20 horsepower pump and all new controls
with new visual aids for faster response times in
emergences while increasing the pumping flow by
460 GPM. bound).
As part of the Deferred Maintenance program
launched in FY 2024/25, staff completed the following
facility improvements:
o Pan American Center: Replaced front exterior
doors with lighter-weight, ADA compliant doors
including push-button operation. Remodeled
stage and painting of trim work throughout the
building as well as front entrance façade. Cost:
$74k
o Police Department: Replaced 3 of the 16 HVAC
units at Police Headquarters. Cost: $29k
o Fire Station 57: Replaced 1 of the 2 HVAC units.
Cost: $12k
o City Hall: Painted the lobby, public hallways, and
exterior trim. Cost: $17k
o Unused funds from the projects above will
remain in the fund balance and will be used to
270 City of Madera | 2026-2027 Operating Budget
complete projects as scheduled. The fund
balance as of May 31, 2025 was $871,449.
Goals & Performance Measures
Replace all existing outdated (17 units) Traffic Signal 210 conflict monitors with safer, newer and MUTCD
compliant 2010ECL monitors for all total 42 Traffic
Signals to be protected.
Convert remaining 4 Traffic Signal controls as part of a 4-year internal program to convert all signal
controllers from 170 to 2070. This
makes maintenance, training and standardizes the
traffic signal from an operational standpoint and
safety factor. 170 controllers have been around since
the late 70’s, while robust equipment is
outdated nearing end of life. Which still
most municipality still use today. Madera is at the
forefront of this transition
Strive to make the most efficient use of all building systems in an aging environment while simultaneous
ly reducing operating costs where possible.
Increase the technological abilities of the various
monitoring systems to allow workers to focus
more on preventative maintenance and systems
refinements.
Continue to uphold the high safety standards
involved in being on roofs, in underground confined
spaces, and around high-voltage electrical panels in
the environment.
Promote the City's transition to green energy
and increase the efficiency of the City's various
lighting, heating, cooling, and plumbing systems.
Refine the City’s Facility Maintenance Program by
using data collected in-house from the last
couple years to ensure that all buildings are
scheduled for on-going maintenance, including roof
repairs, flooring, painting, HVAC systems, and doors.
Use increased funding for the replacement of aging
streetlight fixtures that are experiencing lens bluing, and physical damage. Replacing these deteriorated
fixtures will improve roadway and pedestrian
illumination, enhance energy efficiency and help
maintain a safe and attractive public infrastructure
system throughout the City.
Changes/Additions to Budget
To sustain the progress achieved in the Deferred Maintenance Program in the upcoming fiscal year. Specifically, staff recommends allocating $359k, a decrease from the $695k
allocated in the current fiscal year.
Projects appropriated in the Deferred Maintenance Fund and other budgets include:
Police Department:
o $45k for roof restoration
o $30k for HVAC replacement
John Wells Youth Center:
o $30k for roof restoration
o $20k for replacing and updating the roof solar
inverters
o $60k for sealing the exterior gym wall for
longevity and beautification, was budgeted in
Fiscal Year 2025/26 but was not accomplished
due to conflicting concern of materials and
contractor availability.
o $45k for craft room air conditioning
replacement.
o $10k for exterior woodwork painting.
City Hall:
o $15k for replacing and upgrading the Finance
Department's front doors with lighter-weight,
easier-opening doors.
o $50k for the Finance Department remodel.
Corporation Yard:
o $200k for roof replacement in Year 5 (FY 28/29).
Estimated cost is $1 million.
o $20k for the remodel of the former Central
Supply area.
Citywide: $10k for upgrading door/lock
replacements.
2026-2027 Operating Budget | City of Madera 271
Department Fund Summary
Facilities is an Internal Service Fund. It receives gas tax revenue to offset the cost of maintaining streetlights and traffic signals.
The remainder of the costs are then split proportionally throughout each department in the City.
Department Staffing & Structure
The Facilities and Electrical division has eight budgeted positions: one manager, four electricians, and three
maintenance technicians.
272 City of Madera | 2026-2027 Operating Budget
30710000 Facilities Maintenance
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4162 Interest Income 21,305 35,481 21,584 25,352 30,000 18.3% 4332 Interfund Chg Facility Maint. 0 2,161,395 1,741,891 1,741,891 2,161,395 24.1% 4348 Interfund Charges/ Admin OH 2,161,395 0 0 0 0 0.0% 4355 Transfer-In 75,778 85,006 0 0 0 0.0%
4659 Refunds and Reimbursements 25,550 407,422 200,138 25,000 25,000 0.0% 4900 Budgetary Carryover 0 0 0 1,149,520 547,603 -52.4% Total Revenue $ 2,284,028 $ 2,689,304 $ 1,963,613 $ 2,941,763 $ 2,763,998 -6.0% 5000 Salaries/Full-time 622,182 414,940 519,446 587,111 650,254 10.8% 5100 Salaries/Overtime 10,087 17,142 7,184 10,000 10,000 0.0% 5105 Salaries/Leave Payout 0 24,049 2,432 0 0 0.0%
5110 Salaries/Uniform Pay 2,171 2,539 2,301 1,900 3,750 97.4% 5200 Salaries/Auto & Expense Allow 0 0 45 0 90 0.0%
5300 Public Employee Retirement Sys 82,883 59,566 60,312 69,224 72,924 5.3% 5302 Long Term Disability Insurance 1,964 1,442 1,419 1,190 1,724 44.9% 5303 Life Insurance Premiums 600 458 508 563 609 8.2%
5304 Workers Compensation Insurance 53,582 53,067 26,645 27,129 26,784 -1.3% 5305 Medicare Tax- Employer's Share 9,422 6,770 7,878 9,046 9,844 8.8% 5306 Unfunded Accrued Liability 150,951 169,247 167,532 167,532 183,652 9.6% 5308 Deferred Compensation/Full-time 24,954 18,829 20,870 24,015 26,424 10.0% 5309 Unemployment Insurance 1,198 1,645 1,978 1,711 1,928 12.7% 5310 Section 125 Benefit Allow. 217,828 176,544 185,436 183,112 243,103 32.8% 6401 Gas and Electric Utilities 556,273 561,234 391,069 530,000 530,000 0.0% 6402 Telephone/Fax Charges 11,290 460 383 500 480 -4.0% 6403 Cell Phone Charges 0 10,902 3,533 5,200 4,512 -13.2% 6404 Internet Charges 0 309 382 400 756 89.0%
6416 Office Supplies/Expendable 1,337 1,856 2,161 1,500 1,000 -33.3% 6417 Software Costs 0 0 0 0 7,292 0.0%
6423 Office Furniture 0 4,436 0 2,000 1,600 -20.0%
6425 Vehicle Fuel, Supplies & Maint 7,115 8,394 9,058 9,000 12,000 33.3% 6440 Contracted Services 46,949 65,559 45,865 73,600 81,343 10.5% 6444 Contracted Services/ Legal 0 9,169 9,169 0 0 0.0%
6516 Permits and Fees 0 318 295 1,500 1,200 -20.0%
6530 Conference/Training/Ed 6,987 10,268 6,014 21,000 16,744 -20.3% 6532 Maintenance/Other Supplies 20,570 25,699 28,374 35,000 32,300 -7.7% 6533 Street Signs/Lights 98,427 118,388 122,330 145,000 149,800 3.3% 6560 Liability / Property Insurance 9,479 9,625 12,928 14,836 19,391 30.7% 6610 Contingency 0 0 0 437,500 103,750 -76.3%
6902 Interfund Charges- Central Sup 6,418 7,042 716 5,881 0 -100.0% 6903 Interfund Charges - Cost Distr 22 0 0 0 0 0.0%
6904 Interfund Charges - Admin. Ove 77,697 77,697 102,852 102,852 102,406 -0.4% 6907 Interfund Chrg/Vehicle Replcmt 24,202 62,019 88,202 88,202 90,252 2.3% 6908 Interfund Chrg/Vehicle Maint. 37,120 30,037 36,720 36,720 44,145 20.2% 6918 Interfund Charges- Comp Maint 50,712 59,870 57,589 57,589 19,683 -65.8% 6920 Interfund Charges - Computer Repl 23,636 14,383 18,003 18,003 39,608 120.0% 6924 Interfund Charges- Motor Rental 1,601 2,630 2,312 2,312 1,487 -35.7% 6926 Interfund Chg Risk Charges 7,060 1,040 2,702 2,702 3,673 35.9% 7025 Software Cost 0 0 0 0 1,500 0.0%
8200 Transfer Out 0 396,000 0 0 0 0.0%
8210 Transfers Out/Debt Service 268,022 499,014 267,933 267,933 267,990 0.0% Total Expense $ 2,432,739 $ 2,922,587 $ 2,212,578 $ 2,941,763 $ 2,763,998 -6.0% Total Net Surplus/(Deficit) (148,711) $ $ (233,282) $ (248,965) $ - $ - 0.0% 2026-2027 Operating Budget | City of Madera 273
30750000 Deferred Maintenance
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4162 Interest Income 0 5,442 15,756 0 15,000 0.0%
4355 Transfer In 0 396,000 650,000 650,000 250,000 -61.5% 4742 Unrealized Gain/Loss on Invest 0 1,940 0 0 0 0.0%
4900 Budgetary Carryover 0 0 0 0 94,196 0.0%
Total Revenue $ 403,382 - $ $ 665,756 $ 650,000 $ 359,196 -44.7% 7050 Construction/Infrastructure 0 34,927 66,604 450,000 359,196 -20.2% 9600 Depreciation/Replacement 0 649 0 0 0 0.0%
9602 Capitalized Asset Contra Accou 0 -12,986 0 0 0 0.0% Total Expense $ 22,591 - $ $ 66,604 $ 450,000 $ 359,196 -20.2% Total Net Surplus/(Deficit) $ 380,792 - $ $ 599,152 $ 200,000 $ -100.0% - 274 City of Madera | 2026-2027 Operating Budget
Department Summary
The Information Technology (IT) Department operates under the leadership of the Director of Information Technology. The department centrally manages the City's Information and Technology assets, planning, supporting, and aligning the City’s technology infrastructure with departmental business needs and requirements.
The mission of the department is to connect employees within the city government and residents to their government. The department strives to promote the effectiveness and
efficiency of government and build stronger connections through reliable and secure infrastructure and applications, responsive service delivery, and greater transparency of information.
Responsibility
The department provides the organizational support
necessary to:
Maintain, sustain, and update the computer,
network, and phone systems.
Build a strong, secure internal network and asset
infrastructure.
Provide proactive, relevant, and up-to-date
infrastructure planning, replacement, and upgrading.
Provide high-level technical problem-solving and
troubleshooting.
Provide digital resource management and security of
those resources.
Ensure staff have the technical resources they need
to do their job effectively.
Provide clear and concise information to the
community via public applications and customer
portals.
