Agenda packet — Madera City Council, October 21, 2026

Update 10/15/26 5:30 p.m. Madera City Council Agenda Page 1 of 5 October 21, 2026

REGULAR MEETING OF THE MADERA CITY COUNCIL
205 W. 4th Street, Madera, California 93637

NOTICE AND AGENDA
Wednesday, October 21, 2026 Council Chambers
6:00 p.m. City Hall
The City Council meetings are open to the public. The meeting may also be viewed and accessed remotely at www.zoom.us/wc/84964787009/join. Members of the public may provide comments on agenda items in person, through Zoom, or by phone at (669) 900-6833 using meeting ID: 849 6478 7009 followed by the # key, or by email at [email protected]. To comment by phone, press *9 to raise your hand and *6 to unmute when called upon. Written comments may also be submitted by mail to 205 W. 4th Street, Madera, CA 93637.

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Update 10/15/26 5:30 p.m. Madera City Council Agenda Page 2 of 5 October 21, 2026
CALL TO ORDER:

ROLL CALL: Mayor Cece Gallegos
Mayor Pro Tem Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5
Councilmember Artemio Villegas, District 6
INVOCATION: Pastor Daniel Martinez, 4th Street Church
PLEDGE OF ALLEGIANCE:

APPROVAL OF AGENDA:

PRESENTATIONS:

1. Proclamation Recognizing the Retirement of Dispatcher Joseph Lopez

2. Proclamation Recognizing Breast Cancer Awareness Month

3. Proclamation Recognizing Domestic Violence Awareness Month PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. Speakers shall be limited to three minutes.

Speakers will be asked, but are not required, to identify themselves and state the subject of their comments. If the subject is an item on the Agenda, the Mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as a Public Hearing on the Agenda should be held until the hearing is opened. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

A. PUBLIC HEARINGS:

A-1 Annexation of the Vineyard Estates Phase III-B Subdivision into Landscape Maintenance District Zone of Benefit 27B for Fiscal Year 2027/28
Recommendation: Adopt Resolution Approving Annexation No. 2026-02 for Annexation of the Vineyard Estates Phase III-B Subdivision (Tract No. 21-S-03) into Zone of Benefit 27B, Confirming the Diagram and Assessment for Landscape Maintenance District (LMD) Zone of Benefit 27B for Fiscal Year (FY) 2027/28; and Authorizing the City Clerk to File the Diagram and Assessment with the Madera County Auditor (Report by Keith Helmuth) A-2 Consideration of Ordinance Text Amendment (OTA) 2026-03, Amending Title X, Chapter 3 (Planning and Zoning) of the City of Madera Municipal Code (CMC) and Adding the Housing Element Implementation (HEI) Overlay Zone
Recommendation: Waive Full Reading and Introduce by Title only an Ordinance of the City Council of Madera Determining the Project is Exempt Pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines and Amending Title X, Chapter 3 (Zoning Regulations) of the City Municipal Code (CMC) and Adding the Housing Element Update 10/15/26 5:30 p.m. Madera City Council Agenda Page 3 of 5 October 21, 2026
Implementation (HEI) Overlay Zone (CMC §§ 10-3-9.501 et seq.) (Report by Will Tackett)
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the Council may request an item be removed from the Consent Calendar and it will be considered separately.

B-1 Minutes – October 7, 2026
Recommendation: Approve the City Council Minutes of October 7, 2026 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for September 26 to October 9, 2026 (Report by Michael Lima)
B-3 Informational Report on Personnel Activity
Recommendation: This report is submitted for informational purposes only and there is no action requested from the City Council (Council) (Report by Wendy Silva) B-4 Appointment to the Block Grant Commission
Recommendation: Adopt a Resolution Appointing David McIntyre to the Block Grant Commission (Report by Michael Lima)
B-5 Second Reading and Adoption of Ordinance Text Amendment (OTA) 2026-04 to Amend the Provisions of Chapter 3 of Title X: Planning and Zoning of the City Municipal Code Pertaining to Exterior Colors in Commercial Zone Districts
Recommendation: Waive Full Reading and Adopt by Title Only an Ordinance of the City Council of the City of Madera Determining the Project is Exempt Pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines and Amending Chapter 3 of Title X: Planning and Zoning of the City Municipal Code (CMC) Pertaining to Exterior Colors in Commercial Zone Districts (CMC § 10-3.419). (Report by Will Tackett) B-6 Amendment No. 1 to Janitorial Services Agreement with CCS Facility Services – Fresno, Inc.

Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Agreement for Services with CCS Facility Services – Fresno, Inc., to Increase Janitorial Services at the Frank Bergon Senior Center (FBSC) from Three to Five Days Per Week (Report by Harpiar Gandhi)
B-7 Pacific Gas & Electric (PG&E) Charitable Contribution Donation Program Recommendation: 1. Adopt a Resolution Accepting Pacific Gas & Electric Company’s Charitable Contribution Donation of $5,000 for the Mayor’s Christmas Concert; and

2. Adopt a Resolution Amending the Fiscal Year 2026/2027 Operating Budget, Approving Related Line Items for the Revenue and Expenditure Associated with the Mayor’s Christmas Concert (Report by Joseph Hebert)
Update 10/15/26 5:30 p.m. Madera City Council Agenda Page 4 of 5 October 21, 2026
C. WORKSHOP:

C-1 Workshop Regarding Immigration Matters and Existing Practices Recommendation: Receive an informational report regarding existing City policies, immigration-related practices; and provide direction to staff as appropriate (Report by Arnoldo Rodriguez)
C-2 Discussion Regarding Potential Alcohol Service at the Frank A. Bergon Senior Center Recommendation: Provide direction to staff regarding whether to further explore allowing alcohol service during rentals of the Frank A. Bergon Senior Center (FBSC) (Report by Joseph Hebert)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Parkwood Maintenance District No. 19 A & B Water System Consolidation Agreement Recommendation: Adopt a Resolution Approving Consolidation Agreement: Maintenance District No. 19 A & B – Parkwood (Agreement) Between the City and County for the Water System (Report by Keith Helmuth)
E. ADMINISTRATIVE REPORTS:

E-1 Caltrans Highway Capital Preventive Maintenance (CAPM) Project 06-0Y180 on State Route 145 (Project) Construction Update
Recommendation: This report has been prepared at the direction of the City Council (Council), therefore there is no staff recommendation provided. Council is asked to consider the information and direction at its discretion (Report by Keith Helmuth)
F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

This portion of the meeting is reserved for the Mayor and Councilmembers (i) to make brief reports on boards, committees, and other public agencies, and at public events, (ii) to request updates, (iii) to initiate future agenda items, and (iv) to take action on matters initiated under this section of the agenda. Under this section, the Council may take action only on items specifically agendized and which meet other requirements for action.

G. CLOSED SESSION:

G-1 Public Employee Performance Evaluation - Pursuant to Government Code Section §54957(b)(1)
Title: City Attorney
G-2 Conference with Labor Negotiators - Pursuant to Government Code Section §54957.6 Agency Designated Representative: Mayor Gallegos and Mayor Pro Tem Zacharia Title: City Attorney
FUTURE MEETING DATES:
 Wednesday, November 18, 2026
 Wednesday, December 2, 2026
ADJOURNMENT:

Update 10/15/26 5:30 p.m. Madera City Council Agenda Page 5 of 5 October 21, 2026
 The meeting room is accessible to the physically disabled. Requests for accommodations for persons with disabilities such as signing services, assistive listening devices, or alternative format agendas and reports needed to assist participation in this public meeting may be made by calling the City Clerk’s Office at (559) 661-5405 or emailing [email protected] . Those who are hearing impaired may call 711 or 1-800-735-2929 for TTY Relay Service. Requests should be made as soon as practicable as additional time may be required for the City to arrange or provide the requested accommodation.

Requests may also be delivered/mailed to: City of Madera, Attn: City Clerk, 205 W. 4th Street, Madera, CA 93637. At least seventy-two (72) hours’ notice prior to the meeting is requested but not required.

When making a request, please provide sufficient details that the City may evaluate the nature of the request and available accommodations to support meeting participation. Please also provide appropriate contact information should the City need to engage in an interactive discussion regarding the requested accommodation.
 Please silence or turn off cell phones and electronic devices while the meeting is in session.  Regular meetings of the Madera City Council are held the 1st and 3rd Wednesday of each month at 6:00 p.m. in the Council Chambers at City Hall.
 Any writings or documents provided to a majority of the City Council within 72 hours of the meeting regarding any item on this agenda will be made available for public inspection at the City Clerk’s office located at 205 W. 4th Street, Madera, CA 93637 and on the City website at www.madera.gov  Questions regarding the meeting agenda or conduct of the meeting, please contact the City Clerk’s Office at (559) 661-5405.
 Para asistencia en español sobre este aviso, por favor llame al (559) 661-5405.

I, Alicia Gonzales, City Clerk for the City of Madera, declare under penalty of perjury that I posted the above agenda for the Regular Meeting of the Madera City Council for October 21, 2026, near the front entrances of City Hall and on the City’s website www.madera.gov at 5:30 p.m. on October 15, 2026. _______________________
Alicia Gonzales, City Clerk

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 21, 2026
_________________________________ Agenda Number: ___________ Keith Helmuth, P.E., Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Annexation of the Vineyard Estates Phase III-B Subdivision into Landscape Maintenance District Zone of Benefit 27B for Fiscal Year 2027/28
RECOMMENDATION:

Adopt Resolution Approving Annexation No. 2026-02 for Annexation of the Vineyard Estates Phase III-B Subdivision (Tract No. 21-S-03) into Zone of Benefit 27B, Confirming the Diagram and Assessment for Landscape Maintenance District (LMD) Zone of Benefit 27B for Fiscal Year (FY) 2027/28; and Authorizing the City Clerk to File the Diagram and Assessment with the Madera County Auditor
SUMMARY:

This public hearing is for the purpose of annexing the Vineyard Estates Phase III-B Subdivision (Tract No. 21-S-03) into the City’s LMD. The subject property is set forth in the attached resolution for Annexation No. 2026-02 for annexation into Zone of Benefit 27B.

On December 8, 2020, the City’s Planning Commission approved Tentative Subdivision Map (TSM) No. 2020-04 for the Vineyard Estates Phase III-B Subdivision (Project). On September 2, 2026, City Council (Council) approved a resolution to initiate proceedings pursuant to the Landscaping and Lighting Act of 1972 for the annexation of the Project into LMD Zone of Benefit 27B, to review the improvements and assessments for FY 2027/28 and set a public hearing. That hearing was set for October 21, 2026. The proposed resolution relates to the annexation of the Project into LMD Zone of Benefit 27B.

Attachment 1 illustrates a Project Location Map.

A-1

RETURN TO AGENDA
DISCUSSION:

In June of 1991, the City formed the LMD which allowed for individual LMD’s to be formed for the purposes of levying assessments against new development for the maintenance of landscaped areas including median islands, certain park strips, frontage road median islands and certain landscaped outlots. Ultimately, the creation of LMD’s lead to a greater ability to provide projects that meet the City’s goals of more attractive development. In recent years, the City has taken efforts to halt or slow the growth of zones through annexation of new developments into existing zones where such annexation was logical.

The Final Map for the Project was approved by the Council at the regular meeting of the Council on September 2, 2026. At the same meeting, Council approved a resolution to initiate proceedings pursuant to the Landscaping and Lighting Act of 1972 for the annexation of the Project into LMD Zone of Benefit 27B, to review the improvements and assessments for FY 2027/28, and set a public hearing. That hearing was set for October 21, 2026. Annexation of the Project into LMD Zone of Benefit 27B is one component of the project that must be approved prior to recordation of the Final Map.

LMD Zone 27B is responsible for maintenance of landscaped areas citywide, it does not have a typical boundary similar to other zones as it incorporates landscaped areas throughout the City.

Annexation of this subdivision into Zone of Benefit 27B represents one of multiple items that must be completed prior to recordation of the Final Map and Improvement Agreement. Those items include:
 Annexation of the Project into LMD Zone of Benefit 27B shall be completed. This being the second meeting of two required to complete the process.  Annexation of the Project into the City’s Community Facilities District (CFD) shall be completed through a separate action to be presented to the Council.  All taxes will be paid.
 Bonds and insurance requirements will be provided or as part of an encroachment permit application to construct off-site improvements in advance of the approval of the Improvement Agreement.
 Plan Check & Inspection Fee will be provided or as part of an encroachment permit application to construct off-site improvements in advance of the approval of the Improvement Agreement.

The Subdivider, DMP Development Corporation, Inc., has signed a Landowner’s Consent for annexation into Zone of Benefit 27B of LMD. Pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15268(b)(3), approval of final subdivision maps is a ministerial action and is exempt from the requirements of CEQA.

The resolution includes acceptance of the signed and notarized covenant for the Project.

FINANCIAL IMPACT:

Parcels within the subdivision will be responsible for participating in the cost of maintaining existing and proposed landscaping within LMD Zone of Benefit 27B. As such, there are no financial impacts on the General Fund, so long as assessments are adjusted promptly.

For the addition of property to Zone of Benefit 27B, the annual assessment amount on the parcels subject to this action will be in an amount not to exceed $48.89 per parcel. A full listing of all 49 parcels and their assessment amounts can be found in Exhibit “C” of Attachment 2.

ALTERNATIVES:

Not adopt the resolution approving annexation. If Council does not approve annexation of parcels into the existing LMD zone, it would result in the inability to record the Final Map and for the Subdivider to complete the project. Disapproval will require the Council to make certain findings that specific conditions have not been met.

ATTACHMENTS:

1. Project Location Map

2. Zone Location Map

3. Resolution – Approving Annexation, Confirmation of the Diagram, and Assessments for Zone of Benefit 27B
Exhibit A – Legal Description
Exhibit B – Assessment Diagram
Exhibit C – Assessment Amounts
Exhibit D – Covenant
Exhibit A – General Depiction of the Subject Property
Attachment 1
Project Location Map

LOCATION MAP
N
S
W E
Attachment 2
Zone Location Map
CITY OF MADERA MADERA LANDSCAPE MAINTENANCE DISTRICT ZONE LOCATION MAP COUNTY OF MADERA STATE OF CALIFORNIA REV. OCT 2026 FAIR GROUNDS NTS Attachment 3
Resolution
Approving Annexation, Confirmation of the Diagram, and Assessments for Zone of Benefit 27B
RESOLUTION NO. 26-_____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING ANNEXATION NO. 2026-02 FOR ANNEXATION OF VINEYARD ESTATES PHASE III-B SUBDIVISION (TRACT NO. 21-S-03) INTO ZONE OF BENEFIT 27B; CONFIRMING THE DIAGRAM AND

ASSESSMENT FOR CITY OF MADERA LANDSCAPE MAINTENANCE DISTRICT ZONE OF BENEFIT 27B FOR FISCAL YEAR (FY) 2027/28; AND AUTHORIZING

THE CITY CLERK TO FILE THE DIAGRAM AND ASSESSMENT WITH THE

MADERA COUNTY AUDITOR
WHEREAS, the City of Madera Landscape Maintenance District (District) was formed by Resolution No. 91-67, approved June 17, 1991, pursuant to Part 2 of Division 15 of the Streets and Highways Code (Landscape and Lighting Act of 1972), herein the “Act”; and WHEREAS, the assessments for FY 2027/28 will reflect the cost of landscape maintenance provided by the City for said fiscal year; and
WHEREAS, the owner of property proposed to be annexed to Zone of Benefit 27B as described in Exhibit “A” and diagramed in Exhibit “B” attached hereto and incorporated herein by reference, has consented to said annexation and such annexation may be ordered without notice and hearing or filing of Engineer’s Report, or both; and WHEREAS, the assessment amounts are set forth in Exhibit “C”; and WHEREAS, the Resolution of Intention set the public hearing on the annual assessments for October 21, 2026, at 6:00 p.m. in the City Council Chambers of the City of Madera; and WHEREAS, on October 21, 2026, in the City Council Chambers at 205 W. 4th Street, the City Council held a public hearing regarding the levy of the annual assessments and heard and received all objections and protests to the assessments and other testimony; and WHEREAS, the property owner has agreed that the annual assessment is proportional to, and no greater than, the special benefit conferred on the property by being annexed into the Landscape Maintenance District; and
WHEREAS, the property owner agrees that temporary decreases in assessment do not represent a waiver of other provisions of this covenant and that the assessment may later be reset to an amount consistent with the assessment up to, but not above, the amount outlined in the original Landscape Maintenance District Covenant, or most recent Proposition 218 vote, whichever is more recent.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA HEREBY, finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. That the public interest and convenience require that certain property described in Exhibit “A” and as diagrammed in Exhibit “B,” both of which are attached hereto and by reference incorporated herein, be annexed to City Landscape Maintenance District as Zone of Benefit 27B for the maintenance and servicing of landscaping facilities.

3. The City Council hereby confirms the diagram and annual assessments and levies the assessments for FY 2027/28 for the same, as identified in Exhibits “A,” “B” and “C,” which are all attached to this resolution.

4. The City Council accepts the Covenant for Landscape Maintenance District Zone of Benefit 27B attached to this resolution as Exhibit “D” and incorporated by reference.

5. Pursuant to Section 22641 of the Streets and Highways Code, the City Clerk is authorized and directed to forthwith file the diagram and assessments with Auditor of Madera County.

6. The City Engineer and City Clerk are collectively authorized to make clerical corrections to this resolution and related documents.

7. This resolution is effective immediately upon adoption. * * * * * * * * * * * * *
Exhibit A
Legal Description
For APN/Parcel ID(s): 006-613-001-000
______________________________________________________________________________ The land described herein is situated in the State of California, County of Madera, City of Madera, described as follows:

The Designated Remainder of Subdivision No. 21-S-02, Vineyard Estates Phase III-A, according to the Map thereof filed for record June 22, 2023 in Book 68 at Pages 129, 130, 131 and 132, Madera County Records.

Excepting therefrom an undivided 1/2 interest in all oil, gas and minerals as reserved in deed from The Ohio National Life Insurance Co., a Corporation dated February 14, 1941 and recorded April 14, 1941 in Book 284 of Official records, Page 171, Madera County Records.

Exhibit B
Assessment Diagram
ASSESSMENT DIAGRAM INTO MADERA LANDSCAPE MAINTENANCE DISTRICT - ZONE 27B CITY OF MADERA, COUNTY OF MADERA, STATE OF CALIFORNIA CITY OF MADERA REV. OCT 2026 INCLUSION OF VINEYARD ESTATES PHASE III-B SUBDIVISION Exhibit C
Assessment Amounts (Sheet 1 of 3)
Lot Owner Assessment Amount (FY
2027/2028)
1 DMP Development Corporation, Inc., a California Corporation $ 48.89 2 DMP Development Corporation, Inc., a California Corporation $ 48.89 3 DMP Development Corporation, Inc., a California Corporation $ 48.89 4 DMP Development Corporation, Inc., a California Corporation $ 48.89 5 DMP Development Corporation, Inc., a California Corporation $ 48.89 6 DMP Development Corporation, Inc., a California Corporation $ 48.89 7 DMP Development Corporation, Inc., a California Corporation $ 48.89 8 DMP Development Corporation, Inc., a California Corporation $ 48.89 9 DMP Development Corporation, Inc., a California Corporation $ 48.89 10 DMP Development Corporation, Inc., a California Corporation $ 48.89 11 DMP Development Corporation, Inc., a California Corporation $ 48.89 12 DMP Development Corporation, Inc., a California Corporation $ 48.89 13 DMP Development Corporation, Inc., a California Corporation $ 48.89 14 DMP Development Corporation, Inc., a California Corporation $ 48.89 15 DMP Development Corporation, Inc., a California Corporation $ 48.89 16 DMP Development Corporation, Inc., a California Corporation $ 48.89 17 DMP Development Corporation, Inc., a California Corporation $ 48.89 18 DMP Development Corporation, Inc., a California Corporation $ 48.89 19 DMP Development Corporation, Inc., a California Corporation $ 48.89 20 DMP Development Corporation, Inc., a California Corporation $ 48.89 21 DMP Development Corporation, Inc., a California Corporation $ 48.89 22 DMP Development Corporation, Inc., a California Corporation $ 48.89 Exhibit C
Assessment Amounts (Sheet 2 of 3)
Lot Owner Assessment Amount (FY
2027/2028)
23 DMP Development Corporation, Inc., a California Corporation $ 48.89 24 DMP Development Corporation, Inc., a California Corporation $ 48.89 25 DMP Development Corporation, Inc., a California Corporation $ 48.89 26 DMP Development Corporation, Inc., a California Corporation $ 48.89 27 DMP Development Corporation, Inc., a California Corporation $ 48.89 28 DMP Development Corporation, Inc., a California Corporation $ 48.89 29 DMP Development Corporation, Inc., a California Corporation $ 48.89 30 DMP Development Corporation, Inc., a California Corporation $ 48.89 31 DMP Development Corporation, Inc., a California Corporation $ 48.89 32 DMP Development Corporation, Inc., a California Corporation $ 48.89 33 DMP Development Corporation, Inc., a California Corporation $ 48.89 34 DMP Development Corporation, Inc., a California Corporation $ 48.89 35 DMP Development Corporation, Inc., a California Corporation $ 48.89 36 DMP Development Corporation, Inc., a California Corporation $ 48.89 37 DMP Development Corporation, Inc., a California Corporation $ 48.89 38 DMP Development Corporation, Inc., a California Corporation $ 48.89 39 DMP Development Corporation, Inc., a California Corporation $ 48.89 40 DMP Development Corporation, Inc., a California Corporation $ 48.89 41 DMP Development Corporation, Inc., a California Corporation $ 48.89 42 DMP Development Corporation, Inc., a California Corporation $ 48.89 43 DMP Development Corporation, Inc., a California Corporation $ 48.89 44 DMP Development Corporation, Inc., a California Corporation $ 48.89 Exhibit C
Assessment Amounts (Sheet 3 of 3)
Lot Owner Assessment Amount (FY
2027/2028)
45 DMP Development Corporation, Inc., a California Corporation $ 48.89 46 DMP Development Corporation, Inc., a California Corporation $ 48.89 47 DMP Development Corporation, Inc., a California Corporation $ 48.89 48 DMP Development Corporation, Inc., a California Corporation $ 48.89 49 DMP Development Corporation, Inc., a California Corporation $ 48.89 Exhibit D
Covenant
LMD Zone 27B
WHEN RECORDED MAIL TO:

City Clerk
City of Madera
205 W. Fourth Street
Madera, CA 93638
NO FEE - Government Code 6103 & 27383
APN: 006-613-001-000
TRACT NO. 21-S-03

COVENANT REGARDING LAND DEVELOPMENT FOR THE FINAL MAP OF TRACT NO. 21-S-03 “MADERA LANDSCAPE AND LIGHTING DISTRICT NO. 27B”
This covenant and agreement is by and between the City of Madera, a general law city (“City”), and DMP Development Corporation, Inc., a California Corporation (“Covenantor”) located at 2001 Howard Road, Suite 211, Madera, CA, 93637, and is effective the date first appearing on the Clerk’s Attestation and signature for the City of Madera.

