Item:
Minutes for:
Adopted:
Minutes of a Regular Meeting of the Madera City Council Wednesday, July 15, 2026
6:00p.m.
8-1
07/15/2026
08/05/2026
Council Chambers
City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City's website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present: Mayor Cece Gallegos
Mayor Pro Tern Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Director of Financial Services Michael Lima, Division Fire Chief Larry Pendarvis, Fire Battalion Chief Anthony Garcia, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Planning Manager David Brletic, Chief of Police Giachino Chiaramonte, Public Works Director Harpiar Gandhi, Deputy City Engineer Ellen Bitter, Senior Civil Engineer Steve Bettencourt and Assistant Engineer David Gomez.
INVOCATION: Pastor Josh Blair, Central Valley Christian Church PLEDGE OF ALLEGIANCE: Mayor Pro Tern Zacharia
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MONTES, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
PRESENTATIONS: None
PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
No Public Comment was presented. Public Comment was closed.
A.
B.
PUBLIC HEARINGS: None
CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.
ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE.
B-1 Minutes-07/01/26
Recommendation: Approve the City Council Minutes of July 1, 2026 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for June 20 to July 3, 2026 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Quarterly Board, Commission, and Committee Attendance Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Report by Arnoldo Rodriguez) B-5 Acceptance of Grant Award from the California Office of Traffic Safety Selective Traffic Enforcement Program
Recommendation: Adopt a Resolution Accepting the California Office of Traffic Safety Selective Traffic Enforcement Program Grant in the amount of $99,600 and Amending the City's 2026/27 Adopted Budget by $99,600 to reflect Revenues and Expenditures Related to the Grant (Report by Giachino Chiaramonte)
RES 26-122 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA, ACCEPTING GRANT AWARD FROM THE STATE OF
CALIFORNIA OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC
ENFORCEMENT PROGRAM IN THE AMOUNT OF $99,600 AND
DESIGNATING THE CITY MANAGER AS THE AUTHORIZING OFFICIAL TO ACCEPT THE GRANT AWARD AND AMENDING THE FISCAL YEAR 2026/27 ADOPTED BUDGET BY $99,600 TO ACCOUNT FOR THESE GRANT FUNDS B-6 Temporary Use of 103 East Yosemite Avenue (APN:007-101-011) for Construction Staging Recommendation: Adopt a Resolution Approving the Limited License to Enter Agreement with Cal Valley Construction Inc. with the Caltrans Downtown Madera Preventative Maintenance and Road Diet Project No 06-0Y1804 (Report by Keith Helmuth)
RES 26-123 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING A LIMITED LICENSE TO ENTER AGREEMENT WITH CAL VALLEY
CONSTRUCTION INC ASSOCIATED WITH THE CALTRANS DOWNTOWN
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
July 15, 2026
MADERA PREVENTATIVE MAINTENANCE AND ROAD DIET PROJECT NO 06-0Y1804
B-7 Second Reading and Adoption of an Ordinance Amending the City's Municipal Code Relating to Livestock
Recommendation: Waive full Reading and Adopt by Title only an Ordinance of the City Council of the City of Madera Amending Subsection (A) of Section 5-1.31 of Chapter 1 ofTitle V of the Madera Municipal Code Regarding Allowable Chicken Livestock (Report by Giachino Chiaramonte)
ORD 1024 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA AMENDING SUBSECTION (A) OF SECTION 5-1.31 OF CHAPTER 1 OF TITLE
V OF THE MADERA MUNICIPAL CODE REGARDING ALLOWABLE CHICKEN
LIVESTOCK
B-8 2027 Benefit Plan Renewals
Recommendation: Adopt a Minute Order Approving Renewal of the City's Existing Benefit Plans (Report by Wendy Silva)
B-9 Certificate of Recognition Honoring Debi Bray
Recommendation: Adopt a Minute Order Approving a Certificate of Recognition honoring Debi Bray, CEO of the Madera Chamber of Commerce, in Recognition of her 40 years of Dedicated Service to the Madera Chamber of Commerce (Report by Alicia Gonzales)