Hardware maintained by IT:
80+ Servers/Virtual Servers
50+ Managed Network Switches
20+ Telecommunications Switches
28 Battery Backups
4 Firewalls
200+ Mobile Devices
100+ Notebooks
150+ Desktops
2026-2027 Operating Budget | City of Madera 275
Information Technology Department
4 Large Data Storage Clusters
350+ Cloud Based Desk VoIP Phones
30+ Wireless Access Points
90+ Security Cameras
Software maintained by the ITDepartment:
Tyler Enterprise ERP (formerly Munis)
Microsoft user accounts
Office 365
Adobe enterprise
Zoom communication for video and phone
GIS mapping
AutoCAD and Engineering design
System backups
Virus protection
Public safety software support
Network monitoring software
Multiple department-specific applications
VPN Remote Access System
Key Accomplishments
Overview of accomplishments in FY 2025/26:
Completed the second and final phase of refreshing
all the City’s servers. Now, City staff, with the help of the Finance Department, will begin to implement a 5-
year replacement plan.
Completed the second and final phase of expanding
the City’s Storage Area Network (SAN). This has
increased the data storage capacity for the City and
improved data security and disaster recovery
capabilities.
Completed upgrading all the Police Department’s
patrol vehicles with the latest technology in
computers and modems/routers.
To proactively address emerging cyber threats,
dedicated significant resources to fortifying our
network defenses. Staff is continuing to perform
several tests with outside security agencies to fortify the cybersecurity status and optimize protection
settings to improve the security of all the City’s
networks.
Implemented an improved anti-junk mail, anti-SPAM
solution to reduce the amount of junk emails and
prevent phishing and cybersecurity threats.
Upgraded the Council Chambers audio/visual (A/V)
infrastructure, replacing legacy equipment with a
modern, higher performance system.
Deployed a robust Multi-Factor Authentication (MFA)
solution, significantly strengthening organizational
cybersecurity posture.
Goals & Performance Measures
The following department strategic projects are the main goals for this year (FY 2026/27). They either enable better service delivery citywide, mitigate a potentially critical issue, or create the potential for significant citywide savings.
Continue to improve the City network by increasing
server capacity, reliability and performance.
Continue to improve the City’s Storage Area Network
(SAN), to handle the increasing data storage needs of
all City departments. This will provide the City the
capacity to securely store any type of data and be able to retrieve, analyze and use their data in the most
efficient manner.
Execute a robust and scalable long-term data storage
strategy for the City, focusing mainly on video storage for the Police Department, in support of their goals to create a Realtime Crime Center.
Continue end user cyber security awareness training.
Ensure department staff are knowledgeable in the
City’s cyber incident protocols required by cyber
liability insurance.
276 City of Madera | 2026-2027 Operating Budget
Continue to support City departments with all aspects of their technological needs in a timely and effective
manner.
Changes/Additions to Budget
The IT Equipment Fund’s Proposed budget includes
$132k for the purchase of Network Attached Storage
(NAS) to continue to provide added storage capacity
for department’s expanding data and video files.
$200k is being collected in the IT Equipment Fund’s
Proposed budget for server replacements. Purchase
of the new servers will occur once the existing servers reach the end of their useful lives.
Department Fund Summary
The Information Technology Department is responsible for two distinct budgets:
Computer Operations and Maintenance
The Computer Operations and Maintenance budget provides for servicing and maintaining all the City's technological equipment. City departments are supported by minimizing costs, maximizing uptime, regularly refreshing equipment, updating software, and using support tools.
Computer and Equipment Replacement
The Information Technology Computer and Equipment
Replacement budget is a fully funded internal service fund. All current IT equipment has been inventoried and assigned a replacement value and a replacement lifecycle. This will ensure that costs are allocated to departments correctly and that all IT assets will be funded and regularly replaced. A replacement fund is maintained to ensure funds are available when needed. The departments make pro-rated annual
contributions to this fund based on capital cost and the expected life of the equipment.
Department Staffing & Structure
The IT Department is staffed with four full-time positions (Two Network Administrators and two Computer Technicians). The Director of Information Technology reports to the City
Manager and has overall responsibility for the department. 2026-2027 Operating Budget | City of Madera 277
30720000 Information Technology Maintenance
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4162 Interest Income 16,319 10,256 1,966 12,500 2,500 -80.0% 4350 Interfund Charges/Computer Mai 1,550,752 1,248,780 1,298,151 1,298,151 800,000 -38.4% 4900 Budgetary Carryover 0 0 0 0 50,622 0.0%
Total Revenue $ 1,567,071 $ 1,259,036 $ 1,300,117 $ 1,310,651 $ 853,122 -34.9% 5000 Salaries/Full-time 267,116 452,968 453,682 482,501 523,183 8.4% 5100 Salaries/Overtime 1,890 2,395 3,745 3,000 3,000 0.0% 5300 Public Employee Retirement Sys 33,416 47,792 49,307 53,624 55,354 3.2% 5302 Long Term Disability Insurance 707 1,065 1,011 982 1,114 13.4% 5303 Life Insurance Premiums 196 333 336 352 369 4.8%
5304 Workers Compensation Insurance 24,481 44,398 17,347 17,662 16,190 -8.3% 5305 Medicare Tax- Employer's Share 4,676 7,071 7,093 7,558 8,156 7.9% 5306 Unfunded Accrued Liability 70,297 78,817 78,019 78,019 85,526 9.6% 5308 Deferred Compensation/Full-time 7,701 11,167 12,407 13,559 14,760 8.9% 5309 Unemployment Insurance 962 1,252 1,190 1,050 1,190 13.3% 5310 Section 125 Benefit Allow. 32,454 30,605 30,381 33,468 34,509 3.1% 6402 Telephone/Fax Charges 12,513 2,259 376 0 0 0.0%
6403 Cell Phone Charges 0 8,955 6,468 4,200 4,200 0.0%
6404 Internet Charges 0 1,341 1,177 1,300 1,300 0.0%
6405 Copier Lease/Paper Charges 0 0 0 1,300 0 -100.0%
6416 Office Supplies/Expendable 1,407 -610 389 1,500 1,000 -33.3% 6420 Mileage Reimbursements 0 0 0 200 200 0.0%
6425 Vehicle Fuel, Supplies & Maint 92 166 163 200 200 0.0% 6440 Contracted Services 301,939 139,404 2,967 1,120 3,424 205.7% 6530 Conference/Training/Ed 5,995 3,326 260 6,000 6,000 0.0% 6532 Maintenance/Other Supplies 8,605 15,415 0 1,000 0 -100.0% 6560 Liability / Property Insurance 311 472 494 568 350 -38.4% 6610 Contingency 0 0 0 10,400 0 -100.0%
6900 Interfund Charge - Fac. Maint. 24,239 24,239 25,245 25,245 26,555 5.2% 6904 Interfund Charges - Admin. Ove 59,873 59,873 60,608 60,608 62,068 2.4% 6907 Interfund Chrg/Vehicle Replcmt 2,467 2,467 2,467 2,467 2,667 8.1% 6908 Interfund Chrg/Vehicle Maint. 2,346 1,899 2,144 2,144 1,587 -26.0% 6924 Interfund Charges- Motor Rental 112 184 161 161 154 -4.3% 6926 Interfund Chg Risk Charges 4,583 51 103 103 66 -35.9% 7000 Vehicles and Equipment 472,882 6,577 74 0 0 0.0%
Total Expense $ 1,341,262 $ 943,881 $ 757,614 $ 810,291 $ 853,122 5.3% Total Net Surplus/(Deficit) 225,809 $ $ 315,156 $ 542,503 $ 500,360 $ -100.0% - 278 City of Madera | 2026-2027 Operating Budget
30730000 Information Technology Acquisition
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4162 Interest Income 0 14,369 13,811 11,359 8,247 -27.4% 4350 Interfund Charges/Computer Mai 0 300,000 375,508 375,508 1,450,000 286.1% 4355 Transfer-In 0 1,212,445 0 0 0 0.0%
4900 Budgetary Carryover 0 0 0 593,602 0 -100.0%
Total Revenue $ 1,526,814 - $ $ 389,319 $ 980,469 $ 1,458,247 48.7% 6440 Contracted Services 0 0 0 0 5,000 0.0%
6532 Maintenance/Other Supplies 0 0 0 10,000 5,000 -50.0% 7000 Vehicles and Equipment 0 264,883 254,382 293,617 460,100 56.7% 7025 Software Cost 0 252,293 462,454 676,852 788,147 16.4% Total Expense $ 517,176 - $ $ 716,836 $ 980,469 $ 1,258,247 28.3% Total Net Surplus/(Deficit) $ 1,009,638 - $ $ (327,517) $ 200,000 - $ 0.0% 2026-2027 Operating Budget | City of Madera 279
THIS PAGE IS INTENTIONALLY LEFT BLANK
City
Debt
Debt Service
The City Council established a Debt Management Policy on October 18, 2017 by adopting Resolution 17-163. The Debt Policy provides guidance in the issuance and management of debt and compliance with Government Code (GC) 8855(i).
Consistent with the requirements of GC 8855(i), the policy includes the purpose of the debt, type of debt that may be issued, relation of the debt to the capital improvement plan (if applicable), policy goals and internal control procedures to ensure that the proceeds of the debt issuance will be directed to the intended use.
The policy provides guidance for maintaining sound financial position while designing the debt issuance. The goals of the policy include ensuring flexibility in response to future service demands, changing revenue streams, fluctuations in operating expenses and meeting capital improvement objectives. Longterm debt may be issued to finance or refinance the construction, acquisition, and rehabilitation of capital improvements, equipment, and land. All debt must be
approved by the City Council. Short-term debt may be issued for operational cash flow or short-lived assets. The issuance of debt must not constitute an unreasonable burden to
taxpayers, ratepayers or constituents.
A summary of the City’s debt service obligations due during the Fiscal Year 2026/27 and included in this budget is presented Schedule A below. A detailed discussion of each of the related debt obligations are presented in the City’s audited Annual Comprehensive Financial Report. A copy can be viewed online at the city website. A hard copy is available at the City Clerk’s office in City Hall.
Summary of City Debt Service for Fiscal Year 2026/27 (Schedule A) Fund Issuance Principal Interest Total
General Fund 2019 Solar Energy Lease $905,000 $410,307 $1,315,307 General Fund 2019 LRBs (Fire Station) $175,000 $131,850 $306,850 Total General Fund $1,080,000 $542,157 $1,622,157
Water Enterprise 2015 Water/Wastewater Refunding Revenue Bonds $105,000 $44,215 $149,215 Water Enterprise 2019 Water Refunding Revenue Bonds $480,334 $155,401 $635,735 Total Water Fund $585,334 $199,616 $784,950
Sewer Enterprise 2021 BBVA Loan $412,000 $104,329 $516,329 Sewer Enterprise 2015 Water/Wastewater Refunding Revenue Bonds $1,400,000 $612,535 $2,012,535 Total Sewer Fund $1,812,000 $716,864 $2,528,864
CFD 2006 Fund 2018 KB Home Bond $121,274 $64,520 $185,794 Successor Agency 2018 Tax Allocation Bond $1,705,000 $1,125,675 $2,830,675 Total Miscellaneous Funds $1,826,274 $1,190,195 $3,016,469 Total Debt Service $5,303,608 $2,648,832 $7,952,440
282 City of Madera | 2026-2027 Operating Budget
The City issued special tax and assessment bonds on behalf of property owners, pursuant to the Improvement Bond Act of 1915 and the Mello-Roos Community Facilities Act of 1982, to finance the acquisition and construction of certain infrastructure improvements within the assessment districts and community facilities districts.