RECITALS
A. Covenantor is the owner and developer of that certain real property in the City of Madera, County of Madera, State of California, hereinafter referred to as “the Subject Property,” which is generally depicted on Exhibit “A” and more particularly described as:

The land described herein is situated in the State of California, County of Madera, City of Madera, described as follows:

B. A condition of approval of Tentative Subdivision Map (TSM) 2020-04 is a requirement that, prior to Final Map recordation, the Covenantor will annex the property to the Madera Landscaping and Lighting District #27B (“LLMD No. 27B”) to levy and collect assessments to cover the cost of maintaining all landscaping and irrigation systems within the LLMD No. 27B public right-of-way. The Covenantor is also required to disclose to all potential lot buyers that the Tract has been annexed into LLMD No. 27B. Said condition is set forth in Resolution No. 1937 as Condition No. 54 and 55 (hereafter “LLMD Conditions”).

C. The Covenantor and the City desire to enter into this covenant (“Covenant”) providing for such annexation and notice to satisfy the LLMD Condition for the Subject Property portion of Tentative Tract Map 2020-04.

COVENANT AND AGREEMENT
In consideration of the foregoing recitals which are incorporated by reference and to satisfy the LLMD Condition, the Covenantor hereby covenants, promises, and agrees with the City for the benefit of the City and benefitted properties that the Subject Property shall be held, conveyed, encumbered, used, occupied, developed, maintained, and improved subject to the following covenants, conditions, and restrictions, which are for the purpose of enhancing attractiveness, usefulness, value, desirability, and safety of the Subject Property, the surrounding property and the public at large, and to minimize possible adverse effects on the public health, safety, peace, and general welfare. Each of the covenants, conditions, and restrictions contained in this Covenant shall run with the Subject Property and shall be binding upon and inure to the benefit of each successive owner of the Subject Property and Covenantor’s heirs, successors, and assigns during Covenantor’s ownership thereof.

1. The Covenantor agrees that prior to the recordation of Final Map of Tract 21-S-03, Covenantor will annex the property to LLMD No. 27B to be levied and assessments collected to cover the cost of maintaining landscaping and irrigation systems.

2. The Covenantor agrees to disclose to all potential lot buyers, prior to transfer of ownership, that the parcel within the Subject Property is part of LLMD No. 27B.

3. The conditions of this Covenant are intended to benefit the Subject Property, the public, the City and its public properties. Accordingly, it is agreed the City shall have the right to enforce this Covenant by any legal or equitable means, including, but not limited to, obtaining an order of specific performance, against the Covenantor and such person or persons in actual possession of Subject property who directly or who through any agent violate the terms hereof.

4. The Covenantor consents to an annual assessment on the Subject Property(ies) as set by the City. The Covenantor agrees that this assessment is proportional to, and no greater than, the special benefit conferred on the Subject Property by being annexed into the Landscape Maintenance District. The Covenantor further agrees that temporary decreases in assessment do not represent a waiver of other provisions of this Covenant and that the assessment may later be reset to an amount as authorized for the LLMD.

5. Covenantor acknowledges that at some future date LLMD No. 27B may be consolidated with another Landscape Maintenance District, and Covenantor agrees to such annexation and waives any objections to the same.

6. The waiver by either party of a breach by the other of any provision of this Covenant shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Covenant. No provisions of this Covenant may be waived unless in writing and signed by all parties to this Covenant. Waiver of any one provision herein shall not be deemed to be a waiver of any other provision herein.

7. If either party is required to commence any proceeding or legal action to enforce or interpret any term or condition of this Covenant, including enforcement of a lien thereunder or under LLMD No. 27B, the prevailing party in such proceeding or action shall be entitled to recover from the other party its reasonable attorney's fees and legal expenses. For the purposes of this Covenant, “attorneys’ fees” and “legal expenses” include, without limitation, paralegals’ fees and expenses, attorneys, consultants fees and expenses, expert witness fees and expenses, and all other expenses incurred by the prevailing party’s attorneys in the course of the representation of the prevailing party in anticipation of and/or during the course of litigation, whether or not otherwise recoverable as “attorneys’ fees” or as “costs” under California law, and the same may be sought and awarded in accordance with California procedure as pertaining to an award of contractual attorneys’ fees.

8. The provisions of this Covenant shall be deemed independent and severable and the validity or partial invalidity or unenforceability of any one provision or portion thereof shall not affect the validity or enforceability of any other provision hereof. Whenever the context of the Covenant so requires, in interpreting this Covenant, any gender includes the other genders, the singular includes the plural, and the plural includes the singular.

9. This Covenant shall not be deemed to confer any rights upon any individual or entity which is not a party hereto. The parties hereto expressly disclaim any such third-party benefit.

10. This Covenant may be amended only by a written instrument signed by both the City and the record owner of the Subject Property. Such instrument must be recorded in the Official Records of the County of Madera.

11. This Covenant may be executed in any number of counterparts, each of which shall be deemed an original, but all of which, taken together, shall constitute one and the same instrument.
///
IN WITNESS WHEREOF, the parties duly executed this Covenant.

City:

Covenantor:

CITY OF MADERA
a Municipal Corporation
By: _______________________________
Arnoldo Rodriguez
City Manager
DMP DEVELOPMENT CORPORATION, INC.

A California Corporation
By: ________________________________
Michael Pistoresi
President
ATTEST:

By: _______________________________
Alicia Gonzales
City Clerk
Date: ______________________________

(Covenantor Signature Requires Notary
Acknowledgement)
APPROVED:

By: _____________________
Keith B. Helmuth, P.E.

City Engineer
APPROVED AS TO FORM:

By:

Shannon L. Chaffin
City Attorney

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT

STATE OF CALIFORNIA

COUNTY OF MADERA
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Exhibit A
General Depiction of the Subject Property

GENERAL DEPICTION OF SUBJECT PROPERTY
N
S
W E

REPORT TO THE CITY COUNCIL
Approved by: Council Meeting of: October 21, 2026
_________________________________ Agenda Number:

Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Consideration of Ordinance Text Amendment (OTA) 2026-03, Amending Title X, Chapter 3 (Planning and Zoning) of the City of Madera Municipal Code (CMC) and Adding the Housing Element Implementation (HEI) Overlay Zone
RECOMMENDATION:

The Planning Commission and staff recommend the City Council conduct a public hearing and act as follows:

1. Waive full reading and introduce by title only an Ordinance of the City Council of Madera determining the project is exempt pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines and amending Title X, Chapter 3 (Zoning Regulations) of the City Municipal Code (CMC) and adding the Housing Element Implementation (HEI) Overlay Zone (CMC §§ 10-3-9.501 et seq.) SUMMARY:

The Housing Element is one of eight mandatory elements of a General Plan and is required by California law to be updated every eight years. On February 4, 2026, the City Council adopted Resolution No. 26-02 approving General Plan Amendment (GPA) No. 2026-01 for the City’s 2024– 2032 6th Cycle Housing Element.

The Housing Element identifies sites, policies, and programs intended to facilitate housing production across income levels and provide adequate sites to meet the City’s Regional Housing Needs Allocation (RHNA) during the 2024–2032 planning period. On June 17, 2026, the City Council adopted Ordinance No. 1022 C.S. rezoning parcels identified in Appendix A (Sites Inventory Map) and Appendix B (RHNA Sites Inventory) of the Housing Element.

A-2

RETURN TO AGENDA
Program A-1 of the adopted Housing Element calls for the City to expand affordable and multifamily housing opportunities, including allowing qualifying residential uses “by-right” on designated sites where at least 20 percent of the units are affordable to lower-income households, consistent with Government Code Section 65583.2(h).

OTA 2026-03 proposes to add an HEI Overlay Zone to Title X, Chapter 3 (Zoning Regulations) of the CMC. The proposed text adds Sections 10-3-9.501 (Purpose), 10-3-9.502 (Area of Applicability), and 10-3-9.503 (Development Requirements). The overlay would apply to four specifically identified reused sites and to all parcels listed in Table 104 of the adopted Housing Element that have very low-income and/or low-income unit allocations and which were rezoned to the R-3 (Residential, one unit for each 871 square feet of site area) zone district with the adoption of City Council Ordinance No. 1022 C.S.

Within the overlay, sites may only be developed with a residential use, all development must comply with applicable objective development standards, and development must be approved by right if at least 20 percent of proposed units are affordable to lower-income households.

Development must also meet Government Code Sections 65583.2(c) and 65583.2(h), as applicable, and as required by the adopted Housing Element.

CMC Sections 10-3.1501 et seq. establish procedures for amendments to the City’s Zoning Regulations. OTA 2026-03 was initiated by the Director. OTA 2026-03 was referred to the Planning Commission for public hearing on October 13, 2026. Following the public hearing, the Commission adopted Resolution No. 2063 (Attachment 3) recommending the City Council approve OTA 2026-03.

BACKGROUND & ANALYSIS:

OTA 2026-03 would establish an HEI Overlay Zone in the City’s Zoning Regulations to implement Program A-1 of the adopted 6th Cycle Housing Element and consistent with Government Code Sections 65583.2(c) and 65583.2(h), as applicable. The proposed text is organized into three sections and defines the overlay’s Purpose (CMC § 10-3-9.501), Area of Applicability (CMC § 10- 3-9.502), and Development Requirements (CMC § 10-3-9.503).

Purpose and Applicability
Proposed CMC Section 10-3-9.501 states that the HEI Overlay Zone implements Program A-1 of the City’s adopted 6th Cycle Housing Element which calls for the City to expand affordable and multifamily housing opportunities, including allowing qualifying residential uses “by-right” on designated sites where at least 20 percent of the units are affordable to lower-income households, consistent with Government Code Section 65583.2(h).

Proposed CMC Section 10-3-9.502 identifies two categories of properties subject to the overlay:
 Reused Sites. (APNs 012-253-001, 012-270-002, 006-360-012, and 009-600-005).

The City’s adopted Housing Element and associated RHNA site inventory identify two nonvacant sites and two vacant sites included in the planning periods for the prior two Housing Elements. The proposed ordinance is applicable to these reused sites in accordance with Government Code Section 65583.2(c), which provides reused sites may not be deemed adequate to accommodate the current planning period’s lower-income housing need unless the statutory zoning and by-right conditions are satisfied.  Rezoned Sites for Lower Income Categories.

These rezoned sites are those sites listed in Table 104, RHNA Sites Inventory, of the adopted 6th Cycle Housing Element that meet both criteria: (1) a new zoning classification of R-3 (Residential, one unit for each 871 square feet of site area) zone district with the adoption of City Council Ordinance No. 1022 C.S.; and (2) very low-income and/or lowincome unit allocations. Government Code Section 65583.2(h) establishes by-right multifamily housing, affordability, density, and residential-use requirements for these rezoned sites.

Development Requirements
Proposed CMC Section 10-3-9.503(A) establishes four requirements for all properties located within the HEI Overlay Zone:
(1) Sites in the HEI Overlay Zone may only be developed with a residential use. (2) Development of any site within the HEI Overlay Zone must comply with all applicable objective development standards.
(3) Development of any site within the HEI Overlay Zone must be approved by right if at least 20 percent of the units proposed are affordable to lower-income households. (4) Development must meet Government Code Sections 65583.2(c) and 65583.2(h), as applicable, and as required by the adopted 6th Cycle Housing Element.

The proposed overlay does not replace the underlying zone district, nor does it provide a separate set of density, setback, height, parking, design, or development standards. The affordability housing standards and provisions of CMC § 10-3-5.100 et seq. are unaffected and remain as applicable.

Consistency with the General Plan and Housing Element
The proposed amendment is intended to implement Program A-1 of the City’s adopted 2024– 2032 6th Cycle Housing Element. Program A-1 calls for expanding affordable and multifamily housing opportunities and for by-right approval of qualifying residential projects with at least 20 percent lower-income units on applicable sites, consistent with Government Code Section 65583.2(h). The proposed HEI Overlay Zone supplies a local zoning mechanism for implementing Program A-1.

ENVIRONMENTAL REVIEW:

The California Environmental Quality Act (CEQA) Guidelines (California Code of Regulations, Title 14, Chapter 3, Section 15000, et seq.) specify that a “project” consists of the whole of an action (i.e., not the individual pieces or components) that may have a direct or reasonably foreseeable indirect effect on the environment. This proposal qualifies as a project under CEQA because it involves an amendment to the zoning ordinance as described in CEQA Guidelines Section 15378(a)(1).

In accordance with the provisions of the CEQA, a preliminary environmental assessment determined the project to be exempt pursuant to Section 15061(b)(3) (Common Sense Exemption) of the California Environmental Quality Act (CEQA) Guidelines as the project does not authorize any particular activity and it can be shown with certainty that the project has no potential to result in a direct or reasonably foreseeable indirect effect on the environment.

To the extent future actions may be considered reasonably foreseeable, “by-right” has a specific statutory meaning. Under § 65583.2(i), the City generally may not require a conditional use permit, planned unit development permit, or other discretionary local-government approval that would constitute a “project” under CEQA for the qualifying owner-occupied or multifamily residential use. The statute allows ministerial design review that does not constitute a CEQA project. Subdivisions remain subject to applicable laws.

ALTERNATIVES
As an alternative, the Council may elect to:

1. Move to adopt, revise or deny the amendment, or any part thereof, in such form as the Council may deem to be advisable.

2. Move to refer the item back to staff and/or continue the public hearing to a future City Council meeting at a date and time certain with direction to staff to return with an updated staff report and/or Ordinance (Council to specify and articulate reasons for referral/continuance).

3. Provide staff with other alternative directives.

ATTACHMENTS:

1. Reused Sites

2. City Council Ordinance No. 1022 C.S. (Rezoned Sites)

3. Planning Commission Resolution 2063 (Recommendation)

4. City Council Ordinance
ATTACHMENT 1
Reused Sites
ATTACHMENT 1.A.

ATTACHMENT 1.B.

ATTACHMENT 1.C.

ATTACHMENT 1.D.

Westberry Blvd
ATTACHMENT 2
City Council Ordinance No. 1022 C.S.
(Rezoned Sites)

Exhibit A.1 Sherwood Way & Northern Rezone Areas
Sharon Blvd. Clark St. Adell St.

Country Club Blvd. Owens St. Sherwood Way Ellis St. Sherwood Way & Northern Rezone Areas Sharon Blvd. Clark St. Adell St.

Country Club Blvd. Owens St. Ellis St. Sherwood Way
FROM (EXISTING): TO (PROPOSED): Exhibit A.2
ATTACHMENT 3
Planning Commission Resolution 2063
(Recommendation)

ATTACHMENT 4
City Council Ordinance
ORDINANCE NO. __________

AN ORDINANCE OF THE CITY COUNCIL OF MADERA DETERMINING THE PROJECT IS EXEMPT PURSUANT TO SECTION 15061(B)(3) OF THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES AND AMENDING TITLE X, CHAPTER 3 (ZONING REGULATIONS) OF THE CITY

MUNICIPAL CODE (CMC) AND ADDING THE HOUSING ELEMENT
IMPLEMENTATION (HEI) OVERLAY ZONE (CMC §§ 10-3-9.501 ET SEQ.) WHEREAS, the City of Madera 6th Cycle Housing Element (Housing Element), adopted on February 2, 2026 (City Council Resolution 26-02), includes goals, policies and programs which aim to encourage the development of a variety of housing opportunities and provide adequate sites to meet the Regional Housing Needs Allocation (RHNA) during the planning period (2024-2032); and
WHEREAS, the Housing Element includes Program A-1, which states the City will expand affordable and multifamily housing opportunities, including allowing qualifying residential uses “by-right” on designated sites where at least 20 percent of the units are affordable to lowerincome households, and in compliance with Government Code Sections 65583.2(c) and 65583.2(h), as applicable; and
WHEREAS, pursuant to the authority granted to the City of Madera (“City”) by Article XI, Section 7 of the California Constitution, the City has the police power to adopt regulations designed to promote public health, public morals, or public safety; and WHEREAS, comprehensive zoning regulations and regulations upon the use of land and property within the City lie within the City’s police power; and WHEREAS, Sections 10-3.1501 et seq. of the City Municipal Code (CMC) contain provisions for amending or changing the Zoning Regulations contained in Title X, Chapter 3 of the CMC whenever the public necessity, convenience, general welfare, or good zoning practices require; and
WHEREAS, OTA 2026-03 proposes to add Sections 10-3-9.501, 10-3-9.502, and 10-3-9.503 to Title X, Chapter 3 of the CMC to establish a Housing Element Implementation (HEI) Overlay Zone to implement Program A-1 of the City’s adopted 6th Cycle Housing Element in compliance with Government Code Sections 65583.2(c) and 65583.2(h), as applicable; and WHEREAS, the proposed HEI Overlay Zone would apply to four identified reused sites and to sites listed in Table 104, RHNA Sites Inventory, of the adopted 6th Cycle Housing Element that were rezoned to the R-3 zone pursuant to Ordinance No. 1022 C.S. and have very low-income and/or low-income unit allocations; and
WHEREAS, the proposed overlay establishes that sites within the overlay may only be developed with a residential use, must comply with applicable objective development standards, and must be approved by right when at least 20 percent of proposed units are affordable to lower-income households, consistent with applicable requirements of Government Code Sections 65583.2(c) and 65583.2(h); and
WHEREAS, a preliminary environmental assessment was performed, and the Project was found to be exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), the “Common Sense Exemption” because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment; and
WHEREAS, pursuant to the provisions of Section 10-3.1500 et seq. of the CMC, the Planning Commission held a duly noticed public hearing for OTA 2026-03 on October 13, 2026, conducted a public hearing and after due consideration of all the items before it, adopted Resolution No. 2063 recommending that the Council approve OTA 2026-03; and WHEREAS, in accordance with the provisions of CMC Section 10-3.1509, following receipt of the recommendation made by the Planning Commission, the Council shall set the matter for public hearing and may adopt the amendment, or any part thereof, set forth in the petition in such form as the Council may deem to be advisable; and
WHEREAS, the City provided notice of the Council hearing of October 21, 2026, as required by law; and.

WHEREAS, the Council received and independently reviewed OTA 2026-03 at the regularly scheduled meeting of the Council held on October 21, 2026; and WHEREAS, at the October 21, 2026, Council meeting, a public hearing was held, the public was provided the opportunity to comment, and evidence, both written and oral, was considered by the Council; and.

WHEREAS, after due consideration of the items before it, the Council now desires to approve OTA 2026-03 and adopt this Ordinance amending Title X, Chapter 3 (Zoning Regulations) of the City Municipal Code (CMC) and adding the Housing Element Implementation (HEI) Overlay Zone (CMC §§ 10-3-9.501 et seq.)
NOW, THEREFORE, the City Council of the City of Madera ordains as follows:

1. Recitals: The City Council hereby finds that all of the facts set forth in the recitals are true and correct and are incorporated herein.

2. CEQA: A preliminary environmental assessment was prepared for this project in accordance with the requirements of the California Environmental Quality Act (CEQA). The City Council has determined the project is exempt pursuant to Section 15061(b)(3) of the CEQA Guidelines. The activity is covered by the “Common Sense” exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. OTA 2026-03 does not authorize any particular activity or physical change in the environment which will result in a direct or reasonably foreseeable indirect effect on the environment.

3. Approval of OTA 2026-03: The Council hereby approves OTA 2026-03, and amends Title X, Chapter 3 of the CMC to add the Housing Element Implementation (HEI) Overlay Zone (CMC §§ 10-3-9.501 et seq.) as follows:

Housing Element Implementation (HEI) Overlay Zone.
10-3-9.501 Purpose.

The Housing Element Implementation (HEI) overlay zone implements Program A-1 of the City’s adopted 6th Cycle Housing Element.
10-3-9.502 Area of Applicability.
(A) Reused Sites. The HEI overlay zone shall apply to the following properties. (1) Assessor Parcel Number 012-253-001
(2) Assessor Parcel Number 012-270-002
(3) Assessor Parcel Number 006-360-012
(4) Assessor Parcel Number 009-600-005
(B) Rezoned Sites for Lower Income Categories. The HEI overlay zone shall apply to the sites listed in Table 104, RHNA Sites Inventory, of the adopted 6th Cycle Housing Element meeting both the following criterion:
(1) A new zoning classification of the R-3 zone pursuant to City Council Ordinance No. 1022 C.S.
(2) Very low-income and/or low-income unit allocations. 10-3-9.503 Development Requirements.
(A) The following development requirements shall apply to all properties located within the HEI overlay zone:
(1) Sites in the HEI overlay zone may only be developed with a residential use. (2) Development of any site within the HEI overlay zone shall comply with all applicable objective development standards.
(3) Development of any site within the HEI overlay zone must be approved by right if at least 20% of the units proposed are affordable to lower income households. (4) Development of any site within the HEI overlay zone must meet the requirements of Government Code Section 65583.2(c) and 65583.2(h), as applicable, and as required by the adopted 6th Cycle Housing Element.

4. Severability. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council hereby declares that it would have adopted this ordinance and each section, subsection, sentences, clauses, phrases, or portions thereof may be declared invalid or unconstitutional.

5. Publication. The City Clerk shall certify to the passage and adoption of this Ordinance by the City Council of the City of Madera and shall cause this Ordinance to be published or posted in accordance with Government Code Section 36933 as required by law.

6. Effective Date of Ordinance: This Ordinance shall be effective and of full force and effect at 12.01 a.m. on the thirty-first day after its passage. * * * * *
City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 1 of 10
Minutes of a Regular Meeting of the Madera City Council and Minutes of a Special Meeting of the Madera City Council as the Groundwater Sustainability Agency Wednesday, October 7, 2026 Council Chambers
6:00 p.m. City Hall
The Madera City Council meetings are open to the public. The meeting was available for public viewing and participation through Zoom. Members of the public were able to observe the live-streamed meeting on the City’s website and were able to comment on agenda items at the meeting, remotely through an electronic meeting via phone, via email and by regular mail.

