Item:
Minutes for:
Adopted:
Minutes of a Regular Meeting of the Madera City Council and B-1
08/05/2026
08/19/2026
Minutes of a Special Meeting of the Madera City Council as the Groundwater Sustainability Agency Wednesday, August 5, 2026
6:00 p.m.
Council Chambers
City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City's website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.
CALL TO ORDER: Meeting was called to order at 6:00 p.m.
ROLL CALL:
Present:
Absent:
Mayor Cece Gallegos
Mayor Pro Tern Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Artemio Villegas, District 6
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Michael Linden, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Fire Battalion Chief Dana Mccarroll, Grants Administrator Marcela Zuniga, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Director of Parks and Community Services Joseph Hebert, Planning Manager David Brletic, Chief of Police Giachino Chiaramonte, Public Works Director Harpiar Gandhi, Deputy City Engineer Eric Frampton, Administrative Analyst I (Engineering) Nicole Say, Senior Civil Engineer Jonathan Gramajo and Program Manager (Grants) Xochitl Villasenor.
INVOCATION: Reverand Sammy Neely Ill, Mt. Zion Missionary Baptist Church PLEDGE OF ALLEGIANCE: Mayor Pro Tern Zacharia
APPROVAL OF AGENDA:
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, THE AGENDA WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
PRESENTATIONS:
1. Recognition of Donors for the 4th of July Fireworks Spectacular
2. Mid Valley Disposal and ARC of Madera County Partnership PUBLIC COMMENT:
The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.
City Engineer Keith Helmuth introduced Deputy City Engineer Eric Frampton. Mr. Frampton joined the Engineering Department approximately three (3) weeks ago.
No further Public Comment was presented. Public Comment was closed.
A.
B.
PUBLIC HEARINGS: None
CONSENT CALENDAR:
Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER RODRIGUEZ, THE CONSENT CALENDAR MOVING ITEM B-3 TO SECTION D. WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
B-1 Minutes - July 15, 2026 and July 22, 2026
Recommendation: Approve the City Council Minutes of July 15, 2026 and July 22, 2026 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for July 4 to July 24, 2026 (Report by Michael Lima)
B-3 Designation of a Voting Delegate and Alternates for the League of California Cities 2026 Annual Conference
Recommendation: Approve a Minute Order to Designate a Voting Delegate and up to Two Alternates for the 2026 League of California Cities' Annual Business Meeting (Report by Alicia Gonzales)
This item was pulled off Section Band discussed as the first item in Section D.
Mayor Gallegos nominated Councilmember Evans as the delegate. Councilmember Rodriguez and Mayor Gallegos volunteered to be the alternates.
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY MAYOR PRO TEM ZACHARIA, ITEM B-3 AS SHOWN ABOVE WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
B-4 Certificate of Recognition Honoring Madera National Little League's Senior Softball Team Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring the Madera National Little League Senior Softball Team for Winning the Northern California State Championship and Advancing to the Little League West Region Tournament (Report by Alicia Gonzales) B-5 Amendment to the Application for Transportation Development Act (TDA) - Local Transportation Funds (LTF) for the Fiscal Year (FY) 2025/26 City of Madera
205 W . 4•h Street
Madera, CA 93637
City Council Minutes
August 5, 2026
Recommendation: Adopt a Resolution approving the Amendment to the application forTDALTF Funds for FY 2025/26 and authorizing the Director of Financial Services to execute and submit the applications to the Madera County Transportation Commission (MCTC) (Repot by Michael Lima) RES 26-134 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING AN AMENDMENT TO THE APPLICATION FOR
TRANSPORTATION DEVELOPMENT ACT (TDA)-LOCAL TRANSIT FUNDS (LTF) FOR FISCAL YEAR (FY) 2025/26 AND AUTHORIZING THE DIRECTOR
OF FINANCIAL SERVICES TO EXECUTE AND SUBMIT THE APPLICATIONS TO
MADERA COUNTY TRANSPORTATION COMMISSION (MCTC)
B-6 Piggyback Purchase Agreements for Fleet Division-related Purchases Recommendation: Adopt a Resolution Approving Sourcewell Piggyback Agreement with National Auto Fleet Group for the Purchase of Two Replacement Police Patrol Vehicles for $105,910.34 and Two Replacement Pickups for $67,674.34 (Report by Michael Lima)
RES 26-135 RESOLUTION APPROVING SOURCEWELL PIGGYBACK AGREEMENT WITH
NATIONAL AUTO FLEET GROUP FOR THE PURCHASE OF TWO POLICE PATROL VEHICLES IN THE AMOUNT OF $105,910.34 AND TWO
REPLACEMENT PICKUPS FOR $67,674.34
B-7 Addition of one (1) Senior Civil Engineer position to the Engineering Department Recommendation: Adopt a Resolution Approving the Addition of one (1) Senior Civil Engineer Position to the Engineering Department and Approving a Budget Amendment in the Amount of $161,313 (Report by Wendy Silva) RES 26-136 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING THE ADDITION OF ONE SENIOR CIVIL ENGINEER POSITION TO
THE ENGINEERING DEPARTMENT AND AMENDING THE FISCAL YEAR 2026/27 ADOPTED BUDGET
C. WORKSHOP: None
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:
Item B-3 was discussed as the first item in Section D. See Item B-3 for motion.