The City acts solely as an agent for those paying special tax and assessments and remits the amounts collected to the bondholders.
The City is acting as an agent and is in no way liable for the special assessment debt and, accordingly, the debt is not recorded in the financial statements.
CFD 2006-1 Special Tax Refunding Bond
Year Principal Interest Total
2027 121,274 64,520 185,794
2028 130,399 59,700 190,099
2029 144,143 54,442 198,585
2030 152,664 48,758 201,422
2031 161,011 42,751 203,762
2032 174,178 36,332 210,510
2033 187,099 29,414 216,513
2034 194,765 22,101 216,866
2035 212,224 14,307 226,531
2036 224,352 5,947 230,299
2037 43,098 825 43,923
Total $1,745,207 $379,097 $2,124,304
2026-2027 Operating Budget | City of Madera 283
The figure above summarizes the City’s debt service payments from Fiscal Year 2026/27 to maturity. $0
$1
$2
$3
$4
$5
$6
$7
$8
$9
Millions
Fiscal Year
Citywide Debt Service Bonds/Loans
Solar Bond General Fund Backed Enterprise Bonds/Loans CFD Bond Successor Agency Bond 284 City of Madera | 2026-2027 Operating Budget
Capital Funds &
Projects
60700000 Prior Bonds Project Fund
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4201 Services for Other Agencies 1,200 1,200 1,200 1,200 1,200 0.0% 4659 Refunds and Reimbursements 162 0 0 0 0 0.0%
4900 Budgetary Carryover 0 0 0 0 49,619 0.0%
Total Revenue $ 1,362 $ 1,200 $ 1,200 $ 1,200 $ 50,819 4134.9% 6562 Retiree Insurance Premiums 694 0 0 0 0 0.0%
6904 Interfund Chg Admin OH 0 0 794 794 819 3.1%
7030 Facilities And Improvements 0 0 0 0 50,000 0.0%
Total Expense $ 694 $ - $ 794 $ 794 $ 50,819 6300.4%
Total Net Surplus/(Deficit) $ 669 $ 1,200 $ 406 $ 406 $ -100.0% - 286 City of Madera | 2026-2027 Operating Budget
70104300 General Capital Projects
FY 23/24 FY 24/25 FY 25/26 FY 25/26 FY 26/27 PCT
Object Object Description ACTUALS ACTUALS ACTUALS BUDGET PROPOSED CHANGE 4355 Transfer-In 1,315,465 2,661,070 1,315,029 1,315,029 1,315,307 0.0% Total Revenue $ 1,315,465 $ 2,661,070 $ 1,315,029 $ 1,315,029 $ 1,315,307 0.0% 7030 Facilities And Improvements 0 -500,985 0 0 0 0.0%
8000 Interest Expense 482,465 459,072 223,608 435,029 410,307 -5.7% 8001 Principal Payment 833,000 856,000 880,000 880,000 905,000 2.8% Total Expense $ 1,315,465 $ 814,087 $ 1,103,608 $ 1,315,029 $ 1,315,307 0.0% Total Net Surplus/(Deficit) $ 1,846,982 0 $ $ 211,421 $ - $ - 0.0% 2026-2027 Operating Budget | City of Madera 287
288 City of Madera | 2026-2027 Operating Budget
2026-2027 Operating Budget | City of Madera 289
290 City of Madera | 2026-2027 Operating Budget
2026-2027 Operating Budget | City of Madera 291
292 City of Madera | 2026-2027 Operating Budget
2026-2027 Operating Budget | City of Madera 293
294 City of Madera | 2026-2027 Operating Budget
2026-2027 Operating Budget | City of Madera 295
Purpose
Fund Department Amount Fund Department Amount
Dial A Ride Fund Finance - Transit 28,500 $ Equipment Fund Finance - Fleet 57,000 $ To cover maintenance costs on Transit vehicles.
Fixed Route Fund Finance - Transit 28,500
General Fund Central Admin 11,527 $ General Capital Projects Engineering 1,315,307 $ Solar Lease Payment General Fund Police 40,619
General Fund Fire 25,074
General Fund Parks Admin 32,689
General Fund Recreation 274
General Fund Sr. Citizen Com. Service 699
General Fund Aquatics Program 7,115
General Fund Comm & Rec Centers 53,126
Measure K - Police Police 6,787
Faciliites Public Works 267,990Madera Transit Center Transit 12,382 Parking Grants 2,224
Drainage System Public Works 20,919Sewer Maintenance Public Works 20,888 Waste Water Treatment Plant Public Works 258,353
General Fund Engineering 4,303Water Operations Public Works 513,561 Airport Public Works 36,777Non-Housing Tax Increment Successor Agency 2,852,795 $ Successor Agency Debt Service Fund Successor Agency 2,852,795 $ To cover Successor Agency annual debt service.
CFD 2006-1, KB Homes Finance 190,393 $ CFD Debt Fund - 2006 Bonds Finance 190,393 $ Annual Debt Service PaymentGeneral Fund Finance 21,054 $ Zone 12 Activities Landscape Maintenance Zones 5,609 $ General Fund Subsidy to Cover FY 25/26 Expenditures Zone 13 Activities Landscape Maintenance Zones 258
Zone 15B Activities Landscape Maintenance Zones 320
Zone 17A Activities Landscape Maintenance Zones 4,297
Transfer Schedule
FY 26-27 Budget
From To
296 City of Madera | 2026-2027 Operating Budget
Zone 17C Activities Landscape Maintenance Zones 443Zone 20B Activities Landscape Maintenance Zones 1,238 Zone 21A Activities Landscape Maintenance Zones 5,520
Zone 26 Activities Landscape Maintenance Zones 201Zone 26D Activities Landscape Maintenance Zones 1,436Zone 27B Activities Landscape Maintenance Zones 712 Zone 29B Activities Landscape Maintenance Zones 269
Zone 29D Activities Landscape Maintenance Zones 261Zone 32A Activities Landscape Maintenance Zones 490 CFD 2005-1, City Wide Services Finance 1,300,000 $ General Fund Finance 1,316,440 $ Payment for City Services Provided Within CFDs CFD 2012-1, Public Service Finance 9,750
CFD 2013-1 Madera Family Apts Finance 6,690Opioid Settlement Fund Central Admin 163,188 $ Police Grants Fund Police 163,188 $ Use of Opioid Settlement Funds for officer salary Non-Housing Tax Increment Successor Agency 25,000 $ Successor Agency Admin Successor Agency 25,000 $ To cover administrative costs for the Successor AgencyGeneral Fund Unassigned 250,000 $ Deferred Maintenance Public Works 250,000 $ To fund anticipated and future projects in Deferred Maintenance Fund
Waste Water Development Impact Fee Fund Engineering 250,000 $ Sewer Operating Public Works - Sewer 250,000 $ Transfer to cover new development's portion of Waste Water BondAdmin Services Development Impact Fee Fund Engineering 15,000 $ General Fund Engineering 15,000 $ Transfer to cover engineering services proved to development impact fee funds
Development Impact Fee - Drainage Existing Area Engineering 13,400 $ Drainage Operating Fund Public Works 40,000 $ To cover the cost of retention basin land acquisitionDevelopment Impact Fee - Drainage NE Quadrant Engineering 13,300Development Impact Fee - Drainage NW Quadrant Engineering 13,300Measure K - Police Police 95,700 $ Police Grants Fund Police 95,700 $ Grant match paymentDrainage Fund Public Works 45,000 $ General Fund Engineering 45,000 $ To cover cost of drainage engineering servicesMeasure K - Police Police 112,000 $ General Fund Unassigned 112,000 $ Annual repayment amount on loan made by General Fund in 2018Local Transportation Fund Engineering 626,275 $ General Fund Engineering 626,275 $ Transfer to cover engineering services provided to transportation projects.
Solid Waste Operations Fund Public Works 528,591 $ General Fund Public Works - Streets 528,591 $ To cover alley paving contract costs.Solid Waste Operations Fund Public Works 58,145 $ General Fund Police - Graffiti Abatement 58,145 $ To cover cost of graffiti abatement. 2026-2027 Operating Budget | City of Madera 297
Solid Waste Operations Fund Public Works 24,296 $ General Fund Police - Code Enforcement 24,296 $ Transfer to cover Code Enforcement activity related to solid waste issues
Solid Waste Operations Fund Public Works 158,577 $ General Fund Parks 158,577 $ To cover the cost of garbage collection services provided by Parks employees.
Measure T Street Maintenance Engineering 860,000 $ General Fund Public Works - Streets 860,000 $ Transfer from Measure T for Operational CostsWater Operations Fund Public Works 60,000 $ General Fund Parks 60,000 $ To cover cost of ponding basins on Parks property.Gas Tax - Street Maintenance Public Works 74,682 $ General Fund Public Works- Streets 74,682 $ Loan Repayment to General FundGas Tax - Street Maintenance Public Works 1,736,580 $ General Fund Public Works - Streets 1,500,000 $ Transfer Gas Tax For Operational Costs General Fund Police - Graffiti Abatement 39,122General Fund Parks - Median Landscaping 197,458 Measure T Suppl. Street Maintenance Engineering 1,000,000 $ General Fund Public Works - Streets 3,000,000 $ To fund 10' x 10' Patching Program Measure T Regional Streets Engineering 2,000,000
Solid Waste Operations Fund Public Works 235,230 $ General Fund Public Works - Safe & Clean 235,230 $ To cover cost of Safe & Clean Team performing trash pickup duties.
Measure T - ADA Compliance Engineering 80,000 $ General Fund Public Works - Streets 80,000 $ To fund FY 26/27 Sidewalks ProjectTotal 14,191,253 $ 14,191,253 $ RESOLUTION NO. 26- ____________
A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA ADOPTING THE APPROPRIATIONS LIMIT FOR THE 2026/2027 FISCAL YEAR
WHEREAS, Section 7910 of the California Government Code of the State of California provides that each year the governing body of each local jurisdiction shall, by resolution, establish its Appropriations Limit for the following fiscal year pursuant to Article XIIIB of the Constitution; and
WHEREAS, the City Council has received evidence regarding the Appropriations Limit to be established for the City of Madera.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:
1. The above recitals are true and correct.
2. The Appropriations Limit for the City of Madera for the 2026/2027 fiscal year, as described in Article XIII B of the Constitution of the State of California and as determined pursuant to Sections 7900 to 7913 of the California Government Code is in the amount of Sixty-five million, two hundred and twenty-four thousand, and fiftytwo dollars ($65,224,052).
3. The Council declares that the percentage change in California per capita personal income and the City of Madera annual percent change in population were used in calculating this Appropriations Limit.