CALL TO ORDER: Meeting was called to order at 6:00 p.m.

ROLL CALL:

Present: Mayor Cece Gallegos
Mayor Pro Tem Rohi Zacharia, District 1
Councilmember Jose Rodriguez, District 2
Councilmember Steve Montes, District 3
Councilmember Anita Evans, District 4
Councilmember Elsa Mejia, District 5 (Arrived at 6:04 p.m.) Councilmember Artemio Villegas, District 6
Others present were City Manager Arnoldo Rodriguez, City Clerk Alicia Gonzales, City Attorney Shannon L. Chaffin, City Engineer Keith Helmuth, Community Development Director Will Tackett, Director of Financial Services Michael Lima, Fire Battalion Chief Dana McCarroll, Director of Human Resources Wendy Silva, Director of Information Technology Gary Price, Police Commander Josiah Arnold, Public Works Director Harpiar Gandhi, Senior Civil Engineer Jonathan Gramajo and Administrative Analyst (Parks) Gabriela Salazar.

INVOCATION: Pastor Daniel Martinez, 4th Street Church
PLEDGE OF ALLEGIANCE: Mayor Pro Tem Zacharia
APPROVAL OF AGENDA:

City Clerk Alicia Gonzales announced that in Item C-1, Attachment 1 of the Special Events Application was inadvertently omitted from the report. A copy of the attachment was provided to City Council and staff prior to the meeting. Copies are available at the podium for members of the public.

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER EVANS, THE AGENDA WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

PRESENTATIONS:

1. Proclamation Recognizing Indigenous Peoples’ Day
Porfirio Hernandez of Comunidad de San Martin Itunyoso accepted the Proclamation.

Item: B-1
Minutes for: 10/07/2026
Adopted: 10/21/2026

RETURN TO AGENDA
City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 2 of 10

2. Proclamation Recognizing Disability Awareness Month
ADA Council Chairman Jack Proter accepted the Proclamation.

3. Assemblymember Esmeralda Soria Legislative Update
PUBLIC COMMENT:

The first 15 minutes of the meeting are reserved for members of the public to address the Council on items which are within the subject matter jurisdiction of the Council. The Council is prohibited by law from taking any action on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the Council does not respond to public comment at this time.

Mayor Gallegos implemented the “1, 2, 3 minutes” public comment method. Those who had 1 minute of public comment could go first, then those who had 2 minutes of public comment and then those with 3 minutes of public comment.

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER RODRIGUEZ, COUNCIL APPROVED KEEPING ALL PUBLIC COMMENT AT 3 MINUTES BY A 6/1 VOTE. NOES: MAYOR GALLEGOS Lynette Lomeli, Executive Director of Madera Coalition for Community Justice reported that ICE was in the community today. They hit a parked car and put community members at risk. She stated it is imperative that Council and community members come together to protect the community.

Minerva Mendoza expressed that the new public comment time limit seemed inappropriate when the community needs to voice their concerns regarding ICE activities. She mentioned a letter that she emailed to Council and Chief of Police asking to find out what kind of help the City is giving to ICE.

Councilmember Mejia reported the “1,2,3 minutes” public comment information was news to her. She asked if Council could continue with the 3 minutes timeframe that the public is aware of. Mayor Gallegos asked for City Attorney input. City Attorney Shannon Chaffin stated that the Chairperson (Mayor) has the inherent authority to set up an optional public comment system, however a majority of the City Council can overrule the chair if warranted.

Jose Eduardo Chavez, a resident of Madera asked if the “1,2,3 minutes” public comment is a policy and was informed that it is an option. Mr. Chavez expressed concerns regarding ICE activities in the City and believes Council is not doing enough to protect the community they serve.

Patty, a resident of Madera mentioned she is saddened by the ICE activity in the community. She stated that she called and left a voicemail for each of the Councilmembers asking what steps they were taking to protect their community. She stated that ICE activity affects everyone regardless of immigration status and the community should not feel terrorized. She hopes to hear back from Council.

Jasmine Rueda, a resident of Madera County spoke in opposition of ICE activity in the community. She asked what information is available about the recent immigration enforcement activity in the city. She wanted to know if any City department was involved, present or aware of ICE activities in recent enforcement activities. She had multiple questions on City involvement, policies, practices, and cooperation with ICE.

Juan Santiago, a resident of Madera spoke in opposition of ICE activity in the community. He stated racial profiling and kidnapping is not acceptable and needs to stop. He is upset that those in power are not doing enough to stop this activity.

Joanna Torres, a volunteer with Guelaguetzainvited the Council to attend their 3rd Annual event this Sunday at the Madera District Fairgrounds. Guelaguetza and the Madera District Fairgrounds are aware of recent ICE activities in Madera and are taking measure to increase security at their event.

City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 3 of 10
Victoria, a resident of Madera spoke in opposition of ICE activity in the community. She stated the community deserves to feel safe and Council should act to protect their residents.

Jay Flores, expressed his disappointment at the Council’s lack of action in protecting the community from ICE activity in the city.

Brenda Ordaz spoke in opposition of ICE activity in the community. She asked that Council stand up for their community and help ensure that families have access to accurate information regarding ICE activity.

Janelle Cantu, a resident of Madera spoke about electric rates, back-up power (solar) in homes and being partnered with PG&E to provide batteries at a low rate.

Michael Hoffrage, a Central Valley aviator aircraft restorer and war veteran asked Council to approve a lease for a historic World War II era hangar at the Madera Municipal airport.

City Attorney Shannon Chaffin asked and was approved to advise Council on some legal issues that may help the public better understand the public comment portion of the agenda. Mr. Chaffin stated that under the Brown Act, a state law which governs meetings, Council is prohibited from engaging in conversations with the public or responding to the public’s questions. This is due to public transparency.

Council can only discuss items listed on the agenda. Although, Council may want to say something, their mouths are sealed by law. Council cannot respond to questions during Public Comment.

Mr. Chaffin stated that Council cannot respond to the public and tell them that:
 State law SB54 prohibits local Police Departments from engaging in immigration enforcement  The Madera Police Department does not get involved in any ICE enforcement action  ICE does not contact local Police Departments before they come out and do enforcement actions  City Council has previously discussed this matter and adopted a resolution making very clear its stance as a welcoming community including that the City Council confirms the City of Madera is committed to protecting all residents as authorized by law and are focused on ensuring safety regardless of status or class
 The Police Department’s focus is on community safety, not immigration enforcement  Any person, regardless of immigration status, is safe to report crimes to the local Police Department and know that local police will help protect them from crime Mr. Chaffin stated , that anyone interested in learning more about this subject can reach out to the City Manager or the Chief of Police. Mr. Chaffin thanked Council for letting him explain the law to them (Council) and sharing with the public what Council cannot do tonight.

No further Public Comment was presented. Public Comment was closed.

A. PUBLIC HEARINGS:

A-1 Consideration of Ordinance Text Amendment (OTA) 2026-04 to Amend the Provisions of Chapter 3 of Title X: Planning and Zoning of the City Municipal Code Pertaining to Exterior Colors in Commercial Zone Districts
Recommendation: Waive full reading and introduce by title only an Ordinance of the City Council of the City of Madera determining the project is exempt pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines and amending Chapter 3 of Title X: Planning and Zoning of the City Municipal Code (CMC) pertaining to Exterior Colors in Commercial Zone Districts (CMC § 10-3.419) (Report by Will Tackett) City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 4 of 10

ON MOTION BY COUNCILMEMBER EVANS AND SECONDED BY COUNCILMEMBER MEJIA, ITEM A-1 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

INTRO ORD AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA

DETERMINING THE PROJECT IS EXEMPT PURSUANT TO SECTION
15061(B)(3) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES AND AMENDING CHAPTER 3 OF TITLE X: PLANNING AND

ZONING OF THE CITY MUNICIPAL CODE (CMC) PERTAINING TO EXTERIOR COLORS IN COMMERCIAL ZONE DISTRICTS (CMC § 10-3.419)
B. CONSENT CALENDAR:

Matters listed under the Consent Calendar are considered routine and will be enacted by one motion and one vote.

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, THE CONSENT CALENDAR WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

B-1 Minutes – September 16, 2026
Recommendation: Approve the City Council Minutes of September 16, 2026 (Report by Alicia Gonzales)
B-2 Informational Report on Register of Audited Demands Recommendation: Review Register of Audited Demands Report for September 5, 2026 to September 25, 2026 (Report by Michael Lima)
B-3 Memorandum of Understanding with Madera Unified School District (MUSD) for the Expanded Learning Opportunities Program Winter Camp 2027 Recommendation: 1. Adopt a Resolution Approving a Memorandum of Understanding (MOU) with MUSD for the Expanded Learning Opportunities Program (ELOP) Winter Camp 2027, not to exceed $23,181; and

2. Adopt a Resolution Amending the Fiscal Year 2026/27 Operating Budget, Approving Related Line Items for the Execution of said MOU (Report by Joseph Hebert)
RES 26-173 A RESOLUTION OF THE CITY OF MADERA, CALIFORNIA, APPROVING A

MEMORANDUM OF UNDERSTANDING WITH MADERA UNIFIED SCHOOL

DISTRICT FOR THE EXPANDED LEARNING OPPORTUNITIES PROGRAM (ELOP) WINTER CAMP 2027, NOT TO EXCEED $23,181
RES 26-174 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA AMENDING THE FISCAL YEAR 2026/27 OPERATING BUDGET,

APPROVING RELATED EXPENDITURE LINE ITEMS FOR THE EXECUTION OF

THE MEMORANDUM OF UNDERSTANDING WITH MADERA UNIFIED

SCHOOL DISTRICT FOR THE EXPANDED LEARNING OPPORTUNITIES PROGRAM WINTER CAMP 2027
B-4 Madera Elks Lodge Fee Waiver Request for the Madera Elks Hoop Shoot Event Recommendation: Adopt a Resolution Waiving the rental fees of the John Wells Youth Center (JWYC) on October 17, 2026, related to a Hoop Shoot Contest City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 5 of 10
Hosted by the Madera Elks Lodge #1918, at an Anticipated Rental Fee of $425 (Report by Joseph Hebert)
RES 26-175 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA WAIVING THE RENTAL FEES OF THE JOHN WELLS YOUTH CENTER ON OCTOBER 17, 2026, RELATED TO A HOOP SHOOT CONTEST HOSTED BY THE MADERA ELKS LODGE #1918, AT AN ANTICIPATED FEE RENTAL OF $425
B-5 Madera Coalition for Community Justice Fee Waiver Request for the Don’t Ghost Your Vote Event
Recommendation: Adopt a Resolution Waiving the Rental Fees of the Pan-American Community Center (PACC) on October 24, 2026, related to the Don’t Ghost Your Vote Event Hosted by Madera Coalition for Community Justice, at an Anticipated Rental Fee of $1,030 (Report by Joseph Hebert) RES 26-176 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA WAIVING THE RENTAL FEES OF THE PAN-AMERICAN
COMMUNITY CENTER ON OCTOBER 24, 2026, RELATED TO A DON’T

GHOST YOUR VOTE EVENT HOSTED BY THE MADERA COALITION FOR COMMUNITY JUSTICE, AT AN ANTICIPATED RENTAL FEE OF $1,030 B-6 Second Reading and Adoption of an Ordinance Amending the City’s Municipal Code Relating to Vacant Buildings
Recommendation: Waive Full Reading and Adopt by Title Only an Ordinance of the City Council of the City of Madera Repealing Chapter 12 of Title IX, and Adopting a New Chapter 12 of Title IX entitled “Vacant Buildings” (Report by Giachino Chiaramonte)
ORD 1025 C.S. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA REPEALING AND REPLACING CHAPTER 12 OF TITLE IX OF THE MADERA

MUNICIPAL CODE REGARDING VACANT BUILDINGS
B-7 Request to Waive City Fees Relating to Madera High School’s Homecoming Parade Recommendation: Adopt a Resolution to Ratify Waiving the Fees to Cover the Costs of City Services Relating to the Madera High School Homecoming Parade in the amount of $2,136 (Report by Giachino Chiaramonte)
RES 26-177 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA TO RATIFY

WAIVING THE FEES TO COVER THE COSTS OF POLICE, PUBLIC WORKS AND

ENGINEERING SERVICES AND FEES RELATING TO THE MADERA HIGH SCHOOL HOMECOMING PARADE IN THE AMOUNT OF $2,136.00
B-8 Raymond Road Street Improvements Rebid, City Project R-37, CMAQ 5157(094), Shoulder Paving and RMRA Street Rehab
Recommendation: Adopt a Minute Order Approving:

1. Acceptance of Raymond Road Street Improvements Rebid, City Project R-37, CMAQ 5157(094), Shoulder Paving and RMRA Street Rehab; and

2. Recording of Notice of Completion; and
City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 6 of 10

3. Release of Retention 35 days After the Recording of the Notice of Completion (Report by Keith Helmuth)
B-9 Storey Road Shoulder Paving, City Project R-60, CMAQ 5157(114) Adopt a Minute Order Approving:

1. Acceptance of Storey Road Shoulder Paving, City Project R-60, CMAQ 5157(114); and

2. Recording of Notice of Completion; and

3. Release of Retention 35 days After the Recording of the Notice of Completion (Report by Keith Helmuth)
B-10 Westberry Bridge, City Project B-02
Recommendation: Adopt a Resolution Approving Amendment No. 1 to the Agreement with Cornerstone Structural Engineering Group (Cornerstone), Inc. for $99,825 for Additional Design and Permitting Services for the Westberry Bridge, City Project B-02 (Report by Keith Helmuth)
RES 26-178 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA APPROVING AMENDMENT NO. 1 TO THE AGREEMENT WITH CORNERSTONE STRUCTURAL ENGINEERING GROUP INC. FOR $99,825

PLUS CONTINGENCIES FOR ENGINEERING AND PERMITTING SERVICES FOR THE WESTBERRY BRIDGE, CITY PROJECT B-02
B-11 Amendment No. 2 to Agreement with Stantec Consulting Services, Inc. Additional Engineering Services for the Ongoing Projects at the Wastewater Treatment Plant Recommendation: Adopt a Resolution Approving Amendment No. 2 to the Agreement with Stantec Consulting Services, Inc. for the Wastewater Treatment Plant (WWTP) Improvements Project, Authorizing Additional ConstructionPhase Engineering Support through Completion of the new IPS Wet Well, for a Total Not-to-Exceed Amount of $113,000 (Report by Harpiar Gandhi)
RES 26-179 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AMENDMENT NO. 2 TO AGREEMENT WITH STANTEC
CONSULTING SERVICES, INC. FOR THE MADERA WASTEWATER

TREATMENT FACILITY (WWTF) IMPROVEMENTS PROJECT AUTHORIZING

ADDITIONAL CONSTRUCTION-PHASE ENGINEERING SUPPORT THROUGH

COMPLETION OF THE NEW INFLUENT PUMP STATION (IPS) WET WELL, FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $113,000
B-12 Two Easement Deeds for Sidewalk Improvements at Various Locations City Project R-94 Bid Package 3 Phase 1 AHSC Agreement No. 19-AHSC-12761
Recommendation: Adopt a Resolution Approving an Agreement for Purchase of Easements at 944 East Yosemite Avenue, Madera, CA 93638 (APN 008-012-007) and 932 East Yosemite Avenue, Madera, CA 93638 (APN 008-012-006) (Report by Keith Helmuth)
RES 26-180 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING AN AGREEMENT FOR THE PURCHASE OF EASEMENTS AT 944 City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 7 of 10
EAST YOSEMITE AVENUE, MADERA, CA 93638 (APN 008-012-007) AND AT 932 EAST YOSEMITE AVENUE, MADERA, CA 93638 (APN 008-012-006) B-13 Amendment to Engagement Agreement with Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC (Baker Donelson) for Specialty Legal Services Relating to Disaster Recovery Recommendation: Adopt a Resolution Approving an Amendment to the Engagement Agreement with Baker Donelson for Limited Engagement as Legal Counsel in Support of the City’s Application for Disaster Relief Funds for the January 2023 Winter Storms Event (Report by Wendy Silva) RES 26-181 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING THE FIRST AMENDMENT TO THE BAKER, DONELSON,

BEARMAN, CALDWELL, & BERKOWITZ, PC ENGAGEMENT AGREEMENT B-14 Certificate of Recognition Honoring Madera Unified School District’s 60th Anniversary Celebration
Recommendation: Adopt a Minute Order Approving a Certificate of Recognition Honoring Madera Unified School District’s 60th Anniversary Celebration (Report by Alicia Gonzales)
B-15 Memorandum of Understanding with Respect to the Cost Sharing for Water Years 2026-2028 Madera Subbasin Groundwater Sustainability Plan (GSP) Annual Reports (Action on this Item by the Groundwater Sustainability Agency (GSA))
Recommendation: Approve a Resolution Approving Memorandum of Understanding with Respect to the Cost Sharing for Water Year 2026-2028 Madera Subbasin GSP Annual Reports (MOU) (Report by Keith Helmuth)
GSA RES 26-03 A RESOLUTION OF THE CITY OF MADERA AND THE CITY OF MADERA,

GROUNDWATER SUSTAINABILITY AGENCY BOARD APPROVING THE

MEMORANDUM OF UNDERSTANDING WITH RESPECT TO THE COST
SHARING FOR THE WATER YEARS 2025-2028 MADERA SUBBASIN GSP

ANNUAL REPORTS
C. WORKSHOP:

C-1 Half Marathon Event Information
Recommendation: This report was prepared at the direction of the City Council (Council) for informational purposes. Council to provide direction, if desired (Report by Joseph Hebert)
D. PETITIONS, BIDS, RESOLUTIONS, ORDINANCES, AND AGREEMENTS:

D-1 Award of a Professional Services Agreement to The Code Group, Inc. dba VCA Code for the REAP 2.0 Downtown Mixed-Use Housing Implementation Strategy and Development Readiness Project
Recommendation: Adopt a Resolution Determining the Project is exempt from the Provisions of the California Environmental Quality Act (CEQA) Pursuant to Sections 15262 and 15061(b)(3) of the CEQA Guidelines and Approving a Professional Services Agreement with The Code Group, Inc. (dba VCA Code) for the REAP 2.0 Downtown Mixed-Use Housing Implementation City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 8 of 10
Strategy and Development Readiness Project in an Amount Not to Exceed $375,545 (Report by Will Tackett)
Councilmember Mejia stepped out of the Council Chamber at 7:24 p.m. and returned at 7:31 p.m.

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-1 WAS APPROVED BY A 6/0 VOTE. ABSENT: COUNCILMEMBER MEJIA.

RES 26-182 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

DETERMINING THE PROJECT IS EXEMPT FROM THE PROVISIONS OF THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO SECTIONS 15262 AND 15061(B)(3) OF THE CEQA GUIDELINES AND

APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH THE CODE GROUP, INC. (DBA VCA CODE) FOR THE REAP 2.0 DOWNTOWN MIXEDUSE HOUSING IMPLEMENTATION STRATEGY AND DEVELOPMENT READINESS PROJECT IN AN AMOUNT NOT TO EXCEED $375,545
D-2 Application for Financial Assistance for the 2.5 million-gallon Water Storage Recommendation: Adopt a Resolution Declaring the City’s intent to Reimburse Project Costs from Future Financing Proceeds for Eligible Project Expenditures Incurred Prior to Execution of the Final Financing Agreement for the 2.5 milliongallon (MG) Water Tank in Northeast Madera, City Project No. WT-0001 (Report by Keith Helmuth)

ON MOTION BY COUNCILMEMBER MONTES AND SECONDED BY COUNCILMEMBER VILLEGAS, ITEM D-2 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 26-183 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA DECLARING ITS INTENTION TO REIMBURSE ELIGIBLE

EXPENDITURES INCURRED PRIOR TO EXECUTION OF THE FINAL
FINANCING AGREEMENT FOR THE 2.5 MILLION-GALLON (MG) WATER

TANK IN NORTHEAST MADERA WITH THE CALIFORNIA STATE WATER

RESOURCES CONTROL BOARD DRINKING WATER STATE WATER

REVOLVING FUND
D-3 Mayor’s Christmas Concert
Recommendation: This report has been prepared at the request of the Mayor, therefore there is no staff recommendation provided. Council is asked to consider and determine whether to adopt the Resolution approving a facility use permit with Madera Unified School District and ratifying the application for PG&E grant funds (Report by Wendy Silva)
ON MOTION BY MAYOR PRO TEM ZACHARIA AND SECONDED BY MAYOR GALLEGOS, ITEM D-3 WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

RES 26-184 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA

APPROVING A FACILITY USE AGREEMENT WITH MADERA UNIFIED

SCHOOL DISTRICT AND RATIFYING AN APPLICATION FOR PG&E
CHARITABLE GIVING PROGRAM FUNDS IN SUPPORT OF THE MAYOR’S

CHRISTMAS CONCERT
City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 9 of 10
E. ADMINISTRATIVE REPORTS:

E-1 City Partnerships and Programs with Madera Unified School Districts Recommendation: This item is informational only; therefore, no Council action is required (Report by Arnoldo Rodriguez)
The Council deliberated and appointed Councilmembers Rodriguez and Evans and Mayor Pro Tem Zacharia to a temporary Ad-Hoc Committee, tasked with conferring with MUSD regarding the proposed partnership.

ON MOTION BY COUNCILMEMBER RODRIGUEZ AND SECONDED BY COUNCILMEMBER MONTES, ITEM E-1 AS DISCUSSED WAS APPROVED UNANIMOUSLY BY A 7/0 VOTE.

E-2 Selecting Recipients for November Proclamations
Recommendation: Request for Council’s Selection of Recipients for the following Proclamations: Veterans Day and Small Business Saturday (Report by Alicia Gonzales)
Council selected retired veteran Imogen Olsen as the recipient of the Veterans Day proclamation. Council selected Evans Feed & Livestock Supply; and Jalisience Jewelers as the recipients of the Small Business Saturday proclamations.

F. COUNCILMEMBER REPORTS/ANNOUNCEMENTS/FUTURE AGENDA ITEMS:

Councilmember Villegas had nothing to report.

Councilmember Rodriguez reported attending the Golf Advisory Committee meeting where updates were provided on the anticipated HVAC units and the irrigation project, which received one bid that later withdrew. He also reported advocating for the Olive Avenue railroad crossing project during discussions with Congressman Adam Gray at a Valley Voice Coalition meeting. Lastly, he stated that the City of Madera is a welcoming city, regardless of people’s immigration status.