B-10 Madera County Breastfeeding Coalition Fee Waiver Request for the Annual Breastfeeding Awareness Walk & Celebration
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Lions Town & Country Park on August 8, 2026, related to the Annual Breastfeeding Awareness Walk & Celebration, hosted by the Madera County Breastfeeding Coalition, at an Anticipated Rental Fee of $370 (Report by Joseph Hebert) RES 26-124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE LIONS TOWN &
COUNTRY PARK ON AUGUST 8, 2026, RELATED TO THE ANNUAL
BREASTFEEDING AWARENESS WALK & CELEBRATION, HOSTED BY THE
MADERA COUNTY BREASTFEEDING COALITION, AT AN ANTICIPATED RENTAL FEE OF $370
B-11 Assemblywoman Esmeralda Soria Fee Waiver Request for Annual Back to School Resource Fair
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center on July 23, 2026, related to the Annual Back to School Resource Fair, hosted by Assemblywoman Esmeralda Soria, at an Anticipated Rental Fee of $1,030 (Report by Joseph Hebert) RES 26-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE PAN-AMERICAN
COMMUNITY CENTER ON JULY 23, 2026, RELATED TO ASSEMBLYWOMAN City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
July 15, 2026
ESMERALDA SORIA'S ANNUAL BACK TO SCHOOL RESOURCE FAIR EVENT, AT AN ANTICIPATED RENTAL FEE OF $1,030
B-12 United UpStanders Fee Waiver Request for UpStanders Day Event Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center (PACC) on September 27, 2026, related to the UpStanders Day Event Hosted by United UpStanders, at an Anticipated Rental Fee of $1,030 (Report by Joseph Hebert)
RES 26-126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA WAIVING THE RENTAL FEES OF THE PAN-AMERICAN
COMMUNITY CENTER ON SEPTEMBER 27, 2026, RELATED TO UNITED UPSTANDERS DAY EVENT, AT AN ANTICIPATED RENTAL FEE OF $1,030 B-13 Amendment to Agreement between the City and Microsoft/CDW-G Recommendation: Adopt a Resolution to Ratify a Participation Agreement (PA) between the City and CDW-G (Authorized Vendor for Microsoft) to Amend the Previously Adopted Renewal of Software Licensing between the City and Microsoft (Report by Gary Price)
RES 26-127 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA RATIFYING
A PARTICIPATION AGREEMENT BETWEEN THE CITY OF MADERA AND CDW-G
B-14 Consider an Amendment to the Professional Services Agreement with Michael Baker International
Recommendation: Adopt a Resolution Approving a First Amendment to the Professional Services Agreement with Michael Baker International for Preparation of the City of Madera 6th Cycle Housing Element Update (Report by Will Tackett)
RES 26-128 A RESOLUTION OF THE COUNCIL OF THE CITY OF MADERA, CALIFORNIA,
APPROVING A FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH MICHAEL BAKER INTERNATIONAL FOR PREPARATION OF THE CITY OF MADERA 6TH CYCLE HOUSING ELEMENT UPDATE
C. WORKSHOP: None
D. PETITIONS, BIDS. RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
D-1 Phase 3 of the Avenue 13 Interceptor Sewer Rehabilitation Project Recommendation: Adopt a Resolution approving Amendment No. 1 to the Agreement with MKN and Associates (MKN) for $123,588 for Additional Services for Phase 3 of the Avenue 13 Interceptor Sewer Rehabilitation, City Project No. SS00014 (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE.
RES 26-129
City of Madera
205 W. 4th Street
Madera, CA 93637
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH MKN AND ASSOCIATES FOR $123,588 AND AUTHORIZING EXTRA
City Council Minutes
July 15, 2026
SERVICES UP TO $12,358 FOR ENGINEERING AND CONSTRUCTION MANAGEMENT SERVICES FOR THE AVENUE 13 INTERCEPTOR SEWER
REHABILITATION
D-2 Washington Elementary School Sidewalk Construction, City Project R-93, CMAQ 5157(119) Recommendation: Adopt a Resolution Approving the Contract Award for the Washington Elementary School Sidewalk Construction, City Project R-93, CMAQ 5157(119) for $510,094.38 to Villalobos and Associates Inc. and adopting a CEQA Class I (Existing Facilities) categorical exemption for the project (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE.