4. This resolution is effective immediately upon adoption. * * * * * * *
ATTACHMENT 1
Proceeds of Taxes: $ 31,552,323 Reference Document
Exclusions: $1,622,156 General Fund Debt Service
Appropriations Subject to Limit: $ 29,930,167 Worksheet #2 Current Limit: $65,224,052 Worksheet #3
Amount Over (Under) Limit: $ (35,293,884)
CITY OF MADERA
ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #1
FOR THE 2026/2027 FISCAL YEAR
ATTACHMENT 2
Interest
Non-Interest Percent of Income Total Tax
Revenues Total Allocation Proceeds
General Fund
Tax Proceeds Budgeted $ 30,734,443 64.78% 817,880 $ 31,552,323 $ Non Tax Proceeds Budgeted $ 16,707,983 35.22% 444,620 $ Total Revenue Budgeted 47,442,426 $ 100.00%
Total Interest Income Budgeted $ 1,262,500
Total Tax Proceeds Budgeted: $ 31,552,323
CITY OF MADERA
ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #2
FOR THE 2026/2027 FISCAL YEAR
Summary of Tax Proceeds Revenue & Interest Allocation
ATTACHMENT 3
A. Last Year's Appropriations Limit (Unadjusted) $62,788,178 B. Adjustment Factors % of Change Factor Source
1. Growth in City Population -1.02 0.9898 State Calculation
2. California per Capita Personal
Income Growth 4.95 1.0495 State Calculation
3. Calculation of Factor: (B1 x B2) 1.0388
C. Annual Adjustment Dollars: (A x B3) - A $2,435,874
D. 2026/2027 Projected Appropriations Limit: (A + C) $65,224,052
CITY OF MADERA
ARTICLE XIIIB APPROPRIATIONS LIMIT CALCULATION
WORKSHEET #3
FOR THE 2026/2027 FISCAL YEAR
May 1, 2026
Dear Fiscal Officer:
Price Factor and Population Information
Appropriations Limit
California Revenue and Taxation Code section 2227 requires the Department of Finance to transmit an estimate of the percentage change in population to local governments.
Each local jurisdiction must use their percentage change in population factor for January 1, 2026, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2026–27. Attachment A provides the change in California’s per capita personal income and an example for utilizing the factors to calculate the 2026–27 appropriations limit. Attachment B provides the city and unincorporated county population percentage change. Attachment C provides the population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations.
Population Percent Change for Special Districts
Some special districts must establish an annual appropriations limit. California Revenue and Taxation Code section 2228 provides additional information regarding the appropriations limit. Article XIII B, section 9(C) of the California Constitution exempts certain special districts from the appropriations limit calculation mandate. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this requirement should be directed to their county, district legal counsel, or the law itself. No state agency reviews the local appropriations limits.
Population Certification
The population certification program applies only to cities and counties. California Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller’s Office. Finance will certify the higher estimate to the State Controller by June 1, 2026. Please note: The prior year’s city population estimates may be revised.
The per capita personal income change is based on historical data.
If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086.
/s Erika Li
Attachment
May 2026
Attachment A
A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2026–27 appropriation limit is:
Per Capita Personal Income
Fiscal Year Percentage change
(FY) over prior year
2026-27 4.95
B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2026–27 appropriation limit.
2026–27:
Per Capita Cost of Living Change = 4.95 percent
Population Change = -0.14 percent
Per Capita Cost of Living converted to a ratio: 4.95 + 100 = 1.0495 100
Population converted to a ratio: -0.14 + 100 = 0.9986
100
Calculation of factor for FY 2026–27: 1.0495 x 0.9986 = 1.0480 FISCAL YEAR 2026-27
Attachment B
Annual Percent Change in Population Minus Exclusions*
January 1, 2025 to January 1, 2026, and Total Population January 1, 2026 City County Percent Change 25-26
Population Minus
Exclusions 1-1-25
Population Minus
Exclusions 1-1-26 Total Population 1-1-26
Madera Madera -1.02 68,458 67,759 67,759
*Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes.
REPORT TO CITY COUNCIL
Approved by: Council Meeting of: June 24, 2026
_________________________________ Agenda Number: ___________ Alicia Gonzales, City Clerk
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:
Policy Governing Remote Participation and Enhancement of Public Participation in City Council and Subsidiary Body Meetings
RECOMMENDATION:
Adopt a Resolution Adopting the “Policy Governing Remote Participation and Enhancement of Public Participation in City Council and Subsidiary Body Meetings” SUMMARY:
On October 3, 2025, Governor Newsom signed Senate Bill No. 707 (SB 707), which amends the Ralph M. Brown Act to expand teleconferencing options and enhance public accessibility requirements, including translation services and real-time captioning in certain circumstances.
Pursuant to California Government Code section 54953.8.6, the City Council must formally authorize teleconferencing for advisory bodies, including commissions, committees, and boards, through a resolution or policy.
SB 707 becomes effective July 1, 2026, and remains in effect through January 1, 2030. Because the City’s population exceeds 30,000, the City is subject to both the general provisions of SB 707 and the additional requirements applicable to “eligible legislative bodies.” Accordingly, the attached policy is presented for Council consideration to implement the requirements of the legislation.
BACKGROUND:
Existing City Practices
The City has already implemented several practices that support the goals of SB 707, including:
Live broadcasting of Council meetings
B-2
RETURN TO AGENDA
Use of Wordly AI translation services to provide real-time language translation during meetings.
Designated a physical agenda posting location.
Maintaining an annual City Council meeting calendar on its website and previously distributed copies of the Brown Act to City Councilmembers and members of City boards, commissions, and committees.
The proposed policy builds upon these existing practices by establishing formal procedures governing remote participation, public access, accommodations for persons with disabilities, meeting disruptions, and teleconferencing requirements for advisory bodies.
Why Adoption is Necessary
SB 707 requires local agencies to adopt policies governing hybrid meetings and remote participation prior to July 1, 2026. Failure to adopt procedures addressing teleconferencing, meeting disruptions, and public participation could expose the City to compliance challenges under the Brown Act.
The proposed policy provides a comprehensive framework to ensure City Council meetings and applicable advisory body meetings remain compliant with state law while continuing to promote transparency, accessibility, and public participation.
DISCUSSION:
SB 707 updates the City’s open meeting requirements to enhance public participation, transparency, and accessibility.
Staff has summarized below the key changes that impact the City Council and other Brown Act bodies, as well as the measures incorporated into the proposed policy to facilitate compliance with the July 1, 2026 implementation requirements.
New Rules Applicable to All City Brown Act Bodies
Teleconferencing and Remote Participation Requirements
Mandatory Hybrid Meetings: By July 1, 2026, the Council must provide for hybrid meetings (in-person plus a teleconference option). The teleconference option must be either a two-way telephonic or audiovisual platform (e.g., Zoom). If using audiovisual platforms, a call-in option and active captioning (if available) are required.1 Remote speakers must receive the same time allotment as in-person speakers and procedures must be consistent with standard public comment rules. This requirement does not apply to other City legislative bodies.
In response to the hybrid meeting requirements established by SB 707, the City has continued 1 Cal. Gov. Code § 54953.4(b)(1).
utilizing the hybrid meeting platform originally implemented during the COVID-19 pandemic.
City Council meetings are conducted in person while simultaneously providing members of the public with the opportunity to view, attend, and participate remotely through a two-way audiovisual platform. Remote participants are afforded the same opportunity to address the City Council as those attending in person and are subject to the same public comment procedures and time limits.
The City's current meeting platform includes remote viewing and participation capabilities, call-in access, and captioning features when available. Accordingly, the City is well-positioned to comply with the July 1, 2026 hybrid meeting requirements established by SB 707. These requirements apply specifically to City Council meetings and do not extend to other City legislative bodies unless separately authorized by law. Policy Regarding Broadcast Disruption: Prior to July 1, 2026, the City Council must adopt an open session policy regarding hybrid meetings that includes procedures for restoring service in the event of a broadcast disruption.
The proposed policy establishes procedures for responding to broadcast disruptions, including restoration efforts, public notification requirements, and procedures for resuming meetings following service restoration. The policy also addresses disruptions or disturbances by members of the public participating either in person or remotely and establishes procedures for maintaining decorum during meetings. In addition, the policy outlines procedures for accommodating disability-related requests for participation and defines the circumstances under which Councilmembers may participate remotely, including participation based on "just cause" and disability accommodations.
One-Hour Recess Requirement: Starting July 1, 2026, if a disruption prevents the public from attending the meeting remotely, the City Council must take a recess and try to restore service. If service cannot be restored within one (1) hour, the City Council must conduct a roll call vote confirming that good faith efforts were made and make a finding that public interest in continuing the meeting outweighs remote access.2 Legal Basis for Remote Participation of Councilmember: Starting January 1, 2026, Councilmembers and commissioners who participate remotely must have their legal basis for remote participation recorded in the meeting minutes.3 Councilmember with Disability: Starting January 1, 2026, Councilmembers and commissioners with a disability may participate remotely as a reasonable accommodation, including participation via audio only (but only if their condition prevents participation on camera). Once an accommodation is granted for a disability, the Councilmember’s remote participation counts toward quorum at the in-person 2 Cal. Gov. Code § 54953.4(b)(1).
3 Cal. Gov. Code § 54953.8(b)(7).
meeting site. Unlike participation based on "just cause," there are no annual limits or geographic restrictions on remote participation when provided as a disability accommodation. However, those attending remotely must still disclose any present adults and their relationship to them.4
“Just cause” definition expanded and extended: The prior rules for participating remotely for just cause or personal emergency circumstances have been simplified and expanded. “Emergency circumstances” are now consolidated into the “just cause” provisions. Previously sunsetting at the end of 2025, the allowance for remote participation via “just cause” has been extended to December 31, 2029.5 Members of the Brown Act bodies may participate under the new “just cause” provisions in any of the following circumstances:
o Childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner that requires them to participate remotely. o A contagious illness that prevents a member from attending in person. o A need related to a physical or mental condition for which there is no remote participation accommodation in place.
o Travel while on official business of the legislative body or another state or local agency.
o New: An immuno-compromised family member
o New: A physical or family medical emergency
o New: Military service preventing in-person attendance The requirements for participating under “just cause” have not changed. These requirements are:
Requirement for two-way audiovisual or telephonic public participation access and real-time public remote public comment.
Remote Councilmember must disclose the presence of other adults and their general relationship.
Same annual limits per Councilmember apply. Councilmember may participate remotely for just cause in up to 5 Council meetings per year.
Staff has provided a Brown Act teleconferencing comparison chart as Attachment 1.
Traditional Brown Act Teleconferencing: The rules for participating under the traditional teleconferencing rules where a member’s remote location must be listed on the agenda and open for in-person public participation have not changed.
Enhancing Public Engagement (Starting July 1, 2026):
Translation of meeting agendas: If 20 percent of the City’s population speaks an 4 Cal. Gov. Code § 54953(c).
5 Cal. Gov. Code § 54953.8.3(c).
applicable foreign language and at the same time, that population speaks English less than “very well”, then the City must translate meeting agendas (but not the entire agenda packet) into that applicable language. There is no need to verbally state how the foreign language translation of the agenda may be accessed during the applicable Council meeting. [Note that the 20 percent calculation must be based on data regarding foreign languages from the most recent American Community Survey.]6 Staff reviewed the applicable ACS data for the City, and the completed analysis is included as Attachment 2.
Based on the City's ACS analysis, Spanish is the only language that currently meets the SB 707 threshold requiring translation of City Council agendas. Pursuant to SB 707, translated agendas must be posted within the same timeframes required for the English-language agenda under the Brown Act. The City may utilize automated translation tools to satisfy these requirements, provided all applicable statutory requirements are met. Consistent with Government Code section 54953.4(b)(2), the City is not responsible for the content or accuracy of automated translations and may include a disclaimer indicating that translations are machine generated and may not be exact.