Councilmember Mejia acknowledged Councilmember Elect Alvina Miguel-Leon for enrolling in the Citizen’s Academy and attending the meeting. She reported attending the League of California Cities conference. She also requested and received Council consensus to place an item on a future agenda to discuss the City’s involvement and assistance for the immigrant community. Lastly, she invited everyone to attend and support the upcoming Guelaguetza event.

Councilmember Montes reported he attended the League of California Cities conference.

Public Comment 1, 2, 3 was a good idea, but suggested that cheat sheets be provided to those in attendance when implementing new things. He stated that Council had previously discussed this subject and adopted a proclamation recognizing Madera as a welcoming city. He thanked City Attorney Shannon Chaffin for clarifying why Councilmembers are unable to respond directly to questions raised during public comment.

City of Madera City Council Minutes
205 W. 4th Street October 7, 2026
Madera, CA 93637 Page 10 of 10
Mayor Pro Tem Zacharia stated that Council has legal limitations on when they can respond to the public during a Council meeting. He stated it is hurtful when the public says Council isn’t doing anything.

Councilmember Evans thanked staff for everything they do. She reported hosting “Crunch with the Councilwoman” event, where she gave away three (3) backpacks to students, and shared that she plans to continue distributing backpacks throughout the year. She also reported attending the League of California Cities conference where she participated in a communication exercise. Lastly, she announced that the Christmas Extravaganza will be held in December and that toy donations are being accepted leading up to the event.

Mayor Gallegos shared that during her 33 years as a teacher, she observed that children were often absent from school when ICE activities occured in the city. She also requested and received Council consensus to place an item on a future agenda to discuss Mr. Hoffrage’s proposal for an aviation lease.

G. CLOSED SESSION: None
FUTURE MEETING DATES:
 Wednesday, October 21, 2026
 Wednesday, November 18, 2026
ADJOURNMENT: Meeting was adjourned at 8:20 p.m.
_____________________________________ ___________________________________ ALICIA GONZALES, City Clerk CECELIA K. GALLEGOS, Mayor
_____________________________________

MINUTES PREPARED BY
ZELDA LEÓN, Deputy City Clerk

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Council Meeting of: October 21, 2026
Agenda Number: B-2
Michael Lima, Director of Financial Services
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Register of Audited Demands
RECOMMENDATION:

Review Register of Audited Demands Report for September 26 to October 9, 2026 SUMMARY:

The Register of Audited Demands for the City covering obligations paid during the period of September 26 to October 9, 2026, is summarized in the following tables. Attachment A contains Warrants while Table 2 is a summary of the wire transfers.

Table 1: Warrant Distribution Summary
Description Check #’s Amount
General Warrants 46488 – 46623 $1,926,931.02
Table 2: Wire Transfer Summary
Description Vendor Amount
Payroll and Taxes US Bank $763,005.31
SDI EDD $3,285.05
CalPERS Payment CalPERS $168,036.48
DISCUSSION:

Warrant requests are processed weekly based on the Fiscal Year 2026/2027 Adopted Budget and released for payment every Monday. Each demand has been audited, and the Finance Director hereby certifies as to their accuracy and that there were sufficient funds for their payment. Per

RETURN TO AGENDA
request of City Council, we have included the departments from which each of the respective warrants were requested as well as the fund/division description from which they were paid.

FINANCIAL IMPACT:

Demands for payments are made within the constraints of the Fiscal Year 2026/2027 Adopted Budget.

ALTERNATIVES:

Informational only.

ATTACHMENTS:

CHECK PAY DATE PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT 46488 09/30/2026 Water Mtnc/Operations THIRKETTLE CORPORATION ENDPOINT/ANTENNA PARTS 2,452.26 46488 09/30/2026 Water Mtnc/Operations THIRKETTLE CORPORATION COMMAND LINKS FOR METER PROGRAMMING 2,238.35 46488 09/30/2026 Water Mtnc/Operations THIRKETTLE CORPORATION ENDPOINTS 5,258.21 46488 09/30/2026 Water Mtnc/Operations THIRKETTLE CORPORATION MXU/RADIO TRANSMITTERS FOR METERS 5,169.82 46488 09/30/2026 Water Mtnc/Operations THIRKETTLE CORPORATION METER SOCKETS 332.96 46489 09/30/2026 Dicks Sport. Goods Grant PIERCE CRANE INC CRANE RENTAL 619.50 46490 09/30/2026 Sports Programs J & D MANUFACTURING TINY TIKES SHIRTS 227.33 46490 09/30/2026 Sports Programs J & D MANUFACTURING FUTSAL JERSEYS 500.12 46491 09/30/2026 Sports Programs ROMERO, ADAM PER DIEM - 2026 DIRECTOR'S ACADEMY 127.50 46492 09/30/2026 PD Operations PACIFIC STORAGE COMPANY SHREDDING SERVICES 552.00 46493 09/30/2026 PD Operations TRILOGY MEDWASTE WEST LLC REUSABLE TUB - MEDICAL WASTE 215.31 46494 09/30/2026 PD Operations CV FORENSIC NURSING SPECIALISTS EXAM - 26M-04201 & 26M-04547 2,000.00 46495 09/30/2026 Parks ELITE MAINTENANCE AND TREE SERVICE GROUP #2 NON-MEDIAN LANDSCAPE MAINTENANCE 7,415.73 46495 09/30/2026 MEDIAN LANDS ELITE MAINTENANCE AND TREE SERVICE GROUP #3 MEDIAN LANDSCAPE MAINTENANCE 16,454.82 46495 09/30/2026 Parking Dist Operation ELITE MAINTENANCE AND TREE SERVICE GROUP #1 DOWNTWON LANDSCAPE MAINTENANCE 667.58 46496 09/30/2026 Engineering FACILITY DESIGNS INC CONFERENCE ROOM CHAIR WHEEL REPLACEMENTS 51.96 46497 09/30/2026 PD Operations CINTAS CORPORATION MEDICAL SUPPLIES 316.45 46498 09/30/2026 Building JESUS VAZQUEZ PER DIEM - 2026 CALBO EDUCATION WEEK 258.00 46499 09/30/2026 Building RAFAEL MAGALLAN PER DIEM - 2026 CALBO EDUCATION WEEK 570.26 46499 09/30/2026 SB-1186 PROCEEDS RAFAEL MAGALLAN PER DIEM - CASP EXAMS 372.42 46500 09/30/2026 Fleet Maintenance NICK MATULA PER DIEM - ADVANCED AUTO EV TRAINING 236.50 46501 09/30/2026 WWTP MOUNTAIN VALLEY ENVIRONMENTAL SERVICES CONSULTING SERVICES - WWTP C. 22,500.00 46502 09/30/2026 MEAS K - PD EFFECTIVE FITNESS COMBATIVES, LLC INSTRUCTOR CERTIFICATION COURSE 4,401.00 46503 09/30/2026 WWTP FEEGER KUCAS WOLFE INC WWTP - VAC GAUGES PRIMARY 2,797.11 46504 09/30/2026 PD Operations AT&T 06/25 SERVICE 436161150662 119.34 46505 09/30/2026 WWTP BSK ASSOCIATES PERMIT COMPLIANCE LAB 3,006.75 46506 09/30/2026 Parks BSN SPORTS SOCCER GOALS 6,754.77 46506 09/30/2026 Parks BSN SPORTS SOCCER NETS 867.20
46507 09/30/2026 COMPUTER MAINT COMCAST SERVICES 8155500320322006 07/26 92.88 46507 09/30/2026 PD Operations COMCAST SERVICES 8155500320092096 07/26 239.58 46507 09/30/2026 PD Operations COMCAST SERVICES 8155500320092096 08/26 239.58 46508 09/30/2026 WWTP OCCUPATIONAL HEALTH CENTERS OF CALIF RANDOM DRUG TEST SERVICES A MEDIC 58.00 46509 09/30/2026 Code Enforcement CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 07/26 150.00 46509 09/30/2026 UB - Garbage CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 07/26 37.00 46509 09/30/2026 UB - Sewer CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 07/26 37.00 46509 09/30/2026 UB - Water CORELOGIC INFORMATION SOLUTIONS INC REALQUEST SERVICES 07/26 75.00

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT October 21, 2026

CHECK PAY DATE PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT October 21, 2026
46510 09/30/2026 UB - Garbage DATAPROSE, LLC BILLING 08/26 3,208.91 46510 09/30/2026 UB - Sewer DATAPROSE, LLC BILLING 08/26 3,208.91 46510 09/30/2026 UB - Water DATAPROSE, LLC BILLING 08/26 6,417.83 46511 09/30/2026 INTERMODAL BLDG DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT 80.00 46511 09/30/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - PANAM 161.00 46511 09/30/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - JWYC 157.00 46511 09/30/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS MONTHLY REPORT - FBSC 45.00 46512 09/30/2026 Parks ENVIRO CLEAN PARKS MAINTENANCE ITEMS 3,434.23 46513 09/30/2026 Engineering FEDERAL EXPRESS EXPRESS SHIPPING 39.58 46514 09/30/2026 FMAAA Agreements FRESNO MADERA AREA AGENCY ON AGING NON-QUALIFIED MEALS 9.46 46515 09/30/2026 Building PETTY CASH - FINANCE DEPT. PETTY CASH REIMBURSEMENT 258.00 46515 09/30/2026 Water Utility PETTY CASH - FINANCE DEPT. PETTY CASH REIMBURSEMENT 10.00 46516 09/30/2026 Water Mtnc/Operations PROVOST & PRITCHARD CONSULTING WATER SUPPLY, 2026 UWMP UPDATE 13,638.95 46517 09/30/2026 Water Capital Outlay ROLFE CONSTRUCTION INC. 2 WATER SERVICES & METER ON WESTBERRY BLVD 22,310.00 46518 09/30/2026 Building OTP - FINANCE PER DIEM - 2026 CALBO EDUCATION WEEK 193.50 46519 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46520 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYMD 200.00 46521 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 46521 09/30/2026 Parks OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 35.00 46522 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 46523 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46524 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46525 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 46526 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46527 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 46527 09/30/2026 Parks OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 40.00 46528 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 46528 09/30/2026 Parks OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 40.00 46529 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC PAVILION 50.00 46530 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - TINY TIKES 50.00 46531 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 140.00 46532 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - LTC FIELD 50.00 46533 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46534 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYM 50.00 46535 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46536 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50

CHECK PAY DATE PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT October 21, 2026
46537 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46538 09/30/2026 Parks OTP- PARKS REFUNDS DEPOSIT REFUND - LTC FIELD 40.00 46539 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46540 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - FBSC MULTI-ROOM 100.00 46541 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46542 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - TINY TIKES 50.00 46543 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 46544 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 17.50 46545 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - MCNALLY SHELTER 50.00 46546 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - PANAM GYM 500.00 46547 09/30/2026 Sports Programs OTP- PARKS REFUNDS ACTIVITY CANCELLATION REFUND - YOUTH FLAG FOOTBALLLL 72.50 46548 09/30/2026 General Trust Fund OTP- PARKS REFUNDS DEPOSIT REFUND - ROTARY PAVILION 50.00 46549 09/30/2026 Water Fund OTP- UB REFUNDS UB 9914251 TERM REFUND 66.01 46550 09/30/2026 Water Fund OTP- UB REFUNDS UB 9922821 TERM REFUND 280.57 46551 09/30/2026 Water Fund OTP- UB REFUNDS UB 9255008 TERM REFUND 96.31 46552 09/30/2026 Water Fund OTP- UB REFUNDS UB 9897587 TERM REFUND 251.70 46553 09/30/2026 Water Fund OTP- UB REFUNDS UB 9925315 TERM REFUND 410.90 46554 09/30/2026 Water Fund OTP- UB REFUNDS UB 9916003 TERM REFUND 280.89 46555 09/30/2026 Water Fund OTP- UB REFUNDS UB 9923958 TERM REFUND 210.01 46556 09/30/2026 Water Fund OTP- UB REFUNDS UB 9917764 UB TERM REFUND 43.83 46557 09/30/2026 Water Fund OTP- UB REFUNDS UB 9904933 TERM REFUND 137.68 46558 09/30/2026 Water Fund OTP- UB REFUNDS UB 9923327 TERM REFUND 156.02 46559 09/30/2026 Water Fund OTP- UB REFUNDS UB 9912017 TERM REFUND 340.83 46560 09/30/2026 Water Fund OTP- UB REFUNDS UB 9912071 TERM REFUND 169.79 46561 09/30/2026 Water Fund OTP- UB REFUNDS UB 10001000 TERM REFUND 963.05 46562 09/30/2026 Water Fund OTP- UB REFUNDS UB 9926261 TERM REFUND 220.52 46563 09/30/2026 Water Fund OTP- UB REFUNDS UB 8814006 TERM REFUND 78.75 46564 09/30/2026 Water Fund OTP- UB REFUNDS UB 9914244 TERM RFUND 263.90 46565 09/30/2026 Water Fund OTP- UB REFUNDS UB 9892499 TERM REFUND 83.57 46566 09/30/2026 Water Fund OTP- UB REFUNDS UB 9924909 TERM REFUND 262.48 46567 09/30/2026 Water Fund OTP- UB REFUNDS UB 4457388 TERM REFUND 65.07 46568 09/30/2026 Water Fund OTP- UB REFUNDS UB 9923367 TERM REFUND 90.74 46569 09/30/2026 Water Fund OTP- UB REFUNDS UB 9918139 TERM REFUND 158.89 46570 09/30/2026 Water Fund OTP- UB REFUNDS UB 9909728 TERM REFUND 78.24 46571 09/30/2026 Water Fund OTP- UB REFUNDS UB 6166031 UB TERM REFUND 156.99 46572 09/30/2026 Water Fund OTP- UB REFUNDS UB 9913017 UB TERM REFUND 162.04

CHECK PAY DATE PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT October 21, 2026
46573 09/30/2026 Water Fund OTP- UB REFUNDS UB 9895052 TERM REFUND 88.91 46574 09/30/2026 Water Fund OTP- UB REFUNDS UB 9918731 TERM REFUND 108.80 46575 09/30/2026 Water Fund OTP- UB REFUNDS UB 1906001 TERM REFUND 253.73 46576 09/30/2026 Water Fund OTP- UB REFUNDS UB 10001052 TERM REFUND 274.71 46577 09/30/2026 Water Fund OTP- UB REFUNDS UB 9925785 TERM REFUND 153.36 46578 09/30/2026 Water Fund OTP- UB REFUNDS UB 9891916 TERM REFUND 20.40 46579 09/30/2026 Water Fund OTP- UB REFUNDS UB 9911647 UB TERM REFUND 159.72 46580 09/30/2026 Water Fund OTP- UB REFUNDS UB 135004 TERM REFUND 155.17 46581 09/30/2026 Water Fund OTP- UB REFUNDS UB 9923472 TERM REFUND 196.52 46582 09/30/2026 Water Fund OTP- UB REFUNDS UB 5243002 TERM REFUND 61.33 46583 09/30/2026 Water Fund OTP- UB REFUNDS UB 9905393 TERM REFUND 204.66 46584 09/30/2026 Water Fund OTP- UB REFUNDS UB 9921733 TERM RFUDN 293.18 46585 09/30/2026 Water Fund OTP- UB REFUNDS UB 10000479 TERM REFUND 250.99 46586 09/30/2026 Water Fund OTP- UB REFUNDS UB 9914382 TERM REFUND 231.35 46587 10/06/2026 PD Operations GIBBS, JOSHUA REIMBURSEMENT - UNIFORM PANTS 205.00 46588 10/06/2026 MEAS K - FIRE HINDERLITER, DE LLAMAS AND ASSOCIATES Q1 26/27 CONTRACT SVS/TRANSACTION TAX 300.00 46588 10/06/2026 MEAS K - PD HINDERLITER, DE LLAMAS AND ASSOCIATES Q1 26/27 CONTRACT SVS/TRANSACTION TAX 300.00 46588 10/06/2026 City Manager HINDERLITER, DE LLAMAS AND ASSOCIATES Q1 26/27 CONTRACT SVS/TRANSACTION TAX 7,798.86 46589 10/06/2026 CDBG Public Services OLIVE CHARITABLE ORGANIZATION CDBG 25/26 - BENNET HOUSE Q4 3,750.00 46590 10/06/2026 Facilities Maintenance MD PROFESSIONAL PAINTING, INC. PAINTING/TEXTURE - PW 5,950.00 46590 10/06/2026 Facilities Maintenance MD PROFESSIONAL PAINTING, INC. PAINTING/TEXTURE - CITY HALL 5,700.00 46590 10/06/2026 Deferred Maintenance MD PROFESSIONAL PAINTING, INC. WATERPROOFING - JWYC & PANAM 59,400.00 46590 10/06/2026 Deferred Maintenance MD PROFESSIONAL PAINTING, INC. PAINTING - JWYC 11,880.00 46591 10/06/2026 FAU CMAQ JUAREZ BROTHERS GENERAL ENGINEERING INC. R-37 RAYMOND ROAD STREET IMPROVEMENTS, REBID 77,401.21 46591 10/06/2026 LTF - Streets JUAREZ BROTHERS GENERAL ENGINEERING INC. R-37 RAYMOND ROAD STREET IMPROVEMENTS, REBID 10,512.80 46591 10/06/2026 RSTP - FED EX JUAREZ BROTHERS GENERAL ENGINEERING INC. R-37 RAYMOND ROAD STREET IMPROVEMENTS, REBID 151,080.64 46592 10/06/2026 Sewer Capital Outlay GATEWAY PACIFIC CONTRACTORS, INC. WWTP24-01 IMPROVEMENTS PROJECT 791,190.52 46593 10/06/2026 Prop 68 Grant WESTWOOD PROFESSIONAL SERVICES, INC. OLIVE/TAUBERT PARK DESIGN 2,270.32 46593 10/06/2026 CDBG Public ImprovementsWESTWOOD PROFESSIONAL SERVICES, INC. CDBG - CLINTON ST WIDENING 11,592.50 46593 10/06/2026 CDBG Public ImprovementsWESTWOOD PROFESSIONAL SERVICES, INC. CDBG - HORESESHOE PITS AT ROTARY 3,172.50 46593 10/06/2026 Special Legislative Grant WESTWOOD PROFESSIONAL SERVICES, INC. LTC PARKING LOT 98,170.34 46593 10/06/2026 OLRP GRANT WESTWOOD PROFESSIONAL SERVICES, INC. TOZER PARK ENG & DESIGN SVS 4,043.88 46593 10/06/2026 Sunset Park Grant WESTWOOD PROFESSIONAL SERVICES, INC. DESIGN SVS - SUNSET PARK 518.60 46594 10/06/2026 LTF - Streets HNTB CORPORATION CONSULTANT SERVICES AGREEMENT 7,639.31 46594 10/06/2026 Railroad Crossing Grant HNTB CORPORATION n CONSULTANT SERVICES AGREEMENT 30,557.24 46595 10/06/2026 FAU CMAQ A.J. EXCAVATION INC. CONSTRUCTION CONTRACT PROJECT R-60 243,384.98

CHECK PAY DATE PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT October 21, 2026
46595 10/06/2026 LTF - Streets A.J. EXCAVATION INC. CONSTRUCTION CONTRACT PROJECT R-60 33,188.86 46596 10/06/2026 Home Program Income MEADOWS MOBILE HOME PARK SPACE RENTAL #86 10/26 935.86 46597 10/06/2026 Building COMCAST CITY INTERNET CONNECTION 09/26 72.83 46597 10/06/2026 City Attorney COMCAST CITY INTERNET CONNECTION 09/26 21.55 46597 10/06/2026 City Clerk's Office COMCAST CITY INTERNET CONNECTION 09/26 21.70 46597 10/06/2026 Code Enforcement COMCAST CITY INTERNET CONNECTION 09/26 154.87 46597 10/06/2026 Comm & Rec Centers COMCAST CITY INTERNET CONNECTION 09/26 103.59 46597 10/06/2026 COMPUTER MAINT COMCAST CITY INTERNET CONNECTION 09/26 42.21 46597 10/06/2026 Engineering COMCAST CITY INTERNET CONNECTION 09/26 144.46 46597 10/06/2026 Facilities Maintenance COMCAST CITY INTERNET CONNECTION 09/26 31.81 46597 10/06/2026 Finance COMCAST CITY INTERNET CONNECTION 09/26 113.85 46597 10/06/2026 Fleet Maintenance COMCAST CITY INTERNET CONNECTION 09/26 21.70 46597 10/06/2026 GRANT OVERSIGHT COMCAST CITY INTERNET CONNECTION 09/26 42.21 46597 10/06/2026 HR/RISK MGT COMCAST CITY INTERNET CONNECTION 09/26 42.21 46597 10/06/2026 Parks COMCAST CITY INTERNET CONNECTION 09/26 52.32 46597 10/06/2026 Parks Administration COMCAST CITY INTERNET CONNECTION 09/26 42.06 46597 10/06/2026 Planning COMCAST CITY INTERNET CONNECTION 09/26 52.02 46597 10/06/2026 STREETS COMCAST CITY INTERNET CONNECTION 09/26 52.32 46597 10/06/2026 Recreation COMCAST CITY INTERNET CONNECTION 09/26 62.57 46597 10/06/2026 Sewer Mtnc/Operations COMCAST CITY INTERNET CONNECTION 09/26 37.01 46597 10/06/2026 SOLID WASTE COMCAST CITY INTERNET CONNECTION 09/26 42.05 46597 10/06/2026 Sr Citizen Community ServiceCOMCAST CITY INTERNET CONNECTION 09/26 42.06 46597 10/06/2026 UB - Garbage COMCAST CITY INTERNET CONNECTION 09/26 34.48 46597 10/06/2026 UB - Sewer COMCAST CITY INTERNET CONNECTION 09/26 34.48 46597 10/06/2026 UB - Water COMCAST CITY INTERNET CONNECTION 09/26 67.77 46597 10/06/2026 Water Mtnc/Operations COMCAST CITY INTERNET CONNECTION 09/26 47.26 46597 10/06/2026 Water Quality Control COMCAST CITY INTERNET CONNECTION 09/26 21.70 46597 10/06/2026 WWTP COMCAST CITY INTERNET CONNECTION 09/26 31.81 46597 10/06/2026 City Manager COMCAST CITY INTERNET CONNECTION 09/26 21.55 46597 10/06/2026 Purchasing COMCAST CITY INTERNET CONNECTION 09/26 31.81 46598 10/06/2026 CDBG ADMIN COMMUNITY ACTION PRTNRSHP OF MADERA CDBG FY 25/26 CAPMC FMCOC Q4 1,460.47 46598 10/06/2026 CDBG Public Services COMMUNITY ACTION PRTNRSHP OF MADERA CDBG FY 24/25 CAPMC HOUSING STABLIZATION Q4 3,326.17 46599 10/06/2026 Engineering DIAMOND COMMUNICATIONS ADD/DELETE USER 30.00 46599 10/06/2026 Engineering DIAMOND COMMUNICATIONS ALARM MONITORING - ENG 360.00 46599 10/06/2026 INTERMODAL BLDG DIAMOND COMMUNICATIONS FIRE ALARM MONITORING - TRANSIT 80.00 46599 10/06/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS ALARM MONITORING - JWYC 157.00