D-1 4th of July 2026 Fireworks Celebration Event Recap and Acceptance of Donations Recommendation: Adopt a Resolution Accepting Donations Totaling $31,100 for the 4th of July 2026 Fireworks Celebration Event (Report by Joseph Hebert)
ON MOTION BY MAYOR PRO TEM ZACHARIA AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM 0-1 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
RES 26-137 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, ACCEPTING 4TH OF JULY 2026 FIREWORKS CELEBRATION EVENT DONATIONS OF $31,100
D-2 Fresno-Madera Area Agency on Aging Congregate Nutrition Program for Older Adults Recommendation: Adopt Resolutions:
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 5, 2026
1. Approving Contract Number 27-0147 between the City and the Fresno-Madera Area Agency on Aging (FMAAA) for Fiscal Year (FY) 2026/27 for the Title Ill Cl Congregate Nutrition Program (CNP) for Older Adults, not to exceed $59,500; and
2. Amending the City's FY 2026/27 Operating Budget Approving Related Expenditure Line Items Related to the Execution of the FMAAA Contract Number 27 0147, Title Ill Cl Congregate Nutrition Program (Report by Joseph Hebert)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WITH AN AMENDED BUDGET WAS APPROVED BY A 5/0 VOTE. ABSENT:
COUNCILMEMBERS EVANS AND MEJIA.
RES 26-138
RES 26-139
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING CONTRACT NUMBER 27-0147 BETWEEN THE
CITY AND THE FRESNO-MADERA AREA AGENCY ON AGING (FMAAA) FOR FISCAL YEAR (FY) 2026/27 FOR THE TITLE Ill Cl CONGREGATE NUTRITION PROGRAM (CNP) FOR OLDER ADULTS, NOT TO EXCEED $59,500
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE CITY'S FY 2026/27 OPERATING BUDGET,
APPROVING RELATED EXPENDITURE LINE ITEMS RELATED TO THE EXECUTION OF THE FMAAA FY 2026/2027 TITLE Ill Cl CONGREGATE
NUTRITION PROGRAM FOR OLDER ADULTS CONTRACT
D-3 One-Year Extension to Agreements for Professional On-Call Engineering Services Recommendation: Adopt a Resolution approving a one-year extension of the On-Call Consultant Services Agreements (Agreement) currently in effect with AECOM Technical Services, Akel Engineering Group, AM Consulting Engineers, Blair Church & Flynn Consulting Engineers, Peters Engineering Group, Provost & Pritchard Engineering Group, TJKM Consultants, Westwood Professional Services, and Yamabe & Horn Engineering, with a not to exceed amount of $400,000 per Agreement (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-3 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
RES 26-140 A RESOLUTION APPROVING A ONE-YEAR EXTENSION OF THE ON-CALL
CONSUL TANT SERVICES AGREEMENTS (AGREEMENT) CURRENTLY IN
EFFECT WITH AECOM TECHNICAL SERVICES, AKEL ENGINEERING GROUP,
AM CONSULTING ENGINEERS, BLAIR, CHURCH, & FLYNN CONSULTING
ENGINEERS, PETERS ENGINEERING GROUP, PROVOST & PRITCHARD
ENGINEERING GROUP, TJKM CONSULTANTS, WESTWOOD
PROFESSIONAL SERVICES, AND YAMABE & HORN ENGINEERING, WITH A NOT TO EXCEED AMOUNT OF $400,000 PER AGREEMENT
D-4 Sewer Rehabilitation and Manhole Repairs, City Project No. SS-08/09 Recommendation:
City of Madera
205 W. 4th Street
Madera, CA 93637
Adopt a Resolution approving the contract award for Sewer Rehabilitation and Manhole Repairs, City Project No. 55-08/09 in the amount of $3,354,178 to Rolfe Construction Inc. and adopting a CEQA City Council Minutes
August 5, 2026
Class 2 (Existing Facilities) categorical exemption for the project (Report by Keith Helmuth)
ON MOTION BY MAYOR PRO TEM ZACHARIA AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-4 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
RES 26-141 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,
CALIFORNIA APPROVING THE CONTRACT AWARD FOR SEWER
REHABILITATION AND MANHOLE REPAIRS, CITY PROJECT NO. SS-08/09, IN THE AMOUNT OF $3,354,178 TO ROLFE CONSTRUCTION INC.,
AUTHORIZING CONTRACT CONTINGENCIES RELATED TO THE CONTRACT, AND ADOPTING A CEQA CLASS 2 CATEGORICAL EXEMPTION FOR THE
PROJECT
D-5 Agreement with Brandley Engineering, Inc. for Airport Planning and Environmental Engineering Services and Approval of Task Order No. 1