Translation of the City website: Similar to meeting agendas, the following information on the City’s website must also be translated if 20 percent of the City’s population speaks an applicable foreign language and at the same time that population speaks English less than “very well”. Each translation must be accessible through a prominent direct link posted on the City’s website home page.7 The City may use digital translation services, such as Google Translate or similar automated tools, to satisfy the translation requirements for agendas and the public meetings webpage, provided the other requirements of Government Code section 54953.4 are met.
An accessible internet webpage dedicated to public meetings that includes, or provides a link to, all of the following information:
i. A general explanation of the public meeting process for the City Council. ii. An explanation of the procedures for a member of the public to provide inperson or remote oral public comment during a public meeting or to submit written public comment.
iii. A calendar of all public meeting dates with calendar listings that include the date, time, and location of each public meeting.
6 Note that the term “very well” is not defined in the Govt. Code but is a term of art used to identify individuals with limited English proficiency (LEP), and it refers directly to data from the U.S. Census Bureau's American Community Survey (ACS). The U.S. Census Bureau uses this specific phrasing in its survey to measure the level of English proficiency within households and communities. Individuals are considered LEP if they indicate on the ACS that they speak English "less than very well" (which includes responses such as "well", "not well", or "not at all"). 7 Cal. Gov. Code § 54953.4(b).
iv. The agenda posted online.
The City already exceeds several of the public access requirements established by SB 707. City Council agendas are published six (6) days prior to each regular City Council meeting, exceeding the minimum Brown Act agenda posting requirements. Each agenda includes instructions for members of the public to attend and participate in the meeting.
The City also maintains an annual City Council meeting calendar on its website, providing the public with advance notice of regularly scheduled meetings throughout the year. Social Media Use: Existing law temporarily allows a Councilmember to participate in individual communications on an internet-based social media platform for specified purposes, provided that a majority of Councilmembers do not use the platforms to discuss or deliberate on matters within the City’s specific subject matter jurisdiction.
This bill removes the sunset date and makes this exception permanent.8 Brown Act Copy: The City must provide a copy of the Brown Act to each Councilmember of the City.9
The City has already complied with this requirement and distributed copies of the Brown Act to City Councilmembers and members of the City's boards, commissions, and committees. No further action is required at this time.
Oral Reporting of Compensation Decisions: SB 707 clarifies that the City is required to orally report, prior to final action, a summary of any recommendation of final action on compensation for the City Manager, any department heads, or other comparable administrative officer during an open meeting at which the final action is to be taken.
The City currently follows this practice and conducts the required oral reporting before the City Council considers compensation-related actions. Accordingly, no changes to existing procedures are necessary to comply with this provision. Assistance in translation services: The City is required to reasonably assist members of the public who wish to translate a public meeting into any language or wish to receive interpretation provided by another member of the public. The bill does not require the City to provide translation services, but only to reasonably assist others who choose to engage in translation/interpretation services. It is important to note that in providing any translation service, SB 707 limits the City’s liability in negligent translation and provides that the City will not be responsible for the contents or accuracy of any translation.10
8 Cal. Gov. Code § 54952.2(b).
9 Cal. Gov. Code § 54952.7
10 Cal. Gov. Code § 54953.4(b)(2).
The bill states that the City Council shall publicize instructions on how to request assistance to the public.
The “assistance” listed in the bill may include any of the following, as determined by the City Council:
i. Arranging space for one or more interpreters at the meeting location, ii. Allowing extra time during the meeting for interpretation to occur, and/or iii. Ensuring participants may utilize their personal equipment or reasonably access facilities for participants to access commercially available interpretation services.
Automated translation tools, such as Google Translate, may be used to satisfy these requirements, provided the other statutory obligations are met and a disclaimer is included noting that translations are automatically generated and may not be exact.
The City's use of Wordly AI translation services exceeds the minimum requirements of SB 707 and supports the City's ongoing commitment to accessibility and public engagement. As required by state law, any automated translations provided through Wordly AI or similar technologies are subject to limitations in accuracy, and the City is not responsible for the content or accuracy of translated material.
Translation near posting sites: The City must also provide a freely accessible physical location near where the agendas are posted to allow the public to post additional translations of the agenda in that location.11
In compliance with Government Code section 54953.4(c)(3), the City previously designated a freely accessible physical location adjacent to the City's official agenda posting location to allow members of the public to post translated versions of City Council agendas. The designated location remains available for public use in accordance with SB 707. Outreach requirements: The City must make reasonable efforts to invite groups that do not traditionally participate in public meetings to attend those meetings. Examples of such groups include the following:
i. Media organizations providing news coverage within the City or region, including ethnic and language-specific outlets serving non-English-speaking communities.
ii. Civil-rights, civic-engagement, neighborhood, and community-based organizations, particularly those active in or serving multilingual or historically marginalized communities.
11 Cal. Gov. Code § 54953.4(c)(3).
Additional Key Requirements
Teleconferencing for Eligible Subsidiary Bodies: SB 707 further standardizes teleconferencing procedures for eligible subsidiary bodies, such as advisory boards and committees of the City. Before an eligible subsidiary body may use teleconferencing, the City Council must first formally authorize it by charter, ordinance, resolution or other formal action.12
The proposed policy sets forth the authority of the City Council to authorize advisory commissions to use teleconferencing, but a separate resolution(s) will need to be adopted by the City Council in the future if the City Council chooses to allow specific teleconferencing authorization. Costs of staffing and the technology for implementation of the hybrid format for each commission will need to be considered. An eligible advisory-only subsidiary body is a body created by the City Council that serves solely in an advisory capacity to the Council and does not possess final decisionmaking authority. Currently, only seven subsidiary bodies of the City Council appear to qualify as eligible advisory-only subsidiary bodies under the Brown Act, including, but not limited to, the Airport Advisory Commission, Golf Course Advisory Committee, and CDBG Block Grant Commission.
Staff has prepared the attached SB 707 Eligibility Review of City Boards, Commissions, and Committees (Attachment 3) to identify those bodies that currently appear to qualify as eligible advisory-only subsidiary bodies under the Brown Act.
For Council to apply this provision, all of the following conditions and on-going requirements must be met:
Council must make findings to approve authorization for 100 percent remote participation by the body’s members and renew its authorization every six (6) months.
The subsidiary body must also approve 100 percent remote participation by its members.
A staffed physical location for public participation must be available for the subsidiary body’s meetings.
Members must appear on camera during open meetings, unless prevented by a condition or technical issue.
If any subsidiary body authorized for 100 percent remote participation requests to present its recommendations to Council:
o Council must hold a discussion about the recommendations within 60 days at a regular Council meeting.
12 Cal. Gov. Code § 54953.8.6. Note that the City Council is not required to authorize any of these teleconferencing procedures.
o The item may not be placed on the consent calendar.
o Council may not take any action on the recommendation until the next regular meeting.
As a result, implementation of this provision may affect agenda planning and scheduling by requiring the City to prioritize discussion of recommendations from authorized advisory bodies within the prescribed timeframe. Any future authorization of full remote participation for an eligible advisory-only subsidiary body would require separate City Council action and consideration of the operational and staffing impacts associated with implementation.
Implementation
The proposed policy represents the next phase of the City's implementation of SB 707 and establishes a framework for compliance with the legislation's July 1, 2026 effective date.
Adoption of the policy will ensure that City Council meetings remain transparent, accessible, and consistent with state law while providing clear procedures for Councilmembers, commissioners, staff, and members of the public.
FINANCIAL IMPACT:
Implementation of SB 707 will result in ongoing administrative and operational costs associated with compliance, including agenda translation services, website translation requirements, staff time for meeting administration and coordination, and technology support necessary to facilitate hybrid public meetings. Funding for Wordly AI translation services for City Council meetings is included in the City’s upcoming Fiscal Year 2026/27 budget. Additional costs may be incurred if the City Council elects to authorize teleconferencing for advisory commissions, committees, or boards in the future. Existing resources will be utilized to the extent possible, and any significant future budget impacts will be presented to the City Council for consideration through future budget amendments.
ALTERNATIVES:
1. Adopt a Resolution Adopting the “Policy Governing Remote Participation and Enhancement of Public Participation in City Council and Subsidiary Body Meetings”
2. Defer action and provide direction to staff.
ATTACHMENTS:
1. Attachment 1 - Brown Act teleconferencing comparison chart
2. Attachment 2 – Applicable Languages Worksheet (ACS B16001)
3. Attachment 3 - SB 707 Eligibility Review of City Boards, Commissions, and Committees chart
4. Resolution
5. Policy Entitled “Policy Governing Remote Participation and Enhancement of Public Participation in City Council and Subsidiary Body Meetings” ATTACHMENT 1
Brown Act Teleconferencing Comparison Chart
Attachment 1: Brown Act Teleconferencing Comparison
Category Traditional Just Cause State of Emergency
Reason for Meeting No Reason Required Just Cause State of Emergency (State or Local)
Location Requirements
for Quorum
Within jurisdiction Quorum required in single
physical location quorum within
jurisdiction open to the public
No location requirement
for Quorum
Method of Member’s
Participation in
Teleconferenced
Meeting
Call-in OR Audio Visual Audio-Visual Call in OR Audio-Visual Additional Opportunities
for Public Participation
For City Council Meetings only as
of July 1, 2026 (subject to
narrow exceptions):
In-Person at teleconferencing
2-way audio-visual (public
comment OK by audio only), OR
2-way telephonic and live
webcasting of meeting
2-way audio-visual
(public comment OK by
audio only) or 2-way
telephonic
Reason Must be
Approved by City Council
No No Yes
Votes Must be Taken by
Roll Call
Yes Yes Yes
Teleconference Location
Included on Agenda
Yes No No
Required Course of
Action if Disruption
Prevents Broadcast of
Meeting or Public’s
Ability to Comment
For City Council Meetings only
as of July 1, 2026 (subject to
narrow exceptions): Meeting
proceeds if Council finds good
cause following 1 hour
attempt to restore connection
to
internet/broadcast/telephone.
But meetings may not
continue if there is no ability
for public to participate from
teleconferencing location.
For Other Meetings:
Meeting may proceed without
internet/broadcasting (special
considerations for quasijudicial hearings). But
meetings may not continue if
there is no ability for public to
participate from
teleconferencing location.
For City Council Meetings only
as of July 1, 2026 (subject to
narrow exceptions): Meeting
may proceed without remote
member's participation if
Council finds good cause
following 1 hour attempt to
restore
internet/broadcast/telephone.
For Other Meetings: Meeting
may proceed without remote
member's participation (special
considerations for quasi-judicial
hearings).
For City Council
Meetings only as of July
1, 2026 (subject to
narrow exceptions):
Meeting may proceed if
Council finds good cause
following 1 hour
attempt to restore
internet/telephone.
For Other Meetings:
Meeting may proceed
without remote
member's participation
(special considerations
for quasi-judicial
hearings).
Annual Limits None. 2/year if body meets 1x month
5/ year if body meets 2x month
7/ year if body meets 3+
times/month
None.