CHECK PAY DATE PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT October 21, 2026
46599 10/06/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS ADD/DELETE USER 30.00 46599 10/06/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS REMOTE ALARM - PANAM 30.00 46599 10/06/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS ALARM MONITORING - FBSC 293.00 46599 10/06/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS CONTACTER REPAIRS - PANAM 165.00 46599 10/06/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS ALARM MONITORING - PANAM 1,040.50 46599 10/06/2026 Comm & Rec Centers DIAMOND COMMUNICATIONS SYSTEM TOUBLE REPAIR - JWYC 518.52 46600 10/06/2026 Planning ESRI ESRI SOFTWARE RENEWAL 11,250.00 46601 10/06/2026 SUPP LAW ENF FRESNO CITY COLLEGE REGISTRATION FEES - POLICE ACADEMY 1,610.00 46601 10/06/2026 MEAS K - PD FRESNO CITY COLLEGE REGISTRATION FEES - POLICE ACADEMY 3,712.00 46601 10/06/2026 PD Operations FRESNO CITY COLLEGE REGISTRATION FEE - DISPATCHER 343.00 46602 10/06/2026 TRANS - FIXED FUTURE FORD OF CLOVIS BUS 59 TRANSMISSION 4,856.49 46603 10/06/2026 MEAS K - FIRE GRAINGER, INC. PRESSURE WASHER - FIRE #58 3,417.39 46604 10/06/2026 INTERMODAL BLDG GUARDIAN WESTERN SWEEPING INC. POWER SWEEPING 921.00 46604 10/06/2026 Parking Dist Operation GUARDIAN WESTERN SWEEPING INC. POWER SWEEPING 921.00 46605 10/06/2026 Facilities Maintenance JAM SERVICES INC 48W STREETLIGHTS 5,796.79 46606 10/06/2026 PD Operations LC ACTION POLICE SUPPLY G48 MOS & ACCESSORIES 1,174.11 46607 10/06/2026 PD Operations LANGUAGE LINE SERVICES, INC. INTERPRETATION SERVICES 229.61 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 038-050-018-000 332.54 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 037-040-004-000 497.64 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-220-001-000 1,157.94 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-010-039-000 5,557.38 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-030-001-000 691.14 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-030-002-000 671.10 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-030-003-000 325.30 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-030-005-000 668.72 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-030-011-000 224.42 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-030-012-000 130.90 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-030-014-000 108.58 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-030-016-000 349.42 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-030-017-000 2,172.40 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-010-041-000 2,919.32 46608 10/06/2026 AIRPORT OPS MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 013-010-040-000 1,660.12 46608 10/06/2026 Parks MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 038-030-027-000 1,582.10 46608 10/06/2026 Water Mtnc/Operations MADERA COUNTY TAX COLLECTOR 2026 PROPERTY TAX APN - 038-030-031-000 1,818.96 46608 10/06/2026 Economic Develop Fund MADERA COUNTY TAX COLLECTOR A 2026 PROPERTY TAX APN - 035-080-046-000 398.64 46609 10/06/2026 Permanent Local Housing MADERA RESCUE MISSION, INC. lloca PLHA INVOICE 07/26 10,096.27

CHECK PAY DATE PAID FROM ORG ISSUED TO DESCRIPTION AMOUNT

CITY OF MADERA
REGISTER OF AUDITED DEMANDS FOR BANK #1 - US BANK GENERAL ACCOUNT October 21, 2026
46610 10/06/2026 CDBG ADMIN ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - TRANSIT 92.70 46610 10/06/2026 TRANS - FIXED ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - TRANSIT 50.23 46610 10/06/2026 TRANS - DAR ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - TRANSIT 50.23 46610 10/06/2026 PD Operations ODP BUSINESS SOLUTIONS, LLC OFFICE SUPPLIES - PD 978.04 46611 10/06/2026 CDBG Public Services MADERA COUNTY WORKFORCE CDBG FY 25/26 IN-HOME CHILD CARE TRAINING PROGRAM 17,731.07 46612 10/06/2026 Sewer Capital Outlay SJVAPCD PERMIT FEES # C-3686-2-0 1,988.90 46613 10/06/2026 Water Capital Outlay STEVE DOVALI CONSTRUCTION W-GW-001 MUNICIPAL WATER WELL 37 106,982.54 46614 10/06/2026 Comm & Rec Centers TK ELEVATOR CORPORATION YC ELEVATOR MAINTENANCE 735.18 46615 10/06/2026 WWTP USA BLUE BOOK LAB SERVICES 188.89 46616 10/06/2026 COMPUTER MAINT OTP - FINANCE PER DIEM - MANAGE ENGINE USER CONFERENCE 200.00 46617 10/06/2026 Engineering OTP - FINANCE REIMBURSEMENT - PE EXAM 165.05 46618 10/06/2026 PD Operations OTP - FINANCE PER DIEM - SWAT COURSE WEEK 1 473.00 46619 10/06/2026 PD Operations OTP - FINANCE PER DIEM - SWAT COURSE WEEK 2 473.00 46620 10/06/2026 WATER CONSERV OTP- REBATES TURF REBATE - 10001226-559020 1,255.50 46621 10/06/2026 Building BLDING/PLAN REFNDS REIMBURSE MISCHARGED FEES 441.92 46622 10/06/2026 Building BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 33.59 46622 10/06/2026 General Fund BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 1.50 46623 10/06/2026 Arterial/Collector BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 428.29 46623 10/06/2026 Building BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 2,677.69 46623 10/06/2026 Develop Imp Fee/PW BLDING/PLAN REFNDS rks PROJECT CANCELLED - REIMBURSE FEES 99.17 46623 10/06/2026 Develop Impact Fee/Fire BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 247.38 46623 10/06/2026 Develop Impact Fee/Parks BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 1,945.29 46623 10/06/2026 Develop Impact Fee/Police BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 398.87 46623 10/06/2026 DIF - DRAINAGE BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 545.99 46623 10/06/2026 General Fund BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 1.50 46623 10/06/2026 General Government DIF BLDING/PLAN t Fee REFNDS PROJECT CANCELLED - REIMBURSE FEES 168.92 46623 10/06/2026 Median Island DIF BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 237.58 46623 10/06/2026 Sewer New Req BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 93.72 46623 10/06/2026 Traffic Signal DIF BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 144.94 46623 10/06/2026 Transportation Impact Fee BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 584.13 46623 10/06/2026 Waste Water Dev Impact BLDING/PLAN REFNDS e PROJECT CANCELLED - REIMBURSE FEES 923.06 46623 10/06/2026 Water Pipe Dev Impact BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 151.48 46623 10/06/2026 Water Well Impact Fee BLDING/PLAN REFNDS PROJECT CANCELLED - REIMBURSE FEES 300.78 BANK #1 - US BANK GENERAL ACCOUNT TOTAL $ 1,926,931.02

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 21, 2026
_________________________________ Agenda Number: ___________ Wendy Silva, Director of Human Resources
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Informational Report on Personnel Activity
RECOMMENDATION:

This report is submitted for informational purposes only and there is no action requested from the City Council (Council)
SUMMARY:

The purpose of this report is to provide the Council an informational update on employment matters, including new hires, transfers, and terminations. This report represents activity since the prior report submitted on the September 16, 2026, City Council agenda.

DISCUSSION:

The Civil Service Commission met October 6, 2026, and approved eligibility lists for the following classifications.
▪ Code Enforcement Officer III
▪ Wastewater Treatment Plant Operator I
▪ Water System Worker I
▪ Public Works Maintenance Lead Worker
▪ Police Officer I
▪ Police Officer Trainee
The following employees began employment with the City since our last report.

Table 1: New Hires and Re-hires
Name Position Department Status* Effective
Date
Jovan Ortiz Police Officer Trainee Police FT 9/14/26
B-3

RETURN TO AGENDA
Table 1: New Hires and Re-hires, continued
Name Position Department Status* Effective
Date
Gurshaan Gill Police Officer Trainee Police FT 9/14/26
Oscar Velasquez Program Leader I Parks & Community
Services
PT 9/21/26
Jorge
Delasancha
Park Aide Parks & Community
Services
PT 9/22/26
Mari Lyn Arigo Senior Civil Engineer Engineering FT 10/5/26 Joshua Cardenas Wastewater Treatment
Plant Operator-in-Training
Public Works FT 10/5/26
Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant The following employees separated from employment since our last report.

Table 2: Separations
Name Position Department Status* Effective
Date
Charles Moses Program Leader I Parks & Community
Services PT 7/31/26
Juan Puentes Mechanic III Finance – Fleet FT 9/11/26
Wayson Juarez Police Officer II Police FT 9/30/26
Gurshaan Gill Police Officer Trainee Police FT 9/17/26
Raul Deleija Public Works Equipment
Operator Public Works FT 9/30/26
*Status: FT = Full Time, PT = Part Time, RA = Retired Annuitant FINANCIAL IMPACT:

Funding for positions and employees to fill those positions is contemplated annually by the Council in the budget process. During the course of any given fiscal year, individual employees filling specific positions may change due to a number of various circumstances. All hiring and termination decisions are subject to the approval of the City Manager.

ALTERNATIVES:

This report is for informational purposes only.

ATTACHMENTS:

None
__________________________________
Arnoldo Rodriguez, City Manager
_________________________________

REPORT TO CITY COUNCIL
SUBJECT:

Appointment to the Block Grant Commission
RECOMMENDATION:

Adopt a Resolution appointing David McIntyre to the Block Grant Commission SUMMARY:

The Community Development Block Grant (CDBG), Block Grant Commission (BGC) was established on March 18, 2009 to serve in an advisory capacity to staff and City Council (Council) on matters related to CDBG funding. The BGC consists of seven members, with each member of the Council making a nomination that is considered for appointment by the Mayor and subject to approval of the Council by resolution. At this time, Councilmember Montes has nominated David McIntyre to serve on the BGC. The Mayor has considered the nomination and has approved the appointment of Mr. McIntyre. The requested action is a resolution of the City Council to approve the appointment of Mr. McIntyre to the BGC.

DISCUSSION:

The City is a CDBG entitlement jurisdiction which receives an annual funding allocation with the submission of an Annual Action Plan. As an advisory Commission, the duties of the BGC include:

1. Evaluation of annual CDBG request for funding applications.

2. Consideration of the U.S Department of Housing and Urban Development (HUD) priorities and the Council-approved five-year City CDBG Consolidated Plan.

3. Provide Council funding recommendations.

4. Review and recommend approval of CDBG reports including the Consolidated Plan, Annual Action Plans, and any substantial amendments.

5. Promote public participation in the CDBG planning and award process.

Approved by:

Michael Lima, Director of Financial Services
Council Meeting of: October 21, 2026
Agenda Number: B-4

RETURN TO AGENDA
BGC members are noted below in Table 1, with the individual considered for approval of appointment indicated in bold text.

Table 1: BGC Membership
Applicant Nominating Councilmember City Council District Candy Talley Mayor Gallegos At-large Mayor
Vacant Mayor Pro Tem Zacaria District 1
Alyssia Arredondo Councilmember Rodriguez District 2
David McIntyre Councilmember Montes District 3
Cesar Villegas Councilwoman Evans District 4
Stevie Wright Councilmember Mejia District 5
Diana Mosqueda Councilmember Villegas District 6
The Mayor has considered the nomination of David McIntyre by Councilmember Montes and is seeking approval from the City Council of the appointment to the BGC. Per the Municipal Code, appointments will be for a term matching the nominating Council person, or until a replacement is appointed. The current Council term for Councilmember Montes ends on December 2, 2026.

However, Councilmember Montes was appointed through Council action on August 20, 2026 to a new term ending December 4, 2030. If approved, Mr. McIntyre’s appointment would be applicable for the additional four-year term, consistent with the Municipal Code. The Municipal Code also provides that the resolution of appointment must receive at least four (4) affirmative votes to pass.

FINANCIAL IMPACT:

There is no anticipated financial impact, as Committee members serve on a volunteer basis and receive no compensation.

ALTERNATIVES:

Council may direct staff to solicit additional volunteer applications for commission, board and committee service.

ATTATCHMENTS:

1. Resolution

2. Volunteer application for David McIntyre
Resolution No. _______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA APPROVING

THE APPOINTMENT OF DAVID MCINTYRE TO THE CITY OF MADERA BLOCK

GRANT COMMISSION
WHEREAS, the City of Madera has established a Block Grant Commission (BGC) to serve in a volunteer capacity to fulfill duties as provided in their adopted bylaws; and WHEREAS, BGC is comprised of seven citizens nominated by members of the City Council and appointed by the Mayor, subject to confirmation by the Council as a whole; and WHEREAS, Councilmember Montes has nominated David McIntyre to be considered for appointment to the BGC for a term concluding December 4, 2030 or as otherwise provided in the Madera Municipal Code; and
WHEREAS, Mayor Gallegos has considered the above-named nominated individuals and has endorsed the appointment of David McIntyre; and
WHEREAS, David McIntyre has expressed his desire to serve on the BGC.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, and orders as follows:

1. The above recitals are true and correct.

2. The Council approves the appointment of David McIntyre to the BGC for a term ending December 4, 2030, unless otherwise indicated by the Madera Municipal Code.

3. This resolution is effective immediately upon adoption. ********************

REPORT TO THE CITY COUNCIL
Approved by: Council Meeting of: October 21, 2026
_________________________________ Agenda Number:

Will Tackett, Community Development Director
_________________________________
Arnoldo Rodriguez, City Manager

SUBJECT
Second Reading and Adoption of Ordinance Text Amendment (OTA) 2026-04 to Amend the Provisions of Chapter 3 of Title X: Planning and Zoning of the City Municipal Code Pertaining to Exterior Colors in Commercial Zone Districts.

RECOMMENDATION
The Planning Commission and staff recommend the City Council conduct a public hearing and act as follows:

1. Waive full reading and adopt by title only an Ordinance of the City Council of the City of Madera determining the project is exempt pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines and amending Chapter 3 of Title X: Planning and Zoning of the City Municipal Code (CMC) pertaining to Exterior Colors in Commercial Zone Districts (CMC § 10-3.419).

SUMMARY:

An amendment of the City’s zoning regulations requires two actions by the City Council (Council):
the introduction of the Ordinance (first reading); and the adoption of the Ordinance (second reading). The Council waived the first reading and introduced by title only (OTA) 2026-04, for the amendment of Chapter 3 of Title X: Planning and Zoning of the City Municipal Code at a public hearing held on October 7, 2026.

On May 20, 2026, the City Council adopted Ordinance No. 1021, adding Section 10-3.419 Exterior Colors in Commercial Zone Districts to Chapter 3 of Title X: Planning and Zoning of the City Municipal Code (CMC). At the same hearing, the Council also adopted accompanying Resolution No. 26-84, adopting a City-approved color palette for the painting of new buildings and repainting of existing buildings in Commercial Districts. The ordinance became effective on June 20, 2026.

B-5

RETURN TO AGENDA
Since adoption, concern of paint color on fencing has been brought to the attention of staff. The ordinance, as adopted, does not adequately address all structures, walls/fences and other vertical elements commonly found associated with commercial development, (e.g., flagpoles, ancillary buildings, solid waste enclosures, etc.).

In accordance with the provisions of CMC § 10-3.1500 et seq., staff prepared proposed amendments to the Zoning Regulations in the form of a draft ordinance. The draft was presented during a public hearing, on September 8, 2026, for consideration by the Planning Commission and a recommendation to the Council. Following the public hearing, the Commission adopted Resolution No. 2061 recommending the Council approve OTA 2026-04. Staff are presenting the ordinance proposed for adoption with minor changes to formatting and additional inclusionary language to provide better clarity respective to the areas of applicability, but which are substantially compliant and consistent with the intent and recommendation of the Commission.

ANALYSIS:

OTA 2026-04 would amend the Zoning Regulations (Chapter 3 of Title X: Planning and Zoning of the CMC), to amend standards for approval of exterior paint colors within Commercial Zones to include fences and vertical elements, including flagpoles, ancillary buildings, trash enclosures, etc.

Pursuant to Section 10-3.1502 of the City Municipal Code, an amendment to the Zoning Regulations may be initiated by the Director and referred to the Planning Commission for public hearing and recommendations to the Council. Accordingly, the Director initiated OTA 2026-02 to amend CMC § 10-3.419 Exterior Colors in Commercial Zone Districts to include all structures, walls/fences and other vertical elements commonly associated with commercial development, including flagpoles, ancillary buildings, trash enclosures, etc.

In accordance with the provisions of Sections 10-3.1507 and 10-3.1508 of the City Municipal Code (CMC), staff prepared the proposed amendments to the Zoning Regulations in the form of the draft ordinance and then scheduled a required public hearing before the Planning Commission for consideration and a recommendation to the City Council on the proposed amendment. The draft ordinance was presented to the Planning Commission on September 8, 2026. Following a public hearing, the Planning Commission adopted Resolution No. 2061, forwarding their recommendation for approval to the City Council.

In accordance with the provisions of CMC Section 10-3.1509, following receipt of the recommendation made by the Commission, the Council may adopt, revise or deny the amendment, or any part thereof, in such form as the Council may deem to be advisable.

ENVIRONMENTAL REVIEW:

The California Environmental Quality Act (CEQA) Guidelines (California Code of Regulations, Title 14, Chapter 3, Section 15000, et seq.)specify that a “project” consists of the whole of an action (i.e., not the individual pieces or components) that may have a direct or reasonably foreseeable indirect effect on the environment. This proposal qualifies as a project under CEQA because it involves an amendment to the zoning ordinance as described in CEQA Guidelines Section 15378(a)(1) but has no direct or reasonably foreseeable indirect effect on the environment.

OTA 2026-04 does not authorize any particular activity beyond what will already have been evaluated for purposes of CEQA and is being implemented to address paint color in the Commercial Zones. Staff supports a finding consistent with CEQA Guidelines Section 15061(b)(3). Under this “common sense” rule, it can be shown with certainty that the project does not have the potential to have a significant effect on the environment, and therefore it is not subject to further environmental review.

COUNCIL ACTION:

The Council will be acting on OTA 2026-04. Staff and the Planning Commission recommend that the Council hold a public hearing and:

ALTERNATIVES:

As an alternative, the Council may elect to:

1. Move to adopt, revise or deny the amendment, or any part thereof, in such form as the Council may deem to be advisable.

3. Provide staff with other alternative directives.

ATTACHMENTS:

1. Planning Commission Resolution No. 2061 (Recommendation)

2. City Council Ordinance
ATTACHMENT 1
Planning Commission Resolution No. 2061
(Recommendation)

Mohammad (M), Perez (S), Gran, Lopez-Maciel, Riche

ATTACHMENT 2
City Council Ordinance
ORDINANCE NO. __________

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MADERA
DETERMINING THE PROJECT IS EXEMPT PURSUANT TO SECTION 15061(B)(3)

OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) GUIDELINES AND AMENDING CHAPTER 3 OF TITLE X: PLANNING AND ZONING OF THE CITY

MUNICIPAL CODE (CMC) PERTAINING TO EXTERIOR COLORS IN COMMERCIAL ZONE DISTRICTS (CMC § 10-3.419)
WHEREAS, pursuant to the authority granted to the City of Madera (“City”) by Article XI, Section 7 of the California Constitution, the City has the police power to adopt regulations designed to promote public health, public morals, or public safety; and
WHEREAS, comprehensive zoning regulations and regulations upon the use of land and property within the City, including regulation of paint color, lie within the City’s police power; and WHEREAS, pursuant to the provisions of Section 10-3.1502 of the City Municipal Code (CMC) an amendment to the Zoning Regulations contained in Title X, Chapter 3 Planning and Zoning of the CMC may be initiated by the (Planning) Director whenever the public necessity, convenience, general welfare, or good zoning practices require; and
WHEREAS, in accordance with the provisions of CMC § 10-3.1502, the Community Development Director initiated the procedure for Ordinance Text Amendment (OTA) 2026-04, to amend the Zoning Regulations pertaining to the applicability of the standards for Exterior Colors in Commercial Zone Districts (CMC § 10-3.419); and
WHEREAS, a preliminary environmental assessment was performed, and the proposed project was found to be exempt pursuant to Section 15061(b)(3) (General Rule/Common Sense) of the California Environmental Quality Act (CEQA) Guidelines; and.

WHEREAS, pursuant to the provisions of Section 10-3.1500 et seq. of the CMC, the Planning Commission held a duly noticed public hearing for OTA 2026-04 on September 8, 2026, conducted a public hearing and after due consideration of all the items before it, adopted Resolution No. 2061 recommending that the Council approve OTA 2026-04; and
WHEREAS, in accordance with the provisions of CMC Section 10-3.1509, following receipt of the recommendation made by the Planning Commission, the Council shall set the matter for public hearing and may adopt the amendment, or any part thereof, set forth in the petition in such form as the Council may deem to be advisable; and
WHEREAS, the City provided notice of the Council hearing of October 7, 2026, on September 26, 2026, as required by law; and.

WHEREAS, the Council received and independently reviewed OTA 2026-04 at the regularly scheduled meeting of the Council held on October 7, 2026; and WHEREAS, at the October 7, 2026, Council meeting, a public hearing was held, the public was provided the opportunity to comment, and evidence, both written and oral, was considered by the Council; and.

WHEREAS, after due consideration of the items before it, the Council now desires to approve OTA 2026-04 and adopt this Ordinance amending Chapter 3 of Title X: Planning and Zoning of the CMC by amending Section 10-3.419 EXTERIOR COLORS IN COMMERCIAL ZONE DISTRICTS.

NOW, THEREFORE, the City Council of the City of Madera ordains as follows:

1. Recitals: The City Council hereby finds that all of the facts set forth in the recitals are true and correct and are incorporated herein.