RES 26-130 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE CONTRACT AWARD FOR WASHINGTON
SCHOOL SIDEWALK CONSTRUCTION, CITY PROJECT R-93, CMAQ CML 5157 (119), FOR $510,094.38 TO VILLALOBOS AND ASSOCIATES INC. AND
AUTHORIZING CONTRACT CONTINGENCIES RELATED TO THE CONTRACT D-3 Water Main Replacement Crossing Fresno River, City Project No. W-09 Recommendation: Adopt a Resolution Approving the Contract Award for Water Main Replacement Crossing Fresno River, City Project No. W-09, for $306,882.80 to B&L Contractors, Inc. (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER EVANS ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.
RES 26-131 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE CONTRACT AWARD FOR WATER MAIN
REPLACEMENT CROSSING FRESNO RIVER, CITY PROJECT NO. W-09, IN THE AMOUNT OF $306,882.80 TO B&L CONTRACTORS, INC AND
AUTHORIZING CONSTRUCTION CONTINGENCIES RELATING TO THE
CONTRACT
D-4 Purchase of Forcible Entry Inc. 40-foot Conex Box Training Center Prop Recommendation: Adopt a Resolution Approving a Purchase Agreement for a 40-foot Forcible Entry Training Prop from Forcible Entry, Inc. under National Purchasing Partners (NPPgov) Purchase Contract #PS25680 for $143,219.59 (Report by Larry Pendarvis)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-4 WAS APPROVED UNANIMOUSLY BY A 7 /0 VOTE.
RES 26-132 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING A PURCHASE AGREEMENT FOR A FORCIBLE ENTRY, INC
FORCIBLE ENTRY TRAINING PROP UNDER NATIONAL PURCHASING
PARTNERS (NPPgov) PURCHASE CONTRACT #PS25680 IN THE AMOUNT OF $143,219.59 FROM THE MEASURE K - FIRE OPERATING BUDGET E. ADMINISTRATIVE REPORTS: None
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
July 15, 2026
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
This portion of the meeting is reserved for the Mayor and Counci/members (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.
Councilmember Villegas did not have any reports.
Councilmember Rodriguez mentioned he participated in a 4th of July Golf Course Tournament which took place at the City's Golf Course. He thanked SGM and all the Parks Department staff that coordinated and made the event happen. He attended the 4th of July Fireworks Spectacular at the Madera District Fairgrounds. He thanked donors Valleywide, Fagundes Dairies, Links Ranch and Aleshire & Wynder (City Attorney's law firm) for their generous contributions to the event. He reminded everyone that there will be a SR 145 Improvement Project groundbreaking ceremony tomorrow on the corner of A Street & SR 145 at 11:00 a.m.
Council member Mejia mentioned she had a great time watching the fireworks and noticed that it was very quiet in her neighborhood.
Councilmember Evans did not have any reports.
Mayor Pro Tern Zacharia remarked that families were enjoying the 4th of July Fireworks Spectacular and expressed his hope that the event will continue in future years. He also requested that the City Council consider reviewing the vendor business licensing process for the event at a future meeting. The Council expressed consensus to place the item on an upcoming agenda.
Councilmember Rodriguez asked that sponsors of the Fireworks event be recognized.
Councilmember Montes mentioned he attended the Fireworks event. Security was present and visible. He appreciated all the efforts made by staff in coordinating this event.
Mayor Gallegos shared that the kickoff to the Movies in the Park series was well attended and thanked the community for its support. She reminded staff to stay cool as they work outdoors in triple digit weather. She also expressed appreciation to City staff for their efforts in addressing the Race Communications fiber optic work that had impacted water lines, sewer lines, and irrigation systems. Mayor Gallegos extended her condolences to Councilmember Rodriguez and his family on the passing of his father-in-law.
G. CLOSED SESSION: None
FUTURE MEETING DATES:
■ Wednesday, August 5, 2026
■ Wednesday, August 19, 2026
ADJOURNMENT: Meeting was adjourned at 6:31 p.m.
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
July 15, 2026
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ZELDA LEON, Deputy City Clerk
City of Madera
205 W. 4th Street
Madera, CA 93637
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City Council Minutes
July 15, 2026