ATTACHMENT 2
Applicable Languages Worksheet (ACS B16001)
SB 707 “Applicable Languages” Determination Guide and Worksheet (Gov. Code § 54953.4(e)(1))
Disclaimer: This resource is provided for general informational purposes only and does not constitute legal advice. It is not a substitute for review by agency counsel. Agencies should consult their own legal counsel to confirm applicability, interpret statutory requirements, and ensure compliance with SB 707 and related laws.
CMCA Legisla�ve Program ǀ [email protected] 1/7/2026 ǀ Page 1 of 6 Purpose
To identify SB 707 “applicable languages” using the most recent ACS language and English proficiency data (Table B16001 or C16001).
Start Here (How to Use This Guide)
1. Open the worksheet on page 4 now.
2. Follow Steps 1–6 and fill out the matching worksheet sec�on (STEP __) as you go.
3. If you select “None of the above (no further analysis required)” in Worksheet Step 1, stop—you’re done.
4. Keep your downloaded ACS table open while comple�ng Worksheet Steps 2–5.
Note about the population number used: ACS Tables B16001 and C16001 only include people age 5 and older. To maintain consistency in the math, this worksheet uses the B16001 or C16001 total (age 5 +) as the “applicable population.” If you instead used the population described in 54953.4(e)(1)(B) (e.g., entire city population, which would include children under 5), the percentages could be slightly lower. Agencies should consult with their legal counsel to confirm this approach.
Step 1: Determine if the Legisla�ve Body is an “Eligible Legisla�ve Body” If the legisla�ve body meets the defini�on of an “eligible legisla�ve body,” con�nue to Step 2. “Eligible legisla�ve body” means any of the following:
A. A city council of a city with a popula�on of 30,000 or more.
B. A county board of supervisors of a county, or city and county, with a popula�on of 30,000 or more.
C. A city council of a city located in a county with a popula�on of 600,000 or more.
D. The board of directors of a special district that has an internet website and meets any of the following condi�ons:
i. The boundaries of the special district include the en�rety of a county with a popula�on of 600,000 or more, and the special district has over 200 full-�me equivalent employees. ii. The special district has over 1,000 full-�me equivalent employees. iii. The special district has annual revenues, based on the most recent Financial Transac�on Report data published by the California State Controller, that exceed four hundred million dollars ($400,000,000), adjusted annually for infla�on commencing January 1, 2027, as measured by the percentage change in the California Consumer Price Index from January 1 of the prior year to January 1 of the current year, and the special district employs over 200 full-�me equivalent employees.
If the legislative body is not an “eligible legislative body,” it does not qualify, and no further analysis is required.
SB 707 “Applicable Languages” Determina�on Guide and Worksheet CMCA Legisla�ve Program ǀ [email protected]
1/7/2026 ǀ Page 2 of 6
Step 2: Identify the Legislative Body Type and Select the Area to Use in ACS Iden�fy what kind of eligible legisla�ve body you are and select the area you will use for the ACS table, consistent with Gov. Code § 54953.4(e)(1)(B).
• City council → use the city (place)
• County board of supervisors → use the county
• Special district → choose one of the following (by board discre�on):
a. Use the county with the greatest popula�on within the district boundaries, OR b. Use the district’s service area (only if the district has reliable service-area language data) Note: You will enter the “Applicable Popula�on” number in the worksheet using the ACS B16001 or C16001 “Total:” es�mate for the area selected above (see Step 4).
Special districts: If the board selects the ‘county with the greatest popula�on within district boundaries’ op�on, use ACS B16001 or C16001 in Step 3 for that county as the applicable geography. If the board selects ‘service area,’ the district must use reliable service-area language data (ACS may not provide service-area boundaries directly).
Step 3: Obtain Language Data
Use language and English-proficiency data from the most recent ACS, typically ACS 5-year es�mates:
1. Visit htps://data.census.gov/
2. In the search bar, type: “B16001 [your city/county/area]” (or, if B16001 isn’t available, “C16001 [your city/county/area]”). Example: “C16001 Chula Vista, California” Note (B16001 vs. C16001): Try B16001 first. If a recent B16001 is not available for your city/county/area, use C16001 instead for the same area and ACS release. C16001 is less detailed and may combine languages into broader categories. If a combined category meets (or is close to) the 20% threshold and you need to iden�fy a specific language, consult addi�onal Census/ACS materials for more detail, consider an alterna�ve data source (with the required finding), and/or consult legal counsel.
3. Click the result that shows the table �tle: “Language Spoken at Home…” a. Click the Filters icon (le� page column) and ensure the Dataset is the ACS 5-year es�mates using the most recent year
b. Geography: confirm it’s your city/county (or add it if needed)
4. Use the Download icon (across the top) to download the data to Excel or CSV Agencies may use an alternative data source only if they formally determine, based on substantial evidence, that it is equally or more reliable than the ACS for their jurisdiction.
Step 4: Iden�fy Languages Spoken by 20% or More of the Applicable Popula�on From the ACS B16001 or C16001 data downloaded in Step 3:
1. Click the “Data” tab (it may not open automa�cally). In the first row labeled “Total:” copy the value under the “Es�mate” column and enter it as the Applicable Popula�on in the worksheet.
2. Iden�fy any language(s) spoken by 20% or more of that applicable popula�on.
Languages spoken by fewer than 20% of the applicable population do not qualify and may be excluded from further analysis.
SB 707 “Applicable Languages” Determina�on Guide and Worksheet CMCA Legisla�ve Program ǀ [email protected]
1/7/2026 ǀ Page 3 of 6
Step 5: Apply the English Proficiency Test
For each language that meets the 20% threshold in Step 4, determine whether 20% or more of people who speak that language speak English less than “very well.”
Note: Use the ACS es�mate for “less than very well” where provided. If the table provides separate categories, sum “well,” “not well,” and “not at all” (i.e., all categories other than “very well”).
Only languages that meet both condi�ons qualify:
1. ≥ 20% of the applicable popula�on speaks the language, and
2. ≥ 20% of that language group speaks English less than “very well.” If either condition fails, the language is excluded.
Step 6: Limit to the Top Three Languages (If Necessary) • If three or fewer languages meet the criteria → all are “applicable languages.” • If more than three languages meet the criteria → select the three languages spoken by the largest percentage of the applicable popula�on.
Step 7: Document the Determina�on (Best Prac�ce)
Prepare a short internal memo or staff report that includes:
• Date of analysis
• Eligibility determina�on (Step 1)
• Type of legisla�ve body and selected geography (Step 2) • Data source used (ACS vintage and table, or alterna�ve source and the suppor�ng finding) • Calcula�ons for each qualifying language
• Final list of applicable languages (including top three selec�on if applicable) Con�nue to the worksheet on Page 4.
SB 707 “Applicable Languages” Determina�on Guide and Worksheet CMCA Legisla�ve Program ǀ [email protected]
1/7/2026 ǀ Page 4 of 6
Applicable Languages Determina�on Worksheet (SB 707)
Agency: ______________________________
(STEP 1)
Eligible Legisla�ve Body ☐ City council of a city with a popula�on of 30,000 or more.
Determina�on: ☐ County board of supervisors of a county, or city and county, with a (Confirm eligibility criteria popula�on of 30,000 or more. against the current codified ☐ City council of a city located in a county with a popula�on of 600,000 or more. text of Gov. Code § 54953.4 Board of directors of a special district that has an internet website and meets any of before finalizing.) the following condi�ons:
☐ The boundaries of the special district include the en�rety of a county with a popula�on of 600,000 or more, and the special district has over 200 full-�me equivalent employees.
☐ The special district has over 1,000 full-�me equivalent employees. ☐ The special district has annual revenues, based on the most recent Financial Transac�on Report data published by the California State Controller, that exceed four hundred million dollars ($400,000,000), adjusted annually for infla�on commencing January 1, 2027, as measured by the percentage change in the California Consumer Price Index from January 1 of the prior year to January 1 of the current year, and the special district employs over 200 full-�me equivalent employees.
☐ None of the above (no further analysis required)
(STEP 2)
Type of Legisla�ve Body: ☐ City Council ☐ County Board of Supervisors ☐ Special District Special Districts ONLY - ☐ Popula�on of the county with the greatest popula�on within the district Popula�on Used: boundaries
☐ Popula�on of the district’s service area (only if the district has reliable language data for that area)
Applicable Popula�on: _______________________________ (From the downloaded ACS B16001 or C16001 table, enter the value in the first row labeled “Total:” under the “Es�mate” column.) To keep the calculations consistent, this worksheet uses the ACS Table B16001 or C16001 total (population age 5 and over) as the “applicable population” denominator, so the language counts and population total come from the same ACS table and geography. Using a larger population total that includes residents under age 5 (who are not included in B16001) could lower the calculated percentages and potentially make a language appear below the 20% threshold when it would otherwise qualify.
(STEP 3)
American Community Survey (ACS) Source Informa�on
ACS release: (e.g., “2023 ACS 5-year”)
ACS table: (e.g., “B16001” or “C16001”)
Geography used: (e.g., “Chula Vista city, California”)
Download date:
SB 707 “Applicable Languages” Determina�on Guide and Worksheet CMCA Legisla�ve Program ǀ [email protected]
1/7/2026 ǀ Page 5 of 6
(STEPS 4 & 5)
Languages Spoken and Threshold Determina�on
COLUMN A COLUMN B COLUMN C COLUMN D COLUMN E COLUMN F COLUMN G COLUMN H Applicable
Popula�on
Language Es�mated
Number of
Speakers
% of
Applicable
Popula�on
Speak
English Less
Than “Very
Well”
% of
Es�mated
Number of
Speakers
Meets Both
Language
Thresholds
Included in
Top Three
(If Needed)
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
☐ Yes
☐ No
Table Comple�on Instruc�ons (see example on the following page):
Column A: Enter the Applicable Popula�on from Step 2. (From the downloaded ACS B16001 or C16001 table, enter the value in the first row labeled “Total:” under the “Es�mate” column.) Column B: Enter the language from the ACS data table downloaded in Step 3.
Column C: Enter the es�mated number of speakers from the ACS data table column �tled “Es�mate.” Column D: Calculate the percentage of speakers of that language from the applicable popula�on. Formula: (Column C/Column A)*100.
If the percentage is less than 20%, the language does not qualify and may be excluded from further analysis.
Column E: Enter the number of speakers from the ACS data table who speak English less than “very well.” In ACS Table B16001 or C16001, “less than very well” means all categories other than “Speaks English very well.” If the table displays separate categories (e.g., “well,” “not well,” “not at all”), sum those categories to obtain Column E.
Column F: Calculate the percentage of that language’s speakers who speak English less than very well. Formula:
(Column E/Column C)*100.
Column G: If both Column D and Column F are 20% or greater, the language meets both thresholds; check Yes.
Otherwise, check No.