2. CEQA: A preliminary environmental assessment was prepared for this project in accordance with the requirements of the California Environmental Quality Act (CEQA). The City Council has determined the project is exempt pursuant to Section 15061(b)(3) of the CEQA Guidelines. The activity is covered by the “Common Sense” exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. Here, OTA 2026-04 does not authorize any particular activity beyond what will already have been evaluated for purposes of CEQA and proposes amendments to local ordinance only for the purpose of implementing local policy. Any proposed future development or requests for discretionary action would be subject to CEQA analysis as mandated for project discretionary approvals. No further environmental analysis is required.

3. Approval of OTA 2026-04: The Council hereby approves OTA 2026-04, and amends Subsection (A) of Section 10-3.419 (Exterior Colors in Commercial Zone Districts) of Chapter 3 of Title X of the CMC as follows:
§ 10-3.419 EXTERIOR COLORS IN COMMERCIAL ZONE DISTRICTS This section sets standards for approval of exterior paint color for structures within Commercial Zones.
(A) Applicability. The standards of this section apply to:
(1) New buildings, structures, walls/fences and vertical elements, including but not limited to flagpoles, accessory buildings, trash enclosures, etc.; (2) Additions or alterations to existing buildings, structures, walls/fences and vertical elements, including but not limited to flagpoles, accessory buildings, trash enclosures, etc.; (3) Reconstruction of existing buildings, structures, walls/fences and vertical elements, including but not limited to flagpoles, accessory buildings, trash enclosures, etc., for which destruction or demolition was caused by a natural disaster or other catastrophic event; (4) Repainting of existing buildings, structures, walls/fences and vertical elements, including but not limited to flagpoles, accessory buildings, trash enclosures, etc.; (5) Exception: This section shall not apply to remediation of vandalism, such as graffiti, provided the paint color substantially matches the existing building color.

6. Effective Date of Ordinance: This Ordinance shall be effective and of full force and effect at 12.01 a.m. on the thirty-first day after its passage. * * * * *

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Harpiar Gandhi, Public Works Director
_________________________________
Arnoldo Rodriguez, City Manager
Council Meeting of: October 21, 2026
Agenda Number: ___________
SUBJECT:

Amendment No. 1 to Services Agreement with CCS Facility Services – Fresno, Inc.

RECOMMENDATION:

Adopt a Resolution approving Amendment No. 1 to the Agreement for Services with CCS Facility Services – Fresno, Inc., to increase janitorial services at the Frank Bergon Senior Center (FBSC) from three to five days per week
SUMMARY:

On January 15, 2025, the City Council adopted Resolution No. 25-02 awarding an agreement to CCS Facility Services – Fresno, Inc. (CCS) for professional janitorial services at various City facilities, including the FBSC. The Agreement currently provides nighttime janitorial service at the FBSC three days per week. Amendment No. 1 would increase service at the FBSC to five days per week, Monday through Friday, at a monthly cost of $1,310, an increase of $406.13 per month over the current rate.

DISCUSSION:

Under the Agreement, CCS provides daily service, Monday through Friday, at most City facilities.

The FBSC was included in the original scope of work at three days per week (Tuesday, Wednesday, and Thursday). Under the current schedule, areas used on Mondays and Fridays, including restrooms, the dining room, and the kitchen, are not cleaned until the next scheduled service day. The City wishes to increase service to five days per week so the FBSC is cleaned after each day of operation, consistent with the daily service level provided at other City facilities. At the time of the execution of the janitorial agreement with CCS, the FBSC was open for programming three days per week. Since April 2025, the FBSC increased programing from three to five days. The requested action will align the janitorial schedule with routine facility use days.

B-6

RETURN TO AGENDA
The City requested updated pricing from CCS for two additional days of janitorial service at the FBSC. CCS provided pricing for five-day service, as noted on Table 1.

Table 1: Frank Bergon Senior Center Pricing Proposal
Service Level Service Days Monthly Cost Annualized Cost Current – 3 days per week Tuesday – Thursday $903.87 $10,846.44 Proposed – 5 days per week Monday – Friday $1,310.00 $15,720.00 Total Increase +2 days per week $406.13 $4,873.56
In short, adding Monday and Friday service increases the cost for the Senior Center by $406.13 per month, or approximately $4,874 per year. On a per-service-day basis, the five-day rate is approximately 13 percent lower than the current three-day rate. The tasks performed on each service day do not change; the Amendment adds two service days per week. All weekly, monthly, quarterly, semi-annual, and annual tasks at the FBSC remain as specified in the Agreement.

FINANCIAL IMPACT:

Amendment No. 1 increases the monthly cost for the FBSC by $406.13, from $903.87 to $1,310.

Consistent with the Agreement, the rate will increase by three percent on December 18, 2026, the start of contract Year 3, to $1,349.30 per month. Assuming five-day service begins November 1, 2026, the additional cost for the remainder of FY 2026/27 is approximately $3,330. Table 2 summarizes the estimated cost increase.

Table 2: Estimated FY 2026/27 Cost
Period Months Monthly
Increase Total
November 1 – December 17, 2026 (Year 2) 1.5 $406.13 $609.20 December 18, 2026 – June 30, 2027 (Year 3) 6.5 $418.32 $2,719.08 Total FY 2026/27 8.0 $3,328.28
Funds for contract janitorial services are appropriated in the adopted FY 2026/27 budget in the Parks Facilities budget, 10206240. Staff does not anticipate additional appropriations will be needed for this service as staff will be using appropriated funds for the additional cost.

ALTERNATIVES:

As an alternative, Council may direct staff to seek pricing for a different service level at the FBSC or review additional service modifications for other City facilities.

ATTACHMENTS:

1. Resolution
a. Exhibit A – Amendment No. 1 to Agreement for Services

2. Original Agreement
Attachment 1: Resolution
RESOLUTION NO. 26-_______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO THE AGREEMENT FOR SERVICES WITH CCS FACILITY SERVICES – FRESNO, INC. TO INCREASE

JANITORIAL SERVICES AT THE FRANK BERGON SENIOR CENTER
WHEREAS, on January 15, 2025, the City Council adopted Resolution No. 25-02 awarding an Agreement for Services to CCS Facility Services – Fresno, Inc., for professional janitorial services at various City-owned facilities in response to Request for Proposals (RFP) No. 202324- 01; and
WHEREAS, the Agreement provides janitorial services at the Frank Bergon Senior Center three (3) days per week, Tuesday through Thursday, at a current monthly rate of $903.87; and WHEREAS, the City desires to increase janitorial services at the Frank Bergon Senior Center to five (5) days per week, Monday through Friday, and CCS Facility Services – Fresno, Inc., has agreed to provide such services at a monthly rate of $1,310.00, subject to the annual escalation provided in the Agreement; and
WHEREAS, Amendment No. 1 to the Agreement for Services has been prepared and is in the best interests of both the City and CCS Facility Services – Fresno, Inc.

NOW THEREFORE, THE COUNCIL OF THE CITY OF MADERA, hereby resolves, determines, finds, and orders as follows:

1. The above recitals are true and correct.

2. Amendment No. 1 to the Agreement for Services with CCS Facility Services – Fresno, Inc., attached hereto as Exhibit 1 and incorporated herein, is approved.

3. This resolution is effective immediately upon adoption. * * * * * * * *
Exhibit A: Amendment No. 1 to Agreement for Services
AMENDMENT NO. 1

TO AGREEMENT FOR SERVICES

BETWEEN CITY OF MADERA AND
CCS FACILITY SERVICES – FRESNO, INC.

This Amendment No. 1 (“Amendment”) is made and entered into this 21st day of October 2026, by and between the City of Madera, a municipal corporation (“City”), and CCS Facility Services – Fresno, Inc. (“Vendor”).

WHEREAS, City and Vendor entered into that certain Agreement for Services for janitorial services dated January 15, 2025, and effective December 18, 2024, as approved by City Council Resolution No. 25-02 (“Agreement”); and
WHEREAS, the Agreement establishes the locations, frequency of janitorial services, and applicable fees for services provided at each location in Exhibit A, Scope of Work, and Exhibit B, Schedule of Compensation; and
WHEREAS, the City desires to increase janitorial services at the Frank Bergon Senior Center (FBSC) from three (3) days per week to five (5) days per week and Vendor has provided applicable pricing for said change.

NOW, THEREFORE, in consideration of the mutual covenants herein contacted, City and Vendor agree as follows:

SECTION 1. Exhibit A to the Agreement titled Workplan – Scope of Services and Scheduling is amended by modifying the service frequency listed in the table on page one of Exhibit A for Frank Bergon Senior Center “Daily Tasks Per FRM 202324-01” column from “TWT” to “MTWTF”.

SECTION 2. Exhibit B to the Agreement titled Schedule of Compensation is amended by modifying Item 5, Frank Bergon Senior Center, to reflect “Daily (Monday through Friday)” in the “Frequency Column” and the pricing schedule for said facility will be modified effective November 1, 2026, to reflect a fee of $1,310.00 per month in the “Year 2” Column with the existing annual escalator applied to outlying years as illustrated below.

Table 1: Monthly Fee for Revised Service Schedule at Frank Bergon Senior Center Year 2
(current)
Year 2
(effective
11/1/26)
Year 3 Optional
Extension 1
Optional
Extension 2
Optional
Extension 3
$903.87 $1,310.00 $1,349.30 $1,389.78 $1,428.00 $1,467.27 SECTION 3. Except as amended by this Amendment No. 1, all terms and conditions of the Agreement shall continue in full force and effect.

SECTION 4. This Amendment No. 1 to Services Agreement shall be effective October 21, 2026.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 1 to be executed as of the day and year first above written.

CITY OF MADERA
a municipal corporation
By: ______________________________
Cecelia K. Gallegos, Mayor
ATTEST:

By: ______________________________
Alicia Gonzales, City Clerk
APPROVED AS TO FORM:

By: ______________________________
Shannon L. Chaffin, City Attorney
CCS FACILITY SERVICES – FRESNO, INC.

By: ______________________________
Printed Name: _____________________
Title: _____________________________
Date: _____________________________
Attachment 2: Original Agreement

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 21, 2026
Agenda Number: ___________
________________________________
Joseph Hebert, Parks & Community Services Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Pacific Gas & Electric (PG&E) Charitable Contribution Donation Program RECOMMENDATION:

Adopt Resolutions:

1. Accepting Pacific Gas & Electric Company’s Charitable Contribution Donation of $5,000 for the Mayor’s Christmas Concert

2. Amending the Fiscal Year 2026/2027 Operating Budget, approving related line items for the revenue and expenditure associated with the Mayor’s Christmas Concert SUMMARY:

The City submitted a charitable contribution request in September 2026 for consideration through Pacific Gas and Electric’s (PG&E) Charitable Contribution Application program. PG&E generously awarded the City $5,000 to support the Mayor’s Christmas Concert.

DISCUSSION:

PG&E's charitable giving program is dedicated to building safer and more resilient communities.

Through the charitable giving program, PG&E invests in areas such as:
 Emergency preparedness; safety and resiliency; food insecurity; and justice, equity and inclusion
 Climate resiliency; environmental stewardship; and land, air, and water quality  STEM education, workforce development, and support for small businesses.

PG&E’s donation of $5,000 will support a Mayor’s Christmas Concert, with the intent that this event will establish a new annual community tradition in the City. The free community event is planned to be held at the Madera South High School (MSHS) Cafeteria on December 12, 2026.

B-7

RETURN TO AGENDA
During the regular Council meeting held on October 7, 2026, staff reported on the Mayor’s Christmas Concert, specifically the need for a facility use permit and ratifying the PG&E application for funds. Council approved Resolution 26-184, which reflects the approval of the facility use agreement with MUSD for use of the cafeteria for the event, as well as the ratification of the application with PG&E for $5,000.

On October 15, 2026, staff was notified of the donation award of $5,000 to be used towards the Mayor’s Christmas Concert event. As previously mentioned, the event is envisioned to unite families, celebrate local talent, and provide a free holiday experience for residents of all ages by bringing the community together through music, and the spirit of giving. The Mayor's Christmas Concert aims to:
 Provide a free holiday event for Madera families;
 Showcase talented local school choirs, musicians, and community performers;  Encourage community pride and togetherness during the holiday season;  Establish a new annual holiday tradition for the City of Madera; and  Promote partnerships between local businesses, schools, nonprofit organizations, and the City.

In recognition of their donation, PG&E will receive:
 Recognition as the Presenting Sponsor of the First Mayor's Christmas Concert.  Logo placement on all event advertising, posters, flyers, and digital promotions.  Recognition in the official concert program.
 Acknowledgment during the Mayor's welcome remarks and throughout the event.  Recognition on the City of Madera's website and social media platforms.  Inclusion in media releases and promotional announcements.  Opportunity to host a community information table during the concert.

FINANCIAL IMPACT:

The charitable contribution will reimburse the City for expenditures related to the Mayor’s Christmas Concert. This may include facility use fees, promotional materials, and staff time.

As the event parameters are still being defined, the specific dollar value of staff time and facility use fees is unknown.

Staff isrequesting amending the Fiscal Year 2026/27 Operating Budge to reflect the donation and expenditure line items accordingly. The Mayor’s Christmas Concert will be budgeted in 10201000.

ALTERNATIVES:

The Council may elect not to accept PG&E’s $5,000 charitable contribution, at which point the City may have to revert funds to PG&E.

ATTACHMENTS:

1. Resolution – Accepting Pacific Gas & Electric Company’s Charitable Contribution Donation of $5,000 for the Mayor’s Christmas Concert

2. Resolution – Amending the Fiscal Year 2026/2027 Operating Budget, approving related line items for the revenue and expenditure associated with the Mayor’s Christmas Concert
ATTACHMENT 1
Resolution – Pacific Gas & Electric Company’s Charitable Contribution Donation of $5,000 for the Mayor’s Christmas Concert
RESOLUTION NO. 26-______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA ACCEPTING PACIFIC GAS & ELECTRIC COMPANY’S
CHARITABLE CONTRIBUTION DONATION OF $5,000 FOR THE MAYOR’S

CHRISTMAS CONCERT
WHEREAS, the City applied for funding through a Pacific Gas & Electric Company Charitable Contribution Application submitted in September 2026; and WHEREAS, the application was for the Mayor’s Christmas Concert at a requested amount of $5,000; and
WHEREAS, on October 15, 2026, staff received notification that the application has been approved; and
WHEREAS, the Program is funded by both PG&E Company itself, and by the PG&E Corporation Foundation, an independent 501(c)3 non-profit foundation; and WHEREAS, the $5,000 charitable donation is to be used for the Mayor’s Christmas Concert, planned for December 12, 2026.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF MADERA hereby resolves, finds, determines and orders as follows:

1. The foregoing recitals are true and correct and incorporated herein by reference.

2. The charitable donation provided by Pacific Gas & Electric Company of $5,000 is accepted.

3. This resolution is effective immediately upon adoption. * * * * * * * *
ATTACHMENT 2
Resolution – Amending the Fiscal Year 2026/2027 Operating Budget, approving related line items for the revenue and expenditure associated with the Mayor’s Christmas Concert
RESOLUTION NO. 26 - _ _

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA, AMENDING THE FISCAL YEAR 2026/2027 OPERATING BUDGET,

APPROVING RELATED LINE ITEMS FOR THE REVENUE AND EXPENDITURE ASSOCIATED WITH THE MAYOR’S CHRISTMAS CONCERT
WHEREAS, the City Council previously approved the Operating City-wide Budget for 2026/27 Fiscal Year; and
WHEREAS, the City has been notified of a $5,000 charitable donation contribution by PG&E to be utilized towards the Mayor’s Christmas Concert; and WHEREAS, an amendment to the City’s Adopted Budget for the 2026/27 Fiscal Year, listed in Exhibit A, attached hereto, is necessary to account for the related donation and expenditures of the event.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA finds, orders, and resolves as follows:

1. The above recitals are true and correct.

2. The appropriations for the items listed in Exhibit A, attached hereto, are approved.

3. A signed copy of this Resolution shall be placed on file in the office of the Director of Financial Services, who shall prepare the necessary entries to reflect budget changes identified in the City's accounting system.

4. This Resolution is effective immediately upon adoption. *****

ORG OBJECT
FUND CODE CODE DESCRIPTION (+) (-)
General Fund COUNCIL
10201000 4301 Donations $ 5,000
10201000 6409 CCON Community Outreach 5,000
$ 5,000 $ 5,000

EXHBIT A

CITY OF MADERA
Budget Appropriations: Res. 26-______
Budget Transfer & Amendment for Fiscal Year 2026/27
1 REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 21, 2026
Agenda Number: ___________
________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Workshop Regarding Immigration Matters and Existing Practices RECOMMENDATION:

Receive an informational report regarding existing City policies, immigration-related practices; and provide direction to staff as appropriate
SUMMARY:

At the October 7, 2026, City Council meeting, Council requested a workshop to review the City's current efforts to assist immigrant residents and the availability of immigration-related services.

The request followed heightened public concern regarding recent increasing Immigration and Customs Enforcement (ICE) activity in Madera and surrounding communities.

For context, the City previously addressed immigration-related matters through its compliance with the California Values Act (Senate Bill 54) and the adoption of Resolution No. 25-51 on March 5, 2025, formally designating Madera as a Welcoming City for All.

This report summarizes existing policies and Council actions, clarifies the City's responsibilities, identifies available community resources and organizations, and allows for Council deliberation on additional efforts to support residents seeking information and assistance on immigrationrelated services.

DISCUSSION:

Previous Council Action
The City has a history of recognizing matters involving immigration policies, community inclusion, and the relationship between local government and federal immigration authorities.

C-1

RETURN TO AGENDA
In 2018, the City Council unanimously adopted a resolution urging Congress to support legislation concerning the Development, Relief, and Education for Alien Minors (DREAM) Act and Deferred Action for Childhood Arrivals (DACA).

More recently, on January 15, 2025, Council directed staff to review the City’s policies regarding immigration enforcement and the use of municipal resources. The request followed concerns arising from changes in federal immigration policies and increased immigration enforcement activity. On March 5, 2025, the City Council adopted Resolution No. 25-51, formally designating Madera as a Welcoming City for All. The resolution affirmed the City's commitment to treating residents with dignity and respect, maintaining access to municipal services, and providing public safety regardless of immigration status. It also acknowledged existing protections under California law, including Senate Bill 54.

The Welcoming City designation does not establish Madera as a sanctuary jurisdiction or authorize the City to prevent lawful federal immigration enforcement activities. The resolution affirms the City's commitment to providing municipal services and maintaining public safety in accordance with applicable laws.

California Values Act (Senate Bill 54)
The California Values Act, commonly referred to as SB 54, became effective January 1, 2018, and establishes statewide restrictions on the use of State and local law enforcement resources for federal immigration enforcement purposes. As a California municipality, the City is required to comply with SB 54, regardless of its designation as a Welcoming City.

Under SB 54, local law enforcement agencies are generally prohibited from using personnel or resources to perform immigration enforcement functions, except as expressly permitted by law.

These restrictions include:
▪ Inquiring into an individual's immigration status for immigration enforcement purposes. ▪ Detaining an individual solely on the basis of a civil immigration hold request. ▪ Making arrests based on civil immigration warrants.
▪ Participating in immigration enforcement activities except as authorized by law. ▪ Sharing certain personal information, including home or work addresses, for immigration enforcement purposes unless disclosure is permitted by law. ▪ Providing custody release information to federal immigration authorities except under circumstances authorized by law.

SB 54 does not restrict the City's ability to enforce criminal laws, investigate criminal activity, or respond to public safety emergencies. However, it limits local law enforcement participation in federal immigration enforcement activities, subject to specific exceptions under State law.

The legislation also does not prohibit federal immigration authorities from conducting operations within City limits. ICE operates independently of the Madera Police Department, and the City does not direct or control federal immigration enforcement activities.

Recent Court Action
It is worth noting that the City derives its powers from the state, and the state cannot regulate ICE. For example, the state recently enacted legislation that, among others, purported to require ICE to show identification and prohibiting the use of face masks. However, just last Wednesday, October 14 the 9th Circuit Court of Appeals affirmed that “If a state law directly regulates the governmental conduct of the United States without congressional authorization, it is void irrespective of whether the regulated activities are essential to federal functions or operations, and irrespective of the degree to which the state law interferes with such functions or operations.” As a result the law is clear that the City cannot legally regulate ICE activities within City limits.

Recent Community Concerns
More recently, increased federal immigration enforcement activity in Madera and surrounding cities has prompted community concern regarding public safety, the City’s involvement in enforcement operations, and the potential effects on residents and families.

During the October 7, 2026, City Council meeting, Council requested a workshop to review existing City policies, identify local resources and services available to immigrant residents. The workshop will provide an opportunity to clarify the City's responsibilities under applicable law, review available community resources, and consider whether additional assistance or coordination is warranted.

Existing Immigration-Related Services and Community Resources The City does not administer federal immigration programs or determine immigration status.

However, it may provide general information and referrals to organizations offering immigrationrelated services. Such requested services may include legal consultations, citizenship and naturalization assistance, immigration application support, family-based immigration matters, outreach and educational resources, subject to eligibility and available resources. It is noted that there are several existing organizations serving Madera and the surrounding region but the City does not directly provide assistance.

The City has participated in a public forum and discussions with local coalitions and advocacy groups, during which staff provided information regarding the City's public safety responsibilities and its role in relation to federal immigration enforcement. Participating organizations also discussed available community resources, services, and potential partnerships to assist residents seeking immigration-related information and support.

Potential Opportunities for Additional Assistance
Building upon the City's existing policies and Welcoming City designation, at the October 7, 2026 meeting, Council expressed interest in exploring opportunities to assist families and individuals impacted by immigration enforcement actions.

Potential approaches may include increased communication, maintaining and distributing a list of immigration-related resources, coordinating educational workshops with qualified service providers, or exploring partnerships with community organizations.

The City could also evaluate opportunities to make existing facilities available for informational events, consistent with established facility-use policies and available resources. Any proposed expansion of City involvement would require further review of staffing capacity, funding, legal requirements, and the respective responsibilities of participating organizations.

Council Discussion and Direction
The workshop provides an opportunity for Council to review the City's existing policies and previous actions in response to immigration enforcement. Staff is seeking Council direction regarding any future outreach, coordination, or support efforts. Any proposed programs or initiatives requiring additional City resources or formal agreements would be brought back to Council for consideration, as appropriate.