Recommendation: Adopt a Resolution Approving a Consultant Services Agreement with Brandley Engineering, Inc. for Airport Planning and Environmental Engineering Services for a Five-year term, and Approving Task Order No. 1 to the Agreement for Preparation of an Airport Layout Plan (ALP) Narrative with Updated ALP Drawings and Airport Geospatial Information System (AGIS) Survey, in an amount not to exceed $348,400 (Report by Harpiar Gandhi)
ON MOTION BY MAYOR PRO TEM ZACHARIA AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-5 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
RES 26-142 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA
APPROVING A CONSUL TANT SERVICES AGREEMENT WITH BRANDLEY ENGINEERING, INC. FOR AIRPORT PLANNING AND ENVIRONMENTAL ENGINEERING SERVICES, AND APPROVING TASK ORDER NO. 1 TO THE
AGREEMENT
D-6 Madera Microtransit Feasibility Study Final Report
Recommendation: Approve the Recommendations Presented in the Madera Microtransit Feasibility Study Final Report (Report by Michael Lima)
ON MOTION BY MAYOR PRO TEM ZACHARIA AND SECONDED BY COUNCILMEMBER MONTES, ITEM D-4 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
RES 26-143 A RESOLUTION OF THE CITY COUNCIL, OF THE CITY OF MADERA,
CALIFORNIA, APPROVING THE MADERA MICROTRANSIT FEASIBILITY
STUDY FINAL REPORT
E. ADMINISTRATIVE REPORTS:
E-1 Informational Report on the Madera Metro Transit System Recommendation: This report is submitted for informational purposes and there is no action requested from City Council (Report by Michael Lima)
E-2 Community Development Block Grant Program 2026/27 Program Year Application Timeline and Public Outreach Efforts
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 5, 2026
Recommendation: Review the CDBG 2026/27 Program Year Application Timeline and Provide Feedback and Direction, if any, to staff (Report by Michael Lima) E-3 Sharing of Cost in Continued Monitoring of the San Joaquin River Restoration Program Subsidence Benchmarks (Action on this item by the Groundwater Sustainability Agency) Recommendation: Receive Update and Provide Direction Regarding Participation in the Cost of Continued Monitoring of the San Joaquin River Restoration Program Subsidence Benchmarks (Report by Keith Helmuth)
ON MOTION BY COUNCILMEMBER MONES AND SECONDED BY MAYOR PRO TEM ZACHARIA, ITEM E-3 WAS APPROVED BY A 5/0 VOTE. ABSENT: COUNCILMEMBERS EVANS AND MEJIA.
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
G.
G-1
This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda.
Mayor Pro Tern Zacharia thanked staff for their efforts in coordinating the Fourth of July event and recognizing the event sponsors. He asked Parks and Community Services Director Joseph Hebert to notify him when planning for next year's event begins.
Councilmember Montes had nothing to report.
Councilmember Rodriguez requested that staff provide the City Council with monthly updates regarding traffic conditions during the Downtown Yosemite project.
Councilmember Villegas had nothing to report.
Mayor Gallegos reminded the community that school begins on Friday and encouraged motorists to slow down and drive safely. She also thanked community members and organizations that hosted backpack giveaway events.
CLOSED SESSION:
Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(l)
Title: City Clerk
Conference with Labor Negotiators - Pursuant to Government Code Section §54957.6 G-2 Agency Designated Representative: Mayor Cece Gallegos Title: City Clerk
City Attorney Michael Linden made the closed session announcement at 7:33 p.m. Council returned from Closed Session at 8:04 p.m. Mayor Gallegos stated there was one reportable action. For Item G-2, the City Clerk received an evaluation of satisfactory.
FUTURE MEETING DATES:
• Wednesday, August 19, 2026
• Wednesday, September 2, 2026
ADJOURNMENT: Meeting was adjourned at 8:04 p.m.
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 5, 2026
~S PREPAREDf3
ZELDA LEON, Deputy City Clerk
City of Madera
205 W. 4th Street
Madera, CA 93637
City Council Minutes
August 5, 2026