Column H: If there are more than three languages that meet both thresholds(i.e., ≥ 20% in both Columns D and F), choose the three languages spoken by the largest percentage of the applicable population (Column D). (STEP 6)
Applicable Languages: ______________________________ or ☐ None ______________________________
______________________________
Prepared by: ______________________________ Date: ______________________________ Table: ACSDT5Y2024.C16001
DATA NOTES
TABLE ID:
SURVEY/PROGRAM:
VINTAGE:
DATASET:
PRODUCT:
UNIVERSE:
MLA:
FTP URL:
API URL:
USER SELECTIONS
TABLES
GEOS
EXCLUDED COLUMNS
APPLIED FILTERS
APPLIED SORTS
PIVOT & GROUPING
PIVOT COLUMNS
PIVOT MODE
ROW GROUPS
None
Off
None
None
None
C16001
Madera city, California
None
Population 5 years and over
U.S. Census Bureau. "Language Spoken at Home for the Population 5 Years and Over." American Community Survey, ACS 5- Year Estimates Detailed Tables, Table C16001,
https://data.census.gov/table/ACSDT5Y2024.C16001?q=C16001&g=160XX00US0645022. Accessed on 2 Jun 2026.
None
https://api.census.gov/data/2024/acs/acs5
C16001
American Community Survey
2024
ACSDT5Y2024
ACS 5-Year Estimates Detailed Tables
Language Spoken at Home for the Population 5 Years and Over Note: The table shown may have been modified by user selections. Some information may be missing. data.census.gov | Measuring America's People, Places, and Economy 1 Table: ACSDT5Y2024.C16001
VALUE COLUMNS
WEB ADDRESS
TABLE NOTES
Key Table Information
Table Title
Table ID
Survey/Program
Year
Dataset
Source
Dataset Universe
Methodology
Unit(s) of Observation
Geography Coverage
Sampling The ACS consists of two separate samples: housing unit addresses and group quarters facilities. Independent housing unit address samples are selected for each county or county-equivalent in the U.S. and Puerto Rico, with sampling rates depending on a measure of size for the area. For more information on sampling in the ACS, see the Accuracy of the Data document.
U.S. Census Bureau, 2024 American Community Survey, 5-Year Estimates The dataset universe of the American Community Survey (ACS) is the U.S. resident population and housing. For more information about ACS residence rules, see the ACS Design and Methodology Report. Note that each table describes the specific universe of interest for that set of estimates.
American Community Survey (ACS) data are collected from individuals living in housing units and group quarters, and about housing units whether occupied or vacant. For more information about ACS sampling and data collection, see the ACS Design and Methodology Report.
ACS data generally reflect the geographic boundaries of legal and statistical areas as of January 1 of the estimate year. For more information, see Geography Boundaries by Year.
Estimates of urban and rural populations, housing units, and characteristics reflect boundaries of urban areas defined based on 2020 Census data. As a result, data for urban and rural areas from the ACS do not necessarily reflect the results of ongoing urbanization.
Language Spoken at Home for the Population 5 Years and Over ACSDT5Y2024.C16001
American Community Survey
2024
ACS 5-Year Estimates Detailed Tables
https://data.census.gov/table/ACSDT5Y2024.C16001?q=C16001&g=160XX00US0645022 None
data.census.gov | Measuring America's People, Places, and Economy 2 Table: ACSDT5Y2024.C16001
Confidentiality
Technical
Documentation/Methodology
The Census Bureau has modified or suppressed some estimates in ACS data products to protect respondents' confidentiality.
Title 13 United States Code, Section 9, prohibits the Census Bureau from publishing results in which an individual's data can be identified. For more information on confidentiality protection in the ACS, see the Accuracy of the Data document.
Information about the American Community Survey (ACS) can be found on the ACS website. Supporting documentation including code lists, subject definitions, data accuracy, and statistical testing, and a full list of ACS tables and table shells (without estimates) can be found on the Technical Documentation section of the ACS website.
Sample size and data quality measures (including coverage rates, allocation rates, and response rates) can be found on the American Community Survey website in the Methodology section.
Data are based on a sample and are subject to sampling variability. The degree of uncertainty for an estimate arising from sampling variability is represented through the use of a margin of error. The value shown here is the 90 percent margin of error. The margin of error can be interpreted roughly as providing a 90 percent probability that the interval defined by the estimate minus the margin of error and the estimate plus the margin of error (the lower and upper confidence bounds) contains the true value. In addition to sampling variability, the ACS estimates are subject to nonsampling error (for a discussion of nonsampling variability, see ACS Technical Documentation). The effect of nonsampling error is not represented in these tables.
Users must consider potential differences in geographic boundaries, questionnaire content or coding, or other methodological issues when comparing ACS data from different years. Statistically significant differences shown in ACS Comparison Profiles, or in data users' own analysis, may be the result of these differences and thus might not necessarily reflect changes to the social, economic, housing, or demographic characteristics being compared. For more information, see Comparing ACS Data.
data.census.gov | Measuring America's People, Places, and Economy 3 Table: ACSDT5Y2024.C16001
Weights
Table Information
API Information
Symbols
Data-Specific Notes
Additional Information
Contact Information
American Community Survey (ACS) data is available via API. For more information on available APIs, please see Census Developers page at API Information.
Explanation of Symbols:- The estimate could not be computed because there were an insufficient number of sample observations. For a ratio of medians estimate, one or both of the median estimates falls in the lowest interval or highest interval of an open-ended distribution. For a 5-year median estimate, the margin of error associated with a median was larger than the median itself.N The estimate or margin of error cannot be displayed because there were an insufficient number of sample cases in the selected geographic area. (X) The estimate or margin of error is not applicable or not available.median- The median falls in the lowest interval of an open-ended distribution (for example "2,500-")median+ The median falls in the highest interval of an open-ended distribution (for example "250,000+").** The margin of error could not be computed because there were an insufficient number of sample observations.*** The margin of error could not be computed because the median falls in the lowest interval or highest interval of an open-ended distribution.***** A margin of error is not appropriate because the corresponding estimate is controlled to an independent population or housing estimate. Effectively, the corresponding estimate has no sampling error and the margin of error may be treated as zero.
In 2016, changes were made to the languages and language categories presented in tables B16001, C16001, and B16002. For more information, visit the 2016 Language Data User note.
Contact the Census Bureau Customer Help Center at 1-800-923-8282 or submit a question at ask.census.gov.
ACS estimates are obtained from a raking ratio estimation procedure that results in the assignment of two sets of weights: a weight to each sample person record and a weight to each sample housing unit record. Estimates of person characteristics are based on the person weight. Estimates of family, household, and housing unit characteristics are based on the housing unit weight. For any given geographic area, a characteristic total is estimated by summing the weights assigned to the persons, households, families or housing units possessing the characteristic in the geographic area. For more information on weighting and estimation in the ACS, see the Accuracy of the Data document.
Although the American Community Survey (ACS) produces population, demographic and housing unit estimates, the decennial census is the official source of population totals for April 1st of each decennial year. In between censuses, the Census Bureau's Population Estimates Program produces and disseminates the official estimates of the population for the nation, states, counties, cities, and towns and estimates of housing units and the group quarters population for states and counties.
data.census.gov | Measuring America's People, Places, and Economy 4 Table: ACSDT5Y2024.C16001
Suggested Citation
COLUMN NOTES
U.S. Census Bureau. "Language Spoken at Home for the Population 5 Years and Over" American Community Survey, ACS 5- Year Estimates Detailed Tables, Table C16001, 2024, https://data.census.gov/table/ACSDT5Y2024.C16001?q=C16001:
Accessed on June 02, 2026.
None
data.census.gov | Measuring America's People, Places, and Economy 5 Table: ACSDT5Y2024.C16001
Label Estimate Margin of Error
Total: 63,322 ±504
Speak only English 25,177 ±1,436
Spanish: 36,914 ±1,447
Speak English "very well" 20,910 ±1,271
Speak English less than "very
well" 16,004 ±1,159
French, Haitian, or Cajun: 0 ±32
Speak English "very well" 0 ±32
Speak English less than "very
well" 0 ±32
German or other West Germanic
languages: 28 ±35
Speak English "very well" 28 ±35
Speak English less than "very
well" 0 ±32
Russian, Polish, or other Slavic
languages: 26 ±33
Speak English "very well" 9 ±15
Speak English less than "very
well" 17 ±29
Other Indo-European languages: 660 ±336
Speak English "very well" 491 ±282
Speak English less than "very
well" 169 ±87
Korean: 0 ±32
Speak English "very well" 0 ±32
Speak English less than "very
well" 0 ±32
Madera city, California
data.census.gov | Measuring America's People, Places, and Economy 1 Table: ACSDT5Y2024.C16001
Label Estimate Margin of Error
Madera city, California
Chinese (incl. Mandarin,
Cantonese): 0 ±32
Speak English "very well" 0 ±32
Speak English less than "very
well" 0 ±32
Vietnamese: 68 ±81
Speak English "very well" 31 ±48
Speak English less than "very
well" 37 ±62
Tagalog (incl. Filipino): 127 ±99
Speak English "very well" 83 ±62
Speak English less than "very
well" 44 ±58
Other Asian and Pacific Island
languages: 29 ±34
Speak English "very well" 2 ±5
Speak English less than "very
well" 27 ±32
Arabic: 125 ±121
Speak English "very well" 53 ±66
Speak English less than "very
well" 72 ±88
Other and unspecified languages: 168 ±143
Speak English "very well" 9 ±16
Speak English less than "very
well" 159 ±144
data.census.gov | Measuring America's People, Places, and Economy 2 ATTACHMENT 3
SB 707 Eligibility Review of City Boards, Commissions, and Committees Chart Attachment 3: SB 707 Eligibility Review of City Boards, Commissions, and Committees Body Eligible Subsidiary
Body? Reason
ADA Advisory Council Yes Serves in an advisory capacity and makes recommendations.
Airport Advisory Commission Yes Reviews matters and makes recommendations regarding airport operations, budget, and planning.
Beautification Committee Yes Serves in an advisory capacity and makes recommendations on community beautification programs,
policies, and projects.
City Council No Legislative body that exercises independent and final decisions
Civil Service Commission No Exercises independent decision-making authority by certifying eligibility lists and performs quasi-judicial functions; therefore, it is not solely advisory.
CDBG Block Grant Commission Yes Evaluates proposals and recommends funding allocations to Council.
Golf Course Advisory Committee Yes Serves in an advisory capacity and provides recommendations.
Loan Review Committee No Exercises independent decision-making authority by approving loan applications rather than merely making
recommendations to the City Council. While it serves in an advisory capacity regarding policy changes, it is not solely advisory.
Planning Commission No Exercises discretionary approval authority for subdivisions, use permits, variances, and other
entitlements.
Transit Advisory Board Yes Recommends transit plans and reviews proposals.
Youth Commission Yes Serves in an advisory capacity and makes recommendations on matters affecting youth in the
community.
June 24, 2026
ATTACHMENT 4
Resolution - Adopting the “Policy Governing Remote Participation and Enhancement of Public Participation in City Council and Subsidiary Body Meetings” RESOLUTION NO. 26-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, ADOPTING A POLICY GOVERNING REMOTE PARTICIPATION
AND ENHANCEMENT OF PUBLIC PARTICIPATION IN CITY COUNCIL AND
SUBSIDIARY BODY MEETINGS
WHEREAS, the Ralph M. Brown Act (“Brown Act”), California’s open meeting law, governs the conduct of public meetings by governmental bodies; and WHEREAS, on October 3, 2025, Governor Newsom signed Senate Bill No. 707 (“SB 707”) to revise the Brown Act’s open meeting laws by allowing greater flexibility in teleconferencing and accessibility requirements, including translation services in certain circumstances and real time captioning, effective July 1, 2026, and until January 1, 2030; and WHEREAS, the City of Madera qualifies as an eligible legislative body pursuant to Government Code section 54953.4; and
WHEREAS, the City Council now desires to adopt a policy, entitled “Policy Governing Remote Participation and Enhancement of Public Participation in City Council and Subsidiary Body Meetings”.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
1. The above recitals are true and correct.
2. The City Council hereby adopts the “Policy Governing Remote Participation and Enhancement of Public Participation in City Council and Subsidiary Body Meetings”, attached hereto.