FINANCIAL IMPACT:

There is no direct financial impact associated with receiving this report or conducting the workshop beyond existing staff time. Any future initiatives involving additional City services, community partnerships, or programs would require further evaluation and, as applicable, subsequent Council authorization.

ATTACHMENTS:

1. Resolution 18-11, Supporting the Dream Act and DACA

2. Resolution 25-51, Designating the City of Madera a Welcoming City for All RESOLUTION NO. 18-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA, CALIFORNIA,

SUPPORTING THE DREAM ACT AND THE DEFERRED ACTION FOR CHILDHOOD

ARRIVALS
WHEREAS, it is recognized that over 800,000 immigrant youth are in jeopardy of losing their ability to legally work in these United States. It is also recognized that there are over 11 million immigrants waiting for a path to citizenship in the United States.

WHEREAS, with the elimination of Deferred Action for Childhood Arrivals (DACA), the result will force immigrant youth into seclusion and in the shadows of society.

WHEREAS, it is well documented that 97% of immigrant youth who benefited from DACA are either employed and/or enrolled in school and contribute to society.

WHEREAS, the beneficiaries of DACA would have contributed $460.3 billion to the U.S. gross domestic product over the next 10 years.

WHEREAS, let's be reminded that the Development Relief and Education for Alien Minors (DREAM) Act is a bipartisan legislation introduced both in the United States Senate and the House of Representatives, provides a permanent solution and peace of mind to immigrant youth who were brought to the United States as infants, children and adolescents and who have since grown up in our State and called our country home.

WHEREAS, deporting immigrant youth, who are protected under DACA, is unfair and a violation of our values and beliefs as a nation.

WHEREAS, we call on Congress to pass comprehensive immigration reform which would benefit the residents of Madera and the Central San Joaquin Valley.

WHEREAS, let it be resolved that the Madera City Council stands in support of the passage of S. 1615 and H.R. 3440, Dream Act of 2017, a bill that will allow thousands of young students that have lived in the United States for years and call it home, to realize their education "DREAM" by providing a path to legalizing their immigration status.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA DOES HEREBY FIND, ORDER AND RESOLVE AS FOLLOWS:

1. The above recitals are true and correct.

2. The Madera City Council states its support and urges the passage of (S. 1615) and (H.R. 3440) the Development, Relief, and Education for Alien Minors (DREAM) Act of 2017.

3. This resolution is effective immediately upon adoption. * * * * * * * * *
Res. No. 18-11
PASSED AND ADOPTED by the City Council of the City of Madera this 17th day of January, 2018 by the following vote:

AYES:

NOES:

ABSTENTIONS:

ABSENT:

ATTEST:

Mayor Medellin, Council Members Foley Gallegos, Rigby, Oliver, Rodriguez, Holley.

None.

Council Member Robinson.
'
J. MEDELLIN, Mayor
APPROVED AS TO LEGAL FORM:

BRENT RICHARDSON, City Attorney

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 21, 2026
Agenda Number: ___________
____________________________________
Joseph Hebert, Parks & Community Services Director
____________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Discussion Regarding Potential Alcohol Service at the Frank A. Bergon Senior Center RECOMMENDATION:

Provide direction to staff regarding whether to further explore allowing alcohol service during rentals of the Frank A. Bergon Senior Center (FBSC) SUMMARY:

The Frank A. Bergon Senior Center (FBSC) is a City-owned facility available for community rentals. On February 1, 1988, the City Council adopted Resolution No. 4608 establishing fees and conditions for use of the FBSC, including allowing alcohol service during rentals.

Beginning in 2011, the FBSC alcohol-related fee was removed from the Master Fee Schedule and alcohol service at the FBSC was discontinued. City Clerk records reviewed by staff have not identified a Council action or written administrative record explaining why the change occurred. Staff recollection suggests alcohol service may have been discontinued administratively to help preserve the facility; however, the reason has not been confirmed.

The purpose of this item is to share the current inquiry trend and historical context and to ask whether Council would like staff to further evaluate the possibility of allowing alcohol service at the FBSC again.

DISCUSSION:

The City operates several facilities and parks available to the community for public or private rentals. These include spaces such as the City’s community centers, park pavilions, park C-2

RETURN TO AGENDA
park shelters and sports fields. There are only 2 facilities that currently allow alcohol during rentals: Pan-American Community Center (PAC) and the Rotary Pavilion. An alcohol surcharge is accounted for in the rental fees for these specific reservations with alcohol, based on the City’s Master Fee Schedule. It is worth noting that the PAC is an indoor facility, where alcohol is allowed in the gym and multi-purpose room. The Rotary Pavilion is an outdoor pavilion located at Rotary Park, where alcohol is allowed in the gated designated space.

Currently, the FBSC cannot be rented with alcohol being allowed during the rental.

Staff receive inquiries from prospective renters who prefer FBSC for events but request an alcohol-service option. Since the FBSC does not currently allow alcohol during rentals, there are instances where potential renters choose not to rent with the City for this reason.

Available records for facility rentals indicate that alcohol service is a recurring component of PAC and the Rotary Pavilion. Table 1 summarizes annual rentals of selected facilities over the last 2 years, comparing total rentals to rentals with alcohol. The John Wells Youth Center and Rotary Youth Hut are not considered at this time, as staff has been advised these facilities were primarily designated for youth centric activities and not for alcohol related rentals. However, consideration for these and all facilities for blanket party and alcohol usage is a topic worthy of further discussion.

Table 1: Facility Rentals Last 2 Fiscal Years
Frank Bergon
Senior Center
Pan-American
Community Center
Rotary
Pavilion
FY 2024/25
a. Rentals 15 47 33
b. Alcohol-Authorized Rentals Not permitted 21 1
FY 2025/26
c. Rentals 23 38 33
d. Alcohol-Authorized Rentals Not permitted 16 0
Reauthorizing alcohol service at FBSC may (italics added for emphasis) expand the City’s indoor rental options while retaining the City’s existing requirements. For alcohol-related rentals, the City would continue to require proof of liability insurance, use of bonded security personnel as required by City policy, and compliance with all facility-reservation rules and applicable laws, as is already done when the PAC and Rotary Pavilion are rented with alcohol.

Council has approved several recent improvements for FBSC, including exterior painting, kitchen enhancements, parking lot improvements for ADA compliance, lighting infrastructure, and perimeter fencing. These improvements support the continued use of the facility as a City rental venue.

The FBSC has 3 rentable rooms within the facility: a computer lab, a multi-purpose room, and the kitchen, which cannot be rented independently. The alcohol allowance would be limited to the multi-purpose room rental.

FINANCIAL IMPACT:

No fee or deposit change is proposed for Council action at this meeting. If Council directs staff to continue exploring the option, staff could evaluate a potential surcharge and deposit, using existing City facility practices as a point of reference. Any future revenue would depend on the number of rentals authorized to include alcohol.

Currently, based on the City’s Master Fee Schedule, renting the PAC with alcohol includes an alcohol surcharge of $250. This fee applies to both the rental of the gym and the multi-purpose room at the PAC. Renting the Rotary Pavilion, with alcohol, includes an alcohol surcharge of $150.

ALTERNATIVES:

The City Council may consider the following alternatives:
 Request that additional information or clarification be provided at an upcoming meeting.  Keep the FBSC as a rental facility without alcohol being a part of the rental, continuing with the current practice without changes.

ATTACHMENTS:

None

REPORT TO CITY COUNCIL
Approved by: Council Meeting of: October 21, 2026
_________________________________ Agenda Number: ___________ Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Parkwood Maintenance District No. 19 A & B Water System Consolidation Agreement RECOMMENDATION:

Adopt a Resolution Approving Consolidation Agreement: Maintenance District No. 19 A & B – Parkwood (Agreement) Between the City and County for the Water System SUMMARY:

The City, County, and the State Water Resources Control Board (Water Board) have, following efforts by all parties over a period of about 12 years, cooperatively advanced the Water Board expectation that the Parkwood Maintenance Districts No. 19A and 19B (Parkwood) water system be consolidated with the City’s water system. The community of Parkwood is illustrated in Attachment 1 Location Map. This item represents the formal approval of all parties that consolidation of the water system can occur subject to the requirements of the Agreement.

There are approximately 510 existing water connections, serving approximately 1,600 residents and several businesses. As part of the Agreement, the County is making several improvements to the water system infrastructure to meet City standards and ensure that following consolidation, Parkwood residents have a safe and reliable source of drinking water.

BACKGROUND:

Parkwood is an unincorporated community immediately south of city limits (Attachment 2) comprised of Madera County Maintenance District 19A and 19B. The County is responsible for the operation and maintenance of public utilities that include the drinking water system, sewer system, refuse collection, roads and streetlights.

D-1

RETURN TO AGENDA
On December 7, 2015, the Water Board issued a letter (Exhibit A to Agreement (Exhibit A)) to the County strongly encouraging the County and City coordinate a voluntary consolidation of the Parkwood water system with the City water system, stating:
“the State Water Resources Board (Board) strongly encourages the Parkwood Water System and the City to work out voluntary consolidation of their public water systems.

However, if a voluntary consolidation is not achieved in a timely manner, the Board may make the decision to exercise its authority pursuant to Health & Safety Code section 116682, subdivision (a) to achieve consolidation of the Parkwood System with the City’s public water system”.

The letter cited the condition of the Parkwood water system, specifically noting that the water system lacked source capacity required to meet the demands of customers, and was producing water that exceeded the secondary drinking water standard for manganese.

As a result of lack of progress, the Water Board issued another letter on June 15, 2016, “State Water Resources Control Board Notice Regarding Mandatory Consolidation” (Exhibit B to Agreement (Exhibit A)) pursuant to Health & Safety Code section 116682, subdivision (b)(6) to the City directing the City to negotiate with the County to consolidate the Parkwood Water System with the County. The letter states that the Parkwood water system consistently failed to provide an adequate supply of safe drinking water. The Water Board has deemed the Parkwood water system to be “at-risk”, meaning the water system is likely to fail to meet drinking water standards without intervention. The Water Board cited a well failure event in 2014 that required the use of an existing emergency intertie between the City and County that was utilized for 7 consecutive months to supply Parkwood with potable water. Table 1 provides the duration and frequency of instances where the intertie has been opened seven times since 2014. More recently, the City assisted Parkwood by providing water through the emergency intertie for a period of several hours when PG&E had a planned outage that affected their well site.

Table 1: Intertie Usage Events, 2014-Current
Fiscal Year Duration
2014/15 7 months
2017/18 < 1 month
2019/20 4 months
2022/23 3 months
2023/24 < 1 month
2024/25 < 1 month
2025/26 < 1 month
2026/27 < 1 month
DISCUSSION:

The Water Board consolidation order (Exhibit B to Agreement (Exhibit A)) does not require the City to fully annex all services and territory encompassing Parkwood, rather the Water Board is directing that the City take control of the Parkwood water system and water service. The Agreement also transfers ownership of the Parkwood water system infrastructure to the City.

The Agreement states “Consolidation” officially occurs after (i) ownership of the Parkwood water system has been transferred to the City, (ii) the City accepts the Project as complete and (iii) the City begins to provide water service to all current customers within the Parkwood water system.

The Water Board recognizes the challenges for receiving water systems, in this case the City, in the consolidation process. The existing infrastructure within Parkwood water system has not been adequately maintained with many of the components not meeting City standards in their current state. As a condition of the Agreement, the County is upgrading certain aspects of the water system prior to the transfer of ownership to the City. The County was awarded a $7,000,000 construction grant from the Water Board through the Expedited Drinking Water Grant Program, under Agreement No. D2202048 and Project No. EDWG2010004-002C. These funds are intended to address some of water system infrastructure deficiencies in Parkwood and as a result, offset the impacts of consolidation to the City.

Water Board Funding Agreement – Parkwood Water System Improvements The funding agreement includes design and construction of a new 1,000 gallon per minute (gpm) domestic well located within Parkwood Park (Well 5). The well site will be lit and surrounded by a six-foot-high CMU split face concrete wall. In addition, the well will be equipped with SCADA communication equipment compatible with the City’s existing system, a 200-kW diesel backup generator with sound enclosure, and chlorination (sodium hypochlorite chemical feed) treatment.

Other improvements include 2,700 feet of new water mains, new fire hydrants, valves and meters, motor control center electrical components, and proper abandonment of 3 existing inactive well sites. Ownership of the new well (Well 5) will be transferred to the City upon consolidation. Construction is currently underway on the new domestic well (Figure 1) and all other improvements. Construction is anticipated to be complete by April 2027 though it is understood that the contractor is well ahead of schedule.

Figure 1. New Well (Well 5), Under Construction
Assessment of Existing Parkwood Water System Components The existing Parkwood water system is comprised of 4 domestic wells (1 active and 3 inactive), a 250,000-gallon storage tank, fire hydrants, valves, backflow prevention devices, meters and distribution infrastructure. These items are discussed in greater detail below. A description of any improvements to these components and their planned usage following consolidation is provided as well.

Existing Drinking Water Wells
The Parkwood water system is currently supplied by a single active municipal groundwater production well (Well 3) on the west side of Raymond Thomas Street, between Stanford and San Carlos Avenues (Attachment 3 and Figure 2 below). This well was drilled in 1978 and is approximately 305 feet deep, with an estimated production capacity of 400 gallons per minute (GPM). The well is equipped with a 16-inch casing and a 100-horsepower pump motor. While the production capacity for Well 3 is relatively low compared to a typical City production well, City staff recommend accepting ownership of Well 3 as part of the Agreement rather than abandoning it. Furthermore, City staff determined that accepting the well was a practical decision given the cost of new well is approximately $2.5 million. As such the value of this well could be approximately $750,000. The City will incorporate Well 3 as an active production well and assume responsibility for the required maintenance and monitoring following consolidation.

The well site is enclosed by a 6-foot chain-link security fence with privacy slats and barbed wire. The well site also contains an approximately 10,500-gallon hydropneumatic pressure tank, motor control center, lighting, associated piping, valves, flow meter, and chlorination treatment. It is noted that the existing well is developed on an undersized parcel. Regardless, it provides adequate access via Raymond Thomas Road, albeit limited spacing at the well site.

There are 3 inactive wells also connected to the Parkwood water system (Attachment 3).

As a condition of the Agreement, the three inactive well sites (Well 1, 2, 4) will be properly abandoned through the County’s funding agreement with the Water Board. Upon proper abandonment, Wells 1, 2 and 4 will not require any further monitoring or maintenance. abandonment, those wells will not require any further monitoring or maintenance

Figure 2. Well 3, Sole Active Source for Parkwood
250,000-Gallon Storage Tank
The County constructed a 250,000-gallon at grade water storage tank in 2016 at Parkwood Park as seen in Figure 3. The tank is 26.1 feet high and 44.6 feet in width. The tank, constructed to American Water Works Association (AWWA) D103-09 standard is a factory-coated bolted steel tank. The tank is surrounded by a six-foot-high chain link fence topped with 18 inches of barbed wire. The barbed wire security topping is permitted as an exception for the public water utility facility for security purposes and is maintained in accordance with applicable County requirements.

The purpose of the storage tank is to compensate for low well yields of the previous Parkwood system relative to demand during parts of the day. When demand is high, water is fed from the tank through three existing booster pumps, and a 5,000-gallon hydropneumatic tank, both located at the Well 4 site, and back out to the distribution system. The three booster pumps were installed along with the storage tank in 2016. Their purpose is to boost water from the storage tank out to the distribution system. When demand in the distribution system is low, water passes through the hydropneumatic tank back to the storage tank. While it is likely the storage tank will not be of much benefit to the City in terms of peak hour demand, it still represents 250,000 gallons that can be relied upon on the south side of town should there be a significant drought that reduces Citywide capacity during peak hour demand.

Following consolidation, the ownership, operation and maintenance of the storage tank and appurtenance will be transferred to the City. The future maintenance for the storage tank may include regular periodic visual inspections of the tank perimeter and venting, and internal inspections of the tank every 3 to 5 years based on American Water Works Association (AWWA) guidelines. The interior of the storage tank was inspected at the time of its construction with no reported issues according to the County.

Figure 3. 250,000-Gallon Storage Tank
Water Conveyance System (Distribution System)
As part of City staff efforts to move toward a consolidation agreement with the County, the City commissioned Akel Engineering Group to complete a water, sewer, and storm drainage infrastructure study for Parkwood and Parksdale in 2016. This study evaluated the existing system to identify capacity and condition deficiencies, and remaining service life. The study found that the water system within Parkwood consists of 29,572 feet of 6- inch to 8-inch diameter Asbestos Cement Pipe (ACP) water pipelines. The distribution system was installed in multiple phases between 1953 and 1979.

The study also included a fire flow analysis to review peak hour pressures in the Parkwood distribution system. This analysis indicated that the majority of the system is capable of meeting the maximum day demand plus fire flow conditions, with the exception of a small portion in the southeast area of Parkwood. Based on these results, the study recommended improvements to mitigate existing deficiencies, ensuring the entire system can support maximum day demand plus fire flow, and meet the needs of future demand in the southeast portion of Parkwood. Proposed improvements are shown in Attachment

4. These proposed improvements to the distribution system are included currently in the Water Board funding agreement with the County and as a condition of the Agreement.

A majority of existing distribution system within Parkwood will remain in service.

Occasional service line leaks have been reported within the existing distribution system.

As with any distribution system, continued maintenance and replacement of aging infrastructure are expected. The County has maintained some leak records for the system but did not indicate that there were any significant areas of concern for water loss.

The City's SCADA system utilizes Wonderware software to provide real-time monitoring, control, and data acquisition for the City's water distribution system which is compatible with the County’s Missions Communications system. As part of the consolidation, the County will transfer ownership of the associated communication equipment within the distribution system to the City and allow these facilities to be integrated to the City’s SCADA monitoring system.

Water Meters
The Parkwood water system serves a total of approximately 510 service connections serving approximately 540 metered services. Table 2 provides a detailed breakdown of the types of connections and meter size. Parkwood is largely developed with single family homes; however, there are duplexes and apartments on Parkwood’s most southern edge along Georgia Avenue.

Table 2: Existing Development and Water Meter Sizes
Development Type Water Meter Size
(in inches)
Metered
Service
Single family home 3/4" 499
Duplex 3/4" meters, if
separately
metered
15 4-5 unit apartment buildings 2" 5
2 large apartment complexes 2"
Religious institution (Stanford Ave.) ¾” 1
Parkwood Village Shopping Center ¾” – 1.5" 4
Parkwood Park 4" 1
Parkwood Wastewater Treatment
Plant
3/4" 1
New Meters to Existing Connections
– Parkwood Improvements Project
1” 13
Total Approximate Metered
Services After Improvements
539
As part of the improvements funded through the Water Board, 495 existing connections will be retrofitted with ¾” meters, and 13 existing connections will have new 1” water meters installed. The City currently utilizes Sensus software for automated water meter reading technology. As part of the funding agreement improvements to the Parkwood system, Sensus meters were specified to ensure compatibility with the existing automated meter reading system. Following consolidation, City staff will review as-built plans to prepare an up-to-date meter inventory for Parkwood.

Fire Hydrants
Parkwood has 50 public fire hydrants and one private fire hydrant. In reviewing the proposed improvements included in the Water Board funding agreement, the City determined that the existing hydrant distribution does not meet the applicable fireprotection spacing criteria, City Standard W-6, of a maximum allowable spacing of 400 feet. This finding was supported by the City Fire Department who submitted their recommendations in a letter to the County. Attachment 5 shows the locations of the existing hydrants along with the 16 proposed hydrants that will be installed prior to consolidation.

As a condition of the Agreement, all hydrants and their associated gate valves must be fully operational at the time of consolidation. City staff have also requested that all hydrants be painted and flushed prior to the transfer of ownership.

Gate Valves
The Parkwood Water System has approximately 54 main gate valves (see Attachment 6).

Prior to acceptance, the City will inspect each gate valve to confirm that it is functional.

In addition to the gate valves on main water lines, each fire hydrant provides a gate valve.

Gate valves are installed throughout the City's water distribution system that allow staff to stop the flow of water to specific sections or segments of the system. These valves are essential for emergency response and routine maintenance because they enable maintenance crews to isolate a limited area while minimizing service interruptions to surrounding customers.

Backflow Prevention Devices
Backflow prevention devices or assemblies protect the public water system by preventing contaminated water from flowing back into the potable water distribution system. The Parkwood water system has 10 existing and five proposed backflow prevention devices.

As part of the improvements funded through the Water Board, backflow devices will be furnished and installed at connections requiring backflow prevention, including those that will be maintained and tested privately. Two of the existing backflow devices are currently owned by the County serving Parkwood Park and the wastewater treatment plant. The remaining devices, existing and proposed, will serve privately owned properties. The privately owned backflow devices are primarily located at the commercial site northwest of Perkins Road and Conrad Street, as well as at the apartment complexes on Georgia Avenue. Property owners are responsible for scheduling all required testing, maintenance, repairs, and replacements for privately owned backflow prevention assemblies. If a device fails its required test, the owner must ensure it is promptly repaired or replaced. The City monitors compliance with regulatory testing requirements for privately owned backflow prevention assemblies to ensure testing is completed on an annual basis. Following consolidation, the County will retain ownership of the two backflow devices serving the park and wastewater treatment facility. The County will be required to report testing results to the City annually as well.

Transitions Following Consolidation
The City Public Works Department (PW) has reviewed available documents from the County and has not identified items of concern with regard to the system as a whole. PW will have the opportunity to identify other items of concern prior to consolidation in accordance with the terms of the Agreement. The County has established reserve funding for ongoing maintenance and future capital replacements based on the remaining useful life of the infrastructure.

Available reserve funds have not been volunteered for use by the City, nor is any ongoing financial support following the consolidation provided in the Agreement. If previously unidentified significant repair needs arise in Parkwood following consolidation, the City may be eligible for funding in the future, subject to funding availability, through the Water Board, e.g. leak detection and repair projects.

In the event repairs within the County Right Of Way (ROW) are necessary, the County will issue an encroachment permit to the City to facilitate access within County ROW. The City will be responsible for repairing any utility trenches, as is the case with any City project within the County ROW.