3. The City Manager or designee is authorized to implement and enforce the provisions of the Policy adopted herein.
4. The City Manager, or his/her designee, is hereby directed and authorized to make such modifications as may be necessary to the agenda templates of the City Council along with any other agenda related materials, in order to implement the teleconferencing and related rules of SB 707.
5. If any section, subsection, sentence, clause, phrase, or portion of this Resolution is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution.
The City Council of the City of Madera hereby declares that it would have adopted this Resolution and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
6. The resolution is effective immediately.
******
ATTACHMENT 5
Policy Governing Remote Participation and Enhancement of Public Participation in City Council and Subsidiary Body Meetings
Policy Governing Remote Participation and Enhancement of Public Participation in City Council and Subsidiary Body Meetings
PURPOSE:
The purpose of this Policy Governing Remote Participation and Enhancement of Public Participation in City Council and certain other meetings is to implement Senate Bill No. 707 (“SB 707”), signed into law on October 3, 2025, which revises the Ralph M. Brown Act’s open meeting requirements to provide greater flexibility for teleconferencing and to enhance public participation, transparency, and accessibility. This Policy establishes the procedures governing remote participation for the City Council and those advisory-only subsidiary bodies authorized by the City Council to participate pursuant to this Policy. As currently defined by SB 707, this Policy is not applicable to the Planning Commission except for Social Media Use and the ability to use Remote Participation. However, nothing in this policy is intended to prohibit the Planning Commission from implementing similar provisions for its meetings.
APPLICABILITY:
This Policy incorporates the same definitions utilized by SB 707 (2025). Specifically, the City Council is the “eligible legislative body” under Government Code section 54953.4(e)(2), both the City Council and the Planning Commission meet the definition of “legislative body” under Government Code section 54952, and most “eligible subsidiary bodies” Government Code section 54953.8.6(b) are committees that may be subject to this Policy if eligible as further identified below in Section XI.
POLICY:
For purposes of implementation of SB 707, the City Council hereby adopts the following requirements.
I. Hybrid meeting format.
Meetings of the City Council, and eligible subsidiary bodies approved for teleconferencing pursuant to Section VII below, shall be conducted in a hybrid-format, consisting of twoway telephonic or audiovisual platform, with a call-in option and automatic captioning activated if the platform provides this feature, pursuant to Government Code section 54953.4(b)(1), as may be amended.
II. Broadcast disruption procedures.
If audio, video, or the entire teleconference platform fails in a manner that prevents the public from observing or participating remotely, the presiding officer shall recess the meeting. The City Clerk or appropriate personnel shall take immediate corrective action to restore service. Notice of the disruption shall be posted on the City’s website and announced at the in-person meeting location, if feasible.
If remote access cannot be restored within one (1) hour, the City Council or approved commission shall conduct a roll call vote confirming that good faith efforts were made to restore service and shall make a finding that the public interest in continuing the meeting outweighs the need for remote access before proceeding in accordance with Government Code section 54953.8(b)(7).
If a disruption affects a participating member of the City Council (or eligible subsidiary body approved for teleconferencing pursuant to Section VII below) participating remotely due to an authorized basis, including for just cause or as a reasonable accommodation for a disability, the presiding officer shall determine whether quorum is maintained and shall recess the meeting if necessary to restore quorum or connectivity. All disruption procedures shall apply equitably whether the disruption affects the public, a participating member of the City Council (or eligible subsidiary body approved for teleconferencing pursuant to Section VII below), or a member participating remotely for disability accommodation. These procedures also apply to disruptions impacting individuals participating remotely as a reasonable accommodation under applicable law.
III. Disruptions by members of the public.
In addition to authority exercised pursuant to Government Code sections 54954.3 and 54957.9, the presiding officer or their designee may remove, or cause the removal of, an individual who is disrupting a meeting, including a teleconferenced meeting, consistent with Government Code section 54957.95.
For purposes of this Policy, “disrupting” means engaging in behavior during a meeting that actually disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting, including failure to comply with reasonable and lawful regulations governing public comment.
Prior to removing an individual for disruptive behavior, the presiding officer or their designee shall warn the individual that their behavior is disrupting the meeting and that failure to cease the behavior may result in removal. If the individual does not promptly cease the disruptive behavior, the presiding officer or their designee may remove the individual.
A warning is not required if the behavior constitutes use of force or a true threat of force, meaning a threat that a reasonable observer would perceive as an actual threat to use force.
IV. Remote participation.
1 1 This section applies only to the City Council and the Planning Commission whether or not the Planning Commission is approved for teleconferencing pursuant to Section VII below. a. Just cause. A Councilmember or Commissioner may participate remotely for “just cause” as defined by Government Code section 54953.8.3(c), including childcare or caregiving needs, a contagious illness, official City-related travel, a physical or family medical emergency, or military service obligations. The legal basis for remote participation shall be disclosed and recorded in the meeting minutes as required by law.
b. Emergency circumstances. Remote participation due to emergency circumstances shall comply with applicable statutory requirements, including required findings and disclosures.
c. Disability accommodation. A Councilmember or Commissioner with a qualifying disability may participate remotely as a reasonable accommodation consistent with state and federal law. Participation may occur via audio only if the disability prevents on-camera participation. Once granted, such remote participation shall count toward quorum at the in-person meeting location. Required disclosures regarding adults present at the remote location shall be made as required by law.
V. Translation and public access.
a. If 20 percent or more of the City’s population speaks a single non-English language and speaks English less than “very well,” based on the most recent American Community Survey data, the City Council meeting agendas (but not full agenda packets) shall be translated into that language and made accessible on the City’s website pursuant to Government Code section 54953.4(b). b. When the applicable population threshold is met, the City shall provide translated versions of required public meeting information on a prominently linked webpage accessible from the City’s homepage, pursuant to Government Code section 54953.4(b), including:
i. A general explanation of the public meeting process; ii. Instructions for providing in-person or remote public comment; iii. A calendar of public meeting dates with date, time, and location; and iv. Posted meeting agendas.
c. The City shall reasonably assist members of the public who wish to provide interpretation or translate public meetings. Assistance may include arranging space for interpreters, allowing additional time for interpretation, or permitting the use of personal equipment or commercially available interpretation services.
The City shall publicize clear instructions for requesting such assistance in advance of or during meetings.
d. The City shall also provide a freely accessible physical location adjacent to the City's designated public agenda posting location to allow the public to post additional translations of the agenda in that location pursuant to Government Code section 54953.4(c)(3).
e. The City may use digital translation services, such as Google Translate or similar automated tools, to satisfy the translation requirements for agendas and the public meetings webpage, provided the other requirements of Government Code section 54953.4 are met. The City is not responsible for the content or accuracy of any translation provided by such tools, in accordance with Government Code section 54953.4(b)(2). The City may include a disclaimer noting that translations are automatically generated and may not be exact. The City shall make reasonable efforts to ensure translations are understandable to the public and may provide additional clarification upon request.
VI. Outreach efforts.
The City shall make reasonable, good-faith efforts to invite organizations that do not traditionally participate in public meetings to attend City Council meetings. The City retains discretion in determining what constitutes reasonable effort consistent with applicable law. Outreach efforts may include media organizations serving non-Englishspeaking communities and community groups that historically have lower participation in public meetings.
VII. Teleconferencing authorization for eligible subsidiary bodies.
Pursuant to Government Code section 54953.8.6, eligible subsidiary bodies of the City may be authorized by the City Council to use teleconferencing consistent with applicable law. This policy shall only apply to an eligible subsidiary body if authorized for use by the City Council.
Members of an eligible subsidiary body participating remotely shall maintain real-time, two-way communication for the duration of the meeting unless participating remotely due to a qualifying disability. The City Council shall adopt resolutions authorizing such teleconferencing and, if so adopted, may reauthorize teleconferencing for eligible subsidiary bodies every six (6) months by majority vote confirming that such practice serves the public interest.
VIII. Social media use.
Members of the City Council, Planning Commission, and any committee or body subject to the Brown Act (whether an eligible subsidiary body or not) are authorized to engage in separate conversations or communications on an internet-based social media platform to answer questions, provide information to the public, or to solicit information from the public regarding a matter that is within the subject matter jurisdiction of the body provided that a majority of the members of the body do not use the internet-based social media platform to discuss among themselves business of a specific nature that is within the subject matter jurisdiction of the body. A member of the body shall not respond directly to any communication on an internet-based social media platform regarding a matter that is within the subject matter jurisdiction of the body that is made, posted, or shared by any other member of the body.
IX. Brown Act copies.
The City shall provide a copy of the Brown Act to each Councilmember and Planning Commissioner as required by Government Code section 54952.7.
X. Oral reporting of compensation decisions.
Prior to final action on compensation for the City Manager, any department head, or other comparable administrative officer, the City Council shall orally report, during the open meeting at which the final action is to be taken, a summary of any recommendation for final action, consistent with SB 707.
XI. Current Eligible Subsidiary Bodies
Not all boards, committees, and commissions of the City qualify as an “eligible subsidiary body” as these bodies must only be advisory and meet other requirements of Government Code section 54953.8.6(b). The following chart generally identifies the boards, committees and commissions that currently meet the requirements of an “eligible subsidiary body.” However, this chart is intended to serve as an overview based on current conditions, is not all inclusive, and does not limit the City’s ability to establish, modify, or dissolve any City board, commission, or committee at some future date.
SB 707 - City Boards, Commissions, and Committees
Body Eligible
Subsidiary Body Reason
ADA Advisory Council Yes Serves in an advisory capacity and makes recommendations.
Airport Advisory
Commission
Yes Reviews matters and makes recommendations
regarding airport operations, budget, and
planning.
Beautification Committee Yes Serves in an advisory capacity and makes recommendations on community
beautification programs, policies, and projects.
City Council No Legislative body that exercises independent and final decisions
Civil Service Commission No Exercises independent decision-making authority by certifying eligibility lists and
performs quasi-judicial functions; therefore, it
is not solely advisory.
CDBG Block Grant
Commission
Yes Evaluates proposals and recommends funding
allocations to Council.
Golf Course Advisory
Committee
Yes Serves in an advisory capacity and provides
recommendations.
Loan Review Committee No Exercises independent decision-making authority by approving loan applications rather
than merely making recommendations to the
City Council. While it serves in an advisory
capacity regarding policy changes, it is not
solely advisory.
Planning Commission No Exercises discretionary approval authority for subdivisions, use permits, variances, and other
entitlements.
Transit Advisory Board Yes Recommends transit plans and reviews proposals.
Youth Commission Yes Serves in an advisory capacity and makes recommendations on matters affecting youth
in the community.
June 24, 2026