Future Connections
Should a resident or other party wish to make a new connection to the water system in the future, applicants would need to obtain the following permits
City: Obtain a permit from the City to connect to the system County: Obtain a permit from the County to work in the public right-of-way Transitioning of Accounts
The County will be responsible for notifying its customers of the transfer for water service to the City. Following completion of the improvements associated with the consolidation process, customers would be treated in the same manner as any new customer that recently moved into a house or business.
x City’s Role
Parkwood residents/customers would not have their existing utility accounts transferred to the City directly. Instead, the customers would visit City Hall and sign up for water service. The City will be responsible for billing and collection of water utility charges that occur after the consolidation.
x County’s Role
The County would be responsible for collection efforts on the amounts that were outstanding at the time of the consolidation.
x Customer Experience
Parkwood residents will receive a water bill from the City and a utility bill from the County for other services. In comparison, City residents currently receive a single bill for water, sewer, street sweeping, storm drainage, and refuse collection.

Considering that Parkwood has 540 metered services, it is expected that the City will experience an increase in customers visiting City Hall during the transition period. This transition period will likely occur over a period of as little as a month given residents would not have a water account and paid service until they have set up their water service account with the City.
Outstanding Balances
Because all customers will be required to establish a new service with the City, any outstanding balances associated with previous County accounts will remain the responsibility of the County. As a result, the City will not be responsible for collecting any outstanding balances.

Costs for Services
Per County staff (see Attachment 7), all customers in Parkwood currently pay a flat fee for water service. Following consolidation into the City water system, all customers will be metered, including the Parkwood Park and Wastewater Treatment Plant. Table 5 summarizes water billing rates:

Table 5: Water Billing Rates
Rate Component County MD 19A/19B City Water System
Fixed Monthly
Charge
$34.12/month (19A)
or $34.02/month
(19B), plus
Accumulated Capital
Outlay (ACO)
Meter
Size
Monthly
Charges
¾” $17.60
1” $23.47

1.5” $38.13
2” $55.73
3” $102.67
4” $155.45
Water Usage
Charge
None; flat
assessment
$2.19/Hundred Cubic
Foot (HCF)
Example: 10
HCF/month $34.12/$34.02 + ACO $39.50
Estimated
Average Bill $43 $57
FINANCIAL IMPACT:

Development Impact Fees
Consistent with other newly connected properties, the County will pay applicable City Water Development Impact Fees for all existing service connections as a condition of consolidation. This ensures that Parkwood contributes proportionately toward existing and future water infrastructure in the same manner as other properties served by the City's municipal water system.

Payment of these fees ensures equitable treatment of existing and future customers while supporting continued investment in the City's water system. See Table 6 below.

Table 6: Development Impact Fees
Metric Number / Size Water Pipe
Fee
Water Well
Fee Combined Fee Total Fee
SFU 500 units $283.33/unit $562.34/unit $845.67/unit $422,835.00 MFU 133 units $151.48/unit $300.78/unit $452.26/unit $60,150.58 Retail /
Commercial 42,336 SF $0.133/SF $0.072/SF $0.205/SF $8,678.88 TOTAL --- $167,42.52 $324,221.93 — $492,664.46
Future Expenses
Per Attachment 8, the County indicates that current PG&E billing for the entirety of Parkwood is currently about $110,000 per year. Operational and maintenance costs for the water system are approximately $304,259 ($194,259 when deducting for PG&E) annually. It is anticipated that typical annual maintenance costs would be similar under City oversight.

Future Revenues
Table 7 below shows the future revenues anticipated with the consolidation of the Parkwood water system. The usage is based on the average daily demand (ADD) provided in the 2016 Infrastructure Study for the Parkwood water system of 218 gpm. Based on this ADD, water usage in terms of gallons per day per capita (gpdc) is approximately 192 gpcd. This usage rate is higher than that observed by City customers which is 119 gpcd. Annual revenue calculations are provided below for both the current usage rate in Parkwood and the observed usage for City customers on metered water service. It is likely that Parkwood residents will decrease their water usage over time as they adjust to paying for water on a metered basis. From the totals provided in Table 7, the City will likely still see a profit even if consumption rates decrease over time.

Table 7: Annual Revenue Scenarios
City Charges Type City Charge Rate Approximate Annual
Revenue
Total Annual
Revenue
Meter Flat Rate @ 540
Service Connections
$17.60 (518 meters)
$23.47 (13 meters)
$38.13 (3 meters)
$55.73 (4 meters)
$155.45 (1 meter)
$118,976 --
Water Use Rate @
Existing Usage of 192
gpdc, 1,600 capita
$2.19 per Hundred
Cubic Feet (HCF)
$328,266 $447,242
Water Use Rate @
Observed City Usage
of 119 gpdc, 1,600
capita
$2.19 per HCF $203,457 $322,433
ALTERNATIVES:

Should Council not approve the Agreement, the City could be held by the State to be in violation of the Health and Safety Code section 116682 subdivision (a) consolidation of the County’s water supply system into the City’s water supply system and actions of the Parties contemplated by this Agreement may not be implemented. The improvements currently under construction in Parkwood would remain property of the County and Parkwood residents would continue to receive water service through the County.

ATTACHMENTS:

1. Location Map

2. MD 19 A & B Map

3. Well Site Map

4. Proposed and Existing Pipe Map

5. Gate Valve Map

6. Fire Hydrant Map

7. Parkwood Water Bill Rate

8. Annual Parkwood Maintenance Cost

9. Resolution – Approving Agreement
Exhibit A - Public Water Systems Consolidation Agreement Exhibit A - December 7, 2015 letter of the State Water Resources Control Board Exhibit B - June 15, 2016 letter of the State Water Resources Control Board Exhibit C - Parkwood Area Map
Exhibit D - MD 19 A/B Water Supply System Drawing
Exhibit E - Parkwood Water System Improvement Plans (On File in City of Madera Engineering Department)
Attachment 1
Location Map

LOCATION MAP
Attachment 2
MD 19 A & B Map
MAINTENANCE DISTRICTS 19 A & B
Attachment 3
Well Site Map

Attachment 4
Parkwood Improvements Map

PLANNED IMPROVEMENTS
Attachment 5
Fire Hydrant Map

Attachment 6
Gate Valve Map

Attachment 7
Parkwood Water Bill Rate

Attachment 8
Annual Parkwood Maintenance Cost

Attachment 9
Resolution
RESOLUTION NO. 26-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MADERA,

CALIFORNIA APPROVING PUBLIC WATER SYSTEMS CONSOLIDATION AGREEMENT: MAINTENANCE DISTRICT NO. 19 A & B-PARKWOOD

BETWEEN CITY OF MADERA AND COUNTY OF MADERA AND

AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT
WHEREAS, County of Madera (Owner) administers Parkwood Maintenance District No. 19 A & B (MD 19 A & B) of which provides for the operation and maintenance of certain public improvements including but not limited to a water supply system and sewer system within the Parkwood area of Madera County; and
WHEREAS, On June 15, 2016, the State Water Resources Control Board issued a Notice Regarding Mandatory Consolidation of Owner’s water supply system into City of Madera’s (City) water supply system to the City.

WHEREAS, Owner has requested Consolidation of the MD 19 A & B’s water supply system into the City water supply system at the States behest in order to resolve the existing water system issues.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MADERA hereby finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The Consolidation Agreement: Maintenance District No. 19 A & B – Parkwood Between City of Madera and County of Madera Public Water Systems Consolidation (Agreement) between the City of Madera and County of Madera, attached hereto Exhibit A is approved.

3. The Mayor authorizes staff to review as-built plan sets and verify field conditions prior to accepting the project on behalf of the City.

4. The Mayor authorizes staff to review and approve the change order to include additional fire hydrants necessary to meet City standards.

5. The Mayor authorizes staff to review and approve any change order necessary to meet City or State standards required for domestic public water systems.

6. The Mayor is authorized to execute said Agreement on behalf of the City.

7. The as-built plans represent take the place of the Approved Plans following completion of the improvements.

8. Staff is directed to record Agreement between City of Madera and County of Madera

9. This Resolution is effective immediately upon adoption. * * * * * * * * * *
Exhibit A
Public Water Systems Consolidation Agreement: Maintenance District No. 19 A & B – Parkwood Between City of Madera and County of Madera

Consolidation Agreement: Maintenance District No. 19 A&B – Parkwood

CONSOLIDATION AGREEMENT
This CONSOLIDATION AGREEMENT (hereinafter “Agreement”) is entered into by and between the County of Madera (hereinafter “County”), and the City of Madera (hereinafter “City”), a municipal corporation. County and City are hereinafter sometimes referred to collectively as “Parties” and individually as “Party.”

RECITALS
A. Parkwood Maintenance District No. 19 A&B (“District”) is located in the Parkwood area of Madera County and was formed by the County pursuant to Resolutions 65-144 (1965) and 78-427 (1978) to provide for the operation and maintenance of certain public improvements including but not limited to a water supply system and sewer system.

The District currently has 510 existing water connections.

B. The District water supply system has experienced water quality and supply issues, including but not limited to well failure (“water system issues”) and is considered an “at risk water system” by the State Water Resources Control Board.

C. As a result of the District’s water system issues, an emergency intertie facility was constructed to provide the District with water from the City of Madera on a temporary emergency basis.

D. The District is located within the sphere of influence of the City of Madera and within 25 feet of the City’s present boundary and water distribution system.

E. On December 7, 2015, the State Water Resources Control Board issued a letter to the County encouraging the County to work out a voluntary Consolidation of the District’s water supply system into the City’s water supply system. (A copy of the letter is attached to this Agreement as Exhibit “A”).

F. On June 15, 2016, the State Water Resources Control Board issued a Notice Regarding Mandatory Consolidation to the City. A copy of the letter is attached to this Agreement as Exhibit “B.”
G. The County is currently undertaking actions to upgrade and improve certain aspects of the District’s water supply system, which are intended to address the water system issues (the “Project”), as shown in the Approved Plans, as defined below, subject to approved state funding.

H. The City has undertaken preliminary evaluations of annexing the Parkwood area of the County into the City and taking ownership of the District’s water supply.

I. The City and County agree that it is in the public interest for the City to consolidate the MD 19 A&B water system into the City water system in order to resolve the existing water system issues.

J. The actions of the Parties contemplated by this Agreement may be implemented without the approval of the Madera County LAFCO, pursuant to the provisions of Government Code section 56133(e).

NOW THEREFORE, in consideration of the mutual promises and covenants contained in this Agreement, for other good and valuable consideration, and in order to promote the public health and welfare, the Parties agree as follows:

1. Definitions.

1.1 “Intertie” shall mean the existing emergency pipeline and facilities connecting the District and City’s water supply systems.

1.2 “Parkwood Area” shall mean that area of Madera County shown in Exhibit “C” to this Agreement.

1.3 “Consolidation” shall be deemed to occur after (i) ownership of the District Water Supply System” has been transferred to the City, (ii) the City accepts the Project as complete and (iii) the City begins to provide water service to all customers that are currently customers of the District

1.4 “Maintenance District No. 19 A&B” shall mean the existing Maintenance District and facilities (“District”).

1.5 “Water Supply System” shall refer to the existing Maintenance District No. 19 A&B water supply system shown and described in Exhibit “D” to this Agreement (“District Water Supply System”) and include all associated water system inventory.

2. Consolidation of the District and City Water Supply System.

2.1 The City and County agree to cooperate and work diligently and in good faith to consolidate the District’s Water Supply System into the City’s system and to meet all requirements for Consolidation under the Health and Safety Code. The City of Madera is the “receiving water system” defined in Health and Safety Code Section 116681(o) as the public water system that provides service to a subsumed water system through Consolidation. The District is the “subsumed water system” defined in Health and Safety Code Section 116681(r) as a public water system consolidated into the receiving water system.

2.2 The City and the County agree to work cooperatively with the State Water Resources Control Board including the Division of Drinking Water to transfer ownership of the District’s Water Supply System to the City. Upon consolidation, the County agrees to surrender its water supply permit to the State Water Resources Control Board and will cease operation as a purveyor of water to the District.

2.3 As a condition to Consolidation, the County shall complete the upgrade of certain aspects of the District’s existing water supply system including the water well, pressure tank and related piping, all as set forth in the Approved Plans for the Project entitled Madera County Maintenance District 19A & B Parkwood Water System Improvements, on file at the City of Madera Engineering Department located at 428 East Yosemite Avenue, Madera, CA 93638 (“Approved Plans”). The Approved Plans shall also show all underground pipelines and electrical connections located on and adjacent to the water wellsite.

2.4 Prior to Consolidation, the City agrees to retain the emergency intertie between the City’s water supply system and the District’s Water Supply System.

2.5 Prior to Consolidation:
• The County agrees to notify all rate payers (residential, apartment, commercial and other miscellaneous accounts) of changes in management and ownership of the water supply system and with an estimated City of Madera rate and monthly average cost for water service following Consolidation (as provided by the County) associated with their type of account. In the event rate payers object to transfer of ownership, County shall act as lead agency with support from City in addressing rate payer concerns. Rates charged by the City to all rate payers included in the Consolidation shall be equal to rates charged to other similarly situated rate payers of the City.
• All fire hydrants and valves shall be shown to be fully operational and in compliance with current City standards or fire hydrant valve shall be replaced and shall be operational.
• All non-operational well sites shall be vacated with ownership transferred to the adjacent property owner(s).
• Immediately following deactivation of the last well, vacate the site to the adjacent property owner(s).
• The new well site and support equipment areas, as shown on the Approved Plans, shall be deeded to the City. Easement for all piping systems within the confines of the park area and access to the pressure tank and all water systems shall be provided to the City. • The County shall execute and deliver to the City such new or additional easements as are needed by the City in order to take ownership of and operate the Consolidated water system. • Water Pipe Development Impact Fees shall be paid by the County for all current service connections to account for impacts on the City backbone water system, subject to state funding approval.

2.6 Following Consolidation, the County agrees to consider in good faith any City request for the dedication of additional land to the City located adjacent to the current well site at no cost to the City should the well site be expanded for any reason.

2.7 Consolidation shall include a transfer of the District’s Water Supply System and related land that includes water system facilities (via deed and bill of sale) to the City at no cost to the City. The transfer shall occur within sixty (60) days of the County certification to the City that improvements shown on the Approved Plans for the Project have been completed. The “date of consolidation” shall be the date that the County delivers the deed and bill of sale to the City.

2.8 From and after the date of Consolidation: (a) the District’s Water Supply System, including the Project, shall become integrated into the City’s water system and become part of the City’s water system; (b) the City shall assume all further responsibility for the District’s Water Supply System including but not limited to the administration, operation, service, maintenance and replacement of those systems; and the County shall no longer have any responsibility or liability for the administration, operation or maintenance of the District Water Supply System or for any costs associated with its operation or maintenance; and (c) the City shall sufficiently and properly staff, operate and maintain those portions of the system for their useful life in accordance with all applicable state and federal laws, rules, and regulations.

2.9 Upon Consolidation, the County will issue to the City a no fee encroachment permit to facilitate access to all County right-of-way in which water supply system improvements are located or upon which access would provide reasonable and necessary access for the purposes of maintaining the water supply system under this Agreement.

Ninety (90) days prior to consolidation, the County will provide the City with an electronic customer file in a format that is mutually acceptable to both parties. The County will keep any customer deposits and outstanding balances that may exist as of the date of the transition.

2.10 From and after the date of Consolidation: (i) the District’s users are required to open an utilities service account with the City and comply with City standards for water services as set forth in the Municipal Code; (ii) the County acknowledges that the City has full authority to enforce all regulations with regard to District’s Water Supply System upon its Consolidation into the City’s water supply system; and delegates any authority for the same to the City; (iii) if for any reason the City is unable to enforce its Municipal Code provisions within the District related to the provision of water services due to operation of law and its location in the sphere of influence, then the County will enforce the same upon request of the City at City’s expense; (iv) the County acknowledges that nothing in the Agreement requires the City to provide water services to individual users that fail to pay, or operate the system in violation of the City’s Municipal Code; and (v) if there are unpaid amounts and City collection options such as a lien or levy are not available for property within the District, then upon request of the City the County will levy or lien the property or take other enforcement efforts to secure the payment of the same at no cost to the City as long as the property has not been annexed to the City.

2.11 If annexation of the territory previously served by the District’s Water Supply System is ever proposed to be annexed to the City, the County agrees to said annexation and will not oppose the same.

2.12 Access, Inspection, and Public Records: The City must ensure that the State Water Resources Control Board, the State Auditor, or any authorized representative of the forgoing, will have safe and suitable access to the portions of the District’s Water Supply System funded by the State Water Resources Control Board, Agreement No. D2202048, Project No. EDWG-2010004-002C (Project) at all reasonable times during the useful life of such facilities, and shall have access at reasonable times to records relevant to the Project for the records retention period specified in Agreement No. D2202048.

2.13 Records Retention: The City must maintain records relevant to the Project for the records retention period specified in Agreement No. D2202048 (36 years from completion of construction of the Project).

2.14 The City and the County must comply with the state-cross cutting requirements listed in section D.22 of Agreement No. D2202048, which include, but are not limited to, requirements regarding water metering and urban water management plans, as well as state nondiscrimination and conflict-of-interest laws.

2.15 Notwithstanding any other provision, nothing in this Agreement requires the City to provide water services to accounts which are not kept current and paid in full.

2.16 The City shall not be held liable for claims, whether known or unknown, arising out of or attributable to acts, omission, or conditions, during the period in which the County was solely responsible for providing services. The County shall remain responsible for all conditions created by the County or existing as a result of County actions before the date of Consolidation.

3. Additional Terms and Conditions.

3.1 Advice of Counsel. Each Party to this Agreement has reviewed the Agreement independently, has had the opportunity to consult with counsel, is fully informed of the terms and effect of this Agreement, and has not relied in any way on any inducement, representation, or advice of any other Party in deciding to enter into this Agreement.

3.2 Entire Agreement. This Agreement contains the entire understanding between the Parties and contains all terms and conditions pertaining to the compromise and settlement of the disputes referenced herein. No express or implied warranties, covenants or representations have been made concerning the subject matter of this Agreement unless expressly stated herein. Any prior written or oral negotiations and drafts not contained in this Agreement have no force or effect whatsoever. The Parties each acknowledge that in executing this Agreement, the Parties have not and do not rely on any statements, inducements, promises, or representations made by any other Party or their agents, representatives, or attorneys with regard to the subject matter, basis, or effect of this Agreement, except those specifically set forth in this Agreement.

3.3 Severability. If any non-material provision of this Agreement is held to be illegal or invalid by any court of competent jurisdiction, then such provision shall be severed and deleted, and neither such provision nor its severance and deletion shall affect the validity of the remaining provisions.

3.4 Amendment/Modification. No Agreement to modify, amend, extend, supersede, terminate, or discharge this Agreement, or any portion thereof, is valid or enforceable unless the State Water Resources Control Board has provided consent therefor and it is in writing and signed by all Parties to this Agreement.

3.5 No Construction against Drafter. This Agreement is the product of negotiation between the Parties, each of whom has been represented by counsel, and is deemed to have been drafted equally by the Parties; any rule of construction causing a document to be construed against the Party who drafted an Agreement shall not be applicable to this Agreement.

3.6 No Third-Party Beneficiaries. Nothing in the Agreement, expressed or implied, shall be construed to confer upon any Party other than the Parties or valid successors and assigns any legal or equitable right, remedy or claim under or by reason of this Agreement.

3.7 Counterparts. This Agreement may be executed in counterparts or duplicate originals, all of which shall be regarded as one and the same instrument, and which shall be the official and governing version in the interpretation of this Agreement. Signatures delivered by electronic means shall be deemed to bind each Party as if they were original signatures.

3.8 Authority. Each of the signatories to this Agreement represents and warrants that he or she is fully authorized to enter into this Agreement on behalf of the entity for which they execute the Agreement and have obtained all of the necessary approvals and authorities to do so.

3.9 Effective Date. The Parties shall deem this Agreement duly executed, effective, and binding, upon the signing of the last counterpart by the signatories hereto.

3.10 Time is of the essence of this Agreement.
* * * * * * * * * * *
IN WITNESS WHEREOF the foregoing Agreement is executed on the date and year first above-written.

COUNTY OF MADERA
Chairman, Board of Supervisors
ATTEST:

Clerk, Board of Supervisors
Approved as to Legal Form:

COUNTY COUNSEL
By:

ACCOUNT NUMBER(S)

CITY OF MADERA
Cecelia K. Gallegos, Mayor
ATTEST:

Alicia Gonzales, City Clerk
Approved as to Legal Form:

CITY ATTORNEY
By:

Shannon L. Chaffin, City Attorney
EXHIBIT “A”
(December 7, 2015 letter of the State Water Resources Control Board)

EXHIBIT “B”
(June 15, 2016 letter of the State Water Resources Control Board)

EXHIBIT “C”
(Parkwood Area Map)
Ave 13
Saunders Rd
Perkins Rd
Parkwood Ave
Stanford Ave
San Carlos Ave
San Jose Ave
San Bruno Ave
Georgia Ave
Georgia Ave
Georgia Ln
Georgia Pl
Georgia Ct
Conrad St
Raymond Thomas St
Conrad St
Watt St
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
Exhibit &
MD 19 A&B
0 500 1,000 250 Parkwood Feet
I Parkwood
Parcel
EXHIBIT “D”
(MD 19 A/B Water Supply System Drawing)
Ave 13
Saunders Rd
Perkins Rd
Parkwood Ave
Stanford Ave
San Carlos Ave
San Jose Ave
San Bruno Ave
Georgia Ave
Georgia Ave
Georgia Ln
Georgia Pl
Georgia Ct
Conrad St
Raymond Thomas St
Conrad St
Watt St
Raymond Thomas Pl
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS, USDA, USGS, AeroGRID, IGN, and the GIS User Community
Exhibit '
MD 19 A&B
0 500 1,000 250 Parkwood Feet
I Water System Pipeline

REPORT TO CITY COUNCIL
Approved by:
_________________________________
Keith Helmuth, Department Director
_________________________________
Arnoldo Rodriguez, City Manager
SUBJECT:

Parkwood Maintenance District No. 19 A & B Water System Consolidation Agreement RECOMMENDATION:

Adopt a Resolution Approving Consolidation Agreement: Maintenance District No. 19 A & B – Parkwood (Agreement) Between the City and County for the Water System SUMMARY:

BACKGROUND:

Council Meeting of: October 21, 2026
Agenda Number: __D-2_______ _
On December 7, 2015, the Water Board issued a letter (Exhibit A to Agreement (Exhibit A)) to the County strongly encouraging the County and City coordinate a voluntary consolidation of the Parkwood water system with the City water system, stating:
“the State Water Resources Board (Board) strongly encourages the Parkwood Water System and the City to work out voluntary consolidation of their public water systems.